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HomeMy WebLinkAboutPort Burwell Council Minutes 1983 PORT BURWELL VILLAGE Council Minutes 9 , 1i . , e4 . irt Iv% NI 1983 1 5TH SPECIAL MEETING JANUARY 7, 1983 MINUTES of a special meeting held in the Municipal office Port Burwell 7 January, 1983. PRESENT : Jack Smyth Ken Matthetrs Brydon Guest Harry Alward Mary Smyth LATE : Ted Shelly VISITORS: Jack Bayne - ( Jack Bayne Machinery ) 1. JACK BAYNE - DREDGE • Mr. Bayne is from London, Ontario. He banks at the Bank of Montreal, Market Square Branch, London, Ontario. Speak with Mr. Jim Levay. Mr. Bayne Is ihterested in purchasing the dredge. He is at present bidding on a cotdtract so he needs the dredge. Mr. Bayne has already had a preliminary look at the dredge. He wants to bring a surveyor in to look at the dredge. He stated that he wants to clean the dredge up with no cost to the Village. He also stated that time is of the essence. He mentioned that he would get the dredge stean cleaned if necessary, and stated that if he purchases the dredge he will be paying in cash. Mr. Bayne wants to clean up the dredge before the surveyor is brought on, he needs permissic to bring the surveyor aboard. Council sees no problem with this. Mr. Bayne will be purchasing the dredge along with the anchor and pipes. Before selling council must take into consideration the age of the dredge and the condition of the haul. Mr. Bayne doesn't want to purchase the dredge if there is going to be a problem insuring it. He has to examine the manhole and the bottom of the dredge. Mr. Bayne would like an agreement to purchase for ninety days. He would have insurance on the dredge for the nintey days. The Village will be held free and clear of all charges. Jack Smyth spoke with S.C.H. and they stated that the Village should not sell the dredge. Clerk to obtain original dredge agreement. Mr. Moffatt to review agreement and reply back to the Village. Clerk to draw up offer to purchase with terms and conditions. To keep phoning S.C4H. with regards to being able to sell the said dredge. Brydon Guest to speak with Gwen Foster as to the location of the dredging agreement. Sen'' a copy of agreement to purchase to Mr. Bayne when drawn up. Mr. Bayne is allowed to look through the dredge as long as there is no expense to the Village. 2. ADJOURNMENT Moved Brydon Guest, Seconded Ken Matthews. .THAT this Special Meeting be adjourned. Carried. TIME: 5:02 P.M. Mary E. Smyth APPROVED: Jack Smyth Clerk Reeve J1"/// Village of Port YPtaki 04.71-1 I 6TH REGULAR MEETING JANUARY 17. 1983. MINUTES of a regular meeting held in the Municipal Office Port Burwell 17 January, 1983. PRESENT : Jack Smyth - Reeve Ken Matthews - Councillor Ted Shelly - Councillor Brydon Guest - Councillor Harry Alward - Councillor Mary Smyth - Clerk IPVISITORS: Dave McCord. 1. PREVIOUS MINUTES Moved Brydon Guest, Seconded Ken Matthegs. THAT minutes of a Regular Meeting held 13, ^December, 1982; and Special Meeting held 23 December 1982, 28 December and 7 January, 1983 be adopted as read and as amended. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES 1. Clerk to send letter to Bradcranex, re: repairing breakwall. 2. To keep interest rate on tax arrears the same. By-law to be ready for next meeting. 3. Someone from Ministry of the Environment to come to 24 January Special Meeting to go over water rates. 4. An electric heater was bought for the library. Sandra Foote is quite happy. In the spring the works crew (C.C.D.P.) could probably insulate under the building. 5. Cathy Kozakievicz to put public meeting poster on Chatham Street. 3. DEPUTATIONS AND PETITIONS 4. READING/CONSIDERING COMMUNICATIONS 1. Canine Control Shelter, re: rate increase. Stating .that they would like a $10 a month increase. Ted to speak with Malahide dog catcher ( Mrs. Noury ) to see what her fees are. To report at February meeting. Council feels that our dog catcher at present has not been doing a very good job. 2. Radio License re-newal. To be paid. Licenses are for fire department radios. 3. Public Utilities Commission, re: who pays for ballast replaced in P.U.C. office? P.U.C. to pay this expense. 4. Town of Clinton, re: support of resolution. Moved Brydon Guest, Seconded Harry Alward. THAT the Council of the Village of Port Burwell supports the resolution passed by the Town of Clinton with regards to appealling assessments. Carried. 5. Gilles Therrien, re: breakwall repair estimate. Gilles estimate was between $275 and $350. Bradcranex estimate was $1700. Council to engage Gilles to do this job. 6. Tom Millard, re: application for volunteer fireman. Moved Edward Shelly, Seconded Ken Matthews. 4 AT Tom Millard to be accepted as a Volunteer Fireman for the Village of Port Burwell. arried. Council would like a copy of the fire department inventory report. 7. Applications received for Recreation Board. Recreation Board meeting to be set up. By-law to appoint members to be typed as soon as Brydon and Ted bring in a list of members names. F 5. .PASSING ACCOUNTS Moved Harry Alward, Seconded Edward Shelly. THAT Voucher No. 1-83 is hereby approved for payment. Also to pay Smith Auto Electric for the homelite chainsaw purchased for the Canada Community Development Project workers. Carried. Ken Matthews declared a conflict of interest on the payroll vouchers. 6. REPORTS OF OFFICERS AND COMMITTEES 1111 1. Finance, Jack Smyth and all members. NIL .)Licences, Building and Health, Ted Shelly and Brydon Guest. NIL 3. Roads, Ken Matthews and all members. Ken Kirkpatrick has been able to grade due to the lack of snow. Ken Kirkpatrick has also been cleaning brush on Addison Street. Salt ' and sand was received today. Ken Matthews to get a, price on overhauling the John Deere tractor. 4. Fire and Police, Ted Shelly and Brydon Guest. The Fire Hall is having a new ceiling constructed. 5. Personnel and Property, Brydon Guest, and Harry Alward. Council feels that the Clerk is not informing them enough. 6. Parks and Recreation, Brydon and Ted, Bulletin board to be constructed between the Post Office and the O.P.P. Building. Park Booth on Chatham Street is falling apart. C.C.D.P. workers might be able to do some work on this building. Three coffee makers are missing from the park booth. 7. Development, Harry and all members. Harbour Committee is appointed by resolution. Should have at least 9 persons sitting on the committee. Jerry Bolduc and Gord Crocker would like to sit on the Harbour Committee. To appoint persons at next regular meeting. 8. O.H.R.P., Ken Matthews, and Harry Alward. NIL 9. Planning, - who is sitting on planning board? Moved Brydon Guest, Seconded Harry Alward. THAT Jack Smyth and Ken Matthews to sit on the East Elgin Planning Board. Carried. 7. UNFINISHED BUSINESS 1. Ministry of Municipal Affairs and Housing, re: receipt for attendance at Municipal semiar. Reserved one room — sleeps 3. 2. Transport Canada, re: copy of letter sent to Ministry of Natural Resources. Jack stated that he phoned Mr. Pope again but could'nt reach him. 8. NEW BUSINESS 1. Watershed plan, re: council to review and direct comments back to L.P.R.C.A. 2. Business permits for 1983. No outsiders will be allowed to operate a business during the summer. A By-law to be set up for next meeting showing the rates, places allowed to set up, fine for contravening the by-law, litter etc. Council feels the fee should be . $300.00. Ask park for copy of rules and regulations for booths. 3. Effective Management Seminar, re: will anyone be attending? File. . O.G.R.A. annual conference February 21,22, and 23. Will anyone be attending? Table till February meeting. . Letter recieved from Ron McNeil regarding Mr. Nobbs property. File. 6. Expenditure and subsidy report to be signed by Reeve and Ken Matthews. . 7. M.O.E., re: discussion on the Ontario Carbonated Soft Drink Container Regulations. File. 8. Ontario Research, re: silica sand uses. Jack Smyth to contact sender of the letter. 9. BY-LAWS 1. Site plan control By-law. Clerk to ask Gary Blazak where to send By-laws. 1. Moved Brydon Guest, Seconded Ken Matthews. THAT by-law No. 83-01 be read a first''time. Read and carried. Carried. 2. Moved Harry Alward, Seconded Edward Shelly. HAT by-law No. 83-01 be read a second time. Reading dispensed with and carried. oved Edward Shelly, Seconded Ken Matthews. THAT by-law No 83-01 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 2. By-law to regulate the use of land and the notation and use of mobile homes in the Village of Port Burwell. 1. Moved Brydon Guest, Seconded Harry Alward. THAT by-law No. 83-02 be read a first time. Read and carried. 2. Moved Edward Shelly, Seconded Brydon Guest. THAT by-law No. 83-02 be read a second time. Reading dispensed with and carried. 3. Moved Ken Matthews, Seconded Harry Alward. THAT by-law No. 83-02 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 3. Wage By-law. Table for next meeting. 4. Road closure by-law. Clerk to find out if by-law will be ready for January 24, 1983. 5. By-law to authorize a franchise agreement with the Corporation and N.R.G. Table. 10. NEXT MEETING Special Meeting - 24 January 1983 0 7:30 P.M. Public Meeting - 20 January 1983 0 7:00 P.M. Regular Meeting - 14 February 1983 0 7:30 P.M. 11. OTHER ITEMS FROM COUNCIL 1. Harry Alward extended his thanks to the council for sending flowers to his brothers funeral. 2. Harry Forth sent a thankyou note to council for the card and chocolates he received. 3. The riding boundary changes were discussed. New resolution to be sent to John Wise_ Jack Smyth also to take a copy of it to County Council with him. Also to send copy into London Office along with proposal sheet. Moved Brydon Guest, Seconded Ken Matthews. WHEREAS the Council of the Village of Port Burwell passed a resolution on 1 December, 1982, objecting to the Electoral Riding Boundary changes. Be it therefore resolved that the Village of Port Burwell is in favor of the proposed amendment shown as Proposal #1 in the report dated 23 December, 1982 and signed by Bill Jarvis M.P. Perth. fed. Port Stanley ( Frank Bartlett ) to come down at the Special Meeting 24 January, 1963 to discuss installing a fire hydrant on Addison Street. Jack Smyth stated that the C.C.D.P. workers can use his workshop for the construction of the w/s steps. . 5. The Council feels that selling the dredge could be a big mistake so therefore they are not going to sell it to Mr. Bayne. The Council is going to try to obtain some form of grant usable for dredging. Clerk to check with Violet Petrie as to the giant obtained by the Village of Vienna. The Council to try and get the Harbour back into the hands of the Federal Government. ( Transport Canada ) and have the Harbour converted back to a commer- cial harbour rather than designated recreational. Also to keep eyes open for another harbour co-ordinator. Clerk to look for dredging book as to get an example of the operating cost involved. Bryd n suggested selling the dredge for somewhat less upon the condition that the mouth of the harbour is dredged before it leaves the Village. Clerk also to check with Judy Gay with regards to a dredging grant. 1 ADJOURNMENT ved Edward Shelly, Seconded Harry Alward. THAT this Regular Meeting be adjourned. TIME: 11:45 P.M. Carried. l Mary E. Smyth : Jack h Clerk. Reeve Village of Port Burwell. 7TH SPECIAL, MEETING - 20 JANUARY 1 : . MINUTES of a special meeting held in the Port Burwell Legion, 20 January, 1963 at 7:00 P.M. There were representatives present from the Ministry of the Environment, the Ministry of Natural Resources, and the Ministry of Government Services. There were roughly fifty Village residents als present. PRESENT : Jack Smyth -Reeve. Ken Matthews -Councillor. Ted Shelly -Councillor. Brydon Guest -Councillor. Ili Harry Alward -Councillor. Mary Smyth -Clerk VISITORS: Owen Dwyer -I.G.S. John Timko -M.O.E. Morris Lewis -M.N.R. The basis of this meeting was to allow tre residents of the Village of Port Burwell a chance to have answered any questions they might have pertaining to the Chatham Street Road Closure. The main question asked was why the road has to be closed? The main reason is' that the sewage treatment plant is to sit directly on the centre of Chatham Street. Mr. Lewis stated that the gravel parking lot on the E/S of Chatham Street has already been constructed. Mr. Lewis brought a slide presentation showing the actual site and an aerial photo- graph to help to explain the situation. Mr. Lewis stated that the Ministry of Natural Resources is trying to to a g)od neighbour. There will still be access to the beach area and also to the pier for fishing. It will be a little further to walk to the recreational area. Bob Foote felt that the plant will distract tourists due to the smell. Mr. Timko stated the plant does not have a smell. He also stated that at a 1977 Environmental Assessment Hearing held in the Legion the site was approved as a good safe location for the plant. Mr. Foote also stated th.t the Village gains nothing from the Provincial Park. He asked why the Ministry of Natural Resources is taking control of the whole situation. Mr. Dwyer advised that the plant is for the Village. The Ministry of Government Services is requiring land from both the Ministry of Natural Resources and the Village. The Ministry of the Environment require the road in order to enable them to commence constructing the plant. Ron Bradfield stated that the site we are interested in now was not approved at the Environmen- tal Assessment Hearing. Mr. Timko stated that it is still in the general area which was approved. Ron also stated that the consulting engineers at that time recommended site no. 3 due to the fact that it would be much cheaper, and easier to acquire. (Mr. Davis advised Ron of this). It was stated the biggest portion of waste is coming from the E/S of the harbour. Timko stated that they are trying to keep away from sand and flood land. Don Axford wants more access to the pier for the handicapped. Mr. Hurley asked what happens if it floods. Timko advised that the plant will be constructed on a mound. Mr. Hurley stated that that piece of land flooded in 1955. Cindy Allen would like a seasonal pass to the beach area for Village residents. She said that we are scaring people away rather than drawing them in. The plant is approximately 25' x 50'. Need to aquire approximately 150'to 175'. If the Village does not agree to the Chatham Street road closure then the treatment plant will be delayed. Ken Smith wanted to know if concession booths would still be allowed in that area after the treatment plant is constructed. He also wanted to know if residents from the Village would be hired to run the plant. Timko advised that possibly persons from the Village and from the M.O.E. would operate the plant. Ralph Brown stated that the park doesn't need any more control of the Village than what they 'ght now. Jack Robbins stated that we need the sewage plant. The longer we hold off the t is going to cost. If we go over another site it would take at least another year or more. rley Manion was questioning what the plants look like. Timko stated that the plants look rather Sr nice after they are constructed. Mr. Lewis advised that the parking lot will not be paved. Mr. Timko also stated that if the road is closed soon, then it will take approximately one year to have the sewers opperational. Jack Smyth advised that Elgin County turned Chatham Street over to the Village some time ago. Eton Bradfield questioned what would happen to the hydro services at the end of the street. Fred leddes asked how sewage plants have affected other Port Beaches that is so close to the tourists. rimko advised that in Long Beach the tourists Just ignore it. The park is still continuoaly used. -2— ' Ron Bradfield stated that the turn out at this public meeting is an indication of the number of objections to the road closure. Mr. Timko advised that the farther away you go from the lake or river, the more expense it will cost. Timko stated that we are now three months from calling design tenders. The Ministry of Natural Resources wants to keep vehicles off the beach. Theylplso.ya�t $441! keep the sand dunes. Ron Bradfield advised that the sand Was taken away from because the sand was blowing into the harbour. Jack Smyth stated that if the road was not closed then C 1 was prepared to put up a fence prohibiting vechicles on the beach. Jack advised the is that the Village Council will have to make the final decision. Timko is anxious to start c ruction. He said the M.O.E. is putting alot of dollars into Port Burwell ( 2 1/4 million). Lagoons on)high ground was Timkos first choice. A date has already been set for closing the road. Ken Smith stated that if it comes down to qlosing the road or no sewers, then he would rather close the road. He also feels that the M.N.R. is supplying money to the Village by means of employment and campers. Timko advised that the size 'of the plant is for present population only. Built for approximately 1285 persons. The advantage to go ahead now is due to the way the economy is at present. Contractors are now giving • very goad estimates. Jack Smyth stated that we will have to have an agreement from Ministry of Natural Resources stating 100 years ( or 50 years ) free parking. Council is fully against the road closure but they want the sewers. Jack Smyth advised the residents that County Council was against the road closure but felt that sewers would benefit the Village. Harry Alward stated that he is against the road closure if Ministry of Natural Resources is not contributing an agreement. Ted Shelly stated that if it wasn't for the park, the Hardware and the Red and White would not survive. All objections will be sent to the Ontario Municipal Board. It will then be up to the 0.M.B. to make the final decision. Council can pass the road closure by-law but it still has to have the approval of the 0.M.B. If the road is closed but the treatment plant is not constructed, the road will be re-opened and reverted back to the Village of Port Burwell. • There was no person present, against having the sewers installed. ADJOURNMENT This public meeting adjourned at 9:12 P.M. O �� 1,4 Mary E. Smyth Approv Jack Smytt Clerk Reeve Village of Port Burwell. • IP 8TH SPECIAL MEETING 24 JANUARY. 1983 MITES of special meeting held in the Municipal Office Port Burwell, 24 January, 1983. PRESENT : Jack Smyth - Reeve Ed Shelly - Councillor Harry Alward - Counci122r Ken Matthews - Councillor Brydon Guest - Councillor Mary Smyth - Clerk 111 VISITORS : Mike O'Shay - M.O.E. Frank Bartlett - Elgin Area Water Michele Noury - Malahide Dog catcher Paul Burton - Ministry of Municipal Affairs and Housing Owen Dwyer - M.G.S. A. Shah - M.O.E. Ramgin Batary - M.O.E. Tony Lama 1. PAUL BURTON. RE: MARINA DEVELOPMENT. _ -- The The program requires that the marina be municipally owned. The developer will be making dona- tions to the municipality. The developer wouldvbe the operator. Developer will be contributing around $120,000.00. There will be an annual fee paid to the municipality. We really need this marina in order to promote tourism to our area. The developer will be matching the grant plus the developer will be doing all the construction. Council stated that the dredging problem will not be a bother to small crafts. It is hoped that once our harbour is being used by 50 or more that S.C.H. would step in and take over again. Tony advised that there is a lot of traffic going up and down the lake with no place to gas up. Mr. Burton will be reviewing these again and will get back to the clerk within the week. 2. A. SHAH. RE: REVIEW 1983 WATER RATES. The rate increase is due to having to pickup expenses that the Ministry had incurred. Will be an increase of approximately 1.8%. The operating cost is the only charge. It will be increased by $1,769 extra on top of what we are already paying ( 14.3¢ ) increase. Rates will again be reviewed next year. The rate review does not take in the inflation rate. We have to make up the deficit. There are 3 different rates involved' 1 Primary rate - annual 2 Secondary - pipeline from the plant 3 Tintuary - distribution The increase in operation costs is due to extensions put in the system in 1978. The operating cost was increased by $12,000 by the request of the municipality. The next year there was a pipeline break which required a urge and diver, an extra expense of $29,000.00. The Council reviewed analysis sheets prepared by Mr. Shah. The increase will be approximately $1800.00 a year, roughly $4.00 a household per year increase. The rate increase may be enough to also cover next years increase. The Village does not need O.M.B. -approval to increase the rates. The Village has a sewer rate by-law. Copy of changed water by-law to be sent to Mr. Shah (M.O.E.) 3• FRANK BARTLETT, RE: INSTALLATION OF FIRE HYDRANT ON ADDISON MEET. The Council advised that they would like 2 fire hydrants installed on Addison Street. There are 26, ouses on that street. Would cost approximately $2,975.00 etch that covers the installa- tion. Would need to be hooked onto a 6" main but could possibly use a 4". Frank stated that you could put the cost of the hydrants onto the operatt4 cost for 1983. Clerk to let Frank know how many hydrants are required and whether we want Frank (M.0.E.) to install or whether we want to hire a contractor. Frank Bartlett to get back to the Clerk on a fixed price for the hvirants. 4. S. NOURY, RE: DOG CATCHING FEES FOR MALAHIDE. Price depends on hours of patrol and how many patrollers. She patrolled Dorchester 4 hours a week. She is usually paid $90.00 for 4 hours plus a $75.00 a month retainer fee and $35.00 per unclaimed dog. - She usually changes her patrolling days and sometimes patrons at night. She picks up stray dogs as soon as she is called. We will inform Mrs. Noury of our decision after our next regular meeting. -2- . 5. APPLICATION FOR DREDGING FUNDS. Mr. Burton advised that it is a Federal and Provincial agreement program. Runs for a period of 18 months. Distributed 50 million dollars to all municipalities in the Province. This program is directed to those persons who have exhausted their unemployment benefits. To help municipalities with great unemployment problems. Village has been allocated $15,000.00. Also to try aid employ welfare persons. Project pays up to $400.00 a week. $200.00 can be used for wages and the other $200.00 can be used for materials and other costs. cil advised that dredging would be the main project. Would require a skilled labourer. lis is a project that we would'nt normally do because we do not have the sufficient funds. e Village already owns the dredge. The municipality has to contribute 10%, they could use the dredge as the Villages contribution. Would like to dredge at least 10 feet. This depth would last at least 5 years. Clerk to check with manpower to see if they have person who would qualify to do this job. There are a lot of skilled labourers at present available. The dredge hasn't ran for three-years. The marina development doesn't depend on the hart being dredged. There is a crying on the north shore for marinas. The marina will hold 50 to 60 boats to start. Grant application for dredging should be submitted by 31 January 1983. Would like to hire at least 6 to 7 persons. Council to review application, also the operating costs of the dredge. It would be the Villages responsibility to get the dredge running. 6. CHATHAM STREET ROAD CLOSURE BY-LAW. We will first pass the by-law to close the street then we will try to obtain the approval of i, the Minister of Housing and then on to the 0.M.B. for approval. 1) Moved Brydon Guest, Seconded Ken Matthews. THAT by-law no. 83-03 be read a first time. Read and carried. 2) Moved Ken Matthews, Seconded Edward Shelly. THAT by-law no. 83-03 be read a second time. Reading dispensed with and carried. 3) Moved Harry Alward, Seconded Brydon Guest. THAT by-law no. 83-03 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. Owen Dwyer will call in the morning January 25 1983 with regards to the two agreements. A meeting will then be set up with Ian Linton to have clause added to the offer to sell, and an agreement between the Corporation of the Village of Port Burwell and the M.O.E. Owen will be phoning on Wednesday 26 January 1983 to see when he can pick up the agreements. Clerk to check through the files to see if there are letters stating that the M.N.R. and the Federal Government will wave their rights to the property. The provincial park really belongs to the Ministry of Government Services. 7. WAGE BY-LAW. To make amendments and have ready for next regular meeting. Council would like to know how many sick days everyone has accumulated for the next regular meeting. 8. TRADEWINDS TAVERN, RE: TAX ARREARS. Clerk to seri tax arrears to Dan Hill Insurance for payment of tax and water arrears. Council would like to review all tax certificates. Moved Brydon Guest, Seconded Ken Matthews. THAT the Clerk be authorized to send a tax arrears notice pertaining to the Tradwrinds Tavern to Dan Hill Insurance in Simcoe, Ontario. Carried. 9. IRE TRUCK. RE: APPRAISAL. FIRE DAMAGE. (19p) i •lk h Brooks to phone into the insurance agent to explain exactly whets wrong with the fire ck. Council advised that the paint has blistered on one side, the light on top has melted and a window has been broken. 10. OTHER ITEMS FROM COUNCIL. Ken Matthews stated that the post office is actually built on Village property. 01,4 c ;I,1 ;l . c,�. �;.\IG cc ��,baccu . (n` S) • 0 a • -3- 10 continued • Clerk to send letter of thanks to Ladies Auxiliary for Thursday 20 1983 ( our public meeting ). Also send appreciation to the Harbour Restaurant, Pats Pool Room, Amtelecom (Ed Latimer) and to the Township of Bayham Fire department. Moved Brydon Guest, Seconded Harry Alward. likA , T the Clerk to send letters of appreciation to the Township of Bayham Fire Department d also to Amtelecom for the assistance they gave while fighting a fire at the Tradewinds Tavern 23 January 1983. Also to the Harbour Restaurant and Pat's Variety for serving free coffee during the incident. Carried. Clerk to send sand report out, also send letter stating what is enclosed. ADJOURNMENT Moved Ken Matthews, Seconded, Edward Shelly. • THAT this special meeting be adjourned. TIME: 10:30 P.M. _ Carried. - Mary E. Smyth ` t c Clerk APPROVED : Jack Smyth - Reeve Village of Port Burwell 6 IIIISPECIAL MEETING 26 JANUARY 1983 MINUTES of special meeting held in the municipal office of Port Burwell on 26 January 1983. PRESENT : Jack Smyth — Reeve Ken Matthews— Councillor Brydon Guest— Councillor Harry Alward— Councillor Ted Shelly — Councillor Mary Smyth — Clerk AGREEMENTS Agreements to be signed Friday January 28, 1983. Moved Ken Matthews, Seconded Brydon Guest. THAT the Reeve and Clerk be authorized to sign the offer to sell and also the agreement be— tween the Corporation of the Village of Port Burwell and the Ministry of the Environment. Carried. Clerk to make copy of agreements before giving them to Owen Dwyer. ADJOURNMENT Moved Edward Shelly, Seconded Harry Alward. THAT this special meeting be adjourned. TIME: 10:35 A.M. Carried. Ma E. Sm h = c / 5";71.1-=' 1 --- rY yt Clerk APPROVED : Jack h Reeve Village of Port Burwell 10TH REGULAR MEETING 14 FEBRUARY 1983. MINUTES of a regular meeting held in the Municipal office Port Burwell, 14 February, 1983 at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor 00 &'ed Shelly - Councillor Mary Smyth - Clerk VISITORS: David McCord Mark Smith - Tillsonburg News Ron Bradfield Fr-ink Stephenson 1. PREVIOUS MINUTES Moved Brydon Guest, Seconded Ken Matthews. ' THAT minutes of Regular Meeting held 17 January, 1983 and special meetings dated the 20th, 24th, and 26th of January, 1983 be adopted as read and amended. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES 1. Ted spoke with Mrs. Noury regarding dog patrol. Mrs. Noury will drop the monthly retainer fee from $75.00 to $65.00. If she is hired she will post notices informing persons in the Village of all requirements. All other fees would have to remain the same. She would patrol 4 hours a week. The Village does not pay a retainer fee for Canine Shelter. Does Mrs. Noury operate on a contract? Ted to advise the Council. Also to see if she will agree to a six month trial basis. Moved Harry Alward, Seconded Edward Shelly. THAT the Council of the Village of Port Burwell to hire Mrs. Noury on a six month trial basis for dog patrolling in the Village of Port Burwell. The fees being $22.50 per hour, plus a $65.00 a month retainer fee and a $35.00 charge to the Village of Port Burwell for each unclaimed dog. The Village of Port Burwell to retain all fines. Carried. 2. Ken Matthews to get a price on a new motor for the John Deere tractor. 3. Jack advised the Council that he received a letter concerning the sand in the harbour. The sand is not the type they are looking for. There is too much lime and aluminum in it. 4. Jack also advised that Gilles Therienn will be fixing stones on the breakwall February 15, 1983. 3. DEPUUTATIONS AND PETITIONS 1. Ron Bradfield advised that the street light by the fish house has been installed. 2. Frank Stephenson, re: street lights on main street should be re-lit as it appears to be too dark. The dark attracts vandals. Mr. Stephenson had his store broken into a couple of weeks ago. Council feels that the lights should be re-lit. Mahlon to relight them February 15, 1983. Moved Brydon Guest, Seconded Ken Matthews. THAT Mahlon Chute be ordered to turn the street lights back on on main street and to be advised that no more street lights are to be turned off without the consent of Council. III Carried.. 4. READING1CONSIDERING COMMUNICATIONS 1. Glen Perry, re: flat water rate in house, metred on cottages. Mr. 'Cookson would have to pay for the changes in the connections. The cottages would have to be on their awn connection and their own separate metre. Moved Ken Matthews, Seconded Harry Alward. THAT the Council of the Village of Port Burwell to switch his water from being metred to being flat rate. The cottages are to remain a separate connection with a metre. Mr. Perry to also pay for all expenses incurred in the changing of connect4ons. Carried. t_ -2- cont'd 2. Fred Geddes, re: 4' X 2' sign on front yard. The Council has no restrictions regarding signs on persons yard. Mr. Geddes will be classed as a commericial establishment and charged at a commercial mill rate. 3. Consumers Gas, re: Renewal of sub lease. The gas company requires harbour land in order to weld their pipes. Dick Brooks is the person to talk to with regards to financial help with dredging. 11 Moved Edward Shelly, Seconded Ken Matthews. THAT the Council of the Village of Port Burwell to enter into a new sub lease agreement with Underwater Gas. The rent shall be $1400.00 plus an Administration fee of $200.00. The other terms of the agreement to remain the same. Carried. 4. East Elgin Planning Board, re: MacLaren plansearch invoice. Moved Ken Matthews, Seconded Harry Alward. THAT the Council of the Village of Port Burwell to authorize the clerk to pay the invoice in the amount of $1,250.07 to the East Elgin Planning Board. The invoice being from MacLaren plansearch Inc. re: Tony Lama mobile home park. Carried. 5. Elgin County Administrations Association, re: will anyone be attending? Clerk to attend 7 March, 1983. 6. Health Inspector, re: would like building inspector to contact him before any building permits are issued. - Clerk to advise Ralph Brown of this. 7. M.T.C., re: Approval of funds for the construction of highway 19 connecting link during 1983. Table. 8. "Sheer Magic", re: Christmas decorations. - To turn brochure over to the Recreation Board to see if they require anything. 5. PASSING ACCOUNTS Moved Brydon Guest, Seconded Ken Matthews. THAT Voucher no. 2-83 is hereby approved for payment. Ken Matthews declared a conflict of interest on payroll for John Matthews. Carried. 6. REPORTS OF OFFICERS & COMMITTESS 1. Finance, Jack Smyth, and all members. Council would like to know the accounts standing each month. 2. Licences, Building and Health, Ted Shelly, and Brydon Guest. Ted to review licence fees and advise at the next meeting. 3. Roads, Ken Matthews and all members. Ken Kirkpatrick has been cutting trees on Libbye and Faye Street. 4. Fire and Police, Ted Shelly and Brydon Guest. Fire truck is in Vienna being painted yellow. $800.00 of the total price is to be put into the 1983 fire budget. Ted advised that the Township of Norfolk will be selling their 1964 Ford fire truck. Clerk to send letter to Mayor, Clarence Abbott expressing 6 the Villages interest in the fire truck and ask them to advise us if there is a date for the inspection of the truck. 5. Personnel and Property, Brydon Guest and Harry Alward. The legion ladies expressed their gratitude for the thankyou letter. 6. Parks and Recreation, Brydon Guest and Ted Shelly. Recreation Board members to meet February 28, 1983 at 7:00 P.M. The proposed members are; Shirley Manion, Dave McCord, Hugh Brooks, Ed Epple, Ruth Jackson, Linda Brindly, maybe Chester Adcock. • -3- 6 cont'd 7. Development, Harry Alward and all members. Harbour meetings are to be night meetings from now on. Clerk to notify all proposed members of the next meeting. The meeting to be February 17, 1983 a 7:00 P.M. Then the last Thursday of each month at the hour of 7:00 P.M. Proposed members are: George Lockery, Gord Crocker, Larry Martin, John Warren Jack Smyth, Ron Bradfield, Gwen Foster, Edith Stubbs and Harry Alward. 111 8. 0.H.R.P., Ken Matthews and Harry Alward. Nil. 9. Planning. Joe Volkaert was elected chairman of the planning board and Clarence Wiltsey was elected Vice-chairman. There are a few alterations being done to the official plan. 7. UNFINSIHED BUSINESS 1. Canine Control Shelter. -Wait untill we hear from Mrs. Noury.' Clerk to give Council copys of dog by-law for next meeting. 2. 0.G.R.A. Conference, re: will anyone be attending? Clerk to cancel reservations as no one will be attending. 3. Municipal Councillors Seminar is February 24 and 25 1983. Ken Matthews, Jack Smyth and Brydon Guest will be attending. 4. Consumers Gas, re: withdrawal of objection to street closure. File. 5. Monty Simmonds, re: objection to Chatham Street Road Closure. File. 6. County of Elgin, re: support of resolution regarding the Federal Electoral Boundary Adjustments. File. 7. Electoral Boundaries Commission, re: who will be attending the hearing? Ken Matthews will be attending. 8. M.O.E., re: water rates. Instead of increasing the water rates we could increase the mill rate on the taxes. To have total of water account ready for next meeting. Clerk to speak with Frank Barlett about the fire hydrants on Addison Street. 9. C.O.E.D. program, will we be applying? Clerk to remit application for funding 15 February 1983. We will require additional money. Ken Matthews to speak with Mr. Brooks from Consumers Gas. It would cost approximately $1200 to operate the dredge for one week. Would have to pay the qualified captian $400 per week. Brydon Guest advised that Underwater Gas paid $100 a month before, to help dredge, maybe they could be influenced to help again. 8. NEW BUSINESS 1. Sick days, re: number employees have accumulated. Ken Kirkpatrick has 45.25 days accumulated. Mary Smyth has 9.5 days accumulated. Clerk to check other municipalities to see what they are allowed for sick days. Clerk to advise members at next meeting. 2. M.N.R., re: regulations for concession booths in the park. Ted and Brydon would like a copy of our licensing by-law for concession booths. 3. L.P.R.C.A., re: remuneration paid to Jesse Dennis. Mr. Dennis was paid $385.10 for 1982. 4. Amtelecom, re: thankyou letter. file. 5. Summer Canada Program, re: will we be applying? Table. 6. David Mason, re: objection to mobile home park. Ken Matthews to try to resolve the objections. 7. Alexander Ellens, re: objections to mobile home park. Try to resolve the objections before sending them to the 0.M.B. along with the by-law. 4 -3— if '6 cont'd 7. Development, Harry Alward and all members. Harbour meetings are to be night meetings from now on. Clerk to notify all proposed members of the next meeting. The meeting to be February 17, 1983 4 7:00 P.M. Then the last Thursday of each month at the hour of 7:00 P.M. Proposed members are: George Lockery, Gord Crocker, Larry Martin, John Warren Jack Smyth, Ron Bradfield, Gwen Foster, Edith Stubbs and Harry Alward. 4), 8. O.H.R.P., Ken Matthews and Harry Alward. Nil. 9. Planning. Joe Volkaert was elected chairman of the planning board and Clarence Wiltsey was elected Vice—chairman. There are a few alterations being done to the official plan. 7. UNFINSIHED BUSINESS L 1. Canine Control Shelter. —Wait untill we hear from Mrs. Noury. Clerk to give Council copys of dog by—law fur next meeting. 2. 0.G.R.A. Conference, re: will anyone be attending? Clerk to cancel reservations as no one will be attending. 3. Municipal Councillors Seminar is February 24 and 25 1983. Ken Matthews, Jack Smyth and Brydon Guest will be attending. 4. Consumers Gas, re: withdrawal of objection to street closure. File. 5. Monty Simmonds, re: objection to Chatham Street Road Closure. File.. 6. County of Elgin, re: support of resolution regarding the Federal Electoral Boundary Adjustments. File. 7. Electoral Boundaries Commission, re: who will be attending the hearing? Ken Matthews will be attending. 8. M.O.E., re: water rates. Instead of increasing the water rates we could increase the mill rate on the taxes. To have total of water account ready for next meeting. Clerk to speak with Frank Barlett about the fire hydrants on Addison Street. 9. C.O.E.D. program, will we be applying? Clerk to remit application for funding 15 February 1983. We will require additional money. Ken Matthews to speak with Mr. Brooks from Consumers Gas. It would cost approximately $1200 to operate the dredge for one week. Would have to pay the qualified captian $400 per week. Brydon Guest advised that Underwater Gas paid $14)00 a month before, to help dredge, maybe they could be influenced to help again. 8. NEW BUSINESS • 1. Sick days, re: number employees have accumulated. Ken Kirkpatrick has 45.25 days accumulated. Mary Smyth has 9.5 days accumulated. Clerk to check other municipalities to see what they are allowed for sick days. Clerk to advise members at next Reeting. 2. M.N.R., re: regions for concession- booths in the park. Ted and Brydon would like a copy of our licensing by—law for concession booths. 3. L.P.R.C.A., re: remuneration paid to Jesse Dennis. Mr. Dennis was paid $385.10 for 1982. 111/ 4. Amtelecom, re: thankyou letter. file. 5. Summer Canada Program, re: will we be applying? Table. 6. David Mason, re: objection to.mobile home park. Ken Matthews to try to resolve the objections. 7. Alexander Ellens, re: objections to mobile home park. Try..to resolve the objections before sending them to the 0.M.B. along with the by—law. -4- 8 cont'd 8. 1982 Section 496 adjustments and 1982 supplementals taxes. Council wants to know why Erie Wood is now classed as residential instead of commercial. Clerk to check with Terry Callaghan and advise at next meeting. 9. BY-LAWS 11, 1. To determine the interest rate on current taxes and tax arrears. By-law #83-04 subject penalty & interest on current taxes. 1) Moved Brydon Guest, Seconded Edward Shelly. THAT by-law no. 83-04 be read a first time. Read and carried. 2) Moved Harry Alward Seconded Edward Shelly. THAT by-law no. 83-04 be read a second time. Reading dispensed with and carried. 3) Moved Ken Matthews, Seconded Harry Alward. THAT by-law no. 83-04 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 2. Wage by-law for municipal employees. By-law #83-05 subject to establish rates of pay for municipal employees. 1) Moved Ken Matthews, Seconded Harry Alward. THAT by-law no. 83-05 be read a first time. Read and carried. 2) Moved Brydon Guest, Seconded Edward Shelly. THAT by-law no. 83-05 be read a second time. Reading dispensed with and carrie(1. 3) Moved Edward Shelly, Seconded Brydon Guest. THAT by-law no. 83-05 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 10. NEXT MEETING March 14, 1983 - regular meeting. 11. OTHER ITEMS FROM COUNCIL 1. Ralph Brown requests that the trailers in the mobile home park have the bottoms covered with a skirt. 2. Clerk to send letter to Bob Mitchell with regards to childrens safety. 3. Councillors would like copy of the C.O.Y.D. application once it has been filled out. 12. ADJOURNMENT Moved Brydon Guest, Seconded Ken Matthews. allTHAT this regular meeting be adjourned. carried. TIME: 11:55 P.M. Mary E. Smyth APPROVED BY: Jack Smyth Clerk Reeve Village of Port Burwell. lI 11TH SPECIAL MEETING 8 MARCH. 1983. MINUTES of a Special Meeting held in the Municipal Office, Port Burwell, 8 MARCH, 1983 0 7:30F PRESENT : Jack Smyth - Reeve Harry Alward- Councillor Ken Matthews- Councillor Brydon Guest- Councillor Ted Shelly - Councillor Mary Smyth - Clerk VISITORS : Mark Smith - Tillsonburg News P Iii J 1. DOG LICENSING BY-LAW. By-law NO. 36.'. - New By-law to be typed for next council meeting. Also a By-law to be typed to appoint Mrs. Noury. - Clerk to ask Ian Linton if dog fines can be added to the taxes for collection if the dog owner is only a tenant of the property. 2. CONCESSION BOOTH LICENSING BY-LAW. ' - The licensing fee shall be raised to $300.00. This only allows for residents of the Village of Port Burwell to operate a concession booth. - By-law to be typed for next meeting. 3. WOLF HOUSE CHATHAM STREET. RE: Auto wreckers. - Clerk to check by-laws to see if there is one restricting wrecking yards or litter. - Send copy of By-law to Mr. Wolf notice saying this isn't allowed and has to be cleaned up. Give so many days to clean this mess up. Earl Jackson to hand deliver the letter. - Earl Jackson can commence selling dog tags anytime as the fees have not changed. 4. RECREATION BOARD MEMBERS. - Clerk to have By-law typed for next meeting. The members are; 1 Gord Loucks - Chairman 2 Hugh Brooks 3 Fred Geddes 4 Dave McCord 5 Ruth Jackson 6 Shirley Manion 7 Ed Epple 8 Tom Millard 9 Brydon Guest - Councillor 10 Ted Shelly - Councillor 11 Jack Smyth - Ex-Officio 5. HARBOUR COMMITTEE MEMBERS. - Not sure as yet who will be sitting on the board. - Larry M .rtin wants to be the Chairman and Gwen Foster the Secretary. - To find out the new members at the next Harbour meeting dated 31 March, 1983. II1P, - To type By-law for April 1983 meeting. To be similar to Recreation Board By-law. 6. TONY LAMA. RE: Marina Development. - Clerk to ask Ian if the Council can close the Harbour by By-law and revert it back to S.C.H. This is to alleviate the Village of the responsibility of maintaining the harbour. If we do not receive the dredging grant we will have to look at this alternative. - Paul Burton from the Ministry of Municipal Affairs stated that the $50,000.00 grant 4 . 6 cont'd -2- for a Marina has been approved and that Tony & Bill can start anytime. Jim Oliver, Tony and Bill to be present at the next meeting. 7. ADJOURNMENT. 1110 Moved Brydon Guest, Seconded Ken Matthews. THAT this Special Meeting be adjourned. TIME: 8:35 P.M. Carried. Mary E. Smyth Clerk-Treasurer. APPROVED: Jack Smyth Reeve Village of Port Burwell. • • • • • 1111 •:. 12TH REGULAR MEETING _ 14 MARCH, 1983 MINUTES of a regular meeting held in the Municipal Officq Port Burwell, 14, March, 1983, 4, 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Ted Shelly - Councillor • Mary Smyth - Clerk VISITORS: Michele Noury and Doug Walters Ron Bradfield Mark Smith - Tillsonburg News Bud Marr - Warden of Elgin County. 1. PREVIOUS MINUTES. Moved Brydon Guest, Seconded Ken Matthews. THAT minutes of a Regular Meeting held 14'February, 1983 and Special Meeting dated 8 March, 1983 be adopted as' read. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES. - Councillors and Reeve were given a copy of the speach Ken Matthews made at the Electoral Riding Boundary Seminar. This was a paid meeting for Ken Matthews. Jack Smyth advised the Council that he and Brydon attended the seminar for new councillors at Chatham. They both felt it was of benefit. - Brydon advised that Mr. Wolf on Chatham Street has cleaned his property up. 3. DEPUTATIONS AND PETITIONS. 1. Phil Bucheski, re: wharfinger fees. NIL 2. Michele Noury, re: dog patrol. Mrs. Noury is agreeable to the price stipulated in the previous resolution. She will be going door to door to see if the dog belongs to the person whose lot he is sitting on. She will patrol 4 hours a week, day and night. She will come down and pick up a dog if someone has it penned up. We will have to dismiss the present dog catcher giving him one months notice. Doug Walters will be assisting Mrs. Noury and will have his name added to the agreements. Mrs. Noury advised that dogs will have to have a tag before they can be released. She has signs made up that she will be posting around town. Fines are 135.00 for the first offence and $50.00 for each offence thereafter. She will forward monthly state- ments down. She has a dog trap if required. Council will advise her of the commence- ment date. 3. Tony Lama and Bill Foster, re: Marina development. NIL 4. Maud Geddes, re: carpeting sign. Fred Geddes questioned if it would be feasible to put a sign on the gully area on the S/S of Pitt Street at the west end. The size of sign he had in mind is 7' X 3' '. He would go to a smaller sign 5' X 2'. This is like the sign he has in front of his home. The Council to review and look at other signs around town ( comparing sizes and appearances ) to which style would best suit the location. They will reply back to Fred Geddes as soon as they decide. 5. Ron Bradfield, is requesting a street light At the west end of Pitt Street. Ken Matthews has a list of all the Street lights presently not working. He advised that there is already a pole down there. Clerk to check and see if interest should be added to taxes. Ron cannot find where it states that it can in the Municipal Act. Clerk to ask Micheal Smithers about this. PREADING/CONSIDERING COMMUNICATIONS. 1. Ken Kirkpatrick, re: four weeks holidays after 15 years of service. - Council advised that this should have been written up in the previous minutes. Clerk to check and advise Council. 2. Municipal Office, re: floor covering. - The office needs new floor covering. Clerk to consult with Fred Geddes for an estimate on carpeting. To also call Vernes Tile for an estimate. Then advise Council of the prices. Ken Matthews to also advise of another carpet factory. -2- 4 cont'd 3. Ontario Good Roads Association, re: will anyone be attending road school? To pass resolution to let Ken Kirkpatrick go at the next meeting. 4. Organization of small urban municipalities, re: conference, will anyone be attending? Table for next meeting. 0 5. Ontario Bicentennial year, re: will we be celebrating? Table till fall of 1983. Send copy to recreation Board. 6. American Water Works Association, re: conference, will anyone be attending? File. 7. Y.M.C.A., re: donation. File. 8. Employment Grant, re: will we be applying? Clerk to photocopy and listribute around town. 9. Long Point Region Conservation. Authority, re: open house, will we be attending? No one will be attending. There is nothing on the watershed plan for the otter Creek • 10. M.T.C., re: do we want our centreline of connecting link repainted? Moved Brydon Guest, Seconded Harry 0. Alward. THAT the Village of Port Burwell to have their connecting link centre line repainted. Carried. 5. PASSING ACCOUNTS. Moved Brydon Guest, Seconded Edward Shelly. THAT Voucher No. 3-83 is hereby approved for payment. Carried. Ken Matthews declared a conflict of interest on Payroll Vouchers for John Matthews. 6. REPORTS OF OFFICERS AND COMMITTEES. 1. Finance, Jack Smyth, and all members. Taxes on.hotel property. - Clerk to keep contacting the Insurance Company. To register property. Clerk to obtain help with registering from Jack Petrie. Clerk to go to the registry office and search the title for the hotel also to check all 0.}L R.P. leins to make sure they were registered. 2. Licences, Building, and Health, Ted Shelly and Brydon Guest. - Murray Waite will be putting a basement in his home. Estimated value of $3,000.00. 3. Roads, Ken Matthews and all members. - It will cost $800.00 to have the John Deere overhauled. This price will also include a one (i) year warranty, pickup and delivery. Sholtens from Courtland will be doing the repairing. Ken Matthews ordered two new blades for the tractor from Grangers. Ken Matthews also advised of the street light situation. Moved Ken Matthews, Seconded Harry 0. Alward. THAT Mahlon Chute to fix the street lights mentioned below: 1 Two on the North Side of the Bridge. 2 One on the corner of Pitt Street and Robinson Street. 3 One on the corner of Robinson Street and Wellington Street. 4 One on the corner of Milton Street and Waterloo Street. 5 One at the West End of Pitt Street at the bottom of the hill. 0These are to be fixed immediately.' Carried. 4. Fire and Police, Ted Shelly and Brydon Guest. - The fire truck has been repainted. 5. Personnel and Property, Brydon Guest and Harry Alward. Moved Brydon Guest, Seconded Edward Shelly. THAT the Public Utilities Commission to purchase five new street lights. Carried. • -3- 5 cont'd - Dorothy Hendricks has complained about persons playing in the old Gheysen property ' on Strachan Street. Mr. Gheysen to be sent a copy of the By-law which was sent to Mr. Wolf, and a copy of the resolution. These are to be registered. The letter to state that this situation is to be cleared up ai or before the 22nd of March. If this is not done, the Village will move in and remedy the situation at the property owner's expense. This letter to be sent immediately. Moved Brydon Guest, Seconded Ken Matthews. II THAT William Gheysen be ordered to secure his home on Strachan Street; as it seems to be a play ground for school children. If the building is not secured on or before Tuesday, March 22, 1983, appropriate action will be taken. Carried. 6. Parks and Recreation, Brydon Guest and Ted Shelly. - Next Recreation Board meeting is the 17th of March, 1983 ® 8 P.M. Jim Howe is going to give an estimate on how much it will cost to have the ball park booth fixed. Everything will have to be taken out of this building when the work commences. Clerk • to notify Hugh Brooks about the freezer being unplugged in the booth. 7. Development, Harry 0. Alward, and 41 members. - - Next Harbour Meeting is the 31st of March, 1983. George Lockrey advised Ken Matthews that Gwen Foster is interested in being the Harbour Co-ordinator. This will be discussed at the next harbour meeting. George Lockrey also stated that the deeper part of the channel should be marked with something. - Jack Smyth phoned Owen Dwyer and Owen stated that everything was ready to go as soon as they receive a letter from the M.N.R. Jack rdvised that he phoned Dave Ward (M.N.R.) and told him to forward a letter immediately as it is they who are holding up our services. Letter to be sent to Randy McBride to clean up the bank property. 8. O.H.R.P., Ken Matthews, and Harry Alward. - This loan doesn't apply for commericial establishments. Clerk to post around town notices stating that there are funds available. 9. Planning. - Clerk to find out from Giffels if the drain running down the gully on Pitt Street could be hooked into the larger storm main that Giffels will be constructing for the sewers. 7. UNFINISHED BUSINESS. 1. Ministry of Government Services, re: letter for Councils reveiw. To be attached to the agreements. 2. M.O.E., re: water rates. To go over these at the next Special meeting dated 4 April, 1983 at 7:30 P.M. Also to reveiw Mrs. Noury appointment By-law. 3. M.O.E., re: Fire hydrants on Addison Street. These hydrants will be installed by the M.O.E. and charged to the capital costs. Moved by Brydon Guest, Seconded Harry 0. Alward. THAT the Ministry of the Environment to install two fire hydrants on Addison Street. One at the West end of Cowper Street and the other at the West end of Tennyson Street. Carried. 4. Minister of Revenue, re: Endorsement of resolution. File. 5. Transport Canada, re: Withdrawal of objection to Road Closure. File. . S6. David Mason, re: Withdrawal of'objections to Tony Lama's Mobile Home Park. - Clerk to contact Mr. Ellens and advise that we will require his withdrawal in writing. Clerk to send By-law away with objections attached. To make a note that Mt. Ellens withdrawal will be forwarded on. 7. 1982 Supplemental Tax calculations and adjustments. Ken Matthews to speak with man from the Assessment Office and advise council. 8. Consumers Gas, re: sub-lease agreement. F -4- 8 cont'd Moved Ken Matthews, Seconded Edward Shelly. THAT the Reeve and Clerk be authorized to sign the property sub-lease for the West Side of the Port Burwell Harbour, between the Village of Port Burwell and Consumers Gas. Carried. 9. Letter from Minister of Housing. File. 11111. NEW BUSINESS. 1. L.P.R.C.A., re: 1983 flood warning system and 1983 Municipal Levies. 46 2. Jack Sawyer, re: dog situation. Clerk to have Mark Smith put a write up in the Tillsonburg News. Clerk to send letter to Canine Control Shelter discontinuing their service. 