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Home My WebLink AboutPort Burwell Council Minutes 1986 PORT BUR WELL VILLAGE Council Minutes vi I , oar- P 1986 P. — 3RD SPECIAL CO[7NCIL MEETING JANUARY 4, 1986. MINUTES of a special council meeting held in the Municipal Office in Port Burwell on January 4, 1986 at 9:30 A.M. PRESENT: Roc' Bradfield - Reeve Ken Roesch - Councillor Cindy Allin - Councillor Ei Bradfield - Councillor 11/11 David McCord - Councillor[ Elwood Varty - Clerk ITEMS DISCUSSED BY COUNCIL. •. By-law for maintaining clean land. Clerk to have by-law ready for next council meeting. 2. By-law for regulation of chip wagons. Clerk to have by-law ready for next council meeting. 3. Appoint/Tient of Ronson Sandham with Long Point Conservation Authority. Resolution was passed. 4. Police Station door repair estimates. Resolution was passed. 5. Tax Arrears - Registration, gas company, Hotel. Progress reported by Clerk to council. 6. Contracting of Winter control. ' David McCord declared his interest and refrained from discussion. 7. Tobacco Growers report. (Cindy Allin). Cindy Allin reported to Council. Report was filed. 8. Sewer Inspector. . Tabled. 9. H. O. Alward Dinner. Tabled. 10. Rats on Property. Situation was reported to Council by Clerk. 11. Supervision of Mandatory Persons. • Cindy Allin to contact Ministry of Correction Services. 12. Breakwater to be repositioned. When weather permits. . Council discussed and took approach to and action on the following for 1986: 4111/3 a) Water rates e) Water system debt b) Sewer rates f) Lighthouse c) Roads g) Dredge d) Senior Citizen Building Clerk was instructed to set up a meeting with the Minister of the Environment and the Minister of Transportation, for Council to present them a breif. -2- 14. Tim Stephenson, re: Letter. A letter was signed by all members of Council. 15. Cookson re: sewer connection. Mr. Cookson was invited to the next council meeting to discuss his position. fHE FOLLOWING RESOLUTIONS WERE PASED BY COUNCIL. IIII MOVED BY Cindy Allin, SECONDED BY David McCord • WHEREAS the Honorable Alvin Curling, Minister of Housing for Ontario, on December 16, 1985 launched a new program titled "Assured Housing for Ontario" and whereas the Village of Port Burwell in Elgin County most recent census report shows 71 persons over 70 years of age living in the commdnity, and whereas there is not an affordable accommodation alternative, be it resolved that Ontario Housing be requested to expedite all procedures so that the Village of Port Burwell can consider building a senior citizens apartment building. Carried. MOVED BY Ken A. Roesch, SECONDED BY Cindy All in BE it resolved that the Village of Port Burwell supports the resolution of City of Windsor regarding temporary shoreline protection. Carried. MOVED BY Cindy All in, SECONDED BY Ed Bradfield BE it resolved that the Vienna Building, or Ed Matthews be authorized to install two steel frames and an inside lock set at a total cost of approximately $350.00. The exisiting doors to be rehung in the new steel frames, all in a good workmanlike manner subject to the approval of David McCord. Carried. MOVED BY Cindy All in, SECONDED BY Ed Bradfield THAT the lighthouse account pay the Proctor & Redfern group for services to date in the amount of $889.70. Carried. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin WHEREAS R)nson Sandham represents the Village of Port Burwell at Long Point Region Conservation Authority be it resolved that his reappointment is confirmed for 1986. Carried. MOVED BY Ed Bradfield, SECONDED BY Ken A. Boesch THE Council of the Village of Port Burwell confirms the commissioners fees of $40.00 per meeting for chairman, and $35.00 per meeting for commissioners , •effective January 1, 1986. Carried. MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch EFFECTIVE January 1, 1986, that the Clerk-Treasurer wages be adjusted to $20,000.00 per annum with the meeting rate to be $58.00 per meeting. 1111 That Cathy Kozakievicz be paid $6.25 per hour plus the cost of her O.H.I.P. That Ken Kirkpatrick be paid a rate of $9.90 per hour and that his holidays of four weeks per year be confirmed. Carried. MOVED BY Ed Bradfield, SECONDED BY Cindy Al l in BE it resolved that Hugh Brooks be called to plow the Village Streets at a cost of $22.50 per hour for up to 4 hours for each snowstorm. That Hugh Brooks be called out at the discretion of Ken Boesch. If Hugh Brooks is unable then David McCord be called out at $25.00 per hour, all to the satisfaction of the Road Chairman. Carried. 4 MOVED BY Ed Bradfield, SECONDED BY Cindy All in THAT this council adjourn. Time: 4:15P.M. Carried. Elwood Varty ,._ Edon Bradf ld 111 Village of Port Burwell • • • F • r • REGULAR COUNCIL MEETING JANUARY 13, 1986. PRESENT: Ron Bradfield - Reeve Ken Boesch - Councillor Cindy Allin - Councillor Ed Bradfield - Councillor David McCord - Councillor Elwood Varty - Clerk 0 11/11 VISITCR.S: Ken Mayer Mike Auger David Miller Frank Bartlett Myrtle Brown • DELIGATIONS: a) Deloitte, Haskins & Sells. Discussed results of interim audit. b) Hater Resources. Myrtle Brown discussed her increase in taxes and water. Mr. Auger and Frank Bartlett tabled a report on the water rates and the system. Mr. Bart'ect to test the drain water for leakage. 2. H.O. ALWARD DINNER. To be held February 21, 1986. 3. Clcrk's report on Water and Sewer arrears, Tax arrears and old water accounts. Received and filed. • 4. BY-LAW FOR CHIP WAGONS, RE: Do we protect persons paying taxes. Clerk to prepare by-law. 5. WILL WE BUY 10 OR 12 SPEED SIGNS FOR TONY LAMA TO INSTALL. For March Agenda. 6. NEW COUNCILLOR SEMINAR. Received and filed. 7. MAINMNANCE AGREEMENT ON PHOTO COPIER. No. INTiiODUCTION OF MILLER, O'DEL.L & PAUL, MANNING CONSULTANTS. File. 9. RE,`:IOLUTION TO PETITION M.T.C. gpsood resolution. RESOLUTION ACCEPTING RESIGNATION OF CANINE CONTROL. Passed re:,olut ion. 11. SUMMER O NDFNP PROGRAM. (MUNICIPAL ADMINISTRATION). The Clerk to ask for application. -2- 12. CONSUMER GAS ,RE: Reply to letter. Received and filed. 13. LONG POINT 1986 BUDGET. What can we do about the share cost? ELGIN COUNTY BOARD OF EDUCATICJN, RE: Interest invoice for $24.68. Clerk to write a letter of protest. 415. FROM KEN ROESCH, RE: Why was East Beach taken from Recreation Board? No action at this time. 16. VILjACE RADIO LICENCE RENEWAL. See resolution. 17. DGS THE VILLAGE WANT RE: Assessment from 1975 to 1984 values. We can request this year. Newt Meeting. Sane type of brief. 18. BANK OF COMMERCE RE: Water bill. The Reeve to contact the bank. 19. O.G.R.A., re: Mini computer course. No action. 20. KEN MARR, RE: Appeal in London. that the Clerk not attend. 21. BY-LAWS: a) Establish Recreation Board. b) By-law for clean land. RESOLUTIONS PASSED. MOVED BY Ed Bradfield, SECONDED BY David McCord THAT the Minutes of the Regular Meeting held on Dedaber 2, 1985, the meeting held on December 16, 1985, and the special meeting held on January 4, 1986, be adopted as rculated. Carried. MOVED BY Ed Bradfield, SECONDED BY David McCord THAT the Village not enter into a service agreement for the copier with IES Business IIIIIVE oducts. Carried. D BY Ken A. Roesch, SECONDED BY Cindy Allin THAT the Village petition for annual subsidy under the Public Transportation and Highways Improvement Act up to 1988. Carried. p -3- MOVED BY Ken A. Boesch , SECONDED BY Cindy Allin THAT the Village regretfully accepts the resignation of Canine Control. Carried. MOVED BY Cindy All in, SECONDED BY David, McCord T the Village not renew the Genreal Radio Service Licence Renewal $M443471. Carried. MOVED BY David McCord, SECONDED BY ED Bradfield ItIAT January accounts in the amount of $5,890.05 and payroll of $1,988.16, be approved except the bill to IES for photo copies. Carried. MOVED BY Ed Bradfield, SECONDED BY David McCord THAT leave be granted to introduce by-law to provided for maintaining land in a clean and clear condition. AND the by-law presented herewith be read a first time. MOVED BY Ken A. Roesch, SECONDED BY Cindy Allin THAT by-law now read a first time be read a second time forthwith. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, THAT by-law now read a second time be read a third time forthwith. MOVED BY David McCord, SECONDED BY Ken A. Roesch THAT by-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried. MOVED BY Ken A. Roesch , SECONDED BY Ed Bradfield, THAT leave be granted to introduce by-law to create a recreation board for 1986 AND that by-law presented herewith be read a first time. MOVED BY David McCord, SECONDED BY Ken Roesch, THAT by-law now read a first time be read a second time forthwith. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, THAT by-law now read a second tine be read a third time forthwith. BY David McCord, SECONDED BY Cindy Allin THAT by-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried. MOVED BY David McCord, SECONDED BY Ken A. Roesch ItTleave be granted to introduce by-law to establish a special purpose bank account the Commerce Port Burwell to be known as the Lighthouse Account. AND that by-law presented herewith be read a first tire. MOVED BY Ed Bradfield, SECONDED BY David McCord, THAT by-law now read a first time be read a second time forthwith. MOVED BY Ken A. Roesch, SECONDED BY Cindy Allin • THAT by-law now read a second time be read a third time forthwith. MOVED BY Cindy Al l in, SECONDED BY Ed Bradfield, THAT by-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried. t' -4- MOVED BY Ed Bradfield, SECONDED BY David McCord THAT the meeting adjourn untill 27, January 1986, or at the call of the lir ve. Carried. • 1 / Reeve Ron Bradfield Village of Port Burwell Clerk Elwood Varty 111 Y • REGULAR COUNCIL MEETING FEBRUARY 10, 1986 MINUTES of a regular council meeting held in the Municipal Office, Port Burwell, on February 10, at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor Dave McCord - Councillor Elwood Varty - Clerk ABSENT: Ken Boesch - Councillor VISITORS: Hugh Br1ooks • Ed Bradt Minnie Brown Ralph Brown Lorraine Neville Jack Robbins Valerie Donnell Frank Stephenson DELEGATIONS, RE: To discuss the proposed water (sewer) bills. Hugh Brooks objected to the sewer and water charge at his barn. Ed Bradt objected to his sewer bill. (arrears). Lorraine Neville objected to the sewer bill. Jack Robbins objected to the water and sewer bill at his church property. Frank Stephenson objected to the water and sewer charges on Robinson Street. Valerie Donnell discussed the repairs needed to be done on Hagerman Street. • NEW ITEMS. 1. Flood warning and response meeting, Feb. 13/86. See resolution. 2. Schedule 'B" estimated collections. Letter frvn M.O.E. given to council. 3. Workshop for Unconditional Grants, March 5/86. See resolution. 4. Antonio and Giovanni D'Annibale, Land Severance. ReccITTended by resolution. 5. S.W.O.T.A. Calendar of Events. • Filed. 6. F.T.S. - Introduction to do study on roads. File. 7. P.U.C. - Elizabeth Street, exempt from sewers. File. 8. Futures, - Youth Employment. See resolution. 9. Audit Items. See resolution. • -2-, 10. Fire Truck. . See resolution. 11. Student for Sumner. Filed. 12. Good Roads Seminar for Management, $5.00 per person, April 23/86. Filed. 13. L.A.C.A.C. Committee. • Filed. 14. Do we apply for a rehabilitation grant for Lighthouse. See resolution. 15. Michelle Noury, re: Dog Control. " Filed. 16. Letter from Peter Boles, re: Lighthouse. Filed. 17. Road Subsidy for 1985, Petition for subsidy. See resolution. 18. Heritage Grant for Lighthouse, "Bric". Designated property grant up to $2,000.00. • See resolution. 19. 1986 Budget. Presented for dicussion. PASSED RESOLUTIONS. 1. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin THAT the minutes of the regular meeting held on January 13, 1986, and the regular meeting held on January 27, 1986 be adopted as circulated. Carried. 2. MOVED BY David McCord SECONDED BY Ed Bradfield THAT Ed Bradt be credited one month sewer bill. Carried. • 3. MOVED BY David McCord, SECONDED BY Ed Bradfield THAT the accounts which include $19,824.93 for general expenses and $338.99 plus the payroll of net $2,190.23 and• $1,220.02 be paid. (Hugh Brooks $230.00 and Ron Bradfield $830.32). Carried. IIP 4. MOVED BY David McCord, 'SECONDED BY Ed Bradfield THAT the Clerk be authorized to attend the Flood Warning and Response Meeting on February 13, 1986, and the workshop for Grant Calculations, and County apportionment on March 5, 1986. Carried. 5. MOVED BY David McCord, SECONDED BY Cindy Allin THAT the Village of Port Burwell recommends that the Land Severance for . Antonio and Giovanni D'Annibale be approved, and the Village does not require any conditions. Carried. -3- 6. MOVED BY David McCord, SECONDED BY Ed Bradfield THAT the Village grant $700.00 to assist in having the 1986 brochures printed. Carried. 7. MOVED BY Ed Bradfield, SECONDED BY David McCord, 1111 WHEREAS members of council, the Clerk, and chief Hugh Brooks inspected fire engine number 39, City of North York, on February 1, 1986, be it resolved that the Village of Port Burwell agrees to purchase this vehicle from "Superior Fire Trucks" cf Red Deer Alberta at a cost of $12,000.00 on a F.O.B., where is as is basis. Delivery to be approximately end of March and the 111 truck is to be in a condition similar to the inspected condition on February 1, 1986. The clerk is authorized to pay $12,000.00 to Superior Fire Trucks when delivery is accepted by the Village. The Clerk is authorized to confirm this transaction in writting. Serial Number C081571. Carried. 8. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield THAT the Village order 10 lighthouse plates (limited Edition from the . Business Association) at $29.95 each. Carried. 9. MOVED BY Cindy Allin, SECONDED BY David McCord THAT the Clerk is authorized to apply for a BRIC Rehabilitation grant for the lighthouse. Carried. 10. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin THAT R. Brooks be accepted as a Port Burwell Volunteer Fireman, effective February 10, 1986. Carried. 11. MOVED BY Cindy Allin, SECONDED BY David McCord WHEREAS a surplus in 1985 was created by the charges assessed for sewers, be it resolved that 30,000 of this surplus be allocated to the Reserve for w•iking funds account. Carried. 12. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield WHEREAS the Government of Ontario is offering through the Ministry of Culture and Recreation a Youth Employment Program called "Futures" be it resolved that the Clerk is authorized to apply for 2 persons to work with and be supervised by Ken Kirkpatrick. Carried. 13. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin THAT the Clerk and Reeve are authorized to apply for the 1985 Read Subsidy under the Highway Traffic Act. Carried. • 14. MOVED BY David McCord, SECONDED BY Ed Bradfield THAT this meeting be adjourned and the next meeting be a special meeting on Wednsday February 19, 1986. Carried. Reeve / Ron Bradfie . l Clerk Elwood Varty+ MDT/BY SECONDED BY .19 P {'C 8'(41.-1\ ;V/:-.17 /iP115; 1/\ by-law number BS-I3 authorized the collection of sewer charges as a defferred benefit, the attached list of properties which forms part of this resolution, are to be billed et the current rate of $37.30 bi-monthly end this fee to be adjusted as part of tlfs regular rate change. r.IN ! a C11444L4.4P ' 14( 41/02- ' • r� Assessment Roll Number Name • Street • • s-- s • 1-213 Bradcranex Robinson 1-214 Fresh mart Robinson - 1-222 Underhill Robinson 1-228 Lighthouse Robinson 1-230 (car wash) Bradcsanex Robinson 1-234 Remgin (stale)) Robinson 1-235 Chalk Robinson 1-237 Harding Robinson 1-239 Toth Robinson . 1-263 Midland Beech 1-264 Case Beach 1-271 Klein Brock 1-276 Smith Brock 1-290 Chaleyssin Pitt 1-291 Geddes Pitt 1-293 Patkus Pitt 1-296 Vaughan Pitt , 1-300 Manion Pitt 1-299 Fire hall Pitt 1-303 Farlow Pitt 1-305 McHugh Pitt 1-309 Robbins Pitt 1-310 Anglican Church Pitt Otet+-,.kd wkk 1-313 Village Officio Pitt 1-315 Monaco Pitt 1-324 .