HomeMy WebLinkAboutPort Burwell Council Minutes 1982 PORT
BURWELL
VILLAGE
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Council Minutes
V . , '
P 10
1982
,Jn,O
th REGULAR MEETING 11 JANUARY. 1982
PRESENT : Jack Smyth - Reeve
Ed Shelly = Councillor
Harry Alward - Councillor
Ken Matthews - Councillor
Gord Loucks - Councillor (absent)
Valerie Donnell - Secretary
Mary Smyth - Clerk (absent)
VISITORS : None
PREVIOUS MINUTES
Moved Ed Shelly, Seconded Ken Matthews.
THAT minutes of the Regular Meeting held 14 December, 1981 be adopted as read. Carried.
2. BUSINESS ARISING OUT OF THE MINUTES
Ed Shelly expressed concern over the suggestion to replace the steps on the West
side of the harbour. He stated that some people of the Village felt that
maintenance could be costly. Council felt that the existing sidewalk on the hill
was adequate but if the demand arises about the steps again they will consider the
situation.
Jack Smyth suggested that the motorbike situation be postponed until the next meeting.
He also suggested that the Council look at the Robinson Street parking after the
road reconstrution is done. Jack said that a by-law be written up about the parking
on this street. Ed stated that he was under the impression that the O.P.P. could
enforce our by-laws as long as they were written out.
Concerning the Gheysen property, Ken told the Council that the Fire Marshall said
that as long as it was not a fire hazard that there was nothing they could do.
The Council would like Ron Bradfield to be informed that his request for a light to
be put up on a certain pole cannot be fulfilled as the pole is not on Village
property.
3. DEPUTATIONS AND PETITIONS
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1. Delphine Hayward, by-law enforecement officer. Delphine did not attend meeting.
Council requested that Delphine and Ralph Brown attend the February 8 meeting.
2. Jim Oliver, Long Point Conservation Authority. Mr Oliver didnot attend due to
the bad weather. Council would like him to come to the next regular meeting in
February.
4. READING/CONSIDERING COMMUNICATIONS
1. Organization of Small Urban Municipalities, re: letter for Councils' information.
File.
2. Southwestern Ontario Travel Association, re: 1982 Membership. Table.
3. Township of Glanbrook, re: support of resolution.
Moved Edward Shelly, Seconded Ken Matthews.
THAT the Council of the Village of Port Burwell hereby endorse the resolution,
dated 14 December, 1981, by the Township of Glanbrook concerning interest rates
on loans and mortgages. Carried.
4. A.M.O., re: Memberhsip. Table.
5. Township of St. Vincent, re: support of resolution. File.
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6. Marie Murray, re: new street light bulb to be placed in her coRrner pole.
Council requested that Malhlon replace bulb.
7. I.E.S., re: Price estimates for new Canon machine. Table.
5. PASSING ACCOUNTS
Moved Ken Matthews, Seconded Ed Shelly.
THAT voucher 1-82 is hereby approved for payment. Carried.
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26th RJLAR MEETING - 2 - 11 January, 1982
6. REPORTS OF.OFFICERS AND COMMITTEES
a. Finance, Jack Smyth. Jack stated that the letter of credit is costing approximately
$500.00 a month.
b. Licences, Building and Health, Ken Matthews. One application for a building
permit for Ken Roesch to remodel pool room. The estimated cost is $2000.00.
Ken also pointed out that he told Ed Matthews that this was not a building
permit and before construction could be started the permit should be posted.
•c. Roads, Jack Smyth. Jack reported that Ken Kirkpatrick had been grading and
plowing snow. Ken also removed snow from a couple of streets usually done
by the county as it was getting late in the day a;id they had not been down
through yet. Jack told him that this was alright.
d. Fire and Police, Ken Matthews. Ken reported;that the Doctor felt that the
C.P.R. course should be taken by the fire department. Jack recommended that
the Fire Cheif see how many firemen would attend so that they could make an
early application for an instructor.
e. Personnel and Property, Gord Loucks. Proposed 1982 wages for municipal employees.
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Moved Ken Matthews, Seconded Harry 0. Alward._ -
THAT the remuneration for Village Reeve, Councillors and employees shall be as
follows for 1982. Reeve - $55.00 per meeting, Councillors - $45.00 per meeting,
Clerk Treasurer - $11,700 per year plus $35.00 per council meeting, Secretarial
position - $5.00 per hour, Road Foreman - $8.10 per hour. All above shall
receive 3Ce per mile for car use when on Village business, and that at the
regular meeting in February by-law No. 358 establishing rates of pay be revised.
Carried.
f. Parks and Recreation, Gord Loucks. No definate date for carnival.
g. Development, Harry Alward. Nil.
h. O.H.R.P., Ed Shelly. Nil.
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7. UNFINISHED BUSINESS
a. Canadian National Institute for the Blind, re: donation. File.
b. County of Elgin, re: Copy of letter sent to M.N.R. regarding the closing of
Chatham St. File.
c. Gibson, Linton, Toth & Campbell, re: acknowledgement of letter sent December 18,
1981. File.
d. Set up date for wage meeting. Nil.
8. NEW BUSINESS
a. Glenn Dunn, living in trailer on rented lot in the Village. Delphine to send
registered letter and also to make a visit to the residence . The Health
Department is to be notified also.
Jack would like Clerk to arrange a Special meeting with Mike Latta of M.O.E.
and Howard Greenly of the M.T.C. to discuss the letter of credit.
Ken Matthews drew Councils' attention to the fact that Mr. Frank Stephenson has
retired from the Fire department. Ken wanted to know if Council would like to
do something in appreciation for Franks' long and helpful service. The Fire
11111 department was going to arrange something and wondered if Council would like to
go together with them. Harry felt that this was a good idea. Jack suggested
that a dinner be held and perhaps split 50 / 50 . Village pins are bo be
presented to both Mr. and Mrs. Stephenson. Ken was asked to present these ideas
to the Fire department at their next meeting.
Ed Shelly suggested that if we replace the eight old lights on main 'street with
four of the new type that we would then have eight old style lights that the
Village could use on other streets.
Ken Matthews reported to Council that when he and Ed Matthews were repairing the
roof at the Municipal office he noted that the roof was in bad shape. Ed ¶ould
give us an estimate . This will be brought up again in the spring when work
on the roof is feasible. 4
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'26th REGULAR MEETING - 3 - 11 January, 1982
9. BY-LAWS
Table.
10. NEXT MEETING
8 February, 1982 Regular meeting.
11. OTHER ITEMS FROM COUNCIL
. Jack told council that he has made phone calls for the Village on his home phone
and would like to be reimbursed.
Jack stated that he is under the impression that the P.U.C. secretary, Mrs. Culver,
has been spending excessive time in the Municipal office. He is going to advise the
Commissioner, Mr. Murray Alward, of the situation.
Moved H.O. Alward, Seconded Ken Matthews.
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THAT Valerie Donnell be paid $35.00 fore attending the Regular Council meeting on
11 January, 1982. Carried.
Concerning the Village revolver, the O.P.P. said that it should not be kept at the
Municipal office.
Moved H.O. Alward, Seconded Edward Shelly.
THAT the 38 Special (Police) Revolver now awned by the Village be sold to Reeve Jack
Smyth for the sum of $100.00. Carried.
Ed suggested that since postal rates have gone up and Amtelcom has no place in the
Village for residents to pay their bills that a letter be sent to Amtelcom stating
our concern.
Moved Edward Shelly, Seconded Ken Matthews.
THE Council of the Village of Port Burwell requests that with the increase in postal
rates Amtelecom Inc. place a pick up site in the Village for remittance of telephone
rentals and service charges. Carried.
12. ADJOURNMENT
Moved Ken Matthews, Seconded H.O. Alward.
THAT this Regular meeting be adjourned to meet again 8 February, 1982 at their
Regular meeting unless a Special meeting is called. Time: 10:22 P.M. Carried.
Valerie Donnell APPROVED: Jack Smyth
Secretary Reeve
per Mary E. Smyth Village of ort Burwell
Cleric
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_gbh Special Meeting 26 January, 1982
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Mary Smyth - Clerk
Absent : Gord Loucks - Councillor
Ed Shelly - Councillor
VISITORS: Edith Stubbs - CIBC Bank Manager
41/P Howard Greenly - M.T.C.
Mike Latta - M.O.E.
SANITARY SEWERS
The engineering design invoice for the sanitary sewers was discussed. The invoice
total is $35,952.09. The Village is to send a certified cheque to the M.O.E..
The Village is then to obtain the cancelled cheque from the bank and send a photo
copy of said cheque to the M.T.C. for full reimbursement.
Revenue estimates to be recovered by the municipality are:
1978 estimated cost was; Service on 13.1 million gallons ® $ 1.83.3 - $24,012.00
354 connections ' ' $15.00 - 5,310.00
23,130' ® $ .30 - 4,99.00
$36,261.00
1982 estimated cost was; Service on 13.1 million gallons @ $ 3.43.1 - $44,945.00
386 connections 4 $15.00 - 5,790.00
23,130' 0 $ .30 - 6,939.00
$57,674.00
$57,674.00 will have to be recovered by the municipality through the ratepayers.
It was discussed that due to the economic situation surrounding Port Burwell it
would be difficult for the ratepayers to foresake such an amount.
0.M.B.
If increase on capital cost of sewers is over 296 it will have to go back to
the 0.M.B. for further approval. Mike Latta stated that there is really no way
to get around going back to the 0.M.B.. It was discussed that the 0.M.B. was
quite reluctant to give the Village approval last time. "What will happen this
time?", stated the Council. Mr. Latta said he could not speak on behalf of the
Board. 0.M.B. approval could possibly take up to six months if not longer. The
0.M.B. had approved an amount of $2,685,639.00 but now this amount has increased
to $2,986,323.00. A difference of $300,684.00. Council was quite upset about
this sudden change as they felt the sewers were a definite.
LETTER OF CREDIT
Clerk to cancell letter of credit as obtained per Mike Latta's request. The
M.O.E. will now settle for an operating line of credit. This will prove much
.cheaper in the long run for the Village. Clerk to request line of credit for
$35,000, enough to pay for the engineering invoice. Reeve and Clerk to meet
with Mrs. Stubbs Wednesday morning to go over the cancellation of the letter of
credit and the paying of the engineering invoice. Clerk then to send cheque
along with the line of credit to M.O.E.. The existing agreement with the M.O.E.
is to be amended. The Village will receive a letter from the M.O.E. in due course.
WATER
Clerk to advise Mr. Latta on the total amount of water revenue for 1981. Also to
state number of homes that amount involves.
Clerk to send copy of minutes to Mr. Latta and Mr. Greenly.
BY-LAWS
Moved Ken Matthews, Seconded H.O.Alward.
THAT by-law No. 375 be read a first time. Read and carried.
Moved H.O.Alward, Seconded Ken Matthews.
THAT by-law No. 375 be read a second time. Reading dispensed with and carried.
Moved Ken Matthews, Seconded H.O.Alward.
THAT by-law NO. 375 be read a third time.
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• 27th Special Meeting - 2 - 27 January, 1982
BY-LAWS CONT'D
Reading dispensed with and finally passed and carried.
Moved H.O.Alward, Seconded Ken Matthews.
THAT by-law No. 376 be read a first time. Read and carried.
Moved Ken Matthews, Seconded H.O. Alward.
THAT by-law No. 376 be read a second time. Reading dispensed with and carried.
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Moved H.O. Alward, Seconded Ken Matthews.
THAT by-law 376 be read a third time.
Reading dispensed with and finally passed and carried.
ANNUAL PETITION FOR SUBSIDY
Moved Ken Matthews, Seconded H. 0. Alward.
THAT the Reeve and Clerk be authorized to sign the annual petition for subsidy
under the provisions of the public Transportation and Highway improvement Act on
expenditures made during the year 1981. Carried.
ADJOURNMENT
Moved H.O. Alward, Seconded Kea Matthews.
THAT this special meeting be adjourned to meet again February 8th, 1982 unless
a Special meeting is called. Carried. TIME: 3:15 PM.
Mary E. Smyth APPROVED: Jack Smyth
Clerk Reeve
Village of Port Burwell
, — 1 ,*1-('4' '97
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4th.REGULAR MEETING 3 February, 1982
PRESENT : Jack Smyth — Reeve
Harry Alward — Councillor
Ken Matthews — Councillor
Mary Smyth — Clerk
LATE : Gord Loucks — Councillor
Ed Shelly — Councillor
VISITORS: j411m, — L.P.C.A.
"Will ever — L.P.C.A.
Val Donnell — Village Secretary
Ralph Brown — Building Inspector
1. PREVIOUS MINUTES
Moved Ken Matthews, Seconded H.O. Alward.
THAT minutes of the Regular Meeting held 11 January, 1982 and the Special Meeting
held January 26, 1982 be adopted as read and amend the numbers for meetings starting
with the meeting 14 December, 1981 as No. 1, January 11, 1982 meeting as No. 2,
January 26, 1982 meeting as No. 3. Carried.
2. BUSINESS ARISING OUT OF THE MINUTES
December minute numbers to be changed as per resolution.
3. DEPUTATIONS AND PETITIONS
1. Jim Oliver, L.P.C.A. Jim advised that he was present at the request of Council.
He advised that L.P.C.A. are looking for alternatives for operation of the Port
Burwell Conservation Park. Jack Smyth advised Jim that the Village has spent a
lot of time mowing the park using the Village tractor. The Council is not sure
if the Village received any benefit from maintaining the Park. Jim advised
Council that there wasn't any fee to get into the park last season. Councils'
not exactly sure how much cost the Village absorbed to maintain the park last
season. The Council also advised Jim that Ken Kirkpatrick had to work on the
park roadway with the grader. Mr. Wiever felt that the free admission should
have drawn quite a few people in. It was mentioned• by Council that most of
these people drawn in were from ouside of the Village. Jim Oliver advised
Council that if they are able to locate an operator for the upcoming season
then they would probably start charging admission to get in again. Jim advised
that Provincial Parks will be raising their rates this year.
It was mentioned to Mr. Weiver and Mr. Oliver that an area man is quite interested
in building a marina in the park (Tony Lama). It was mentioned that maybe Tony
would clean up what is there and have an open dockage. He might even consider
building another channel. Jack advised Mr. Oliver that the Village migl*be able
to get a grant in order to build a marina. It was advised that it would be a
good idea to look into this grant. It was also mentioned that the Village was
thinking of putting trailers on the upper portion of park (seasonal). Jim ad—
vised that there are 4 to 5 acres of land on top of hill. He also advised that
L.P.C.A. parks charge $450.00 for a season. This price includes hydro and water.
Would no electricity or hydro prove a problem for campers? It was mentioned that
if this camping works out maybe hydro can be installed for the next season. Jack
advised that it would be much easier if L.P.C.A. donated the park back to the
Village. Council was in favour of this.L.P.C.A. advised that they want to stay
co-op.
L.P.C.A. advised that a meeting should be set up with Tony Lama, the Council
and themselves to go over the possibility ofa marina. Mr. Oliver adivsed that he
will get in touch with Council about a meeting date after he speaks with Mr. Lama.
Jack is to find out tommorrow if grant is available to Village if it doesn't own
the property. Jim advised that the Village might have to lease the land from the
L.P.C.A. in order to obtain grant money. Jack to advise Mr. Wiever about grant
availability. Clerk to send copy of minutes to Mr. Oliver.
2. Delphine Hayward, By—law Enforecement Officer: not in attendance.
3. Ralph Brown, Building Inspector: Ralph advised that the hotel doesn't have a
building permit. He cannot contact the people who own it. He also advised that
he has no idea of what kind of work is being done on the inside. Copy of new
proposed building by—law to be given to Ralph for his review. Ralph advised that
he wouldn't mind if the Village wanted to get someone else to be building inspector.
4. READING/CONSIDERING COFMJNICATIONS
1. P.U.C. re, rent increase. It was also mentioned that the P.U.C. secretary still
is spending too much time in the municipal office. 2
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4th REGULAR MEETING - 2 - 8 February, 1982
READING/CONSIDERING COMMUNICATIONS cont'd
Moved Ken Matthews, Seconded Edward Shelly.
THAT the Village of Port Burwell raise the P.U.C. office rent from $50.00 to $100.00
effective as of the 1st of March, 1982. The increase due to the new renovations in
the P.U.C. office. This rent will be reviewed each year. That the cost sharing for
heat and hydro remain the same, 1/3 P.U.C. and 2/3 municipal office. Carried.
2. Underwater Gas Developers, re new sub-lease agreement. Council advised that
41 lease amount to remain the same. Clerk to send copy of new contract to Ian
Linton for review.
3. American Water Works Assoc. re, will anyone be attending? File.
4. 0.G.R.A., Activities for ladies. File.
5. Municipalities '82 re, conference, Will anyone be attending? File
6. Ontario Municipal Training Program. Are we interested in participating? Ken
Matthews to review.
7. David Mason re, frontage and connection. Clerk to ask Ken Kirkpatrick if this
connection has been disconnected. If ehe eonnection has been disconnected
Clerk then to contact Elgin Area Water Supply. Clerk to send reply to Mr. Mason.
Council advised that Mr. Mason shouldn't have to pay if there isn't any connection
there.
5. PASSING ACCOUNTS
Moved Gordon Loucks, Seconded H. 0. Alward.
THAT voucher no. 2-82 be approved for payment. Carried.
6. REPORTS OF OFFICERS AND COMMITTEES
a. Finance, Jack Smyth. Jack advised Council that we no longer have the letter of
credit. He also advised that we didn't have to borrow money to pay the engineering
invoice. Jack to phone John Wise to see if the federal government will come up
with the $300,000.00 extra we need.
b. Licenses, Building and Health, Ken Matthews. Council to review liquor license
for hotel when it comes through.
c. Roads, Jack Smyth. Harry advised that our Reeve is on the Roads Committee.
Jack advised that Ken Kirkpatrick has been plowing snow steady.
d. Fire and Police, Ken Matthews. Ken Matthews advised that the banquet for
Frank Stephenson is to be held February 23, 1982 at 7:00 P.M. at the Harbour
Restaurant. The Fire Department got Frank a deskset and painted his name on
his fire helmet. They also retired his fire No. The Village is to give Frank
and Gloria a Village pin each.
e. Personnel and Property, Gord Loucks. Gord asked if the rai ses were accepted
by all employees.
f. Parks and Recreation, Gord Loucks. Gord advised the Recreation Board will be
putting on a jamboree. Clerk to forward all Recreation Board information to
Ed Bradfield.
g. Development, Harry Alward. Harbour minutes distributed. Harry composed a letter
to be typed and sent to the Free Press; Tillsonburg News, CPR, St. Thomas Times
Journal and the Aylmer Express. Also to give copies to councillors.
h. 0.H.R.P., Ed Shelly. Nil report.
110
7. UNFINISHED BUSINESS
1. Amtelecom re, response to letter concerning bank payments. File.
2. I.E.S. Business Products re, cost of new Canon. Village has made 14,889 copies
to date. Approximately 1,000 copies per month. Council would like to go with
option, which is 1i¢ per copy also covers labour and mileage.
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4th•R2OUbAR MEETING - 3 - 8 February, 1982
8. NEW BUSINESS
1. Ministry of the Environment, re; water rates. Clerk to check and see how much
we generate from water for one year.
2. Private property wood cutting. It was mentioned that Ken Kirkpatrick and
Mahlon Chute had cut a tree down on Village time and that the County had given
this tree to Hugh Brooks. It was advised that this doesn't look good for the
Village. Jack stated that Hugh should be billed for this. He also advised
that he will discuss this with Ken.
BY-LAWS
To review building by-law at next meeting.
10. NEXT MEETING
1 March, 1982 Regular meeting. Clerk to post notice of change around Village.
11. OTHER ITEMS FROM COUNCIL
Does school have a contract for snow removal? Jack to check.