3. Transport Canada, re: Helicopter landing. File. 4. Penny Curtis, re: complaint. File. 9. BY-LAWS. • 1. Being a By-law to licence and regulate Bogs. Moved Ken Matthews, Seconded H. 0. Alward. THAT by-law No. 83-06 be read a first time. Read and Carried. Moved Brydon Guest, Seconded Edgard Shelly. THAT by-law No. 83-06 be read a second time. Reading dispensed with and carried. Moved Edward Shelly, Seconded Brydon Guest. THAT by-law No. 83-06 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 2. Being a By-law to appoint a dog catcher. To discuss at next special meeting 3. Being a By-law to license and regulate concession booths Moved Brydon Guest, Seconded Edward Shelly. THAT by-law No. 83-07 be read a first time. Read and carried. Moved H.O. Alward, Seconded Ken Matthews. THAT by-law No. 83-07 be read a second time. Reading dispensed with and carried. Moved Edward Shelly, Seconded Brydon Guest. THAT by-law No. 83-07 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 4. Being a By-law to establish a Recreation Board. Moved Brydon Guest, Seconded Ken Matthews, THAT by-law No. 83-06 be read a first time. Read and carried. Moved H.O. Alward, Second Edward Shelly. THAT by-law No. 83-C8 be read a second time. Reading dispensed with and carried. Moved Ken Matthews, Seconded H.O. Alward. 9 THAT by-law No. 83-08 be read a third time. READING DISPENED WITH AND FINALLY PASSED AND CARRIED. 10. NEXT MEETING. April 4, 1983 at 7:30 P.M. - Special Meeting April 11, 1983 at 7:30 P.M. - Regular Meeting -5- 11. OTHER ITEMS FROM COUNCIL, 1. Letter from P.U.C. Tenant is suppose to make a deposit for hydro. Clerk to ask Mike Smithers if hydro arrears can be added to the taxes for collection if it has exceeded .► certain amount of time. 2. Dog tags cannot be added to the taxes for collection because it is a personnal S charge. Mark Smith to be present for the grand opening of the bulletin board. Mark will advise the clerk if he is unable to attend. Every member is to have a key to the board. Harry Alward will be the main contact person for the booth. He will be responsible for briefing all material that goes into this case. 12. ADJCURVENT, Moved Brydon Guest, Seconded Ken Matthews. 1. THAT this Regular Meeting be adjou.med. TIME: 11:25. Carried. Mary E. Smyth APPROVED BY: Jack Smyth Clerk Treasurer. Reeve Li Village of Port Burwell. -._ 13 SPECIAL MEETING 4 APRIL, 1983 MINUTES of a Special Meeting held in the Municipal Office, Port Burwell at 7:30 P.M., on 4 April, 1983. PRESENT : Jack Smyth - Reeve Ken Matthews- Councillor Brydon Guest- Councillor Ted Shelly - Councillor 11111Mary Smyth - Clerk ABSFNf Harry Alward- Councillor VISITORS: Randy McBride ( 505243 Ont. Ltd. ) 1. Randy McBride. re: Hotel arrears, property cleanup. Jack Smyth asked Randy why we shouldn't register the hotel property. Randy stated that he is in a position where he doesn't know what his position is until the 11th of April, 1983. He is operating presently on a personnel expense. He stated that he has every intention of paying the taxes in full. Randy advised that he is going to rebuild. He is waiting construction until he hears from the Insurance Company. This will be between now and June 30, 1983. To buy the property they had to deal with the people holding the*mortgage. He purchased the hotel from the Barrie Estate. He was aware that the taxes were in arrears when he purchased the property. He stated that he definately intends to rebuild. Randy gave Council a letter confirming the fact that he will pay all tax arrears in full. Cleanup of the hotel debris will commence within the next couple of days. Randy to give Council copy of letter he will receive from his Insurance Company. The plans have been drawn up and the finances have been made. The hotel will be smaller but the seating capacity will be much larger. If the taxes are not paid by the eighteenth registration will proceed. 2. Moved Ken Matthews, Seconded Brydon Guest. THAT the Clerk be authorized to sign the application for grant experience - 83 program 0701, for the operation and maintenance of a tourist, information booth in the light- house for the summer of 1983. Carried. 3. Flooring Estimates. Fred Geddes - $ 790.00 West Flooring $ 850.00 Vernes Tile - $11035.00 • Moved Brydon Guest, Seconded Ken Matthews. THAT Fred Geddes be authorized to install 41 square yards of Brigantine Corlon in the Municipal Office. His price being $ 790.00. Fred to install this at his earliest convenience. Carried. - P.U.C. Floor has to be recovered. P.U.C. to obtain a piece of plastic to sit under the chair where the floor is worn. 4. Business Sign. Moved Edward Shelly, Seconded Ken Matthews. • HAistlspace to anents gn etheTotTatVislloaughewal corner FrddRodeonte.a business $ 25.00 per year, renewable each year. The maximum size of the sign shall be 5 square feet. The sign shall be maintained in a state of good repair and if not, it shall be removed by the Village. Carried. -2- 5. Mr. .Legg , re: sign on own property. Clerk to obtain copy of a sign By-law. Moved Ken Matthews, Seconded Brydon Guest. THAT Mr. Legg be permitted to install, on his own property, a sign no larger than five (5) square feet and placed in a location that will not block the view of his neighbours. Carried. 11/11 6. Michele Noury, re: appointment By-law. Clerk to have this By-law ready for the next regular meeting. 7. Marina Agreement, also letter from Jim Oliver and from the M.N.R. The agreement to go back to Ian Linton for amendments. Clerk to find out if copy of the agreement has been sent to the Long Point Region Conservation Authority. Ken Matthews to advise the Clerk if extra land was purchased by the Long Point Region Conservation Authority from Frank Stephenson. Council feels the Village should be able to make the first offer to purchase. The Lease date shouldn't have started until the 1st of May, 1983. To bring this up again at the next regular meeting. 8. Water Rates. Council wants to know how much we billed out for 1982? How much we pay the Ministry of Environment for 1982? What their increase will be over a five year period. Figures to be ready for next regular meeting. Clerk to check By-laws to see who pays for water metres. Also to see who repairs water metres. 9. Supplemental Tax Calculations. This is to be brought up at the next Regular Meeting. 10. Next Meeting. April 11, 1983 at 7:30 P.M. - Regular Meeting. 11. Adjournment. Moved Brydon Guest, Seconded Ken Matthews. THAT this Special Meeting be adjourned. TIME: 9:25. Carried. Mary E. Smyth APPROVED - Jack Smyth ClerkReeve (1,..C41/ Village of ;cell. 4:34.A( A • . • L •t 14TH REGULAR MEETING 11 APRIL, 1983 MINUTES of ,a regular meeting held 11 April, 1983 at 7:30 P.M. at the Municipal Office in Port Burwell. • PRESENT: Jack Smyth - Reeve Harry Alward - Councillor • Ken Matthews - Councillor Brydon Guest - Councillor Mary Smyth - Clerk LATE: Ted Shelly - Councillor 4111 VISITORS: Jessee Dennis- L.P.R.C.A. Hugh Brooks Richard Kerr David McCord Mark Smith - T.N. Ron Bradfield Joe Volkkert Ernie Eeley 1. PREVIOUS MINUTES Moved Brydon Guest, Seconded Ken Matthews. THAT minutes of a Regular Meeting held 14'March, 1983 and Special Meeting held 4 April, 1983 be adopted as read, and amended. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES Scholtens has the tractor ready. It will cost a total of $1,354.11. This amount is to be paid upon delivery. No word has been heard from Randy McBride as yet regarding the hotel arrears. Clerk to look in old minutes to see if Ken Kirkpatrick should have 4 weeks holidays per year. 3. DEPUTATIONS AND PETITIONS 1. Hugh Brooks, re; fire budget. Telephone, gas, hydro remains the same as 1982. Oil has been raised due to inflation. Miscellaneous remains the same. The fire department would like to put a lien-to on the west side of the fire hall to keep the fire boat in. This will cost approximately $1,500.00. C.P.R. has to be updated every year. Mutual Aid has been increased from $20.00 to $25.00. The fire department would also like another fire truck painted if possible. If not possible they would like to enlarge the east fire door. They would also like to purchase a dozen pylons. New truck allowance is $3,200.00. 2. Catholic Church representatives, re: drainage of property. Joe Volkaert and Ernie Eeley were present to discuss the water laying behind the church. They would like to put some sort of field bed in and would like a little support from Council. Joe and Ernie were talking with Gilles Therrien about the drain situation and Gilles felt that the drains do not run anywhere but back onto the church property. Gilles suggested that they hook into thernain drain by Earl Jacksons. Council advised that sewers will be coming in and new storm drains will be constructed. Ernie advised that the church cannot wait very long because they do not have the proper equipment to cut the grass. Council to ask Gilles for a price on replacing a piece of drain. The church is considering putting a fence around their property as they are having a problem withootor bikes. Joe and Ernie stated that any assistance the Council can give would be greatly appreciated. Ken Matthews to check the grades and levels of the drains. Council will get back to church. 3. Jessee Dennis, re: Long Point Region Conservation Authority. Jessee felt that 5% of the gross revenue was too much. He stated that L.P.R.C.A. would 1110 possibly go to 2% of the gross revenue. Jack S. to speak with Tony Lama and Bill Foster to see how they feel about this. Also to discuss this with Ian Linton. The percentage to be negotitated at the end of the fifth year. .../2 • F -2- 5. Ron Bradfiel4 re: selling of his property. Ron Bradfield advised that he has sold his property and has no place to go as he has to be out of his home by the 29th April, 1983. He would like to sit a mobile home on his lot and live in it until his home is built. Council to set up a By-law for temporary housing. Clerk to call Ministry of the Environment in Port Stanley to see what procedures are required to put water conection on Ron's property. 1101 READING CONSIDERING COMMUNICATIONS. 1. Paul Fosu, re: would like Village pin. Clerk to send him a Village pin along with any write ups on the Village we might have. 2. South Western Regional Conference, re: will anyone be attending? File. 3. Ontario Human Rights. re: posting of card. To post in office. 4. St. Thomas Sanitary, re: rate increase. Clerk to ask Vienna and Bayham if they are disputing the rate increase. Find out what ( C.P.I. ) means. 47.62 increase on transfer station and 70.45 increase on collection of garbage. 5. PASSING ACCOUNTS. Moved Bryclon Guest, Seconded Harry Alward. THAT Voucher No. 4-83 is hereby approved for payment. Ken Matthews declared a conflict of interest on payment (payroll) voucher for John Matthews. Carried. 6. REPORTS OF OFFICERS AND COMMITTEES. • 1. Finance. Jack Smyth. and all members. Clerk to call Allan Clark to set up budget meeting. 2. licences. Building and Health. Ted Shelly and Brydon Guest. Ted stated that permitamounts are to be more realistic. Ted will be taking to Ralph Brown about this. 3. Roads, Ken Matthews and all members. Put new battery and cable in red tractor. Two new front tires were put on yellow tractor. Back tractor tires also need to be replaced. Ken Matthews to have tire price ready for budget meeting. Complaints have been received about school signs. Ken Kirkpatrick to paint " School " on the pavement near the school. Sidewalks need to be built up in front of George Pace property. Water valves are sticking out from the centre of the sidewalk. Ken Kirkpatrick is to knock them down. Ken Kirkpatrick will be grading and oiling front of the doctors. The snow fence at the hotel is to be moved away from the sidewalk. County will be coming back down to grade on Addison Street where the new drain was installed. Ken-K. can only po.n E c r , v.Cl ‘C c Kc ci by C1,/ . 4. Fire and Police, Ted Shelly and Brydon Guest. Someone stole gas from Jack Smyth's truck while it was parked at his shop. 5. Personnel, and Property, Brydon Guest and Harry Alward. William Gheysen has secured his property on Strachan Street. • 6. Parks and Recreation, Brydon Guest and Ted Shelly. Dave McCord wondered if the old foundation would be all right for the construction of the new ball park booth. Recreation Board meeting is the 21st of April, A83. Recreation Board will have to look at getting somebody to wire booth. �, .../3 -3- 6 cont'd 7. Development, Harry Alward and all members. Four members were present at the last harbour meeting. Meetings to revert back to being at 4:00 P.M. Clerk to call Larry Close about dredging application. 8. Ontario Home Renewal Plan. Ken Matthews. and Harry Alward. One application received from Marion Wilson. 4111 9. Planning. Planner has found a grant to put towards the re-doing of the E.E.O.P. Every municipality will have to have their own planner go through the province. Planning Board will be meeting April 26, 1983 to discuss the grant availability. There is 6,177.00 left in the planning board account. 7. UNFINISHED BUSINESS. 1. Alexander Ellens, re: Withdrawal of mobile home park objection. Forward this on • to the Ontario Municipal Board. 2. Gibson, Linton, Toth and Campbell, re: Marina agreement and sub-lease agreements. Council to speak with Tony & Bill befdre anything further is done with the lease. 3. Experience - 83 program, re: Village lighthouse keeper does not meet the program criteria. Cam Grant stated that the application did not qualify. Ken Matthews to speak with Allan Baily concerning this. 4. Township of Norfolk, re: 1964 Ford Fire Truck. Hugh Brooks and Ted Shelly to go and look at the truck. 5. Ontario Good Roads Association, re: C. S. Anderson Road School. Moved Ken Matthews, Seconded Harry Alward. THAT Ken Kirpatrick to attend the C. S. Anderson Road School which will run from May 1st to May 4th, 1983. He will be taking a course in Urban Construction. Carried. 6. Town of Simcoe, re: "Living Within Your Means" Will anyone be attending? File. 7. Canine Control Shelter, re: Letter to Council. They will be done patrolling in the Village 15th April, 1983. 8. Ministry of Natural Resources, re: Letter for Councils' information. File. 9. Supplemental Tay. Calculations. Moved Brydon Guest, Seconded Ken Matthews. THAT the Council of the Village of Port Burwell approve the 1982 supplemental tax calculations and also to approve the 1982 Section 496 adjustments. Carried. 10. Ian Linton, re: Letter for Councils' information. File. 11. Water Rates. 1982 amount billed out $ 37,744.64. 1982 M.O.E. payments $ 35.40.08. $ 1,904.56 difference Special Meeting to go over the water•rates is set for 19th of April, 1983 at 7:30 P.M. Clerk to contact man from M.O.E. • 8. NEW BUSINESS. 1. W.C.B., re: Increased coverage for fire fighters. Moved Brydon Guest, Seconded Edward Shelly. THAT the compensation coverage for Volurteer Fire men be increased from 22,200.00 per person annually to 24,200.00 per person annually. Carried. -4- 8 cont'd . 2. New Councillor Seminar, re: Will anyone be attending? Seminar is 21 April, 1983. Jack Smyth, Ted Shelly, and Ken Matthews will be attending. 3. P.U.C., re: Street Light locations. 11111 Moved Ken Matthews, Seconded Harry Alward. THAT new lights he placed: 1 Top of hill for new steps west side of Otter Creek. 2 Bottom of hill for new steps west side of Otter Creek. 3 Elizabeth Street rear Joe Lama's house. 4 Robinson Street at top of hill near top of steps. 5) Strachan Street at entrance to trailer park. 6) Adjust light at corner of Wellington and Victoria to shine on street rather than on George Caers house. Carried. 4. County of Elgin, re: 1983 Budget. 5.6% increase. 5. Hamilton Ward and Cathers, re: Insurance claim on lighthouse. Clerk to fill out form and send. 6. A.M.O., re: Discussion paper, to be read by Reeve and Councillors. File, 7. John Eakens, M.P.P. Victoria - Haliburton, re: Task Force Study, council to reveiw and make comments. File. 9. BY-LAW. 1. Being a by-law to appoint Michele Noury as dog catcher for the Village of Port Burwell. BY-LAW # 83-09 SUBJECT to appoint a dog catcher. 1) MOVED Ken Matthews, SECONDED Brydon Guest. THAT by-law No. 83-09 be read a first time. Read and carried. 2) MOVED Edward Shelly SECONDED Harry Alward. THAT by-law No. 83-09 be read a second time. Reading dispensed with and carried. 3) MOVED Brydon Guest SECONDED Edward Shelly. THAT by-law No. 83-09 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 10. NEXT MEETING. April 19, 1983 at 7:30 P.M. May 9, 1983 at 7:30 P.M. 11. OTHER ITEMS FORM COUNCIL. Murray Waite wanted to know if the council wanted the pile of cement from his front yard. Council doesn't want this. Ken Matthews stated that pan:phial& should be made for the information booth. Brydon Guest stated that if Irocrois Beach Provincial Park changes their name to Port Burwell Provincial Park, that we should get decals for trailers. Jack Stated that we should look into making a flag for the 1985 plowing match. Ken Matthews received two estimates for lighthouse sidings IliEtienne Verbruggie i 6,800.00 G.L. Siding $ 6,940.00 Clerksee to if we can get a grant to cover this. Clerk to ask Marg Riegert if any person .can be terminated from the C.C.D.P. 12. ADJOURNMENT. Moved Ken Matthews Seconded Edward Shelly. , / ,/ THAT this regular meeting be adjourned. TIME: 12:00 A.M. Carried. \i" MARY E. SMYTH / APPROVED BY: JACK SMY H Clerk f / Reeve • 71/,?t `% t L ,X� �- Village of Port Burwell. 15TH SPECIAL MEETING 19 APRIL. 1983. MINUTES of a Special Meeting held in the Municipal Office in Port Burwell on 19th of April, 1983 at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor All Ted Shelly - Councillor Mary Smyth - Clerk VISITORS : Frank Bartlett - Ministry of the Environment Mike O'shay - Ministry of the Environment Doug Walters - Dog patrol assistant 1. Water Rates and Connection Charges. The present rates are $126.00 yearly for residential. The present rate for metres is $12.00 per month plus $2.82 per 1,000 gallons,. Mike O'shay and Frank Bartlett explained that the rates will be going up due to the break 3 years ago in Port Bruce. The last increase"was in 1980. Mike O'shay advised that the Village should wait until the 1st of December 1983 before changing the water rates. Mike O'shay will come down again at that time to discuss this further with Council. Frank Bartlett advised that the fire hydrants are in that the Village ordered. The cost of the fire hydrants will go on the operating costs. 2. Fred Geddes, re: payment of invoice. Clerk to pay Mr. Geddes as soon as possible. • 3. Ministry of Municipal Affairs and Housing, re: Housing Statement. A Housing statement advises what kind of buildings will be required in the furture. Having a Housing statement helps to obtain grants. Clerk to ask Mr. Cowan to come down for our next regular meeting to discuss this with Council. 4. David Miller, re: Business License. David will be put on as Commericial for property taxes. 5. Ontario Home Renewal Plan, re: Jack Villemaire. The O.H.R.P. does not cover putting additions on to homes. Ken Matthews to speak with Jack Villemaire concerning this. 6. Doug Walters, re: List of persons who have dog tags. Send list to Mrs. Noury. 7. Park Sector Work Program. Moved Harry Alward, Seconded Ken Matthews. THAT the Clerk be authorized to sign the application for the Parks Sector Work Program. That the Village agrees to be the project sponsor. Carried. 8. Adjournment. • 1110 Moved Brydon Guest, Seconded Ken Matthews. THAT this Special Meeting be adjourned. TIME: 8:17 P.M. 6. (.1 LIA(04( //0-ciC-47/k Mary E. h APPRQD BY : Jack Smyth Reeve Village of Port Burwel Z 6TR SPECIAL MEETING - APRIL 28. 1983 MINUTES of a special meeting held in the Municipal Office in Port Burwell at 7:30 P.M. • PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Ted Shelly - Councillor 411/ Mary Smyth - Clerk VISITORS : Laura Harding Lorraine Bradt 1. Laura Harding, re: Sewer Petition. Laura and Lorraine submitted a petition signed by 325 residents in the Village of Port Burwell. • Moved Brydon Guest, Seconded Harry Award. THAT the Council of the Village of Port Burwell endorse- the petition signed by the taxpayers of the Village of Port Burwell with regards to the proceedings of the sanitary sewers within the Village of Port Burwell. Copies to be sent to John Wise, Ron McNeil, John Timko, Minister of the Environment, Allan Pope, Morris Lewis, Owen Dwyer, County Engineer, Ministry of Transportation and Communication, and the Ontario Ombudsman. Carried. 2. Allan Clarke, re: 1983 Budget. Reviewed the 1983 budget estimates. The school board requisitions have not been received. Allan asked if the assessment on the burnt hotel will remain as commercial or residential. Clerk to find out the interest on the current account and on term deposits. Clerk to notify Allan with regards to the assessment on the new Bank of Commerce. Next budget meeting is scheduled for June 15, 1983. 3. St. Thomas Sanitary. re: rate increase. Moved Ken Matthews, Seconded Brydon Guest. THAT the Council of the Village of Port Burwell approves the payment of the invoice to St. Thomas Sanitary for garbage collection and transfer. The invoice including the rate increases. Carried. 4. Other Items from Council. Jack Smyth asked to know more about the meeting Ken Matthews set up with Max Stewart with regards to fire trucks. Jack stated that the whole Council should have been advised of this meeting. Max Stewart will not set this meeting up until he hears from Jack Smyth. Ken Matthews felt that this didn't have to go through Council that it should just take in the fire committee. Jack was also upset because he did not know a thing about the estimates being given on the lighthouse for siding. Jack also stated that he wants to be informed of everything that is going on in the Village. Ken Matthews stated that it should be up to the fire department as to whether they fight fires outside of the Village. 5. Adjournment. Moved Edward Shelly, Seconded Ken Matthews. THAT this Special Meeting be adjourned. TIME: 10:15 P.M. Carried. ) .14/71 toleI Smith• % A -..�,,, Clerk APPROVED BY: Jack Smyth Reeve Village bf Port Burwell 17TH ReULAR MEETING MAY 9, 1983 MINUTES of a regular meeting held in the Municipal Office, Port Burwell 9 May, 1983 at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward- Councillor Ken Matthews- Councillor Ted Shelly - Councillor Mary Smyth - Clerk ABSENT Brydon Guest- Councillor VISITORS : David Cowan - Ministry of Municipal Affairs and Housing Larry Martin- Chairman of Harbour Committee 1. PREVIOUS MINUTES. Moved Ken Matthews, Seconded Harry Alward. THAT minutes of a regular meeting dated 11th April, 1983 and special meeting dated the 19th and 28th April, 1983, be adopted as read and ammended. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES. Clerk to send letter to County asking for permission to paint "School" on the pavement. Estimates to be done on the Catholic Church property is too extensive. Ken Matthews feels he will have to charge for his services. Jack to ask the Church if this can be done on a share basis. Ken declared a conflict of interest and didn't discuss this any further. Moved Edward Shelly, Seconded Harry Alward. THAT the Council of the Village of Port Burwell to hire Ken Matthews to survey the grades for the drain on Milton Street. From the Catholic Church boundary, south to Newton Street. Carried. Some of the street lights have not been repaired or replaced as yet. The light at George Caers is to be turned so it does not face his porch. The light at the bottom of the steps on Chatham Street cannot be reached for servicing. Lights will be needed here when the new steps are installed. Jack Smyth will discuss this with Mahlon Chute. Jack Villemaire did not qualify for an Ontario Home Renwal Plan Loan, being that he wanted to add a whole new addition onto his home. Jack Villemaire will put up the framework for the new addition then reapply for an Ontario Home Renewal Plan loan. 3. DEPUTATIONS AND PETITIONS. 1. Ministry of Housing, re: David Cowan. David stated that the Village had been funded $5,000.00 in order to have a housing study completed. The Study was never completed leaving $1,250.00 still to be spent. This amount is no longer available. David advised that the Ministry of Housing will do a new housing statement for the Village with the Councils' assistance. There are several statements being presently prepared in East Elgin County. The only expense to the Village will be the mailing costs for questionairres and the advertising costs. One (1) day for 2 to 3 weeks. No other monitary costs. The Ministry will need assistance in preparing the mailing list. Name labels could be printed at Queens Park. Council felt that more results would be obtained if these questionairres were hand delivered. Covering Letters are usually sent to describe the questionairre. The Ministry trys to hold at least one public meeting. The Housing Study would take in the whole Municipality. The survey is for assisted housing. Moved Ken Matthews, Seconded Edward Shelly. THAT the Council of the Village of Port Burwell to have the Ministry of Municipal Affairs and Housing prepare a housing statement on their behalf. Carried. 2. Larry Martin, Chairman of Harbour Committee. Larry stated that everyone is concerned about the wharefin&e' fees. They want Council to review Underwater gas fees and the fishboat fees. There is to be a charge per pound for anything being taken over the dock. There are a numberof'boats that are refusing to pay. There will be a Special Meeting between the Harbour Committee and the Council. Larry wanted to know if there were any guidelines available t sting what the Harbour Committee is expected to do. Clerk to phone Dick Brooks (416.894-1731) with regards to the Harbour leases. -2- 4. READING/CONSIDERING COMMUNICATIONS. 1. Ministry of Government Services, re: Lease renewal. Council wants to increase the 0.P.P. office rent from $160.00 to $200.00. Clerk to send letter of this effect to Mr. McCammon. 411 2. Bob Laughlin, re: Interest in silica sand. 9 Send Mr. Laughlin a letter stating that if sand sample No. Al0O4 is included in the literature we previously sent him and if he is still interested in it, then Council will be available to discuss it further with him. 3. South Western Ontario Travel Association, Will anyone be attending? File. 4. Chester Wistow, re: water rates for cottagers. If these persons can afford a cottage, they can afford our water rates. Clerk to send a letter to Mr. Wistar stating the By-law number setting the rates and advising that these rates are stipulated by the Ministry of the Environment. • • 5. PASSING ACCOUNTS. Moved Harry Alward, Seconded Edward Shelly. THAT Voucher No. 5-83 is hereby approved for payment. Carried. Ken Matthews declared a conflict of interest on payroll voucher no. 5-83 for John Matthews. 6. REPORTS OF OFFICES AND CCMMITTRFS. 1. Finance, Jack Smyth and all members. NIL REPORT. 2. Licences, Building and Health, Ted Shelly and Brydon Guest. 3 Building permit applications were receiveds 1 Bob Ireland 1,500.00 2 Ron Bradfield 4Q000.00 3 Norm Todd 38)00.00 Clerk to order 6 new neptune water metres. 