- Croxford Wellington 1-325 Scout hall Wellington 1-328 Robbins (church) Wellington 1-335 Amtelecan Wellington 1-336 Kwarciany Wellington 1-341 Bradfield Wellington 1-342 Underhill Wellington 1-348 Bain Wellington 1-349 Herron Wellington 1-357 Marr Strachan • 1-362 Barber Erieus 1-365 Elliott Erieus 1-367 Williams • Erieus 1-372 Ganger Erieus 1-376 Bradfield Erieus 1-377 Bradfield Erieus illp1-380 Manion Erieus 1-382 Marr Erieus 1-384 Dean Erieus 1-386 Brown Erieus 1-388 Gheysen Erieus 1-001 Ellens Elizabeth 1-002 Watson Elizabeth 1-003 Carnegie Elizabeth 1-005-02 Lana Elizabeth . 1-006 Scanlan Elizabeth 1-006-01 Loucks Elizabeth 1-006-05 Todd Wellington 1-010 Phots Elizabeth 1-011 Sttbsclami Elizabeth f 1-016-01 P.U.C. Elizabeth Cie- 4-,A 1'1 °`"'``"` 1-020 Couture Hannah 1-024 Cookson Elizabeth 1-028 Smyth Elizabeth 1-035 Dohland Victoria 1-043 Wilson Victoria 1-062 Peons Victoria 1-064 Legg Victoria 1-066 Travis Victoria 1-070 Steuart Victoria 1-074 Chreitien Victoria 1-075 McCord Victoria 1-077 Hadekop Victoria 411 1-078 Chute Victoria 1-084 Croxford Milton 1-085 Wyseveld Milton 1-094Neville Shakespeare 1-098 Matthews Shakespeare 1-103 Smyth Shakespeare 1-105 Smith • Shakespeare _ 1-109 ' Manion Shakespeare 1-115 Pressy Shakespeare 1-129 Waite SY+elaeep�'A 1-131 Brady Strachan 1-139-c� Guenther Strachan 1-146 C2teysen Strachan 1-150 Yake Strachan 1-153 Taylor Strachan 1-155 Blenkinsop . Strachan 1-158 Dye Strachan 1-162 'h►orntor. Erieus 1-169 Brooks Erieus 1-187 Underhill Erieus 1-192 Manion Erieus 1-194 Millard Erieus 1-197 McKibbinErieus 1-199 United church Erieus 1-200 roes Robinson 1-206 Kerr Robinson 1-208 Manion Robinson 1-211 Kemp Robinson 1-391 Driver Erieus ,7 .01\ 40 a - •in Chatham 411011111 , 1. {/ 1-428 McCaffery Chatham 1-431 Smyth Chatham 1-434 Giesbrecht Chatham 1-448 Mitchell Chatham 1-451 Wolf Chatham 1-454 Weeks Chatham 1-468 Nickerson Chatham 1-469 Liberty Chatham 1-470 Ball Park Chatham• immaimsi 64111msr man 1-476 Smithson Addison 1-483 Rohrer • Addis n 1-497 Shaddock Addison 1-201 Uttinglip Robinson 1-014 Hindle Elizabeth /-14“. AWA l i'n C d.",,tic••..•\ I ' f FEBRUARY 19, 1986. SPECIAL COUNCIL MEETING MINUTES of a special council meeting held in the Municipal Office, on February 19, 1986 at 7:30 P.M. PRESENT: Ron Bradfield -Reeve Ken Asch -Councillor Cindy Allin -Councillor David McCord -Councillor Elwood Varty -Clerk IIII 0 PASSED RESOLUTIONS. 1. MOVED BY Ed Bradfield, SECONDED BY David McCord • THAT the Clerk be authorized to apply for 4 students under the SF.FD Program. 2 for the Recreation Board, and 2' for the Marina. (approximately May 7 to after Labour Day). Carried. 2. MOVED BY Cindy Allin, SECONDED BY Ken'A. Roesch THAT the Village of Port Burwell apply for aYSupplementary Subsidy of $500,000 for Construction for 1986, 1987. Carried. 3. MOVED BY David McCord, SECONDED BY Ed Bradfield THAT this special meeting be adjourned. Time: 11:00 P.M. Carried. Reeve f Ron Bradfield • C1Pr' • Elwood V- y rJ' i SPECIAL COUNCIL MEE'T'ING FEBRUARY 19, 1986. MINUTES of a special council meeting held in the Municipal Office, on February 19, 1986 at 7:30 P.M. PRESENT: Ron Bradfield -Reeve Ken Roesch -Councillor Cindy Allin -Councillor David McCord -Councillor Elwood Varty -Clerk IllPASSED RESOLUTIONS. 1. MOVED BY Ed Bradfield, SECONDED BY David McCord • THAT the Clerk be aut ized to apply for 4 students under the CF.FD Program. 2 for the Recreation Board, and 2 for the Marina. (approximately May 7 to after Labour Day). Carried. 2. MOVED EfY Cindy Allin, SECONDED BY Ken A. RoeschBurwellTHAT the Village of Port Burwell apply for a Supplementary Subsidy of $500,000 for Construction for 1986, 1987. Carried. 3. MOVED BY David McCord, SECONDED BY Ed Bradfield THAT this special meeting be adjourned. Time: 11:00 P.M. Carried. / /, 14 . sa. Reeve Ron Bradfield I • �L A. Cler Elwood V. y I, r REGULAR COUNCIL MEETING MARCH 10, 1986. JJ MINUTES of a regular council meeting held in the Port Burwell Municipal Office, on March 10, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Ken Roesch - Councillor Cindy Allin - Councillor Ed Bradfield - Councillor Elwood Varty - Clerk ABSENT: David McCord - Councillor VISITORS: Don Whitney - Vienna Dog Catcher Geoffrey Owen - Pitney Bowes • DELIGATIONS. 1. Pitney Bowes (photo copies). Geoffrey Owen, from Pitney Bowes Company, demonstrated the 9600R photo copying machine. - 2. Don Whitney,re: Dog Catcher. Don Whitney approached Council and discussed his service for dog control. He quoted the following: $100 / month fee, plus $27.00 / dog that has to be destroyed. He keeps fines at $20 1st offence, $30 2nd offence, $50 3rd offence. He will place our dog trap in response to a complaint. He will sell tags at $2.00 per tag. Council indicated they were interested in his service effective April 1, 1986. NEW BUSINESS. 1. Petro Canada, re: Fuel Bid. Bids were opened. Only one received from Petro Canada. 2. M.O.E. ,re: Water Debt. The 1985 compared to 1984 debt was discussed as it has dropped by approximately $72,000. 3. Section 8 - 1 of the Weed Control Act, re: Weed Inspector. Tabled until March 24, 1986. 4. Talbot Trail Committee. No action. Filed. 5. L.L.B.O. re: Royal Canadian Legion. See Resolution. • 6. Dereham Forge Stamp Works, re: Price quote on plastic pins. See Resolution. 7. Section 496, Richard Riddell. See Resolution. 8. Port Burwell P.U.C., re: 1986 Budget. Tabled until later date. 9. Chester Adcock, re: By-law Enforcement Officer. The Clerk was instructed to advertise for prospective candidates. 10. Bradcranex ,re: Car Wash - Sewer bill. Reeve vacated the chair and Ken Roesch took the chair. Reeve declared his interest and refrained frau discussion. See Resolution. • -2- 11. A.M.T.C.O. Spring Seminar and Workshop, re: April 24, 25. Tabled until later. 12. St. Thomas Sanitary Collection Service, re: 1986 increase. The Clerk to meet with Mr. Bob McCaig and discuss his calculations. IP' 13. Corporation of the county of Essex re: High Water Levels. No action. Filed. 14. City of Brockville, re: O.S.U.M. Conference (April 30 to May 3). • Tabled until later date. 15. Alexander Ellens, re: Water and Sewer bill appeal. (1-001). See Resolution. , 16. Port Burwell Ratepayers Association, re: Shore Protection Works. The Clerk to notify Mr. David Stock, that the County, Bayham Towhship, and the Reeve will look at it on inspection day. 17. C.F.I.G. re: Beer and Wine sales in grocery stores. Received and filed. 18. M.M.A., re: Site Plan Control. Received and filed. 19. Harry Cookson, re: Sewer Connections. See Resolution. 20. Ministry of Housing, re: Letter Received and Filed. Mr. David Cowan is coming down to discuss the Village's requirements to obtain a senior citizens building. 21. Lighthouse,re: Grant. , See Resolution. 22. Dust Control. Tabled until later. 23. Appointment of L.A.C.A.C. Committee. Tabled until later. • PASSED RESOLUTIONS. MOVED BY Ken A. Roesch, SECONDED BY Ed Bradfield, bWHEREAS a tender was received by Petro Canada (Wayne Scruton Fuels) for Furnance oil at 6 ce'ts discount and diesel fuel at 5 cents discount off tank wagon price per litre dated February 27, 1986 be it resolved that the Village of Port Burwell accept this bid quotation and hereby authorizes the supplying until further not ice. Carried. MOVED BY Ken A. Roesch, SECONDED BY Ed Bradfield, THAT the village grants pennisirn for Carnation Day for Multiple Sclerosis. Carried. -3- MOVED BY Ed Bradfield, SECONDED BY Cindy Allin WHEREAS Margaret & Harry Cookson have 4 useable sewer connections be it resolved that he only pay for 4 connections. The cost of the remaining connections would become due if they are used. Carried. OrMOVED BY Ken A. Roesch, SECONDED BY Cindy Allin THAT the proposed road expenditures of $70,$00 be adopted. Carried. 11/ MOVED BY Cindy Allin, SECONDED BY Ed Bradfield THAT the clerk be authorized to ask for job applications to fill (1) summer student for Municipal Administration Program. Carried. III. MOVED BY Ken A. Roesch, SECONDED BY Ed Bradfield THAT the Clerk and Reeve are authorized to execute the agreement to participate in the Building Rehabilitation and Improvement Campaign (BRIC). Carried. MOVED BY Ken A. Roesch, SECONDED BY Ed Bradfield SINCE property 1-001 owned by Alexander Ellens does not have a sewer line, or the opportunity of a line, be it resolved that he receive no sewer bill. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, SINCE the M.O.E. has not installed a pump at the car wash, awned by Bradcranex, then the sewer usage bill arthe car wash is deffered, until such time as the pump is installed. Carried. MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch THAT the Clerk and Reeve be authorized to execute an agreement with Pitney Bowes to lease a Model, 9600R / Copier at a rate of $369.15 quarterly and the length of the agreement to be until December 1, 1988 and on that date renewed for an additional time at the approval of the council so that the total length of the agreement is 60 months. The agreement to included all cost and services for approximately 4,000 copies per month. Carried. MOVED by Ed Bradfield, SECONDED BY Cindy Allin WHEnEAS the C.F.I.P. application to restore the lighthouse requires a set or drawings and specifications, the Clerk, is authorized to ask for bids from the following Engineering Finns for the cost of engineering work to prepare these drawings and specifications. The following firms are asked to bid: (111 1) Gilvesy 2) Proctor Redfern 3) James Mah. MOVED BY Ken A. Roesch, SECONDED BY Cindy Allin WHEREAS Video Shop is "out of business" February 28, 1986 be it resolved that • 1110 Richard Riddell pay business tax for January and February 1986 only. Carried. MOVED BY Ken Roesch, SECONDED BY Cindy Allin THAT the March Voucher for the general account purposes for $50,018.32 and for Road expenses of$1,414.08 be paid. Carried. • -4- MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch THAT 3,000 metal Port Burwell pins be ordered at the quoted price of .50t each. The pins are to be offered to retailers at .75t to be sold for no more than 1.00 retail. The Village to charge $1.00 over the counter. This quote is frau Dereham Forge. Carried. 01 MOVED BY Cindy Allin, SECONDED BY Ed Bradfield THAT the Council of the Village of Port Burwell has no objections to the proposed alterations providing that all work meets the Ontario Building • Code, re: Legion renovations. Carried. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin, THAT the Minutes of the regular meeting on February 10, 1986, and a meeting held on February 19, 1986, be adopted as circulated. Carried. MOVED BY Ken A. Roesch, SECONDED BY Cindy Allin THAT the meeting be adjourned and all correspondence not dealt with be filed. The next meeting to be March 24, 1986 or at the call of the Reeve. Time: 12:15. Carried. 'I . j.4 A . /I Ree - v Ron Bradfield 71 ' Clerk Elwood Varty Village of Pork Burwell • REQJI.AR COUNCIL MEETING MARCH 24, 1986 MINUTES of a regular council meeting held in the Municipal Office, Port Burwell, on March 24, 1986 at 7:30 P.M. PRESENT: David McCord - Councillor Cindy Allin - Councillor Ken Roesch - Councillor Ed Bradfield - Councillor 111 Elwood Varty - Clerk ABSENT: Ron Bradfield - Reeve tel. New 0.H.R.P. agreement, re: Hugh Brooks ( repayment ) See resolution. 2. Lighthouse, re: Engineering Proposal from Wiebe Ltd. Received and Filed. 3. 1986 Budget, re: What further work is required. 1) Water debt to be announced in 2 weeks 2) Special meeting to set mill rates April 4th or 5th at call of Reeve 4. Water and Sewer Arrears, re: Will we inact Village hookups? Decision deferred until a later date. 5. Bank Arrangement. See resolution. 6. Ministry of Tourism and Recreation and Ministry of Municipal Affairs, re: Directive control of Recreation Board's funds. Received and filed. 7. Request for grant from the Art Gallery, St. Thomas, re: Request anart of $1,000. See resolution. 8. Volunteer Fireman application. See resolution. 9. Ministry of Citizenship and Culture Experience 86, re: Program pays 75% of eligible salary ($4.00/hr). Received and filed. 4,0. Calcium Qilrride needs - approximate cost $203.92/tonne, or liquid, $92.69/tonne. Minimium of 9 tonnes. 3 or 4 tonnes covers 1 mile. Received and filed. .11. Provincial Liability Insurance Survey. See Resolution. 12. Appointment of Local Architectural Conservation Advisory Committee. Deferred until another meeting. 13. Municipal Housing Statement. See Resolution. -2- 14. Elgin Tourist Association, re: Do we appoint a representative. Deferred until a later meeting. 15. Appointment of Weed Inspector. ON° Deferred until a later meeting. parking in front of Police Station. No action taken at this time. • 17. St. Thomas Sanitary Collection Service, re: Explanation of bill. Received and filed. 18. Parks Assistance Act, especially Beach Development. Received and filed. 19. Port Burwell Pins. Deferred until next meeting. Pins cannot be secured for previous quote. 20. Harry Cookson. See Resolution. PASSED RESOLUTIONS. MOVED BY Ken A. Roesch, SECONDED BY Cindy Allin • THAT in the absence of the Reeve, Dave McCord to act as Chairman. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, THAT leave be granted to introduce by-law No. 85-5 to Licence and to regulate dogs and that by-law 85-5 presented herewith be read a firsi time. By-law read a first time MOVED BY Ken A. Roesch, SECONDED BY Cindy Allin, THAT by-law No. 85-5 now read a first time be read a second time forthwith, By-law read a second time MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch • THAT by-law No. 85-5 now read a second time be read a third time forthwith, By-law read a third time MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch, THAT by-law No. 85-5 now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried. IIIMOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch, THAT the Village of Port Burwell accepts the banking agreement as outlined in a letter dated March 10, 1986 from Mr. D. R. Campbell, Manager of Canadian Imperial Bank of Commerce. The arrangement to be frau April 1, 1986 until March 31, 1987. The arrangement is attached. Carried. -3- MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, THAT Leave be granted to introduce By-law No. 86-6 to appoint a By-law Enforcement Officer in charge of Canine Control and that by-law No. 86-6 presented herewith be read a first time. By-law read a first time 11 MOVED BY Ken A. Roesch, SECONDED BY Cindy Allin, THAT by-law No. 86-6 now read a first time be read a second time forthwith, by-law read a second time • MOVED BY Cindy Allin, SECONDED BY Ken A. Boesch, THAT by-law No. 86-6 now read a second time be read a third time forthwith, By-law read a third time MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, . THAT By-law No. 86-6 now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried. March 24, 1986: Councillor Ed Bradfield declared his interest and refrained from discussion and voting. MOVED BY Ken A. Roesch, SECONDED BY Cindy Allin, THAT leave be granted to introduce by-law no. 86-7, respecting the issue of licences in the Village of Port Burwell and establishing fees and regulations therefor, and that by-law no. 86-7 presented herewith be read a first time. By-law No. 86-7 read a first time MOVED BY Ken A. Roesch, SECONDED BY Cindy Allin, THAT by-law no. 86-7 now read a first time be read a second time forthwith, By-law read a second time MOVED BY Cindy Allin, SECONDED BY Ken A. Roesch THAT by-law now read a second time be read a third time forthwith, By-law read a third time MOVED BY Cindy Allin, SECONDED BY Ken A. Roesch THAT by-law no. 86-7 now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried. MOVED BY Cindy Allin, SECONDED BY Ken A. Roesch WHEREAS the Village of Port Burwell desires to enter into a new Ontario Home Renewal Agreement with Hugh Brooks, be it resolved that the Clerk, and Reeve are authorized to execute a new agreement as attached. Carried. • MOVED BY Cindy Allin, SECONDED BY Ken A. Roesch, WHEREAS the Art Gallery of St. Thomas Elgin provides a worthwhile cultural function, regrettably the Village of Port Burwell cannot assist with a grant because of the present burden on the village ratepayers. Carried. II MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch, THAT Glen Robert Allin Perry be accepted as an applicant to the Port Burwell Fire Department. Carried. -4- MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, WHEREAS a Municipal Housing Statement was prepared by the Ministry of Housing and Municipal Affairs in July of 1984, be it resolved that the Village of Port Burwell accepts this study subject to data being updated to 1986. Carried. IIIMOVED BY Ed Bradfield, SECONDED BY Cindy All in, THE Clerk is authorized to respond to the liability Insurance Survey requested by Ministry of Municipal Affairs. Carried. • MOVED BY Ken A. Roesch, SECONDED BY Ed Bradfield, THAT all Municipal Employees be granted Easter Monday as a paid holiday. Carried. MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch, WHEREAS Harry and Margaret Cookson own a portion of property serviced by 4 sewage connections and the future potential of four buildable sme tie lots exists, be it resolved that council does not object at this time providing that minor variences are sought frau the appropriate authorities. This resolution does not apply to lot 275. Carried. MOVED BY Ken A. Roesch, SECONDED BY Ed Bradfield, THAT council adjourn until the next meeting on April 14, 1986, or at the call of the Reeve. Carried. • '----24 /414-- Reeve Ron Bradfield III • Clerk . 