Dennise Herron to change her water from commercial rate's to residential rates.
Ken to read Dennises' water meter. Dennise to take "for rent" sign out of her
window.
It was broughtto Gords' attention that he had been missing too many meetings.
crack advised Gord that it's not fair to the people who voted for him.
All Special meetings to be held at night.
12. ADJOURNMENT
Moved Ken Matthews, Seconded Gordon Loucks.
THAT this Regualr meeting be adjourned to meet again 1st March, 1982 unless a
special meeting is called. Carried. Time: 10:50 P.M.
Mary E. Smyth APPROVED: Jack Smyth
Clerk Reeve
c T"" Village of Port Burwell
, fate.„1 e
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5th REGULAR MEETING • 1 March. 1982
PRESENT : Jack Smyth — Reeve .
Ken Matthews — Councillor
Harry Alward — Councillor
Cord Loucks — Councillor
Ed Shelly — Councillor
Mary Smyth — Clerk .
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VISITORS: Corporal McGuigan
• Don Axford
Ron Bradfield
lilliEVICUS MINUTES
Moved Harry 0. Alward, Seconded Ken Matthews..
THAT minutes of the Regular Meeting held 8 February, 1982 be adopted as read and
amended. Carried.
2. BUSINESS ARISING OUT OF THE MINUTES
Ed Shelly brought up the question of why the Village residents are billed for water
before they use it. Elgin Area to be contacted to see how billing should be conducted.
Jack Smyth talked to Ken Kirkpatrick about cutting trees. Snow removal in front of
Port Burwell Public School is not contracted.
3. DEPUTATIONS AND PETITIONS
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1. Corporet McGuigan, re, report. Corporal McGuigan advised Council that there
are 16 O.P.P. districts in the Province of Ontario. There are 10 detachments,
Port Burwell being one of them. The Port Burwell detachment is comprised of
one Corporal and 4 Constables. The Corporal advised that the constables worked
8,935 hours in 1981 and patrolled 132,409 miles in 1981. The Corporal advised
that in 1981 there were 200 narcotic offences, 23 unfounded offences, 177 real
offences. -119 offences were cleared (60 cleared by charge, 59 cleared otherwise).
The Corporal advised that we have very good constables and not a very high
population. He also advised that most of the Village trouble makers have moved
out west. The Corporal advised that the constables are bearing down on people
not wearing seat belts. Two reasons why: 1) it's the Law, 2) it's good legislation.
The Corporal advised that 959 of people killed in traffice accidents in 1981
weren't wearing seat belts. The Corporal advised that there were 539 provincial
statutes laid in 1981 and 26 impaired related driving charges.
Accident Statistics
1980 — no fatalities
— 51 reportable accidents
— 24 non—reportable accidents
1981 — 2 fatal accidents
— 40 reportable accidents
— 28 non—reportable accidents
The Corporal advised that statistics rise a little in the summer months. He
also advised that seat belts have to be worn if they were factory installed.
The Village Council thanked Corporal McGuigan for attending and informed the
Corporal that the Village is very fortunate to have these constables.
2. Don Axford, re, concern for dogs running loose. Mr. Axford wanted to know
what the Council was going to do about the dogs running loose. He advised
Council that the dogs are always tearing up garbage, and fighting amongst
themselves. Clerk to advise Reeve next time dog catcher is in the Village.
Reeve will patrol area with,him.
3. Ron Bradfield, re, permission to run a food booth in the Village. Ron is
wanting to buy a fast food wagon if Council has no objections as to him
IIIPrunning it. Would Village consider a sub—lease on a peice of property down
on the West side of Chatham St. Ron advised that the food booths' are
sitting on the County road allowance. Clerk to talk with Mr, Smithers
concerning whether Mr. Bradfield would require a business license for
operating concession booth if he pays business tax in the Village. Ron
would like a response to his questions as soon as possible. Ron also
commended Harry for his letter in the paper. Ron also advised that he would be
glad to attend the Harbour Meetings. Ron also questioned whether a street
light could be erected down by the fish shanty. The Council advised that
maybe the fishermen could get together and put in their own dusk to dawn
light. Ron advised that since the fishermen already pay business tax and aren't
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Sth REGULAR MEETING - 2 - 1 March, 1982
DEPUTATIONS AND PETITIONS CON'TD
fortunate enough for garbage collection that they should not have to be
responsible for the purchase for the street light. Council to review Street
light situation in the Village before setting the budget. Ron also advised
that the sidewalk in frodfof Bertha Browns' should be replaced.
4. Delphine Hayward, re, monthly report. Delphine not in attendance. If
Delphine was hired by by-law she would have to be dismissed by by-law.
Delphine to be informed bf Councils' decision. The Council feels that
11111 the next by-law enforcement officer should be given a set of rules and
regulations to follow. It was discussed that the Council and the Village
residents feel that Delphine is root doing her job of being by-law enforce-
ment officer. The Council feels that we are not getting value for what we
are paying for. Notice about dogs running at large to be advertised in paper
advising people that appropriate actions will be taken.
4. READING/CONSIDERING COMMUNICATIONS
1. Tillsonburg District Chamber of Commerce re, Rural-Urban Night. Will any-
one be attending?
Moved Gordon Loucks, Seconded Edward Shelly.
THAT Ken Matthews and Jack Smyth to attend the 3rd annual Rural Urban night
on Friday, March 19, 1982 at the Tillsonburg Community Centre. Tickets to
be purchased by the Village. Carried.
2. L.P.C.A., re, copy of 1982 budget and levy . File.
, re, meeting date to be set up between L.P.C.A. and Tony Lama.
Jack advised Council that BILD program is a 50-50 grant. The grant is
only available for municipalities. Clerk to cheek and see if a partnership
can be arranged allowing for the municipality and a private person going
together and getting the grant but puttingit in the Municipalities name.
3. 0.G.R.A., re, Mahany Road School. Will anyone be attending? Ken will
attend Anderson Road School. The Clerk to pay Ken's tuition and then to
pass resolution at next meeting of Council.
4. Town of Collingwood, re, conference. Will anyone be attending? File.
5. Municipal Tax Collectors of Ontario, re, seminar. Will anyone be attending?
File.
6. East Elgin Planning Board, re, operating budget. The Planning Board is
probably to end this year due to the fact that a new planning act is being
passed.
Moved Ken Matthews, Seonded Edward Shelly.
THAT the Village of Port Burwell hereby adopt the budget estimates propotd
by the East Elgin Planning Board for the 1982 season. Carried.
7. MacLaren plan search, re, Municipal Housing Study. Does the Village want
a study conducted?
Moved Ken Matthews, Seconded H. 0. Alward.
THAT the Village of Port Burwell hereby agrees to have their housing study
updated as long as there is no expense to the Village. Carried.
5. PASSING ACCOUNTS
ved H. 0. Alward, Seconded Gordon Loucks.
HAT Voucher No. 3-82 is hereby approved for payment. Carried.
6. REPORTS OF OFFICERS AND COMMITTEES
a. Finance, Jack Smyth. Jack advised Council that we have not yet received re-
imbursement from the M.T.C. He also advised that Mike Latta hasn't been in
contact with us concerning O.M.B. approval. Clerk to ask Howard Greenly (M.T.C.)
why his road reconstruction estimates have not increased over the years.
b. Licenses, Building and Health, Ken Matthews. Business tax to be reviewed.
on old barber shop. Ken Matthews and Mary to go over questions posed by Ron
Bradfield.
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5th REGULAR MEETING - 3 - 1 March, 1982
REPORTS OF OFFICERS AND COMMITTEES CON'E'D
c. Roads, Jack Smyth. Jack advised Council that Ken Kirkpatrick replaced flags
to-day. Ken also cleaned snow from around Doctor's Office parking area. Ken
Kirkpatrick to clean steps by Monty Wilsons.
d. Fire and Police, Ken Matthews. Ken Matthews advised that the C.P.R. r'ourse
started to-night. There are only six people taking the course. Ken
advised that Frank Stephenson's party went well.
III• Personnel and Property, Gord Loucks. Nil.
f. Parks and Recreation, Gord Loucks. Cord advised that the Vienna ball
diamond is putting up new lights
g. Development, Harry Alward. Harry advised Council that Dr. E.G.P/dva
would be interested in giving a speech to promote Village harbour.
h. O.H.R.P., Ed Shelly. Gerald Matthews estimates receivedr Ed Matthews to
do work on Gerald Matthews house.
7. UNFINISHED BUSINESS
1. Canon, price estimate of new machine. Council still wants to go with the
option that includes labour, mileage and 1l¢ per copy.
2. M.T.C. re, closure of Chatham St.(Letter). File.
3. County of Elgin, re, copy of letter sent to Howard Greenly. To inquire
from Ministry of Housing as to whether we can close Chatham St.
8. NEW BUSINESS
1. Ministry of the Environment,re, copy of letter concerning no sewage to
Libbye Ave. and Faye St. FILE
2. St.Thonas Sanitary,re, rate increase effective January 1, 1982. File.
3. Superior, re, new fire truck estimate. No grants available for purchase
of new truck. The Council agreed that the Village could use a new fire
truck but we can't afford it.
4. Fire Underw4iiteA Survey, re, fire survey. File.
9. BY-LAWS
Building by-law to be reviewed when Ralph Brown returns from his holidays.
10. NEXT MEETING
April 12, 1982, Regular meeting. Ed to bring birthday cake for next meeting.
11. OTHER ITEMS FROM COUNCIL
Ed inquired if all catch basins were open yet. Jack advised that P.U.C. accepted
rehr increase. Clerk to check and see if P.U.C. should in fact be paying 1/3
of heat and hydro.
12. ADJOURNMENT
Moved Ken Matthews, Seconded Edward Shelly.
IllT this Regular meeting be adjourned to meet again 12 April, 1982 at their next
gular meeting unless a Special meeting is called. Time: 10:40 P.M. Carried.
Mary E. Smyth APPROVED: Jack Smyth
Clerk } Reeve
.nt J (-17V/ Village ofC%% �Port Burwell
-°7'7 •
6th SPEiCIAL MEETING 22 March, 1962
PRESENT Jack Smyth - Reeve
Ken Matthews - Councillor
Harry Alward Councillor
Gordon Loucks - Councillor
Ed Shelly - Councillor
Mary Smyth - Clerk
VISITORS Tony Lama
1110 Bill Foster
Jim Oliver - L.P.C.A.
rbdwrenee - L.P.C.A.
Sc,-cpH°w ,C5kAnar L c,.q.
BILD GRANT
Tony advised L.P.C.A. that he has spoken to people from the department responsible for
the BILD grant. He was advised that the grant is available. It would be a 50 - 50
joint venture. It was mentioned that this grant is only available for a marina project.
TYPE OF PROPOSED DEVELOPMENT
Tony and Bill are considering a small marina with trailers and boat dockage. Tony advised
L.P. that there isn't much going on in the park anyway so we might as well do something
with it. Tony advised that we have enough water in the creek for small boats. He
advised that he and Bill will have to dredge and make slips. +le also advised that they
will use the fill to build up the Island so that it doesn't flood. Long Point advised
Tony that his suggestions correspond with their ideas from last year. Mr. Lawrence
commented that he feels that there is a possibility of a good size marina. Tony advised
Long Point that the materials would be paid for by the $50,000.00 available to the
Village from the grant; and Tony will put his $50,000.00 in through labour. Council
and Tony advised Long Point that we would need at least a 20 year lease with a 10 to 20
year option clause on the whole park area in order for this project to work and pay.
Long Point advised that they might be interested in maintaining the trailer park area
themselves and letting Tony maintain the marina. Tony didn't feel thatthis would be
suitable. Long Point did advise that the operation should be maintained by only one
individual. Tony advised that after at least 5 years this would be a profit making
deal. Being split; 1/3 Village , 1/3 Tony and 1/3 Long Point. Tony advised that the
work would have to be done in stages as he and Bill work elsewhere in the summer. Tony
also suggested someone to stay in the park 24 hours a day in order to keep an eye on the
boats. Tony also advised that there are no other docking facilities in the Village. Mr.
Lawrence felt that this marina would generate a lot of business because were approximately
25 miles by water to Long Point and at least 20 miles by water to Port Stanley.
TRAILER PARK
Jim Oliver advised that there might already be water available in the park. Council
advised that the hydro hookup for the park would probably have to come from Frank
Stephenson's house as he appears to be the closest. Mr. Lawrence was curious as to
whether Ontario Hydro would have enough power to feed the camp ground. Gord asked
Long Point speaker why they are so interested in operating the park now, whereas last
year they couldn't even be bothered cutting the grass. Jim Oliver explained that the
park was a non-profit making property for Long Point so they couldn't really afford to
maintain the park because of the expense in hauling equipment back and forth. It was
mentioned that access to the park could be controlled quite good because it is not very
close to the highway.
LEASE
Long Point feels the biggest hurdle will be the leasing of the whole park. Council advised
that certain conditions will have to be stipulated in the lease and reviewed by the
Village solicitor. The main thing the Council pointed out is that the Village has to
obtain a long term lease in order to get the grant available. Long Point advised that
order for everyone concerned to be protected. Village to apply for grant as soon as
lease is obtained.
•COMPLETION OF YORK
Tony stated that this work should be completed for the 1983 season. He and Bill figure
that they can start work this fall. An estimate for cleaning the ramp that is already
down there, for the 1982 season would cost approximately 4 to 5 hundred dollars. Tony
.0...2
6th SPECIAL MEETING - 2 - 22 March, 1982
advised that there are some cement pads already there but they ac's covered with silt.
MAP OF PROPOSk2J WORKS
Tony and Bill to come up with a drawing of the proposed marina development to present
to the Long Point Conservation Authority Board, which meets every 4th Wednesday of the
month. Tony and another member(s) of Council to attend next board meeting if possiblil.
Long Point advised that they might be able to budget in 1983 to help the development of
the marina.
Tony suggested not paying any taxes on the park until he and Bill get the marina in
o{erating condition.
PARK MAINTENANCE
Long Point asked Coucil whether they are still going to maintain the park for the 1982
season. Council advised that it cost the Village approximately $1,100.00 to maintain
the park last year. Council to advise Long Point at a later date. Long Point advised
that the tax levy should be down as compared to last year.
ADJOURNMENT
Moved Ken Matthews, Seconded Edward Shelly
THAT this meeting (special) be adjourned to meet again April 12th, 1982 at their next
regular meeting unless a special meeting is called. Time: 9:15 . Carried.
Mary E. Smyth APPROVED: Jack Smyth
Clerk Reeve
Village of Po Burwell
AriA7 , r
I
0, •
7th REGULAR MEETING 12 April, 1982
PRESENT : Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews Councillor
Ed Shelly - Councillor
Gord Loucks - Councillor
Mary Smyth - Clerk
VISITORS: Ralph Brown - Building Inspector
III Doris Bucheski
Ron Bradfield
. PREVIOUS MINUTES
Moved H.O.Alward, Seconded Ken Matthews.
THAT minutes of the Regular Meeting held 1 March, 1982 and the special meeting held
22 March, 1982 be adopted as read. Carried.
2. BUSINESS ARISING OUT OF THE MINUTES
Ed suggested that when special meetings are called that the outside individual
concerned should present their agenda to the Council before the meeting commences.
Clerk to notify people who are concerned of this change. Jack advised that the "supper
at the Chamber of Commerce was quite good. Ken Matthews advised that the food
booth permits are not limited by by-law but were prohibited for one year by resolution.
Gwen Foster quite concerned as to the number of food booths in the Village.
Moved Gordon Loucks, Seconded Edward Shelly.
THAT the Council of the Village of Port Burwell to review all applications for
business licenses for the operating of a concession booth before any further
licences are issued. Carried.
Council is not in favour of leasing land to Mr. Ron Bradfield in order for him to
run a concession booth. Ken Matthews advised that Lyle Willard is interested in
having one food booth in the Park this year. Ken Matthews and Jack Smyth to review
street light situation before the budget is set. Ken advised that the Fire Under-
writers survey stated that the Village fire hydrants are too far apart and that
their water pressure volume is way too low. Clerk to find out how much it would
cost to have hydrants installed and if Elgin Area Water Supply would install them.
Maybe one could be installed a year, starting on main street.
3. DEPUTATIONS AND PETITIONS
1. Doris Bucheski, re: water rates. Doris was quite upset as to why the Village
residents have to pay for their water whether they use it or not. Clerk to
review how Vienna conducts their water billing. To be brought up at next
meeting.
2. Ralph Brown, re: building by-law. Ralph had a few changes in our proposed
building by-law. He stated that he would like side yards at least ten feet
apart. He felt that anyone not controvening with this by-law should be fined
not more than $1,000.00 but that the six months in jail should not be stated
in the by-law. He also stated that demolition permits should be only $5.00.
4. READING/CONSIDERING COMMUNICATIONS
1. Township of Bayham, re: support of resolution.
Moved H.O.Alward, Seconded Gordon Loucks.
THAT the Corporation of the Village of Port Burwell fully supports the
110 resolution passed by the Township of Bayham concerning Natural Resource Gas
Distribution lines. Carried.
2. Gordon Crocker, re: volunteer fireman application. Cord to pass medical
before he can become a fire fighter for the Village.
3. County of Elgin, re: first meeting date after election year. Clerk to amend
procedural by-law #351 and add a clause stating the first meeting date of a
new Council. Send copy to George Leverton. Also to state that agendas be
required for special meetings from the people that the Village is meeting with.
2
4
7th Regular meeting — 2 — 12 April, 1982
4. READING/CONSIDERING COMMUNICATIONS con'td
4. Elgin County Plowmen's Association, re: donation for plowing match. File.
5. M.T.C., re: painting of the connecting link centre line.
Moved Ken Matthews, Seconded Edward Shelly.
• THAT the Corporation of the Village of Port Burwell requests their connecting
link line (centre) repainted. Carried.
6. Ministry of Municipal Affairs and Housing, re: municipal housing statement
grant. Clerk to send letter to mifiistry stating that we applied jointly with
the East Elgin Planning Board tohave our housing study updated. Also to
forward copy ofresolution 04taining to this.
. PASSING ACCOUNTS
Moved Ken Matthews, Seconded Edward Shelly.
THAT Voucher number 4-82 is hereby approved for payment. Carried.
'.. REPORTS OF OFFICERS AND COMMITTEES ,
a. Finance, Jack Smyth. Jack advised that we received our full reimbursement from
the M.T.C.
b. Licenses, Building and Health, Ken Matthews. One construction permit for
Gerald Matthews and one construction permit for Randy McBride.
c. Roads, Jack Smyth. Jack advised that Ken Kirkpatrick purchased two blades for
grader from Mr. Granger. To get three different price estimates for callaum,
tar oil, and oil for road maintenance. Jack advised the Council that if we
stick to oil then we can buy a used oil tank for $1.00 from the County of Elgin.
Jack mentioned that Ken hired Phil Bucheski to help him clean up brush.
d. Fire and Police, Ken Matthews. Ken advised that the trucks worked good for the
Chambers fire. Fire Department to look for good used pumper for truck. A new
pumper would cost approximately $1,300.00.
•
e. Personnel and property, Gord Loucks. Nil report.
f. Parks and Recreation, Gord Loucks. Gord advised that baseball registration
should soon begin.
g. Development, Harry Alward. Rochester and Pittsburg Coal Company are interested
in our harbour. On April 15, 1982 Jack Smyth , Coal Co., and Farmers Elevators
are to go and meet Mr. Moffat (SCH). Council advised that we should talk to
Livingston International about our harbour since they've got a new contract
with General Motors. Light luncheon to be set up by Harry Alward, in order to
promote the Village harbour. Date to be either 14 May or 28 May,1962. Dr. E.
