HomeMy WebLinkAboutJune 15, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, June 15, 2017
7:00 p.m.
6:30 p.m. —Committee of Adjustment—Simon Wagler Homes Inc.
8:00 p.m. — Public Meeting — Drainage—Centre Street Drain — North
8:15 p.m. — Public Meeting — Drainage—Sproul Drain Branch "A" Extension
8:20 p.m. — Public Meeting — Drainage— Firehall No. 1 Drain
Council recessed for a break at 7:40 p.m. and reconvened at 8:00 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ABSENT:
COUNCILLOR ED KETCHABAW
STAFF PRESENT:
CAO I CLERK PAUL SHIPWAY
TREASURER LORNE JAMES
DEPUTY CLERK
PLANNING COORDINATOR MARGARET UNDERHILL
CHIEF BUILDING OFFICIAL
DRAINAGE SUPERINTENDENT BILL KNIFTON
CLERK'S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
None.
2017 Council Minutes June 15, 2017
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held June 1, 2017
B. Public Meeting held June 1, 2017
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT the minutes of the regular meeting held June 1, 2017 and the public meeting held
June 1, 2017 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
A. Motion
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the Council of the Corporation of the Municipality of Bayham declare part of the
unopened road allowance between Lots 20 and 21 Concession 10, described as Part 1 of
Registered Plan 11R10176, surplus to the needs of the Municipality for the purpose of
conveyance to abutting property owner;
AND THAT the Municipality provide until July 6, 2017 at 4:30 pm for written public
comment on the same
CARRIED
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
2017 Council Minutes June 15, 2017
10.1.1 Receive for Information
A. Notice of Public Meeting re Simon Wagler Homes Inc. Minor Variance
B. Revised Notice of Adoption of Official Plan Amendment No.19 re Matthews
C. Notice of Adoption of Official Plan Amendment No. 20 re 18 —20 Pitt Street
D. Notice of Court of Revision re Wellington Street Municipal Drain
E. Notice of Public Meeting re Centre Street Drain — North
F. Notice of Public Meeting re Sproul Drain Branch "A" Extension
G. Notice of Public Meeting re Firehall No. 1 Drain
H. Notice of Special Council Meeting
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT correspondence items 10.1.1-A— 10.1.1-H be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-28/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re
Petition for Drainage
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council of the Municipality of Bayham acknowledges the filing with the Clerk of
the Petition for drainage works from Bernhard Reddekopp and George Heide;
AND THAT Report DS-28/17 regarding the petition for drainage and for drainage
improvement be received;
AND THAT Council wishes to proceed with this matter and appoints Spriet Associates,
Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and
Section 8(1) of the Drainage Act, for Council's consideration.
CARRIED
B. Report DS-33/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Site Plan
Agreement— Graham Estates Inc. (Legend Rubber)
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report DS-33/17 regarding the Graham Estates Inc. (Legend Rubber) site plan
agreement be received;
2017 Council Minutes June 15, 2017
AND THAT By-law No. 2017-065 being a By-law to authorize the execution of a Site Plan
Agreement between Graham Estates Inc. and the Municipality of Bayham for development
at the property known as 56957 Talbot Line be presented for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Town of Amherstburg re EMS Services
B. Poster re Canada Day events in Port Burwell
C. Straffordville Community Committee re Watermelon Fest 2017
D. Hydro One re Notice of Hearing
E. Municipality of Brockton resolution re Oppose Amendment to the Conservation Authorities
Act
F. Long Point Region Conservation Authority Board of Directors Minutes of meetings held
April 5, 2017 and May 3, 2017
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT correspondence items 11.1.1-A— 11.1.1-F be received for information.
CARRIED
11.1.2 Requiring Action
A. Bayham Beachfest Committee re Municipal Approvals
Moved by: Councillor Breyer
Seconded by: Deputy Mayor Southwick
THAT correspondence from Bayham Beachfest Committee re Municipal Approvals be
received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham approves the
request from Bayham Beachfest Committee to use the smaller area on the East End of the
parking lot from the existing French fry wagon to the eastern edge of the parking lot.
CARRIED
2017 Council Minutes June 15, 2017
11.2 Reports to Council
A. Report TR-10/17 by Lorne James, Treasurer re Port Burwell Fire Hall Loan Renewal
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT Report TR-10/17 re Port Burwell Fire Hall Loan Renewal be received for information;
AND THAT Staff be directed to bring forward a By-law to enter into a loan agreement with
Royal Bank of Canada in the amount of$501,429.72 for a 10 year term with an interest rate
of 2.75% approximate per amortization schedule.
