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HomeMy WebLinkAboutAugust 01, 2017 - Special Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Tuesday, August 1, 2017 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. ADMINISTRATION A. Report CAO-53/17 by Paul Shipway, CAOICIerk re Phase 1A— Stormwater Management Improvements Robinson Street Rehabilitation (Brock Street to the Beach) — Contract No. 20170619 4. IN CAMERA 4.1 In Camera A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (9344 Plank Road) 4.2 Out of Camera 5. BY-LAWS A. By-Law 2017-083 Being a By-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and R.F. Almas Company Ltd. (This by-law follows the recommendation in Report CA0-53/17 by Paul Shipway, CAO I Clerk during the special meeting of August 1, 2017) B. By-Law 2017-084 Being a by-law to authorize the sale of lands owned by The Corporation of the Municipality of Bayham and to authorize the Mayor and Clerk to enter into a Well Servicing Agreement 6. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-085 Being a By-law to confirm all actions of Council 7. ADJOURNMENT -$AYHAdvz jj _pv • REPORT o .;.y CAO pPortunity Is..io�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: August 1, 2017 REPORT: CAO-53/17 SUBJECT: PHASE 1A- STORMWATER MANAGEMENT IMPROVEMENTS ROBINSON STREET REHABILITATION (BROCK STREET TO THE BEACH) - CONTRACT NO. 20170619 BACKGROUND On Friday July 7, 2017 RFT— Phase 1A— Stormwater Management Improvements — Robinson St. Rehabilitation (Brock St. to the Beach) — Contract No. 20170619 was issued, a copy is attached hereto as Appendix 'A' (included is a diagram of the improved Robinson St. turning radius for large vehicles and a visual depiction of the bio-swale). RFT— Phase 1A— Stormwater Management Improvements— Robinson St. Rehabilitation (Brock St. to the Beach) — Contract No. 20170619, closed on July 26, 2017 at 2:00 PM. DISCUSSION The results of RFT— Phase 1A— Stormwater Management Improvements — Robinson St. Rehabilitation (Brock St. to the Beach) — Contract No. 20170619 are as follows: VENDOR BID PRICE Oxford Civil Group $502,681.53+HST R.F. Almas Company Ltd. $436,537.74+HST Meritech Engineering, the Municipal Engineer managing the project has reviewed the submission and the Meritech Engineering recommendation letter is attached hereto as Appendix 'B'. The Meritech Engineering and Project Management fees on this proposed project are $34,399+HST. The 2017 Capital Budget included Capital Item PW-13 - Stormwater Management Improvements in the amount of$476,000. The Capital Item contained two components: 1) Detailed Design — Phase 1 - $117,130+HST 2) Phase 1A— Stormwater Management Improvements — Robinson St. Rehabilitation (Brock St. to the Beach) - $358,870+HST On May 18, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-051, being a by-law to authorize the execution of an agreement with Her Majesty the Queen in Right of Ontario for the provision of Clean Water Wastewater Funding in the amount of$322,910.00. The R.F Almas Company Ltd. Bid Price includes Contingency Funds in the amount of$37,450+HST which may or may not be actually incurred during the project. Detailed Design Phase 1 is complete on budget. Phase 1A— Stormwater Management Improvements — Robinson