G. Pleva to be guest speaker. Also to invite Mr. Moffat (SCH), Farmers Elevators,
Coal Co., and M.P.'s. To invite anyone interested in promoting Village harbour.
h. O.H.R.P., Ed Shelly. Nil.
7. UNFINISHED BUSINESS
8. NEW BUSINESS
1. Ministry of Government Services, re: execution of deed and easement agreement.
110 Moved Gordon Loucks, Seconded Ken Matthews.
•
THAT the Reeve and Clerk be authorized to sign and complete the execution of
the deed and easement agreement with the Ministry of Government Services. Carried.
2. Fire Department, re: proposed budget. Council reviewed and made a few alterations.
Ken Matthews to present budget back to Hugh Brooks stating the changes and then
Hugh to resubmit it back to Council for further review.
3
7th REGULAR MEETING - 3 - 12 April, 1962
8. NEW BUSINESS
3. A.M.O., re: seminars, will anyone be attending? File.
4. P.U.C., re: budget for street lights . Table until budget meeting.
5. Typewriter, re: needs cleaning. Clerk to get someone down to clean typewriter.
•6. Warden Larry Shaw, re: letter concerning 1982 budget restraint. Clerk to
forward letter to Elgin County Board of Education concerning restraint when
budgeting for 1982.
7. L.P.C.A., re: letter concerning flood damage/policy study for the Village of
Vienna. File.
8. Organization of Small Urban Municipalities, re: annual conference, will
anyone be attending? File.
9. Archibald, Gray and McKay Ltd., re: mapping survey of the Village. Does
Village want survey done? Survey would cost approximately $175.00. The
Village would have to be put on a waiting list. They have to make application
to the M.N.R.
Moved Ken Matthews, Seconded H.O.Alward. ..
THAT the Corporation of the Village of Port Burwell would like to be put on
the waiting list for the purpose of the Basic Mapping Program. Carried.
10. Paint ceiling in municipal office. Ceiling in office to be painted white.
11. Mr. Tate, re: cleaning of yard. Clerk to contact Mr. Tate and inform him
that his property has to be cleaned up by May 2, 1982. If property not cleaned
up by then , the Village will clean it up at the owners expense.
9. BY-LAWS
1. To prohibit the discharge of firearms.
Moved Gordon Loucks, Seconded H.O.Alward.
THAT by-law No. 378 be read a first time. Read and carried.
Moved H.O.Alward Seconded Ken Matthews.
THAT by-law 378 be read a second time. Reading dispensed with and carried.
Moved Ken Matthews, Seconded Edward Shelly.
THAT by-law No. 378 be read a third time.
Reading dispensed with and finally passed and carried.
2. To dismiss a By-Law Enforcement officer and Dog Licensing Officer. Table
for next meeting.
3. Underwater Gas Sub-Lease Agreement.
Moved Gordon Loucks, Seconded Edward Shelly.
THAT by-law No. 377 be read a first time. Read and carried.
Moved H.O.Alward, Seconded Gordon Loucks.
THAT by-law No. 377 be read a second time. Reading dispensed with and carried.
Moved Ken Matthews, Seconded Edward Shelly.
THAT by-law No. 377 be read a third time.
10 Reading dispensed with and finally passed and carried.
10. NEXT MEETING
May 10, 1982 regular meeting.
11. OTHER ITEMS FROM COUNCIL
Jack mentioned that motorbikes are causing erosion on sidebanks by the bridge.
Council to talk with the kids. Clerk to review by-law pertaining to motorbike
restrictions in the Village.
4
7TH REGULAR MEETING - 4 - 12 April, 1982
11. OTHER ITEMS FORM COUNCIL con'td
Ron Bradfield advised that his car wash had been vandalized.
ADJOURNMENT
Moved Edward Shelly, Seconded H.O.Alward.
•THAT this regular meeting be adjourned to meet again 10 May, 1982 at their next
regular meeting unless a special meeting is called. TIME: 11:35 P.M. Carried.
Mary E. Sr►q'thAPPROVED: Jack Smyth , .
Clerk Reeve
r Village of Port Hornell
aett
i 'ii.
r
•
8TH REGULAR MEETING 10 MAY. 1982
PRESENT: Jack Smyth - Reeve
Harry Alward - Councillor
Ken Matthews - Councillor
Gord Loucks - Councillor
Mary Smyth - Clerk
LATE: Ted Shelly - Councillor
VISIOTORS:Hugh Brooks - Fire Chief
Ed Matthews - Deputy Chief
GUS MINUTES
Moved Ken Matthews, Seconded H.O. Alward.
THAT minutes of the Regular Meeting held the 12th of April, 1982 be adopted as read
and as amended. Carried.
2. BUSINESS ARISING OUT OF THE MINUTES
Council advised that the water rates to remain the same.
Clerk stated that it would cost approximately $2,000. to have one fire hydrant installed.
Council mentioned that we should look into putytingghydrants in along main street. Jack
mentioned that we have 4,000 gallons of road oil coming Tuesday. He also mentioned
that the County gave us a 5,000 gallon oil tank. The oil tank to be placed in the P.U.C.
yard. Jack mentioned that the price of calcium is approximately $860. a mile, and that
the brine is half the price of calcium.
3. DEPUTATIONS AND PETITIONS
1. Hugh Brooks, re fire budget. Hugh advised that there could be nothing done concerning
the telephone estimates. He also stated that the miscellaneous column includes batteries,
light bulbs etc. which they might need. He stated that the C.B. radios might not '
be needed, but that they would be handy. He also mentioned that the axes and wrenches
are needed as spares. Hugh to order coats, hats and boots for all the fire men.
He is also to look into getting two pagers, one for himself and the other for the
Deputy Chief, Ed Matthews. The tank truck is also to be fixed. This money will
come out of the fire department account if required. Hugh also mentioned that the
fire boat should be in the water as it is taking up too much room in the fire hall.
4. READING/CONSIDERING COMMUNICATIONS
1. Business Computer Services, re "You vote at Cards" available for the 1982 election.
Do we require any? File.
2. Y.M.C.A., re donation. File.
3. Nan-Sea Publications re, do we want to advertise again this year? Clerk to advise
Nan-Sea that the council wishes to advertise again this year.
4. M.O.E. re, concrete elevated water storage structures. File.
5. Spriet Associates, re, Township of Bayham nursing home needs questionaire. Clerk
to speak with Mr. Petrie concerning the questionaire.
5. PASSING ACCOUNTS
Moved Gordon Loucks, Seconded Edward Shelly.
THAT Voucher number 5-82 is hereby approved for payment. Carried.
6. REPORTS OF OFFICERS AND COMMITTEES '
111 a. Finance, Jack Smyth - Jack mentioned that the budget meeting should be coming up
at the end of May.
b. Licenses, Building and Health, Ken Matthews - Ken received 1 building permit
for the new bank of commerce. An estimated amount of $186,445.00. Ken also mentioned
that there was another fight at Jack Villemaire's house.
c. Roads, Jack Smyth - Jack advised that Ken K. is oiling the roads Tuesday. He also
mentioned that someone else should be hired to help Ken. Jack asked Council if it
was allright to junk th sweeper which is sitting up at the p.u.c. yard. Council
advised that that wouldrallright. •
d. Fire and Police, Ken Matthews - Ken advised that Mr. Buxton will be finished in the
Village Thursday night. He is taking a position as Corporal in GrandBend.
e. Personnel and Property, Gord Loucks - Gord would like some Canadian Flags ordered for the
10 May, 1982
8TH
Port Burwell ball diamond. He mentioned that letters should be sent to property store
owners to clean up the beaks of their stores. The council feels that this is becoming
quite an eye-sore.
f. Parks and Recreation, Gord Loucks — Gord mentioned that we have two minor ball teams
this year, squirt boys and junior girls. He also mentioned that the Recreation
Board, with the help of Ed Matthew's Carpentry and John McCord have purchased uniforms
for the ball teams. He also mentioned that a slide has been ordered for down at the
East beach. There will be a donkey baseball May 23rd, 1982, and the jamboree will
be July 31, 1982.
0. Development, Harry Alward — Hydro is going to be installed on the Village owned dock.
Moved H.O. Alward, Seconded Ken Matthews
THAT the Council.of the Village of Port Burwell to have hydro installed on the
Village dock and the village is also to be responsible for the paying of the
monthly hydro bills incurred by this new installation. Carried.
The council mentioned that the dredge should be put up for sale as we do not
have sufficient funds in order to operate it.
Moved H.O. Alward, Seconded Gordon Loucks
THAT the Council of the Village of Port Burwell to advertise the Village dredge
up for sale and the equipment associated with the dredge. Carried.
h. 0.H.R.P. — Ted Shelly — One preliminary loan application to be reviewed and signed
by the 0.H.R.P. Committee. The applicant is Doris and Phil Bucheski.
7. UNFINISHED BUSINESS
1. MacLaren Plansearch, re, municipal control of trailer camps. Council advised
that we wanted a survey done on the control of mobile home parks not trailer parks.
Clerk to advise MacLaren of this change.
8. NEW BUSINESS
a. Recreation Board, re, need of resolution stating that the council has no objections
to the serving of beer at the 1982 carnival.
Moved Gordon Loucks, Seconded Ken Matthews
THAT the Council of the Village of Port Burwell has no objections to the operation
of a beer garden at the Port Burwell Carnival to be held July 31st, 1982. Carried.
b. Chambers Fund Donators, re, for councils information. The total amount of donations
for the Chamber's fund totaled $1,247.00.
9. BY—LAWS
1. To dismiss a By—Law Enforcement Officer and Dog Licensing Officer.
Moved Ken Matthews, Seconded H.O. Alward
THAT by law No. 379 be read a first time. Read and carried.
Moved Gordon Loucks, Seconded Edward Shelly
THAT by law No. 379 be read a second time. Reading dispensed with and carried.
Moved H.O. Alward, Seconded Gordon Loucks
THAT by law No. 379 be read a third time. Reading dispensed with and finally passed
and carried. .
Moved Edward Shelly, Seconded Ken Matthews
IITHAT the Council of the Village of Port Burwell advertise in the local paper and
places of business for a person to fill the position of by law enforcement officer
and dog licensing officer for the Village of Port Burwell. Carried.
.. 2. Procedural By—Law for Meetings and establishing Standing Committees. This By—Law
to be reviewed at the May 25th meeting along with the Building By—Law and the
By—Law for Fire Department procedures. Hugh Brooks and Ed Matthew5to attend the
May 25th meeting.
10 MAY, 1982
8TH
10. NEXT MEETING
May 25, 1982 — Special Meeting
June 14, 1982 — Regular Meeting
11. OTHER ITEMS FROM COUNCIL
cil advised that Gordon Crocker's medical is all right.
ck mentioned that the one walkway to the Village dock has been torn out.
ack discussed the meeting he had with John Wise on the 7th of May, 1982. John Wise
felt that the dredging of our harbour could be a possibility. Ken Matthews suggested
that the rates be reviewed concerning the fees for harbour dockage. Jack S. and Ken M.
presented to council a map showing all the street lights in the village which were either
dirty or needed fixing. Ken K. and MAHLON Chute to fix these lights and clean them all
in one day. Jack to talk with Mahlon. Clerk to find out when next L.P.C.A. Board
meeting is. Harry, Jack and George Lockrey to work at setting up our Harbour oposium.
George Street to be reopened and gravelled. Clerk advised that she would like to take
a weeks holidays on the 12th on July, 1982. -
12. ADJCURNMENT
Moved Edward Shelly, Seconded H.O. Alward
THAT this regular meeting be adjourned to meet again 25 MAY, 1962 at their special
meeting and 14 June, 1982 at their next regular meeting unless a special meeting is
called. TIME: 10:35 P.M. Carried.
Mary E. Smyth APPROVED: Jack Smyth
Clerk Reeve
'i/ Village of Port Burwell
A-f _,4ge,
•
r-
9TH SPECIAL MEETING 1 JUNE, 1962
MINUTES of a Special Meeting held in the Municipal Office, Port Burwell at 7:30 P.M. on
Tuesday, 1 June, 1982.
PRESENT: Jack Smyth - Reeve
Ken Matthews - Councillor
Gord Loucks - Councillor
Harry Alward - Councillor
Mary Smyth - Clerk
41/1 LATE: Edward Shelly - Councillor
VISITORS: Mike Latta - M.O.E.
1. SEWER COSTS
The net capital to be financed by the Village is lower now then when it was approved by the
O.M.B. Mike stated that the increases are due to the interest rate increases and the operating
costs. The increase is also due to financing charges. Mike advised that the Village
will have to recover $40,403. dollars in the first year. Mike stated that the M.O.E.
only bills on the flow. If there is less hook-up, then there is less flaw, therefore
less billing from the M.O.E. Mike also stated that if the Village is not recovering
. the $40,000 then they are getting into a much greater deficit therefore the rates
would increase. The total homeowner charge, will be approximately $241.44 as apposed
to the charge of $175.98 as approved by the O.M.B. Mike mentioned that if our Village
water rates increase then so do the sewage rates. -The M.O.E. will measure the gallons
used then multiply by .308o and invoice this office for payment.
2. FRONTAGE AND CONNECTION
Mike Latta advised the Council that the frontage and connection charges always remain the
same. He also mentioned that the frontage and connection charge can be paid at once.
This charge for those that don't pay, will run for a period of 40 years. He stated that
it would be wise for the village residents to pay their charge off all at once. The
total if paid at once will be as follows:
Connection: $148.00
Frontage : $2.96 per ft. O 66 ft.
(estimated amount if paid at once will be approximately $350.00.)
It is better for the Village and the homeowner if the residents pay this amount all at
once. Mike stated that everybodys property has to have a sewer frontage. Jack S.
stated that by two years after having the service everyone should be hooked up. (connected)
Mike Latta to send down a draft by-law stating that all residents have to be hooked up to
the system within a certain period of time. Also to forward a by-law stating that no
person is to drain rain water, etc., into the said sewage system. The By-law Enforcement
Officer can act as the plumbing inspector in this regard.
3. SEWER HOOK-UP
Mike advised that the sewers are usually hooked up under the footings of the house. The
Service Connection will be at least 7ft. below the ground. Mike mentioned that there are
back flow preventers. He also stated that there are a few basements in the Village that
cannot be serviced by gravity. Mike is to inform the Clerk of these people. Mike stated
that the M.O.E. will supply the pumps to those people that need them, but the pumps will
then be the responsibility of the homeowner. If his pump wears out then it is up to him
(the homeowner) to replace it at his own expense.
4. O.M.B. APPROVAL
Any increase over 25% has to be brought back to the O.M.B. for another hearing. Mike Latta
to apply to the 0.M.B. for the Village.
5. VILLAGE RESPONSIBILITIES
e advised the village that it has two responsibilties
lir
1) TO COLLECT THE MONEY
2) TO MAKE SURE THERE ARE NO ILLEGAL HOCK-JPS TO THE SYSTEM
6. BY-LABS
BY LAW No. 380
Moved Ken Matthews, Seconded Gordon Loucks
THAT by law no. 380 be read a first time. Read and carried.
Moved Edward Shelly, Seconded H.O. Alward .
THAT by law no. 380 be read a second time. Reading dispensed with and carried.
Moved Gord Loucks, Seconded Ken Matthews
THAT by law no. 380 be read a third time.
Reading dispensed with and finally passed and carried. c'
. — 2 —
' 9TH SPECIAL
1 June, 1982
BY—LAWS
BY LAW No. 381 -
Moved H.O. Alward, Seconded Gordon Loucks
THAT by law no. 381 be read a first time. Read and Carried.
Moved Ken Matthews, Seconded Edward Shelly
THAT by law no. 381 be read a second time. Reading dispensed with and carried.
Moved Gordon Loucks, Seconded H.O. Alward
AT by law no. 381 be read a third time.
eading dispensed with and finally passed and carried.
7. NEXT MEETING
7 June, 1982 — budget meeting
14 June, 1982 — regular meeting
8. ADJOURNMENT
Moved Ken Matthews, Seconded H.O. Alward
THAT this special meeting be adjourned to meet again at their next special meeting
. dated the 7th of June, 1982 and their next regular meeting dated the 14th of June, 1982
unless another special meeting is called. Carried. TIME: 9:20 P.M. ,
Mary E. Smyth / APPROVED: Jack Smyth
Clerk Reeve
j./' ! e./- Village of Port Burwell
frt-l' e.
S H
— a
10TH SPECIAL MEETING 7 JUNE. 1962
MINUTES of a Special Meeting held in the Municipal Office, Port Burwell at 7:30 P.M. on
Monday, 7 June, 1982.
•
PRESENT: Jack Smyth - Reeve
Ken Matthews - Councillor
Gordon Loucks - Councillor
Harry Alward - Councillor
Edward Shelly - Councillor
Mary Smyth - Clerk
1110 VISITORS: Allan Clark - Deloitte, Haskins & Sells (Audi'
1. BUDGEC
Mr. Clark advised the Council that the county mills are down from last year, but the
school boards are up. He also stated that the Village has a $13,000. deficit to bring
forward. This deficit was due to the renovations to the municipal office. Mr. Clark
mentioned that the grants are up compared to last year. The council is going to budget
a thousand dollars for a new roof on the municipal office.
2. INCREASES & DECREASES AS COMPARED TO LAST YEARS BUDGET •
General Administration:
Council Salaries - up - 6,800. to 7,000.
Administration - Salaries & Benefits - down - 2,3,100.to 17,000.
Materials supplies & services - same - 18,000. to 18,000.
Building Maintenance, O.P.P. P.U.C. & Library - down - 3,600. to 1,500.
Building Renovations - up - nil to 1,000.
Fire Department:
Salaries and Benefits - up - 5,000. to 7,000.
Materials Supplies & Services up - 2,004. to 4,000.
Capital Additions - up - 5,096. to 7,000.
Reserve for new truck- up - nil to 1,200.
Conservation Authority Requisition - down - 1,195. to 1,100.
Protective Inspections - up - 1,500. to 2,700.
Roadways:
Salaries & Benefits - up - 18,000. to 22,900.
Materials supplies & Services - down - 18,900 to 18,000.
Capital - Drain - down - 18,900.to 17,300.
Street Lighting:
Power and Maintenance - same - 2,700.to 2,700.
Capital - up - 1,100.to 1,300.
Garbage - up - 12,127. to 13,353.
Parks and Recreation:
Salaries, benefits & other (Day Camp) - up - 2,500. to 5,554.
Transfer to Recreation Board - same - 1,240. to 1,240.
Planning & Zoning:
East Elgin Planning Board Requisition - down - 1,936. to 1,359.
Other - same - 100. to 100.
Debenture Charges - down - 8,023.to 7,535..
County of Elgin Requistion - down - 15,936. to 14,792.
School Boards Requisition - up - 74,048. to 8.1,185.
TOTAL EXPENDITURES $267,679. •
411 Telephone Taxation - Bell - down - 535. to 161.
- Amtelecom - up - 3,406. +0 4,21,1•
Grants in Lieu - up - 2,500 to 3,300.
Grants:
Roads - up - 27,900.to 29,100.
Per Capita - up - 5,257. to 8,228.
Resource Equalization - up - 23,953.to 34,119.
General Support - up - 7,841 to 9.147.
Day Camp - up - nil to 3,240. .
Ontario Employment Incentive Grant - up - nil to 2,000.
...2
• - 2 - 10th Special
. 7 June. 1982
County Road Rebate - up - 1,584. to 1,660.
Licenses & Permits - down - 800. to 500.
Rents - up - 2,770. to 3,720.
Penalty and Interest on Taxes - same - 2,000. to 2,000.
• Investment Income - same - 5,800. to 5,800.
Parks & Recreation Grant - same - 13240. to 1,240.
OHRP Admin Fee - nil -
Transfer from reserves and capital fund - down - 15,000. to 3,500.