3. Roads, Ken Matthews, and all members. Ken Matthews, and Ken Kirkpatrick removed snow fence. Black top was ordered for the roads. More oil is needed to finish the streets. Should see about taring and chipping the streets if we don't get sewers. Ken Matthews to talk with Harold Markus about a price on oil, 5,C00 gallons will be needed. Penny Curtis and Steve Anderson would like to drain the back of their property on Waterloo Street. Council has no objection to this. Ralph Jackson feels there is a leak in the water line and maybe the Council could check into this. Ministry of the Environment to check this out when they are down putting Ron Bradfield% water line in. They are also to check out the line by Mrs. Scotts as her basement is also full of water. Ken Matthews also advised that there is a lot of grass cutting which needs to be done. Clerk to advertise for part-time summer help for Ken Kirkpatrick. Person should be 16 years of age or older. Applications to be available in the Municipal Office. Applications to be received by 16 May, 1983. Ken Matthews and Jack Smyth to review these applications. Murray Waite is to be sent a letter stating that his property is to be cleaned up by Wed. 18 May, 1983. If not cleaned up, Monday we will be sending Ken Kirkpatrick in to clean it up at Hurrays expense. Clerk to send letter to Ross Husted, c/o Tillsonburg Tire thanking him for his estimates. Mrs. Holdsworth would like the park street maintained. Clerk to speak with Lyle Willard about this. 4. Fire and Police, Ted Shelly and Brydon Guest. NIL REPORT. 5. Personnel and Property,-Brydon Guest and Harry Alward. The cement blocks from the old ball park booth should be used to build the lien-to for the fire department. • 4 -3- 6 cont'd 6. Parks and Recreation, Brydon Guest and Ted Shelly. The ball diamond needs a lot of repairs. Everyone who uses the diamond should contri- bute to its upkeep. Sylvia Wilson won the last 50/50 draw. Street Dance is scheduled for July 1, 1983. Ted to bring up at Recreation Board meeting about who will be putting the soffit and facia on the booth as well as the door and window trim. 1117. Development, Harry Alward and sal members. Randy McBride is to be sent a registered letter stating that if his propety is not cleaned up by the 13th May, 1983, that on the 16th May, 1983, the Village will clean it up at his expense. 8. Ontario Home Renewal Plan, Ken Matthews, and Harry Alward. Velma Thompsons' income is to be varified. Mrs. Wilson will have to get her whole property brought up to standard. Clerk to speak with Mrs. Wilson to see if she still wants to get estimates. 9. Planning. At the last planning board meeting on the 26th April, 1983, the consolidation of the official plan was discussed for each municipality. The price for six municipalities to be done would be $11800.00. To be done before the 1st of August, 1983. There is a grant available which would possibly cover 60%. 7. UNFINISHED BUSINESS. 1. Moved Ken Matthews, Seconded Harry Alward. THAT Aylmer Tire be engaged to install two new tires on the rear of the large John Deere tractor as per their estimate dated 2 May, 1983. Carried. 2. Moved Ken Matthews, Seconded Harry Alward. THAT the Reeve and Clerk be authorized to sign the conveyance original and duplicate from the Village of Port Burwell to the Queen as represented by the Minister of the Environment of Ontario. Dated on the 26th April, 1983. Carried. 8. NEW BUSINESS. 1. Head Lease and Sublease for Marina Development. Jack Smyth couldn't get hold of Tony Lama. Tony and Bill to be sent copies of the new leases. To be hand delivered. 9. BY-LAWS. A By-law to authorize a franchise agreement between the Corporation and Natural Resource Gas Ltd. To go over this at the next special meeting, 26th May, 1983. IG. NEXT MEETING, May 26, 1983 - Special Meeting. June 13, 1983 - Regular Meeting. June 15, 1983 - Budget Meeting. • 1 . OTHER ITEMS FROM COUNCIL. 11 1. Flowers for office garden. Murray Alward will be putting more shrubs around the Municipal Office. $20.00 to be spent on flowers for the Office gardens, clerk to purchase these flowers from McConnells. 12. ADJOURNMF2T., Moved Edward Shelly, Seconded Harry Alward. IL THAT this Regular Meeting be adjourned. TIME: 10110 P.M. Carried. 1444* APPROVED BY: Jack Smyth - Reeve. Clerk Village of Port Burwell. 18TH SPECIAL MEETING 18 MAY. 1983 MINUTES of a Special Metting held in the Municipal Office, Port Burwell on 18 May, 1983 at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Mary Smyth - Clerk 11, ABSENT : Edward Shelly- Councillor Brydon Guest - Councillor VISITORS : Edith Stubbs Larry Martin John Warren 1. HARBOUR COMMITTEE. The Harbour Committee met with Council to try and decipher what guidelines they are to follow. They are to know exactly what harbour land they are to have jurisdiction over. Council reviewed the guidelines with the'Committee. The wharfinger duties and'responsi- bilities were also discussed. Phil Bucheski is:to remain as wharfinger. Phil is to follow all guidelines as set .out by S.C.H. He is to seize the boat if the Harbour rates are not paid. Council is to have an afternoon meeting with Underwater Gas (Dick Brooks and Joe Lancaster) in order to review the Harbour rates. Clerk to contact these- persons and set up a meeting. It was also stated that the new boat which was built by Ralph Hurley is to be invoiced for dockage fees, from May 14, 1983 until it leaves Port. Clerk to give this invoice to the Wharfinger so he can hand deliver it. The boat is classed as Commercial and will be charged .49V per metre per day. Larry Martin advised that there should be a speed limit on the Harbour. Clerk to check into this to see about obtaining the procedures to follow. Either to ask Small Craft Harbour or Ministry of Natural Resources. The Committee would also like a copy of all minutes pertaining to harbour' activities. They would also like to have resolutions available at their meetings in case they should wish to make a proposal to Council. The Committee also wishes to review all Harbour leases. It was stated that if the Harbour is dredged, the fishermen will commence paying again. Only the local fishermen fees were dropped. Clerk to obtain copy of Harbour Lease between the Village and the Federal Government. Edith suggested that the Harbour land presently owned by Ontario Limited should be cleaned up as she feels it has great potential. Jack mentioned that when dredging begins, the sand could possibly be back filled into this area in order to clean it up. It was also mentioned that S.C.N. receives 15% of all harbour revenue and that they can audit the books any time they feel the need. Jack stated that the Harbour cannot .at any time be turned back over to S.C.H. Clerk to check into this. The Wharfinger was either to be appointed by the Council or S.C.H. would appoint a person. It was mentioned that someone from S.C.H. should come down in order to advise which land is Federal. It was also brought up by the Committee that the channel should be marked with either stakes or buoys. 2. DREDGE GRANT. Jack Smyth advised Council that the dredging grant has been received in the amount of $70,400.00. The dredge is to be sand bladed and painted. Jack Smyth to look into obtaining 10 gallons of primer and 10 gallons of epoxy. There is to be 2 captains hired as well as 6 labourers. Clerk to contact Ed St. 411Aphe at the Tillsonburg Unemployment Centres and ask him to make a list of all those pirAldanA capable of operating the dredge. The six labourers should be from the Village whereas the captains can be from anywhere as they have to be experienced. The dredge is to begin operating 13 June, 1983. Money for salaries is to be distributed between Salaries and Materials. The Reeve and Clerk will be the signing officiers for the agreements. Four persons are also to be hired to paint the dredge immediately following the sand blasting. Two estimates were received for sand blasting. 11 Ron Bradfield $ 600.00 tegrilaln,u $1,750.00 Jack Smyth and Harry Alward to help organize the dredging operations. The captians are to report to Jack and Harry before purchasing anything. Moved Harry Alward, Seconded Ken Matthews. THAT Bradcranex be hired by the Council of the Village of Port Burwell to sand blast the dredge ( Paul M. Jr. ) as soon as possible. Carried. • _2- 3. AGREEMENT FOR GOVERNMENT SERVICES. Moved Ken Matthews, Seconded Harry Alward. THAT the Reeve and Clerk be authorized to sign the deed between the Corporation of the Village of Port Burwell and her Majesty the Queen in right of Ontario as represented by the Minister of Government Services. Dated the 16th day of May, 1983. Carried. . GAS FRANCHISE AGREEMENT. Jack Smyth advised that these agreements were brought up at his road meeting. No cther Municipalities have signed these. He also stated that the bumps on Chatham Street were not caused by the Natural Resource Gas, but by the Ministry of the Environment. 5. MARINA AGREEMENTS. Paul Burton advised that the lease between the Village and the developer should contain a clause stating that the Marina is to be turned over to the Village of Part Burwell if theme is poor management, 'but the Village would have to compensate T & B for what money they had into the Marina. Mr. Burton also advised that the rent should be increased if say in 10 years from now the contractors make back their money and are making quite a profit. Council advised the Clerk to contact Ian Linton and advise him to speak with Mr. Burton concerning the Marina turn over arrangement. Clerk is also to contact Mr. Burton and advise him that it is L.P.R.C.A. which is receiving the 2% not the Village and that the Village will receive all the benefits from having the Marina. 6. OTHER ITEMS. Sewer money is both Federal and Provincial. Jack Smyth to speak with George Leverton about getting a price on 1 dozen flags toting the Village Lighthouse symbol for the 1985 Plowing Match. Harry Alward stated that the Conservation Area is a mess and should be cleaned up as soon as possible. Clerk to contact Jim Oliver regarding this. Clerk also to contact the O.M.B. regarding the conditions on Tony Lama's Mobile Home Park. The Hotel property has not yet been cleaned up. Dan Hill (silent partner for 505243 Ont. Ltd.) advised that this property is not to be touched and if it is his lawyer will get an injunction to prohibit the Village from touching the debris. Council is to wait until they receive a letter concerning this matter from the Fire Marshall then to proceed with the clean up. Jack Smyth stated that Allan Sutherland has been cutting the P.U.C. garage grass. Allan is not to cut this grass nor is he to cut the ball diamond grass. 7. ADJOURNMENT, Moved Ken Matthews, Seconded Harry Alward. THAT this Special Meeting be adjourned. TIME: 9:45 P.M. Carried. A.t a LA• 1 rl " it{h -,��.//^, g 1 ry E. Smythtt1111 hAPPRO BY: Jack erk-Treasurer Reeve • Village of Port Burwell. 19TH SPECIAL MEETING - 24 MAY. 1983 MINUTES of a Special Meeting held in the Municipal Office, Port Burwell, at 10:00 A.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Mary Smyth - Clerk ABSENT° : Brydon Guest - Councillor IIIPLATE : Ted Shelly - Councillor VISITORS : Tom Kirkwood - Underwater Gas 1. UNDERWATER GAS. RE: 1983 WHARFIHGER FEES. Mr. Kirkwood was present to discuss the 1983 Wharfinger fees for 1983. He stated • that in 1982 they paid; property tax - $ 145.74 Helicopter 'Pad - $4,000.00 • Rental of Federal Land J - $1,500.00 Harbour Fee Wharfage - $6,000.00 $11445.74 Mr. Kirkwood advised that they will not be using the Harbour in 1983 any more than they did in 1982. The diving boat ( J.V.H. ) will be the main boat in the Port. They will be working mainly out of Port Stanley. It was mentioned that $ 6,000.00 should cover the Wharfage fees for 1983. Underwater Gas stated that they will contact us when they commence moving pipe over the dock. Council advised Mr. Kirkwood that the dredge will be operating around the 13th of June, 1983. Council asked Mr. Kirkwood if Underwater Gas would'consider contributing to our dredgingrogram. ( In 1975 Underwater Gas contributed $ 4,000.00 a month towards dredging.) Mr. Kirkwood stated that dredging is an annual necessity. Jack stated that the dredge paint will be in Wednesday. There will be 4 members and two shifts. They will be local people hired through manpower. The captains will probably not be local as they will have to have alot of experience. Council advised Mr. Kirkwood that they would like to use the Underwater Gas boat to help move the dredge. Mr. Kirkwood stated that be might be able to come up with someone to work as captains. Council would appreciated any support Underwater Gas could give. Jack Smyth to contact John Wise with regards to the dredging grant. 2. ADJOURNMENT. Move Ken Matthews, Seconded Harry Alward. THAT this Special Meeting be adjourned. Carried. TIME: 110:30 A.M. • ,, � A+ 1 () INA Af,C+( --- :ec Mary E. SmythIII ;,w ;.1 BY: Jacky th, Reeve Clerk Treasurer Village of Port Burwell Aiii 20tH SPECIAL MEETING JUNE 8. 1983. MINUTES of a Special Meeting held in the Municipal Office, Port Burwell, 8 of June, 1983 at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor 411 Ted Shelly - Councillor Mary Smyth - Clerk 1. This Special Meeting was set up in order to interview applicants to work on the Village dredge under the C.O.E.D. Program. Thirteen applicants were interviewed. They were: John Booth, Cecil Neville, George Croxford, Johan Banman, Rob Murray, Doug Brinn, Steve Horton, Bill Herron, Randy Legg, Kevin Legg, Orville Robbins, and Wayne Cole. Each applicant was advised that the rate of pay would be $180.00 weekly. It would be shift work. They would be taking orders from whom ever was hired as captain. They were advised that there would be no drinking while working because they could easily be replaced. It was also stated that those applicants with long hair would have.to tie it back as the Village will not be responsible for any accident resulting because of the length of their hair.. The project will'commence on the 13th of June, 1983, and run until the middle of December, 1983. Those applicants chosen to work were: John Booth as captain. Mr. Booth has quite a bit of experience. He is from Port Colborne. He advised the Council that he would like $ 400.00 a week plus living expenses. The Council feels they cannot afford this amount. The Clerk to contact Mr. Booth and offer him $ 400.00 a week with no living allowance. Mr. Booth gave a typed resume to Council for their review. Cecil Neville was hired to work as a labourer at $180.00 a week. He has had previous experience. Frank Banman was hired to work as a labourer at $180.00 a week. He has had previous experience. Robert Murray was hired to work as a labourer at $180.00 a week. He has no experience. Steve Horton was hired to wr k as a labourer at $180.00 a week. Mechanically inclined. No experience. Bill Herron was hired to work as a labourer at $180.00 a week. No experience. Randy Legg was hired to work as a labourer at $180.00 a week. No experience. Kevin Legg was nired to work as a labourer at $180.00 a week. No experience. Moved Harry Alward, Seconded Edward Shelly THAT the Council of the Village of Port Burwell to hire John Booth to work as captain, Cecil Neville - Labourer, Frank Banman - Labourer, Bob Murray - Labourer, Steve Horton - labourer, Bill Herron - Labourer, Randy Legg - Labourer, and Kevin Legg - Labourer, to work on the Village Dredge ( PAUL M. JR. ). To commence on the 13th of June, 1983 and complete on or around the 15th of December, 1983, or until the money expires. $180.00 per week for each labourer. Carried. • 2. WEED CUTTING. 1111/ Clerk to advertise on the 13th and the 15th of June 1983 for weed cutting. Will give till the 17th to cut. Clerk to send written notice to those persons who have a lot of acreage. Also to put weed notice in booth. -2- • 2 cont'd Moved Ken Matthews, Seconded Bryaor Guest. THAT the Village of Port Burwell to advertise in the local newspaper that noxious weeds have to be cut by the 17th of June. 1983 or they will be cut by the Village at the owners expense. ( 100.00 per lot, per cutting). To be advertised on the 13th and the 15th of June, 1983. Carried. 111/1 3. LIGHTHOUSE. Clerk to check'on insurance for liability once the lighthouse is opened as a tourist information booth and admission is charged. The fee for admission should help to eserve the lighthouse. A student is to be hired to opera.e the lighthouse and to e history brochures up on the lighthouse history. The lighthouse is to open on t e 20th of Junes 1983. ic ' Moved Brydon Guest,. Seconded Ken Matthews. THAT the Council of the Village of Port Burwell to hire Ste Shelly to work as a tourist ingormation booth attendant. To work a 40 hour week at $2.65 an hour. To be completed on the 9th of September, 1983 and to commence ,on the 20th of June, 1983. Carried. 4. HOTEL PROPERTY. Letter has been received from the Fire Marshall stating that he no longer requires the hotel scene. He is finished investigating. Jack Smyth to speak with Gilles Therrien to see if he can commence clean up of this property on the 20th of June, 1983. This matter to be further discussed at the next regular meeting dated for the 13th of June, 1983. 5. OTHER ITEMS FROM COUNCIL. Myrtle Brown's 0.H.R.P. preliminary application was signed. Representative from the Ombudsman's office was down to review the site for the treatment plant and also to review ali the objections as well as withdrawals for the road closure. She advised Jack Smyth that she does not have the authority to voice an opinion. Jack Smyth stated that a meeting has not yet been set up with regards to the County Meeting with the Ministry of the Environment to discuss the Village sewers. Council stated that they will need a tender boat to help move the dredge. (S.S. Asparagt "Harper Detroit" to come down and check the dredge engines as well as the generators. Clerk to obtain written estimates from: Roy Stewart - Petro-Canada Wayne Scrutton - Sterling Fuels Merlin Norris - Petro-Canada William Dodsley Esso Parker Fuels - Shell Fog approximately 50,000 litres of diesel fuel. 25 cases of multi purpose grease - in cartridges, 205 litre drum of heavy duty 40 oil (20 gallons) 100 litres of series 3 high detergent oil. A 500 gallon tank will be required with a hand pump. Written estimates are to be received by noon on the 13th of June, 1983. Estimates'to be brought up at the June 13th Meeting. 111 ADJOURNMENT. Moved Brydon Guest, Seconded Ken Matthews. THAT this Special Meeting be adjourned. TIME: 10445 P.M. ed. Mary E. Smy£h 1 . A roved f h Clerk-Treasurer Reeve Village of Port Burwell (. Village of Port Burwell `l 21ST REGULAR MEETING 13 JUNE. 1983. MINUTES of a regular meeting held in the Muncipal Office, Port Burwell, dated 13th of June, 1983 at 7:30. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor 411/ITed Shelly - Councillor Mary Smyth - Clerk VISITORS : Cathy Kozakievicz Mark Smith - Tillsonburg News. 1. PREVIOUS MINUTES. Moved Brydon Guest, Seconded Ken Matthews. THAT Minutes of a regular meeting dated the 9th of May, 1983 and special meetings dated the 18th of May and the 24 of May, 1983, be adopted as read and ammended. Carried. 2. BUSINESS ARISING CUT OF THE MINUTES. Ken Matthews advised the Council that Allan Sutherland is cutting the P.U.C. yard as the P.U.C. does not have a lawn mower. Allan is also to cut a portion of the ball diamond grass. Ted Shelly stated that Allan has been taking too long for lunch. 3. DEPUTATIONS AND PETITIONS. 4. READING/CONSIDERING COMMUNICATIONS. 1. Elgin St. Thomas Health Unit, re: support of resolution. Moved Harry Alward, Seconded Ken Matthews. THAT the Council of the Village of Port Burwell supports the resolution passed by the Elgin St. Thomas Health Unit regarding fire detectors in the home. Carried. 2. AMO, re: annual conference, will anyone be attending? File. 3. Glen Perry, re: street light, burnt out. Moved Brydon Guest, Seconded Ken Matthews. THAT the P.U.C. be authorized to repair the street light at the south end of Erieus Street. Carried. 4. Jack and Barbara Carlisle, re: complaint regarding light on Elizabeth Street. - Clerk to send letter to Carlisles advising that this is not our light so not our responsibility. 5. Eleanor Lama, re: complaint regarding street light on Elizabeth Street. •- Clerk also to send letter to Eleanor. Ill/ PASSING ACCOUNTS. Moved Brydon Guest, Seconded Harry Alward THAT Voucher No. 6-83 is hereby approved for payment. That item No. 22 is not to be paid until it is reviewed by Council. Carried. Ken Matthews declared a conflict of interest of payroll Vouchers for John Matthews and also on item #41. • Ted Shelly declared a conflict of interest on item #28. .../2 -2- 6. REPORTS OF OFFICERS AND COMMITTFFS, 1. Finance, Jack Smyth and all members. NIL 2. Licences, Building and Health, Ted Shelly and Brydon Guest. 4 permits received - Jack Villemaire - addition - $7500.00 - Ed Matthews - Porch - $ 500.00 111/1 - Hans Canter - repair roof - $3000.00 - Chester Adcock - enclosed sun porch - $2000.00 It was stated that the school does not have a permit to replace the windows in the school. Duncan McGregor is to be sent a letter stating his dew worn sign is ,to be situated on his property and to be given the dimensions allowable for signs. Shirley Manion is also to be sent a letter advising her that her real estate si can not sit on the road allowance. She will have to get' permission from propepro rty owners to sit the sign on their yard. lM ons are also to be sent a letter stating that their sign is not to be sitting directly on the sidewalk. 3.. Roads, Ken Matthews and all members. • Ken Kirkpatrick has re-oiled the streets - should be able to re-coat in August. Ken Matthews is to look into the price of tar and chip for'the streets. atholic Church is to be sent a letter sLatibgthat the drains are fine and that they will have to raise their property and (train into the E:'ieus Street drain. To inform the church that it will be up to them to make other arrangements. 4. Fire and Police, Ted Shelly. Clerk to contact Llyle Willard to see if he has an agreement between the M.N.R. and the Village for fire protection and how much the charge was. Jack Smyth to speak with Bayham to see when the Village fire department can meet with them to review their 1969 fire truck. 5. Personnel and Property, Brydon Guest and Harry Alward. Brydon mentioned that the weeds by the liquor store are quite an eyesore. This grass cannot be cut until the 17th of June, 1983. It was also brought up that Jim Howe should be .reimbursed for the wear and tear on his car from Jan/83 till May 31/83. Jim is to be paid $20. for each month thereafter. Moved Brydon Guest, Seconded Ken Matthews THAT the Council of the Village of Port Burwell to reimburse James Howe for the wear and tear on his car from Jan-83 till the end of May-83. The amount to be reimbursed for this period of time is $60.00. Carried. Jack Smyth, Reeve. 6. Parks and Recreation, Brydon Guest and Ted Shelly. The M.N.R. would like the Village to sponsor their summer activities. They want to promote tourism. Clerk to inform the park of Canada Week Activities. Brydon suggested that we should have a grand opening of the lighthouse, the press to be present. Ron Bradfield stated that the Village needs a Chamber of Commerce. Brydon also stated that there are persons that would like to advertise in the lighthouse brochure. Ken Matthews and Brydon to work on this brochure. To make coloured brochures. 7. Development, Harry Alward and all members. Nil. 8. 0.H.R.P., Ken Matthews and Harry Alward. 3 applications still pending. 9. Planning. Ken Matthews stated that some municipalities are starting to advertise for their own planners. UNFINISHED BUSINESS 1111/ 1. Ministry of Government Services, re: renewal of O.P.P. lease for office rent. Moved Ken Matthews, Seconded Edward Shelly. THAT the Council of the Village of Port Burwell to authorize the Reeve and Clerk to sign the agreement between the Ministry of Government Services for the renewal of the 0.P.P. office lease for a period of 2 years at $2,160.00 yearly. Carried. 2. Ian Linton, re: clause to be added to Marina Agreement. Clerk to contact Ian and advise him that the Council feels the arbitrator shall be the sole judge. Also to contact Paul Burton and advise him of this. Jack S. stated that Bill Foster is no longer interested in the marina. He also advised that John Timko is no longer working on the Village Sewer Project. 4 .../3 -3- � • . 3. Keith Norton, re: sewage works project. File. 4. Housing Study, re: when do we want to have a public meeting and when to advertise? Public Meeting is to be July 13, 1983 at the Legion at 7:30 P.M. Clerk to contact David Cowan and advise him that we require some literature on the housing study prior to the meeting. 5. Water installation, re: can increase water installation to the amount Council feels 411/ is necessary. ByLaw to be changed to cover complete cost of installation. ByLaw to be ready for next regular meeting. 6. Doug Hughes, re: dog fine. To be given to Earl Jackson for collection as well as the fine for Mrs. B. Foster's dog. _7. Michelle Noury, re: should have some sort of identification tag. Mrs. Noury to lJ have tag made up, the Village will cover the expense. 8. NEW BUSINESS • 1. Reviewed fuel estimates for - ESSO PETRO-CANADA SHELL PETRO-CANADA STERLING FUELS MOVED BRYDON GUEST, SECONDED BY EDWARD SHELLY. THAT the Council of the Village of Port Burwell accept the estimate from Roy Stewart- Petro-Canada for 50,000 litres of diesel fuel as well as motor oil and grease, as per your quotation of June 10. 1983. Carried. 2. Letter from J. Petrie to Rick Hundey and reply received. File. 3. Dredging Grant, re: interim payment received from the Province. $17,500. When used up to $25,000. should write for another advance payment as we are a small municipality. . Ted Shelly read off supplies required by Captain Booth. Ken M. to pick up purchase orders for the captain as well as James Howe. 4. County of Elgin, re: permission to close street for the annual street dance. File. 5. Ontario Hydro, re; Route stage hearing. File. 9. BY-LAWS 1. Michele Noury ret would like a by-law giving her the authority to collect fines. Clerk to have this bylaw ready for next regular meeting. 