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July 20, 2017 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, July 20, 2017 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held June 15, 2017 B. Public Meeting Centre Street Drain North held June 15, 2017 C. Public Meeting Sproul Drain Branch "A" Extension held June 15, 2017 D. Public Meeting Firehall No. 1 Drain held June 15, 2017 E. Special Meeting held July 6, 2017 F. Court of Revision Wellington Street Municipal Drain held July 6, 2017 G. Court of Revision Sproul Municipal Drain Branch `A' Extension held July 6, 2017 H. Court of Revision Firehall No. 1 Municipal Drain held July 6, 2017 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 2017 Council Agenda July 20, 2017 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Centre Street Drain - North 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-39/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E40/17 Gagnon 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Town of New Tecumseth Alliston Beeton Tottenham re Ontario Carbon Tax B. Bayham Beachfest Special Occasion Permit C. Ministry of Tourism, Culture and Sport/ Ministry of Transportation re Ontario Municipal Commuter Cycling Program D. County of Elgin re Revised Elgin County 2017 Budget By-Law E. Elgin St. Thomas Public Health Access to Affordable Recreation Report F. Elgin St. Thomas Public Health Healthy Communities Partnership approved minutes of meeting held March 21, 2017 and draft minutes of meeting held June 20, 2017 G. The College of Physicians and Surgeons of Ontario re 2018 Council Award H. Long Point Region Conservation Authority Board of Directors Minutes of meeting held June 7, 2017 I. News Release re Elgin-Middlesex-London Canada 150 Awards J. SCOR EDC re Local Food Recognition Day 11.1.2 Requiring Action A. Museums Bayham Advisory Board & Committee Resolution re Great Lake Waterfront Trail Adventures Cycling Participants 11.2 Reports to Council A. Report TR-11/17 by Lorne James, Treasurer re 2017 Q2 Variance Report B. Report CAO-44/17 by Paul Shipway, CAO I Clerk re 8354 Plank Rd — Public Works Garage 2017 Council Agenda July 20, 2017 C. Report CAO-45/17 by Paul Shipway, CAO I Clerk re EBR Registry No. 013-0551 — Proposed Asset Management Plan Regulation D. Report CAO-46/17 by Paul Shipway, CAO I Clerk re Bill 68, Modernizing Ontario's Municipal Legislation Act E. Report CAO 47/17 by Paul Shipway, CAO I Clerk re Implementation of the Waste Diversion Transition Act, 2016, the Resource Recovery and Circular Economy Act, 2016, and the Ministry of the Environment and Climate Change Strategy for a Waste-Free Ontario: Building the Circular Economy F. Report CAO-48/17 by Paul Shipway, CAO I Clerk re Voter List Management Services Agreement G. Report CAO-49/17 by Paul Shipway, CAO I Clerk re RFP 17-02 Comprehensive Asset Management Plan H. Report CAO-50/17 by Paul Shipway, CAOI Clerk re Provincial Park—Traffic By-Law Enforcement I. Report CAO-51/17 by Paul Shipway, CAO I Clerk re Richmond Community Park J. Report CAO-52/17 by Paul Shipway, CAO I Clerk re Boundary Road Agreement 12. BY-LAWS A. By-Law 2017-060 Being a By-law to Amend By-Law 2017-038 a By-law to establish a levy for the year 2017 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof (This by-law implements the tax rate provisions of the County of Elgin By-Law 17-17 an amended budget by-law— Item 11.1.1-D) B. By-Law 2017-070 Being a By-law to authorize the execution of a Waste Disposal Extension Agreement C. By-Law 2017-072 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Comprint Systems Inc. (doing business as "DataFix") (This by-law follows the recommendation in Report CA0-48/17 by Paul Shipway CAO I Clerk during the regular meeting of July 20, 2017) D. By-Law 2017-073 Being a By-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and The Corporation of the Township of Malahide for a Boundary Road Maintenance Agreement (This by-law follows the recommendation in Report CA0-52/17 by Paul Shipway, CAO I Clerk during the regular meeting of July 20, 2017) E. By-Law 2017-074 Being a By-law to appoint Ministry of Natural Resources Port Burwell Provincial Park Wardens for the purpose of enforcing provisions of By-Law 2016-014 (This 2017 Council Agenda July 20, 2017 by-law follows the recommendation in Report CA0-50/17 by Paul Shipway, CAO I Clerk during the regular meeting of July 20, 2017) F. By-Law 2017-075 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Public Sector Digest Inc. (This by-law follows the recommendation in Report CA0-49/17 by Paul Shipway, CAO I Clerk during the regular meeting of July 20, 2017) G. By-Law 2017-076 Being a By-law to stop up, close and convey part of the unopened road allowance between Lots 20 and 21 Concession 10 in the Municipality of Bayham, in the County of Elgin, designated as Part 1 on Registered Plan 11R-10176 (This by-law follows the resolution passed during the regular meeting of June 15, 2017) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Small Craft Harbour Boardwalk 14.1 In Camera A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (9344 Plank Road) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-077 Being a By-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 15, 2017 7:00 p.m. 6:30 p.m. —Committee of Adjustment—Simon Wagler Homes Inc. 8:00 p.m. — Public Meeting — Drainage— Centre Street Drain — North 8:15 p.m. — Public Meeting — Drainage—Sproul Drain Branch "A" Extension 8:20 p.m. — Public Meeting — Drainage— Firehall No. 1 Drain Council recessed for a break at 7:40 p.m. and reconvened at 8:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ABSENT: COUNCILLOR ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY TREASURER LORNE JAMES DEPUTY CLERK PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 2017 Council Minutes June 15, 2017 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held June 1, 2017 B. Public Meeting held June 1, 2017 Moved by: Councillor Breyer Seconded by: Councillor Casier THAT the minutes of the regular meeting held June 1, 2017 and the public meeting held June 1, 2017 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION A. Motion Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council of the Corporation of the Municipality of Bayham declare part of the unopened road allowance between Lots 20 and 21 Concession 10, described as Part 1 of Registered Plan 11R10176, surplus to the needs of the Municipality for the purpose of conveyance to abutting property owner; AND THAT the Municipality provide until July 6, 2017 at 4:30 pm for written public comment on the same CARRIED 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 2017 Council Minutes June 15, 2017 10.1.1 Receive for Information A. Notice of Public Meeting re Simon Wagler Homes Inc. Minor Variance B. Revised Notice of Adoption of Official Plan Amendment No.19 re Matthews C. Notice of Adoption of Official Plan Amendment No. 20 re 18—20 Pitt Street D. Notice of Court of Revision re Wellington Street Municipal Drain E. Notice of Public Meeting re Centre Street Drain — North F. Notice of Public Meeting re Sproul Drain Branch "A" Extension G. Notice of Public Meeting re Firehall No. 1 Drain H. Notice of Special Council Meeting Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 10.1.1-A— 10.1.1-H be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-28/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Petition for Drainage Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Bernhard Reddekopp and George Heide; AND THAT Report DS-28/17 regarding the petition for drainage and for drainage improvement be received; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED B. Report DS-33/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Site Plan Agreement— Graham Estates Inc. (Legend Rubber) Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-33/17 regarding the Graham Estates Inc. (Legend Rubber) site plan agreement be received; 2017 Council Minutes June 15, 2017 AND THAT By-law No. 2017-065 being a By-law to authorize the execution of a Site Plan Agreement between Graham Estates Inc. and the Municipality of Bayham for development at the property known as 56957 Talbot Line be presented for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Town of Amherstburg re EMS Services B. Poster re Canada Day events in Port Burwell C. Straffordville Community Committee re Watermelon Fest 2017 D. Hydro One re Notice of Hearing E. Municipality of Brockton resolution re Oppose Amendment to the Conservation Authorities Act F. Long Point Region Conservation Authority Board of Directors Minutes of meetings held April 5, 2017 and May 3, 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action A. Bayham Beachfest Committee re Municipal Approvals Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT correspondence from Bayham Beachfest Committee re Municipal Approvals be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham approves the request from Bayham Beachfest Committee to use the smaller area on the East End of the parking lot from the existing French fry wagon to the eastern edge of the parking lot. CARRIED 2017 Council Minutes June 15, 2017 11.2 Reports to Council A. Report TR-10/17 by Lorne James, Treasurer re Port Burwell Fire Hall Loan Renewal Moved by: Councillor Breyer Seconded by: Councillor Casier THAT Report TR-10/17 re Port Burwell Fire Hall Loan Renewal be received for information; AND THAT Staff be directed to bring forward a By-law to enter into a loan agreement with Royal Bank of Canada in the amount of$501,429.72 for a 10 year term with an interest rate of 2.75% approximate per amortization schedule. CARRIED B. Report CAO-39/17 by Paul Shipway, CAO I Clerk re Road Patrol Software Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-39/17 re Road Patrol Software be received for information; AND THAT staff be directed to procure Road Patrol Manager from R.J. Burnside & Associates Limited with 2017 funding allocated from the Roads Equipment Reserve and 2018 funding included in the 2018 Operating Budget; AND THAT staff be directed to complete Public Works Fiber Internet upgrades with funding allocated from the Roads Equipment Reserve CARRIED C. Report CAO-40/17 by Paul Shipway, CAO I Clerk re Straffordville Community Centre Rates & Fees Assessment Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT Report CAO-40/17 re Straffordville Community Centre Rates & Fees Assessment be received for information; AND THAT staff be directed to bring back a Straffordville Community Centre Rates and Fees Assessment Report in January 2018. CARRIED D. Report CAO-41/17 by Paul Shipway, CAO I Clerk re Noise By-law Moved by: Councillor Casier Seconded by: Councillor Breyer 2017 Council Minutes June 15, 2017 THAT Report CAO-40/17 re Noise By-law be received for information; AND THAT Council direct staff to bring forward a Noise By-law for Council consideration. CARRIED E. Report CAO-42/17 by Paul Shipway, CAO I Clerk re Canada-European Union (EU) Comprehensive Economic and Trade Agreement (CETA) —Canadian Free Trade Agreement (CFTA) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-42/17 re Canada-European Union (EU) Comprehensive Economic and Trade Agreement (CETA) —Canadian Free Trade Agreement (CFTA) be received for information. CARRIED F. Report CAO-43/17 by Paul Shipway, CAO I Clerk re Exterior Paths of Travel — Rest Area Consultation Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-43/17 re Exterior Paths of Travel — Rest Area Consultation be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham direct staff to utilize the Exterior Paths of Travel — Rest Area Consultation document, attached hereto as Appendix 'A' when building new, or redeveloping exterior paths of travel — rest areas. CARRIED 12. BY-LAWS A. By-Law 2017-061 Being a Provisional By-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Centre Street North Municipal Drain (This by-law follows the recommendation made in Report DS-29/17 by Bill Knifton Chief Building Official I Drainage Superintendent during the public meeting of June 15, 2017) (First and Second Reading Only) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT By-Law 2017-061 be received for information. CARRIED 2017 Council Minutes June 15, 2017 B. By-Law 2017-062 Being a Provisional By-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Sproul Drain Branch 'A' Extension (This by-law follows the recommendation made in Report DS-30/17 by Bill Knifton Chief Building Official I Drainage Superintendent during the public meeting of June 15, 2017) (First and Second Reading Only) C. By-Law 2017-063 Being a Provisional By-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Firehall No. 1 Municipal Drain (This by-law follows the recommendation made in Report DS-31/17 by Bill Knifton Chief Building Official I Drainage Superintendent during the public meeting of June 15, 2017) (First and Second Reading Only) Moved by: Councillor Casier Seconded by: Councillor Breyer THAT By-Laws 2017-062, 2017-063 be read a first and second time. CARRIED D. By-Law 2017-064 Being a By-law to authorize the borrowing upon debentures in the amount of$501,429.72 for the purposes of the Municipality of Bayham (This by-law follows the recommendation in Report TR-10/17 by Lorne James, Treasurer during the regular meeting of June 15, 2017) E. By-Law 2017-065 Being a By-law to authorize the execution of a site plan agreement between Graham Estates Inc. and The Corporation of the Municipality of Bayham (This by- law follows the recommendation made in Report DS-33/17 by Margaret Underhill Deputy Clerk I Planning Coordinator during the regular meeting of June 15, 2017) F. By-Law 2017-066 Being a By-law to repeal The Corporation of the Municipality of Bayham By-Law 2016-100 G. By-Law 2017-067 Being a By-law to amend The Corporation of the Municipality of Bayham By-Laws 2014-099 and 2016-059 (This By-law implements the capital cost provisions of By-Law No. 2014-045) H. By-Law 2017-068 Being a By-law to regulate and control noises (This by-law follows the recommendation made in Report CAO-41/17 by Paul Shipway, CAO I Clerk during the regular meeting of June 15, 2017) Moved by: Councillor Casier Seconded by: Councillor Breyer THAT By-Laws 2017-064, 2017-065, 2017-066, 2017-067 and 2017-068 be read a first second and third time and finally passed. CARRIED 2017 Council Minutes June 15, 2017 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-069 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT confirming By-Law 2017-069 be read a first second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 9:37 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 15, 2017 8:00 p.m. — Centre Street Drain — North PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ABSENT: COUNCILLOR ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: Kim & Bob MacLean Diane & Kenny Agius Steve & Donna Cameron Eric & Michelle Blanchett John Banman Jeff Deconinck Peter& Margaret Bergen 1. CALL TO ORDER Mayor Ens called the public meeting to order at 8:00 p.m. and asked those in attendance for the Drainage Public Meeting regarding the Centre Street North Municipal Drain to place their name and contact information on the sign-in sheet provided at the podium 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING A. Centre Street Drain — North Public Meeting Notice Pursuant to Chapter D17, Section 41 of the Drainage Act the Public Meeting is to consider the proposed construction of the drainage works known as the Centre Street North Municipal Drain Engineers Report#213217. 2017 Drainage Public Meeting Minutes June 15, 2017 4. STAFF PRESENTATION A. Report DS 29/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Centre Street Drain — North 5. ENGINEERS REMARKS John Spriet Sr. provided an overview of the drainage process and drain design. 6. PUBLIC PARTICIPATION Jeff Deconinck questioned the reason his property is included and inquired about the arrows on the map. John Spriet Sr. provided explanation regarding the flow of water over the land, the Drainage Act and reasons for the design of the drain. Eric Blanchet advised his backyard is always wet. Kim MacLean advised there have been drainage issues since 2009 as final grading was not completed and the current drain design will not correct the issues of the property owners. 7. CORRESPONDENCE Correspondence was received from Armin & Mary Siewert, 52 Centre Street. 8. DISPOSITION Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report DS-29/17 be deferred and referred back to the Municipal Engineer for further consideration. CARRIED 9. ADJOURNMENT Pursuant to the Drainage Act requirements the Public Meeting is now complete and the Provisional By-Law will be received for information. The regular meeting will now reconvene at 8:42 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 15, 2017 8:15 p.m. —Sproul Drain Branch "A" Extension PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ABSENT: COUNCILLOR ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: Kathryn De Fauw G. Ashton 1. CALL TO ORDER Mayor Ens called the public meeting to order at 8:46 p.m. and asked those in attendance for the Drainage Public Meeting regarding the Sproul Drain Branch "A" Extension to place their name and contact information on the sign-in sheet provided at the podium 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING A. Sproul Drain Branch "A" Extension Public Meeting Notice Pursuant to Chapter D17, Section 41 of the Drainage Act the Public Meeting is to consider the proposed construction of the drainage works known as the Sproul Drain Branch "A" Extension Engineers Report#215156. 2017 Drainage Public Meeting Minutes June 15, 2017 4. STAFF PRESENTATION A. Report DS-30/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Sproul Drain Extension 5. ENGINEERS REMARKS John Spriet outlined history of the drainage in the area and provided an overview of the drain design. 6. PUBLIC PARTICIPATION Kathryn De Fauw stated the issue is that a neighbouring property was tiled which created drainage problems for area properties. K. De Fauw inquired about the timing and timeframe of the proposed work as well as damage to her property during the construction. J. Spriet responded that work on the De Fauw property would be as minimal as possible and the process as per the Drainage Act would have to be followed prior to the start of any construction. G. Ashton inquired why there is not a permitting process for tiling or land alteration. J. Spriet advised the meeting is to meet the requirements of the Drainage Act. 7. CORRESPONDENCE No correspondence was received. 8. DISPOSITION Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report#215156 dated May 19, 2017, referred to as the "Sproul Drain Branch 'A' Extension" report; AND THAT Provisional By-law#2017-062 be given first and second reading; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of July 6, 2017 at 6:10 p.m. be set for the first sitting of the Court of Revision." CARRIED 2017 Drainage Public Meeting Minutes June 15, 2017 9. ADJOURNMENT Pursuant to the Drainage Act requirements the Public Meeting is now complete and the Provisional By-Law will be considered during the regular meeting. The regular meeting will now reconvene at 9:20 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM DRAINAGE PUBLIC MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 15, 2017 8:20 p.m. — Firehall No. 1 Drain PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ABSENT: COUNCILLOR ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ens called the public meeting to order at 9:22 p.m. and asked those in attendance for the Drainage Public Meeting regarding the Firehall No. 1 Municipal Drain to place their name and contact information on the sign-in sheet provided at the podium 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. PURPOSE OF THE MEETING A. Firehall No. 1 Drain Public Meeting Notice Pursuant to Chapter D17, Section 41 of the Drainage Act the Public Meeting is to consider the proposed construction of the drainage works known as the Firehall No. 1 Municipal Drain Engineers Report#213206. 4. STAFF PRESENTATION A. Report DS-31/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Firehall No. 1 Drain 2017 Drainage Public Meeting Minutes June 15, 2017 5. ENGINEERS REMARKS John Spriet Sr. provided an overview of the drain design. 6. PUBLIC PARTICIPATION None. 7. CORRESPONDENCE None. 8. DISPOSITION Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report#213206 dated May 26, 2017, referred to as the "Firehall No. 1 Municipal Drain" report; AND THAT Provisional By-law#2017-063 be given first and second reading; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of July 6, 2017 at 6:15 p.m. be set for the first sitting of the Court of Revision. CARRIED 9. ADJOURNMENT Pursuant to the Drainage Act requirements the Public Meeting is now complete and the Provisional By-Law will be considered during the regular meeting. The regular meeting will now reconvene at 9:25 p.m. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, July 6, 2017 6:00 p.m. PRESENT: MAYOR PAUL ENS COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAO I CLERK PAUL SHIPWAY CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 6:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. ADMINISTRATION A. 6:00 p.m. Court of Revision —Wellington Street Municipal Drain B. 6:10 p.m. Court of Revision — Sproul Municipal Drain Branch Extension 'A' C. 6:15 p.m. Court of Revision — Firehall No. 1 Municipal Drain 4. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-071 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT confirming By-Law 2017-071 be read a first second and third time and finally passed. CARRIED 2017 Council Minutes July 6, 2017 5. ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Council meeting be adjourned at 6:35 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COURT OF REVISION DRAFT MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, July 6, 2017 6:00 p.m. —Wellington Street Municipal Drain PRESENT: MAYOR PAUL ENS COUNCILLORS RANDY BREYER WAYNE CASTER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: David McCord Mark McCord Engineer John M. Spriet was in attendance to respond to inquiries. 