HomeMy WebLinkAboutPort Burwell Council Minutes 1984 PORT
BURWELL
VILLAGE
Council Minutes
111 FIL
Z; 11 I lit4
P 411
1984
3RD REGULAR MEETINGJANUARY 9, 1986.
MINUTES of a regular meeting held in the Municipal Office, Port Burwell on January 9,
1984 at 7:30 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Mary E. Smyth - Clerk
LATE : Edward Shelly Councillor
VISITORS: David McCord - Resident
Mark Smith - Tillsonburg News
1. PREVIOUS MINUTES.
Moved Ken Matthews, Seconded Harry Alward.
THAT minutes of a Regular Meeting held 12 December, 1983, Special Meeting held 20 of
December, 1983 and the minutes of a 2nd Liaison Committee Meeting held 5 December,
1983 be adopted as read and amnended. Carried.
2. BUSINESS ARISING OUT OF THE MINUTES.
Mrs. Noury advised the Clerk that there is no way possible that she can patrol early
in the morning around 7:00 A.R. She also stated that we could look for somebody
local to pick up dogs and use her facilities. Clerk to contact Mrs. Noury to find
out how much she would charge for the use of her facilities. Clerk to put notice
in the bulletin board stating that we are seeking a dog catcher. Interested persons
are to leave their name at the Municipal Office.
S. DEPUTATIONS AND PETITIONS.
1. Holly Fuller, re: to discuss flag for plowing match.
Roads were too bad for Mr. Fuller to be in attendance.
4. READING/CONSIDERING COMMUNICATIONS.
1. Municipal Law Enforcement Association. Do we want to join? File.
2. Township of Georgian Bay, re: support of resolution.
Moved Brydon Guest, Seconded Edward Shelly,
THAT the Council of the Village of Port Burwell fully supports the request made
by the Township of Georgian Bay regarding taxes to be put on trailers.
Carried.
- Clerk to send copy of letter along with certified resolution.
3. County of Elgin, re: policy on the County of Elgin's responsibility on County
Roads. For Councils information. This policy was read to Council for their
information. Ken Matthews was given a copy of these guidelines.
4. County of Elgin, re: Con rail purchase. Support of recommendation.
Moved Harry Alward, Seconded by Edward Shelly.
THAT the Council of the Village of Part Burwell fully supports the recommendations
of the Elgin County Roads Committee regarding the Con rail purchase. Carried.
41ir5. 35th Regular Meeting has been changed to read the 1st Regular Meeting.
6. Business Mens' Associaton re: Request donation.
Brydon Guest advised the Council that he had a meeting with the Business Mens'
Association on January 3rd and 5th, 1984. The Association would like to know
if the Village is in favour of contributing towards the printing of the Village
Brochures. The Association is going to try and get a number of businesses in
and around the Village of Port Burwell to put advertisements in. South Western
Ontario Travel Association will distribute some of these pamphlets for the Association.
-2-
c ont'd #6 -
Lyle Willard sent a new picture of the Village Lighthouse in to S.W.O.T.,A. for
their next publication. Brydon Guest advised that it is cheaper to print
only on one side of the brochure. Council is willing to contribute to this
brochure once they see a layout. Clerk to check with the Village Post Master
to see how we would go about getting a stamp made with a lighthouse on it,
111 so that every letter that leaves the Post Office in Port Burwell, will have
a Village Stamp on it. This will have to go through the Government.
7. Interim Taxes will be due on the same months as last year.
5. PASSING ACCOUNTS.
Moved Brydon Guest, Seconded by Ken Matthews.
THAT Voucher No. 1-84 is hereby approved for payment. Carried.
- Ken Matthews decla sd a conflict of interest on item #12 and on payroll vouchers
for John Matthews.
6. REPORTS OF OFFICERS AND COMMITTEES.
1. Finance, Jack Smyth and all members.
- Harbour finance to be ready for next regular meeting.
2. Licences, Building, and Health, Ted Shelly and Brydon Guest.
- Dog tags are to be given to Earl Jackson so he can commence selling.
3. Roads, Ken Matthews, and all members.
- Ken Matthews outlined on the map where the fill has been dumped on the Farlow
property. The map shows that a large portion of dirt has been dumped on Mrs.Farlsw's
property. An agreement is to be drawn up for Bob Nicoll ( Elgin Construction )
to sign stating that this property will be graded. This is to be drawn up before
sewer construction commences again.
Ken Kirkpatrick has put a baracade up on the South end of Strachan Street, at the
lake bank. There are a few trees that are needed to be cut. Ken Matthews advised
the Council that a couple persons were hired to assist Ken Kirkpatrick in the
cleaning of sidewalks after the large snow fall we had, and also advised that Ken
Kirkpatrick will possibly need more help in the morning.
David McCord is interested in shovelling snow with his tractor. He charges $20.00
an hour. David McCord also stated that he would lease the tractor to the Village
if it will help us get subsidy. Clerk to contact the Ministry of Transportation
and Communications to find out if we get subsidy if we hire someone to clean snow
with their equipment or do we have to lease equipment and do it ourselves?
4. Fire and Police, Ted Shelly.
- NIL
5. Personnel and Property, Brydon Guest, and Harry Alward.
- Wages will be discussed January 13, 1984 with Jack Smyth, Brydon Guest, and
Harry Alward. Their recommendations will then be brought before the Council.
6. Parks and Recreation, Brydon Guest and Harry Alward.
- The recreation board is trying to organize a fire works display for the 24th of
May, 1984 as long as they can afford it.
7. Development, Harry Alward and all members.
- NIL
8. O.H.R.P., Ken Matthews and Harry Alward.
- Ken Matthews advised that any work exceeding $750C.OG, should have a time limit
set for the contractors completion date, as some Jobs appear to be taking too long.
9. Planning, all members.
- NIL
•
-3-
7. UNFINISHED BUSINESS.
1. Westin Hotel, re: Accomodation for Good Roads.
Jack Smyth will be attending the convention through the County.
2. Charles Lewonas, Solicitor for Joyce Farlow, re: property on Pitt Street.
1111
Clerk to send this lager a letter stating that the dirt was put on Mrs. Farlvw's
property to provide a better access to her property on the North side of Pitt
Street and also to protect the Easterly end of the sanitary sewage system on
Pitt Street.
3. Depth of Harbour.
Ken Matthews is to fill this form out tomorrow morning.
4. Marina, Tony Lama.
Tony Lama is no longer with Bill Foster. The agreements will have to be changed
to read the name of Tony's new Ontario Numbered cmopany. Tony Lama '1s to be
invoiced for his bill with Ian Linton, as T & B Dock & Marina and is also to
be advised that he will be responsible for all other legal fees incurred regarding
the Marina.
8. NEW BUSINESS.
9. BY-LAWS.
1. Being a by-law to control industrial waste discharges.
- Copies to be made for each member and to be brought up at the next regular
meeting.
2. Enforced Connection By-law.
- Clerk to type draft by-law up and send to Council to review before the next
regular meeting.
10. NEXT MUTING.
February 13, 1984 at 7:30 P.M. - Regular Meeting
11. OTHER ITEMS FROM COUNCIL
Ken Matthews advised that there has been a problem with a water line on Shakespeare.
The line has frozen from the street to the house.
The hydrant that Bonnie Bradfield ran over on Erieus Street has been repaired. Bonnie's
Insurance Company will be required to pay for this.
12. ADJOURNMENT.
Moved Brydon Guest, Seconded Edward Shelly.
THAT this Regular Meeting be adjourned. TIME: 10:03 P.M. Carried.
$6,q (h./4 ;
41
E. SRTH A4PRO : JACK S MYTH
_. tom REEVE
VILLAGE OF PORT BURWEL
4TH R GUTAR MEETING FEBRUARY 13. 1984.
MINUTES of a regular meeting held in the Municipal Office in Port Burwell, on February
13, 1984 at 7:30 P.M.
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Brydon Guest - Councillor
Ken Matthews - Councillor
Mary Smyth - Clerk
ABSENT : Edward Shelly - Councillor
VISITORS: David McCord - Resident
Sylvester Mardlin - Resident
Ron Bradfield - Resident
Tony Lama - Resident
Mr. & Mrs. Holly Fuller - Wesalco
1. PREVIOUS MINUTES.
MovedA(en Matthews, Seconded Brydon Guest
THAT Minutes of a regular meeting dated 9 January, 1984 be adopted as read,
and amnended. Carried.
Ken Matthews stated that any work for O.H.R.P. should be done by contract.
2. BUSINESS ARISING CUT OF THE MINUTES.
There have not yet been any applications received for the position of dog catcher
as yet.
3. DEPUTATIONS AND PETITIONS.
1. Sylvester Mardlin.
He bought Micheal Persian's property on Strachan Street. He wants to tear this
house down and build a garage now and a new home later. He will be using the
materials from the house to build his garage. He wants to retire in the Village
later. He will naturally be putting the sewers in. He will keep the property
clean, meaning the grass will be kept cut and the property taxes will be paid.
Ken Matthews questioned Mr. Mardlin as to whether or not he would be living
in the garage. Mr. Mardlin advised that he would not. Mr. Mardlin will be
putting hydro in this garage so he can use his electric mower. He intends
to commence demolition by the end of February 1984. Council sees no problem with
this. Mr. Mardlin will have to obtain a demolition permit as well as a construction
permit.
2. Holly Fuller, re: Flags for 1985 Plowing Match
Mr. Fuller showed the council a flag that he had done for another Municipality.
Each colour will have to be screened onto the flag separately. Mr. Fuller
advised that he did 85% of flags for Middlesex County for the 1982 plowing match
in Lucan. He has his own in-house art department. He is art director - sales
consultant. It is not feasible to get one flag done - would be too expensive,
involves too much labour. The nylon prices are escalating: they use
government inspected nylon. He will hold the prices he quoted to the end of
February 17, 1984 week. Mr. Fuller advised that Bayham Township is getting its
flags done here. It will cost roughly 1200.00 per flag for lighthouse design.
111/ It Will take four to five weeks from time art work is approved before we have
the flag. There was a great discussion over the flag design. The flag should
consist of a picture of the lighthouse site with the Village of Port Burwell
written and the incorporation date. It will consist of 3 colours. Would be
required to pay the screen charge if we were to get a smaller flag. Will cost
$150.00 for the art work to be done. We will advise Mr. Fuller of our decision.
Moved Brydon Guest, Seconded Harry Alward
THAT the Council of the Village of Port Burwell engage Holly Fuller of Wesalco,
Sales and Promotion Co. to draw up an emblem for our Village flag and then to
make 10 flags at 3' X 5' for the 1985 Plowing Match. The flag is to have a
picture of the Village Lighthouse and say the Village of Port Burwell - 1949.
To be on a white background. Carried.
...2...
4. READING/CONSIDERING COPWJNICATIONS.
1101
1. The foundation for aggregate studies. re: Planning Problems, support of resolution.
File. Mostly affects townships and not small municipalities.
2. Elgin County Plowmen's Association, re: Donation.
File.
3. T,C.G., re: Invoice not paid by Elgin Construction.
There is a new Construction Liens Act that covers this but since this is a
Provincial Project is should not be up to the Municipality to cover this.
Jack Smyth is to meet with A.B. Patterson, M.O.E. on February 21, 1984 anytime
to review this invoice. Jack is blso to take with him letters frau Hugh Brooks
Ron Bradfield, etc stating that they have not yet been paid.
4. Town of Aylmer, re: support of resolution.
Moved Brydon Guest, Seconded Ken Matthews.
THAT the Council of the Village of Port Burwell supports the resolution passed
by the Town of Aylmer with regards to the tobacco tax system being used by the
Federal and Provincial Governments. Carried.
- Clerk to send copies of this resolution to persons stated in the letters.
5. Ian Linton. re: Sewage Works Invoice.
This letter was read to Council. Clerk to look through minutes to see if the
Ministry of Government services were darn in early December 1982, or January
1983 to go over this work. Council feels it should be up to the Ministry of
Government Services to pay this invoice. Once we find this in the minutes
the clerk is to contact Ian Linton and advise that we feel it is up to the
Ministry to pay for this invoice.
6. 0.G,R.A. , re: Effective Management Seminar, re: Will anyone be attending?
File.
r
7. Township of Malahide. re: Challenge.
A challenge to compete at the local plowing Match was issued by Reeve Bill
Calverly. Council to know a date before they decide. Clerk to contact Randy
Millard for the said date.
8. Jeanitte Chiasson, re: Would like a Village Pin.
Clerk to send her a Village Pin for her collection. Clerk to find out price
for having plastic pins make ups roughly 200. We would have these pins to hand
out to promote the Village.
9. ElsieKaufmann, re: Does she have to have her building on Wellington Street
hooked up to the sewers?
In the by-law it should state that a person can apply not to hook up if there is
a good reason. There would possibly be a user's charge involved. Clerk
to check and advise Mrs. Kaufmann.
10. Tillsonburg Chamber of Commerce, re: Rual Urban Night.
To be February 16, 1984 at 7:00 P.M.. Jack Smyth to attend, possibly Ken
Matthews and Harry Alward. Will let Clerk know.
...3...
5. PASSING ACCOUNTS.
Moved Harry Alward, Seconded Brydon Guest.
THAT Voucher No. 2--84 is hereby approved for payment. Carried.
- Clerk to contact Roy Stewart and advise as to whether we were credited for the
oil we had left at the end of the project.
/11 - Ken Hoesch is to inspect all water shut offs.
- We are still paying for hydro on dredge - to keep this on.
- Phil Bucheski is to be terminated as wharfinger as we no longer have the Harbour
to maintain. Clerk to check and see if he was hired by by-law.
- Clerk to chedc by-law to see who has to pay whether a persons dog is destroyed
or not.
- Jack Smyth is to take copy of invoice no. 28 to A.B. Patterson.
- Ken Matthews declared a conflict of interest on payroll vouchers fcr John
Matthews.
6. REPORTS OF OFFICERS AND COMMITTEES.
1. Finance, Jack Smyth and all members.
There is a harbour credit of $200.00.
2. Licences, Building and Health, Ted Shelly and Brydon Guest.
No permits. Library storm door still won't close.
3. Roads, Ken Matthews, and all members.
Moved Ken Matthews, Seconded Harry Alward.
THAT the Council of the Village of Port Burrell approves the form for proposed
expenditures for Highway improvements. The allocation for 1984 is $33,200.00.
Carried.
- Ken Kirkpatrick blocked off all wooden stairways, not to be used for the winter.
Jack Smyth advised that he had a phone call stating that a woman fell darn the
steps. Roads Subsidy for 1984 has been increased to $33,200.00. There was a small
leak in the tractor tire. Roads are in bad shape. There is no use gravelling and
grading we will just have to let it dry up. Wellington Street was graded today.
Byydon Guest stated that we should possibly have a sign on this road "use at own
risk". Jack Smyth to mention this to the County at his next roads meeting. Ken
Matthews and Jack Smyth stated that there are construction signs up entering the
Village.
4. Fire and Police, Ted Shelly.
St. Thomas fire truck is ready to be reviewed.
1973 Ford 900 King Seagrave
840 gallons per minute pumper
handle pump - single stage.
Fire Department is not interested in a used fire truck. looking at a new
smaller Lire truck.
5. Personnel and Property, Brydon Guest and Harry Alward.
To discuss 1984 wages.
- Ken Kirkpatrick increased from $8.60 per hour to $9.00 per hour.
- Cathy Kozakievicz increased from $5.25 per hour to $5.50 per hour.
- Mary Smyth increase has not yet been determined.
Great debate as to whether or not Clerk has finished her schooling. Council
wants proof that Clerk has passed her exams and that she is taking the same
coarse through McMaster as she was taking at Fanshawe. Council will not take
Clerk's word for it. Ken Matthews stated that he was never informed as to
whether or not the clerk passed her exams. Clerk informed Council that this
was not true. Rate of pay to be determined at later date. Clerk is presently
making $13284.00 per year. ( $12785.00 Jan/83 rate plus $500.00 for unit #2
completion.)
Ken Matthews said that Brydon Quest should make up a list outlg the
definition of meeting, so that the Clerk knows what is constituted as a meeting.
Jack Smyth feels the Councils' remuneration should increase by $3.00 per meeting.
•..4...
#5 cont'd
- Jack Smyth stated that Cathy Kozakievicz should be put back to part time as he
has had a number of complaints as to why there are two people in the office.
Council was in favour of this. Cathy Kozakievicz is to work 3 days a week.
11/11 - The dog catcher was again discussed. James Davison Estate was a lot cheaper
than Michele Koury. By-law to be ready for next meeting terminating Michele Noury.
Clerk to contact James Davison Estate regarding their monthly fees.
6. Parks and Recreation, Brydon Guest, and Harry Alward.
Recreation Board has not yet submitted the grant for the bi-centenntial. Canada
Day Activities are to be discussed at the next recreation board meeting. Have to
apply for grant by March 3184.
7. Development, Harry Alward, and all members.
Harry should attend the Busineesmens' Association Meeting. Sewers is `,he only
development at present.
8. 0.H.R.P., Ken Matthews, and Harry Alward.
NIL.
9. Planning, all members.
NIL.
7. UNFINISHED BUSINESS.
1. M.O.E., re; Chatham Street sewer depth change.
File.
2. P.U.C., re: David Miller's estimate for h*o repairs.
Read to Council for their re-view. David Miller is to go ahead and put up
wire they now have from Hardware Store to Jean Scanlans.
3. Belanger, Cassino & Benson, re: Ras Franchise Agreement.
Town of Aylmer has not yet executed this agreement. The gas we are getting now
is really bad. The normal rate is 1140 BTU'S per cubic foot-in the Village it
is 730 BTU'S per cubic foot. File till next meeting.
4. Small Craft Harbour, re: Acknowledges receipt of our letter.
File. It has been over the 60 day period. Jack Smyth is going to see if persons
are still interested in purchasing our Village dredge. Ron Bradfield advised
that we borrowed the money from the bank to buy the dredge. Clerk to make
appointment for Jack Smyth with Ian Linton for February 17, 1984 at 10 A.M. to
discuss the dredge. Clerk to see if she can find dredging material relating
to the loan and purchase.
5. St. Josephs Residence, re: Permission for Dr. Leatherdale's patients for parking.
Send copy of this letter to Dr. Leatherdale.
6. M.N.R., Sanitary Service requirements.
States that they feel it won't be necessary to have the park hooked up to the
sewers. The park office will be required to hook into this anyway.
7. Charles Lewonas, re: Joyce Farlow Property.
Ken Matthews and Jack Smyth went to look at this property with Mr. Lewonas.
They showed him approximately where the street limit was. Mr. Lewonas has not
replyed back as yet.
•
...5...
cont'd
8. Mandryk & Heeney, re: Mobile Home Park.
Tony has to have a subdividers agreement before anything further can be done.
Tony advised that he will have something drawn up.
9. Arnold Southall, re: Sewaga Works.
1101 Is giving the Village permission to dump dirt on his property if necessary.
File.
10. M,O,E., re: Water Rates.
Clerk to make sure that water rates are covering what we are paying to the
M.O.E. for water.
8. NEW BUSINESS.
1. Mrs. Pepper would like to open up a boarding house for seniors in the Village
of Port Burwell. Will discuss this further when Mrs. Pepper comes before the
Council.
2. Summer Cananda Works, re: Grant, do we apply?
Brydon Guest, Ken Matthews and Harry Alward are to review this application February
14, 1984 at 9.00 A.M. Have to apply by the 24th of February, 1984.
3. Flea Market on Beach Area in the Sumner, re: Is this feasible?
Would the Ball Park not be a better location? It is a good idea to have a flea market
if it is organized. This is going to be left up tb_ the Businessmens' Association
to handle.
9. BY-LAWS.
Industrial Waste By-law and Enforced Connection By-law are to be brought up at the
next regular Council meeting.
10. NEXT MEETING.
March 12, 1984 - Regular Meeting at 7:30 P.M.
11. OTHER ITEMS FROM COUNCIL.
Brydon Guest wanted to know when the budget is going to be set. We have to wait
until the County and the School Board pass theirs.
To have May Regular Meeting early so as Brydon Guest can attend.
Jack Smyth stated that the Tillsonburg Chamber of Commerce will want us to join,
what do we do? The head person of the Businessmens' Association should join.
Jack Smyth also stated that recreation Board minutes should be taken at each
meeting. The recreation board does not have a secretary.
Council wishes to have 10 flags made up for the 1985 plowing match.
Moved Brydon Guest, Seconded Harry Alward.
THAT the Council of the Village of Port Burwell engage Holly Fuller of Wesalco,
Western Sales and Promotion Co. to draw up an emblem for our Village flag and then
111, to make 10 flags at 3' X 5' for the 1985 Plowing Match. The flag is to have a picture
of the Village lighthouse and say the Village of Port Burwell - 1949. To be on a
white background. Carried.
- Clerk to send copy of the flag to Mr. Fuller as well as a letter and copy of
resolution.
Ilk • a
...6...
#11 cont'd
- Ken Matthews questioned as to whether or not we are going to change any of the
committees. Ken Matthews is satisfied with his committees. Harry Alward
has no complaints regarding his committees. Edward Shelly is always on the
1101 road so we will leave his committees the same. We are going to let the
committees remain the same for another year.
12. ADJOURNMENT.
Moved Ken Matthews, Seconded Harry Alward.
THAT this regular meeting be adjourned.
• TIM: 11:44 P.M. Carried.
‘,1001u.../ ( 10\0,*
Natyy L!. Smyth Jack
Clerk-Treasurer Urn
Village of Port Burwell
5TH SPECIAL MEETING - MARCH 5. 1984
MINUTES of a Special Meeting held in the Municipal Office, Port Burwell, at 7:30 P.M.
PRESET: Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Nary Smyth - Clerk
110 ABSENT : Edward Shelly - Councillor
VISITORS: Brian Shelly - Resident
Florence Hawkins - Resident
Gordie Leitch - Resident
Jack Robbins - Resident
Ralph Brown - Resident
Morley Claus - Resident
Ken Roesch - Resident
David McCord - Resident
1. Jack Robbins, re: fill for his property and petition. Jack Robbins was present
with other rate payers inquiring as to whether this Council will allow the gully
running through his property to be filled in. The Council advised that this would
cost roughly $9,700. if Elgin Construction were to do the work. Council also stated
that they would have to get the permission from the M.O.E., the M.N.P.., as well
as the Conservation Authority, before any work can be done on this gully. Jack Robbins
stated that this is his property and he will do whatever he wants with it. The
Clerk to contact the above mentioned Ministrys to see what their opinions are
concerning this matter. Jack Robbins advised that he will try and get a price
from another contractor to do this work. Florence Hawkins stated that her
property is always being flooded. She also mentioned that this is a natural
water way and that you could get into trouble if you don't contact the appropriate
Ministry. The concerned residents present with Jack Robbins advised that this
is an eyesore and that in the summer it is infested with mosquitos. Morley Claus
stated that there are lots of washrooms running into this gully. Jack Robbins
has also mentioned that the health inspector has been'down quite a few times
reviewing this gully. Florence Hawkins asked the Council if they would have
someone cut up the two willow trees that are blocking this stream. Council
advised that they would look into this. Florence stated that she will have
the wood hauled away. Jack Smyth advised that if you fill a gully in for one
person, you have to fill everyone's in. The Council cannot afford to pick
up this expense. Council advised that they did pay for filling in the gullies
on Pitt St. because this is Village owned property. Jack Smyth has hewed rumours
that Elgin Construction will be hauling their dirt out, of the Village. Florence
Hawkins advised that she would like some of this dirt. Clerk to check and see if
there are any grants available for this type of work.
2. 1985 Plowing Match, re: flag design. Council was not satisfied with the flag
design. Clerk to photocopy the design, take out the black lines and the green
and add incorporated 1949, but put in smaller letters. Clerk to colour the copy
and send it in to Holly Fuller for printing. Clerk to phone little pins and ask
for the price of plastic pins with fire colours.
3. N.R.G., re: franchise agreement. Brydon Guest stated that the Town of Aylmer
has passed their agreement. Clerk to talk to Ian Linton aboutthis and bring
it up at Monday Night Regular Meeting. Jack Smyth advised that Bill Blake of
N.R.G. told him that they couldn't do any more work in the Village until this
agreement has been executed. There are lots of gas lines in the village freezing
up. Frank Williams had sewer gas comingup from his storm drain the other night.
Ken Roesch stated that this type of gas would not explode with alot of force.
4. Dredge, re: letters from Ian Linton. Ken Matthews stated that Bylaw No. 305 was
41/
never brought before the O.M.B. for approval. There was a public meeting held
in May of 1977, wherein the purchase of the dredge was left up to •the discretion
of the Council. Clerk to look for executed copy of the dredging agreement. Jack
Smyth phoned man about dredge purchase but was unable to speak with him.
5. Sumner Employment, re: application grant forms. Council has already applied for
two summer grants so will be applying no further.
Monty Simmonds has given us permission to dump fill on his harbour land property.
Ron Bradfield should be advised to clean up his property on Pitt Street. The
back of the stares should be cleaned up as well .
4
.../2
•
-a-
6. Wages. Clerk showed her marks to Council as proof that she passed 3 courses of the
AmM.C.T.O. Program. She also showed the dates that remuneration for courses were _
taken. One course was taken at Fanshawe, while the other two were taken at McMaster
University. The Council approved of the 4.75% increase for all three municipal
employees. To pass wage bylaw at next regular meeting. Ken Kirkpatrick is to have
only 3 weeks holidays.
Brydon Guest defined the classification of a meeting. Remuneration will be $58.
Reeve, $48. Council and $38. for the Clerk. This remuneration will be for any
meeting proclaimed by the Reeves be it either Regular or Special. Any meeting
two hours or less will be $15. an hour remuneration. The time the meeting commences
will be left up to the descretion of the individual. Council hasn't had a raise
in quite a few years. Book to be set up for out of town business.
Brydon Guest is to sit on the "Tillsonburg and Area Promotion Committee." They
meet once a month in different municipalities. these are usually breakfast meetings.
Brydon Guest is to be remunerated for all his mileage while working on the tourism
brochure.
7. Pauline Shelly, re: resignation as office cleaner. Brian Shelly brought in copy
of letter sent from Municipal Office to his wife. Every cne read the letter on Council.
Brian would like to know who authorj.aed the letter. Brydon Guest asked Brian Shelly
what he has against the letter. Brydon Guest also stated that Pauline is a pretty
level headed girl and can't see her reacting so Beverly. Brydon Guest advised
that he knew the letter was being sent. The Clerk advised Brian Shelly that she
would rather send a letter to Pauline rather than talk behind her back. Brian
Shelly was quite upset and argumentive and stated that Pauline should have been
asked to attend a Council meeting. Brian Shelly feels the girls in the office should
be doing the work themselves. It was mentioned that when Marie Matthews cleaned
the office there were no complaints. Brian Shelly stated that Pauline cleaned for
2i hours every weekend. Ken Matthews stated that a policy should be set up. Brian
Shelly wants an apology letter sent to Pauline. Jack Smyth stated that he was sorry
Pauline quit and that a letter will be sent.
Harry Alward wishes to be included in all dealings with personnel.
a. Remy Wyseveld, re: chip wagon license. Clerk to make up application for license
forms. The forms are to state the desired location as well as written authorization.
