HomeMy WebLinkAbout10/11/2017 - Museums Bayham Pon 6
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MUSEUMS BAYHAM BOARD
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MINUTES
Bayham Municipal Office, Trackless Lounge
56169 Heritage Line, Straffordville
October 11th, 2017, at 7:00 pm
Present: Chair- Bev Hickey, Vice Chair- Chuck Buchanan, Bob Graham, Ron Bradfield
Ally Shelly, Lynda Millard, and Albert White
Bayham Staff Resource: Margaret Underhill
Regrets: Jeff Robinson, Matt Schafer
1. Call to Order
Chair Bev Hickey called the meeting to order at 7:02 Wednesday October 11th, 2017.
2. Disclosure of Pecuniary Interest
Ron Bradfield expresses his concern for his conflict of interest in item 8.(d) List of
Purchased Marine Artifacts on the agenda
3. Review of Items not on Agenda
None
4. Announcements
None
5. Delegations
None
6. Minutes
(a) Motion to adopt minutes of August 9th, 2017 Museums Bayham meeting as presented.
Meeting Date: September 13, 2017- No Quorum
Moved by Chuck Buchanan, seconded Albert White, to accept minutes. All in Favour.
(c) CHIC Liquid Vinyl International Ltd.-email offer a Canadian liquid vinyl supplier from
British Columbia (item deferred from August 9, 2017 meeting)
Margaret reports that CHIC is still very interested in providing it's supplies to paint the
Lighthouse, the company will cover all costs. Samples of paint chips and photos of the
Lighthouse must be sent to CHIC to colour match. Colour may not match perfectly. CHIC is
looking forward to a long term relationship with a Canadian heritage institution.
Chuck Buchanan and Albert White will retrieve paint samples and photographs to send to CHIC.
Motion was made to confirm work arrangement with CHIC and order the required materials.
Moved by Chuck Buchanan, seconded by Albert White. All in Favour.
(d) List of Purchased Marine Artifacts (M. Verbrugge's Marine Collection) as provided by
R. Bradfield (item list without costs deferred from August 9, 2017 meeting)
Margaret reports that there is currently no budget to purchase artifacts. Any budgetary changes
will need to be approved by Council before items are purchased.
Board members discussed options and decided that the items should be left for curator Jennifer
Beauchamp to review and report back after determining the relevance to the collection.
Motion was made to defer decisions on items to curator. Moved by Albert White, seconded by
Chuck Buchanan. All in Favour.
9. New Business
(a) Vent Replacement at the top of the Lighthouse — C. Buchanan
Storm previously blew the vent off of the Lighthouse, was replaced with a stationary vent. A
turbine vent is needed to help circulate the air flow and block pests. Ron Bradfield estimates a
cost of approximately $60.00-70.00 and may be able to replace vent. Margaret will look into
suppliers and prices. Bev Hickey will look into prices at various hardware stores. Vent
replacement will be arranged Spring 2018. Measurements may be required.
Motion for direction made by Chuck Buchanan, seconded by Albert White. All in Favour
(b) Cover the Lifeboat
Bev Hickey and Bob Graham will arrange a day to meet at the museum to cover the lifeboat.
Chuck Buchanan will acquire the bungee cords needed to secure the cover.
(c) EON Meeting Sep 7/17—verbal update and information from attendee Chuck
Buchanan
Chuck Buchanan reports that the E.O.N group had been concerned with why there seems to be
a lack of participation from the Norfolk museums. Chuck recently had been invited to attend a
meeting of a Haldimand-Norfolk Curators'Association where they explained that most Norfolk
County institutions felt that most meetings were too far to attend making membership fees
inconvenient.
E.O.N members have discussed holding less meetings with 2-3 meetings, plus workshops a
year and elected to drop liability insurance on the barn quilts as term for them has ended and it
is an added expense. The curator from Fanshawe Pioneer Village gave a presentation
on deaccessioning process and emphasized the importance of having proper storage and using
artifacts for exhibits and educational collections.
10. Finances (Budget)
None
11. Other Business
(a) Ron Bradfield inquired about the total number of visitors for the 2017 season.
Margaret Underhill will provide 2017 season totals at the next meeting.
(b) Albert White inquired about the removal of the trees at the Marine Museum. Margaret
Underhill advises the Board members that the tree removal is in consideration in the 2018
yard maintenance budget.
12) Motion to Adjourn
The next meeting will be held on a Wednesday, November 8th, 2017.
Motion made by Ron Bradfield to adjourn at 7:55, seconded by Al. White. All in F./tit ur.
Date: '• /1) . i td .
Ally Shelly, etary
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Bev Hickey, Chair