1. CALL TO ORDER Mayor Ens called the Court of Revision for the Wellington Street Municipal Drain to order at 6:01 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING A. Wellington Street Municipal Drain Court of Revision to provide an opportunity for any person or body entitled to receive Notice to appeal their assessment as per Engineers Report#216224 dated April 27, 2017 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-34/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Wellington Street Drain Court of Revision Chief Building Official I Drainage Superintendent B. Knifton presented Report DS34/17 and advised one verbal submission was received from Dennis McCord. There were no written submissions received. Court of Revision Minutes July 6, 2017 Wellington Street Municipal Drain 5. COUNCIL QUESTIONS Mayor Ens requested an explanation regarding grants and allowances. J.M. Spriet explained OMAFRA grants and crop/land allowances. Councillor Ketchabaw inquired if there is a legal outlet on the McCord property. J.M. Spriet advised there is no legal outlet and the current drain has no status. 6. PUBLIC PARTICIPATION David McCord asked who will benefit from the drain stating in his opinion those downstream will benefit more than those assessed and those downstream should be assessed. J.M. Spriet explained how the assessment was calculated and advised the benefit of the proposed work. 7. DISPOSITION Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Court of Revision for the Wellington Street Municipal Drain hereby confirms the assessments as per the Engineer's Report#216224 dated April 27, 2017. CARRIED 8. ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the Court of Revision for the Wellington Street Municipal Drain be adjourned at 6:12 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COURT OF REVISION DRAFT MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, July 6, 2017 6:10 p.m. —Sproul Municipal Drain Branch `A' Extension PRESENT: MAYOR PAUL ENS COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: Joel Vermeersh Engineer John M. Sprit was in attendance to respond to inquiries. 1. CALL TO ORDER Mayor Ens called the meeting to order at 6:13 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING A. Sproul Municipal Drain Branch 'A' Extension Court of Revision to provide an opportunity for any person or body entitled to receive Notice to appeal their assessment as per Engineers Report#215156 dated May 19, 2017 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-35/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Sproul Drain Branch 'A' Extension Court of Revision Chief Building Official I Drainage Superintendent B. Knifton presented Report DS-35/17 and advised one written submission was received from Joel and Christine Vermeersh. Court of Revision Minutes July 6, 2017 Sproul Municipal Drain Branch 'A' Extension 5. COUNCIL QUESTIONS Councillor Ketchabaw asked where the tiles emptied into. 6. PUBLIC PARTICIPATION J. Vermeersch explained the property is tiled with the outlet across the road through the orchard. Mayor Ens asked if any of the tiling drains to the east. J Vermeersch advised the tiling drains to the south. Councillor Ketchebaw asked if any of the Vermeersch drain ties into the Sproul Drain J.M. Spriet explained the Vermeersch land is currently not serviced by a municipal drain. After examination of the land it was determined there is no legal outlet and the current drain has no status. Mr. Spriet explained how the assessment was calculated and advised the benefit of the proposed work. 7. DISPOSITION Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Court of Revision for the Sproul Municipal Drain Branch 'A' Extension hereby confirms the assessments as per the Engineer's Report#215156 dated May 19, 2017. CARRIED 8. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Court of Revision for the Sproul Municipal Drain Branch 'A' Extension be adjourned at 6:30 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COURT OF REVISION DRAFT MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, July 6, 2017 6:15 p.m. — Firehall No. 1 Municipal Drain PRESENT: MAYOR PAUL ENS COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: None 1. CALL TO ORDER Mayor Ens called the meeting to order at 6:31 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING A. Firehall No. 1 Municipal Drain Court of Revision to provide an opportunity for any person or body entitled to receive Notice to appeal their assessment as per Engineers Report#213206 dated May 26, 2017 as prepared by Spriet Associates 4. STAFF PRESENTATION A. Report DS-36/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Firehall No. 1 Municipal Drain Court of Revision Chief Building Official I Drainage Superintendent B. Knifton presented Report DS36/17 and advised no verbal or written submissions received. Court of Revision Minutes July 6, 2017 Firehall No. 1 Municipal Drain 5. COUNCIL QUESTIONS None 6. PUBLIC PARTICIPATION None 7. DISPOSITION Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the Court of Revision for the Firehall No. 1 Municipal Drain hereby confirms the assessments as per the Engineer's Report#213206 dated May 26, 2017. CARRIED 8. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Court of Revision for the Firehall No. 1 Municipal Drain be adjourned at 6:34 p.m. CARRIED MAYOR CLERK v,AYHA-4? At cv ui'tunity .../_01/ The Corporation of the Municipality of Bayham NOTICE OF A PUBLIC MEETING CONCERNING THE PROPOSED DRAINAGE WORKS FOR THE CENTRE STREET DRAIN - NORTH IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that further to Chap. D.17, Section 41 of the DRAINAGE ACT, the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, August 17, 2017 at 8:00 p.m. at the Bayham Municipal Office, 56169 Heritage Line, Straffordville Ontario. THE PURPOSE of the meeting is to inform area landowners that Council will consider the previously provided Engineer's Report#213217 filed with the Clerk at the Bayham Municipal Office on May 12, 2017 regarding the proposed construction of the Centre Street Drain - North serving Parts of Lot 13, Concession 3, Municipality of Bayham. The work was initiated by a petition. ANY PERSON may attend the meeting and/or make a written or verbal representation in support of, or in opposition to, the proposed drainage works by forwarding your comments to the Municipal Office prior to the meeting. ADDITIONAL INFORMATION relating to the proposed drainage works may be obtained by contacting the Drainage Superintendent Bill Knifton at the Bayham Municipal Office, 56169 Heritage Line, PO Box 160, Straffordville, Ontario NOJ 1Y0, Telephone: 519-866-5521, Monday—Friday 8:30 am —4:30 p.m. Dated at STRAFFORDVILLE, in the MUNICIPALITY OF BAYHAM, in the PROVINCE OF ONTARIO, this 10th day of July, 2017. Pa-61S • • ay CAOICIerk iNAYH1 1 v w.. � REPORT CIL i DEVELOPMENT SERVICES ppI° tunity IS' TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: July 20, 2017 REPORT: DS-39/17 FILE NO. C-07 / D9.17 Gagnon Roll # 3401-000-006-15600 SUBJECT: Consent Application E40/17 Gagnon BACKGROUND: A consent application was received from the Elgin County Land Division Committee submitted by Randy, Calvin Wayne and Irene Paula Gagnon proposing a consent for a lot addition of 7.4 ha (18.3 acre) of agricultural land and to retain 40 ha (100 acre) of agricultural parcel. The subject lands front onto Carson Line, Concession 10 Lots 18 to 20, known municipally as 57214 Carson Line. The subject lands are designated "Agriculture", "Natural Heritage" on Schedule "Al" Land Use of the Official Plan and "Natural Hazard and Significant A.N.S.I. on Schedule "A2" Constraints of the Official Plan. The lands are zoned Agriculture (Al-A) on Schedule "A" Map No. 3 and Al on Schedule "A" Map No. 2 and LPRCA Regulation Limit in Zoning By-law No. Z456-2003. Elgin County Land Division Committee will consider the application on July 26, 2017. • DISCUSSION: Please refer to the planner's memorandum dated July 4, 2017 attached to this report for analysis of the conformity of the application to the PPS 2014, Elgin County Official Plan, the Bayham Official Plan and Zoning By-law Z456-2003. Staff and planner support the proposal to sever for the purpose of a minor agricultural lot adjustment. ATTACHMENTS 1. Aerial Map 2. Consent Application E40/17 3. IBI Memorandum dated July 4, 2017 Staff Report DS-39/17 Gagnon 2 RECOMMENDATION 1. THAT Staff Report DS-39/17 regarding the Consent Application E40/17 submitted by Randy, Calvin Wayne and Irene Paula Gagnon be received for information; 2. AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E40/17 be granted subject to the following conditions: 1. Rezoning of the retained lands to an Agricultural (A1-A) Zone and the severed lands, being the lot addition lands, to an Agricultural (A1) Zone 2. copy of the final survey (paper and digital) be provided to the municipality 3. Planning Report Fee payable to the municipality 4. Letter of Undertaking providing for the merger of the severed parcel with adjacent westerly parcel as per the consent application Respectful y Submitted by i Reviewed by: Margar, nderhill Paul phi• -;-ay Deputy Clerk I Planning Coordinator CAO I Clerk y A O ELGIN MAPPING _ . f , , . _ . , . .. r 5703,7 r > p 56919'0 7 56869 _ n , . 5683'0 56807 •,Y. Legend J 4 � • E911 0 133747 0 Parcels -- Lagoons Local W Arterial — Highways P , Bndry , oto,'. !":„.- .-.•,..---L:4:•,..„.„., ''7 , ' , ' ' ,,,,,.?,,,,,, Nll,,,",t44014,4„%.,. .0";',1 ••, World Street Map - 's 689 '4411Q q I 7072 57108 11413 571 a il1A 11411 _73A8757389 57716 5- 56157735 577as s�iaao 5776757814 . ' :—..."........-" 1: 17,629 Notes 0.9 0 0.45 0.9 Kilometers I This map n a user generated static output from an Internet mapping site and is for reference only.Data layers that appear on this map mayor may not be accurate, WG5_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. CO Latitude Geographies Group Ltd. THIS MAP 15 NOT TO BE USED FOR NAVIGATION p y e s J C * ALGIN , + j LAND I n se MITfEE APPLICATION FOR CONSENT 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner Randv Gagnon, Calvin Wayne Gagnon and Irene Paula Gagnon ® Address c/o James Morgan, 65 Bidwell St. Tillsonburg, ON N4G 3T1 LU cc Telephone Number 519-842-4228 Email Name of owner's solicitor or authorized agent David Roe o m Address 599 Larch St. Delhi, ON N4B 3A7 Telephone Number 519-582-1174 L.LJ N � Email U Z Please specify to whom all communications should be sent: LU z Owners ( ) Solicitor ( ) Agent (x ) (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: creation of a new lot Other: mortgage/charge x addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify (b) Name of person(s),if known,to whom land or interest in land is to be transferred,leased or charged: Randy Gagnon and Calvin Wayne Gagnon (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 3401 000 006 15650 0000 as above 4. (a) Location of land: Municipality Bayham Concession No. 10 Lot(s)No. 18 to 20 Registered Plan No. Name of Street Carson LineStreet No.and/or 911 No. 57214 Assessment Roll No. 3401 000 006 .15600 0000 (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No ( x) If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage nil(183.1m)Depth 783m Area 18.3 ac width Existing Use agricultural Proposed Use agricultural Number and use of buildings and structures on the land to be severed: Existing none Proposed none proposed 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage 306m Depth 1011.1m Area 100 acres Existing Use agricultural Proposed Use agricultural Number and use of buildings and structures on the land to be retained: Existing house and shed Proposed nothing County of Elfin Engineering Services 450 Sunset Drive St.Thomas,On N5R 5V1 Phone;519-631-1460 www.elgln.county.on.ca Progressive by Nature Revised June 28/17 -2 • - 7. Number of new lots proposed(including retained lots) • 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway ( ) ( ) Municipal road,maintained all year ( ) (x ) Municipal road,seasonally maintained ( ) ( ) Other public road ( ) ( ) • Right Of Way ( ) ( ) Water access ( ) ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) ( ) Privately owned and operated individual well ( ) n/a (x ) Privately owned and operated communal well ( ) ( ) Lake or other water body ( ) ( ) Other means (specify) • 10. What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) ( ) Privately owned and operated individual septic tank ( ) n/a ( x ) Privately owned and operated communal septic system ( ) ( ) Privy ( ) ( ) Other means (specify) 11. When will water supply and sewage disposal services be available? existing services 12. What is the existing Official Plan designation(s)of the subject land? Agricultural and Hazard Lands 13. What is the existing Zoning designation(s)of the subject land? Al—A 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No ( ) Unknown ( x) If Yes,and known,provide the application file number and the decision made on the application 15. If this application is a re-submission of a previous consent application,describe how it has been changed from the original application 416. (a) Has there been any previous severances of land from this holding? Yes ( x) No ( ) Revised June i17 -3- (b) If the answer to(a)is Yes,please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Gagnon Randy and Calvin Use of parcel Agricultural Date parcel created March 2002 17. If this application is for a lot addition,has the lot to be enlarged ever been the subject of a previous severance? Yes (x ) Not .) If Yes,provide the previous severance File No. E17/02 18. If the application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. 19. Is the owner,solicitor,or agent applying for additional consents on this holding simultaneously with this application,or considering applying for additional consents in the future? Yes ( ) No (x-) 20. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the Minister for approval? Yes ( ) No (1‹) if Yes,and known,specify the Ministry file number and status of the application 21. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment,minor variance,or approval of a plan of subdivision? Yes ( ) No (�) If Yes,and known,specify the appropriate file number and status of the application 22. Is the application consistent with policy statements issued under subsection 3(1)of the Planning Act? Yes (4-) No ( ) 23. Is the subject land within an area designated under any provincial plan or plans? ' Yes ( ) No (X) If yes,does the application conform to or conflict with the applicable provincial plan or plans 24. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 25. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49,Chapter 63,S.O. 1989,being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local Boards. -4- 26. SKETCH: The application shall be accompanied by a sketch showing the following: - the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest township lot line or landmark,such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application, such as buildings, railways, roads,watercourses,drainage ditches, river or stream banks, wetlands,wooded areas,well and septic tanks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance,a public travelled road,a private road or a right of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. Dated at the Town of Tillsonburg this 154` day of j()LQ. 20 17 S =MATURE OF APPLICANT(S), SOLICITOR OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION I/We DAvid Roe of the of in the County of Norfolk solemnly declare that all the information contained in this application is true,and IIWe make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the I ' mUNC_t�, Ifi of C&^ c 1T(�;I kn in the CD(t Cc t S `l( ` � SiSig ature this day of (J W. 20 n Signature Susan Dianne Galloway,a 44.1. 67)19,-)ati Corporation io ft County County yf Elgin,for The Corporation of the County of Elgin Expires January 6,2020. A ommissioner,etc. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any, must be affixed. It is required that one copy of this application be filed,together with one copy of the sketch described, with the responsible person,accompanied by a fee of- $1,250.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$300.00 will be charged for affixing the consent stamp. Revised March 14,2017 APPENDIX"A" The County of,Elgin Land Division Committee requires that,in addition to the"Application for Consent",the following information be completed for all applications: Are there any barns located within 300 metres of the subject of this application? Yes ( ) No (X ) If the answer is"YES"are these barns: i) Now used for livestock? Yes ( ) No ( ) ii) Capable of being used for livestock? Yes ( ) No ( ) NOTE:If ou answered"YES"to#1.PLEASE COMPLETE THE DATA SHEET BELOW TO BE COMPLETED AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE PROXIMITY TO EXISTING LIVESTOCK BUILDINGS In order to calculate the minimum distance separation,the following information is required for each livestock facility within 300 metres of the proposed severance and located on a separate lot: NAME TELEPHONE TOWNSHIP LOT CONC. TILLABLE HECTARES(where livestock facility located) Type of Livestock Maximum Housing Capacity Man,are System Housing System Number per Year Liquid Semi-I Dry check type Solid DAIRY Tie Free Loose 0 Cows Stall Stall 0 Heifers 0 Calves BEEF Open Lot Total 0 Cows &Barn Confine- O Calves ment 0 Feeders 0 400-750 lb. 0 400-1100 lb. 0 750-1100 lb. SWINE 0 Sows 0 Boars 0 Weanlings . 0 Feeders POULTRY Caged On Floor 0 Laying Hens 0 Breeder Flock O Pullets 0 Chicken Broilers 0 Turkey Broilers 0 Turkey Hens 0 Turkey Toms O Roasters MINK-Females HORSES SHEEP-Rams&Ewes RABBITS VEAL CALVES OTHER MANURE STORAGE: DRY Open Pile Covered Pile SEMI-SOLID Open Pile Storage with Buck Walls LIQUID Covered Tank Open Earth Sided Pit Above Ground Uncovered Tank Below Ground Uncovered Tank AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: Bayham, Concession 10, Parts Lots 18 to 20 57214 Carson Line I/We,the undersigned, being the registered owner(s)of the above lands hereby authorize David Roe of Norfolk County to: (Agents Name/Names) (Agents City/Town of Residence) (1)make an application on my behalf to the County of Elgin Land Division Committee; (2)appear on my behalf at any hearing(s)of the application;and (3)provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the Town of Tillsonburg this �, day of May 20 17 Si' ature gf Vt tness Signature of Owner f j' j A6NDO 6. �•1ii/3' P 0� f 3� ig ,•ture of -ss _ Si nature of Owni • K© —11-AND C C,-NtO PrA fin, C Sign-41:e itn� Signature of Owner Vi1LctkN\p .c;morzri .RGIvo J CALvlt GAGNokJ —aj PART • IPMT IGT CAI r OF K,'OF L� PART OF LOTS 18, m CEMPAPIng SHIP YGNOPANY OF THF LOT ":L. CONCESSION fO I LOT ,• GiNGESseN 1G TOMNSNIP OF BATS . COUNTY OF ELGIN �'�� 'I suF-.tem Da 1 PART I iR - 202/ JI PORT I :/l - !3?: /-F METRIC.q Ria O GEO';AAPNIT row ns:IP OF NA1'RS?J \ GEOGRAPHIC TOW?JSHIP OF GATAAM N. ▪F fII " I COORDINATEI w�at;{__,nC ▪ � " I V A"_cF .. p " ri 183:-m ., m 1 rg ',,,' » .. ORTfII I r 478.1m o "."'— 18.3 ay —� 3 Severe '), 100 acto Enlarged Parcel I retained I • SUR CERT Parcel I p Parcel s PART 1 • �� �w I I tl erIS.ma.. ei LOT 19, VH40E551011 ;G LOT 1G. CONCESSIONYn �7 �' I a 1 'I OGRAPH, TOW 4 I"� µ C cE TOWNSHIP OE SA: GEOGRAPHIC TOWNSHIP F OF BAY HAAR I L�v 0o PART 2 "'• i/ / —=;i CI c: I i © \ 3 �` . moi' - y_i /° O I `ti. .. Y:.ftr Q' fi o a in NF1 /f' i - SOT `Ol__SS,L'V 10- s I - z f` — \ _-- -C. NOTES rt LOT TH. CON S_'�N .. • e eFOGRAPIIIC TOWNSHIP OF_ EA.`.'H:t?f ,...--= CV'�� - - s E 1 ii �,f• ,-o LEGEND• �~Fm*Rse°:SINE�k",d,$:%"I .,.,-->-_,-.------\' ..W.rA , k to LOT -��OW,Atit~_ � ,.m YU" r '21.-le.,,,,,.,'"". .... .n - rY GOGRAPY{iC GON£ESS hSN -----700:0 ���`i� __ _:: __� � .y',�'m:�� w.:.,rm„ O PE�IIYEEN= /� TGyJ;VSHIP ��li0j9;;;;SA9Y:9;99 OAl)f.1C / '_-" ma- OP EAYHAM mc, m � -��GP G£C.GRAPi:I('JtUNGE _ V "'®':: !IP/ ImA HUSTi ELGIN MAPPING a Legend • E911 „ ❑ Elgin Parcels ❑ LLot ocalLines so Arterial Highways Boundary World Street Map • EMI e yam;: • " 5,7072 5710b 57152" 57214 ....,z--cax� 1:9,028 0 Notes t asoxr�r 0,5 0 0.23 0.5 Kilometers-ruin This map is a user generated static output from an Internet mapping site and is for reference only.Data layers that appear onf this map mayor may not be accurate, WGS_7984_Web Mercator_Auxiliary_Sphere Curren;or otherwise reliable. ©Latitude Geographies Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION IBI GROUP 203-350 Oxford Street West London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 ibigroup.com Memorandum To/Attention Municipality of Bayham Date July 4, 2017 From Paul Riley BA, CPT Project No 3404-659 cc William Pol, MCIP, RPP File Subject Randy Gagnon, Calvin Wayne Gagnon and Irene Paula Gagnon - 57214 Caron Line -Application for Consent E40/17 - Concession 10, Lots 18-20, Municipality of Bayham 1. We have completed our review of the consent application submitted by Randy, Calvin Wayne and Irene Paula Gagnon for lands located at 57214 Carson Line, north side and east of Talbot Line. The applicant is requesting consent fora lot addition of 7.4 ha(18.3 acres)of agricultural land and to retain 40 ha(100 acres)of agricultural land. The lands are designated Agricultural and Natural Heritage on Schedule "Al" Municipality of Bayham: Land Use; and Natural Hazard; and Significant A.N.S.I on Schedule "A2" Municipality of Bayham: Constraints of the Official Plan of the Municipality of Bayham. The lands are zoned Agricultural (Al-A) on Schedule"A" Map No. 3; and Al on Schedule"A" Map No. 2 in Zoning By-law Z456-2003. 2. An irregularly shaped triangle at the northwest side of the subject lands is intended to be added to the adjacent parcel to the west, owned by the same family. No new lot will be created. The proposed severed land is a mix of agricultural lands, valley lands and wooded areas. The severed lands comprise of 7.4 ha(18.3 acres)of land area, with a depth of 783 m (2,568 feet) and a width of 183 m (600 feet). Approximately one third of the land is currently being cultivated. The retained land is an irregularly shaped parcel with a mix of agricultural lands, valley lands and wooded areas and includes a single-detached dwelling with private septic and water. The retained lands have a lot frontage of 306 m (1,010 feet), lot depth of 1,011 m (3,316 feet) and lot area of 40 ha (100 acres). 3. Section E1.2.3 of the Elgin County Official Plan indicates that consents may be allowed where they are consistent with the Provincial Policy Statement 2014 (PPS), the County Official Plan, and the local Official Plan. The proposed consent is in accordance with Section E1.2.3.2 Boundary Adjustments of the County Official Plan. The purpose of the consent is consistent with the County policy - to modify the boundaries of the lots while maintaining the viability of the use of the properties without creating a new building lot. 4. The subject lands are located in a designated agricultural area and the proposed lot addition is in accordance with Section 2.3.4.2 of the PPS. The policy permits lot adjustments in agricultural areas for legal or technical reasons and the reason for the severance is to distribute inherited lands between siblings. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—July 4,2017 5. Section 8.7.2 of the Bayham Official Plan states that consents may only be granted that conform to the policies of the Official Plan. The lands are designated Agricultural and Natural Heritage on Schedule "Al" and Significant A.N.S.I on Schedule "A2" of the Official Plan. Section 2.1.6 sets out the policies for consent applications based on division of agricultural parcels. The severed lands are to be added to the adjacent parcel for continued farm use. The retained lands are mostly comprised of non-tillable lands and are made up of valley lands and woodlots, therefore the reduction in agricultural area does not affect the agricultural viability of the lands. Section 2.1.6.2 outlines criteria to be considered for the assembling and disassembling of agricultural land, including the following: a) The need to discourage the unwarranted fragmentation of farmland. Although the proposed severance divides a large farm parcel, the addition of the severed lands to the adjacent parcel maintains the agricultural viability of those lands for continued farm use. b) The agricultural capability of the land The lands to be conveyed include a portion of wooded areas and valley lands as its natural hazard and natural heritage designations indicate. The land has limited agricultural potential that will not change as a result of the consent. c) The type of agricultural activity engaged in and proposed to be engaged in The use of and activities on the lands will continue unchanged and are not significantly affected by the proposed severance. d) Both the severed and retained parcels must be sufficiently large enough to permit flexibility for future changes in the type or size of the farming operation, in order to meet changing economic conditions The parcels remain sufficient to meet changes in economic conditions as the retained lands meet the minimum lot size for Agricultural (Al-A) and the conveyed lands are improved by increasing the area of tillable land on the farm parcel. The small reduction in farmable lands on the retained parcel does not significantly affect the lands economic future because the majority of the land is unsuitable for farming purposes. e) The severed and retained parcels are both suitable for the type of agriculture use(s) common in the area and the farm size is appropriate for the type of agriculture operation proposed As indicated above, the farm size of the retained parcel is appropriate for the agricultural potential of the lands. f) The requirements of the Planning Act Will be fulfilled through the conditions of consent. g) The minimum farm parcel size as established in the Zoning By-law The resulting parcels meet the regulations for minimum lot area and minimum lot frontage in the Zoning By-law and shall be rezoned A-1 and Al-A to be consistent. IBI GROUP MEMORANDUM 3 Municipality of Bayham—July 4,2017 h) The Minimum Distance Separation Formula I. The applicant has indicated that there are no livestock barns within 300m of the subject lands and a review of recent aerial photography confirmed the same. The Big Otter Creek lands are classified as Provincially Significant Life Science ANSI and Locally Significant Woodlands known as Eden Woods. Section 2.2.1.4 states that development or site alteration adjacent to the significant features shall be discouraged. There is no new development or change in use proposed for the subject lands and therefore the severance is consistent with the Official Plan policies for Natural Heritage designations. Similar to the natural heritage designation, the Natural Hazard designation for the lands is maintained as there is no new development proposed that would impact the susceptibility of the lands to flooding, erosion, etc. as set out in Section 6 Natural Hazard Lands of the Official Plan. 6. The subject lands are zoned Agriculture (Al-A) and Agriculture (A1) in By-law Z456-2003. The proposed retained parcel conforms to zoning regulation for minimum lot frontage of 150.0 m (492 feet) where 306 m (1,003 feet) exists and meets the minimum lot area of 40 ha (100 acres). The parcel has two zones and must be rezoned to comprise of one zone. The Lot 18/19 boundary runs through the lands, approximately a third of the parcel lies west of the boundary line and is zoned Al, while the land to the east of the boundary is zoned Al-A. Based on a review of the relevant Zoning By-law regulations the proposed consent is in conformity to the Municipality of Bayham Zoning By-law. 7. Based on the above review of the proposed consent application E40/17 we have no objections to the consent subject to the following conditions: a. The retained lands being rezoned to an Agricultural (Al-A) Zone. b. The severed lands, being the lot addition lands, being rezoned to an Agricultural (A1) Zone. [paidjaw IBI GROUP Paul Riley, BA, CPT Consulting Planner to the Municipality of Bayham NewTecumseth Alliston • Beeton •Tottenham Clerks/Administration Department Web Address:www nexlecun►seth.ca Adinmistration Centre Email:clerk(ine,rtecrnnseth.ca 10 Wellington St. F. Phone: 705-435-3900 Alliston, ONL9R 1A1 or 905-729-0057 Fax: 705-435-2873 May 30, 2017 Via Email To: All Municipal and Regional Councils of Ontario Dear Sir/Madam: Re: Ontario Carbon Tax Please be advised that Council adopted the following motion at their meeting of May 29, 2017; Whereas the Provincial Government passed legislation known as the Climate Change Mitigation and Low-Carbon Economy Act, 2016, S.O.2016, c.7 including Reg. 144/16 The Cap and Trade Program and Reg. 143/16 Quantification, Reporting and Verification of Greenhouse Gas Emission; And whereas on January 1, 2017 the Province of Ontario adopted a cap-and trade carbon pricing system which provides for the inclusion of a carbon fee for users of products derived from carbon based fuels; And whereas the terms of an Ontario Energy Board ruling stated that the carbon fee will be included in the "delivery" line of natural gas bills and not listed separately; Be it resolved that the Council of the Town of New Tecumseth requests the government of Ontario insist that all bills from companies supplying products derived from carbon based fuels, including but not limited to, products such as natural gas, propane, hydro, gasoline and furnace oil, to Ontario residents show the carbon fee/tax on a separate line of the bill; And further that the Province of Ontario be required to annually report to Ontario Citizens on the proceeds of the carbon tax; And further that this resolution be forwarded to the Premier, the Minister of Energy, MPP Jim Wilson, AMO and all Municipal and Regional Councils in Ontario requesting their support. Yours truly, Cindy Anne Maher, CMO Clerk/Director of Administration Services www.newtecumseth.ca ril._:iAlcohol and Commission Liquor Licence Act Loi sur les permis d'alcool Permit No./N°de permis Gaming Commission des alcools et des eux wit, of Ontario de Iontario l Special Occasion Permis de Permit circonstance 0413-170005 IMPORTANT AVIS IMPORTANT THIS PERMIT MUST BE PRESENTED AT THE LCBO,THE BEER STORE OR ANYAGENCY STORE.LICENSED ONTARIO POUR CACHATOU LE P.E TOUR DALCOOL,VOUS DEVEZ PRESENTER LE PRESENT PERKS A UNE SUCCUR SALT.OV UN WINERY OR BREWERY OR DISTILLERY STORE TO PURCHASE OR RETURN ALCOHOL.IF YOU ARE SELLING ALCOHOL MAGASIN-AGENCE DE LA.REGIE DES Al COOLS OE L'ONTARIO.A UN b9AGA51N THE BEER STORE OU A UN MAGAYIN. YOU MUST PAY THEAPPROPRIATE LEVY FEE WHEN PURCHASING THE ALCOHOL.THE PERMIT AND LEVY RECEIPTS DUN ETA.BLISSEMENT VINICOLE.DUNE BRASSERIE OU DUNE DIGTILI FRIE TITULAIRE DUN PERMIS EN ONTARIO.SI MUST BE READILY AVAILABLE FOR PRESENTATION UPON REQUEST AT THE EVEN':, VOUS FAITES LAVENTE DALCOOL,VOUS OEVEZ VERSER LES REDEVANGEO ESt1 LES F,)iiOI LilT SE LAI:HAT DE CET ALCOOL.LE PERMIS ET LES REGUS DES REDEVANCES VERSE ES DOIVE NT POUVOIR ETRE PRESENTES SUR DEMANDE LOBS DE L'EVENEMENT. Name/Nom KIRKPATRICK,ASHLEY "Location of event/Emplacement de I'evenement Name of building/property/Nom de I'immeublelendroif Address/Adresse 33 STRACHAN ST PORT BURWELL EAST BEACH CityNille PORT BURWELL, ON N0J-1T0 Address/Adresse 1 ROBINSON ST Telephone/Telephone (519) 902-1302 City/Ville Name of person who shall attend and be responsible for event PORT BURWELL,ON NOJ-1 TO Nom de la personae qui assistera a Fevenemenl et qui en sera responsible KIRBY, JOHN .Alcohol service will take place outdoors or in a tent Y aura—t—it service d'alcool a 1'exterieur ou sous one tente? AddressiMresse +I ' —— 375 BYERLAY SIDE ROAD X Yes/Out )No/Non DELHI,ON N4B-2W6 Date I Start lime(amlprn) Finish time ar'pm) I Location(room)where pemait is in effect ( Es imated attendance iHeure de debut Houre de la r Lieu(sane)ou to. ednis s'a i urs € ( P pp'q Nomb •e de porsn.ne auendues 17108/05 11.00 AM 09'00 PM PORT BURWELL EAST BE 100 17/08/06 11:00 AM 09'00 PM PORT BURWELL EAST BE 100 , i Nature of event/Nature de I'evenement _ Important Notice Private Event(invited guests . Levy evances /Red XThe Permit holder is legally responsible. Know your responsibilities,refer to ....... only)/Evenement prive(sur invitation _ seulement) the Liquor Licence Act and Regulations.The permit holder/responsible person as indicated on the permit/application must attend the event,if in ( X j Public Event/Evenement public f No levy/Pas de redevancee an emergency the permit holder/responsible person is unable to attend the I event,the permit holder/responsible person must designate a person to Industry Promotional/Evenement X Sale/Avec vente attend. The permit holder/responsible person must obtain the person's promotionnel de('Industrie 7 written consent Ki the designation,for further details see over. Market Research/Etude de I 1 No sale/Sans vente Beverage alcohol must be purchased with this permit at the LCBO,The . .. marche Beer Store or any agency store,licensed Ontario winery or brewery or distillery store. Municipal resolution/Resolution du conseil municipal Avis important Tiered seating/Gradins Le titulaire du permis est legalement responsabte.Pour connaitre vos responsabilites,veuillez vous reporter a la Loi sur les penitis d'alcool et a ( Licensed establishment involved in see reglements.Le ou titulaire du permis ou la pereonn responsible evenUEtablissemant pourvu d'un permis indique(e)sur le permis ou la domande dolt etre present(e)lore de d'alcool prenant pad a I'evenement l'evenement.Si,en cos d'urgence,le titulaire du permis ou la personne Additional information(conditions,donated liquor,nature of event,festival name, responsabie ne pout assister a I eNMilerlIclit.it ou elle Bait arms designer homemade wine/beer to be served) une autre personne.Le titulaire du permis ou la personae responsible dciit Renseignements supplementaires(conditions,dons d'alcool,nature de I'evenement,nom du obtenir to consentement ecrit de la personne designee.Pour plus de details, festival,vin ou biere maison servis) voir au verso. —^ "— Pour acheter de I'alcool,it fiat presenter le present permis a une succursale BAYHAM BEACHFEST ou un magasin-agence de la Regie des alcools de('Ontario,a un magasinItl ' The Beer Store ou a un magasin d'un etabtissement vinicole,dune brasserie ou d'une distillerie titulaire d'un permis en Ontario. TIsgNed byp 1par Store/zone Registrar of Alcohol and Gaming MagasirL+zdre 1 3 (A.,.0-6,,,, —" ,. 0413 Registrateur des alcools et des jeux 1 I 2147(05/12) 1 Ministry of Tourism, Ministry of Culture and Sport Transportation IPA Minister Minister 9th Floor, Hearst Block 3rd Floor, Ferguson Block ®mr 900 Bay Street 77 Wellesley St W. Ontario Toronto, ON M7A 2E1 Toronto, ON M7A 1Z8 June 15, 2017 Dear partners and stakeholders, We are pleased to announce the launch of the Ontario Municipal Commuter Cycling Program (OMCC) on May 29, 2017. OMCC is a four year, cost-shared, direct funding program for infrastructure projects, with the goal to support and develop commuter cycling. OMCC is a key component of Ontario's Climate Change Action Plan, through which, Ontario is committing to increase funding to advance commuter cycling improvements. On behalf of the Ontario government, we are pleased to invite you to participate in the program. The purpose of OMCC is to provide direct, dedicated and annual funding to Ontario municipalities to support the implementation of commuter cycling infrastructure. As OMCC is supported by proceeds from Ontario's cap and trade program, use of OMCC funding is directed to capital investments in creating or enhancing commuter cycling infrastructure. The goal is to encourage people to get out of their cars and onto bikes for their daily commute or other frequent trips. This investment will also support Ontario's Cycling Tourism Plan by providing funding to commuter cycling infrastructure at major destinations and tourist sites. Every municipality in Ontario, large and small, will be eligible to apply for OMCC funding in any or all of its four years. Participating municipalities will be required to declare their interest and identify their eligible projects on an annual basis. The funding for any given participating municipality will be based upon the number of participating municipalities, and is anticipated to vary from year to year. Municipalities interested in participating in OMCC for the 2017 Fiscal Year have until August 18, 2017 to submit a Participation Declaration. OMCC funding for the 2017 Fiscal Year will be announced by September 25, 2017. You can learn more about OMCC on the Ontario cycling web hub at http://www.grants.gov.on.ca/GrantsPortal/en/OntarioGrants/GrantOpportunities/PRDRO 17150 . Application and program information is located at Grants Ontario at GrantsOntarioCS@Ontario.ca. You can also learn more by contacting the Ministry of Transportation about the program by phone: 416-325-6691 or 1-855-216-3090 or by email: cycling@ontario.ca. 1 Further information about Ontario's Climate Change Action Plan can be accessed at https://www.ontario.ca/paqe/climate-change-action-plan. Sincerely, fdii, j1 !OAF,.01)Steven Del Duca Eleanor McMahon Minister of Transportation Minister of Tourism, Sport and Culture c. John Lieou, Assistant Deputy Minister, Ministry of Transportation c. Jamie Austin , Director, Transportation Policy Branch, Ministry of Transportation c. Steve Harlow, Assistant Deputy Minister, Sport, Recreation and Community Programs Branch, Ministry of Tourism, Culture and Sport 2 *..--- ElginCounty June 14, 2017 To: Municipal Partners Re: Revised Elgin County 2017 Budget By-Law Please be advised that Elgin County Council at its June 13, 2017 meeting approved By-Law 17-17 an amended budget by-law. The province requires municipalities to set the ratio for the new multi-residential property class between 1.0 and 1.1. After consultation with county treasurers the County of Elgin has decided to set a ratio of 1.0 for the new multi-residential property class. This ratio will be applied to properties with a building permit date of April 20, 2017 or later. Enclosed please find a certified copy of the revised budget by-law, and a copy of the report titled "Impact of Fair Housing Plan on Multi-Residential Properties." If you have any questions or comments, please do not hesitate to contact me. Yours truly, V , Jim Bundschuh, Director of Financial Services Enclosure County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Progressive by Nature 'Cr) ' 1 n ,tMAIC,' pa,;1,1:,._ Iktae REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: May 10, 2017 SUBJECT: Impact of Fair Housing Plan on Multi-Residential Properties INTRODUCTION: This topic was first discussed at the May 9, 2017 Council Meeting, and subsequently reviewed at the Treasurer's Meeting. The treasurers are recommending that a ratio of 1.0 be chosen. DISCUSSION: The multi-residential property class, as defined in O. Reg. 282/98, includes: • property used for residential purposes that has more than six self-contained units; and • vacant land principally zoned for multi-residential development. The ratio for the new class must be set between 1.0 and 1.1. Only properties with a building permit date of April 20, 2017 or later would receive this new coding by MPAC. It is not expected there will be any properties eligible for the new classification added to the roll for the 2017 tax year. The impact in 2018 is unknown, but it is likely to be minimal. Council will need to set a rate for the new class for the 2017 tax year, even though there are unlikely to be any properties in the class this year. The province is rolling out these changes due to its concerns regarding housing affordability in the rental market. The province states the average income of apartment renters is less than half of other residential households. In fact, Council has already granted the residential ratio of 1.0 to affordable housing projects that have applied for relief. Taking this into consideration, County treasurers are recommending a ratio of 1.0 on the new multi-residential class. All new multi-residential properties will be taxed at a rate equal to residential, and this will have the added benefit of saving affordable housing projects the effort of applying for relief. RECOMMENDATION: THAT By-Law 17-17 be passed to Amend By-Law 17-10 being a by-law to provide for the adoption of the 2017 Budget and to establish the 2017 tax ratios and rates. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer COUNTY OF ELGIN By-Law No. 17-17 "BEING A BY-LAW TO AMEND BY-LAW 17-10 BEING A BY-LAW TO PROVIDE FOR THE ADOPTION OF THE 2017 BUDGET OF THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2017 TAX RATIOS, AND TO ESTABLISH THE 2017 TAX RATES FOR THE COUNTY CONSTITUENT MUNICIPALITIES" WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper-tier municipality shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the upper-tier municipality; and, WHEREAS Elgin County Council did pass By-Law 17-10 adopting the 2017 Budget and establishing tax ratios and tax rates; and, WHEREAS province's Fair Housing Plan announced on April 20, 2017 is creating a mandatory New Multi-Residential property class province-wide; and, WHEREAS it is necessary set a tax ratio and rate for the New Multi-Residential property class; and, WHEREAS a final adjustment is required to the Landfill tax ratio and rate; and, WHEREAS it is necessary to amend said by-law to set a tax ratio and rate for the New Multi-Residential property class and a Landfill tax ratio and rate; NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the 2017 tax ratios and rates for the assessment in each property class set out in Schedules "A"and "C", attached hereto, be approved and adopted by Council; and, 2. THAT the 2017 tax rates for the assessment in each property class set out in Schedules "A"and "C"of By-Law 17-10 be amended as attached hereto. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 13TH DAY OF JUNE 2017. q=2Hk\\ 44/ JAW Mark G. McDonald, /r.r.nt Jones, Chief Administrative Officer. Warden. I,M.G.McDONALD,CHIEF ADMINISTRATIVE OFFICER, OF THE CORPORATION OF THE COUNTY OF ELGIN, DO HEREBY CERTIFY THAT THE FOIIEGOING IS A TRUE COPY OF &V-1-A1-•) ["o. (7-12 PASSED BY THE COUNCIL OF THE SAID CORPORATION ON THE 13'° At gloi7 Attachment COUNTY OF ELGIN By-Law 17-17 SCHEDULE A Ratios PROPERTY CLASS 2017 2016 RESIDENTIAL/FARM 1.0000 1.0000 FARMLAND AWAITING DEVELOPMENT-RESIDENTIAL 0.5000 0.5000 NEW MULTI-RESIDENTIAL 1.0000 MULTI-RESIDENTIAL 1.9999* 2.3458 COMMERCIAL OCCUPIED 1.6376 1.6376 COMMERCIAL VACANT LAND 1.1463 1.1463 INDUSTRIAL OCCUPIED 2.2251 2.2251 INDUSTRIAL VACANT LAND 1.4463 1.4463 LARGE INDUSTRIAL OCCUPIED 2.8318 2.8318 LARGE INDUSTRIAL VACANT 1.8407 1.8407 PIPELINES 1.1446 1.1446 FARM 0.2500 0.2500 MANAGED FORESTS 0.2500 0.2500 LANDFILL 34.024061 ** *ratio change to avoid provincially mandated levy restriction **ratio calculated by the province to avoid tax changes resulting from assessment methodology change Attachment COUNTY OF ELGIN By-Law 17-17 SCHEDULE C Prior Current PROPERTY CLASS 2016 2017 %Change TAX RATES TAX RATES TAX RATES RESIDENTIAL 0.599720% 0.611851% 2.02% FARMLAND AWAITING DEVELOPMENT-RESIDENTIAL 0.299860% 0.305926% 2.02% NEW MULTI-RESIDENTIAL 0.611851% MULTI-RESIDENTIAL 1.406820% 1.223641% -13.02% COMMERCIAL OCCUPIED 0.982100% 1.001967% 2.02% COMMERCIAL VACANT LAND 0.687460% 0.701365% 2.02% INDUSTRIAL OCCUPIED 1.334440% 1.361430% 2.02% INDUSTRIAL VACANT LAND 0.867380% 0.884920% 2.02% LARGE INDUSTRIAL OCCUPIED 1.698290% 1.732640% 2.02% LARGE INDUSTRIAL VACANT 1.103900% 1.126234% 2.02% LANDFILL 19.824255% PIPELINES 0.686440% 0.700325% 2.02% FARM 0.149930% 0.152963% 2.02% MANAGED FORESTS 0.149930% 0.152963% 2.02% Definition:"Tax rate"means the tax rate to be levied against property expressed as a percentage,to six decimal places,of the assessment of the property. *Landfill under a levy restriction(rate is less than residential rate x ratio) DECEIVE ELGIN ST.THOMAS PUBLIC HEALTH JUN 2 0 2017 Access to Affordable Recreation RepcitiNICIPAIMYRAVIAM Executive Summary Access to recreation means being able to participate in structured or unstructured physical activity to improve health, develop a skill or build self-esteem (1). Unstructured physical activity includes but is not limited to how a community is designed, availability of parks, green spaces, and trails, and infrastructure to support walkable and bikeable communities. Structured physical activity includes sport and organized recreation programs. Having access means recreation is affordable, it is within your community and it is inclusive of different cultures, ages and ability levels (1). This report will further examine: • The local issue of access to • The current recreation system in St. affordable recreation Thomas and Elgin County • Why access to affordable recreation • Suggested actions for local is important collaborative action Access to affordable recreation may not be as important as access to healthy food and affordable housing, however having access to recreation and participating in recreational programs supports social inclusion, increases self-esteem and boosts physical and mental health (1). This in turn contributes to improved quality of life. Individuals and families that live in poverty, or earn less than a living wage, may not have the means to access opportunities for recreation that would enable them to be physically active. The 2015 Health Status Report indicates that 16% of residents in Elgin St. Thomas and 20% of children under age 18 live in poverty (2). User fees, transportation and equipment costs are all barriers to being physically active, especially for low-income households. In addition, 35% of Elgin St. Thomas residents live in rural areas (2). Residents in rural areas of Elgin County, especially those that may not have access to transportation are more likely to be inactive. There are system level strategies that can be implemented to decrease the financial, geographic and social barriers that exist. Access to affordable recreation, specifically changes to the built environment needs to be addressed through an equity-informed lens (3). With this lens, specific target groups with the greatest need are given top priority over other groups with less need. This equity-informed lens can help shape the programs, services and environments that can facilitate access to recreation and in turn enable physical activity. The provision of complete communities with sufficient infrastructure for active transportation, public transit, and access to education, work, retail and services is particularly important to those of lower income who may not have their own vehicle to rely upon, or who are otherwise disadvantaged (4). Thus, municipalities and community partners can work together to create and promote the availability of supportive environments and neighbourhoods that enable physical activity and when accessed regularly, will lead to a healthier more vibrant community. 