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Home My WebLink AboutDecember 07, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, December 7, 2017 7:00 p.m. 6:30 p.m. — Committee of Adjustment— Moore PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS TREASURER LORNE JAMES FIRE CHIEF I BY-LAW ENFORCEMENT OFFICER RANDY WHITE CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Deputy Mayor Southwick declared a conflict in regard to Item 10.1.1-D Notice of Public Meeting re 5149 Clarke Road, as he is an owner of the subject property. Deputy Mayor Southwick vacated his chair during consideration of the item and did not take part in debate or the vote on the item. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Straffordville Santa Claus parade will be held Saturday, December 9, 2017 at 10:30 a.m. beginning at the Fire Hall and ending at the Straffordville Community Centre. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held November 16, 2017 Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the minutes of the Regular Meeting held November 16, 2017 be adopted. CARRIED 2017 Council Minutes December 7, 2017 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report BL-02/17 by Randy White Fire ChieflBy-law Enforcement Officer re Proposed Burning By-law Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report BL-02/17 re Proposed Burning By-law be referred to staff for further revisions concerning burnable materials and report back to Council. CARRIED 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re 44 Oak Street B. Notice of Adoption of Official Plan Amendment No. 22 re 27 Erieus Street C. Notice of Refusal of a Zoning By-law Amendment re 56087 Calton Line D. Notice of Public Meeting re 5149 Clarke Road E. Notice of Public Meeting re 0830513 BC Ltd. Deputy Mayor Southwick declared a conflict in Item 10.1.1-D as he is an owner of the subject property. Deputy Mayor Southwick vacated his chair during consideration of the item and did not take part in debate or the vote on this item. Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the correspondence items 10.1.1-A - 10.1.1-E be received for information. CARRIED 2017 Council Minutes December 7, 2017 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-71/17 by Bill Knifton, Chief Building Official/Drainage Superintendent re Branch A of the Number One Drain Improvements Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-71/17 re Branch A of the Number One Drain be received for information; AND THAT Council appoints Spriet Associates as the Engineers to make an examination of the drainage area and prepare a report for Council's consideration. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Gravel Watch Ontario re Concerns regarding Cornerstone Standards Council (CSC) Responsible Aggregate Standard and Certification System B. Ministry of Municipal Affairs / Ministry of Labour re Bill 148 C. City of Hamilton re Provincial Flood Insurance Program D. Town of Tillsonburg re Oxford People Against Landfill Group E. Ontario Provincial Police re updates from the Municipal Policing Bureau of the OPP F. Ministry of Municipal Affairs re Municipal Transient Accommodation Tax G. Ministry of Finance re 2018 Ontario Municipal Partnership Fund Allocations Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT the correspondence items 11.1.1-A - 11.1.1-G be received for information. CARRIED 11.1.2 Requiring Action A. Long Point Region Conservation Authority re 30-Day Notice to Affected Municipalities — 2018 Draft LPRCA Budget Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the 2018 Draft LPRCA Budget be received for information. CARRIED 2017 Council Minutes December 7, 2017 B. Port Burwell Harbourfront Committee re matters relating to the further operations of the Port Burwell Harbour and Beach areas Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the Port Burwell Harbourfront Committee correspondence relating to further operations of the Port Burwell Harbour and Beach areas be received for information; AND THAT staff be directed to reply. CARRIED 11.2 Reports to Council A. Report TR-13/17 by Lorne James, Treasurer re 2017 Q3 Variance Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report TR-13/17 re 2017 Q3 Variance Report be received for information. CARRIED B. Report CAO-76/17 by Paul Shipway, CAOICIerk re RFT 17-05 Supply & Placement of Granular Materials Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-76/17 re RFT 17-05 Supply & Placement of Granular Materials be received for information. AND THAT Council direct staff to bring forward a by-law to authorize an agreement for the supply and placement of granular materials from Johnston Brothers Ltd., as per RFT 17-05, in the total amount of$251,919.12+HST CARRIED C. Report CAO-77/17 by Paul Shipway, CAOICIerk re RFT 17-06 Sale of Surplus Equipment Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-77/17 re RFT 17-06 Sale of Surplus Equipment be received for information; AND THAT Staff be directed to award surplus equipment to the highest individual bidder on each piece of equipment in the 'as is, where is' condition; AND THAT the proceeds of sale be allocated to the Public Works Equipment Reserve and the Fire Department Equipment Reserve. CARRIED 2017 Council Minutes December 7, 2017 D. Report CAO-78/17 by Paul Shipway, CAOICIerk re Parks By-Law— Draft Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-78/17 re Parks By-Law- Draft be received for information; AND THAT Council direct staff to bring forward the Parks By-law for Council consideration. CARRIED 12. BY-LAWS A. By-Law 2017-109 Being a By-law to regulate fires in the Municipality of Bayham (This By-law follows the recommendation made in Report BL-02/17 by Randy White Fire ChieflBy-Law Enforcement Officer during the regular meeting of December 7, 2017) B. By-Law 2017-116 Being a By-law to regulate signs including election signs within the Municipality of Bayham (This by-law follows the recommendation made in Report CAO- 70/17 by Paul Shipway, CAOICIerk during the regular meeting of November 16, 2017) C. By-Law 2017-117 Being a By-law to authorize the execution of a trust agreement between the Municipality of Bayham and Port Burwell Historical Society (This by-law follows the recommendation made in Report CAO-72/17 Paul Shipway, CAOICIerk during the regular meeting of November 16, 2017) D. By-Law 2017-118 Being a By-law requiring an Emergency Management Program for the protection of public safety, health, the environment, the critical infrastructure and property and to promote economic stability and a disaster-resilient-community Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT By-Law No. 2017-116 be amended by striking out and removing 'on campaign offices' from Section 4.2; AND THAT By-Law 2017-109 be received for information; AND THAT By-Laws 2017-116, as amended, 2017-117 and 2017-118 be read a first, second and third time and finally passed CARRIED 13. UNFINISHED BUSINESS A. By-Law 2017-056 re Vienna Memorial Park Concession Booth Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Council direct staff to have the agreement as authorized by By-Law No. 2017-056 executed by the Vienna Lions CARRIED Council recessed for a short break at 7:53 p.m. and reconvened at 8:00 p.m. 2017 Council Minutes December 7, 2017 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:00 p.m. to discuss: • labour relations or employee negotiations CARRIED A. Confidential Report regarding labour relations or employee negotiations (Organization Structure) 14.2 Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Committee of the Whole do now rise from the "In Camera" session at 8:11 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017- 119 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT confirming By-Law 2017-119 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Council meeting be adjourned at 8:12 p.m. CARRIED .W/44 %/� MAYOR /L- opppip—