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Home My WebLink AboutOctober 19, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, October 19, 2017 7:00 p.m. 6:30 p.m. —Committee of Adjustment—Dewatcher, R & K 7:30 p.m. — Public Meetings — Official Plan and/or Planning/Zoning A. Boeder B. Gagnon C. Martin D. Reimer PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER ED KETCHABAW ABSENT: WAYNE CASIER STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS A. 7:05 p.m. — Nathan Kolomaya re Bayham Appointment to Long Point Region Conservation Authority Board (LPRCA) and LPRCA appointment correspondence dated September 28, 2017 and Council appointment of Wayne Casier on October 5, 2017 Mr. Nathan Kolomaya presented concerns regarding the Bayham Appointment to the Long Point Region Conservation Authority Board at the October 5, 2017 meeting of Council. 2017 Council Minutes October 19, 2017 Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT the presentation by Nathan Kolomaya re Bayham Appointment to Long Point Conservation Authority Board (LPRCA) and LPRCA appointment correspondence dated September 28, 2017 and Council appointment of Wayne Casier on October 5, 2017 be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Budget Meeting held October 2, 2017 B. Regular Meeting held October 5, 2017 Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the minutes of the Budget Meeting held October 2, 2017 and the Regular Meeting held October 5, 2017 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting concerning a Proposed Minor Variance re R & K Dewachter, 56862 Eden Line, Eden B. Notice of Public Meeting concerning a Proposed Official Plan and Zoning By-Law Amendment re A. Boeder C. Notice of Public Meeting concerning a Proposed Zoning By-Law Amendment re Randy Gagnon Calvin Gagnon and Irene Paula Gagnon 2017 Council Minutes October 19, 2017 D. Notice of Public Meeting concerning a Proposed Zoning By-Law Amendment re Tim and Brenda Martin, 55720 Chute Line E. Notice of Public Meeting concerning a Proposed Zoning By-Law Amendment re Henry Reimer F. Notice of Public Meeting concerning a Proposed Zoning By-Law Amendment re Abram and Maria Bartsch G. Notice of Public Meeting concerning a Proposed Official Plan and Zoning By-Law Amendment re D & P Mudge Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the correspondence items 10.1.1-A - 10.1.1-G be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-58/17 by Bill Knifton, Chief Building Official/Drainage Superintendent re Centre Street Drain — North Award Contract Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Staff Report DS-58/17 re Centre Street Drain — North Award Contract be received for information: AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Centre Street Drain - North, as submitted by VanBree Drainage and Bulldozing Limited, in the amount of$69,700.00 (excluding HST), with work to commence on or before April 1, 2018 and be completed on or before July 31, 2018; AND THAT By-Law 2017-106 being a by-law to authorize the execution of contract documents with VanBree Drainage and Bulldozing Limited be presented to Council for enactment. CARRIED B. Report DS 60/17 by Bill Knifton, Chief Building Official/Drainage Superintendent re 3rd Quarter Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Report DS-60-17 regarding the activities of the Building Services & Drainage Department for the third quarter of 2017 be received for information. CARRIED 2017 Council Minutes October 19, 2017 C. Report DS-61/17 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Applications E71/17 and E72/17 Banman Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Staff Report DS-61/17 regarding the Consent Applications E71/17 and E72/17 submitted by Johan and Anna Banman be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E71/17 and E72/17 be granted subject to the following conditions: 1. Planning report fee payable to the municipality 2. Copy of the final survey (paper and digital) provided to the municipality 3. Letter of Undertaking providing for the merger of the severed parcels with the adjacent westerly parcels as per the consent applications CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Karen Vecchio, MP, Elgin-Middlesex-London re Tax System Structured Changes B. Township of Southwold re Sidewalk Maintenance Grant— Elgin County Contract C. Municipality of East Ferris re Proposed Tax Rules D. Elgin St. Thomas Public Health re Municipal Knowledge Exchange Event E. Long Point Region Conservation Authority Board of Directors minutes of meeting held September 6, 2017 F. County of Elgin re Vacancy/Excess Land Reduction/Rebate G. Ministry of Citizenship and Immigration re June Callwood Outstanding Achievement Award for Voluntarism H. Long Point Region Source Protection Authority Minutes of meeting held June 3, 2015 I. Lake Erie Region Source Protection Committee Notice of Public Information Session J. Temporary Road Closure Notice Revision No.2 K. Ministry of Community Safety and Correctional Services re OPP billing model Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the correspondence items 11.1.1-A - 11.1.1-K be received for information. CARRIED 2017 Council Minutes October 19, 2017 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-60/17 by Paul Shipway, CAO/Clerk re RFT 17-03 Public Works Facility Renovation Project Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-60/17 re RFT 17-03, Public Works Facility Renovation Project be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to enter into an agreement with Drier Construction Group Ltd. in the amount of$308,327+HST for the Public Works Facility Renovation Project. CARRIED 12. BY-LAWS A. By-Law 2017-105 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Underhill Trucking Ltd. (This by-law follows the resolution of Council during the Budget Meeting of October 2, 2017) B. By-Law 2017-106 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and VanBree Drainage and Bulldozing Limited (This by-law follows the recommendation made in Report DS-58/17 by Bill Knifton, Chief Building Official/Drainage Superintendent during the regular meeting of October 19, 2017) C. By-Law 2017-107 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Drier Construction Group Inc. for the Public Works Facility Renovation Project (This by-law follows the recommendation made in Report CAO-60/17 by Paul Shipway, CAO/Clerk during the regular meeting of October 19, 2017) Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-Laws 2017-105, 2017-106 and 2017-107 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS None. Council recessed for a short break at 7:28 p.m. and reconvened at 7:30 p.m. 2017 Council Minutes October 19, 2017 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-108 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT confirming By-Law 2017-108 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 7:53 p.m. CARRIED AlOty MAY