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HomeMy WebLinkAboutSeptember 07, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, September 7, 2017 7:00 p.m. 6:30 p.m. — Committee of Adjustment - Oliver 8:00 p.m. — Court of Revision — Centre Street Drain 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 7:05 p.m. — Michelle M. Casavecchia-Somers, CMO —AMCTO Zone 1 Board Director— CAOICIerk Township of Malahide re 2017 EA Danby Award The E.A. Danby Award is awarded annually by AMCTO to recognize and honour municipalities that have demonstrated outstanding achievement through innovation with respect to municipal management activities or practices implemented for the purpose of delivering improved municipal programs and services. The Municipality of Bayham is the 2017 E.A. Danby Award recipient for Municipal Administration for its Digital Knowledge Management Strategy— Small, Rural Municipal Administrative Modernization & Innovation Project. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held August 17, 2017 B. Public Meeting Centre Street Drain — North held August 17, 2017 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 2017 Council Agenda September 7, 2017 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Minor Variance — Oliver B. Notice of Passing of Zoning By-Law Z661-2017 — Matthews C. Notice of Passing of Zoning By-Law Z662-2017 — 18-20 Pitt Street, Port Burwell D. Notice of Removal of a Holding Symbol — Municipality of Bayham E. Notice of Court of Revision — Centre Street Drain - North 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-50/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Site Plan Agreement— Max Underhill Farm Supply B. Report DS-52/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Wellington Street Drain Award Contract C. Report DS-53/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Sproul Municipal Drain Branch 'A' Extension Award Contract D. Report DS-54/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Firehall No. 1 Drain Award Contract 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Township of Georgian Bay resolution re Invasive Plant Species B. Revised Temporary Road Closure Notice C. Township of Oro-Medonte re Ontario's Wildlife Damage Compensation Program 11.1.2 Requiring Action A. Bayham Historical Society requests re Vienna Memorial Park and Vienna Community Centre B. Arlynne Williams, Bayham Community Policing, re signage C. Fisheries and Oceans Canada re Boardwalk — Small Craft Harbours' Port Burwell Facility 2017 Council Agenda September 7, 2017 D. Lake Erie Source Protection re Notice of Pre-Consultation — Draft Updated Long Point Region Source Protection Plan 11.2 Reports to Council A. Report CAO-56/17 by Paul Shipway, CAO I Clerk re Port Burwell Blue Flag Beach Feasibility Study B. Report CAO-59/17 by Paul Shipway, CAO I Clerk re Wastewater Treatment Plan Alum Building C. Report CAO-61/17 by Paul Shipway, CAO I Clerk re Infrastructure Grant Applications D. Report CAO-62/17 by Paul Shipway, CAO I Clerk re Fire Prevention Officer— Fire/By-Law Service Review 12. BY-LAWS A. By-Law 2017-090 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Drier Construction Group Inc. for structural repairs of the Wastewater Treatment Plant Alum Building (This by-law follows the recommendation made in Report CAO-59/17 by Paul Shipway, CAOICIerk during the regular meeting of Council of September 7, 2014) B. By-Law 2017-091 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and VanBree Drainage and Bulldozing Limited for provision of Drainage Works for the Wellington Street Municipal Drain in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation made in Report DS-52/17 by Bill Knifton, Chief Building Official I Drainage Superintendent during the regular meeting of Council of September 7, 2014) C. By-Law 2017-092 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and VanBree Drainage and Bulldozing Limited for the provision of Drainage Works for the Sproul Municipal Drain Branch `A' Extension in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation made in Report DS-53/17 by Bill Knifton, Chief Building Official I Drainage Superintendent during the regular meeting of Council of September 7, 2014) D. By-Law 2017-093 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and VanBree Drainage and Bulldozing Limited for the provision of Drainage Works for the Firehall No. 1 Municipal Drain in the Municipality of Bayham pursuant to provisions of the Drainage Act, Chapter D.17, R.S.O. 1990 as amended (This by-law follows the recommendation made in Report DS-54/17 by Bill Knifton, Chief Building Official I Drainage Superintendent during the regular meeting of September 7, 2017. E. By-Law 2017-097 Being a By-law to authorize the transfer of lands owned by the Municipality of Bayham by way of a Land Exchange Agreement (This by-law follows the 2017 Council Agenda September 7, 2017 recommendation made in Report CA0-54/17 by Paul Shipway CAOICIerk during the regular meeting of August 17, 2017) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Mill Island — Port Burwell Marina) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-094 Being a By-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, August 17, 2017 7:00 p.m. 8:00 p.m. — Public Meeting — Drainage— Centre Street Drain — North Council recessed for a break at 7:56 p.m. and reconvened at 8:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO 'CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS DEPUTY CLERK PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Council Breyer commented on the success of the Bayham Beachfest noting a very good turnout regardless of the weather. B. Mayor Ens provided a reminder for Watermelon Fest Saturday, August 26, 2017 5. DELEGATIONS None 2017 Council Minutes August 17, 2017 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held July 20, 2017 B. Special Meeting held August 1, 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the minutes of the Regular Meeting held July 20, 2017 and the Special Meeting held August 1, 2017 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Centre Street Drain — North Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-37/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re 2nd Quarter Report Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick 2017 Council Minutes August 17, 2017 THAT Report DS-37/17 regarding the activities of the Building Services & Drainage Department for the second quarter of 2017 be received for information. CARRIED B. Report DS-40/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Petition for Drainage Moved by: Councillor Casier Seconded by: Councilor Breyer THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Marinus Rodenburg; THAT Report DS-40/17 regarding the petition for drainage and for drainage improvement be received; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED C. Report DS-41/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Assume and Establish lands as part of Open Public Highway System being Bogus Road Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-41/17 be received for information; AND THAT Council acknowledge the transfer of Part 3 on Reference Plan 11R10148 from Linda and William Rimnyak to The Corporation of the Municipality of Bayham; AND THAT Council acknowledge the transfer of Part 1 & 2 on Reference Plan 11R10148 from Fred and Judy Froese to The Corporation of the Municipality of Bayham; AND THAT By-law No. 2017-086 being a By-law to assume and establish lands in the Municipality of Bayham as part of the open public highway system being Parts 1, 2 & 3 of Registered Plan 11R10148, being portions of the Travelled Road known as Bogus Road, be presented to Council for enactment. CARRIED 2017 Council Minutes August 17, 2017 D. Report DS-43/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Site Plan Agreement—Straffordville Evangelical Mennonite Church Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-43/17 regarding the Straffordville Evangelical Mennonite Church and site plan agreement extension be received; AND THAT Council agrees to extend the Straffordville EMC site plan agreement approved on August 18, 2016 by By-Law 2016-074 due to expire on August 18, 2017 for an additional two years ending August 18, 2019. CARRIED E. Report DS-44/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Site Plan Agreement— Bonnefield Farmland Ont. III Inc. Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-44/17 regarding the Bonnefield Farmland Ont. III site plan agreement extension be received; AND THAT By-law No. 2017-087 being a By-law to authorize the execution of a Site Plan Agreement between Bonnefield Farmland Ont. III Inc. and the Municipality of Bayham for development at the property known as 4964 Plank Road be presented for enactment. CARRIED F. Report DS-45/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Official Plan Amendment No. 19 and Zoning By-Law Z661-2017 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Staff Report DS-45/17 regarding the Official Plan and Zoning By-law Amendments submitted by Edgar F. Matthews be received for information; AND THAT Council acknowledges Official Plan Amendment No. 19 is County of Elgin approved with no appeal; AND THAT Zoning By-law Z661-2017 be presented to Council for Third and Final reading. CARRIED 2017 Council Minutes August 17, 2017 G. Report DS-46/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Official Plan Amendment No. 20 and Zoning By-Law Z662-2017 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Staff Report DS-46/17 regarding the Official Plan and Zoning By-law Amendments for 18 and 20 Pitt Street Port Burwell be received for information; AND THAT Council acknowledges that Official Plan Amendment No. 20 is County of Elgin approved with no appeal; AND THAT Zoning By-law Z662-2017 be presented to Council for Third and Final reading. CARRIED H. Report DS-47/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E50/17 Krahn Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-47/17 regarding Consent application E50/17 submitted by Ben Krahn be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E50/17 be granted subject to the following conditions: 1. Grading plan 2. Municipal lot assessment for private septic system 3. Water quality testing report for nitrates and bacteria content meeting the Provincial standards for residential use, as a matter of public health and safety 4. Water quantity testing report meeting the Provincial standards for residential use, as a matter of public health and safety 5. County Road Access confirmation 6. $500 cash-in-lieu of parkland dedication fee 7. Purchase of a civic number sign 8. Planning report fee payable to the municipality 9. Copy of final survey— paper and digital CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. City of Owen Sound re Support Resolution — Request for Economic Impact Analysis B. City of Owen Sound re Proposed Changes Under Bill 68 —Out of Court Payments C. Township of Pickle Lake Resolution re Carbon Tax/Fee 2017 Council Minutes August 17, 2017 D. Municipality of Bluewater re Ontario Carbon Tax Resolution E. Municipality of Bluewater re Removal of Tax Exempt Portion on Remuneration F. Township of Malahide re Proposed New Zoning By-Law G. County of Elgin re School Closures H. Sylvia Jones, MPP, Dufferin-Caledon re Private Member's Bill 141 I. Long Point Region Conservation Authority Board of Directors Minutes of meeting held July 5, 2017 J. Temporary Road Closure Notice re Robinson Street from Brock Street to the Beach Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the correspondence items 11.1.1-A— 11.1.1-J be received for information. CARRIED 11.1.2 Requiring Action A. Bayham Historical Society re Reprint of the Vienna Historical Highlights Book Moved by: Councillor Breyer Seconded by: Councillor Casier THAT the Council of the Corporation of the Municipality of Bayham, in addition to transferring all physical copies of the Vienna Historical Highlights Book, transfer the publishing rights to the Bayham Historical Society for its own purposes; AND THAT any and all future publishing responsibilities or obligations be solely that of the Bayham Historical Society. CARRIED B. Ministry of Municipal Affairs re Municipal Elections Act Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT correspondence from Ministry of Municipal Affairs regarding changes to the Municipal Elections Act, 1996 under Bill 68 be received for information. CARRIED 2017 Council Minutes August 17, 2017 C. YWCA re Emergency Evacuation Location Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT request from YWCA St. Thomas— Elgin to identify the Straffordville Community Centre as an emergency evacuation location for the Straffordville School 2017 —2018 before and after school program be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham approves the request for the Straffordville Community Centre to be used by the YWCA before and after school program as an emergency evacuation location. CARRIED 11.2 Reports to Council A. Report CAO-54/17 by Paul Shipway, CAO I Clerk re Port Burwell Parking Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Report CAO-54/17 re Port Burwell Parking be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham declare lands known as Draft Plan 1713138-W— Part 1 —529 m2 and Plan 11-R 5136— Part 2 — 2,090 m2 surplus to the needs of the Municipality for the purpose of land transfer to obtain ownership of the lands known as Draft Plan 17-13138E — 1,700 m2 and TBD Plan 1,507 m2; AND THAT Council direct staff to provide notice pursuant to the Sale & Disposition of Land Policy. AND THAT Council provide 2526998 Ontario Inc., and its agents, access to the lands described as Draft Plan 1713138-W— Part 1 — 529 m2 and Plan 11-R 5136— Part 2 — 2,090 m2 subject to the provision of municipally specified indemnification and an insurance certificate. CARRIED B. Report CAO-55/17 by Paul Shipway, CAO I Clerk re RFT 17-04 2018-2021 Lawn Maintenance Services Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-55/17 re RFT 17-04, 2018-2021 Lawn Maintenance Services be received for information; 2017 Council Minutes August 17, 2017 AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to enter into an agreement with Swantech Industries for the provision of 2018-2021 Lawn Maintenance Services, for Council consideration. CARRIED C. Report CAO-57/17 by Paul Shipway, CAO I Clerk re Proposed Elgin County Sidewalk Grant Program Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-57/17 re Proposed Elgin County Sidewalk Grant Program be received for information; AND THAT staff be directed to circulate Report CAO 57/17 re Proposed Elgin County Sidewalk Grant to all Elgin County lower-tier municipalities seeking support of the Proposed Elgin County Sidewalk Grant Program; AND THAT pending the support of all Elgin County lower-tier municipalities, Elgin County Council be respectfully requested to consider implementation of the proposed Elgin County Sidewalk Grant Program effective 2018. CARRIED D. Report CAO-58/17 by Paul Shipway, CAO I Clerk re Bill 148— Fair Workplaces, Better Job Act, 2017 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-58/17 re Bill 148, Fair Workplaces Act be received for information; AND THAT Council support the comments and concerns expressed by AMO; AND THAT a copy of this resolution be provided to MPP Jeff Yurek. CARRIED 12. BY-LAWS A. By-Law 2017-059 Being a Provisional By-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Wellington Street Drain (This by-law follows the recommendation made in Report DS-19/17 by Bill Knifton, Chief Building Official I Drainage Superintendent during the regular meeting of May 18, 2017) (Third and Final Reading) B. By-Law 2017-062 Being a Provisional By-law to provide for drainage works in the Municipality of Bayham in the County of Elgin knowns as the Sproul Drain Branch 'A' Extension (This by-law follows the recommendation made in Report DS-30/17 during the public meeting of June 15, 2017) (Third and Final Reading) 2017 Council Minutes August 17, 2017 C. By-Law 2017-063 Being a Provisional By-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Firehall No. 1 Municipal Drain (This by-law follows the recommendation made in Report DS-31/17 during the public meeting of June 15, 2017) (Third and Final Reading) D. By-Law 2017-076 Being a By-law to stop up, close and convey part of the unopened road allowance between Lots 20 and 21 Concession 10 in the Municipality of Bayham in the County of Elgin, designated as Part 1 on Registered Plan 11 R-10176 (Third and Final Reading) E. By-Law 2017-078 Being a Provisional By-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Centre Street North Municipal Drain (This by-law follows the recommendation made in Report DS38/17 by Bill Knifton, Chief Building Official I Drainage Superintendent during the public meeting of August 17, 2017) (First and Second Reading Only) F. By-Law 2017-081 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Arthur Vanderispaille o/a Erie-Vu Trailer Park G. By-Law 2017-082 Being a By-law to further amend By-Law 2016-014 a By-law to regulate traffic and parking on highways, private property and Municipal property within the Municipality of Bayham H. By-Law 2017-086 Being a By-law to assume and establish lands in the Municipality of Bayham as part of the open public highway system (Bogus Road) (This by-law follows the recommendation made in Report DS-41/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of August 17, 2017) I. By-Law 2017-087 Being a By-law to authorize the execution of a site plan agreement between Bonnefield Farmland Ont. Ill Inc. and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-44/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of August 17, 2017) J. By-Law 2017-088 Being a By-law to authorize the execution of an agreement between The Municipality of Bayham and Swantech Industries for the Provision of Landscaping Services (This by-law follows the recommendation made in Report CA0-55/17 by Paul Shipway, CAO I Clerk during the regular meeting of August 17, 2017) K. By-Law Z661-2017 Being a By-law to further amend By-Law Z456-2003 (This by-law follows the recommendation made in Report DS-45/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of August 17, 2017) (Third and Final Reading) L. By-Law Z662-2017 Being a By-law to further amend By-Law Z456-2003 (This by-law follows the recommendation made in Report DS-46/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of August 17, 2017) (Third and Final Reading) Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT By-Law 2017-078 be read a first and second time only; 2017 Council Minutes August 17, 2017 THAT By-Laws 2017-059, 2017-062, 2017-063, 2017-076, Z661-2017 and Z662-2017 be read a third time and finally passed; AND THAT By-Laws 2017-081, 2017-082, 2017-086, 2017-087 and 2017-088 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Council will hold a ribbon cutting event at the new Corinth Pavilon on Monday, September 4, 2017 at 6:00 p.m. 