111 Elwood Varty PLEASE ADORES REPLY TO PORT BURWELL.ONT THE MANAGER NOJ t TO CANADIAN IMPERIAL BANK OF COMMERCE March 20, 1986. The Clerk, Village of Port Burwell , Port Burwell , Ontario. NOJ ITO Dear Sir; We wish to advise that special arrangements have again been approved for the operation of the Village account, effective April 1 , 1986. The balance stipulation has been increased from $11 ,000. to $13,000. and interest will continue to be paid monthly at prime rate minus 3%. A detailed explanation of the special arrangements are attached as per our Schedule "A" in duplicate. If the proposed-arrangements meet with your approval , kindly acknowledge receipt on the duplicate copy. If you have any questions regarding these arrangements please do not hesitate to call our office. Yours truly, D. R. Campbell , Manager. DRC/ew 410 Schedule "A" THE CORPORATION OF THE VILLAGE OF PORT BURWELL SPECIAL ARRANGEMENTS FOR BANKING SERVICES Effective Date: April 1 , 198 Service Charge: Waived (included in balance stipulation) Transfer Charge: Standard Balance Stipulation (for account operation) : $13,000 average monthly interest free balances, net of Bank of Canada Reserves*, subject to a deficiency charge at average Prime Rate less 3% on any shortfall . Interest Paid on Deposit Balances: Interest will be paid monthly at average Prime Rate less 3% on combined average monthly current account balances, surplus to Bank of Canada Reserves*, and the balance stipulation for account operation. * (The Bank of Canada Reserve requirement for Canadian Dollar Demand Deposits is 10% of the average monthly balance. ) Conditions of Agreement: 1. Interest rates applied to deposit balances will be based on the Bank's average Prime Rate for each month. 2. No interest will be paid on balances designated as Bank of Canada reserve requirements and compensation for account operation. 3. Interest will be credited to the respective accounts early in the following month. 4. The arrangements will be subject to annual review. Acceptance of Payment of Accounts: Standard, currently 85t per payment, paid by the rate-payers. (The rate is subject to change upon 30 days' notice in accordance with changes in the Bank's standard rate for the service. ) • • Schedule "A" Sheet No. 2 Redemption of Coupons and Debentures: Standard, currently as follows: Coupons Up to $ 250,000 per annum 1/2% Over $ 250,000 per annum 1/4% Debentures On the total 1/10% The rates are subject to change upon 30 days' written notice, in accordance with changes in the Bank's standard rates for the service. Sundry Services: Charges for the following services are waived: (included in balance stipulation) - Certification of Cheques (at customer's request) - Returned cheques charged back - Stop payment orders lodged - Bank statements and cancelled cheques (monthly) Other Arrangements: Standard Expiry Date: March 31, 1987 Accounts Included: The Corporation of the Village of Port Burwell #75-00718 - General #93-01313 - Recreational Board #75-01110 - O.H.R.P. dr 110 • r CORPORATIcIJ OF THE VII.L.A.7i: OF PORT LULL PRCYI1SSORY tZ7PE . Loan Number : 0048 • incipal amount : $7,500 (1980) 1986: $3,638.56 plus accured interest of $485.38 Amortization Period : 15 years 0 Date : March 20, 1986 • For value received, I (we) Hugh & Anna Brooks promise to pay to the order of the Corporation of the Village of Port Burwell the sum of $4,123.94 comprised as follows: 1. WHEREAS a pranissory note was signed on the 11th day of July 1979 to repay $7,500 in blended semi annual installments to be completed, July 31, 1984 and whereas there have been $5,457.34 made, the parties are desirous of a new agreement being signed. 2. THE sum of$3638.56 being the repayable portion of this loan, plus . accrued interest of $485,38 for a total of $4123.94 together with interest at a rate of 8% per annum, calculated half-yearly not in advance as well after as before maturity, shall be paid in equal blended quarterly payments of $117.36, comprising principal and interest, each on the 1st day of July, and the 1st day of October, and the 1st day of January, each year from and including the 1st day of April, 1986, and the balance if any, of this portion of principal money and interest thereon, on the last date mentioned. The balance of this • note may be paid off at any time without penalty. 3. IN the event of the sale or lease of the said lands or in the event of the said lands ceasing to be occupied by the owner, the loan shall imrediately become due and payable. 4. UNDER the Housing Development Act R.S.O. 1980 Chapter 209 Section 3 any portion of this loan unpaid may be added to the collectors roll and collected in a like manner as municipal taxes. II This note is made by the undersigned in compliance with conditions attached to a final loan application dated the /1 day o ..�(xt , 19 • Rated at Port Bur..ell this 46 day of -.% , 1986. jr,154k„,yik 24z g,,-Z Witnes For tha Vil -••- of Port Burwell:1 Reeve, n Brad .eld , Elwood Varty A 1 SEPCIAL COUNCIL MEETING APRIL 7, 1986. A special council meeting held on Monday April 7, 1986, at 7:30 P.M. called by the Reeve to set the mill rates and approve the 1986 estimates PRESENT: Ron Bradfield - Reeve 1111/ Cindy Allin - Councillor Ken Roesch - Councillor Ed Bradfield - Councillor Elwood Varty - Clerk VISITORS: Ken Mayer - Tillsonburg News ABSENT: David McCord - Councillor • The following by-law passed. MOVED BY Cindy Allin SECONDED BY Ed Bradfield, THAT leave be granted to introduce by-law to collect 1986 taxes and levy the mill rates by-law number 86-8. AND that by-law presented herewith be read a first time. by-law read a first time. MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch THAT 1y-law now read a first time be read a second time forthwith. By-law read a second time. MOVED BY Ken A. Roesch, SECONDED BY Ed Bradfield THAT by-law now read a second time be read a third time forthwith. By-law read a third time. MOVED BY Cindy Allin SECONDED BY Ken A. Roesch THAT By-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. 41 440--fp Reeve Ron Bradfield S ("1' Clerks Elwood Varty 9 THE MUNICIPALITY OF VILLAGE OF PORT BURWELL 0 Meeting . .. .. .. . ... . . ,19... 66 VMoved BY V.\ ,OI jr4/4 ' 1 II 1 That leave be granted to introduce By-law to Seconded By , . - � - ---- --- t Au14 1 Cse6e)F ir 96 t7" 6 .'ji "7 el-7 4tiNe. /n4 O' — 6 and that Bylaw presented herewith be read a first time. By-law read a 1:241131/— time 1 Moved By . .-•-- - , i - 1 That By-law now read a first lime be read a Seconded B second time forthwith. By-law read a ... .............__._ time - 1 / MovedBy - ---. . .._ . .-------- ' ----' ------------ --------- / That By-law now read a second time be read a third time forthwith. Seconded By -• ,� _--_+_ By-law read a .__-- _______.-time Moved By ---.. 1 , .... `• ,- , That By-law now read a third time do pass, ,� be engrossed by the Clerk, and signed and Seconded By .. ...._ _ - - - - sealed by the Reeve. illp ' 401461 it /r - REGULAR COUNCIL MEETINGAPRIL 14 , 186. MINUTES of a regular council meeting held in the Municipal Office, on April 14 , 1986 at 7: 30 P.M. PRESENT: Ron Bradfield - Reeve Ken Roesch - Councillor Cindy Allin - Councillor 1111 Ed Bradfield - Councillor David McCord - Councillor Elwood Varty - Clerk VISITORS: Ralph Brown Mr. & Mrs. Ross Eveland • Ken Mayer - Tillsonburg News 1. Appointment of LACAC Committee. See Resolution. (Dave McCord declared his conflict of interest ) . 2. Does the Village wish to purcueleasing the West Beach. See Resolution. 3. Elgin Tourist Association, re: Do we support? See Resolution. 4 . Appointment of Weed Inspector. Received and Filed. 5. Fire Department budget . See Resolution. 6. Rabies Clinic, re: Will County pursue or will we ask local vet? County will pursue this. 7. By-law Enforcement Officer Appointment . Applications: a) Gloria Wilson b) Brian Chamberlain Clerk to set up interview with Brian Chamberlain. 8. April 22/86 Grant Workshop for Tourist & Recreation. Clerk to attend. 9. Requests for Sewer Exemptions. See Resolutions. 41110. Summer Students - Hiring Procedure. Interview: Heather Collins Beatrice DeDecker Rita DeBackere on Monday, March 28th, 1986. 4111. Reduction of Harvey Neville 's Assessment . Received and filed. 12. Breakwall Extention. Received and Filed. rilf7IIMMIMIMIIMIIIMIIIMillim • -2- PASSED RESOLUTIONS. MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch THAT the minutes of the regular meeting on March 10, 1986, and March 24th, 1986, be adopted as circulated and the special meeting on April 7th, 1986 be adopted as read. Carried. illMOVED BY Ed Bradfield, SECONDED BY Cindy Allin THAT the general account voucher dated April 14, 1986, for $34 ,812.31 • and the road account for $1 ,788.92 be paid. Carried. MOVED BY David McCord, SECONDED BY Ken A. Roesch THAT the Reeve and Clerk be authorized to negotiate a lease with Transport Canada for the Federal Property known as the West Beach. Carried. MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch THAT the Reeve be appointed to the Elgin Tourist Association. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield THAT Fire Chief Hugh Brooks be authorized to purchase a new pistol grip nozzle, and a valve job for water truck. Carried. MOVED BY David McCord, SECONDED BY Ed Bradfield THAT the property owned by H.O. Alward on Shakespeare Street and previously exempted by former council, be exempted from sewage service charge providing that building remains unoccupied and with no hydro service. Carried. MOVED BY Ken A. Roesch, SECONDED BY David McCord THAT the property owned by Port Burwell P.U.C. on Elizabeth Street be charged a sewage usage charge effective April 1, 1986. Carried. MOVED BY Cindy Allin, SECONDED BY David McCord THAT property known as Fresh Mart owned by Stephenson on Robinson Street be not exempted from sewage usage charges. Carried. • MOVED BY David McCord, SECONDED BY Ed Bradfield THAT the building owned by Loreen Neville, Plan 12 lot 23 Shakespeare Street , for as long as it is unoccuppied and unserviced be exempted from sewage service charge. Carried. MOVED BY Ed Bradfield, SECONDED BY David McCord 1111 THAT the property owned by Remgin Developments, Lot 31, chatham Street, be exempted from sewage service charge as long as building is unserviced by hydro and the building is unoccuppied. Carried. • -3- MWED BY David McCord, SECOX.TiED BY Ed Bradfield THAT property owned by Ross and Annie Eveland be exempted from a sewer usage bill on the fish net building. Carried. A recorded vote was requested and the following yeas were recorded: David McCord Ed Bradfield Cindy Allin Ron Bradfield The following nays were recorded also; • Ken Roesch MOVED BY Ed Bradfield, SECONDED BY Cindy Allin THAT the property owned by Remgin D'.elcgrents Lot 18, Robinson Street not be exempted from sewage service charge. Carried. MOVED BY Cindy Allin, SECONDED BY Ken A. Roesch THAT the building (old fish net shack) owned by Mr. and Mrs. Ross Eveland be not exempted from sewage service charges and all previous resolutions in this matter be null and void. Defeated. A recorded vote was requested and the following yeas were recorded; Ken Roesch Cindy Allin The following nays were recorded also; David McCord Ed Bradfield Ron Bradfield MOVED BY Cindy Allin, SECONDED BY Ed Bradfield THAT. Gloria Stephenson, Brydon Guest , Lou toth, Liz McCord, and Kay Barber be appointed to a L.A.C.A.0 Committee under by-law number 85-28 until November 30, 1988 and that no remuneration be paid. These appointments are effective April 14 , 1986. Carried. MOVED BY David McCord, SECONDED BY Ed Bradfield THAT Council adjourn until the next regular meeting or at the call of the Reeve. Carried. • Reeve Ron Bra field 11111 /4 Clefk Elwood V2rty • _A r-T ff1 REGULAR COUNCIL MEETING APRIL 28, 1986. MINUTES of a regular council meeting held in the Municipal Office on April 28, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ken Roesch - Councillor Ed Bradfield - Councillor David McCord - Councillor Elwood Varty - Clerk VISITORS: Valerie Donnell - Sam's Place Ken Mayer - Tillsonburg News Beatrice DeDecker Rita DeBackere Susan MacFarland 1. Sam's Place re: Will Village pay for rocks for 6 or 7 gabes? See resolution. 2. Clean-up Week. Clean-up Week will be from May 16, 1986 to May 23, 1986. See resolution. 3. Expenses for Brydon guest to L.A.C.A.C. See resolution. 4 . Insulation for office. See resolution. 5. Tractor and Mower. See resolution. 6. Cost to paint library - Stans Painting $1565.00. 7. Estimate for fire truck. From Randy Cain - $2800. 8. Tennis courts. See Resolution. 9. Interviews: Rita DeBackere Susan MacFarland Beatrice DeDecker • See Resolution. 10. Great Lakes Lighthouse Keepers Association Conference. Received and filed. 11. M.T.C. Zone Painting - 1986. Yoo. 12. S.E.E.D. Program. Two students have been approved for the recreation board. 13. Adjustment of taxes; Richard Riddell (video Shop) John & Gwen Foster Valerie Donnell (Sam's Place) -2- 14 . Port Burwell Ratepayers Association - Letter Received and filed. 15. Tracey Couture re: Letter. Received and filed. . Tillsonburg District Chamber of Commerce Received and filed. 17. Water and Sewer Arrears (as of April 25, 1986 ) . • To send notices. PASSED RESOULTIONS. MOVED BY Ed Bradfield, SECONDED BY David McCord, WHEREAS Sam's Place is proposing to put 6 gabin baskets on the east beach, the Village agrees to pay up to $300.00 towards the cost of the stone. Work to be done before June 15, 1986. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield WHEREAS the Port Burwell Recreation Committee has agreed to construct two tennis courts and to provide 66.6% of the funds, the Clerk is authorized to apply for capitalconstruction from Ministry of Tourism and Recreation. Carried. MOVED BY Cindy Allin, SECONDED BY Ken Roesch THAT St. Thomas Sanitary be requested to provide containers for large garbage from May 16 to May 23. Notices to be posted. Carried. MOVED BY Ed Bradfield, SECONDED BY David McCord, THAT mileage and reasonable expenses be paid• to Brydon Guest to attend the L.A.C.A.C. workshop in Burlington May 1986. Carried. MOVED BY Ken Roesch, SECONDED BY Ed Bradfield WHEREAS the village Office has no insulation be it resolved that the Clerk ask for bids to insulate the attic to R-40 (Village Office) . Carried. • MOVED BY Ed Bradfield, SECONDED BY David McCord WHEREAS the council of the Village of Port Burwell is desireous of replacing the John Deere mower, be it resolved that a Kubota diesel 14 H.P. G5200H be purchased for $5700.00 which includes tractor, mower, frioght and set up from Vandenbrink Farm Equipment . Carried. 11111 MOVED BY Cindy Allin, SECONDED BY Ken Roesch WHEREAS the Village of Port Burwell has been awarded an 'Involvement in Municipal Administration Program" which pays $4 . 