10. NEXT MEETING June 15, 1983 - Budget Meeting (Special) July 11, 1983 - Regular Meeting July 13, 1983 - Public Meeting (Housing Study) 11. OTHER ITEMS FROM COUNCIL 1. Hotel Debris - Clerk to send registered letters to Dan Hill and Randy McBride stating that the Council has contracted Gilles Therrien to commence clean up on the 20th of June, 1983. Jack also stated that he has received complaints about the grass in the old Provincial Park , it is not being cut. There have been out of town persons cutting this grass and they feel it shouldn't really be up to them. Jack advised that there is nothing really that the Village can do. Clerk is to find letter from Federal Government stating that they won't pay the grant in lieu of taxes for ilk. the beach property. ADJOURNMENT MOVED BRYDON GUEST, SECONDED KEN MATTHEWS. THAT this Regular Meeting is to be adjourned. TIME: 11:25 P.M. Carried. UFS. • 1 /01- Mary Ea nth, r APPROVED: Jack Smyth, Reeve, Village of Port Burnell 22ND SPECIAL MEETING JUNE 20, 1983 MINUTES of a Special Meeting held in the Municipal Office, Port Burwell, at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Ted Shelly - Councillor Mary E. Smyth- Clerk VISITORS : Steven Horton Kevin Legg Randy McBride David Miller Bob Maharg Allan Clark 1. Allan Clark, re: Budget Meeting. Allan advised that the Village rate is'below last years. Public Residential'is' 17 mills below last years. Commercial is 2 11i118. below last- years. Council stated that the rates should never decrease. 1 mill - $800.00. The reserve for the fire truck totals $10,090 in 1982 plus $3,200 for 1983 plus $2,250 fr Capital additions. 5% increase. Allan to draw up original budget forms and submit to council for their approval. 2. Murdoch & Finlay, re: Lawyer for 505243 Ont. Ltd. Randy stated that he will be able to get an injunction from his lawyer to prohibit the Village from removing anything from the hotel property. Randy advised that it is the insurance company which is holding everything up. Randy will have to pay all back taxes before a building permit can be issued. Randy will hold off cleaning up property until he hears from the insurance company. Randy told the Council that the Provincial Police said he could lay charges if anyone should tresspass on his hotel property. Randy stated that there are a lot of junky properties in the Village and why aren't they pushed to clean up. Randy said that he does'nt need the insurance money do-rebuild but he would need it to clean up the property. He stated that the insurance has agreed to pay but they are stalling. Randy advised that the property might possibly commence clean up within the week. 3. Mrs. Carnegie, re: Natural Tile Drain. Natural Tile drain is unhithced and causing erosion. Ken Matthews to check into this matter. 4. Fridgq for Municipal Office. Brydon Guest to check on a price of a new apartment size f ridge from the Port Burrell Hardware. Moved Brydon Guest, Seconded Ken Matthews THAT the Village of Port Burwell to purchase an apartment size f ridge from Port Burwell Hardware for $210.00. Carried. 5. A.M.C.T.O. 45th Annual Conference. Moved Ken Matthews, Seconded Edward Shelly. THAT the Council of the Village of Port Burwell authorizes the Village Clerk to attend 1111/ the 1983.A.M.C.T.O. Annual Conference from July 3, 1983 to July 6, 1983 at the Westin Hotel in Toronto. NOTE: Cathy is going to go to Toronto with Mary. Valarie will keep office open for July 4, 5, 6. Carried. To pay for Cathy Kozakievicz's room. 6. OTHER ITEMS FROM COUNCIL. 1. C.O.E.D. Agreements. Special Meeting to be set up between Doug Miller and the Village. • -2- 6 Cont'd Council to discuss the wages stipulated on the agreements. 2. Street Light in the south west corner of park, re: Contt;uously burning out. Jack to speak with Mahlon concerning this light. 3. Dredging program. The dredge is ready for the cutting head to be put on. 111/1 Hydrolic oil is needed. Jack Smyth to call for oil after the meeting. Ron Bradfield is to be called in to sit the little boat in the water. 2 blower kns are to be put on the dredge to keep fumes down axed a platform is required. Sand from the harbour is to be pumped on the east side and some on the west side of the harbour. Clerk to obtain permission from Ontario Limited to cross their property with pipes. Ron Bradfield advised the Council that we should meet with Richard Sangster from Consumers Gas to seek financial assistance with the dredging. Appointment to be set up in Toronto with Mr. Sangster. Hard hats are to be picked up from the hardware and are to be worn all the time. Clerk to check on compensation for dredge workers. C.J. to pick up copper wire etc. for dredging program. 4. Next Recr:ation Board Meeting is the 23rd of June 1983. Ted Shelly to find out if the Village should be cutting the memorial park grass. 5. Baliff. Clerk to contact the Baliff and advise him to collect 505243 Ont. Ltd business taxes. 6. David Miller said that there should be power available on the dredge and that the dredgers should keep an eye on the engine because should it get any water in it, it will blow. 7. Ken Matthews to check into swings close to sidewalk on the Hamm property. 8. Clerk to send flowers to Charles Speice from Brantford. 9. Fire Truck. Should consider purchasing either Bayhams or Norfolks fire truck. Ted suggested that someone be hired to take care of the dredging requirements. Jack stated that the Straffordville fire truck will not come up until the middle of September, 1983. 10. Spray for spiders. Moved Harry Alward, Seconded Brydon Guest. THAT the Village of Port Burwell Council to engage pest control services to spray the Municipal Office for spiders. Carried. 7. ADJOURNMENT. Moved Brydon Guest, Seconded Ken Matthews. THAT this Special Meeting be adjourned. TIME: 9:57 P.M. Carried. \ 4 � 14 h Appved by: Jack : Smyth MaReeve Clerk Treasurer Village of Port Burwell. 23RD REGULAR MEETING JULY 11, 1983. MINUTES of a Regular Meeting held in the Municipal Office, Port ?urwell, July 11, 1983 at 7:00 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor illMary Smyth - Clerk LATE Ted Shelly - Councillor VISITORS: Mark Smith - Tillsonburg News. 1. PREVIOUS MINUTES. THAT minutes of a special meeting dated 8 of June, 1983, regular meeting dated 13 June 1983, and another special meeting dated 20 June 1983, to be adopted as read. Carried. 2. BUSINESS ARISING CUT OF THE MINUTES. • Ken Matthews advised that the drain at Carnegie/ cottage is back into the bank at least 12 feet. Ken to speak with Mr. Watson to see if we would be able to enter his land and fix this, but charge the price to him. Cliff Shelly light needs a shield to cover it. Mahlon was to have had this done. Jack to speak with Mahlon again. Ken Matthews also advised that there were no swings overhanging the sidewalk at the Hamm property. 3. DEPUTATIONS AND PETITIONS. 4. READING/CONSIDERING COMMJNICATIONS. 1. Jack Sawyer, re: traffic flow too fast. There is, to be a stop sign erected on Pitt Street going east and at Victoria Street going south. Clerk to send Jack Sawyer a letter thanking him for bringing this to our attention and that stop signs will be installed. There is also to be a no left hand turn sign erected at the end of Homer Street. 2. A.M.O., re: do we want to join as a member? Council does not want to join this year. 3. Kesmark Marine, re: •lredging of harbour. File. 4. Glencoe Redi Mix Ltd., re: Glencoe Street reconstruction. Ken Matthews to speak with these persons. 5. County of Northumberland, re: support of resolution. File. 6. Monty Simmonds, re: weed cutting. Clerk to call C.P.R. and Monty Simmonds and ask about the grass that is not leased to Underwater Gas. 7. Ian Linton, .e: marina agreements. Clerk to set up special meeting ( a date which Tony and Bill can both attend ). To be a night meeting. Also to contact Jim Oliver to come. 8. Lambton County, re: To r.ado Relief Fund. File. 110 9. County of Elgin, re: flag for plowing match, traffic regulations throughout the County. Clerk to send letter to County stating that we are interested in having a flag made up toting our Village emblem. Design to follow a•later date. 5. PASSING ACCOUNTS. Moved Brydon Guest, Seconded Harry Alward. THAT Voucher No. 7-83 is hereby approved for payment. Item no. 23 and 51 are not yet to be paid until reviewed Further. Carried. -2- cord't 5 Clerk to phone Bob Davies and ask about the Addison Street Drain invoice. Clerk to look up the price we anticipated paying for the drain. Ken Matthews declared a conflict of interest on payroll vouchers for John Matthews. Jack Smyth declared a conflict of interest on item no. 48. REPORTS OF OFFICERS AND COMMITTEES, 411 1. Finance, Jack Smyth and all members. Sand samples analysis on the harbour totals roughly $2300.00. 2. Licences, Building and Health, Ted Shelly and Brydon Guest. E.C.B.E. construction permit recieved. Price of $6000.00 to replace windows in the public school. 3. Roads, Ken Matthews, and all members. Ken Kirkpatrick levelled out Legion_ par:ing lot. Ken Matthews ordered 10 4X4 pressure treated posts for stop signs. Ken Kirkpatrick has been on a weeks holidays. Posts to be put up at end of Homer Street to stop persons• from crossing island. Also to put posts up at lighthouse. 4. Fire and Police, Ted Shelly. Clerk to send McConnells a thankyou letter for the trees and rosebushes. Also to send letter to Murray Alward thanking him for the bushes at the Municipal Office. 5. Personnel and Property , Brydon Guest and Harry Alward. Estimate received from Ron Howe to repair lighthouse. Moved Brydon Guest, Seconded Ken Matthews. THAT the Council of the Village of Port Burwell to engage Ron Howe to repair the lighthouse deck. His estimate being $784.00. Does not include under lay if needed. Carried. Brydon stated that Phennie wasn't aware that she was to clean the office each week. 6. Parks and Recr,ation, Brydon Guest and Ted Shelly. Moved Brydon Guest, Seconded Ted Shelly. THAT this Council has no objection to the Recreation Board operating a beer tent on 20 August, 1983 at the Centennial Park and that the Recreation Board shall pay two Ontario Provincial Police officers r-quired to be on duty during the Operation of the beer tent. Carried. To have a flag drawing contest set up by the recreation board. This resolution is to be sent into the Toronto Ligior Licence Office. Brydon Mated that McDonalds is looking to advertise municipalities on their placemats. Village to look into this. To look into ordering lighthouse postcards for the lighthouse. 7. Development, Marry Alward and all members. A. B. Patterson is in charge of our treatment plant now. Clerk to send Mr. Patterson a letter asking him to commence designs for the treatment plant which is to be situated on Chatham Street. Clerk also to contact the Ontario Ombudsman to see what the hold up is. 8. O.H.R.P., Ken Matthews, and Harry Alward. Clerk to call applicants and tell them to get their estimates in. 9. Planning. 1111 The last planning board meeting is the 26th of July, 1983. 7. UNFINISHED BUSINESS. 1i, Natural Resourse Gas, re: Gas Franchise Agreements. Clerk to send letter to N.R.G. stating that the reason for not signing is due to the fact that there have been a numerous amount of complaints due to the fact that up grading still needs to be done. _3, cont'd 7 2. Monty Simmonds, re: crossing of property with dredge pipes. Clerk to send letter to Mr. Simmonds advising that the whole channel is to be dredged to a depth of 10 feet. 3. Ministry of Natural Resources, re: fire protection resolution. Hugh to be sent a copy of this resolution and told to look up to see if the prices are the same. Also to check with park to make sure they still want fire protection. 8. NEW BUSINESS. 1. Murray Waite, re: uncovered well. To check and see if this is not on Hatter's property. Also to see if Ken Kirkpatrick feels this is a'ready secured. 2. Ministry of Government Services, Re; p/f the Village. Clerk to call Ian Linton and ask him to send all the invoices he has regarding the sewers. We will pay Mr. Linton then invoice the Ministry of Government Services for reimbursement. 3. John Booth, re: doctors certificate. Mr. Booth will not be paid for the week he was off ill. 4. L.P.R.C.A., re: final watershed plan. Harry Alward to brief through this plan. 5. Lighthouse, re: telephone. Ken Matthews to price cordless telephones for the lighthouse. 9. BY-LAWS. Draft by-laws for appointing a canine control officer and connection installation to be ready for the Special meeting with Jim Oliver. 10. NEXT MEETING. July 13, 1983 - Public Meeting - Housing Study at 7:30 P.M. ( Legion ). August 8, 1983 - Regular Meeting at 7:30 P.M. Ll. OTHER ITEMS FROM COUNCIL. • 1. 505243 Ontario Ltd. Send Business taxes to baliff for collection. Jack Smyth to obtain a price from Hugh Brooks, Ron Bradfield and Gille Therrien for the cleaning up of the Hotel Debris. This debris is to be cleaned up as soon as possitie . 2. Order Vill'de pins? Clerk to order 250 Village Pins. 3. C.C.D.P., re: ;.o review the expenditures on Friday July 15, 1983 at 9:00 A.M. 2. ADJOJR MEN . Moved Brydon Guest, Seconded Ken Matthews. • THAT this Regular Meeting be adjou •ned. TIME: 10:23 P.M. Carried. '1' I �kw iry E. Smyth APP B l1S/�rtryth e rk-Treasurer .11age of Port Burwell Reeve Village of Port Burwell 21,TH-SPECIAL MEETING JULY 27, 1963 MINUTES of a special meeting held in the Municipal Office, Port Burwell on July 27, 1983 at 7:30 P.M. PRESENT : Jack Smyth -Reeve Harry Alward-Councillor Ken Matthews-Councillor II/ Brydon Guest-Councillor Mary Smyth -Clerk ABSENT Ted Shelly -Councillor 1. HUGH BROOKS, re: Price to paint on fire truck door. I*, will cost $75.00 to paint "Village of Port Burwell" on both doors of the fire truck. To wait to see if we are goingto get a new fire truck before we paint on this one. 2. WATER INSTALLATION BY-LAW. To be typed up for next regular meeting. , 3. DOG BY-LAW. To be typed up for next regular meeting. 4. MILL RATE BY-LAW. By-law No 83-10. Being a By-law to establish 1983 mill rates. BY-LAW # 83-10 SUBJECT calculation of 1983 mill rates. (1) MOVED Harry Alward, SECONDED Brydon Guest. THAT by-lar No. 83-10 be read a first time. Read and carried. (2) MOVED Ken Matthews, SECONDED Harry Alward. THAT by-law No. 83-10 be read a second time. Reading dispensed with and carried. (3) MOVED Brydon Guest, SECONDED Ken Matthews. THAT by-law No. 83-10 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 5. SEWER BY-LAW. Clerk to fill in the blanks of the Sewage by-law and submit to the Ministry of the Environment for their review. Clerk to contact London M.O.E. for their assistance. To bring up again at the next regular meeting. 6. Clerk to purchase a bathing suit for the "Miss Iroquois Beach Contest". Not to exceed $20.00. Clerk to pickup a $12.00 gift certificate from the Harbour Restaurant. This will go to the 1st runner up for the pageant. 7. OTHER ITEMS FROM COUNCIL. Clerk to obtain a copy of Springfields junk car by-law. • 8. ADJOURNMENT. I Moved Brydon Guest, Seconded Ken Matthews. THAT this Special Meeting be adjourned. TIME: 8:55 P.M. Carried. • -4.....G4,./y Mary E. Smythe APPROVED BY: JacVSSmyth Clerk-Treasurer Reeve Village of Port Burwell. Village of Port Burwg11 25TFt'1HGULAR MEETING. - AUGUST 8, 1983 MINUTES of a Regular Meeting held in the Munidkal Office, Port Burwell, on Aiigtlat. 8, 1983 at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Ccuncillor Ken Matthews - Councillor Brydon Guest - Councillor Mary Smyth - Clerk ABSENT : Ted Shelly Councillor VISITORS: Chris Cookson - Resident Glen Alward - Resident George ;Lockery- Resident Ron Bradfield - Resident Ken Roesch - Resident (Pats Pool Room) Don Axford - Resident Mark Smith - Tillsonburg News 1. PREVIOUS MINUTES. - Moved Ken Matthews, Seconded Brydon Guest. THAT minutes of a Regular Meeting held 11 July, 1983 and a Special Meeting dated 27 July, 1983 be adopted as read. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES. Jack advised that Tony and Bill will be present at the Special Meeting of August 13/83. The lighthouse phone is estimated at $229.95 plus tax for 700 ft range. There was a cheaper one for $169.95. Clerk to contact Amtelecom to see how much it would cost for an extension phone from the Municipal Office to the lighthouse. It was also stated that nothing has been heard from dandy McBride regarding the clean up of the hotel debris. 3. DEPUTATIONS AND PETITIONS. 1. Jack Robbins. Jack stated that people in his trailer park are not taking proper care of their trailers and are not paying the rent. The Council stated that since this is private property, that there is nothing they can do about it. 2. Ken Roesch, George Lockery, and Glen Alward were present to discuss the police enforce- ment in the Village of Port Burwell. George would Like a loitering by-law, noise by-law and a speed by-law passed by the Council. He advised that there is loud noise till all hours of the morning. This is from people hanging around the pool room on Robinson Street. There is too much beer drinking on the main street. The police keep saying that there is nothing they can do about this. Don Axford complained about noise (loud parties) around his house on Chatham Street. This hanging around has now developed into breakins. George left a news clipping with the council for them to revi,?w. It was regarding police enforcement in another Municip4iity. It was sked if the police were afraid of these persons. It was mentioned that something should be done about the street fights. A lot of people will not even enter the pool rooms because of these persons hanging out. The proprietors are not to blame. Ken Roesch was broken into but the police couldn't do a thing. Ken Roesch •stated that he hid under a bush in the wet grass watching his store. He saw persons trying to kick the door in. While he was P watching these persons, he observed a Village police cruiser go around the block 4 times. The cruiser never stopped once. It was stated that By-laws are not the answer. The answer is better police patrol. It was questioned as to whether the Village can appoint deputies. It was also questioned as to whether we could get back into our own police system. A tetter of concern was read by the clerk from Glen Alward. Ken Roesch suggested that the main instegators be sent a letter banishing them from the Village. It was stated that our Village was better off when we had our own Police Protection. Jack Smyth to speak with Corporal McGuiggan about these matters. F . -2- cont'd 3. Chris Cookson stated that he didn't feel it was fare for him to be sent an invoice for weed cutting when he has never let his weeds overgrow. He stated that he had an agreement with Mr. Perry to cut the grass, but for some reason he didn't. He also advised the Council that he does not receive the Tillsonburg News. He would have apprec- iated being called about these weeds. Council advised that this ad is a statutory II ad of all Municipalities which appears in every local newspaper. Mr. Cookson rill have to pay this invoice. Mr. Cooksod stated that he will now start purchasing his lumber and materials in London instead of purchasing frog► the Village. r" 4. READING/CONSIDERING COMMUNICATIONS. 1. Ministry of Government Services for Councils' information. File. 2. N.R.G. re: Rate increase. File. 3. Consumers Gas, re: Village dredging. File. 4. Office of Energy, re: extension of.day.light savings time period.. Clerk to send a letter stating that the Council is not in favour of this. 5. Gibson, Linton, Toth & Campbell, re: information from the Ombudsmans office. Clerk to contact Ian Linton regarding the M.G.S. invoice. 6. Township of s/w Oxford, re: support of resolution. File. 7. Overhead Door Company, re: estimate to replace door on fire department building. File. 7100-1. 8. Bob Moore, re: Decision of the Ontario Energy Board for Councils' information. File. 5. PASSING ACCOUNTS. • Moved lrydon Guest, Seconded Harry Alward. THAT Voucher No. 8-83 is hereby approved for payment. Carried. Ken Matthews declared a conflict of interest on items 30 and 31 and also on the payroll Vouchers for John Matthews. Jack Smyth declared a conflict of interest on item no. 32. 6. REPORTS OF OFFICERS AND COMMITTEES. 1. Finance, Jack Smyth and all members. File. 2. Licences, Building and Health, Ted Shelly and Brydon Guest. 2 construction permits received - John Gamble $3000.00 - Chris Cookson $4000.00 1 demolition permit received - Chris Cookson. 3. Roads, Ken Matthews and all members. Ken Matthews ordered two new tires for the wagon. Ken Kirkpatrick has cleaned up some on the East Beach. Ken Kirkpatrick is to pick up brush only on Fridays. Clerk to put a notice in the bulletin board stating 4IPthat the lighthouse is now open and the times. 4. Fire and Police, Ted Shelly, NIL. 5. Personnel and Property, Brydon Guest and Harry Alward. Jack Smyth to speak with the County about the speed signs entering the Village. Clerk to contact Frank Bartlett about the fire hydrants on Addison Street. Ken Matthews stated that Mr. Reid on Robinson Street should be classed as a Commercial establishment. -3- 6 cont'd 6. Parks and Recreation, Brydon Guest and Ted Shelly. Jamboree is 20 August, 1983 from 1 P.M. to 12 mi:Inight. 7. Development, Harry Alward and all members. Flag contest. The flags will be judged by number and not by name. To be judged by 111/ two members of the Council and two members of the Recreation Board. To be given to the clerk prior to the ls% meeting of September, 1983. 8. 0.H.R.P., Ken Matthews and Harry Alward. NIL. 9. Flanning. The planning Board is nor¢isolved. There will be a bill from the planning board covering the costs incurre0 by the Village. Everyone is to read their copy of the official plan. 7. UNFINISHED BUSINESS. 1. Ontario Hydro, re: route stage hearing for Councils information. Someone should attend the next route stage meeting. 2. Ontario Municipal Board, re: approval of by-law No. 83-02. To discuss this with Tony at the Special Meeting on the 11th of August. 3. Enviroclean, re: Analysis of harbour samples. File. 8. NEW BUSINESS. 1. Temporary Easement Documents from the M.O.E. Moved Ken Matthews, Seconded Brydon Guest. THAT the Reeve and Clerk be authorized to sign the deed in duplicate in favour of the Minister of the Environment, the temporary easement document and the permanent easement document. Both in the favour of the Minister of Environment. Carried. 9. BY-LAWS. 1. By-law No. 83-11 To appoint a by-law enforcement officer in charge of canine control. Moved Brydon Guest, Seconded Harry Alward. THAT by-law no. 83-11 be read a first time. Read and carried. Moved Ken Matthews, Seconded Brydon Guest. THAT by-law no. 83-11 be read a second time. Reading dispensed with and carried. Moved Harry Alward, Seconded Brydon Guest. THAT by-law no. 83-11 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 2. A B.'-law with regards to water connection in the Village of Port Burwell. Moved Ken Matthews, Seconded Brydon Guest. THAT by-law no. 83-12 be read a first time. Read and carried. Moved Harry Alward, Seconded Ken Matthews. THAT by-law no. 83-12 be read a second time. Reading dispensed with and carried. 111/1 Moved Brydon Guest, Seconded Harry Alward. THAT by-law no. 83-12 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 10. NEXT MEETING. August 10, 1983 - Special Meeting at 7:30 P.M. September 12, 1983 - Regular Meeting at 7:30 P.M. 6 -4- . 11. GTHER ITEMS FROM COUNCIL. Put notice in paper advertising for bands for the jamboree. Ron Bradfield asked if the Council would consider exchanging the gully behind the lighthouse for the picnic area beside the lighthouse. Ken Matthews stated that he re-submitted a new letter to the Department of Transport ( see file 2100-5 ) regarding the harbour area. The channel should be sounded and sampled 411/ every day. Ron Bradfield stated that Evans McKill would possibly know of captains which might be available to operate the dredge. Clerk to send Tony Csinos, Gary Balthes and John Szakal a letter thanking them for the use of their equipment and time when the dredge was being re-lifted and also to the fire department. Ron Bradfield also advised that ;le would like to review all the information pertaining to the Chatham Street road closure. Jack Smyth is to inform John Booth (Dredg captain) that his wages will be cut to that of C.J. Neville ($225.00 wk). If not aecepted he willbe requested to leave. The dredgers need a new tow cable. Jack to look into this. 12. ADJOURNMENT, Moved Brydon Guest, Seconded Ken Matthews. THAT this Regular Meeting be adjowned. TIME: 10:55 P.M. Carried. %) 1 . „,\,, 1 A..,4 Mary E. Smyth AP BY: Jac Smyth Clerk-Treasurer Reeve Village of Port Burwell Village of Port 3urwell N 26TH SPECIAL MEETING AUGUST 101 1983• MINUTES of a Special Meeting held in the Municipal Office, dated August 10, 1983 at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Mary Smyth - Cleric ABSENT : Ted Shelly - Councillor VISITORS ': Bob Murray - Dredger George Lockery - Harbour Committee member Phil Bucheski - Harbour Committee member Larry Martin - Harbour Committee member John Warren - Harbour Committee member Tony Lama - Marina Developer Bill Foster - Marina Developer 1. John Wall, re: water installation. Moved Brydon Guest, Seconded Ken Matthews. THAT Mr. John Wall be allowed to hook into the Village water system on the conditions that he pays the complete cost of the water connection installation as in by-law No. 83-12, is responsible for the installation and maintenance of the water line on his property and that the water shall be metered and charged according to the by-law regulating water charges. Carried. 2. Harbour Committee Members. • Captain Booth is finished as of Thursday night - August 11, 1983. Clerk to write to Dave Ward regarding water lot leases. To see what the procedures entail. It would cost roughly $1000.00 to survey this area for the leases. Jack stated that it would take the next 40 years for the harbour to pay for itself. Larry stated that it is hard to administer fines without the possession of the appropriate water lot leases. The dredge was also discussed. Larry stated that he wished we were'nt dredging at all. George stated that if the Village should turn the money back into the government, we may never be able to receive another grant. John advised the council that there is 15ft of water at the end of the rock breakwall, there hadn't been that much water there in years. Larry stated that the dredging pipe should be brought in every weekend. George did alot of complaining with regards to the dredge workers. Jack advised the committee that both dredge motors were started. Larry advised that he will volunteer some of his spare time to help the dredge workers. Dredging will have to stop by the end of September, 1983 as not to affect the trout. The Harbour is leased until 1985. At that time it should be turned back over to the Small Craft Harbour, for management. Clerk to contact Murray Wardell to see if it is alright to hire Al Lemay as dredge captain. 