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017- 089 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT confirming By-Law 2017-089 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 8:18 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, August 17, 2017 8:00 p.m. —Centre Street Drain - North PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO (CLERK PAUL SHIPWAY DEPUTY CLERK BRENDA GIBBONS CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON 1. CALL TO ORDER Mayor Ens called the public meeting to order at 8:01 p.m. and asked those in attendance for the Drainage Public Meeting regarding the Centre Street Drain — North to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared 3. PURPOSE OF THE MEETING A. Centre Street Drain — North Public Meeting Notice Pursuant to Chapter D17, Section 41 of the Drainage Act the public meeting is to consider the proposed construction of the drainage works known as the Centre Street Drain — North Engineers Report#213217. 4. STAFF PRESENTATION A. Report DS-38/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Centre Street Drain - North Chief Building Official I Drainage Superintendent provided an overview of the drain design and meeting process. 2017 Council Minutes August 17, 2017 5. ENGINEERS REMARKS Mr. John Spriet provided an overview of the drain. 6. PUBLIC PARTICIPATION There was no public participation 7. CORRESPONDENCE There were no written comments or appeals. 8. DISPOSITION Moved by: Deputy Mayor Southwik Seconded by: Councillor Casier THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report#213217 dated April 27, 2017, referred to as the "Centre Street Drain North Municipal Drain" report; THAT Provisional By-law#2017-078 be given first and second reading; THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of September 7, 2017 at 8:00 p.m. be set for the first sitting of the Court of Revision. CARRIED 9. ADJOURNMENT Pursuant to the Drainage Act requirements the Public Meeting is now complete and the Public Meeting is now complete and the Provisional By-Law will be considered during the regular meeting. The Regular Meeting will now reconvene at 8:15 p.m. MAYOR CLERK MV A-08/17 ip,YHA4 NOTICE OF A PUBLIC MEETING II.iook►, CONCERNING A PROPOSED nMINOR VARIANCE tir, IN THE MUNICIPALITY OF BAYHAM Pp Ortunity Is-•40 APPLICANT: Tom and Ruth Oliver, owners of 55643 Main St., Straffordville TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-08/17). TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, September 7, 2017 at 6:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to grant relief from the Zoning By-law regulations for accessory building setbacks, Section 10.11.a) setback from a public street of 6.0 m (20 feet) to 1.5 m (5 feet); and regulations for floor area of accessory buildings, Section 10.11.c) maximum floor area of 65 m2 to 88.3 m2; on a property with 1416 m2 (0.35 acres) of land area located on the south side of Main Street, west side of Garnham Street in the Village of Straffordville known as 55643 Main Street. THE EFFECT will be to allow for an oversized accessory building to be located closer to the public street than the required setback. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 24th day of August 2017. KEY MAP MUNICIPALITY OF BAYHAM 1,OT-1 2 Margaret Underhill Reimve Deputy Clerk/Planning Coordinator Municipality of Bayham 4 �� ri 4 . P.O. Box 160, 56169 Heritage Line I= g Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext. 222 All F: 519-866-3884 �N�r_i E: munderhill@bayham.on.ca W: www.bayham.on.ca 101124 I SUBJECT LANDS esewsr I Village of Straffordville IVB` PLANNING ACT o f��rCT° NOTICE OF THE PASSING OF PP4i[unity[s,io** ZONING BY-LAW Z661-2017 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM APPLICANT: E. MATTHEWS, 34 Victoria St & 49 Wellington St. Port Burwell TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham gave First and Second Reading to By-law No. Z661-2017 on May 18, 2017 and Third Reading and finally passed By-Law No. Z661-2017 on the 17th day of August 2017 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 7th day of September 2017 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to change the zoning regulations on a 2,013 m2 (0.5 acres) of land in the Local Commercial (C2) Zone to a Village Residential (R1) Zone in order to recognize the existing residential use of the lands and to provide for residential development on the lands at 34 Victoria Street in Zoning By-law Z456-2003. The subject lands are located on the north side of Wellington Street, on the east side of Victoria Street and the west side of Elizabeth Street, and known as 34 Victoria Street and 49 Wellington Street. THE EFFECT of this By-law will be to allow for residential use on the lands. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 18th DAY OF AUGUST 2017. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill I,• - Deputy Clerk/Planning Coordinator — N—� L Municipality of Bayham HANN""sr56169 Heritage Line, PO Box 160 - -WATERLOO ST --- 1 - J _ Straffordville, ON, NOJ 1Y0 - Tel: 519-866-5521 Ext 222 ' Fax: 519-866-3884 iE-mail: munderhill@bayham.on.ca 1A)Ii'12 101'13 -` --WELLINGION-ST h SUBJECT LANDS L J ' ___,-GR..,,,,„,,,„, 7-----) , _ ''\ rrI CRT VILLAGE OF PORT BURWELL NOTE:The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is presently set at $300.00 by the Province of Ontario. NYH /1411.4.; PLANNING ACT NOTICE OF THE PASSING OF i0) ZONING BY-LAW Z662-2017 BY f 41THE CORPORATION OF THE MUNICIPALITY OF BAYHAM PoAlunity 158 (3%1* APPLICANT: MUNICIPALITY OF BAYHAM, 18-20 Pitt Street, Port Burwell TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham gave First and Second Reading to By-law 2662-2017 on June 1, 2017 and Third Reading and finally passed By-Law No. Z662-2017 on the 17th day of August 2017 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 7th day of September 2017 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to change the zoning regulations on 1,615 m2 (0.4 acres) of land in the Institutional (I) Zone and Village Residential (R1) Zone to a Special Institutional (1-4) Zone including: to change the zoning regulations on a 596 m2 (0.1 ac) parcel of land from a Village Residential (R1) Zone to a Special Institutional (1-4) Zone in order to recognize the existing use of the lands as one museum zone; to provide relief from the rear yard setback of 4.0 m (13 feet)where 0.1 m (0.4 feet) is provided for the existing building; to provide relief from the minimum exterior side yard requirements of 3.0 m (10 feet) where 2.7 m (9 feet) exists and from a minimum interior side yard of 3.0 m (10 feet) where 1.3 m (4 feet) exists; and, to allow for: the location of an accessory structure in the front yard; to allow for the structure to be in the required side yard; and, to allow the same accessory structure to be closer than the main building to the street in Zoning By-law Z456-2003. The subject lands are located on the southeast corner of Robinson Street and Pitt Street in the village of Port Burwell known as 18-20 Pitt Street. THE EFFECT of this By-law will be to permit the installation of an historic wheelhouse on the lands in the front yard and within the required exterior side yard setback; one Port Burwell Marine Museum zone; and, to provide for relief from the exterior and interior side yard and rear yard setback regulations. ONLY INDIVIDUALS, CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 18th DAY OF AUGUST 2017. KEY MAP MUNICIPALITY OF BAYHAM f �_ AltING,NST Margaret Underhill Deputy Clerk/Planning Coordinator ri Municipality of Bayham I 56169 Heritage Line, PO Box 160 Straffordville, ON, NOJ 1Y0 Tel: 519-866-5521 Ext 222 d Fax: 519-866-3884 ittrr I E-mail: munderhill(a�bayham.on.ca ptrrsr � 11 f LI 1 SUBJECT LANDS l l B&O£8-5T -- VILLAGE OF PORT BURWELL NOTE:The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is presently set at $300.00 by the Province of Ontario. iNNYHA31- NOTICE OF REMOVAL OF A APPe'*4 ;ZiHOLDING SYMBOL !�/ , IN THE MUNICIPALITY OF BAYHAM PPoitunity Ie APPLICANT: MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a meeting on Thursday September 21st, 2017 at 7:00 p.m. in the Municipal Council Chambers in Straffordville to consider the removal of a holding symbol under Section 34 & 36 of the PLANNING ACT. AND TAKE NOTICE that only the applicant may file an appeal to the Ontario Municipal Board of a decision by Council not to remove the holding symbol, or where Council fails to make a decision within 120 days after the application was submitted. THE PURPOSE of the amendment is to change the zoning for the entire Hamlet of Richmond in order to remove the holding zone (-h1) provision and symbol placed on the lands. Development of a new public water supply has been completed, meeting conditions for capacity, water quantity, water quality and financial considerations. THE EFFECT of this By-law will allow consideration of development within Richmond with the removal of the holding provisions. The complete By-law is available for inspection at the Municipal office during regular office hours. DATED at the Municipality of Bayham this 6th day of September, 2017. KEY MAP Margaret Underhill MUNICIPALITY OF BAYHAM Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 111 F: 519-866-3884 IE: munderhill(a�bayham.on.ca *4o; W: www.bayham.on.ca • SS NnRD 4 in* ♦ z SUBJECT LANDS 0 b b .v.AYHutA? i '' '"'"` A4v,,,,,, 4,,,,,,,,k, , ., ,_,..„-,,„,,,,,,, , -q-,,:zw,-,,. ,:- ,-----quat.i. t.„, f,-,#,-,--„,,,,..„--,-„,,,,ec.c.„...„, „,..,„ --,:,; .,ii4v74.,,,,,,,„,,,, ,z, , _.,,,„ _ , „....,___ ,,,,,4„-.„-._ 0�'poi.t Is -Lo�` unity The Corporation of the Municipality of Bayham NOTICE OF COURT OF REVISION CONCERNING THE CENTRE STREET NORTH MUNICIPAL DRAIN IN THE MUNICIPALITY OF BAYHAM NOTICE TO AFFECTED PROPERTY OWNERS Drainage Act R.S.O. 1990, Chapter D.17, Section 46 TAKE NOTICE that in accordance with Chap. D.17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday,August 17, 2017, adopted Report No. 213217, dated April 27, 2017 as prepared by Spriet Associates for drainage works for the construction of the Centre Street North Municipal Drain situated in Lot 13, Concession 3, within in the Municipality of Bayham. FURTHER to Chap. D. 17, Section 46 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham, on Thursday, August 17, 2017 gave first and second reading to Provisional By-law #2017-078, a copy of which is enclosed, to adopt the drainage works included in the aforementioned Report and to authorize the Municipality to borrow, if required, the monies necessary to carry out the works therein and to levy upon the affected lands and roads their respective apportionment of the cost of the works. TAKE NOTICE that further to Section 46 of the DRAINAGE ACT, a Court of Revision will be held in the Council Chambers of the Bayham Municipal Office, 56169 Heritage Line, Straffordville, on Thursday, September 7, 2017 at 8.00 p.m., to provide an opportunity for any person or body entitled to receive notice, to appeal their assessment. An owner may appeal the owner's assessment to the Court of Revision by a notice given to the Clerk of the Municipality not later than 12:00 p.m. (noon) Monday, August 28, 2017 which is ten (10) days prior to the first sitting of the Court of Revision. ADDITIONAL INFORMATION relating to this Notice or the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1 Y0, Telephone: 519-866-5521, Monday—Friday 8:30 am—4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO,this 18th day of August, 2017. Paul Shipway CAOICIerk $AYH All 11111.+Hn \ ks/'''' „„.„----.„„,„,„,,,,-*,,,,,. 4.,„ REPORT c) ,,,,, , - , mi.„..:„.„,:Al,..0. ,,,o, t, 0 , T � ev DEVELOPMENT SERVICES ot . unity Is TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: September 7, 2017 REPORT: DS-50/17 FILE NO. C-07 / D10.UNDE16 / BL 2016-080 Roll # 3401-000-003-05301 SUBJECT: Site Plan Agreement— Max Underhill Farm Supply BACKGROUND: A site plan control agreement was approved on September 15, 2016 with Max Underhill Farm Supply for their property located at 56532 Calton Line, Vienna. The Agreement addresses the construction of two warehouses (each 1860.5 m2) with lot upgrades for parking, access and drainage. The subject land is designated "Industrial" in the Official Plan and zoned Farm Industrial (M1-4) in the Zoning By-law Z456-2003. DISCUSSION: At the standard agreement one-year mark the Owners have determined there is an outstanding site plan requirement with the completion of the reservoir/means of containment of water for the use of fire fighting. The Owners wish to request an extension of the site plan agreement for an additional three and one—half months — ending December 30, 2017. Please refer to their correspondence attached. In reviewing the attached correspondence, staff recommends approval of the site plan agreement extension for an additional time period to allow for the resolve of the water supply requirement. ATTACHMENTS 1. Correspondence from Max Underhill Farm Supply dated August 25, 2017 RECOMMENDATION 1. THAT Report DS-50/17 regarding the Max Underhill Farm Supply site plan agreement extension be received; Staff Report DS-50/17 Max Underhill Farm Supply 2 2. AND THAT Council agrees to extend the site plan agreement approved on September 15, 2016 by By-law 2016-080, due to expire on September 15, 2017 for an additional time period ending December 30, 2017. Respectfully Submitted by: Reviewed by: /i � f 3 Marg et Underhill 'au p Deputy ClerkiPlanning Coordinator CAOICI-rk A ® smart Max Underhill's Farm Supply Ltd RR#1 RR#6 Vienna,ON NOJ 1Z0 Aylmer, ON N5H 2R5 Tel: (519)866-3632 Tel: (519)773-5658 Fax: (519)866-3422 Fax: (519)765-3270 August 25,2017 RECEIVED Municipality of Bayham 56169 Heritage Line, PO Box 160 AUG 2 5 2017 Straffordville,Ontario NOJ 1Z0 MUNICIPALITY BAYHAM Attention Margaret Underhill: This letter is intended to ask for an extension on the completion date(per Section 27)as we have yet to find a valid solution in regards to the requirement for a reservoir/means of containment of water for the use of fire fighting in the event of a fire. The current date of completion is September 15,2017. We apologize for missing getting you this request 60 days prior to September 15, 2017. Given the sandy soil and high water table it is not possible to bury a cistern. We are therefore exploring other options including; a) Installing above ground tanks and or cisterns which would have to be covered with soil to prevent freezing. b) Closing in our current 30,000US gallon above ground water tanks (1x10,000US gallon + 1x20,000US gallon) with a structure and heating this building to ensure the water would not freeze and be accessible year round. c) Heating the water in the above mentioned 30,000US gallon tanks (without a building) to ensure the water would not freeze and be accessible year round. The above options would all include the installation of the hydrant required by the Fire Department within the laid out parameters of the original site plan. We are asking for an extension until December 30, 2017 to complete these requirements. Anticipating your understanding and acceptance. Andrew Sebok Vice President iNAY11-4/4- T" REPORT ' � � DEVELOPMENT SERVICES 4.4) O*Pp ortu Is�o4" pity TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: September 7, 2017 REPORT: DS-52-17 FILE NO. C-07/E09 SUBJECT: WELLINGTON STREET DRAIN AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Wellington Street Municipal Drain. The final reading was given to Provisional By-Law# 2017-059 that provides for the construction of the Wellington Street Municipal Drain on August 17, 2017. The estimated cost of construction as per Spriets report # 216224 is $31,800.00. Tender forms were prepared by Spriet Associates. The tender invite notice provided for a closing date of August 28, 2017 at 12pm. The following tenders were received by closing: 1. VanBree Drainage and Bulldozing Limited (received Tender Form and Certified Cheque in the amount of$4,275.00) tender in the amount of$37,825.00 (plus HST) to commence work on or before November 1, 2017 and to complete work on or before March 31, 2018. 2. A.G. Hayter Contracting Ltd. (received Tender Form and Certified in the amount of $5,168.00) tender in the amount of$45,030.00 (plus HST) to commence work on or before February 1, 2018 and to complete work on or before July 31, 2018. 3. Froese Excavating Ltd. (received Tender Form and Certified Cheque in the amount of $4,731.60) tender in the amount of $47,316.00 (plus HST) to commence work on or before November 15, 2017 and to complete work on or before December 15, 2017. 4. Gary D. Robinson Contracting Ltd. (received Tender Form and Bank Draft in the amount of $9,800.00) tender in the amount of$86,345.00 (plus HST) to commence work on or before October 1, 2017 and to complete work on or before December 1, 2017. DISCUSSION: The engineer's estimated cost for construction of the works as contained within the report is $31,800.00. Section 59(1) of the Drainage Act states that where the contract price exceeds 133% of the engineer's estimate of the contract price, Council of the initiating municipality is required to call a meeting to deal with the necessary modifications. The lowest tender bid amount was $37,825.00 which is under 133% of the Engineers estimate; therefore the tender of the lowest bidder can be accepted. RECOMMENDATION 1. THAT Staff Report DS-52-17 re Wellington Street Drain Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Wellington Street Municipal Drain, as submitted by VanBree Drainage and Bulldozing Limited, in the amount of$37,825.00 (excluding HST), with work to commence on or before November 1, 2017 and be completed on or before March 31, 2018; 3. AND THAT By-Law 2017-091, being a by-law to authorize the execution of contract documents with VanBree Drainage and Bulldozing be presented to Council for enactment Respectfully Submitted by: Bill Knifton !