Agreement to be ready for next regular meeting.
9. Tony Lama, re: marina agreements. A bylaw is needed authorizing the execution of
these agreements. To go over these agreements at the next regular meeting. Tony
Lama to be present.
10. Other Items From Council
Florence Landry's cat was injured by dogs over the weekend. Council advised that
there is nothing they can do to compensate for this.
Harry Alward also advised that his cat died while being pursued by roaming dogs.
It was stated that our dog catcher is not doing her job. Jack Smyth advised that
the dog catcher has quit. Clerk to check and see the exact date Michele Noury
supposedly quit.
Harry feels we should have kennel licences issued to those persons having more
than one dog. James Davison estate has not yet given us a price on canine control.
Ralph Brown was in, he is concerned about the water rates and whether they will
increase due to the break on Bridge Street. Ralph Beam also advised the Council
that he will not service his house with a small pump. Ralph questioned as to
whether a large pump could be used to service Stephensons, Browns and Bradfields.
Ralph advised that he does not have a basement in his present home. Council
stated that he shouldn't be charged for frontage as there should be no sewer lines
crossing his property. Jack Smyth stated that he was talking with Elgin Construction
and they advised that they will be down on Tuesday to fix the water line. Council
stated that there should be provisions in the contract with Elgin Construction
stating the amount of time limit for this line to be fixed.
41/ Ken Roesch advised that Elgin Cosntruction dug a hole at Joe Spaltenburger's on
Chatham Street. The hole is roughly 6 feet deep and has never been fenced in.
Ken Roesch is to mention this to George Butt.
Brydon Guest advised Council that Barmarts sump pump water is washing a portion: of
Pitt Street road out. Ken Kirkpatrick almost tipped the tractor in it. Jack Smyth
advised that there is nothing we can do about this.
Ken Kirkpatrick had to get 2 new tractor tires because he had a blow out. The
tires are $250.00 each. Ken Matthews stated that we should order from Aylmer Tire
rather than go through Lakeside Garage.
-3-
#10 cont'd •
Jack Smyth stated that minutes should be approved before being put in the booth.
Clerk to contact Frank Bartlett of Elgin Area Water to see if air in the water will
turn the gallon flow meter.
I/1 Clerk advised that the Tradewinds.Tavern arrears to date totals $16,384.66.
Clerk to check water rates to see if we are billing enough.
The cost for new office lock was $10.00. Councillors were given new keys.
11. ADJOURNMENT.
Moved Brydon Guest, Seconded Ken Matthews,
THAT this Special Meeting be adjourned.
TIME: 11:05 P.M. •
•
Mary E. Smyth H7: Jack Smyth
Clerk—Treasurer Reeve
Village of Port Burwell
f/FH RE3ULkR MEETING MARCH 12. 1984.
MINUTES of a regular meeting held in the Municipal Office in Port Burwell on March 12,
1984 at 7:30 P.M.
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Ted Shelly - Councillor
110 Brydon Guest - Councillor
Mary Smyth - Clerk
VISITORS: Jane Stirling - Tillsonburg News
Tony & Grace Lama - Residents
Ken Roesch - Sewage Inspector
Jack Robbins - Resident (Trailer Park Owner)
Remy Wyseveld & Wife - Resident
1. pREVICUS MINUTES.
Moved by Brydon Guest, Seconded by Ken'Matthews, •
THAT minutes of a regular meeting held 13 February, 1984 and special meeting held
5 March, 1984 be adopted as read, and ammended.
2. BUSINESS ARISING OUT OF THE MINUTES.
Ken Matthews noted all typagraphical errors.
Ken Matthews stated that the hydro is not on for dredge, but is on the pole.
It was stated that Aylmer Tire can probably supply same tires as Lake side Garage,
but for a cheaper price. We should have 2 or 3 estimates before tires are purchased.
Ken Matthews and Ken Kirkpatrick has looked at Willow tree in gully at Florence
Hawkins. It is split down the centre and is blocking the stream. We would need a
large back hoe to get this tree out of there. Jack Smyth will speak with Bob Nicoll
about the use of his bask hoe.
Clerk to phone George Leverton for address in Toronto.where some municipalities are
getting their flags made.
3. DEPUTATIONS AND PETITIONS.
1• Jack Robbins. There are no grants available to help Jack Robbins fill in his gully.
Jack Robbins could not find a price for materials any cheaper than the price we received
from Elgin Construction. Clerk to contact Ministry of Natural Resources in London
to see if they have any objections to this gully being filled in. Jack Smyth will
speak with Jim Wicker about this.
Coucil advised Jack Robbins that we should know in a couple of days as to whether
the ravine can be filled in. Ken Matthews advised that David McCord is worried
that the 18" drain may not. be able to handle all the water.
Zlgin Construction should not be allowed to take dirt out of the Village if we have
places where it can be put.
Sewer Ctinnections will have to be done by someone licensed by the Village. Jack
Robbtns has someone interested in hooking up his property. Jack Smyth advised that
we will need someone experienced to handle this job as it requires several connections.
Jack Robbins dtated that he will wait no longer.than a couple of days to hear about
the ravinethen he will call his local M.P.
The big thing is who is going to pay for this job. Ken Roesch stated that you will
need a pipe larger than 18", the closer you get to- the lake. It should be up to
those property owners abutting the ravine to pick up this expense. Should pay
according to the usage. Ken Matthews stated that the Anglican Church has non
sufficient funds to contribute to the drain.
4111 2. Remy WYsevld. re: Business License.
Remy Iysevld would like a license to operate a chip wagon. An applicaton form
for a chip wagon license was given to Mr. Wysevld. If he can find a suitable location
for his booth, then he will probably be issued a permit. The fee is 1300.00.
3. Ken Roesch advised Council that Elgin Cosntruction is boring across the road by
Minnie Brown's for the sewers. Elgin Construction is not dumping any dirt on
Farlow's property. They are dumping over by the trailers and levelling it off.
A road will be made at the bottom of the hill when they are finished. This dirt
won't affect our breakwall.
-2-
4. READING/CONSIDER.ING COMMUNICATIONS,
1. Y.M.C.A. RE: Donation, File.
IIIll2. A. Warren, re: Sumner Cottages for rent information.
To inform Mrs. Warren that Harry Cookson and James Ross have cottages to rent.
3. !$arjoii.e Davison, re: Canine Control.
She charges $19.00 an hour plus a $35.00 a month ;Stand by charge.
Michelle Noury's cost are too°high.
1.Moved Ken Matthews, Seconded Edward Shelly.
THAT By-law No. 84-2 be read a first time. Read and carried.
2.Moved Edward Shelly, Seconded Brydon Guest,
THAT By-law No. 84-2 be read a second time. Reading dispensed with and carried.
3.Moved Brydon Guest, Seconded Harry Alward,
THAT By-law No. 84,2 be read a third.time.
READING DISPENSED WITH'AND FINALLY PASSED AP CARRIED.-
4. Brochure, re: Will we be donating?
Brydon Guest feels we should wait until we see haw much difference is owing after
the brochures are ordered. The Business Mens' Association has $1340 in the bank,
brochures cost $1850 for 5,000 copies plus 9% federal tax and 7% provincial tax.
Total is $2157.65 and there is still money coming in.
5. Robert Savoie, re: Pin collection.
We are to send a plastic pin when they are made.
6. Elgin Construction, re: Audit.
Clerk to send letter advising that the Village does not have an account with
Elgin Construction; that they deal directly with the Ministry of the Environment.
7. M.T.C., re: Direct Deposit System.
Moved Harry Alward, Seconded Edward Shelly,
THAT the Reeve and Clerk be authorized to sign the application for the N.T.C.
to make direct deposit payments to our Village account for road works. Carried.
8. 0 G,R.A re: Road school - Will anyone be attending?
May 6, 1984 to May 9, 1984. Clerk to ask Ken Kirkpatrick if he wished to attend.
9. Bicentennial, re: Bicentennial Medal.
Clerk to pin this in bulletin Board to see if the residents want to nominate
anyone.
1G. M.O.B.. re: Letters regarding basements that cannot be serviced by gravity -end
service connections.
Letters were read to Council for their review. Council advised that we haven't
asked for any extra connections to be put in. No ane has requested a sewage lift
pump yet.
To discuss Don Moles property at the next liaison meeting. It is up to the engineer
to advise us of who requires what. Clerk to phone Brian Kishbaugx to see when
the next liaison meeting is.
41/5. PASSING ACCOUNTS.
Moved Ken Matthews, Seconded Edward Shelly,
THAT Voucher No. 3-84 is hereby approved for payment. Carried.
- Not to pay item number 31.
- Ken Matthews declared a conflict of interest on payroll voucher for John Matthews.
- Jack Smyth declared a conflict of interest on item 30.
l4
-3-
6. REPORTS OF OFFICERS AND COMMITTEES.
1. Finance, Jack Smyth and all members.
NIL.
2. Licenses, Building and Health. Ted Shelly and Brydon Guest.
Royal Canadian Legion - Construction permit to remodel legions downstairs - $2000.00.
3. Roads, Ken Matthews, and all members.
The roads are quite rough.
Ken Kirkpatrick is sick today.
Ken Kirkpatrick and Ken Matthews looked,• at the tree situation around town. There
is a large maple tree on Victoria that is split down the middle. Jack Smyth
wants to purchase this tree - cut up for $50.00. Jack Smyth and Ken Matthews
declared a conflict of interest item. It was stated that most of this tree is dead.
Brydon, Ted, and Harry have no objections to Jack purchasing this tree. If the
P.U.C. needs the wood then they can have it. Ted Shelly feels that we should not
have to cut up the wood because it wastes too much time.
Moved Brydon Guest, Seconded Harry Alward,
THAT Brydon Guest, Harry Alward and Edward Shelly have no objections for selling the
large maple tree on Victoria Street to Jack Smyth for $50.00. Jack Smyth is purchasing
this tree cut up. Carried.
Jack Smyth to find out if the drain by Larry Martins is ours or the Countys.
Jack Smyth will speak with Bob Moore about this.
Chatham Street was a real mess over the weekend - there were a few complaints
about this.
To discuss at next liaison committee meeting that there are mounds of dirt being
left on road ways without flashers.
4. Fire and Police. Ted Shelly. '
NIL.
5. Personnel and Property, Brydon Guest and Harry Alward.
George Caere feels his water bills are too high. He has been using more than
usual. He has read the meter and the readings are the same. George advised
Brydon that he can't find a leak anywhere. Ken Kirkpatrick is to look at this and
see if he should require a new meter.
Ted Shelly stated that the P.U.C. should'nt have to hunt someone down everytime
the lights need fixing. Brydon Guest feels that anyone on Council should be able
to sign for light repair including the Clerk. The light on Cowper and Addison
Street needs repairing.
It costs roughly 20 to 25 dollars a piece to clean Council chairs from Smiths
Rug Service. Clerk to ge.two more prices. Brydon Guest is to get prices on
2 new chairs for office.
6. Parks and Recreations Brydon Guest and Harry Alward.
Have'At heard about bicentennial grant as yet. Bill Underhill wants to know if
the recreation Board will be having a barbecue on the 4th of August, 1984 because
there are other places trying to book this date.
7. Development, Harry Alward and all members.
•
NII.
8. O.H.R.P.. Ken Matthews, and Harry Alward.
41/ ML.
9. A1a7n1JA, All Members.
NIL.
7. UNFINISHED BUSINESS.
1. Ken Boesch, re: Elgin Construction is not paying invoices will close project down.
Hugh Brooks and David Miller have not yet been paid by Elgin Construction.
A. Patterson has not yet advised regarding payment of the T.C.G. involve. Hugh
and David are to speak with George Butt about payment than he will speak with the
M.O.E.
-4-
#j7 cont'd
2. Bob Foote. re: No one thought of sueing the Village for damages done to a cat
by a dog. Bob advised that the Ministry of Municipal Affairs and Housing has never
come upon a case like this. Bob stated that the Village would probably loose the case
as they are the governing body and are assuming the responsibility of dog control.
Harry and Ted feel that we should have uped the dog tag fees for 1984 and should
1 increase the fines.
3. Ian Linton , re: Outstanding invoice.
Clerk is to make copy of invoice. Expenses incurred were because of their Ministry
and they are liable for the costs incurred. Thank them for their prompt attention.
8. NEW BUSINESS.
1. Ern Wells, re: Library lease.
This is a lease regarding the building of a new library. N/A to our Municipality.
2. City of Stratford., re: 31st annual conference.
Table until next meeting.
3. Flag design.
Cleric to send for information on flag prices. To get address from George Leverton.
4. Township of Malahides
Are not sure of date yet for plowing match — will advise later.
9. BY—LAWS.
•
1. Franchise Agreement.
Council approved this resolution for the franchise agreement on 22 January, 1980.
Clerk received letter from Ian Linton stating that this is the same agreement as
approved in 1980. Ken Matthews stated that we could go to Comsumer Gas in London and
have the gas tested, but if the test is positive, you will be responsible for the cost
of the test. Council decided to hold execution for a little while longer.
2. To dismiss a Dog Catcher.
Moved Ken Matthews, Seconded Edward Shelly,
THAT by—law no. 84-2 be read a first time. Read and carried.
Moved Edward Shelly, Seconded Brydon Guest,
THAT by—law no. 84.-2 be read a second time. Reading dispensed with and carried.
Moved Brydon Guest Seconded Harry Alward,
THAT by—law no. 84.-2 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
— Clerk to have someone from Simcoe at our next special meeting on 26 March, 1984
to discuss canine control. To have by—law ready for hiring.
1 3. To execute Marina Agreements.
Moved Brydon Guest, Seconded Harry Alward,
THAT by—law no. 1-84 be read a first time. Read and carried.
Moved Ken Matthews, seconded Edward Shelly,
THAT by—law no. 1-84 be read a second time. Reading dispensed with and carried.
Moved Harry Alward, Seconded Brydon Guest,
THAT by—law no. 1-84 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
— Tony and Grace Lama were present to discuss the Marina areements. Long Point has'nt
yet signed anything. Everyone on Council has read the new set of agreements. Justice of
the igsace is to be present when these agreements are beiwg signed. Clerk phoned Louis
9 - 3 cont'd -�
Toth to be present. Clerk to ask Louis what his charge is and bill us accordingly.
4. Wage By-law.
Ken Kirkpatrick will get 3 weeks holidays rather than 4. Ken got 4 weeks last year
after 15 years of service but is now back to three weeks.
110 Weeks holidays should be determined after so many years. Ted Shelly feels the benefits
in the Village are quite good.
Moved Brydon Guest, Seconded Ken Matthews.
THAT By-law no. 84,-3 be read a first time. Read and carried.
Moved Edward Shelly, Seconded Harry Alward.
THAT by-law no. 81,3 be read a second time. Reading dispensed with and carried.
Moved Harry Alward, Seconded Brydon Guest.
THAT by-law no. 81,3 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
10. 7o Control Industrial Waste Dichargo.
To go over at Special Meeting dated 26 March, 1984.
To go over enforced connection by-law.
Ken Matthews will draft up enforced connection by-law.
10. NEXT MEETING.
March 26, 1984 - 7:30 P.M. - Special Meeting.
April 9, 1984 - 7:30 P.M. - Regular Meeting.
11. OTHER ITEMS FROM COUNCIL.
1. Agreement for Elgin Construction to landscape where all dirt is to be
dumped.
Clerk to draw up the above mentioned agreement as soon as possible.
Moved Byrdon Guest, Seconded Ken Matthews,
THAT the Reeve and Clerk be authorized to sign the agreement between the
Village of Port Burwell and Elgin Construction Company regarding grading
wherever fill is dumped in the Village. Carried.
2. Clerk to contact Doug Millar and ask him to attend a special meeting of
Friday March 16, 1984 at 9:30 A.M. to go alter summer employment application.
3. Ken Roesch advised that the turn .around at the bottom of Robinson Street
will be 4' to 5' high. There will still be access to Tom Milton's booth. Ken
Roesch is afraid that the east beach will be closed eventiu lly due to the road
being so close to the water. This turn around point will be ruining a lot of
beach.
Moved Brydon Guest, Seconded Harry Alward,
THAT Phil Bucheski is hereby dismissed as wharfinger for the Village of
Port Burwell; as the Village no longer has control over the Harbour. Carried.
- Jack Smyth advised that he phoned man from Sioux about the dredge but he
still isn't in.
12. ADJOURNMENT.
Moved Edward Shelly, Seconded Harry Alward,
THAT this Regular Meeting be adjourned. TIME: 11:45 P.M.
Carried.
1.
1544;
}� '7 Z. Reeve - Jack Erprth
Village of Port Burwell
JT SPECIAL MEETMARCH.
MINUTES of a specialING meeting held in the Municipal Office, in Port Burwell 26 on 26 March1984, .
1984 at 7:30 P.M. .
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
li Edward Shelly - Councillor
Mary Smyth - Clerk
VISITORS: Marjorie Davison - Canine Control Shelter
Jim Davison - Canine Control Shelter
1. Canine Control Shelter, re: to discuss dog control for the Village.
Marjorie Davison and her son Jim was present to discuss dog control for the Village.
The Council is interested in engaging their services again. We need to get rid of all
those dogs. Will patrol twice a week, an hour each time. Will alternate days, will
do some Sunday patrols. The cost is $19.00 an hour plus a monthly stand by charge of
$35.00. The reason for the standby change is because of the cost of kennel maintenance
gas, electricity, phones, etc. have increased. The shelter has someone there at all
times. Will come down if phoned or in emer°genC' situations. If their work is not
satisfactory they would prefer to be advised. They would like to work closely with
the dog tag seller. Canine Control Shelter is their registered name. Clerk to. send
copy of dog fine by-law to the Shelter. Pound fees will be additional to fines. Will
pick up cats, small fee. By-law to be passed engaging Canine Control Shelter on the
9th of April, 1984. They will commence patrolling on the 10th of April, 1984.
The Shelter has three different drivers. A map showing the Village Streets was given
to Mrs. Davison. Copy of the fine by-law is to be sent to Ian Linton for his review.
2. Enfora d Connection By-law.
Council reviewed this By-law and made necessary corrections. By-law to be ready for
next regular meeting.
3. To Control Industrial Waste Discharge By-law #B4-4.
(1) MOVED Ken Matthews SECONDED Harry Alward
THAT by-law No. 84-4 be read a first time. Read and carried.
(2) MOVED Brydon Guest, SECONDED Edward Shelly
THAT by-law No. 84-4 be read a second time. Reading dispensed with and carried.
(3) MOVED Harry Alward, SECONDED Brydon Guest
THAT by-law No. 84-4 be read a third time.
READING BIBPENSED WITH AND FINALLY PASSED AND CARRIED.
4. Ed Matthews, re: Pledges acceptable at Municipal Office for Lake Crossing?
Council advised that pledges can be accpeted at the Municipal Office for the Lake
Crossing. Money to be put in a separate bank account. Jack Smyth advised that
banners promoting the lake crossing are to be put at the Village limits on the long
weekend. Ed Matthews will be on Erie News on April 5, 1984. Should look into getting
3 banners made up toting " Home of the Bathtub Crossing ". To bring this up again
IPat the next regular meeting. Declare this •day a Village Holiday. Brydon stated that
the people involved want a beer tent set up on the day of the sailing. The Fire Depart-
ment will be putting on a pancake breakfast. Proceeds are going to Ronald McDonald House.
Clerk to order 1000 Village pins so these can be passed out on that day. A lot will
be taken over to Erie.
5. Lyle Willard, re: Can Wellington Street be gravelled on the 3rd week in May?
Council advised that this is up to Elgin Construction. Clerk to advise Lyle of
this.
111114 -
-2-
•
6. Other Items From Council.
Jack Smyth has had a lot of complaints ,regarding people not being able to get out
of their laneways. Ken Roesch spoke to Jack Smyth stating that Ken Kirkpatrick should
not be grading any roads that Elgin Construction has worked on, nor is he to touch
any of their materials. Jack Smyth will advise Ken Kirkpatrick of this. George Butt
is to be contacted by Ken Roesch everytime Elgin Construction leaves a mess that the
Village does'nt like.
11 Jack Smyth and Brydon Guest looked at beach turn around. Advised Council that there
is nothing we can do about it. It was stated that we could put an off ramp down to
allow parking on Ontario Limited's property. Would have to aquire permission from
this company first.
The harbour committee will have to be disbanded. To have by-law ready for next regular
meeting rescinding the actual by-law. Also to rescind previous wage by-laws.
Ken Kirkpatrick is to have 4 weeks holidays as stipulated in By-law #363.
Clerk to advise Ken Roesch that sewage pipes are to be removed off sidewalks on
Waterloo Street.
Jack Smyth advised Council that N.R.G. was down asking if the Village had any complaints
on the gas. Norm Loucks basement was full of gas the other day. All leaks are to be
reported immediatley to N.R.G. (George Lockery has been paying for gas he isn't using.)
Harry Alward had a call from Elsie Kaufmann advising that she has 2 inches of water in
her basement. Council stated that Elgin Construction has'nt yet dug there. Jack
Smyth and Ken Matthews will look into this on Wednesday.
Ruth Jackson will clean the Municipal Office.
Moved Brydon Guest, Seconded Ken Matthews,
THAT Ruth Jackson be hired to clean the Municipal Office. To be paid $25.00 the first
cleaning and $15.00 for each weakly cleaning thereafter. Carried.
Tony Lama suggested to Brydon Guest that a plaque be made advising the tourists of
where the anchor came from that is at the lighthouse. Tony wants to put another anchor
up there along with some chain off an old boat. Ken Matthews will work on a plaque
made of aluminum using Jack Smyth's tools. The Village will pick up the cost.
Plaque to be approximately 18 X 12 X S.
•
7. Adjournment.
Moved Harry Alward, Seconded Edward Shelly,
THAT this Special meeting be adjourned. TIME: 10:00 P.M.
I \�i r ; ,
Mary E. Smyth Jack Smyth
Clerk-Treasurer Reeve
Village of Port Burwell
•
LIAISON COMMITTEE MEETING 2 APRIL, 1984.
MINUTES of a liaison committee meeting held in the Municipal Office, in Port Burwell on
oRIJL
2 of April, 1984 at 1:00 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Mary Smyth - Clerk
VISITORS: Frank Clark - M.T.C.
Ken Roesch - Sewer Inspector
Mike Latta - M.0.E.
Brian Kishbaugh - Giffels Assoc.
Lyle'Willard - M.N.R.
Ed Matthews - P.U.C. Commissioner
Frank Bartlett - Elgin Area Water
John Taylor - Health Unit
Ron Holmes - Health Unit
• Tom Milton - Businessman
1. GENERAL SEWER PROGRESS.
Last meeting was held December 5, 1983. All sewers on Chatham Street are completed.
Wellington Street is completed and Addsion Street is just beginning. The bridge
crossing has been completed. Robinson Street to Wellington Street has been started.
Erieus Street was started today. Robinson Street should be paved by the 1st of July
1984. The contractor is 7 or 8 weeks ahead of schedule. Another sewer crew is going
to be brought in.
CONTRACT NO. 2 - Sewage Treatment Plant.
The contract no. 2 documents are presently with the Ministry for review. Tenders
should be called either late April or early May. Construction should commence in July
and be completed in 5 months.
2. MINUTES OF THE LAST MEETING.
There have been no resolutions received by the M.O.E. for extra connections. Mike Latta
would like copies of letters sent to those persons regarding sewage lift pumps. We
have had no replys as yet requesting sewage pumps. Mike Latta is requesting a
resolution from Council stating how many pumps are required. Clerk to follow up on the
letters to get a definite rep'''. Brian Kishbaugh contacted suppliers and pumps will
cost approximately $700 to $750 each. These will be purchased by the Village but
reimbursed by the M.O.E. The M.O.E. requires an answer to their letter of February
29, 1984.
To date the Village has passed by-laws;
83-13
83-14
83-15
Enforced Connection is still pending. By-law 84-4 was passed on March 26, 1984. A
copy of this by-law is to be sent to Mike Latta.
Chatham Street sewer has already been deepened, the cost being $3800.00. The
M.O.E. will be doing a contract change order and will invoice the Village for payment.
Payment to be made to the Treasurer of Ontario.
IIIPTURN AROUND BASIN AT BOTTOM OF ROBINSON SacttT.
The Council advised that they are not in favour of the way the road will be built up.
It is so much higher than the rest of the beach. It is going to cut into our beach
area. It takes up a fair amourt more than the road allowance. Brian Kishbaugh
doesn't know if anything can be done here as the catch basins and man holes are already
in. Ken Roesch questioned as to why the discharge pipe is further to the East? so that
the discharge of salt doesn't run into the lake? If it is put down any lower it will
be too steep. It will be a standard type of curb and gutter. There is an exit to the
west and to the east of the turn basin. Council decided to leave this the way it is.
4
-2-
•
4. UNMARKED DIRT PILES ON ROADWAYS.
There are quite a few dirt piles with no barriers. This problem was brought up before.
There is more than just asking. Mike Latta advised that payment to the contractor can
be with held if things are not done to the satisfaction to the Village Council.
Some of the holes are getting quite deep. Ken Roesch stated that the roads being
worked on should be touched up every night. Mike Latta stated that everything is to
11/ be brought up to George Butts' attention. The same thing applies to sidewalks.
5. DEPTH OF SHIER ON ERIEUS SrRu 1.
The sewers would have to be lowered li to 1 3/4 meters; roughly 5 feet. It will be
subsidized 75% and will be billed as part of the project costs. The Village cost will
be roughly 9400. The Council is in favour of authorizing a contract change order
for lowering the South end of Erieus Street in order to facilitate cottages. Mike
Latta will take authority from this committee. Harry Cookson will need one connection
for his house and one connection for his other lot.
6. SEWER SERVICE FOR COTTAGES.
East of Elizabeth Street - Private cottages owned by:
Alex Ellens
Hugh Watson
Robert Carnegie
Charles Mason
These properties will not be serviced.
Libbye and Faye Street cottages will not be serviced because there are no sewage .
problems here. They were not included in the orginal plans because the main concern
was to eliminate existing pollution problems. These cottages would add additional
costs.
Strachan Street Cottages - Half of these persons would possibly agree to having sewers.
The water easement was off Strachan and George Street. These cottages would have no addi-
tional cost beyond what everyone else is paying. Mike Latta will prepare a petition
for approval. This petition to be taken around to the cottages on Strachan Street
for approval. Tha cottagers will probably give easements to cross their property.
The M.G.S. will be down to get the easements once we're off the Brock Street road
allowance. The rest of the properties could be ending up 4th a holding tank.
Tony Murphy, Tiiu Klein, and David Stock will probably sign this petition.
This petition is to be taken around and signed as soon as possible as time is of the
essence. These three persons will have to sell a permanent easement to the M.G.S.
for $1.00 in order to cross their properties with sewers.
South Side of Wellington Street - These cottages will not be serviced because they are
beyond the advertised limits and there is a lack of need.
East Side Robinson Street cottages will be serviced. A service has been put in between
the 2nd and 3rd house South of Brock. The cottage owners will be required to get
permission from their neighbours to cross their property so they can hook up to the
sewers.
