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HomeMy WebLinkAboutPort Burwell Council Minutes 1985 PORT BURWELL VILLAGE Council Minutes 1% 41 . e , ri 41 NI 1985 H SPECIAL MEETING JANUARY 7, 1985. MINUTES of a special meeting held in the municipal office, Port Burwell, on January 7, 1985, at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Edward Shelly - Councillor 1. WAGES. The Reeve and Councillors of the Village of Port Burwell held this special meeting • to discuss employees wages etc. 2. ADJOURNMENT. Moved Ken Matthews, Seconded Brydon Guest THAT this special meeting be adjourned. TIME: 8:30 P.M. Carried. ` ht. F Kathie MacLeod ack Smyth Clerk-Treasurer /Reeve • 4110 • . • • 11fki.LIAISON MEETING JANUARY 9. 1985. MINUTES of a liaison meeting held in the municipal office, Port Burwell, on January 9, 1985 at 1:15 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor 1111 Brydon Guest - Councillor Cathy Kozakievicz - Secretary Kathie MacLeod - Clerk Don Lemon - Deloitte Haskins & Sells Frank Clark - M.T.C. Mr. A. Shah - M.O.E. Special Projects Mike Latta - M.O.E. • Brian Kishbaugh - Giffels 1. LAST MINUTES. • . Dredging Ian Linton, Village lawyer, received a reply from the local MP. The Federal Government has no funds available for Port Burwell. Mike Latta stated that if the silt is only a couple of inches, then there is no need to worry, but if the silt is a couple of feet, then there will be a serious; problem. HYDRO POLE. Mike Latta stated that a screw-in-anchor has been placed on the hydro pole on Chatham Street. s. PLUMBING INSPECTOR. No one has been hired yet. CONTRACT #1. On December 13, 1984, Giffels sent the Village a letter concerning two invoices. 1st invoice: Road Works $ 73,600.55 460.6 .01 Road works to date $ 534.263.56 2nd invoice: $ 10,628.42 73,600.55 10,628.42 Total to pay to the M.O.E $ 84.228.97 Frank Clark questioned Brian Kishbaugh about the $2,000 credit, regarding the weigh scales. This $2,000 should be taken off the $73,600.55. Mike Latta stated that the Village should then only pay $71,600.55, not $73,600.55. Clerk Kathie MacLeod stated that an invoice was sent to the M.T.C. yesterday. • ,. TEST PUMPING STATIONS. Mike Latta stated that the testing of the pumping stations were not done on December 13, 1984, but it was being done today. Lightning has hit a transformer. -2- 4, ROAD ALLOWANCE TRANSFER AGREEMENT, Mike Latta stated that a copy of the draft agreement was given to Ministry of Government Services. The M.G.S. lawyer suggested some modifications to the draft agreement. After these modifications are done, they will then probably accept the agreement. Reeve Jack Smyth stated that the Village received a letter from Mr. Fraser. Clerk Kathie MacLeod gave Mike Latta a copy of this letter. Small Craft Harbour has turned their portion of land on the East side of Chatham Street, over to the M.N.R. Now the M.N.R. own both sides of Chatham Street. There is still no answer as to whether the))M.N.R. will turn the road back over to the County. Reeve Jack Srtyth stated that the County is working on this ----------1 situation. Councillor Ken Matthews stated that the gate should be kept on the East Side of Chatham Street and then everything would be okay. Mike Latta still feels this is an outstanding item. Reeve Jack Smyth stated that Bob Moore ('Coun'ty) will be meeting with the M.N.R. When we learn the date of this meeting, we will let Mike Latta know. Mike Latta stated that the Village should be talking to the Regional Director of the M.N.R. in London. Dennis Schafer Regional Director Southwestern Region 659 Exeter Rd London Ontario 1.681-5350 Mike Latta suggested that Council set up a meeting with him. 7. GRINDER PUMP & CONCRETE BALLAST ON BEACH. Brian Kishbaugh stated that the information will be sent as soon as possible. R. DRAIN LAYER APPLICATION. Mike Latta had sent copies of other municipalities drain layer applications on December 13, 1984. This will be brought up at the next regular council meeting. 9. SCHOOL. Clerk Kathie MacLeod advised Mike Latta that a letter had been sent to the E.C.B.E. Gave Mike Latta a copy of this letter. Clerk Kathie MacLeod advised that she received a verbal answer from the contractor regarding this letter. 10. CONTRACT #1. Done. 11. CONTRACT #2. • Brian Kishbaugh stated: 1 - The major concrete portion is finished. - The floor and channel work still has to be done. - The windows are still missing. - Power may be hooked up by tonight. - Should be completed by the end of February 1985, with testing to follow. - Work crew to come back in May to do some final grading, fencing, etc. - Work and workmanship goirg very well. Mike Latta stated that he will send the Village a letter regarding hook ups around May 1, 1985. . 4 -3- 12. SEWER CONNECTION - TOM MI LLARD. Councillor Ken Matthews stated that Tom Millard got an estimate and according to George Butt, this estimate got lost. Tom Millard then got another estimate etc. Tom Millard was charged for these estimates, and nothing has been resolved. Brian Kishbaugh will send Tom Millard a letter regarding this matter. IIII13. STAIGHT-LINE FINANCING. - MR. A. SHAH M.O,E., SPECIAL PROJECTS. Mr. Shah gave everyone a book on "methods of financing". Mike Latta recapped the minutes of the November liaison meeting concerning the • straight-line financing. Mr. Shah reviewed the book with everyone present. Mr. Shah stated that this analysis could also be done for the water in Port.Burwell. It can be switched over. If Council is interested, then they would hawe to send Mr. Shah a resolution concerning this matter. Council should have an answer, regarding the method of financing that will be taken, at their next regular council meeting, dated February 11, 1985. When Council has decided, Mike Latta would like their answer sent to him in a resolution. Councillor Brydon Guest suggested that letters be sent out to the Village residents again, asking who would prepay the sewers. Mr. A. Shah - 1.965-3573 14. ADJOURNMENT., This meeting adjourned at 3:00 P.M. }<14,-,:tzLitz„.._, d )6 (i' 1,04�:/.J2"1 4e; Kathie MacLeod Jack Smyth Clerhuereasurer Reeve Village of Port Burwell 111/ cI • REGULAR MEETING - 29THJANUARY 14. 1965 Minutes of a Regular Meeting held at the Municipal Office the 14th day of January at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Brydon Guest - Councillor 111 Ken Matthews - Councillor Edward Shelly - Councillor Kathie MacLeod - Clerk VISITORS: Valerie Donnell Ron Bradfield • PREVIOUS MINUTES Moved by Brydon Guest, Seconded by Ken Matthews That the minutes of a regular meeting held December 10, 1984, a Liaison meeting held December 11, 1984 and a. special meeting held January 11, 1985 be adopted as read. BUSINESS ARISING OUT OF THE MINUTES Councillor Ken Matthews advised Council that the minutes of the 27th regular meeting should have read " The petitioners were advised that inquiries should be made". Councillor Brydon Guest advised that the inquiry had been made and that • the Clerk had been advised that the legislation was not scheduled until consultation with municipalities and concerned parties had taken place. Copies of a bill from Antelecom for $ 1, 919.00 for removing pole were to be sent to Brian Kishbaugh and Mike Latta. pEPUTATIONS AND PETITIONS 1. Valerie Donnell Some small changes were to be made in the proposed lease. The liability insurance to be checked to see if it is sufficient. A by-law authorizing the Reeve and Clerk to sign lease to be prepared. 2. Ron Bradfield Requested some teeth be put in the by-law re: fast food outlets. READING/CONSIDERING COMMUNICATIONS . 1. Corporation of the Town of Bradford re: Calculation of uniform lot levy. Moved by H.O. Alward, Seconded by Edward Shelly That the Village support the position of the Town of Bradford as outlined in their letter of the 3rd of January concerning the calculation and imposition of liba uniform Lot Levy with respect to Municipal Services. Carried Copies to be sent to Ron McNeil, the Minister and the Town of Bradford. 2. Mike Latta, Example of By-Law and application for Drain Layers Licence There was some discussion concerning changing the application forms. The drain layers by-law to be revoked and replaced with one similar to the orae from Wheatley. 24TH REGULAR MEETING - 2- JANUARY 14. 1985 3. Y.M.C.A. requesting donation Letter to be filed it is not the policy of council to make donations. 4. Elgin County International Ploughing Match requesting a letter be put in with tax bills. A letter be sent advising the Committee that their letter will be sent out Illwith tax bills. 5. Ed Matthews called to advise Council he intended to renovate a recently purchased dwelling to apartments. A letter to be sent to Mr. Matthews advising that Council require off street • parking be provided. 5. PASSING ACCOUNTS Moved by Brydon Guest, Seconded by H.O. Alward That Voucher No. 1 - 85 in the amount of-3 39,853.19 and payroll in the amount of $ 2,564.32 be passed for payment. 6. REPORTS OF OFFICERS AND COMMITTEES 1. Finance, Jack Smyth 2. Licence. Building and Health, Ted Shelly and Brydon Guest Pay Building Inspector 3. Roads, Ken Matthews Curb on island at Nancy Liberty's should be painted or have reflectors Work should be done on Strachan Street Drain North of School New Drain is required on Shakespeare Street Recommended that Strachan and Shakespeare Streets be gravelled. 4. Fire and Police, Ted Shelly Council were advised that the Fire Department does have a key to get into the Provincial Park in case of Fire. 5. Personnel and Property, Harry Alward and Brydon Guest Recommended Cathy Kozakievicz receive a .25E per hour increase. 6. Parks and Recreation, Brydon Guest and Ted Shelly IPCouncil were advised that the Recreation Committee will be holding a dance on March 16. 411 7. Development, Harry Alward and all members 8. O,H.R,P., Harry Alward and Ken Matthews An application was received and passed on to the Building Inspector for an inspection. 7. UNFINISHED BUSINESS Moved by Edward Shelly, Seconded by H.O. Alward That the Village of Port Burwell renew membership in the S.W.O.T.A. organization. ( Southwestern Travel Association) Carried 29rf REGULAR MEETING - 3 -. JANUARY 14. 1985 Moved by Ken Matthews. Seconded by H.O. Alward That the Council of the Village of Port Burwell apply for interim payment on the Big Otter Marina Grant. Carried Moved by Ken Matthews, Seconded by Brydon Guest 1111 That Council authorize the Reeve and Treasurer to petition for subsidy ( Road) for the Council term to November 30, 1985. Carried Moved by Edward Shelly. Seconded by Ken Matthews That the Council of the Village of Port Burwell wish to inquire into straight • line financing for the Port Burwell water system. Carried 8. NEW BUSINESS Requirement of Province of Ontario to change 0.H.R.P. Account from a Reserve to a Trust Account. 9. BY-LAWS By-Law 85 - 1 Subject: To establish a trust fund for 0.H.R.P. Moved by Ken Matthews. Seconded by Brydon Guest 1. That by-law No. 85 - 1 be read a first time. Read and carried. Moved by H.O. Alward. Seconded by Edward Shelly 2. That by-law 85 - 1 be read a second time. Reading dispensed with. Moved by Brydon Guest, Seconded by Edward Shelly 3. That by-law No. 85 - 1 be read a third time. Reading dispensed with, Finally passed and carried. 10. ADJOURNMENT Moved by Edward Shelly. Seconded by Brydon Guest That we adjourn Time 11:07 p.m. Kat a MacLeod, Clerk >,fc/ y,;,-A.ar ,j/ JACK SMYTH, REEvi VILLAGE OF PORT BURWELL 4TH SPECIAL MEETING JANUARY 24TH PRESENT: Jack Smyth Reeve Brydon Guest Councillor Ken Matthews Councillor Edward Shelly Councillor ABSENT: Harry Alward Councillor VISITOR: Chuck Raven Village Auditor . STRAIGHT-LINE FINANCING Mr. Raven pointed out the advantages of this type of financing which would mean early Capital Debt retirement. • He also pointed out that there must be a confirmation from the Ministry that this was possible. Council will be considering hold.tng a Public Meeting by the middle of February to explain the advantages between deficit and straight-line financing and to give the ratepayers an opportunity to voice their opinions. Moved by Edward Shelly. Seconded by Ken Matthews That this meeting be adjourned. Time 9:44 P.M. �(LfL r X14 _ _l Kathie MacLeod, Jerk JI�IC 34rrH,IA VILLAGE OF PORT BU RWE I J, • r 5TH SPECIAL MEETING MINUTES FEBRUARY 4TH. 1985 This special meeting of Council was convened to compose a letter announcing the Open Meeting to review the method of financing selected by Council and to .romplete Unfinished Business. PRESENT: Jack Smyth - Reeve Brydon Guest - Councillor Ken Matthews - Councillor Ted Shelly - Councillor ABSENT: Harry Alward - Councillor' he letter announcing the meeting was prepared ( See attached copy) The clerk was designated to call Chuck Raven to _supply charts for the Meetinr to shr'w financing charges over 5 years and over 30 years). The Drain Layer's Licence Application was reviewed and some minor �hafiges made. ' III Che proposed lease for the beach property was reviewed and it was decided that a liahi?i'.;7 certificate should be required from the leasee . Moved by Ken Matthews. Seconded by Brydon Guest That the Council of the Village of Port Burwell request Ash Shah to attend a meeting February 26, 1985 at Port Burwell to help explain straight-line financing to rate-payers of Port Burwell Carried. After due consideration it was decided Cathy Kozakievicz should attend thi: Registry Office Workshop. Moved by =Wank Shelly. Seconded by Brydon Guest That Cathy Kozakievicz be paid time and mileage to attend the Registry OfVice Workshop on February 6, 1985. Carried By-Law 85 - 4 Licensing of Drain Layers Moved by Edward Shelly, Seconded by Ken Matthews , That By-law No. 85-4 be read a first time. Read and carried. Moved by Ken Matthews, Seconded by Brydon Guest That By-law no. 85 - 4 be read a second time. Reading dispensed with. • Moved by Ken Matthews. Seconded by Edward Shelly That we adjourn. Time 10.14 p.m. Carried. ‘_...;ja-11-f4 11,ez t`t J ACK S , RF LLAGE OF PORT BURWELL III 1111 OD REGULAR MEETING MINUTES FEBRUARY 11, 1985 PRESENT: Jack Smyth Reeve Harry Alward Councillor Brydon Guest Councillor Ken Matthews Councillor Ted Shelly Councillor VISITORS: John McCarroll 111 PREVIOUS MINUTES That minutes of a regular meeting held January.I4, 1985; minutes of a special meeting held January 24 and minutes of a special meeting held February 4, 1985 be adopted as read. Carried • BUSINESS ARISING CUT OF THE MINUTES Councillor Brydon Guest suggested that Council should review By—Law 83 — (J7 By—Law to Licence Vehicles from which Refreshments are sold for Consumption by the Public. DEPUTATIONS AND PETITIONS John McCarroll advised Council that if they wished a video tape of the Village that it would cost $ 150. for the first hour and $ 100. for the second hour. Councillor Brydon Guest said if it was to be purchased to use in the light—house it would cost a great deal more than that as the equipment would be about $ 1,000.00 Councillor Ken Matthews suggested a video tape to use at such events as the International Ploughing Map might be worth while. • READING/CONSIDERING COMMUNICATIONS The following items of Correspondence were fileds 1. Ontario Good Roads — Combination Loader/ Backhoe Operating Upgrading Programme 2. Elgin County Board of Education regarding payment of requisitions 3. OrganiaatiOn of Small Municipalities 4. Ministry of Municipal Affairs & Housing County of Elgin Consents Manual 5. Card of Thanks from Ferne, Janet & Sandra.. 6. Long Point conservation Authority re: Resolution endorsed in 1984. The letter from Elgin County International Ploughing Match Banquet Committee is to be replied to. The Committee will be able to get a flag from the Reeve Jack Smyth. Councillor Ken Matthews requested that inquiries be made to see if there is Booth space available and the price. PASSING ACCOUNTS Moved by Brydon Guest. Seconded by H.O. Alward That General Accounts in the amount of $ 79,007.98 and Payroll in the amount of $ 3,966.89 be passed for payment. Carried. REPORTS OF OFFICERS AND- CO VITTEES 1. Finance, Jack Smyth • No Report 2. Licence Building and Health, Ted Shelly and Brydon Guest Building Permit Applications • Gwen and Jack Foster Ed Matthews 3RD REGULAR MEETING -2- FEBRUARY 11. 1985 3. ROADS. Ken Matthews Councillor Ken Matthews suggested a permanent rail should be put in front of the Bank as apparently it is not feasible to put up a snow fence. He also recommended that the area of the Parking lot and Fireball should be surveyed. I/ . FIRE AND POLICE. Ted Shelly It was recommended Fire Chief Hugh Brooks go over the Fire Marshall's report to advise Council what up-dating had taken place since the original report was received. "JEW BUSINESS. Councillor Harry Alward suggested that Mrs. Suzanne Stoop, Editor of the Tillsonburg News should bo contacted to see why Council Meetings are no longer covered. He also recommended that a copy of the letter re: Open Meeting be sent. BY-LAWS. By-law 85-2 Subject: To authorize a Recreation Program. 1. MOVED Edward Shelly, SECONDED BY Brydon Guest THAT by-law 85-2 be read a first time. Read and carried. 2. MOVED Ken Matthews, SECONDED BY H.O. Alward THAT by-law 85-2 be read a second time. Reading dispensed with. 3. MOVED Brydon Guest, SECONDED BY Edward Shelly THAT by-law 85-2 be read a third time. Reading dispensed with, FINALLY passed and carried. • By-law 85-3 Subject: To establish rates of pay and Council remuneration. 1. MOVED H.Q. Alward, SECONDED BY Ken Matthews THAT by-law 85-3 be read a first time. Read and carried. 2. MOVED Ken Matthews, SECONDED By Edward Shelly THAT by-law 85-3 be read a second time. Reading dispensed with. 3. MOVED Brydon Guest, SECONDED BY H.O. Alward THAT by-law 85-3 be read a third time. Reading dispensed with, FINALLY passed and carried. By-law 85-4 Subject: Licencing of Drain layers. 1. THAT by-law 85-4 be read a third time and FINALLY passed and carried. By-law 85-5 ' Subject: A franchise agreement with N.R.G. 1. MOVED Ken Matthews, SECONDED BY Edward Shelly THAT by-law 85-5 be read a first time. Read and carried. 2. MOVED H.O. Alward, SECONDED BY Brydon Guest THAT by-lav 85-5 be read a second time. Reading dispensed with. 3. MOVED Edward Shelly, SECONDED BY Ken Matthews THAT by-law 85-5 be read a third time. Reading dispensed with, FINALLY passed and carried. ADJOU NMEN T. MOVED Edward Shelly, SECONDED BY H.O. Alward THAT we adjourn. Next special meeting is February 26, 1985 at 7:30 P.M. Next Regular Meeting is March 11, 1985 at 7:30 P.M. Carried. TIME: 10:55 P.M. If1i at e MacLeod Jack Smyth Clerk-Treasurer Reeve Village of Port Burwell 0 111/ S 411 I VILLAGE OF PORT BURWELL PUBLIC MEETING A Public Meeting was held February 26th at the Port Burwell-Bayham Legion • Hall at 7:30. PRESENT: Jack Smyth Reeve Brydon Guest Councillor Ken Matthews Councillor Edward Shelly Councillor Chuck Raven Deloitte, Haskins, Sells Ashe Shah MOE • There were approximately 90 rate-payers present. Reeve Jack Smyth introduced Mr. Raven, Mr. Shah and the Councillors present. Mr. Raven presented the Council's plan for financing after which the panel answered questions from the rate-payers. See file 2100 - 3 At the close of the meeting coffee was served and some discussion took place. ejL . 0/14.4 Jck Smyth, Reeve VILLAGE OF PORT BURWELL ;111-111;1----2-4-141"ff.didzj 1111 • ,r SPECIAL MEETING MINUTES FEBRUARY 26. 