/ 'ai Shia Chief Building Official I / CAOICIe Drainage Superintendent REPORT � DEVELOPMENT SERVICES 11.4'ui'tunity Is-off TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: September 7, 2017 REPORT: DS-53-17 FILE NO. C-07/E09 SUBJECT: SPROUL MUNICIPAL DRAIN BRANCH 'A' EXTENSION AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Sproul Municipal Drain Branch 'A' Extension. The final reading was given to Provisional By-Law# 2017-062 that provides for the construction of the Sproul Municipal Drain Branch 'A' Extension on August 17, 2017. The estimated cost of construction as per Spriets report #215156 is $18,970.00. Tender forms were prepared by Spriet Associates. The tender invite notice provided for a closing date of August 28, 2017 at 12pm. The following tenders were received by closing: 1. VanBree Drainage and Bulldozing Limited (received Tender Form and Certified Cheque in the amount of$2,660.00) tender in the amount of$23,525.00 (plus HST) to commence work on or before November 1, 2017 and to complete work on or before March 31, 2018. 2. A.G. Hayter Contracting Ltd. (received Tender Form and Certified in the amount of $3,152.00) tender in the amount of$27,885.00 (plus HST) to commence work on or before February 1, 2018 and to complete work on or before July 31, 2018. 3. Froese Excavating Ltd. (received Tender Form and Certified Cheque in the amount of $3,112.00) tender in the amount of$31,120.00 (plus HST) to commence work on or before November 15, 2017 and to complete work on or before December 15, 2017. 4. Gary D. Robinson Contracting Ltd. (received Tender Form and Bank Draft in the amount of$4,100.00) tender in the amount of$35,760.00 (plus HST) to commence work on or before October 1, 2017 and to complete work on or before December 1, 2017. DISCUSSION: The engineer's estimated cost for construction of the works as contained within the report is $18,970.00. Section 59(1) of the Drainage Act states that where the contract price exceeds 133% of the engineer's estimate of the contract price, Council of the initiating municipality is required to call a meeting to deal with the necessary modifications. The lowest tender bid amount was $23,525.00 which is under 133% of the Engineers estimate; therefore the tender of the lowest bidder can be accepted. RECOMMENDATION 1. THAT Staff Report DS-53-17 re Sproul Municipal Drain Branch 'A' Extension Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Sproul Municipal Drain Branch 'A' Extension, as submitted by VanBree Drainage and Bulldozing Limited, in the amount of$23,525.00 (excluding HST), with work to commence on or before November 1, 2017 and be completed on or before March 31, 2018; 3. AND THAT By-Law 2017-092, being a by-law to authorize the execution of contract documents with VanBree Drainage and Bulldozing be presented to Council for enactment Respectfully Submitted by: Bill Knifton `a:phiN wa Chief Building Official I CAOICIer Drainage Superintendent iNAY11-44i- . REPORT DEVELOPMENT SERVICES 41) poi.tunity Isco TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: September 7, 2017 REPORT: DS-54-17 FILE NO. C-07/E09 SUBJECT: FIREHALL NO. 1 DRAIN AWARD CONTRACT BACKGROUND: The purpose of this report is to recommend the acceptance of the lowest complete tender bid for the provision of drainage works for the Firehall No. 1 Municipal Drain. The final reading was given to Provisional By-Law# 2017-063 that provides for the construction of the Firehall No. 1 Municipal Drain on August 17, 2017. The estimated cost of construction as per Spriets report #213206 is $ 56,650.00. Tender forms were prepared by Spriet Associates. The tender invite notice provided for a closing date of August 28, 2017 at 12pm. The following tenders were received by closing: 1. VanBree Drainage and Bulldozing Limited (received Tender Form and Certified Cheque in the amount of$7,060.00) tender in the amount of$62,475.00 (plus HST) to commence work on or before November 1, 2017 and to complete work on or before March 31, 2018. 2. A.G. Hayter Contracting Ltd. (received Tender Form and Certified Cheque in the amount of$8,265.00) tender in the amount of$73,140.00 (plus HST) to commence work on or before February 1, 2018 and to complete work on or before July 31, 2018. 3. Froese Excavating Ltd. (received Tender Form and Certified Cheque in the amount of $9,274.00) tender in the amount of$92,740.00 (plus HST) to commence work on or before November 15, 2017 and to complete work on or before December 15, 2017. DISCUSSION: The engineer's estimated cost for construction of the works as contained within the report is $56,650.00. Section 59(1) of the Drainage Act states that where the contract price exceeds 133% of the engineer's estimate of the contract price, Council of the initiating municipality is required to call a meeting to deal with the necessary modifications. The lowest tender bid amount was $62,475.00 which is under 133% of Engineers estimate; therefore the tender of the lowest bidder can be accepted. RECOMMENDATION 1. THAT Staff Report DS-54/17 re Firehall No. 1 Drain Award Contract be received for information: 2. AND THAT Council accept the tender for provision of drainage works set out in the Form of Tender for the Firehall No. 1 Drain, as submitted by VanBree Drainage and Bulldozing Limited., in the amount of$62,475.00 (excluding HST), with work to commence on or before November 1, 2017 and be completed on or before March 31, 2018; 3. AND THAT By-Law 2017-093 being a by-law to authorize the execution of contract documents with VanBree Drainage and Bulldozing Limited be presented to Council for enactment Respectfully Submitted by: Bill Knifton / au ` Ep Chief Building Official I CAOICIe Drainage Superintendent C- -2017 THE TOWNSHIP OF GEORGIAN BAY Council Agenda DATE: 14 August 2017 YEA NAY Councillor Bochek MOVED BY: • K.1 Councillor Cooper Councillor Douglas SECONDED Councillor Edwards BY; I A Councillor Kay Councillor Wiancko Mayor Braid DEFERRED CARRIED DEFEATED REFERRED WHEREAS The Township of Georgian Bay has identified Invasive Plant Species that are a threat to our Natural Environment, our Eco-System and our Residents Health; AND WHEREAS The Township of Georgian Bay is working proactively with The District of Muskoka and many volunteer groups to hopefully eradicate these Invasive Plant Species; AND WHEREAS the cost to provide these local programs is rising each year; AND WHEREAS the identified plant species being Giant Hogweed, Japanese Knotweed and Phragmites are currently found growing along Provincial Highways, namely Highway 400 in our Municipality and on Crown Lands; AND WHEREAS the seeds from these plants are migrating on to Municipal lands and Municipal Road Allowances as well as Privately Owned Lands; AND WHEREAS the fastest spreading Invasive plant is Phragmites which is currently eradicating Wetland Cattail fields which are a huge benefit to our eco-system; NOW THEREFORE BE IT RESOLVED THAT the Council of the Township of Georgian Bay requests the Ministry of Natural Resources, the Ministry of the Environment and Climate Change and the Ministry of Transportation to work collaboratively to eradicate these invasive species on Provincially owned lands; AND THAT copies of this resolution be forwarded to all Ontario Municipalities asking for their for support and copies be sent to our MPP Norm Miller, our MP Tony Clement and to our Premier Kathleen Wynn. .1(> 4:( MAYOR a,, ,YHA .641 14111161..z wWiltufir, OP 41111 '© `tunity i€' Revised Temporary Road Closure Notice Robinson St. from Brock St. to the Beach will be closed temporarily from September 18, 2017 — October 20, 2017 for Robinson St. Storm Sewer & Bio-swale Works. Pedestrian access to the Beach is available through Memorial Park. Parking is available at the Marine Museum and the west end of Pitt St. For additional information visit www.bayham.on.ca DATED at the Municipality of Bayham this 30th day of August, 2017. Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 bayham@bayham.on.ca Township of Via Email Proud Heritage, Exciting Future August 24, 2017 Kathleen Wynne, Premier Legislative Building, Queen's Park Toronto ON M7A 1A1 Re: Ontario's Wildlife Damage Compensation Program Dear Premier Wynne, At its meeting on August 9, 2017 the Council of the Township of Oro-Medonte adopted the following motion pertaining to the Ontario Ministry of Agriculture, Food and Rural Affairs, Ontario's Wildlife Damage Compensation Program: "Be it resolved 1. That the Ontario's Wildlife Damage Compensation Program Guide from the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA) and presented by Councillor Jermey be received. 2. And Whereas Council of the Township of Oro-Medonte recognizes that The Ontario Wildlife Damage Compensation Program (OWDCP) provides compensation to eligible producers whose livestock and/or poultry have been injured or killed as a result of wildlife predation or whose bee colonies, beehives and/or beehive-related equipment has been damaged as a result of wildlife predation. 3. And Whereas livestock producers are passionate about caring for their animals, creating a sustainable environment for future generations and providing high-quality livestock to represent the industry. 4. And Whereas the Municipal Investigators are appointed by the Municipality to conduct a thorough investigation ensuring that all relevant evidence is documented. 5. Now therefore be it resolved that the Township of Oro-Medonte respectfully requests that the Province: a) expand the OWDCP to include evidence of partial carcass' to allow eligible producers to process legitimate claims; and 148 Line 7 South P: (705) 487-2171 wII►I1M.Or0-medonteca Oro-Medonte, ON LOL 2E0 F: (705) 487-0133 y1r T©UJYd]5h t�7 0� nte Proud Heritage, Exciting Future b) rely more heavily on the opinions of the Municipal Investigator, as they are experienced, familiar and knowledgeable with the Municipality's producers, as they continue to process genuine and valid applications. 6. And That correspondence be forwarded, under the Mayor's signature, to the Premier, the Ministry of Agriculture, Food and Rural Affairs, the Ontario Sheep Marketing Agency, the Beef Farmers of Ontario and Ontario municipalities requesting their support." We respectfully request your consideration and support of Council's resolution of this matter and thank you in advance for your time. Sincerely, Mayor Harry Hughes /so Cc: Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs Jennifer MacTavish, General Manager, Ontario Sheep Marketing Agency Beef Farmers of Ontario Ontario Municipalities Township of Oro-Medonte Council 148 Line 7 South P: (705) 487-2171 WWW.OYO-111edont@.Ca Oro-Medonte, ON LOL 2E0 F: (705) 487-0133 From: Debbie Marlatt Sent: August-25-17 9:11 PM To: Paul Shipway Subject: Requests Hi Paul, I'm sending you this request, not only a member of the Bayham Historical Society but also as a resident of Vienna . Paul, there is a couple of things. Could you please make sure the hanging pots in Vienna do not get thrown out . They were donated to the BHS and we'd like to store them over the winter and possible repot them and hang them another year. Secondly, could we request to council removal of some pine trees in the memorial park. There are some local loggers in our area, I'm sure could do the job. The trees are getting too big and the park has become too overgrown and crowded. If cut down, they can be chipped up and the municipality can use the mulch/wood chips around the renovated municipal officials/community canter or other areas of interest or even sell it. We'd like to expand Edisonfest next year through the whole park and it makes it difficult with all the trees there . We are also requesting a second set of curtain tracks and curtains to go back up on our stage in the Vienna, Lions Community Centre. It's my understanding , that they were taken down and discarded during the stage renovations and never replaced. It would be nice if this could possibly be discussed and hopefully passed before our annual dinner in November. It was my first year on the committee last year, so I never realized there was only one set and decorating the stage with one set of curtains was challenging . I appreciate your help and I don't know if I'm doing these requests to you and council the right way. If I need to go about it a different way, maybe you can help me out ? Thank you for your time. Deb Marlatt a' ,' r T V� • ff4ii 1 '1' 14 s , • k y" • )t, .: . * I •j; 4'1 r r { i * 1 'i,‘. I f • ' , t " . r . .. . ; I �i`t .F iakM .�tx - � 1. � t , j z \ i 7,..., .; .„, : r t ...i .9,44: 41,,, ,,,:,, ,,,,,- , , ' t ps' It : ; ' *1-,., :_.4 0 + ,,,P40.-;:t.':',, , , . _ , , .. . • , ., , , . „ , . , , . ., „ . , ) 4 f /,' ; .1 ..:! + �• F ' � ? . \ {4` ': i+ n.. I �-rte.-.�,• i ':" /• 1 14;41' r ';�' f • r! p' „lir I ' t!, li1 ,lrr•' r yas 13 �� no orin aNS ?‘ 4/1) 'Irk �t . 44, „Jra .- I r� .. ,. .•• F.k , t- . V .i � rill- _. ri.. .. 11::::1 IX> 111)::11111 e' ', 404-i'.7-F-4 : ' t,A4 v ' '' r 1^' ,-, 4 ,, ..yiV-...,„. -:, 7:1 1-1111, , . . „ 4..... .. .., ., t' jimilktP.) - ''n :,,,-..4 , r _ ••••I J., – . ,,4.... , .r,. ,, gime (I/•) . . ........ , ,.0 , _ M X) .. 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Central ant!,.rcuc Re lon Rcylon rru Cent7e e.Re I'mrcuque Stir Caxesnore Rd enr,cRemin CaResnore SefinyteF.,OIa Crs i/i 6e11:14wte19,Ori DJ i/i 905 334743 905 336743 5883 Port Burwell August 18, 2017 Mr. Paul Shipway CAOIClerk Municipality of Bayham 56169 Heritag; Liz, PO Bon 160 Straffordville, OIN ;NUJ i r 0 Office: (519) 866-5521 Dean: Mr. Shipway Re: Boardwalk-Smau Craft harbours' roll isurweu raciuty Retetence is made to your cottespondence dated July 21, 2017 regarding the current condition of the boardwalk at tho Small C,art Ha.0vur3 (SCH) Port Burwell facility. SCri staff has recently undertaken an inspection of the boardwalk and installed a temporary barricade and signage to address the immediate safety contents. We are cutteutly in the placc s at tetain;ng a contractor to remove the collapsed and undetntined sections or the boardwalk, ;.,stall a.ailing mmHg tile wate.'3 edge tor this section, along with some other minor safetj related repair work. We anticipate having this work completed by the end of August 2017. As you are aware, funding tar the SCH program is ptnnarily dedicated to the ntanntenartcc and upfc..cp or core commercial fishing harbour facilities. SCH undetat ,ds the importance of the boardwalk to the community and local economy, however; the replacement of the boardwalk for recreational fishing, environmental education and tourism falls outside of the SCH mandate. As such, we are unable to consider your request to rebuild the boardwalk. I regret that our response ez.id not a;positive. Jr jou nave any further peahens . ..(7.7,.- concerns, u.Q7vrconcerns, please do not hesitate to contact this office. Yours sine t Cly, V ` lY L Mark San eman Area Manager—Client Services Cai iada IR1NKINCI WATER '� sauJIlE SOURCE PROTECTION PROTECTION ACT FOR CLEAN WATER i REGION August 30, 2017 Notice of Pre-Consultation — Draft Updated Long Point Region Source Protection Plan You are being provided this notice and information because your municipality may be affected by the recent delineation of an Issue Contributing Area (ICA) for the Richmond water supply system in the Municipality of Bayham, Elgin County, and may be responsible for the implementation of revised draft water quality source protection plan policies. The Ministry of the Environment and Climate Change (MOECC) approved the Long Point Region Assessment Report November 4, 2015. Since approval, a nitrate monitoring report was completed by BluMetric Environmental on the Richmond wellfield to evaluate the increasing nitrate levels at the municipal supply wells (February 2017). Results of the monitoring report indicate that monthly nitrate levels at both wells have been elevated, and in most cases elevated above the Ontario Drinking Water Standard (ODWS) for nitrate of 10 mg/L. Based on the results, the report concluded that elevated nitrate concentrations at both wells is most likely associated with synthetic fertilizers applied to nearby fields. An ICA has been delineated and water quality policies updated for the Municipality of Bayham in response to the results and conclusions of the nitrate monitoring report, in collaboration with municipal staff. The Grand River Source Protection Authority is the lead authority in the Lake Erie Source Protection Region and as such along with the Lake Erie Region Source Protection Committee initiated an update to the Long Point Region Source Protection Plan and Assessment Report under s.34 of the Clean Water Act, 2006 to include the recently completed water quality and quantity technical studies. Table 1 presents the draft updated water quality policies for the Municipality of Bayham, Elgin County; changes are highlighted in yellow. Policy updates were crafted by Lake Erie Region staff in consultation with staff from Elgin County and BluMetric Environmental. The draft updated policy applicability map for the Richmond water supply system ICA can be found following Table 1. Please review the updated policies and map provided as they relate to your requirements for implementation and provide any comments by September 22, 2017 to: Martin Keller Source Protection Program Manager Lake Erie Source Protection Region 400 Clyde Rd., Box 729, Cambridge, ON N1R 5W6 519-620-7595 mkeller@grandriver.ca If you would like to discuss any of the material provided in this notice, please contact Martin Keller, Source Protection Program Manager, at the phone number or email listed above. Lake Erie Source Protection Region,c/o Grand River Conservation Authority,400 Clyde Road,Box 729,Cambridge,ON N1R 5W6 pg. 1 RINKINCI WATER '� $ � JIlE SOURCE PROTECTION PROTECTION ACT FOR CLEAN WATER /1 REGION Municipal Endorsement and Public Consultation As required by s.34(3) of the Clean Water Act, 