Sundry Income - down - 2,000. to 780.
TOTAL REVENUE $112,762.
3. MIi.l S
Village up by approximately 6 mills.
4. REVIEW .
Mr. Clark to review figures and return to bur'hext meeting dated 16 June, 1982 to review
final figures with council.
5. ADJOURNMENT
Moved Ken Matthews, Seconded Gordon Loucks.
THAT this special meeting be adjourned to meet again at their next regular meeting
dated 16 June, 1982 unless another special meeting is called. Carried. TIME: 10:42 P.M.
Mary E. Smyth APPROVED: JACK SMYTH
Clerk REEVE
L'''t�.L , 1 .,r/ >2. VILIdGE OF POETHURfiSLL
•
11TH REGULAR MEETING 16 JUNE. 1982
MINUTES of a Regular Meeting held in the Municipal Office, Port Burwell at 7:30 P.M.
on Wednesday, 16 June, 1982.
PRESENT: Jack Smyth - Reeve
Gord Loucks - Councillor
Ken Matthews - Councillor
Mary Smyth - Clerk
111 TATE: Ed Shelly - Councillor
VISITORS: Allan Clark - Audit
1. PREVIOUS MINUTES
Moved Gordon Loucks, Seconded Ken Matthews.
THAT minutes of the Regular Meeting held 10 May, 1982 and the special meetings held
1 and 7 June, 1982 be adopted as read. Carried.
2. BUSINESS ARISING OUT OF THE MINUTES
Jack advised that the cost for the oil tank being moved to the Village from the County
is $100. Clerk to send Keith Buxton (0.P.P. Officer) a letter thanking him for his
long time service, also to enclose a village pin. Clerk also to contact the O.M.B.
to see if they received the M.O.E.'s letter concerning O.M.B. approval. Jack stated
that he is not in favour of the fire department pagers. He asked why they aren't
hooked up to the fire phones.
3. DEPUTATIONS AND PETITIONS
a. Allan Clark, Deloitte, Haskins & Sells, re, 1982 budget. Discussed 1982 budget.
Mill Rates to be: Residential 192.745
Commercial 226.758
Separate Residential 193.064
Separate Commercial 227.134
4. READING/CONSIDERING COMMUNICATIONS
a. Letter from John Wise for Council's information. re, port harbour. File.
b. Town of Valley East, re, support of resolution. File.
c. Giffels, re, would like resolution passed stating the required depth of the Village
Harbour. Copy to be forwarded to Rick Tranquada and to Mike Latta.
Moved Ken Matthews, Seconded Edward Shelly.
THAT the Council of the Village of Port Burwell require the depth of their harbour to
be twenty-six feet. Carried.
5. PASSING ACCOUNTS
Moved Gordon Loucks, Seconded Edward Shelly.
THAT Voucher no. 6-82 is hereby approved for payment. Carried.
6. REPORTS OF OFFICERS AND COMMITTEES
a. Finance, Jack Smyth - Nil.
b. Licenses, Building and Health, Ken Matthews - 3 Building Permits issued. It was
mentioned as to why Hugh Brooks is the only person that hauls gravel, etc. for the Village.
Joe Bootle would like to start a taxi service in Port Burwell Council to review
old taxi by-law.
c. Roads, Jack Smyth - Jack advised that Ken repaired the washout at the Provincial
Park. Council felt that there is too much oil put on Wellington Street. Clerk to order
two rain suits for the roads department. It was mentioned that garage repairs should
be shared among the local garages in the Village. It was also mentioned that the trees
that blew dam can be cut up either by the Village or by the homeowner. If the homeowner
claims the tree then he is responsible for cleaning up all of the debris.
d. Fire and Police, Ken Matthews - Jack advised that he invited the Corporal to our
Harbour Symposium. Ken mentioned that the fire department is happy with their new
equipment.
e. Personnel and Property, Gord Loucks - summer student for municipal office.' It was
stated that there should be a grant available for student office employment.
f. Parks and Recreation, Gord Loucks - Jack stated that the Carnival posters should be
posted. Jim Lucas and Heather Ferris to be in charge of the 1982 Day Camp.
...2
11th Regular
16 June.1962
g. DeveIopnent, Harry Alward - Nil. •
h. 0.H.R.P., Edward Shelly - Dan Smyth Preliminary Loan Application approved.
UNFINISHED BUSINESS
a. Letter from County of Elgin, re approval for the reversion of a portion of County
Road #39. File until 0.M.B. makes a decision.
IIIb. MacLaren Plansearch, re, restrictions concerning mobile home parks. The letter
stated that Mobile Homes have to be approved by the Minister if the Village does not
have a Zoning By-Law. Clerk to send copy of MacLaren letter to Tony Iame and to Ken
Matthews.
i
c. Township of Bayham, re, questionairre. Questionairres to be sent out. Senior
citizens to return questionairres to the municipal office then they will be forwarded
to the township of Bayham. Bayham will pay 50% of the postage for the mailingof these
forms.
8. NEW BUSINESS
a. George McNaughton, re, living in his trailer. It is allright for him to stay in
his trailer if he is an occassional visitor, but if he becomes a full time resident
then something will have to be done.
b. A.M.O. Conferences, re, will anyone be attending? File.
c. L.P.C.A. re, resolution to be passed stating the council is in favour of the
proposed marina.
•
Moved Gordon Loucks, Seconded Ken Matthews.
THAT the Council of the Corporation of the Village of Port Burwell is fully in favour
of the proposed marina development in the Long Point Region Conservation Authority
Park in Port Burwell,Carried.
d. Light House, re, broken steps inside. To use grant money to fix up the light house.
Jack to have someone look at the lighthouse to see haw much it will cost to fix. The
roof on the municipal office also needs repairs. Clerk to contact the insurance agent
and report that shingles have been Aloin off the roof of the office.
e. Gord Loucks, Ed Shelly, re, taxed for operating out of their homes. fiord stated
that he is a sub-contractor and does not have his own business. Clerk to ask
assessment officer.
f. Port Burwell Hardware, re, letter concerning motorbike riders riding on the side
banks, behind the stores. Ed to get in touch with Keith Underhill to see what they
can do about a place for these boys to ride.
9. BY-LAWS
Meeting to be set up to go over by-laws that have to be reviewed and passed.
10. NEXT METING
July 12, 1982
11. OTHER ITEMS FROM COUNCIL
The office to be sprayed for spiders. •
Moved Gordon Loucks, Seconded Edward Shelly.
THAT the Council of the Village of Port Burwell to have the municipal office sprayed
for spiders. Carried.
111/1 Clerk to obtain by-law enforcement items (ie. dog tags) froMflelphine Hayward.
Clerk to see if Delphine should still be issuing lottery licenses.
Movea Gordon Loucks, Seconded Ken Matthews.
THAT the Council of the Village allocates $1,367. for the operation of the Day Camp for
1982, of which 75% or $1,026. is a grant from the Ministry of Tourism and Recreation.
Carried. .
12. ADJOURNMENT
Moved Edward Shelly, Seconded Ken Matthews.
THAT this regular meeting be adjourned to meet again 12 July, 1982 at their next regular
meeting unless a special meeting is called. TIME: 10:35 P. . Carried.
A
APPROVED BY: flC ��mry /
Mary i• Smyth /Reeve
Clerk Village of Port Burwell
,.}-,. ' ,�clat.u•-•
-KARBOiUR SYMPOSIUM JUNE 18. 1982
MINUTES of a Harbour Symposium held at the Port Burwell Legion June 18, 1982 at 9:00 A.M.
PRESENT: LIST ATTACHED
THE FOLLOWING IS SPEECHES GIVEN BY SOME OF THOSE IN ATTENDANCE:
DR, E.G. PLEVA
Retired from the Department of Geography at the University of Western Ontario. He stated
tha we are to look into the future and sde how we can prepare ourselves for what could take
a . To make sure we have a good development and make sure it is the way we want it. One
o the problems we face are how we are to get our problems out into the community. How do we
use governmental services to a great advantage. Some governments are starting to drag their hee]
where the Great Lakes are concerned. 15 years ago many people were writing Lake Erie off as
dead but fortunately Lake Erie still has a long way: to go. Lake Erie is definately on the
upswing. You can get co-operation if you are able to organize yourselves. All the ministries
are on your side but they have to know exactly what you want and how well you've dealt with
it and what kind of proposals you are making. He stated that the Talbot Trail didn't happen over
night, that it took a number of enthusiastic people who fought for the idea. Dr. Pleva stated
that he at the University, will be glad to do.whatever he can to help carry through.any of the
ideas that we want developed in this Region.
PETER KILLABY - ROCHESTER & PITTSBURG COAL CO.
He stated that his approach is more or less business. We are interested in the Harbour at
Port Burwell. HISTORICALLY THE Great Lakes had a number of docks over the years but the
ports today cannot handle the ships available. The coal comes from the United States. The
The product use to come by rail but now it comes by boat through Port Stanley. He stated
that the dock availability at Port Stanley is very limited. The cost of building a dock is not
a small problem. The harbour will have to be dredged in order to take in the ships. We have
to have the Government recognize the need for dredging, we have a dock now we need the harbour.
Mr. Killaby felt the symposium was a good idea. It pushes the community into doing something.
Mr. KILLABY stated that the harbour would be feasible if it were dredged.
MR. GORDON MILLER. M.P. HALDIMAND-NORFOLK '
Everyone has to co-operate and work together. Port Burwell is a lot like the other Ports.
It's municipalities like this that needs a hand. It's hard now with our ecommftcsituation. The
ministries are recognizing the problems. A properly organized program and plan will hlep us
acheive our goal for getting the harbour dredged. The
channel improvement is too big a job for the community to dredge with their purchased dredge.
We have good facilities and a lot (k potential. The shallow water discourages rather than
encourages people to use the harbour. Its a big job impossible for us to operate on our own.
We need the help from the ministries. We have to look at ways to reduce our unemployment.
Mr. Miller would like to see the development in Port Burwell moving ahead. Port Burrell
could or will be a major port along Lake Erie. Port Burwell will be a stimulus to this
area. Mr. Miller stated that he would do anything he can to help on the Provincial Level.
JOHN WISE M.P. ELGIN COUNTY
Attendance is an indication of support for the dredging of our village harbour. He regrets
not being able to het( Mr. Killaby's speech. In 1973 Mr. Wise received a panic call from
Mary Blyth stating that the harbour was plugged. In those days the Federal Government knew
where Port Burwell was and did something to help. The village was able to have dredging done
for 2 or 3 years. Ap lication for further dredging ran into a long series of bad luck. Mr.
Wise stated that he is always behind the village of Port Burwell . The Harbour changed from
commercial to recreational. MR. Wise stated that tremendous amounts have been spent on Port
Stanley, but when it comes to Port Burwell nothing has been done. The dredge kepfthe harbour open.
rrbckept Underwater Gas and the Fishermen here. It is impossible for Port Burwell's tax
base to pick up the funding amount needed to operate the dredge. Hopes come from the Coal Co.
and he Grain Elevators. We have to try and convince the Federal Government that the potential
is ere. Have them direct some of their funds this way. Mr. Wise has repect in the municipal
council and has confidence in the potential development. It is the safest harbour and has the
finest beach on the N'S of Lake Erie. We can count on his support and he will do what he can for
the development of the Village Harbour.
4
— 2 — Harbour Symposium
18 June. 1982
D. BLANCHARD — SMALL CRAFT HARBOURS
Small Craft Harbours have had a positive impact on the harbours that they administer. Thi
current position of the dredging still remains the same. S.C.H. became aware of the dredging
problem in 1975. The harbour was an annual burden of $450,000 which S.C.H. could not afford
in their budget. In return for the grant received, the village was to be responsible for
the maintenance of the harbour. The harbour became unfeasable to maintain by S.C.H..
S.C.H. still cannot afford it in their budget but they will support the harbour if something
becomes of it. He stated that the harbour is in the worst place that it could be because
of the literal drift.
MARGARET 1ELCH
Manager of the Maine Office (M.T.C.) She is interested in the great lakes. M.T.C. is
more than just the Dept. of Highways. Most of tihe jurisdiction lies in the hands of the
Federal Government. She suggested that the Village have some evaluation done on our port
as compared to the rest of the port system. If you are going to do a job like this you have
to make sure your homework is done. Make sure your proposal is good and sound. It will
. have to be a co—operative effort. She stated that there are a lot of projects after the
same money so make sure we research. Make sure everyone understands what you are hoping to
object.
LARRY CONDON .
He stated that Tillsonburg backs the efforts of this port. He also stated that he will
make a resolution to his council for their support. He mentioned that the government would
surely get a piece of this. He stated that Port Burwell is the most beneficial area for
tourism. The potential customers are already here. We just need a plan. A common solution
would be a dam, since 90% of our problem is the literal drift at the entrance. The Port
would open up tourist industry, etc. If any help is needed then Mr. Condon volunteers
himself. As he said "Any benefit to Port Burwell will benefit Tillsonburg."
FRED SCANTLEBURY
Great Lakes were the main source of our Transportation. Ports became private industries
for the municipality. Larger vessels replaced smaller ones therefore making port entrance
impossible. He stated that new ports would have to be dredged with sea way depth. Sand
settles in the slow moving part of the lake. He stated that coal was moved out of Port
Burwell to Port Stanley, since Port Stanley is not only a one user port but a multi user
port. Transport Canada is looking at all of the ports on the Great Lakes. They are presently
negotiating with the Ontario Government in order to do a study. Mr. Scantlebury would like
people to come to him with their plans and must be willing to put up some funds. He stated
that the main things to do are:
1) get a co—ordinator
2 bring in the interested industries
3 bring facts and items
4 know what tonnage, and what vessels .
He stated that we should be looking for a way to re—route the harbour. ,T[s , ( ,',,ci K c
DAN VSCH — FARMERS ELEVATORS
They are looking at shipping at least 125,000 tons of coal and 100,000 tons of grain. We
are looking at approximately 500,000 which is based on the fact that this has to pay for itself
which he feels is probable. If it cannot be done in Port Burwell it will have to be done in
Port Stanley. They are looking for the freighting of goods the cheapest way possible. He
realizes that there are a lot of problems but there must be way to work it out. He stated
that there are a number of companies very eager to get into this ie. corn, wheat, rye. He
is talking all domestic export.
ADJOURNMENT
The Harbour Symposium was concluded at 3:00 P.M. with a special "thanks for coming"
from Reeve Jack Smyth.
Mary E. Smyth APPROVED BY: Jack Smyth
Clerk. Reeve
Village of Port Burwell
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Q
1h 7MULAR MEETING12 J 1•:2
PRESENT : Jack Smyth — Reeve
Ken Matthews — Councillor
Harry Alward — Councillor
Ed Shelly — Councillor
Gord Loucks — Councillor
Val Donnell — Secretary
VISITORS: Pierre Blanchet
Ma!1 Smith — T.N.
0 PREVIOUS MINUTES
Moved Kem Matthews, Seconded Ed Shelly.
THAT minutes of the Regular meeting held 16 June, 1982 be adopted as read and amnended.
CARRIED.
2. BUSINESS ARISING OUT OF THE MINUTES
Council discussed the fact that there is 4 low number of children attending this years
Day Camp. Maybe another year this Day Camp will have to be -dropped. It was stated by
Ed Shelly and Gord Loucks that next year the Recreation Board should lock after hiring of
help and get an earlier start on the promotion of the Day Camp. This would then alert
the parents and children of the proposed Camp and also some of the activities.
Ken Matthews informed Council that Mr Roger Bacon of Amtelecom told him that the pagers
for the Fire Department were ordered on different frequencies; but, that in Amtelecom
would take one pager back in exchange for one that has an identical frequency to one of
the existing pagers. Mr. Bacon said there would be no charge for this. The cost for
the pagers is $57.00 a month. Council would like Hugh Brooks to keep a record of calls
made on his pager. This could help the Fire Department justify the expense at budget.
time. Ed Shelly brought forward the idea of having the second pager allocated to some
fireman who is around the Village most of the time.
It was noted that the motorcyclists do not seem quite as prominent as before in the reported
area. Ed Shelly is hoping to get some expert advice from Mr. Keith Underhill to help
the cyclists find a riding area or something along this line. Mr. Underhill had stated
at one time an interest in starting an organization for the cyclists in this area.
3. DEPUTATIONS AND PETITIONS
1. Pierre Blanchet, re: chip wagon. Council agreed that a permit can be issued to Mr.
Blanchet for his chip wagon. The Council suggested that he check with the P.U.C.
about hooking up a service on one of the existing poles on the West Beach.
Moved Ken Matthews, Seconded Gorodn Loucks.
THAT Pierre Blanchet be allowed to purchase a permit to operate a chip wagon for 1982
not to be allowed to set up on East Beach or Main Street. Carried.
4. READING/CONSIDEREING COMMUNICATIONS
1. Evangleist meeting, Minniew Brown property. It was felt by Council that the people
who are wanting to set up this meeting come to the next regular Council meeting
with their proposals. Jack Smyth is to be contacted by these people and will pass
on this information.
2. Gheysen property (nursing home) re: kids playing inside. Council agreed that a
registered letter be sent to Mr. Gheysen to alert him of the situation.
Moved Gordon Loucks , Seconded H.O., Alward.
111/ THAT Bill Gheysen be made aware that children have been playing in the "Old Nursing
Home" on Erieus Street and that the dorrs and windows are in poor state of repair
and should be looked after. Carried.
3. L.P.C.A., re: lease agreement, proposed marina. Ed Shelly expresser+d that Tony lama
and Bill Foster be sent copies of this lease. Mr. Lama and Mr. Foster could then
come to a specail meeting on July 26, 1982 at 7:30 and present their comments to
the Council.
4. The Township of Malahide, re: ambulance meeting. Ken Matthews stated that the
ambulances' location in Aylmer would actually make little difference here in this
immediate area. He commented that the Malahide shed would be a better location.
Ken Matthews and/or Ed Shelly will attend this meeting.
5. Mac Laren plansearch, re: mobile home park. Tony Lama would like a by—law passed
2
12ith REGULAR MEETING — 2 — 12 July, 1982
READING:CONSIDERING COMMUNICATIONS CONT'D
with regards to the section that he has outlined. At present the Village has a
by—law stating no mobile homes in the village. The Council would like Tony Lama
to present what he would like to do with this mobile park. Council decided to
contact Mac Laren Plansearch and have them send out the paper work for a Zoning by—law
Ken Matthews has agreed to contact Mac Larens.
5. PASSING ACCOUNTS
11111 Moved Edward Shelly, Seconded H.O. Alward.
THAT Voucher No. 7 — 82 is hereby approved for payment. Carried.
6. REPQRTS OF OFFICERS AND COMMITTEES
a. ''Finance, Jack Smyth. Nil.
b. Licences, Building and Health, Ken Matthews. Nil.
c. Roads, Jack Smyth. Nil.
d. Fire and Police, Ken Matthews. Ken advised Council that the firemen now have their ne
hats coats and boots.
e. Personnel and Property, Gord Loucks. Nil.
f. Parks and Recreation, Gord Loucks. Mr. Loucks told Council that a meeting will be
arranged with Recreation Board this week concerning the planned activities of July
31. It was noted that some signs have `peen posted already to advertise this event
and more will be put up at a later date.
g. Development, Harry Alward. Gord Loucks and Harry Alward both expressed regret in the
response from this villages' business community at our symposium. Gord stated that
it reflected a poor picture to those people who could help the harbour. Jack Smyth
advised Council that since the symposium he had been contacted by an interested
party about:, setting up a ship yard. Mr. Smyth advised him to contact Mr.
Scantlebury.
h. O.H.R.P., Ed Shelly, re: review Phil Bucheski estimates. Phil should check these
estimates over and pick one to do the job. Mr. Bucheski will have to re—confirm
estimates as all have expired. Ed Shelly would like to know the pay back
arrangements if any at the next council meeting.