1985 A special meeting of the Village of PortBurwell Council to discuss various items pertaining to the sewage system and to consider By-Law to sign the agreement with the Ministry of the Environment, was held at the Municipal Office at nine p.m. on February 26, 1985. PRESENT: Jack Smyth - Reeve Brydon Guest - Councillor Ken Matthews - Councillor Edward Shelly - Councillor Kathie MacLeod - Clerk-Treasurer ABSENT: Harry Alward - Councillor • A fter some discussionouncil directed the Clerk to send a letter to the Minister of the Environment advising them that Council had always wanted to keep Chatham Street open to provide access to the beach. Moved by Ken Matthews. Second by Brydon Guest Whereas the Sewage Treatment Plant in the Village of Port Burwell was built in a flood area and Wheras this flooding has and will cause serious problems at the Treatment Plant Be it therefore resolved that the Village of Port Burwell requests that the Ministry of Environment build some type of flood prevention works to protect the Treatment Plant before the contract for construction of the Treatment Plant has ended. Carried Moved by Edward Shelly. Seconded by Ken Matthews That the fence for the Treatment Plant be built on the East side of Chatham Street. Carried BY=LAW NO. 85 - 6 SUBJECT'" To authorize- the- signing of an agreement with the Ministry of Environment to return a portion of Chatham Street. Moved by Brydon Guest. Seconded by Edward Shelly That By-Law 85 - 6 be read a first time. Read and Carried Moved by Edward Shelly Seconded by Ken Matthews That By-Law 85 - 6 be read a second time. Reading dispensed with Moved by Ken Matthews. Seconded by Brydon Guest That by-Law 85 - 6 be read a third time. • Reading dispensed with, FINALLY passed and carried. Moved by Brydon Guest. Seconded by Ken Matthews That we adjourn. Next meeting March 11, 1985. Time 10:45 p.m. Carried _ • +ACK , •ar VILLAGE OF PORT BU RWELL c)/K1 ad-- ILI • C I,TR REGULAR MEETING MINUTES March 11, 1985 PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Brydon Guest - Councillor Ken Matthews - Councillor Ted Shelly - Councillor VISITORS: Bill Blake - N.R.G. Bob Nesbitt - N.R.G. Doug Csinos - N.R.G. Dave Ward - M.N.R. Lyle Willard - Iroquois Park Superinten Don Manion . Ron Bradfield Dave McCord A Group of Girl Guides under the leadership of Rebecca Dygos and Debbie Culver were present as observers. The gro}ip consisted of Christy Jackson, Kristen Nezezon, Tani Menard, Tammy Hawkins, Sheila Shelly and Tracy Hawkins. Reeve Jack Smyth welcomed the girls and provided explanations of the various items on the agenda as the meeting proceeded. 1. PREVIOUS MINUTES Moved by Brydon Guest, Seconded by Ken Matthews That the minutes of a regular meeting held February 11 and the minutes of a special meeting held February 26, 1985 and Public Meeting held February 26, 1985 be adopted as circulated. Carried BUSINESS ARISING OUT OF THE MINUTES Council inquired whether or not a letter had been received yet from the Ministry of Environment. A resolution had been sent to them requesting flood protection for the sewage plant. No letter has been received. A letter of appreciation to be sent to the Legion for use of the hall for the Public Meeting. DEPUTATIONS AND PETITIONS The lease with Natural Resource Gas was signed after Council expressed various matters of concern in the Village. Assurances were given by the N.R.G. representati that the items of concern would be corrected. • Ministry of Natural Resources Mr. Ward asked Council if the Village is going to send a response concerning the plan for Iroquois Provincial Park:. 11/1Councillor Brydon Guest inquired whether something could be done by the Park staff- concerning parking on Addison Street. Mr. Ward suggested that a by-law be passed by the Village and "No Parking" signs be posted. Mr. Ward also suggested some agreement should be reached concerning paving Wellington Street. He also pointed out some problems with erosion caused by the storm sewers. Mr. Willard pointed out that the park is becoming a reasonably natural area A nature trail system has been developed and there is an increase in the song bird and small game population. J t£ii REGULAR MEETING - 2 - March 11. 1985 Don Manion requested permission to put fill over the bank at his recently purchased property on Beach Street. PASSING ACCOUNTS Moved by Edward Shelly. Seconded by Brydon Guest That Voucher 85 - 3 be passed for payment, as corrected. Reeve Jack Smyth declared " Conflict of Interest"on Item 36 and councillor Ken Matthews declared " Conflict of Interest" on payroll. Carried UNFINISHED BUSINESS • Moved by Ken Matthews. Seconded by H.O. Alward That one quarter of the charges for one month for garbage collection be deducted before payment for March is sent. Week of March 4 there was no garbage collection. Carried • Moved by Edward Shelly. Seconded by Brydon Guest That we request Mike Auger attend meeting Monday March 18 or Tuesday March 19 or Thursday March 21, 1985. We would like a breakdown of the sewage service charge. Carried The following recommendations are to be made concerning the Management Plan for Iroquois Provincial Park. 1. Council recommend that the title of Chatham Street be returned to the municipality. 2. Council approve the Ministry building a parking lot, at their expense at the south end of the pavement on Chatham St. 3. Council would agree to having barricades installed to prohibit vehicular traffic on the beach area. 4. Council recommend that the picnic shelters be placed one at the top of the hill and the other in the parking lot area at the beach. 5. Where possible sewage lines from the camp area should be hooked into Village Sewage System. 6. Access area to Provincial Park(Wellington Street) be up-graded and any necessary storm sewers be incorporated into the project. 7. It is recommended that there be more Park involvement in Village activities and more Village participation in Park activities. 8. That the Phase 3, second car parking recommendation be up-graded to Phase 1 • ADJOURNMENT Moved by Brydon Guest, Seconded by Ken Matthews That we adjourn. Time 11:20 P.M. b SMll�/y�_l H,- GE OF PORT BURWELL SPECIAL MEETING MINUTES March 28, 1985 PRESENT: Jack Smyth — Reeve Harry Alward — Councillor Brydon Guest — Councillor • Ken Matthews — Councillor Ted Shelly — Councillor ABSENT: Mike Auger III VISITORS: Frank Bartlett Mr. Prouse Jack McCord Dave McC'rd Chuck Raven Cathy Kozakievicz Kathie MacLeod •. OUT OF TOWN WATER Jack McCord's Water After some discussion of the out of town water rates, the following re'.olution was made. Moved by Ken Matthews, Seconded by Brydon,Guest - Whereas the Village of Port Burwell is paying for a water pipe line from Port Stanley to Port Burwell and Whereas other water users have connected to this water pipeline and are paying for water only. Be it therefore resolved that the Village of Port Burwell hereby request the Ministry of Environment to adjust the payment schedule for the Secondary portion of the Port Burwell Water System so that the rural users in Malahide and Bayham Townships and the urban users in Vienna and Port Bruce pay their fair share for the secondary water pipe and that Port Burwell's payment for this pipe line be reduced accordingly. • Carried A copy of this resolution be sent to Mike Auger. A copy of signed agreementsfor McCord and Vanderspaillie be located. 2. SEWER SERVICE CHARGE BREAKDOWN The same service charge breakdown as we received before was supplied by Frank Bartlett. Mr. Bartlett advised that the various charges could be broken down as follows: Service and Renting Supplies and Equipment Haul Sludge Chemicals Repairs to Equipment Gas and electricity Repairs to building Office supplies • Renting Equipment Clothing supplies Insurance( will be paid by Ministry) Lab equipment Up—keep of grounds Tools — lawn mower, shovels brooms etc. 103. LETTERS RE: SEWER CONNECTION beadvertised. Raven advised that payment date should 4. ROAD PROGRAM — 1985 Moved by Ken Matthews, Seconded by Brydon Guest The program of proposed road expenditures in the amount of $ 68,200. be adopted. Dated March 28, 1985. r Cc March 28, 1985 IAL MEETING 5. DRAIN LAYERS ICATICWS Tony Lama Bradcranex Willie' sBackhoe Service Karl Muhibock Anton Vander Linden Jake Zacharias Moved by Harry Alward, Seconded by Edward Shelly That all of the Drain Layer's applications to date be issued licences. Carried These are temporary licences if the work is satisfactory they will receive • permanent licences. h. SEWER/PLUMING INSPECTOR Ken to draw up a list of requirements for the sewer connections 7. DEPUTY CHIEF FIREMAN Councillor Ted Shelly advised Council that Ed Matthews wished to resign his position Council asked for a written resignation . 8. OTHER ITEMS Change April 8/ 85 meeting to April 4, 1985 Mewed by Edward Shelly, Seconded by H.O. Alward That Ed Matthews be given the contract to do the work on Mr. Simpson's 0.H.R.P. Lowest estimate received. Carried 9. ADJOURNMENT Moved by Edward Shelly Seconded by Brydon Guest That we adjourn 11:50 P.m. 4 JAC% SM�YTH, RELVE VIL3.AGE OF PORT BURWELL • e, ,/ / . PH REGULAR MEETING MINUTES APRIL 4: 1985 PRESENT: Jack Smyth — Reeve Harry Alward — Councillor Brydon Guest — Councillor Ken Matthews — Councillor Edward Shelly —Councillor VISITORS: Mike Auger, Roger Prouse, Tom Milton Tom Millard, Valerie Donnell, Tony Lama, III Vera Bates, Ron Bradfield, Dave McCord, Barbara Kwarciany, Ken Roesch. PREVIOUS MINUTES Moved ty Brydon Guest. Seconded by Ken Matthews That minutes of a regular meeting held March 11, 1985 and a special meeting held 41/ March 28, 1985 be adopted. Carried BUSINESS ARISING OUT OF THE MINUTES Ken Matthews will provide a list of specifications for drain layers. Mike Auger advised Council that the Ministry had advertised in "TOPICAL" for someone to work at the Sewage Plant. The person hired will also be required to work some of the time at Belmont and Aylmer. The sludge hauling will be tendered out. DEPUTATIONS AND PETITIONS Jack McCord re: water Mr. McCord requested his water rate be lowered. Mike Auger advised Council that 50 % surcharge was normal for out of village hook—upe. Valerie Donnell Mrs. Donnell was present to sign lease for the booth an beach and to advise that recent high water had been causing some problems. Barbara Kwarci,any Requested a letter of support from Council on converting the building awned by the Kwarciany's to apartments. Ken Roesch Council discussed the requirements for the Sewer Inspector. Mr. Roesch advised that he would accept the position again this year. Moved by Brydon Guest. Seconded by H.O. Alward That Ken Roesch be appointed Sewer and Plumbing Inspector at $8.00 per hour for "rime worked. Carried TON Millard 110 Mr. Millard advised that he had, had no reply from Giffels re: additional costs because his connection was put on the wrong street. The Reeve, Jack Smyth will call Mr. Kishbaugh to straighten the matter out. READING/CONSIDERING CO!l4JNICATICHS A copy of a letter sent by Mr. and Mrs. Robertson to the Ministry of Natural Resources concerning the park was read. A reply to be sent to the Robertsons. STH REGULAR MEETING - 2 - 011114.1985 PASSING ACCOUNTS Moved by Edward. Shelia. Seconded by H.O. Alward That Voucher 85 - 4 be passed for payment. Carried 111161 REPORTS OF: AND COM ITTEES Finance, Jack Sa�rth 2. Licence Building and Health, Ted Shelly and Brydan Guest Flcrent Landry Estimated Cost $ 5,000.00 garage $ 51.00 • 3. Roads Ken Matthews Storm drain work should be done this year 4. Fire and Police, Ted Shelly 5. Personnel and Property, Harry Alward and Drydon Guest 1. Type-writer broken - Olivetti has been called. 2. O.H.I.P. Cathy Kozakievicz - No 6. Panics and Recreation, Harry Alward and Brydon Guest 'Supper to be held May 4 at 6:30 7. Develot*ent, Harry Alward and all members No report 8. 0.6 H.R.P. Harry Alward and Ken Matthews 1. O.H.R.P. Application No. 65 approved in principle. 7. UNFINISHED BUSINESS Councillor Brydon Guest suggested it was time to look at the Licencing by-law for Chip Wagons. They should be arced, operated and manned by residents of the Village if a licence is to be granted. 8. NEW BiJSTNf_SS Mr. Matthews advised that Mr. and Mrs. case should be advised that they were entitled to a right-of-way to their property. III 9. BY-LAWS No By-Laws 141110kEXT MEETING May 13, L985 11. OTHER IT 24S FRC!! COUNCIL After sa•e discussion concerning the Drain Layer applications the following resolution was made: • { REGULAR MEETING — 3 - APRIL 4, 1985 Moved by Ken Matthews, Seconded by Edward Shelly That Drain Dyer applicants that meet the requirFd criteria be issued temporary licences. Carried rilADJCURNMENT Moved by Edward ShElly, Seconded by Bryrdon Guest That we adjourn. The next regular meetings wIl.ess a special meeting is called to be May 13, 1985. Time 11:50. • Carried • titJACK " ►THS • VILLAGE OF PORT BJRWELL % J CLERK • S 11/ • SPECIAL MEETING COUNCIL MINITDF`S - APRIL 23, 1985 PRESENT: Jack Smyth Reeve • Harry Alward Councillor Brydon Guest Councillor Ken Matthews Councillor 111) Edward Shelly Councillor VISITOR: Valerie Donnell Georg Donnell Deanna Roberts • 1. Valerie inquired if a water connection could be made at the new trailer site instead of running a line. She also inquired if she would need a holding tank when he moves -tet: Councillor Ken Matthews s'bid No ht(d.rs r.'.r 2 . TYPE-WRITER Brydon to go ahead and order one. 3. LETTER FROM ELGIN COUNTY ROADS DEPARTMENT Hugh Brooks will be able to supply the information required by Elgin County re: Salted sand INVITATION TO ATTEND SOUTHWESTERN TRAVEL ASSOCIATION MEETING Reeve Jack Smyth and Councillor Brydon Guest and possibly some others will attend. 4 . Complaints re: Plan 12, Lot 2 N/S Erieus St . Councillor Harry Alward wants some action getting it cleaned up Reeve Jack Smyth advised that Giles Therrien will clean it up tomorrow. 5. UNFINISHED BUSINESS Councillor Alward had a call from a lady whose vacant lots were • not serviced by the sewer. Clerk to call Elgin Construction to request an estimate on putting sewer line in to service the lots. • • 1111P • Moved by Edward Shelly, Seconded by H.O. Alward That Council authorize the payment of a membership in the Businessmen's Association for Council. Carried 6. BY-LAWS Revised by-laws to be sent to the Village Lawyer. 'SPECIAL MEETING = 2 - APRIL 23, 1985_ 7. ADJOURNMENT Moved by Edward Shelly, Seconded by H.O. Alward That we adjourn. Time 11:25 Carried, • - J CK SMYTH, REEV ' C /4(44 44-'t CLERK • \ 4110 SPECIAL MEETING MAY 6, 1985. MINUTES of a special council meeting held in the Municipal Office at Port Buswell, on May 6, 1985, at 7:30 P.M. 11111 PRESENT: Jack nyth - F eve Harry Alward - Councillor Ken Matthews - Councillor Brydon Gueet - Councillor Edward Shelly - Councillor Clerk Cathy Kozakievicz - Acting Clerk VISITORS: Chuck Raven - Deloitte, Haskins g Sells Don Dion - Deloitte, Haskins & Sells Ian Linton - Village Lawyer ABSENT: Kathie MacLeod 1. tars. Kathie MacLeod requested, verbal'.;, for a hearing on May 6, 1985 at 7:30 P.M. At 7:35 P.M., Mrs. MacLecxl telephoned the Municipal Office and stated that she will not attend the meeting, and that her lawyer wig_' be in c: uch with Counc it. 2. ADJOURNMEwr. Mowed by Ken Matthews, Seconded by Edward Shelly, THAT this meeting to have a "Hearing" according to Chapter 302, Section 99 (2), concerning Kathie MacLeod, is hereby adjourned. TIME: 8:25 P.M. Carried. • 11110 f (1Q / ZL7 �y {/ i Cathy Kozakievicz ✓ Jack Smyth Acting Clerk-Treasurer `e Village of Port Burwell 127H REGULAR COUNCIL MEETING MAY 13, 1985 MINUTES of a regular council meeting held in the Port Burwell M nicipal Office, on May 13, 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor 1111 Broydon Guest - Councillor Cathy Kozakievicz - Acting Clerk ABSENT: Edward Shelly - Councillor VISITORS: Deanna Roberts - Tillsonburg News Valerie Donnell - "Sam's Place" • RoLert McCaig - St. Thomas Sanitary 1. PREVIOUS MINUTES. Moved by Brydon Guest, Seconded by Ken Matthews, • THAT minutes of a regular meeting held April 40 1985, minute3 of a special meeting held April 23, 1985, and minutes of a special meeting held on May 6, 1985, be adopted as read and amended. Carried. April 4, 1985 Minutes: - Elizabeth Street was discussed. - O.H.R.P. number 65 should have a name. April 23, 1985 Minutes: - Valerie Donnell's last name should be put on these minutes. - The sentence stating "She also inquired if she would need a holding tank when she moves it. Councillor Ken Matthews said •No". ... Should read as "She also inquired if she would neeod et holding tank when she Troves the booth. Councillor Ken Matthews said that she couldn't use a holding tank". Moved by Edward Shelly, Seconded by H.O. Alward, THAT Cathy Kozakievicz be appointed as Acting Clerk-Treasurer and Tax Collector for the Village of Part Burwell, starting May 3, 1985. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES. Letter to Richard Kwarciany was sent on April 11, 1985. Moved by H. O. Alward, Seconded by Ken Matthews, THAT John McCord's water bill to remain the same. He will still be charged the Out-of-town-rate, of 11 times the Village rate, because he does not pay for water frontage and connection for the property in question. Carried. - Clerk to send John McCord a copy of this resolution. • - Clerk to call Elgin Construction and get a cost estimate to put sewers down Milton Street. (North of Newton) (approximately 300 feet of 8"). - Tam Millard's sewer connection has,been rectified to his satisfaction. IIIIP 3. CEPUPATI:NS AND PETITIONS. 1. Valerie Donnell, re: East Beach. Valerie Donnell stated that a lot of vehicles were getting stuck on the beach. Valerie Donnell hired Gil'c Therrien and he pushed back the sand by the booth. Moved by Brydon Guest, Seconded by H. O. Alward, • THAT the Village of Part Burwell pay half the cost of pushing back the sand on the East Beach, the Villages share being $52.50. Carried. SPECIAL MEETING MAY 6, 1985. MINUTES of a special council meeting held in the Municipal Office at Port Burwell, on May 6, 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Jest - Councillor Edward Shelly - Councillor • , Cathy Kozakievicz - Acting Clerk VISITC)R.S: Chuck Raven Deloitte, Haskin8 &• Sells Don TSemom - Deloitte, Haskins & Sells Ian Linton - Village Lawyer ABSENT: Kathie MacLeod 1. Mrs. Kathie MacLeod requested, verba]', , for a hearing on May 6, 1985 at 7:30 P.M. At 7:35 P.M., Mrs. MacLeod telephoned the Municipal Office and stated that she will not attend the meeting, and that her lawyer will be in ckuch with Council. 2. ADJOURNMENT. Moved by Ken Matthews, Seconded by Edward Shelly, THAT this meeting to have a "Hearing" according to Chapter 302, Section 99 (2), concerning Kathie MacLeod, is hereby adjourned. TIME: 8:25 P.M. Carried. •• 11110 /404,,,e.„.z:5' Cathy Kozakievicz Jack Smyth Acting Clerk-Treasurer Reeve Village of Port Burwell 12TH REGULAR COUNCIL MEETING MAY 13, 1985 MINUTES of a regular council meeting held in the Port Burwell Municipal Office, on May 13, 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Gest - Councillor Cathy Kozakievicz - Acting Clerk ABSENT: Edward Shelly`' - Councillor VISITORS: Deanna Roberts - Tillsonburg News Valerie Donnell - "Sam's Place" Rouert M Caig - St. Thomas Sanitary 1. PREVIOUS MINUTES. Moved by Brjdon Guest, Seconded by Ken,Matthews, THAT minutes of a regular meeting held April 4, 1985, minute:, of a special meeting held April 23, 1985, and minutes of a special meeting held on May 6, '1985, be adopted as read and amended. Carried. April 4, 1985 Minutes: - Elizabeth Street was discussed, - O.H.R.P. number 65 should have a name. April 23, 1985 Minutes: - Valerie Donnell's last name should be put on these minutes. - The sentence stating "She also inquired if she would need a holding tank when she moves it. Councillor Ken Matthews said "No". ... Should read as "She also inquired if she >uu a need a holding tank when .she moves the booth. Councillor Ken Matthews said that she couldn't use a holding tank". Moved by Edward Shelly, Seconded by H.O. Alward, THAT Cathy Kozakievicz be appointed as Acting Clerk-Treasurer and Tax Collector for the Village of Port Burwell, starting May 3, 1985. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES. Letter to Richard Kwarciany was sent on April 11, 1985. Moved by H. O. Alward, Seconded by Ken Matthews, THAT John McCord's water bill to remain the same. He will still be charged the Out-of-town-rate, of 11 tines the Village rate, because he does not pay for water frontage and connection for the property in question. Carried. - Clerk to send John McCord a copy of this resolution. - Clerk to call Elgin Construction and get a cost estimate to put sewers down Milton Street. (North of Newton) (approximately 300 feet of 8"). - Tom Millard's sewer connection has been rectified to his satisfaction. Pr 3. DEPUTATIONS AND PETITIONS. 1. Valerie Donnell, re: East Beach. Valerie Donnell stated thata lot of vehicles were getting stuck on the beach. Valerie Donnell hired Gille Therrien and he pushed back the sand by the booth. Moved by Brydon Gest, Seconded by H. O. Alward, • THAT the Village of Port Burrell pay half the cost of pushing back the sand on the East Beach, the Villages share being $52.50. Carried. . -2- #3 1) cont'd - Reeve Jack Smyth will talk to Bob Moore concerning Hagerman Street. - Valerie Connell stated that the booth will not be moved. II - Council stated that the holding tarok will have to be filled in. - The pumping station should be installed immediately. Clerk to contact contractors and get three price estimates with a completion date. - Valerie Donnell will be responsible for hooking up her booth to the sewers. - The Village will be responsible for hooking up the washrooms to the sewers. • - Clerk to phone Jim Oliver (L.P.R.C.A. ) requesting information regarding Shoreline protection. 2. Robert McCaig, re: St. Thomas Sanitary collection Service. On March 4, 1985, no garbage collection was done, due to an ice storm. Mr. McCaig stated that two garbage trucks were sent the following week, and the garbage was picked up. Council deducted 25% of the collection invoice and 25% of the transfer station invoice. Council stated that a majority of the Village residents had taken their garbage to the dump. Council agreed to pay the 25% withheld on the transfer station invoice, but not the 25% withheld on the collection invoice. Mr. McCaig realized thLt there was a communication problem and they will try to do better in the future. 4. READING/CONSIDERING COMMUNICATIONS. • 1. Weed Notice, re: Must be destroyed by June 7, 1985. Mimed by Ken Matthews, Seconded by Brydon Guest, THAT a "notice" to property owners to destroy weeds be advertised in the Tillsonburg Newspaper on May 15, 22, and 29, 1985 and be posted in various places around the Village. 2. Florent Landry, re: Fence Removed. Florent Landry's fence was removed during sewer construction, and was never put back up. Councillor Ken Matthews to talk to Mt. Landry on Monday, May 20 1985 , regarding this matter. 3. "Shaw's" store and house, re: Only on one water meter. It was decided that the store will be billed on-.i metered rate every month, and the house will be billed on a flat rate every two months. • 4. Can the sewer bills be paid at the bank? Clerk to check the interest rate on the Villages general account and the interest rate for a new account for the sewer bills. Clerk to put the sewer connection fees into a 30 day term deposit. 5. Carl Smith, re: Driveway needs fill, and sidewalks on both sides have holes. Councillor Ken Matthews will look into this matter on Monday, May 20, 1985. -3- #4 cont'd 6. Skating Rink, re: Clean up. Ken Kirkpatrick has cleaned, levelled and raked this area. III7. Milton Street crossing Waterloo Street, re: No stop sign. Ken Kirkpatrick to put up a stop sign. 8. Holly Contracting, re: Paving/sealing. • ) File. 9. Canada_ Ontario Employment Development program (C.O.E.D) Letter was read to Council. Clerk to phone the subsidies branch and ask for a photo copy.of the cancelled cheque. 10. M.T.C. re; Do we want the centre line of the connecting link painted this year? Moved by Brydon Guest, Seconded by H. O. Alward THAT the Council of the Village of Port Burwell hereby request that the centre line of the connecting link in the Village, be painted by the Ministry of Transportation and Communications. Carried. - Clerk to send copy of resolution to the M.T.C. - The Business Mens Association would like to have parking spots marked on main street. Councillor Ken Matthews to check with Tillsonburg regarding the type of paint used etc. 11. Natural Resource Gas, re: Assessment review board assignment hearing on August 12, 1985, at 1:30 P.M. - Clerk to phone N.R.G. and inquire what this hearing is about. 12. M.T.C., re: Structural Plate Pipe Arches. - Letter was read to Council. - No structural plate pipe arches are in the Village. 13. Cornor of Pitt and Robinson Street, re: No U-turn. No sign will be put up. • 14. Harbour, re: Complaint that the red flashing lights are not working. • The Department of Transport takes care A this, not the Village. 15. A.M.O. re; Great Lakes Water Quality Meeting, (June .24, to 27, 1985). Will anyone attend? No. File. IIIIP 16. Gordon Howick, re; Sell dew worms. Gordon Howick does not need a licence to sell dew worms. He can put signs on his own property. -4- 5. PASSING ACCOUN' S. Moved by Brydon Guest, Seconded by Ken Matthews THAT Voucher Number 5-85 is hereby approved for payment of $25,787.43, plus $4,089.37 net pay for payroll. Carried. - Reeve Jack Smyth declared a conflict of interest on item 5. III - Councillor Ken Matthews declared a conflict of interest on item 34. Clerk to send a bill to the County of Elgin )for 50% of Ken Kirkpatrick's and Paul Vyse's time and machine time for sweeping the connecting link. • 6. REPORTS OF OFFICERS AND COMMITTEES. 1. Finance, Jack Smyth - In the sewer connection bank account there is $138,956.01. 2. Licence, building, and health, Ted Shelly, and Brydon Guest. The Business Mens Association would like to put painted garbage cans (with bags) on main street, and have Ken Kirkpatrick cleaned them periodically. C2xr_il stated that this idea could be a fire hazard. Council objected to this idea. It was brought to Council's attention that Frank Stephenson burns garbage on the ground, and the wind carries the debris all over the Village. This is a fire hazard. - Clerk to send Frank Stephenson a letter regarding this matter. 3. Roads, Ken Matthews. Moved by Ken Matthews, Seconded by H. O. Alward, WHEREAS the contractor that ha:, been building the school at Port Burwell is required to replace the parts of the sidwalk that he has damaged on the north and west sides of the school and whereas the balance of the sidewalk on the North and west sides of the school should be replaced,be it resolved that the Council of the Village of Port Burwell requests the Elgin County Board of Education to share with the Village the costs of the sidewalk replacement. Carried. - Reeve Jack Smyth will take this resolution with him to St. Thomas tomorrow. Beach • Hugh Brooks to bring some gravel for the old part of Hagerman Street. Kan kirkpatrick will then level it out etc. Paul Vyse was hired to help put calcium on the streets. Paul is to be laid off tomorrow and be hired again for clean up week. (May 21, to 24).. IIIPClean up 'leek, re: May' 21, 1985, to May 24, 1985. This will be for any heavy garbage. No household garbage. Anything put out after 1:00 Y.M. on May 24, 1985, the owner will be responsible to take away the garbage at their grin expense. - Clerk to put posters around the Village. -5` No Parking signs for Addison Street. Councillor Brydon Guest to check with Ken kirkpatrick for the no parking signs. The signs will be put up temporarily. Storm Sewers on Shakespeare Street. 1111/ Clerk to advertise for tenders in the Tillsonburg Newspaper, and the Aylmer Newspaper, on May 15, 22, and 29, 1985. (Tenders on approximately 1065 feet of storm drain). plans and details available at the Municipal Office. The deadline is June 5, 1985. • The tenders will be opened on June 10, 1985. 4. Fire and Police, Ted Shelly. Nil - 5. Personnel and Property, Hairy Alward, and Brydon Guest. There is $862.83 in the Lighthouse account. Moved by Brydon Guest, Seconded by Ken Matthews, THAT Cathy Kozakievicz be paid $7.50 per hour starting May 3, 1985, and $38.00 for Council meetings attended not during regular business hours while acting as Clerk for the Village of Port Burwell. Carried. - Kathie MacLeod's lawyer is "Mark A. Shields". - There might be a hearing date set on May 21, 1985. Clerk to phone Ian linton and advise him of this possible date. 6. Parks and Recreation, Brydon Guest and Haary Alward Clerk to phone Insurance company and find out if the Village has coverage on the East Beach. 7. Development, Harry Alward, and all members. The sidewalks are all repaired. Advertise the dredge in the heavy equipment magazine. - Reeve Jack Smyth to phone the two interested bpyers from last year and make them an offer. 8. O.H.R.P., Harry Alward and Ken Matthews. 1. Wilmont Reid. • - He will have to get three estimates for the work that has to be done and deliver the estimates to the Municipal office. 2. Ron & Ruth Vaughan so - If 'interested, they have to re-apply. 7. UNFINISHED BUSINESS. 1. By-law to licence vehicles frau which refreshments are sold for the consumption by the public. - Ian Linton, Village lawyer to look at this revised by-law. -6- 8. NEW BUSINESS. 1. George A. Wilson. Has applied for a drain layer licence. P 2. Breakwall. From Fern Hill's property onto°the East, there are several rocks out of place. These rocks should be pushed back into place. Councillor Ken Matthews to talk to011p Therrien. - Clerk to phone Jim Oliver and ask if there is a maintenance program 11 available for the Village regarding the hreakwall. 3. David Mason, re: Water hook up. (Elizabeth Street). David Mason will be hooking up to the water system and he understands fully that he will be responsible for all the (.oats to hook up. 4. Registered letter to Ron Bradfield. Ian Linton to look into this matter and advise the council of his opinons. 9. BY-LAWS. NIL 10. NEXT MEETING. June 10, 1985, at 7:30 P.M. (Regular Council Meeting). 11. OTHER ITEMS FROM COUNCIL. NIL 12. ADJOUHM4NP. Moved by Brydon Guest, Seconded by H. O. Alward, THAT this regular council meeting be adjourned. TIME: 11:43 P.M. Carried. Cathy Kozakievicz k Smyth Acting"Clerk eve Village of Port Burwell -6- 8. NEh' BUSINESS. 1. Gere A. Wilson. Has applied for a drain layer licence. 2. Breakwall. 11, From Fern Hill's property onto°the East, there are several rocks out of place. These rocks should be pushed back into place. Councillor Ken Matthews to talk tocillp Therrien. - Clerk to phone Jim Oliver and ask if there is a maintenance program • available for the Viii :<3e regarding the breakwall. 3. David Mason, re: Water hook up. (Elizabeth Street). David Mason will be hooking up to the water system and he understands fully that he will be responsible for all the costs to hook up. 4. Registered letter to Ron Bradfield. Ian Linton to look into this matter and advise the council of his opinons. 9. BY-LAWS. NIL 10. NEXT MEETING. June 10, 1985, at 7:30 P.M. (Regular Council Meeting). 11. OTHER ITEMS FROM COUNCIL. NIL 12. ADJOURN/IMF. Moved by Bryson Guest, Seconded by H. O. Alward, THAT this regular council meeting be adjourned. TIME: 11:43 P.M. Carried. • • 41 6;)1111 )r.Td„ Cathy Kozakievicz k 3nyth Acting Clerk Reeve Village of Port Burwell ` II HEARING - SECTION 99 (2) OF THE MUNICIPAL ACT MAY 27, 1985. . MINUTES of a hearing, according to Section 99 (2) of the Municipal Act, between the Council of the Corporation of the Village of Port Burwell, and Mrs. Kathie MacLeod, Clerk-Treasurer of the Village of Port Burwell, at the Port Burwell Municipal Office, on May 27, 1985 at 7:30 P.M. II PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Cathy Kozakievicz - Acting Clerk-Treasurer Kathie MacLeod - Clerk-Treasurer Mark Shields - Gloin, Hall & Associates • Ian Linton - Gibson, Linton, Toth & Campbell Scott Campbell - Gibson, Linton, Toth & Campbell Chuck Raven - Deloitte, Haskins, & Sells • Ion Lenon - Deloitte, Haskins, & Sells ABSENT: Edward Shelly - Councillor NOTICE of hearing and postage fees to be kept on file in the Port Buswell Municipal Office. HARRY Alward was appointed as Reeve, while Jack Smyth was acting as a witness. cK ' JACK Smyth has been a Reeve for 41 years, and a councillor for T2 years. He has lived in Port Buswell almost his whole life. Mr. Jack Smyth was questioned and cross examined by Mr. Ian Linton, and Mr. Mark Shields concerning Mrs. Kathie MacLeod's suspension as Clerk-Treasurer for the Village of Port Buswell, on the 2nd day of May, 1985. Mrs. Kathie MacLeod questioned btu. Jack Smyth. BRYDON Guest has been a councillor for almost 3 years. Mr. Brydon Chest t n questioned and cross examined by Mr. Ian Linton, and Mr. Mark Shields cone ping an O.H.l.P. lien. Mrs. Kathie MacLeod questioned Mr. Brydon Guest. CHUCK Raven has been an accountant for Deloitte, Haskins, & Sells since 1979. Mr. Chuck Raven was questioned and cross examined by Mr. Ian Linton, and Mt. Mark Shields, concerning Mts. Kathie MacI.ecd's accounting performance. DON Lemon, a chartered accountant for Deloitte, Haskins, & Sells, was also questioned and cross examined by Mr. Ian Linton, and Mr. Mark Shields concerning Mrs. Kathie Mac-Leod's accounting performance. • Mrs. Kathie MacLty d questioned Mr. Don Lemon and Mr. Chuck Raven. KATHIE MacLeod submitted her list of constructive suggestions. Mr. Ian Linton cross examined Mrs. Kathie MacLeod. Mr. Ian Linton stated that the Council of the Corporation of the Village of Port Buswell will reserve their decision until later. Mrs. Kathie MacLeod and Mr. Mark Shields left the Hearing at 10:09 P.M. JACK Smyth was then appo rated back to his position of Reeve, and Harry Alward as councillor. -2- Mr. Ian Linton, Mr. Scott Campbell, Mr. Don Lemon, and Mr. Chuck Raven left the hearing at 10:30 P.M. OTHER ITEMS FROM COUNCIL. 1. By-law 83-07, re: A by-law to licence vehicles tram which refreshments are sold for consumption by the public. • Council decided to leave this by-law the way it is. No changes. 2. Area beside Mavis Kemp. This area needs to be worked dawn, raked, smoothed, and seeded. Councillor, Ken Matthews stated that Mr. Harvey Neville could do it for $75.00. 3. Next regular council meeting. The next regular council meeting has been changed from June 10, 1985 to June 3, 1985 at 7:30 P.M. 4. C.O.E.D., project no. 369-2 $10,400.00 was deposited into the Village's general account on July 22, 1983. Acting Clerk to send a cheque in the amount of $6,621.85 to the Ministry of Municipal Affairs and Housing Subsidies Branch, along with a letter. 5. Lock Brydon Guest to change the lock on the Municipal Office door. 6. Sewage Treatment Plant. Grand Opening - Official Ribbon cutting. August 14, 1985 at 2:00 P.M. Acting Clerk to contact: John Wise Ron McNeil M.O.E. representative ADJOURNMENT. Moved by Harry Alward, Seconded by Ken Matthews • THAT this meeting be adjourned. TIME: 10:56 P.M. Carried. Jack Smyth, Reeve. le ( ‘-etzi 40.1 77.),,„70' Illip Clerk Jack Smyth • Reeve Village of Port Burwell 13TH REGULAR MEETING JUNE 3, 1985. MINUTES of a regular council meeting held in the Port Burwell Municipal Office, on June 3, 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Ken Matthews - Councillor Brydon Guest - Councillor 0 Cathy Kozakievicz - Acting Clerk ABSENT: Harry Alward - Councillor Edward Shelly - Councillor VISTIORS: Doris Heximer - Resident Margaret,Southall - Resident George krey - Resident 4013TH Ed Matthews - Resident Ken Boesch - Resident Valerie Donnell - "Sam's Place" Paul Vyse - Resident 1. PREVIOUS MINUTES. Moved by Brydon Guest, Seconded by Ken Matthews, THAT minutes of a regular council meeting dated the 13th day of May, 1985, and a special meeting dated the 27th day of May, 1985, be adopted as read. Carried. May 27, 1985 Meeting. Reeve Jack Smyth has been a Councillor for 21 years, not 55 years. No minutes for the April 29th, 1985 special meeting were recorded. 2. BUSINESS ARISING OUT OF THE MINUTES. Reeve Jack Smyth stated that "Allard Marina" is no longer interested in the dredge "Paul M. Jr". Using heavy garbage ^ can I'p week, Ken Kirkpatrick did :w-c dick up the garbage at Mr. Spicers. Reeve Jack Smyth to tell Ken Kirkpatrick to pick up the garbage and take it to the dump. Councillor Ken Matthews state] that two loads of gravel were dumped at the end of Hagerman Street. Harvey Neville will look at the area beside Mavis Kemp on Wednesday, June 5, 1985. Moved by Ken Mathews, Seconded by Brydon Guest , WHEREAS, the Roads Department of the County of Elgin rebio.lt Wellington Street and Victoria Street and the storms domains therein and WHEREAS, the storm drains run from Wellington and Victoria Street along Strachan • Street to Hagerman Street and WHEREAS the new storm drain on Strachan Street is a 24" diameter and the old storm drain on Hagerman is only an old 18" diameter drain. Be it therefore resolved that the County of Elgin Roads Department run the Victoria Street, Wellington Street, Strachan Street drain to a sufficient outlet and repair the damage done III on Hagerman Street immediately. Carried. - Acting Clerk to send the County a copy of this resolution. 3. DEPUTATIONS AND PETITIONS. 1. Ken Roesch, re: Weed cutting and Mr. Dewaele. Ken Roesch stated that Mr. Dewaele was hooking up Mr. John Tremblay's sewer connection and then Mr. Dewaele stopped the job. John Tteablay refused to pay Mr. Dewaele for the work. Council has no authority over this matter. Council suggested that Mr. Dewaele put a lein on John Trembley's house. 4 -2- #3 cont'd , Ken Roesch feels that Council is being to lenient with the grass cutting situation in the Village. Ken Roesch would like Council to make Mr. W. Gheysen cut his weeds and keep it cut. Ken Roesch stated that Mr. W. Gheysen's lot and house is a mess and Ken feels that Council should pass a by-law stating that grass in the Village has to be cut every 21 days. Ken Roesch stated that if Mh. W. G'heysen's grass in not cut and kept cut, he will not cut his own grass. 11111 George Lockrey aslo complained about the weeds in the lot behind his house. 2. Margaret Southall re: 2 sewer connections. Mrs. Margaret Southall stated that she has 2 sewer connections on her lot. She was • never approached or asked by anyone if she wanted a second connection. Mrs. Southall stated that she does not want that extra connection and that she does not want to pay for it. Council advised Mrs. Southall that on May 3, 1985, Mr A. Southall signed for two sewer connections on two separate papers. 'hit'svtty two connections were installed. Mrs. Southall stated that from now on anything pertaining to her property is to have her signature and only hers, unless -otherwise stated by herself. 3. Doris Heximer, re: 2 sewer connections / septic tank. Mrs. Doris Heximer stated that she has twry sewer connections and that she will only pay for one. Council advised Mrs. Heximer that the reason she has 2 connections is because she . has two lots. Mrs. Fieximer also stated that she will not be able to destroy or fill in her septic tank within 10 days as required. She feels it should be a year, not 10 days. Council advised Mrs. Heximer that the Village had nothing to do with this. The Ministry of the Environment set the 10 day limit. 4. Paul Vyse, re: Job. Paul Vyse questioned Council why they laid him off, and now Ken Kirkpatrick has to cut all the grass. Paul stated that when he cuts the grass, the Village gets a subsidy. • Councillor Ken Matthews stated that not all grass cutting can be subsidized. The Village is trying to save money for new storm drains, so the Roads committee will not be hiring right now. 5. Gorge Lockrey, re: Sewage users charge. George Lockrey stated that he will hook up to the sewers when he is ready to, and he will not pay the users fee until he is hooked up. • 6. Ed Matthews, re; Boat ramp in the Harbour. 