7. TOM MILTON - BEACH BOOTH.
Has a business on the east beach, has public washrooms. He supplies his own washrooms
to the public on Village property. He has a holding tank for the washrooms as well as
Sfor his restaurant. His problem is the ordour from the washrooms. It has a definite
effect on the tourists. The facility has been there for possibly 10 years and the
restaurant for 60 years. The tank is presently pumped half a dozen times during the
summer. This results roughly $30 each time. The washroom consists of single stalls
. and has a vent going out through the roof.
Tom Milton leases this land. It is too late to move the pumping station from Erieus
Street to put it on the beach. The Health Unit advised that this could be pumped out
and dumped into the system at the top of the hill. Jack Smyth thinks a sewage pump
is a good idea. The line would be an extension up Erieus Street. There will be no
costs to the Village. Would require a 3/4 to 1 horsepower pump. The consulting
engineer will get back with price of pump and price for the installation of a 2" force
main. Council to pass a resolution authorizing this pump. The Village will purchase
the pump and be reimbursed by the M.O.E.
I
-3-
8. OTHER ITEMS.
The M.O.E. will soon be invoicing the Village. Village will pay the M.O.E. and invoice
the M.T.C. for reimbursement for road works.
The T.C.G. invoice has finally been paid by Elgin Cosntruction.
The M.N.R. will not be required to hook up to the sewers. Lyle Willard isuconcerned
111 about Wellington Street for park opening. This road will be gravelled before the
park opens. There is also a man hole at the bottom of Chatham Street that needs to
be covered to permit vehicular traffic.
Jack Smyth executed the agreement for approval of the Sewage Treatment Plant. Brian
Kishbaugh will forward Ui)a copy of this agreement.
/ Ralph Brown should get a private service so Ron Bradfield, Frank Stephenson and i
himself can use ;it rather than have 3 individual lift pumps.
•
•
9. NEXT MEETING. _
May 7, 1984 at 1:00 P.M.
1
10. ADJOURNMENT
This meeting adjourned at 3:06 P.M.
`` ''rr
Mary E. Smyth ' APPROVED: Jack Smyth r ' •
. Clerk Reeve
Village of Port Burwell
IIIP
J
-3-
8. OTHER =P!!3.
The M.O.E. will soon be invoicing the Village. Village will pay the M.O.E. and invoice
the N.T.C. for reimbursement for road works.
The T.C.G. invoice has finally been paid by Elgin Cosntruction.
The M.N.R. will not be required to hook up to the sewers. Lyle Willard is concerned
IIabout Wellington Street for park opening. This road will be gravelled before the
park opens. There is also a man hole at the bottom of Chatham Street that needs to
be covered to permit vehicular traffic.
Jack Smyth executed the agreement for approval of the Sewage Treatment Plant. Brian
Kishbaugh will forward us a copy of this agreement.
/ Ralph Brown should get a private service so Ron Bradfield, Frank Stephenson and
l himself can use it rather than have 3 individual lift pumps.
9. NEXT MEETING.
May 7, 1984 at 1:00 P.M.
10. ADJOURNMENT
This meeting adjourned at 3:06 P.M.
(.01.,
I h ' kk f f
Mary E. Smyth APPROVED: Jack Smyth
7.erk Reeve '1
Village of Port Burwell
•
S •
8TH REGULAR MEETING _ APRIL 9, 1984.
MINUTES of a regular meeting held in the Municipal Office, Port Burwell at 7:30 P.M.
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Mary Smyth - Clerk
IIABSENT : Edward Shelly - Councillor
VISITORS: Jane Stirling - Tillsonburg News
Bonnie Bradfield - Resident
Ed Bradfield - Resident
Harvey Neville - Resident
Ken Roesch - Sewage Inspector
Tom Milton - Beach Booth Amer
David McCord - Resident
Bill Blake - Natural Resource Gas
Doug.Csino - Solicitor '
Bob Nesbitt_ - Natural Resource Gas
Sandy Horton - Resident
1. PREVIOUS MINUTES.
Moved Ken Matthews, Seconded Brydon Guest.
THAT Minutes of a regular meeting held 12 March, 1984, a special meeting held 26 March,
1984, and a liaison meeting held 2 April, 1984 be adopted as read and as amended. Carried.
Jack Smyth is going to copy design Ken Matthews drew up, onto a piece of aluminum for
boat the "Nimrod".
To deepen Erieus Street will be put on the Capital costs and will cost the Village
nothing. •
Amendments to be made to minutes before being posted in the bulletin board.
2. BUSINESS ARISING CUT OF THE MINUTES.
Brydon Guest doesn't think minutes should be corrected before they are put in the booth.
It would be a good month before people would know what happened at the last Council
meeting. Ken Matthews and Jack Smyth like to have the minutes amended first, before being
posted. The corrections are usually minor. Harry Alward would like it to remain the
way it has always been. Brydon Guest to sensor minutes after typed, then they can be
posted.
3. DEPUTATIONS & PETITIONS.
1. Bill Blake, N.R.G., and his Solicitor, Doug Bsino and Bob Nesbitt were present to
discuss the road conditions due to N.R.G. working on their gas lines. Council wanted
to discuss the way the streets have been dug up and left in bad repair; with no
barricades. Bill Blake advised that lots of holes haven't had barricades and some
barricades have been pushed in the holes.
N.R.G. will have to make more regular passes before they leave the Village. Bill
Blake stated that he will try and get a backhole in at the end of the week to level
off a lot of the streets; the men know that barricades have to be put up. Jack
IIIP Smyth advised Bill Blake that we want no digging after the new pavement is put in.
Bill Blake stated that they will replace all pipelines in the Village. The present
pipes are roughl;'11 years old. Not really old. N.R.G. wants to get new pipes
in before roads are asphalted. They are looking at plowing pipe in, rather than
trenching. Only dig up pavement when absolutely necessary. Bill Blake showed
non-official map to Council of new lines. There are 123 services oh the East Side.
They have had lots of complaints regarding the gas lines in the Village. The
system needs replacing it is continuously deteriorating. The new system will consist
of plastic pipe, throughout the whole Village.
•
e4
-2-
#3 cont'd
Franchise Agreement.
Bill Blake would like to have Franchise Agreement executed. Special Meeting to be set
up with N.E.G. to go over the Franchise Agreement. Copies of this agreement are to be
given to the Councillors before the meeting. Bob Nesbitt will be down tomorrow to
look at drain that Ken Roesch said N.R.G. broke on Erieus Street. Bill Blake stated if we
11 have any problems call them right away, somebody is always on call.
2. Tom Milton. re: Turn around at bottom of Robison Street, and sewage lift pump for
beach facilities.
Tom Milton would like to discuss beach washrooms. It was pretty well agreed to at the
last liaison committee meeting that the Council will install a sewage lift pump at
the beach. A price of the pump and a price for installation of the force main is still
to be obtained from the Engineer (Giffels). The washrooms will'have to be changed to
flush toilets. The beach has Village water. Council is in favour of having the
beach hooked up to the sewers.
Tom Milton also wishes to replace his old booth with a ,trailer. Their present
building is beyond repair,. The house trailer will sit on the groung, more pleasing
to the eye than the other building, will be stationery. Will be in the same spot,
the old building will be coming down. He will not be putting down a cement base
but will be checking the level of the building after the spring thaw. He would
like to have this trailer put in by the May 24th weekend. Tom will need a demolition
permit. Tom pays business taxes in the Village. Council sees no problem with Tomfs
plans, they feel it would be a good improvement.
Tom Milton wished to discuss the turn around at the bottom- of Robison Street. Tom
Advised the Council that the Government sais its never too late to change until the
asphalt is in. A petition with roughly sixty names was presented to Council objecting
to the turn around. Parking to the West, this land is not owned by the Village, nor
by the M.T.C. Permission would have to be obtained for parking. With the raise of
the road elevation the perking availability has been cut in half. Tom Milton would
like the Council to go above the heads of the engineers and the M.O.E. to have this
changed. Tom Milton suggested that the Council get a different engineer down to
give us an alternative plan. The storm sewers will be running down Robinson Street
into the lake where the people do the most swimming. Tom Milton questioned as to
whether this discharge pipe could empty into the harbour. Ken Matthews advised
that Owen Dwyer from the M.G.S. tried to get an easement to drain into the harbour
but was unable to obtain this from the numbered company. It was less expensive to
go straight down the Street.
One answer might be to run it further out into the lake. Tom Milton feels we are
sacrificing too much here. Tom stated that the turn around looks nice but it is in
the wrong spot, maybe in the wrong Village. Harry Alward stated that the Village
always has to make sacrifices.
Tom Milton stated that he was prompted by residents to have the turn around changed.
Ken Matthews suggested relocating the change room1this would supply a little more
parking room. Tom Milton stated that persons had no trouble turning around before,
why do we need a turn around now? Tom Milton feels there must be another alternative.
The manholes.are one solid piece, not sectional. Tom feels that maybe the Village
won't be allowed to park in the numbered companies property. The sewage system belongs
to the M.O.E. Sandy Horton suggested sending the petition to the appropriate
Ministry to have the turn around changed. The signatures on the petition should
be legitimate. Clerk to send petition and memo to Mike Latta stating that the Village
is not satisfied with this.
IIIP3. Harvey Neville, Re: would like his propane tank moved.
Moved by Brydon Guest, Seconded by Harry Alward,
THAT the Council of the Village of Port Burwell has no objections to Harvey Neville
Moving his propane tank closer to Waterloo Street. Carried.
A copy of this resolution is to be sent to Superior Propane, Box 178, Aylmer, Ontario
Attention: Mr. Don Grass.
-3-
(3 cont'd
4. Tony Lama, re: Marina Development.
Tony Lama was not present at the meeting. Clerk advised Council that she was speaking
with the Ministry of Municipal Affairs and Housing; they advised that Marina application
has been approved and that an advance payment of $25,000.00 has been authorized. The
program is 50/50. Tony would like to put money in a separate account to gather
interest.
i
5. David McCord, re: Road complaints.
David stated that a number of persons have been questioning him as to why the roads
are in such bad state of repair. Ken Kirkpatrick can not grade the roads because
Elgin Construction is not finished digging on a lot of thamyyet. Streets have to be
put back in shape once the sewers are completed. David McCord.•stated that the streets
are barely passable. One quick grade would help. Ken Boesch to see Elgin Construction
tommorow regarding hole at end of Shakespeare and Waterloo Street.
•
4. READING/CONSIDERING COMMUNICATIONS.
1. S.W.O.ZA.■ re: Do we want a 1984 membership?
Check previous minutes to see if this has already been paid.
Moved Brydon Guest, Seconded Harry Alward.
THAT the Council of the Village of Port Burwell to have a 1984 membership with the
South Western Ontario Travel Association. The fee being $50.00. Carried.
2. Corporation of the City of Varier, re: Support of resolution.
File.
•
3. Harry Forth, re: Request for fill.
Council agreed to have dirt dumped here. Ken Boesch to speak with Elgin Construction
in the morning.
Tony Murphy advised Ken Matthews that they (Elgin Construction) can cross his property
to dump fill in frost of his property.
4. Bob Span, re: Request for Village pin.
To be sent a plastic pin once they are received.
5. Norm Kindy, re: Do we have a by-law prohibiting satellite dishes?
There are-no by-laws in affect, for ar against satellite dishes.
6. George McNaughton, re: Health Inspector advised that Mr. McNaughton is living in his
trailer and dumping raw sewage outside. Clerk to contact Health Inspector to see if
he looked at this place and we have a by-law prohibiting living in trailers.
7. Tremblay Property, re: Health Inspector advieed that there are rats here and undafe
property conditions. He advised that the building Inspector should look into this
property.
Ken Matthews stated that the Building Inspector, the Health Inspector and the Fire
IIIPChief look at this property. If not fit to live in, the property will be condemned.
8. Linda Herzig, re: Is building new home on Hannah Street.
Would like water installed. Will be living in trailer on weekends and for one month
in the summer while the new house is being built.
Clerk to see if this pLAce has water connection.
If so, would require to run water from property line to house.
Ken Kirkpatrick would inspect the water installation after a form for inspection
is filled out. .
Would have to have a holding tank or meet appropriate health regulations.
4
r
-4-
4 cont'd
9. Canadian Transport Commission, re: granting of the certificate of public convenience
and Necessity and the hearing of the CN-CP proposed acquisition of conrail assets.
File.
11/ PASSING ACCOUNTS.
Moved Harry Alward, Seconded Ken Matthews.
THAT Voucher number 4-84 is hereby approved for payment. Carried.
Workmens Compensation Board Assessment is high due to different grants.
Clerk to see if Earl Jackson has sold any dog tags yet.
Work is not being distributed amongst the Village garages.
Ken Matthews declared a conflict of interest on payroll voucher for John Matthews.
6. REPORTS OF OFFICERS AND COMMITTEES. "
1. Finance, Jack Smyth
We have 30 days to pay M.O.E. invoice for road work. Clerk to phone Frank Clark tommorrow
to see if we should pay this or if the M.T.C. will pay us first. Also to ask Frank if
he has copy of the invoice.
Borrowing by-law was passed in case we have to pay the M.O.E. direct.
Edith Stubbs will need copy of connecting link agreement as well as copy of our borrowing
by-law in order for us to obtain a letter of credit.
2. Licences, Building and Health, Ted Shelly and Brydon Guest.
Sylvester Mardlin - construction permit - $1,000.00
demoliton permit
Sylvester Mardlin is presently putting footings and a foundation under his new garage .
Gord Crocker - construction permit - $8,000 - Siding
3. Roads. Ken Matthews and all members.
Drain tile broke in front of Mary Blyth's home. Ron Bradfield and Ken Kirkpatrick repaired
it.
South entrance to Jack Robbins was smashed. Elgin Construction's trucks broke this.
Drain on Pitt Street is full of mud. Ron Bradfield helped clean this out. Elgin
Construction filled this in with mud, they should be cleaning it out. They also should
have repaired South entrance to Robbins trailer park.
Before any more repairs are done, Ken Kirkpatrick is to check and see who caused the
damage.
Ken Kirkpatrick is going to make more street signs on the next rainy day. Mab out of
* inch plywood.
Ken Matthews suggested we look at price of hopper for spreading sand.
Ken Matthews advised that the Maple tree has been cut down on Victoria Street and the
wood delivered. A limb fell and broke one of Mrs. Stewart's lawn ornaments. Council
feels we should repair this. It doesn't matter what kind of shape it was in, we broke it.
Clerk to check and see if the Village insurance will cover this. This happened on April
4, 1984. Ken Matthews will speak to Mrs. Stewart about this before the insurance company
IIIP is contacted.
4. Fire and Police, Ted Shelly.
Ken Matthews spoke to Hugh Brooks and Ed Matthews and asked them to submit their budget
early.
5. Personnel and Property, Brydon Guest and Harry Alward.
Clerk is taking 23rd of April, 1984 off as a holiday. Cathy will be in on that day.
6. Parks and Recreation, Brydon Guest and Harry Alward. •
Next Recreation Board Meeting is April 19, 1984, Brydon Guest is going to get list and
deities for Special Events and submit it to S.W.O.T.A. !
The recreation board is advertising minor ball registration.
• -5-
#6 cont'd
7. Develppment, Harry Alward and all members.
The sewers are ahead of schedule.
Council suggested advertising free property tax for any small business willing to
locate in Port Burwell and willing to hire 5 or 6 persons. This is to be brought
up at next regular meeting.
8. 0.H.R.P.._Ken Matthews and Harry Alward.
Ken Matthews stated that its too bad the adjusted family income allowable is so low.
$15,500.00. Clerk to question the Ministry as to whether there is any chance of
this being increased in the near future. Usually both the husband and wife work.
9. Planning, all members.
NII.
7. UNFINISHED BUSINESS.
1. City of Stratford, re: 31st annual conference.
Will anyone be attending?
FILE.
2. M.N.R., re: thankyou letter.
FILE.
3. Ian Linton, re: Collection of business taxes.
To go after Ron Adaaowich and 505243 Ont Ltd for business tax arrears.
4. Good Roads, re: Will Ken Kirkpatrick be attending?
From May 6, 1984 to May 9, 1984. Ken Matthews will speak to Ken Kirkpatrick about
this
•
5. Flags by Canadiana, re: Prices.
Clerk to call Canadian and ask for price on getting flags made. We have our own
design. Size would be 3' X 5', possibly 10 flags.
8. NEW BUSINESS.
1. N.R.G. re: rate increase.
If gas was tested and proven low you would have a reason for objecting to a rate increase.
You would have to have a legal test done before bringing it up to the Ministry. Jack
Smyth will give Clerk number to phone to see if gas can be tested.
2. E.C.B.E., re: School Board requisition for 1984.
92,513.00 for 1984
50,128,00 is elementary
42,385.00 is secondary
3. Glenn Alward, re: Bicentennial Award.
This was read for Councils review. No other nominations have yet been received.
Council agreed that it is a good idea to have a yearly award for recognition (i.e.
Citizen Award).
4. Ontario Association of Fire Chiefs, rel Conference.
IIIPWill anyone be attending? This is to be given to Hugh Brooks.
5. A.M.C.T.O. Conference, re: July 1, 1984, Clerk and Secretary to attend?
Cathy Kozakievicz is thinking of enrolling in the A.M.C.T. program. To bring this
up again at the next regular meeting; when forms come in.
9. BY-LAWS.
1. Enforced Connection By-law.
To bring this up at next Special Meeting. Meeting to be 1 May, 1984 at 7:30 P.M. Clerk
to contact Bill Blake and advise him of this. To give Council copy of enforced Connection
by-law before the Special Meeting.
-6-
#9 cont'd
2. To disband a Harbour Committee.
(1) Moved Harry Alward, Seconded Brydon Guest,
11/ THAT by-law number 84-6 be read, a first time. Read and carried.
(2) Moved Brydon Guest, Seconded Ken Matthews,
THAT by-law number 84-6 be read a second time. Reading dispensed with and carried.
(3) Moved Ken Matthews Seconded Harry Alward,
THAT by-law number 84-6 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
3. To engage Canine Control Shelter.
(1) Moved Brydon Guest, Seconded Harry Alward,
THAT by-law number 84-7 be read a first time. Read and carried.
(2) Moved Harry Alward, Seconded Ken Matthews,
THAT by-law number 84-7 be read a second time. Reading dispensed with and carried.
(3) Moved Ken Matthews, Seconded Brydon Guest,
THAT by-law number 84-7 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
4. To Reeeind previous wage by-laws.
(1) Moved Brydon Guest, Seconded Harry Alward,
THAT by-law number 84-8 be read a first time. Read and carried.
(2) Moved Ken Matthews, Seconded Brydon Guest,
THAT by-law number 84-8 be read a second time. Reading dispensed with and carried.
(3) Moved Harry Alward, Seconded Ken Matthews.
THAT by-law number 84-8 be read a third time,
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
5. Borrowing by-law.
(1) Moved Brydon Guest, Seconded Ken Matthews,
THAT by-law number 84-5 be read a first time. Read and carried.
(2) Moved Ken Matthews, Seconded Harry Alward,
IIIPTHAT by-law number 84-5 be read a second time. Reading dispensed with and carried.
(3) Moved Harry Alward, Seconded Brydon Guest,
THAT by-law number 84-5 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
-7-
10. NEXT MEETING.
May 1, 1984 - Special Meeting - 7:30 P.M.
May 7, -1984 - Regular Meeting - 7:30 P.H.
11. OTHER ITEMS FROM COUNCIL.
Copy of gas franchise agreement to be given to Councillors before the Special meeting.
11/
Special meetings to be advertised in bulletin board and local stores.
Jack Smyth advised Council that he spoke to McClain Ltd about the dredge. They are
presently not in the market for a dredge as they didn't get the contract they were after.
They are still interested but will have to wait until a new contract comes around.
It was stated that we should advertise dredge in a heavy equipment magazine. Jack
Smyth -will look for such a magazine.
JaCk Smyth will contact Jack Bayne to see if he is interested in the dredge.
Clerk to advise Harold Spackman that we will speak to Park Superintendent about his
concerns regarding his beach property. •
12. ADJOURNMENT.
Moved Harry Alward, Seconded Ken Matthews,
THAT this Regular Meeting be adjourned. TIME: 11:36 P.M. Carried.
i__t, t ( 6 l I—1An APPROVED BY: Jack Smyth j!
75,4
Mesar B. Smyth Reeve
Clerk-Treasurer Village of Port Burwell
I
s4
SPECIAL MEETING 25 APRIL, 1984
MINUTIkS'of a special meeting held in the Municipal Office, Port Burwell on 2.5 of April, 1984
at 7:30 P.M.
PRESENT : Jack Smyth - Reeve - Brydon Guest -Councill
Harry Alward - Councillor
Ken Matthews - Councillor
Mary Smyth - Clerk
11/11 ABSENT : Ted Shelly - Councillor
VISITORS: Allan Clark - Deloitte Haskins & Sells
Don Lemon - Auditor
1. BUDG£T 1984.
The 1984 budget was discussed. There is a deficit being carried forward of $2,904.00.
At the end of 1983 there was $43,000.00 in outstanding taxes. A major part of this is
the hotel arrears.
There is $13,790.00 in the reserve for a new fire truck, as at December 1383.
Ken Matthews advised that the fire department materials ie. coats, etc. may have to be
updated if new legislation is passed. If not using the right equipment the W.C.B.
Will not cover them. If new equipment is needed it will have to be taken out of the fire
truck reserve.
The sewer hookup won't be until the summer of 1985.
The protective inspection increase was due to the new dog catcher.
The roads subsidy allocation is $33,200.00 for 1984.
The P.U.C. wants to have five new street lights budgeted for.
Garbage collection was increased a bit due to the consumer price index.
A surplus should be built up for the lighthouse, so it can be sided. Will have to look
after hiring a student 18 years old or under.
The ball park booth was completely rebuilt tot is why there was an expenditure on
Recreation materials and supplies.
The planning board has been dissolved. We still have an official plan and are bound to the
Planning Act. May have to make few amendments.
The last debenture charge for the breakwall is 1985.
The sewage inspector job will be done shortly and then will resume again next spring on a
part-time basis. There will be a charge put on sewer hookup.
The M.O.E. will charge an interest on late payments for road work ;
A portion of bank assessment was omitted from the roll last year.
The 0.P.P. rent is $180.00 a month, P.U.C. $100.00 a month, and the library is $600.00
a year.
The interest rate on taxes is 1.25¢.
The O.H.R.P. Administration Allowance is 10%.
IPAt year end the 0.H.R.P. fund had $26,500.00 plus $28,000.00 forgivable loans and $36,500.00
repayable loans. The total fund is roughly $91,000.00.
It will cost roughly $7,000.00 to repair the lighthouse.
1 mill equals roughly $800.00.
The sewage inspector wages have been includea with the roads.
Council made budget cuts where necessary.
-2-
The Recreation Board had roughly $1,500.00 in bank at year end. The trailer leases have
been sent out, rent being $300.00. .
There is hardly an increase in our own operations. Lots of deficits were not budgeted
for last year.
Council doesn't feel we can cut it any farther.
11/11 Debenture charges have one more year, to go before it is completed. Could use this extra
amount for the new fire truck. There is no use cutting too much as we don't want to end up
with another deficit. It might be wise to debenture for the fire truck.
Right now we are up to $24,000.00 an increase of 30 mills, equals roughly $70.00 on a
$2,000.00 assessment.
The water rates will have to be increased in 1984. There will be a sewer charge levied
in V985.
Allan Clark and Don Lemon will take this budget work sheet balk to their office to be
finalized. We will meet again with them on May 2, 1984 at 7:30 P.M.
Clerk to advise everyone of this meeting. ' '
2. OTHER ITEMS FROM COUNCIL.
1. Clerk to send a design to Canadian Textiles for banners to be printed for the bath tub
crossing. Jack Smyth feels the crossing will draw people to the Village so we pretty
well have to promote the event.
The banners to be put up at all 3 entrances to the Village.
Moved Brydon Guest, Seconded Harry Alward.
THAT the Council of the Village of Port Burwell to order banners from Canadiana
Textiles in Toronto, Ontario. The banners to be 3 ® 2' X 20', red letters on white
background. Banner to read "Port Burwell on beautiful lake Erie." Carried.
2. Clerk to post notice up in booth and around town advertising for a road helper.
Applications are available at the Municipal Office.
3. Brydon Guest looked at price on new office chairs.
Moved Brydon Guest, Seconded Ken Matthews.
THAT the Council of the Village of Port Burwell approve the purchase of two new office
chairs for the Village Municipal Office. The chairs to be purchased from Bennetts'
Stationery in Tillsonburg. Dark in colour. Carried.
4. Brydon Guest received a bill from Aylmer for brochures. To pick cheque up for balar.2-
owing from the Municipal Office.
- Clerk received $25,000.00 for Marina. Opened up a savings account. When invoices b• ,me
due a cheque will be written from the general account then money transferred from t}e
savings account into the general. Village to be reimbursed for Marina legal fees.
- Jack Smyth stated that we should get permission from Monty Simmonds to use his Harbour
land for festivities on August 18, 1984. In return we will mow their grass.
- Scouts are having a clean up week possibly end of June. Notices will be put into the
East side water billings and the west side will be hand delivered by the Scouts. This
II is to be brought up at next regular, meeting.
David McCord suggested to have a contest for the nicest flower garden in the Village.
To see if McConnels will donate prizes and maybe one representative from McConnels will
act as a judge. There could be more than one winner. Clerk to advertise this in the
booth and around town. The flower judging is to be the 1st, 2nd and 3rd of August.
The winners will be anounoed at the Jamboree on 4 August, 1984.
3. NEXT MEETING.
May 2, 1984 - Budget Meeting at 7:30 P.M.
May 7, 1984 - Liaison Meeting at 1:00 P.M.
May 7, 1984 - Regular Meeting at 7:30 P.M. .
May 9, 1984 - Special Meeting (N.R.G.) at 7:30 P.M.
4. ADJOURNMENT.
Moved Harry Alward, Seconded Ken Matthews,
THAT this Special Meeting be adjourned. TIME: 11:00 P.M. Carried.
40 44,
Sr1LA APPROVED ter: , .41/ •�l. ///ack Smyth
Mary B. Smyth i /�
•
Clerk-Treasurer Reeve 1
Village of •ort
10TH SPECIAL MEETINGMAY 2, 1984.
MINUTES of a Special Meeting held 2 May, 1984 in the Municipal Office, Port Burwell at
7:30 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
1101 Brydon Guest - Councillor
Ted Shelly - Councillor
Mary Smyth - Councillor
VISITORS : Allan Clark - Auditors
1. BUDGET.
We are looking at a proposed budget increase of 11.4%. Based on a $1900.00 assessment
and 345 households, we are looking at an average increase of $50.00. We compared this
years mill rates to last years. The budget will increase from $289,006.00 to $305,915.00.
Ted Shelly feels this is too large of an•increase, but we have cut right down so_that
there is nothing left to cut. Harry Alward hopes this won't drive people away from the
Village. This increase won't enhance the chances of individual lots selling for
rebuilding. Ted Shelly questioned as to why we have increased the amount to be put into
the reserve fund. 1 Mill equals roughly $800.00. Ken Matthews stated that he is
concerned about new legislation coming out regarding fire department equipment. The
government might have to help finance new equipment. We have a deficit being carried
forward of $2,904.00. A combination of things has given us a deficit. Last years
budget increase was roughly 10%. To pass mill rate by-law at next regular meeting.