7. UNFINISHED BUSINESS
Ed Shelly was emphatic that the Pres$' property should be cleaned up immediately. Mr.
Pressey has been allowed more than ample time to clean it up on his own but seems
reluctant to action.
Moved Edward Shelly, Seconded Ken Matthews.
THAT the Village of Port Burwell engage Gil Therrien to clean up the foundation and
other debris on the Pressey Property on the West Side of Sheakespeare St. The clean up
to commence immediately and all charges for the clean up to be paid by Mr. Pressey or
to be added to his taxes for 1982 if not paid within 30 days of being billed. Carried.
Jack Smyth advised Council that Ken Matthews received a phone call from a unknown
distraught lady. She reportedly hurt her ankle due to a pile of gravel on the sidewalk
in front of Ed Bradfields home. The pile of gravel has been cleaned up by Ken
Kirkpatrick and nothing more has been heard about this incident.
Council mentioned that they still had to locate a Harbour Co-Ordinator. Ken Matthews
felt that Mr. Larry Condon be asked to do this job.
IIII/
NEW BUSINESS
1. O.G.R.A., re: Ken Kirkpatrick road school re: council information.
2. Ken Smith, re: by—law enforecement officer application. Council would like
Mr. Smith to attend the next regular meeting and discuss his application.
Council agreed that only certain by—laws that they state will be enforeced and
that there will be no impartiality shown to anyone breaking these by—laws.
4
3
12th REGULAR MEETING — 3 — 12 July. 1962 ,
9. BY—LAWS
Moved Ger-II:An Loucks, Seconded H.O.Alward.
THAT by—law No. 382 be read a first time. Read and carried.
Moved H.O.Alward, Seconded Edward Shelly.
THAT by—law No. 382 be read a second time. Reading dispensed with and carried.
Illoved Edward Shelly, Seconded Ken Matthews.
HAT by—law No. 382 be read a third time. Reading dispensed with and finally passed
and carried.
10. NEXT MEETING
August 9, 1982.
11. OTHER ITEMS FROM COUNCIL
Council would like the clerk to 'aet up a special meeting on July 26th at 7:30 PM, to
discuss the two by—laws that reed looking after.
12. ADJOURNMENT
Moved Gordon Loucks, Seconded Ken M_tthews.
THAT this regular council meeting be adjourned until our next regular meeting August 9,
unless a special meeting is called. TIME: 10:47 PM. Carried.
•
Valerie Donnell APPROVED: Jack Smyth
Secretary Reeve
�n('�-J' cJ� Village of Port Burwell
9.1/
0A,
PVVVi//�/ /e..e.1.- /
1111
jMTh SPECIAL MEETIJac; 26 JULY, 1982
MINUTES of a Special Meeting held in the Municipal Office Port Burwell at 7:30 P.M.
July 26, 1982. je
PRESENT: Jack Smyth — Reeve
Ed Shelly — Councillor
Harry Alward — Councillor
Ken Matthews — Councillor
Mary. Smyth — Clerk
IIIP LATE: Gord Loucks — Councillor
r
VISITORS: Bill Foster
Tony Lama
Don Axford
1. MARINA DEVELOPMENT
Tony and Bill were asked to attend this meeting in order for Council to know how
they feel about the letter received from L.Pf C.A.. Tony stated that L.P. did not
state what percentage of the profit they wanted. The letter also stated that every—
thing done would have to go through L.P. $first. Tony and Bill feel that.they would
rather deal directly with the Village: Tony feels that the taxes should be held at
a certain Ilwylsj until business is established. Council mentioned that there should
be a clause in the agreement stating a way for Tony and Bill to get out of it if
the Marina Development should fail. Tony and Bill felt that it should be up to them—
selves to Set their own rates and not L.P.. All the terms will have to be worked
out before the lease can be executed. L.P. mentioned that they would be willing to
put their share of money into it ie. (hydro). The only involvement the village
has is to lease the land and help to obtain the grant money. Village to ask L.P. to
give the property back to the village. Tony stated the grant would be harder to get
if the Village does not own the property. Ken Matthews and Jack Smyth to attend the
next L.P. Board meeting, and take a resolution of council with them.
Moved H.O. Alward, Seconded Edward Shelly
WHEREAS the developer prefers to deal directly with the Village of Port Burwell and
WHEREAS the "Bald Grant" is more readily available when the Village owns the land and
WHEREAS the Long Point Region Conservation Authority has not adequately maintained the
"Park Area" for several years:
Be it therefore resolved that the Council of the Village of Port Burwell hereby request
that the Long Point Region Conservation Authority transfer the "Port Burwell Conservation
Area" (approximately 8.9 Hectares) to the Village of Port Burwell for a fee of $10.00
on the condition that the land not be resold. Carried.
2. LTrTERING
Don Axford was present to express his concerns regarding the littering of garbage
all over the Village. Most of this garbage he stated is coming from the concession
booths- on Chatham Street. Pierre Blanchet to have this matter brought to his attention.
It is to be suggested to Mr. Blanchet that he help to pick up this litter and to make
sure he has garbage containers set up. Also suggested was the installation of no
littering signs. The Village would have to have a By Law Enforcement Officer in order
to enforce the fines for littering. It was also mentioned that "Use at Own Risk" signs
be placed down at the West Beach.
3. ROTEL — SIGN
The sign regarding restaurant specials will have to be moved offthe sidewalk.
Clerk to inform Mr. McBride of this decision. ;
4. AGENDAS
It was suggested that all special meeting are to have agendas available.
IIIP 5. PROCEDURAL BY—LAW
(Procedural By Law for Meetings and establishing Standing Cortmittees). Copy of
this By Law to be forwarded to George Leverton.
Moved Gordon Loucks, Seconded H.O. Alward
THAT leave be granted to introduce By Law 383 being a procedural by—law.
Moved Edward Shelly, Seconded Gordon Loucks
THAT By—Law now read a first time be read a second time forthwith. Reading dispensed
with. Carried
Moved Ken Matthews, Seconded Edward Shelly
THAT By law now read a second time be read a third time forthwith. Carried.
Moved H.O. Alward, Seconded Ken Matthews
THAT By Law now read a third time do pass, be engrossed by the Clerk, and signed
and sealed by the Reeve. Carried.
•
— 2 — BY—LAW
4.D. SEWAGE RATES
Moved Ken Matthews, Seconded H.O. Alward
THAT the Council of the Village of Port Burwell authorizes the Reeve and Clerk
to sign Schedule "g" to By—Law No. 380. Carried.
7. HARBOUR COORDINATOR
Jack advised Council that Larry Condon would like something in writing stating
what the co-ordinators duties would include . He has to know the required needs of
IIPthe Village. Council advised that'Mr. Condon would be responsible for approaching
interested business persons that would use Port Burwell Harbour. He would also have
to find out how much tonnage would be moved over the dock. He should also be made
aware that this would be of gree enefit to the Tillsonburg area. The wages paid
will have to yet be determined. Lar Condon to be asked to attend next special
meeting. Ian Linton (Solicitor) to draw up an official agreement. Ken Matthews
to see Mr. Linton July 27, 1982.
3. BUILDING BY—LAW •
To be retyped fot next regular meeting dated the 9th of August, 1982.
9. OTHER ITEMS FROM COUNCIL
a
Clerk to check and see if we need a littering by—law.
It was suggested that the breakwall stones be put back in place.
Road employees to be checked for safety shoes and hats.
Earl Jackson and Ken Smith to attend next special meeting.
10. ADJOURNMENT
Moved Gordon Loucks, Seconded Ken Matthews
THAT this special meeting be adjourned to meet again at their next regular
meeting dated August 9, 1982 unless another special meeting is called. Time:10:50 P.M.
Carried.
Mary E. Smyth APPROVED Jack Smyth
ClerkReeve
77(a,L c,4 cif7CLi 1 Village of Port Burwell
•
f
•
r .
16WU SP$01AL MEETING 4 AUGUST. 1982
MINUTES of a Special Meeting held in the Municipal Office Port Burwell at 7:30 P.M. August
4, 1982.
PRESENT: Jack Smyth - Reeve
Ken Matthews - Councillor
Harry Alward - Councillor
Ed Shelly - Councillor
Mary Smyth - Clerk
LATE: Cord Loucks - Councillor
VISITORS: Ken Smith
Earl Jackson
Larry Condon
1. BY-LAW ENFORCEMENT OFFICER
Council questioned Ken Smith as to why he wants the position of By Law Enforcement Officer.
Ken stated that he wouldn't mind doing the job, he lives right in town and it wouldn't be
any bother to_do it. He stated that he would like to do the job. He was advised by Council,
..any
he is also to sell dog tags and act as weed inspector. He would be required to send (1'I1)')
registered letters in triplicate and also to submit a monthly report to council. Ken —
usually works shift work at Livingstons in Tillsonburg. Ken to be advised of Council's
decision.
Council also questioned Earl Jackson as to why he would like the position of B.L.E.O..
Earl stated that he is now retired and finds he has nothing to do. He wants to see the
By Laws enforced the way they should be. He understands that he can only follow council's
orders as to which by laws and when to enforce said bylaws. Council advised that a set of
guidelines will be available for the new B.L.E.O.. Council also stated that the BLED is
expected to come to the council meetings when requested by Council, and that monthly reports
be submitted to the Council for their review. The position pays $300.00 per year plus $1.50
for each dog tag sold. Council stated that a remuneration should be paid in case the BLED
is taken to court. This to be brought up at Regular Meeting. Council wascurious as to whether
the BLED is covered under our compensation.
2. I3Y-LAWS
Council has chosen Earl JACKSON to be the new BLED. By Law to be passed at next regular
meeting stating the appointment, the remuneration, and a set of guidelines.
•
3. HARBOUR CO-ORDINATOR
Council advised Mr. Condon that we are interested in finding somebody who will be able to
locate interested co's and have them come into our village harbour. Mr. Condon stated that
he feels the harbour has a lot of potential. Harry A. stated that for years this port was
the best natural port on the North Shore of Lake Erie. Mr. Condon asked what happened to the
harbour? The Council advised him that everything moved to Port Stanley. The conversion of
coal to gas was the major downfall for the harbour. Mr. Condon asked how close the boats
run to the harbour? Council advised that the boats run about 2 to 3 mile out. Council
mentioned that this is a big venture for a village the size of ours.. Ted Shelly stated
that it was Mr. Scantlebury who closed the harbour roughly ten years ago. Mr. Scantlebury
stated at the Symposium that we are to get a no. of co's committed in order to take our
proposals back to him and then on to the Federal Government. Mr. Condon inquired as to what
months the dock was open? Council advised usually from April till November. He also ,asked
if the docks were here whin the ST. LAWRENCE Seaway opened? Council advised that the Co's
were out of the Village Harbour when the Seway opened. The Council showed Mr. Condon
the committment forms drawn up by the Village Solicitor. The Harbour use to be dredged
from side to side within the channel. It was usually wide enough for two boats. The
larger boats usually run now up to 1,-bo 500 ft. in length. These boats would have to
back into the Harbour. These boats-would usually draw 24 to 25 ft. of waters therefore
making a lot of dredging needed. Council advised that just great lake ships were coming
4/J
o the harbour. Mr. Alward stated that one of our assets is that we still have a
adian Rail coming into the Village, whereas Port Stanley doesn't. Mr. Condon stated that
he would enjoy the challenge of this project, but before he can start he has to have the per-
mission of the Tillsonburg Council, as they are his bosses. Mr. Condon stated that the
Port Burwell Council should make written representation to the Tillsonburg Council in order
to state their views about the situation. The Tillsonburg Council meets the first and third
Monday of each month. Council would have to make advance notice before attending. Mr.
Condon noticed all the houses up for sale in the village and wondered where all the people
were moving to. Mr. Condon stated that one industry would do a lot of benefit to the Village.
He also stated that the sewers would help a great deal. The sewers are presently at the
O.M.B. for re-approval. Mr. Condon would like any information we have pertaining to the
history of the harbour. He feels it a compliment to be asked to do such a job.
.../2
. 14th Special
— 2 _ 4 August. 1982
4. OTHER ITEMS FROM COUNCIL
Jack Smyth asked Council if it would be allright to give contestants for the Iroquois
Beach Pageant Village Pins. Council advised that it would allright since it would help
to promote the village.
Council wants to review Mr. White's (Mr. Potatoe) business license. The license
have to be revoked. Clerk to contact Mr. White and ask him to attend next Regular
ing.
Property owned by Minnie and Ralph Brown on Bridge Street will have to be cleaned up.
Clerk to inform Mrs. Brown of this.
Clerk to contact Elgin Health Unit to see if a building can be constructed over top of
a field bed. Inspector to send letter stating the answer to this question in order to use
for future reference.
5. ADJOURNMENT
Moved Gordon Loucks, Seconded Ken Matthews.
THAT this special meeting be adjourned to meet again at their next regular meeting unless
another special meeting is called. The next regular meeting dated the 9th of August, 1982.
TIME: 9:10 P.M. Carried.
•
Mary E. Smyth Approved: Jack Smyth
Clerk Reeve
ila7 42- 4.5009P4 Village of Port Burwell
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1110. .
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l&rj 1J R MEETING 9 AUGUST. 1982
MINUTES of a Regular Meeting held in the Municipal Office Port Burwell, 9 August, 1982
at 7:30 P.M.
PRESET: Jack Smyth - Reeve
Ken Matthews - Councillor
Harry Alward - Councillor
Edward Shelly - Councillor
Mary Smyth - Clerk
LATE: Cord Loucks - Councillor
- 1ff
VISITORS: Harold White & Wife
Ken Smith l
1. PREVIOUS MINUTES
- Moved Ken Matthews, Seconded Gordon Loucks
,, , THAT minutes of the Regular Meetings dated the 12th of July and the 9th of August, 1982,
and the Special minutes dated the 18th of June, the 26th of July and the 4th of August, 1982
be adopted as read and amended. Carried .
2. BUSINESS ARISING OUT OF THE MINUTES 1
No one attended the Ambulance meeting which was held in Aylmer.
Council discussed their proposals which they are to present to the Tillsonburg Council.
Ken Matthews stated that we should have a good fight ready pertaining to how this project
would benefit Tillsonburg. Gord Loucks doesn't feel that the Tillsonburg Council will
have any objections to Mr. Condon helping the Village. Mr. Condon would only be required
for a short period bf time. We have to make Tillsonburg Council realize that we are not
looking for charity. We are prepared to pay for part of his salary. Clerk to find out
the dates of the Tillsonburg Council meetings.
Moved H.O. Alward, Seconded Gordon Loucks
THAT the Council of the Village of Port Burwell is seeking Government help to dredge
and maintain the Harbour at Port Burwell and whereas the Federal Government requires that
the Village get a co-ordinator and get written committments from Industries for using
Harbour Facilities and Whereas the Council feels that the Town of Tillsonburg would benefit
from the Harbour being re-opened. Be it therefore resolved that the Council of the Village
of Port Burwell request the Council of the Town of Tillsonburg to consider allowing Larry
Condon to act as the Co-ordinator for the Port Burwell Harbour Revival Project. Carried.
3. DEPUTATIONS AND PETITIONS
1. Remy Wyseveld, re: would like to obtain a building pennit. Mr. Wyseveld advised
Council that he would like to add a shed onto his property. He stated that his yard at
present is quite cluttered and if he could construct this shed then it would give him a
place to store his equipment. He stated that the Building Inspector will not issue him a
permit without the approval of Council.
Moved Ken Matthews, Seconded H.O. Alward.
THAT the Council of the Village of Port Burwell authorizes Ralph Brown to issue a
building permit to Remy Wysevelde for the construction of a shed (12' x 18'; and an
addition (24.5 x 16) on his property. The dimensions conform with the new Building By-Law
passed by the Council of the Village of Port Burwell. Carried.
\
2. Harold Whiter, "Mr. Potatoe", re; .business license. Council advised thatthe
business license issued to Mr. White should not have been issued until it had been first
reviewed by Council. Mr. White has had the permit for a couple of weeks. All Mr. White
sells is french fries and canned pop. Gord Loucks stated that he feels it would be all-right
to issue Mr. White a business license for the rest of the 1982 summer season. Mr. White
suggested that the Council supply washrooms for the concession booths and then raise the
license fee to cover the costs of the washrooms.
Moved Gordon Loucks, Seconded Edward Shelly.
the Council of the Village of Port Burwell to issue a business license to Harold
'THATe operating under the name of "Mr. Potatoe" for the rest of the 1982 summer season. . Carried.
3. Ken Smith, re: concession booths. Ken advised that the By Law governing business
licenses should be reviewed adding a clause which states how many concession booths are
to be allowed in the Village. This should be reviewed before the 1983 summer season. Ken
Smith and Mr. White would like copies of the Licensing By-Law.
4. READING CONSIDERING COMMUNICATIONS
1. A.M.O., re: request for nominations. File
2. Assessment Office re: 1982 pre list list of electors. Glerk to contact
assessment office to see when they are to 1e d iinng the census in the Village.
3. Keith Buxton, re: Thank-you letter. File
.../2
• — 2 — 16th REGULAR
9 AUGUST. 1982
4. Ministry of Energy, re: questionairre. Council advised that it would be allright
to stick up energy saving stickers.
5. M.N.R., re: Draft land use strategy open house. Will anyone be attending? File.
5. PASSING ACCOUNTS
Moved Edward Shelly, Seconded Ken Matthews
THAT Voucher No. 8-82 is hereby approved for payment. Carried.
en Kirkpatrick to distribute machine repairs & services amongst all garages in the Village.
6. RTS OF OFFICERS AND COMMITTEES
1. Finance. Jack Smyth. There is $26,000. left to spend on Village road works. Council
• advised that Village sidewalks need repairing. Also the steps lea,ling to the East Beach
need repairing. Clerk to obtain three estimates from local carpenters for work•to'be done
on steps. A week to be given to receive estimates. The Council also advised that the Village
could fix up the drains around. town with the M.T.C. money. Clerk to have map of drains
ready for the next regular meeting.
2. Licenses, Building and Health, Ken Matthews. Two building permits were issued. One
for Reginald Ronson and one for Clarence Durling.
3. Road, Jack Smyth. Ken K. has been on holidays. Sidewalks to be edged with proper
equipment. Jack to purchase an edger for the Village.
4. Fire and dice, Ken Matthews. Ken advised that the brakes on the tank truck went
during fire practice. No one was injured. Firetrucks to have regular inspections done cn
them. There have been a number of complaints with regards to the police not being around
when people are speeding up and down the roads. Jack to talk with the Corporal concerning
this matter.
•
5. F.arsonnel and Property, Gord Loucks. Gord advised that Valerie Donnell will be
back to work August 23, 1982.
6. Parks & Recreation, Gord Loucks. Gord advised that the Recreation Board made
$3,000. profit on the carnival. Also advised that sand has been put in the ball diamond
to cover up the stones.
7. Development, Harry Alward. Next harbour meeting is the 26th of August, 1982.
8. 0.H.R.P., Ed Shelly. Phil Bucheski's 0.H.R.P. estimates were re—reviewed. Sam
Taylor is doing the work on his house.
7. UNFINISHED BUSINESS
1. Ontario Incentive program, re: 50% grant money received. Clerk to find out about
extra allocation.
8. NEW BUSINESS
1. Municipal World, re: 1982 election supplies. Clerk to look at 1980 order forms.
2. Hamilton Ward and Cathers, re: insurance renewal. Special meeting to be set up on
August 18, 1982 to go over the insurance, also to go over the building by—law, the fire
department recommendations and the By—Law Enforcement Officer By—Law.