3. Marina Agreements. Tony and Bill inquired as to what would happen at the end of the lease and what would happen should someone decide that they want to purchase this property. The Council advised that the Village wouldn't be able to afford to purchase this. This appears to be Tony and Bills only concern. The lease should state that the developers should be fully compensated if something should happen. Tony and Bill would like to start the Marina this fall. Council advised Tony and Bill to contact their lawyer to ensure that the agreem *.ts are sound for them to .sign. Have the lawyer review the lease as well as the sub-lease. Mobile Home Park. Tony is to have his lawyer prepare a subdividers agreement according to the Village by-law and the site plan by-law and to comply with all buildir.g regulations. The Village cannot issue a building permit until an agreement for the mobile home park is signed. Tony also advi-3ed that he would like Village water installed as soon as possible. 5. London, and St. Thomas Realestate Board. re: supper, will anyone be attending? Jack Smyth stated that he might attend this function. 6. Adjournment. Moved Brydon Guest, Seconded Ken Matthews. THAT this Special Meeting be adjourned. TIME: 9:50 P.M. Carried. - w • axe v�.vL Mary E. Smyth BY ReeveS‘th Clerk Treasurer Village of Port Burwell. Village of Port Burwell 27TH REGULAR MEETING SEPTEMBER 12. 1283. MINUTES of a regular meeting held in the Municipal Office, Port Burwell on September 12, 1983 at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor 1111 Ted Shelly - Councillor Mary E. Smyth - Clerk VISITORS: Al Magee - Legim Representative Ed Bradfield - Resident Jock McGuiggan - O.P.P. Corporal Mark Smith - Tillsonburg News 1. PREVIOUS MINUTES. Moved Brydon Guest, Seconded Ken Matthews. THAT minutes of a Regular Meeting dated 8 August, 1983 and Special Meeting dated 10 August, 1983 be adopted as read. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES. Jack Robbins was only referring to one trailer in particular as to not paying their rent. Contact Ian Linton about clause written up by Tony and Bill's lawyer regarding the Marina Agreements. • 3. DEPUTATIONS AND PETITIONS. 1. Al Magee, re: Legion Donation. Al is the president of the Royal Canadian Legion. - Al presented a cheque to the Council on behalf of the Port Burwell Legion to use towards the renovation costs of the Port Burwell Lighthouse. The cheque amounted to $1,000.00. Al stated that the legion requires permission in order to hold their Annual Remembrance Day parade on the Village Streets. Moved Brydon Guest, Seconded H.O. Alward. THAT the Village of Port Burwell Council grants permission to the Port Burwell Royal Canadian Legion Branch 524 to use the Streets in the Village of Port Burwell for the purpose of the Annual Remembrance Day Parade to be held November 13, 1983. Carried. - Clerk to send thankyou card to the Legion. 2. Jock McGuiggan, re: O.P.P. Corporal with update. The Corporal was present to discuss 1982 patrol cases. He advised that their jurisdiction covers up to the South Half of Bayham Township. Jock quoted a number of 1982 statistics which the clerk has on file. Jock stated that reported occurences are up 20'% as opposed to 1982. He also stated that no-one wants to get involved. 4. RE ADINGJCONSIDERING COMMUNICATIONS. 111/1 1. Flag Contest, re: plowing match. Should have 3 judges. These persons cannot have any connection with the persons that have flag entries. The winner doesn't necessarily have to be the flag emblem printed on the flag for the plowing match. Brydon Guest suggested that all entries should receive a Village pin. Pictures are to be displayed in the bulliten board after a winner has been chosen. Brydon to try and have these pictures reviewed on Thursday Night. The flag for the plowing match is to be brought up at the next regular meeting. 2. M.N.R., re: Thankyou letters. File. 3. O.M.W.A., re: annual meeting. Will anyone be attending? File. w -2- 04 cont!d 4. Ian Linton, re: Closure of Chatham Street. File. 5. M.O.E., re: Sewage Works. Jack Smyth, Mary Smyth, Harold Hoshal, Ken Matthews and whoever is chosen as the Sewer Inspector is to sit on a Special Liasion Committee in order to dicuss the sewage development system. The°Council will advertise for a Sewage Inspector after the contract has been awarded. 6. L.P.R.C.A., re: Marina Agreements. Clerk to speak with Ian concerning the Marina development. After the agreements are completed a copy is to be sent down to Jim Oliver. Then a Special meeting is to be set up for everyone involved to execute the final agreements. 7. Village of Springfield, re: Junk car By-law. Our by-law #289 is pretty well the same as Springfields. Clerk to contact Earl Jackson and have him make a list of all those properties having alot of junk (old cars) in their yards. 8. B.C.S., re: 1984 tax billing service. Moved Ted Shelly, Seconded H.O. Alward. THAT the Council of the Village of Port Burwell wishes to engage Business Computer Services for the printing of the 1984 tax bills. Carried. 9. M.O.E., re: Village Dredging. Ken Matthews received a letter from John Wise thanking him for the letter and plan concerning the harbour and dredging which was sent to himself. Ken Matthews stated that Dave Ward should be down to see that the dredging will not affect the fish migration. 10. W.C.H., re: Compensation increase. File. 5. PASSING ACCOUNTS, Moved Ken Matthews, Seconded Ted Shelly. THAT Voucher No. 9--83 is hereby approved for payment. Carried. Ken Matthews declared a conflict of interest on payroll vouchers for John Matthews. Ted Shelly declared a conflict of interest on item #14. Jack Smyth declared a conflict of interest on item #44. 6. REPORTS OF OFFICERS AND COMMITTEES. 1. Finance, Jack Smyth and all members. Clerk to check with the County Office concerning the outstanding invoice on the Addison Street Drain. Jack stated that alot of money has been spent on the dredge. 2. Licences, Building and Health, Ted Shelly and Brydon Guest. Five building permits received; • 1) Velma Thompson - $6,901.00 - O.H.R.P. 2 Village - $2,800.00 - Fire Hall addition 3 Myrtle Brown - $5,000.00 - O.H.R.P. 4 Marion Wilson - $7,682.57 - O.H.R.P. 5 Morley Wolfe - $ 900.00 - Porch Awning 3. Roads, Ken Matthews, and all members. Ken Matthews ordered roughly 58 tons of screenings to repair roads after the big rain and to help in repairing sidewalks. It was mentioned that the tree by • -3- #6 cont'd Mrs. Scotts needs to be trimmed. The sidewalks are looking quite nice. lien Matthews staled that the drain running from the East Beach to Jack Robbins will be quite expensive to replace. 4. Fire and Police, Ted Shelly. It was mentioned that one old fire truck was in II the St. Thomas Parade. 5. Personnel and Property, Brydon Guest, and Harry Alward. NIL. 6. Parks and Recreation, Brydon Guest, and Ted Shelly. Dona shall wants Jack Smyth to be present to welcome Scouts to Port Burwell. Jack wants Harry Alward to be present to make the presentation on the 24th of September in his place as he will be on his way to Alberta. 7. Development, Harry Alward and all members. . Sewer tenders were opened on the 8th of September, 1983. Mary, Jack, Ken and_Brydon attended the opening in Toronto. 8. 0.H.R.P., Ken Matthews, and Harry Alward. Clerk to advise Steve Anderson that the maximum 0.H.R.P. loan is $7500.00 and that his estimates will exceed that amount. 9. Planning, all members. Will need a Special Meeting to go over the Consolidation of our official plan. 7. UNFINISHED BUSINESS. 8. NEW BUSINESS. • 1. Resolution to proceed with Sewage Tenders. See Resolution attached to the back of minutes. Low Bid - Elgin Construction - $1,949,967.50 Next Lowest - Bre-Ex - $1,979,557.89 Clerk to send this letter to the M.O.E. by purolator. Ken Matthews stated that the Village will need a severance to buy a small portion at the cornor of Erieus and Victoria Street. Ken is to speak with Dr. Leatherdale concerning this matter. Would require a survey to be done and a reference plan. Clerk to contact Mike O'shay regarding the Sewage By-law. 2. Notice of Public Route Stage Hearing. - A date in follow in November, 1983. 3. Village Insurance. To discuss this when we discuss the Marina Agreements. 9. BY-LAWS. p 10. NEXT MEETING. • October 12, 1983 at 7:30 P.M. - Regular Meeting. . • 11. OTHER ITEMS FROM COUNCIL. C.C.D.P. Program. It was mentioned as to whether the men should be working on the parking lot on East Side of Chatham Street. Ken Matthews and Jack Smyth to measure and see how many fence posts are required by the C.C.D.P. workers. 1111 The C.C.D.P. Project ends on the 28th of October, 1983. It was mentioned that Mahlon Chute is still in the hospital. Clerk to send him some flowers. Clerk to break down dredging invoices into separate categories. 12. ADJOURNMENT. Moved Brydon Guest, Seconded Harry Alward. THAT this Regular Meeting b'adjourned. TIME: 10:00 P.M. Carried. MARY E. SMYTH APPROVED BY: JACK SMYTH CLERK-TREASURER REEVE 'VILLAGE OF PORT BUILD LLA(��RT BURWELL • p 28TH REGULAR MEETING OCTOBER 12. 1963. MINUTES of a regular meeting held in the Municipal Office, Port Burwell, 12, October, 1983 at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Mary Smyth - Clerk LATE Ted Shelly - Councillor VISITORS : Mark Smith - Tillsonburg News 1. PREVIOUS MINUTES. Moved Brydon Guest, Seconded Ken Matthews. THAT Minutes of a Regular Meeting held 12 September, 1983 be adopted as read. Carried. w 2. BUSINESS ARISING OUT OF THE.MINUTES. Clerk to try and get a hold of Tony or Bill to see about the Marina Agreements. Ken Matthews advised that the survey on Dr. Leatherdales' property is almost complete. Dr. Leatherdale wants to see a map of his property before anything is finalized. 3. DEPUTATIONS AND PETITIONS. 4. READING/CONSIDERING COMMUNICATIONS. 1. Municipal Affairs and Housing re: Community planning study grant program. We are presently using this program for our official plan. There is a new program out for future studies 84/85 which covers 50% of cost. 2. Ministry of Revenue, re: 1984 Bicentennial. File. The Village was incorporated in 1949. 3. Corporal McGuigan, re: Thankyou letters. File. 4. Environment Canada, re: Consultation conference, will anyone be attending? File. 5. O.G.R.A., re; Annual Conference, will anyone be attending? From February 20, 1984 to February 22, 1964, at the Royal York. Clerk to reserve 2 single rooms for the Village of Port Burwell. Jack Smyth will possibly be attending through County Council. 6. Ben Wilk, re: Tobacco Board, If Mr. Wilk calls again he is to get in touch with Jack Smyth. 7. Dewalle's Electric & Plumbing, re: do we require anyone for hookup of sewers2 File. 8. Lang Point Region Conservation Authority, re: Flood Contingency Plan. Clerk to send letter to long Point advising that the Clerk and the Fire chief are responsible to contact all the residents of the Village in case of potential flooding. . 110 9. East Elgin Ambulance Committee, re: Support of recommendations. Moved Harry Alward, Seconded Brydon Guest. THAT the Council of the Village of Port Burwell support the East Elgin Ambulance Committee in its endeavors to have the Aylmer Ambulance staffed full time in order to have Aylmer Ambulance utilized to its fullest potential. Carried. Clerk to send copies of resolution to those persons stipulated on the print out. -2- 5. PASSING ACCOUNTS. Moved Brydon Guest, Seconded Ken Matthews. THAT Voucher No. 10-83 is hereby approved for payment. Carried. 1 Ken Matthews advised that all parts will have to be ordered from Scholtens rather than Van—Cross. Ken Matthews declared a conflict of interest on payroll Vouchers for John Matthews and on item #9. Ted Shelly declard a conflict of interest on item #39. 6. REPORTS OF OFFICERS AND COMMITTEES. 1. Finance, Jack Smyth and all members. NIL. 2. Licences, Building and Health, Ted Shelly and Brydon Guest. Two Building permits were received. _ — Jack Robbins — Remove foam insulation — $5,920.00 — Eric Herzig — To build a log cabin — $10,000.00 Clerk to advise Ralph Brown to contact Mr. Herzig and inquire as to Whether this cabin is a pre—fab. Also Ralph is to inform Mr. Herzig that his cost estimate does not sound reasonable. 3. Roads, Ken Matthews and all members. Ken Matthews stated that the bills on the Pitt Street drain are 50% subsidizeable and are to be added to the October road reports. Jack Smyth stated that he has been speaking with Elgin Construction and that they figured they would put dirt into the gully on Pitt Street. Elgin Construction said they would probably put new drainage pipe in the gully if we allow thea to dump their dirt into it. Ken Matthews advised that Ken Kirkpatrick has been using the gravel to fill in the pot holes in the street and that it is working good. 4. Fire and Police, Ted Shelly. Ted advised that the fire truck in St. Thomas might come up for sale. Hugh Brooks would like a chance to bid on this. Not sure if the truck is for sale. Ootober 25, 1983 at 7:00 P.M. there is a meeting set up with Bayham Fire department to look at their fire truck. 5. Personnel and Property, Brydon Guest, and Harry Alward. Frank Banman has been layed off until the dredging continues. Al Sutherland has been layed off. 6. Parks and Recreation, Brydon Guest and Ted Shelly. The recreation board has tickets for sale on a micro wave oven. Brydon Guest advised Council that he was present to welcome the scouts into the Provincial Park for their jamboree. The Indian Dancers put on a good show. Tom Millard is now chairman of the Recreation Board. It was mentioned that the Recreation Board is responsible for the ball diamond. The gates at the ball diamond are b be fixed. The freezer at the ball park is to be emptied before it is unplugged. 410 7. Development, Harry Alward and all members. NIL. 8. O.H.R.P., Ken Matthews and Harry Alward. NIL. 9. Planning. NIL. 4 -3- 7. UNFINISHED BUSINESS. 1. Ministry of the Environment, re: copy of letter sent to Elgin Construction. Two separate letters. File. 2. Junk Cars, Re; List of those persons having junk cars on their property. You have to notify everyone with junk cars not just a few. Clerk to contact Earl and advise him that this list is not accurate and that a new one be prepared. Form letters will then be sent to those persons. 3. Flag Contest, re: Council to review flags for thee 1985 Plowing Match.atOntario. The winner of the flag contest was Mrs. Bonnie amp hviller Council to review the picture that Harry has of the lighthouse. 8. NEW BUSINESS. 1. Resumes for the position of sewer inpsector - 18 October 1983 at 7:30 P.M. Special meeting to go over all the applications. Clerk to make copies of all resumes and have them delivered to the councillors prior to the meeting. Village Insurance will also be discussed at this meeting. 2. C.O.E.D., re: Phase II of dredging Program. File. 3. Dog Tags, re: do we require some new ones? Clerk to order new tags. 4. Canadian Coast Guard, re: Dredging two weeks before the dredging is completed two persons are to go out and sound the harbour. File 5000-2. 5. M.T.C., re: connecting link re-construction. File. 9. BY-LAS4S. 10. NEXT MEETING October 18, 1983 at 7:30 P.M. - Special Meeting ' November 14, 1983 at 7:30 P.M. - Regular Meeting 11. OTHER ITEMS FROM CWNCIL Dredge Enquirerer - A.B. McLean Ltd. 8 Brock Street, Sault Ste. Marie, Ontario P6A 3B2 Brydon Guest is to speak with Delphine about cleaning the municipal office. Harry Alward advised that there were articles discovered in one of the Village Catch Basins. Ken Matthews stated that Ken K. usually cleans these out each year. 12. ADJOURNMENT Moved Ken Matthews, Seconded Brydon Guest. THAT this Regular Meeting be adjourned. TIME: 9:45 P.M. Carried. 410'1 '1 ! ' ...)\14 APariviDs' JACK Mary E. Smyth JREEVE A( Clark VILLAGE OF PORT 3JRWELL • i 29TH,SPECIAL MEETING OCTOBER 18. 1983 MINUTES of a Special Meeting held in the Municipal Office Port Burwell on October 18, 1983 at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Mary Smyth - Clerk ABSENT: Ted Shelly - Councillor 1. Sewage Inepector, re: review applications. the chosen applicant should have some idea about sewer construction. The chosen person would have to be paid by the Village. Council to interview : 1 Len Girard 2 DDn l , 3 Brian Golem 4 Dene Toth 5 Ken Roesch These persons are to be interviewed October 22, 1983 at 8:00 a.m. at 20 minute intervals. Clerk to contact these applicants. The applicants not chosen will be written a letter after the successful applicant has been chosen. 2. OTHER ITEMS FROM! COUNCIL Terry Black is to be present for the next regular meeting to discuss the Village Insurance. Clerk to check on the payback requirements for water connection on the property owned by Wilma Smithson. Wilma is to be present at the next regular meeting. Jack Smyth stated that Elgin Construction will possibly be dumping some of their dirt into the gully on Pitt Street and over the lake bank to add extra potection from erosion. The construction for sewers will start on Strachan St. first, in November there will be two creme going, one crew will be working on Chatham St. Council advised that Pud Hunter should be down for October 24, 1983 to look at the dredging operation. Clerk to contact Mike Latta (M.O.E.) to see who is liable should anyone fall in the excavations. Should this not be the responsibility of the contractor, should there not be an insurance clause stipulated in the contractor agreement. Clerk to contact the man from the flag company to see if he will come down for our next regular meeting to discuss our flag emblem. Clerk will be taking a weeks holidays on the 28th of October, 1983. 3. ADJOURNMENT Moved Brydon Guest, Seconded Ken Matthews. THAT this Special Meeting be adjourned. TIME: 8:12 P.M. Carried. OPJ r i Mary E. Smyth, APPROVED:- Jack,&nyth Clerk REEVE VILLAGE OF PORT BURWELL 30tH SPECIAL MEETING OCTOBER 22, 1983. MINUTES .of a Special Meeting held in the Municipal Office, Port Burwell at 8:00 A.M. on 22 October, 1983. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor 6 Ted Shelly - Councillor Mary Smyth - Clerk VISITORS : Ken Roesch Denes Toth Brian Golem Len Girard 1. TO REVIEW APPLICANTS FOR THE POSITION OF SEWAGE INSPECTOR FOR THE VILLAGE OF PORT BURWELL. a) 8:00 A.M. - Ken Roesch. Ken is very interested in the job of being sewage inspector for the Village. He would be required to check for cut off drains and to watch our water mains. Ken wants to know how the Council wants things to be repaired and stated that everything should be braced, and that storm drains have to be compacted. Nothing will be allowed to be backfilled unless the Inspector is there to give the O.K. Ken stated that he expects more than minium wage. Ken will work for $8.00 an hour and he will supply his own car. Ken wants this position because he is a resident of this Village and he wants to see the job done right. He will be required to map every drain that is located for future Village reference. Live and dead lines should be marked in different colours. Ken advised that he would be ready to start on Monday October 24, 1983. This job . should last longer than two years. The Inspector will have to make sure that peoples sump pumps aren't hooked into the lines because this system works on a gallon flow. Ken will be advised today of Councils decision. b) 8:20 A.M. - Denes Toth. Lives in St. Thomas - would have to commute back and forth. This is a $2,000,000.00 project. The first contract has to be completed in 75 weeks so by the 26th of September 1984. The soil here is blue clay. Denes thought that the construction company would probably stop for a while in the winter. Denes is looking for $15.00 an hour plus a rate for the use of his car maintenance and mileage. He will be required to work whenever the construction company works. He would want straight time for 50 hours plus time and a half for anytime after that. Denes stated that he needs a full time job, he doesn't like looking on and off. He works as a part-time supply teacher. He stated that he cannot collect unemployment. He advised that he is familiar with the area and the way things are working. We will let Denes know of our decision by noon today. c) 8:40 A.M. - Brian Golem. Duties are to map all drains, to keep a record of everything. Brian lives in St. Thomas and would have to commute bask and forth. Brian is looking for $400.00 to $450.00 a week. ( $8.00 or $9.00 an•hour ). He would either go hourly or salary. He stated that his vehicle should be on a rental basis of $50.00 a week. Brian is presently not working, he is ellegible for unemployment benefits until next June. Brian has done basically the same type of work as in Woodstock, he knows basically what the job consists of. d) 9:20 A,M. Len Girard. 111 Len was in Norwich when their sewers were installed. There were a lot of problems in Norwich. He was one man trying to look after everybody. Len stated that he knows the problems that you can get into and knows what to look for. Len would have to commute from Tillsonburg. He is looking at $10.00 to $12.00 an hour. He has his own vehicle, and survey equipment. Would require $30.00 or $40.00 extra for car and equipment use. He is use to working 14 to 16 hours a day. Seven days a week. Will,charge same rate for overtime. Len already knows the contractor and their reputation. Len stated that he could do a good job and is well qualified. He is coming to the end of his unemployment. Len advised-that he has had stress problems in the past. -2- 2. ADJOURNMENT. Moved Brydon Guest, Seconded Edward Shelly. • THAT this Special Meeting be adjourned. TIM: 10:20 A.M. Carried. Moved Ken Matthews, Seconded Harry Alward. THAT Ken Roesch be hired as Inspector to look after the interests of the Village of Port Burwell during construction of the Sanitary Sewage System for the Village. The rate of pay will be 18.00 per hour which includes the use of his vehicle. A contract for the duration of the job shall be executed immediately. Carried. MARY E. SMYTH APPROVED BY: JACK SKIM REEVE CLERK-TREASURER VILLAGE OF PORT BURWELL V.Ali Li 1 sir � 3 • IIIP I . F AGREEMENT BETWEEN 71 LLAGE OF PORT BURWELL (Employer) AND KEN ROESCH (Inspector for Sewage System) DURATION OF CONTRACT - To start Monday 24 October, 1983 and terminating when the construction of the Sewage System is completed. DUTIES . - To look after the Village interests during construction of the Sewage System and to examine, measure and map all services dug up during construction, paying specific attention to storm drains and water mains. A daily log shall be kept. SALARY - $8.00 per hour which includes use of his vehicle. Dated at Port Burwell this 22nd day of October, 1983. • 0:///// Q•• !� KEN ROESCH (JACK SMYTH, R S 41 MARY E. SMYTH, GLFM. 1ST LIAISON COMMITTEE NOVEMBER 8, 1983. MINUTES of a Liaison Committee meeting held in the Municipal Office, Port Burwell on November 8, 1983 at 1:30 P.M. PRESENT : Brydon Guest - Councillor Mary Smyth - Clerk Ed Matthews - P.U.C. Chairman Frank Clark - M.T.C. 11111 Brian Kishbaugh - Giffels Mike Latta - M.O.E. Ken Hoesch . Sewage Inspector Mike Latta would like 2 sets of minutes frowaidsdto himself. Others in attendance are also to receive a copy. 1. REVIEW OF CONTRACT STATUS. The Commencement date for the program was September 28, 1983 and the job contract no. 1 is expected to be completed prior to September 28, 1984. At present the men are installing the structures for two pumping stations.. These are to be in place by the end of next week complete with over flows. At the beginning of next week, a second crew hill be starting at the bottom endof Chatham Street. The contractor'will shut down for 2 weeks at least over Christmas and New Years and start again after this if the weather permits. Two crews will still be on the job. Ministry of the Environment hopes to call tenders on Contract No. 2 early in the spring and would hope to be under construction by June or end of July. Brian stated that the treatment plant should be operating by December of 1984 at the latest by the spring of 1985 depending on the number of hookups. 2. SUPERVISORY STAFF. There are two consultants on the job. 1) George Butt - 874-4045 ( old Bank of Commerce ) 2) Dan Charyk - Will work basically on w/s of Harbour. The M.O.E. staff includes. 1) A. Patterson - Project engineer ( direct any correspondence to Mike Latta's attention). The contractor is Bob Nicoli who is always on site. 3. SITE OFFICE/MEETINGS. The site office is located at the old Bank of Commerce building. This is the consultants office. The contractors office is located on the corner of Elizabeth Street and Newton Street. The next liaison meeting is to be held in the Municipal Office on December 5, 1983 at 1:30 P.M. 4. DISPOSAL SITES. The Village has first call on all excess escavated materials. Mike stated that Bob Nicoli will be requiring a letter releasing him from any liability as to the dumping locations of dirt. Any arrangements between the Village and the contractor is strictly the Village expense and has nothing to do with the M.O.E. • 5. PUBLIC RELATIONS. Mike Latta stated that the Clerk should make forms availabe for any of those residents having complaints. The forma should state their name, address, phone and nature of complaint. These forms will then be submitted to George Butt to be dealt with. • 1 13T LIAISON CC 4ITTEE NOVEMBER 8. 1983. MINUTES of a Liaison Committee meeting held in the Municipal Office, Port Burwell on November 8, 1983 at 1:30 P.M. PRESENT : Brydon Guest - Councillor Mary Smyth - Clerk Ed Matthews - P.U.C. Chairman Frank Clark - M.T.C. 11111 Brian Kishbaugh - Giffels Mike Latta - M.O.E. Ken Roesch - Sewage Inspector Mike Latta would like'2 sets of minutes frowarded to himself. Others in attendance are also to receive a copy. 1. REVIEW OF CONTRACT)STATUS. The Commencement date for the program was September 28, 1983 and the job contract no. 1 is'expected to be completed prior to September 28, 1984. At present the men are installing the structures for two pumping statiens. These are to be in place by the end of next week complete with over flows. At the beginning of next week, a second crew will be starting at the bottom endo4 Chatham Street. The contractor will shut down for 2 weeks at least over Christmas and New Years and start again after this if the weather permits. Two crews will still be on the job. Ministry of the Environment hopes to call tenders on Contract No. 2 early in the spring and would hope to be under construction by June or end of July. Brian stated that the treatment plant should be operating by December of 1984 at the latest by the spring of 1985 depending on the number of hookups. 2. SUPERVISORY STAFF. There are two consultants on the job. 1) George Butt - 874-4045 ( old Bank of Commerce ) 2) Dan Charyk - Will work basically on w/s of Harbour. The M.O.E. staff includes. 