2. OTHER ITEMS FROM COUNCIL.
To advertise for Tourist Information Booth Attendant. Put notice in bulletin board
and store windows. Applications available at the Municipal Office. Deadline to be
4:30 P.M. May 9, 1984.
There is a lady from a London highschool who will be bringing down a bus of 54 students
to look at the lighthouse on May 22, 1984. The person chosen as the lighthouse
attendant will be responsible for providing these students with information on the
lighthouse. There will be no charge to these students as it will be good advertising.
The Flower Garden Contest will be judged on the overall appearance. The most eye
pleasing aspect.
The hotel property is being cleaned up and they are getting ready to re-build.
Randy McBride knows that a building permit must be obtained before actual construction
commences. Randy also advised Jack Smyth that he will be in to pay his taxes.
Bob Nicoli has signed agreement for grading fill when dumped over the lake bank and
along the stone wall. Clerk to send copy of this agreement to Charles Lewonas,
Joyce Farlow's lawyer.
Ken Matthews advised that George Street has been cleaned up.
Weed notice to be ready for June meeting.
Jack Smyth is going to pick up some spray to kill weeds on hill sides.
Ken Matthews declared a conflict of interest on part time roads application for John
Matthews.
ft Clerk to pick up office chairs from Bennetts.
Ken Kirkpatrick is to learn how to install storm sewers.
Clerk to send letter to the Port Burwell - Vienna Interested People stating that
we feel that their project is worthwhile but that our priorities lie firstly towards
getting play ground equipment for our own organizations.
Everyone has already been given a copy of the gas franchise agreement. Everyone should
read this over a few times before the meeting.
-2-
3. NEXT MEETING.
May 7, 1984 - 1:00 P.M. - Liaison Committee Meeting.
ll/IlMay 7, 1984 - 7:30 P.M. - Regular Council Meeting.
May 9, 1984 - 7:30 P.M. - Special Meeting.
4. ADJOURNMENT.
Moved Ken Matthews, Seconded Ted Shelly,
THAT this Special Meeting be adjourned.
TIME: 9:30 P.M. Carried.
t 4.
APPROVED BY: , ! �• 04
Mary E. Smyth Jack Smyth
Clerk-Treasurer Reeve
Village of Port Burwell.
11TH REGULAR MEETINGMAY 7, 1984.
MINUTES of a Regular Meeting held in the Municipal Office, Port Burwell, on May 7, 1984
at 7:30 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Mary Smyth - Clerk
ABSENT : Ted Shelly - Councillor
VISITORS : Wayne Briggs - Arcade Operator
Bill Canhon - Arcade Operator
Bill Con Jr. - Arcade Operator
Jare Sterling - Tillsonburg News
David McCord - Resident
Ron Bradfield - Resident
1. PREVIOUS MINUTES.
Moved Brydon Guest, Seconded Ken Matthews,
THAT minutes of a regular meeting held 9 April, 1984 a special meeting held 25 April,
1984, and a special meeting held 2 May, 1984 be adopted as read. Carried.
2. BUSINESS ARISING OUT OF THE MINUTES.
Jack Smyth got weed spray for Ken Kirkpatrick for grass and brush. Sylvester Mardlin
to be sent a letter stating that his house will have to be completely torn down before
it can be taken off the tax roll.
The S.W.O.T.A. membership was paid in November , 1983.
Should subscribe to A.M.O. again-to bring up again May 9, 1984.
3. DEPUTATIONS AND PETITIONS.
1. Wayne Briggs was present to see how the Council felt about having an arcade in the
Village. He is looking at opening a video rental as well as an arcade. The park
advised him that there is not too much here for kids. There are two buildings
in town that he is looking at leasing. The store will be supervised 24 hours a day.
It will stay open to 10 or 11 P.M. depending on the crowd. Would like to have it open
for May 24th weekend. Council would need a definite location before they make up their
minds. Mr. Cannon stated that they would operated on a 90 day trial basis. They are
looking at having one pool table, video games and movies. Council advised that we had
a lot of loitering last year. Council to make a decision Wednsday night and get back
to Mr. Briggs. Council feels tht a 60 day trial basis should be long enough.
Jack Smyth to check with police and get their comments on an arcade in the Village.
Clerk to contact Shedden to see how their arcade is operating. Find out what Shedden's
fees are. Port Stanleys fees are $25.00 for the first machine, $10.00 for the second
machine, third machine, forth machine, and the fifth machine. Then$2.00 for each machine
thereafter.
4. READING/CONSIDERING COMMUNICATIONS.
1. To review road worker applications.
Ken Matthews left the office while applications were being reviewed. Reviewed nine
IIapplications.
1. Allan Sutherland 4. William Legg 7. Tim Southwich
2. John Matthews 5. Phil Bucheski 8. Paul Vyse
3. Bryan Holdsworth 6. Kevin Bradfield 9. Steven Hughes
Paul Vyse was chosen as road worker because he is a married man and has a family to
support. In case Paul Vyse couldn't work, John Matthews would have been chosen. Paul
to start at 8:00 A.M. on May 8, 1984.
Moved Brydon Guest, Seconded Harry Alward,
THAT the Council of the Village of Port Burwell to hire Paul Vyse to work parttime for
the Village of Port Burwell. To start May 8, 1984 at 8:00 A.M. Carried.
•
_2_
#4 cont'd
2. Lorraine James, re: Is there anything we can do about the property beside her
place?
Clerk to contact health inspector and ask him to investigate this.
3. Chair Estimates.
Costs for cleaning chairs would be $150.00 roughly• Brydon Guest to ask Ruth Jackson
Itocelan the chairs.. She will be offe9red $40.00. The Village will pay for the rental
of the cleaning machine.
4. New Calculator. Municipal Office.
Clerk to call Bennetts to see if they can clean, our calculator. If so, Ken Matthews
will drop it off.
5. United Church of Canada. re: Pornography.
Council feels that everyone should censor themselves.
6. Seniors Secretariat, re: Are we going to celebrate Senior Citizens Month?
Clerk to send copy of this letter to Madeline Stt mart (Senior Citizens group) .
to see if they want us to participate.
7. M.T.C.. re: do we want centre line painted?
YES.
Moved Brydon Guest, Seconded Harry Alward,
THAT the Council of the Village of Port Burwell wished to have their centre line
of the Connecting Link painted. Carried.
8. Tom O'Sullivan. Social Services, re: Can we use David O'Bar to work 80 hours,
end of June, 1st of July?
Clerk to call Mr. O'Sullivan and advise him to contact another Municipality. David
O'bar has to be continpaubly watched.
9. Letter form Mrs. Ingolfsrud.
Clerk to tell Ken Boesch in the morning to have this repaired.
10. County of Elgin, re: Maintenance of Strachan Street.
The County should be liable to repair Strachan Street.
11. P.U.C. re: To raise commissioner's fees.
Moved Harry Alward, Seconded Ken Matthews,
THAT the Council of the Village of Port Burwell authorizes the fee increase for the
P.U.C. Commissioner's. The Chairman's
hfee to
January increae 1984.o$ C38ried the Commissioner's
fee be increased to $33.00 ; retroactive
12. David Mason, re: Sewer connection.
If Mr. Masons land is adjacent to Elizabeth Street, there should be a connection.
13. Giffels, re; Copy of "Final Application for Approval".
File.
14. David Stock, re: Village Sewers. •
11 To advise David Stock before any fill.is dumped by his property.
Clerk to•have petition agreements ready for Wednesday night meeting.
5. PASSING ACCOUNTS.
!loved Harry Alward, Seconded Ken Matthews,
•
THAT Voucher Number 5-84 is. hereby approved for payment. Carried.
F
•
•
-3-
#5 cont'd
We have 30 days before we have to pay the M.T.C. second draw.
Legion to be billed for pipe - $1,576.65 plus $100.00 for 10 feet of pipe ®.410.00
a foot, plus 1 coupler ® $11.20.
Willy Smithson is to be billed $200.00 for 20 feet of pipe 0 $10.00 a foot, plus
1 coupler ® $11.20. Clerk to phone Retail Sales Tax Branch to see if we have to charge
• sales tax because when we purchased the pipe we didn't, pay tax on it.
Jack Smyth declared a conflict of interest on item Number 34.
Ken Matthews declared a conflict of interest on payroll Voucher for John Matthews.
Clerk to check and see if we sent dog fine by-law to Canine Control Shelter.
6. REPORTS OF OFFICERS AND COMMITTEES.
1. Finance, Jack Smyth
NIL.
2. Licences, Building and Health, Ted Shelly and Brydop Guest.
Clerk to send letter to Hugh Brooks, Ralph Brown, and Paul Krann stating that they
want the Tremblay property investigated at their earliest convenience.
Tom Wilson, Carl Gillis, Ron Bradfield, Nancy Libery, Anton Suderman and Tom
Millard are to have their property cleaned up. Clerk to advise Earl Jackson to enforce
clean up, 2 properties at a time. If they do not clean up we will then send them a
registered letter and add clean up costs to their taxes for collection.
Permits Received:
Ralph Brown - Demolition
Luigi Muzzin - Demolition
Lloyd & Lottie Dickinson - Construction Permit
3. Road, Ken Matthews and all members.
Clerk to send letter to Bob Moore, County Engineer asking for approval to hook catch
basin onto County Storm Sewer on Strachan-as per attached sketch. To send this by
purolator. Also to send letter to County advising that the drain south of Brock Street
towards the lake, will not handle the water, the pipe is damaged. It is that piece of
storm drain that the County didn't reconstruct south of Brock Street towards the lake.
We felt that this is part of their drainage works and they have not finished their
drain to a sufficient outlet.
Ken Matthews stated that Haggerman Street will have to be built up. The sewers will
be coming up this street. Ken Matthews will talk to George Butt about this.
Screen has not yet been put on Addison Street Drain.
Jack Smyth made cover for stand pipe on Elizabeth Street. Clerk to order two new
grader blades for John Deere from Grangers.
We have had lots of complaints about dust but nothing can be done.
The well by the Cenotaph is being filled in. The base of the Cenotaph and the
sidewak is in bad need of repairs.
Ken Matthews to ask Ken Kirkpatrick where wood forms for sidewalks are.
East Beach should be cleaned up for the May 24 weekend. This should be the responsibility
of the Recreation Board. Ken Matthews will speak with Tom Millard about this. We
should usepark rake to get the imbedded materials.
The catch basins on Strachan Street will be 18" medal and 8" crosslines.
ilAll wood from Village trees is being stored in P.U.C. yard.
Trees should be planted around the Village.
Milton Street from Wellington Street to Waterloo Street is to be repaired. The top
soil is to be taken off and filled with gravel. Ken Matthews will speak with Ken
Kirkpatrick about this.
F
#6 cont'd -4-
4. FIRE AND POLICE, Ted Shelly.
Jack Smyth will question police about arcades.
5. PERSONNEL AND PROPERTY, Brydon Guest and Harry Alward.
Nil.
6. PARKS AND RECREATION, Brydon Guest and Harry Alward.
11111U
Jack Smyth to hear from Monty Simmonds tommorrow as to whether we can use Harbour
Land for our festivities. Brydon Guest questioned as to whether our insurance will
cover rides for August 18, 1984. Also stated that hydro will be required down there
on August 18, 1984.
Ken Matthews to make "Tourist Information Booth" sign for lighthouse.
Jack Smyth doesn't have sign made yet for anchor.
7. DEVELOPMENT, Harry Alward, and all members.
Nil.
8. 0.H.R.P., Ken Matthews and Harry Alward.
The adjusted family income cannot execeed $15,500.00 Ron and Ruth Vaughan io not
qualify for a loan as their income is above the maximum allowable.
9. PLANNING, all members.
Nil.
7. UNFINISHED BUSINESS.
1. Ministry of Municipal Affairs and Housing, re: Marina Grant.
Clerk to send copy of this letter to Tony Lama. Tony wants to purchase some pipe for
this project.
2. Ian Linton, re: M.G.S. invoice. •
Clerk to contact the M.G.S. about this invoice.
3. David Airo, re: Gas test.
David Airo does not test gas. Would have to get Consumers Gas to do it, would be
quite expensive. David Airo advised the N.R.G. that they are to replace all gaslines
in the Village right up to the metres on the houses.
4. M.O.E., re: Water rates.
Clerk to call Mike O'Shay to see if he can meet with us on May 22, 1984, at 7:30 P.M.
8. NEW BUSINESS.
1. Clean up week.
There will be a week set up for everyone to clean up their garages and yards. The
week will be June 23 to June 30, 1984. We will only pick up the stuff that the garbage
truck won't pick up. This is primarily a yard clean up week, not a house clean up.
The junk is to be put along the road side. This is only a one week event and there
will be no pick up on Saturday. Ron Bradfield-offered the Village use of his dump
truck should they need it. Ron Bradfield also stated that he intends to clean up
around his harbour property.
2. Moved Brydon Guest, Seconded Ken Matthews,
11 THAT the Council of the Village of Port Burwell approves the deepening of the
sewers on the South End of Erieus Street. Carried.
- Send copy of this resolution to Mike Latta.
3. Moved Brydon Guest, Seconded Harry Alward,
THAT the Council of the Village of Port Burwell to engage Canadiana Textile
Screen Prints Ltd to print 22 flags at $39.88 each for the Village of Port Burwell,
toting the Village emblem. The Village will be supplying their own design to
the Canadiana Textile Company. The flags are to be 3" X 5", on white background,
consisting of three colours. Carried.
1
. -5-
9. BY-LAWS.
1. By-law number 84-9, to rescind a borrowing by-law.
Moved Harry Alward, Seocnded Edward Shelly,
THAT by-law number 84-9 to be read a first time.
S
Read and carried.
Moved Byrdon Guest, Seconded Harry Alward,
THAT by-law number 84-9 be read a second time.
Reading dispensed with and carried.
Moved Edward Shelly, Seconded Brydon Guest,
THAT by-law /umber 84-9 be read a third time.
Reading dispensed with and finally passed and carried.
2. By-law number 84-10 - Being a borrowing by"-law.
Moved Brydon Guest, Seconded Harry Alward,
THAT by-law number 84-10 be read a first time.
Read and carried.
Moved Edward Shelly, Seconded Brydon Guest,
THAT by-law number 84-10 be read a second time.
Reading dispensed with and carried.
Moved Harry Alward, Seconded Edward Shelly,
THAT by-law number 84-10 be read a third time.
Reading dispensed with and finally passed and carried.
S. Being an Enforced Connection By-law.
(1) MOVED Harry Alward, SECONDED Brydon Guest,
THAT by-law number 84-11 be read a first time. Read and carried.
(2) MOVED Ken Matthews, SECONDED Harry Alward,
THAT by-law number 84-11 be read a second time. Reading dispensed with and
carried.
(3) MOVED Brydon Guest, SECONDED Ken Matthews,
THAT by-law number 84-11 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
4. Being a By-law to determine the 1984 mill rates.
(1) MOVED Brydon Guest, SECONDED Harry Alward,
THAT by-law number 84-12 be read a'first time. Read and carried.
11 (2) MOVED Harry Alward, SECONDED Ken Matthews,
THAT by-law number 84-12 be read a second time. Reading ,'ispensed with and
carried.
(3) MOVED Ken Matthews, SECONDED Brydon Guest,
THAT by-law number 84-12 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
ci
.
-6-
•
10. NEXT MEETING.
May 9, 1984 - 7:30 P.M. - Special Meeting.
May 22, 1984 - 7:30 P.M. - Special Meeting.
June 11, 1984 - 1:00 P.M. - Liaison Meeting.
1111 June 11, 1984 - 7:30 P.M. - Regular Meeting.
11. OTHER ITEMS FROM COUNCIL.
Clerk to find out from Brian Kishbau h what size of pump Ron Bradfield will need
for his carwash and who installs it. Ron will then advise whether or not he
wants one.
Ron Bradfield wanted it noted that he is not happy with Elgin Construction nor is
he happy with our present Council. The contract states that they are to hire local
help. He is unhappy with the Council because they are not enforcing this contract.
He feels the contractor has been a detrgment tothe Village. He is unhappy with the
whole situation. Jack Smyth advised Ron Bradfield that he questioned Mike Latta as
to why they weren't paying Ron Bradfield. They advised that they were unaware of this
and that Brian Kishbaugh would look into it. Ron Bradfield stated that they are not
paying the going rate as stipulated in the contract. Jack Smyth will speak with
Bob Nicola concerning this matter. The contractor should be finished around the
end of June, 1984. Ron advised that they owe him roughly $1400.00.
Moved Harry Alward, SecondedBrdyon Guest,
THAT the Village of Port Burwell approve the installation of 6 T's ® $55.00 per •
T. The T's are to be put on the main line along Elizabeth Street. Mrs. Edna
Scanlan to be invoiced for the full amount of these T's. Carried.
12. ADJOURNMENT.
Moved Brydon Guest, Seconded Ken Matthews,
THAT this Regular Meeting be adjourned. TIME: 11:25 P.M. Carried.
C•411:1:6Sinyth.-7
40440e;4� l APPROVED BY:
Clerk-Treasurer ack Smyth
Village of Port Burwell. Reeve
Village of Port Burwell.
P'. .
•
,,..
4TH LIAISON CO IMI r1'r.b MEETINGMAY 7. 1984.
MINUTES of a liaison committee meeting held in the Municipal Office, Port Burwell at
1:00 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
III Mary Smyth - Clerk
VISITORS : Ed Matthews - P.U.C. Commissioner
Ken Roesch - Sewage Inspector
Frank Clark - M.T.C.
Mike Latta - M.O.E.
Brian Kishbaugh - Giffles
1. SEWER PROGRESS.
The depth of the Erieus Street sewer will cost approximately $3651.00. This will not
be billed to the Village but will be part of the project costs. The easement extending
from Strachan Street East was given to the Clerk. Mike Latta presented us with
petition, affidavit and agreement for sewage service. The Ministry of Government
Services Representative Jean Canning, will pick up these easements. Brian Kishbaugh
would have to know how far we were able to get easements before someone from M.G.S.
is sent down.
The contractor has now completed $1,077,765.80 worth of work. The M.O.E. holds back
10% of this amount.
Brian Kishbaugh advised as to what hasn't yet been done.
EAST SIDE:
Shakespeare Street
•
Part Milton Street
Part Robinson Street
Part Erieus Street
There are still some services to go in. Victoria Street will
be the last to be done, will not do this until Robinson Street and Erieus t reets
are re-opened.
WEST SIDE:
Addison Street
Wellington Street services.
There are approximately 90 services yet to go in. Have not
yet got all locates for these services.
Connecting link removal of sidewalk.
Council wanted the sidewalk removed from Victoria Street to Shakespeare Street Sue to
the depth difference as compared to the road. The consultant will look at this to see
if sidewalk will be replaced and subsidized.
It was stated that Mr. Broere on Bridge Street can have his basement serviced by
gravity if he keeps his slope at 1% or lower.
Contract Number 2.
The plant design has been submitted and reviewed by the M.O.E. staff; comments have
gone back to the engineer. The final changes will be submitted at the end of this
week. There is a possibility of advertising by the end of the month.
1111 The 1982 dollar value for the plant was $650,000.00 the cost is now $1,000,000.00.
The plant will need a chief operator. Once the plant is advertized the road will be
effectively closed.
Council advised Mike Latta that the Harbour no longer belongs to the Village. The
Harbour was turned over to the Federal Government on December 12, 1983 under by-law
#83-15. The Harbour around the discharge pipe will have to be maintained.
Giffels will send letter to Small Craft Harbour regarding this, will also send copy to
this office. Mike Latta would like copy of letter the Village sent to Small Craft
Harbour.
•
4
• -2-
#1 cont'd
The street between Union Street and Wellington Street will be fixed. Council authorized
Mike Latta to delete the ashphalt, use the cost savings to escavate the travelled portion
and use granular materials. We do not want to be hit with a hill for this work. The
depth of the escavation will be 14".
• Mike Latta wants a cheque in the amount of $330.00 for 6 Ts at $55.00 each put in on
Edna Scanlan's property. He would also like copy of resolution authorizing this
installation.
The contractor is looking at shortening a portion of Wellington Street and Robinson
Street sewers, but all extra money will be put towards other costs.
1. PETITION FOR TURN AROUND.
The petitioners do not want the turn around basin in. Brian Kishbaugh hasn't looked
at this yet to see how it can be changed. If taken out now it will be quite expensive .
A portion of this basin is on Municipal owned property. This road is not M.T.C.
owned. The Council will deal with the petitioners.
;. OTHER ITEMS. J
Copies of letters concerning lift pumps are to be sent to Mike Latta.
Still need an answer from Ron Bradfield regarding lift pump for his car wash.
Enforced Connection By-law to be passed at tonights regular meeting.
The final cost for lowering Chatham Street Sewer is $3,883.00.
A copy of resolution approving the pump for the beach booth is to be sent to Mike Latta.
1st draw totalled $99,165.61,
2nd draw totalled $66,260.53 for M.T.C. Road Works.
4. NEXT MEETING.
June 11, 1984 at 1:00 P.M.
5. ADJOURNMENT.
This meeting adjourned at 2:20 P.M.
( €4 4L(I7C
APPROVED BY: A,f t /n•;
Mary E. Smyth ack Smyth
Clerk-Treasurer Reeve
Village of Port Burwell
•
•
100/SPECIAL MEETINGMAY 9, 1984.
MINUTES of a special meeting held in the Municipal. Office, Port Burwell, on May 9, 1984 at
7:30 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Mary Smyth - Clerk .
11 LATE : Ted°Shelly - Councillor
VISITORS : Bob Nesbitt - N.R.G.
Bill Blake - N.R.G.
Doug Csino - N.R.G. Solicitor
. N.R.G.,re: Gas franchise agreement.
Bill Blake advised that in 1979 there were no franchises in any of the municipalities. The
Engery Board advised at that time to set up franchise agreements. Doug Csino has been the
solicitor for N.R.G. for quite some time. In 1980 Council passed a resolution authorizing
the franchise agreement. N.R.G.s law firm disbanded at that time so the franchise agreements
were forgotten until their new solicitor took it 'ip. •
Council reviewed the franchise agreement with the N.R.G. representatives. Ken Matthews
advised that he feels a few lines should be deleted. It is hard to change the present
agreement as it was passed by the Ontario Energy Board.
Gas pipe is to be placed under ground and if necessary, along road sides. N.R.G. is-
not to cut the pavement. Bill Blake advised that they try to bore under the roads.
The last pipe put in lasted roughly 14 years. Bob Nesbitt will bring down copies of new
maps showing the location of these new lines. Map should be available by the end of next
week. Ken Matthews feels 30 years is a bit long for the term of this agreement.
Doug Csino will go to the board with the minor changes.
This agreement can be signed without notification to the rate payers. Most of N.R.G.'s
gas is bought from Union Gas. From time to time N.R.G. has it checked. Last year the
gas was really bad due to lots of water leaking into it. Bill Blake advised that they
did not have this problem in other municipalities.
Doug Csino will get back to the Village when he has made the necessary changes.
?. VIVIAN BATES, re: Building permit.
Council advised that she should be able to build onto the back of this property once the
sewers are in. Also stated that the estimated cost does not seem high enough and their
footings not deep enough. Ken Matthews to measure and see if there is enough room on the
front of her property to build an 8' extension. Clerk to wait until Friday before sending
permit back to Ralph Brown.
3. Farmers, re: Creek bank erosion.
Ed Matthews would like letter sent to L.P.R.C.A. stating that farmers are plowing their
land right up to the creek bank. This is allowing the top soil to deposit into the Harbour
resulting into silt.
Clerk to send letter to: L.P.R.C.A.
Jessee Dennis
Frank Benner
Floyd Sanderson
John Lester
Tom Lawrence
Sheldon Wilkinson
David Erwin
o see if they can give us any assistance in solving this problem.
4. A.M.O., re: Invoice.
Cost for 1984 membership is $184.00. Not to join for 1984. Could possibly put this
money towards the purchase of a new office adding machine.
ID SPECIAL MEETINGMAY 9, 1984.
MINUS'S of a special meeting held in the Municipal' Office, Port Burwell, on May 9, 1984 at
7:30 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Mary Smyth - Clerk
1111 LATE : Ted'Shelly - Councillor
VISITORS : Bob Nesbitt - N.R.G.
Bill Blake - N.R.G.
Doug Csino - N.R.G. Solicitor
1. N.R.G..re: Gas Franchise agreement.
Bill Blake advised that in 1979 there were no franchises in any of the municipalities. The
Engery Board advised at that time to set up franchise agreements. Doug Csino has been the
solicitor for N.R.G. for quite some time. In 1980 Council passed a resolution authorizing
the franchise agreement. N.R.C.s law firm disbanded at that time so the franchise agreements
were forgotten until their new solicitor took it 'ip.
Council reviewed the franchise agreement with the N.R.G. representatives. Ken Matthews
advised that he feels a few lines should be deleted. It is hard to change the present
agreement as it was passed by the Ontario Energy Board.
Gas pipe is to be placed under ground and if necessary, along road sides. N.R.G. is
not to cut the pavement. Bill Blake advised that they try to bore under the roads.
The last pipe put in lasted roughly 14 years. Bob Nesbitt will bring down copies of new
maps showing the location of these new lines. Map should be available by the end of next
week. Ken Matthews feels 30 years is a bit long for the term of this agreement.
Doug Csino will go to the board with the minor changes.
This agreement can be signed without notification to the rate payers. Most of N.R.G.'s
gas is bought from Union Gas. From time to time N.R.G. has it checked. Last year the
gas was really bad due to lots of water leaking into it. Bill Blake advised that they
did not have this problem in other municipalities.
Doug Csino will get back to the Village when he has made the necessary changes.
2. VIVIAN BATES, re: Building permit.
Council advised that she should be able to build onto the back of this property once the
sewers are in. Also' stated that the estimated cost does not seem high enough and their
footings not deep enough. Ken Matthews to measure and see -if there is enough room on the
front of her property to build an 8' extension. Clerk to wait until Friday before sending
permit back to Ralph Brown.
3. Farmers, re: Creek bank erosion.
Ed Matthews would like letter sent to L.P.R.C.A. stating that farmers are plowing their
land right up to the creek bank. This is allowing the top soil to deposit into the Harbour
resulting into silt.
Clerk to send letter to: L.P.R.C.A.
Jessee Dennis
Frank Benner
Floyd Sanderson
John Lester
Tom Lawrence
III1TSheldon Wilkinson
David Erwin
o see if they can give us any assistance in solving this problem.
4. A.M.O., re: Invoice.
Cost for 1984 membership is $184.00. Not to join for 1984. Could possibly put this
money towards the purchase of a new office adding machine.
F
-2-
5. •OTHER I'T'EMS FROM COUNCIL.
1. Information Booth Attendant.
Moved Brydon Guest, Seconded Ken Matthews
THAT Sue Shelly be engaged as Lighthouse Information Booth Attendant for the 1984
season. Her work period to be from June 25, 1984 to September 7, 1984. Her rate of
Oy to be $4.00 an hour, at 40 hours a week. Carried.
0
- Sue Shelly is to work on May 12, 1984 doing cleanup of the lighthouse. Clerk to order
new road maps and Ontario books for the lighthouse.