3. L.P.R.C.A. meeting. Meeting to be held in Simcoe 13 August, 1982 at 3:00 P.M.
Tony Lama, Bill Foster, and Jack Smyth to attend this meeting.
f*.i.ig Motorcycles, John Csinos is willing to let the motorbikers ride an his property
as they do not ride through his crops. Keith Underhill will be riding with these
boys. David Baxter stated that the boys could also ride at Big Bend, possibly for free.
9. BY—LAWS
Building By—Law and By—Law Enforcement Officer By—Law to be reviewed at next special
meeting.
10. NEXT MEETING
Special Meeting to be August 18, 198 1.3D.3PAN M�
Regular Meeting to be September 13, 7
.../3
3 — 16TH REGULAR
9 AUGUST. 1982
11. OTHER ITEMS FROM COUNCIL
1/2 dozen rocks to be replaced on breakwall. A crane will be required to do the job.
To obtain estimates from Ron Bradfield and Tony Lama and Bill Foster. Council to look
at breakwall August 11, 1982 and see what exactly needs to be done.
12. ADJOURNMENT
11.11.1111.7.M.11111111111MIMMMIIIIIII1.1111.111.M
oved Edward Shelly, Seconded Gordon Loucks
AT this Regular Meeting be adjourned to meet again 13 September, 1982 at their next
re ar meeting unless a special meeting is called. TIME: 11:07 P.M. Carried.
•
•
• J 1
Mary E. Smyth APPROVED: JACK SMYTH
Clerk REEVE
7J,il«f VILLAGE,OF PORT BURWELL
17th SPECIAL MEETING 18 August, 1982
PRESENT : Jack Smyth — Reeve
Ken Matthews — Councillor
Ed Shelly — Councillor
Harry Alward — Councillor
Mary Smyth — Clerk
ABSENT : Gord Loucks — Councillor
VISITORS: Ed Matthews
111 Hugh Brooks
Terry Black
Ray Civic
Lyle Willard
Ralph Brown
l Corporal McGuigan
1. DEPUTATIONS AND PETITIONS
a) Corporal McGuigan, re: Police Enforcement in the Village of Port Burwell.
Corporal McGuigan was present to hear any complaints that the Council had
received. Council advised that there have been quite a few cpmplpints with -
resfect to people squealling their tires. The,Corporal stated that nothing
can be done unless people report the incident as soon as it happens. He
also advised that it is best to leave your name when a complaint is made.
The Corporal suggested having a meeting open to the public in order to
recommend to people that as soon as an incident occurs to call the police.
The police go off duty in Port Burwell at 12:15 PM. They usually take a
run through the village before they leave. The Corporal advised that a
special effort will be made on Friday and Saturday nights after the hotel
closes.
b) Ralph Brown, re: issuance of building permit to Mr. Wyseveld.
Ralph stated that it is councils' decision as to whether a permit is
issued to Mr. Wyseveld or not. Ralph stated that the building should not
be allowed to sit on cement blocks, it should have footing and a foundation.
Remy has not yet taken his building permit over to Ralph for review. Council
feels that we should go by whatever the building inspector recommends.
Ralph advised that the addition to his house is O.K. The only problem is
the shed. There is presently no building regulations with regards to the
size of sheds. A clause to be added to the new By—law stating that footings
and foundations are to be required for a building in excess of 100 square
feet. A building permit is reµired if the estimated cost exceeds $500.00.
Mr. Wyseveld should be informed of how close the sewer construction is in
case he wants to wait.
Another problem Ralph had was with regards to weeds on his lot that require
cutting. He stated that his weeds are kept cut as best can be. He stated
that the weeds needing to be cut run along the County road ditches. Jack
advised that these weeds are up to the County to dispose of. Ralph felt
that the complaintants name be revealed in case the complaint should be legit—
imate. Forms have been supplied to B.L.E.O. with regards to the nature of the
complaint, By—Law No., etc.
c) Lyle Willard, re: project to employ a few village residents which are
presently collecting unemployment.
M.N.R. has a new program available effecting provincial parks. Provincial
and Federal governments have come up with a Provincial park Sector Work
Program. The governments are trying to get some of the unemployed working.
The governments split the costs. The program requires sponsors in order to
bring it into being. A sponsor can be a municipality, a factory, etc. Mr.
Willard is basically asking the village to be a sponsor. The village will be
reposnsible for the keeping of the books and records of the project. All
the expenses paid by the village will be fully reimbursed (within a months time
AP of sending the invoices in), from the province. The sponsor is the employer.
Only people presently drawing unemployment can be hired. The park would be
the direct supervisors. Mr. Willard informed that a special person can be
hired to do the clerical work. In case the municipality feels that they can
not afford to take this project on there is an advance payment available if
needed. Benefits of the program to the village include:
1) Ministry does the supervision
2 Will be employing unemployed people from the village.
3 Will keep people from the village busy
4 Will keep money in the village.
2
•
17th SPECIAL MEETING - 2 - 18 August. 1982
Benefits to the park include:
• 1) getting job done ie. (painting buildings, brushing gullies,
etc.) that couldn't have otherwise been done.
Mr. Willard stated that this is a first come first serve project so he needs
a quick response. Mr. Willard to be present at special meeting dated
23 August, 1982 to review this again with Council.
ill INSURANCE
a) Terry Black, re: Village insurance policy renewal.
Recommendations were stated concerning items which the insurance company
felt we should have covered. Mr. Civic to forward to this office an estimate
with regards to the coverage of $10,000.00 collision on our 1953 fire truck.
He is also to send an inventory list for fire fighting equipment. Council
felt that the fire fighting accident policy should be reviewed. Clerk to
check with auditor to see how much bond insurance we require. Should have
errors and omission insurance. To review insurance again at next regular
meeting. The fire fifghters accident policy will host $12.00 per man per
f\sJ year.
3. BY-LAWS
a) Hugh Brooks and Ed Matthews, re: fire department recommendation by-law.
Received draft by-law. Clerk to have by-law ready for next regular meeting.
Ed and Hugh to have copies of this by-law.
Jack $myth was concerned regarding all the paper lying around in the
basement of the Scout hall. Ed and Hugh to speak with Norm Kindy about
this. Also concerned about putting another exit in the Hall in case of
a fire.
Council advised that the pagers are too expensive to keep. The fire
department could spend the money on more necessary items. Pagers aren't
very good if you're a long way from home. They do not justify their
needs. Clerk to speak with Mr. Bacon (AMCO) concerning the price of
these pagers.
b) To appoint a By-Law Enforcement Officer and a Dog Licensing Officer.
Moved Ken Matthews, Seconded H.O. Alward.
THAT by-law No. 384 be read a first time. Read and carried.
Moved H.O. Alward, Seconded Edward Shelly.
THAT by-law No. 384 be read a second time. Reading dispensed with and carried.
Moved Edward Shelly, Seconded Ken Matthews.
THAT by-law No. 384 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
c) Being a by-law to regulate the Erection of buildings within the Village of
Port Burwell.
To have building by-law ready for next special meeting also to have weed
by-law ready for next special meeting. -+
4. UNFINISHED BUSINESS
a) Tillsonburg Council meeting will be held the 13th and the 14th of September, 1982.
Resolution to be sent to Tillsonburg Council. Clerk to seep when Tillsonburg
Council wants Port Burwell Council to attend their council meeting. Clerk to
IRfind out date for next special meeting.
:dEXT MEETING
September 13, 1982 - Regular meeting
Special meeting - August 23, 1982 at 7:30 PM.
3
17th SPECIAL MEETING — 3 — 18 Aurtust, 1982
6. NEW BUSINESS
Dave Ward (M.N.R.) would like to know when the Village is going to close
Chatham Street. If ever a chance for future harbour development the closing
of the road would stop access to the federal lands.
•
7. ADJOURNMENT
IIIMoved Edward Shelly, Seconded H.O. Alward.
THAT this special meeting be adjourned to meet again at their next regular
meeting dated 13 September, 1982 unless another special meeting is called.
TIME: 11:00 PM. Carried.
•
Mary E. Smyth APPROVED: Jack Smyth
Clerk // Reeve
7' ' Village o` Burwell
7,
I1
18th__ ECIAL MEETING 23 August. 1962
MINUTES of a special meeting held in the Municipal office August 23, 1962 at 7:30 PM.
PRESENT : Jack Smyth - Reeve
Harry Alward- Councillor
Ed Shelly - Councillor
Mary Smyth - Clerk
LATE : Ken Matthews- Councillor
• Gord Loucks - Councillor
VISITORS : Lyle Willard- M.N.R.
1. Mr. Lyle Willard, Ministry of Natural Resources, re: new provincial and federal
project out which will allow the park to hire a number of persons presently coll-
ecting unemployment.
Mr. Willard advised that staff supervision will be the responsibility of the park
foreman. The village will not be responsible for keeping watch on the employees.
This project will be run the way the other projects in the park are operated.
Anytime the village wants to see what is going on with the project all they have
to do is go over to the park to see what is going on. Lyle advised that this
project• is province wide. No family benefits will be paid ie(dental plan). The
federal government will pay $240.00 a week and the provincial government will pay
$60.00 plus benefits. Lyle stated that days will be allowed for job interviews.
It was mentioned that rainy days should be used for job hunting. Mr. Willard
advised that there is no differentiation between the foreman and the regular
workers. Being foreman would not be a monetary gain. The provincial and federal
government can terminate the program or make changes whenever they see feasible.
Mr. Willard doesn't think the governments will change any thing during the dur-
ation of this program. The gain for the park is that work will be done in the
park whereas it would never be able to be done before. The village would be res-
ponsible for death or injury. Injury would be covered by workmen's compensation.
Mr. Willard will be filling out all the necessary forms. All he will be requiring
is a sponsors signature. This is basically a make-work program. Mr. Willard
advised that the project will be started even if the village is not the sponsor.
Mr. Willard to find out if the persons have to be presently collecting unemploy-
ment in order to be elligible.
Employment
Will employ 9 persons for a period of 12 weeks.
- 1 foreman
- 1 clerk
- 7 crew persons
Mr. Willared stated that it would be better for the clerk to be working in the
park office.
Projects include
- repainting all buildings from redwood to brown
- repainting approximately 75 tables
- brushing ditches
- extending culverts
- build up banks
- nature trails to be repaired
- remove dead and dangerous trees in park
- brush back campsites along the roads
- construct board walks to cross the sand dunes
111/1 Estimated Project Costs
Federal share - $25,920.00
OHIP - 1,345.68
Equipment -. 2,247.00
. Materials - 13,000.00
Supplementary
Payment -• 6,480.00
CPP - 86.00
• Vacation
Pay - 260.00
Total Federal $25,920.00
Total Provincial 23 418.68
$49.338,69
18th Special lleetinp, - 2 - 23 August, 1982
2. BY-LAWS
a) To appoint a Weed Inspector - (El's" 77'.1". 1
Moved Gordon Loucks, Seconded Edward Shelly.
THAT by-law No. 385 be read a first time. Read and carried.
Moved H.O.Alward, Seconded Ken Matthews.
THAT by-law No. 385 be read a second time. Reading dispensed with and carried.
• Moved Ken Matthews, Seconded Edward Shelly.
THAT by-law No. 385 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
14 To establish a fire department.
Council to review for next regular meeting.
c) Building By-law. To regualte the erection of buildings within the.Village of
Port Burwell.
Moved Ken Matthews, Seconded 11.0.. Alward.
THAT by-law Nd. 386 be read a first time. Read and carried.
Moved Gordon Loucks, Seconded H.O. Alward.
THAT by-law No. 386 be read a second time. Reading dispensed with and carried.
Moved Edward Shelly, Seconded Gordon Loucks.
THAT by-law No. 386 be read a third time.
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED. •
3. OHRP
Dan Smyth OHRP application was approved. Ralph McCurdy is doing the work.
4. ROADS
Roads1allocation has run out so therefore Allan and Phil will have to be laid
off.
5. WEEDS
Weeds by trailer park steps should be cut.
6. HARBOUR
Larry Condon thinks Fred Scantlbury (Ministry of Transport) wants the harbour
to be dredged. Jack Smyth to see Gary Balthes with regards to Lake Erie land
erosion.
7. ADJOURNME2T
Moved H.O. Alward, Seconded Gorddn IAucks.
THAT this Special Meeting be adjourned to meet again at their next Regular
Meeting dated 13 September, 1982 unless another specLal meeting is called.
TIME: 9:25 PM. Carried.
111/1
Mary E. Smyth / APPROVED: Jack Smyth
Clerk , // Reeve
1, 6147 >1- 7iVilage of ort Burwell
F
• h IAL MEETING 0 A : 1•.2
MINUTES of a special meeting held in the.unicipal office of Port Burwell at 7:30 PM.
on August 30, 1982.
PRESENT : Ken Matthews - Councillor
Harry Alward - Councillor
Jack Smyth - Reeve
,$d Shelly - Councillor
Mary Smyth - Clerk
LATE : Gord Loucks - Councillor
VISITORS : Lyle Willard
I. DEPUTATIONS AND PETITIONS
Mr. Lyle Willard, M.N.R. re: new provincial and federal project out which will allow
the park to hire a number of persons presently collecting unemployment.
Lyle advised that people have to be presently drawing unemployment. It will be
closer to four weeks before this program begins. •The agreement is not signed by the
Village until the project is approved by the governments. The project proposal will
have to be signed by someone from Council. Lyle stated that half of the money is
already gone. The persons hired from town will have to be qualified. All the
hiring will be done through manpower. There will be no advertising. Lyle will
be speaking with all applicants before they are hired. Ken Matthews advised that
an invoice to cover the cost of this special meeting be included in the financing
costs which are to be reimbursed by the governments.
Moved H.O. Alward, Seconded Ken Matthews.
WHEREAS the Port Burwell Iroquois Beach Provincial Park requires a sponsor in order
to obtain a grant under the "Provincial Parks Sector Work Programs".
So therefore the Village of Port Burwell, as the sponsoring body, wish to
participate in the said work program.
Therefore the Clerk be authorized to sign the project proposal. Carried.
2. ADJOURNMENT
Moved Edward Shelly, Seconded Gordon Loucks.
THAT this special meeting be adjourned to meet again at their next regular meeting
unless another special meeting is called. TIME: 8:10 PM. Carried.
Mary E. Smyth APPROVED: Jack Smyth
Clerk
/,1,, J r�- "' Village age of Port Burwell
7<ty-1,);•<
•
?,(M$LWJ LAR MEETING 13 SEPTEMBER. 1982
MINUTES of a Regular Meeting held in the Municipal Office Port Burwell, 13 September, 1982
at 7:30 P.M.
PRESENT: Jack Smyth — Reeve
Ken Matthews — Councillor
Harry Alward — Councillor
Ed Shelly — Councillor
Cord Loucks — Councillor
111 Mary Smyth — Clerk
PREVIOUS MINUTES
Moved Ken Matthews, Seconded Edward Shelly.
THAT Minutes of a Regular Meeting held August 9, 1982 and Special Meetings held
the 18th, the 23rd and the 30th of August, 1982 be adopted as read and as amended. Carried.
2. BUSINESS ARISING OF THE MINUTES
Council advised that building permit applications are taken to the building inspector
before a permit may be issued.
Jack Smyth asked Tony Lama and Bill Foster for estimates to move stones on the breakwall.
Gord to receive estimates from Ron Bradfield.
Jack Smyth advised that Hugh Brooks inspected the Scout Hall Basement. Norm Kindy to
clean up the basement and to look at constructing another exit in the building.
Ken Matthews, Harry Alward and Jack Smyth to attend the Tillsonburg Council Meeting
scheduled for the 14th of September, 1982 with regards to a harbour co—ordinator.
Ken Matthews stated that it is up to the Council to pick the people to work in the
park project. Lyle Willard to be allowed to sit in on the interviews.
DEPUTATIONS AND PETITIONS
1. Lyle Willard, M.N.R., re: park name change from "Iroquois Beach" to the "Port
Burwell Provincial Park" and also to discuss the street closing. (Chatham Street)
Lyle advised that before the name can be changed the municipality has to supply a
resolution stating that the Council has no objections to the said name change.
Moved Gordon Loucks, Seconded H.O. Alward. •
WHEREAS the Ministry of Natural Resources proposes to change the name of their
Provincial Park from the "Iroquois Beach" to the "Port Burwell Provincial Park".
THER1EFORE be it resolved that the Council of the Village of Port Burwell has no
objections to the said name change. Carried.
2. Owen Dwyerre: to further discuss the closure of Chatham Street. Mr. Dwyer
brought with him some agreements to be executed by the Council. The agreements
pertaining to the second pumping station. Clerk to take these documents to Ian Linton
(Solicitor) for his review so as to make sure every thing is in order. A second
pumping station is required due to the fact that the sew a main going across the
harbour had to be moved further down (close to the bridge. The land for the second
station belongs to the Village.
Also discussed the closure of Chatham Street. Road Closure has to be advertised for
four consecutive weeks before a by —law stopping up Chatham Street can be passed. The
ad to be put in the paper as soon as possible. Posters are also to be put around town.
Clerk to see Ian Linton and request him to draw up a draft by—law for the closure
of Chatham Street showing the legal description of the lands involved.
A' letter should be received from the M.N.R. stating that if the Sewage Treatment Plant
does not go through then the road will not be closed. There should also be a written
agreement with the park giving the light house keeper access to the light house for
maintenance purposes. This agreement can be attached to the by—law as appendix "A".
Owen would like to pick up the signed agreements Friday along with a copy of the proposed
By—Law.
Ill3. Ralph Brown, re: issuance of building permit to Don Mole Sr. Ralph advised that
Don Mole is constructing a wood shed. The shed at present does not conform to the
new building by law. Ralph is seeking permission from the council as to whether or not
a permit can be issued. Ralph suggested that Don Mole pour cement footings in order
to '-a-ply to the said by—law.
Moved H.O. Alward, Seconded Ken Matthews.
THAT Ralph Brown be authorized to issue a building permit as long as Don Mole Sr.
complies with the recommendations concerning support piers, given by the building
inspector. Carried.
.../2
— 2 — 13 September. 198
4. Gary Blazak , re: proposed mobile home park. Tony Lama will have to enter into an
!agreement before constructing a mobile home park. An approved plan of sub-division
will have to go to the Provincial Government for approval. Ga suggested that the
Village pass a Site Plan By—Law which roughly consists of a 3/4 typed page. The
by—law can be as general as we wish. The site plan by—law gives the council authority
to enter into site plan agreements. The site plan agreement can take in the whole
village. The council stated that we need something general and easy for every one to
understand. Gary stated that we should not try to amend the official plan. Gary to
send a copy of a site plan by—'aw to our office. We would have to get together to see
what items we want stipulated. The O.M.B. would review the by—law. The only requirement
Illtis that the village have an official plan. This would be the cheapest and the fastest
way .
4. READING/CONSIDERING COMMUNICATIONS
1. Business Computer Services, re: 1983 Municipal tax billing. —,)
Moved Ken Matthews, Seconded Gordon Loucks.
THAT the Council of the Village of Port Burwell wishes to engage Business Computer
Services for the printing of their 1983 tax bills. Carried.
2. United Church of Canada, re: General Disarmament. File
5. PASSING ACCOUNTS
Moved H.O. Alward, Seconded Ken Matthews.
THAT Voucher No. 9-82 is hereby approved for payment. Carried.
6. REPORTS OF OFFICERS AND COMMITTEES
1. Finance, Jack Smyth, Clerk to obtain a revised staging map of drains from Bob Moore.
2. Licences, Building and Health, Ken Matthews. Ambulance Meeting Oct. 8, 1982 in Aylmer.
Ken M. received two building permits. One from Dan Smyth and the other from Phil Bucheski.
Roads, Jack Smyth. Ken K.is on holidays. Phil Bucheski has been laid off. Ken K. to
cut Ron Bradfield's lot tomorrow.