2005, the Grand River Source Protection Authority must obtain a municipal council resolution from each municipality affected by the proposed amendments prior to formal public consultation. The Grand River Source Protection Authority is requesting a resolution from the Municipality of Bayham Council by September 27, 2017. Resolutions can be sent to Martin Keller at the address above. The public consultation period on the Draft Updated Long Point Region Source Protection Plan is scheduled to start on Monday, October 9, 2017 following the October 5, 2017 Lake Erie Region Source Protection Committee meeting, and close on Wednesday, November 15, 2017. During that time, one public meeting is scheduled to be held in Norfolk County in Simcoe. The specific date and location of the public meeting will be communicated once the meeting is confirmed. Following the public consultation period, the Lake Erie Region Source Protection Committee will consider any comments received at their meeting on December 7, 2017 and direct staff to revise the Draft Updated Long Point Region Source Protection Plan, as necessary. The revised Draft Updated Plan will then be released to the Long Point Region Source Protection Authority for submission the Ministry of the Environment and Climate Change. Sincerely, Source Protection Program Manager Lake Erie Source Protection Region Lake Erie Source Protection Region,c/o Grand River Conservation Authority,400 Clyde Road,Box 729,Cambridge,ON N1R 5W6 pg.2 RI N K I NG WATER � aJIlE su SOURCE PROTECTIONPROTECTIO PROTECTION ACT FOR CLEAN WATER i REGION Table 1: Long Point Region Source Protection Plan — Municipality of Bayham Draft Updated Water Quality Policies 8. The Application of Commercial Fertilizer to Land EC-CW-7.1 To ensure that the existing or future application of commercial fertilizer to land ceases to be or never becomes a significant drinking water threat, Existing/Future where this activity is, or would be, a significant drinking water threat in Part IV- Prohibit Wellhead Protection Area A where the vulnerability is equal to ten (10), this WHPA-A-v.10 activity is designated for the purpose of Section 57 of the Clean Water Act, ICA (NIT)-v.10 2006 and is therefore prohibited. EC-CW-7.1.1 To ensure that the existing or future application of commercial fertilizer to land ceases to be a significant drinking water threat, where this activity is a Existing/Future significant drinking water threat in Wellhead Protection Area B where the Part IV- RMP vulnerability is equal to eight (8), this activity shall be designated for the WHPA-B-v.8 purpose of Section 58 of the Clean Water Act, 2006 and a Risk ICA (NIT)-v.8 Management Plan shall be required. EC-CW-7.2 To ensure that the existing or future application of commercial fertilizer to land ceases to be or never becomes a significant drinking water threat, Existing/Future where this activity is, or would be, a significant drinking water threat, the Education&Outreach Municipality shall develop and implement an education and outreach WHPA-A-v.10 program targeted to individuals applying commercial fertilizer to land within vulnerable areas to ensure that those individuals engaged in the activity are educated in methods to reduce the risk to drinking water sources. 9. The Handling and Storage of Commercial Fertilizer EC-CW-8.1 To ensure that the existing or future handling and storage of more than 2,500 Kilograms of commercial fertilizer as defined in O.Reg. 267/03, Existing/Future under the Nutrient Management Act ceases to be or never becomes a Part IV- Prohibit significant drinking water threat, where this activity is, or would be, a WHPA-A-v.10 significant drinking water threat in Wellhead Protection Area A where the ICA (NIT)-v.10 vulnerability is equal to ten (10), this activity is designated for the purpose of Section 57 of the Clean Water Act, 2006 and is therefore prohibited. EC-CW-8.2 To ensure that any existing or future handling and storage of more than 2,500 Kilograms of commercial fertilizer as defined in O.Reg. 267/03, Existing/Future under the Nutrient Management Act ceases to be a significant drinking Part IV-RMP water threat, where this activity is a significant drinking water threat in WHPA-B-v.8 Wellhead Protection Area B where the vulnerability is equal to eight (8), ICA (NIT)-v.8 this activity shall be designated for the purpose of Section 58 of the Clean Water Act, 2006 and a Risk Management Plan shall be required. Lake Erie Source Protection Region,c/o Grand River Conservation Authority,400 Clyde Road,Box 729,Cambridge,ON N1R 5W6 pg.3 LAER L R1 N Kl NG WATER---"Illill SOUDERCEI E SOURCE PROTECTIONPROTECTION ACT FOR CLEAN WATER /I REGION Municipality of Bayham: Richmond Water Supply System Issue Contributing Area DRAFTDRINKING. WATER SOU RGE PROTECTION ACT FOR CLEAN WATER\` _ ❑ o �54� Springers Hill w o Significant Drinking Water LJ Threat Policy Applicability E Significant Drinking Water Identified Issue Threat Policy Categories Chloride Nitrate Sodium TCE 1. 'Waste Disposal ✓ ✓ 2. Sewage Systems ✓ if ✓ ✓ 3,4. Agricultural Source Material ✓ 5,7. Non-Agricultural Source Material V H R/rA� rfpfE 0.7. Commercial Fertilizer ✓ 12,13.Road Salt V ✓ .......... 14. Storage of Snow ✓ V ✓ I Nitrate 16 DNAPLs ✓ _ 21, Livestock Area ✓ Little Jerry Creek Acte:This that pplyiassesummdrD inkingWater Threats (PUWTIi the r Act(:Thi)that apply as Prescribed Drinking the Neater Threats in tIre sin the Issue Richmond Contributing Areas'shown on this reap For details refer to the Drinking Water Threats Tables from the Ministry of the Environment and Climate 0,,5r Change,and the teat of this Source Protection Plan. I i;i sr Mil with I�S�a(s, Zone Type: M A LA H I D E ' Roadidentified _ Wells TW2 12 Roads A B C Ci I St TW3-12 @Amor Rivers Vulnerability Score: 1 Lakes'Main Rivers 1 L Municipal Boundary 2 4 8 8 10 in I uai Q Issue Contributing Area Issue Associated Issue 1 F Parameter I ur ca L,N Mvv�es Creek / G" i Ontario '° � - a Q 0I = 1.Updated August 30,2017 I N 2.Larger scale mapping of some map layers,including roads arid U vulnerability scares,is evadable at www.sourcewarerca. I rr 3.This nap is far illustrative purposes only.Information contained hereon I 0 500 is not a substitute for orofessional review or a site survey and is subject to l change without notice..The Grand River Conservation Authority takes no IIIIIresponsibility for,nor guarantees.the accuracy of the information metres contained on this map.Any interpretations or conclusions drawn from this map are the sole responsibility of the user. Lake Erie Source Protection Region,c/o Grand River Conservation Authority,400 Clyde Road,Box 729,Cambridge,ON N1R 5W6 pg. 10 -$AYHAdvz 40471.% REPORT 4.cv CAO 4wPortunity IsIto** TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: September 7, 2017 REPORT: CAO-56/17 SUBJECT: PORT BURWELL BLUE FLAG BEACH FEASIBILITY STUDY BACKGROUND The 2008-2013 Strategic Plan and the 2014 Port Burwell Waterfront Masterplan identified assessing the feasibility of establishing the Port Burwell East Beach as a Blue Flag Beach. DISCUSSION During 2016 and 2017 staff met and provided information to Environmental Defence, Blue Flag Program Coordinators. Attached hereto as Appendix 'A' is the Port Burwell East Beach Blue Flag Beach Feasibility Report. Based on the Environmental Defence Feasibility Study, the Municipality of Bayham could apply for the Blue Flag certification in 2018 if the following commitments are made: 1) Form a Beach Management Committee The Harbourfront Committee does not have a quorum of members. The Committee could have a name change and a new terms of reference drafted with requests for members of LPRCA and the Otter Valley Naturalists to join the Committee to satisfy this requirement. 2) Install covered recycling bins on the beach Appropriately sized Public Space Recycling Receptacles could be placed on the beach. These would be similar to the Public Space Recycling Receptacles placed throughout the Municipality. This would require a capital allocation in an amount to be determined. 3) Have a safety audit conducted and implement the audit's recommendations, including providing first aid equipment at the beach Environmental Defence utilizes the Life Saving Society to conduct aquatic safety audits and accepts the recommendations from the audit. The cost of the audit is approximately$2,500. The audit would identify what steps might be taken to minimize the risk of drowning or serious water-related injuries. Recommendations within the audit may have additional costs to implement, specifically Priority Concerns and Primary Recommendations, if any. The Lifesaving Society's aquatic safety audit reports Priority Concerns, Primary and Secondary Recommendations in four categories— Personnel, Emergency and Operating Procedures, Communication and Facility and Equipment. Priority Concerns— Priority Concerns represent major safety risks to the public and merit immediate action. The Society alerts aquatic facility operators to Priority Concerns at the time of facility inspections. Primary Recommendations— Primary Recommendations address situations in contravention of a relevant Province of Ontario statute or the Lifesaving Society's position on what constitutes reasonable safe practices. Primary Recommendations should receive focused attention by facility management. Secondary Recommendations— Secondary Recommendations are designed to enhance the safe use of the aquatic facility. Action on Secondary Recommendations can proceed within the facilities ongoing operations. Range of Safe Practice— The Lifesaving Society recognizes a range of Safe Practice. When operating within this range, the aquatic facility operator is providing a reasonable standard of care in all four categories: personnel, procedures, communication and facility and equipment. The Lifesaving Society considers the aquatic facility operator to be operating within the range of Safe Practice if the aquatic safety audit identifies no Priority Concerns, and only Primary Recommendations which in the opinion of the Society represents a low risk to public safety. The Lifesaving Society considers the aquatic facility operator to be operating below the range of Safe Practice if any Priority Concerns are identified, or if any Primary Recommendations address unreasonable risk to public safety. 4) Commit to installing a Blue Flag information board upon receipt of the Blue Flag award Flagpoles and Boards would have an approximate cost of$10,000. 5) Sample for enteroccoci/fecal strep at least five (5) times per season in addition to weekly E.coli tests Additional Sampling may cost approximately$500/year RECOMMENDATION 1. THAT Report CAO-56/17 re Port Burwell Blue Flag Beach Assessment be received for information; 2. AND THAT the Council of the Corporation of the Municipality of Bayham accept the recommendations within the Environmental Defence, Blue Flag Program Feasibility Report; 3. AND THAT Council provide staff direction to retain the Lifesaving Society to complete an aquatic safety audit of the Port Burwell East Beach; 4. AND THAT staff report back to Council following the completion of the aquatic safety audit for further direction. Respectfully Submitted by: Paul Shipway CAOICIerk Blue Flag Canada www.BIueFlag.ca 2017 Blue Flag Feasibility Study: Port Burwell Beach - _ _• Kelsey Scarfone Environmental Defence Canada 7/7/2017 2 Contents Contents 2 Executive Summary 3 Introduction 4 International Blue Flag Beach Criteria 4 Assessment of Port Burwell Beach 5 Observations 5 Recommendations 6 Criterion#1: Information about the Blue Flag Program must be displayed 6 Criterion#2: Environmental education initiatives must be offered and promoted to beach users6 Criterion#3: Information about bathing water quality must be displayed 7 Criterion#4: Information relating to local ecosystems, natural sensitive areas, or environmental phenomena must be displayed 7 Criterion#5: A map of the beach indicating different facilities must be displayed. 7 Criterion#7&8:The beach must fully comply with the water quality sampling and frequency requirements. 7 Criterion#10:The beach must comply with the Blue Flag requirements for the microbiological parameter Escherichia coli (E. coli) and intestinal enterococci (streptococci). 8 Criterion#12:The local authority/beach operator must establish a beach management committee. 8 Criterion#18: Recycling bins must be available at the beach. 8 Criterion#25: Marine and freshwater sensitive habitats in the vicinity of the beach must be monitored. 9 Criterion#26:A sustainable means of transportation should be promoted at the beach. 9 Criterion#27:Appropriate public safety control measures must be implemented 9 Criterion#28: First aid equipment must be available on the beach 9 Criterion#29: Emergency plans to cope with pollution risks must be in place 9 Next Steps 10 Conclusion 10 Appendix 1 11 3 Executive Summary The Blue Flag program is an international eco-label awarded to beaches and marinas. The program began in Europe in 1985 and is administered by the Foundation for Environmental Education (FEE) in Denmark. In Canada Blue Flag is operated by Environmental Defence, a national charitable organization committed to protecting the environment and human health. In July, Environmental Defence conducted a feasibility study for Port Burwell Beach located in the Municipality of Bayham, Ontario. This report details the findings of that study. The beach was assessed against the international Blue Flag Beach Criteria, which are organized into four main categories: 1. Environmental Education and Information 2. Water Quality 3. Environmental Management 4. Safety and Services Based on this review, Port Burwell Beach could apply for the Blue Flag certification in 2018 if the following commitments are made to: form a beach management committee, install covered recycling bins on the beach, provide first aid equipment at the beach, commit to installing a Blue Flag information board upon receipt of the Blue Flag award, have a safety audit conducted and implement the audit's recommendations, and sample for enteroccoci/fecal strep at least 5 times per season in addition to weekly E.coli tests. Upon accepting the recommendations in this report and committing to meet the remaining criteria, Port Burwell Beach may be declared a Blue Flag "candidate" officially undergoing Blue Flag certification. 4 Introduction The Blue Flag Program is an internationally recognized eco-label that is awarded to clean, accessible, safe, and sustainably-managed beaches and marinas. The Program is owned and operated by the Foundation for Environmental Education (FEE) in Denmark. In 2017, over 4,000 beaches and marinas in 47 countries were awarded the Blue Flag. A Blue Flag is awarded annually based on a beach meeting the Blue Flag criteria in the prior year. In addition to Blue Flag, FEE delivers a variety of environmental education programs through partnerships with 74 member organizations in 64 countries worldwide. Their programs include Eco-Schools, Young Reporters for the Environment, Learning about Forests (LEAF) and Green Key, an eco-certification program for hotels. In Canada the National Operator of the Blue Flag program is Environmental Defence, a national registered charity and member of FEE. Environmental Defence is responsible for developing and administering the program, including conducting feasibility studies for potential Blue Flag beaches, administering the Canadian Jury, monitoring beaches that achieve Blue Flag status, developing strategic partnerships, and promoting the benefits of the Blue Flag program. International Blue Flag Beach Criteria A total of 33 criteria form the core of the International Blue Flag Program and are divided into four categories: 1. Environmental Education and Information 2. Water Quality 3. Environmental Management 4. Safety and Services The criteria are further divided into "imperative" and "guideline" criteria. To be awarded a Blue Flag, a beach must fulfill all imperative criteria. Guideline criteria provide additional services and information to beach users; however, Blue Flags may be awarded to beaches that do not meet any guideline criteria. While excellent water quality is essential for a Blue Flag beach, the criteria under Environmental Education and Information, Environmental Management, and Safety and Services lay out a broader framework for assessment. They examine the beach from a holistic perspective and set standards to ensure that the beach ecosystem will be protected and that the use of the beach by the public will be managed in the most environmentally sensitive way. 5 Assessment of Port Burwell Beach On July 6, 2017, Kelsey Scarfone, Blue Flag Program Coordinator, conducted a feasibility study of Port Burwell Beach. She was joined by Paul Shipway, CAO of the Municipality of Bayham and Steve Adams, Roads and Beach Supervisor. Port Burwell Beach was evaluated against the international Blue Flag Beach criteria. In addition to being clean and accessible, Port Burwell beach has protected dune vegetation, plans for bioswales, and promotion of ecological diversity. The facilities at the beach are well maintained and accessible. Observations The following features were noted at Port Burwell beach during the site visit: 1. There is ample signage for municipal by-laws regarding dogs and horses being prohibited from the beach or water. 2. There is accessible parking, and there are ramps to an accessible picnic and scenic area. 3. There is a new water bottle refilling station located near the bathrooms and showers. 4. There are new three-stream recycling systems (with additional recycling units being planned for placement on the beach). 5. There is a healthy, fenced-off dune ecosystem. 6. There are bird boxes to provide habitat. 7. The beach is equipped with four lifesaving equipment stations. 8. Emergency planning signage is clear and visible across the beach. 9. Port Burwell has an active naturalist club (Otter Valley Naturalists) that promotes environmental initiatives in the community and the beach. 10. The local provincial park tests the water quality weekly from mid-May to October 1. This would cover the Blue Flag season in terms of regular water quality tests. 11. All facilities and garbage/recycling receptacles are regularly maintained. 