111/ Ed Matthews feels that the boat ramp in.the harbour should be removed. This ramp is in bad shape, and several p'tople have hit bottom dnd scraped their boats. Ed would like to see this ramp removed and let people use the Big Otter Marina. That's what its there for. Ed feels that Council should show same support towards Big Otter Marina. Reeve Jack Smyth to contact Monty Simonds. Moved by Brydon Guest, seconded by Ken Matthews, THAT Ed Matthews is given permission to replace the timbers in the Village lighthouse, costing approximately $200.00 to $300.00. Carried. -3- 7. Valerie Donnell, re: Hagerman Street Council advised Mrs. Donnell about resolution #2 regarding Hagerman Street. 8. Bob Vuylste, re: Fish & Chips booth. 11/11 Mr. Bob Vuylste would like to set upa fish and chips booth on the West Beach. He will be staying with Francis McConkey. Maybe in the near future, Mr. Vuylste will buy property in the Village., Council advised Mr. Vuylstt that they Viii s+avOM this matter on June 6, 1985, with the whole of Council. j •. READING/CONSIDERING COMMUNICATIONS. 1. Corporation of the Town of Bradford,re: Lot Levies. , File. 2. "Ontario paving Exposition 1985" re: Seminar. File. 3. Southwest Tractor Inc. re: Open House. File. 4. Lottie Dickinson, re: Parking Problem on Tennyson Street. Council will look into a parking by-law. Councillor Brydon Guest to talk to Lyle Willard about having the Park's Provincial Officer patrolling this street. Acting Clerk to send Mrs. Dickinson a letter. 5. Mary Ellen Miller, re: Garbage cans taken. Mary Ellen Miller stated that two of her garbages cans were taken during clean up week. Reeve Jack Smyth to talk to Ken Kirkpatrick regarding this matter. 6. A.M.O. re: Seminar. File. 5. PASSING ACCOUPTIS. Moved by Ken Matthews, Seconded by Bryn(m Guest, THAT voucher number 6-85 is hereby approved for payment, $22,686.78 being "gr, neral" and $3,254.42 being "net Pay" for payroll. Carried. • Reeve Jack Smyth declared a conflict of interest on item #33. Earl Jackson (by-law enforcement officer) and Ralph Brown (building inspector) should have been included on payroll. IliREPORT'S OF OFFICERS AND COMMITTEES. 1. Finance, Jack Smyth. A list of all the sewer connections should be made, a list of people wtr. have paid for their sewer connections should be made, and a list of people who have not paid for their sewer connections should be made. -4- M6 cont'd 2. Licence, building and health, 'Ped Shelly, and Brydon Guest. Spray office for spiders. 11/11 1. Jack Robbins, re: Flea Market. Jack Robbins' property tax would have to change from residential to commercial, if he decided to hold a flea market on his property. 2. Jack Robbins, re: Water at Baptist Church. • The water line will have to be bored under the street. Jack Robbins will be required to pay all the expenses. Permits. Village cost estimates 'Perry Allin - Replacing front porch, and framing it. (additional roan) - $8,800.00 Giovani D'Annibale - Duplex - $105,000.00 Antonio D'Annibale Randy Gibbons - Living roan added on, and bathroom dismantled and moved - $19,200.00 Tan Vedland - Aspenite sheeting and • vinyl siding - $36,000.00 - Antonio and Giovani D'Annibale will need a second water connection. A "Y" will be put in at the sewer connection. Acting Clerk to send them a letter. - Acting Clerk to send a letter to Ivadell Gibbons' lawyer regarding the O.H.R.P. 3. Roads, Ken Matthews. Prowse Pit - $2.25 per ton for approximately 400 to 500 tons of gravel. Pleasant Valley - $2.95 per ton for approximately 400 to 500 tons of gravel. Shelly Trucking - $2.40 per ton from Pleasant Valley. - $3.35 per ton from Prouse Pit. Hugh Brooks Trucking - $2.65 per ton from Pleasant Valley. - $3.35 per ton from Prouse Pit. Bradcranex - $3.00 per ton from Pleasant Valley. - $3.00 per ton frau Prouse Pit. - Shelly Trucking's tender accepted. (Pleas-'it Valley. ) • - Councillor Ken Matthews stated that Erieus Street needs gravel. Ili (Wait and see what the prices for the storm drains will be. ) 4. Fire and Police, Ted Shelly. One fire application received. (Jim Liberty) Reeve Jack Smyth to talk to Hugh Brooks tomorrow. . -5- #6 cont'd 5. Personnel and Property, Harry Alward and Brydon gest. Cathy Kozakievicz agreed to ,xuntinue on as Acting Clerk for six (6) more months. Councillor Brydon Guest to talk to Bonnie Bradfield about the Chip Wagon Licence, and about St. Thomas Sanitary Service picking up her garbage on the 11111 West beach. 6. Parks and Recreation, Harry Alward, Brydon Guest. Hugh Brooks, Treasurer of the Port Burwell Recreate m Board, submitted a • 1985 budget. Moved by Brydon Guest, Seconded by Ken Matthews, THAT the Port Burwell Recreation Board receive the remainder of the Recreation Grant, the amount being $5,000.00. Carried. 7. Dave lopner t L, Harry Alward and all members. Butland Farms will be buying the Village's old Masey Ferguson mowing machine for $350.00. 8. O.H.R.P., Harry Alward, and Ken Matthews. NIL. • 7. UNFINISHED BUSINESS. 1. By-law to licence vehicles which sell refreshments for the consumption by the public. Anyone who wants a licence, must came before the whole of Council at a meeting. 2. Florent Landry, re: Sewer. Acting Clerk to give Mrs. Landry a copy of her sewer connection sketch. 3. Elgin Construction, re: Price Estimate. Approximately $14,585.00 to put sewers down Milton Street. (approximately 300 feet of 8"). 4. Dredge,re: Ad Reece Jack Smyth to ask Lloyal Granger the size of the engines. Acting Clerk to advertize the dredge three (3) times. (Once a month. ) 8. NEW BUSINESS. Sewers at Beach. 11 Contractors will bid on the whole job, as one complete unit. 9. BY-LAWS. NIL. -6- 10. NEXT MEETING. June 6, 1985 at 7:30 P.M. - Open tenders and first reading of the 1985 budget. July 8, 1985 at 7:30 P.M. - Regular Council Meeting. 1111 11. OTHER ITEMS FROM COUNCIL. NIL. • 12. ADJOURNMENT. Moved by Brydon Guest, Seconded by Ken Mat_tews, THAT this regular council meeting be adjourned. Carried. TIME: 10:45 P.M. Clerk ve lack Smyth • I 14TH SPECIAL MEETING JUNE 6. 1965. MINUTES of a special meeting held in the Port Burwell Municipal Office, on June 6 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Edward Shelly - Councillor Brydon Guest - Councillor Cathy Kozakievicz - Acting Clerk VISITORS: Don Lemon - Deloitte, Haskins, & Sells Deanna Roberts - Tillsonburg News 1. 1985 BUDGET. Acting Clerk to contact Long Point Conservation Authority concerning the special benefiting levy. Don Lemon will send copies of the fir,t leading of the 1985 budget to the Municipal Office. 2. SHAKESPEARE STREET STORM SEWERS, re: Tenders. One tender received: "Cayuga Materials and Construction Ltd." Acting Clerk to send the tender back to Cayuga Materials and Construction. Tenders will not be let. Plans incomplete. , Acting Clerk to get a copy of the plans that the County had drawn up. 3. BOB VUYLSTEKE. re: Fish & Chips. Moved by Brydon Guest, Seconded by Harry Alward, THAT Mr. Bob Vuylsteke not be sold a permit to operate a mobile fish and chip booth in the Village of Port Burwell because he is not a permanent resident of the Village of Port Burwell. Carried. 4. OTHER ITRMS FROM COUNCIL. Elizabeth Street, re: Calcium It was stated that all the streets need more calcium. Ken Kirkpatrick to put more calcium on all the streets, except the streets that need more gravel. Acting Clerk to send letters to Ron Bradfield and Hugh Brooks stating that Shelly Trucking received the gravel tender. Acting Clerk to order a Municipal Parking sign ("P"). 0 Acting Clerk to contact Frank Clark to get approval to put signs on the connecting link. Acting Clerk to phone Charles Stafford (weed inspector) and have him mark out the lots which Ken Kirkpatrick can cut. Fire Application, re: Jim Liberty 111/ Fire Chief Hugh Brooks approved this application. Banners. The banners should be put up before July 1, 1985. Councillor Brydon Guest to talk to Myrtle Bartolacci. 5. ADJOURNMENT. . Moved by Brydon Guest, Seconded by Ken Matthews THAT this special meeting be adjourned. TIME: 10:50 P.M. Carried." ii . , / Clerk 'eeve Jack Smyth 41111 Village of Port Burwell. • • 111/ • • 15TH SPECIAL MEETING JULY 2, 1985. MINUTES of a special meeting held in the Port Burwell Municipal Office, on July 2, 1985 at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brgrdon Guest - Councillor .Ml Edward Shelly - Councillor lIIIlIIIMMM.M7lMlMlMMI7IMMllllMII.I.MIMIlnIll .um '.- Cathy Kozakievicz - Acting Clerk VISITORS: Don Lunn - Deloitte, Haskins, & Sells C. Dewaele - Dewaele Electric & Plumbing Harry Cookson 110'1. 1985 BUDGET, re: Second reading. Council Opposed the Long Point Conservation Authority special benefit levy for flood plain mapping. Council never agreed to this project. Council cut approximately $6,200.00 from the 1985 draft budget. Therefore there will be a Village increase of approximately 5% and the Total public increase of approximately 4.8%. Don Laron to send copies of the 1985 budget to the Municipal Office. 2. HARRY COOKSON. Harry Cookson thanked Council for putting the sewers to his cottages. Harry Cookson then advised Council that a stand pipe sticks above the ground near his place and several cars have hit it. Harry Cookson would like some gravel put by his place before it rains. Ken Kirkpatrick to put some gravel there. Harry Cookson also expressed sane concern over Hagerman Street. 3. Ck AELE'S ELECTRIC AND PLUMBING, re: Tender, Beach pumping station. Reeve Jack Smyth to contact Ian Linton, Village Lawyer, and have a contract drawn up between the Village and Mr. Dewaele. The contract will state the starting date and a completion date. ( two weeks from the starting date). Mr. Dewaele stated that the job would prrly take him 5 days to a week to carplete. Mr. Dewaele would like someone to meet hum at the East Beach to show him the exact Location. Jack Smyth to meet with Mr. Dewaele. Memorial Trailer Park • Mr. Dewaele hooked up the sewers at the Manorial Trailer Park and crossed same on a main hydro panel. Council then received bills for the damage caused by the crossed wires, totaling $337.30 Dave Miller and Mr. Dewaele to attend the next regular council meeting dated the 1111 8th day of July, 1985 at 7:30 P.M. to dicuss this matter further. 4. MAVIS KEMP, re; Parking lot. People have been using Mavis Kemp's driveway as an in and out laneway, and the parking lot is very dusty. Ken Kirkpatrick to put approximately 30 posts around the parking lot. (If Ken Kirkpatrick can't pull the posts out from the west beach, we will then order them from the Co-op. ) Ken Kirkpatrick to grade the parking lot and calcium it. -2- 5. S KE IS, re: More calcium. Ken Kirkpatrick to put nine calcium on all the streets again. Not enough was put on before. 1The banners for "August 3, 1985 Tub Day' have been put up. 6. EAST BEACH STEPS. Ken Kirkpatrick to fix the broken step. These steps should be sprayed with pent ox. 11 7. CENOTAPH PARK, re; Complaints. • Council received complaints that the grass and weeds by the cenotaph is not being cut. Also, not enough picnic tables. .There use to be be 6 to 8 picnic tablas there, and now there is only 2 picnic tables. This is to be brought up at the next Recreation Board meeting, on July 9, 1985. 8. BRIDGE re: Stop Lights. Council feels that there should be traffic lights at the bridge. The County will be working on the bridge all summer. 9. WILFRED MORLEY,re: Water connection leaks. Wilfred Morley's water connection leaks in the middle of his driveway. Ron Bradfield to dig up the connection, and if it leaks at the valve, then the Village will be responsible to fix it. If it leaks any place after the valve, then Mr. Morley will be responsible to fix it. Councillor Edward Shelly to contact Giffels (Brian Kishbaugh) regarding Mrs. Landry's survey steke, and Tan Millard's sewer connection. 10. DEPUTY FIRE CHIEF,RE: Tan Millard. Council will need a written resignation from Ed Matthews before Council can pass a resolution accepting Tem Millard as the new Deputy Fire Chief. 11. COUNTY ENGINEERS OFFICE. Price estimate per mile for tar and chipping a 22 foot wide road is approximately $5,000.00 to $5,500.00. 12. DREDGE. • Clerk to contact the Regional Government Office in Port Colborne. • Council decided to sell the dredge for $65,000.00 to haul it away. 13. ADJOURNMENT. Moved by Edward Shelly, Seconded by Harry Alward III THAT this special meeting be adjourned. TIME: 10:20 P.M. Clerk Reeve Jack Smyth Village of Port Burwell ci 16TH REGULAR COUNCIL MEETING JULY 8, 1985. MINUTES of a regular council meeting held in the Port Buswell Municipal Office, on July 8, 1985 at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor 0 Ken Matthews - Councillor Brydon Guest - Councillor Edward Shelly - Councillor Cathy Kozakievicz - Acting Clerk VISITORS: Mr. Dewaele - Dewaele's Electric 6 Plumbing Deanna Roberts - Tillsonburg News Ron Bradfield - Business Association • ABSENT: David Miller - Miller Electric 1. PREVIOUS MINUTES. Moved by Harry Alward, Seconded by Ken Matthews THAT minutes of a regular council meeting held the 3rd day of June, 1985, and a special council meeting held the 6th day of June, 1985, be adopted as read. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES. - Clerk to phone the Assessment Review Board again about the N.R.G. Hearing on August 12, 1985. - Clerk to phone the County regarding no stop lights at the bridge. - One banner has been ripped. Reeve Jack Smyth to talk to Myrtle Bartolacci. 3. DEPUTATIONS AND PETITIONS. 1. Mr. Dewaele and Mr. David Miller, re: Memorial Trailer Park (crossed wires). David Miller was absent. Moved by Ken Matthews, Seconded by Brydon Guest, THAT the Village of Port Burwell accepts Mr. Dewaele's tender price of $5,566.59 to install the pumping station on the East Beach. Mr. Dewaele to start work July 9, 1985, and have the job completed by the 23rd of July, 1985. Project number W805001 as per tender submitted to Council on June 17th, 1985. Carried. - Clerk to phone "Jim's Septic Service" and price two portable washrooms for two weeks on the East Beach. • 2. Ron Bradflied, re: Brochures, and Village lighthouse The total cost of the Village brochures was $1,912.62. IIIICouncil agreed to pay part of this cost. - Ron Bradfield will get in touch with an Engineering Firm and arrange for them to meet with Council regarding an Engineers report on the lighthouse. -An engineers report must be done before the Village can apply for a grant. -2- . #3 cont'd 3. Dennis Chambers, re: Two billings. Dennis Chambers wanted to know why he was being billed twice, when he only has one connection, just like ie) Pat's Variety, Harbour Restaurant, Old bank etc. 11111 Council stated that if he hooks up his store and house on the same water meter, then he will be billed only ono/. At present, the store is on a water meter, but the house on the same lot, is not. - The County should be billed for the water they use while repairing the bridge. - Reeve Jack Smyth to contact Brian Hamilton and find out exactly how much water • he used frau the Village to fill up his pool. Then Clerk to bill him $5.25 for every 1000 gallons. 4. READING/CONSIDERING COMMUNICATIONS.. . 1. Corporation of the Town of Valley East; re: Support of resolution. Letter was read to Council. File. 2. Ministry of the Solicitor General, re: Regional Fire Training School. Letter was read to Council. The Deputy Fire Chief should attend. Councillor Ken Matthews to take this to the next fire meeting. 3. A.M.O., re: Conference. File. 4. David Mason, re: Sewer connection (Elizabeth Street). Brian Kishbaugh (Giffels) was notified of this situation. The sewer connection should have been installed. Reeve Jack Smyth to talk to Mr. Bill Gough (Treatment Plant ) regarding this matter. 5. Elgin County Library, re: New type of lease. Clerk to give council copies of this new lease. To bring up at the next regular council meeting (August 12, 1985). 6. Ministry of Health, re: Boarding Hare Contract Program. Letter was read to Council. Clerk to send a copy of this letter to Doris Heximer. 7. Maclaren Plansearch, re: Continuation Order for Joint Official Plans. • Moved by Ken Matthews, Seconded by Brydon Guest THAT the Council of the Village of Port Burwell hereby resolves to request the Minister of Municipal Affairs and Housing to grant an order pursuant to Section 71(3) of the Planning Act, 1983, which will have the effect of continuation of 0 the policies of the East Elgin Official Plan as it applies to the Village _ of Port Burwell. Carried. 8. IES Business Products, re: Canon Electronic Typewriter. Maintenance Lease. Council decided not to sign this agreement. The typewriter is brand new. Maybe in a few years we will then need a rnaintenance agreement. 9. MPP's in the PC, Liberal, and NDP, re: Separate School Funding. Letter was read to Council. File. -3- 10. Southwestern Ontario Travel Association, re: Brochures. . Letter was read to Council. Councillor Brydon Guest to bring this up at the next Business Association Meeting. 11. Elgin County School Board of Education, re: Sidewalks. III See Voucher Number 7-85. 12. Ministry of Transportation and Cormuni.cations re: Railway Level Crossings. Councillor Ken Matthews to fill out the requested form. 13. Sylvester Mardlin, re: Taxes too high. • Mr. Sylvester Mardlin will have to contact the Assessment office (Terry Callaghan) and appeal his assessment. Clerk to send him a letter. 14. Chris Cookson, re: Hole between sidewalk and road.left by Elgin Construction. Ken Kirkpatrick to put a bucket full of sand there and seed it. Mr. Chris Cookson will then cut the grass. 15. Ministry of Transportation and Cmzn ications, re: By-law to errect signs on the connecting link. To bring up at the next regular council meeting on August 12, 1985. 16. Drain Layer Licence. A temporary drain layer licence was issued to Mr. Hugh Brooks. 17. Joyce Farlow, re: Sewer Appeal. • Appeal was read to Council. Clerk to send Mrs. Farlow a letter stating that the Port Burwell Sewage System was designed for everyone in the Village (who was servicable). This includes her property as well Therefore her appeal is denied. 18. P.U.C. re: Sewer Appeal. Appeal was read to Council. Clerk to send a letter to the P.U.C. Office stating that their appeal is granted, providing that if a washroom is ever installed in the future, it will then have to be hooked up. 5. PASSING ACCOUNTS. Moved by Brydon Guest, Seconded by Edward Shelly THAT Voucher Number 7-85 is hereby approved for payment, $54,930.63 being expenses, and $5,623.33 being net pay for payroll. Carried. • Councillor Edward Shelly declared a conflict of interest on item 022. 6. REPORTS OF CFFICERS AND COMMITTEES. 0 1. Finance, Jack Smyth. Nil. 2. Licence, Building and Health, Edward Shelly, and Brydon Guest. Albert Robbins Building permit $1500.00 Charles Mason Building permit $5000.00 Tam Simpson Building Permit $6700.00 (O.H.R.P. ) Big Otter Marina Building permit $6000.00 Gordon Hafekost Building Permit $2500.00 • -4- 3. Roads, Ken Matthews. . The streets have been gravelled and calcium has been put on the streets several times. Tar and Chipping. IIIIt would cost approximately $12,500.00, and $12,500.00 would be subsidized. The streets all have a good base now, therefore it would be a good idea to start tar and chipping the streets this year. - Clerk to call Bayhan and ask who does their streets and how much it costs. Posts in Parking Lot. ' The parking lot and all along the road to the fire hall should be surveyed before the posts are put in. • - Clerk to phone John Weston and Bell4 Leann, & Houghton. , Steps on West Side - • These steps should be treated and painted. Weed kill should also be sprayed at the steps. Trees Trees overhanging on Village property should be trimmed. -Whoever is hired to paint the lighthouse could possibly do these odd jobs as well. Hole in sidewalk at Dutch Eve land. The contractor who hooked up Mr. Eveland's sewer will be responsible to repair the sidewalk. Reeve Jack Smyth to find out who the contractor was, and then the Clerk to send him a letter giving him a week to fix it. John Deere riding lawn mower. Ken Kirkpatrick to take the riding lawn mower to Sholten's Farm Equipment to get it repaired. - Council to look into getting a used super A tractor with a mower. 