HomeMy WebLinkAboutSeptember 07, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, September 7, 2017
7:00 p.m.
6:30 p.m. —Committee of Adjustment - Oliver
8:00 p.m. — Court of Revision — Centre Street Drain
Council recessed for the Court of Revision at 8:03 p.m. and reconvened at 8:07 p.m
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
STAFF PRESENT:
CAO I CLERK PAUL SHIPWAY
DEPUTY CLERK BRENDA GIBBONS
DEPUTY CLERK I PLANNING COORDINATOR MARGARET UNDERHILL
CHIEF BUILDING OFFICIAL
DRAINAGE SUPERINTENDENT BILL KNIFTON
WATER I WASTEWATER OPERATIONS MANAGER ED ROLOSON
FIRE CHIEF I BY-LAW ENFORCEMENT OFFICER RANDY WHITE
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
A. Councillor Ketchabaw announced Friday, September 8 SCOR EDC will host a "Local Food
Recognition Day" event and noted there are nominations from Bayham.
B. Councillor Ketchabaw announced the Elgin County Plowing Match will be held Saturday,
September 9 in Talbotville.
C. Mayor Ens announced the Straffordville Hall Foundation will host a fundraising barbeque
Saturday, September 9 at the Straffordville Community Centre
2017 Council Minutes September 7, 2017
C. Report DS-53/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Sproul
Municipal Drain Branch 'A' Extension Award Contract
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Staff Report DS-53-17 re Sproul Municipal Drain Branch 'A' Extension Award
Contract be received for information;
AND THAT Council accept the tender for provision of drainage works set out in the Form
of Tender for the Sproul Municipal Drain Branch 'A' Extension, as submitted by VanBree
Drainage and Bulldozing Limited, in the amount of$23,525.00 (excluding HST), with work
to commence on or before November 1, 2017 and be completed on or before March 31,
2018;
AND THAT By-Law 2017-092, being a by-law to authorize the execution of contract
documents with VanBree Drainage and Bulldozing be presented to Council for
enactment.
CARRIED
D. Report DS-54/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re
Firehall No. 1 Drain Award Contract
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Staff Report DS-54/17 re Firehall No. 1 Drain Award Contract be received for
information;
AND THAT Council accept the tender for provision of drainage works set out in the Form
of Tender for the Firehall No. 1 Drain, as submitted by VanBree Drainage and Bulldozing
Limited., in the amount of$62,475.00 (excluding HST), with work to commence on or
before November 1, 2017 and be completed on or before March 31, 2018;
AND THAT By-Law 2017-093 being a by-law to authorize the execution of contract
documents with VanBree Drainage and Bulldozing Limited be presented to Council for
enactment
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Township of Georgian Bay resolution re Invasive Plant Species
B. Revised Temporary Road Closure Notice
C. Township of Oro-Medonte re Ontario's Wildlife Damage Compensation Program
2017 Council Minutes September 7, 2017
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the correspondence items 11.1.1-A— 11.1.1-C be received for information.
CARRIED
11.1.2 Requiring Action
A. Bayham Historical Society requests re Vienna Memorial Park and Vienna Community
Centre
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the requests from Bayham Historical Society re Vienna Memorial Park and Vienna
Community Centre be received for information;
AND THAT Vienna Community Centre curtain track be referred to the 2018 Operating
Budget for Council consideration.
CARRIED
B. Arlynne Williams, Bayham Community Policing, re signage
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT request from Arlynne Williams, Bayham Community Policing re signage be
referred to the 2018 Operating Budget deliberations for Council consideration.
CARRIED
C. Fisheries and Oceans Canada re Boardwalk—Small Craft Harbours' Port Burwell Facility
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT correspondence from Fisheries and Oceans Canada re Boardwalk— Small Craft
Harbours' Port Burwell Facility be received for information;
AND THAT MP Vecchio be requested to assist the Municipality in having Small Craft
Harbours repair the Boardwalk to current day accessible standards which the Small
Craft Harbour removals have impeded.
CARRIED
2017 Council Minutes September 7, 2017
D. Lake Erie Source Protection re Notice of Pre-Consultation — Draft Updated Long Point
Region Source Protection Plan
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT pursuant to Section 34(3) of the Clean Water Act, 2005, the Council of the
Corporation of the Municipality of Bayham endorse the proposed amendments to the
Long Point Region Source Protection Plan.
CARRIED
11.2 Reports to Council
A. Report CAO-56/17 by Paul Shipway, CAO I Clerk re Port Burwell Blue Flag Beach
Feasibility Study
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-56/17 re Port Burwell Blue Flag Beach Assessment be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham accept the
recommendations within the Environmental Defence, Blue Flag Program Feasibility
Report;
AND THAT Council provide staff direction to retain the Lifesaving Society to complete an
aquatic safety audit of the Port Burwell East Beach;
AND THAT staff report back to Council following the completion of the aquatic safety
audit for further direction.