12. The beach is cleaned and groomed, but natural debris are left in place. 6 Recommendations This report lists the criteria that still need to be met and provides recommendations on how those criteria can be put into practice. Criterion #1: Information about the Blue Flag Program must be displayed. Once awarded the Blue Flag, the beach must have a Blue Flag information board in place. The information board tells visitors about the Blue Flag program, outlines what the Municipality is doing to meet the criteria, and describes the local ecosystem. It can also be used as a location for posting water quality results and advertising environmental education activities. We will provide a template with all the necessary design files in order to reduce your design costs. The Municipality will however, be required to provide a map of the beach and facilities as well as content relevant to the site. Information boards must be approved by Environmental Defence before being finalized. Note: You are not expected to have an information board created or installed prior to applying for Blue Flag designation; the understanding is that you are committed to having one in place by the beginning of your bathing season once awarded. Criterion #2: Environmental education initiatives must be offered and promoted to beach users. Currently at Port Burwell Beach there are protected dune vegetation areas, bird habitat, and a yearly Beach Fest event with environmental activities. Additional activities are offered through local naturalists groups and community events. To be awarded a Blue Flag, the applicant must offer or promote at least five environmental education initiatives. These can include the following: Passive participation: Exhibits, films, presentations, conferences, debates, etc. Active participation: Guided nature walks, educational games, beach cleanups, photography or art contests, eco-scavenger hunts, etc. Training activities: Training sessions for teachers, municipal staff, lifeguards, cleaners, summers students, etc. Publishing and media: The production of brochures, stickers, t-shirts, interpretive signage, newsletters, books, posters, and radio broadcasts, etc. Blue Flag Environmental Information Centre: This is where specific information about Blue Flag and environmental issues can be provided. A common meeting area 7 can be used as an information centre, so long as it offers activities and/or exhibitions and provides environmental information for the general public. We recommend collaborating with local environmental organizations or community groups such as the Long Point Region Conservation Authority or Otter Valley Naturalists; activities offered by these groups can be promoted by the municipality at the beach and through various communications channels. Environmental education can also be undertaken by setting up tables at community events. Scheduled activities must be posted at the beach. Criterion #3: Information about bathing water quality must be displayed. Upon being awarded the Blue Flag, the most recent geometric mean results for E. coli must be posted at the beach and on www.blueflag.ca. The Blue Flag information board (Criterion #1) template includes a section for updating water quality results. Results can also be posted in a display case, on a sandwich board, or written with erasable marker on a laminated chart posted on a bulletin board. We will provide examples as well as an information board template. Criterion #4: Information relating to local ecosystems, natural sensitive areas, or environmental phenomena must be displayed. Upon being awarded a Blue Flag, Port Burwell Beach must have a Blue Flag information board which includes information about the local ecosystem surrounding the beach, such as nearby wetlands or flora and fauna that can be seen nearby. The municipality may also wish to provide separate interpretive signage which goes into more detail about environmental phenomena. Criterion #5: A map of the beach indicating different facilities must be displayed. The Blue Flag Information Board (Criterion #1) template includes a space for a map. The map shows the different facilities on the beach as well as the designated swimming area. We will provide a map checklist and examples. Criterion #7 & 8: The beach must fully comply with the water quality sampling and frequency requirements. Blue Flag beaches must be tested on a weekly basis for E. Coli. There should be five sample sites per beach, and the results from all five samples are used to calculate a 8 geometric mean. 80 per cent of a season's geometric mean results for E. coli must meet the federal standard of 100 cfu/100 ml. In addition to regular E. coli testing, Blue Flag beaches must be tested for intestinal enterococci (fecal streptococci) at least five times per season. This only requires one sample site per beach. Samples should be spread evenly throughout the bathing season with no more than 30 days between sample dates. One pre-season sample of each indicator must be taken before regular water quality monitoring begins. Raw data for E. coil and enterococci are entered into a 95th percentile spreadsheet, which we will provide. Port Burwell Beach is currently sampled for E.coli on a weekly basis. To move forward into the candidate phase, the municipality will be required to commit to collecting five samples of enterococci per season. Criterion #10: The beach must comply with the Blue Flag requirements for the microbiological parameter Escherichia coli (E. coli) and intestinal enterococci (streptococci). In order to qualify for a Blue Flag, at least 80 per cent of your geometric mean results must meet the provincial limit value for E. coli. Criterion #12: The local authority/beach operator must establish a beach management committee. The beach management committee should include representatives of the municipality, public health agencies, and relevant community groups or non-profits. The committee should meet at least twice a year to discuss the management of the beach and ensure that all criteria are being met. The existing committee for the Harbour can extend to also serve as the Blue Flag Management Committee. Criterion #18: Recycling bins must be available at the beach. The municipality will be required to provide enough covered recycling bins to service the beach. It is our understanding that the municipality can provide more of the three-stream waste receptacles from the parking lot onto the beach itself. 9 Criterion #25: Marine and freshwater sensitive habitats in the vicinity of the beach must be monitored. The Otter Valley Naturalists can continue to monitor the protected dune habitat that has already been fenced off from the main beach. These sensitive areas should be indicated on the map of the beach on the Blue Flag information board. Criterion #26: A sustainable means of transportation should be promoted at the beach. Currently there are bike racks at the marine museum uphill from the main beach area. This is a guideline criterion, so it is recommended that if possible bike racks be placed near the parking area for the beach as well. Criterion #27: Appropriate public safety control measures must be implemented Beaches not equipped with lifeguards are required to undergo a safety audit conducted by the Lifesaving Society. In order be eligible for the Blue Flag, the municipality is required to implement the recommendations of the audit. Criterion #28: First aid equipment must be available on the beach A first aid kit will need to be installed somewhere accessible on the beach. This may be most appropriate on the lifesaving/safety stations already in place, or at the washroom building. The Lifesaving Society audit may give the potential location of the first aid kit more direction. Criterion #29: Emergency plans to cope with pollution risks must be in place. The Emergency Plan from the Water and Waste Water department should cover beach-specific pollution risks. It has to take into account temporary pollution risks such as oil spills, toxic waste spills, toxic algal blooms, and sewage discharge due to flooding and extreme weather. The emergency plan must be included with the Blue Flag application. 10 Next Steps 1. Commit to adopting the recommendations of the feasibility study report. We encourage the Municipality of Bayham to share the feasibility study report with municipality staff, council, and other local organizations. Pending approval to adopt the recommendations of this report, Port Burwell Beach will officially be recognized as Blue Flag "candidate," meaning it is undergoing Blue Flag certification. 2. Submit a Blue Flag application Once the Blue Flag criteria have been implemented (with the exception of criteria covered by the Blue Flag information board, which is not necessary until you receive the Blue Flag award), we will encourage the Municipality of Bayham to apply for the Blue Flag. We strongly encourage the Municipality of Bayham to communicate any issues or barriers with us, as we may be able to provide funding assistance or guidance. Applications are accepted every January, and we will provide instructions for submitting an application. The application will first be assessed by the Canadian Blue Flag Jury in February, and then by the International Blue Flag Jury in April. There is no fee to apply for the Blue Flag; a certification fee only applies once the award is granted. The feasibility study deposit is subtracted from the first annual certification fee. 3. Celebrate Blue Flag designation We only encourage applicants to apply if we are confident that they will pass both juries. If an application has been submitted, we therefore encourage the municipality to start planning for a flag-raising celebration to be held at the beginning of the beach season. This is an excellent opportunity to promote your international designation to the community and tourists alike. We help new Blue Flag recipients promote their status through earned media, social media, blogs, and magazine articles. We will also participate in flag-raising celebrations. Each Blue Flag beach and marina also has its own profile page on www.blueflag.ca. Conclusion As this report demonstrates, Port Burwell Beach is close to meeting the Blue Flag criteria and being considered for the Blue Flag award. We genuinely hope the Municipality of Bayham takes the final steps toward joining the Blue Flag community, and we look forward to working with you to promote Port Burwell Beach as a safe, healthy and sustainable beach destination to be enjoyed by both residents and tourists. 11 Appendix 1 Photos ... lima ,-----. .. _. rm.?: .,,.. 1 .1.... (n) • MIN : . _ - 9 ... ,. ----- - , .., .. .. _ _. „. _• --- . . , ... • . --,i .,... .•,_ ....-..,.i.;,,,:,,,„„_,,,.,.-. ., .,...„....4*.i; .., . - -- . :-..... -.-- By-law Signage Water Fountain • •.- . : • -0-• - ••,,,,,---:,„;;,,,i,..-•*„...,•chivite,i , -i,cieg,,,,,, ,41. : • • s ' ,,,,, : „...',..r.-..e7v7z,,..---•-....n,*,„.zioli..„4:,..74.7,t,..:._,),,,...., IMO .":1 7117:2''-il."4,:N t, ..- 9ipitW,7.-'4?:3T; • '''',;'-' :icati,-,..1;:,.:-.4 i,?*S.' '' .'"'p,iiif''•1,-;::..e.IM 01404 &I . . . .. ... . , .1, ,.. ..., ...,.. .. , I. !PM •,, , -„,... Accessible Washroom Tz-- . '•-•••-, „. _ • ,..,.. -—I? ;.••:,,, • Accessible Boardwalk 12 cA . . . : � a THIS BEACH IS NOT SUPERVISED BY LIFEGUARDS PARENTS OR GUARDIANS-CHILDREN ARE YOUR RESPONSIBILITY STAY CLOSE THE BEACH HAS SEVERAL SANDBARS- DEPTH CAN CHANGE SUDDENLY AND WITHOUT WARNING THE USE OF A LIFEJACKET IS STRONGLY RECOMMENDED FOR NON SWIMMERS IN THE EVENT OF AN EMERGENCY CALL 911-THIS BEACH IS KNOW}_ THE PORT BURWELL EAST PUBLIC BEACH -THE 911 ADDRESS IS-1 ROBINSON STREET PORT BURWELL`' Safety Signage SPONSE ZONE • -. - - • mss::• IN EMERGENCY CALL 911•YOU ARE AT THE EMT PUBLIC BEACH AT 1 ROBINSON STREET • ✓ . IN PORT BURWELL • ' - - - Garbage and Recycling Bins • Lifesaving Equipment -$AYHAdvz 40471.% REPORT 4.cv CAO 'Portunity Is�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: September 7, 2017 REPORT: CAO-59/17 SUBJECT: WASTEWATER TREATMENT PLANT ALUM BUILDING BACKGROUND The Wastewater Treatment Plant Alum building was constructed in 1984. The construction type is concrete block with a concrete roof structure. The concrete roof structure contains grit channels with grit hoppers. The Wastewater Treatment Plant Alum building is utilized for alum storage with associated chemical panel and pumps, two (2) digester air blowers and two (2) vortex grit separator air blowers with associated electrical control panels. The Wastewater Treatment Plant Alum building is approximately 312 ft2 in size. The Wastewater Treatment Plant Alum building is heated through a single electric heat unit. The 2017 Capital Budget contained item WW-6 — Structural Repairs in the amount of$25,000 with funding for this project from the Wastewater Reserve. The need for structural repairs is as a result of interior water infiltration through the south and west walls causing deterioration of the concrete block along with mortar joint separation. DISCUSSION The Municipal Engineer team designed a scope of work to eliminate future concerns of water infiltration and repair existing damage. Subsequently, the Manager of Capital ProjectslWater Wastewater, Ed Roloson and the Engineer team designed a work plan for contractors to complete works in specific intervals as the equipment can only be shut down for specific periods of time. As a result three contractors were requested to submit quotes on the proposed works. Only two were able to submit a bid and complete the works within the specified time period. The results of said quotes are as follows: BIDDER BID Drier Construction Group Inc. $35,938+HST Ryse Construction Group Ltd. $63,627.49+HST RECOMMENDATION 1. THAT Report CAO-59/17 re Wastewater Treatment Plant Alum Building be received for information; 2. AND THAT staff be directed to bring forward a by-law for Council consideration to enter into an Agreement with Drier Construction Group Inc. in the amount of$35,938+HST for structural repairs of the Wastewater Treatment Plant Alum Building. Respectfully Submitted by: Paul Shipway CAOICIerk -$AYHAdvz 40471.% REPORT 4.cv CAO 'Portunity Is�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: September 7, 2017 REPORT: CAO-61/17 SUBJECT: INFRASTRUCTURE GRANT APPLICATIONS BACKGROUND On April 16, 2015, following the failure of the storm sewer located on Erieus St. in Port Burwell, the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report PS-10/15 re 2015 Port Burwell and Vienna Storm Sewer Line Condition Report Request for Quotation Results and Recommendation be received for information; AND THAT Council accepts the quotation from Meritech Engineering at the price of $101,907.56 plus H.S.T.; AND THAT if there is sufficient funding after the Condition Assessment is complete that the Erieus Street Storm Sewer Line be replaced in 2015. Subsequently, as a result of the findings of the Storm Sewer Condition Assessment, Council included Capital Item PW-132-Port Burwell Storm Sewer Environmental Assessment in the 2016 Capital Budget. On September 15, 2016 Amanda Froese, Project Manager, Meritech Engineering presented the Port Burwell Master Drainage Study— 2016 Environmental Assessment Report. Ms. Froese provided a presentation on the Port Burwell Storm Sewer Analysis and recommendation for the preferred alternative for improvement in accordance with Environmental Assessment procedures. The Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT the presentation by Amanda Froese regarding Port Burwell Drainage Study - 2016 Environmental Assessment Report be received for information. Four alternatives were evaluated within the Port Burwell Drainage Study - 2016 Environmental Assessment Report: Alternative # 1: Do Nothing Leave the existing system in its current condition. Portions are clogged or broken and do not convey flows, portions appear not to have an outlet, and some sewers are located on private property. Alternative # 2: Repair the Existing System This alternative involves designing a system that is within the same alignment, location, and is the same size as the existing system. The sewer capacity would not be increased to carry larger storm flows; sewers would remain within private property and easements may be requested. All outlets would remain in this option. Alternative #3: Replace the Storm Sewer Networks, using the Existing Outlet Locations This includes increasing pipe sizes throughout the village, with sewers sized to convey the 5-year storm event but maintaining the locations, but not the size, of all the existing outlets. Alternative #4: Replace the Storm Sewer Networks, with New Outlets This option involves sizing the storm sewer network for the future needs of the municipality. Increased pipe sizes throughout the village would be required to convey the 5-year storm event. An evaluation of which outlets should remain or be removed - or if new outlets should be added — adds to the completeness of this alternative. The evaluation of the alternatives included conveyance capacity, completeness of the system, physical environment, social environment, and financial considerations. Based on the analysis, Alternative #4, designing the system with new sewers to re-designed outlets based on new drainage divides, was the preferred alternative. The Master Drainage Plan includes the determination of drainage catchments and preliminary sizing of storm sewers. Proposed outlet sizes and locations have also been identified, to be included in future detailed design and construction projects. On October 3, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-59/16 re Clean Water Wastewater Fund (CWWF) be received for information; THAT staff be directed to make application to the Ontario Community Infrastructure Fund for the Richmond Distribution System-Bayham Water Meter Upgrades; THAT staff be directed to submit Port Burwell Storm Sewer Projects, in accordance with Appendix 'A', to the Clean Water Wastewater Fund. THAT staff be directed to make the modifications to the Capital Budget to reflect the above grant program changes. Appendix 'A', referenced in the October 3, 2016 resolution of Council, included two projects: 1) Detailed Design of Phase 1 — Port Burwell Storm Sewer System 2) Construction of Phase 1A Works — Robinson