St. Rehabilitation (Brock St. to the Beach) requires an allocation of funding in the amount of$84,966.72 to $122,416.72 depending on how much, if any, of the contingency is utilized during construction. The initial figure utilized for budgeting was completed prior to completion of Detailed Design for grant purposes. Detailed Design revealed the entire southern portion of the Robinson St. turnaround is built upon gabion baskets which complicates the project scope of work. Three options to fund the allocation include the following: 1) 2017 Surplus 2) OMPF Reserve 3) Gas Tax Reserve, Transfer Station Reserve Staff would respectfully recommend that at year end the allocation be made utilizing a combination of reserve allocation and in-year surplus, presented and allocated in the Treasurers year end staff report. The Treasurer concurs with the above noted funding proposal. Completing Phase 1 a of Phase 1 of the Stormwater Management Improvements is critical for two main reasons pertaining to future grants: 1) Provides the basis for the demonstration of incrementalism for the Stormwater Management Improvements in Port Burwell. Incrementalism is a key component of the OCIF Top-up Program that the Municipality is currently utilizing in Richmond and is eligible to make application for again in 2018. 2) Provides demonstrated improvements to water quality and control with the implementation of a bio-swale. This is an identified critiera within FCM funding, OCIF funding and the proposed Infrastructure Phase 2 Federal funding expected for the spring of 2018. ROAD CLOSURE To complete the works, Robinson St. from Brock St. to the Beach will be required to be temporarily closed during construction. Although complete closure of Robinson St. from Brock St. to the Beach is optimal, timing of grant funding announcement approval and deadlines to complete works prompted the engineer to make this recommendation. The contractor proposes the working days for the project to commence on or about September 25, 2017 and to continue for 20-30 days. RECOMMENDATION 1. THAT Report CAO-53/17 re Phase 1A— Stormwater Management Improvements — Robinson St. Rehabilitation (Brock St. to the Beach) — Contract No. 20170619 be received for information; 2. AND THAT staff be directed to bring forward a by-law, to enter into an agreement with R.F. Almas Company Ltd. in the amount of$436,537.74+HST for the provision of Phase 1A— Stormwater Management Improvements — Robinson St. Rehabilitation (Brock St. to the Beach) — Contract No. 20170619. 3. AND THAT staff be directed to provide notice of the Temporary Road Closure of Robinson St. from Brock St. to the Beach during construction. Respectfully Submitted by: Paul Shipway CAOICIerk MERBCH engineering Pp 4a tunny is'a PHASE 1a — STORMWATER MANAGEMENT IMPROVEMENTS ROBINSON STREET REHABILITATION & STORMWATER MANAGEMENT IMPROVEMENTS (Brock Street to the Beach) CONTRACT NO. 20170619 Sealed Tenders, clearly marked as to contents, will be received by the Owner, at 56169 Heritage Line, Straffordville, Ontario until 2:00 pm, Local Time, on: Wednesday, July 26, 2017 The Project includes the rehabilitation of Robinson Street from Brock Street to the Beach, including replacement storm sewers and appurtenances. The following items are significant