- It was discussed that a phone be installed in the Lighthouse.
Moved Brydon Guest, Seconded Edward Shelly,
THAT the Council of the Village of Port Burwell to have a phone jack installed in
the Village Lighthouse. Carried.
2. Arcade.
Jack Smyth discussed the arcade with the police. They advised that they are not impressed
with this man. They feel an arcade is just a place for hanging out and trafficing. Clerk
to advise Mr. Briggs that we have already a pool room and a place that rents video discs.
So therefore we do not see the need for another.
3. Milton Street.
Will have to wail until things dry up before this road can be repaired. Ken Kirkpatrick
will take dirt off this street. To tender for gravel for this road. Will advertise
locally once we figure out exactly what we need. Harry Alward stated that we should
also repair George Street by Stuart Brown's. One street might have to be carried for
next year. Ted Shelly declared a conflict of interest on this item.
•
4. Beach Area.
Recreation Board cannot afford to clean up this area. Beach should be cleaned up. Ken
Kirkpatrick and Paul Vyse to clean this up as soon as possible. To see if we can use
M.N.R.'s rake to scrape the beach.
5. Trees.
Jack EllisF:'s trees need to be cut down as the roots have been cut. Jack Smyth to look
at these trees to see whether or not they should be cut.
6. Insurance.
An adjuster will be down to appraise Mrs. Stewart's damaged lawn ornament.
7. Flower Beds.
Harry Alward feels that every yard in the village should be judged for appearance, not
some of them. New notice to be put in the booth stating that this includes all properties
That they will be judged on overall general appearance including trees and shrubs.
8. Resignation.
The Council accepted the resignation of Mary Smyth as Clerk-Treasurer of the Village of
Port Burrell. Her title will end at 4:30 P.M. on May 31, 1984. Clerk to advertise
41/11.
'or new clerk in Municipal World, Tillsonburg News, and St. Thomas Times Journal. To
advertise on the 16th, 25th and 30th of May 1984. Salary to be negotiable. Applciations
will be received up until the 15th of June, 1984.
Moved Edward Shelly, Seconded Harry Alward,
THAT the Council of the village of Port Burwell to advertise in the Municipal World,
Tillsonburg News, and the St. Thomas Times Journal for a Clerk Treasurer and Tax Collector.
Applications will be received up until June 15, 1984. Salary will be negotiable. Carried.
9. ADJOURNMENT.
Moved Brydon Guest, Seconded Harry Alward,
•
THAT this Special Meeting be adjourned. TIME: 10:35 P.M. Carried.
l4
4eZzA-c� Approved by:
ary E. Smyth
lerk-Treasurer Jack Smyth
Reeve
Village of Port Burwell/
4111
41111
•
5TH LIAISON MEETING JUNE 11, 1984.
MINUTES of a liaison meeting held in the Municipal Office, Port Burwell on June 11,
1984 at 1:00 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Brydon Guest - Councillor
11111 Ken Matthews - Councillor
Ken Roesch - Sewer Inspector
Fd Matthews - P.U.0 Commissioner
Ron Bradfield - Resident
Al Foster - Resident
Mike Latta . - M.O.E
Brian Kishbaugh - Giffels
Frank Clark - M.T.C.
Cathy Kozakievicz - Acting Clerk
1. MINUTES OF 4th LIAISON MEETING.
Mike Latta advised that they received a cheque in the amount of$330.00 from the Village of
Port Burwell for 6 T's.
Mike Latta will phone Clerk to advise if he received resolution from Council approving
the pump on the East Beach.
Clerk to send copies of letters sent to the required homeowners regarding lift pumps.
Consulting Engineer telephoned Small Craft Harbour regarding the Harbour in Port Burwell.
They will send a letter confirming this call.
The Consulting Engineer examined the sidewalk elevation on Victoria Street. They concluded
that not all of the sidewalks removed will be replaced or subsidized.
2. SEWER PROGRESS.
•
Contract_#1:
All the main line sewers are now installed. There is approximately 50
service connections still to be installed on Addison Street and on Victoria Street.
(20 on the East Side and 30 on the West Side).
On May 20, 1984 the value of the work done totaled $1,395,365.85.
The 10% holdback totals $1,766,234.62.
Mike Latta stated that the job is very close to completions The sewers should be
tested, flushed, etc. throughout the whole Village by the middle of July.
Tenders for contract #2 will be opened on June 13, 1984. Mike Latta advised that someone
from Council should attend this opening.
Mike Latta also stated that John McCord who owns the property at the North end of Victoria
Street does not want a service.
Mike Latta gave Mary Smyth (former Clerk) copies of petition affidavit agreements.
Councillor Ken Matthews stated that David Stock and Tony Murphy wanted to sign these
agreements but Mr. Klein did not. He doesn't want to hook up to the sewers. Since Mr.
Klein will not sign, the M.O.E cannot cross their properties. Therefore this extension
is killed.
A new approach will now be taken. Councillor Ken Matthews will speak with Mr. Forth,
Mr. Medland, and Mr. Wilder. Will try to service these people by laying a long service
onnection off George Street to their 'properties. Will use the partially open road
allowance on George Street.
Mike Latta stated that the Village has not yet been invoiced for the deepening of Chatham
Street. ( The amount being $3883.00).
3. SEWAGE PUMPS. (POOL ROOM, AL FOSTER,_& RON BRADFIELD).
Ken Roeach, Al Foster and Ron Bradfield do not want sewage lift pumps. They want the
sewer line lowered, to enable themselves to hook up just like everyone else. They want
to be treated equally, since it is possible to lower the line to service them.
•
•
-2-
#3 cont'd
Councillor Brydon Guest stated that at the very first Liaison Meeting he asked why the
Hardware Store would need a pump and not at the Pool Room, Ron Bradfields' or at Al
Fosters' place.
Brian Kishbaugh stated that his records at that time showed this to be correct. But now
If
hese places will need sewage pumps.
ouncillor Ken Matthews asked if Giffpls' Insurance would pay for this mistake.
Ed Matthews stated that if Giffels has "Errors and Admission Insurance", then he can't
see what the problem is.
Councillor Ken Matthews stated that all solutions should be looked at, not just the
cheapest one.
[ P. eK,
Ken Roesch feels the line should be lowered 20e'to 399 feet, and have it done the right
way. Since someone made a mistake, it should be corrected.
Councillor Harry Alward stated that he wants to see this problem rectified.
Brian Kishbaugh will discuss this problem with Giffels. _
Clerk to send Mike Latta copy of Ron Bradfield's letter stating he does not want a sewage
pump.
It was stated that Mary Smyth ( former Clerk ) phoned Mike Shaw, and Marvin Smyth. They
both stated that they did not want a pump.
Clerk to send Mike Latta a list of all those people who want pumps, who doesn't want pumps,
who gave no answers, and who will get back to us.
It was stated that Mike McCaffery is half a metre below floor level. Therefore he
cannot be serviced.
4. BEACH STREET.
Brian Kishbaugh quoted prices for sewage pumps.
"Barnes" pump - $6,990.00
"Myers" pump - $ 938.00 (estimate a little high - $752.00).
Brian Kishbaugh gave copies of these pumps and prices to the Clerk. He will send Mike Latta
copies later.
The Myers grinder pump will be used down on the Beach. The price is $4,821.00.
Mike Latta stated that the washroom facilities on the beach will have to be flush toilets
to make the system work properly. Council is aware of this.
Ron Bradfield stated that he does not need a pump at his car wash. He only has approximately
3 cars a week. Maybe a few more on weekends.
5. FRONTAGE AND CONNECTION: IRMA TRAVIS AND DORIS HOLDSWOR.TH.
Council wanted to know if they could extend the services, roughly 12 to 14 feet, to get
the services put on Irma Travis' and Doris Holdsworths own properties.
It was stated that the driveway there is not Municipal Road Allowance, it is a private
right of way. Therefore the sewer services cannot be lengthen.
•
IllibTHER ITEMS.
Mike Latta stated that Mrs. Farlow had phoned his office several times, regarding the fill
dumped on her property. Mike Latta wanted to know if the fill is on Village property or if
it is on Mrs. Farlow's property. Reeve Jack Smyth stated that at the ti,me, we were dumping
fill on our road allowance and some of the fill rolled onto her property. Councillor Ken
Matthews did a survey of this area. He will give a copy of this map to Brian Kishbangh.
•
•
-3-
6 cont'd
It was stated that Council talked to Mrs. Farlow and her lawyer in January 1984. Lawyer was
to get back to Council but never did.
Mike Latta advised that since this is a local matter, someone from Council should talk to
Mrs. Farlow again. Mike advised not to ignore her.
Councillor Ken Matthews presented a bill to Mike Latta and Brian Kishbaugh for watering
he streets since Elgin Construction did not water the streets on the weekend.
.
Mike Latta stated that we should have phone Bob Nicoli at the emergency number 1.631-6660.
Then they have 24 hours to have something done. Councillor Ken Matthews stated that he
called this number at lease 6 times and had no answer.
Brian Kishbaugh will give this bill to Bob Nicoli.
Road Restoration.
Instead of spreading 6" of granular materila on only half of the road, they will spread
3" to get a more uniform job done on the entire road.
.
Ron Bradfield stated that in the contract it was stated that local contractors from the
Municipality would be hired. Ron Bradfield questioned Mike Latta why local contractors
have not yet been hired.
Mike Latta stated that the term "local Municipality" covers the whole Elgin County area.
Ron Bradfield also stated that the truckers are not being paid the proper rate as stated
in the contract.
Mike Latta stated that if they receive any complaints in writting, then they will investigate
this problem.
Mike Latta stated that the Consulting Engineer is to post truck rates in the contractor
office.
7. NEXT MEETING.
July 16, 1984 - 1;00 P.M.
8. ADJOURNMENT.
This meeting adjourned at 3:30 P.Y. It
?"..--124.'
( /L y
IF -
13TH REGULAR MEETING JUNE 11. 1984.
MINUTES of a regular meeting held in the Municipal Office, Port Burwell on June 11, 1984
at 7:30 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ted Shelly - Councillor
Ken Matthews - Councillor
I Brydon Guest - Councillor
°Cathy Kozakievicz - Acting Clerk
VISITORS: John Tremblay - Resident
Donna Rigby - Resident
David McCord - Resident
Tony Lama, - Big Otter Marina
Jack Robbins - Trailer Park
Gordie
1. PREVIOUS MINUTES.
Moved Brydon Guest, Seconded Ken Matthews;
THAT minutes of a regular meeting held May 7, 1984, minutes of a liaison meeting held
May 7, 1984, and a special meeting held on May 9, 1984 be adopted as read. Carried.
- Councillor Harry Alward questioned council about the trees on Jack Elliott's property.
Reeve Jack Smyth and Councillor Ken Matthews stated that at least two trees will have to
come down. The roots have been cut.
2. BUSINESS ARISING OUT OF THE MINUTES.
Council remuneration to be put on July Vouchers for next regular meeting.
Clerk to advertise "Cleanup Week". Put posters around town in stores and in the information
booth.
•
Clerks office has received the new Village pins. Council stated that the pins should
sell for .99¢ each.
Clerk stated that there has been no reply as of yet concerning the Village Flags.
Councillor Harry Alward stated that two people in the Tillsonburg area were interested in
obtaining a bi-centennial medal from Port Burwell. (Municipality marked on medals).
It was stated that the Port Burwell Recreation Board %nnot afford to order these medals.
Councillor Ken Matthews stated that the wood frames for sidewalks were used in construction
of the fire hall, some were used for steakesand the rest was burnt.
Mary E. Smyth's resignation was read to council and a resolution was passed.
Moved Harry Alward, Seconded Edward Shelly,
THAT the Council of the Village of Port Burwell accepts the resignation of Mary E. Smyth
as Clerk-Treasurer and Tax Collector for the Village of Port Burwell as of May 31st
1984 at 4:30 P.M. Carried.
Moved Harry Alward, Seconded Ken Matthews,
THAT the Council of the Village of Port Burwell appoints Cathy Kozakievicz as
"Acting Clerk-Treasurer and Tax Collector" until a new Cleric Treasurer and Tax
0 Collector is appointed. To take effect on June 1, 1984 at 9:00 A.M. Carried.
- County Engineer, Bob Moore was sent a letter about hooking up a catch basin on Strachan
Street. Councillor Ken Matthews stated that no reply has been heard. Reeve Jack Smyth
will bring up at County Council tomorrow.
- Clerk stated that there has been no replys received regarding the Creek Bank Erosion.
Moved Ken Matthews, Seco':ded Harry Alward,
THAT the Council of the Village of Port Burwell has no objections towards a duplex being
built on plan 12, lot 25 Chatham Street, west side in the said Village of Port 4Burwell
provided that all the requirements of By-law No. 386 are complied with. Carried.
V
3. DEPUTATIONS AND PETITIONS.
1. John Tremblay, re: Blueprints.
John Tremblay presented council a set of blueprints for rebuilding his house on Erieus
Street. John Tremblay stated that he will do the work himself threw a consultant.
111,Councillor Ted Shelly asked Mr. Tremblay if he required a special foundation. John
Tremblay said no.
John Tremblay hopes to have the house) ready to live in by 90 days.
Councillor Ken Matthews stated that since an 0.H.R.P• loan had been refused, Council
then decided to condemn this place. c
Since John Tremblay will fix and rebuild this place, Council approved the building permit.
Council then sent John Tremblay over to see Ralph Brown, the building inspector. Ralph
to sign the permit.
2. Tony Lama, re: Marina Grant.
•
Tony lama questioned council as to how the Marina Grant works.
Council advised Tony Lama that he should submitt 100 % of his bills and the Marina
grant will pay Tony 50% back,
Tony Lama would like a meter installed down at the Conservation Park for water.- Tony Lama
stated that hydro will be hooked up also.
Tony Lama would like one member from Council to look at his work progress for the Marina.
Tony Lama also stated that the anchor should be chipped, wirebrushed and repainted. He would
also like to see a cement pad with a chain around the anchor.
3. David McCord, re: Roads.
David McCord wanted to know who on council looks after the roads.
David McCord feels that council should make sure Elgin 'Construction does what they are
suppose to do.
Council advised that Elgin Construction does not work for the Village but for the M.O.E.
David McCord still feels that Council should represent the town and look out for the welfare
of the whole town.
David McCord suggested that the Village hire a private contractor to take care of the roads
when Elgin Construction doesn't , and then submitt the bill to Elgin Construction.
Tony Lama stated that this is a tourist town.
David McCord feels the roads should be kept up.
4. Jack Robbins, re: Trailer Park.
Jack Robbins wanted to know the definition of the terms "Trailer Park", "Mobile Home",
and "Campground".
Councillor Ken Matthews stated: "Trailer Park" means seasonal
"Mobile Home" mear:s permenant
"Campground" means total of 21 days
In order for Jack Robbins to change his "Trailer Park" name, the same procedure will be
carried out as we did with Tony Lama.
0 Councillor Ken Matthews stated that on Jack Robbing Trailer Park, there is a trailer
parked approximately 3 " on the Church property.
Councillor Ken Matthews will give a copy of the buffer rules to Jack Robbins concerning
this problem.
Jack Robbins would like two vending permits for next year:
1) Flea Market
2) Sell popcorn on the beach
Reeve Jack Smyth advised Jack Robbins that council will look into this. To be discussed
at next regular council meeting.
Councillor Brydon Guest stated t'.at Delphine Hayward no longer looks after the lottery
licencing. Moved into Vienna.
-3-
4. READING/CONSIDERING COMMUNICATIONS.
1. Monty Simmonds, re: August 18th festivities.
Monty Simmonds would like a resolution from council stating that the Village will be
responsible for any damage on property.
IICouncil does not know for sure at this time that this is where the the August 18th
festivities will be held.
David McCord stated that he heard the Port Burwell Recreation Board will hold these
festivities at the Ball Park. Here they already have the lighting and fencing which
is required when operating a tent.
Clerk to phone Village insurance and find out if we are covered for this.
If insurance won't cover, council won't sign resolution.
2. Notice to Destroy weeds.
Clerk to advertise notice in the Tillsonburg News in Friday June 15, 1984 paper, -and in
Monday June 18, 1984 paper. _
Clerk also to post notice around town.
3. Bayham Elgin County Library, re: Official Opening.
File.
4. Vivian Bates, re: Water Heater Element.
Clerk advised council that Vivian Bates' water heater element was burnt out when a
water line was broken during sewer construction.
Council advised that they are not responsible, Elgin Construction is.
Clerk to send letter to Vivian Bates, advising her to contact Mr. George Butt about
this matter.
5. Alexander Ellens, re: Water heater Element.
Clerk advised council that Alexander Ellens' water heater elment was also burnt out
when a water line was broken during sewer construction.
Council once again stated that they are not responsible, Elgin Construction is.
Clerk to send Alexander Ellens a letter advising him to contact Mr. George Butt about
this matter.
6. Francis Legg, re: Wants to sell baked goods and vegetables.
Council will hold c specail meeting to set a standared fee for licences.
Clerk to advise Francis Legg of this meeting.
7. Ken Smith, re: Permit?
Council will hold special meeting to set a standar: fee for licences.
Clerk to advise Ken Smith of this meeting.
Clerk to send Bonnie Bradfield a bill for a $300.00 permit.
IIClerk to have copies of a chip wagon by-law and a permit ready for the special meeting.
8. Harold White. re: Out of town permit?
Council decided that no out of town permits will be issued.
Clerk to advise Harold White.
c4
-4-
#k cont'd
9. Penny Curtis, Steve Anderson, re: 0.H.R.P. bill.
Penny Curtis and Steve Anderson was invoiced an 0.H.R.P bill with payback starting
on December 1983.
ICouncil advised that she should have been billed only for July, 1984.
clerk to send Penny Curtis an new bill and adjust the O.H.RP. records.
(payback to start July 1984, not December 1983.)
10. Contract No. 2, re: Tenders.
Clerk advised Council that tenders will be opened on June 13th, 1984 at 3:15 P.M.
in Toronto.
Reeve jack Smyth and Councillor Brydon Guest to attend.
11. Bi-centennial Medal for 1984 re: Nomination.
Clerk read letter to Council from Ron Bradfield nominating Tom Milton.
Council decided that September 3rd, 1984 (Labour Day) will ba the deadline for receiiring
nominations.
Clerk to post deadline in information Booth.
12. Municipal Amendment Act, re: Bill 60.
For Councils' reveiw. File.
13. Dog Cathcer, re: Post fines. •
Canine Control Shelter would like it posted that there is a fee charged for any animal
picked up.
Clerk to phone Canine Control Shelter and ask what they charge.
Clerk then to post fees around town.
14. Port Burwell Legion, re: Man would like to sell Clothes for one day.
A man would like to sell clothes in the Legion.
Clerk to advise that Council will hold a special meeting to set a standard rate for
licences.
Council will then have an answer as to whether he needs a licence.
15. M.G.S., re: Lease renewal agreement.
To bring up at next regular council meeting with the new Clerk.
16. Medway High School, re: Thankyou Letter.
Clerk read letter to Council. File.
5. PASSING ACCOUNTS.
11:!"cl .
Edward Shelly, Seconded Harry Alward.
o
T Voucher Number 6-84 is hereby approved for payment. Carried.
Reeve Jack Smyth delcared a conflict of interest on item number 33.
Councillor Ken Matthews declared a conflict of interest on payroll for John Matthews.
Councillor Brydon Guest stated that Paul Vyse does have a drivers licence.
-5-
REPORTS OF OFFICERS AND COMMITTEES.
1. Finance, Jack Smyth.
Reeve Jack Smyth stated that he received a cheque in the amount of $800.00 as a non
return down deposit on the dredge, on May 23, 1984.
Allard Manrine Ltd has 45 days to decide if they want to buy the dredge for $80,000.00.
The work boat will go with the dredge.
2. Licence, Building and Health, Ted Shelly and Brydon Guest.
Cheryl Davis - Building Permit - Living room. and bedroom - $3,000.00
-Was not signed by Ralph Brown the building inspector.
John and Antonio D'Aunibale - Building permit - Duplex on Chatham - $30,000.00. .
Ed Epple - Building permit - Garage and bedroom, bathroom and breezeway - $5,000.00.
Laura Harding - Building permit - rear wall patio door - $2,000.00
Randy McBride - Building permit - Hotel - $15,000.00.
Peter Brandt - Building permit - Patio door and sun deck - $800.00.
- All above permits have been signed accept for Cheryl Davis'.
- Councillor Ted Shelly stated that all residential construction should be calculated
at $50.00 per square foot.
- Councillor Ken Matthews stated that the cottage owned by Harold Case should be
condemned. The floors lave caved away, windows are broken, doors are open and its just
a horrible mess.
Clerk to send Harold Case a registered letter stating that this property has to be
baracaded properly, or it is to be torn down.
3. Roads, Ken Matthews.
Councillor Ken Matthews stated that a tree on the south east cornor of Wellington Street
and Victoria Street had its roots cut. Ken Kirkpatrick removed part of this tree, but
Ontario Hydro had to finish cutting it down. The County also helped.
The John Deere tractor is at Gerald Matthews getting new head gaskets replaced. On
June 5,' 1984, Ken Kirkpatrick found oil in the radiator. Ken Kirkpatrick drained it, and
filled it back up. The John Deere tractor was purchased in 1976 and it never had an
over haul.
Reeve Jack Smyth stated that the tractor should be done today or tomorrow.
Councillor Ted Shelly feels it should be rebuilt or gotten rid of.
Elgin Contruction might have hit 18" drain on Beach hill, therefore they repaired it.
Councillor Ken Matthews stated that he went threw the trees on Jack Elliott's property and
they should come down.
The West side South:' Street ditch has to be graded to inable the water to run west
instead of leaving big piddles on the East side.
Councillor Ken Matthews stated that the travel part on Beach Street is a good foot below
Ion both sides.
Gilles Therrien will have to be called for him to use his earth mover so he can take top
soil and spread it around. It would take us two weeks with our tractor.
Councillor Ken Matthews stated that Stewart Brown does not want George street to became
a threw street. He does not think it should be gravelled all the way.
Elgin Construction didn't pit a ramp back up to John Warrens' driveway. Councillor
Ken Matthews talked to John ( Elgin Construction Foreman) about this matter and
Councillor Ken Matthews advised that the ramp was then built.
7-
•
-6-
#6 cont'd
Milton Street is 375' long. Thats from the County road to Waterloo Street. Councillor
Ken Matthews stated that 428 tons of gravel will be needed.
All roads are 22' wide on the average.
41111
George Street is 380' long. Will need 1:30 tons of gravel.
Councillor Ken Matthews stated that he called Pleasant Valley Company and Prouse Transport
Company for road gravel prices:
Pleasant Valley - $2.65 per ton
Prouse Transport - $2.00 per ton
Hawkins in Tillsonburg sell calcium for $14.20 a bag. Can also buy at the co-op in
Straffordville.
Approximately 5 miles of streets in the Village.
Will need 2 loads or 31 tons of liquid calcium.
Councillor Ken Matthews stated that the M.O.E. advised us not to use oil on the streets.
George Street South is 130' long. Will need one lane of gravel. Ken Kirkpatrick should
grade this to knock out the ruts.
Councillor Ken Matthews stated that four people are needed to sign for sowers on George
Street. They are:
Harry Forth - Has signed
(1st cottage)
Joe Lawton
(2nd cottage) - Comming down on Thursday
Gordon Wilder
(3rd cottage) - Can't get hold of. Changed address.
Tom Medland
(4th cottage) - Coming down on Saturday.
Clerk to send letters to three local truckers (Hugh Brooks, Ted Shelly, and Ron Bradfield)
asking them to submitt prices on what it would cost for trucking and spreading 430 tons
of road gravel from Prouse Transport and from Pleasant Valley.
Councillor Ted Shelly declared a conflict of interest.
Councillor Ken Matthews stated that fence posts should be put up at the end of Pitt
Street (by Farlows). Also to put posts up at the end of George Street.
It was stated that its too hard to tell where the end of the road is at night time.
Councillor Ted Shelly questioned Council if ties would be better.
It was stated that we could use the posts from the parking lot on the beach.
Councillor Ken Matthews to phone Co-op in Straffordville, Hawkins and Beaver Lumber
in Tillsonburg about prices.
The posts should be placed approximately 4 feet apart.
4. Fire and Police, Ted Shelly.
Councillor Ted Shelly stated that there was a cw,ta;- ;ire on Elizabeth Street. It
was struck by litlItening.
5. Personnel and Property, Brydon Guest, and Harry Alward.
Councillor-Brydon Guest stated that Tillsonburg wants to use our fire truck for their
bi-centennial parade.
Reeve Jack Smyth stated that if Straffordville asks also, then we will attend both
parades.
Moved Ken Matthews, Seconded Brydon Guest,
THAT Cathy Kozakievicz be paid at the rate of $7.50 per hour for "Acting Clerk" for the
Village of Port Burwell from 31 May, 1984 until the job is terminated. Carried.
-7-
#6 cont'd
6. Parks and Recreation, Brydon Guest and Harry Alward.
Councillor Ted Shelly feels that the ball games should have a professional umpire.
7. Development, Harry Alward and il' members.
e Nil.
8. 0.H.R.P., Ken Matthews, and Harry Alward.
NIL
7. UNFINISHED BUSINESS.
1. M.O.E., re: Water rates.
• To discuss at next regular meeting with the new Clerk.
8. NEW BUSINESS.
NIL.
9. BY-LAWS.
Reeve Jack Smyth stated that he wants a by-law passed stating that no one can dig up
our streets after the construction is finished.
To bting up at next Re;ular Council Meeting.
•
Councillor Ken Matthews stated that N.R.G. filled a catch basin on the cornor of
Strachan Street and Newton Street, full of sand. Ken Kirkpatrick cleaned this out.
Clerk to send bill to N.R.G. for 1 hours work at $22.50.
Also to pass by-law concerning a Mobile Home Park. Councillor Ken Matthews feels
its Councils responsibility to remove the trailer in Jack Robbins' Trailer Park which
sits about 3' on the Church property.
Councillor Ted Shelly feels that we should enfore the official plan amendment #2.
Councillor Ken Matthews declared a conflict of interest.
It was stated that water was leaking around Pierre Blanchet's place.
Fire Hydrant on Erieus Street (by Dr. Leatherdale) leaks. Water comes up threw the shut
off valve. Elgin Construciton was digging around this fire hydrant.
10. NEXT MEETING.
June 18, 1984 - Special Meeting - 7:30 P.M.
July 9, 1984 - Regular Meeting - 7:30 P.M.
11. OTHER ITEMS FROM COUNCIL
Reeve Jack Smyth stated that something has to be done about the mess at Don Mole's place.
If a big rain comes, we will be in trouble.
Councillor Brydon Guest stated that Elgin Construction will level it off.
12. ADJOURNMENT.
Moved Brydon Guest, Seconded Ken Matthews,
THAT this regular meeting be adjourned. TIME: 12:05 P.M. Carried.
66e7 ill4Le. .
"t Cze i4r.e../ ._.4/: 0(
Cathy Kozakievicz ick Smyth
Acting Clerk Treasurer eve
Village of Port Burwell.
4
14TH SPECIAL MEETING JUNE 18, 1984.