1 Overview of Access to Recreation Organized activities include both recreational and competitive sports and leagues such as hockey, soccer and baseball as well as other organized activities including swim lessons. Unstructured activities include, but are not limited to how a community is designed, availability of parks, green spaces, trails and infrastructure to support walkable and bikeable communities. This report will examine these components in further detail and provide recommendations on what can be done to improve the current situation, to decrease barriers, and improve local access to recreation in Elgin St. Thomas. Proximity Access and Availability Density Free/Low Cost Activities Affordability Organized Recreation Activities Subsidies Safe Environments Safety Quality AccesstoAwareness Recreation Proximity Access and Availability Density Unstructured Safety Quality Activities Awareness 2 Access to Affordable Recreation: Collective Action over the Last Decade The Healthy Communities Partnership roadmap provides an overview of key activities that have occurred since the Active Elgin initiative began in 2009. Highlights are below. • In 2009, a group of community partners came together to form the Active Elgin coalition. This group was formed with a common agenda to help promote the availability of sports, leisure and recreational programs and activities in Elgin St. Thomas. With the leadership of this group, a new print guide was produced as well as a new website that both functioned as a free advertising opportunity for local sports and recreation providers. • In 2011, a community wide survey was completed, and a report produced by Elgin St. Thomas Public Health highlighted six priority areas including physical activity, sport and recreation. The results of this report showed that cost was a large concern for accessing recreational activities and programs. The need to have free or low cost programs available as well as recreation subsidies (such as Canadian Tire Jumpstart)to offset the financial burden on families was identified. It was also identified that the community should endorse the utilization and promotion of existing infrastructure such as parks, sidewalks, community centres and trails to become more physically active. Data indicated that more bike lanes and sidewalks were needed, and that sidewalks needed to be well maintained with prompt snow removal in the winter to enable walking and running. • In 2011, the Healthy Communities Partnership was formed to champion healthy public policy and the healthy choice as the easy choice for Elgin St. Thomas residents. • In 2012, a new Active Transportation report for all municipalities was produced by MMM Group. A number of recommendations came out of this report, some of which are reflected in the suggested actions below. • In 2014, the Elgin St. Thomas Cycling Master Plan was adopted by all municipalities in Elgin St. Thomas. This plan identified specific cycling facilities to be implemented across Elgin County in the short, medium and long term. • Since 2014, new cycling facilities including signed routes and paved shoulders have been installed and municipalities are tracking their progress through the percent complete report. • In 2015, Elgin St. Thomas Public Health received nearly one million dollars from the Public Health Agency of Canada. This funding was matched by local developers to improve walkability in St. Thomas. As part of this initiative, MMM Group was hired to conduct a walkability assessment and consequently, key improvements to sidewalks, trails and pedestrian crossings were identified. The City of St. Thomas continues to implement changes to the built environment that will improve walkability. • In 2016, the Municipality of Central Elgin launched the development of a Trails Master Plan and 10 Year Implementation Strategy. This plan seeks to create important connections within the Municipality and provide residents with opportunities to be physically active outdoors. • In 2016, the Healthy Communities Partnership received $20,000 from the Ontario Trillium Foundation to build a case for Get Active Elgin. A theory of change was created and with more funding from the Ontario Trillium Foundation in 2017, the Partnership will continue to move forward with a collective impact plan that will include a revision to the Cycling Master Plan and a new Master Trails Plan that will enhance walkability for all Elgin County residents. 3 • In 2016, the City of St. Thomas released a new guide for Complete Streets in St. Thomas with a vision to "design, create and build streets that accommodate users of all ages and abilities and all modes of transportation including pedestrians, cyclists motorists and transit users". In 2017, community partners including Citizens 4 Active Transportation, St. Thomas Police Service, the County of Elgin, the City of St. Thomas and Elgin St. Thomas Public Health among others came together to prepare an application to become a designated Bicycle Friendly Community. This served as an opportunity for reflection on the successes the City of St. Thomas has achieved to date and opportunities to make improvements to policies and infrastrucure that will make it easier, safer and more convienent to cycle in St. Thomas. On April 11, 2017, The City of St. Thomas received a bronze level award and the County of Elgin plans to lead the next phase and apply for this same designation on behalf of all the lower tier municipalities. Why Access to Affordable Recreation Matters Access to affordable recreation is an important indicator of quality of life in Elgin St. Thomas. This is because access to recreation is correlated with rates of physical activity in leisure time. Physical activity helps decrease chronic diseases such as cancer, heart disease and type 2 diabetes, decrease stress and prolong independence in later adulthood (5). The 2015 Health Status Report indicates that only 30.7% of Elgin St. Thomas residents are physically active in their leisure time, with 45% of the population not active at all (2). Access to recreation must be prioritized to reverse the trend of physical inactivity. Studies show that access to parks is positively associated with regular physical activity (1). Having access to recreation and participating in recreational programs supports social inclusion, increases self-esteem and boosts physical and mental health (1). This in turn contributes to wellness and quality of life. In 2014, the Provincial Policy Statement under the Planning Act was updated to include specific language to support building strong healthy communities (6). The statement identifies that healthy active communities should be promoted by: o Planning public streets, spaces and facilities to be safe, meet the needs of pedestrians, foster social interaction and facilitate active transportation and community connectivity o Planning and providing for a full range and equitable distribution of publicly-accessible built and natural settings for recreation, including facilities, parklands, public spaces, open space areas, trails and linkages, and where practical, water-based resources; o Providing opportunities for public access to shorelines; and o Recognizing provincial parks, conservation reserves, and other protected areas, and minimizing negative impacts on these areas Research suggests that "efforts toward neighbouhood renewal may result in unintended health inequities if the local context and needs of vulnerable populations are not considered in planning processes" (3). In other words, if lower income and other priority neighbourhoods such as those with a higher proportion of children are ignored or not prioritized for improvements in the planning process, it may affect the frequency of facility use, if used at all, and therefore impact community health. 1 4 If the park closest to home for a low-income family is not well maintained, presents safety hazards, or does not have the amenities that a family needs, it could affect whether or not the park is well used. Therefore, efforts to renew low-income areas first should take priority. While some critics object that bike lanes and sidewalks won't be used, evidence suggests that"if you build it they will come". In fact, for every 1 percent increase in the length of bike lanes, there is a 0.31 % increase in the volume of cyclists on the road (4). Therefore, it is necessary for municipalities to continue implementing the Elgin St. Thomas Cycling Master Plan as one strategy for increasing access to recreation. According to local demographic maps there is a higher proportion of children and youth aged 0-19 that live in East Elgin (Bayham, Malahide and Aylmer) compared to other areas of Elgin County. Taken together with other data regarding access to recreation in rural communities, it is clear that from an equity lens, priority should be placed on the implementation of strategies for: a) Children and youth so that healthy active lifestyles can be adopted in childhood and beyond b) Individuals and families that live with low income in specific areas of Elgin St. Thomas r\ '` st 1 1,f1 h . r-k--) L, ,, r-f � r, k. /' SP thomas f A,Imr, I Population Aged 0=19 Years in Elgin St.Thomas,2011 1 .. - aped 049 Years 0.19% - m•r M 30.39% ON 4C or more 1 Ii , q__... .__ _ _,.._._.. corn.c.nsa... KIK FAIN There are significantly more children in the East part of Elgin County than the West. 5 A Snapshot of the Rates of Physical Activity in Comparison to Income in Elgin County I 1 , t,, = . ‘-'4., ' A'''I: '1.)-'4' ' S:- 4rklifiilatil:Tt:,.."4,r3t-i,,1-0.,:i \ : 1 , The dark blue areas indicate that ,., . •-:,•sr..-1,,,,..,',,,'„,...-:::- ',--,,4,,,,,,„,....,!..":„,t,,:,,i.. ,. , I/ residents that live in Bayham, the Town of Aylmer and Malahide, Ys. ��: l #xv �r j; certain parts of St. Thomas are `r""'£�`" the most inactive. F € I, eutt"n(OumsicRs , Percentage of the Papulation where 1 Leisure Time Physical Activity Is 1 ' �. . Active or Moderately Active in Elgin ---:34,.‘!;.;,5 St.Thomas.2009-2014 ._ •,. - AUSEnacksat�y acu�n stung kssurc 9n a,...: �a , 1,,}} f 1,..: ». %'�'5© 5946 ': rr,.st [-I( 1 . t HY:t a mac cw,Ka,w.m sa zxaz,<o ll� e='.stv+E rsa.w,aN,wnm Eseroiv Y.sN E+Y-•SRN sa/»=1au ,N St.INONAf 1,inCNewtte iLagl _, _ mow_ .... ._u ..... '� ,,, � .te ' • North of Springfield -68% are low y40'',.=:t:7-$. income ,/ • In Vienna —43% of residents are low ° tiro, income m; ,} �<„ � �,„Y,, • South of Coppenhagen —42% are low , t income -- ,� '' 1 {`r k.' r The dark blue areas circled in red show the highest density of low-income households in Elgin. °'''"',' ? PercentageIncome In ofElgin the St.Populat€oThomasn.ire2011 Lovt V "w ) I 7 IPop o2ni m low mean4,,,,, 1yxs:::3 t U zrw: . a ' >, 72 291/4 1' i7»or more 3 6� SGIN ST.TNpA4� �, : _._ �..... _,.._.#..::__m—4 '�n.v.,FysL.. :,..... .u. :,a...., CJILK OLAtfN 6 A Snapshot of the Rates of Physical Activity in Comparison to Income in St. Thomas The close proximity of the new Outdoor Recreation * „ Complex to be built off r'- Burwell Road may help T - ( f — increase physical activity for those living in the Dalewood , and South Edgeware areas '''''''t Wr,th wxi.i r, f rcm,.e i aua.1a",„4te -. ., -.,USe Ari �c- 14. / t _,� — _. Percentage of the Population where Least active& Leisure Time Phys€cal Activity€s Park&Lim Active or Moderately Active in St. lower income f r „�„ _ Thomas,2009-2014 areas in dark blue Lake Maryiatet/Shaw WileySmith Gate khve!aloAr.toy attive *Kurt trft4t ___15— MYQi9b OA Of mum Most physically active and - $ ::1..2.,t1.- 1afle..,....,_„......,....=. .061,g,u tx iv in k w a4 4ayw{ higher income areas white , Et, ' 4 aw.�.rwn r ,,MA,' The dark blue areas of this map of St. Thomas show the priority areas that have reported the lowest rates of physical activity in leisure time. The white areas represent the most active. i. 11iTt -- s • ri Gtkt�hi"t•.1•...l•• .....•4 ., tf i rivti, trt ,,,-, -',.,04-...;* Tqw..1‘,. '-,t•'4' -'4:': j''':4___ '' i f nttr OIdCnu�hhause_ 1871�t�i t �` I - ”" 9 Percentage inthe Population in Low 4. Income in St.Thamas,2011 Elm W., Patk$Ckn uJ- 1 Wptian kt knti xKarte Lake M:vy�°eUShaw Vallty Souh Gate Q 21'!u 22.29% MI 44% J a marc .y ( 1 3 t�' ta1M Si-1NQMA) , -__,_ ...__.... _. ...1 7 Statistics Canada explains that leisure-time physical activity was less prevalent among people in lower income groups, compared with the highest income group, even when socio- demographic characteristics, non-leisure time activity and activity restrictions were taken into account (8). There is a direct relationship between income and rates of physical activity that can be seen on the maps among residents living in Northwest Talbot, Wellington Central and Elm West. These are some of the lowest income areas of the City and the most physically inactive. The most active areas of St. Thomas are also the higher income areas including Lake Margaret/Shaw Valley and Southgate. Therefore, consideration could be given to planning future projects, infrastructure and facilities that prioritize lowest income areas in dark blue for improvements that offer and enable affordable opportunities for recreation and physical activity for these residents. Research has demonstrated that residents of highly walkable urban neighbourhoods do substantially more physical activity (9). This finding was consistent across all but the youngest age groups studied, and suggests that higher moderate-to-vigorous physical activity levels in highly walkable areas can have a meaningful impact on the risk of chronic disease. THF ROLF OF UINi USE IN PROMOTING PHYSICAL ACTIVITY -_- Thenumbelyarrir of arrivedren are physically active outside is WALAAt31A tCt?7AMITIES higher when People who live schoolyards in walkable re kept open neighborhoods are #or ptablic piav 2 L ..,_ ____ , _. ;. times as likely to get ,, enough physical : ` 4u activity as those t A who don't \'> I ECRE ttIONAt.1-#Cilff I'S -,, Teens who live in poor or mostly ivii ... 41 ��+ rr anorlty neighborhoods are t. TRAILS ' \ People who live less likely to have '`" /` a recreational facility i near trails are j O clear home. 50% i Ili t AtA more likely to � IIIII� IIIIII meet physical activity guidelines. Active Living Research wvwy,activetivincitese arch.or p Sevcce. CPA!S Nu:tan S,Cv<n.qn v ear:p< e•y R.atrto<'✓tr;>=ra^.r.^.rn:.Fscrl:CO place:(ar Activity,end taixure-tlmo erysreaa Ac.,.ty'n q O,ne.C,Nall"(wow.Pccu,o,,t,. American,:'Lngt of Nealth tot..cr4n 1Lit,;b-hA apt<mc<ef€S cto!*<r,2` C kt KA5.C CQt1MUN!HLS FtOnk LO,Schmid Tt.Sulci,Jr Chopmon J,Saet<ns BC.t!-t ng objtttav<bf m<atvr<d Arretigd Oct'v ty gn.,,w,ectty<!yn+,QWtured vrocn5, f7nd+rgs fcosn s MARSF.4t..h e:lchr..evrCOl of preventive mo,,,,e2tl05,:Cc,b2l 111.1,#JOIIlIJt-roti r,t 4'<rz.vttkrtr ffeat:r r,aYatAih-t,lohOlan C,CCScti L CSCt plgy:paces to p•o -:,:<ph ytC3f etlrv;fy.r•'.;r<r-:;Sy ch�i.ret 10:5!1;frCm a plat:i:rdy aC qn tr..oCRT ental enter...t t,tt Ft�;Fats t,tr., Z,.79t tb$c,-KSl P ArnttONA:.£ACIUIKfi Sr.eon-t.o t, %�wr^s`=J.C,riv;.t p,Pt.p..i^so . ,..................Cl.ill[ a.-.•..<:,.t 4rderi.if t„.., ;�N<0?th nspr.,t.ss n vz,a,Iru A....v 4y>nd 00c:;ty.:"Ctoiatccs,71tle! L t-n:t+,2981 8 Healthy Community Design and Complete Streets Community design has a significant impact on an individual's ability to be physically active (1). The complete streets approach (like the one adopted by St. Thomas) serves as a framework for ensuring that new roads are built and old roads refurbished to safely and comfortably accommodate all users. In a rural context, these users could include automobiles, trucks, transit, farming equipment, equestrian vehicles, cyclists and pedestrians. As more and more Canadian cities adopt complete streets policies, small towns are also exploring how to implement this approach in rural settings. This context brings its own unique set of needs and challenges, but also offers exciting opportunities for improving safety, mobility and health (10). If roads are safe and comfortable for all, more people will choose to walk and cycle to local destinations, increasing their physical activity levels and improving health outcomes (10). In rural areas with very little or no transit, independent mobility for people who do not drive depends on their ability to safely walk or roll where they need to go. In fact, extensive interviews conducted in Perth and Huron Counties found that people without a car faced many difficulties in their everyday life activities (10). As an example, the community of Elmira, located 15 minutes away from Kitchener-Waterloo, has successfully implemented a rural complete streets policy. In 2013, its main regional road (Church St.)was set to be reconstructed due to deteriorating asphalt, insufficient storm water drainage, aging utilities and increasing traffic. A new design included a new sidewalk, three landscaped pedestrian refuge islands, new street lighting and 1.5 metre-wide on-road cycling and horse and buggy lanes. New signage informed users of the bike and buggy lane (10). In a rural setting where traffic speeds are much higher, road safety is of pivotal concern. In 2011, 25% of pedestrian deaths in Canada were on rural roads (10). In Ontario, rural children are more likely to suffer a serious bicycle-related injury than urban children (10). If roads are safe and comfortable for all, more people will choose to walk and cycle to local destinations, increasing their physical activity levels and improving health outcomes (10). Naturalized Playgrounds 164 Over the past few years, there has been increasing interest among developers and other goups in adding naturalized playgrounds to new neighbourhoods. Green or naturalized school grounds represent , a promising means of getting more children moving in ways that lam" promote physical, social and cognitive health at the same time (11) $40014,,,, Moving forward, the research suggests that there are ways that public health, schools and school boards as well as developers can 49,414,14.,* collaborate to create policies and more supportive environments to '� .43e, , promote outdoor play for all ages and abilities in our community. sig <+. 4:4,40_4# 9 Local Recreation Work and Opportunities The walkability assessment completed in 2016 as part of the Creating Connections project has identified key priorities for improvements to sidewalks, trails and crossings in St. Thomas. Within the final report produced by MMM Group/WSP, some key themes emerged from the assessment. These themes could also be considered by other communities looking to improve walkability. These themes include: > The need for more equitable walkability options including access to key community destinations from all neighbourhoods within the community, > The need for both recreational as well as utilitarian walking opportunities, > Bridging gaps in the current system including transitions from trails to sidewalks [that would prevent falls and subsequent injuries among seniors in our community], > Treatments to facilitate safe crossings across major roadways [especially important in rural areas], and > Maintenance of existing trail facilities as well as signage and wayfinding. The final walkability report (12) includes specific recommendations for partners as follows: The City of St. Thomas: 1. Build pedestrian connectivity in parklands, naturalized spaces and connect parklands; 2. Enhance and advertise connectivity in older neighbourhoods and throughout the City, 3. Participate and contribute to regional trail networks, 4. Support intensification (development of a property, site or area at a higher density than currently exists through redevelopment and the development of vacant or underutilized lots) and infill, and 5. Review snow removal practices for sidewalks and trails Developers: 1. Build pedestrian connectivity in subdivisions by providing walkway connections between streets and cul-de-sacs, in parklands and naturalized spaces, 2. Support new design standards and complete streets as they relate to sidewalks and improved connectivity, and 3. Support intensification and infill. Elgin St. Thomas Public Health: 1. Explore models for Active and Safe Routes to Schools that are more streamlined and universal, 2. Promote existing local and new opportunities for walking and physical activity, 3. Continue to work with all area municipalities on Active Transportation and trails, and 4. Work with school boards to encourage site plans that support healthy community design. 