4. Fire and Police, Ken Matthews. Some Fire Fighters only have a class "G' license. They
should have a class "D". Fire Fighters should be qualified for our protection.
5. Personnel and Property, Gord Loucks. Review applications for part—time secretary.
Council to authorize clerk to put notice in the paper before it is in fact advertised.
Part time secretary to be brought up at the special meeting Thursday.
6. Parks and Recreation, Gord Loucks. Posts on East Beach are too close to the water's
edge. Recreation Board should have been present when these posts were installed.
Gord advised that Ed Bradfield is no longer on the Recreation Board.
7. Development, Harry Alward. No body showed up for last harbour meeting. Council feels
that the harbour rates should be left the way they were.
8. O.H.R.P., Ed Shelly. Nil.
7. UNFINISHED BUSINESS
1. Hamilton, Ward & Cathers, re: insurance re—newal. To review further at next regular
meeting. To make two copies of fire inventory list for Ken Matthews.` Fire men
to be made aware of the cost of fire fighter accident insurance. Ken Matthews would
also like a copy of the fire fighter accident coverage, so as to show to the fire
department.
f. C.I.B.C., re: invitation to council to attend the grand opening of the Canadian Imperial
Bank of Commerce in the Village of Port Burwell. Some of the members of Council will
be attending.
NEW BUSINESS
1. Canada Community Development Projects, re: program to employ a number of unemployed
persons. To review"Thursday night.
.../3
m.
- 3 - September 13/82
9. BY—LAWS
1. Being a By—Law to establish a Fire Department. To have ready for next Special Meeting.
10. NEXT MEEPING
October 13, 1982 — Regular Meeting
illiSeptember 16, 1982 — Special Meeting
OTHER ITEMS FTOM COUNCIL
Village Pins, re: C.I.B.C. Regional Office Personnel. Jack to distribute a few pins
to thestatop officials at it's grand opening.
Council t that a reporter should be present at the council meeting.
Gord recommended that the Council set up some kind of reward for proof on a conviction i
for vandalism in the Village. Jack Smyth to speak with the Corporal concerning this
matter.
Harry Alward to be the spokesman for the Village at the Tillsonburg Council Meeting. Ken
Matthews and Jack Smyth to also attend the meeting.
12. ADJOURNMENT
Moved Gordon Loucks, Seconded Ken Matthews.
THAT this Regular Meeting be adjourned to meet again at their next Regular Meeting
dated the 13th of October, 1982 unless another special meeting is called. TIME: 11:56 P.M.
Carried.
Mary E. Smyth APPROVED: JACK SMYTH '
ClerkREEVE
/ 471/
VILLAGE OF PORT BURWELL
21ST SPECIAL MEETING 16 SEPTEMBER. 1
MINUTES of a Special Meeting held 16 September, 1982 at 7:30 P.M. at the Municipal Office.
PRESENT: Jack Smyth — Reeve
'. Ken Matthews — Councillor
Cord Loucks — Councillor
Harry Alward — Councillor
Mary Smyth — Clerk
LATE: Ed Shelly — Councillor
1. lmlinistry of Government Services, re: legal agreements to be executed by the Reeve
and Clerk. The agreements pertaining to the lands for the sewage treatment plant, and
•the pumping station site.
Moved KEN Matthews, Seconded EDWARD Shelly.
THAT the Reeve and Clerk of the Village of Port Burwell are authorized and directed to
execute on behalf of the Village two option agreements as follows:
1) parts of lots 8,9, & 10 on registered plan 98 for the purpose of a Sewage Pumping
Station Site; and
2) that piece of land required for the purposes of a permanent easement for a force
'
main running from the land described in "A" above to Bridge Street and abutting Union
Street. Carried. .
1
2. Canada Community Development Projects, re: program to employ a number of unemployed
• persons.
Two contact persons will be required. They will be Ken Matthe*s and Mary Smyth. Margaret
Reigert is to come down for a meeting with regards to the said program. The application
is to be submitted before September 30, 1982. The council feels that we should employ
at least four persons.
Moved GORDON Loucks, Seconded H.O. Alward.
THAT the Council of the Village of Port Burwell wishes to engage in the 1982-1982 Canada
Community Development Project. Carried.
3. Applications to be reviewed for the position of part—time secretary.
The chosen applicant will begin at $4.50 per hour and that will include no benefits. This
rate will be re-viewed after three months of employment. The Council has narrowed down
the applications to three persons. They are, Cathy Kozakeivicz, Elaine Matscke, and
Tracey Phillips. To interview these persons Tuesday September 28, 1982 at 7:00 P.M.
4. To discuss the Clerk's Holidays.
Clerk to take her holidays from Tuesday September 24 1982 until Tuesday September28, 1982.
5. Being a By—Law to establish a Fire Department. By—Law No. 387.
Moved GORDON Loucks, Seconded H.O. Alward.
THAT By—Law No. 387 be read a first time. Read and Carried.
Moved KEN Matthews, Seconded EDWARD Shelly.
THAT By—Law No. 387 be read a second time. Reading dispensed with and carried.
Moved EDWARD Shelly, Seconded GORDON Loucks.
THAT By—Law No. 387 be read a third time.
•
READING DISPENSED WITH AND FINALLY PASSED AND CARRIED.
6. Holloween to be changed--from 31 October, 1982 to 30 October, 1982. This to be brought
up at the next Regular Meeting.
1101 ADJOURNMENT
Moved EDWARD SHELLY, Seconded GORDON LOUCKS.
THAT this Special Meeting be adjourned to meet again at their next Regular Meeting
unless another special meeting is called. TIME: 9:50 P.M. Carried.
Mary E. Smyth APPROVED: JACK SMITH
CLERK REEVE
�! f VILLAGE OFBURWELL
22ND SPECIAL MEETING 20 SEPTEMBER, 1982.
MINUTES of a Special Meeting held in the Municipal office Port Burwell 20 September, 1982
at 7:30 PM.
PRESPNT: Harry Alward - Acting Reeve
Ken Matthews — Councillor
Cord Loucks — Councillor
Ed Shelly — Councillor
Mary Smyth — Clerk
ABSENT: Jack Smyth — Reeve
VISITORS: Shirley Burton — Canada Hnpbyment Program
1. Moved Ken Matthews, Seconded Gordon Loucks. Carried.
THAT Harry Alward to be the Acting Reeve for the•22n4 Special Meeting.
2. CANADA COMMUNITY DEVELOPMENT PROGRAM.
Shirley Burton was present in order to give the council further knowledge with regards
to the new program. Eligible projects are those projects not considered as general
activites of the town. Council advised Mrs. Burton that they propose to construct wheel
(4-° chair r;`ni novate the lighthouse, repair picnic tables, replace steps, repair sidewalks,
etc. Most of the work will be dealing with carpentry. Mrs. Burton advised the Council
that they can obtain $50.00 extra per person per w k which will have to be applied
to capital costs ie (materials). Benefits will have to come out of this amount first,
then the capital costs.
Council advised that they would like to employ at least three persons, one to supervise
at a higher salary. They would like to run the said program up to a year.
The project name will be "Port Burwell Revitalization".
•
3. ADJOURNMENT
Moved Edward Shelly, Seconded Gordon Loucks.
THAT this Special Meeting be adjourned to meet again at their next Regular Meeting
dated 13 October, 1982 unless another Special meeting is called.
TIME: 10:20 PM. Carried.
Mary E. Smyth/Clerk APPROVED: Jack Smyth Reeve
'-Ca L l
�"47if Village of Port Burwell
y
yoe...4f
•
•
a
•23RD REGULAR MEETING 13 OCTOBER. 1982.
MINUTES of a Regular Meeting held in the. inicipal Office Port Burwell 13 October, 1982,
at 7:30 P.M.
PRESENT: Jack Smyth — Reeve
Ken Matthews — Councillor
v Harry Alward — Councillor
Ed Shelly — Councillor
Gord Loucks — Councillor
Mary Smyth — Clerk
,O VISITORS: Doris Heximer
Mark Smith — T. News
Ron & Bonnie Bradfield
Ed Bradfield
Dave McCord
Jack Shaddock
1. PREVIOUS MINUTES
Moved Ken Matthews,. Se&inded H.O. Alward.
THAT minutes of a regular meeting held in the Municipal Office Port Burwell, 13 September
1982 and Special Meetings held the 16th and 20th of September, 1982 be adopted as read
and amended. Carried. 4
2. BUSINESS ARISING OUT OF THE MINUTES
Ken Matthews stated that the fire fighters are not interested in accident insur ance.
Council would like to hire four persons for the Canada Community Development Project.
Jack Shyth to see Lyle Willard (M.N.R.) with regards to hiring park personnel for the
new project.
3. DEPUTATIONS AND PETITIONS
1. Doris Heximer, re: operating of a boarding house. Mrs. Heximer advised that she
would like to take at least six elderly persons into her home as boarders. Council
stated that they have no objections but that Mrs. Heximer check with the Health
Unit and the Fire Chief for their approval.
2. Ron Bradfield, re: closure of Chatham Street. Ron Bradfield was present with a
petition signed by roughly 800 persons objecting to the road closure. Mr. Bradfield
stated that most of the people using the beach and breakwall are tourists from out
of town. Ron feels we need all the people we can get in Port Burwell. Ron stated
that tourist trade is destined to be Canada's leading industry at the end of the
century. Port Burwell's Merchants depend on the tourist trade. If Chatham Street
is closed then the tourists will go to some other beach. Ron stated (own opinion)
that the merchants won't be long noticing the effects of the loss of our tourists.
Detrimental Effects of the said Closing:
i will illiminate use from tourists and local residents
ii drastic reduction of tourist dollars.
iii will put 2 to 3 concession booths out of business.
Consumers Gas (Underwater Gas) use land on the W/S of the harbour to weld their
pipes. They have a lot of plans for 1983 and if Chatham Street is closed they'll
have to move on to a more suitable location. Ron stated that this will also
personally hurt his own business (Bradcranex) as they do quite a bit of work for
Underwater Gas. Ron feels that the village-tan get the Sewers whether the street
is closed or not. He stated that at the Environmental Assessment Hearing three
sites were approved for the proposed pumping station.
i) the lagoon system (which would be located on the McCord farm).
iithe southern tip of the abandoned coal yard (mouth of harbour).
iii) The E/S of the Big Otter Creek and west of Robinson Street.
11101
Site no. 3 was the recommended site being that it would be the less expensive of the
three. Mr. Bradfield asked why the treatment plant now is not to be situated on one
of these sites. Ron stated that the west beach is a public beach and that the closing
of this street would stop ingress and egress of residents to the said beach.
The Council advised Mr. Bradfield that they are also not ir} favour of the road ,,,.-
closure. Ken Matthews stated that he felt a special hearin#haO been held when!
the new site was approved. Everyone sees the closure as the M.N.R. taking over
the whole beach. There is a verbal agreement stating that the M.N.R. is to build a
parking lot and a gravel drive on the E/S of Chatham Street. The parking would be
free. There is nothing in writing to this effect. Gord Loucks stated that the
Council take another closer look at the proposed street closure situation.
.../2
-2- 13 OCTOBER. 1/
Council advised Ron that the Ministry of Transport is also objecting to the
street closure. S.C.H. are willing to have the road closed. Jack Smyth stated that
he phoned the Minister (Mr. Pope) of Natural Resources and advised him that the
Village of Port Burwell is not satisfied with the road closure and would like some
way to get around it. Mr. Shaddock (visitor) felt that after a few years the park will
change the free parking lot to pay parking. Jack Smyth to contact the Environmental
Assessment Board and ask why the site for the plant was changed and is the new site feasible.
111 READING/CONSIDERING COMMUNICATIONS
1. Ontario Good Roads Association, re: 1983 convention, will anyone be attending?
Clerk to reserve two double rooms at the Royal York Hotel in Toronto.
2. P.U.C., re: libbpd like letter stating the go ahead to order five new street lights
which will end /their 1982 budget.
Council advised that a resolution was passed early in the spring giving permission
to the P.U.C. to order these lights. Clerk to check the resolutions.
•
3. Salvation Army, re: donation. File.
5. PASSING ACCOUNTS
Moved Gord Loucks, Seconded Edward Shelly.
THAT Voucher No. 10-82 is hereby approved for payment. Carried.
Ken Matthews to speak with Hugh Brooks about cancelling the pagers .
6. REPORTS OF OFFICERS AND COMMITTEES
1. Finance, Jack Smyth. — nil.
2. Licences, Building and Health, Ken Matthews. 5 building permits were received. One
for Don Mole Sr., one for Anton Suderman , one for James Elliott and two for George
Shaw. Ken Matthews also advised that Aylmer will probably be getting an ambulance
service.
3. Roads, Jack Smyth. Jack advised that Ken Kirkpatrick is on holidays for a week. Ja:K
to ask Bob Moore where he thinks new drains should be installed. Council felt that
Addison Street could use a new drain.
4. Fire and Police, Ken MATTHEWS. Ken Matthews would like a copy of the fire department
inventory report.
5. Personnel and Property, Gord Loucks. Resolution to hire Cathy Kozakievicz. Cathy
is working out fine. Letters were sent to other applicants.
Moved Ken Matthews, Seconded Gord Loucks.
THAT Cathy Kozakeivicz is to be hired to work in the Municipal Office as a part—time
secretary. The starting pay to be $4.50 per hour at 21 hrs. per week. Carried.
6. Parks and Recreation, Gord Loucks. The recreation board is trying to re—do the
ball diamond. They are going to plant grass seed in the outfield. They are going
td have a recreation board meeting soon. Ed Bradfield will sit on the Recreation
Board but not as chairman.
7. Development, Harry Alward. Jack Smyth hasn't heard from Tillsonburg Council with
regards to the hiring of a harbour co—ordinator. Norfolk co-op bought out the'.'
grain elevators. There were no fisherment present at the last harbour meeting. Jack
Smyth felt that the Tillsonburg Council will not make decision until the new council
110 is in.
8. O.H.R.P., Ed Shelly, re: Germain Blondin. Ed Shelly signed Germain's preliminary
loan application.
7. UNFINISHED BUSINESS
1. Transport Canada, re: objection to road closure. File.
2. Ministry of Natural Resources, re: letter regarding access to lighthouse for
maintenance purposes. Jack Smyth went to see Dave Ward (M.N.R.) on the 8th of
October, 1982 to see if he could get something in writing with regards to the closing.
.../3
V —3— 13 OCTOBER. 1982
3. Cindy Allin, re: objection to road closure. file.
4. Hamilton, Ward and Cathers, re: Village insurance.
Moved Ken Matthews, Seconded Edward Shelly.
ti
THAT specified peril insurance be put on the 1953 fire truck and the 1964 fire tank'
truck. The coverage is $10,000. for each truck. The remaining insurance coverage
0 is to remain the 'same. Carried.
5. Canada Community Development Project,
Remit extra information prior to 15 October 1982.
6. Bonnie Bradfield, re: objection to road closure. File.
8. NEW BUSINESS
1. L.P.R.C.A., re: 1981 council report. (for council's review). File.
is
2. Hubers Manufacturing, re: Christmas lights.
— Given to the Recreation Board for review.
9. BY-LAWS
1. Maclaren Plansearch, re: site plan control by—law. Table.
10. NEXT MEETING
•1. Regular Council — November 10, 1982 at 7:30 PM.
2. Meet Your Candidates Night — 25 October 1982 at 7:30 PM.
11. OTHER ITEMS FROM COUNCIL
1. Ken K. covered Farlow's well. Invoice to be sent to Farlow for this service.
2. Moved Gord Loucks, Seconded H.O. Alward.
THAT Halloween be changed from the 31st of October 1982, to the 30th of October 1982.
Carried.
Clerk to notify the schools of this change.
3. To review BILD grant application and letters.
12. ADJOURNMENT
Moved H.O. Alward, Seconded Gord Loucks.
THAT this Regular Meeting be adjourned to meet again at their next regular meeting dated
10 November, 1982 unless a special meeting is called. TIME: 9:42 PM. Carried.
Mary E. Smyth APPROVED: JACK SMYTH
Clerkd VILLA
A REEVE
� VILLAGE OF POKE BURWELL
i y,
t 4 71A
24th Regular Meeting 10 November. 1982
MINUTES of a Regular Meeting held in the Municipal Office Port Burwell, 10 November, 1982
at 7.30 P.M.
*r PRESENT: Jack Smyth — Reeve
Ken Matthews — Councillor
Harry Alward — Councillor
Mary Smyth — Clerk °
ABSENT: Gord Loucks — Councillor
LATE: Ed Shelly — Councillor
VISITORS: Frank Williams
John Warren
Ron Bradfield
Brydon Guest — Newly elected member
1. previous Minutes
,
Moved Ken Matthews, Seconded H.O. Alward
. _ THAT miputes of a Regular Meeting held in the Municipal Office Port Burwell, 13 October .
1982 be adopted as read and amended. Carried. '
2. Business Arising out of the Minutes
1. Hugh Brooks to take pagers back to Amtelecom. Not to pay November invoice.
2. Germain Blondin's application for O.H.R.P. loan has been cancelled. (he has moved).
3. Deputations and Petitions
1. Oaths of Allegiance and declaration of elected offices to be administered to the
new council and to the acclaimed P.U.C. Commissioner, Ed Matthews. To be brought
up at the next Special Meeting.
2. Frank Williams and John Warren, re: harbour rates. They don't believe they should
have to pay because they tie up to their own docks. They feel they are getting nothing
for their money. They had agreed to pay the $300.00 as to benefit or help support
the harbour. The fishing industry is the biggest employing industry in the village.
Rates will be dropped for now but if the dredge becomes operable, then they should
voluntarily commence paying again.
Moved Ken Matthews, Seconded H.O. Alward
WHEREAS the charging of harbour fees was voluntary and whereas nothing is being done
with the harbour, therefore be it resolved the Village no longer charges the fishermen
harbour fees upon the condition that if the harbour becomes operable again that the
fishermen voluntarily commence paying the fees again. Carried.
4. Reading / Considering Communications
1. Earl Jackson, re: monthly report. File
2. Ontario Association of property standards officers Inc., re: conference. Will
anyone be attending? Mention to Ralph Brown.
3. Royal York Hotel, re: no vacancy. File.
4. David Stock, re: would like to know if separate money wasp budgeted for breakwall
maintenace. Ken M. to get an estimate from Ron B. and :it Therien for the fixing
of the breakwall. Tony and Bill are too busy to fix it.
5. 1982 assessment review court write offs and 1982 supplemental taxes.
Moved Edward Shelly, Seconded Ken Matthews.
THAT the Council of the Village of Port Burwell approves the 1982 assessment review
court decisions and that they also approve the 1982 supplemental tax breakdowns.
Carried. Can the Council appeal decisions made by the Assessment review court?
11111
Passing 7 Accounts
Moved H.O. Alward, Seconded Edward Shelly.
THAT Voucher no-11-82 is hereby approved for payment. Carried.
6. Reports of Officers and Committees
1. Finance, Jack Smyth. Nil.
2. Licences, Building and Health, Ken Matthews.
Phone health inspector about Dhont Trailer. 2 building permits received. One for s'
Mary Spicer and one for Carl Gillis.
. 2
3: Roads, Jack Smyth, Ken K. has been grading. Tractor needs a new battery. County
has surveyed Addisson Street for drains. Ken K. needs a couple loads of gravel.
4. Fire and Police, Ken Matthews. The tank truck had another break failure. Clerk
not to pay invoice for brake repairs. The fire department is selling tickets,
procedes to buy hockey sweaters for the fire department team.
5. Personell and property, Gord Loucks. Nil.
6. parks and Recreation, Gord Loucks. The fire department is going to make a skating
rink at the ball diamond. Clerk advised that she sent for a Wintario grant application.