MINUTES of a special meeting held in the Municipal Office, Port Burwell on June 18, 1984
at 7:30 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
410
Ken Matthews - Councillor
Ted Shelly - Councillor
Brydon Guest - Councillor
Cathy Kozakievlcz - Acting Clerk
VISITORS : Don Lemon - Deloitte Haskins and Sells
Chuck Raven - Deloitte Haskins and Sells
1. LICENCE BY-LAW.
•
The by-law states that anyone who does not pay taxes in the Village of Port Burwell will
not be issued a licence to sell refreshments. "
Council decided to leave the. By-law the way it.,is.
It was stated that anyone who wants a permit or licence will have to come before
Council at their Regular Council Meeting. ( To be put on Agenda ).
2. TONY MURPHY, RE: Fill.
Tony Murphy would like fill dumped over the cliff by his house.
It was stated that there is no fill left.
Ken Matthews will talk to Tony Murphy tomorrow.
3. RE.S 'S RE: CLERK-TREASURER.
There was a total of 24 applications received for the ,job of "Clerk-Treasurer and Tax
Collector" for the Village of Port Burwell.
1) Kathy Macleod 13) Robert VanNess
2 Wayne Williams 14 Brad Walker
3) Pat Stock 15 Elaine Shackelton
4) Lucille Matthews 16 Patricia Rutter
5) Marriane Kramavich 17) Robert Heuton
6) James Reuch 18) Mike Pettit
7) Kim Watson 19 Brenda Laemens
8 Harriet Dawson 20 Marlyn Anderson
9 Annie Melchoir 21 Mark Rosehart
10 Iris Chesterman 22 Christina Zylstra
11) Ronald Mahon 23) Lillian Crocker
12) Angie McKibbin 24) Wayne Sage
Council will interview five of these people on Thursday, June 21, 1984.
They are:
1) Brenda Laemens - 7:00 P.M.
2) Kathy Macleod - 7:30 P.N.
3) Lucille Matthews - 8:00 P.M.
4) Mike Pettit - 8:30 P.M.
5) Wayne Williams - 9:00 P.M.
RESOLUTIONS, RE: SEWERS
lil
Councillor Ken Matthews feels that the users rate should not be increased. The frontage
and connection should be increased instead.
Council would like the users rate to stay at a reasonable rate so people can afford it.
Reeve Jack Smyth will phone Mike Latta tomorrow concerning this matter.
4
-2-
#4 cont'd
Moved Brydon Guest, Seconded Ken Matthews,
THAT the Council of the Village of Port Burwell has no objections to the Port Burwell
Recreation Board operating a beer tent on August 4th, 1984 for their annual jamboree.
4111Carried.
Moved Brydon Guest, Seconded Edward Shelly,
THAT the Council of the Village of Port Burwell has no objections to the Port Burwell
Recreation Board operating a beer tent on August 18th, 1984 for our 1st annual
bathtub crossing. Carried.
5. OTHER ITEFMS FROM COUNCIL.
Councillor Ken Matthews stated that he approached a Natural Resource Gas employee today
and asked him to relay a message to Mr. Bob Nesbitt. The employee refused. Councillor
Ken Matthews then phoned Mr. Bob Nesbitt.,himself, concerning the mess their company
is leaving around the Village.
It was stated that something should be done now about the fill on on Mrs. Farlow's
property.
Councillor Ken Matthews will try to make arrangements by Thursday night.
Ron Bradfield dug out the water service at Pierre Blanchet's place. It was leaking
from a copper pipe joined by a plastic pipe.
Clerk to have water connection by-law ready for Thursday Nights meeting.
Clerk to send copy of letter from Mr. and Mrs. Kettlewell regarding their sewer service,
to Mr. George Butt.
rh,i(44f lDartolocc t CL' r
Councillor Ted Shelly to contact Petriette I.ewgeterff and ask her if she would sew
"August 18th - Tub Day" on our banners.
Clerk to find out the cost of the flags then add 15% and sell flags for that amount.
Councillor Brydon Guest would like Council to think about matching the amount of money
the Bussinessmens Association will raise for the brochures.
6. ADJOURNMENT.
I Moved Ken Matthews, Seconded Harry Alward,
1
THAT this Special Meeting be adjourned. TIME: 10:30 P.M.
Carried.
Kdz
k
takie2&
ng Clerk i4k/Y.Lt.4
ceveSmyth
Village of Port Burwell.
. _
15TH SPECIAL MEETING JUNE 21, 19811,
MINUTES of a Special Meeting held in the Municipal Office, Port Burwell on June 21,
1984 at 7:00 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Brydon Guest - Councillor
Ted Shelly - Councillor
Ken Matthews - Councillor
Cathy Kozakievicz - Clerk
VISITORS ; Chuck Raven - Deloitte Haskins and Sells
1. INTERVIEWS.
1. Brenda Laemens - 7:00 P.M.
Brenda stated that she would like a salary range from $16,000 to $18,000 plus benefits.
She has lots of accounting experience. Her and her husband live in Langton on a
She had a few questions for council. She could start in 2 to- 3 weeks if she was hired.
2. Kathie Macleod - 7:30 P.M.
Kathie was a clerk-treasurer for 7 years for the Township of Lindsay.
She has the A.M.C.T. certificate.
She would like a salary of $14,500 a year.
She could start in 2 weeks if she was hired. She would probably stay until she retired.
3. Lucille Matthews,- 8:00 P.M.
Lucille was a school teacher for 4 years. Then she worked on a farm for 15 years.
She has alot of accounting courses completed.
She has no idea of a salary range she would like. She could start work anytime, if she
was hired.
4. Mike Pettit - 8:30 P.M.
Mike has one year of business administration. He has taken night courses.
He would like a salary range that would suit the Village Budget. He then stated no
less than =375 to $400 a week).
5. Wayne Williams - 9:00 P.M.
Wayne has taken many accounting courses. His marks are in the 80's and the 90's.
He has the 1st course of the A.M.C.T.O. completed. (Local Government).
Wanyne would like a salary of $12,000 per year.
He lived in Port Burwell for 3 years, was involved with the Scouts and baseball.
He could start work in 1 week if he was hired.
- Council decided to hire Kathie Macleod. She was offered $14,500 a year, plus 100%
O.H.I.P., $38.00 for every night meeting, 2 weeks vacation and 12 days a year for sick
leave with half carry over.
eve Jack Smyth contacted Kathie and she agreed to start work on July 9, 1984 at. 9:00 A.M.
lerk to send Kathie Macleod a letter confirming this.
- Clerk also to send letters to everyone else who has applied.
1
• _2-
2. DO WE WAFT THE OFFICE SPRAYED FOR SPIDERS?
Clerk to phone Brydon Guest, Jack Smyth and Ken Matthews when the ST. Thomas Pest Control
41111EANUP
comes down. Will discuss then.
WEEK.
Clerk to order a bin from St. Thomas Sanitary Collection Service. To have it down on
Monday, June 25, 1984.
4. BEACH STREET.
Brian Kisbaugh phoned. Would like Council to think about these prices:
Sewers on Beach Street will cost $25,449.00.
(includes sewer services, manholes etc.) , .
- This cost will be added to the Capital Costs.
Everyone on Beach Street will be serviced except for Mr. Klein. He did not sign. .
Ken Matthews stated that these people hive signed:
Joe Lawton Tom Medland
Harry Forth David Stock
Gordon Wilder Tony Murphy
Haggerman Street
- 12" force main (washroom facilities).
- The price is $8,625.00.
6. ALI.A} ) MARINE LTD.
Phoned Clerk today. Would like to know the registry number of the dredge and the port
of registration. Reeve Jack Smyth and Clerk found the information and Reeve Jack Smyth
phoned Allard Marine Ltd back in the afternoon.
Moved Ken Matthews, Seconded Harry Alward,
THAT the Council of the Village of Port Burwell will sell the dredge, Paul M. Jr., Serial
Number 192626, all the piping and pontoons which accompany the dredge and the small service
boat and motor to Allard Marine Ltd for the amount of $80,000.00. The amount payable,
$80,000.00 less the $800.00 deposit, being $79,200.00, shall be payable by certified cheque
before any of the above mentioned equipment is removed. Carried.
- Clerk to make a copy of the orginal Bill of Sale.
v. OTHER ITEMS FROM COUNCIL.
Reeve Jack Smyth stated that he talked to Mike Latta concerning the sewer resolution. Mike
Latta stated that if we wanted to increase the Frontage and Connection charge, instead
of increasing the users rate, we would then have to go through the Ontario Municipal
Board for approval.
Councillor Ken Matthews to phone the 0.M.B. tomorrow regarding this matter.
rass Cutting
People have until the 20th day of June, 1984 to cut their grass.
Councillor Brydon Guest stated that he could not find any by-law or minutes pertaining to
copper and plastic pipes being used for water connections.
Clerk to send Tony Csinos a cheque in the amount of $100.00 for the use of his cement mixer.
We used a total of 70 hours. We paid Tony for 50 hours at $500 an hour on June 8, 1984.
8. ADJOURNMENT.
Moved Ted Shelly, Seconded Ken Matthews
THAT this special meeting be adjourned. TIMEY 11:00 P.M. Carried.
i
Cathy Ko//l//lzakievi✓cz Reeve
Acting Clerk Treasurer Jack Smyth
Village of Port Hume ll.
N.
16TH REGULAR MEETING JULY 9. 1984,
MINUTES of a regular meeting held in the Municipal Office, Port Burwell, on July 9, 1984 •
at 7:30 P.M.
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Cathy Kozakievicz - Acting Clerk
Kathie Macleo•+ - New Clerk
ABSENT : Edward Shelly - Councillor
VISITORS : Arnold Southall - Resident
Antonio D'Aunibale
Jack Carlisle - Resident
Tom Millard - Resident
David McCord - Resident
Ron Bradfield - Resident
1. PREVIOUS MINUTES,
Moved Brydon Guest, Seconded Ken Matthews
THAT minutes of a regular meeting held June 11, 1984, minutes of a liaison meeting held
June 11, 1984, minutes of a special meeting held June 18, 1984, and minutes of a special
meeting held June 21, 1984 be adopted as read and amended. Carried.
- Kathie Macleod was sworn in as offical Clerk-Treasurer and Tax Collector for the Village
of Port Burwell.
- To sign Bank resolutions tomorrow for signing authority.
- Clerk to send a resolution to Monty Simonds regarding parking on the East Beach. He
will not be liable for any damage done to his property while the Village is using his
land.
2. BUSINESS ARISING OUT OF THE MINUTES.
Councillor Ken Matthews stated that he had called the Ontario Municipal Board regarding the
sewer users rate. The O.M.B. advised that they only make financial decisions and they
suggested that we call the Ministry of Municipal Affairs and Housing.
Councillor Ken Matthews called the Ministry of Municipal Affairs and Housing and they
sent Council a letter stating a few suggestions that Council may want to take.
- Clerk to phone Village lawyer, Ian Linton, about this matter, asking for his advice.
- Clerk also to phone Allan Clark from Deloitte Haskins and Sells Auditing Firm, asking
for their advice also.
3. DEPUTATIONS AND PETITIONS.
1. Arnold Southall, re: Road conditions.
Mr. Southall had two basic questions for Council. They were:
1) Is anything being planned for the drainage of water collection at the South End
of Elizabeth Street, after heavy rain, to reduce the threat of erosion?
2) Is there to be any further dumping of soil over the cliff edge, and will the
dumped soil be graded to a suitable repose angle?
Ibir.
SouthAl7 would like to see a field drain tile installed from the cliff edge down
Elizabeth Street to tie into the storm drain catch basin by the Legion. Mr. Southall also
suggested that the Ministry of the Environment plant deep root trees such as Black Locust,
which would help prevent soil erosion.
- Mr. Southall submitted a letter to Council regarding the items mentioned above.
- Council advised Mr. Southall that they have talked about this situation before.
- Council agreed that planting deep root trees would be a good idea.
- Council advised Mr. Southall that they would look into this situation further.
2. Antonio D'Aunibale.,re: Duplex on Chatham Street.
Mr. Antonio D'Aunibale questioned Council as to whether he could have 2 deeds for his
-2,--
#3 cont'd
duplex, even though it is only one lot. (186' X 66').
Council advised Mr. D'Aunibale that he would have to inquire about this information from
the Land Division Office in St. Thomas.
The Village has nothing to do with this.
3. Jack Carlisle. re: Complaint about hedges.
Mr.CarLile wanted to know if Council had a by—law regarding large shrubs and
hedges.
Council advised him that we have no such.by—law.
Mr. Carlisleatated that Mrs. Farlow's hedge is like a huge wall. The hedge is
exactly on the property line, and he has to trim this hedge constantly from his
side.
Clerk to phone Village lawyer, Ian Linton, and ask him about the "Line Fences
Act".
Moved Brydon Guest, Seconded Ken Matthews,
THAT the Council of the Village of Port Burwell hereby request the Ministry of
the Environment to provide a sewage grinder pump installation to service the
existing Beach Sanitary washroom facilities near the South end of Robinson Street
turn around, and the force main with discharge to the sewage pumping station on
Brock Street. The tot a1 estimated cost of this addiditional work is approximately
$8,000.00 which is to be included as part of the Capital Cost of Contract #1.
Carried.
Moved Brydon Guest, Seconded Ken Matthews,
THAT the Council of the Village of Port Burwell have petitioned the homeowners
of the cottages which fronted on Beach Street, all have signed, except for Mr.
Klein. Council hereby request that the Ministry of the Environment provide a
long sewer service line from Pitt Street, along George Street road allowance
at approximately $28,000.00 in order to provide sewer services to these
cottagers who have requested the sewer service. This will be included as part
of the Capital Costs of Contract Number 1. Carried.
Moved Brydon Guest, Seconded by Ken Matthews,
THAT
WHEREAS, the Council of the Corporation of the Village of Port Burwell has
reviewed the seven tenders for contract #2 opened on June 13, 1984, which
prices are valid for a 30 day period with possible extension to 45 days:
S AND WHEREAS the Council ie mare that the capital cost of constructing the
total sewage works system for the Village of Port Burwell is slightly higher
than the original cost estimate:
AND WHEREAS the Village of Port Burwell would prefer to delay re—application
to the Ontario Municipal Board until such time as the final contract price for
contract #1 has been established•
NOW THEREFORE, with this knowledge the Council of the Corporation of the Village
of Port Burwell hereby recommends that the Minister of the Environment proceed
with the award of contract #2 to the lowest acceptable tender and proceed with
the construction of the Sewage Treatment Plant as quickly as possible. Carried.
Edward Shelly.
Harry Alward. •
•
-3-
4. READING!OONSIDERING CO1MUNICXYIONS.
1. Corporation of the Town of Leamington, re: Support of resolution.
Acting Clerk read resolution to Council.
- File.
2. E]Rin County Library. re: Wants-1a statement from Council accepting the rent.
- Acting Clerk read letter to Council.
Moved Harry Alward, Seconded Ken Matthews,
THAT the Council of the Village of Port Burwell accepts the rent increase for the
Port Burwell Library Branch to $10e0.00 for the year 1984.
Carried.
4
3. 1984 Municipal Finance Conference. re: Will anyone attend?
September 26th, 27th and 28th, 1984, at the Holiday Inn in london.
- File.
4. Amy Young. re: Will Betty Fisher get any fill?
- There is no fill left.
- Council advised that wet and smelly lots might dry up after all the sewers are
hooked up and operating.
5. PASSING ACCOUNTS.
Moved Brydon Guest, Seconded Harry Alward,
THAT Voucher Number 7-84 is hereby approved for payment.
Carried.
- Councillor Ken Matthews declared a conflict of interest on items #33 and #34.
6. REPORTS OF OFFICERS AND COMMITTEES.
1. Finance. Jack Smyth.
Reeve Jack Smyth stated that Allard Marine Industries Ltd. had lost their contract.
They would therefore like to extend the agreement to hold further purchase of the
dredge to July 24, 1984, and they will give the Village another cheque in the amount
of $200.00.
2. Licences. Building, and Health. Ted Shelly, and Brydon Guest.
Two building permits were received:
1) Luigi Muzzin - Building permit - Construction of a single
family dwelling - $25,000.00
2) Douglas Hughes - Building Permit - Front porch - $500.00
•
6 cont'd
Councillor Brydon Guest stated that the library plate glass window was broken sometime •
late Saturday night (July 7, 1984) or early Sunday morning (July 8, 1984).
The insurance company, Tillsonburg Mirror and Glass Company, and the police all have
been notified.
IIIIPIt was stated that Tom Milton should be billed for rent.
Clerk to send him a letter stating that the Village will be taking over the East Beach
area. The Recreation Board will no longer handle this. Clerk also to send him a rent
bill in the amount of $500.00.
3. Roads. Ken Matthews.
Trucking road gravel estimates:
- Hugh Brooks - Pleasant Valley - $2.80/ton (includes spreading,
- Prouse - $3.50/ton
- Ted Shelly - Pleasant Valley - $2.10/ton (includes spreading)
- Prouse = $3.25/ton
- Bradcranex - Pleasant Valley - $3.00/ton (includes spreading)
- Prouse - $3.00/ton
Councillor Ken Matthews stated that Pleasant Valley's gravel is the best.
Pleasant Valley - $2.65/ton.
Prouse - $2.00/ton.
Moved Brydon Guest, Seconded Ken Matthews,
THAT the Council of the Village of Port Burwell will hire "Edward Shelly & Sons Trucking"
to truck road gravel from Pleasant Valley Aggregates Ltd. Pleasant Valley's price is
$2.65/ton and Edward Shelly's price is $2.10 ton. This price also includes spreading.
Carried. •
- Councillor Ken Matthews talked to Gille Therrien. It will cost $65.00 per hour for the
earth mover. He could probably come within the next two weeks.
- Milton Street is 375' long. Therefore wd will nedd approximately 430 tons of gravel.
- Councillor Ken Matthews called the Ministry of the Environment. They stated that we
can use oil on the streets, but they recomend calcium.
- Councillor Ken Matthews stated that the gravelled streets do not have enough gravel
on them. In the 5th liaison minutes it was stated that instead of spreading 6" of
granular materials on only half of the road, they will spread 3" to get a more uniform
job done on the entire road.
- This has not been done.
- To bring up at the next liaison meeting.
The water service at Pierre Blanchet's was dug up. It was found to be leaking because of
a plastic pipe.
Clerk to send Pierre Bvianchet a registered letter stating that he has to change the
plasitc pipe to a copper pipe to conform with the Village by-law. He will have until the
next regular Council meeting to have this fixed.
- Councillor Ken Matthews stated that the catch basin at Don Moles is still about 3'
under dirt. This has to be graded.
Councilloo to talk to Elgin Construction about this.
- Mr. McConkey would like a drain put in by Ralph Brown's filled in lots.
- Councillor Ken Matthews stated that a tile drain was cut off by Lee ,Matthews' place.
To bring this up at the next liaison meeting.
•
4
-5—
#6 cont'd
Catch Basin - Bridge.
Councillor Ken Matthews stated that they dug around the water main by Larry Martin's place
and it was found dry. It is not leaking from here. Then they dug around the catch
110 basin (by bridge) and found no problems there either. They did find that some top joints
were cemented but not the bottom. This might be the problem.
n
Reeve Jack Smyth to bring this up at the next County mn U Meeting.
- Councillor Ken Matthews stated that there is a depression in the centre of the payment.
This appeared after Elgin Construction dug for sewers.
Fence Posts.
Councillor Ken Matthews stated that railway ties would be best. The price for railway
ties is $7.95 each. We will need approximately 40 ties. Tom Millard stated that we can
• get the ties from Beaver Lumber in Tillsonburg for $7.00 each, plus $10.00 delivery charge.
Council thengave the order to Tom Millard.. ,
Natural Resource Gas.
•
Councillor Ken Matthews stated that N.R.G. is leaving the Village in a mess. They do not
fill in holes, and they remove stop signs, road signs, etc. and they do not put them back
up again. Ken Matthews has talked to Bob Nesbitt about this.
- It was also stated that instead of using 18" steel drains, we should use preformed
concrete catch basins instead.
- Councillor Ken Matthews stated that a pump was delivered to the fire hall. No one
had ordered it. No bill was left either.
- gouncillor. Brydon Guest stated that Elgin Construction is just playing around with the
ditch on Addison Street. Clerk to put this on the agenda for the next liaison meeting.
Ron Bradfield.
Ron Bradfield stated that Elgin Construction has put a curb by his place, and by
Bernie Brisseaus place without leaving a driveway. Ron Bradfield stated that the cement
is there now, so its too late, but he would like something done so this doesn't happen
to someone else.
Ron Bradfield also stated that he checked the drain by the bridge and he couldn't
find anything wrong.
Ron Bradfield also stated that he was not happy with Council letting a non-resident operate
a chip wagon in the Village. Council advised Ron that Ken Smith is leasing "Mr. Potato "
from Aylmer, and Ken Smith has hired Mr. Potato to work for him.
Council feels this is wrong, but they can't do anything about it because of the by-law.
Council will check and see if Ken Smith did actually hire Mr. Potato .
4. Fire and Police, Ted Shelly.
Clerk to make a reward sign stating that anyone who has any information about damage done
to Village property, will be rewarded$100.00 upon arrest and conviction. Clerk to post
this in the information booth.
5. Personnel and Property. Brydon Guest and'Harry Alward.
110 Information booth should have another coat of stain put on it.
Councillor Brydon Guest stated that the anchor at the lighthouse should be brushed and
pentoxed again. Sue Shelly could do this while attending the lighthouse.
It was also mentioned that people have been putting signs around the Village without
comming to Council.
The By-law enforcement officer is to go around the Village and tell these people to
come to the next regular council meeting.
Also the P.U.C. should talk to the people posting signs on the hydro poles.
-6-
#6 c9nt'd,
Councillor Brydon Guest stated that the lock on the safe in the Clerks office 'hould
be changed.
It was stated that Cathy Kozakievicz will stay on full time for two weeks, then go back
to part time.
IP6. Parks and Recreation. Harry Alward end Brydon Guest.
Councillor Brydon Guest stated that the Recreation Board needs more interested people to
help with the July 1st celebrations.
Canadiana Textiles Screen Printers do not print T-shirts. They also will not sell their
screens.
They gave us a price on small Village stick flags.
750 stick flags - $1.91 each
1500 stick flags - $1.32 each
.
7. Development. Harry Alward.
The drains across Pitt Street have been finished.
8. O.H.R.P,. Ken Matthews, and Harry Alward.
NIL
David McCord asked Council about the Heritage Grant. Council advised him to get in touch
with the correct Ministry and they would have all the information he is looking for.
7. UNFINISHED BUSINESS.
1. M,0,E. re: Water rates.
Council decided to leave this until they talk to Frank Barlett (Elgin Area Water).
He will be at the Bayham's Office water meeting on July 11, 1984 at 7:30 P.M.
Council to attend this meeting. Kathie Macleod to attend also.
2. 0,P,P, Lease renewal agreement.
Leave until next regular council meeting.
New Clerk to review the agreements.
8. NEW BUSINESS,
1. By-law Enforcement/Provincial Offences Act.
Clerk to check with Port Stanley, Belmont, etc about their by-laws and Provincial
Offences Act.
9. BY-LAWS.
To pass a by-law appointing a new Clerk Treasurer and Tax Collector at the next regular
council meeting.
George Leverton should be notified about the new Clerk.
The bond should also be changed into the new Clerk's name.
Moved Brydon Guest, Seconded Ken Matthews,
1110 THAT the Council of the Village of Port Burwell gives signing authority to Kathie
Macleod starting immediately. Carried.
•
10. NEXT MEETING.
July 11, 1984 - Bayham's Office - 7:30 P.M.
July 17, 1984 - Liaison Meeting - 1:00 P.M.
AUGUST 13, 1984 - Regular Council Meeting - 7:30 P.M.
. ' , •
-7-
11. OTHER ITEMS FROM COUNCIL.
Reeve Jack Smyth feels that each Council member should receive a Village Flag.
Council was in favour.
10 Kathie Macleod to receive a Village Pin.
ADJOURNMENT.
Moved Brydon Guest, Seconded Harry Alward,
THAT this regular council meeting be adjourned. TIME: 11:10 P.N. Carried.
•
Clerk-Treasurer eve
Kathie Macleod Jack Smyth
Village of Port Burwell
,17T11. SPECIAL MEETING JULY 11, 1984
All members of Council attended a joint meeting with Township of Bayham and Village .
of Vienna Councils at the Township of Bayham Municipal office in Straffordville.
c
Michael A-6414 Ministry of Environment made a presentation concerning joining the water
systems of the villages of Vienna and Port Burwell, for emergency use only.
Village of Port Burwell Council met afterwards at the municipal office in Port Burwell
for discussion.
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Brydon Guest - Councillor
Ken Matthews - Councillor
Ted Shelley - .Councillor ,
Kathie MacLeod _- Clerk
Moves+ by Ken Matthews, Seconded by H.O. Alward
Whereas the water main crossing the Otter Creek has been broken and caused
interruption to the water service and fire protection for the Village o: Port
Burwell.
And whereas such breaks and interruptions are costly to repair.
And whereas there is a need for a secondary line to supply water to the village.
Be it therefore resolved, thatthe Council of the Village of Port Burwell request
the Ministry of the Environment to install a 6"1 water main from the northerly end
of Victoria Street in the Village of Port Burwell to the southerly end of the water
main existing on Highway 19, immediately south of the Village of Vienna to serve as
a secondary water supply to the Village of Port Burwell and Village of Vienna and also
to the Township of Bayham.
We request that the Ministry of the Environment investigate the availability of
grants for the installation of such back up water supplies and to subsequently install.
Carried
Moved by Ken Matthews, Seconded by B. Guest
Whereas the work crew for the County of Elgin Roads Department cut all the side
support roots of a maple tree at the northwest corner of Wellington and Victoria
Streets:
And whereas the said, tree may fall and knock down the hydro wires in the
immediate area:
Be it, therefore , resolved that the Council of the Village of Port Burwell requests
the County of Elgin Works Department to remove the said tree at their expense.
Carried
Moved by Edward Shelley. Seconded by B. Guest
The Village of Port Burwell Council requests that the sidewalk on the west side
110 of Robinson Street from the Canadian Imperial Bank of Commerce building to south
building on the west side of the street, except those parts of sidewalk which are
being replaced in accordance with the sewage system contract, be reconstructed by
Elgin Construction at an estimated cost of $1,800.00 which cost shall be paid by the
Village of Port Burwell. Carried
MnvM by Edward Shelley. seconded by H.O. Alward
That we adjourn to meet again August 13 at 7:30 P.M.
Adjourned 9:40 P.M.
:ive.AP-4eti c 471/14. ''.-.40 711.4/ 71.7-4
i
6TH LIAISON MEETING JULY 17, 1984.
MINUTES of a liaison meeting held in the Municipal office, Port Burwell, on
July 17, 1984, at 1:00 P.M.
PRESENT Jack Smyth - Reeve
Harry Alward - Councillor
Brydon Guest - Councillor
Ken Matthews - Councillor
Frank Clark - M.T.C.