50/hr and is subsidized by $135.00 per week be it resolved that Beatrice DeDecker be offered the position subject to coarse approval by Municipal Affairs. Carried. MOVED BY Ed Bradfield, SECONDED BY David McCord, THAT Council adjourn until the next regular meeting or the call 00K Reeve. Carried. 1 I/ of IF 1.204P , Ron Bradfield, : wo.. V. Clerk SPECIAL COUNCIL MEETING MAY 7, 1986. MINUTES of a special council meeting held in the Harbour Restaurant on May 7, 1986 at 7:30 P.M. A Joint Meeting with surrounding Councils. PRESENT: Ash Shaw - M.O.E. Cathy Kozakievicz - Port Burwell Ed Bradfield - Port Burwell David McCord - Port Burwell Ken Roesch - Port Burwell Cindy Allin - Port Burwell Bill Martyn - Yarmouth • Keith Howe - Malahide Lloyd Sayham - St . Thomas Ron Bradfield - Port Burwell Elwood Varty - Port Burwell Emil Neukamm - Malahide Vane Chute - Bayham John Nezebn - - Bayham Ted, Beattie - Vienna Ross Thurston - Vienna Art Gcethais - Vienna Kay Emerson - Vienna Lia-Mai Barnes - Vienna Theo Webber - Yarmouth R. Millard - Malahide Ken Sloan - Yarmouth Port Burwell Clerk, Elwood Varty presented a brief presentation on the water debt system which is shared by the following municipalities: Village of Port Burwell Village of Vienna Township of Bayham Township of Malahide Township of Yarmouth The Government of Ontario has reduced the debt on the delivery system by 58% . The purpose of this meeting was to determine if a desire exists to retire or restructure the now reduced debt on the Port Burwell water delivery pipeline. A discussion and question period then took place, with comments. Original Debt The original debt was ammortized over 40 years with deficit financing based on projected population growth of each municipality. Since this population did not happen, the debt grew. 0.O.E. 's Proposal: A. Shaw stated that the M.O.E. can ammortize each municipalities' debt share for a certain nubmer of years (whatever they wanted) at 8.2%, and leave the water rates the same as now ( 335.50 cents per 1000 gallons. Each Municipality must work together to make this debt work. Adjournment . This meeting adjourned at 9:05 P.M. ( Presentation Brief attached to the minutes) //'400000, ie Y5-4P-ifi Reeve Clerk Ron Bradfield Elwoo. arty Village of Port Burwell .---- . REGULAR COUNCIL MEETING MAY 12, 1986. MINUTES of a regular council meeting held in the Municipal Office on May 12, 1986, at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Ken Roesch - Councillor Cindy Allin - Councillor Ed Bradfield - Councillor David McCord - Councillor Elwood Varty - Clerk IP VISTIORS: Tom Millard Gloria Wilson Brian Chamberlain • Ken Mayer - Tilisonburg News 1. Resolution for August 2, 1986. See resolution. 2. Resolution regarding Sewage Treatment Plant . See resolution. 3. Securing of Sea Wall at East End of property. Clerk to send letter to Mrs. Calder. 4 . Water system Debt. Public Meeting May 21, 1986 at 8:00 P.M. (Port Burwell Legion) Public Meeting May 24 , 1986 at 10:00 A.M. (Port Burwell legion) 5. Tenders for Office Insulaton and exhaust fan for Office. See Resolution. 6. Hiring of 2- S.E.E.D. Students. See Resolution. 7. Joint Emergency Planning Program. See Resolution. 8. Purchase of Port Burwell Pins. Next Meeting. 9. Exemption request - Hugh Brooks Next Meeting. • 10. Health Inspector and unhooked sewer connections. Received and Filed. 11. Great Lakes Lighthouse Keepers Association. Who is going? See resolution. 12 . Appointment of Weed Inspector. See Resolution. 13. Tilisonburg Rural - urban Night - May 21 Who will go? Received and Filed. -2- 14. Section 496 - Tax Write Offs. See resolutions. 15. Resolution - Township of Norwich. Next Meeting. 0 16. Invitation to attend Anglican Church. Received and Filed. 17. N.R.G. Assignment Hearing. Elwood Varty will attend. 18. Letter of apology from David Stock. Received and filed. , 19. S.W.O.T.A. Advertising. No action. 20. Harry Cookson. Next Meeting. 21. Roads Construction Work. Next Meeting. 22. Items for Auction Sale. Next meeting. 23. Ministry of Housing - Updating of Study. See Resolution. 24 . Hiring - Student - Involvement in Municipal Administration Program. See Resolution. PASSED RESOLUTIONS. MOVED BY Ken A Roesch, SECONDED BY Ed Bradfield THAT the Voucher for Roads for $489.39 and General of $20,046.35 be paid. Carried • MOVED BY David McCord, SECONDED BY Cindy L. Allis THAT the Office attic be insulated by Comfort-Control at a quoted price of $640.00 and that Dave Miller install an exhaust fan for $287.50. Carrie( MOVED BY David McCord, SECONDED BY Ed Bradfield, 11/1 WHEREAS THE Joint Emergency Planning Program funds 75% of eligeable projects be it resolved that the Clerk is authorized to apply for a grant to support the purchase of a mobile radio system for the Fire Department and to support the cost of providing stickers with emergency numbers for home owners phones. Carried. MOVED BY Ken A. Roesch, SECONDED BY Cindy L. Allis THAT the minutes of the meetings on April 14 , 1986 and April 28, 1986, and May 7, 1986 be adopted as circulated. Carried. -3- MOVED BY Ed Bradfield, SECONDED BY David McCord, WHEREAS Richard Riddell ceased to operate a Video leasing business (assessment roll number 1-217 ) on March 1, 1986 , be it resolved that all business tax be cancellled as at that date and effective March 1, 11 1986 the commercial assessemnt be changed to residential. Carried. MOVED BY Cindy L Allin, SECONDED BY Ed Bradfield, • WHEREAS the Ministry of Housing - as accepted the Port Burwell Municipal Housing Study as adopted by the Village of Port Burwell on March 24 , 1986 be it resolved that the Ministry of Housing is requested to update the statement with a new senior and assisted housing Study. Carried. MOVED BY David McCord, SECONDED BY Ed Bradfield WHEREAS a fire damaged a business assessment roll number 1-408 owned by John'and Gwen Foster on January 22, 1985 and business was disrupted until May 16, 1986, be it resolved that they receive a rebate of 9.88 which represents 114 days of business tax and 65. 19 which represents 114 days of commercial tax for a total of $75.07. Carried. MOVED BY Cindy L. Allin, SECONDED BY Ed Bradfield, THAT the Village of Port Burwell appoints the County Weed Inspector as the Village weed inspector. Carried. MOVED BY Cindy L. Allis, SECONDED BY Ed Bradfield THAT Council of the Village of Port Burwell hires Diane Wardle, and Julie Mann for two (S.E.E.D. ) Program positions at $4 .00 per hour. Carried. MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch WHEREAS the Village of Port Burwell has given notice that effective December 31, 1986 the Sewage Treatment Plant will no longer be operated by the Ministry of the Environment, be it resolved that this notice is confirmed. Carried. MOVED BY David McCord, SECONDED BY Cindy L. Allis THAT leave be granted to introduce by-law number 86-8 to appoint a by-law enforcement officer(s) . eland that by-law presented herewith be read a first time By-law read a first time. MOVED BY Ed Bradfield, SECONDED BY Ken A. Roesch THAT by-law now read a first time be read a second time forthwith. 11/1 By-law read a second time. MOVED BY Cindy L. Allis, SECONDED BY Ed Bradfield, THAT by-law now read a second time be read a third time forthwith. By-law read a third time. MOVED BY Ken A. Roesch, SECONDED BY David McCord THAT by-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried. -4- MOVED BY Cindy L Allin SECONDED BY Ed Bradfield WHEREAS August 2, 1986, will be a day for celebration and the annual bathtub races and whereas the Recreation Board has requested that they operate a beer tent on August 2, 1986 at the Ball Park property; be it resolved that this council has no objections. Carried. MOVED BY Ed Bradfield, SEOCNDED BY David McCord, II WHEREAS the 1972 International Fire Truck should be touched up on body, be it resolved that Randy Cane be authorized to effect body repairs, • complete with paint at a cost of approximately $3,000.00. Work to be done to satisfaction of the Fire Department Committee. Carried. MOVED BY Cindy L. Allin, SECONDED BY David McCord, THAT the meeting be adjourned until the call of the Reeve or next meeting on May 26, 1986. Carried. Z40.4ai Reeve Ron Bradfield Village of P.. t Burwell ,L-...milidill, Clerk Elwood Vart I • I • g•4'0(to 4rv- PURPOSE OF MEETING: The Government of Ontario has reduced the debt on the delivery system by 58 %. poilLiTo determine if a desire exists to retire or restructure the now reduced debt on the Port Burwell water delivery pipeline. This debt is shared by the following: March 1984 to March 1985 allon DEach Municipalltles% of tIsaue__i__n �iillion Gebt total Vienna 5. 951 19. 7 Malahide 6. 280 20. 8 Yarmouth 1 .099 3.64 Bayham 0. 508 0.02 Port Burwell 16.428 55 . 84 30. 266 100. 00 esst.;,, 642 7 . u-S, P4-4 er444.24144-4AA,r- se 7o cep-- a4A4i--rw, ?lc, • -6' 14...e44,4 . do 4~4 3 60.+v = /I 0 7 r 3 3 MINISTRY OF T!IE ENVIRONMENT PROJECT NO. 5-0087 VSCHEDULE OF REVENUE, FLOWS AND ACCOUNTS RECEIVABLE ' ACCOUNTS RECEIVABLE Participants 1980/81 1981/82 1982/83 1983/84 1984/85 3/31/85 $ S S $ $ S : Revenue . i Village of Port Burwell 19,059 19,211 23,942 34,161 48,246 Combined with Village of Vienna 12,593 10,056 10,366 13,313 17,462 Receivables of Twp. of Malahide 3,609 8 ,468 6,329 9,188 23,742 Project No. Twp. of Bayham 1 ,992 1 ,537 1 ,395 1 ,636 1 ,487 5-0002 Twp. of Yarmouth 338 1 ,414 2,029 2,022 3,232 TOTALS: 37 ,591 40,686 44 ,061 60,320 94,169 (//... Flows MG MG MG MG MC Village of Port Burwell 10.531 10.097 12 .037 15.21416 .428 ; Village of Vienna 6.958 5.270 5.188 5.982 ( 5.951 \ Tvp. of Malahide 1 .994 4 .458 3.176 4 .226 6.280 Twp. of Bayham 1 .101 .744 .700 .743 .508 Twp. of Yarmouth .188 .805 1 .018 .897 1 .099 ' t TOTALS: 20.772 21 .374 22 .119 27 .062 ` 30.266 / CAPITAL FINANCING AND REVENUE BRANCH August 2, 1985 DWA/dla • • 111111 _2_ HISTORY 1971 Pipeline built and cost shared on a fixed percentage basis by involved Municipalities. ( 371, 0'",-' 1981 Pipeline costs (debt and deficit ) piggy backed on the cost / 1000 gallons of water . 1981 Decision to include sh red project costs on^Municipalities Financial Statements . e 1969 Estimated construction costs to be recovered is 1 .4 million. ( original 1969 agreement ) From all level of Governments . 411 -3- APRIL 1986 DEBT WRITE OFF Total write off $396, 302 . % share $ of write off F.-607 ( e Vienna 19. 7 78 ,000 Malahide 20. 8 82 ,000 Yarmouth 3. 64 14 ,000 Bayham 0.02 800 Port Burwell 55. 84 221 ,200 100% 396 ,000 1 . ,, 1 • i a i ' ' . -4- PRESENT POSITION Debt (minus) Write off Balance Owing Vienna 3l.So D ç134 , 3OO - 78,000 56 , 300 7. V44c4.444 Malahide " 140, 900 - 82,000 58, 900 ( . Yarmouth 24 ,800 - 14 ,000 10, 800 Bayham 4 ,%,...9 1 , 300 - 800 500 Port Burwell S87 380, 968 - 221 ,200 159, 768 — Z y, S7o TOTAL 682 , 268 396 ,000 286, 268 I 1 _.� • �.r <<+ 4 • � I ` -r- , , i:f )- • i . ;4.. / r:r t.,,./ -- - . • if"vet ,ate-- / „s-fl 1111 111111111 s. _ y, /� t_ MINISTRY OF T. ::::: HT PAGELE * PROJECT NO. : 5-0087-00-00 PROJECT NAME : PORT BURWELL WATER WORKS SYSTEM i i SERVICE RATE - 304.82 CENTS PER 1000 GALLONS TO 1985 - 335.50 CENTS PER 1000 GALLONS FROM 1986 • • REVENUES EXPEND I TURES SURPLUSORDEFICIT FISCAL FLOW YEAR (M.G.) SERVICE c/C/M TOTAL OPERATING DEBT CHARGES TOTAL ANNUAL INTEREST ON TOTAL CUM. CUM. • MOE CMHC ACQ/ )s DEFICIT AT MAR. 31. 1979: -234.026 80/81 20.7 38510 0 38510 9725 30224 0 0 39949 -1438 23925 -259390 81/82 21.3 41465 0 41465 8762 30228 0 0 38990 2475 26815 -283730 82/83 22.1 44030 0 44030 12950 30232 0 43183 847 29046 -311928 83/84 27.0 60320 0 6032Q_ 21167 302370 0 51404 8915 33428 -336440 84/85 30.2 94170 0 94170 23076 �.r_•) 65 3j732 {j 0 0 59604 34565 36600 -338474 85/86 26.7 81386 8409 89795 5255 ►"311232 ' 0 0 83782 6013 36927 -369388,---'it-e;"54 86/87 27.0 90585 0 90585 13000 31232 0 0 44232 46353 40482 -363517 87/88 27.3 91591 0 91591 13175 31232 0 0 44407 47184 39806 -356139 88/89 27.6 92598 0 92598 13500 31232 0 0 44732 47866 38958 -347231 89/90 27.9 93604 0 93604 13525 31232 0 0 44757 49847 37934 -336318 90/91 28.2 94611 0 94611 1372S 31232 0 0 44957 49654 36680 -323344 91/92 28.5 95617 0 115617 13925 31232 0 0 45157 50460 35188 -308072 92/93 28.2 94611 0 94611 14125 31232 0 0 45357 49254 33431 -292249 93/94 29.1 97630 0 97630 14325 31232 0 0 45557 52073 31612 -271788 94/95 29.5 98972 0 98972 14525 31232 0 0 45757 53215 29259 -247832 95/96 29.8 99979 0 9997, 14725 31212 0 0 45957 54022 26504 -220314 96/97 30.1 100985 0 100985 14875 31232 0 0 46107 54878 23339 -188775 97/98 30.4 101992 0 101992 15025 31232 0 0 46257 55735 19712 -152752 98/99 30.8 103334 0 103334 15175 31232 0 0 46407 56927 15569 -111394 99/00 31.1 104340 0 104340 15325 31232 0 0 46557 57783 10813 -64424 00/01` 31.5 105682 0 105682 15475 31232 0 0 46707 58975 5412 -10861 01/02 11.8 10668, 0 106689 16675 51717 n n 4..41s7 Soots -74.4 4147141 40 111111 -5- WATER RATES Present cost 335. 50 cents per 1000 gallons from 1986. Revenue 335. 50 X 30266000 gal . X 1 - $101 , 542.00 TOM Total operating costs - maximum $20,000.00 ( from project 5-0087) with some extra for larger projects (painting tank ) . Difference between revenue and operating costs approximately $78 ,000. This 78,000 / year should pay off debt in 4 to 5 years. Without debt service or deficit , water rate should be 66. 7 cents per 1000 gallons or be reduced by 268.8 cents / 1000 gallons . • 40 111111 -6- If you lower rate to 66.6 cents / 1000 gallons now, then commutation is approximately $417.00. OPTIONS. 1 . Do Nothing - Water rate to be approximately 2. 50 / 1000 gallons but deficit financing to continue. 2. Commute everyone at approximately 417 .00. eg) Borrow at bank over 5 years and put as local improvement against property at about $100 per year for those not paid. Saving on water bill for 3000 gallons / month bill would be $8.00 / month or $96.00 / year . Any prepayment of debt increases unconditional grant payment . 3. Continue on at the present rate and build up a surplus . 4. Any other agreed on tactic or plan. 4-----. ( PUBLIC MEETING MAY 21, 1986 MINUTES of a public meeting held in the Port Burwell legion, on May 21, 1986 at 8:00 P.M. PRESENT: Ron Bradfield - Reeve Ken Roesch - Councillor Cindy Allin - Councillor Ed Bradfield -- Councillor David McCord - Councillor 1111 Elwood Varty - Clerk Cathy Kozakievicz - Secretary VILLAGE RATEPAYERS: • Murray Brady Mary Hayward Mrs. Brady Mary Blyth Shirley Manion Charles Knott Wanita Collins Paul Roy (Wanita's Daughter) Michelle McCord Gordon Howick Sally Bradfield . . Betty Martin Mary Thornton Larry Martin Heldi Claus Jack Sawyer Myrtle Bartolacci Lottie Dickinson Bonnie Bradfield Lloyd Dickinson Christy Bradfield Bob Thornton Bea Marr Harvey Neville Ken Marr Bob Ireland Sharon VanDyck Ross Eveland John McCord Ralph Brown Ruth Jackson Bertha Brown Tom Millard Fred Shelly Brydon Guest Hugh Brooks Dennis Chambers Ed Bradt Al Lemay Mr. Brown Anton Suderman Ted Shelly . Introduction to meeting: Reeve, Ron Bradfield. Agenda: 1 ) Water System 2) Sewage Treatment Plant 3 ) Senior Citizen Building 4 ) Youth Summer Camp 5) Harbour Presentation of meeting: Clerk, Elwood Varty. (presentation brief attached to minutes) Questions from the floor; Jack Sawyer: If water meters were installed, who would pay for them? Elwood Varty: The Village will pay for all the meters. The Village's Resource Equalization Grant has increased this year by $30,000 because the sewage treatment plant has been paid off. This extra $30,000 will be used to purchase water meters, ( if decided) . IlJack Sawyer: Does our water come from St. Thomas? on Bradfield: Our water comes from the plant in Port Stanely which services the Ford Plant in St. Thomas, as well as Port Burwell. Shirley Manion: If meters were put in, wouldn't the permenant home owners be subsidizing the cottagers who would naturally use less water in the winter time? Cindy Allin: The cottage owners would pay a minimum bill, even .if they are using no water in the winter time. The minimum bill will have to be set at a reasonable level in order for them to pay their share. • -2- Jack Sawyer: I would like to see us get control of the debt . The Village will benefit . Deficit financing must be cleaned up. Ron Bradfield: This is our one time opportunity to do exactly that . Mary Blyth: Would everyone have choose the same alternative? IP Elwood Varty: Naturally, not one alternative will suit everyone, but the decision will have to be the same for everyone. Beatrice Marr: If we paid $164.00, will the $51. 