10 Access, Availability and Quality of Parks Parks can help children and families be more physically active (13). There are several parks of different sizes within the City of St. Thomas and the County of Elgin. Some parks have several amenities such as splash pads, washrooms, benches, lighting, and water stations, while others are in need of more amenities and improved accessibility. A Canadian study has revealed that children living within 1 km of a park playground were almost five times more likely to have a healthy weight than children without public playgrounds (14). In low-income areas, parks are typically of poorer quality, and poor quality parks are rarely used. Other research has shown that both the type and quality of public parks are just as important as the number (or density) of parks available to residents (14). Of all the park facilities, trails have the most influence on usage and were 7 times as likely to be used for physical activity as were parks without these facilities (14). Evidence has shown that residents' perceptions of neighbourhood park quality were related to physical activity and health outcomes (13). Therefore, local municipalities and developers may consider investing their parks and recreation budgets in improving park quality rather than or in addition to increasing the number or density of parks available. According to the Safe Routes to Parks Action Framework, there are several aspects to consider within the park and leading to the park that include elements such as park design, street design, park amenities, signage and wayfinding and maintenance. Amenities such as trails, drinking fountains and bike parking can help improve overall quality and community use. In addition, providing increased connectivity to, from and through parks to neighbourhoods and other community destinations may also have an effect on overall quality, perception and use (15). Dr. Beverly Sandalack from the University of Calgary has concluded that parks and open spaces need to be thought of as more than just green space; they are part of a more structurally complex environment. They have profound social and public health values, and play a huge part in shaping the identity of neighbourhoods and cities (16). The outside environment and public buildings have a major impact on mobility, independence and quality of life of older people and affect their ability to age in place. Personal mobility is directly influenced by physical and mental health status, access to personal transportation and proximity to important amenities. Mobility is also indirectly affected by perceptions of safety and the quality and design of infrastructure such as signage, traffic lights and sidewalks (17). With an aging population, and families looking to be active outdoors, the availability of amenities such as accessible washrooms that are well maintained may influence public perception and subsequently affect use of park facilities. There is opportunity to design programs at local parks to encourage residents to walk or bike to the park and engage in physical activity at the park. Programs that are tailored to the needs of the community, and designed to reach specific sub-populations such as older adults with a mobility device or parents with an infant or young children may be beneficial. 11 Access to Recreation in a Rural Context The evidence from the University of California, Active Living Research suggests there are important barriers to physical activity in rural communities [such as Elgin County] (18). These barriers may include isolation, lack of transportation options, lack of access to places with physical activity opportunities, climate and terrain, cost and safety fears. Some rural and remote communities may not have a sufficient tax base to support new or existing parks, recreational facilities, and designated open space. However, municipalities may be able to share facilities and staff with neighbouring communities in a regionalized approach, create activity centres in existing buildings, enter into shared-use agreements with schools, community non-profits, and faith organizations, and link nearby communities with trails (18). Because of limited resources, few physical activity facilities, and long travel distances in many rural areas, schools may be one of the only locations outside of the home for many rural children to be regularly active. Shared-use agreements between schools and communities can offer opportunities for physical activity without the need to build new infrastructure. Expanding transportation options (e.g. late school buses, vans and ride-shares) can help get rural children and adults to physical activity facilities and programs (18). It is important to recognize that in a rural area like Elgin County, active transportation may not be a realistic option for some rural residents (18). Therefore, transportation options to existing facilities that offer programming for children and adults may help residents access opportunities to be active. With a large church community and a number of churches located across the County, particularly in East Elgin, churches present an opportunity to be utilized as a destination for physical activity programming such as yoga or dance classes and a potential destination for walking and/or cycling groups. Evidence from the University of California shows that "support from others and companionship for physical activity, when occurring in a participant's church community, were associated with more walking and total physical activity" (18). Therefore, interventions designed to provide social support and a safe, walkable environment may help increase physical activity in rural communities (18). Recreation Subsidies Sport and recreation subsidies such as the Canadian Tire Jumpstart program have helped hundreds of children in Canada ages 4-18 from families in financial need with the cost of registration and equipment. In 2016, $48,530 were disbursed to 343 kids in St. Thomas and Elgin County. From 2011 to 2016, approximately 300-400 children have received subsidies each year. In 2017, the St. Thomas and Aylmer chapters of Jumpstart merged to create a new Elgin County chapter of Jumpstart. This merge will benefit children and youth across Elgin County with accessing available subsidies as one budget will be available for the entire County. The Central Community Health Centre has joined the partnership and is assisting their clients with accessing financial subsidies through Jumpstart. 12 While there are subsidies available for children and youth, there is a lack of financial subsidies available for adults in Elgin St. Thomas. The Family YMCA of St. Thomas-Elgin does offer subsidized memberships for families in financial need; however, this facility may only be accessible to those living in St. Thomas if transportation is also a barrier. Subsidy programs, similar to food banks are in high demand to help lower income families address the immediate need and financial burden that comes with the cost of organized sport and recreation. However, in order to have greater community impact, emphasis could be placed on midstream and upstream initiatives. The suggested actions in this report are primarily focused on midstream and upstream initiatives that can be implemented to improve access to recreation at the population level. Free and Low Cost Activities ACTIVITY GUIDE With funding from the Healthy Kids Community Challenge, a new free and low cost activity guide was produced and distributed to community partners. This resource serves to raise awareness of free and low cost activities available in Elgin St. Thomas, and direct people to the new Active Elgin website where free and low cost activities can now be searched online. t ' www.activeelgin.ca Community Involvement Community involvement and collaboration are key to understanding the needs of the community. The awareness and advocacy efforts of local groups including Citizens 4 Active Transportation and the Railway City Cycling Club have been instrumental in influencing access to recreation. With their dedication and effort, residents have become engaged and empowered to cycle, walk, run, hike and ultimately be more physically active. They have shared information and provided grassroots feedback to the City of St. Thomas to identify areas for improved connectivity and achieve the recent bicycle friendly community designation. By working collectively with multiple voices around the table, Elgin St. Thomas can continue to work towards becoming a more active community. BICYCLE „ Q�f FRIENDLY CQMMUNITy '►, ,� 1 �� w BRONZE L \ '� �.� ACTIVE TRANSPORTATION �,,� 4 11 , 113 Examples from Other Communities A rural complete streets approach has been adopted in other jurisdictions of Canada, including in small urban and rural contexts. Brealey Drive in Peterborough is one example where a former rural road with no sidewalks has been transformed over time to meet the needs of the community. This road now includes a fully separated bicycle trail, sidewalks on both sides of the street and two new pedestrian crossings. The addition of curb ramps have also improved accessibility. Elmira is another example of where a complete streets policy has been implemented in a rural community. Nt Located in the Township of Woolwich in the Regional Municipality of Waterloo, Elmira has successfully 11111411.41 redesigned Church Street, its main regional road to :1 - accommodate a variety of road users including THIS pedestrians, cyclists and equestrian vehicles. The new design includes a new sidewalk, a 1.5 meter wide bike A N E and horse and buggy lane, new street lighting and new , a pedestrian islands. ` '' Service clubs in other jurisdictions including the Komoka Kilworth Opimist Club have organized community events to raise funds specifically for trail development. The Easter Dash was held over the Easter weekend and enticed families from the area to get active by participating in the local race. This idea could be explored by service clubs in St. Thomas and Elgin County to improve walkability and opportunities for individuals and families to access outdoor recreation. Conclusions Physical activity (e.g. bicycling or walking), being linked to higher cognitive functioning as well as improved emotional well-being, can can help prevent mental health disorders. People are more physically active, mentally healthier, and physically healthier when their neighbourhoods are designed to promote safe active transportation. Designing, building and retrofitting our communities with sidewalks, bicycle lanes, and other safe amenities helps more people be physically active and healthier in their daily lives (19). Healthy community design contributes to a healthy and active community by providing options for residents of all socioeconomic backgrounds to access green space and other infrastructure in order to be physically active. There is a need for public health and planning professionals to work together with an equity- informed lens to ensure that plans are created that offer more opportunities for recreation to those who are most vulnerable or in need. As stated by experts in the field of environmental design, a green infrastructure approach integrates urban planning, conservation, parks planning and public health (16). An Ipsos Reid survey from January 2012 showed that 70% of all respondents across Canada say governments should provide more funding to build recreation centres and provide resources to make it easier for kids to build exercise into their lives. 14 Developers in Elgin St. Thomas are interested in contributing to a healthy community design through the implementation of multi-modal trail networks in new subdivisions. There is an opportunity for municipalities to work with developers to ensure that infrastructure supports connectivity and active living for all generations and all types of housing across Elgin County. The review of official plans is as a timely opportunity to adjust land use policies that can support and enable changes to the built environment that encourage active and healthy living. Processes that assess the current system of services, structures and supports available for local residents and identify solutions for systems change is an upstream approach. The age friendly needs assessment that is currently underway is a collaborative initiative of the City of St. Thomas, County of Elgin, Public Health and other service providers. This initiative provides an example of how our community can collaborate to identify local needs and develop a community plan to support older adults in remaining healthy, active and independent as they age. In order to have long-term and sustainable impact on residents' access to recreation, local governments, schools, developers, public health, and other community groups need to work strategically together on upstream initiatives to make Elgin St. Thomas a healthier and active community. By working collectively, silos can be broken down and new perspectives and opportunities (including the opportunity to obtain funding) is possible. The Healthy Communities Partnership continues to provide leadership for a collective impact approach for Get Active Elgin; a strategy to make Elgin St. Thomas the most active community in the province. With more funding from the Ontario Trillium Foundation, and the backbone support from Elgin St. Thomas Public Health, the Partnership will continue to move forward, and engage community groups and organizations that have an important role to play in increasing public access to recreation and subsequently making our community more active. In 2017, the results of the age-friendly community needs assessment and the subsequent community plan to follow may identify specific gaps in recreational facilities and programs available for older adults in Elgin St. Thomas. As a community plan is developed collaboratively, there may be specific suggestions or opportunities for community groups to work together with municipalities and service providers to make programs, services and structures more accessible for older adults to engage in and benefit from physical activity. A1"•h i,- ��t 12 15 The following suggested actions are informed by current evidence and have been applied to the local Elgin St. Thomas context. Suggested Actions to Increase Target Group Access to Recreation Municipalities Local Public Community Developers Health Boards Groups& Agencies 1. In accordance with the Provincial Policy Statement(2014)and the Active Transportation Initiative(2012)municipalities in Elgin St. Thomas promote a healthy,active community by: a) planning public streets,spaces and facilities to be safe,meet the needs of pedestrians,foster social interaction and facilitate active transportation and community connectivity; b) planning and providing for a full range of equitable distribution of publicly-accessible built and natural settings for recreation, including facilities,parklands,public spaces,open space areas,trails and linkages... c) Exploring land use planning initiatives and policy development such as mixed land use, higher density urban areas,and pedestrian and cyclist friendly streetscapes to promote/facilitate and increased quality of life and liveability within Elgin-St. Thomas and the local municipalities. 2. Develop naturalized play areas that connect v V children with nature,provide shade and increase opportunities for physical activity. Review school site plans to allow students the maximum amount of direct interaction with green/naturalized space. Recognize at a policy level the broad health benefits of green naturalized school/park grounds. 3. Consider adopting a rural complete streets V policy to promote all modes of transportation, including those for pedestrians and cyclists. 4. Prioritize enhancements to the built v environment in identified priority areas including: a) Northwest Talbot, Balaclava South,and Elm West areas of St.Thomas b) The Municipality of Bayham(particularly in and near Vienna and Port Burwell) c) The Township of Malahide(north of Springfield) d) The Municipality of West Elgin (near Rodney and West Lorne) 5. With the closure of four rural schools in Elgin V V County, municipalities and school boards could collaborate to establish a land transfer agreement for the continued public use of school playgrounds and expand the community use of schools that remain open. 16 Suggested Actions to Increase Municipalities Local Public Sc Community Access to Recreation Developers Health Boards Groups& Agencies 6. Support the priority action areas of the Elgin St. v V Thomas Coalition to End Poverty including the development of an affordable rural transportation strategy that will increase access to recreation opportunities in Elgin St.Thomas, particularly for low-income and rural residents living in Elgin County. 7. Prioritize walkability as a free,convenient and v v age-friendly opportunity for outdoor recreation and physical activity. Explore opportunities with local developers to leverage their investment in creating new trails and sidewalks that increase walkability. 8. Continue to implement the Elgin St.Thomas v V V Cycling Master Plan and align with the provincial cycling strategy that includes a cycling route between London and St.Thomas. 9. Leverage funding opportunities such as the v federal gas tax program to enhance access to recreation and improve maintenance of existing recreational facilities. 10. Invite Elgin St.Thomas Public Health staff to v the table when developing or revising official plans to provide local data and a health perspective to planning. 11. Facilitate collaboration between municipal staff, v economic development&tourism,conservation authorities and other community partners to organize for Get Active Elgin strategy to increase opportunities for recreation that includes active transportation and trails. 12. In partnership with parent councils and V V V volunteers,explore models for Active and Safe Routes to Schools that are more streamlined and universal. 13. Promote existing local and new opportunities v v for walking and physical activity. 14. Work with school boards to encourage site V V V V plans that support healthy community design. 15. Expand the existing partnership with the V V Ontario Police College to increase public access to open/free swim for families at their indoor pool when not in use for police training and other scheduled swim lessons. 16. Work collaboratively to ensure that physical V V V activity programming is offered at new community hubs to address the needs of the local neighbourhood. 17. Churches,service clubs and other community V V leaders partner with the local municipality to offer age appropriate physical activity programming;particularly in East Elgin. 17 Suggested Actions to Increase Municipalities Local Public School Community Access to Recreation Developers Health Boards Groups& Agencies 18. Service providers including St.Thomas Elgin V V Social Service department assist their clients with accessing recreation subsidies such as Jumpstart. 19. St Thomas and Elgin County branch libraries V assist the public in accessing free or low cost recreation opportunities by: a) Sharing and distributing information available through the branches; b) Providing computers with intemet access for residents to apply for recreation subsidies and to view online trail maps to identify locations to walk, hike and cycle c) Where feasible,providing space for activities to take place that are led by other groups,agencies or volunteers 20. Engage parents and caregivers in learning V V V about the importance of outdoor play. 18 References 1. Ontario Society of Physical Activity Promoters in Public Health. Key Messages and Policy Recommendations for Access to Recreation [Internet] (2013)Available from: www.ospapph.ca 2. Elgin St. Thomas Public Health. 2015 Health Status Report[Internet]. Available from: https://www.elginhealth.on.ca/sites/default/files/file-attachments/reports/health status report 2015 - may 1 2015 -final.pdf 3. British Columbia Centre for Disease Control (2017). Fact sheet: Supporting Health Equity through the Built Environment [Internet]. Vancouver, BC: BC Centre for Disease Control. Available from: www.bccdc.ca/health-professionals/professional-resources/health-equity-environmental-health/equity- and-eph-handbook 4. Miovision Technoloqies. The Chanqemaker's Guide to Walkable and Bikeable Cities. Available from: https://miovision.com/walkable-bikeable-city-guide/ 5. Public Health Agency of Canada [Internet]. Ottawa [Updated 2011 January 20]Available from: http://www.phac-aspc.qc.ca/hp-ps/hl-mvs/pa-ap/02paap-enq.php 6. Ontario Ministry of Municipal Affairs and Housing. Provincial Policy Statement(2014), The Planning Act[Internet]. Toronto, ON. Available from: http://www.mah.gov.on.ca/AssetFactory.aspx?did=10463 7. Ontario Public Health Association. Investing in Health-Promoting Infrastructure (2016). 8. Statistics Canada. Leisure-Time Physical Activity [Internet] (2017)Available from: http://www.statcan.gc.ca/pub/82-229-x/2009001/deter/Ipa-eng.htm#n5 9. Thielman, J, Manson H, Chiu, M, Copes R, Rosella L. Residents of highly walkable neighbourhoods in Canadian urban areas do substantially more physical activity: a cross-sectional analysis. CMAJ Open. 2016; 4(4): E720-E728. 10. Complete Streets for Canada [Internet]. Toronto: Toronto Centre for Active Transportation (2015). Rural Complete Streets. Available from: http://completestreetsforcanada.ca/backgrounder/rural- complete-streets 11. Diaz S, Lock L; Simcoe Muskoka District Health Unit. Naturalized Outdoor Play Areas at Schools to Support Physical Activity and Health — Highlights from the Rapid Evidence, Review Report. Ontario Health Promotion E-Bulletin 2017 (974). 12.WSP/MMM Group. Final Executive Summary: St. Thomas Walkability Assessment&Action Plan (2017) 13. Bai, H., et al. Perceptions of Park Quality Can Impact Physical Activity and Health. 2013; 45 (1Suppl): S39-S48. 14. Guelph &Wellington Task Force for Poverty Elimination. Public Park Use& Low Income Neighbourhoods (2012) 15. National Recreation and Park Association. Safe Routes to Parks Action Framework (2016). Available from: www.nrpa.orq 16. University of Calgary. Green City: A Landscape Approach for the 21st Century. Toronto: Park People; March 2017. Available from: www.parkpeople.ca/ 17. Province of Ontario. Age Friendly Community Planning: Finding the Right Fit [Internet]. Toronto: Ontario Seniors Secretariat (2013). Available from: www.ontario.ca/seniors. 18. University of California, San Diego. Promoting Active Living in Rural Communities. Active Living Research. (2015) 19. Change Lab Solutions. A Guide to Building Healthy Streets [Internet] (2016). Available from: www.changelabsolutions.orq 19 /q119leolt-et rt ELGIN ST. THOMAS PUBLIC HEALTH Healthy Communities Partnership March 21, 2017 9am-11am Talbot Boardroom MINUTES Chair: Dan McNeil (until official vote) then Dan McKillop as the new chair Recorder: Jessica Lang Attendees: Adrienne Jefferson (City of St. Thomas), Jessica DeBackere (County of Elgin), Chris Cox (Township of Malahide), Dan McNeil (Central Elgin)., Mary Bodnar (West Elgin), Margaret Underhill (Bayham), Arthur Oslach (Aylmer), Alan Smith (County of Elgin) Lloyd Perrin (Central Elgin), Peter North (Southwold), Linda Stevenson (St. Thomas), Heather James (West Elgin), Megan Pickersgill (Railway City Tourism) Guests: Kendall Chambers, Public Health Dietitian Regrets: 1. Welcome 1.1.Dan McNeil welcomed everyone and gave praise to the Partnership and ESTPH for their support over the last 4 years. There has been great success to date with the adoption of the Cycling Master Plan and the Partnership receiving funds from the Ontario Trillium Foundation to build our case for Get Active Elgin. 