works included in the tender: 64 metres of storm sewer and appurtances, 2500 tonnes of granular road sub-base and base, 250 metres of concrete curb and gutter, 300 tonnes of base pavement, 200 tonnes of surface pavement, 200 square metres of concrete sidewalk and miscellaneous surface works such as installation of a bio-swale at the beach and landscaping. The tenders will be opened publicly at the Municipality of Bayham, 56169 Heritage Line, Straffordville at 2:15 pm, Local Time, on the date of closing. Digital copies of the Plans, Specifications and Tender documents can be obtained from Meritech Engineering via the contact information below. Should paper copies be required, these are available at the office of Meritech Engineering, 1315 Bishop Street North, Suite 202, Cambridge, ON N1 R 6Z2 for a non- refundable fee of$100.00 (includes HST)per set, made payable to Meritech Engineering. Documents may be picked up after 10:00 am on Monday, July 10, 2017. A Bid Bond in the amount$5,000.00 must accompany each Tender. The successful bidder will be required to furnish a 100% Performance Bond and a 100% Labour and Materials Payment Bond for the total value of the contract. The lowest or any tender will not necessarily be accepted. Council approval is expected approximately within two weeks of tender closing date and construction is anticipated to commence no sooner than September 5, 2017 pending approvals. 20 working days are allocated for substantial completion of the project and all work is to be completed by December 31, 2017. OWNER CONSULTING ENGINEER Municipality of Bayham Meritech Engineering 56169 Heritage Line, PO Box 160 1315 Bishop Street North, Suite 202 Straffordville, ON NOJ 1Y0 Cambridge, ON N1 R 6Z2 Mr. Paul Shipway, CAO/Clerk Mr. Harry Meister, C.E.T. Tel: 519-866-5521 Tel: 519-623-1140 ex. 201 E-mail: pshipway(a�bayham.on.ca E-mail: harrymAmeritech.ca m�mn:— /\ YJ v ffl.yrir .61 ®. .®Port :® , E m Eti �AYHA D!; ! 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I • \ 1 Li \ 1 7;,. / 1 1 'NOV 14 1, i „, '' \f \ III i I / \ / ':X\ li \! 1 1 `_ ; v / / /, ,- .„ ...... limiKilb 1,,,- ii.g/g• §Y.i H; El;- Pin NI 11114 Mil IL:\ ; 1 g g 8 1 i IN AR BM:1111 I 11 I 1\,r 011 4,1 M2:41 illi Eli I gi:tf 1 El UM if lil IN u,:! g gs i giggg 1 PI i MI V.IIIIIMIll I II I 110= 1 g g g 4ki I i li 15111 LIM all ''.! 1 '.f; CD 4-II I i NM=OIL_ i gi f lg , i'lErTi=i-r oor OMR N Bio Swale Municipality of Bayham 0 RIT)ECH St I-F..5.1,0 Is..ued for Tender ME ,i' .._... Port Burwell .;as p ,04'; 4ro=r=27',V=1,6 011/1MIG 4422 IA-6 SCALE ',I IT —,—,___ , (RBob,inntostthe.BSetoazwater Management Improvements : 66m fr.Pe.,6 Aar.v. ,n1 201, lEL ..' =====?Fr1" 47==a” ....5.,E, 6,6 'SS' PROPOSED AREA TO BE SEEDED WITH (NV BROADCAST MIX Sr',NURSE CROP RESTORE DISTURBED SOILS BETWEEN _:-. ALLSEDMIXTOBEAPPLIEDBYHAND PARKIN ENR„,M;°AND IN ��N . EDM CONTROL 6WE VEGETATION DGEOFGRAVEL SEEDING ON METHODSHE,L.REFOR —INPtANTINCANo SEEDING AREAS PARKING LOT SPECIFICATION FOR ropsa4wEtl .� lli�®a TO ADCASTSEONan SHEETLP-2FER (PER OPSS age CONSTRUCTION MIX COMPOSITION AND RATE OF APPLICATION. INCORPORATED INTO EXISTING SANDY SOILS AND STANDARD ROADSIDE MIX (PEROI=ssaOs FOR 5au0TON m ®IIBf L SPECIFICATION FOR SEED NG. . Ir ■� IL r �y filo. m p BEACH ACCESS ROo. UTE. — rr . O � � m / - - _ r `® KEY MAP O.