St. (Brock St. to the Beach) On May 18, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-051, being a by-law to authorize the execution of a funding agreement with Her Majesty the Queen in Right of Ontario regarding the Clean Water Wastewater Fund. On August 1, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-53/17 re Phase 1 A— Stormwater Management Improvements — Robinson St. Rehabilitation (Brock St. to the Beach) — Contract No. 20170619 be received for information; AND THAT staff be directed to bring forward a by-law, to enter into an agreement with R.F. Almas Company Ltd. in the amount of$436,537.74+HST for the provision of Phase 1A— Stormwater Management Improvements — Robinson St. Rehabilitation (Brock St. to the Beach) — Contract No. 20170619. AND THAT staff be directed to provide notice of the Temporary Road Closure of Robinson St. from Brock St. to the Beach during construction. The Port Burwell Drainage Study - 2016 Environmental Assessment Report identified Phase 1, roughly including the following, as the Substages in most urgent need of repair and logical starting point for construction works: STAGE STREET FROM _ To Substage 1A Robinson St. Beach Bio-swale No. 1 Brock St. Substage 1B Memorial Park Brock St. Beach Bio-swale No. 2 Strachan St. Brock St. Wellington Substage 10 Brock St. Robinson St. Strachan St. Substage 1D Erieus St. Wellington St. South of Brock St. Substage 1 E Pitt St. West of Strachan St. Robinson St. Robinson St. Brock St. Wellington St. Substage 1F Pitt St. East of Victoria St. Strachan St. DISCUSSION To utilize various levels of upper government support the most effectively staff identify large projects the Municipality can undertake to obtain the most value for from the various programs. For example the OCIF Top-Up Fund which is being utilized in Richmond for the Water Distribution System Upgrades, a 2016 application, is only available to the Municipality every other year. So staff propose projects that will utilize up to the upper limit of that available funding envelope. The Municipality will be eligible to apply to the OCIF Top-Up Fund again in 2018 for Capital Works in 2019. Additionally staff monitor new funding programs when they are announced. Recently the Federation of Canadian Municipalities (FCM) launched the Municipalities for Climate Innovation Program which is a new five-year, $75-million program designed to encourage Canadian municipalities to better prepare for and adapt to the new realities of climate change as well as reduce greenhouse gas emissions. The program is delivered by the Federation of Canadian Municipalities and funded by the Government of Canada. Specifically under this program is the Flooding and Drought— Climate Adaptation Capital Project Grants (FCM]provide grants for capital projects that help municipalities adapt to flooding, water scarcity or drought. These projects reduce the vulnerability of municipal assets and infrastructure such as buildings, roads and treatment plants. Ultimately, the goal is to ensure that municipalities can maintain levels of service such as drinking water and sanitation for residents in the face of a changing climate. Considering the above staff would propose the following 2017/2018 grant application process in an attempt to complete Substages of the Port Burwell Storm Sewer System, with construction in 2019: FUNDING PROGRAM SUBSTAGE ESTIMATED COST % GRANT FUNDED FCM Municipalities for Substage 1B $973,000 80% Funded Climate Innovation Program OCIF Top-Up Fund Substage 1C $1,560,000 90% Funded Substage 1D From past experience with the OCIF Top-Up program a significant amount of effort and diligence is required in a potentially successful application. Staff propose to commence due diligence and information gathering to immediately make application to the FCM Municipalities for Climate Innovation Program, for a 2019 Capital Project. This work would be useful for the OCIF Top-Up Fund application when the application period opens in 2018. By making application early staff would be able to incorporate both programs in the 2019 Capital Budget and tender for the same over the winter of 2018 for construction during 2019. The 2018-2027 Capital Budget recently posted reflects the above funding options. Prior to directing staff to make applications to the grant programs it should be noted that due to the scope of the Storm Sewer Projects going forward, including storm sewers, rolled curbs, parking on one side, where possible and sidewalks on one side where possible the work will not be able to be limited to just 'off-season' and some summer disruptions will be required. Further following the completion of Bio-swale No. 2 staff would respectfully recommend that a storm sewer charge be considered by Council so those properties within the watershed, benefiting from the improved drainage, contribute a charge associated with the same. This would be determined by a consultant for Council consideration and would be similar to the Municipal Drainage allocation process. RECOMMENDATION 1. THAT Report CAO-61/17 re Infrastructure Grant Applications be received for information; 2. AND THAT staff be directed to make application to the Federation of Canadian Municipalities (FCM)— Municipalities for Climate Innovation Program (MCIP)for Substage 1A of the Port Burwell Storm Sewer System works; 3. AND THAT staff be directed to make application to the Ontario Community Infrastructure Fund —Top-Up Program for Substage 1C and Substage 1D of the Port Burwell Storm Sewer System works; Respectfully Submitted by: ...0001111111.111111 Paul Shipway CAOICIerk ,Tp. REPORT opp ��y CAO ui'tunity IS' TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk Randy White, Fire ChiefiMunicipal Law Enforcement Officer DATE: September 7, 2017 REPORT: CAO-62/17 SUBJECT: FIRE PREVENTION OFFICER— FIRE/BY-LAW SERVICE REVIEW BACKGROUND On April 6, 2017 the Council of the Corporation of the Municipality of Bayham considered correspondence from the Municipality of Central Elgin regarding Fire Prevention Officer Services. The Council of the Corporation of the Municipality of Bayham received the Municipality of Central Elgin correspondence for information with the understanding that the Municipality of Bayham Fire Chief would attend the scheduled meeting on the topic. On April 11, 2017 the Municipality of Bayham Fire Chief attended the meeting regarding shared Fire Prevention Officer Services. This report provides a service level overview of Municipality of Bayham Fire Prevention Officer Services and options for consideration pertaining to Fire Prevention Officer Services, under the backdrop of the current responsibilities of the employees and volunteers in the positions which offer Fire Prevention Officer Services and By-law Enforcement in the Municipality of Bayham. DISCUSSION The Fire Protection and Prevention Act, 1997, (FPPA) sets out the minimum requirements that municipalities are required to provide with regards to fire prevention and public education, more specifically Section 2(1) of the Act states that: Every municipality shall: (a) establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention; and (b) provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances. SERVICE ACTIVITIES MANDATED? CAN SERVICE LEVEL BE CHANGED? Enforcement of the Yes No Ontario Fire Code Smoke Alarm Program Yes No Public Education Yes Yes Program Distribution of Fire Yes No Safety Information Response to complaint Yes No or request for Fire Code Inspections _ Conduct cyclical Routine No Yes Fire Code Inspections Perform Simplified Risk Yes No Assessments Conduct Vulnerable Yes No Occupancy Inspections and Fire Drills, Review and Approve Fire Safety Plans Conduct Fire No Yes Investigations The Municipality of Bayham ensures compliance with the FPPA via By-law No. 2015-044, being a by-law to Establish and Regulate a Fire Department for the Municipality of Bayham. In carrying out its duties and responsibilities, the Municipality of Bayham Fire Department ensures compliance with the Provincial legislation by following the Public Fire Safety Guidelines, Technical Guidelines and Directives issued by the Office of the Fire Marshal and Emergency Management (OFMEM). Toward the provision of the same, the Municipality of Bayham Fire Department provides the first two lines of defense, which is divided into four (4) subgroups. PUBLIC FIRE AND LIFE SAFETY EDUCATION Public Fire and Life Safety Education is delivered through public education programs and distribution of fire safety information aimed at changing human behaviour with the goal to prevent fires and, if they should occur, to ensure citizens react appropriately. This is accomplished through a variety of, volunteer based, public education and safety programs delivered in schools as well as at community based events. Further to the above, the Municipality of Bayham Fire Department also leverages its resources by partnering with Elgin County Municipalities for coordinated messaging to assist in the delivery of fire safety information. The Ontario Fire Marshal has established in its `Guidelines on Municipal Fire Protection." Section 04-40-03 "Selection of Appropriate Fire Prevention Programs", a minimum acceptable model that must be provided in all communities in Ontario includes: • A simplified risk assessment • A smoke alarm program • Fire safety education materials distributed to residents/occupants. • Inspections upon complaint or when requested to assist with code compliance (including any necessary code enforcement) The simplified risk assessment determines the local needs of the community to establish the level of fire prevention and life safety education required. Significant risks identified through analysis should be addressed. For example, if the needs analysis indicates a significant fire loss in residential buildings, a program that improves fire safety should be considered for implementation. The 2017 Municipality of Bayham Simplified Risk Assessment is attached hereto as Appendix 'A'. FIRE CODE INSPECTIONS The Municipality of Bayham Fire Department, through Fire Code Inspections, ensures the safety of residents in those occupancies that are legally required to comply with the Ontario Fire Code. Where a Fire Prevention Officer determines that occupancy is non-compliant with the Ontario Fire Code, the owner may be served a fine or Provincial Inspection Order to remedy the situation or, where necessary, seek prosecution of the owner through the Provincial Courts. In carrying out their duties, Fire Prevention Officers utilize the legislative options provided in the FPPA to mitigate all fire code violations and fire safety hazards discovered that are not specifically addressed by the Ontario Fire Code. The FPPA requires the Municipality to conduct inspections upon complaint or request. By-law No. 2015-044, being a by-law to Establish and Regulate a Fire Department for the Municipality of Bayham, does not include routine inspections in the current levels of service approved by Council, being inspections that are not request or complaint based, and are outside of legislated inspections. Between 2013-2017 the Municipality of Bayham Fire Department conducted approximately 76 inspections/year (including Burn Permit inspections) with approximately 12/year requiring follow up activities as a result of Fire Code violations or the provision of Fire Code related information. FIRE INVESTIGATIONS The Municipality of Bayham Fire Department (in consultation with the OFMEM where required) investigate the cause and origin of fires. PLANS REVIEW The Fire Chief assists Development Services in the review of building and site plans from a fire safety perspective. In this capacity, the Fire Chief works under the Chief Building Official and Planning Coordinator, ensuring new buildings comply with the fire safety requirements of the Ontario Building Code. MUNICIPALITY OF BAYHAM FIRE PREVENTION OFFICER—BY-LAW SERVICE REVIEW The OFMEM is generally taking a stronger stance with regards to municipal responsibilities in areas such as inspection, enforcement, fire safety plans, etc. In an effort to maximize the use of resources, the Municipality of Bayham Fire Department is moving towards a Risk Based approach to Public Education and Inspections utilizing historical call data or analytics to direct initiatives at communities based on their level and type of risk. Fire Code Inspections have historically been conducted by the Fire Chief and Deputy Fire Chief/Fire Prevention Officer. Recently, the long-term Deputy Fire Chief/Fire Prevention Officer resigned from the Fire Department as a result of relocation. The Fire Department is in the process of identifying a Fire Prevention Officer candidate to handle the Public Education responsibilities, however no staff, including the Fire Chief, have the current Ontario Fire College Fire Prevention Officer Diploma or NFPA 1031 Fire Inspector level 1 & 2 courses. The Fire Chief is in the process of upgrading certifications to current standards. Beyond the Fire Chief for a volunteer to obtain the relevant training it would require roughly $2,000 + disbursements for training plus 4 weeks of classroom time. The previous volunteer Deputy Chief completed training on his own accord and time. There are a few methods to obtain certification however the above generalization represents the average financial and time commitment. To ensure the Municipality of Bayham provides appropriate inspection services in the absence of the Fire Chief, staff would respectfully recommend entering into an agreement with the Municipality of Central Elgin for Fire Prevention Officer Services. At this time Central Elgin is offering the Fire Prevention Officer Services on an 'as needed' basis subject to availability. This means no fixed amount of hours need be purchased (similar to the CBO agreement the lower-tier Elgin County Municipalities share). The anticipated service cost estimate for Fire Prevention Officer Services is as follows: • $52.00 per hour; and • $0.50 per kilometre mileage charge. The service fee is intended to recover the Fire Prevention Officer's hourly wage plus statutory charges, and benefits and 10% administrative overhead. The estimate is subject to approval of the involved Councils. Further, with the shift in Fire Chief responsibility to cover more fire related activities staff would further recommend Council consider entering into an agreement with the Municipal Enforcement Unit to augment Municipal Law Enforcement Services. In the past two years the Municipality has improved the level of internal process due diligence over by-law enforcement, including complete digitization of the process. Where prior to 2014 the Municipality lacked effective oversight over by- law service providers, the new system incorporates due diligence into the process. Further, where historically the Municipality utilized the services of Commissionaires staff would now respectfully recommend utilizing the services of the Municipal Enforcement Unit. The Municipal Enforcement Unit has been supplying By-law Enforcement Services for over 16 years in various locations throughout Southwestern Ontario including: • Municipality of Dutton-Dunwich • Municipality of Southwest Middlesex • Township of Southwold • Municipality of Central Elgin • Municipality of South Huron • Lower Thames Valley Conservation Authority- Provincial Offences Officers A Single Uniformed Officer for the Municipal Enforcement Unit is $43.50 per hour (including vehicle and fuel) - Minimum charge to be invoiced - three (3) hours. Allocating an amount of$10,000 dollars within the 2018 Operating Budget would allow the Fire Chief to focus more on fire responsibilities while still conducting back-up and emergency By-law Enforcement activities. Having Municipal Law Enforcement Unit conduct By-law Enforcement activities would ensure continuous, as directed, coverage when the Fire Chief is out of office, provide the opportunity for proactive parking and dog related by-law enforcement and have more expertise in dealing with complex Yard Maintenance/Property Standards issues that are not solved with education and/or a Notice of Violation. This contract would also provide an opportunity for evening and weekend enforcement activities as directed by staff. As expectations and requirements of the fire services evolve and the training completed by said volunteers change so too does the requirements of the Fire Chief. To ensure adequate fire related coverage and to advance By-law Enforcement services staff respectfully recommend augmenting internal staff resources with contracted services. RECOMMENDATION 1. THAT Report CAO-62/17 re Fire Prevention Officer— Service Review be received for information; 2. AND THAT Council direct staff to bring forward a by-law for Council consideration to enter into an Agreement with the Municipality of Central Elgin for as needed Fire Prevention Officer services; 3. AND THAT Council direct staff to include contract by-law services in the 2018 Operating Budget for Council consideration during budget deliberations. Respectfully Submitted by: Paul Shipway CAOICIerk MUNICIPALITY OF BAYHAM BYH A 411P1"°‘44cmlb „.4 , fp.70• 411111011.