CARRIED
B. Report CAO-39/17 by Paul Shipway, CAO I Clerk re Road Patrol Software
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT Report CAO-39/17 re Road Patrol Software be received for information;
AND THAT staff be directed to procure Road Patrol Manager from R.J. Burnside &
Associates Limited with 2017 funding allocated from the Roads Equipment Reserve and
2018 funding included in the 2018 Operating Budget;
AND THAT staff be directed to complete Public Works Fiber Internet upgrades with funding
allocated from the Roads Equipment Reserve
CARRIED
C. Report CAO-40/17 by Paul Shipway, CAO I Clerk re Straffordville Community Centre Rates
& Fees Assessment
Moved by: Councillor Breyer
Seconded by: Deputy Mayor Southwick
THAT Report CAO-40/17 re Straffordville Community Centre Rates & Fees Assessment be
received for information;
AND THAT staff be directed to bring back a Straffordville Community Centre Rates and
Fees Assessment Report in January 2018.
CARRIED
D. Report CAO-41/17 by Paul Shipway, CAO I Clerk re Noise By-law
Moved by: Councillor Casier
Seconded by: Councillor Breyer
2017 Council Minutes June 15, 2017
THAT Report CAO-40/17 re Noise By-law be received for information;
AND THAT Council direct staff to bring forward a Noise By-law for Council consideration.
CARRIED
E. Report CAO-42/17 by Paul Shipway, CAO I Clerk re Canada-European Union (EU)
Comprehensive Economic and Trade Agreement (CETA) —Canadian Free Trade
Agreement (CFTA)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report CAO-42/17 re Canada-European Union (EU) Comprehensive Economic and
Trade Agreement (CETA) —Canadian Free Trade Agreement (CFTA) be received for
information.
CARRIED
F. Report CAO-43/17 by Paul Shipway, CAO I Clerk re Exterior Paths of Travel — Rest Area
Consultation
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-43/17 re Exterior Paths of Travel — Rest Area Consultation be received
for information;
AND THAT the Council of The Corporation of the Municipality of Bayham direct staff to
utilize the Exterior Paths of Travel — Rest Area Consultation document, attached hereto as
Appendix 'A' when building new, or redeveloping exterior paths of travel — rest areas.
CARRIED
12. BY-LAWS
A. By-Law 2017-061 Being a Provisional By-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Centre Street North Municipal
Drain (This by-law follows the recommendation made in Report DS-29/17 by Bill Knifton
Chief Building Official I Drainage Superintendent during the public meeting of June 15,
2017) (First and Second Reading Only)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT By-Law 2017-061 be received for information.
CARRIED
2017 Council Minutes June 15, 2017
B. By-Law 2017-062 Being a Provisional By-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Sproul Drain Branch 'A'
Extension (This by-law follows the recommendation made in Report DS-30/17 by Bill
Knifton Chief Building Official I Drainage Superintendent during the public meeting of June
15, 2017) (First and Second Reading Only)
C. By-Law 2017-063 Being a Provisional By-law to provide for drainage works in the
Municipality of Bayham in the County of Elgin known as the Firehall No. 1 Municipal Drain
(This by-law follows the recommendation made in Report DS-31/17 by Bill Knifton Chief
Building Official I Drainage Superintendent during the public meeting of June 15, 2017)
(First and Second Reading Only)
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT By-Laws 2017-062, 2017-063 be read a first and second time.
CARRIED
D. By-Law 2017-064 Being a By-law to authorize the borrowing upon debentures in the
amount of$501,429.72 for the purposes of the Municipality of Bayham (This by-law follows
the recommendation in Report TR-10/17 by Lorne James, Treasurer during the regular
meeting of June 15, 2017)
E. By-Law 2017-065 Being a By-law to authorize the execution of a site plan agreement
between Graham Estates Inc. and The Corporation of the Municipality of Bayham (This by-
law follows the recommendation made in Report DS-33/17 by Margaret Underhill Deputy
Clerk I Planning Coordinator during the regular meeting of June 15, 2017)
F. By-Law 2017-066 Being a By-law to repeal The Corporation of the Municipality of
Bayham By-Law 2016-100
G. By-Law 2017-067 Being a By-law to amend The Corporation of the Municipality of
Bayham By-Laws 2014-099 and 2016-059 (This By-law implements the capital cost
provisions of By-Law No. 2014-045)
H. By-Law 2017-068 Being a By-law to regulate and control noises (This by-law follows the
recommendation made in Report CAO-41/17 by Paul Shipway, CAO I Clerk during the
regular meeting of June 15, 2017)
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT By-Laws 2017-064, 2017-065, 2017-066, 2017-067 and 2017-068 be read a first
second and third time and finally passed.
CARRIED
2017 Council Minutes June 15, 2017
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2017-069 Being a By-law to confirm all actions of Council
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT confirming By-Law 2017-069 be read a first second and third time and finally passed.
CARRIED
16. ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the Council meeting be adjourned at 9:37 p.m.
CARRIED
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MAYOR