18 be taken off our tax bill? • Elwood Varty: Yes. Ted Shelly: Is the S.E.E.D. Program costing the Village taxpayers any money? Cindy Allin: No. The student 's' wages are paid 100% by the Government . A small amount may be spent on Village administration. Mary Thornton: Why didn't students from the village get the jobs? Elwood Varty: The S.E.E.D. Programs starting date was May 12, 1986. Most of the Village's students are still in high school. Ted Shelly: How much will it cost to pump the sand onto the harbour land? Elwood Varty: Canadian Steamships quoted a price of .60C per ton, and $2.60 per ton to load the ships and cart it to Erie P.A. Jack Sawyer: (Harbour) who does the paying? Elwood Varty: The Village will have no contracts. (pay nothing) The village will put a mining tax on the sand. Jack Sawyer: Which is the biggest need for the Village? A Senior Citizen building, or a Senior Citizen Nursing Home? (Jack feels a nursing home is needed more) . Murray Brady: Why did the old school gymnasium get torn down? It would have made a good place for the Seniors to have a meeting place. Ron Bradfield: The Village had no control over that . It was the Elgin County Shcool Board. Adjournment: • This meeting adjourned at 9:30 P.M. / '' ,ei ; ,i i REGULAR COUNCIL MEETING MAY 26, 1986. MINUTES of a regular council meeting held in the Municipal Office, Port Burwell, on May 26, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Ken Roesch - Councillor il Cindy Allin - Councillor Ed Bradfield - Councillor David McCord - Councillor Elwood Varty - Clerk 411 VISITORS: Ken Maver Don Whitney - Tillsonburg News 1. Don Whitney, re: dog control. Received and filed. 2. Futures Prpgram - Opportunity on Wed. June 4 at 9:30 to Noon. Received and Filed. 3. Water Debt . See Resolution. 4 . Water Meters. Call for Tenders. 5. Municipal Solicitor (can we use Mr. Hall) Ask to be referred to Mr. Hall. 6. Clerk's report on trip to Toronto. Received and Filed. 7. Senior Citizens Building - Application - Assured Housing Workshop. Received and Filed. 8. O.H.R.P. Do we want to apply for additional funds. See Resolution. 9. Recreation Board - Application for credit to Coca Cola. No action at this time. 4". H. Cookson request for sewer connection non payment. No action at this time. \ 11. Hugh Brooks - Sewer exemption. 0 See Resolution.j Resolution from Township of Norwich. No action at this time. 13. Storm Drain Project . Received and Filed. -2- 14 . Valerie Donnell - Request for assessment review. . No action at this time. 15. Village Pins. 1111 No Action at this time Official Opening of County Building June 20, 1986 at 2:00 P.M. • Received and Filed. 17. Energy Conservation Program. See Resolution. 18. Request to put Bonnie Bradfield and Marion Ratcz on L.A.C.A.C. See Resolution. 19. Village items for auction Sale. No action at this time. 20. O.P.P Building - Hole in floor. Received and Filed. 21. Addison Street Prepare no parking by-law for Addison Street PASSED RESOLUTIONS. MOVED BY Ed Bradfield, SECONDED BY David McCord, THAT Council go into Committe of whole with the Reeve in the Chair. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, WHEREAS Hugh Brooks operates a business out of a.garage on Erieus Street , be it resolved that the property pay a sewer bill and not receive an exemption. Carried. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin, THAT the Clerk be authorized to apply for additional O.H.R.P. funds. Carried. • MOVED BY Cindy Allin, SECONDED BY David McCord, WHEREAS the property on Chatham Street known as the Liberty property appears to be unclean, the by-law enforcement officer is istructed to investigate and enforce the unclean land by-law if necessary. Carried. 1111 VED BY Ed Bradfield, SECONDED BY David McCord, THAT Cindy Allin and the Reeve be authorized to enter into a usage agreement with Elgin County Board of Education for using the Port Burwell Elementary School for summer of 1986. Carried. IIMMIIMMEW I REGULAR COUNCIL MEETING MAY 26, 1986. MINUTES of a regular council meeting held in the Municipal Office, Port Burwell, on May 26, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Ken Roesch - Councillor Cindy Allin - Councillor 1111 Ed Bradfield - Councillor David McCord - Councillor Elwood Varty - Clerk VISITORS: Ken Maver - Tillsonburg News 411 Don Whitney 1. Don Whitney, re: dog control. Received and filed. . 2. Futures Program - Opportunity on Wed. June 4 at 9:30 to Noon. Received and Filed. 3. Water Debt. See Resolution. 4. Water Meters. Call for Tenders. 5. Municipal Solicitor (can we use Mr. Hall) Ask to be referred to Mr. Hall. 6. Clerk's report on trip to Toronto. Received and Filed. 7. Senior Citizens Building - Application - Assured Housing Workshop. Received and Filed. 8. O.H.R.P. Do we want to apply for additional funds. See Resolution. 9. Recreation Board - Application for credit to Coca Cola. No action at this time. 4". H. Cookson request for sewer connection non payment . No action at this time. 11. Hugh Brooks - Sewer exemption. 41See Resolution. 2 . Resolution from Township of Norwich. No action at this time. 13. Storm Drain Project. Received and Filed. -2- 14 . Valerie Donnell - Request for assessment review. No action at this time. 15. Village Pins. IliNo Action at this time Official Opening of County Building June 20, 1986 at 2:00 P.M. • Received and Filed. 17. Energy Conservation Program. See Resolution. 18. Request to put Bonnie Bradfield and Marion Ratcz on L.A.C.A.C. See Resolution. 19. Village items for auction Sale. No action at this time. 20. O.P.P Building - Hole in floor. Received and Filed. 21. Addison Street Prepare no parking by-law for Addison Street PASSED RESOLUTIONS. MOVED BY Ed Bradfield, SECONDED BY David McCord, THAT Council go into Committe of whole with the Reeve in the Chair. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, WHEREAS Hugh Brooks operates a business out of a garage on Erieus Street , be it resolved that the property pay a sewer bill and not receive an exemption. Carried. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin, THAT the Clerk be authorized to apply for additional O.H.R.P. funds. Carried. • MOVED BY Cindy Allin, SECONDED BY David McCord, WHEREAS the property on Chatham Street known as the Liberty property appears to be unclean, the by-law enforcement officer is istructed to investigate and enforce the unclean land by-law if necessary. Carried. IIIVED BY Ed Bradfield, SECONDED BY David McCord, THAT Cindy Allin and the Reeve be authorized to enter into a usage agreement with Elgin County Board of Education for using the Port Burwell Elementary School for summer of 1986. Carried. • -3- MOVED BY Cindy Allin SECONDED BY Ken A. Roesch THAT the Village of Port Burwell L.A.C.A.C. committee be increased by appointing Bonnie Bradfield and Marion Ratc2 and Sharon Vandyke. Carried. /IlVED BY David McCord, SECONDED BY Ed Bradfield REAS the Ministry of the Environment has reduced the water debt on the econdary System (pipeline delivery from Port Stanley) be it resolved that Al present owners of property using water be given the opportunity to mmute their share of the debt and if they so commute be offered a water usage rate that only pays the operating share of the pipeline. All remaining water users to pay a user rate that retires their share of the debt in 5 years including both debt and debt service charges. All rateable property to be assessed a rate of 10 mills as part of the General Municipal Levy to assist in the operation charges and debt service charges as a fire protection benefit commencing in 1987. This resolution is subject to approval of the Ministry of the Environment . All offers of cummutation and payouts are to be accepted between September 1, 1986 and December 31, 1986 and thereafter a property owner must commute his debt share as part of the water usage rate. And take notice that the Corporation of the Village of Port Burwell requests '=hat the operating costs, their share of this pipeline not operate at a deficit . Carried. MOVED BY Ed Brafield, SECONDED BY David McCord, WHEREAS the Tertiary Water System, the distribution system within the Village limits has a now reduced debt and whereas this debt is serviced by a frontage and connection charge of .60t and $11.58 respectively which was to be of a 40 year duration, be it resolved that those eligeable properties that did not commute their share in the 1970's and now pay .60t foot frontage and $11.58 connection fee, be it offered the opportunity to commute their share of this debt from September 1, 1986 to December 31, 1986. Should a property owner or his agent not commute their debt share then the Corporation of the Village of Port Burwell will borrow from the Canadian Imperial Bank of Commerce at current rates their share and require the affected property ammortize this share over 5 years at approximately .60t per foot frontage and $11.58 connection per year. The Village of Port Burwell to pay out the Ministry of the Environment as at December 31, 1986. This resolution is subject to approvals of all affected Ministries of the Ontario Government . An further take notice that this system is effective January 1, 1987 to no longer operate on a deficit. Carried. MOVED BY David McCord, SECONDED BY Ed Bradfield THAT this meeting be adjourned. TIME: 11:35 P.M. Carried. 0 -441,4 Reeve, Ron Bradfield •llae of Port Burwell .rIClerk, -1,•od . • REGULAR COUNCIL MEETING JUNE 9, 1986 MINUTES of a regular council meeting held in the Municipal Office in Port Burwell, on June 9, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Ken Roesch - Councillor Cindy Allin - Councillor Ed Bradfield - Councillor 11/11 Elwood Varty - Clerk ABSENT: David McCord - Councillor All VISITORS: Wayne Schriver Hugh Brooks 1. Mr. Schriver. Mr. Schriver approached council, and discussed his proposed purchase of the chip wagon on the West Beach. The Reeve, and Ed Bradfield disclosed their conflict and withdrew. from all discussion. 2. Hugh Brooks. Hugh Brooks approached council and discussed his applied for sewer exemption , and no action was taken. Council indicated that Hugh should attend the instruction meeting on Saturday June 14 , 1986 in St. Thomas, on fixing air packs. 3. Uncompleted projects - See Chart . The following items were discussed: a) Road upgrading b) Senior Citizen Building c) Sewage Treatment Plant d) Water System Debt e) Water Meters f) Sand to U.S.A. g) Harbour Development h) Sewer Hook ups i) Drains - repaired and new installation j ) Breakwall extention and repairs. 4 . Village Pins. To be dealt with at next meeting. 5. City of Etobicoke - Arbritration award re: Fire Fighters. 0 Received and Filed. 6. Dog Trap re: Caution from O.P.P. Received and Filed. 7. O.H.R.P. application re: Mrs. V. Brown. See Resolution. 8. Performing Arts The Clerk was instructed to invite all recreation board members to the next council meeting on June 23, 1986. -2- PASSED RESOLUTIONS. OVED BY Cindy Allin, SECONDED BY Ed Bradfield, 11111 REAS Violet Brown has applied for an O.H.R.P. loan of approximately ,000.00 be it resolved that council approves an O.H.R.P. loan of up $4 ,000.00 with the first $3,200.00 to be a forgiveable portion. liwork to be approved prior to starting by the O.H.R.P. Committee vid McCord) . Carried. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin, THAT the voucher for June for roads a total of $2720.94 plus wages of $1708.27 and the general account 'voucher of $50,651.27 and wages- of $3728.54 be paid. Carried 41+6/ Reeve Ron Bradfield Village of Port Burwell 2/ , / / Clerk Elwood Varty Village of Port Burwell 410 0 tA SPECIAL • COUNCIL MEETING J U N E 1 8, 1 9 8 6 PRESENT: Council Members: Ron Bradfield Cindy Allin Dave McCord Ed Bradfield • Visitors: Ken Mayer J. Petrie J. Oliver V. Chute Ronson Sandham A. Grock A special meeting was held at the Municipal Office at 7: 30 p.m. The meeting was to discuss with representatives of the County , The Long Point Conservation Authourity, The Township of Bayham and Port Burwell, if a joint effort would be possible to extend the shoreline breakwall past the Village limits to the Little Otter and the easterly shore of the outlet of the Little Otter. Various funding alternatives were discussed. The request to extend the breakwall had to come by resolution from a municipal council. This item to be dealt with by Port Burwell council on Monday, June 23, 1986. ti Ron Bradfield Reeve // Village oX Port Burwell Ad. Elwood Varty Clerk • / REGULAR COUNCIL MEETING JUNE 23, 1986. MINUTES of a regular council meeting held in the Municipal Office on June 23, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Ken Roesch - Councillor Cindy Allin - Councillor 411 Ed Bradfield - Councillor David McCord - Councillor Elwood Varty - Councillor VISITORS: Mike Auger - M.O.E. Ash Shah - M.O.E. 1 Mr. Younger - M.O.E. if Brian Chamberlain - By-law Enforcement Officer Ken Maver - Tillsonburg News 1. Ministry of the Environment . The Sewage Treatment Plant was discussed. a 2. Port Burwell Pins. No action. 3. Insulation of Fire Hall, Police Station, and Library Deffered. 4. Lighthouse Restoration. See Resolution. 5. Flood Line Standards. See resolution. 6. Break-water Extention. See Resolution. 7. Streetlight on Elizabeth Street . See resolution. 8. Council Pay for June 1986. Tabled. 9. Dog Control Procedure. See resolution. 10. Ambulance `Service. 1/11 Tabled. 11. Marr4ge at lighthouse - Sept. 6, 1986) . IIPSee resolution. PASSED RESOLUTIONS: MOVED BY David McCord, SECONDED BY Ed Bradfield WHEREAS the floodline standard being used is the Hurrican Hazal Standard, the Long Point Conservation Authority is asked to lower the standard. Carried. -2- MDVED BY Ed Bradfield, SECONDED BY David McCord THAT P.U.C. move existing light off private property to cornor of Gibbon Road and set pole and new light south end of Elizabeth Street on East Side. Carried. MOVED BY Ed Bradfield, SECONDED BY David McCord /11 THAT the Clerk be authorized to call for tenders for the installation of storm drains on Shakespeare and Waterloo Street to close July 14 , 1986. Carried. IIP ' MOVED BY David McCord, SECONDED BY Ed Bradfield FOR the completion of the project on Hagerman Street Hill Drain that Tony Lama be asked to use his backhoe and Hugh Brooks be asked to supply the necessary gravel if required all to the satisfaction of Council. Carried. MOVED BY Ed Bradfield, SECONDED BY David McCord THAT the Corporation of the Village of Port Burwell does not have any objections to a marraige being performed at the lighthouse on September 6, 1986. Carried. MOVED BY Ed Bradfield, SECONDED BY David McCord WHEREAS from time to time dogs are available to the canine control officer and the ownership of the dog is in question, be it resolved that the Village pay the costs of three day board and the euthinasia fee and the assume owner is to be billed by the Clerk and all legal avenues of collection be used. Carried. MOVED BY David McCord, SECONDED BY Ed Bradfield July 7, 1986, 7: 30 P.M. meeting - and ask tenders bidders. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield WHEREAS the shoreline protection breakwall does not provide adequate protection to several properties at the eastern village limit and the county road and the bridge in the Little Otter Creek area, be it resolved that the Long Point Conservation Authority is requested to include the extention of the Armour Stone Breakwall as a project for funding as soon as possible; FURTHERMORE, be it resolved that the County of Elgin is requested to Iltarticipate to protect their road and bridge. arried. MOVED BY Ed Bradfield, SECONDED BY David McCord 10 WHEREAS a Community Facilities Improvement Program Grant File #CAPS 85172013 has been approved for the restoration of Port Burwell Lighthouse to a maximum of $37,500; WHEREAS Mr. Leroy Eicher of the Amish Menonite Community has offered and agreed to perform all work for a total cost of $8,000 being all labour costs. WHEREAS the Corporation of the Village of Port Burwell has offered and agreed to supply all materials, and rented equipment at an estimated cost of $10,000 be it resolved that the Clerk is authorized to order all materials necessary and to have the Village Works Department install snow fence barricades and . emove the anchor and to ask the P.U.C. to remove the hydro servige'an install a temporary constuciton service • -3- cont 'd and to provide anchor rods AND FURTHER, be it resolved that the construction and installation is to include replacing all decayed wood especially the 8 cornor beams, the placing of light guage expanded metal screen on the stairs for safety, the installation of a powered wind vent and auxiliary baffled vents, the replacing of siding where necessary, the chaulking of all cracks especially on the corners, the 111 reinforcing and replacing of the concrete foundation where necessary and further be it resolved that the Village of Port Burwell agrees to the arrangements with Mr. Leroy Eicher and agree to supply transportation from Mr. Eicher's home to and from the work site. Work to start approximately July 15, 1986 and further a copy of this resolution is to be sent to the Ministry of Citizenship and Culture for their information and IIcomments; AND FURTHER be it resolved that the V_llage will not require the first . 30% advance of funds from approval #CAPS85172013 and will only submit a final statement for payment in approximately the third week of August; AND FURTHER be it resolved that the anchor be restored as part of this project. Carried. Li '. Reeve Ron Bradfield Village of Port Burwell / Clerk Elwood Var y . III •0 w __ J REGULAR COUNCIL MEERTING JULY 14 , 1986 MINUTES of a regular council meeting held in the Municipal Office on July 14 , 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor Dave McCord - Councillor Elwood Varty - Clerk illABSENT: Ken Roesch - Councillor VISITORS: Ken Mayer - Tillsonburg News Harvey and Loreen Neville ii. Weed cutting on village properties (Weeds at dead end of Pitt Street ) . Council was to notify the Works Department. 2. Suspected picnic table at cornor house. Ed Bradfield to talk to owner. 3. Miller Electric - Do we support proposal to lease truck. Received and Filed. 4 . Old Baptist Church. See resolution. 5. Drain Tenders. No tenders were received. Consulting advice to be sought from M.T.C. and County. 6. Memorial Trailer Park, Beach Property, and Ball Diamond - Write off of taxes and water bills. See resolution. 7. Water Meter Tender awards. See resolution. 8. Sale of Fire Truck etc. See resolution. 9. O.H.R.P. for Blenkinsop. Dave McCord to visit Mr. Blenkinsop. di0. New picnic tables for Village. No decision at this time. 11. S.W.O.T.A. Committees. 110 No appointments suggested. 12. Do we make representation to Shoreline Review committee. The Reeve to attend. 13. Resolution from Chatham opposed to fishing licence. No action. -2 14 . Sewer Hook ups. Advice from lawyer was received. 15. Parking on Addison Street A survey to be conducted. 11. Wage adjustment for Paul Vyse. See resolution. 17. Tait 's lot on Shakespeare Street - complaint , grass needs cutting. Mr. Tait to be notified and grass cut . 8. Mr. O. Thompson, wons trailer at Memorial Trailer Park re: No picnic talbe ( Fire dept. never returned it ) . The Clerk to obtain a table. - PASSED RESOLUTIONS. MOVED BY David McCord, SECONDED BY Ed Bradfield THAT the minutes of the following meetings be approved as circulated; June 23, 1986 - Regular meeting . June 18, 1986 - Special meeting June 9, 1986 - Regular meeting May 26, 1986 - Regular meeting May 21, 1986 - Special meeting Carried. MOVED BY Ed Bradfield, SECONDED BY David McCord WHEREAS property assessment roll number 1-094 owned by Neville on Shakespeare Street and is used only as a storage shed, the third installment of taxes for $88.00 is written off. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield THAT the accounts for July totaling $47, 142.44 be paid. Carried. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin THAT a load of calcium for approximately $1,000 be ordered for west side. Carried. PED BY Ed Bradfield, SECONDED BY Cindy Allin WHEREAS Ted Shelly has agreed to transport the Mennonite workers to the lighthouse at 75t per mile, this arrangement is confirmed. Illiarried. MOVED Ed Bradfield, SECONDED BY David McCord THAT taxes and grant-in-lieu owed against Memorial Trailer Park and East Beach property be written off. This includes 1986 taxes. Carried. • -3- MOVED BY Cindy Allin SECONDED BY Ed Bradfield THAT tender for water meter be awarded to Rockwell for $25,906.95 from Ontario Pipe Supply. Delivery to be when requested by the Village. Carried. 111111 OVED BY David McCord, SECONDED BY Ed Bradfield, AT leave be granted to introduce by-law to designate the Old Baptist hurch on Wellington Street as being of archetectural and historical interest and value - by-law number 86-12 11 d that by-law presented herewith be read a first time. -law read a first time MOVED BY Cindy allin, SECONDED BY David McCord , THAT by-law now read a first time be.read a second time forthwith. By-law read a second time. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin, THAT By-law now read a second time be read a third time forthwith. By-law read a third time. MOVED BY David McCord, SECONDED BY Cindy Allin, THAT by-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried. MOVED BY David McCord, SECONDED BY Cindy Allin, WHEREAS the fire truck ( 1953 Chev) and John Deere mower is surplus, that tenders be called for sale of each. Tenders to close July 28, 1986. Sale subject to a reserve bid. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield, THAT Paul Vyse wages effective July 11, 1986 until October 1, 1986 be $6.00 per hour. Carried. MOVED BY Ed Bradfield, SECONDED BY David McCodd, THAT September 21, to September 27, 1986 be declared as Legion Week in Port Burwell. pried. Addieeve iL11,60:4/ n Bradfield illage of Por Burwell Al(11 ' Clerk Elwood Varty ; Village of Port Burwell r— ' REGULAR COUNCIL MEETING AUGUST 11, 1986 MINUTES of a regular council meeting held in the Municipal Office, on August 11, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor Dave McCord - Councillor Elwood Varty - Clerk VISITORS: Brydon Guest Tom Millard Gord Crocker • Paul McCord Tom Millard & Gord Crocker: Tom and Gord discussed the Bathtub Races and requested the Village or Recreation Board to take on next years races. Paul McCord: Mr. Paul McCord approached council and discussed his business plan for a Chatham Street property. Dave McCord declared his interest and reframed from discussion. PASSED RESOLUTIONS MOVED BY David McCord, SECONDED BY Ed Bradfield WHEREAS Mr. Ken Roesch has tendered his resignation as a council member, be it resolved that this council regretfully accepts his resignation and wishes him well on his new job. Carried. MOVED BY Cindy Allin, SECONDED Ed Bradfield, WHEREAS section 45 of Revised Statues of Ontario Municipal Act authorizes council to fill a vacant council seat and this meeting is for that purpose, be it resolved that Brydon Guest be appointed immediately to a seat on council for the balance of this term. Carried. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin BE IT resolved that this council does not have any objections to a "Putt-Putt" 18 hole golf game and vegetable stand on Chatham Street on the present property owned by Remgin. Carried. MOVED BY Brydon Guest , SECONDED BY Ed Bradfield WHEREAS the village is desireous of displaying sand and a ferry service in Erie, the necessary funds are hereby authorized to rent a 15 ton truck and to pay the necessary expenses of the Clerk and Council to attend. Carried. • MOVED BY Cindy Allin, SECONDED BY David McCord, WHEREAS Mr. John Shaddock appears to be eligeable for O.H.R.P. Ralph Brown is authorized to do the necessary inspections. Carried. IIIP40VED BY Ed Bradfield, SECONDED BY Dave McCord, WHEREAS Mrs. Chute has received a bill for $200 for grass cutting, be it resolved in lieu of grass cutting on road allowance that this bill be corrected to $100.00. Carried. 'I' ... MIM.MMlMl. M.I.I..lMMl.MMIMmmmm'H. -2- MOVED BY Dave McCord, SECONDED BY Cindy Allin, WHEREAS the Village of Port Burwell has been advised that we not accept a water and sewer account in the name of a tenant , be it resolved that the village policy is that all water and sewer accounts are to be in the name of the assessed owner and a notice will be sent to the tenant as a courtesy to the assessed owner. This policy affects all new tenants after February 1, 1986. Carried. • ./4,64gri Ron Bradfield Reeve , Village of Port Burwell L. Elwood Va ty Clerk-Treasurer Village of Port Burwell • ►> SPECIAL COUNCIL MEETING AUGUST 18, 1986 MINUTES of a special council meeting held in the Municipal Office on August 18, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor David McCord - Councillor Brydon Guest - Councillor Elwood Varty - Clerk A special council meeting was held Monday August 18, 1986 at • 7:30 P.M. at the call of the Reeve, to discuss the take over of the Sewage Treatment Plant. All councillors were present and the Clerk. A report was given to councii on the Reeve's and Clerk's trip to Toronto on August 15, 1986 to the Ministry of Housing and the Ministry of Environment. Council passed the following resolution: MOVED BY Ed Bradfield, SECONDED BY Dave McCord WHEREAS the Village of Port Burwell had notified the Ministry of the Environment effective December 31, 1986 that they would assume operation of sewage treatment plant , be it resolved that this notice be extended to December 31, 1987 and that the Ministry of the Environment be requested to set a study project to study the capabilities of a small municipality to operate a plant . Further more the M.O.E. is requested to transfer ownership and to operate on an operation agreement for 1987. CARRIED. 411414,0,11 Ron Bradfield Reeve Village of Port Burwell Elw.o. , • Cler Village of Port Burwell REGULAR COUNCIL MEETING AUGUST 25, 1986 MINUTES of a regular council meeting held in the Municipal Office on August 25, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor Dave McCord - Councillor Brydon Guest - Councillor Elwood Varty - Clerk VISITORS: Valerie Donnell Don Axford Valerie Donnell Valerie asked council about her lease. (Sam's Place) . Don Axford Don asked council about water payment. O.H.R.P. Mrs. Chute - Approval H. Blenkinsop - report Shoreline erosion and Mrs. Skelton Find location of wall to Village limits. Port Burwell Liquor Store permit • See resolution. Lighthouse Project. Report. Sale of John Deere Tractor. Trailer Rent . Garbage cans on Street. PASSED RESOLUTIONS. MOVED BY Ed Bradfield, SECONDED BY Dave McCord WHEREAS Mr. Harold Kaufman has paid a total of $9,000 (nine thousand dollars) to install three hundred water meters and is the lowest bid, Mr. Harold Kaufman's bid is accepted and he is authorized to proceed , and any extra over three hundred at thirty dollars each. Carried. MOVED BY Cidny Allin, SECONDED Brydon Guest THAT the council does not have any objection to proposed L.C.B.O. renovat 'on and expansion. Carried. Reev Ron Bradfield Villag of P Burwell Cler • Elwood Varty Village of Port Burwell REGULAR COUNCIL MEETING SEPTEMBER 8, 1986. MINUTES of a regular council meeting held in the Municipal Office on September 8, 1986 at 7:30 P.M. PRESENT: Cindy Allin - Councillor Ed Bradfield - Councillor Brydon Guest - councillor Elwood Varty - Clerk 11/11 ABSENT: Ron Bradfield - Reeve Dave McCord - Councillor VISITORS: Mrs. Kwarciany • Harvey Neville Irene Easton Orval Thompson 1. Lighthouse Plaques: a) Ried Stone b) Sawyer Historical c) Bronze for over $100.00 2. Road Supplementary Subsidy & Interim Petition: See resolution. 3. Assistance for Economic Efforts: See resolution. 4 . Tennis Courts: The tennis courts have been turned down. 5. Seniors Apartment Building. Letter was received, stating approval. 6. S.W.O.T.A. Membership Questionnaire: For the Recreation Committee. 7. O.H.R.P. Applications: a) Ronald Herman: See resolution. b) John Tremblay: Council to look at this property. 8. Memrrorial Trailer Park: a) Leases b) Rate ( 1987) Council will visit the Trailer Park within the next week. 4119. Skelton, Shoreline Protection: Defrayed. 10. Community Based Funding (visit from Peter Boles) 1111 Council will have the 1987 Program proposals ready. 11. Libbye and Faye Ave, water: The cottage owners will discuss this further with council. 12. Elizabeth Street - Cookson Water. �• Bradcranex to install a water service. -2- 13. October 4 , 1986, f.ighthous, Cr.lnO1)_n i nl: W i.1. Ghh:ss (J ted & souvinc:er No. 14 . Sand Sale to U.S.A. Discussion on pending meetingsin Ottawa. , . Water Debt Commutations: See Resolution. •6. Repayment of Sewer Charges: See resolution. 17. P.U.C. Public Opinion: . See resolution. 18. Designation o' Lottery Proceeds: Tabled. DELIGATIONS: Idrs. Kwarciany approached council to request that convert to apartments has been changed to hostel with 15 to 18 rooms. Harvey Neville approached council and complained about Ted Shelly hauling loads of tomatoes on the Village Streets. The Clerk wa:: instructed to write Mr. Shelly and request him to not haul loaded trucks on Shakespeare Street . Mrs. Irene Easton and Orval Thompson approached council to discuss the • Memorial Trailer Park. PASSED RESOLUTIONS: MOVED B`•' Brydon Guest , SECONDED BY Cindy Allin, IN the absence of the Reeve that Ed Bradfield chair the meeting. Carried. MOVED BY Cindy Allin, SECONDED dY Brydon Guest, THAT the Village apply for i',terim subsidy payment from M.T.C. �arried. MOVED BY Brydon Guest , SECONDED BY Cindy Allin, WHEREAS Village road expenditures are expected to exceed the 1986 allocations for subsidy due to the major works completed be it resolved 111 hat the Ministry of Transportation and Communications be petitioned to ant c supplimentary subsidy. Carried. MOVED BY Cindy Allin, SECONDED BY Brydon Guest WHEREAS Wilmot Ried ( Robinson Street ) has offered $1,000 for the John Deere 16 H.P. tractor with snow blower attachments, be it resolved that his offer is accepted. The tractor is where is and in on as seen condition. Carried. MOVED BY Cindy Allin, SECONDED BY Brydon Guest THAT the O.H.R.P. application from Mr. Ron Herman be rejected because a lien cannot be registered against the land. Carried. -3- MOVED BY Cindy Allan, SECONDED Bi a,iydon Guest, WHEREAS the 1985 P.U.C. financial statement shows that the difference between energy purchased and sold was $53,555 and whereas the London P.U.C. has offered to do a composit water, sewer and hydro bill for 52 cents for a bi-monthly bill, be it resolved that the clerk is authorized to ' elude a newsletter to all ratepayers asking for comments to council so at consideration can be given to holding a plebisice and disbanding the .U.C. Carried. •OVED BY Brydon Guest , SECONL.ED BY Cindy Allan, WHEREAS the village Solicitor has pointed' out that the Village does not have a right to collect sewer usage charges from those properties not connected to the system be it resolved that all those funds collected from February 1, 1986 to present for sewer usage f�2s be refunded to those persons not connected and that uncollected si:.ns for unconnected persons he written off. ( $18.70 per month) .. Carried. MOVED BY Cindy Allin, SECONDED BY Brydon Guest WHEREAS the Village of port Burwell has taken a leadership roll to increase the economics ;activity in the area and whereas our tax base is extremly limited and whereas our efforts will benefit the region, the Clerk is authorized to petition for assistance to help defrayiR:n our costs. Carried. MOVED BY Cindy Allin, SECONDED BY Brydon Guest , WHEREAS the attached schedules calculate the commutations of the secondary and tertiary system be it reso]'.ed that notice be sent to all eligeable ratepayers, that the O.M.B. be asked for approval and that a special Imperialpurpose bank account be opened at the Canadian Iiperial Bank of Commerce. The commutation payments to be accepted until December 31 , 1986. Carried. / . .. . , � r ,.