1) A. Patterson - Project engineer ( direct any correspondence to Mike Latta's attention). The contractor is Bob Nicoli who is always on site. 3. SITE OFFICE/MEETINGS. The site office is located at the old Bank of Commerce building. This is the consultants office. The contractors office is located on the corner of Elizabeth Street and Newton Street. The next liaison meeting is to be held in the Municipal Office on December 5, 1963 at 1:30 P.M. 4. D=SPOSAL SITES. The Village has first call on all excess escavated materials. Mike stated that Bob Nicoli will be requiring a letter releasing him from any liability as to the dumping locations of dirt. Any arrangements between the Village and the contractor is strictly the Village expense and has nothing to do with the M.O.E. • 5. PUBLIC RELATIONS. Mike Latta stated that the Clerk should make forms availabe for any of those residents having complaints. The forms should state their name, address, phone and nature of complaint. These forms will then be submitted to George Butt to be dealt with. -2- 6. LIABILITY INSURANCE/CONTRACTURAL RESPONSIBILITY. The contractor is required to carry liability insurance and Mike sais he has done so. Deficiency in the contract is looked after by the consultant representatives. 11111 7. POLICY ON SERVICE CONNECTIONS (SIZE/NO./LOCATION) a) To existing dwellings. All receive a connection, 5" in diameter. This only goes to the lot mne, the homeowner will be required to take it from the lot line to their home. b) To vacant, buildable, registered lots. These also require a connection unless there is a council resolution exempting them from receiving a connection. There are two lots on the East and West side of Victoria Street that are unbuildable so therefore do not get a connection. They are deemed to be unbuildable because of the creek. There is also one on the East side of Strachan, North of Brock Street. To check with Council to see if this lot will ever be serviceable. Their is also one on Ed Epple's property. c) Extra Connections. Jerry Seghers wants 2 services because he feels his vacant lot is rebuildable. This has to be approved by Council resolution. The M.O.E. will not provide an extra connection unless; 1) They have a Council resolution stating that said person should be provided with an extra service. 2) The M.O.E. recieves a certified cheque payable to the Treasurer of Ontario, paying full cost, cost of the extra service connection. The service connection runs $50.00 to $66.00 a meter. Council should charge a fixed rate of $600.00 up until the contractor reaches that particular lot. If the contractor has to go back to the lot then the price would be increased. The Council is to note that if extra connections are approved that-the resolution approving this should state that this is done without predjudice and that this does not state that approval for severance will be given. The Council usually gives the Reeve and Clerk the authority to act for the whole council in determining the number of connections. lists of persons with extra connections and certified cheques are to be submitted to the M.O.E. If Jerry Seghers has an extra connection he will then be required to pay for two. d) "Oversized" Connections. Oversized connections are not subsidizeable. Residents would have to obtain Council's resolution - plus would have to pay full installation price so therefore would not have to pay an annual connection charge. The resident can either pay for the cost of oversizing plus an annual connection charge or the full price of installation. e) Location of service connections. George Butt is having difficulty locating property owners in order for them to sign the form stating where they want their snuccs put. Mike wants council to pass another resolution on the November 14, 1983 meeting regarding the above matter. A copy of the resolution to be forwarded back to Mike. f) Individual pump and pressure. There are certain basements that cannot be serviced by gravity. In such cases we can provide for the installation of a sewage lift pump if so desired by the resident. 111/ i) Mike Shaw ( Chatham Street) 1 - 3 location 9 + 20 rt. 2) Hardware store - Louis Toth ( Robinson Street ) 1 - 10 Location 1 + lft 3) Brian Kishbaugh will - ( Victoria Street) 1 - 19 - 0 + 82 rt clarify precise location There is no way these basements can be serviced. The homeowner can: 1) Request for their sewer service connection to be raised to avoid excess escavation. 7f cont'd —3— 2) If they plan on putting in sanitary faci lities in the basement they could reimburse the Village for the purchase of sewage pumps for these three homes only. Clerk to contact these home owners to see if they want their service connections raised or if they want a pump supplied. It is Councils decision as to whether the pumps are given free or if a reduction in connection price is allowed. . ADDITIONAL BY—LAWS FOR CONSIDERATION OF COUNCIL a) Plumbing Inspection and Maintenance ( plumbing code ). The municipality is responsible to inspect the connection and i stallation on private property. b) Enforced Connection. The Village has not yet passed this by—law, Mike will forward down a draft copy. The passage of this by—law gives the authority under which a registered notice can be sent. The deadline commences after the registered notice has been sent. Section 219 of the Municipal Act. d) Licensing of drain lawyers/Service Connection lIn � re e Private Contractors should be licensed by by— by Installers. Mike to send draft copy of this by—law. e) Industrial Waste Sewer Use By—law. controlling the The Village must pass an industrial waste sewer use by—lawtype of waste that is put into the system. This gal requirement. r�remment.byClerk to speak with Fred Durham• should she have any questions aw. 681-3600. 9. COLLECTION OF REVENUEIREVrEW OF RATES. The M.O.E. has sent notice of construction. The Village will be required to send notice of individual charges. In 1984 these charges should be invoiced. This notice wilLlet them know the annual and commuted charges. Giffels will provide the Village with a complete book of service connections installed at the end of the period, end of contract no. 1. 10. ANY OTHER BUSINESS. Local workers will be hired after the second crew starts. Letter of credit will There will be no draws made for road works until May of 1984. be required in the Spring. The Village will invoice M.T.C., will take six weeks before payment is received. The M.O.E. will be invoicing the Village directly. Marvin Smyth, Gwen Foster, Franz Unrau, and Joe Spaltenburger can be serviced by gravity if the grade on thier service connection is kept at a 1.5%mope or lower. Clerk to contact these homeowners and advise them that they will have to maintain this slope. The service connections should be layed at a verytsh�ssllopeennectian Should start at the lot line not at the house when putting in at the shallowest possibly grade. Mike suggests 1$ slope so that way they can be serviced by gravity. M.N.R. works building, Micheal MacCaffreys and Bradcranex building cannot have the main floor serviced unless they use a pump. The Village buys the pumps then they are reimbursed by the M.O.E. for the full price. Clerk to send letters to these persons. That maximum number of pumps that can be reimbursed is six. The homeowner will be responsible to maintain the pump. The Council is to pass a resolution requesting that the M.O.E. reimburse the Village IIII/ for the number of pumps required on the understanding that the price will be incorporated in the sewage construction price. M.O.E. sues M.es a O.Echahale order for the pumps, the Village buysthe pumps then is reimbursement. 11. AG$JDA. The Clerk to have future agendas prepared. 12. NEXT MEETING• • Is December 5, 1983 at 1:30 P.M. at the Municipal Office.DJOU 13. ARo1 T. This meeting adjourned at 3, 5 P.M. &hs . A(.:-'-'"--)"-iClerk—Treasurer Village of Port Burwell 313T ',AR MEETING NOVEMBER 14, 1983 MINUTES of a Regular Meeting held in the Municipal Office Port Burwell on November 14, 1983 at 7:30 P.M. PRESENT: Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Ted Shelly - Councillor 111 Mary Smyth - Clerk VISITORS: Terry Black - Hamilton Ward & Cathers Ray Civic - Ken Roesch - Sewage Inspector Mark Smith - Tillsonburg News Irma Travis - Resident David McCord - Resident Ron Bradfield - Resident 1. PREVIOUS MINUTES MOVED BRYDON GUEST, SECONDED KEN MATTHEWS. , THAT minutes of a Regular Meeting held 12 October, 1983 and Special Meetings held October 18 and 22 be adopted as read and that the 30th Special Meeting be amended to include the contract between the Village of Port Burwell and Ken Roesch. Carried. Jack Smyth wants a copy of the 30th Special Meeting Minutes. The contract hiring Ken Roesch is to be added to the minutes of the 30th Special Meeting. 2. BUSINESS ARISING OUT OF THE MINUTES. Ted Shelly stated that the Council should pass a bylaw regulating who can install sewage pipes for property owners. The persons contracted to do the installations will have tote bonded and licensed. Any persons having questions regarding the sewers can contact the clerk at 874-4343. The clerk is also to have complaint forms available should residents have any questions. The questions will then be forwarded on to the consultants. Clerk to put this in the bulletin board. 3. DEPUTATIONS AND PETITIONS ' 1. Terry Black, re: Village Insurance. Council reviewed the Village Insurance with Terry Black and Ray Civic. The secretary is to be put on the policy covering her for anything not covered by workmen's compensation. Ken Matthews and Ted Shelly are to review the fire equipment to see if the insurance should be raised. Council is also interested in re-measuring and counting all plate glass windows owned by the municipality. The Council is also to look at Conflict of Interest Insurance; when a new policy of this insurance comes out, Ray Civic will advise the Clerk. 2. Irma Travis wants the Council to tile the gully behind the Legion from the end of the present pipe to the road allowance. She will take it from there and have the gully filled in. 3. Ken Roesch, re: Sewage Inspector Report. Ken Roeach advised the council that he isn't really sure what the council expects his report to be like. Ken Roesch showed pictures he hadtaken of broken water mains, old storm sewers, and broken sidewalks. Ken R. has tried to have the old drains secured, he has also showed pictures of unsafe conditions. He feels the foreman for the construction company is being way too careless and feels that a few men may be injured due to this carelessness. The only thing Ken Roesch feels they are doing wrong is that they are being too careless. Ken R. advised the council that the drain pipe is 5feet lower at John Stephenson's corner than at George Caers corner. Ken R. stated that they are doing good work and are using the right materials. Ken R. has been keeping a diary of where all the drains are located; and is also keeping a scrapbook with lots of pictures. He also advised the Council that he has had some age done to his car by one of the big machines. He stated that Elgin Construction is 41Eing to get out of paying for the damage. Ken R. is presently working through is own urance company to have this fixed. READING/CONSIDERING C(* IJNICATIONS 1. Con Rail railroad takeover, re; will anyone be attending this presentation? File. 2. Royal York, re: O.G.R.A. ,.no accomodations. File. 3. The liquor licauseboard of Ontario, re: Tradewwinds Tavern. To file until Randy McBride settles his tax arrears. 4. Village of Port Stanley, re; Administrators Association Fall Meeting? Will anyone be attending: The Clerk will be attending this. .../2 • - 2 - 5. John Wise, re: Dredging of Harbour. File. 6. Ministry of Municipal Affairs and Housing, re: the Planning Act, building seminar. The . meeting is December 8, 1983 at the Holiday Inn, main street, London. Tc see if Ralph Bram would like to attend. Byydon, Jack, Ted and Ken would like to attend. Clerk to make bopies of planning guidelines for everyone. 7. County of Elgin, re: recommendation, File. . M.N.R. , re: dredging operation. File. 1111/ 9. O.G.R.A., re: presentation of resolutions. File. 10. S.W.O.T.A., re: 1984 membership. MOVED BRYDON GUEST, SECONDED H.O. ALWARD. THAT the Village of Port Burwell to renew their 1984 South Western Ontario Travel Association Membership. The price being $50.00. Carried. 11. Pierre Trudeau, re: Confederation Dinner. File. 12. Salvation Army, re; Donation. File. ' 13. Jerry Seghera, re: extra connection requested. Ken Matthews feels that Jerry Seghers property is just a single lot rather than a double. MOVED BRYDON GUEST, SECONDED KEN MATTHEWS. THAT the Council of the Village of Port Burwell inform persons requesting a second sewer connection for their property be required to pay the cost of the second connection. which shall be a fixed rate of $600.00 until the contractor reaches that particular lot. Once past the lot the price shall be increased to cover the complete cost of the installation. This rate is payable by certified cheque to the Treasurer of Ontario and left at the Port Burwell Municipal Office together with a written request for the connection. Carried. 5. PASSING ACCOUNTS MOVED H.O..ALWARD, SECONDED EDWARD SHELLY. • THAT Voucher No. 11-83 is hereby approved for payment. Carried. Ken Matthews declared a conflict of interest on items #12 and 15, and also on payroll vouchers for John Matthews. Jack Smyth declared a conflict of interest on items 40 and 41. i. REPORTS OF OFFICERS AND COM ITPEESS 1. Finance, Jack Smyth and all members. Clerk to show bank balance for next month meeting. 2. Licences, Building and Health, Ted Shelly and Brydon Guest. Grant Webster - to build a recreation room $10,000. already completed. Linda Herzig - to build a log cabin - $12,000, 3. Roads, Ken Matthews and all members. Ken Kirkpatrick has been cleaning up leaves around the Village. There has not yet been enough snow to cause any problems. Don Mole Jr. would like his catch basin raised so he can back fill his yard. Ken Matthews is to check this lot out with his level. Sump pumpe cannot be hooked into the sanitary sewer system. 4. Fire and k l ice, Ted Shelly. The Council stated that the Straffordville fire truck they reviewed is in bad shape. The whole Council is to go November 15, 1983 to review Norfolk's fire truck. Ted Shelly is to call before they go. 11111 . Personnel and Property, Brydon Guest and Harry Alward. Michele Noury was hired April 11, 1983 on a six month trial basis. Bydon Guest advised the Council that he got a call from Marg Reigert, wherein she advised that our C.C.D.P. Workers could have worked two extra weeks but she didn't receive the letter from our office an time. The letter was postmarked the 27th of October, 1983 but Marg didn't receive it in London until the 7th of November, 1983. Clerk to send important letters by purolator. Brydon Guest is to speak with Pauline Shelly about cleaning the municipal office. . .../3 - 3 - 6. Parks and Recreation, Brydon Quest and Harry Alward. The Santa Claus parade is December 10, 1983. The recreation board is trying to sell tickets on a microwave oven. Brydon Guest and Ken Matthews attended the last business men's association meeting. The association is making a brochure on Port Burwell and would like to know if our Council would be interested in working together on the said brochure. Brydon Guest is to contact Tom Milton and advise that the Council is in favour of this. 111. Development, Harry Alward and all members. The only development is the long awaited sewers. 8. 0.H.R.P., re: Ken Matthews, and Harry Alward. Clerk to check and see if John Tremblay has a building permit. Ralph Brown is to inspect this property. 9. Planning, all members. Nil. 7. UNFINISHED BUSINESS 1. Office Cleaning. MOVED BRYDON GUEST, SECONDED H.O. ALWARD. THAT the Council of the Village of Port iiurwell to hire Marie Matthews for a period of 3(three) weeks at $20.00 a week to thoroughly clean the municipal office. At the end of the said three weeks we will request prices from other interested parties to do the said cleaning. Carried. Ken Matthews declared a conflict of interest on this item. 2. N.R.G., re: Franchise Agreement, Clerk to table this until she sees if Bayham and Malahide have signed theirs. 3. Ian Linton, re: marina development. File. 4. Bonnie Coulter, re: Thank You Letter. File. 5. Bob Nicli - Elgin Construction, re: would like a letter giving him permission to dump dirt over the rocks and into the gully on Pitt Street. (relieving him of any responsibilities). Elgin Construction would supply and install pipe into the gully on Pitt Street.for $19.75 per linear foot. MOVED EDWARD SHELLY, SECONDED H.O. ALWARD. THAT Elgin Construction Co. Ltd. be given permission to dump fill between the east breakwall and the lake bank and into the gully south of Pitt St. between Robinson St. and Erieus St. Elgin Construction Co. Ltd., be relieved of any responsibility for damage incurred on and to Village property and fixtures in the dumping sites excepting damage caused through negligence by Elgin Construction Co. Ltd. and its employees. Carried. MOVED KEN MATTHEWS, BRYDON GUEST SECONDED. THAT Elgin Construction Co. Ltd. supply and place approximately 350 feet of 18 inch concrete pipe class four, at a price of $19.75 per linear foot, in the gully south of Pitt Street between Robinson and Erieus Streets. Carried. 6. M.O.E., re: would like resolution passed regarding who gets connections for sewers. Table till next meeting. 7. Harry Cookson, re: Can he have a connection for his house as well as one for his cottages. Also why is there no pipes going on the East Beach as he owns property there that he intends to build an. Council stated that Harry Cookson wouldrobably need a pump to cover the cottages. Clerk is to have George Butt (engineer) to check into this, and also to question George Butt about his lot on the East Beach. Ron Bradfield, re: will the Village supply culvert pipe for his property? Jack Smyth �. advised Ron Bradfield that this is a County Road. Ron B. stated that he needs about 15" culvert pipe, just enough to cover his drive way. Clerk to check and see what the subsidy is on culverts. Ron B. would also like sane dirt if the Council has no use for it. Jack Smyth stated that we will be needing the dirt in qrder to fill the gully in on Pitt Street. We will put the culvert in if subsidizeable. .../ 4 . • 9. Doug Millar, re: Village does not qualify for a sewage inspector. May be able to get a grant to hire three persons for six weeks, would have to do jobs that normally wouldn't be done. Clerk to advise Doug M. on Tuesday regarding this. File. 10. David Cowan, re: would like us to advertise one more time for the houding study questionairres. Clerk is not to advertise again. 11. Sound Harbour, re: Doesn't this have to be sounded at the end of the dredging operation? S Jack Smyth stated that Al Lemay was to have sounded the harbour already. Jack Smyth to speak with Al Lemay regarding this. Ken Matthews took large bearing to East End Supply to be fixed. Dredge is to be lifted out by Nadrofsky. Jack Smyth to get a hold of this company. 12. Mr. Fuller will attend the December 12, 1983 meeting to discuss the flag for the plowing match. 13. Plastic for under chairs for Municipal Office. Ken Mgtthews is to look after getting 3 chair pads. • 8. NEW BUSINESS 1. M.N.R., re: proposed boating regulations. Table €er December, 1983 meeting. 2. Ian Linton, re: Village p/f Dr. Leatherdale. Ken Matthews spoke with Dr. Leatherdale and advised him that the Council is in favour of his wishes. The Doctor is also concerned about access for his patients to his office once the sewers commence on his street. The Dr. wanted to know if digging could be arranged for when his office is on holidays. Dr. Leatherdale is to speak with Father Mooney to see if he will allow persons to park in his parking lot while the street by the Drs. is torn up. Dr. Leatherdale also complained about the parties at McCords place. Council advised that there is nothing they can do about this. It was stated that Dr. Leatherdale's office was broken into over the weekend. Clerk to send letter to Dr. Leatherdale advising him about the parking at the church as well as the construction company closing down should the weather get bad; and also that his requests regarding the village purchase will be met with. 3. Elsie Kaufmann, re: Billedfor water when not being used? Council stated that whether the water is used or not it still has to be paid for. It is stipulated in the By Law. Clerk to send Mrs. Kaufmann a letter informing her of this. 9. BY LAWS 1. Sewage Industrial Waste By Law. To be ready for December 12, 1983 meeting. 10. NEXT MEETING December 5, 1983 - 1:30 P.M. - Liasion Committee Meeting - Municipal Office. b,:cember 12, 1983 - 7:30 P.M. - Regular Meeting. 11. OTHER ITEMS FROM COUNCIL Ted Shelly stated that every person mentioned in the minutes should have their full names put in so that everyone knows who they are. 12. ADJOURNMENT MOVED BRYDON GUEST, SECONDED H.O. ALWARD. THAT this Regular Meeting be adjourned. TIME: 11:50 P.M. Carried. 0 Mary E. Smyth, APPROVED: ACK SMYTH Clerk REEVE VILLAGE OF PORT BURWELL a 32ND SPECIAL MEETING NOVEMBER 23, 1983 PRESENT: JACK SMYTH - REEVE TED SHELLY - COUNCILLOR BRYDON GUEST - COUNCILLOR MARY SMYTH - CLERK ABSENT: HARRY ALWARD - COUNCILLOR KEN MATTHEWS - COUNCILLOR VISITORS: KEIT ROESCH - SEWAGE INSPECTOR GEORGE BUTT GIFFL.FS CONSULTANT 1. DEPTH OF CHATHAM STREET SEWAGE PIPE Th The Council questioned George Butt as to why Chatham Street sewage pipe is only 7 or 8 feet deep. George Butt stated that this is due to economics. Brydon Guest stated that some f) ople will be required to have a pump on Chatham Street. Why can't they grade deeper on Chatham Street to avoid pumps and 1% slopes? George Butt stated that he will pass all information on to Brian Kishbaugh for further discussion. It was also stated that when Don Mole Jr's property is' filled in it will leave his neighbour's ' lots flooded. Council stated that they built up Don Moles catch basin so as to full in his lot. George Butt stated that he will take elevations of the area and advise- the Council , because there is still time to do this as the contractors are not yet that far. Council advised that we want the sewers lowered in order to cover future.; development. George Butt stated that they could possibly lower the sewers 3.3 ft. (1 metre). This would make a big difference. From Cowper Street North would be dug 3 feet deeper, to service the North town limit. George Butt also stated that We would have to watch the present culverts when the pipes are lowered. Brydon Guest stated that the lowering of the pipes was the main concern. It is too bad that the plan didn't have Chatham Street lower in the beginning, this would have been a lot better. George Butt stated that the engineers were possibly trying to keep the costs down. Ted Shelly stated that everything should be done right the first time. It was mentioned that Wellington Street East of Elizabeth Street is 12 feet deep, this will allow for future expansion, ie. subdivision. It was also mentioned as to why the cottages on Strachan Street won't have sewers. George Butt will check and see why the Strachan Street South Cottages are not being serviced. He also stated that it wouldn't be too hard to put a service in to these cottages. George Butt will speak with Brian Kishbaugh concerning this matter also. Ted Shelly stated that the truck drivers should take caution when passing by the school grounds. 2. ADJOURNMENT MOVED EDWARD SHELLY, SECONDED BRYDON GUEST. THAT this Special Meeting be adjourned. TIME: 11:30 A.M. Carried. r / Mary E. Smyth, APPROVED: Jack Smyth Clerk Reeve Village of Port Burwell s 33RD SPECIAL MEETING NOVEMBER 24, 1983 MINUTES OF A SPECIAL MEETING HELD IN THE MUNICIPAL OFFICE PORT BURWELL ON 24 NOVEMBER, 1983. PRESENT: JACK SMYTH - REEVE BRYDON GUEST - COUNCILLOR MARY SMYTH - CLERK VISITORS: JOHN TAYLOR - ELGIN HEALTH UNIT IIIPAUL KARRAN - ELGIN HEALTH UNIT .A MEETING TO DISCUSS HEALTH REGULATIONS REGARDING THE SANITARY SEWERS. The consulting engineers (Giffles) are always down at the site. There will be a by law passed stating that after nine (9months, after registered letter has been sent that all persons will have to be connected to the sewage system. Public drain inspections will possibly be done by Ken Roesch, the health unit can do the inspections but it, would cost the County quite it. The employee(Ken Roesch) will be dealing with thei!umbing code from the street to house, there should possibly be a 3 inch stack (pipe) installed on the system - ins de or outside. There are only a few properties that will be on a grade (slope) of 1 or 1.5%. May want to specify what type of pipe is used (material wise, one/specific. material). We will be controlling who does the installations to the property. Clerk to check and see if we have a copy of the plumbing code. (1977). Would use the ball test method to ensure the slope is satisfactory. Some units ie.(hotel) would require a larger service connection ie. over 5 inch. Some establishmentA would require grease traps ie. (restaurants). There will probably be a small odour coming out from the pumping stations. Ken Roesch would more than likely have to work with the assistance of Elgin Health Unit. All sump pump water is kept out of the sewage system. The Sewage Treatment Plant will not be a hinderance for swimming. This plant will handle 20 years growth. The type of pipe to be used for service. connections is to be stipulated in the by law. Looking at cost as well as the quality. If we have any questions we will contact Paul Karran at the Elgin Health Unit. 2. ADJOURNMENT This meeting adjourned at 11:30 A.M. • 4c,t i 1 O l 4;u• MARY E. APPROVED: JACK SMYTH CLERK REEVE VILLAGE OF PORT BURWELL 2ND LIASION COH44ITTEE MEETING DECEMBER 5, 1983 PRESENT: FRANK CLARK - M.T.C. MIKE LATTA - M.O.E. . BRIAN KISHBAUGH - GIFFIES KEN ROESCH - INSPECTOR FOR SEWERS MARY SMYTH - CLF ( BRYDON GUEST - COUNCILLOR JACK SMYTH - REEVE 111 1. A meeting to discuss the progressof the sanitary sewers. Mike Latta stated that up to November 20, 1983 the contractor has completed $268,718. worth of work. The M.O.E. holds back 10% which is $26,871. Mike Latta stated that the contractor has been working on the 1st pumping station and has everything done south of Wellington Street, except Elizabeth Street. They are presently working on the second pumping station. Another crew is working on Chatham Street; )they have 2 lengths of sewers left to go; they are of 0 working on Bridge St. Everything west of the creek should be done by Christmas. Approximately 25% of the work is already done; 54 service connections have been installed to date. There were only 3 or 4 connections put in where the property owners could not be contacted. The contractor is about one week ahead of schedule. . The compaction tests are really good; sections of sewers tested have passed successfully, no leakage. The contractors have completed Wellington St. except for a portion from Strachan to Victoria, this is where the County intends to put in storm sewers. Ray from the County has checked this stretch and has found everything to be satisfactory. 