Mike Latta - M.O.E
Brian Kishbaugh - Giffels
MikeL M.O.E.
et
•
Frank Bartl - Elgin Area Water
Bob Moore - County ,Engineer
Kathie Macleod - Clerk
• Cathy Kozakievicz - Secretary
VISITORS : Frank Stephenson - Red & White
David McCord - Resident
1. MINUTES OF THE 5TH LIAISON MEETING.
Mike Latta stated that he had received a resolution from the Village of
Port Burwell for the grinder pump costing approximately $8,000.00 which
is to be installed on the beach.
Mike Latta also stated that he had received copies of all the letters regarding
sewage lift pumps, to the appropriate homeowners. Therefore to summarize
this; all the homeowners, except for Michael McCaffrey, have stated that
they do not want a sewage lift pump.
Brian Kishbaugh stated that on June 27, 1984 he had sent Small Craft Harbours
a letter regarding the dredging of the Harbour in Port Burwell. Brian Kishbaugh
then received a letter back from Small Craft Harbour stating that the Village
` of Port Burwell is still responsible for dredging the Harbour. A copy of this
letter was sent to the Clerk.
Mike Latta advised that if dredging is not done, then the whole sewage system
will not work. Mike Latta advised that this problem will have to be resolved
before the next liaison meeting. It was stated that Council should get in touch
with their lawyer and the Federal Government and have this matter resolved,
the sooner the better.
Mike Latta stated that he received a resolution from Council requesting sewer
services for the cottagers listed below:
Joe Lawton
Gordon Wilder
Tom Medland
Tony Murphy
David Stock
Harry Forth
Mike Latta also stated that the Ministry of Government Services have received
permanent easements from the people listed above. Councillor Ken Matthews stated
that all these cottagers have signed f.or easement and sewers except for Mr.
Klein and Harold Case.
ewalk elevations.
was stated that in the Sth liaison minutes the sentence stating 'The consult-
ng engineer examined the sidewalk elevation on Victoria Street. ' should read
as 'The consulting engineer examined the sidewalk elevation on, ERIEUS Street. '
It was also stated that the sentence stating 'Mike Latta also stated that John
McCord who owns the property at the North end of Victoria Street does not want
a service' should read as 'Mike Latta WAS ADVISED that John McCord, who lives
outside the Village limits, at the North end of Victoria Street doe& not want
a sewer service.'
lIIlllII1
• -2-
M1 cont'd
Brian Kishbaugh would like a resolution from Council regarding the sidewalk
levations. Councillor Ken Matthews stated that Council did pass a resolution
garding Robinson Street sidewalks . A copy of this resolution is to be sent
Brian Kishbaugh.
ouncillor Ken Matthews also stated that there was a spot on Erieus Street
sidewalk, which was missed. This should be done. Brian Kishbaugh agreed.
Robinson Street - Bank of Commerce.
Brian Kishbaugh suggested that instead of sloping (ramp) the sidewalk at the
Bank's entrance, a step-up would be better. Sloping, would make it dangerous
for pedestrians, especially in the winter time. Council agreed to have the stel
-up instead of sloping.
Cornor of Pitt Street and Robinson Street.
Brian Kishbaugh stated that the old step at this cornor is too high.' The curb
was laid around this high step, and a new sidewalk will be laid between the
old high step and the curb: Brian Kishbaugh stated that they .can replace the
steel hand rail, or they can put in a step there (approximately 14" ) .
Council decided to have the step installed, not the rail.
Frank Stephenson.
Frank Stephenson feels that the curbs on Robinson Street has narrowed down
the streets, and has cut down on the parking. Frank Stephenson is concerned
about the loss of business that the Village may lose due to the loss of
parking.
Mike Latta stated that 28 feet is the standard width from curb to curb. Mike
Latta also stated that this should have been discussed two years ago. Its too
late now.
Lowering Robinson Street sewer line.
The sewer line on Robinson Street will be lowered to service Pat 's Pool Room,
Al Foster, the Hardware Store and Ron Bradfield. The Ministry will pick up
a portion of the costs. This goes on the Capital costs. Council had no object
ion to this.
Facilities on beach.
Mike Latta asked Council if they had ordered the grinder pump for the beach.
Council stated that they were'nt aware that they were to order the pump. The
Village is to order and buy the pump, then bill the Ministry of the Environmen'
for payment. The Village will order the "Myers Grinder Pump" from "Ace Pump
Service' in Don Mills Ontario. The cost of the pump being $4821.00.
Mike Latta also questioned Council as to whether anything has been done about
having flush toilets on the beach. Council advised Mike Latta that nothing ha
been done yet. Council will take care of this matter next spring.
Frontage and connections.
Mike Latta asked if the Clerk had gone through the assessment roll to determin
the true assessable frontage and connection figures.
lerk to add up all the frontage and connection figures (feet ) and give this
111 tal to Mike Latta , so he can make out his revised analysis. Mike Latta
uld like this done before the next liaison meeting.
ke Latta gave the clerk' a copy of the O.M.B. approval on June 17, 1980 and
the revised copy in 1982.
In the Village by-law number 381, it is stated that the sewer charge will be
164% of the water bill. Today, it is 19% to 20% higher. The capital costs
goes up as well as the operating costs.
s
-3-
Lot on Victoria Street and Milton Street.
Councillor Ken Matthews stated thatthere is one lot here, with sewers running
along Milton and Victoria Street. Brian Kishbaugh stated that this lot will
be assessed frontage on one street only, not on both streets.
SEWER PROGRESS. 3
Contract #1:
Brian Kishbaugh stated that all underground work is done except for the
lowering of Robinson Street and the Beach facilities. There is a clean up
gang going around the Village and they hope Vo have the Village cleaned, flushed
etc. by this weekend.
The final inspection will be on July 24th and 25th, 1984.
Brian Kishbaugh stated that the paving machine should be here by July 31, 1984,
to do the base course. They will then do the top course after the County of
Elgin is finished with their streets.
County Engineer Bob Moore stated that the paving machine is broken. Therefore
Bob Moore advised Council not to expect the paving to tie done by July 31, 1984.
Bob Moore stated that they could probably do the paving the same time Elgin
Construction does.
Contract #2:
The contract for the sewage treatment plant was awarded to McKay-Crocker
Construction limited on July 10, 1984. Mike Latta stated that Chatham Street
will be closed legally when the equipment is brought in on Chatham Street.
2. DRAIN CUT OFF BY LEE MATTHEWS.
The 1st house North of the library on Erieus Street.
Councillor Ken Matthews stated that the drain crosses Victoria and ends
up in the gully behind the fire hall. Lee Matthews' basement is filling up
with water. This drain might have been cut during sewer construction.
Brian Kishbaugh stated that they will look into this matter.
3. GRAVELLED STREETS - NOT DONE PROPERLY.
Councillor Ken Matthews stated that he can't find more than one inch of gravel
on any of the streets, and some streets have none. brain Kishbaugh to check.
these streets: Waterloo
Strachan
Shakespeare
Southy
Reeve Jack Smyth feels all the streets are low on gravel.
Brian Kishbaugh will report back to the Council before any of the streets are
turned back over to the Village.
Councillor Ken Matthews asked Mike Latta to inform Elgin Construction to keep
the dust down. Mike Latta stated that he had already spoke to Elgin Construc-
tion about this.
4. PUMP DELIVERED TO FIRE HALL.
This is a sludge pump which belongs to Eglin Construction. This pump
is to be used as a back up pump for the pumping station on Brock Street .
110 MADELINE. STEWART - SINK NOT WORKING.
Mike Latta advised that there is nothing they can do about this.
6. WATERING THE STREETS.
Councillor Brydon Guest stated that Elign Construction does not know
there is a west side in the Village. The water truck hasn't been over there
in weeks. Mike Latta has spoken to Elgin Construction about watering the streets
•
.
•
-4-
7. OTHER ITEMS.
Operating the Plant (staff etc. )
Mike' O'Shay stated that there will be one person looking after the plant
as well as the water system in Port Burwell and Vienna. This job will be
advertised. The person hired will have to be employed with the Provincial
Government. Elgin Area Water will have a superintendent down here, not
an operator.
Top Soil .
Reeve Jack Smyth stated that the top soil is terrible. It has garbage
and gravel in it. It was stated that George Butt can accept the top soil,
or he can reject it, if it is bad.
Curbs - No driveways.
Councillor Ken Matthews stated that at three vacant lots on Erieus Street,
curbs were laid down, leaving no driveways at Ron Bradfield's, and at Bernie
Brisseau's two lots. Brian Kishbaugh stated that if there is a vacant lot
with no driveway then how can the Construction company know where the owner
wants a driveway put in. All they have to do is to tell the construction
company ahead of time.
Mike Latta stated that curb cutting has been done before.
•
Councillor Ken Matthews stated that the west entrance on Strachan Street,
to the cemetery has dissappeared. The culvert is still there, but now
there is a ditch there.
•
Hydro at pumping station.
It was stated that they will need approximately a three phase power supply.
The Consulting Engineer received a letter from the Port Burwell P.U.C.
Office. The letter stated that the Consulting Engineers will be required
to pay $5,000.00 to the Port Burwell P.U.C. Office for the total estimated
price of a three phase power supply for the pumping station. Mike Latta
gave a copy of this letter to the Clerk. Gail Culver stated that the P.U.0
didn't know anything about this matter until a 'month ago. Mike Latta state
that this has to be resolved. This matter is to be disscussed at the next
P.U.C. meeting on July 19, 1984 . Reeve Jack Smyth to phone Mike Latta
after this meeting, on Friday July 20, 1984 regarding this matter.
Bill from Amtelecom.
P.11 from Amtelecom for relocating a cable in the Village of Port Burwell
is to be put on the next 'Connecting Link Progress Estimate. " The Amtelec(
bill is $1919.00. Brian Kishbaugh gave a copy of this bill to the Clerk.
8. NEXT MEETING.
August 13, 1984 at 1:00 P.M.
ADJOURNMENT.
This meeting adjourned at 3:00 P.M.
/ '? i ;
. _ _. 18TH REGULAR MEETING 13TH AUGUST. 1984
PRESENT: Jack Smyth -Reeve
Harry Alward -Councillor
Brydon Guest -Councillor
ABSENT: Ken Matthews -Councillor
Ted Shelly -Councillor
VISITORS: Ralph Bram - Building Inspector
Shirley Manion
Dave McCord
Pierre Blanchet
Arnold Southall
Tom Milton
1. Previous Minutes
Moved by Brydon Guest. Seconded by H.O. Alward
That the minutes of the July 9th meeting be adopted as read.
Carried
Moved by H2O. Alward. Seconded by Brydon Guest
That the minutes of the July 11th meeting be adopted. •
Carried
Moved by Brydon Guest. Seconded by H.O. Alward
That the minutes of the 6th Liaison Meeting held July 17 be adopted.
Carried
2. Business Arising out of the Minutes
9. Deputations and Petitions
Pierre Blanchet The matter has been held over for a meeting when all
members of Council are present.
Shirley Manion Mrs. Manion wishes to put apartments in variety store.
Council approval is available. It will consist of two to four small
apartments. One apartment must be available to someone on low income.
The Health Inspector and Building Inspector should inspect the building
to ascertain whether feasible.
Ralph Brown, Re; Tremblay Building Permit. To be dealt with at next
meeting.
Dave McCord objects to a house only having a base coat of stucco. Is
there a dead-line for work to be completed? At present no deadline.
Tom Milton Would like a five year lease (transferable) on the property
1110 where his booth on beach is located. Not possible immediately.
Arnold Southall While some grading has been done on Elizabeth Street
it is still a mess.
Moved by H.O. Alward, Seconded by Brydon Guest
That we will instal a field tile at the South end of Elizabeth Street in
order to drain water from both east and west side of street, to be drained
over the bank by solid pipe into the lake.
Carried
18TH REGULAR MEETING Page 2 13TH AUGUST. 1984
4. Reading/Considering Communications
1. Vivian & Ed Matthews re Flower Bed Contest
Clerk to write letters of appreciation
5. Passing Accounts
Accounts delayed until next meeting.
6. Reports of Officers and Committees
1. Finance. Jack Smyth
The police have recovered the three flags stolen from the ball
park.
The 3 boats going to Erie will fly Port Burwell flags.
2. Licences, Building and Health Ted Shelly, Brydon Guest
Building Permits -
Helen & Morley Wolfe Two Car Garage $ 3,500.00
Frank Eveland Siding & Windows 13,000.00
Alan Foster Repair Building 3,000.00
Rick Kwariany Partition 1,000.00
Ken Matthews Addition 2,700.00
Barb Carlisle Repair & Insulate 4,000.00
Sharon Chamberlain Addition 3,000.00
Gordon Howick Addition 2,000.00
Ken & Pat Roesch Addition 21,600.00
3. Roads
No report
4. Fire and Police
No report
5. Personnel and Property
Delay decision on new calculator
6. Parks and Recreation
No report
7. Development
No report
A. 0.H.R.P.
No report
7. New Business
There has been a truck parked at the corner of Newton and Shakespeare St.
It has almost caused an accident'as it is so close to the corner. Clerk
1110 to write a nice letter to truck owner.
8. Unfinished Business
Moved by Brydon Guest, Seconded by H.O. Alward
That the Village of Port Burwell accepts the streets of the Village from
Elgin Construction with the exception of Brock Street at pumping station.
Carried
•
Moved by Brydon Guest, Seconded by H.O. Alward
That the Village of Port Burwell Council requests The Long Print Conservation
Authority to apply for Lakeshore Erosion Grant for re—seeding from Hagerman
easterly to village limits
18TH REGULAR MEETING Page 3 13TH AUGUST, 1984
Unfinished Business (Continued)
$oved by Brydon Guest. Seconded by H.O. Alward
That The Village of Port Burwell requests Elgin Construction to reconstruct
the sidewalk on the east side of Robinson Street from the corner of County Road
42 to the Northern edge of Bradfield Building. The cost will be paid by the
41 village with the exception of those parts being replaced in accordance with the
sewage system contract.
Carried
Moved by H.O, Alward, Seconded by Brydon Guest
That the Council of the Village of Port Burwell requests Elgin Construction
to reconstruct the sidewalk on the west side of Robinson Street in front of Pat's
Variety Store other than, the portions done under the contract.
Carried
12. Adjournment
Next meeting Wednesday, August 22, 1984
Moved by H.O. Alward. Seconded by Brydon Guest
We adjourn 11:38 P.M.
Carried
fl.UL ..‘L.7l/
J/4k Smyth, Reeve//
ti-t. 'Mai-,if...4,4
e
19TH SPECIAL MEETING 22ND AUGUST. 1984
PRESENT Jack Smyth - Reeve
Harry Alward - Councillor
Brydon Guest - Councillor
Ken Matthews - Councillor
• Ted Shelly - Councillor
This special meeting was convened to complete the business from the regular
meeting held August 13, 1984 and to consider a by-law to appoint a Clerk-Treasurer.
:loved by Brydon Guest. Se9nded by H.O. Alward
That accounts in the amount of $ 25,394.29 be passed for payment.
Carried
Moved by Brydon Guest. Seconded by Ken Matthews
That Harry Alward be appointed to select a departure present for Mary Smyth
Carried
Moved byKen Matthews. Seconded by Brydon Guest
That whereas the Ministry of Environment representatives misled the Council and
citizens of Port Burwell into believing that the sewage treatment plant would
be constructed on Chatham St.
And whereas the Sewage Treatment Plant shall be constructed with the most
westerly part of the plant being on the easterly limit of Chatham Street.
And whereas it is the contention of this Council that Chatham Street has been
closed unnecessarily:
Be it therefore resolved that the Council of the Village of Port Burwell,
hereby requests the M.O.E. & M.G.S. to return those portions of Chatham Street
which have been closed, to the village with due haste.
Carried
Moved by Ken Matthews. Seconded by H.O. Alward
That leave be granted to introduce By-Law to appoint a Clerk Treasurer and
that By-law presented herewith be read a first time.
By-Law read a first time.
Moved b H.O. Alward. Seconded by Brydon Guest
That By-Law now read a first time be read a second time forwith.
Reading dispensed with.
Moved by Brydon Guest. Seconded by Edward Shelly
That By-Law now read a second time, second reading dispensed with, be read a
third time forwith.
Third Reading dispensed with.
Moved by Edward Shelly. Seconded by Brydon Guest
That By-law 84 - 13 third reading dispensed with be passed, engrossed by the
clerk, signed and sealed by the Reeve.
Carried
Moved by H.O. Alward, Seconded by Edward Shelly
That we adjourn to meet again September 10, 1984 at 7:30 P.M.
7TH LIAISON MEETING 13TH AUGUST 1984
MINUTES of a liaison meeting held in the municipal office, Port Burwell, on
August 13, 1984 at 1:00 P.M..
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Brydon Guest - Councillor
Mike Latta - MOE
Brian Kisbaugh - Giffels
Frank Clark - M.T.C.
Frank Bartlett
Jack Barrett
Bob Moore
ABSENT Ken Matthews
Ted Shelly
VISITORS: Harvey Neville
Bonnie Bradfield -
1. MINUTES OF THE 6TH LIAISON MEETING
Mike Latta noted that the 6th Liaison Meeting minutes shpuld be
•=t-G_ Jr
changed to read Mike Auger, not Mike O'Shay. He masa advised luncil
that the grinder pump had been ordered.
If a letter has been sent to Mike McCaffrey, Mike Latta wishes
a copy. Mr. Latta would also like a copy of the letter sent by Mr.
Linton to the Federal Government concerning dredging.
The Beech Street sewer has been installed.
The force main has not yet been installed. Mike Latta advised
council that the contractor will start work on force main the first of
the week.
Frontage and Connections
Mike Latta requires the frontage and connection figures. The
clerk to phone Mike Latta when available. Fe also stated that we would
be provided with a complete book of connections. He estimates 386
connections. The finance people will require a complete financial
analysis.
Hydro at Station
Mrs Culver advised that a 3 phase hydro system will be installed
at the station in two weeks.
Total estimated cost i 7,192.22
2,700.00 to be paid by Port Burwell
C'C
S 4,492.22
Bill from Antelecom outstanding.
2. SEWER PROGRESS
Contract # 1
Brian Kisbaugh stated that the work on this contract was virtually
complete. Exceptions noted are; sodding and seeding
gabions required
small pieces of sidewalk -'
3 sections sewer to check'
2 pump stations have nib electrical
hook-ups.
f
7TH LIAISON MEETING Page 2 13TH AUGUST. 1984
Exceptions noted; (continued)
r.-''-l^pstation on Bridge virtually complete
Contract # 2
Brian Kisbaugh stated that the site had been cleared and the work will
be completed by December 31, 1984. There will be additional costs for
winterizing the plant as the required completion date is March 15, 1985.
Bob Moore stated that catch basins would not be ready for asphalt until
after Labour Day. That there would be some drive—ways to pave next year as
well as topping.
It will be necessary to get the waterline out of Silver Creek.
The intersection on Elizabeth Street is out of line, the road must be
moved when it is next fixed to adjust to the lease.
Reeve Jack Smyth presented resolution ie: Chatham Street. He said that
the Ministry of Natural Resources had made the closing a condition of putting
in the sewers.
Mr. Latta pointed out that the village received property on the East side
to replace it.
Mr. Kisbaugh said that the plant was originally planned for Chatham Street
but was subsequently moved.
Mr. Latta said if the Ministry of Natural Resources would agree to the
return of Chatham Street to the Village that the Ministry of the Environment
have no objections. Mr. Latta advised that set back exemption for the plant
would be necessary if Chatham Street were to be returned. Council advised
there was no set back requirement. Mr. Latta then stated that slow speed
traffic is also necessary.
Contract # 1, being substancially completed the municipality accepts the
maintenance of the roads.
Mr. Kisbaugh inquired if the municipality was satisfied with the work
behind the retaining wall?
It was noted that there was a dirt pile at Danny Mole Jr.'s 3 feet high
but that Elgin Construction was going to repair it.
The next meeting time is September 11 at 1 P.M.
Brian Kisbaugh noted there is a culvert on the east side of Strachan
Street.
Bob Moore advised the village has the right to hook tiles into the
drain.
The meeting then adjourned.
*42/.64( A":54:74jK49
,hack Smyth, Reeve
20TH REGULAR MEETING 10TH SEPTEMBER. 1384
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Edward Shelly - Councillor
Kathie MacLeod - Clerk
VISITORS: Bernard Brisseau
Ron Bradfield
1. PREVIOUS MINUTES
Moved by H.O. Alward. Seconded by Brydon Guest
That the minutes of the August 13 meeting be adopted as corrected. The
Reeve and Clerk be instructed to sign same.
Carried
Moved by Ken Matthews, Seconded,by E, Shelly
That the minutes of the August, 22.,meeting be-adopted as circ-elated. The
Reeve and Clerk be instructed to sign same.
Carried
2. BUSINESS ARISING OUT OF THE MINUTES
Councillor Ken Matthews inquired what has happened on the Chatham St.
matter. Reeve Jack Smyth replied that the Ministry of the Environment were
prepared to return that portion of the street acquired by their Ministry
providing " No Parking" signs are posted as well as speed limit signs and
traffic bumps.
Moved by Ken Matthews. Seconded by H.O. Alward
That the Village of Port Burwell proceed with due haste to have the
necessary legal documents prepared as required by the M.O.E., M.G.S., and
M.N.R. in order to have that portion of Chatham Street which was closed and
transferred to the M.G.S. returned to the Village of Port Burwell.
3. DEPUTATIONS AND DELEGATIONS
Although no delegations had requested time, Bernard Brisseau and Ron
Bradfield attended with the same question concerning drive-ways cut in the
curbs to vacant lots. Arrangements will be made to cut the drive-ways in,
in the near future.
4. READING/CONSIDERING COMMUNICATIONS
A communication was read by the Clerk from the Township of Malahide
requesting the reason Council members did not attend the ploughing match.
5. PASSING ACCOUNTS
Reeve Jack Smyth declared " Conflict of Interest" an Items 8 and 10
111111 of Voucher 84 - 9.
Moved by Brydon Guest. Seconded by E. Shelly
That accounts in the amount of $ 74,746.18 be passed for payment. The
Reeve and Treasurer be instructed to sign same. Payroll of $ 4,392.35 also
approved.
Carried
6. REPORTS OF OFFICERS AND CCWITTEES
1. Finance, Jack Smyth
Reported an offer to rent dredge pipe from Bermingham Construction
2. i¢eences. Building and Health, Ted Shelly and Brydon Guest
No applications for building permits
20tH REGULAR MEETING Page 2 10TH SLYfEMBER,1984
6. RATS OF FFFICERS AND COMMITTEES ( continued)
3. Roads, Ken Matthews
The catch basin tops may impede snow-ploughing this winter.
There is a hole on Shakespeare St. 'needs fixing.
There are pot holes at the corner of Cowper Street.. to be fixed.
IIIII 4. Fire and Police, Edward Shelly
No report
5. Personnel and Property, Brydon Guest, Harry Alward
Cathy Kozakievicz will be back to work next week.
6. Parks and Recreation, Brydon Guest, Harry Alward
Insurance on booth at Ball Diamond should be increased. The Recreation
Committee has the responsibility to decide.
7. Development, Harry Alward and all members
No report
8. O.H.R.P. Ken Matthews and Harry Alward
Application approved. Must send to Building Inspector now.
74. NEW BUSINESS
Reeve Jack Smyth proclaimed September 16 to September 22, 1984 Legion Week
in Port Burwell.
8. UNFINISHED BUSINESS •
Moved by Brydon Guest. Seconded by Ken Matthews
That Council approve the signing of an agreement with Bermingham Construction
to rent dredge pipe.
Carried
9. ip-Laws
10. NEXT MEETING
October 10, 1984 at 7:30 P.M.
11. OTHER ITEMS FRCP COUNCIL
A meeting be set up next week with Frank Bartlett concerning water rates.
12. ADJOURNMENT
Moved by Brydon Guest. Seconded by E. Shelly
That we adjourn at 9:50 P.M.
Carried
L
. !lack Smyth, Reeve, Port Burwell
d4terflia- mac_ U
F
8T14 LIAISON MEETING SEPTEMBER 11. 1984
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Brydon Guest - Councillor
Frank Clark - M.T.C.
LATE: Mike Latta - M.O.E.
Brian Kishbaugh - Giffels
1. MINUTES OF THE 7TH LIAISON MEETING
Correction to the spelling of Mr. Kishbaugh's name.
Councillor Brydon Guest advised the committ^e Mr. McCaffrey did not need a pump
since he did not have water.
Mr. Latta suggests that Mr. Linton follow up on his letter to the federal
government concerning the dredge.
The force main has been installed.
The clerk has not yet received the book of connections from Mr. Butt to calculate
the frontages.
Mrs. Culver had assumed the hydro was to the Strachan Street station. She will
let George Butt know if it is.
Contract 2
Mr. Kisbaugh informed Council that the base of the big tank is in.
2/3 of the foundations and footings completed. The work done is equivalent
to the work scheduled. It looks good for December completion. They have a
good contractor.
Mr. Latta advised Council that the Chatham Street Building is only 8 inches
off the street allowance but the man-hole and sluice gate openings are about
two feet off the road.
If Chatham Street is to be returned to the village three conditions must
be met.
1. Crown will require indemnification agreement from municipality and if,
transferred to County, County will be required to indemnify crown.
2. Signs must be posted setting the speed limit, " No Parking" signs must
be posted.
3. The Ministry of the Environment will return the portion of Chatham Street
they are responsible for conditional on The Ministry of Natural Resources
agreeing to return the much larger section they are responsible for.
Mr. Latta advised Council that the responsibility for getting Chatham Street
returned rests with Council.
•
The Village can expect an invoice to August 20, 1964 plus an extra invoice
for engineering.
Next meeting Tuesday, October 9 at one o'clock.
Kathie MacLeod, C rK JOth, eevr
21ST SPECIAL '' ING
SEPTEMBER 1 1.8'
PRESENT: Jack Smyth — Reeve
Harry Alward — Councillor
Brydon Guest — Councillor
Ken Matthews — Councillor
Edward Shelly — Councillor
VISITORS;, Frank Bartlett Elgin Area Water System
Mike Auger — M.O.E.
1. This Special Meeting of Council was set up to discuss the water rates
in the Village.
Mr. Auger advised Council that the present water rates to the village
• were as follows:
•
PRIMARY RATE 97.7 t - Port Stanley Pumping Station
SECONDARY RATE 290.3 d Pipe—line from Port Stanley to
Port Burwell
TERTIARY RATE 16.0 0 Pipe—line within village limits
404.0 0
Metered customers in Port Burwell have been paying $ 2.82 per 1000 gals.
Village Consumption of water for 1984 will be 15,000,000 gallons
Water Costs $ 60,600.
Admin Costs 1,620.
$ 62,220.
There arse 305 households
$ 62,220. divided by ^; t 204400 per y• J.r of $ 17.00 monthlr.
There has been no rate increase 3n 4 years
Moved by Ken Matthews, Seconded by arydon Guest. All Colwcil !where
in Agreement.
That a by—law be prepared to increase the water rates. ?lat—rate
of $ 17.00 and the metered weter at $ 5.25 per 1000 gallons with s minimum
bill of $ 19.40.
Carried
Mr. Auger also advised Council that he would be applying for - grant
to help defray the construction costs of a few years ago.
Moved by Brydon Guest. Seconded 1rAp0.. Alward
That the Reeve and Clerk be instruct•d to sign amended contract 'or
the Launch the Dredge project. We auth- rite the new clerk to sib
contract although she was not present when the project originated.