2. Business Arising 2.1.Official Vote for Chair and Vice Chair • Jessica called for nominations for the role of Chair and Vice Chair • Linda Stevenson nominated Dan McKillop to be the new Chair. All voted in favour. There were no other nominations tabled. Decision: Dan McKillop is the new Chair. • Another nomination was tabled for the role of Vice Chair. Dan McKillop nominated Dan McNeil. All in favour. There were no other nominations tabled. Decision: Dan McNeil will be the new Vice Chair. • Suggestion tabled by Linda Stevenson that moving forward; the official votes/decisions for HCP funds spent will be noted by each municipality in the meeting minutes. • The Terms of Reference will be reviewed at the next meeting identifying at leaste one and up to two representatives per municipality. Dan McNeil added that the Terms of Reference were updated in 2016 and circulated to the group. Action: Jessica will circulate the TOR again with the meeting minutes. 2.2.Get Active Elgin — Stage 2 Proposal to the Ontario Trillium Foundation Page 1 of 5 ELGIN ST. THOMAS PUBLIC HEALTH • Jessica provided an update on the stage 2 application that was submitted to the Ontario Trillium Foundation in February. Thanks to all who provided feedback for this application. The Partnership has requested $75,000 for stage 2 funding. • Linda asked if funding will be available for public education to inform drivers of rules of the road? Food for though for future planning. • ESTPH did implement a cycling safety campaign with HKCC funds in 2016. • In the future, if funds are received, the Partnership could look at another campaign as part of Get Active Elgin. 2.3 Bicycle Friendly Community • Jessica provided an update on the St. Thomas application submitted on February 28 to Share the Road. St. Thomas may be receiving a bronze level award at the upcoming Ontario Bike Summit April 11-12. One representative from the City of St. Thomas and one rep from C4AT will be attending, in addition to Alan and Jessica from the County of Elgin. A second application will be completed for the County. Alan Smith reiterated that the County of Elgin will be the lead for the next BFC application. Action: Jessica will refer Justin Jones to speak with Alan and Jessica regarding the next phase of BFC. • Dan McNeil: Bureaucracy of BFC has changed over the years and Share the Road seems to be more flexible to smaller rural communities applying. Lloyd mentioned the new tourism office to be built in Port Stanley and would like to see some bike parking added to support trail use and increased public use overall. Water stations and bike racks are amenities that have been funded through HKCC and ESTPH. Bike racks are tabled in the 2017 budget proposal to spend some remaining HCP funds. • Cyclists will be coming from Windsor to Port Stanley along the waterfront trail Aug 6-12. • Mary asked if a news release could be issued before the ride? Jessica DeBackere issues a notice to all tourism reps in the area. New Business 1. Healthy Kids Community Challenge Theme 3: Choose to boost veggies and fruit Guest Speaker: Kendal Chambers: Food Access Issues in Elgin St. Thomas ➢ See Jessica if you would like a copy of the presentation and map files. • Food Access guides are available on the ESTPH website and are broken down by area (West Elgin, Central Elgin/St. Thomas and East Elgin) A new Pilot Fruit Tree Initiative includes 5-10 property owners. • Arthur: Does this include vegetables? • Kendall: With expansion it could • Malahide has several vegetable growers. Promotional materials have been developed for partners and volunteers and have been distributed to the WECHC, EEFHT and other organizations. Jessica can bring a sample to the next meeting in June. Linda asked if the tourism booth could promote this project this summer? Megan said "yes". Page 2 of 5 xro ELGIN ST. THOMAS PUBLIC HEALTH • West Elgin Support Services- Kelly Quello is involved in the pilot project • All CAO/Clerk's should receive information about the Moore Food Garden in St. Thomas. • Linda advised that when Official plans undergo a review process that as a reminder municipalities should be considering food access issues. • Heather: ESTPH can submit comments with revisions to policies in the official plan. • Jess: Municipal communications newsletter will be launched this year on a bi-annual basis. Information about Get Active Elgin, Fruit Tree initiative and other items of municipal interest will be included in this publication. It will be sent electronically to the Healthy Communities Partnership and to all CAO's/Clerks. • Farmers may have refrigeration for extra produce gleaned by volunteers. • Linda: are there any canners? Kendall said not currently. 2. Cycling Master Plan and London to St. Thomas Cycling Connection • ESTPH hosted a meeting in February at the request of cycling advocacy groups to discuss the potential of a cycling route between London and St. Thomas. City of London staff and St. Thomas staff as well as Southwold and advocacy groups attended. Three proposed routes recommended by Jay Cranstrone of MMM Group were discussed. MMM Group was involved in the development of both London and St. Thomas Cycling Master Plans. Peter Dutchak Deputy Director of Engineering for Elgin County was invited but unable to attend. He did submit feedback however suggesting that ESTPH undergo a revision of the Cycling Master Plan in 2018 to review new data, provide an update on implementations and make revisions to proposed cycling routes based on our experience. This revision would review the St. Thomas/London connection and make a recommendation for implementation. • Linda S (St. Thomas) and Arthur (Aylmer) are in favour of a revision document to CMP • Need a budget to present to council • New investment in Port Stanley • Include conversation areas. • Arthur: Aylmer re-construction work on John Street by the County. • Cycling tourism is a priority for the County o Lloyd: does not support a full revision. He suggests getting the Active Transportation technical committee together first to discuss the proposed routes and an update to the CMP. An addendum to the CMP could be produced by the technical committee to highlight new data and improvements to be made. o Capital plans are coming forward. • Chris: Access points to surrounding areas should be considered. Standing Items Citizens for Active Transportation Page 3 of 5 ELGIN ST. THOMAS PUBLIC HEALTH • C4AT has been working closely with the Railway City Cycling Club. They did a joint presentation to both County Council and City of St. Thomas Council. • C4AT has been involved with the bicycle friendly community application for the City of St. Thomas; and wants the Downtown Bicycle Festival to continue. However ESTPH can no longer lead the Bike Festival. The St. Thomas Optimist Club is hosting a Children's Festival in September at Optimist Park and will be including some activities that were part of the Bike Festival. • Linda asked if the Big Tent-can be a venue for the Bike Festival be incorporated at this venue? o Megan: most Saturdays are taken for the summer. o Jessica said this issue is more about the time it takes to coordinate the event. Financial report and 2017 budget proposal • Jessica has been working with Alan Smith and Jessica DeBackere from the County to discuss items that could support the Cycling Master Plan. Jessica prepared a budget proposal that was shared with the group. A final budget table is included below. o Megan: wants more bike racks in St. Thomas o Alan Smith: Locations of bike racks were aligned to the signed routes listed in the CMP. o Dan McNeil: can we add 10 more bike racks for St. Thomas. 20 + 10 = 30 bike racks in total o Linda: suggested 10 more water stations could be added in stage 2 OTF funding • Bicycle repair kits cost $1000-$1600 each and are manufactured by ABC recreation. There is not enough money in this budget proposal to support at this time. However will keep in mind for stage 2 funding from the Ontario Trillium Foundation. • Alan: Business Case and Elgin County Council o Report to council is needed to pursue ownership of rail land into multi-use trail. o Feasibility study would look at long term benefits, costs/benefit analysis, liability insurance, maintenance costs involved at an estimated cost of$8-10,000. (Dan McNeil and Dan McKillop supports this with RFP issued by Elgin County. Dan suggested meeting with Tomo from Entegrus. • Decision: to reallocate some funds from signage to the business case for Elgin County. Page 4 of 5 _. ELGIN ST, THOMAS PUBLIC HEALTH Healthy Communities Partnership Budget Approved by the HCP on March 21,2017 ESTIMATED BUDGET ITEM AMOUNT 30 Bike Racks to Support Elgin St.Thomas Cycling 7a,:t.:7:-P1''Ia:n1BFC at these locations: $7,360 a '' `Tourism Kiosk in Port Stahely x`2 �i) i -. i G„ Shaws Ice Crean r;;°" a� Della s is a rl�rf,,Market sF,,, w,. t,x f` ,iia y .,p p�{f a a PortStan'e Arena" ., 44k-^1a1":Q : - PortStanl each ,:. New Elgin CoUir�tty Museum ,, 1.11 pies Cafe Psa4.1 (d� a . - NewShedderi Library/Keystone.. ©mple r'. , TakesaaVB te' Porn Glasgow Marina,,; Sparta Post Office 1 ;" .,� .. ,, k I- Y°''',*Port Burwell Museum Port Bruce Park " .' " Aylmer Arena Studer's Variety Store Business Case for West Rail Trail County of Elgin to lead Request for Proposal $11,569 Ontario Bike Summit COAT representative to attend $650 Bicycle Friendly Community Workshop Share the Road ON HOLD May be reallocated to water stations. $2,500 Training for Collective Impact work (Tamarack workshop May 9 11, 2017; +other) $3,000 New outdoor ice rink liners to sustain the project for winters to come $500 Refreshments for rural transportation workshop $250 TOTAL: $25,829 3. Next Meeting June 20, 2017 9-11am at Elgin St. Thomas Public Health 4. Adjournment Page 5 of 5 hfr/,p,v, 1 t ;$1-11*( ,„,,,,,v sc........ ELGIN ST. THOMAS PUBLIC HEALTH Healthy Communities Partnership June 20, 2017 9:00-11:00am MINUTES Chair: Dan McNeil (on behalf of Dan McKillop) Recorder: Jessica Lang Attendees: Arthur Oslach (Aylmer), Peter Dutchak (Elgin County), Linda Stevenson (St. Thomas), Rod Tapp (Aylmer), Chris Cox(Malahide), Lloyd Perrin (Central Elgin), Cameron McWilliam do Dan McKillop (Dutton Dunwich), Alan Smith (Elgin County), Margaret Underhill (Bayham), Heather James (Southwold, Dutton Dunwich and West Elgin) Guests: Regrets: Mary Bodnar, Adrienne Jefferson, Megan Pickersgill 1. Welcome & Status of Chair Position & Interim Chair • Mayor McWilliam informed the Partnership that Councillor Dan McKillop is undergoing physiotherapy and rehabilitation following a serious infection he acquired in April. He is not expected to return to work for several months. Dan McNeil has offered to be the interim chair in Dan McKillop's absence. 2. Review and Approval of Agenda 2.1.There were no additions to the agenda 3. Approval of minutes from March 21 meeting. 3.1.Motion to approve the minutes by Linda Stevenson, seconded by Chris Cox All in favour. 3.2.Linda requested that the minutes be shared with City Council for information purposes. Decision: Draft minutes can be shared for information purposes until formally approved at the next meeting. 4. Business Arising 4.1.Technical Committee Meeting and Cycling Master Plan • Jessica provided a summary of the Active Transportation Technical Advisory meeting held on May 24 at ESTPH • The recommendation from that group was to proceed with a formal review of the Cycling Master Plan to incorporate new data and opportunities since the plan was passed in 2014. Page 1 of 4 ELGIN ST. THOMAS PUBLIC HEALTH • Peter Dutchak wants an updated appendix to the Cycling Master Plan (CMP) as a comprehensive review to take to County Council to inform their decision making and spending on infrastructure. The updated appendix would include the recent changes on the Waterfront Trail, East Road in Port Stanley and Wonderland Road as Elgin County is assuming ownership of the portion of Wonderland in Southwold Township. Engaging MMM Group would be the ideal consultant as they have the experience developing the Elgin St. Thomas Cycling Master Plan as well as the Central Elgin Trails Master Plan. • Lloyd has mixed feelings about undergoing a comprehensive review, as Wonderland Road is already identified as a signed bike route in the CMP. Could just upgrade the plan from a signed route to a paved shoulder or bike lane. Could catch up with new or upgraded routes in a 5-year review of CMP in 2019. • Peter is concerned about cyclists safety on Wonderland Road as the volume of traffic on Wonderland Road has tripled since the installation of the 401 interchange. • Alternatively, Elgin County could engage MMM Group independently in a review. • Linda is concerned about what the Partnership could be taking on with a review. • Dan: In summary, the Partnership supports a review of the CMP in theory, but is unable to support it at this time, as funding from the Trillium Foundation is unknown and there are no other funds left in the budget to allocate to a consultant at this time. • ACTION: Dan asked that Peter D and Jessica L work together to investigate how much it would cost to undergo a review of the CMP (with an updated appendix), with MMM Group. This information can then be used to help inform next steps when funds become available. 4.2.Bike Racks • Jessica informed the Partnership that the bike racks are almost finished by students at East Elgin Secondary School and will be ready for delivery. • Lloyd said the bike racks can be delivered to White's Station on 42343 Fruit Ridge Line for temporary storage. It was recommended that communication be issued to all the small business owners asking that they come to pick-up their bike rack. • ACTION: Jessica will let Lloyd know when the bike racks are ready to be delivered to White's Station on Fruit Ridge Line. • ACTION: Chris Cox offered to pick up the bike racks for Aylmer and Malahide. Margaret Underhill also offered to pick up the bike racks for Bayham, rather than having them delivered to White's Station in Central Elgin and then back to East Elgin. 4.3.Ontario Trillium Foundation (OTF) —Stage 2 Funding • Jessica continues to be in conversation with the Ontario Trillium Foundation. • While OTF seems supportive of the overall concept, the board of directors has recently declined funding the stage 2 proposal as it is a "programmatic solution for trails". Trillium states that they want to see systemic change. Jessica has provided a verbal explanation of what is happening at the various planning tables to influence Page 2 of 4 r � ELGIN ST. THOMAS PUBLIC HEALTH system change. However, in short, the OTF feels that Get Active Elgin fits better under the 'Grow Grant' investment stream, and not collective impact. • ACTION: A follow-up teleconference is scheduled for Monday June 26 with OTF staff and Tamarack Institute, VP & Director of Operations. Dan McNeil and Linda Stevenson will both attend this teleconference with Jessica and Erica at ESTPH. 4.4.West Rail Trail, Bicycle Friendly Community, Bike Share Pilot Project • Alan Smith provided an update regarding the business case the Partnership approved on March 21. There is currently $11, 569 allocated for this project to assess the feasibility of Elgin County acquiring and developing the rail land into a multi-use trail system. Alan has met with Chatham-Kent staff and learned that they spent $450,000 on a 5km unpaved trail. He has also met with Entegrus and they are willing to sell the land to Elgin County. Alan is meeting with MMM Group representative on June 21 to review a proposal from them. He plans to present to County Council (in-camera) at the second meeting in September. This is a long-term plan for Elgin County to consider investing in. • Linda said there should be an announcement from the City of St. Thomas soon. • Elgin County has been investigating a bike share program from Zagster. The program uses smartphones to book bikes, issue billing and lock bikes to racks. Interested in getting private businesses involved. 5. New Business 5.1.Access to Recreation Report • Jessica presented information/highlights from the Access to Recreation report • Report is based on evidence/research and local demographic data • Suggested actions are presented by target audience (school boards, municipalities, other community groups/agencies) • See separate attachment to the minutes for the complete report • Access to Affordable Transportation report also produced by Laryssa Thompson • The reports will be available on the Elgin St. Thomas Public Health website and sent to all municipalities via the CAO • Linda asked about the location of outdoor fitness equipment. Jessica said it's important to be strategic about the installation of amenities such as outdoor fitness equipment and using an equity lens to help inform the best location for residents in greatest need of recreational facilities. • Linda would like to see the Access to Recreation report built into the decision making process of the Healthy Communities Partnership. • Action: Jessica will send an electronic copy of the report to the Partnership. Page 3 of 4 ELGIN ST. THOMAS PUBLIC HEALTH 5.2.Update on the Community Leaders Cabinet— Dan McNeil • The CLC is a diverse group of representatives from local police services, school boards, social services, STEGH and others. • Overall mandate is to improve the quality of life for Elgin St. Thomas residents. • Access to recreation and transportation are two priority areas of the CLC. Jessica and her colleague Laryssa both presented to the CLC on June 7. • Innisfil is piloting UBER to test the feasibility of the program there • Using data to inform decision making is a critical step; some require $ to access 5.3 — Ontario Municipal Commuter Cycling Program (OMCCP) • Peter supports the Ontario Municipal Commuter Cycling Program as a good fit with the Elgin St. Thomas Cycling Master Plan. Wants to use some of the funds from this program to update the plan. • Timing is important and the time is now to apply when the program is new • Jessica stated that $25,000 is available for smaller municipalities and that joint applications between upper and lower tier municipalities is encouraged • Is the Partnership interested in submitting one joint application to support implementation of the Cycling Master Plan? The deadline is August 18, 2017. • Peter: a declaration must come from each municipality to convey their intent to participate. Each municipality must pass a by-law to make such a declaration. Guidance on the eligibility requirements and by-law can be found on the Grants,Ontario website. • Dan noted that all municipal councils were approached last fall for l:heir support with the Get Active Elgin strategy. All resolutions received were filed at ESTPH. There was unanimous support from all lower tier municipalities, the City and County Council. • Peter suggests that each municipality includes the Elgin St. Thomas Cycling Master Plan in their list of projects. • ACTION: Jessica will send resolutions passed to Peter Dutchak at Elgin County. • ACTION: Jessica will send out information on the OMCCP to the Partnership. 6. Citizens 4 Active Transportation — has been very involved in the Bicycle Friendly Community application for St. Thomas. They would like to see a subcommittee formed to monitor BFC progress and implementation with feedback from Share the Road. It was proposed that this committee could include police, City engineering department, member of City Council, Public Health, tourism, and business association rep. Decision: the Partnership is not in favour of creating a new subcommittee at this time. However, C4AT may be invited to future HCP meetings to discuss progress on bicycle friendly community. 7. Next Meeting Date, Time & Location. Not yet determined. The Partnership may need to meet in July to discuss the Ontario Municipal Commuter Cycling Program joint application. Jessica will send notification out once she hears back from interested municipalities. Page 4 of 4 THE COLLEGE OF PHYSICIANS AND SURGEONS June 2017 OF ONTARIO TO: MAYOR, CITY CLERK AND COUNCILLORS: Nominate an Outstanding Ontario Physician in Your Community The College of Physicians and Surgeons of Ontario Council Award The College of Physicians and Surgeons (CPSO) is now accepting nominations for the 2018 Council Award. The Council Award honours outstanding Ontario physicians who have demonstrated excellence and embody a vision of the "ideal physician". The criteria for selecting a physician for the Council Award are outlined in the enclosed brochure and nomination form. The criteria are based upon eight "physician roles" that reflect society's expectations of what is needed to practise modern medicine. Through the award, the College honours Ontario physicians whose performance in each of these roles is outstanding, recognizing that individual physicians will demonstrate more extensive expertise in some roles than in others. If you know of a physician who meets the selection criteria, please nominate him or her for the Council Award. The deadline for receipt of nominations is October 2, 2017 at 5 p.m. For further information, please contact the Council Awards Program at 416-967-2600 or 1-800-268-7096 extension 611 or CPSOaward@cpso.on.ca. QUALITY PROFESSIONALS HEALTHY SYSTEM PUBLIC TRUST 80 College Street,Toronto,Ontario MSG 2E2 Tel:(416)967-2600 Toll Free:(800)268-7096 Fax:(416)961-3330 LONG POINT REGION CONSERVATION AUTHORITY ., ,. BOARD OF DIRECTORS — MINUTES of June 7, 2017 Approved July 5, 2017 Members in attendance: Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten and Tom Southwick Staff in attendance: C. Evanitski, J. Maxwell, L. Minshall, P. Walther-Mabee, S. Johnson and D. McLachlan Regrets: Leroy Bartlett The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, June 7, 2017 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-140/17 moved: J. Scholten seconded: R. Geysens THAT the LPRCA Board of Directors add "Policies & Regulations", "LPRCA Website", "Norfolk County Shoreline Protection Plan", "Policy Meeting", "Meeting Schedule"and "Hearing Policy Updates"under New Business as items G, H, I, J, K& L to the June 7th, 2017 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS No questions or comments MOTION A-141117 moved: D. Hayes seconded: D. Brunton THAT the minutes of the LPRCA Board of Directors Regular Meeting held May 3rd, 2017 be adopted as circulated. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes,John Scholten,Tom Southwick - 1 - BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES No questions or comments. MOTION A-142/17 moved: J. Scholten seconded: R. Geysens THAT the minutes from the Backus Museum Committee meeting of April 28th, 2017 and the Lee Brown Marsh Management Committee meeting of December 23rd, 2016 be received as information. CARRIED CORRESPONDENCE None DEVELOPMENT APPLICATIONS a) Hearing LPRCA— 121/17 — Nancy & John Rogers MOTION A-143/17 moved: D. Hayes seconded: R. Geysens THAT the LPRCA Board of Directors does now sit as a Hearing Board. CARRIED The roll was called. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced John Rogers and then proceeded to present the staff report. This application was presented to the Hearing Board May 5th and was originally refused due to the proposed development not meeting the 100-year flood level. A revised application was submitted May 30th agreeing to floodproof the development to the 100- year flood threshold. The area requested for constructing a major addition to an existing vacation home is in the Lake Erie shoreline flood hazard and is contrary to the LPRCA shoreline policies. The additional construction would be built in an area that has been identified as not having safe access/egress for evacuation or emergency assistance in a flood event. C. Grice joined the meeting. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes,John Scholten,Tom Southwick - 2 - Mr. Rogers reiterated that the issue of safe access/egress is currently being addressed by Norfolk County's proposed new flood emergency plan and proposed that the safeguards in place by LPRCA and the province be less subjective and stringent. Staff and the proponent responded to questions from the Board. There were no comments from other interested parties. MOTION A-144/17 moved: R. Chambers seconded: D. Hayes THAT the LPRCA Hearing Board does now enter into a closed session to discuss: • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED MOTION A-145/17 moved by: D. Hayes seconded: D. Brunton THAT the LPRCA Hearing Board of Directors does now adjourn from the closed session. CARRIED MOTION A-146/17 moved by: T. Southwick seconded: J. Scholten THAT the Board of Directors approves Application No. 121/17 made by Nancy and John Rogers to construct a major addition to an existing vacation home in the Lake Erie shoreline flood hazard provided that the applicant provides to the Long Point Region Conservation Authority a restrictive covenant or release in a form satisfactory to the Authority in accordance with the plans filed by the applicant with all fees and costs covered by the applicant. CARRIED MOTION A-147/17 moved by: M. Columbus seconded: J. Scholten That the LPRCA Hearing Board does now adjourn from sitting as a Hearing Board. CARRIED b) Hearing LPRCA— 3/17 — LBS Group Inc. MOTION A-148/17 moved: J. Scholten seconded: M. Columbus THAT the LPRCA Board of Directors does now sit as a Hearing Board. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes,John Scholten,Tom Southwick - 3- The roll was called. The Chair gave his opening remarks and reviewed the guidelines and process to be followed for the hearing. Staff introduced Brooke Emerson, LBS Group and John Ariens, IBI Group and then proceeded to present the staff report. The area requested for constructing two new duplex vacation homes is in the Lake Erie shoreline flood hazard and has been identified as not having safe access/egress to support evacuation and emergency assistance in the event of a flood. Mr. Ariens provided details of the proposed safety measures for the development including flood sensing alarms and dry, passive floodproofing. He assured the Board that the vacation homes will be seasonal-use only (May to October) and noted that the Norfolk County proposed new flood emergency plan should be in place prior to unit occupancy. Ms. Minshall and Mr. Ariens responded to questions from the Board. MOTION A-149/17 moved: M. Columbus seconded: J. Scholten THAT the LPRCA Hearing Board does now enter into a closed session to discuss: • advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED MOTION A-150/17 moved by: D. Hayes seconded: R. Chambers THAT the LPRCA Hearing Board of Directors does now adjourn from the closed session. CARRIED MOTION A-151/17 moved by: D. Hayes seconded: D. Brunton THAT the Board of Directors approves Permit Application LPRCA-3/17 made by LBS Group Inc. to construct two new duplex vacation homes in the Lake Erie shoreline flood hazard provided that the applicant provides to the Long Point Region Conservation Authority a restrictive covenant or release in a form satisfactory to the Authority in accordance with the plans filed by the applicant with all fees and costs covered by the applicant. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes,John Scholten,Tom Southwick -4- MOTION A-152/17 moved by: D. Hayes seconded: J. Scholten That the LPRCA Hearing Board does now adjourn from sitting as a Hearing Board. CARRIED c) Staff Approved applications Staff approved11 applications since the last meeting in April: LPRCA-67/17, LPRCA-76/17, LPRCA-69/17, LPRCA-74/17, LPRCA-77/17, LPRCA-78/17, LPRCA-79/17, LPRCA-80/17, LPRCA-81/17, LPRCA-82/17 and LPRCA-83/17. There were no questions or comments. MOTION A-153/17 moved: J. Scholten seconded: R. Geysens That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated May 30th, 2017 as information. CARRIED d) New applications The Planning Department recommended approval for five applications. LPRCA-45/17 was refused permission by the Hearing Board May 3rd to construct a berm on Hastings Drive, Long Point using foreign material from off-site. The applicant has since revised the application showing that local material will be used to construct the berm. MOTION A-154/17 moved: R. Geysens seconded: J. Scholten THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-45/17 LPRCA-100/17 LPRCA-104/17 LPRCA-112/17 LPRCA-114/17 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,Michael Columbus, Roger Geysens, Craig Grice,Noel Haydt, David Hayes,John Scholten,Tom Southwick - 5- NEW BUSINESS a) GENERAL MANAGER'S REPORT The GM provided updates on the Marketing Coordinator position, the Lee Brown Marsh Management Committee's last meeting and the recent parks tour with the Chair and Vice-Chair. Upcoming special events at Backus include the Longest Picnic Table Guinness Book of World Records attempt July 8th and the Norfolk Tales of Land and Lake presented by Shadowland Theatre August 17th to 20tH MOTION A-155/17 moved: J. Scholten seconded: D. Hayes THAT the LPRCA Board of Directors receives the General Manager's Report for May 2017 as information. CARRIED b) GREAT LAKES GUARDIAN FUND Staff applied for funding, in partnership with ALUS Elgin, to the Great Lakes Guardian Community Fund. The application to plan and implement restoration projects at two locations was recently approved pending board authorization. MOTION A-156/17 moved: J. Scholten seconded: M. Columbus THAT the LPRCA Board of Directors authorizes the General Manager to enter into a Grant Funding Agreement with the Province of Ontario for the Hotchkiss and Ferguson Wetland and Riparian Area Restoration projects. CARRIED c) BACKUS HERITAGE MUSEUM STRATEGIC PLAN Staff provided a follow-up report to the December 17, 2016 presentation to provide costing/options as requested. A brief overview of the Plan was followed by the costing options to hire further staff to meet objectives and achieve Community Museums Operating Grants (CMOG) standards. MOTION A-157/17 moved: R. Chambers seconded: M. Columbus THAT the Long Point Region Conservation Authority approves the Strategic Plan for Backus Heritage Village and that implementation be discussed at the 2018 budget process as a 1-year phase-in. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice, Noel Haydt, David Hayes,John Scholten,Tom Southwick - 6- d) PLANNING AND REGS CUSTOMER SERVICE PLAN Staff provided a detailed report on the permitting process; service standards and targets; and LPRCA actual turnaround times. Challenges include a significant increase in the number of permit applications noting that an increasing number of those applications are considered to be more complex. Eleven recommendations to improve customer service were reviewed including a revised application form and checklist. Staff was directed to circulate the updated permit application to the Board for review. MOTION A-158/17 moved: R. Chambers seconded: T. Southwick THAT the LPRCA Board of Directors endorses the Customer Service Plan for the Planning and Regulations Program. CARRIED e) 2017 BIENNIAL TOUR This year, Credit Valley Conservation and Conservation Halton are hosting the 2017 Biennial Tour October 1-4, 2017. Registration is now open and the early bird rate ends August 1st, 2017. MOTION A-159/17 moved: D. Hayes seconded: T. Southwick THAT the Chair, General Manager and one Board Director be authorized to attend the 2017 Biennial Tour. CARRIED As per the Administrative Policy, the meeting was called shortly after the 3 consecutive hour time limit. The remainder of the agenda is to be continued at a meeting called for July 5, 2017, 6pm. The Chair adjourned the meeting at 9:35pm. ,.:�1 i Noel Ha' .� , Dana McLach ani Chair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten,Tom Southwick - 7- ECEIVE kf 44:3 (JUL 1 1 2017 MUNICIPALITY BAYHAM : "" News Release For Immediate Release Recognizing Service and Community Involvement during Canada's 150th Birthday As part of the celebrations for Canada's 150th birthday, Karen Vecchio, Member of Parliament for Elgin-Middlesex-London and Jeff Yurek, Member of Provincial Parliament for Elgin- Middlesex-London, will be recognizing individuals and organizations that have made our riding what it is today. Nominations are now open for Elgin-Middlesex-London Canada 150 Awards. "Our Community's deep roots in agriculture and the contributions of faith communities, service clubs and many volunteers have played an important role in our history," said Karen Vecchio. "There is no better way to celebrate this important year than by recognizing the outstanding contributions of the people who have made Elgin-Middlesex-London great." Vecchio and Yurek are working together to celebrate Canada 150th Birthday in Elgin-Middlesex- London by scheduling a local celebration September 10th "This is a very important year marking the 150th year since Confederation. I am pleased to partner with MP Vecchio to announce that nominations are now open to recognize individuals and organizations in Elgin-Middlesex-London for their contributions in our community," said Jeff Yurek. "I encourage anyone to participate in the nomination process." Nominations are open to residents of Elgin-Middlesex-London only. Submissions are due by Monday, July 24, 2017. For more information, please visit: www.karenvecchiomp.ca for the nomination categories and package. -30- For more information, Kaylie Kuipers Whitney McWilliam Office of Karen Vecchio, MP Office of Jeff Yurek, MPP 519-637-2255 226-448-6741 CANADA I50• : NOMINATE SOMEONE WHO DESERVES TO BE RECOGNIZED IN ONE OFTHE FOLLOWING AWARD CATEGORIES: I AGRICULTURE 6. ENTREPRENEURS II OLDER ADULTS 2 ARTS,CULTURE,AND HERITAGE 7 FAITH IN ACTION 12. SERVICE CLUBS 3. CAREGIVERS S. FIRST RESPONDERS 13. SPORTS&RECREATION 4. COMMUNITY BUILDERS 9. GOOD NEIGHBOURS 14. YOUTH/STUDENTS 5. EDUCATORS 10. LEGIONS&LADIES/YOUTH 15. OTHER - AUXILIARIES To request a nomination package from Karen Vecchio,MP please email karen.vecchio©parl.gc.ca,visit karenvecchiomp.ca,or call 519-637-22551 NOMINATION DEADLINE IS MONDAY,JULY 24,2017 **OPEN TO RESIDENTS OF e���H �iiooLesEz LONDON ELGIN MIDDLESEX—LONDON ONLY-1='• Food 01 Local Food Recognition Day Call for Nominations We have a lot to celebrate! On Friday, September 8th SCOR EDC will host a "Local Food Recognition Day". SCOR EDC needs your help to recognize our local food champions. We invite you to nominate a business and/ or individual who have made a difference in the local food network in the South Central Ontario Region (Brant, Elgin, Middlesex, Norfolk and Oxford). More event details to come! Nominees can be made in the following categories:. • Not-for-profit; • Government workers; • Regional impact; • Food literacy, educators, and researchers; • Restaurants and businesses; and • Fanners and processors; Do you have someone that doesn't fit into a category but deserves recognition? Feel free to add a category that you feel we have missed. No effort is too small and no business is too big. How do I send in a nomination? It couldn't be easier... just email nicole.vanquaethemscorregion.com Be sure to include the name address and phone number and/or email of the person or business you are nominating. Try to provide a short description of their accomplishment and the impact that their deeds have had on our the region or why you are nominating them. Feel free to send in photos or links to news stories that will help our judges in making their final decision Leaders in Local Food Initiatives will be chosen from various categories so nominate one, two or more! If you have any questions you can contact Nicole VanQuaethem at nicale.vanquaethem ascorregion.com INN-1(1144 i ,Arriiiir*"11ZI.. ADVISORY BOARD & o ` COMMITTEE RESOLUTION ,cy Ppul'tunity Is ' Date: July 20, 2017 To: Mayor & Members of Council From: Museums Bayham Museums Bayham Board respectfully requests the following resolution be passed by the Council of the Municipality of Bayham at the regular Council meeting July 20, 2017: THAT the Council of the Municipality of Bayham supports Museums Bayham Board recommendation to grant the "Great Lake Waterfront Trail Adventures Cycling Participants" free admission to climb the Port Burwell Historic Lighthouse on August 9, 2017 noting that donations in-lieu are greatly appreciated. Note: This resolution was crafted via majority opinion obtained from email as the Museums Bayham Committee did not have a meeting in the relevant time period SAY = REPORT , TREASURY DEPARTMENT l'tunity Is Ito TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: July 20, 2017 REPORT: TR-11/17 FILE NO. SUBJECT: 2017 Q2 Variance Report BACKGROUND: The Q2 (second quarter) financial reports are provided for Council's fiduciary review. This report provides a summary of current revenue and expenditure to June 30, 2017 and variances to the Operating Budget. Staff will be providing quarterly variance reports to council. COMMENTS: Capital programs are in full swing and early results are showing departments are on track to meet Capital Budget. CONCLUSION: Operating Budget expenses are at expected levels given the cyclical nature of some operations. Building and planning departments are tracking for another robust year, as similar to prior year. Capital expenses have started in most departments, and with an early passed budget permitted department managers to secure competitive pricings and availability of service providers. ATTACHMENTS: 1. Appendix A: 2017 Q2 Operating Revenue and Expense Variance Report. 2. Appendix B: 2017 Q2 Capital Expense Variance Report RECOMMENDATION 1. THAT Staff Report TR-11/17 be received for information; Respectfully su• itte•, Reviewed by, Lorne Jam- 1001, CA ..�hipwa ' A 0 Municipality of Bayham Appendix A: 2017 Q2 Operating Revenue and Expense Variance Report 2017 2017 % Actuals Budget Consumed Revenues 05.10 General Taxation 1,940,865 3,955,715 49% 05.20 Other Revenues 592,606 1,211,100 49% 10.10 General Government 76,232 60,500 126% 10.20 Council - 20.10 Fire Services 3,235 13,000 25% 20.20 Police Services 7,215 30,000 24% 20.30 Conservation Authority - 20.40 Other Protective Services 94,707 73,000 130% 20.50 Bylaw Enforcement Services 16,500 25,000 66% 25.10 Roads 265,610 457,818 58% 25.20 Winter Control - - 25.40 Street Lights - 30.10 Water 226,829 646,659 35% 30.15 Richmond Water 32,894 64,790 51% 30.30 Waste Disposal 46,161 145,000 32% 30.20 Waste Water 368,671 863,456 43% 35.10 Health Services - 35.20 Cemeteries - - 40.10 General Assistance - 45.10 Parks&Recreation 1,400 2,600 54% 45.20 Straffordville Community Centre 7,433 10,000 45.30 Vienna Community Centre 7,575 9,000 84% Eden Community Centre - 45.40 Libraries 34,484 67,000 51% 45.50 Museums 3,480 20,100 17% 50.10 Planning,Development&Tourism 32,185 32,000 101% 25.30 Business&Commerce Tourism&Marketing 4,740 1,500 316% 50.20 Environmental Services 12,418 0% Capital 1,189,245 3,405,167 35% Expenditures 05.10 General Taxation - 05.20 Other Revenues - 10.10 General Government 645,154 1,300,550 50% 10.20 Council 37,086 71,391 52% 20.10 Fire Services 277,502 504,497 55% 20.20 Police Services 383,093 934,000 41% 20.30 Conservation Authority 60,452 85,602 71% 20.40 Other Protective Services 52,239 99,479 53% 20.50 Bylaw Enforcement Services 12,952 29,158 44% 25.10 Roads 671,257 1,536,878 44% 25.20 Winter Control 53,489 118,400 45% 25.40 Street Lights 21,185 45,000 47% 30.10 Water 162,291 646,659 25% -reserve transfer not factored in 30.15 Richmond Water 22,119 64,790 34% 30.20 Waste Water 240,220 863,456 28% 30.30 Waste Disposal 200,044 475,518 42% 35.10 Health Services - 35.20 Cemeteries 2,384 17,500 14% 40.10 General Assistance 6,220 10,000 62% 45.10 Parks&Recreation 34,657 69,128 50% 45.20 Straffordville Community Centre 51,742 47,166 110% 45.30 Vienna Community Centre 30,840 58,316 53% 45.35 Eden Community Centre 552 - 45.40 Libraries 10,760 67,000 16% -reserve transfer not factored in 45.50 Museums 27,456 55,630 49% 50.10 Planning,Development&Tourism 63,600 105,907 60% 25.30 Business&Commerce - Tourism&Marketing 24,246 48,500 50% 50.20 Environmental Services 11,376 24,131 47% Capital 1,009,050 3,827,167 26% Municipality of Bayham Appendix B: 2017 Q2 Capital Expense Variance Report 2017 2017 oh Actuals Budget Consumed General Government -AMP Update $ 30,000 0% -Energy Plan $ 3,385 $ 32,000 11% -in progress -Working Capital Transfer $ 10,000 $ 10,000 100% -Election Reserve Transfer $ 10,000 $ 10,000 100% Fire -Thermal Camera $ - $ 20,000 0% -Vehicle $ 21,814 $ 20,000 109% -complete Building Pickup truck $ 29,891 $ 40,000 75% -complete By Law Pickup truck $ 18,754 $ 20,000 94% -complete Roads Pickup Truck $ 29,891 $ 40,000 75% -complete Maple Grove Line $ 135,523 $ 150,000 90% -in progress Coyle Road $ 467 $ 40,000 1% Dennis Rd. $ 887 $ 20,000 4% God by Rd. $ 2,601 $ 87,000 3% Jackson Line(West of Plank) $ - $ 80,000 0% Lamers Line $ - $ 80,000 0% Eden Line $ - $ 17,000 0% Toll Gate Road $ 1,181 $ 57,000 2% Harmony Acres Line $ 422 $ 13,000 3% Chute Line $ 433 $ 37,000 1% Sandytown Gravel $ 14,796 $ 40,000 37% -in progress Libbey Street $ 36,622 $ 25,000 146% PB EB Hydro-Washroom $ 41,082 $ 50,000 82% -complete Storm Sewer Detailed Design $ 66,294 $ 476,000 14% -in progress Traffic Control Devices $ 14,422 $ 15,000 96% -complete Sidewalks $ 53,598 $ 50,000 107% -complete Water -Richmond Distribution $ 35,393 $ 1,841,000 2% -in progress -Traffice Control Devices $ 7,210 $ 7,500 96% -complete -Air Valves $ 13,500 0% -Pick up truck $ 14,946 $ 20,000 75% -complete Waster Water PS roof replacements $ 20,000 0% SCADA Radios $ 36,000 0% Energy conservation $ 23,933 $ 162,000 15% -in progress Structural Repairs $ 3,705 $ 25,000 15% -in progress Pump Equipment $ 6,685 $ 41,667 16% -in progress Manhole Rehabilitation $ 50,000 0% Pick Up Truck $ 14,946 $ 20,000 75% -complete Traffic Control Devices $ 7,211 $ 7,500 96% -complete Parks Vienna Memorial Park $ - $ 20,000 0% Canada 150 $ 55,191 $ 75,000 74% Library Museum Planning -Official Plan Review $ 6,589 $ 20,000 33% -in progress Facility CO/NO2 Detection 0 $ 7,000 0% Transfer to Reserve $ 150,000.00 $ 150,000 100% -yet to be booked 40.0,...404,N.; ,. 441-11'11row' 11„----mikA REPORT "*". o 4.y CAO 4tip04- Portunity 1511. TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: July 20, 2017 REPORT: CAO-44/17 SUBJECT: 8354 PLANK RD— PUBLIC WORKS GARAGE BACKGROUND During April 2017 the Public Works Garage, located at 8354 Plank Rd. began to show signs of significant water penetration on the interior ceiling, in addition to historic water penetration signs. On May 5, 2017 staff contacted MTE Consultants Inc. to conduct a mould investigation at the Bayham Public Works Garage located at 8354 Plank Rd. pursuant to the Municipality of Bayham Health & Safety Policy. The MTE Consultants Inc. investigation did not identify any: 1) Indicator Species: a. Fungi whose presence indicates excessive moisture or a health hazard. 2) Potentially Pathogenic Fungi: a. fungal pathogens assumed to be present when materials known to support their growth are found. Further gross mould amplification was not observed or reported in the samples collected. The investigation did identify significant water damage on drywall ceilings of the main bay and rear maintenance areas and was noted along seams or penetrations in the ceiling drywall. Roof trusses, strapping, and ceiling joists were observed to have water staining. Further, portions of the interior ceiling have begun to fall randomly. - 11111 DISCUSSION The source of the water damage to the ceilings identified in the investigation is as a result of roof penetrations caused by gaps between the screws and sheet metal roofing. The original metal roof had ungasketed nails to secure the metal decking. Gasketed screws were then installed to create an effective seal. It was discovered however that the screws were of a smaller gauge than the original nails (holes) thus leaving gaps. Water damage to drywall and wood paneling in the Bay and Office areas is the result of water/meltwater from equipment and an improperly graded concrete floor. MPAC and historic corporate knowledge estimates the Municipality came into ownership of the Public Works Garage in 1979, with original construction of the property in the late 1960's early 1970's. With the exception of the gasket screw installation at an unknown time and painting the steel roof in 2009, the steel roof is believed to be original. Staff consulted the Engineer on remediation options for the exterior roof and due to age and number of penetrations the recommendation is for complete replacement, not simply coating or re- screwing. After consultation with the Engineer, staff would respectfully propose the following two phase scope of work to rectify current issues and to avoid worsening conditions, future water intrusions, water damage and associated mould growth. 1) Phase 1 a. Immediately tender for the removal and replacement of the existing steel roof including eaves trough, fascia, soffits and downspouts. i. Work to include removing all non-functional roof penetrations (old heat pipes etc.). ii. Repair of any damaged wood when steel removed etc. (if any). 