' It was stated that the works program can be used to fix up the dredge.
7. Development, Harry Alward. No move has been made to take the dredge out of the hArbour.
Should approach the conservation authority with regards to dredging the mouth of the
harbour. Draft letters to be sent to Village of Vienna, Township of Bayham, and the
L.P.R.C.A., with regards to dredging. Ken M. was speaking with Ken Holland about
our harbour co—ordinator. No written answer received yet.
8. 0.H.R.P., Edward Shelly, sign Mrs. Hexamers preliminary loan application. Ken M.
advised that a commercial establishment does not qualify for 0.H.R.P. assistance.
Clerk to notify Mrs. Heximer of this.
7. Unfinished Business
1. Road closure Article from the London Free Press, Harry Alward brought it to council's
attention. Clerk to contact Ian Linton about the next procedures to follow after
posting the notice of road closure. Should also'contact the Department of Transport
to see if we can obtain a portion of federal lands in which to put the sewage plant on.
Ron Bradfield was still curious as to whether the road was going to be closed or not.
2. letters of objections with regards to the Chatham Street road closure. 10 new
objections received with regards to road closure. Copy of all objections to be given
to council.
3. Names of persons hired at the park. File. Special Meeting to be added onto the
next invoice for reimbursement.
8. New Business
1. Canada Community Development project, re: apply for dredging funds. Ken M. talked
with Tony Murphy about money available for dredging, ( $100,000. ) or for cleaning
of the Otter Creek. Half of the money has already gone to Haldimond Norfolk, the
other half is to be distributed between Oxford and Elgin. John Wise to try and
help us with the dredging grant. Jack S. to phone John Wise.
9. By—laws
10. Next Meeting
30 November, 1982. Special Meeting
6 December, 1982, first meeting of new council.
11... Other Items from Council
1. Inaugural Banquet. To be held either at the Legion or at the United Church.
Whatever food they want to serve. Reeve and Clerk to decide on guest,ist. Council "to
meet at the office at 6:00 P.M. to have their oaths administered. rev. Mooney to be
present to give a 8.Mon; then to proceed to the Church or Legion for supper.
Clerk to speak with Doris Bucheski about the Church availability.
2. Harold Hoshal also to be present at the Special Meeting so he can be sworn in as
P.U.C. Commissioner.
3. Clerk to obtain a copy of Tillsonburg's Trapper by—law. Brian Shelly is willing
to trap for the village.
4. Tony Lama to have something ready for the next Council Meeting. Ken M. to speak
with Tony L. about the zoning by—law for his mobile home park and also about the site
plan by—law. Another invoice to be sent to Tony.
1111)
1 Adjournment
Moved Ken Matthews, Edward"Shelly.
THAT this Regular Meeting be adjourned to meet again at their next regular meeting dated
6 December, 1982 at 7:30 P.M. unless another special meeting is called. Carried.
TIME: 9:53 P.M.
Mary E. Smyth Approved: Jack Smyth
Clerk / Reeve
s 1 Village Po(t Burwell.
1ST SPECIAL MEETING 1 DECEMBER. 1982
MINUTES of a special meeting held in the Municipal Office Port Burwell 1 December, 1982 at
7:30 P.M.
PRESENT: Jack Smyth — Reeve
Brydon Guest — Councillor
Ed Shelly — Councillor
Ken Matthews — Councillor
Harry Alward — Councillor.
Mary E. Smyth — Clerk
411 VISITORS: Harold Hoshal — P.U.C. Commissioner
Ed Matthews — P.U.C. Commissioner
Father Mooney
1. DECLARATIONS OF ELECTED OFFICE
1) Jack Smyth, Reeve — Signed and read his declaration
2) Harry Alward, Councillor — Signed and read his declaration
3) Ken Matthews, Councillor — Signed and read his declaration
4) Brydon Guest, Councillor — Signed and read his declaration
5) Ed Shelly, Councillor — Signed and read his declaration
2. DECLARATION OF APPOINTED OFFICE
1) Harold Hoshal, P.U.C. Commissioner. Harold H. expressed his gratitude to the 'new council
for appointing him as P.U.C. Commisioner.
Moved Brydon Guest, Seconded Ken Matthews.
THAT the Council of the Village of Port Burwell to appoint HAROLD HOSHAL P.U.C. Commissioner
for the Village of Port Burwell. An office which will run for a period of three years.
Carried.
3. DECLARATION OF ACCLAIMED OFFICE
1) Ed Matthews, P.U.C. Commissioner — Signed and read his declaration
4. PRAYER
Father Mooney was present to give a prayer after the declarations had been heard.
5. ADDISON STREET DRAIN CONSTRUCTION
Moved Ken Matthews, Seconded H.O. Alward.
THAT the Council of the Village of Port Burwell, allow the County of Elgin, (Engineer Bob
Moore) to proceed with the installation 'of a storm drain running down Addison Street. Carried.
Half of the work to be paid for this year and the other half to be carried over for 1983 pay—
ment. Estimated cost of $23,000.00.
6. PROPOSED BOUNDARY CHANGES
Moved Brydon Guest, Seconded Edward Shelly.
�r„
THAT the Council of the Village of Port Burwell object ;the proposed riding boundary
changes with regards to the Federal Elections. Carried.
II .esolution to be sent away as quickly as possible. Also to find out the date of the hearing
so as a representative from the Village will be able to attend and comment on the proposed
boundary changes. Letter also to be sent along with the resolution:
7. FISHERMEN HEARING
Fishermen of the Village of Port Burwell to meet with Allan Pope (Minister of Natural
Resources) with regards to the cutback on fishing quota. Ken M., Ted s. and Jack S., also
to be present at the meeting to speak with Mr. Pope with regards to the Sewage Treatment
Plant Site.
COMMITTEES FOR 1983
r . .
3
1. Finance - Jack Smyth and all members.
2. Licences, Building and Health - Ted Shelly, and Brydon Guest.
3. Roads - Ken Matthews and all members.
L
. Fire and Police - Ted Shelly and Brydon Guest.
10
. Personnell and property - Brydon Guest and Harry Alward.
6. Development - Harry Alward and all members.
7. OHRP - Ken Matthews and Harry Alward.
8. Parks and Recreation - Brydon Guest and Ted Shelly.
9. Planning Bokird - Ken Matthews and JaLk Smyth.
Harbour Committee and Recreation Committee should have a few new members. Clerk to advertise
in the Tillsonburg News stating that members are needed. To leave these committees as they
are for 1 year then make change if required. 4
9. NEXT MEETING
Decmeber 13, 1982 at 8:00 P.M.
Clerk to inform Ministry of Natural Resources of this date change.
10. ADJOURNMENT
Moved Ken Matthews, Seconded Harry Alward.
THAT this Special Meeting be adjourned to meet again 13 December, 1982 at their next regular
meeting unless another special meeting is called. TIME: 8:25 P.M. Carried.
Mary E. Smyth - Clerk. APPROVED: Jack Smyth
7'4- Reeve
AlL" — _ Village of Port Burwell
, 4-r- ..2,-4fA
I
•
2?W REGULAR MEETING13 DECEMBER 1982.
MINUTES of a regular meeting held in the Municipal Office on 13 December, 1982 at 8:00 P.M.
PRESENT: Jack Smyth - Reeve
Brydon Guest - Councillor
Ken Matthews - Councillor
Harry Alward - Councillor
Ted Shelly - Councillor
Mary Smyth - Clerk
ill VISITORS: Tony Lama
Dave McCord
Ron Bradfield
Mark Smith
1. PREVICUSNUTES
Moved Ken Matthews, Seconded H.O. Alward.
THAT minutes of a regular meeting held 10 November, 1982 and special meeting held 1 December
1982 be adopted as read and ammended. Carried.
2. BUSINESS ARISING OUT OF THE MINUTES
1. Dr. Leatherdale and Staff extended their congratulations to the New Council.
2. Assessment decisions may be appealed by the Council if they are not in favour of the Courts
decision.
1 3. Ken Matthews tried to contact Giles Therrien about the breakwall but he has heard no reply
as yet.
3. DEPUTATIONS AND PETITIONS
1. Dave Ward from Ministry of Natural Resources to be present to discuss the Proposed road
closure. Dave Ward thanked Council for being a sponsor for the Provincial Park make work
program. He advised that the park has already started to build the parking lot on the
East side of Chatham Street because if they didn't then they would lose their money which
was set up for that project. Mr. Ward also advised that he spoke with Hugh Jones about
the closing of Chatham Street. Mr. Jones stated that he (the Ministry of Transport) would
withdraw their objection to the road Closure. Dave Ward also felt that the persons signing
the petition didn't actually know what they were signing. Dave stated that their main concern
is to keep traffic off the beach. Dave also asked for Councils approval for the Ministry
to put snow fence up on the Federal land leased by the Village. Council had no objection
to this. A public meeting to be set up between the 10th and 14th of January 1983 with the
Ministry of Natural Resources, Ministry of Environment, government services etc. to
discuss the proposal of road closure. Mr. Ward stated that it would be the Provincial
Government maintaining the beach. Jack stated that if the road is closed, the Council would
like a long term lease (10 years) stating free access to the beach. The Ministry of Natural
Resources would like to have the site decided by the spring so the Ministry of Environment
can call tenders. Wait urtill after the public meeting to pass the road closure by-law.
a d(nor, 0 bulk.itii.41 1,014,...
2. Tony Lama re: mobilehome park. Clerk to type site plan by-law1with the appropriate changes.
Tony advised that he received the planning bill, the bill is to be paid to the Village then
the Village pays the Planning Board. When by-law goes to the Ontario Municipal Board notices
will be sent to neighbours close to the proposed mobile home area by the Village. Objections
will be reviewed by the Village and by the Ontario Municipal Board.
MARINA
Jim Oliver feels that we should re-word application and re-apply for the Bild grant. Jack
Smyth and Tony Lama to meet with Jim Oliver to go over the re-wording of the application.
Small Craft Harbours would put money into the harbour if the Village has at least 50 or
more boats using the harbour. Cleric to have blank application ready for Wednesday.
IPREADING/CONSIDERING COMMUNICATIONS
1. Bill Underhill, re: $100.00 donations. File. ,
2. Insulation, re: library. Underneath the floors are cold. Should be a crawl space
underneath library. Brydon Guest and Harry Alward to check out this problem and advise the
rest of Council.
3. Interest rate By-law. Clerk to check with Auditor to see if rates should be changed.
4. Municipal Word, re: magazine subscription. Also conflict of interest insurance. Every
one wants to sub l*ibe. Ken Matthews stated that conflict of interest insurance doesn't
cover you if you're found guilty.
-2-
' 5. South Western Ontario Travel Association, 'e: 1983 membership. 15,000 books published.
Moved Harry Alward, Seconded Edward Shelly.
THAT the Council of the Village of Port Burwell to renew the 1983 membership application
to South Western Ontario Travel Association. Carried.
6. Township of South Fredericksburgh, re: support of resolution. File.
7. Ontario Association of Certified Engineering Technicians and Technologists, re: request
I
for Council endorsement.
Moved Ken Matthews, Seconded Brydon Guest.
THAT the Village of Port Burwell endorse the resolution by the Town of Iroquois Falls re the
recommendations of the Ontario Association of Certified Engineering Technicians and Technol-
ogists and that a copy of this resolution be sent to the Town of Iroquois Falls. Carried.
5. PASSING ACCOUNTS
1. I.E.S. should be down to clean the photocopier.
Moved H.O. Alward, Seconded Ken Matthews.
THAT Voucher 12-82 is hereby approved for payment. Carried.
Moved Ken Matthews, Seconded Edward Shelly.
THAT the Council of the Village of Port Burwell to renew their 1983 membership with the
Ontario Good Roads Association. Carried.
6, REPORTS OF OFFICERS AND COMMITTEES
1. Finance, Jack Smyth and all members. Nil.
2. Licences, Building and Health, Ted Shelly and Brydon Guest. One construction permit
received from Ralph Brawn.
3. Roads, Ken Matthews and all members. The County has Asrted construction on the Addison
Street Drain.
4. Fire and Police, Ted Shelly and Brydon Guest. Nil.
5. Personnel and Property, Brydon Guest and Harry Alward. Brydon and Harry to get in touch
with contractors with regards to repairs of the breakwall. Ron Bradfield said that he
would go down and look at the wall with Ken Matthews and Brydon Guest.
6. Parks and Recreation, Brydon Guest and Ted Shelly. Fire Dept. still wants to build
an ice rink. Recreation Board to see if they can afford to donate the plastic required.
7. Development, Harry Alward and all members. Letter from Ken Holland with regards to
Harbour Co-ordinator to come after the Tillsonburg Councils first council meeting.
8. O.H.R.P., Ken Matthews and Harry Alward. Clerk to phone O.H.R.P. in London to see if
Mrs. Hexamer would qualify for an O.H.R.P. loan.
9. Planning.
7. UNFINISHED BUSINESS °
1. Canada Community Development project, re; will hire four (4) persons to work for a period
of 1 year (280 weeks) total dollar value of $54,080.00. Persons hired have to be affected
by the tobacco layoff. Council to interview persons on the 20,21, and 22 of December 1982
0 in the evening. Preferably persons not drawing unemployment. Persons hired have to be
from the Village. Mary to forward letter to this office stating the particulars. Clerk
to contact Tony Murphy and ask him to send down a list of names of elligable applicants.
Program to start January 3, 1983. _
2. Letter from John Wise, re: dredging, for Councils review. File.
3. Gibson Linton Toth and Campbell, re: road closure and dredging letters for councils re-
view. File. .
441
—3—
4. Toronto Hilton Harbour Castle, two reservations for Good Roads Association Seminar.
Table until February 1983 meeting.
5. Natural Resource Gas, re: franchise agreement. Before By—law is passed the Village
wants a map of all gas lines in the Village of Port Burwell. Natural Resource Gas to
be informed of the date of the next regular meeting.
8. NEW BUSINESS
11111. Is there a certified agreement passed between the Ministry of Environment and the Village
with regards to the total cost of the sewer project? Frank Clark would like copy of said
agreement. Council advised that such agreement had been passed.
2. Ken Kirkpatrick would like a meeting set up to go over wages. Jack, Brydon and Harry
to meet with Ken KirkpltrO.ck Tuesday night, December 14, 1982. Wage by—law to be changed
for the first meeting of January of 1983.
3. Christmas T}lrkeys. Christmas turkeys to be ordered for Ken Kirkpatrick, Mary Smyth,
and Cathy Kozakievicz, from the Red and White stone.
4. Tax write off and supplementals.
Moved Ken Matthews, Seconded Brydon Guest.
THAT the Council of the Village of Port Burwell to approve the write off of the business
tax on property known as "Erie Wood Products". The balance to be refunded totals $204.26.
The Council also to approve the refunding of monies to the County of Elgin and the Board
of Education for 1982 Tax Supplementals. The supplementals being for Sharon Saunders, Don
Manion, and the Canadian Imperial Bank of Commerce. Carried.
5. Municipal Councillors Seminar, will anyone be attending? Jack Smyth, Brydon Guest
and Ken Matthews. They will pay when they arrive at the Wheels Inn in Chatham, February
24, 1983.
6. Canadian National Institute for the Blind, re: donation. File.
•
7. R.O.M.A. Meeting, will anyone be attendng? File.
8. M.T.C., re: disabled parking. Table. (, z.1
9. Ministry of the Environment, re: uJatu rate notification. Copies of water by—law
and service rate notification to be given to Council for their review.
9. BY—LAW
Joe Bootle to send letter tb Cauncil with regards to his taxi service plans.
Need a site plan by—law and zoning by—law for Tonys mobile home park.
1U. NEXT MEETING
January 10, 1983. Regular Meeting ® V:30 P.M.
Public Meeting January 10,14, 1983.
11. OTHER TTEMS FROM COUNCIL
1. Do we need stop signs? Jack to look into ordering Watch for Children signs. To see if
the County cava put Caution sign by scout hall.
2. George Street is being use, should be gravelled.
3. Brian Shelly will capture pigeons ® .75¢ a bird.
. Boat ramp sign has been retrieved. •
5. Letter to be sent to Mr. Alan Pope with regards to the closure of Chatham Street. Meeting
to be set up in New Year with Mr. Pope and Council in Toronto.
6. Gord Crocker and Jerry Babuc want to sit on the Harbour Committee. Dave McCord wants
to sit on the Recreation Board.
12. ADJOURNMENT
Moved Brydon Guest, Seconded Ken Matthews.
THAT this regular meeting be adjourned to meet again at their next regular meeting dated
10 January 1983 unless a special meeting is called.
TIME: 11:28 P.M. Carried. 4
/`
Qc�� �' -/ APPROVED BY: Jack Smyth Reeve
1 1��tin, ele +
3RD SPECIAL MEETING 23 DECEMBER. 1982.--lr
MINUTES of a special meeting held in the Municipal Office in Port Burwell at 7:00 P.M.
PRESENT: Jack Smyth
'lie Ted Shelly
Brydon Guest
Harry Alward
Ken Matthews i
1. Moved Ken Matthews, Seconded Brydon Guest.
THAT Jack Smyth (Reeve) and Mary Smyth (Clerk) be authorized to sign the contract for the
Canada Community Development Program with the Canada Manpower. Carried.
t. Ken Matthews declared a conflict of interest concerning hiring.
9 persons were interviewed for the Canada Community Development Program.
1. Cheryl Davis
2. Heather Murray
3. Dave Jedriak
4. Ed Jedriak
5. John Banman
6. Frank Barman
7. John Matthews
8. Jim Lemuy
9. Paul Vyse
Moved Ed Shelly, Seconded H.O. Alward.
THAT Brydon Guest be chairman, Ken Matthews be Vice—chairman and the other members of Council
be on a special committee for the Canada Development Program and that the chairman and
Vice—chairman be authorized to purchase equipment and material as required for the program
projects. Carried.
Moved Brydor. Guest, Seconded H.O. Alward.
THAT Cheryl Davis, John Matthews, and Paul Vyse be employed on the Canada Community Development
Program which will s Irt on the 10th of January, 1983. These persons to be notified by the
29th of December, 1982. Their pay will be $180.00 per week less income tax and their share
of Canada Pension and Unemployment Insurance. Carried.
3. BREAKWALL
Moved Ken Matthews, Seconded Brydon Guest.
THAT Giles Therrien be engaged to shift and replace rocks on the east breakwall as shown
him on 22 December, 1982 and as per his written estimate. Carried.
4. ADJOURNMENT
Moved Ed Shelly, Seconded Ken Matthews.
HAT this Special Meeting be adjourned. Time: 9:00 P.M. Carried.
11111
Mary E. Smorth, Cl rk / APPROVED: Jack Smyth, Reeve
)1a7 1 / Vill`t��` fif � 1.e Port Buil
7 T
/.
I
4TH SPECIAL METING 28 DECEMBER, 1982.
iiiNUTES of a special meeting held in the Municipal Office, Port Burwell, December 28, 1982
71P.M.
PRESENT: Jack Smyth
Ken Matthews
Fd Shelly
Harry Alward
Brydon Guest
1. CANADA COMMUNITY DEVELOPMENT PROJECT
Meeting set up to hire one supervisor for the Canada Community Development Project.
Moved Ken Matthews, Seconded Brydon Guest.
THAT James Howe be hired as the supervisor for the Canada Community Development Program.
Carried.
•
Clerk to notify all applicants of the person chosen to work for the Village.
2. ADJOURNMENT
Moved H. 0. Alward, Seconded Brydon Guest.
THAT this Special Meeting be adjourned. TIMI 8:30 P.M. Carried.
APPROVED: Jack Smyth, Reeve.
Village of Port Burwell.
Mary E. Smyth, 2L-c‘ „7 ",047'R
Clerk.
L (19W
.