� / m ®' m' 0' m' eiA•eA LEGEND: .990. / 0 1 m ` m o ,4 I PROPOSED SEEDED OSEA S,-Mux rr• ° �. °� PROPOSED DECIDUOUS TREES PLANTING ZONE 6 441046 y r ' / �mmmm®m Gael '� O�',I --eo i y �� 'i. 44411 PROPOSED DECIDUOUS SHRUBS PLANTING ZONE i1.6%. V 1 Z�v`�eP a 006a�0oo¢osLba O � e e o0°mmmmmmmm �o°t ` s44, , O �O ! _.___DENTERINEDPSWAE mmm®mmm `0a° 0°9 00000 .O'.O'0060mOoreg2. :100(f0 ° +' ''`` i • P NTNE. El 1,11s0°16 � �°ago ellOYo o O gyp” wi QM o o e�?o . %�OOi Orrik: ' WIIP.... A % o °O°0000o a0� Ob m mm --j �` ., iiir‘42. N.. El ® o E3 m PLANTING ZONE 1 Wmm0'm0' .t.... PLANTING ZONE6 m®mmm .,,_ PLANTING �mommmmm _ _ mmmmmmm 0' mmmmmmmomeMM mmm0mmmmmeee 4rni_ PLANTING ZONES m PLANTING ZONES 70 50 50 50 50 50 50 50 50 40 40 40 50 NOTE 50 50 PLUGS TO BE EQUALLY SPACE THROUGHOUT PLANTING O;'90mmmm®m mmmmmmmf�v' ZONES.PLEASE REFER TO DETAIL 1 ON LP-2. (7 \ 0 PLANT LIST INFORMATION SOURCES KEY I OTT I BOTANICAL NAME ICOMMON NAME I BOE I TYPE REMARKS g&Mgdated Junna2D,T,naalneanom%%Mach in EncerIn an OMBR I 2 1OUERCUSMACROCARPA 1BUOAK 1 50MMCAL I WB IDUG INSPRING g SHRUBS DL TTED MIIIIIIII/1111 rOLIUs POTTEDia RA 50 RHUS AROMATICA FRAGRANT SUMAC 50 CM HT POTTED. 0 ISSUED FOR TENDER ®29 JUN-17 SC 90 SHEPERDIA CANADENSIS CANADA BUFFALOBERRY50 M HT POTTED No, 0 Data 260 TOTAL SHRUBS P. MAINTENANCE DURING PERIOD NTAL RASSES AND PERENNIALS § operationslmmnmenp nnngt°naolw warranty period ms(2)YaamTBn ngnNntlal DAD E fig GANEMONE CANADENSIS CANADA E 5-12CMHT PLUG MIM COMPOST VOLUME a CM HT.a.5CMW6 4.'Ms plan Is IOW read In cOnjUnction With all details,notes and written pati . causing erosion.In a pnmo a arym g satmcaealtis 65,hofpllntAea�pwIn°et PLUG ®®■ 5.Contr....all review all draxings a. actual field conditions.determine to.scope of woM are gatypr°,growngseasonarea follows: a°°°beds Mat IV 70 ASCLEPIAS INCARNATA NDARNATA PWG ABOUD&ASSOCIATES INC. ® verify conn ct report any dswepxes to the Landscape tee wants once per week for the ttrnmrNO weeks,such untnewner penetretesma SPP COMMON MILKWEED 5-12CM HT PLUG MIN.COMPOST VOLUME 4 cm XT.3.5 cp,.1 WO CatsoldSO Aroodsls.Ecoogist.Landscape ATCNfects iArchitect for action to the sets...of the municipallty m ea� 5w a .1 Deep root water newly RDSA BUTTERFLYWEED 5-12CM HT PLUG MIN.COMPOST VOLUME 4 CM e e.a .2 Deep root or surface water trees and shrubs a minimum of eve,ten(10i des between May, .. ,. aa,.saw.rsra.fizz.,cob...aw.arm.�n..,,.wwn,,.�n,r CB REEDS SEDGE 5.12CM HT PLUG COMPOST VOLUME 4 CM 5 CM OD € sumacs water shrubs a minimum n every twenty-one days behveen septembem5 and T ruynowno°thiispla4Abe..ntlAss° atesassumespnore°°p 0Mror.accura ofa°yep°i"t�,sothis - OLATA EDGE PSIS MIN.COMPOST VOLUME 4CMHT.a5CMW0i plan. BIO SWALE ed by Me Ladsnp Aro..M Me sm...n Me en wants bobugnh m lata Pau prior rra,aa_up t°saturate soil around root system. 