CARRIED
B. Report CAO-59/17 by Paul Shipway, CAO I Clerk re Wastewater Treatment Plan Alum
Building
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-59/17 re Wastewater Treatment Plant Alum Building be received for
information;
AND THAT staff be directed to bring forward a by-law for Council consideration to enter
into an Agreement with Drier Construction Group Inc. in the amount of$35,938+HST for
structural repairs of the Wastewater Treatment Plant Alum Building.
CARRIED
2017 Council Minutes September 7, 2017
C. Report CAO-61/17 by Paul Shipway, CAO I Clerk re Infrastructure Grant Applications
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT Report CAO-61/17 re Infrastructure Grant Applications be received for
information;
AND THAT staff be directed to make application to the Federation of Canadian
Municipalities (FCM) — Municipalities for Climate Innovation Program (MCIP) for
Substage 1A of the Port Burwell Storm Sewer System works;
AND THAT staff be directed to make application to the Ontario Community Infrastructure
Fund —Top-Up Program for Substage 1C and Substage 1D of the Port Burwell Storm
Sewer System works.
CARRIED
D. Report CAO-62/17 by Paul Shipway, CAO I Clerk re Fire Prevention Officer— Fire/By-Law
Service Review
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Report CAO-62/17 re Fire Prevention Officer— Service Review be received for
information;
AND THAT Council direct staff to bring forward a by-law for Council consideration to
enter into an Agreement with the Municipality of Central Elgin for as needed Fire
Prevention Officer services;
AND THAT Council direct staff to include contract by-law services in the 2018 Operating
Budget for Council consideration during budget deliberations.
CARRIED
12. BY-LAWS
A. By-Law 2017-090 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and Drier Construction Group Inc. for structural repairs of the
Wastewater Treatment Plant Alum Building (This by-law follows the recommendation
made in Report CA0-59/17 by Paul Shipway, CAOICIerk during the regular meeting of
Council of September 7, 2014)
B. By-Law 2017-091 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and VanBree Drainage and Bulldozing Limited for provision of
Drainage Works for the Wellington Street Municipal Drain in the Municipality of Bayham
pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This
by-law follows the recommendation made in Report DS-52/17 by Bill Knifton, Chief Building
2017 Council Minutes September 7, 2017
Official I Drainage Superintendent during the regular meeting of Council of September 7,
2014)
C. By-Law 2017-092 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and VanBree Drainage and Bulldozing Limited for the provision
of Drainage Works for the Sproul Municipal Drain Branch 'A' Extension in the Municipality
of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as
amended (This by-law follows the recommendation made in Report DS-53/17 by Bill
Knifton, Chief Building Official I Drainage Superintendent during the regular meeting of
Council of September 7, 2014)
D. By-Law 2017-093 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and VanBree Drainage and Bulldozing Limited for the provision
of Drainage Works for the Firehall No. 1 Municipal Drain in the Municipality of Bayham
pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This
by-law follows the recommendation made in Report DS-54/17 by Bill Knifton, Chief Building
Official I Drainage Superintendent during the regular meeting of September 7, 2017.
E. By-Law 2017-097 Being a By-law to authorize the transfer of lands owned by the
Municipality of Bayham by way of a Land Exchange Agreement (This by-law follows the
recommendation made in Report CAO-54/17 by Paul Shipway CAOICIerk during the
regular meeting of August 17, 2017)
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT By-Laws 2017-090, 2017-091, 2017-092, 2017-093 and 2017-097 be read a first,
second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
A. October 14, 2017 Straffordville Community Centre Parking
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the Council of the Corporation of the Municipality of Bayham authorize parking of
vehicles in the "No Parking" Zone on the East Side of Sandytown Road between
Heritage Line and Plank Road and Old Chapel Street on October 14, 2017 to
accommodate an overflow of vehicles in attendance for a Ball Tournament and a
Wedding.
CARRIED
B. Councillor Casier requested staff organize a Facility and Road Tour as an Information
Session of Council prior to Budget Meeting scheduled for October 2.
2017 Council Minutes September 7, 2017
14.1 In Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council do now rise to enter into an "In Camera" Session of Committee of the
Whole at 8:23 p.m. to discuss:
• a proposed or pending acquisition or disposition of land by the municipality or local
board.
CARRIED
A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (Mill Island — Port Burwell Marina)
14.2 Out of Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Committee of the Whole do now rise from the "In Camera" session at 8:35 p.m.
with nothing to report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2017-094 Being a By-law to confirm all actions of Council
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT confirming By-Law 2017-094 be read a first, second and third time and finally
passed.
CARRIED
16. ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council meeting be adjourned at 8:36 p.m.
CARRIED
MAY L' 'K