- , Ron Bradfield Reeve Village of Port Burwell E/ '1(('' lwood Iltlerk Villa a of P6rt Burwell • 4 -3- MOVED BY Cindy Allin, SECONDED BY be ydon Guest, WHEREAS the 1985 P.U.C. financial statement shows that t'ie difference between energy purchased and sold was S53,555 and whereas the London P.U.C. has offered to do a composit water, sewer and hydro bill for 52 cents 11 for a bi-monthly bill, be i� resolved,that the clerk is authorized to ' elude a newsletter to all ratepayers asking for comments to council so at consideration can be given to holding a plebisice and disbanding the .U.C. Carried. r SOVED BY Brydon Guest , SECONL.ED BY Cindy Allan, WHEREAS the village Solicitor has pointed out that the Village does not have a right to collect sewer usage charges from those properties not connected to the system be it resolved that all those funds collected from February 1, 1986 to present for sewer usage feJs be refunded to those persons not connected and that uncollected sv.ns for unconnected persons be written off. ( $18.70 per montht., Carried. MOVED BY Cindy Allin, SECONDED BY Brydon Guest WHEREAS the Village of Port Burwell has taken a leadership roll to increase the economics :activity in the area and whereas our tax base is extremly limited and whereas our efforts will benefit the region, '-he Clerk is authorized to petition for assistance to help defrayinn our costs. Carried. MOVED BY Cindy Allin, SECONDED BY Brydon Guest , WHEREAS the attached schedules calculate the commutations of the secondary and tertiary system be it resol%ed that notice be sent to all eligeable ratepayers, that the O.M.B. be asked for approval and that a special purpose bank account be opened at the Canadian Imperial Bank of Commerce. The commutation payments to be accepted until December 31, 1986. Carried. —4144 Ron Bradfield Reeve Village of Port Burwell i'S lwood Varty Iltlerk • Village of Port Burwell OP SPECIAL COUNCIL MEETING SEPTEMBER 17, 1986. MINUTES of a special council meeting held in the Municipal Office on September 17, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor Brydon Guest - Councillor ID Elwood Varty - Clerk VISITORS: Pam Marten Aylmer Express Don Axford George Lockrey III Bronswell Gregson Corp. Malcom Hunt Chris Caers • 1. Repair to Library Brydon Guest to talk to Ed Matthews for opinion. 2. Opening of lighthouse. Cancelled. See resolution. 3. Senior Citizen Building - Hire Consultant. See resolution. 4. Reeve and Clerk appointments to Ottawa etc. Discussion. 5. Baptist Church - applications. • Discussion. PASSED RESOLUTIONS. MOVED BY Brydon Guest , SECONDED BY Ed Bradfield • THAT the October 4, 1986 lighting ceremony be postponed until spring of 1987. Carried. MOVED BY Cindy Allin, SECONDED BY Brydon Guest WHEREAS the Ontario Housing Corporation provides Development Grants to proponents interested in participating in the Non-Profit Housing Program; AND WHEREAS the Village of Port Burwell wishes to examine the feasibility of developing Non-Profit Housing; BE IT RESOLVED that the Village of Port Burwell make application to the Ontario Housing Corporation for a mipvelopment Grant pursuant to the said Ministry's Non-Profit Housing Program. rried. MOVED BY Brydon Guest , SECONDED BY Cindy Allin, HEREAS the Village of Port Burwell is desirous of using the services of a nsultant , be it resolved that Proctor and Redfern be retained to do all cessary service to produce a non-profit 20 unit seniors building. This consultant arrangement to be approved by Ontario Housing Corporation. Carried. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield WHEREAS 1985 $6,000 allocations have not been paid to Port Burwell Recreation Board, be it resolved that the clerk is authorized to transfer these funds. Carried. ; ........—...../ L 7i • ,, J �.._ . , Jr h SPECIAL COUNCIL MEETING SEPTEMBER 29, 1986 Minutes of a special council meeting held in the Municipal office on September 29, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - councillor Ed Bradfield - councillor David McCord - councillor Brydon Guest - councillor Elwood Varty - Clerk VISITORS: Cathy Kozakievicz - L.A.C.A.C. Liz McCord - L.A.C.A.C. Louis Toth - L.A.C.A.C. • Bonnie Bradfield - L.A.C.A.C. Marion Ratcz - L.A.C.A.C. • Katurah Barber - L.A.C.A.C. Gloria Stephenson - L.A.C.A.C. Loyd Stafford - Resident 1. Loyd Stafford: Mr. Stafford approached council re: cleaning out Shakespeare Street drain. Council told Mr. Stafford that they would see what they could do. 2. L.A.C.A.C. Committee Re: Old Baptist Church. See resolution. 3. Purchase of land for senior citizen building. See resolution. 4 . Appointment of Non-Profit Committee. See resolution. 5. P.U.C. Council to attend the next P.U.C. meeting on September 30, 1986. 6. M.N.R. Open House. Presented and filed. 7. Floor and Wall at Library. Dave McCord to look at the job. 8. Door at Fire Hall. Dave McCord to look at it . 410./ 9. John Tremblay, re: O.H.R.P. • No decision. Defferred until next council meeting. 10. Will Paul Vyse continue on in employment? Paul will stay until Ken Kirkpatrick is finished his holidays. 1111°11. Sewer Hook up List . Received. -2- PASSED RESOLUTIONS MOVED BY Ed Bradfield, SECONDED BY David McCord, THAT the members of the Port Burwell Non-Profit Housing Committee to be no ess than seven members and to include the five members of council, the resident of the Senior Citizen Club and Father Mooney. Carried. • MOVED BY Brydon Guest , SECONDED BY Cindy Allin, • WHEREAS the Village of Port Burwell is desireous of assembling land for a Senior Citizen Non-Profit Housing Development , be it enacted that the Reeve and Clerk are authorized to execute offers of purchase with Loreen Neville, for two lots on Milton Street for $5,000 each and Harvey Neville for a lot on Shakespeare Sreet for, $8,000, and Ed Bradfield for a ,lot for $8,000 on Shakespeare Street . Carried. - By-law 86-13 MOVED BY Brydon Guest , SECONDED BY David McCord, THAT leave be granted to introduce by-law to spot zone four lots between Shakespeare Street and Milton Street as Institutional and that by-law presented herewith be read a first time. by-law read a first time; MOVED BY David McCord, SECONDED BY Brydon Guest , THAT by-law now read a first time be read a second time forthwith. By-law read a second time; . MOVED by Cindy Allin, SECONDED BY David McCord, THAT by-law now read a second time be read a third time forthwith. By-law read a third time; MOVED BY Cindy Allin, SECONDED BY Brydon Guest , THAT by-law now read a third time do pass, be engrossed by the clerk, and signed and sealed by the Reeve. Carried. By-law 86-12 MOVED BY Brydon Guest , SECONDED BY David McCord, THAT leave be granted to introduce by-law to expropriate the "Old Baptist Church" on Wellington Street , for use as a museum • and that by-law presented herewith be read a first time. • 1 by-law read a first time; MOVED BY David McCord, SECONDED BY Cindy Allin, OHAT by-law now read a first time be read a second time forthwith. by-law read a second time; MOVED BY Cindy Allin, SECONDED BY Brydon Guest , THAT by-law now read a second time be read a third time forthwith. by-law read a third time; MOVED BY Cindy Allin, SECONDED BY David McCord, THAT by-law now read a third time do pass, be engrosse. by the rk, and signed and sealed by the Reeve. Carried. NON-PROFIT HOUSING CORPORATION BOARD OF DIRECTORS MEETING OCTOBER 14 , 1986. A meeting of the soon to be incorporated Port Burwell Non-Profit Housing Corporation Board of Directors was held at the Clerk's Office, Port Burwell on October 14 , 1986 at 9:00 P.M. 4111/1 PRESENT: Ron Bradfield Cindy Allin Vera Bates Fr. J. Mooney Dave McCord Brydon Guest James Molineux (O.H.C. ) Bramwell Gregson (consultant ) The following letters, documents and reports were tabled: 1. Contract retaining Carlos Ventin as the architect . The Reeve executed this document on-behalf of the Village. 2 . A letter from O.H.C. requesting a status report . This was described by Mr. J. Molineux. 3. Mr. Molineux described the desire to reidentify the deep core need and explained the difference between core and non core need. 4 . A letter from lawyer Bruce Farnell reported on and requested several items for the incorporation. 5. Mr. Bramwell Gregson discussedthe items to be completed for the third week in November (deadline) . 6. The Clerk was to arrange a tour of sample buildings for Friday, 24th of October, 1986 at 9:00 A.M. 7. Mr. Ron Bradfield was appointed as Chairman of the Port Burwell Non Profit Housing Corporation. 8. The proposed management report of the Corporation was presented, to be read and reviewed on October 27, 1986 at a regular meeting at 7:30 P.M. at the Clerk's Office. 9. A current status report to be discussed on October 27, 1986. 10. It was informally agreed that the seven Directors would constitute seven members of the corporation. REMINDER: Next meeting in form of a building tour on Friday, October 24/86 at 9:00 A.M. Council passed a by-law, number 86-14 which permits the use of the name "Port Burwell" . '-- OVED BY Brydon Guest , SECONDED BY David McCord, THAT leave be granted to introduce by-law to permit the soon to be incorporated Non-Profit Housing Corporation to use the name "Port Burwell" nd that by-law presented herewith be read a first time. -law read a first time. OVED BY Cindy Allin, SECONDED BY Brydon Guest, THAT by-law now read a first time be read a second time forthwith. By-law read a second time. MOVED BY David McCord, SECONDED BY Cindy Allin, THAT by-law now read a second time be read a third time forthwith. By-law read a third time. MOVED BY Cindy Allin, SECONDED BY Brydon Guest , THAT by-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried, Ron Bradfield, Reeve. _....... OCTOBER 220 1986. REGULAR COUNCIL MEETING DEFFERED FROM MONDAY OCTOBER 13, 1986 AT 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor David McCord - Councillor Brydon Guest - Councillor Elwood Varty - Clerk • VISITORS: Norm Barber Bob Bierling Chuck Raven Harvey Neville Loreen Neville Jean Scanlan 1110 Tony VanMilligan 1. 7:30 P.M. Public Hearing for By-law 86-13 being a by-law to zone lots 22, 23 Shakespeare Street and Lots 23, 24 Milton Street as institutional. - No one in attendance. 2. 8:00 P.M. Public Hearing to receive submissions and comments on the expropriation of the Old Baptist Church. - Jean Scanlan discussed frontage of her property. - Various aspects of the expropriation was discussed. 3. Auditor for private interview with Council. Deloitte, Haskins and Sells, presented thier bill and answered Council questions. 4 . Community Planning Grant . Tabled. 5. South Western Planning Conference, November 5, 1986. Three to go. 6. Abandonment of Railway. Do we want to take ,any action? See resolution. 7. Water to Libbye and Faye Ave. Tabled. 8. October 27, 1986, visit from Peter Boles. Discussed. 9. Gheysen Building - Fire Damage. 110 Registered Letter sent . 10. Port Burwell Municipal Non Profit Housing Management Plan. To be reviewed Monday, October 27, 1986. 411) 11. 1986 Survey of Free Beach. Tabled. 12. Ferry Service to U.S.A. - material on ship. Tabled. 13. Application of Northridge Petroleum for hearing under Ontario. Energy Board. Tabled. • 1 P le -2- 14 . Library Branch Construction Policy. See Resolution. 15. 1987 Trailer Park Rates. 61 A new lease is to be drafted for October 27, 1986 meeting. 6. Regulatory Flood Standard Public Notification. To be done. 17. Tracy and Steve Couture re: O.H.R.P. 111 Tabled. 18. Do we want to spend any connecting link money this year. Sweeping. PASSED RESOLUTIONS. MOVED BY Ed Bradfield, SECONDED BY Brydon Guest THAT Village of Port Burwell objects to the abandoning of the Port Burwell C.P.R. Line and the Clerk isto notify C.P.R. , and the member of Parliament . CARRIED. Ron Bradfield, Reeve. MOVED BY David McCord, SECONDED BY Ed Bradfield, WHEREAS the library facilities in Port Burwell require upgrading as soon as possible, be it resolved that the County of Elgin be petitioned to determine if there is a need for a library. This is the first step of the Library Branch Construction Policy. CARRIED. Ron Bradfield, Reeve. if- -jig r , / Ron Bradfield P Reeve •Village of Port Burwell Elwood Var IIPClerk-Treasu Village of Port Burwell 11 REGULAR COUNCIL MEETING OCTOBER 27, 1986 MINUTES of a regular council meeting held in the municipal office, on October 27, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor 1111 Dave McCord - Councillor Elwood Varty - Clerk VISITORS: Peter Boles - Municipal Affairs C.H.M.C. Respresentative Regional Assessment Officer IIP 7:30 P.M. re: Peter Boles. Peter Boles discussed with council the action to be taken to make Port Burwell eligeable for Pride. Funding. . Projects: 1) Sidewalks "$50,000 2 ) Old Baptist Church 50,000 3) Lighthouse parking 15,000 4 ) Robinson St. planters 10,000 TOTAL $125,000 *** TO BE WORKED ON FOR 1988 8:00 P.M. re: Regional Assessment Officer. Presented Council Village reassessment and the impact . 8:30 P.M. re: C.H.M.C. • Presented C.H.M.C. programs to council. 1. Ammend zoning by-law. See resolution - By-law forms part of council minutes. 2. Expropriation of Old Baptist Church - Lawyer's letter. Tabled. 3. Village of Millbrock re: support to extend BRIC. See Resolution. 4 . Reply from John Wise. Tabled. le5. Lease Agreement re: Memorial Trailer Park. See resolution. 6. Anti Rabies Clinic. 111/1 Tabled. 7. Change in lottery based funding - Resolution from Onoping Falls. Tabled for next meeting. 8. Letter from Horst Baron. Tabled. 9. Sale of Dredge. Not at this time. 4 -2- PASSED RESOLUTIONS MOVED BY David McCord, SECONDED BY Cindy Allin THAT leave be granted to introduce by-law to amend by-law number 86-13. and that by-law presented herewith be read a first time. By-law read a first time. IIPMOVED BY Cindy Allin, SECONDED BY David McCord, THAT by-law now read a first time be read a second time forthwith. By-law read a second time. MOVED BY Cindy Allin, SECONDED BY David McCord, THAT By-law now read a second time be read a third time forthwith. By-law read a third time. MOVED BY David McCord, SECONDED BY Cindy Allin THAT By-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. Carried. Ron Bradfield, Reeve. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin THAT the Village of Port Burwell supports the Village of Millbrock in its petition to extend the BRIC grant beyond December 31, 1986. Carried. Ron Bradfield, Reeve. MOVED BY Cindy Allin, SECONDED BY David McCord, THAT the lease for trailer sites at the Memorial Park for 1987 is approved as per attached. Carried. Ron Bradfield Reeve.. ii2 ivialP ' /(.(..) --/V ( J,J ) i BY-LAW NO. 86-14 THE CORPORATION OF THE VILLAGE OF PORT BURWELL 11111 A by-law to amend by-law number 86-13. IIP WHEREAS The Planning of Statues of Ontario 1985 Chapter as amended by 1983 Chapter 82; 1984 Chapter 32, 5.21 and 1985 Chapter 16 provides that zoning by-laws may be passed by the Councils of local Municipalities, and whereas approval of Qntario Municipal Board is not required as there are no objections, therefore by-law 86-13 is ammended so that the by-law comes into effect and full force 35 (thirty five) days from date of passing. READ A FIRST TIME READ A SECOND TIME READ A THIRD TIME AND FINALLY PASSED THIS 27th DAY OF October, 1986. 