4. Fire and Police, Edward Shelly. Moved by Edward Shelly, Seconded by Harry Alward THAT the Council of the Village of Port Burwell hereby accepts the written resignation from Ed Matthews as the Deputy Fire Chief,and accept Tom Millard's application to be the new Deputy Fire Chief. Carried. Moved by Edward Shelly, Seconded by Ken Matthews THAT the Port Burwell Fire Chief be paid a salary of $800.00, plus $20 for Mutual Aid Meetings, and $25.00 for Fire Calls. The Deputy Fire Chief to be paid $450.00 in salary, plus $20.00 for Mutual Aid greetings, and $25.00 for Fire Calls. Also, the Firemen, to be paid $10.00 for Fire Meetings, $25.00and Fire Calls, and $20.00 for Mutual Aid Meetings. Carried. 5. Personnel and Property, Harry Alward, and Brydon Guest. Clerk to send letter to Mr. Hugh Brooks asking him to refrain from using the Ball Park's parking lot as a storage yard. , Clerk to send Dennis (umbers a letter stating that he has a week to spray the poison ivy on his property. If not, the Village will spray it and charge him $100.00. Mr. Potatoe was at the West Beach Last weekend. 16 cont'd -5 6. Parks and Recreation, Harry Alward and Brydon Gest. NIL 7. Development, Harry Alward. • NIL v 8. O.H.R.P. , Harry Alward, and Ken Matthews. 1. Ron and Ruth Vaughan Council approved the application. Ron and Ruth Vaughan now have to submit . three estimates frau three different contractors to do the work. - Clerk to advise AVCO Finance Company about Mt. Gerald Matthew's O.H.R.P. Lien. 2. Wilmont Reid. Mr. Reid decided not to go ahead with the O.M.R.P. Loan: 3. Tam Simpson, re: Extra patio door installed. Estimated price was $5,275.79, plus patio door of $1270.00, brings the total cost to $6,545.79. 12. UNFINISHED BUSINESS. 1. August 14, 1985, re: Official Ribbon Cutting Ceremony at the Treatment Plant Mr. Ron ?tNeil and Mr. John Wise will attend. - Clerk to send another letter the the Minister of the Environment. 2. Parking By-law. To bring up at the next special meeting dated the 15th day of July, 1985. 3. Assessment Review Court, re: N.R.G. Hearing on August 12, 1985. Probably for a rate increase. 4. Applications to paint the Village Lighthouse. 1) Joe Davis 6) Ken McClain 2) Steve Chanyi 7) Gary Wolf 3) Glen Hornsby 8) Stuart Hughes 4) Lenny Matejcek 9) David Wyllie 5) David Chapman The paint is in the Hardware store now. • - Councillor Brydon Guest to contact a few panting companies to get price estimates to paint the lighthouse. 5. Ontario Al.nicipal Board, re: Recinding by-law and a service rate by-law. 0 Clerk to have these by-laws ready for the next special council meeting dated the 15th day of July, 1985. 6. 1985 Budget. , Clerk to have a by-law to pass the 1985 mill rates ready for the next special council meeting dated the 15th day of July, 1985. -6- - 9. BY-LAWS. 1. Grass Cutting By-law. Clerk to get a copy of Tillsonburg's grass by-law. 1111 , 10. NEXT MEETING. July 15, 1985 - Special Council Meeting - 7:30 P.M. August 12, 1985 - Regular Council Meeting - 7:30 P.M. • 11. OTHER ITE} FWII COUNCIL. 1. Long Point Region Conservation Authority, re: Special levy for flood plain mapping. • Reeve Jack Smyth to find out when Vienna and Straffordville Council will be going to Toronto, to protest this special benefit levy. 2. Frank Cowan Insurance Company. Terry Black does not need to attend our next regular council meeting. Council will review the insurance policy and if they have any questions, we will then notify Terry Black. _2. ADJOURNMENT. Moved by Brydon Guest Seconded by Ken Matthews THAT this regular meeting be adjourned. TIME: 11:59 P.M. Carried. (24/KEP41/&1*(3 Clerk > `e • Jack Smyth Village of Port Burwell. 17TH SPECIAL MEETING JULY, 15, 1985. MINUTES of a special meeting held in the Port burwe1l Municipal Office, in Port Burwell, on July 15, 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Gest - Councillor Cathy Kozakievicz - Acting Clerk ABSENT: Edward Shelly - Councillor VISITORS: Tony Lana - Big Otter Marina Mr. & Mrs. Bill Cooper Deanna Roberts - Tillsonburg News George Lockney - Resident 1. BILL COOPER, RE: Baptist Church, Green Acres. Mr. & Mrs. Bill Cooper are interested ,in baying Green-Acres Trailer Park and the Baptist Church. , Council gave them a oq+of "Aum2d L1u Number 2"of the Official Plan. 2. BY-LAW NUMBER 85-11 By-law number 85-11 being a by-law to rescind by-law number 381. (1) MOVED Ken Matthews, SECONDED Brydon Guest THAT by-law number 85-11 be read a first time. Read and carried. (2) MOVED Brydon Guest, SECONDED H.O. Alward THAT by-law number 85-11 be read a second time. Reading dispensed with and carried. (3) MOVED H.O. Alward, SECONDED Brydon Guest THAT by-law number 85-11 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 3. BY-LAW NUMBER 85-12 By-law number 85-12 being a by-law to rescind by-law number 85-8. (1) MOVED Ken Matthews, SECONDED Brydon Guest THAT by-law number 85-12 be read a first time. Read and carried. (2) MOVED Brydon Guest, SECONDED H.O. Alward THAT by-law number 85-12 be read a second time. Reading dispensed with and carried. (3) MOVED H.O. Alward, SECONDED Ken Matthews THAT by-law number 85-12 be read a third time. READING DISPENSED WITH AND FINALLY CARRIED. 4. BY LAW NUMBER 85-13 • By-law number 85-13 being a by-law to establish a sewage service rate. (1) . MOVED Brydon Guest, SECONDED H.O. Alward THAT by-law number 85-13 be read a first time. Read and carried. (2) MOVED H.O. Alward, SECONDED Ken Matthews THAT by-law number 85-13 be read a second time. Reading dispensed with and carried. (3) MOVED Ken Matthews, SECONDED Brydon Guest THAT by-law number 85-13 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 4 -2- 5. BY-LAW NUMBER 85-14. By-law number 85-14 being a by-law to authorize the execution of an agreement. ( 1) MOVED H.O. Alward, SECONDED Ken Matthews THAT by-law number 85-14 be read a first time. Read and carried. (2) MOVED Brydon Guest, SECONDED N.O. Alward THAT by-law number 85-14 be read a second time. Reading dispensed with and carrid. (3) MOVED Ken Matthews, SECONDED Brydon Guest THAT by-law number 85-14 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. • 6. BY-LAW NUMBER 85-15. By-law number 85-15 being a by-law authorizing the Corporation of the Village of Port Burwell to enter into an agreement. (1) MOVED H.O. Alward, SECONDED Brydon Quest THAT by-law number 85-.15 be read a first time. Read and carried. (2) MOVED Ken Matthews, SECONDED H.O. Alward THAT by-law number 85-15 be read a second time. Reading dispensed with and carried. (3) MOVED Brydon Guest, SECONDED Ken Matthews THAT by-law number 85-15 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 7. BY-LAW NUMBER 85-16. By-law number 85-16 being a by-law to rescind a by-law appointing a clerk-treasurer. (1) MOVED Ken Matthews, SECONDED Brydon Guest THAT by-law number 85-16 be read a first time. Read and carried. (2) MOVED H.O. Alward, SECONDED Ken Matthews THAT by-law number 85-16 be read a second time. Reading dispensed with and carried. (3) MOVED Brydon Guest,SECONDED H.O. Alward THAT by-law number 85-16 be read a third time. READING DISPENSED WITH AND FINALLY PAS'FD AND CARRIED. MOVED BY Brydon Guest, SECONDED BY H. O. Alward THE Council of the Corporation of the Village of Port Burwell hereby ACCEPTS: the "Final Release" Agreement, signed by Mrs. Kathie MacLeod, and her lawyer, Mr. Mark A. Shield, AND: Mrs. Kathie MacLeod's signed resignation as Clerk-Treasurer and tax • collector for the Village of Port Burwell. Carried. 8. BY-LAW NUMBER 85-17 1110 By-law number 85-17 being a by-law with respect to the calculations of 1985 taxes and collection of same. ( 1) MOVED Brydon Guest, SECONDED Ken Matthews THAT by-law number 85-17 be read a first time. Read and carried. (2) MOVED Ken Matthews, SECONDED H.O. Alward THAT by-law number 85-17 be read a second time. Reading dispeneed with and carried. (3) MOVED H.O. Alward, SECONDED Brydon Guest THAT by-law number 85-17 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. • -3- III:. BY-LAW NUMBER 85-18 By-law number 85-18 being a by-law to prohibit parking on certain roads. (1) MOVED Brydon Guest, SECONDED H.O. Alward THAT by-law number 85-18 be read a first time. Read and carried. (2) MOVED Ken Matthews, SECONDED Brydon Gest THAT by-law number 85-18 be read a second time. Reading dispensed with and carried. (3) LVED H.O. Alward, SECONDED Ken Matthews / THAT by-law number 85-18 be read a third time. • READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 10. LONG POINT REGION CONSERVATION ALTIHORITY,, RE: Emergency Shore Protection Plan. MOVED BY Ken Matthews, SECONDED BY H. O. Alward- THAT the Village of Port Burwell apply for an Emergency Shoreline Protection Grant to do remedial work at the east end of the existing breakwall along the front of the Village, and that the grant be applied for through the Long Point Region Conservation Authority. Carried. - Clerk to send copy of this resolution to Jim Oliver. MOVED BY Brydon Guest, SECONDED BY H.O. Alward THAT the Village of Port Burwell requests the Honorable Vince Kerrio to support permissive legislation to allow municipalities to administer their own flood plain management. Carried. - Clerk to send copies of this resolution to: Vienna Council, Bayham Council, Mr. Ron McNeil, Mr. John Wise, and to the Honorable Vince Kerrio. 11. COUNTY OF ELGIN, RE: Strachan Street Extent ion Drain. Letter was read to Council. - Councillor Ken Matthews to draft up a letter and a map outlining the drain. Clerk to send copy of this letter and map to the Warden, and to Don McWilliams. 12. BY-LAW ENFDRMIaqr OFFICER, RE: Earl Jackson. - $1.50 per dog tag sold, plus $300.00 yearly. (paid half yearly). (No dog tags sold for 1985). MOVED BY Brydon Guest, SECONDED BY Ken Matthews THAT Earl Jackson be paid $150.00, and that the Village of Port Burwell no longer requires Earl Jackson to be by-law enforcement officer. Carried. • - Chester Adcock is interested in being byf-la✓ enforcement officer for the Village. 13. BUILDING INSPECTOR, RE: Ralph Brown. - - hours X $4.00 for O.H.R.P. inspections, plus $400.00 yearly, paid II half yearly. The $4.00 per hour for O.H.R.P. inspection will be $5.25 per hour now. MOVED BY Brydon Guest, SECONDED BY H. O. Alward THAT Ralph Brown be paid $200.00 for Building Inspection fees, plus $5.25 per hour for O.H.R.P. inspections. Carried. 14. PARKING LOT. John Dodd could survey the lot probably within two weeks. John Weston could start this Wednesday. - Councillor Ken Matthews declared a conflict of interest. -4- 15. WILLIAM GHEYSETI. CLerk to send Mr. Gheysen a letter regarding the long grass on his lot, on the west side of Strachan Street. 16. AUGUST 3, 1985 JAMBOREE. 0 MOVED BY Brydon Guest, SECONDED BY Ken Matthews THAT this Council has no objection to the Port Burwell Recreation Board operating a beer tent on August 3rd, 1985, at the Port Burrell Ball Diamond, and that the Recreation Board shall pay two Ontario Provin*ial Police Officers required to be • on duty during the operation of the beer tent. Carried. .17. BIG OTTER MARINA, RE: Grant Received second partial payment of the Marina grant. The amount being $19,500.0.0 Clerk to issue Big Otter Marina a cheque in the amount of $1826.35. 18. BY-LAW TO REGULATE SPEED OF BOATS IN OTTER CREEK. George Lockrey and Tony Lana expressed same concern over the speeding boats in the Otter. They both would like to see speed signs put up. Councillor Ken Matthews stated that literature will be forth coming to the office in the near future regarding this matter. 19. TAR AND CHIPPING THE VILLAGE STREETS. Approximately five (5) miles of streets in the Village.. Bayham's grader could grade the streets in one (1) day at $40.00 per hour. Store 600 tons of gravel on the east side of the Village, and 200 tons on the west side of the Village. (Ball Park). Norfolk could tar and chip the streets in approximately two (2) days. Reeve Jack Smyth, and Councillor Brydon Guest feels the tar and chipping should be done next spring. MOVED BY Ken Matthews, SECONDED BY H.O. Alward THAT the Township of Norfolk tar and chip all the streets in the Village of Port Burwell. Carried. - Clerk to contact the Township of Norfolk and arrange for the tar. - Clerk to contact Bayham and have the grader start this Wednesday (July 17/85). • 20. OTHER ITE} FROM COUNCIL MOVED BY Brydon Guest, SECONDED BY N.O. Alward THAT the Council of the Village of Port Burrell opposes the discontinuation of the II ranges, AND the removal of the rear tower light, due to the fact that many fishing vessels and small crafts use these two lights to line up the entrance of the harbour. Carried. - It was stated that Paul McCord could paint the 1ighthoiisi for less than $4,000.00. 21. ADJOURNMENT. MOVED BY Brydon Guest, SECONDED BY H.O. Alward THAT this special meeting be adjourned. TIME: 11:02 P.M. Carried. Clerk Reeve Jack Smyth 18TH SPECIAL MEETING - JULY 24, 1985. MINUTES of a special meeting teld in thePort Burwell Municipal Office, on July 24, 1985 at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Brydon Guest - Councillor 11/ Edward Shelly - Councillor Cathy Kozakievicz - Acting Clerk ABSENT: Ken Matthews - Councillor VISITORS: Chester Adcock • 1. PAUL VYSE. Moved by Brydon Guest, Seconded by•H. O. Alward THAT the Council of the Village of Po=t Biawell hereby hire Paul Vyse on a part time basis. Paul to start work on the 23rd day of July, 1985. 2. BY-LAW NUMBER 85-19 re: Appoint Chester Adcock. By-law number 85-19, being a by-law to appoint a by-law enforcement officer and dog licensing officer. (1) MOVED Brydon Guest, SECONDED Edward Shelly • THAT by-law number 85-19 be read a first time. Read and Ca ried. (2) MOVED Edward Shelly, SECONDED H. O. Alward THAT By-law number 85-19 be read a second time. Reading dispensed with and carried. (3) MOVED H. O. Alward, SECONDED Brydon Guest THAT By-law number 85-19 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. Moved by Edward Shelly, Seconded by Brydon Guest THAT Earl Jackson be dismissed tun his duties as Weed Inspector for the Village of Port Burwell. Carried. 3. PAUL MC'CORD, re: To paint Village Lighthouse. Moved by Brydon Guest, Seconded by H.O. Alward • THAT Paul McCord be hired to paint the Village Lighthouse for $2,500.00. AND Paul to have full responsibility while on the job. Carried. 0 4. FILING CABINET,re: Office. Moved by H. O. Alward, Seconded by Edward Shelly THAT the Village of Port Burwell purchase a four drawer filing cabinet frau 'Bennetts', the amount being $250.00. Carried. A -2- 5. DAVID MASON, re: Sewers (Elizabeth Street). Hugh Brooks will install a "T" and bring the sewer line to Mr. Mason`s property line. The Village will pay for this. Acting Clerk to send David Mason a letter regarding this matter, and about his water hookup. Once Mr. Mason is hooked up to the sewers, he will then pay the $600.00 sewer connection fee. 6. ONTARIO GOOD ROADS ASSOCIATION.re_ Questionnaire • Filled out the required questionnaire. 7. LONG POINT REGIOfN CiONSERVATION AUTHORITY. Moved by Brydon Guest, Seconded by Edward, She;ly THAT the Village of Port Burwell hereby requests a 1986 grant to extend the breakwall to protect existing properties along the easterly village limits. Carried. Clerk to send copy of resolution to Jim Oliver. 8. BIG OTTER MARINA, re: Invoice report. Council Okayed this report. 9. OTHER ITEMS FROM COUNCIL. Clerk to have Weed Inspector By-law ready for the next regular Council meeting dated the 12th day of August, 1985. 10. ADJOURNMENT. Moved by Edward Shelly, Seconded by H.O. Alward THAT this special meeting be adjourned. TIME: 8:20 P.M. Carried. • 111 J J Clerk Reeve 19TH REGULAR COUNCIL MEETINGAUGUST 12, 1985. MINUTES of a regular council meeting held in the Municipal Office, on August 12, 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Retry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Cathy Kozakievicz - Acting Clerk ABSENT: Edward Shelly - Councillor VISITORS: Mr. Dew_aele - Dewaele's Electric Robert Calvert - Resident III Ann Evans - Memorial Trailer Park Mr. Evans - Memorial Trailer Park Ron Bradfield - Resident Valerie Donnell - Sam's Place 1. PREVIOUS MINUt'ES. - Moved by Brydon Guest, Seconded by Harry Alward THAT minutes of a special council meeting held the 2nd day of July, 1985, a regular council meeting held the 8th day of July, 1985, a special council meeting held the 15th day of July, 1985, and a special council meeting held the 24th day of July, 1985 be adopted as read. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES. Councillor Ken Matthews questioned why Paul Vyse was hired as a part time helper. Ken Matthews also questioned by-law number 85-19, as to why all letters must be typed in triplicate. • 3. DEPUTATIONS AND PETITIONS. 1. Mr. Dewaele and Ann Evans, re: Mrrnrial Trailer Park (crossed wirer). Ann Evans wanted to know when she would be reimbursed for her burnt out fridge, 4 lightbulbs, and a clock. Council advised Mr. Dewaele and Ann Evans that the Couicil has nothing to do with the Memorial Trailer Park. The Recreation Board looks after this park. Mr. Dewaele and Ann Evans were advised to attend the next Recreation Board meeting (August 13, 1985 at 8:00 P.M. ) and Dave Miller will be advised to attend the meeting as well. 2. Valerie Donnell, re: Fast Reach washrooms. The doors on both washrooms are sticking constantly. The door knob on the men's washroan is missing. Half the time, people can't get the washroom doors open. • Ken Kirkpatrick to install two good quality locks on both washrooms doors, as well ,as paint Men and Women on the doors. 3. Robert Calvert, re: O.H.R.P. application. 1111 Council signed Mr. Calvert's Preliminary Loan application. Clerk to advise Mr. Ralph Brown of this application. 4. READING /CONSIDERING COMMUNICATIONS. 1. Hayne Hardware, re: paint for lighthouse. Clerk to send Home Hardwire a thank you letter for supplying all the paint. -2- #4 cont'd 2. James Elliott (corner of Victoria and Wellington Street), re: Catch basin. Clerk to send Mr. Elliott a letter stating that the Village has nothing to do with the catch basin on his property. He should get in touch with the County of Elgin. 3. Ontario Municipal Water Association, re: Annual Meeting. File. • 4. Frank Cowan, and Terry Black, re: Village insurance condensed report. Clerk to contact Terry Black regarding the blank resolution on the back page of the condensed report. Clerk also to ask Terry Black why there was such an increase in the third item (pg 4). 5. Ministry of Housing, re: Building Innspection Seminar. Clerk to give Ralph Brown a copy. 6. Fisheries and Oceans. Letter was read to Council. Clerk to send letter to Mr. Hugh Jones in Prescott. 7. Anne Dohland (Regina), re: Sewer hook up. Clerk to send Anne Dohland a letter stating that she can hook up to the sewers in the spring of 1986, but she will be charged a sewage users rate of $18.65 a month, after the nine month deadline. 8. A.M.O. re: Conference. File. 9. Ministry of Natural Resources, re: Boating Regualtions. Letter was read to Council. Clerk to post signs around the Village. Clerk to outline a map showing the exact area to be regulated. 10. Ministry of Municipal Affairs, re: Municipal Election Seminar. September 13, 1985. Clerk to attend. 