- 0 0.46 g' , pOrtunity Is It) . „ gr4r, . FIRE PREVENTION and PUBLIC FIRE SAFETY EDUCATION SIMPLIFIED RISK ASSESSMENT August 2017 Prepared by: Randy White, Fire Chief/CEMC MUNICIPALITY OF BAYHAM FIRE DEPARTMENT FIRE PREVENTION AND PUBLIC EDUCATION SIMPLIFIED RISK ASSESSMENT Table Of Contents Page Introduction 3 Purpose 3 Simplified Risk Assessment 3 Data Collection Component 4 Demographic Profile 4 Building Stock Profile 7 Municipal Fire Loss Profile 8 Provincial Fire Loss Profile 10 Municipal By-laws 12 Fire Inspections 13 Fire Safety Plans 13 Public Education 14 Smoke Alarm Program 14 Enforcement 14 Pre-incident Planning 14 Fire Protection Water Resources 15 Priority Setting for Compliance 16 2 INTRODUCTION Fire Prevention is an integral part of overall fire protection. The need for a positive change in attitude of the public towards fire safety means the fire service must proactively initiate activities to decrease the occurrences of uncontrolled and accidental fires. Fire prevention methods utilized by the fire service must focus on public fire safety education, fire inspections, code enforcement and fire investigations. The Municipality of Bayham conducted a Simplified Risk Assessment in March 2009. The Office of the Fire Marshal of Ontario has suggested municipalities review and update their risk assessments every 3 — 5 years. PURPOSE Municipalities have a legislated responsibility under the Fire Protection and Prevention Act (FPPA) to provide public education with respect to fire safety and certain components of fire prevention. Conducting a simplified risk assessment is the first step towards compliance with these requirements and is intended to identify information required by a municipality to make informed decisions about the programs and activities necessary to effectively manage the community fire risk based upon local needs and circumstances. In general terms, needs and circumstances relate to a municipality's economic situation, geography, demographics, building profiles and service delivery system, e.g. volunteer fire department. SIMPLIFIED RISK ASSESSMENT Conducting a Simplified Risk Assessment (SRA) is a practical information gathering and analyzing exercise intended to create a community fire profile that will aid in identifying appropriate programs or activities a municipality may implement to more effectively address the community's fire safety needs. As a minimum, a municipality's fire safety program shall include the following: • Simplified Risk Assessment • Smoke Alarm Program with home escape planning • Distribution of fire safety education materials and delivery of public education programs, and • Participating in inspections upon complaint or when requested to assist with Fire Code compliance. • Refer to Public Fire Safety Guideline 04-40a-12 in respect of public education and fire prevention services. 3 As each community is different, the SRA and ensuing fire risk profile will assist in identifying the degree to which these activities are required in accordance with local needs and circumstances. The SRA is made up of the following components: • Demographic profile • Building stock profile • Local and provincial fire loss profiles • Information analysis and evaluation • Priority setting for compliance • Implementing solutions DATA COLLECTION COMPONENT The municipality examined local demographic data to determine the following: ➢ Population makeup, based on age groupings ➢ Vulnerable individuals or occupancies ➢ Cultural differences such as language and customs ➢ Seasonal population shifts in tourist areas such as cottages, mobile homes, trailer parks, local attractions ➢ Other considerations specific to the municipality. Data examined was obtained from Statistics Canada and the municipal planning office. DEMOGRAPHIC PROFILE The municipality's population has increased by 3.9% from 2006 to 2011. The provincial population grew by 5.7% over the same period. From 2011 to 2016, the local population grew 5.8% The Municipality's population demographics are consistent with the provinces. Approximately 36% of the municipality's population is either youth (Age 0 — 14 = 20%) or seniors (Age 65+ = 16%). Seniors make up approximately 16.7% of the provinces population. Like the rest of the province, the municipality's senior population is increasing at higher rates than the general population as life expectancy rises. Ages of Population # of Residents % of Total Population 0 - 14 1630 21 15 - 64 4365 70 65 and Over 730 _ 9 Total Population 7,779 (2017 est.) 100 4 Bayham, Municipality Ontario Age characteristics Total Male Female Total Total population4 7,779 (100%) 3,964 (51%) 3,815 (49%) 13,448,495 0 to 4 years 363(4.6%) 185 (51) 178 (49) 5.2% 5 to 9 years 586(7.5%) 302 (52) 284 (48) 5.6% 10 to 14 years 629(8.1%) 336 (53) 293 (47) 5.6% 15 to 19 years 598(7.7%) 302 (51) 296 (49) 6.0% 20 to 24 years 612(7.9%) 309 (50) 303 (50) 6.7% 25 to 29 years 494(6.4%) 253 (51) 241 (49) 6.5% 30 to 34 years 439(5.6%) 228 (52) 211 (48) 6.4% 35 to 39 years 379(4.9%) 201 (53) 178 (47) 6.3% 40 to 44 years 415(5.3%) 198 (48) 217 (52) 6.5% 45 to 49 years 443(5.7%) 234 (53) 209 (47) 7.0% 50 to 54 years 516(6.6%) 265 (51) 251 (49) 7.9% 55 to 59 years 537(6.9%) 288 (54) 249 (46) 7.4% 60 to 64 years 500(6.4%) 259 (52) 241 (48) 6.3% 65 to 69 years 435(5.6%) 216 (50) 219 (50) 5.5% 70 to 74 years 344(4.4%) 161 (47) 183 (53) 3.9% 75 to 79 years 234(3.0%) 116 (50) 118 (50) 2.9% 80 to 84 years 138(1.8%) 66 (48) 72 (52) 2.2% 85 years and over 118(1.5%) 46 (39) 72(61) 2.2% 5 Demographic Profile Concerns Vulnerable Groups / Individuals Population Fluctuation 6,700 — 11,000 ➢ Seniors living alone or at home Influx of tourists from May— September ➢ No vulnerable occupancies Influx of seasonal employees for agriculture industry. ➢ Seasonal immigrants for farm labor Occupancy types: ➢ Youth on farms Cottages Campgrounds ➢ Seasonal campers Local Attractions — Museums, Festivals Agriculture housing accommodations Barriers to Public Education Language ➢ 30% of the population speaks a language other than English. ➢ Approximately 2% of the population does not speak English. This group speaks a Low German language and is an audio learning group. ➢ 15% of the population speaks a non-official language most often at home, considered to be a Low German language. ➢ 96% of the population has knowledge of the English language. Demographic Profile Commentary The Municipality of Bayham population of 7,779 increases by approximately 39% during the summer months due to tourism, and accommodations provided by local campgrounds, bed and breakfast facilities and day use facilities (beaches, museums, local attractions). The Bayham profile also indicates there is a large number of seniors (16%) and youth (20%) accounting for approximately 36% of the population, before considering seasonal fluctuations. Bayham is seeing a large increase in retirees within the community. Approximately 2000 people enter the community during the summer months and reside in recreational vehicles/accommodations or cottages at local parks or campgrounds on a short-term basis. The area's assets attract around 100,000 visitors annually into the community. A large percentage of residents have knowledge of the English language. A low percentage of residents solely use a non-official language for communication and are considered to be an audio communicating community. 6 ➢ High percentage of seniors population, with potential for continued increases ➢ High percentage of youth population Language barrier poses barriers to public education to low German speaking community • Tourist, campers and cottagers may not be knowledgeable in fire safety requirements for recreational vehicles and campers. ➢ Seasonal employees may not be knowledgeable in fire safety requirements for accommodation facilities. Some farms may not be aware of or are unwilling to comply with the fire code for these facilities. BUILDING STOCK PROFILE The Municipality utilized information from the property tax assessment records to identify property classifications consistent with the Ontario Fire Code. The Municipality has approximately 2,152 residential units or private dwellings with 96% (2,065) being occupied by permanent residents. There are four (4) elementary schools located in the municipality. The Thames Valley District School Board operates two of the schools, and the other two are owned and operated as private schools for a Mennonite community within Bayham. Assembly occupancies include churches, community centers, libraries and other public meeting places. There are 21 such occupancies. There are 796 farms of various types, with 351 listed with residences. There are 40 occupancies listed as industrial with a further 53 commercial. This group contains two large chemical warehouse facilities, and two large manufacturing operations. These businesses account for a large portion of the employment opportunities within the municipality. There is potential for a negative economic impact to the municipality should one or more of these businesses close for a period of time. The majority of residential, commercial and industrial buildings, specifically in the village cores, were constructed prior to 1986. The two public schools provide education for approximately 600 students. The majority of residential units are single detached buildings. Multi unit buildings are normally single-family dwellings converted into multi family dwellings (retrofit) prior to the introduction of the Building Code. Most properties with multi unit dwellings are classed as legal non-conforming properties under the zoning by-law. The municipality's fire prevention policy relies on the owners of multi-unit dwellings to ensure compliance with the Fire Code. Provincial statistics indicate residential dwellings as being the leading occupancies for fire deaths and injuries. There are seven (7) campgrounds and mobile home parks located in the municipality. Some campgrounds have accommodations for both mobile homes and season campsites. The Fire Code requires smoke alarms and CO detectors in all campers and recreational vehicles that are slept in. Occupancy Classification # Of Occupancies Group A Assembly 21 Group B Institutional 4 Group C Single Family 1943 Duplex 21 Triplex 4 Multi-Unit - Other 29 Mobile Homes & Trailers 48 (est.) RV's / Trailers — Seasonal 465 (est.) Other 29 Group D/E Commercial 53 Group F Industrial 40 Totals 2657 Building Stock Profile Concerns ➢ Cottages are within close proximity to other buildings ➢ Seasonal RV's and campers may not be aware of smoke alarm requirements ➢ Municipal fire inspection policy is based on a complaint or request basis ➢ Multi-residential property owners may not be aware of retrofit requirements ➢ 19% of residential units are occupied by renters — smoke alarm compliance issues ➢ Owners of assembly occupancies may not be aware of fire emergency plan requirements under the Fire Code. ➢ Buildings in the village cores have minimal clearance between buildings. ➢ Assembly occupancies may not be aware of retrofit requirements/code upgrades. ➢ Temporary residences for seasonal workers may not conform to building or fire codes MUNICIPAL FIRE LOSS PROFILE The Municipality analyzed historical fire data to provide a municipal fire loss profile of the municipality for 2011 - 2016. Note that fires can include vehicle fires. Emergency Fire Responses Year # of Calls # of Fires Loss Fires No-Loss Fires 2011 154 19 14 9% 5 3% 2012 160 19 17 11% 2 1% 2013 148 16 13 9% 3 2% 2014 161 14 9 6% 5 3% 2015 130 6 4 3% 2 2% 2016 155 19 13 8% 6 4% There has not been a fire related death or injury in Bayham in the years 2011 to date. 8 Municipal Property Dollar Loss 2011 2012 2013 Percent of Total $ Occupancy Classification #Of #Of #Of Fires $ Fires $ Fires $ Loss 2011-2013 Group A Assembly 0 0 0 Group B Institution 0 0 0 Group C Residential 7 363,000 8 1,025,500 8 536,500 66% Group Commercial 4 415,000 2 225,000 1 20,000 23% D/E Group F Industrial 0 0 0 Mobile Homes and 0 0 0 Trailers Other 8 25,000 9 276,000 7 26,000 11% Total Dollar Loss 803,000 1,526,500 582,500 100% Municipal Property Dollar Loss 2014 2015 2016 Percent of Total $ Occupancy Classification #Of #Of #Of Fires $ Fires $ Fires $ Loss 2014-2016 Group A Assembly 0 0 0 Group B Institution 0 0 0 Group C Residential 4 262,000 3 35,500 4 208,500 37% Group D/E Commercial 4 360,000 0 1 220,000 42% Group F Industrial 0 0 0 Mobile Homes and 0 0 0 Trailers Other 6 10,000 3 35,000 14 250,000 21% Total Dollar Loss 632,000 70,500 678,500 100% NOTE: Barn fires are considered to be commercial occupancies. `Other' includes vehicle fires. Municipal Fire Loss Profile Commentary For the 6 year period, the total dollar loss due to fire is estimated to be $4,293,000. Vehicle fires accounted for 14%, residential fires 57%, and commercial fires 29%. The majority of the commercial fires and dollar losses were barns. One residential fire was considered suspicious and the OFM and OPP investigated. Of the 34 fires categorized as residential, 13 had working smoke alarms, 7 did not have smoke alarms or they didn't work, 3 were undetermined, and 11 were out buildings so no smoke alarms were required. A large number of fire incidents resulting in no loss were the result of open air burning being conducted without a permit or in violation of a permit. Appropriate enforcement action is taken against all violators. 9 Municipal Fire Loss Profile Concerns ➢ Some fires were the result of fuel fire appliances being installed improperly or poor maintenance practices. Public is unaware of fuel fired appliance regulations. ➢ There were some high visibility barn fires in the province that highlighted the need for owners to increase their level of due diligence in the maintenance of these structures. These concerns are echoed locally. ➢ Almost a third of the 23 residential fires that should have had alarms that did not. PROVINCIAL FIRE LOSS PROFILE The following data was accessed from the Office of the Fire Marshal fire loss statistics. Ontario Fire Incident Summary 2013-2015 2015: Fire Incidents in Ontario Property Type Number Fire Fire Estimated No loss of loss* Injuries fatalities** $ loss in fires*** fires millions Structure 7,240 796 85 666.9 1,227 Property/Outdoor Storage 769 22 2 7.1 8,091 Vehicle 2,942 42 7 56.5 361 Total 10,951 860 94 $730.5 9,679 *A loss fire is a fire with an injury,fatality or estimated $loss. **Does not include 3 fatalities on Federal or First Nations properties *** Fires with no$loss, injury, or fatality reported 2014: Fire Incidents in Ontario Property Type Number Fire Fire Estimated No loss of loss* Injuries fatalities** $ loss in fires*** fires millions Structure 7,061 760 69 784.7 1,317 Property/Outdoor Storage 713 17 6 10.9 6,429 Vehicle 2,858 37 5 66.4 344 Total 10,632 814 80 $862 8,090 *A loss fire is a fire with an injury,fatality or estimated $loss. **Does not include 6 fatalities on Federal or First Nations properties *** Fires with no$loss, injury, or fatality reported 2013: Fire Incidents in Ontario Property Type Number Fire Fire Estimated No loss of loss* Injuries fatalities** $ loss in fires*** fires millions Structure 7,189 736 70 543.5 1,333 Property/Outdoor Storage 711 17 6 9.3 6,842 Vehicle 2,830 31 3 54.3 353 Total 10,730 784 79 $639.5 8,433 *A loss fire is a fire with an injury,fatality or estimated $loss. **Does not include 6 fatalities on Federal or First Nations properties 10 **" Fires with no$loss, injury, or fatality reported Overview of fires Fire Loss in Ontario 2011-2015 Loss fires by Property ert class Fire Loss in Ontario 2011-2015 Causes,Trends and Issues Causes,Trends and Issues (with loss'reported) Business and Personal Services mmp Assembly Occupancies Occupancies Mercantile 2% 3% 2% Care and Detention 1% —— ——!—. ::;:;: ,�\ V11•81 ,951 Resdential • 7189 7,248 OBC. -- Residents, ._.— �._. ._ .� —._._. 12% 5 90 5,440 5,267 — 5,215 5,385 Vehicles % 5 27% 2011 2012 2013 2014 2015 *Fires resulting in an injury:fatality or$loss. Number 51 lass fires 201110 2015:55.108 _ :;-rh=are Marshalanc Emergen_nt �eeottncnremardnal antluiaergency E -- - Management Management Fire Loss in Ontario 2011-2015 Loss Fires Property class:Structures only causes,Trends and Issues Business and Assembly Personal Services Occupancies occupancies L% 3% Industrial Properties not Occupancies classified*O.B.C. Care an d Oetenti on Ocvupanaes laercentile 4)0( % Residential 73% Number of structure loss flees 201110 2035:36,508 ,ire oithe Fire Marsha,and Eme-gen R' Mensgement Bayham's numbers for loss fires by property class closely corresponded with the provincial numbers. In fact both residential and vehicle fires in Bayham were 48% and 27% respectively, exactly the same as the province. The deviation would be the remaining property classes. For non-residential fires, Bayham saw mostly barn fires with a few commercial occupancies filling out the total. Residential Loss Fires:Yearly Smoke Ontario j_ Smoke Alarm status In Alarm Status' Residential Loss Fires 4 2011 to 2015 *Undetermined presence excluded a..iii � n0 20 21 21 100% •\o smote alarm 1Milt 1 ❑notoerate present,did d operate 1111111111011111111111111I 500 0 ❑Scants harm present. operation unknown 5 i t Smote Alarm present, operated 0% 2011 2012 2013 2914 21115 office of tnerteMa rshatand emergency, Manage-nem 11 Ontrioand am jib Smoke Alarms that did not m ;d�t operate •Why? 2003te 20107 19%did not operate 2703.2007 Residential Loss Fires,Smoke Alarm Ontario. ,11 212Lii. /7/,,, Smoke Atarm Status In Aim Operation Resideneialra�ss fres Alarm Remote or separated 2011 to 2015 Reim, ���ddan�ad ,ti �'r""do'n from fire started in be Smoke alarm Installation pa; 7°a 04% presence 2% Cocking area 17% Garage 6% undetermined undererml�red 5� a Smoke alarm Porch/balcony/terrace 14% Attic 4% Smoke alarm present. present, operated Surimstedmil Chimney/Flue 9% Laundry 5% operation 4,1% I5, undetermined % Living area 6% Sleeping 6% 8%. / erotr Exteriorwall/rocf 9% j�i �� 4%no battery/power No smoke 0%remote/separatedfrom fire `, alarm Smoke alarm Less than t%. Power not connected 18% present did r - Possible unit failure �.�'N not operate - Improper Installation 76%no battery 24%dead battery !,,''`' 15% - Tampered with(vandalism} 3%undetermined humor ofresidential loss fires 25, 4 1%other c,.,_c..nc--rehla shaiantl Emerge, "'"-' Management Ontario 1� Residential FATAL Fires': smoke Alarm Status in : ,•r °la.S Smoke Alarm Did Not Operate—Why? Residential Fatal 2015 � Residential FATAL fires*:Smoke Alarm snake Alarm stamsm ,�"i Potl to 2015 Operation Residential meal tires 'Arson fires.excluded. ov n2t `Arson fires excluded. Smoke alarm Dead presence Smoke alarm undetermined present, battery,6, ,64.25% operated,83, 13% 823'. 78%did not operate 2077- Other,20,4 2075 42% o battery, Smoke alarm 17,35% present. operation undetermined 18.7% Beyond Smoke alarm Smoke/Fire No smoke present,did area,5, alarm,46, not operate, 10% 18% 48,18% Number of residential laid fires':250 Fatal Fires where alarm did not operate:48 For structures where a smoke alarm was mandatory, 57% of residential loss fires had smoke alarms present and they operated. This compares favorably with the 44% recorded in the province. Needless to say, the target number for working smoke alarms is 100% and is a priority for public education campaigns across the province. MUNICIPAL BY-LAWS The Municipality of Bayham Fire Department establishing By-law (#2015-044) lists the core services the department provides. This list includes: - Inspections on complaint or request. - Develop, deliver, and maintain a smoke alarm program. - Provide public education programs. - Develop, deliver, and maintain educational programs unique to the needs of the Municipality of Bayham. - Develop and maintain a home inspection program. 