2. ITEMS FROM PREVIOUS MINUTES It was mentioned to the committee that the gully on Robinson St. has been filled in and looks really good. It was also mentioned that there should be more lights to indicate gravel piles, holes, etc., Ken Roesch or Brian Kishbaugh will speak with George Butt concerning this matter. Mike Latta stated that he would like copies of all resolutions passed by Council regarding the sewers. There have been no requests to date, received for any extra service connections, and no exemptions for sewer connections received to date. Council to pass resolution at their December 8, 1983 meeting giving Ken Roesch the authority to determine where a connection is to be put if the property owner cannot be reached. Brian Kishbaugh advised that there is no location for him to determine on Victoria Street. Clerk to notify Mike Shaw - Plan 12 Lot 33 and advise him that if he has sanitary facilities in his basement he will require a lift pump, if not he will be serviced by gravity. Clerk to notify Louis Toth - Port Burwell Hardware - Plan 12 Lot 21 and advise him that if his washroom facilities are put on the main floor he will not require a sewage lift pump. Clerk to notify Ron Bradfield - Car Wash , and advise that he will require a lift pump if he wishes to operate his war wash. Clerk to notify Mike McCaffrey - Plan 12 Lot 10 and advise him that he will require a pump, M.N.R. works building on Chatham Street will alse require a pump in order to service the main floor. Brian Kishbaugh is to look into obtaining a suitable pump for Ron Bradfield's car wash. The only way Ron Bradfield's new house can be serviced would be to have his own pump and pump into manhole 55 at North end of Chatham Street at his own expense. Minnie Brown can have a pump and pump up to her connection of Chatham Street. We would be supplying this pump. Clerk to send letters and advise persons of these requirements. It will be Minnie's expense to take the line up the hill to connect on Chatham Street. Mike Latta wanted it mentioned that on November 17, 1983 he sent draft copy of By-law for sewer use and inspections, November 18, 1983, he sent draft copy of By-law for 11 enforced connection, on November 16, 1983 he sent draft copy of By-law for grease trap and licensing of drain layers. These by-laws are presently under consideration by Council as well as the Industrial Waste By-Law. 3. NEW BUSINESS The possibility of deepening the sewers on the North end of Chatham Street was discussed. Jack Smyth advised the committee that we would like the sewers deepened here in case of future development; so a pumping station would not be required. M.O.E. advised that this •...� 2 -2— Dec.5/83 conte• is outside the scope of the present development, therefore the M.O.E. will not be able to subsidize this. The actual cost will be*3,883. (construction cost)., Jack Smyth and Brydon Guest advised that the municipality is willing to pick up this extra cost. The land North of Chatham Street is classed as industrial land. Mike Latta advised that it will be cheaper for the Village to pay the total cost off rather than 0 pay over a 40 year period. Jack Smyth stated that this is a decision of council and that the decision has to be made now. Once this is completed a cheque payable to the Treasurer of Ontario will be sent to cover the total cost. 4. OTHER BUSINESS Ken Roesch advised the Committee that if)the cottages on top of the lake bank are not serviced with sanitary sewers that they gill possibly be shut down by the health inspector. The sewer main will possibly have to cross through Len Brisseau's property as did the water main (an easement will probably have to be bought). Ken Roesch stated that there must be some way to service these cottages as it would shame to loose them as some are quite nice homes. Mike Latta or Brian Kishbaugh to find out why this wasn't serviced in the first place. The maximum households on a five inch connection is 4. Harry Cookson is to be present at the December 8, 1983 meeting at 7:30 P.M. Harry Cookson is to put 'in-writing that he wishes a sedond connection. This will then have to be approved by Council resolution. Mike Latta is to send a draft application for sewage service. Mike Latta advised that the M.O.E. will not be sending any invoices to the M.T.C. until their 1984 fiscal year. It was also mentioned that Robinson Street should be completed by the end of July, 1964. Mike Latta stated that the contractor is trying to hire local persons. 9Q% from Elgin County are hired. There has been one complaint letter sent in to Ron McNeil, the complaint was not justified. Mike stated that the work is progressing smoothly and that they are doing a really good job. The contractor is paying well over • minimum wage. Jack Smyth will speak with Ron McNeil about this matter. The contractor will shut down from December 23, 1983 to January 9, 1984 minimum, depending on the weather. Brian Kishbaugh will let the clerk know about the next date for the liasion committee meeting. Brian Kishbaugh and Mike Latta advised later to the clerk that the Marinus Broere property, North lot 5 plan 12, will also require a pump should he have washroom facilities in his basement. Clerk to send a letter to Mr. Broere advising him of this. 5. ADJ0UR2RENT This meeting adjourned at 2:50 P.M. • `-qa}it44 cd (14 . Nary E. Ss�rth �PPROVED: Jackvimyth Clerk Reeve Village of Port Burwell • 34TH SPECIAL MEETING DECEMBER 8, 1983 MINUTES of a special meeting held in the Municipal Office in Port Burwell on December R, 1983 at 7:30. PRESENT : Jack Smyth - Reeve Brydon Guest - Councillor Ken Matthews - Councillor ABSENT : Harry Alward = Councillor Ted Shelly -..Councillor LATE Mary Smyth - Clerk VISITORS: Harold Cookson - Property owner on Erieus St. Tom Milton - Beach Booth owner Lyle Willard - M.N.R. 1. Harry Cookson, re: Sewage Service for his cottages. Council advised that a couple of gr. Cookson% cottages can be hooked into his house line. A pump would be required for his ether cottages, they would have to run down the hill then be pumped back up. The pump would be at his own expense. Mr. Cookson advised that he has been waiting quite some time in order to put washrooms in his cottages. Mr. Cookson advised that he and his wife are planning on building a new house in the Village and want to be hooked into the Sewage System. Mr. Cookson later mentioned that Brock Street to the end of Erieus Street has not yet been done and why can't the line there be dropped in order to service his cottages. Approximately Zi metres lower. There will be a cost to the Village to have this lowered. Clerk to speak with A. B. Patterson (M.O.E.) concerning this matter. Tom Milton is also concerned about the washrooms at "Sam's Place". He feels washrooms are always needed on a beach area. Tom Milton would like to see a pump put down at the beach to cut down on the odour. The aroma is not good for his business nor for the Village. Jack Smyth stated that the Village should really look into putting a pump dawn at the East Beach. We should ask Mr. Patterson (M.O.E.) if the system can be extended. 2. Moved Ken Matthews, Seconded by Brydon Guest, THAT the Council of the Municipality of the Village of Port Burwell hereby resolves that where locates for any vacant, buildable, registered lots or for any existing dwellings have not been indicated by the property owner or where the home owner refuses to sign the form, the Council of the Village of Port Burwell will leave to the discretion of the Engineering Firm of Giffels Associates Limited the location and elevation of the service connection and the Council of the Village of Port Burwell will support the decision of the consulting engineer through the issuance of proper building permits. Carried. 3. Property, North of Marion Wilsons', re: Owned by County, can it be filled in? Jack Smyth talked with Bob Moore concerning this matter. Bob Moore is going to come downand look at this gully because there are drains running down through it. Ken Matthews had complaints about dirt being dumped over the gully. He feels that the dirt will push rocks into the lake and ruin our breakwall. Ken Matthews will check in the morning. 4. BY-LAWS. 1/1 1. Being a By-law to control Industrial Waste Discharges to Municipal Sewers. To be brought up at next regular Meeting. 4 -2- cont'd #4 2. By-law Number 83-13. BY-LAW NO. 83-13 SUBJECT Regulating use of sewers and installations. MOVED Brydon Guest, SECONDED Ken Matthews THAT By- law No. 83-13 be read a first time. Read and carried. MOVED Ken Matthews SECONDED Brydon Guest THAT By-law No. 83-13 be read a second time. Reading :ispenied with and carried. MOVED Brydon Guest, SECONDED Ken Matthews THAT By-law No. 83-13 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 3. Being a By-law to require owners of buildings in the Village of Port Burwell to connect such buildings to the Sewage Works of the Municipality. To bring up again at the next regular meeting. 4. By-law Number 83-14 BY-LAW NO. 83-14 SUBJECT Provide for the Licensing of drain layers. MOVED Ken Matthews, SECONDED Brydon Guest THAT By-law No. 83-14 be read a first time. Read and carried. MOVED Brydon Guest, SECONDED Ken Matthews THAT By-law No. 83-14 be read a second time. Reading dispensed with and carried. MOVED Ken Matthews SECONDED Brydon Guest THAT By-law No. 83-14 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. - Drain layer licence. Official copies are to be made. To look at Bennett' Stationery for 50 copies. To send Giles Therrien, Ron Bradfield and Carl Mulbock a copy of this By-law. 5. By-Law Number 83-15. BY-LAW NO. 83-15 SUBJECT Regulate use of grease traps. MOVED Brydon Guest, SECONDED Ken Matthews THAT By-law no. 83-15 be read a first time. Read and Carried. MOVED Ken Matthews, SECONDED Brydon Guest THAT By-law no. 83-15 be read a second time. Reading dispensed with and carried. MOVED Brydon Guest, SECONDED Ken Matthews THAT By-law no. 83-15 be read a third time. READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. 5. OTHER ITEMS FROM COUNCIL. 1. Discharge pipe caning from system into the harbour. The discharge pipe coming from the system running into the harbour will be running into mud. The contractor will dredge this first but is it up to the Municipality to keep it maintained? -3- cont'd #5 2. Michele Noury, to be present at next regular meeting. 3. At the next liasion Committee meeting, the Clerk is to ask if there is to 1/11 be a place to dump the sewage into the system. i.e. (if someone is to have their septic tanks pumped, can this be dumped into the systeml Would have to be a charge on this. 4. Ministry of Natural Resource work sector p_°ogram. Moved Brydon Guest, Seconded Ken Matthews THAT The Council of the Village of Port Burwell to sponsor the Parks Sector Work Program. That the Reeve and Clerk be authorized to sign the application for the program. Carried. - Nine People are to be hired through this program. They are to be presently receiving unemployment benefits. Lyle Willard stated that the park has to be kept maintained if the park is to promote tourism. 'Lyle Willard would request that manpower send down local persons from the Village. The federal Government will pay,$300.00 and the Provincial Government willpay anything over the $300.00. The program does not add to their unemployment time. The Federal Government share is $17,370.00 and the Province is $10,460.00. 5. Clerk to locate lease between the Federal Government and the Village regarding the lease of the harbour lands. To find out if this is leased by by-law or resolution. To turn back the harbour with reasons. 6. ADJOURNMENT. Moved Ken Matthews, Seconded Brydon (gest THAT this Special Meeting be adjourned. TIME: 10:06 P.M. CARRIED. ' i&itt MARY 14 SMYTH 'I APPROVED BY: JACK SMYTH CLERK-TREASURER REEVE VILLAGE OF PORT BURWELL. ,1ST REGULAR MEETING DECEMBER 12, 1983 PRESENT: JACK SMYTH - REEVE HARRY ALWARD - COUNCILLOR KEN MATTHEWS - COUNCILLOR BRYDON ( JEST - COUNCILLOR TED SHELLY - COUNCILLOR MARY SMYTH - CLERK VISITORS: MICHELE NOURY - CANINE CONTROL OFFIJ 2( 1. PREVIOUS MINUTES Moved Brydon Guest, Seconded Ken Matthews. THAT the minutes of a Regular Meeting held the 14th of November, 1983, Special Meetings held the 23rd and 24th of November, 1983 and the 8th of December, 1983 and Liasion Committee meeting held the 8th of November, 1983 be adopted as read and amended. Carried. 2. BUSINESS ARISING OUT OF THE MINUTES It is not the Villages responsibility to maintain the d'scharge pipe, or to have anything to maintain regarding the sewers. The Village%is bo contact Father Mooney regarding the use of his parking lot for Dr. Leatherdale's patients; only while Victoria Street' is being re- constructed. Ken Matthews was upset because some special meetings were in the day. rather than at night. Ken Matthews pointed out all typeagraphical errors for correction. Ken Matthews advised that he looked at the dirt being dumped over the lake bank and is worried about it; also worried about the dirt being dumped behind Loyall Grangers' property on Erieus Street. Loyall Granger advised Jack Smyth that this is his property and is not the C.P.R.'s. This dumping has not been authorized by the Village Council. Bob Moore has not yet been down to look at the gully on Chatham Street. 3. DEPUTATION AND PETITIONS 1. Mrs. Noury, re: dog catching. Michele Noury advised that she has been doing a lot of night patrols with her kids, she likes her kids with her in case something goes wrong. For the amount of money it's costing the Council doesn't feel they are getting their moneys worth. The dogs running are the same dogs that have been running for the last two years. Michele Noury patrols 4 hours a week, she feels this is not really enough time. Council stated that Addison Street is quite bad for dogs running loose. Michele N. stated that she will try to patrol more days. Michele N.,stated that it is hard for her to patrol at 7a.m. to 8 a.m. because she likes to see her kids get on their school bus first. She can only pick the dogs up if they are running loose, no matter what,there will always be complaints. The Council stated that they would like to see more dogs picked up because it is costing the Village lots. 2. Ken Roesch, re: to discuss septic tank line running from James McHugh's property . Ken was not in attendance. 4. READING/CONSIDERING COMMUNICATIONS 1. M.O.E. re:requirements for approval for extensions to water and sewage works. This is only when the system is being extended. 2. Jack Robbins, re: fill gully in at Trailer Park. Clerk read this letter to Council. Jack Smyth stated that there will still be lots of dirt around in the spring when Jack and Amy Robbins return. Clerk to send Jack and Amy R. a letter sating that as soon as the 18 inch tile is put in through their property that there will be no problem having this filled in. 3. Elgin Fishermen's Association, re: licences. The Council is not in favour of supporting this request. Council feels there should be a limit on the amount of Pickerel that can be caught. M.N.R., re: Provincial and Federal Harbour. File. . James Elliott, re: sewer connection. Mr. Elliott is to be sent a letter stating that buildable lots require a connection. 6. Municipal World, re: do we want to subscribe for 1984? To subscribe for a two year period. 7. Katimavik, re: volunteer youth program. Table. .../2 ' -2- 12 Dec/83 cont'd 8. P.U.C., re: presentation of motion. Moved Ken Matthews, Seconded H.O. Alward. THAT the Council of the Village of Port Burwell supports the motion presented by the Port illell Public Utilities Commission regarding the maximum to be set on meetings per year. The it feels there should be no maximum set here. Carried. Smyth stated that he has received a number of complaints regarding the street lights. Harry Alward stated that it is disasturous due to the fact that there are cscavations about due to the sewer construction. Clerk to send letter to Mrs. Bob Foote stating that we are sorry for the inconvenience. Jack Smyth stated that we should meet with the P.U.C. at their next meeting to discuss the street light situation. We can't complain about the work being done; it's-b�eequipment and material available. David Miller is not to spend his time reading meters. Cle to contact the P.U.C. regarding the date for their next meeting and request that we be put on the agenda. 9. David Miller1 re: can the road on Milton Street behind Millers be gravelled? Council stated 'that this road should be maintained; we will maintain this as soon as it is dry in the Spring. Clerk to notify David Miller of this. -- 10. 10. Garbage Collection, re: 5 year contract. To be included with Bayham and Vienna for the tender. This is satisfactory with Council. 11. Cookstown Business Guild, re: donation. File 12. To petition for interim subsidy. Moved Brydon Guest, Seconded Ken Matthews. THAT the Council of the Village of Port Burwell authorize the Reeve and Clerk to sign the petition for interim payment under the public transportation and highway improvement act on expenditures made in the year 1983. Carried. 13. Hamilton, Ward & Cathers, re: passage of resolution. Moved Edward Shelly, Seconded H.O. Alward. THAT the Council of the Village of Port Burwell to sign the attached resolution concerning the contractual liability extension. Carried. RESOLUTION ATTACHED TO BACK OF MINUTES. 5. PASSING ACCOUNTS Moved Brydon Guest, Seconded Ken Matthews. THAT Voucher No. 12-83 is hereby approved for payment. Carried. $882.90 for marina development is to be paid to Ian Linton then to invoice Tony Lama for reimbursement once his marina becomes operable. • Ken Matthews declared a conflict of interest on Payroll Vouchers for John Matthews and also on remuneration for himself on the fire department and for remuneration for John Matthews on the fire department. Jack Smyth declared a conflict of interest on item # 10. .6. REPORTS OF OFFICERS AND COMMITTEES 1. Finance, Jack Smyth and all members. Clerk advised that the harbour account will soon be in the red as there is no revenue comming in off the harbour. John Matthews pulled Ken trick from the frigid waters of the harbour after he fell in while working on the dredge. iliir Licneces, Building and Health, Ted Shelly and Brydon Guest. 5 building permits received: 1) Steve Anderson - Penny Curtis -$9,400. 0.H.R.P. 2 Ed Matthews -$4,000. Addition 3 Susan Stock -$5,000. Addition 4 Stuart McKibbin -$7,000. Garage Storage 5 Robert Norman -$3,000. Home Repairs 3. Roads, Ken Matthews and all members. The roads are presently a mess, but that is to be expected. .../3 �, -4- Dec.12/83 cont'd Clerk to send letter and by-law to Small Craft Harbours Branch by purolator advising that we are terminating lease no. 8101-P576. To send copy of this letter to John Wise and Ron McNeil. To send letter on January 3, 1984 to Underwater Gas advising that we are terminating the said lease and that they should contact the Federal Government should they wish to maintain the helicopter pad. MEETING January 9, 1984 - Regular Meeting at 7:30 P.M. 11. OTHER ITEMS FROM COUNCIL The Ministry of the Environment secondary and primary rate notification is to be brought up at the next regular meeting. Shod wait until we are contacted by Mike I'Shay from the M.O.E. in London. 12. ADJOURNMENT Moved Brydon Guest, Seconded Ken Matthews. THAT this Regular Meeting be ad4ourned. TIME: 11:05 P.M. Carried. Mary E. Smyth ` APPROVED: Jaok Smyth Clerk • Reeve Village of Port Burwell OW . 2ND SPECIAL MEETING 20 DECEMBER 1•: MINUTES of a special meeting held in the Municipal Office, Port Burwell on 20th of December, 1983 at 7:30 P.M. PRESENT : Jack Smyth - Reeve Harry Alward - Councillor Ken Matthews - Councillor Brydon Guest - Councillor Ted Shelly - Councillor Mary Smyth - Clerk ill VISITORS: Ed Matthews - P.U.C. Harold Hoshal - P.U.C. Commissioner David Miller - P.U.C. Electrician Gail Culver - P.U.C. Secretary Joyce Farlow - Property Owner Th Margaret Higginson - Daughter of Mrs. Farlow Arthur Higginson - Son-in-Law of Mrs. Farlow 1. P.IJ.C.. re: Discuss street light situation. Council questioned the P.U.C. as to who owns all the hydro lines. The Village purchased the street lights and lwire commencing on 1 January, 1974 and made the final payment on Decmeber 1, 1977. The total purchase price being $4538.56 over a four year period. David Miller advised that the problem is due to a combination of the wiring system. Brydon Guest feels we will have to mend some money to get the wiring and lights updated. David Miller feels he knows which parts should be re-done; the problem is that wiring is bare, not coated. David Miller is to find out what coated wire he has availabe and how much will be reQuired to bring the street lights up to date. The Council feels that they should fix the present lights before any more new ones are budgeted for. Harry Alward stated that we should replace the lights that can't be fixed. Gail Culver advised that parts are no longer available for 2ft florescent lights. There should be a street light put on the corner of Pitt and Robinson streets. One or two high pressure sodium lights are still available to be put up. Maybe the lights on the main street should be staggered, this would give us three more lights to work with. David Miller to make up a cost estimate to repair the lights on each street. The Village will be required to pick up labour and payroll burden for David Miller. It was al m mentioned . that there are a lot of tree limbs touching the hydro wires. David Miller has been trying to remedy this situation. 2. JOYCE FARLOW, re: dirt dumped on her property. Mrs. Farlow, Margaret and Arthur Higginson were present to discuss the gully situation. Mrs. Farlow advised that she owns a portion of the ravine lot on the west side of Fern Hills' property. This is awned as tenants in common. ( Mrs. Farlow and Fern Hill ). Mrs. Farlow aslo advised that she owns a small., portion on the East side of Fern Hills property. Most of the land on the East side of Fern Hills' has been washed into the lake. Arthur Higginson is concerned, after discussion with Ken Roesch, realizing that the Village has no written agreement between themselves and the Construction Company regarding dumping of dirt. Arthur Higginson feels that this ravine has been worsened by having dirt dumped into it. He wants this dirt smoothed out and graded to a slope. Jack Smyth advised Mrs, Farlow that he was looking situation over today and figures that the dirt dumped is mostly on the Village road allowance on the east side of Fern'.s house. Mrs. Farlows land goes to the bottom of the lake bank. Mrs. Farlow feels that the dirt which has been dumped on her property has killed the vegetation and is afraid that erosion will commence again. The original intention was to protect the breakwall. The contractor was never given the authority to dump on private property. Arthur Higginson wants to know what we are going to do about this now? Jack Smyth does'nt want to see anymore dirt dumped here. Brydon Guest stated that Ken Roesch told him that it would be possible to put a dozer over the bank to stabalize the dirt. Arthur Higginson is concerned because this has all been done verbally. The contractors possibly felt that they were dumping on the road allowance. Mrs. Farlow is afraid that some children might fall over the edge 11/1 of the cliff. Is there assurance from the contractor that this area will be levelled off? All the Village streets will be put back in shape after the sewers are installed. Joyce Farlow either wants the bank fixed up or the dirt taken out. The Council will not be meeting with the contractor until around the end of January, 1984. We will get an answer for Mrs. Farlow as soon as possible. Ted Shelly stated that this should all be left up to the lawyer. Jack Smyth will speak with Elgin Construction concerning this matter. Mrs. Farlow is also worried about the stream running through the ravine. The water will run over the clay at the bottom of hill. . c T -2- Moved Brydon Guest, Seconded by Edward Shelly THAT Ken Matthews be hired to survey the road allowance on Pitt Street. the East end. Carried. Ken Matthews declared a conflict of interest on this resolution. IIIMoved Brydon guest, Seconded by Ken Matthews THAT the Council of the Village of Port Burwell to have the Elgin Construction Company stop dumping within the Village limits until there are signed agreements; between the Village and Elgin Construction concerning final grading of all dump sites before completion of the Sewer System contract. Carried. A copy of this resolution is to be given to the head foreman for Elgin Construction on Thursday morning. Mrs. Farlow and Bob Nicoll are also to be sent a copy. 3. SEWER EXTENSION, re: Erieus Street; south of Brock Street pumping station. The cost for the deepening of Chatham Street is to be added to the road reports for subsidy. Ken Boesch payroll is also to be added to the road reports. Brian Kishbaugh advised that it would cost roughly $25,000.00 to put a pumping station on the East Beach. Brian Kishbaugh will be discussing this at the next liasion committee meeting in January 1984. 4. GULLY. re: North of Marion Wilsons. Fill it in? Jack Smyth spoke with Bob Moore about this gully. The gully belongs to the Village. We would have to put a drain through here before it could be filled in. Jack Smyth to get a price from Elgin Construction Company to supply the required drain pipe and install it. They should do the labour free for a place to dump dirt. The County price for the pipe alone is $2,000.00. This lot will look nice once it is filled in and levelled off. Jack Smyth to speak with Bob Nicoli Thursday about this gully. This pipe can be claimed on road reports for subsidy. Jack Smyth stated that he gave the County permission to cut down a1arge pine by John Stephensons. Jack Smyth felt that it would fall over onto the hydro wires with the next strong wind. 1. BY-LAWS. Enforced Connection By-Law. To contact Port Stanley, Ailsa Craig, Belmont, for copy of their enforced connection by-law. To have for next regular meeting. 6. UNDERWATER GAS, re: 1983 to 1984 rental. Clerk to send this cheque back to Underwater Gas advising that we are terminating our Lease No. 8101 P576. Clerk received letter from Brian Kishbaugh dated December 20, 1983 advising that whoever owns the Harbour will have to keep it maintained. 7. ADJOURNMENT. Moved Harry Alward, Seconded by Edward Shelly. THAT this Special Meeting be adjourned. Carried. TIME: 9:35 P.M. ��i a 11. API � , Mary E. Smyt BY: Jack4 rth Clerk-Treasurer Reeve Village of Port Burwell F