11. Royal Canadian Legion. re: Legion Week. • Moved by H. 0. Alward, Seconded by Ken Matthews THAT the Council of the Village of Port Burwell gives the Royal Canadian Legion, Branch 524 permission to use the main street for a parade during legion week (September 16, 1985 to September 21, 1985) and November 10, 1985 as 1/11 Armistice Day; AND September 16, 1985 to September 21, 1985 be declared as "Legion Week". Carried. 12. Elgin County Library, re: New B Type Lease. Clerk to ask Mr. Elgin Wells to attend our next regular council meeting. 5. PASSING ACCOUNTS. Moved by H. O. Alward, Seconded by Brydon Crest THAT Voucher Number 8-85 is hereby approved for payment, $47,946.25 being expenses, and $3,988.38 being net pay for payroll. Carried. -3-_ #5 cont'd Reeve Jack Smyth declared a conflict of interest on items 41 and 42. Clerk to bill Elgin County Board of Education again for 15,000 gallons of water. Clerk to bill the County for an estimated 100,000 gallons of water. Ill6. REPORTS OF OFFICERS AND COMaTTEES. 1. Finance, Jack Smyth NIL. 2. Licence, Building and Health, Ted Shelly, and Brydon Guest. III Ed Bradfield Building permit $5,000.00 Don Mole Jr. Building permit $1,400.00 Anton Suderman Building permit Clerk to send copy of letter from Janes Batt in, regarding Gerald Matthew's sale, to Ian Linton, Village lawyer. Shakespeare Street, re; Trailer. Clerk to send the Health Inspector a letter stating that there is an occupied trailer parked on Shakespeare street with no washroom facilities. 3. Roads, Ken Matthews Councillor Ken Matthews verbally resigned as the roads committee chairman. Reeve Jack Smyth to contact Gille Therrien and have him push the gravel into a a big pile. Then we will put snow fences around it. Four "No Parking" signs have been ordered for Chatham Street. The No Parking by-law will have to be amended to inlcude Chatham Street on Schedule A. 4. Fire and Police, Ted Shelly NIL 5. Personnel and Property, Harry Alward and Brydon Guest. Acting Clerk Cathy Kozakievicz advised Council that she could not accept the position as Clerk-Treasurer. Reeve Jack Smyth to arrange for an interview with Mr. Stephen Hale. 1.285-2160 . 6. Parks and Recreation, Harry Alward, and Brydon Guest. Clerk to send letters to all the recreation board members stating that if the • attendance at the recreation board meetings do not improve, then the recreation board will be disbanded. • 7. Development, Harry Alward. 1110 Reeve Jack Smyth stated that a man from Toronto was interested in the dredge, 'Paul M. Jr." 8. O.H.R.P., Ken Matthews, Harry Alward. 1. Robert Calvert. • -4- 7. UNFINISHED BUSINESS. 1. August 14, 1985, re: Offical ribbon cutting ceremony at treatment plant. Clerk to post signs around the Village, order 12 dozon donuts, buy coffee, cups, stir sticks, napkins, sugar, milk , and ribbon. Clerk to contact all the local newspapers. 2. N.R.G. Assignment Hearing, re: A hearing to assess Natural Resouicc (as' lines File. • 3. Ministry of Municipal Affairs and Housing, re: Shoreline Property Assistance Program. Letter was read to Council. Clerk to contact the Field Services Branch in London. 4. Lighthouse, re: Engineer study. Moved by Ken Matthews, Seconded by Brydon Guest, THAT Proctor and Redfern Group, be hired to prepare an engineers report on the Village lighthouse. The report not to exceed $900.00, providing that they could start the evaluation within 30 days. Carried. 8. NEW BUSINESS. NIL 9. BY-LAWS. 1. By-law number 83-07, re: Refreshment Vehicles on West Beach. Letter was read to council from Ian Linton, Village Lawyer. Clerk to delete paragraph 4 from by-law number 83-07. To have ready for the next regular council meeting. A transient traders by-law was discussed. 2. Town of Tillsonburg, re: By-law number 2267, maintaining land in a clean and clear condition. Council will review this by-law. Clerk to bring this up at the next regular council meeting. • 3. By-law number 84-14, re: Water rates by-law. Anyone outside the Municipality who buys water, will be charged 1; times the metered rate. 1110 4. By-law number 85-20, re: A by-law to appoint a weed inspector. (1) MOVED Brydon Guest, SECONDED Ken Matthews THAT by-law number 85-20 be read a first time. Read and carried. (2) MOVED Ken Matthews, SECONDED H.O. Alward THAT by-law number 85-20 be read a second time. Reading dispensed with and carried (3) MOVED H.O. Alward, SEOWpEDBrydon Guest, THAT by-law number 85-20 be read a third tune. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. -5- 10 NEXT MEETING. September 9, 1985 - Regular Council Meeting - 7:30 P.M. 1111 11. OTHER ITEMS FROM COUNCIL. 1. Jack McCord, re: Water Meter. Ken Kirkpatrick to install a new water meter for Jack McCord. • 2, Tobacco Board Meeting. Reeve Jack Smyth and Acting Clerk Cathy Kozakievicz attended a Tobacco Board meeting on the 8th day of August, 1985. Clerk to send letters supporting the Tobacco board, to the Ministers in the 'Ontario Legislative Assembly, and to the Federal Ministers of Parliament. 3. Hon. Vince Kerrio, re: Flood Plain Mapping. Clerk to send Mr. Vince Kerrio a letter stating Council's position on the Flood Plain Mapping situation. 4. Sealed Sewer Hook up Estimates, re: Municipal Office, Fire Hall, and O.P.P/Library Building. 1) Tony Lama $960.00 2) Hugh Brooks $1,034.00 3) Dewaele $1,008.60 Moved by Ken Matthews, Seconded by Brydon Guest THAT Tony Lana be hired to hook up the Municipal Office, the Fire Hall, and the O.P.P./Library Building to the sewers for a total price of $960.00. 'Many to start work immediately. Carried. 12. ADJOURNMENT. . Moved by Brydon Guest, Seconded by H. O. Alward THAT this regular council meeting be adjourned. T11€: 11:15 P.M. Carried. • .s.C4. /�1,144,e4 l/sc C l� Clerk/ ve . ack Smyth Village of Port Burwell 4 20TH SPECIAL MEETING AUGUST 24, 1985. MINUTES of a special council meeting held in the Port Burwell Municipal Office, on August 24, 1985, at 3:00 P.M. PRESENT : Jack Smyth - Peeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor IP Edward Shelly - Councillor Cathy Kozakievicz - Acting Clerk VISITORS : Stephen Hale I 1. Stephen C. Hale, B. A., re: Interview for Clerk's position. Mr. Hale stated that he is very interested in Municipal work. Mr. Hale's income for last year was $21,400.00. - Mr. Hale would be willing to take the A.M.C.T.O. course at his own expense, and he feels he could complete the course in 2 to 3 years. Mr. Hale would move into the imrediate area to live. Mr. Hale stated that if he was hired,he wuid stay on the job for a minimum of three years. If Mt. Hale was hired, he would have to give a weeks notice. Peeve Jack Smyth to arrange an interview with Wayne Wili.amr. Then Council will make a decision, and make an offer to the chosen person. Reeve Jack Smyth to let Mt. Hale know by Wednesday, August 28, 1985, of Council's decision. 2. Ministry of Natural Resources, re: Boating Regulations. Councillor Brydon Guest was in contact with the Provincial Police. The Police will not police the harbour, or the Otter Creek, if speed limit signs were posted. The only people who could enforce it, would be the R.C.M.P. or the Coast Guard. Acting Clerk to put a notice in the Tillsonburg News Paper regarding the speed limit. Clerk also to send a letter to the Ministry of Natural Resources regarding this matter. 3. Natural RuJonrce Grai=ns Rau 13_1103 on the West Side. Moved by Ken Matthews, Seconded by Edward Shelly THAT Natural Resource Gas be given permission to install new gas lines on the ' west side, of the Village of Port Burwell. Carried. • 4. Thomas Simpson, re: O.H.R.P. 10 Acting Clerk to phone the Ministry of Municipal Affairs and Housing. Clerk also to phone Mr. Simpson and make sure he wants the payments to be spread over 10 years. 5. By-law Nutter 85-21, re: To amend by-law 85-17. (1) MOVED Brydon Guest, SECONDED Edward Shelly THAT by-law number 85-21 be read a first tire. Read and Carried. (2) MOVED H. O. Alward, SECONDED Ken Matthews THAT by-law number 85-21 be read a second time. Reading dispensed with and carried. (3) MOVED Edward Shelly, SECONDED H. O. Alward THAT by-law number 85-21 be read a third time. READING DIPSENSED WITH AND FINALLY PASSED AND CARRIED. • -2- 6. Township of Delhi, re: Support of resolution. Moved by Brydon Gest, Seconded by Ken Matthews THAT the Council of the Corporation of the village of Port Burwell, hereby supports the Township of Delhi's resolution regarding the Tobacco Industry, dated the August 12, 1985. Carried. 7. Other Items from Council. 1. Rugh Vaughan. • Reeve Jack Smyth stated that Mrs. Vaughan would like to put up a mobile home and tear down their existing house, instead of going through with the O.H.R.P. Council decided against this, because of the by-law. . 2. Chatham Street, re: Storm drain hooked into the Sanitary Sewers. Acting Clerk to send the County a letter stating that they have 24 hours to disconnect their storm drain from our santiary sewers, and that something like this better not happen again. Clerk to attention the letter to the Warden. 3. Shoreline Protection Grant. • Reeve Jack Smyth stated that he was in contact with Mr. Nigel Bellcharber, from the Ministry of Municipal Affairs and Housing. Nigel Bellchamber stated that the Village of Port Burwell does not qualify for the grant. 4. George McNaughton Acting Clerk to send Mr. McNaughton a letter stating that he must start building, or he has to ru o.e his trailer because it does not conform with the Village by-law. 8. ADJOURNMENT. Moved by Brydon Guest, Seconded by H. O. Alward THAT this special meeting be adjourned. Carried. TIME: 5:00 P.M. • � l7 / i/Nc, A��� Cler � ve N9 ack Smyth Village of Port Burwell 11110 F 21ST SPECIAL MEETING SEPTEMBER 3, 1985, MINUTES of a special council meeting held in the Port Burwell Municipal Office, on September 3, 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Brydon Guest - Councillor Edward Shelly - Councillor Cathy Kozakievicz - Acting Clerk ABSENT: Ken Matthews - Councillor VISITORS: Hugh Hanly • 1. Hugh Hanly, re: Interview for Clerk's position. Mr. Hugh Hanly has received the A.M.0%T.O. diploma. Marks were B average. , Mor. Hugh Hanly is 25 years old, single, and lives in Godrich. MEr. Hugh Hanly's Father is the Clerk for Huron County. Mr. Hugh Hanly felt that $15,000 as wages, with OHIP, sick leave, two weeks vacation, and meetings was a reasonable amount. If Mr. Hanly was hired, he would try to find a closer place to live, but he would stay in London for the first little while. If Mr. Hanly was hired, he would not be able to start until 4 to 5 weeks. He made a con fitment to Ontario Hydro. Also, if he was hired, Council would like Mr. Hanly to attend the Municipal Election Seminar in St. Thomas on September 23, 1985. Mr. Hanly stated that if he was hired, he would try and start the job sooner. (Ontario Hyl o is just a temporary job). Reeve Jack Smyth to contact Mr. Hugh Hanly September 9, 1985 (Monday) regarding Council's decision). 2. Gary Cullion, re: Interview for Clerk's position. Mr. Gary Cullion telephoned the Municipal Office at 8:05 P.M. Reeve Jack Smyth talked to him. Mr. Cullion stated that he was not interested. 3. OTHER ITEMS FROM COUNCIL 1. "Designation Handbook" Clerk to order two copies of this book. 2. Stop signs on Newton Street and Waterloo Street have been turned around. • 3. County of Elgin, r2: catch basin hooked into Sewers on Chatham Street. Reeve Jack myth stated that Mike Auger spoke with the County regarding this matter and the County promised to have the catch basin removed within a week. If the catch basin is not re bved, then a plug will have to be installed in the catch basin. 4. ADJOURN ENT. MOved Edward Shelly, Seconded by H. O. Alward THAT this special meeting be adjourned. TIME: 8:32 P.M. c:4:64 444Cee..,24,-C ve, Jack �1— illage of Port Burwell SEPTEMBER 9, 1985. 22ND F€Q I'.R COUNCIL MEETING MINUTES of a regular council meeting held in the Port Burwell Municipal Office, on September 9, 1985, at 7:00 P.M. pRE,S'ETft: Jack Smyth - Reeve Ha$Y Alward - Councillor Ken Matthews - Councillor Br'jdon Guest - Councillor Edward Shelly - Councillor Cathy Kozakievicz - Acting Clerk VISITORS: Greg Ke pa lIlI17IllIIlIIIIIIIIIMl.I.IIll17.II.IMlI.I..M..I.IM.l...mmmm1' Terry Simmons • Ted Warren - Resident Peter Redekop - Resident Ken Mayer - Tillsonburg News Mr. E. Wells - E1_gin County Library rep. Mr. Sheilds Elgin County Library rep. INTERVIEWS FOR CLERK'S POGITION. 7:00 P.M. - Greg Kempa - Single, 24 years old, lives in London. Has A.M.C.T. (A) course, plugs Urban Affairs & Real Estate course. - University Marks were B average - Grade 13 - 77% average - No office experience - Presently employed at AVCO Financial Services in London - If hired, he would move in immediate area - If hired, he could start 'Mork September 16, 1985. 7:15 P.M. - Terry Simmons - Single, 27 years old, lives Ln London - Has A.M.C.T. course - Marks were good - No office experience - Presently unemployed - If hired, he would move to Port Burwell, or the immediate area - If hired, he could start work tomorrow 7:30 P.M. - Karen Weston - Single, 21 years old, lives in London - Has Urban Affairs & Real Estate course - Has taken A.M.C.T. course, but still has to write the final exam - Presently employed at Kids Port Canada • - If hired, she would move into the immediate area - If hired, she would have to give 2 weeks not ice. Reeve Jack Smyth to obtain resumes from'Port Stanley's Clerks Office. Councillor Brydon Guest to then set up interviews. 1110 It was stated that Mary Coulombs (nee Smyth) was interested in the fob. wv -2- . 1. PREVIOUS MINUTES. Moved by Brydon Guest, Seconded by Ken Matthews THAT minutes of a regular council meeting dated the 12th day of August, 1985, a special council meeting dated the 24th day of August, 1985, and a special council II//Lmeeting dated the 3rd day of September, 1985, be adopted as read. Carried. . BUSINESS ARISING OUT OF THE MINUTES. 1. Catch basin on Chatham Street. The County has not disconnected their catch basin from the Sanitary Sewers. • Ken Kirkpatrick to put a plug in it tomorrow. Moved by Ken Matthews, Seconded Edward Shelly THAT the Council of the Village of Port Burwell hereby requests the County of Elgin to pay for treatment of storm water put through the Port Burwell Sewage Treatment Plant from a catch basin installed by the County Roads Department ' at the North end of Chatham Street, that this'storm sewer be disconnected immediately and that no storm drains be drained into the Sanitary Sewage ' System in the future. Copies of this resolution be sent to the County Engineer, the County Roads Chairman, the County Council, and the Warden, all of Elgin County and a copy of By-law number 83-13 be also sent. Carried. 2. Hagerman Street. Moved by H. O. Alward, Seconded by Brydon Guest THAT the Council of the Village of Port Burwell submit the attached report and sketch to the Elgin County Roads Department, the Roads Chairman, and the Warden of Elgin County, requesting that remedial work be done, to commence immediately at the expense of the County of Elgin. Copies also to be sent to the Elgin County Council. Carried. 3. Jack McCord Councillor Ted Shelly stated that Jack McCord's new water meter shows a decrease in the amount of water which Jack McCord uses. Mr. McCord would like to know if Council will reimburse him. Ken Kirkpatirck to have the old water meter tested. Clerk to bring this matter up at the next regular council meeting. 4. Bridge Construction Acting Clerk to bill the County of Elgin for 10,200 gallons of water, and bill IKay and Crocker Construction Ltd for 19,800 gallons of water at the out-of-town-rate. Alik• 3. DEPUTATIONS AND PE'T'ITIONS 1. Mr. E. Wells, re: New B type Leas.. Mur. E. Wells explained the new B type lease to Council, regarding the Library 1110 building. Acting Cler:. to send copy of this lease to Ian Linton, Village Lawyer for his review. 2. Ted Warren, re: Hydro The neutral wire broke going into Ted's house, causing his fridge and T.V. to burn out. Council advised Mr. Warren to get in touch with his Insurance Company. Peeve Jack Smyth has called for a special P.U.C. meeting for tomorrow night (September 10, 1985). Ted Warren to attend. -3- #3 cont'd 3. Peter Redekop Mt. Redekop asked council if he could pay off his sewer connection charge, or would he have to wait five years (taxes). Council advised Mr. Redekop that anyone could pay off part or all of their sewer connection charge, anytime. 4. READING/CONSIDERING CCIJNICATIONS 1. London and St. Thomas Real Estate Board, re: Civic Night, Oct. 3/85. • Will anyone attend? NO. File. 2. Agriculture and Food re: World Food,Day. Moved by Ken Matthews, Seconded by Brydon Guest- WHEREAS well over 500 million people in the world suffer from hunger and malnutrition although the resources and technology are currently available to feed the entire global population of 4,8 billion; and WHEREAS there are people working against hunger in 147 countries of the world who will be observing WORLD FOOD DAY on October 16, 1985; and WHEREAS Ontario government organizations, private sector organizations, voluntary agencies, educational institutions and individual citizens have joined to centre attention on the severity of world hunger by commemorating WORLD FLOOD DAY; NOW, THEREFORE, BE IT PROCLAIMED that October 16, 1985 be; WORLD FOOD DAY, in the Village of Port Burwell and that all citizens will welcome the opportunity to increase their awareness of severe world hunger and its solutions by participating in local events to force the issue into public view Carried. - Clerk to give a copy of this letter to the Port Burwell Group Committee. 3. International Plowing Match, re; 10 passes and 1 parking sticker. It was stated that Shirley Manion and Ralph Brown would help in the booth at the plowing match. Clerk to give passes to Shirley and Ralph. 4. Federal Dock, re: Needs repairing. Clerk to send a letter to Small Craft Harbour (Mr. Moffat). Copies of the letter to be sent to John Wise and Brian Mulroney. • 5. Mrs. Farlow, re: Septic tank. According the the by-law, the septic tank must be filled in or destroyed within 11111 10 days of hooking up to the sewers. (by-law from the M.O.E. ) This is a matter between Mrs. Farlow and Mts. Southall. 6. City of Hamilton, re: Seminar, Sept 13/85 Will anyone attend? NO. File. • -4- #4 cont'd 7. Designation Handbook, re: Sample by-law. In order to get a Heritage grant for the lighthouse, council will have to pass a L.A.C.A.C. by-law appointing people to work together with Council. Clerk to have by-law ready for the next regular council meeting. 5. PASSING ACCOUNTS. hbved by Brydon Guest, Seconded by Ken Matthews • THAT voucher number 9-85 is hereby approved for payment, $26,148.73 being expenses, and $3,183.40 being "net pay" for payroll. Carried. Councillor Edward Shelly declared a conflict of interest on item number 1R; 6. REPORTS OF OFFICERS AND COMMITTEES. 1. Finance, Jack Smyth Have not heard frau the Ontario Municipal Board regarding the sewer by-laws. 2. Licence, building and Health, Ted Shelly, and Brydon Guest. Trailer on Shakespeare Street has been removed. 3. Roads Ken Kirkpatrick has been on holidays. Paul Vyse has been cleaning catch basins. A dead tree on Elizabeth Street, bythe Legion, should be cut down and removed. Reeve Jack Smyth to call Dayham, and have their big grader cane down and start grading the Village Streets. Councillor Ken Matthews to make a list frau the sewer construction, and Clerk will then send this list to Brian Kishbaugh (Giffels). 4. Fire and Police, Teed Shelly 1. Fred Shelly Application far fireman. Approved by Council. 5. Personnel and Property, Harry Alward, Brydon Guest. NIL. 6. Parks, and Recreation, Harry Alward, and Brydon Guest • NIL 7. Development, Harry Alward 4 NIL 8. 0.H.R.P., Harry Alward, Ken Matthews 1. Robert Norman Council signed?. Norman's O.H.R.P. preliminary application. • . -5- 7. UNFINISHED BUSINESS. NIL 8. NEW BUSINESS. Illi 1. Sewers, re: Arrears. Clerk to cal' Mike Auger. (can the sewer arrears be put on the taxes). 