12 FIRE PROTECTION AND PREVENTION ACT (FPPA) The FPPA prescribes the following: "Every municipality shall, (a) establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention; and (b) provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances. Clause (b) is broad in scope and may include protection services such as a progressive approach to fire safety inspections and Fire Code compliance. For example, residential dwelling units, including multi-unit dwellings, account for the majority of fires and fire related death and injuries in the province. Based on the provincial statistics for residential fires, municipalities will be expected to enhance local fire prevention policies to include proactive inspections for multi-unit dwellings to ascertain compliance with the Fire Code. FIRE INSPECTIONS The Fire Chief performs all fire safety inspections to provide consistency, continuity of inspection services and to be readily available during normal business hours for the convenience of the public. Inspections are upon request of the property owner or when a complaint has been made. The Department does not have a proactive fire safety inspection program to ascertain if multi-unit dwellings (retrofit), assembly, industrial and commercial occupancies comply with the Fire Code. FIRE SAFETY PLANS The Ontario Fire Code (O.F.C.) Section 2.8 of Division B, requires certain occupancies to prepare, obtain approval of the Fire Chief and implement a Fire Safety Plan. These occupancies include: (a) Group "A" or"B" (Assembly) (b) Group "C" where the occupant load exceeds 10 (Residential) (c) Group "D" where the occupant load exceeds 300, (Business & Personal Services) (d) Group "E" where the occupant load exceeds 300, (Mercantile) (e) Group "F" Division I where the occupant load exceeds 25, (High Hazard Industrial) (f) Group "F" Division 2 where the occupant load exceeds 100, (Medium Hazard Industrial) (g) Group "F" Division 3 where the occupant load exceeds 300, (Low Hazard Industrial) Pursuant to the Fire Code property owners are required to conduct an annual review of their emergency/fire safety plans and obtain approval from the local fire official annually. Review and approval of fire safety plans for the above mentioned occupancies are conducted at the request of the property owner, complaint or during fire safety inspections. 13 The Department maintains a file of fire safety plans submitted by property owners. In general, the Department relies on those requiring fire safety plans to review their own plan and provide copies of any plans that have required modifications. Owners are responsible to ensure their building meets the requirements of the Fire Code. The Fire Department is diligent in taking measures to obtain compliance with the Fire Code by ensuring violations they may be aware of through inspection and enforcement activities are corrected. PUBLIC EDUCATION The Fire Chief, in consultation with the Fire Prevention Officer, is responsible for coordinating and directing all public education and fire prevention activities under the direction of the Fire Chief. Current activities for public education include: • Participation in Fire Prevention Week activities • Annual Open House at the fire stations • Fire Station Tours (when requested) • Fire Extinguisher Training (when requested) • Annual visits to elementary schools • Speaking to public/private groups about fire safety (when requested) • Include fire safety information in municipal newsletters • Participate in Risk Watch Program (as requested) • Participate in The Arson Prevention Program for Children (as requested) • Distribute Public Education materials at public events • Monthly Safety Alert sent to Public Schools for inclusion in school newsletter SMOKE ALARM PROGRAM The FPPA mandates every municipality shall have a smoke alarm program with home escape planning component. Smoke alarm inspections occur upon request of the property owner, during fire safety inspections and post fire investigation. Messaging is delivered by means of various media such as pamphlets at public events and reminders on newsletters, utility and tax notices, as well as the municipal web site. ENFORCEMENT The Fire Chief is responsible for enforcement of the Fire Code, including smoke alarm violations. Enforcement is carried out in accordance with Fire Marshal direction and guidelines. Compliance with other areas of the Fire Code are encouraged and where appropriate more persuasive enforcement action is initiated. 14 PRE-INCIDENT PLANNING A pre-incident plan is a site-specific plan providing information to firefighters either when responding to an incident or for training purposes. In 2009 the Department commenced preparation of pre-incident plans and conducted site tours of specific high-risk properties in the municipality. This initiative will better prepare the department in responding to fires or emergencies at these sites. Pre-plans are being put on iPads that are now on fire apparatus to allow more efficient access to these resources. Pre-plans are in need of updating on non-high hazard occupancies that are not required to send them to the Department on an annual basis. FIRE PROTECTION WATER RESOURCES The majority of the municipality is not protected by a municipal water supply. The Department relies on static water sources or municipal water supplies to provide a water supply to areas not protected by hydrants. Usable rural static water supplies and hydrants is on Department mapping information supplied thru the iPads on fire apparatus. The Fire Chief and Chief Building Official work closely during the municipality's site planning and development process to ensure high hazard industrial and commercial properties expanding or establishing operations are in compliance with the water supply and fire safety requirements prescribed under the Ontario Building Code. The Department is a member of the Elgin County Fire Department Mutual Aid Program. This program allows the Department to request assistance from neighboring municipalities to enhance water supply capabilities at emergency incidents. The Municipality's long-term strategic plan has identified the potential to expand rural static water resources for the Department. When coupled with a greater water transport capability, the Municipality could apply for the ISO Superior Water Shuttle Certification. 15 PRIORITY SETTING FOR COMPLIANCE The following chart identifies fire safety and prevention priorities for the municipality to assist the Department in promoting public fire safety programs to the community and mitigate future fire losses and public injury. Priority Setting Worksheet Priority Status Effectiveness, Goals/Objectives 1 Fire Safety Current fire prevention / public Existing programs adequately address Priority education programs that the fire safety priority & ensure List in order address the fire safety priority compliance with minimum FPPA of priority requirements? If No, how would you reallocate resources and/or implement additional fire prevention or public education program / activities? Fire Public Education Fire Prevention Public Education Prevention Activities (Inspection) Activities (inspection) Activities Activities Y/N Residential fires Request or Fire prevention Y Home inspection Increased exposure complaint week open houses program (similar on social media and and school visits to Wake up partake in programs Fire safety Ottawa) sponsored by the brochures at public OFMEM events Website and newsletter announcements Seniors — fire Request or Fire safety Y I Partner with Presentations to safety Complaint information Senior support senior groups (e.g. mailing, agencies (e.g. Older/Wiser) newspaper meals on advertising, public wheels, home displays care providers) 1 Migrant Request or General fire safety Y 'Educate Distribute fire safety worker/seasonal Complaint information employers with education material in employee fire mailing, seasonal low German and safety newspaper accommodations Spanish. Radio advertising, public on smoke alarm broadcast displays. Annual requirements. educational material Open House at fire Invite Mennonite to low German stations with community to residents. Distribute formal invitation to annual open smoke alarm Mennonite house at fire educational material schools/community stations. to known employers of seasonal workers 16 Produce fire safety literature in appropriate languages. Partner with Public Health on migrant worker home inspections Increased level of enforcement to ensure the costs of non-compliance competes with savings. 1Trailers/RV/Motor Request or Fire safety Y 1Conduct Partner with homes Complaint information voluntary campgrounds and mailing, inspection mobile home park newspaper program at local owners and advertising, public campgrounds, managers for displays mobile home distribution of smoke parks. alarm and home escape planning information/education materials. Multi-unit Request orRire safety Y Conduct Send direct mailings dwelling units Complaint information inspections for to property owners of mailing, Fire Code multi-unit dwelling newspaper compliance on units to promote advertising, public all known multi- compliance and displays unit dwelling upgrades to meet units. retrofit requirements. Assembly Request or Fire safety Y Inspect all Send direct mailings Occupancies Complaint information assembly to property owners of mailing, occupancies for occupancies to newspaper compliance with promote compliance advertising, public Fire Code; and upgrades to displays request meet retrofit (annually) fire requirements, and safety plans request submission from all know of fire safety plans for assembly approval by chief fire occupancies. official. Carbon Request or Fire safety 1 In conjunction Increased exposure Monoxide (CO) Complaint information with smoke on various media alarms mailing, alarm including social newspaper inspections, media alternatives. advertising, public ensure working displays CO alarms 17 where required I Home Heating — Fire does Fire safety Y I Request WETT Fire safety wood burning not inspect information certificate of information mailing, appliances (staff not mailing, compliance newspaper WETT newspaper when owner advertising, public certified) advertising, public requests displays specific to displays inspection or wood burning upon complaint. appliance safety. I Industry — Request or Contact known Y jAnnually request Direct contact with emergency plans Complaint industry and updated fire industry request fire safety safety plans for representatives for plans. approval by chief annual submission of fire official. fire safety plans for chief fire official approval. Distribute educational materials to industry sectors required to submit fire safety plans. 18 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017- 090 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND DRIER CONSTRUCTION GROUP INC. FOR STRUCTURAL REPAIRS OF THE WASTEWATER TREATMENT PLANT ALUM BUILDING WHEREAS the Municipality of Bayham is the registered owner of the Wastewater Treatment Plant Alum Building located at the property known as 1 Chatham Street, Port Burwell; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for structural repairs of the Wastewater Treatment Plant Alum Building; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1 . THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement between the Municipality of Bayham and Drier Construction Group Inc. for structural repairs of the Wastewater Treatment Plant Alum Building; 2. THAT this by-law shall come into full force and effect upon the final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF SEPTEMBER, 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-091 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND VANBREE DRAINAGE AND BULLDOZING LIMITED FOR THE PROVISION OF DRAINAGE WORKS FOR THE WELLINGTON STREET MUNICIPAL DRAIN IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Wellington Street Municipal Drain based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the "Municipality") desires to enter into an agreement with VanBree Drainage and Bulldozing Limited for construction of the Wellington Street Municipal Drain in accordance with the Contract as prepared by Spriet Associates; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with VanBree Drainage and Bulldozing Limited for construction of the Wellington Street Municipal Drain in accordance with the Contract attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF SEPTEMBER, 2017. Mayor Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-092 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND VANBREE DRAINAGE AND BULLDOZING LIMITED FOR THE PROVISION OF DRAINAGE WORKS FOR THE SPROUL MUNICIPAL DRAIN BRANCH 'A' EXTENSION IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Sproul Municipal Drain Branch 'A' Extension based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the "Municipality") desires to enter into an agreement with VanBree Drainage and Bulldozing Limited for construction of the Sproul Municipal Drain Branch 'A' Extension in accordance with the Contract as prepared by Spriet Associates; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with VanBree Drainage and Bulldozing Limited for construction of the Sproul Municipal Drain Branch `A' Extension in accordance with the Contract attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF SEPTEMBER, 2017. Mayor Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-093 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND VANBREE DRAINAGE AND BULLDOZING LIMITED FOR THE PROVISION OF DRAINAGE WORKS FOR THE FIREHALL NO. 1 MUNICIPAL DRAIN IN THE MUNICIPALITY OF BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT, CHAPTER D.17, R.S.O. 1990 AS AMENDED. WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality, for the provision of drainage works of the Firehall No. 1 Municipal Drain based on and in accordance with the terms and conditions of the tender accepted; AND WHEREAS the Corporation of the Municipality of Bayham (the "Municipality") desires to enter into an agreement with VanBree Drainage and Bulldozing Limited for construction of the Firehall No. 1 Municipal Drain in accordance with the Contract as prepared by Spriet Associates; THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Municipality enter into and execute an agreement with VanBree Drainage and Bulldozing Limited for construction of the Firehall No. 1 Municipal Drain in accordance with the Contract attached hereto as Schedule "A" and forming part of this By-Law; 2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and directed on behalf of the Municipality to execute all documents as may be required to give effect to these presents; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF SEPTEMBER, 2017. Mayor Clerk THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-097 A BY-LAW TO AUTHORIZE THE TRANSFER OF LANDS OWNED BY THE MUNICIPALITY OF BAYHAM BY WAY OF A LAND EXCHANGE AGREEMENT WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act. AND WHEREAS Section 268(1) of the said Municipal Act provides in part that every municipality with authority to sell land shall pass a by-law establishing procedures governing the sale of land. AND WHEREAS the Municipality of Bayham passed By-law No. 2015-021 to establish a procedure governing the sale of municipal owned land. AND WHEREAS the Council of the Municipality of Bayham is desirous of transferring property owned by the Municipality and has completed procedures pursuant to By-law No. 2015-021 for the sale of the subject lands. AND WHEREAS the Proponent, 2526998 Ontario Inc., is the owner of the lands described as Part 1 of Reference Plan 11 R-10220, and TBD Plan +1-1,507 m2 in the Municipality of Bayham, in the County of Elgin (the `Proponent Lands'); AND WHEREAS the Municipality is the owner of the lands described as Part 2 of Reference Plan 11 R-5136 and Part 1 of Reference Plan 11R-10217, in the Municipality of Bayham, in the County of Elgin (the `Municipality Lands'); AND WHEREAS the Proponent has agreed to convey the Proponent Lands to the Municipality in accordance with the provisions of the attached Land Transfer Agreement in exchange for the Municipality conveying the Municipality Lands to the Proponent; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Council of the Municipality of Bayham authorizes the Mayor and Clerk to execute all documents as may be necessary to provide for the transfer of real property described as Part 2 of Reference Plan 11R-5136 and Part 1 of Reference Plan 11R- 10217, in the Municipality of Bayham, in the County of Elgin (the `Municipality Lands') to the Proponent in exchange for the Proponent Lands of Part 1 of Reference Plan 11 R- 10220, and TBD Plan +/-1,507 m2 in the Municipality of Bayham, in the County of Elgin (the `Proponent Lands'); 2. THAT the Council of the Municipality of Bayham authorizes the Clerk to insert the registered description of TBD Plan +/-1,507 m2 into the By-law and Land Transfer Agreement upon completion of the Registered Plan; Page 2 3. THAT the Council of the Municipality of Bayham authorizes the Mayor and Clerk to execute all ancillary agreements pursuant to the agreement of purchase and sale; 4. THAT this by-law shall come into full force and effect upon the completion of the registration of TBD Plan +/-1,507 m2, by the Proponent, and the insertion of the registered plan number pursuant to Section 2 of this By-law. 5. THAT this by-law shall not come into force and effect without the completion of the registration of TBD Plan +/-1,507 m2 by the Proponent. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF SEPTEMBER 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-094 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD SEPTEMBER 7, 2017 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held September 7, 2017 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 7th day of September, 2017. MAYOR CLERK