2. Municipality orB:N:eequipmentndmnebalanal' pp .2 Soil rnolsture to he monitored throughout Me growl.seesaw CV 90 CAREX VULPINDIDEA FOX SEDGE .5..12CNI KT PLUG MIK COMPOST VOLUME 4 CM HT.3,CAA WD LANDSCAPE PLAN 10.All poinls of construction egress or ingress are be wIM bed a0aa.erros"emandsearmencontrol .1 Watefinp scheduled]be inaeas.when plant matedals are roching Ihe permanent wiffing point EC 70 ELYMUS CANADENSIS CANADA WILD RYE 5-12CM HT PLUG MIN,COMPOST VOLUME 4 CM HT.3.6 CM. in ho BeyM1eme for prOtectIng and/or stOrIng all site tuM a of has penetrated the soil fully as required. EL 4g GREAT LAKES WHEATGRASS HT PWG MIN.COMPOST VOLUME CM HT. CM WD plans and maintained to the satisfaction of the _ ROBINSON ST&STORM 93 Replace IX re,lead missing or dIstureed with Federal, EM 2° MACULATUM MssP. SPORED JOE-PYEWEED6-12CMHT PLUG MIN COMPOST VOLUME a on HT.3.5 CM WD WATER MANAGEMENT eamarn Standards and ont.°Provincial retainIng Standardst°me satisfactioncing,vegetation etc. ofMeM ap Municipality const n°additioMunicipality nal weeds as resin approval �e annual lor to�s M1en50 Coma means GM 90 GERANIUM uM M CM HT PLG MIN.COMPOST VOLUME 4CMHT.3.5CMWO IMPROVEMENTS cost to the Owner. uNoin ones g eoten rq coax. .1 If chemical means are used,nue integratedpest precdcesM men acceptance/success targets a.oR�T PwG _ PORT BURWELL comply MUNICIPALITY OF BAYHAM w g _ sada«nmken nrennea nanwen�mamaal uall sing cinnenam no.provincial.and frnw°Isuralal aKOls using aislation and gent a�rbonc°IMreI Daons. JE 90 JUNCUS EFFUSUS MANION RUSH 5-12CM HT PLUG MIN.COMPOST VOLUME 4 CM HT.3.5 CM. te:JUNEzo1T .NH nh eentrelocretMasev Lal,ascep Arnim LC 30 LITHOSPERMUM ouNIENSE ..5 CM WO PmjeN:AAITg2A Drown NH 17 Plant rn.ri.als shall be No.1 grade Terse,grown in accordance with the Canadian Nureery Landscape AssoCialion. .7 Keep trunk pmleolion and guy wires in pro,repair and OST VOLUME 4 CM HT.3.5 CM WD adjustment. i 1i Landscape Architect reserves or.right to reject any plant material aying life-threalaning.poor growth habits.injwy. 3 e.comractor sna remov ea planta from' immediately and replace at n° ° DRA Swe.,.2BD snacked.MGN 6 addmonal cost to the OMR, Remove eeplaredead cots and plants not healthygrowingce°eitlon.Make rep°comms in same manner as S12CM Hr MIN.COMPOST VOLUME 4 CM FIT.3.5 CM WD _ E the Cons tl.safety AasocleUon of unlade,Municipal by-laws, B specified for nginal plantings,unless otherwise directs by Conular. PV 50 the Highway Trull,Act and the OntaoTraMcdManual(BO°k Ttnn p ern.Irepp and level watering eat end of warranty perk,. directed PANIC NUVIRGATUM CMM PWG MW.COMPOST VOLUME4CM HT.3.5 CM WD Municipality r wtnents and organics and amended as per test use bent. RH 90 RUDBECKIA HIRTA LACK-EYED SUSAN CM HT PLUG .. recommendations for chossn plant material. 1 2.1.4J1 plant material shall be sel,ack to allow for mature sloe-ran2mfroma Y Infrastructuresweweka. _itten reports growing aura(pd S p mnerI Consultant eenting: DM HT CNI HT PLUG MIN.COMPOST VOLUME 4 CM HT.3.5 CM WO I II carried out SCI 30 SCIRPUS CYPERINUS OTTONGRASS BULRUSH M eur(24)months nom date of'nn aeoepmen oe SL 150 SCIRPUS LACUSTRIS LAKESHORE BULRUSH 5.12CM HT PLUG MIN.COMPOST VOLUME 4 CM HT.3.5 CM W0 _ J Of°ll kerns by Munlc'MUG°IBaynsm Staff and Project Landscape ArOilecTne Contractor Is responsible a Me on on SN 150 ainenanwnall the installed trees,ahmbs.gmsses and seeding with the Marry-fourmnthwartnry period. Preventative Or wrreclrve measures required which are outside C°mmaMs responsibility. YORRICHUNI - E ENGLAND ASTER - ° E OGENERAL LANDSCAPE NOTES MAINTENANCE NOTES SP 20 S MRICHUM PUNICEUM Is.NW.RE ENE12 Hr PWG MIN.COMPOST vawME4cM Hr.a.s CM WD O 2gag TOTALORY IUMGACLOPA DMSA NEW STEM CM HT PWG MIN.COMPOST VOLUME 4 CM HT.3.5 CM WD LP-1 ENT GRASSES AND PERENNIAL$ B _ III NURSE CROP(IF SEEDING INSPRING/EARLY-DUMMER �- ■ .2,, EOUPL ! 