9. BY-LAWS. • 1. By-law number 85-22. BY-LAW NUMBER 85-22 SUBJECT Being a by-law to amend a previous by-law. MOVED Brydon Guest, SECONDED H. O. Alward THAT by-law number 85-22 be read a first time. Read and carried. MOWED Edward Shelly, SECONDED Brydon Guest THAT by-law number 85-22 be read a second time. Reading dispensed with and carried. MOVED Ken Matthews, SECONDED Edward Shelly THAT by-law number 85-22 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 2. By-law number 85-23 BY-LAW NUMBER 85-23 SUBJECT Being a by-law to amend a previous by-law. MOWED Ken Matthews SECONDED Edward Shelly THAT by-law number 85-23 be read a first time. Read and carried. MOVED H. 0. Alward, SECONDED Brydon Guest THAT by-law number 85-23 be read a second time. Reading dispensed with and carried. MOVED Edward Shelly SECONDED H. 0. Alward THAT by-law number 85-23 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 3. Town of Tillsonburg, re: By-law number 2267 maintaining land in a clean and clear condition. 411 Clerk to bring up at the next regular council meeting. 010. NEXT MEETING October 16, 1985 - Regular Council Meeting - 7:30 P.M. 11. OTHER ITEMS FROM COUNCIL. 1. Elgin County Board of Education, re: Opening of school September 25, 1985 at 7:30 P.M. Clerk to call 773-2926. Reeve Jack Smyth will be attending. -6- #11 cont'd 2. Breakwall. It was stated that if the Village does not get a grant, something has to be done anyway. ti •o frrY" • / rx• es.k4,00, The breakwall needs to be extended to the r.._ . . . 3. Hare of Colonel Thomas Talbot. FILE. • 12. AA)OURMITR'. Moved by Ken Matthews, Seconded by Edward Selly THAT this regular council meeting be adjourned. TIME: 10:56 P.M. Carried. ..111444 / \ f. ve Smyth Village of Port Burwell • 011/ • r / 23RD SPECIAL COUNCIL MEETING _ SEPTEMBER 17, 1985. MINUTES of a special council meeting, held in the Port Burwell Municipal Office, on September 17, 1985 at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Britian Gest - Councillor 11 o Edward Shelly - Councillor ('4r'4y Kc•7h „ .y , nc r /1c r^ v"�(�A VISITORS: Elwood Varty- Scott Brown Angelo Mior •INTERVIEWS FOR CLERK'S POSITION 1. 7:30 P.M. - Elwood Varty - Has A.M.C.T. course - Has been a Clerk before, in Hastings County for 5 years - 44 years old, married, 5 children - Lives in Nepean, Ottawa - Would crave to Port Burwell, if hired - Salary range: between $10,000 to $20,000. He would consider $15,000.00 - If hired, he could start within a day or two 2. 8:00 P.M. - Scott Brown - He is Deputy Clerk for Township of Warwick (3 years) - Single - Has A.M.C.T.O. course . - Does accounting, bookkeeping, sets budgets, mill rates etc. - Gets along good with the public - His Grandfather was a clerk for 30 years - Lives in Forest - He would move to Port Burwell, if hired - If hired he could start in 2 weeks - Salary range: $21,000.00 - Has attended the Municipal Election Seminar 3. 8:30 P.M. - Angelo Mior - Has A.M.C.T. course, but has not written the challenge exam yet - Married, 2 children - Lives in New Hamburg - Would move to Port Burwell, if hired - 41 years old - No Clerk's experience - If hired, he could start September 30, 1985 - Salary range: Minimum of $400.00 per week .• - Has taken accounting courses. He has a strong background in grants. • Reeve Jack Smyth to check Mr. Elwood Varty's references. 0 c" .. A -2- 2. Federal Technical Surveys Inc., re: Pavement Evaluation. To test the roads in the Village of Port Burwell, for structural adequin' y, plus to have a written report, would cost $12,975.00. council decided not to go ahead with the evaluation. Too expensive. Reeve Jack Smyth stated that Bayhan's grader will be caning into the I/ Village within a week or so. Q 3. Antonio D'Annibale, re: Duplex on Chatham Street. iii Mr. D'Annibale waeld to know if Council would put <i pipe uwlern,aath his driveway to drain away the water. Council stated that it will be up to Mr. D'Annihale to have this done. 4. Next meeting. t % The next regular council meeting will be October 16, 1985, at 7:30 P.M. 5. Other items. Cathy Kozakievicz will be taking holidays fran October 6, 1985 to October 20, 1`?R' . 6. Adjournment. Moved by Brydon Guest, Seconded by Ken Matthews THAT this special meeting be adjourned. TIME: 9:48 P.M. / , or Cler ii‘ivie Jack 9nyth Village of Port Burs_1 : • 0 , , I/ 24TH REGULAR MEETING OCTOBER 16, 1985. MINUTES of a regular council meeting held in the Port Burwell Municipal Office on October 16th, 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Brydon Guest - Councillor 1110 Ken Matthews - Councillor Edward Shelly - Councillor Elwood Varty - Clerk r VISITORS: Harold Hoshal • Ken Mayer - Tillsonburg News 1. PREVIOUS MINUTES. Moved by Brydon Guest, Seconded by Ken Matthews, THAT the minutes of the 22nd regular meeting of September 9, 1985, as amrriended and a special meeting of September 17, 1985, be adopted as circulated. Carried. 2. DEPUTATION AND PETITIONS. Mr. Harold Hoshal approached council to clarify with council that his septic tank had been properly filled. He stated that council might have misunderstood that his septic tank had been filled. 3. CORRFSPCNEENCE AND NEW BUSINESS. 1. As a result of a large liability claim in the city of Brampton arising out of a personal injury by an individual who was trespassing on Mtnicipal Property, Council received two copies of a booklet from the Ministry of the Attorney General titled "Property Protection and Outdoor Opportunities. 2. Since the October Voucher had an invoice for payment of the annual insurance premium.council was asked if any further review of their insurance package was necessary. As council had fully reviewed the package recently, no further review was considered necessary. 3. Since the final hold back payment is due to be released to the contractor on the sewer project council was asked if there were further additions to the list of remedial work already submitted. Council instructed the Clerk to find out what action has been taken on the remedial list by the Ministry of the Environment, and the Consulting Engineer. 4. Since budget amounts for 1986 were requested for "The Connecting Link" by the Ministry of Transportation and Communications, the Clerk was instructed to include $1700.00 for sweeping and cleaning as the only item. • 5. As result of an inquiry from the Office of the Registrar General, it was clarified thatthe Clerk, Elwood Varty is the Division Registrar. 6. Correspondence was read from Mr. Wise M.P. and the Honorable Blais-Grenier regarding the Harbour. 111/1 7. The Township of Malahlrie sent a copy of their emergency response plan. The report to be received and filed. 8. The Clerk reported that the Village has been overcharged for Provincial Retail Sales Tax over the last several years, and that rebate applications will be processed. 9. The Interim Petition for Road Subsidy was reviewed, with the year to date road expenditures. 10. The Long Point Conservation Authority informed Council of Flood Plan Mapping Plans and councils expected invoice. Council asked the Clerk to invited Mr. Oliver to the next regular meeting. • -2- 11. S.W.O.T.A. requested council's input into the associations future plans. 12. The Clerk gave a brief review of most outstanding taxes, and asked for council's direction. The Clerk was instructed that taxes would not be written off on compassionate grounds and he was to collect these outstanding taxes. ill13. A sample by-law from Tillsonbur9 was received; re: Clean Land. This was to be tabled for the new council. 14. Mr. Gordon Mitchell who is on the corner of Southy Street, wants a storm • sewer, and has been in touch with the County. the Clerk was instructed to write a letter to Mr. Mitchell. 15. McCord, re: New water meter. Council was to discuss the question of reimbursing once the reading from the other meter was established. • 16. The 1986 service contract for tax bills from Business computer Services was presented to Council. This item to be tabled for the new council. , . 17. Council received the annual progress ilepoft on the Municipal Fire Protection Survey from the Office of the Fire Marshall . The Reeve to meet with' the Fire Chief. 18. A request from Brantford to support a resolution regarding Bilingualism in Ontario was received and filed. 19. A letter regarding the enforcement of boat speed limits in the harbour was received. The Clerk was requested to post the necessary notices. 20. The new B type lease from the County of Elgin was received, and it was . reported that the Village's legal council did not find any serious problems with the wording. this is the lease for the Library. 21. Acccmodation request forms for the Ontario Good roads Association convention were received. The Clerk was instructed to book two rooms as amarodeticn had to be reserved early. 22. The following appeals and matters regarding sewer and water connection charges and bills were received. (a) Mr. H. O. Alward (sewer connection) (b) Mr. Tony Murphy, (sewer connection and water) (c) The Trinity Anglican Church (sewer connection) (d) Mr. Bradt (sewer bill) (e) Mr. Medland (sewer connection) These items were diposed of by resolution or deferred. 23. The rate of pay for persons required for D.R.O. or Poll Clerk was confirmed A:, being $5.50 / hour as stated in our by-law for hiring casual help. 24. As a new lease for the Police Station is due to be signed, the Clerk was instructed to prepare the New "B" type lease. 4110 25. The New County of Elgin Road System by-law was received and tabled. The following resolutions were dealt with; Moved by Brydon Gest, Seconded by Edward Shelly, 11/1 WHEREAS subsidized road expenditures 'January 1985, to September 30, 1985, are $64,511:42 as shown in the road ledgers, be it resolved that the Village of Port Burwell petition for interim payment under the Public Transportaion and Highway Improvement Act on expenditures made in the year 1985. M ved.Brydon Guest, Seconded Edward Shelly , THAT in the absence of the Reeve (Mr. Smyth) September 28, 1985 to October 11, 1985, Mr. H. O. Alward is authorized to sign all reports on behalf of the Municipality. Carried. F -3- Moved by Brydon Guest;. Seconded by H. 0. Alward THAT the Corporation of the Village of Port Burwell hereby hires Mr. Elwood Varty as Clerk-Treasurer and Tax Collector for the Village of Port Burwell, on a three month probation period, starting Monday, September 23, 1985, at 9:00 A.M. Mr. Elwood Varty to be paid $15,000000 as a yearly salary, plus $38.00extra for every council meeting attended after office hours. Carried. Moved by Edward Shelly, Seconded by H. 0. Alward, THAT the Council of Port Burwell is in favour of the Elgin County Nev "B" type lease. Carried. • Moved Edward Shelly, Seconded by Brydon Guest, WHEREAS Harry 0. Alward has a building only used for storage; be it resolved that it is not required to be hooked up to a sewer connection. Carried. • Moved by H. 0. Alward, Seconded by Edward Shelly . WHEREAS the Trinity Anglican Church property is- deemed urpbssible to install a sewer through the cemetery, therefore be it resolved that all connection charges on Pitt Street for the Church property be not collected. The Trinity Anglican Church is required to pay for one connection at the Parish Hall ($600.00) but are exempt from hooking up the sewer and the sewer charge. Carried. Moved by Edward Shelly, Seconded by Ken Matthews WHEREAS property Plan 197, Pt lot 15, N/S Beach Street, owned by T. Medland is land locked, be it resolved that the connection fee of $600.00 and user fees are exempt untill such time as service is required. Carried. Moved by Ken Matthews, Seconded by Edward Shelly, WHEREAS several persons have been billed for sewer service and have not yet made final connections even though the pipe is installed into the dwelling, be it resolved that the effective billing date starts when the sewer service is put into the dwelling. Carried. Explanation: The above resolution clarify's that when the sewer is connected to the road and into the dwelling (not necessarily in the dwelling) billing will cum:ence. Moved by Edward Shelly, Seconded by H. 0. Alward THAT Voucher number 10-85 is hereby approved for payment, $51,890.75 oetng expenses, and $4,222.20 being net pay for payroll. Carried. 4. ADJOURN€111' IIIMoved by H. 0. Alward, Seconded by Edward Shelly be,— THAT council adjourn untill Monday, ./ amenier 21, 1985 at 7:30 P.M. i ' , ieve :.." f Cler / / OC OBER 21, 1985. 25TH SPECIAL COUNCIL MEETING • • MINUTES of a special council meeting held at ttie call of the Reeve at the Port Burwell Municipal Office, on October 21st, 1985, at 7:30 P.M. PRESENT: Jack Smyth -Reeve Harry Alward -Councillor Brydon Guest -Councillor I/1P Ken Matthews -Councillor Edward Shelly -Councillor Elwood Varty -Clerk VISITORS: Ken Mayer -Tillsonburg News Chris CaPrs -Proctor & Redfern . 1. DEPUTATIONS. Mr. Chris Caers approached council and presented a report titled "Port Burwell • Lighthouse Condition Evaluation". Council tabled the report for further discussion. , - 2. OLD BUSINESS. - 1. Mr. Murphy's tax bill with his water frontage and sewer connection was dealt with by resolution. Moved by Brydon Guest Seconded by Ken Matthews WHEREAS Mr. Murphy's lot has only 30 ft frontage and one water connection, and no sewer connection; be it resolved that the 1985 tax bill be adjusted to show only one water connection, and 30 ft frontage charge at .60C per foot and in future years. Carried. 2. The Clerk reported to council that there has not yet been a decision on the list of sewer contract deficiencys which was sent to the Ministry of the Environment. The Ministry of Environment will be in touch with council on the disposition of • each item. 3. NEW BUSINESS. 1. Council received a letter from Gordon Wilder requesting repair of a water shut off valve. Hugh Brooks to be contacted. 2. The All Candidates Night Meeting to be held on October 29th, 1985 at 8:00 P.M. at the Legion Hall was discussed and the Clerk was asked to be Master of Ceremony. 3. Council received a letter from Mr. Mason thanking council for their prompt action, and asking for any clean fill that might be available. Council noted the request. 4. A building permit was circulated for council's information. 411 5. Councillor H. O. Alward as a result of complaints he received mentioned to Council that the sidewalk near the Jackson's residence was covered with dirt because of All Terrain Vehicles. Council, instructed the Clerk to notify Mr. 111 Jackson, with a copy of the letter to Mt. Toth asking that this situation be rectified. 6. The Clerk was instucted to invite tender bids for the next council meeting, to is, some drainage pipe on a Robinson Street property. h..r7 lllIl,Il7IIIMIlI.11I..11...Ml.1IMIlI.IIl..MMlMMlllI.MlM.11lIllllII.._ -2- 4. BY-LAWS. The following by-laws received three readings and finally passed and carried. By-law No. Subject I85-24 A by-law to rescind and repeal various by-laws. 85-25 A by-law to establish a sewer rate 85-26 A by-law to aanthorize execution of a sewer agreement 85-27 A by-law to enter into agreement with the Ministry of Environment 85-28 A by-law to establish a local architectural committee 85-29 A by-law to designate The Village lighthouse" as historical 85-30 A by-law to appoint a Clerk Treasurer 85-31 A by-law for lease agreement with Ontario Government (0.P.P. ) 410 5. NEXT MEETING. The next regular council meeting will be•November 18th, 1985, at 7:30 P.M. 6. ADJOURNMENT. Moved by Edward Shelly Seconded by H. O. Alward THAT this special council meeting be adjourned and council be recalled at the request of the Reeve. Carried. • C _ Eieeve Jack Smyth II 1110 4TH REGULAR COUNCIL MEETING NOVEMBER 18, 1985. MINUTES of a regular ,council meeting held in the Port Burwell Municipal Office, on November 18, 1985, at 7:30 P.M. PRESENT: Jack Smyth - Reeve Ken Matthews - Councillor Grydon Guest - Councillor Edward Shelly - Councillor Elwood Varty —Clerk ABSENT: Harry Alward - Councillor VISITORS: Run Bradfield Don Lemon Cindy Allin Chuck Raven Ken Roegilch Allan Clark • Ed Bradfield Jim Oliver David McCord Doug Dennis Cathy Kozakievicz Ronson Sandam Ken Mayer 1. PREVIOUS MINUTES. • • Moved by Brydon Guest, Seconded by Edward Shelly, THAT minutes of a regular council meeting dated the 16th day of October, 1985, and a special council meeting dated the 21st day of October, 1985, be adopted as circulated. Carried. 2. DEPUTATIONS AND PETITONS. 1. Jim Oliver, Long Point Region Conservation Authority, re, Flood Plain hki_ppina. Moved by Brydon Guest, Seconded by Edward Shelly, • WHEREAS the Long Point Conservation Authority has started flood plain mapping, be it resolved that $1,032.00 being the Village's 1985 share be paid. Carred. Mr. Oliver who had been invited to address Council, gave a history of the need for Flood Plai., Mapping, and answered questions from Council. 2. Chuck Raven, Don Lenon, Deloitte, Haskins b Sells, re: Auditing Fees. Mr. Chuck Raven of Deloitte Haskins, & Sells rendered their account for $12,320.00 which Mr. Raven explained in detail for Council. Any questions from Council were answered. 3. OLD BUSINESS AND CORRESPONDENCE. 1. Lighthouse. Moved by Brydon Guest, Seconded by Ken Matthews WHEREAS the Port Burwell Lighthouse is in need of repair and has been rk ia•••.! • of Historical value, be it resolved that the Village Clerk is authorized ti, submit an application for Ministry of Citizenship and Culture funding to reconstruct and repair for $75,000.00 to replace timber. The non grant portion to be raised by other than Village of Port Burwell Taxes. Carrlod. 2. Dredge, corresp9ndenee re: Harbour. Received and Filed. 3. Insurance, re: Why agent? Newspaper clipping. Clerk to write Frank Cowan Company and ask hun if we can deal directly with them. 4. Estimate for air conditioners. Moved by Ken Matthews, Seconded by Brydon Guest BE it resolved that Don Silcox be authorized to repair the air conditioners in the O.P.P. building for $60.00. Carried. -2- 5. O.P.P. Building Lease. The Clerk and Reeve have signed a new 2 year conventional lease. The new "B" type lease was not accepted. 6. O.P.P. door repairs. SINo quotes were received. 7. Boating Regulations. To be brought up at the New Council's first meeting. 8. Lawyers letter, re. Landry. • Moved by Ken Matthews, Seconded by Edward Shelly, WHEREAS Mr. and Mrs. Landry live at 35 Brock Street be it resolved that the Village place curbs or barriers to move the travelled portion of road,,and the Road employee is hereby authorized to perform the work. Carried. 9. Sewer Plant Purchase. Moved by Edward Shelly, Seconded by Ken Matthews BE it resolved that this Council recourends to the new council that the $225,000 capital cast of the sewage treatment plant be paid off before December 31, 1985. Carried. 10. Winter Control, re: Do we contact? To be brought up at the New Council's first meeting. 11. Gravel, re: Do we put on before winter? . No. 12. Letter from John Wise, re: Tobacco. Read and Filed. 13. Installing Drain, re: Bids. Bids wer^ reanived from Hugh Brooks, and Tony Lana. Moved by Brydon Guest Seconded by Edward Shelly, THAT the Village accept the bid of Tony Lama for $325.00 to install 180 ft of drainage tile and two catch basins before freeze up. Carried. 14. Deficiencies, re: Elgin Construction. • No report on action yet. 15. Mr. Mitchell, re: Drain. The County should be petitioned by Mr. Mitchell. 0 16. County, re: Drain. No decision as yet. -3- , 4. NEW BUSINESS AND CORRESPONDENCE. 1. M.N.R. Project. Moved by Brydcn Guest, Seconded by Ken Matthews, WHEREAS the village of Port Burwell is sponsoring an employment project 111 supervised by the Ministry of Natural Resources be it resolved that the Clerk is authorized to sign all documents and the Treasurer is authorized to pay top up funds which will be recovered from; the Ministry of Natural Resources. Carried. 