7e.67/1461.46/ Reeve Ron Bradfield Village of Port Burwell C L�I� Elwood Varty LEASE AGREEMENT THIS AGREEMENT made on this date, the day of one thousand, nine hundred, and eighty . BETWEEN: The Corporation of the Village of Port Burwell for the Memorial Trailer Park, in the County of Elgin, Box 299, Erieus Street and Pitt Street, Port Burwell, Ontario, 11111 NOJ 1TC. 874-4343. The Lessor of the First Part AND: Phone NO. • The Lessee of the Second Part WHEREAS it is the responsiblity of the Village of Port Burwell to supply hydro, water, washroom facilities, and to have garbage picked up. (Garbage must be placed in plastic bags and set out by the Lessee ) ; and WHEREAS no additions to trailers will be allowed without the written consent of the above Board; and WHEREAS the Lessor has agreed to renew the said Lease upon the following terms; "THE rental fee per trailer shall be $475.00 ( four hundred and seventy five dollars) for 1987 season, payable $150.00 on or before December 1, 1986 as a holding fee plus $325.00 on or before May 1, 1987. Should your $150.00 holding fee be unpaid December 1, 1986, then your trailer will be removed. Failure to pay the $325.00 balance on or before May 1, 1987 will necessitate automatic cancellation of the lease agreement . Mail all cheques made payable to "The Village of Port Burwell" to Box 299, Port Burwell, Ontario, NOJ 1TO. THE Lessee agrees to cut the grass on the 'his/her leased area. THE Village of Port Burwell will not be responsible for any damage to or loss of property, through burglary, malicious actions, Acts of God such as storms, wind damage, hydro interruptions resulting in food spoilage, etc. ; and WHEREAS this lease shall be renewed from year to year by agreement between the said parties; 4111 IN WITNESS THEREOF the parties hereto have executed this Agreement . SIGNED, SEALED AND DELVIERED THE VILLAGE OF PORT BURWELL (under the corporate seal of for the MEMORIAL TRAILER PARK the Village of Port Burwell) ill in the presence of Reeve, Village of Port Burwell Date Clerk, Village of Port Burwell The Lessee is requested to sign this agreement and return it. A copy, which has been duly signed and sealed will be returned to the Lessee. I REGULAR COUNCIL MEETING NOVEMBER 10, 1986 MINUTES of a regular council meeting held in the Municipal Office on November 10, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Fd Bradfield - Councillor 411 Dave McCord - Councillor Brydon Guest - Councillor Elwood Varty - Councillor 1. Shirley Manion re: Sewer Hook ups. Council will pay for the sidewalk in front of Wellington Street 110 building. They can use 115 " h pipe to hook up sinks at the cottages on Robinson Street. 2. Kwarciany re: Renovation to building on Wellington Street. See resolution. _ 3. Pitney Bowes Leasing. A new arrangement was made. 4 . Proctor & Redfern re: Zoning and Official Plan Council was presented a proposal to update the Official Plan and the Zoning by-law. 5. Gheysen re: Fire Damaged building. The Clerk to send Mr. Gheysen a second letter asking that steps be taken by November 30, 1986. 6. Objection to lottery funds being used in general fund. Next meeting. 7. Resolution accepting or objecting to reassessment . See Resolution. 8. Kidney Foundation re: Door to Door in March of 1987. See resolution. 9. Installing of jumpers around water meters. Next meeting. 10. Fire Department Applications. See resolution. 41, 11. County Road Responsibilities. Next meeting. 41 12. Building Inspector. Next meeting. 13. Royal Canadian Legion re: Patio Licence. Next meeting. 14 . Canadian Pacific application to abandon railway. Next meeting. • 15. Letter from Elgin County Library. Next meeting. -2- . 16. 2- 16. Pay Equity. Next meeting. 17. Breakwater extention. Tabled. 18. O.H.R.P. RE: John Tremblay. • See resolution. • 19. Harbour Development Plan. Discussion. 20. Works Department. Ken Kirkpatrick was present to discuss work to be done by the works department. - PASSED RESOLUTIONS. MOVED BY Ed Bradfield, SECONDED BY David McCord THAT OHRP loan up to $7500 for John Tremblay on lot 2 Erieus Street be approved subject to the inspectors evaluation. Carried Ron Bradfield. MOVED BY David McCord, SECONDED BY Ed Bradfield, WHEREAS proposed renovation of the Kwarciany building as shown on drawing 86-23-1 by G. Douglas Vallee ltd Consulting Engineers is requested by the owner, be it resolved that council does not object to the renovation, providing space for parking 12 cars is provided. Carried. Ron Bradfield. MOVED BY Ed Bradfield, SECONDED BY David McCord, WHEREAS Paul Vyse and Edward (Sam) Taylor have, applied to be volunteer fireman be it resolved that these applications be accepted. Carried. Ron Bradfield. MOVED BY Brydon Guest, SECONDED BY Ed Bradfield WHEREAS a reassessment of the Village of Port Burwell has been completed to update values to the 1984 values, be it resolved that council accepts these values and requests that these values be used for 1987 taxation. Carried. Ron Bradfield. • MOVED BY David McCord, SECONDED BY Brydon Guest , WHEREAS the Kidney Foundation of Canada requests permission to door to door canvass be it resolved that council has no objection. Carried. Ron Bradfield. IfMOVED BY Brydon Guest , SECONDED BY Ed Bradfield, THAT the minutes of the following meetings be adopted as circulated5 July 14 , Aug 11, Aug 18, Aug 25, Sept 8, Sept 17, Sept 29, Oct 14 , Oct 20, Oct 27 be adopted as circulated. Carried. Ron Bradfield. MOVED BY David McCord, SECONDED BY Ed Bradfield, THAT accounts be approved for payment from chequeumber 26' • cheque number 50 for a total of $309,053.77. Carried, fon - d. Ron Brad iel Reeve El -.od %tarty, Clerk J SPECIAL COUNCIL MEETING NOVEMBER 17, 1986. MINUTES of a special council meeting held in the Municipal Office, on November 17, 1986 at 8:30 P.M. r1ESENT: Ron Bradfield - Reeve Cindy Allin - Councillor 1111 Ed Bradfield - Councillor Brydon Guest - Councillor Elwood Varty - Clerk 1116 1. Lighthouse restoration re: Budget. A financial statement show ng expenses to November 13, 1986 was presented to council. Council agreed to pay Leroy Eicker $2,000 and the balance on project completion. 2. Baptist Church. The Clerk was to write a letter to Solicitor Mr. McKay and inform him that we are not interested in paying for another appraisal. l 3. Pitney Bowes Contract. MOVED BY Brydon Guest , SECONDED BY Ed Bradfield THAT the Reeve and Clerk are authorized to enter into a new agreement with Pitney Bowes. CARRIED Ron Bradfield. 4 . Increase in Water Meter Installation cost . Order from Ontario Hydro to provide jumper wires was presented to council. 5. Community Planning - Official Plan and Zoning by-laws. Tabled. 6. P.U.C. Meeting with Council on Novmeber 20, 1986. Council agreed to be present . 7. Use of School Facilities by Recreation Board. MOVED BY Ed Bradfield, SECONDED BY Brydon Guest THAT the Reeve and Councillor Cindy Allin are authorized to enter 15/ into agreement with the Elgin County Board of Education for use of the School Gym on Saturdays for Recreation Board. Carried. 8. Winter Snow Plowing. 1111 Ed Bradfield to look into another plow and report to Council. k„7. 111/197 Reeve EJ Ron Bradfield Cl.' -.....gliger kyv Elwo•• lIFIrr. REGULAR COUNCIL MEETING NOVEMBER 24 , 1986 MINUTES of a regular council meeting held in the Municipal Office on November 24 , 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve III Cindy Allin - councillor Brydon Guest - councillor Ed Bradfield - councillor Elwood Varty - Clerk ABSENT: Dave McCord - councillor 4111. Baptist Church. To seek further legal advise. 2. Financial report to October 31, 1986. Presented to council for their file. 3. Port Burwell Ratepayers Association . Clerk to send a letter asking for any advise or suggestions. 4. A.M.O. Pay Equity. See resolution. 5. Petition to install water to Iroquois Heights. Clerk to prepare. 6. C.P. application for line abandonment . See resolution. 7. County responsibilities on roads. Tabled. 8. Town of Onoping re: resolution on lottery based funding. Tabled. 9. J.E.P.P. Grant . Ed Bradfield to obtain second opinion. 10. Community Planning. Deferred until January. • 11. Pollard Bros. Ltd. re: invitation Wed. Dec. 3, 1986. 11/ Invitation to be referred to Ken Kirkpatrick. 12. Sand Propusal. Report. 13. Building Inspector. Clerk to talk to Tom Millard. 14 . Patio licence for Lgion. No objection. 15. O.H.R.P. for Ann Chalk, & Steve Couture. Action to be taken. -2- 16. Christmas Newsletter - report to ratepayers. . Clerk to prepare. II 17. Kwarciany Building Permit . Ralph Brown to come to next meeting. •PASSED RESOLUTIONS. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield THAT the Clerk is authorized to request a donation of a railway car from C.P.R. to be used at a museum site. CARRIED Ron Bradfield. MOVED BY Ed Bradfield, SECONDED BY Brydon Guest , THAT Municipalities be excluded from Bill 105. CARRIED Ron Bradfield. J/ / , Ron Bradfield Reeve Village of Port Burwell Elwood Va• Village Burwell _ REGULAR COUNCIL MEETING DECEMBER 8, 1986 MINUTES of a regular council meeting held in the Municipal Office on December 8, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor Brydon Guest - Councillor Dave McCord - Councillor Elwood Varty - Clerk VISITORS: Ralph Brown Mrs. Kwarciany Tom Millard 1. Kwarciany Building re: Application for building permit The Engineer for Kwarciany to supply a letter stating that the existing structure is sufficient to accomodate the renovation. A building permit is to then be issued. 2. J.E.P.P. Grant interview of Motorola agent . For next meeting. Ed Bradfield to arrange recommendation. 3. Minutes of previous meetings. See resolution. 4. Approve current expenses. See resolution. • 5. O.H.R.P. RE: Chalk. See resolution. 6. M.O.E. New 1987 estimated sewage treatment costs. For 12 million gal cost is 4 .33/1000 gal. Presented to Council and tabled. 7. Port Burwell Ratepayers Association re:Letter (visit ) . Clerk to send a letter. • 8. L.P.C.A. Preliminary Budget - Note breakwall is on as a project 1110 for Environment Assessment . Tabled for 1987 budget . 9. a) Invitation Dec 20/86 - opening of Southwold Medical Centre. b) Warden Christmas party Dec 10 at Dutton. Received and filed. -2- 10. Lighthouse (a) Repair Wilmot Reid's saw for $160.00 (b) Pay Wilmot Reid for attached items ( suggest $267 ) . 111/ See resolution. 11. Fire Department inspection of fire extinguishers. Request to be passed on to Chief Hugh Brooks. 12. Ontario Good Roads Association re: Request for resolutions. Received and filed. 13. M.T.C. re" Require 1987 budget by March 1. How will we do our road budget? For further discussion at a future meeting. 14 . S.W.O.T.A. re: Will we take out a 1987 membership? To be taken. 15. Agreement with P.U.C. re: Any changes requested? 1987 Rates - basis for establishing. It was the consenus of Council that each 1000 gallons of water would bear a similar burden. The Clerk to calculated 1987 rates on a 1000 gallons mininum bill. 16. Gheysen Property re: Fire Damage. Clerk to examine avenues of action. 1110 17. C.P.R. to abandon Port Burwell Line - Dec 22 is last day to object . Tabled. 18. Is there any changes in Council Remuneration? There were no changes. • -3- 19. Old Baptist Church - Tactical discussion. (Lighthouse: Donations - bank $18,629, Business Association $4 ,000 Bric $2,000 = total $24 ,629.00) k 20. Sand to U.S.A. - Tactical Discussion. 21. Appointment of Chief Building Official. See attached by-law appointing Tom Millard 22. Trailer Park rent ( 8 not paid) . Clerk to notify people not paid to move trailer. PASSED RESOLUTIONS AND BY-LAWS. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin THAT Wilmot Reid be paid $427 for supplies and work on lighthouse and this amount to be collected from Leroy Eicker's final statement, and also includes repairs to saw. CARRIED Ron Bradfield, Reeve. MOVED BY David McCord, SECONDED BY Brydon Guest THAT Ontario Home Renewal Program for $1918.35 for upgrading of water supply and installation of sewer be approved for A. Chalk. CARRIED Ron Bradfield, Reeve. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin THAT cheque number 651 to 737 for $52,406.21 be paid. CARRIED Ron Bradfield, Reeve. MOVED BY Brydon Guest , SECONDED BY Ed Bradfield THAT the minutes of a special meeting held November 17, 1986, and a regular meeting held November 24 , 1986 be adopted as circulated. CARRIED Ron Bradfield, Reeve. -4- BY-LAW # 86-14 SUBJECT Chief Building Official ( 1) MOVED BY Ed Bradfield SECONDED BY Cindy Allin That by-law number 86-14 be read a first time. Read and carried. 111 (2 ) MOVED BY Brydon Guest SECONDED BY Ed Bradfield That by-law number 86-14 be read a second time. Reading dispensed with. ( 3 ) MOVED BY David McCord, SECONDED BY Brydon Guest 11 That by-law number 86-14 be read a third time. Reading dispensed with, FINALLY passed and carried. Ron Bradfield, Reeve. • /e 4 7 p Ron Bradfield Reeve Village of Port Burwell • arl.°° Elwood Var Clerk-Tre er Village of Port Burwell REGULAR COUNCIL MEETING DECEMBER 22, 1986. MINUTES of a regular council meeting held in the Municipal Office, Port Burwell, on December 22, 1986 at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Cindy Allin - Councillor Ed Bradfield - Councillor Brydon Guest - Councillor Elwood Varty - Clerk VISITORS: Representative from OxfondCommunications. • 1. KWARCIANY Building re: Application for permit. (response from Egineer * see minutes of December 8) . A permit to be issued. Estimate of building to be increased. 2 . J.E.P.P. Grant re: Representative from Oxford Communications. Representative from Motorola to come to next meeting. 3. Lighthouse re: Varty and Guest visit to Eicker. Council was made aware of the progress on the lantern. 4 . C.P.R. Railway abandonment. See resolution. 5. Council's wishes re: Chatham Street entrance. See resolution. 6. Main Street re: Garbage bins and benches. Brydon Guest to get one of each made up. 7. Request from Mrs. Skelton re: Protecting cottage. Can we meet at 1:00 P.M. on Saturday December 27 at Clerk's office to discuss mutual concerns with David Mason. (Mrs. Skelton will be asked to attend voluntary) . New date to be arranged. Maybe January 3, 1987. • 8. Outstanding Achievement Award; Do we want to nominate someone? Not at this time. 0 9. Libbye and Faye Ave re: No objections, one letter of support . Tabled. 10. C.N.I.B. re: Request for grant. See resolution. -2- 11. Don Manion re: Water meters. See water rate. 12. By-law to set water and sewer rates. Passed. See by-law. 13. Gheysen property on Erieus Street. 1 • Tabled. 14 . Application for permission to sell Natural Gas. ( Do we have any objections?) No objections. 15. Ronson Sandham re:Appointment to L.P.R.C.A. See resolution. 16. Relief from 1986 taxes on one lot by Murphy - taxed for house, and house has been removed for many years. See resolution. 17. Old Baptist Church. Tabled. 18. M.I.T.T. Conference January 20, 1987 and O.I.D.C. January 21, 1987. Does anyone wish to attend? • Clerk to obtain more information. 19. Harbour Land re: Zoning by-law. See by-law. 20. Agreement between P.U.C. and council. • See by-law. 21. O.H.R.P. re: Couture: Does not wish to proceed until spring. Tremblay: See attached report on building. Croxford: New application - bathroom, water, sewer. Tabled. Building Inspector to look at Croxford. PASSED RESOLUTIONS. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield WHEREAS Property know as plan 11R1623 parts 7 and 14 on Brock Street and assessed to Murphy, Anthony F. Trustee has been assessed as having a building and the building does not exist under Section 496 of the Assessment Act the assessment roll number 34-02-0004001-272 -00-0000 is reduce from 755 to 350 for the year 1986. Taxes of $102.27 to be rebated. CARRIED. • -3- MOVED BY Brydon Guest, SECONDED BY Cindy Allin WHEREAS Port Burwell is a supporting Municipality of Long Point Conservation Authority and have been represented by a joint appointee (Ronson Sandham) be it resolved that Ronson Sandham is reappointed to represent the Corporation of the village of Port Burwell for 1987. CARRIED. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield • WHEREAS the intersection of County) Road 42 and Chatham Street is dangerous the County of Elgin is requested to close off the one way eggress at Road 42 and enlarge the two way access to Chatham Street. CARRIED. MOVED BY Ed Bradfield, SECONDED BY Brydon Guest THAT Council objects to C.P.R. abandonment of Port Burwell line. CARRIED. MOVED BY Ed Bradfield, SECONDED BY Brydon Guest WHEREAS the Canadian National Institute for the Blind serve a very worthy role regrettfully the policy of the Corporation of the Village of Port Burwell is to not use our tax base funding for organizations such as yours and hence cannot make a grant. CARRIED. Ron Bradf Pld Reeve Village of Port Burwell .--.211111411111111 Elwood • Clerk- -asurer Village of Port Burwell