Carried
Moved by Ken Matthews, Seconded by Edward Shelly
That when the Ministry of the Environment and the Ministry of ■N :al
Resources return Chatham Street to the Village of Port Burwell, the 'Alage
will turn it back to the County of Elgin.
Carried
F
21$T SPECIAL MEETING Page 2 SEP'T'EMBER 19, 1984
Moved by Brydon Guest, Seconded by H.O. Alward
That Ed Matthews be hired to fix both doors at the O.P.P„ station.
Carried
A letter is to be written to John Wise congratulating him on his
11111 appointment as Minister of Agriculture.
Moved by H.O. Alward. Seconded by Ken Matthews
That we adjourn 9:55 P.M.
Carried
/Yri a<
Jaeve
Vi +age of Port Burwell
•
0
�- 22TH SPECIAL MEETING 21ST SEPTEMBER. 1984
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Brydon Guest - Councillor
Kathie MacLeod - Clerk
ABSENT: Ted Shelly - Councillor
This special meeting of Council was convened at 4:00 P.M. to consider
a By-Law to set the water-rates.
Moved by Ken Matthews. Seconded by Brydon Guest
That By-law No. 84 - 14 be read a first time. Read and Carried
Moved by Brydon Guest. Seconded by H.O. Alward
That By-law No 84 - 14 be read a second time. Reading dispensed with.
Moved by H.O. Alward. Seconded by.Brydon Guest
That By-Law No. 84 - 14 be read'a third time.
Reading dispensed with, Finally passed and carried.
Moved by Ken Matthews. Seconded by H.O. Alward
That this special meeting be adjourned. Time 4:40 P.M.
Carried.
JaOk Smyth, Reeve of Port Burwell
:6f.r;1;/
r -_1W$a$a(liTAt wrrrTntl : Jack Sh - Reeve October 10. 1984
PR 84Tmyt
Brydon Guest - Councillor
Ken Matthews - Councillor
Ted Shelly - Councillor
ABSENT: Harry Alward - Councillor
VISITORS; Bob Meharg, Aylmer Express
Mr. & Mrs. Tremblay
Moved by Ken Matthews. Seconded by Brydon Guest
That the minutes of the 8th Liaison Meeting be adopted as corrected.
Carried
Moved by Brydon Guest. Seconded by Edward Shelly
That the minutes of the 20th Regular Meeting be adopted as read.
Carried
cloyed by Edward Shelly. Seconded by Ken Matthews"
That the minutes of the 21st Special Meeting be adopted as read.
Carried•
Moved by Ken Matthews, Seconded Brydon Guest
That the minutes of the 22nd Special Meeting be adopted as read.
Carried
lured by Edward Shelly, Seconded by Ken Matthews .
That the Council of the Village of Port Burwell grant John Tremblay a building
permit providing he demolish the old house on his property by the 10th of November
1984 and that John Tremblay sign the bottom of the resolution thereby showing his
agreement to this provision.
Carried
MeT-by Brydon Quest. Seconded by Ken Matthews
That the responsibility of the Land Division Committee remain with the County
of Elgin.
Carried
Moved by Ken Matthews. Seconded by Edward Shelly
We have no objections to this severance providing it meets all Health Unit
requirements.( D::,,Apalhal.e )
Carried
BMV*11 y Edward Shelly. Seconded by Ken Matthews
That accounts in the amount of 8 183,331.06 and Payroll in the amount of
$ 3,947.08 be passed for payment with the exception of No. 21 which is to be held
for a few days.
Carried
Myelin, Brydon Gest. Sec9nded by Ken Matthew,
That we give the Clerk Treasurer permission to attend the work-shop for newly
appointed Clerk-Treasurers in London on November 15 and 16.
4114 arried
oved by Edward Shells. Seconded by Ken Matthews
That we give permission to the Legion to use the streets of Port Burwell for
a parade on Remembrance Day.
Oarritd.-
Moved by Brydon Guest. Seconded by Edward Shells
That the recommendation of the Assessment Office on Roll Numbers 001 412 00 0001
and C01 223 CO be confirmed.
2RD REGULAR MEETING Palle 2 October 10. 1984
Moved by Edward Shelly. Seconded by Brydon Guest T, Ic4 SCJ v pp 5tl77,04
That by-law No 84-15 be read a first time. Read and Carried
Moved by Ken Matthews. Seconded by Edward Shelly
That by-law No. 84 - 15 be read a second time. Reading dispensed with.
Moved by Brydon Guest. Seconded by Ken Matthews
ilkThat by-law No. 84 - 15 be read a third time.
eading dispensed witn, Finally passed and carried.
Moved by Edward Shelly. Seconded by Ken Matthews
That we adjourn at 11:30 p.m. Next meeting. November 12, 1984 7: (..
Carried
eld
'Jac , AA
Vi ag4
e of Port Burwell
,lerk
2PH LIAISON MEETING 11TH OCTOBER, 1984
PRESENT: Jack Smyth - Reeve
Brydon Guest - Councillor
Ken Matthews - Councillor
Mike Latta - M.O.E.
Brian Kishbaugh - Giffels
Frank Clark - M.T.C. Mrs. Culver
ABSENT: Brian
Alward - Councillor
The minutes of the 8th Liaison Meeting were reviewed. Mr. Latta advised Council
that the Frontage Charges must apply to all properties that front on, abutts on or
connects to sewers. i.e. example - wants to run a connection.
Compilation of the frontages will soon be done. Council must set up a Committee
to decide questions concerning frontages.
The hydro pole holding the temporary transformers at the sewage plant site is
leaning. It should have additional guy wires to offer support.
Mrs. Culver advised the Committee that the permanent transformers will not
be delivered until January although first notice was for October.
Reeve Jack Smyth is meeting with Mr. Lewis, Ministry of Natural Resources on
the 12th to discuss M.N.R. returning the portion of Chatham Street under M.N.R.
jurisdiction.
Mr. Latta advised on the status of Contract One.
Substantial Performance agreed on August 30, 1984
Maintenance warranty expires August 30, 1984.
Certificate signed October 4, Notice published at earliest 45 days from then
The 10 % holdback will be released by the Ministry of Environment on November 18
Mr. Latta also advised that a notice should be put in the paper asking Contractors
who wish to put in sewer lines to houses to apply for their licences immediately
The individual who wishes to do his own line must apply to the Village for a
permit and leave the line exposed until inspected.
Notices must be sent probably by January showing the connection frontage.
It is to be hoped that enough connections are made initially to provide the minimum
sewage flow through the plant so that it will operate.
Next Liaison Meeting to be November 13, 1984.
24TH SPECIAL MEETING 23RD OCTOBER 1784
PRESENT: Jack Smyth • - Reeve
Brydon Guest - Councillor
Harry Alward - Councillor
Edward Shelly - Councillor
Ken Matthews - Councillor
VISITORS: Valerie Donnell
III Mrs. Donnell requested a lease for the beach property from the Village.
She has recently purchased Sam's Ploace. She was advised by Council that
there should be no problem. A Committee will work out the details.
Moved by Brydon Guest. Seconded by Edward Shelly
That Schedule "A" to By-Law 84 - 14 be changed to read, " One free
shut off and one free turn on per year be permitted each water service.
.
Additional turn off's and turn on's $ 10.00.
Carried
Correspondence:
A letter was received from Mr. Lou!;Toth offering paint to paint
the light-house.
A letter of appreciation is to be sent to Mr. Toth on behalf of th.
Council.
Moved by Edward Shelly, Seconded by Brydon Guest
That we adjourn at 11:03 P.M.
I
.e.1[ X x
J SMYTH,
LLAGE OF PORT BURWELL
7u0<lk_i71-2:i4 i/i/L _a.
•
1111,
25TH REGULAR MEETING 12TH NOVEMBER.1984
PRESENT: Jack Smyth -Reeve
Brydon Guest - Councillor
Ken Matthews - Councillor
Edward Shelly - Councillor
ABSENT: Harry Alward - Councillor
VISITORS: Valerie & George Donnell
Tony Lama
Ron Bradfield
Moved by Brydon Guest. Seconded by Ken Matthews
That the minutes of the October 10th meeting be adopted as amended.
. Carried
Moved by E. Shelly. Seconded by Ken Matthews
That the minutes of the October 11, 9th Liaison Meeting be adopted as read.
Carried .
Moved By Ken Matthews. Seconded by Brydon Guest
That the minutes of the October 24th Special Meeting be adopted as circulated.
Carried
Moved by Ken Matthews. Seconded by E. Shelly
That the Council of the Village of Port Burwell requests the Ministry of the
Environment to have their legal staff prepare the indemnification agreement required
as out-lined in a letter dated November 6, 1984 to Mr. R. K. McNeil from the Honourable
Andrew Brandt, Minister of the Environment.
Carried
Valerie Donnell and George Donnell were present to go over the draft lease and have
some of the conditions explained. The lease to be sent to the village solicitor
to be drawn up in appropriate legal terms.
Mr. Lama requested that Council apply for the remainder of the marina grant (no resolution)
Mr. Bradfield suggested that Council should be claiming .the built up area of land on
the west side. Council advised Mr. Bradfield the matter was already under consideration
Council instructed the clerk to send letters to various Ministries claiming the land.
Moved by Brydon Guest. Seconded by E. Shelly
That accounts in the amount of $ 27,161.27 and payroll in the amount of $ 4,027.85
be approved for payment.
Carried
• The clerk requested two days off. Verbal permission was granted.
Moved by Ken Matthews. Seconded by Brydon Guest
That this Regular Council Meeting be adjourned until the next regular meeting
unless in case of emergency a special meeting be called. 11:15 p.m.
Carried
JACK ,
VI OF PORT BURWELL
10TH LIAISON MEETING NOVEMBER 13. 1984
MINUTES of a liaison meeting, held in the Municipal Office, Port Burwell, on November 13,
98 . at 2:00 P.M.
PRESENT : Jack Smyth - Reeve
Brydon Guest - Councillor
Ken Matthews - Councillor
David Miller - P.U.C.
Mike Latta - M.O.E.
Brian Kishbaugh - Giffels
Kathie MacLeod - Clerk
Cathy Kozakievicz - Secretary
ASSESSABLE FRONTAGE
Mike Latta asked the Clerk for the total frontage and connection in feet, and the total
number of connections. Clerk Kathie MacLeod advised Mike Latta that there are 410 connectionF
4110 25,354 feet of assessable frontage and connection.
LAir MINUTES.
Mike Latta received on August 14, 1984, a sample notice which Council will send out
early next year. Mike Latta feels these notices are fine. On the notices the prices.are;
.30 /ft and $15 per connection. These are fixed, prices. Councillor Ken Matthews feels
these are wrong.
DREDGING OF CREEK BY OUTFALL.
Reeve Jack Smyth has spoken to John Wise about this matter. John Wise advised that
there might be a possibility of some financial assistance.
Brian Kishbaugh wrote a letter to the Small Crafts Harbour, regarding the dredging,
on June 27, 1984. Ian Linton (Village lawyer) also wrote to the Small Crafts Harbour
advising that they are still responsible for the dredging in the Village of Port Burwell.
This letter was sent July 24, 1984. (Mike Latta would like a copy of this letter.)
Ian Linton also sent a letter to John Wise on the same date. (July 24, 1984.)
Reeve Jack Smyth to talk to John Wise regarding the last paragraph of Ian Linton's
letter on September 21, 1984.
In summary, very little progress has been made regarding the dredging in the Village
of Port Burwell.
HYDRO POLE.
Mike Latta stated that a hydro pole on Chatham Street is leaning. David Miller
advised that he has looked into this situation and he has put a "screw in anchor" on
for support.
DY-LAW 83-13.
At the last liaison meeting, Mike Latta commented on By-law 83-13, section 4, regarding
the $2.00 fee. Mike Latta feels that this fee is too low. Council advised Mike Latta that
this matter had been discussed at their last regular council meeting, dated November 12,
1984. The fee will be increased to $20 - $25.
REVIEW COMMITTEE.
� Mike Latta questioned as to whether Council has formed a committee to review the
ntage and connections, and to answer any questions the residents may have. Council
advised Mike Latta, that this committee has not been formed as of yet. Council also
advised that they intend to hire their own plumbing inspector.
IFICATE.
Brian Kishbaugh pointed out that the maintenance certificate waa signed on October
:., 1984. The end of the 12 month maintenance period will be August 30, 1985. This
certificate was published on October 9, 1984, and it will expire November 23, 1984.
Mike Latta sent an invoice to the Village of Port Burwell on September 21, 1984 for
$131,674.76 for the road works. Clerk Kathie MacLeod advised that it had been received
and paid.
-2-
Therefore, Mike Latta advised that the Net Cost to Date will be $46,663.01. There will be
no 10% holdback on this next invoice.
The M.O.E. will bill the Village, but the M.T.C. will not pay for all of it, because
of extra sidewalks. The Village understands this. Brian Kishbaugh will send the Village
a letter and a breakdown concerning this matter.
i % A; i
Mike Latta asked if the Village had received a cheque for the grinder pump. Clerk
ethic MacLeod advised Mike Latta that a cheque in the amount of $5158.47 was received
this morning.
ROAD ALLOWANCE TRANSFER.
Clerk Kathie MacLeod gave Mike Latta a copy of "resolution #4" from Council's last
"pular meeting dated November 12, 1984.
Mike Latta gave Council a draft copy of the proposed indemnification agreement
between the M.O.E. and the Village of Port Burwell.
Mike Latta reviewed this agreement with Council.
M.G.S. will provide schedule "A" and approve it.
Clause #3.
The Village will be required to pass a resolution for "No Stopping" and "No Parking"
on the East and West aide of Chatham Street. By-laws must be passed.
Councillor Ken Matthews questioned and opposed the "No Stopping" part. Mike Latta
advised that having both "No Stopping" and "No Parking" would cover everything 100%, but
agreed to leave the "No Stopping" out.
Clause #4.
In clause 04, the sentence stating " above the surface of the'lands to the Southeast
of the travelled portion ..." will now read as " above the surface of the lands to the
West of the travelled portion ..."
Mike Latta asked Council if they had any objections to the use of sand barrels.
Council said "NO."
Clause #5.
Mike Lattafeked Council if they have passed a speed by-law. Council advised Mike
Latta"NO".
Clause #6.
Clause M6 is the indemnification part of this agreement.
Mike Latta advised that Clauses , #4, and 45 all have to be passed before the
Minister will execute this agreement. Council is aware of this.
Ian Linton, the Village lawyer, is to look at this agreement before being sent out.
Mike Latta advised that the Village should clear this agreement with the M.N.R., let
diem know we have a draft agreement, and give them a copy if they wish.
Therefore, the M.O.E. having given the Village this draft agreement, they are not going
to do anything more until Council gives the M.O.E. a resolution agreeing to this agreement
in full.
The speed bumps will be every 50 feet, (approximately 3 bumps),_starting past the
M.N.R. gates.
Brian Kishbaugh advised Council to make sure adequate signs are posted, indicating the
speed bumps.
Brian Kishbaugh asked Council if they ever thought of singing pavement instead of speed
bumps. Brian will send Council more information regarding this matter.
-3-
TREATMENT P3.ANT - CONTRACT #2.
Brian Kishbaugh advised that the treatment plant has about 90% of the block work
done. The treatment plant is right on schedule. (a bit ahead).
R�1CT d7. - HYDRO.
David Miller advised that "Strachan Street" is finished, "Pumping Station No. 1" is
inished, and "Pumping Station No. 2" 3 almost finished. It should be finished by next
week, maybe.
Mike Latta questioned as to whether a hydro inspection certificate has been received.
David Miller said "No".
fe.C. CHARGES.
Mike Latta advised that he received a guote of $5,000.00 from the Port Burwell P.U.C.
Office, without any deduction.
Mike Latta advised that they are prepared to make one purchase order for both
pumping stations upon receipt of "pumping station_No. 2" invoice.
SEWAGE RATES.
Then:
308.04 service charge per 1000 gallons.
Total gross capital cost: $3,127,930
M.O.E. subtracts : - 511,413
Net capital cost : $2,616,517
- 671,106
Net Gross cost: $1,945,411
gia'foHbAgizes 75% of: -1,459,057
Grants : - 261,402
NET CAPITAL to be financed
by the Village. $ 224.952
Now:
Gross capital cost : $3,653,214
(road works etc.) - 507,097
(Engineering etc.) : - 38,117
Total Gross Capital
Cost $3,108,000
* it million dollars more now.
FINANCING.
• Assumption #1.
$46,600 : operating costs in year one.
$52,300 : operating costa in year twenty.
All Assumption #2.
'sewage flow based on the water flow."
Since there is a reduced anticipation population growth, the sewage and water flow
will be reduced. Therefore, the service rate has to go up.
407.2 / 1000 gallons. (98.8% increase).
NOTE: These rates are not approved. For information purposes only.
-4-
To retire the } million dollars at 14% is $31634.
Example:
142
X 4(71.2
411 - $57,822 (Money out of the ser charge.)
+ 12,729 (Frontage and Connection.)
$70,551 (Total Revenue.)
$46,600 (Assumption #1)
+ 31,634
• $78,234 (total expenditures for 1 year).
$78,234 (Total expenditures).
- 70,551 (Total Revenue)
$ 7,683 Therefore, the Village would run roughly $8,000 in the hole
in year one.
Mike Latta advised that there is another alternative method of financing, called
"Straight Line financing".
STRAIGHT LINE FINANCING.
Straight Line Financing is based on 30 years without any deficit. (Like a mortgage.)
Mike Latta advised Council that if they do not wish to run this system at a deficit
at the first, then Council should look into Straight Line Financing.
If Council does decide to look into Straight Line Financing, then they would have to
send a resolution to the Capital Financing Branch. 14 ,L _ L s_ a Li(.i L 5 - ;> 7
Address: C. Mailkowsky, Director,
Capital Financing and Revenue Branch
2nd Floor
135 St. Clair West
Toronto
Ontario
M4V 1P5
Attention: Stan H. Pearce, Manager,
Special Projects
If Council passes a resolution, they should make sure that this line is included in the
resolution: " $224,952 was approved by the Ontario Municipal Board in 1982."
Mike Latta would like a copy of this resolution.
Councillor Ken Matthews asked Mike Latta where will the Treatment Plant get water.
Mike Latta advised that since it was too expensive to extend a water main from Chatham
Street, they will use a well.
• Councillor Brydon Guest asked when the generators, which are stored in the Village
workshop, were going to be removed. Mike Latta will speak with Frank Bartlett concerning
this matter. He will have an answer on December 11, 1984.
MOPING.
December 11, 1984 (Tuesday) at 1:15 P.M.
ADJOURNMENT.
This meeting adjourned at 4:05 P.M.
26TH SPECIAL MEETING 19TH NOVEMBER. 1984
This Special Meeting of Council was called by Reeve Jack Smyth to consider
various aspects of financing, to consider By-Law 84 -16 ( A by-law to set the permit
rate for sewer connection)as well as other matters pertaining to the sewers.
PRESENT: Jack Smyth - Reeve
O. Harry Alward - Qouncillor
Brydon Guest - Councillor
Ken Matthews - Councillor
ABSENT: Edward Shelly - Councillor
i
VISITORS: Hugh Brooks - Fire Chief
•
Fire Chief Hugh Brooks advised Council that two new members had joined Che '
Volunteer Fire Department. They are Gary Hendricks and Tony Lama.
Moved by Ken Matthews, Seconded by Brydon Guest
That the Council of the Village of Port Burwell authorize the clerk to send
Mr. Tremblay and Mrs. Rigby a Registered letter stating that if the rest of the old
house is not completely torn down by the 27th of November, 1984 then the village
will have the old house torn down and removed and all costs will be charged and
collected as taxes. The letter shall also advise that a building permit and a
demolition permit are required and must be obtained immediately.
Carried
Moved by H.O. Alward, Seconded by Ken Matthews
The Village of Port Burwell Council wish to inquire about straight-line
financing for the sewage system now being constructed and based on the $ 224,952.
approved by the Ontario Municipal Board in 1982. Since the tax base is small we
would also appreciate Special Project Status.
Carried
Moved by Brydon Guest. Seconded by Ken Matthews
That the clerk be permitted to take two days off to attend to personal
business.
Carried
Moved by H.O. Alward. Seconded by Ken Matthews
That By-Law no. 84 -16, A by-law to set the rate for a permit to connect to
• the sewer system be read a first time. Read and carried.
Moved by Brydon Guest, Seconded by H.O. Alward
That By-Law 84-16 be read a second time. Reading dispensed with, and
carried.
411/ Moved by Ken Matthews. Seconded by Brydon Guest
That By-law No. 84 - 16 be read a third time. Reading dispensed with an: ri;.a _
passed and carried.
Moved by H.O. Alward, Seconded by Ken Matthews
That we adjourn Time 9:20 p.m.
Carried
kh, F e
c t Yie
Ll
f��C 67)'1 !t d --,I llage of Port Burwell
2TH REGULAR MEETING December 10,
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Brydon Guest - Councillor
Ken Matthews - Councillor
Edward Shelly - Councillor
41Ik
Kathie MacLeod - Clerk-Treasurer
VISITORS: Vera Bates, Brian Hamilton, Tony Lama
D
Hugh Brooks
Moved by Edward Shelly, Seconded by H.O. Alward
That the minutes of the 25th Reg>>lar)4ertinr, he adopted as circu] .
• Carried.
Moved by Brydon Guest. Seconded by Ken Matthews
That the minutes of the 10th Liaison Meeting be adopted as circul=*.-:.
Carried.
Moved by Ken Matthews. Seconded by H.0." Alwtrd
That the minutes of the 26th Special Meeting be adopted as read.
Carried.
Vera Bates, Brian Hamilton and Tony Lama were present to present a petition to
on behalf of the Trailer Camp Owners of the area. The petition- objects to
proposed legislation to tax trailers. It was signed by a number of rate-pa- ..
The petitioners were advised by Council that inquiries would be made
concerning the legislation.
Hugh Brooks was present to show Council the BiCentennial medal he had
received in:Ywogpi±ion of his years of service to the community.
Moved by Brydon Guest, Seconded by Ken Matthews
That Shirley Manion be given permission, t.n put, up a sign. It mu-t
be a traffic hazard and should conform to thy- residential aspect of t.h'
neighbourhood.
Carried
Moved by H.O. Alward, Seconded by Ken Matthews
That accounts in the amount of S 73,227.44 minus item(54) $ 1,71
Payroll in the amount of $ 3,415.08 be passed for payment.
Moved by Brydon Guest. Seconded by H.O. Alward
That the Council of the Village of Port Burwell feel that tnos.
• that are bussed to school should be let in the school when they arri :
the buses should remain until the school is opened.
Carried
11111 Moved by Brydon Guest. Seconded by Ken Matthews
That the employees' receive a turkey. 15 lbs. each.
Carried
Saved by Edward Shelly. Seconded by H.O. Aiwar:
That we adjourn 10:55 p.m.
Carried
ck Smyt , Re e
6�NII1 L4:L �- 'M illace of Port. Burwell
,
•
k .
IITH LIAISON MEETING - DECEMBER 11. 1984.
MINUTES of a liaison meeting held in the Municipal Office, Port Burwell, on December 11,
1984, at 1:15 P.M.
PRESEW : ,tack Smyth - Reeve
Brydon Guest - Councillor
Mike Latta - M.O.E.
411 Brian Kishbaugh - Giffels
Kathie MacLeod - Clerk
Cathy Kozakievicz - Secretary
LAST MINUTE5.
Qred&ing of Creek by Outfall.
Mike Latta questioned as to whether any progress has been made concerning the
• dredging. Reeve Jack Smyth stated that he has been trying to get in touch with
John Wise. This matter is still outstanding.
gvdro 'Pole.
Mike Latta and Brian Kishbaugh stated that they did not see a "screw in enchor"
put on the hydro pole on Chatham Street. Reeve Jack Smyth to talk to Dave Miller
concerning this matter.
Clerk Kathie MacLeod gave Mike Latta a copy of By-law 84-16.
Plumbing Inspector.
Mike Latta was advised that a plumbing inspector had not been hired as of yet.
The drain layer licence fee will be $50.00.
The homeowners permit fee will be $20.00.
Contract #1.
Mike Latta stated that the "45 days" has expired, and the 10% holdback has been
released to the contractors.
The final cost is being tabulated by Giffels. The Village will then receive an invoice
for 382.6 meters of extra sidewalks for $8,791.96.
Mike Latta stated that the Village will receive two separate invoices. One invoice for
sidewalks, and one invoice for the road works with no 10%'holdback.
PUMPING STATIONS - TEST.
On Thursday, December 13, 1984, the two pumping stations will be tested.
CONTRACT #2.
The value of the work done up to November 30, 1984, is $345,626.30.
The work is running on scheduale.
They are hoping to start up the equipment and plant around the first of March.
• (March 12, 1985 is the required completion date.)
Mike Latta will send the Village a letter stating when the residents can start
hooking up to the sewers.
OAD ALLOWANCE TRANSFER.
Clerk Kathie MacLeod gave Mike Latta a copy of the letter from Allan Pope.
Mike Latta advised that the Municipality should clarify this letter with the
M.N.R.
•
Clerk Kathie MacLeod gave Mike Latta acopy of Ron McNeil's letter also.
This matter will not become a standstill.
Reeve Jack Smyth to follow up on this matter with the proper representatives.
4
-2-
IMDEtNIFICATION AGREEMENT - CLAUSE #6.
Reeve Jack Smyth stated that the County is not in favour of Clause #6. They will
not accept this agreement.
Mike Latta advised that the County have their lawyer send a letter to: M.O.E.
Legal Services Branch, attention N.B. Jackson, regarding this matter.
leMike Latta advised that he has no authority to change this Clause.
LAST MINUTES - CLAUSE #6.
Mike Latta stated that the sentence reading "Mike Latta advised that Clauses #f3,
#4, and 05 all have to be passed ..." should read as "Mike Latta advised that By-laws
ender Clauses #5, #4, and #5 all have to passed ..."
.CONTRACT #1 - HYDRO.
Mike Latta stated that he had received two invoices from the Port Burwell P.U.C.
The total of the two invoices is $9,826.09.
FINANCING. -
Mike Latta was advised that Council had sent a resolution asking about Straight
Line Financing to the "Capital Financing and Revenue Branch."
Clerk Kathie MacLeod gave Mike Latta two certified copies of this resolution.
Mike Latta will hand deliver one of these resolutions to the "Capital Financing
and Revenue Branch" tomorrow.
GRINDER PUMP AT BEACH. .
Concrete Balast.
The Engineers will send the Village a sketch showing how to install this properly.
DRAIN LAYER APPLICATIONS.
A temporay licence will be issued until three hookups are done. Then if Council
is satisfied, a permanent licence will then be issued.
Mike Latta will send Council copies of other drain layer applications from
various Municipalities.
SCHOOL - PORT BURWELL.
Mike Latta stated that the Village should send a letter to the E.C.B.E. ,ta..:r.,•
that the contractors working at the school, are contravening Village By-laws.
NEXT MEETING.
January 9, 1984 (Wed.) at 1:15 P.M.
ADJOURNMENT.
• This meeting adjourned at 2:25 P.M.
Ili
4