11 41 �J1 XI.BOTANICAL NAME MON NAME PACING O 91 1 ._I til}+ 60 LOCUM MULTFLORUM ANN..RVEGRASS C *pxae r+I —,(i,�r�r• OATS EQUAL .._...„77.1.1, ��� 1 25 FAGOPYRUM SPACING sxaEroaznxwrx NTG. 111 SEEDING RATE 22 KOinEciAREVM BUCKWHEAT p a Avoo `® KEYMAP NURSE CROP OF SEEDING IN LATE-SUMMER/FALL) °O O O suce LEGEND: GxT BOTANICAL NAME COMMON NAME O 50 LOCUM ANNUAL RVEG 50 � ncuM AESTIVUMM WINTER W EATS p, SEEDING RATE= HECTARE S-1 SEED MIX lOSDCUSTOM SAND DUNE BIOSWALEMIX) BOTANICALxAMe ICOM I TYPICAL PLUG PLANTING DETAIL COMMON NAME LP-2.N.T.S. WES HT ASCLEPIAS STRIAG COMMONMILKWEED 20 ANDROPOGON GERARDO SIG BLUEST. 5 .C.01...2. BUTTERFLY WEED WILGgRYEREOPSIS `\ S \'\(\ /''( UDBECKIAHIRTA EESMANSCHACoeT seeRsuxr SPQR ea us PMM YVtANORUS SAND DROPSEED SYMPHV SEEDING RATE-25 KGTARE C„ECANLL AE NEW ENGLAND ASTER `1 `I\ o.0600.r[xxwo.0[xx ...We.9111111HATee-11 x 4=11.11_0n I n n=B n l —B a l� I�lia nl Hit,twill III fill WnxsLOPEr,,„L 2 TYPICAL SHRUB PLANTING DETAILCONTINUOUSBED LP-2 N.T.S. INFORMATION SOURCES Ocrr Ram MERRECT ENGwEERInc ory zo i'bess rssezamw. ePRuee.RD.TexeR:47,xrPea. WiliWalle iiia 100USD BEM D ISSDEDFDR�NDER IT No. D I__I xN«�F„CronOxRSSoxxDnM� ReeRPR. ®®IN I �x 106[1,3306 MU. 30 3163 33661 663333 0 to,.6636 NIN ILS ,ta-MP.Px�Rconsul 6 IOW.3331.3363 OECOnePOSEO SOL ABOUD&ASSOCIATES INC. NO OE nlg Aroods,Sodogsk.Londsmpe Architects T. WI 7r °"°°'� BIO SWALE ri11 11 ire7I 'TI n _ , eenxxesa,n.PR.P.n�exe— LANDSCAPE DETAILS ma4��— �-d Aern LIIII-1=11 r onAM ROBINSON ST&STORM ,III,—ITI=IIFm..... C ,.1,,L=.I;II T IT„IT,II II WATER MANAGEMENT _ IMPROVEMENTS PORT BURWELL ®TYPICAL DECIDUOUS TREE PLANTING DETAIL-SLOPES MUNItCIPA IITY OF BAYHAMDate 17 Designer NH N.T.G. Prom AA17 102A Drawn NH Scale AS SHOWN Chackal MGN III� I •- LP-2 a 2 Mee ( / / 0 .' "101 o it, , ,,,,..„ I � , „, I; //' j ,,.. / I 0 liPlir,,,i____0:,,,,. E \ = y k "., / t1 x)„, o *1i; 11 i / �iEo \ i, $ -• . -- x 3 3 R: 0 ,______,. ,..._ DRAWING: Truck Turning Movements Robinson Street Turnaround MERIT C H englneering DRAWN BY: JEL CHECKED BY: 1$Q SCALE: 1:500 1315 Bishop Street North,Sulte 202 Cambridge T 519.823.1140 F519.623.3334 www.meritech.ta FILE NAME: 4422.Autoturn DATE: Ill,2017 4422.01-T1 `t cefh r. •.. — `7 ',%_:" # +yi a _ + 5 yrs, a ,is+�S •b. tae • • 4 .+r ip kT'- *rr � _ - ' '''- 4::puss '1 1.%I.a; WI.,:•111...--T,.: I. r fit. �°ati f . ° tic 6 F r A f ;j}�a#�r , ._.t„,...":.,----,..„.-. .. �� y � l¢ - .tip, � r1..,,002,.....5„,,,, _X° W c-1 F �-'.r ,, ,.� 1� rte G- �p� " L. ,4 ^� a9„c • kkk } - w e rry-:° .. q',�. `"' y 'i ., s wry, ° _�� ME CH RJIT E July 27, 2017 56169 Heritage Line Straffordville, ON NOJ 1Y0 Attention: Paul Shipway CAO/Clerk Dear Mr. Paul Shipway, Re: Recommendation of Contract Robinson Street Rehabilitation Municipality of Bayham The following table indicates the results of the Phase la Stormwater Management Improvements and Robinson Street Rehabilitation/(contract 2017/06/19) tender, which closed at 2:00 pm on July 26th 2017, the two lowest bidders being: Tendered (incl. 13% HST) Corrected (incl. 13% HST) R.F. Almas Company Ltd $493,287.65 $493,287.65 Oxford Civil Group Inc. $568,030.13 $568,030.21 Our estimate of probable cost was $342,252.99. L1J We have checked all of the tenders and have found them to be in order. It is our w recommendation that the tender price submitted by R.F. Almas Company Limited be accepted, subject to the necessary governmental approvals being received. The tendered price is valid for 60 days following the tender close date. Yours very truly, MERITECH ENGINEERING /717/14/ Harry Meister C.E.T. Project Manager HHM/sI Endosures(1) cc e2,:gnisultingr2 Profession al Engineers KATemp\Samantha\4422\4422.Recommendation to Clientltr.docx Page 1 of Ontario .09/ Ontario Meritech Engineering 1315 Bishop St.North Suite 202 Cambridge ON N1R 6Z2 t 519.623.1140 f 519.623.7334 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-083 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND R.F. ALMAS COMPANY LTD. WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of entering into an agreement with R.F. Almas Company Ltd. for the provision of Phase 1A — Stormwater Management Improvements — Robinson St. Rehabilitation (Brock St. to the Beach) — Contract No. 20170619 NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between R.F. Almas Company Ltd and The Corporation of the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF AUGUST 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-084 A BY-LAW TO AUTHORIZE THE SALE OF LANDS OWNED BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND TO AUTHORIZE THE MAYOR AND CLERK TO ENTER INTO A WELL SERVICING AGREEMENT WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act. AND WHEREAS Section 268(1) of the said Municipal Act provides in part that every municipality with authority to sell land shall pass a by-law establishing procedures governing the sale of land. AND WHEREAS The Corporation of the Municipality of Bayham passed By-law No. 2015-021 to establish a procedure governing the sale of municipal owned land. AND WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of selling property owned by the Municipality and has completed procedures pursuant to By-law No. 2015-021 for the sale of the subject lands. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Council of The Corporation of the Municipality of Bayham authorizes the Mayor and Clerk to execute all documents as may be necessary to provide for the sale of real property described as Lots 2 & 3 East of Plank Road and Part of Lot 4 East of Plank Road North side Talbot Road, Reg. Plan 205, Part 1 on 11R10085, Municipality of Bayham, County of Elgin, known as 9344 Plank Road, Straffordville ON to for consideration of dollars ($ ); 2. THAT the Council of The Corporation of the Municipality of Bayham authorizes the Mayor and Clerk to execute all ancillary agreements pursuant to the agreement of purchase and sale including Well Servicing Agreement; 3. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1St DAY OF AUGUST, 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-085 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE SPECIAL MEETING HELD AUGUST 1, 2017 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the special meeting held August 1, 2017 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 1st day of August, 2017. MAYOR CLERK