2. Business taxes and tax arrears. . Moved by Edward Shelly, Seconded by Ken Matthews, WHEREAS Business Tax cannot be considered as part of the real property, be it resolved that the Clerk and tax collector are authorized to place 1985 business tax in small claims court for judgement. Carried. 3. O.H.R.P. re: applicant's. 1. R. W. Calvert 2. Robert Norman 4. O.H.R.P. arrears. Four (4) O.H.R.P. accounts are in arrears. No action. Renegotiable. 5. Amtelecam Inc. re: Fire Phones. Refer to New Council. 6. Sewer Exemption, re: United Church. Check to see if $600.00 was paid. For New Council. 7. Ontario Youth Program. New Council 8. Letter from Municipal Management. Received and filed. 9. Town of Durham, re: Teachers strike. No action. 10. Institute of Public Administration Meeting. No one will attend. • 11. Township of Puslinch, re: Aggregate. Not interested. • 12. Community crvice, re: Probation supervision. • Not interested. 13. Planning Grants. New Council 14. Township of Delhi, re: Tobacco Growers. New Council. -4- 15. N.R.G. re: Rate change. New Council. 16. Winter Control on County Roads. 111 Received and Filed. 0 17. Compensation Claim, re: What Action? Clerk to investigate. 18. Sewer Inspector, re: Resignation. • Moved by Brydon Guest, Seconded by Edward Shelly, THAT the Village of Port Burwell regretfully accepts the resignation of Ken Roesch as sewer inspector. Carried. Moved by Ken Matthews, Seconded by Edward Shelly, THAT Ken Kirkpatirck be appointed Sewer Inspector effective November 18, 1985 untill December 2, 1985. Carried. 19. Ed Matthews apartment, re: Should be metered billing? Moved by Brydon Guest, Seconded by Edward Shelly, BE it resolved that Ed Matthews' apartment be equipped with a water meter. Carried. 20. Moyes, re: Water and Sewer bills. Clerk to write a letter. 21. Ontario Human Rights. No Action. 22. Long Point Conservation Authority, re: Preliminary 1986 budget. For New Council. 23. Montieth and Associates Introduction. Received and Filed. 24. Village of Cmemee, re: Jaws of Life. Received and filed. 25. Sewer Connection appeal, re: Cookson. For New Council. • 26. Work Order, re: Cookson. Re-submit bills. • 27. Laura Harding re: water bill too high. To be monitored. 28. Census report. Received and filed. 29. Report on Assessment in Ontario. Received and filed. • 30. Letter from Marie Matthews. Received and filed. z -5- 31. Ontario Budget. Received and Filed. 32. Transmission Study. Received and Filed. III33. Municipal Liabilities (Andy Brandt M.P.P. ) Received and Filed. 34. Shakespeare Street, re: Drain (Gordon Howick). • No action taken. For New Council. • 5. PASSING ACCOUNTS. Moved by Edward Shelly, Seconded by Brydon Guest, THAT the November accounts - Voucher Number 11-85 be paid. Conflict of interest on number 56 for $135.32. Carried. Moved by Brydon Guest, Seconded by Edward Shelly, THAT the Village of Port Burwell pay $551.35 to Ed Matthews for repairs to the lighthouse be paid out of the general account. Carried. 6. REPORTS OF OFFICERS AND COMMITTEES. 1. Finance, Jack Smyth NIL 2. Licence, Building and Health, Edward Shelly, and Brydon Guest. NIL 3. Roads, NIL 4. Fire and Police, Edward Shelly. NIL 5. Personnel and Property, Harry Alward and Brydon Guest. NIL • 6. Parks and Recreation, Harry Alward and Brydon Guest. NIL 7. Developrent, Harry Alward. 110 NIL 8. O.H.R.P. Harry Alward, and Ken Matthews. Moved by Ken Matthews, Seconded by Edward Shelly, THAT Klassen be authorized to do O.H.R.P. on Robert Norman up to $6500.00 and Hugh Brooks up to 488.00. Carried. Moved by Ken Matthews, Seconded by Edward Shelly, THAT Robert Calvert be authorized to spend up to $4317.00 on O.H R.P. and all the items on estimate sheet to be completed. Carried. 1 -6- 8. BY-LAWS. NIL 111111 NEXT MEETING. December 2, 1985 - New Council - 7':30 P.M. 10. OTHER ITEMS FROM COUNCIL. • NIL 11. ADJOURMENT. Moved by Edward Shelly, Seconded by Brydon gest, THAT Council adjourn tc be recalled at the call of the Reeve. Carried. • 1110 1ST REGULAR COUNCIL MEETING DECEMBER 2, 1985 MINUTES of a regular council meeting held in the Port Burwell Municipal Office, on December 2, 1985, at 7:30 P.M. PRESENT: Ron Bradfield - Reeve Ken Roesch - Councillor Cindy Allin Ed Bradfield - Councillor - Councillor Dave McCord - Councillor Elwood Varty - Clerk VISITORS: Ken Maver - Tillsonburg News Harold Blenkinsop - Resident • 1. OATH OF OFFICE & CONFLICT OF INTEREST GUIDELINES. The Memmbers of Council and the Reeve made an Oath and Declaration of Allegiance as deirrited in R.S.O. Chapter 302 Paragraph 96. • 2. ORGANIZATION OF NEW COUNCIL. Roads and Sewer and Water Committee: Ken Roesch (chairperson) Ed Bradfield Recreation Board and Parks Cindy All in (chairperson) Ken Roesch Fire Department : Ed Bradfield Dave McCord O.H.R.P. Dave McCord Cindy Allin Personnell and Finance : All of Council 3. PREVIOUS MINUTES. Moved by Dave McCord, Seconded by Ed Bradfield, THAT the minutes of the regular council meeting on November 18, 1985, be adopted are circulated. Carried. 4. HAROLD BLENKINSOP, RE: Tax problem. Mr. Blenkinsop approached Council and discussed a property tax problem he has. The council deferred any action. 5. FINANCIAL REPORT. A financial report showing the income and expenditures of the Municipality for 111type 6, 1985 to October 1985. Council indicated that it would be a useful type of report to be continued. 6. OLD BUSINESS. 11, 1. Lighthouse. The grant application has been submitted. 2. Dredge. Tabled untill next meeting. 3. Insurance, re: Disposition of Commission. Tabled untill next meeting. • 4. O.P.P. doors. The Clerk to attempt to obtain price quotes. -2- . 5. 3oating Regulations. Since the regulation is not enforced by the O.P.P. or RCMP and there is no control on the construction costs, at this time no attempt will be made to post the speed limits. 111 6. Sewer Plant Purchase. Moved by Ken A. Roesch, Seconeled by Cindy All in WHEREAS the Village of Port Burwell entered into an agreement with the Ministry of the Envirorment to Finance a Sewage Work System (Project No. 1-0337), be it resolved that the Treasurer make a payment in full of $224,952.00 to the Ministry of the Environment with the understanding • that all 1985 and future interest charges be written off. The general account monies to be recaptured at an effective rate of 14% per annus. Carried. • 7. Winter Control re: Do we contract? Deferred untill next council meeting. 8. Elgin Construction Deficiences. The Clerk reported that Elgin Construction has had all funds released. 9. Business Taxes & Arrears. The Clerk informed Council that the tax act says that the Treasurer shall do tax sale proceedings on January 2, 1986 against all properties owing 1983 taxes. The arrears of business tax to be collected in small claims court on Friday December 6, 1985. 10. 0.H.R.P. re: Norm application. The Clerk to discuss the matter with Dave McCord chairperson of the 0.H.R.P. committee. 11. 0.H.R.P. re: Arrears. The Clerk reported on the arrears. 12. Fire Phones. The Reeve informed council that Amtelecom had installed the new system, because of shortage of parts for the old system. 13. Sewer Exemption, re: Cookson and United Church. Deferred untill next council meeting. 14. Planning Grants. • Council were informed that grants are available. 15. Township of Delhi, re: Tobacco Growers. Cindy All in was asked to attend the next meeting, and report back to AOCouncil. 16. Compensation Claim. • This claim was in error and should have been charged to the Hamilton School Board . 17. Sewer Inspector. Ken Boesch to discuss this matter with Ken Kirkpatrick. 18. Shakespeare Street Drain. Deferred. -3- 6. NEW 3USINESS ADDED TO ACS. 1. Training status for Cathy Kozakievicz. The Clerk to obtain the application forms. 11 2. Number of tax installments and water and sewer bills. Tabled. 3. Relationship with P.U.C. Tabled. • 4. Water Study. The Clerk to prepare comparative data. 5. Legal and Auditing Firms, re: Do we change? Tabled. 6. 1986 Budget, Road Needs, Sidewalks, etc. Tabled. 7. Assessment appeal procedure and purpose. Since assessment notices have just been sent to tax payers, the appeal process was discussed. 8. No Parking on East Side of Victoria Street. The Clerk to prepare a by-law. • 9. H.O. Alward Dinner. Further action to be taken 10. Frank Williams Water Meter. For next council meeting. 11. Improvement Program. Tabled. 12. Barbara yake, etc, re: Do people have to hook up to the sewers by Feb. 28/85': To be discussed at next council meeting. 13. Jack Smyth's rebate in taxes. Next Council meeting. • 14. Christmas Organization. The Clerk was instructed on Council,'s wishes. ill 15. County should plow before school buses. Next Council Meeting. 16. Kidney Foundation Canvas. Next council meeting. 17. Iroquois Beach. Tabled. 4 -4- 18. Dusk to Dawn Light (remove?) P.U.C. to disconnect. 19. Frank Unrau, re: Driveway. 11 For next council meeting. 20. Clean land by-law. For next council meeting. 21. New Councillor Seminar. • 5 places reserved. 22. A.M.O. Convention, Feb 2 to 5. Next council meeting. . . Y 23. Good Roads Convention. . Next council meeting. 24. Can we reduce "Marr's O.H.R.P."? Deferred. 25. Youth Employment Program and Support for the Elderly. Deferred. 26. By-law, Borrowing. For next council meeting. 7. ADJOURNMENT. Moved by Cindy Allin, Seconded by Ed Bradfield THAT council adjourned untill Monday, Decenber 16, 1985. Carried. Cler Elwood V' • 110 Aon Bradf ie . Village of Port Burwell F 2ND SPECIAL METING DECEMBER 16, 1985 MINUTES of a special council meeting held in the Municipal Office in Port Burwell on December 16, 1985 at 7:30 P.M. Present; Ron Bradfield - Reeve Ken Boesch - Councillor Cindy Allin - Councillor Ed Bradfield - Councillor David McCord - Councillor Elwood Varty - Clerk NEW BUSINESS. gill O.H.R.P. for Robert Norman. MOVED by David McCord, SECONDED by Ed Bradfield WHEREAS Robert Norman had been awarded an Ontario Home Renewal Loan in the amount of $6,500.00 which included material aril labour and whereas Mr. Norman has requested that he will supply the labour, be it resolved that Mr. Norman's O.H.R.P.: loan be reduced and he be disbursed.to only cover material, which he will install in a good workmanlike to an estimated amount of material approximately $2,000.00, insulation $900.00, and sewer hookup of $488.00. Carried. la) MAROS O.H.R.P. LOAN. MOVED by Ken Roesch, SECONDED by David McCord BE it resolved that Ken Marr's O.H.R.P. loan be forgiven subject to approval of the Minister of Housing, due to health reasons. Carried. 2. Water Meter - Frank Williams. • MO7VED by David McCord, SECONDED by Ed Bradfield WHEREAS Frank Williams claims that he paid or deposited $45.00 for a water meter and whereas Frank Williams no longer requires this meter and wheys the Village has the meter in storage, be it resolved that Frank Williams be rebated $45.00 if proof is obtained that he craned the meter. Carried. 3. Water System Evaluation. Tabled. The Clerk to invite M.O.E. representatives to Council's meeting of Jatnuary 13, 1986. 4. Dredge. Tabled. 5. Village Cash Position, re: report on arrears etc. IGiven. Borrowing By-Law for 1986. By-LAW ND.85-33 MOVED BY Cindy Allin, SECONDED BY David McCord lirthat leave be granted to introduce by-law to authorized the borrowing of an aggregate amount up to ($50,000) Fifty Thousand Dollars for current expenditures from the Canadian Imperial Bank of Commerce. and that by-law presented herewith be read a first time. MOVED BY-Ed Bradfield, SECONDED BY Ken Roesch, THAT by-law now read a first time be read a second time forthwith. MOVED BY David McCord, SECONDED BY Cindy Allin, • THAT By-law now read a second tine be read a third time forthwith. MOVED BY Ken Boesch, SECONDED BY Ed Bradfield THAT by-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. • 7. Sewage Treatment Plant. -2- MOVED by Ken Boesch, SECONDED by David McCord 1111111.1 , WHEREAS the Village of Port Burwell entered into agreement with the Minister of Environment to operate a Sewage Treatment Plant, be it resolved that effective January 1, 1987, the village of Port Burw611 desires to operate the sewage treatment plant and this is good and sufficient notice that the present agreement will be null and void on January 1, 1987 at 12Q01A.M. Carried. MOVED by David McCord, SECONDED by Ed Bradfield WHEREAS the Council of the Village of Port Burwell passed a resolution on • February 26, 1985, requesting that the Ministry of Environment build some type of flood prevention before construction of the Plant ended and whereas the Plant flooded in December of 1985, the Village of Port Burwell requests that the Village not be assessed any costs as a result of post construction flood prevention. Carr i,ed. 8. By-law for No parking. BY-LAW NUMBER 85-34 MOVED BY Ken Roesch, SECONDED BY ED Bradfield, THAT leave be granted to introduce by-law to amend by-law number 85-18 to include no parking on the east side of Victoria Street from Lakeside Garage to North Village Limits. and that by-law presented herewith be read a first time. . MOVED by Ed Bradfield, SECONDED by Ken Roesch THAT by-law now read a first time be read a second time forthwith. MOVED by Cindy Allin, SECONDED by David McCord THAT by-law now read a second time be read a third time forthwith. MOVED by David ACCord SECONDED by Cindy Allin THAT By-law now read a third time do pass, be engrossed by the Clerk, and signed and sealed by the Reeve. 9. 61'-law for Maintaining Clean Land. Tabled. 10. Conventions. Meirbers of Council to inform the clerk. 11. Do we want a by-law to regulate chip wagons? ill Yes. Clerk to prepare for next meeting. 12. Sewer Connections, re: United Church and Cookson. 1111)No action on the United Church request. Kidney Foundation, re: March 1986 canvas. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin WHEREAS the Southwestern chapter of the Kidney Foundation of Canada will be conducting a door to door canvas in march of 1986, be it resolved that permission is allowed within the Village limits for this activity. Carried. 14. O.H.I.P. and C.A.I.P. is there any interest? • Not at this time. -3- , 15. Sewer Rates. MOVED BY Cindy Allin, SECONDED BY Ken Roesch WHEREAS by-law number 84-11 required tho.t all eligable real property be hooked up to the sewer by January 15, 1986, and whereas this by-law authorized the charging of a flat rate, be it resolved that effective for February 1, 1986, all those eligable persons not connected be sent a sewer bill with effective billing period to start February 1, 1986. Carried. 16. Minutes of L.P.R.C.A. Tabled. IlkPolice Station, re: repair estimate. Dave McCord to look into the requirements. 18. Lighthouse. MOVED BY Ed Bradfield, SECONDED BY Cindy Allin WHEREAS 1,000 letters will be sent to prospects in the Manufacturing sector of Ontario soliciting funds for the lighthouse repairs, the Clerk is authorized to issue a press release with the Reeve to be referred for all interviews. Carried. 19. N.R.G.,re: assessment decision. Clerk was instructed to take action. 20. S.W.O.T.A., re: Membership. MOVED BY Ed Bradfield, SECONDED BY David McCord WHEREAS the S.W.O.T.A. represents the Village of Port Burwell, be it resolved that we purchase a membership for 1986. Carried. 21. Disposition of Insurance Commission. No action at this time. 22. Contracting of Winter control. Tabled. Dave McCord delcared his interest and refrained from discussion. 23. Tobacco Growers. Cindy Allin will report back to Council at next meetng. 24. Sewer Inspector. • Tabled. 25. H.O. Alward Dinner. • Tabled. BUSINESS. 1. 1986 Budget process. Tabled. 2. Water levels in Great lakes. No action taken. 3. Rats on Property. Tabled. -4- 4. Manion's cottages, re: ppppled in residence without water. ll11 'l'1 Tabled. 5. Council Pictures. MOVED BY Cindy Allin, SECONDED BY Ken Roesch WHEREAS Ken Mayer Will produce council pictures be it resolved that the Village buy 8 (eight) pictures at a total cost of X521.00. Carried. 6. Municipal World subscription. • MOVED BY David McCord, SECONDED BY Ed Bradfield WHEREAS Municipal World is a useful resource publication for Council members, be it resolved that the village purchase six three year subscriptions for $432.00. Carried. 7. Building permits. Tabled. 8. Councillor Seminar, re: Jan 24, 25, London. Tabled. 9. Supervision of Madatory Persons. Tabled. 10. 1985 Accounts payable. MOVED BY Ken Roesch , SECONDED BY David McCord THAT the December accounts be paid. Carried. 11. Breakwater. Tabled. 12. b.i.a. workshop in Toronto. Tabled. 13. John MuCord's Sewer Connection. Tabled. 14. Jack Smyth, re: Tax rebate. MOVED BY Cindy Allin, SECONDED BY David McCord • WHEREAS the building owned by Jack Smyth on shakespeare Street, assessment roll number 1-110, was destroyed by fire on October 2, 1985 be it resolved that Jack Smyth receive a rebate of 161.73 which represents 91 days of taxes on the building only. Carried. •Training Program. MOVED BY Ken Boesch, SECONDED BY Ed Bradfield. WHEREAS the Ontario Goverment is offering a Municipal Administration Program for training that pays a subsidy of $7,000.00 the first year and $5,000.00 the second year, be it resolved that the Clerk is authorized to apply for the program for 1 (one) position. Carried. -4- 4. Manion's cottages, re: pimpled in residence without water. lll 'l'/ Tabled. 5. Council Pictures. MOVED BY Cindy All in, SECONDED BY Ken Roesch WHEREAS Ken Maver will produce council pictures be it resolved that the Village buy 8 (eight) pictures at a total cost of c$21.00. Carried. b. Municipal World subscription. • MOVED BY David McCord, SECpVDED BY Ed Bradfield WHEREAS Municipal World is a useful resource publication for Council manners, be it resolved dhat the village purchase six three year subscriptions for $432.00. Carried. • 7. Building permits. Tabled. 8. Councillor Seminar, re: Jan 24, 25, London. Tabled. 9. Supervision of Madatory Persons. Tabled. 1C. 1985 Accounts payable. MOVED BY Ken Roesch , SECONDED BY David McCord THAT the December accounts be paid. Carried. 11. Breakwater. Tabled. 12. b.i.a. workshop in Toronto. Tabled. 13. John MOCord's Sewer Connection. Tabled. 14. Jack Smyth, re: Tax rebate. MOVED BY Cindy Allin, SECONDED BY David McCord • WHEREAS the building owned by Jack Smyth on shakespeare Street, assessment roll number 1-110, was destroyed by fire on October 2, 1985 be it resolved that Jack Smyth receive a rebate of 161.73 which represents 91 days of taxes on the building only. Carried. • Training Program. MOVED BY Ken Hoesch, SECONDED BY Ed Bradfield. WHEREAS the Ontario Government is offering a Municipal Administration Program for training that pays a subsidy of $7,000.00 the first year and $5,000.00 the second year, be it resolved that the Clerk is authorized to apply for the program for 1 (one) position. Carried. 1111:1111 -5- . O.P.P. LEASE. MOVED BY Ed Bradfield, SECONDED BY David McCord THAT leave be granted to introduce by-law to authorize the Clerk and t3eeve to execute a lease agreement with the Government of Ontario for the O.P.P. This by-law supersedes by-law 85-31. and that by-law presented herewith be read a first time. MOVED BY David McCord, SE';C ]'1tED BY Cindy Allin • THAT by-law now read a first time be read a second tune forthwith. MOVED BY Ken Roesch, SECONDED BY Ed Bradfield THAT by-law now read a second time be read a third time forthwith. WED BY Cindy Allin, SECONDED BY Ken Roesch THAT by-law now read a third time do pass, be engrossed by the Clerk, and signed, and sealed by the Reeve. 17. Adjournment. MOVED BY Cindy Allin, SECONDED BY Ed Bradfield THAT Council adjourn untill January 13, 1986 or at the Call of the Reeve and that all correspondence not dealt with be received. Carried. i%111111P Clerk Elwood V.. Reeve Ron Bradfie . Village of Port Burwell • 41111/