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Home My WebLink AboutSeptember 21, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, September 21, 2017 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Long Point Region Conservation Authority re National Disaster Mitigation Program added as Item 11.1.2-A 4. ANNOUNCEMENTS A. Councillor Casier, Mayor Ens and Councillor Ketchabaw attended the Straffordville Hall Foundation Rib Dinner Fundraising Event on September 9, 2017 noting the success of the event. The Straffordville Hall Foundation also made an additional donation of$8,000 to be used toward Straffordville Community Centre Capital Projects. B. Councillor Ketchabaw announced two Elgin County businesses were winners at the SCOR Local Food Recognition Day on September 8, 2017 — "Our Sugarbush" owned by Chris and Wendy Davidson of Bayham and Destination Church of St. Thomas. C. Mayor Ens commented on the success of the 2017 Doors Open East Elgin on September 16, 2017 and thanked Municipal Employee Leann Walsh for organizing the event for Bayham 5. DELEGATIONS 2017 Council Minutes September 21, 2017 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held September 7, 2017 B. Court of Revision Centre Street Drain - North held September 7, 2017 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the minutes of the Regular Meeting held September 7, 2017 and the Court of Revision held September 7, 2017 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Committee of Adjustment Decision A-08/17 Tom & Ruth Oliver Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 2017 Council Minutes September 21, 2017 10.2 Reports to Council A. Report DS-49/17 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E63/17 0830513 B.C. Ltd./Tupper Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Staff Report DS-49/17 regarding the Consent Application E63/17 submitted by 0830513 B.C. Ltd. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E63/17 be granted subject to the following conditions: 1. Rezoning of the severed lands to a Rural Residential (RR) Zone prohibiting the keeping of livestock in accordance with MDS and the retained lands to a Special Agricultural (A2) Zone to prohibit new dwellings 2. Planning report fee payable to the municipality 3. Copy of the final survey (paper and digital) provided to the municipality 4. That the retained lands be merged with the title of the abutting land to the east owned by 0830513 B. C. Ltd. and be subject to Subsection 3 of Section 50 Subdivision of the Planning Act to prohibit future conveyance of these lands CARRIED B. Report DS-55/17 by Margaret Underhill, Deputy Clerkplanning Coordinator re Site Plan Agreement Request for Extension—Stadey's Auto Sales Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report DS-55/17 regarding the Stadey's Auto Sales site plan agreement extension be received; AND THAT Council agrees to extend the site plan agreement approved on October 20, 2016 by By-law 2016-088 due to expire on October 20, 2017 for an additional time period ending December 30, 2017. CARRIED C. Report DS-56/17 by Margaret Underhill, Deputy Clerk'Planning Coordinator re Rezoning to Remove the Holding Provision 1 Hamlet of Richmond Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Staff Report DS-56/17 regarding Rezoning for the Removal of a Holding Symbol in the hamlet of Richmond be received; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands within the hamlet boundary of Richmond as shown on Schedule E by removing the holding symbol (-h1); 2017 Council Minutes September 21, 2017 AND THAT Zoning By-law Z663-2017 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Town of Halton Hills resolution re zero tolerance for racism B. Long Point Region Conservation Authority Board of Directors Minutes of meeting held August 2, 2017 Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1-A— 11.1.1-B be received for information. CARRIED 11.1.2 Requiring Action A. Long Point Region Conservation Authority re National Disaster Mitigation Program Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Long Point Region Conservation Authority correspondence re National Disaster Mitigation Program be deferred to the October 5, 2017 regular meeting of Council. CARRIED 11.2 Reports to Council A. Report CAO-65/17 by Paul Shipway, CAOICIerk re By-Law No. 2014-120 — Building By- Law Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Report CAO-65/17 re By-law No. 2014-120— Building By-law be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to amend By-law No. 2014-120, the Building By-law for Council consideration. CARRIED 2017 Council Minutes September 21, 2017 B. Report CAO-66/17 by Paul Shipway, CAOICIerk re RFP 17-03 Public Space Receptacles & East Beach Washroom Maintenance Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-66/17 re RFP 17-03 Public Space Receptacles & East Beach Washroom Maintenance be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a By-law to enter into an Agreement with Ramona Peidl for the provision of Public Space Receptacles & East Beach Washroom Maintenance for Council consideration. CARRIED 12. BY-LAWS A. By-Law No. Z663-2017 Being a By-law to further amend By-Law Z456, 2003 (This by- law follows the recommendation made in Report DS-56/17 by Margaret Underhill, Deputy Clerkplanning Coordinator during the regular meeting of September 21, 2017) B. By-Law No. 2017-098 Being a By-law to amend By-Law 2014-120, a By-law to regulate building construction, demolition, change of use permits, septic systems, sewer connection permits and inspection (This by-law follows the recommendation made in Report CAO- 65/17 by Paul Shipway, CAOICIerk during the regular meeting of September 21, 2017) C. By-Law No. 2017-099 Being a By-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and The Corporation of the Municipality of Central Elgin (This by-law follows the recommendation made in Report CA0-62/17 by Paul Shipway, CAOICIerk during the regular meeting of September 7, 2017) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT By-Laws Z663-2017, 2017-098 and 2017-099 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS A. Council Education Session Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council of the Corporation of the Municipality of Bayham call a closed Council Education Session on Wednesday, September 27, 2017 at 5:00 p.m. to be held throughout the roads and facilities of the Municipality of Bayham for the general purpose of a Road and Facility Tour so that Council may be informed on the state of municipal infrastructure prior to the 2018-2027 Capital Budget deliberations. CARRIED 2017 Council Minutes September 21, 2017 14. OTHER BUSINESS A. Councillor Breyer discussed the need for a procedure to be used for events which require additional parking at the Straffordville Community Centre. A procedure is now in place. 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law No. 2017-100 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT confirming By-Law 2017-100 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Breyer Seconded by: Councillor Casier THAT the Council meeting be adjourned at 7:38 p.m. CARRIED MAYOR / LE- .