2) Phase 2 a. Remove contaminated insulation where required. b. Remove deteriorated drywall where required. c. Encapsulate all ceiling drywall with interior metal liner panel. i. Ceiling in shop would be interior metal liner panel versus drywall. d. Remove wood paneling and replace deteriorated walls with interior metal liner panel or plastic puck board and refine the layout of Bay 1 workspaces. a. Replace interior galvanized water pipes. b. Replace interior corroded electrical (where required). c. Replace electric heaters with gas (where possible). d. Barrier free washroom on main floor and an accessible exterior entry door (appropriate door hardware throughout). e. Repair interior masonry. f. Repair work trench pit. g. Repair grade of floor in Bay 1 and install a drain so interior flooding is rectified. h. Install automated carbon dioxide air detection system. Phase 2 works incorporate Capital Item PW-42 Public Works Electrical and Plumbing Upgrades - $30,000 which were tentatively budgeted for completion in 2019. Staff would propose these works be scheduled as follows: 1) Phase 1 — Maximum Upset Limit $100,000 a. Phase 1 works including tender design, engineering and project management to be funded from the 2017 sale of the Port Burwell Public Works Building. The net proceeds of sale are $102,914.78. b. Works to commence immediately upon award of tender by Council c. Works completed before December 1, 2017. 2) Phase 2 — Maximum Upset Limit $250,000 a. Phase 2 works including tender design, engineering and project management to be funded from the remaining 2017 sale of the Port Burwell Public Works Building and the future proceeds from sale from 9344 Plank Rd. i. Should 9344 Plank Rd. not be sold prior to commencement of works, utilize the Building Vehicle Reserve $30,000 and OMPF Reserve $213,866 with resolution to replace OMPF Reserves with 9344 Plank Rd. proceeds from sale when the subject property is sold. ii. In a movement away from using reserves to subsidize the operational levy, Council has not utilized the OMPF Reserve since the 2015 Operating Budget. b. Tender design works to commence immediately. c. Tender award in October 2017. d. Works to commence immediately thereafter upon award of tender by Council e. Works completed before April 1, 2018. i. Interior works scheduled over the winter season may assist with project costing. f. Staff would propose to make application to the Enabling Accessibility Fund — Workplace Accessibility Stream for the eligible components of this project. The above works would avoid worsening conditions and maintain a key facility for the Municipality in a safe and usable form. The works would also improve energy efficiency and accessibility. The Treasurer has reviewed the scope of these proposed works and the funding mechanisms for the same and supports the funding proposal presented and the timing of the same. For information purposes the following works have been conducted at the 8354 Plank Rd Public Works Garage, none of which would be affected by the proposed scopes of work. Other Building related activities at the Public Works Garage include: 1) Permit No. 89/81 — Construction of a new Sand Shed (Now Salt Shed)—October 2, 1981 2) Permit No. 140/99— Construction of Steel Frame Building — November 3, 1999 3) Permit No. 77/09— Installation of Sand Shed —August 4, 2009 a. The Municipality also installed insulation and steel siding on the Public Works Garage in 2009. 4) Permit No. 69/15— Enlarge Doors, Exterior Drainage, Exit Signage, Stairway, Structural Column Repairs, lighting retrofit. RECOMMENDATION 1. THAT Report CAO-44/17 re 8354 Plank Rd. — Public Works Garage be received for information; 2. AND THAT staff be directed to tender for Phase 1 Works, as outlined within Report CAO 44/17, with funding from proceeds from the sale of 31 Elizabeth St, Port Burwell Ontario. 3. AND THAT staff be directed to tender for Phase 2 Works, as outlined within Report CAO 44/17, with funding from proceeds from the sale of 31 Elizabeth St, Port Burwell Ontario and 9344 Plank Rd, Straffordville Ontario. 4. AND THAT should 9344 Plank Rd. not be sold prior to commencement of Phase 2 works staff be directed to utilize the Building Vehicle Reserve $30,000 and OMPF Reserve $213,866 to fund Phase 2 5. AND THAT if OMPF Reserves are utilized for Phase 2 staff be directed to allocate proceeds from sale of 9344 Plank Rd. to the OMPF Reserve when received. Respectfully Submitted by: Paul Shipway CAOICIerk REPORT 77,0„, pp * CAO ui'tunity Isco TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: July 20, 2017 REPORT: CAO-45/17 SUBJECT: EBR REGISTRY NO. 013-0551 — PROPOSED ASSET MANAGEMENT PLAN REGULATION BACKGROUND On May 25, 2017, Ministry of Economic Development, Employment and Infrastructure released EBR Registry Number 013-0551 a proposed regulation under the Infrastructure for Jobs and Prosperity Act, 2015. The Ministry of Economic Development, Employment and Infrastructure states: The purpose of the proposed regulation is to implement best practices throughout the municipal sector and provide a degree of consistency to support collaboration between municipalities, and among municipalities and the province. The regulation would balance valuable consistency with appropriate flexibility, and would include phased implementation. The regulation would provide certainty around future provincial asset management planning requirements, and would be supported by the collection of selected data to capture the key aspects of municipal asset management: resilience and sustainability. EBR Registry Number 013-0551 the proposed asset management plan regulation under the Infrastructure for Jobs and Prosperity Act, 2015 is open for comment until July 24, 2017. DISCUSSION EBR Registry Number 013-0551 the proposed asset management plan regulation continues with the following commentary on the proposed regulation: Since the launch of the Municipal Infrastructure Strategy in 2012, the province has required municipalities requesting infrastructure funding to demonstrate a progressively greater commitment to asset management. While municipalities have made excellent progress in asset management planning, significant differences exist among municipalities in the completeness, level of detail, and methodology and assumptions used to develop the plans. The plans also vary widely in the degree to which they are being used to inform decision making. Building on the progress municipalities have made to date, the purpose of this proposed regulation is to introduce new requirements in order to provide greater standardization and consistency to municipal asset management planning, while continuing to provide appropriate flexibility for municipalities to plan according to their own unique circumstances. Requirements would help to improve the comprehensiveness of plans that lack robust information, which could help strengthen the use of asset management plans as a tool to gain support from council and the public in addressing infrastructure challenges. Municipal asset management planning is also beneficial for establishing important information that can be used by the province, municipalities, and the federal government to work together to address infrastructure challenges. The Municipal Infrastructure Strategy is a long-term, collaborative initiative. While finalizing the proposed regulation is an important step, practices will continue to improve on an ongoing basis. For example, in the future, as provincial and municipal capacity increases, the GHG emissions impacts of lifecycle management options could be measured and incorporated. In addition, the province will review its infrastructure funding models with the goal of bringing more emphasis to supporting proactive practices in addition to urgent health and safety issues. The specific requirements of the proposed asset management plan regulation would be as follows: 1) Strategic Asset Management Policy All municipalities would be required to develop and adopt a strategic asset management policy by January 1, 2019. At least every five years from that date the municipality would be required to review the policy and if necessary update it. The policy would include: • Which municipal goals, plans (e.g., official plan, strategic plan, master plans) or policies the municipality's asset management plan would support; • A process for how the asset management plan would affect the development of the municipal budget and any applicable long-term financial plans; • The municipality's approach to continuous improvement and adoption of best practices regarding asset management planning; • The principles that would guide asset management planning in the municipality, which would be required to include the principles in section 3 of the Infrastructure for Jobs and Prosperity Act, 2015; • A commitment to consider in asset management planning: o the actions that may be required to address the risks and vulnerabilities that may be caused by climate change to the municipality's infrastructure assets, including to: operations requirements (e.g. increased maintenance schedules); levels of service (e.g. raising or lowering levels of service); and lifecycle management; and the anticipated costs that could arise from these impacts, and adaptation opportunities that may be undertaken to manage these potential risks o mitigation approaches to climate change, such as greenhouse gas emission (GHG) reduction goals and targets o disaster planning and any required contingency funding. • A process to ensure that asset management planning would be aligned with Ontario's land-use planning framework, including any relevant policy statements issued under section 3(1) of the Planning Act; provincial plans as defined in the Planning Act; and, municipal official plans • A discussion of capitalization thresholds used to determine which assets are to be included in the asset management plan and how this compares to the municipality's Tangible Capital Asset policy, if one is in place • A commitment to coordinate planning between interrelated infrastructure assets with separate ownership structures by pursuing collaborative opportunities with neighbouring municipalities and jointly-owned municipal bodies • Identification of who would be responsible for asset management planning, including an executive lead and how council will be involved; and • A commitment to provide opportunities for municipal residents and other interested parties to provide input into asset management planning. 2) Municipal Asset Management Plans • Municipalities would be required to prepare an asset management plan in three phases: o Phase I would address core infrastructure assets, and would be required to be completed by January 1, 2020. o Phase II would expand on Phase I by including all infrastructure assets in the plan by January 1, 2021. o Phase III would require further details to be provided for all infrastructure assets by January 1, 2022. 3) Current Levels of Service • A plain language explanation of the current levels of service being provided by each category of infrastructure asset would be required. For core infrastructure assets, municipalities would measure current levels of service according to the information defined in the following two columns found in the Proposed Levels of Service tables (see Additional Information): o the community levels of service column; and o the technical levels of service column. • Municipalities would also be required to monitor performance measures relevant to their municipality that address service delivery and asset operation, such as energy usage and cost. 4) Inventory Analysis • Municipal infrastructure assets would be summarized by asset class, including type and quantity, total replacement value, and average age. The inventory analysis would also discuss the municipality's approach to assessing asset condition using industry-accepted engineering practices, and summarize the information available on the condition of the assets. 5) Estimated Cost to Sustain Current Levels of Service • An estimate of the capital expenditures (i.e., total cost of maintenance, renewal, rehabilitation, replacement, disposal, upgrades, new construction) needed each year, as well as any significant operating costs, including energy costs, for the ten years following the year that the current levels of service are established, to maintain the current levels of service over the long term. • The approach to developing the estimate would be documented and based on the lifecycle management activities expected. Assumptions regarding anticipated future changes in population and economic activity would be included. 6) Proposed Levels of Service • A plain language explanation of the proposed levels of service for each category of infrastructure asset would be required. For core infrastructure assets, this would be measured according to the information defined in the following two columns of the Proposed Levels of Service tables: o the community levels of service column; and o the technical levels of service column. • The proposed levels of service would need to be outlined each year, for a ten year period that follows the most recent year where current levels of service have been measured. • The asset management plan would also discuss why the proposed levels of service are appropriate for the municipality, how they differ from the current levels of service set out in Phase I and II, when they would be achieved, and how they would take affordability and sustainability into account. • Similar to requirements in Phases I and II, municipalities would also be required to continue to track service delivery and asset operation through performance measures established by the municipality, such as energy usage and cost. 7) Inventory Analysis • The asset inventory provided in Phase I and II would be updated. 8) Lifecycle Management Strategy • Municipalities would be required to document a lifecycle management strategy that would outline the lifecycle management activities the municipality would undertake to maintain the proposed levels of service and manage risk (e.g. climate change impacts), with consideration to the full lifecycle costs of the assets, including energy costs. Lifecycle activities would be based on options examined by the municipality to reduce the overall lifecycle costs, including through green infrastructure and non- infrastructure solutions such as demand management and conservation measures. • The asset management plan would be required to contain a summary of the lifecycle activities that would be undertaken for all assets, for the ten year period aligned with the proposed levels of service section of the asset management plan. Assumptions regarding anticipated future changes in population and economic activity would be included. 9) Financial Strategy • An asset management plan would include a financial strategy that contains the following items, each year for the ten year period aligned with the proposed levels of service section of the asset management plan: o estimated capital expenditure forecasts (i.e., total cost of maintenance, renewal, rehabilitation, replacement, disposal, new construction and capacity upgrade activities), and significant operating costs, including energy costs, related to lifecycle activities o revenue dedicated to capital financing o estimated capital reserve contributions and withdrawals; and o estimated debt service payments. • Municipalities would be required to outline key assumptions made to develop the financial strategy, and other alternative funding options that were considered (e.g. increasing debt, property taxes, user-fees, etc.). 10)Addressing Shortfalls • Municipalities would also be required to outline any ongoing funding shortfall that exists between investments required to fund the activities in the lifecycle management strategy and the ability of the municipality to fund these activities, and how the municipality intends to address this shortfall. • Where municipalities cannot conduct all of the activities required to provide proposed levels of service, municipalities would discuss how they would manage the risks associated with not undertaking these activities. 11)Updating • Municipalities would be required to update the asset management plan, aligned with the requirements identified in Phase III, at least every 5 years after January 1, 2022. 12)Approval • The asset management plan would be required to be approved in writing by a licensed engineering practitioner representing the municipality, and the executive lead of the municipality prior to it being presented to the municipal council for approval. 13)Annual Progress Update • Municipalities would be required to provide council with an annual update on asset management planning progress, starting in 2021, that would include: o any factors affecting the ability of the municipality to meet its commitments set out in the asset management plan and strategic asset management policy o a strategy to address these factors; and o progress on ongoing efforts to implement the asset management plan. 14)Public Posting and Provision of Plans • Municipalities would be required to post their strategic asset management policy and asset management plan on the municipality's website, if one exists, and make copies of these documents available to the public, if requested. 15)Data Collection • The province proposes to collect two sets of asset management planning data from municipalities—Actuals Reporting, which would be reported to the province every year, and Projections Reporting, which would be reported to the province as the municipality obtains the relevant data at least every 5 years as they update their asset management plan. • The Actuals data that the province would collect annually, starting by May 31, 2021 for core infrastructure assets, and by May 31, 2022 for all remaining infrastructure assets. Although this data would be collected annually, municipalities would not be required to update their asset management plan annually to reflect this data. o It should be noted that the province would also utilize other information already collected from municipalities through the Financial Information Return (FIR) process, including annual capital expenditures, capital reserve adjustments and debt service payments. • The data requirements that the province would collect from municipalities as they obtain the relevant data with each update of their asset management plan. Municipalities would be required to meet their first set of reporting requirements for this data by May 31, 2023 (for all assets). o an update on the total replacement cost value of the municipality's infrastructure would be required under Projections Reporting, although it would not be based on projected data. Rather, it would be based on the municipality's most recent, current, calculations. Outside of the 2012 Municipal Infrastructure Strategy whereby the Province has required municipalities requesting infrastructure funding to demonstrate a progressively greater commitment to asset management the Municipality also has asset related reporting requirements tied to the annual AMO Gas Tax allocation. To meet the AMO Gas Tax requirements the Municipal Asset Management Plan must: • Improve existing asset management plans to include all tangible capital assets reported in Schedule 51 of the Financial Information Return (FIR) that are eligible for Gas Tax funding. • Adhere to the guidelines set out in Ontario's Building Together: Guide for Asset Management Plans. • Demonstrate progress by reporting annually on asset management outcome indicators. Municipalities are required to report on asset management outcome indicators to demonstrate that plans are being used to guide infrastructure planning and investment decisions. • Project Outcome Indicators for Federal Gas Tax Investments o Over the life of the Federal Gas Tax Agreement, municipalities are required to demonstrate how investment in infrastructure projects is supporting progress towards achieving the national objectives of increased productivity and economic growth, cleaner environment, and stronger cities and communities. • Outcomes for infrastructure projects with end of financing April 1, 2014 to December 31, 2016 are required as part of 2016 Gas Tax reporting due by May 31, 2017. Municipalities will report at least one outcome indicator for each project that best illustrates progress towards achieving beneficial impacts on communities and enhanced impact of Funds as predictable source of funding. ANALYSIS Specifically for the Municipality of Bayham the initial impact of the proposed Asset Management Plan Regulation will be minimal, while the ongoing impacts would be substantial. The Council of the Corporation of the Municipality of Bayham has utilized sound asset management principles to make decisions on funding in the multi-year capital budget and utilized the same for determining the total asset compliment of the Municipality. The Municipality of Bayham has recently made application to the FCM Municipal Asset Management Fund and the Rural Economic Development Program for funding to assist with updating the Municipality of Bayham Asset Management Plan. Report CAO 49/19 recommends award of the project during the July 20, 2017 regular meeting of Council. In drafting RFP 17-02 re Comprehensive Asset Management Plan staff incorporated the requirements of the draft regulation. The key issues and questions staff would respectfully recommend the Council of the Corporation of the Municipality of Bayham raise with the Ministry of Economic Development, Employment and Infrastructure, pertaining to the proposed asset management regulation, would be as follows: 1) Intentions of the Proposed Asset Management Plan Regulation It appears the Province is attempting to legislate municipal asset related decision making in an attempt to close the infrastructure gap as presented by AMO. AMO recently launched the Local Share Action Plan: As the front line order of government, Ontario's municipal governments, deserve the means to provide for communities and deliver a bright future for all Ontarian. Right now, that's a challenge. Costs are growing, and infrastructure needs are critical. Yet municipal governments lack the tools and authority to secure a stable financial future for our communities. AMO has spent two years tackling this challenge, dubbed "What's Next Ontario." We have conducted two years of in-depth financial analysis and outreach, including dozens of meetings with hundreds of elected officials. We are now seeking member input on a proposal we're calling the Local Share, a new 1% sales tax dedicated to help fund critical local services like roads, bridges and transit. The goal is to reduce the pressure on property tax increases and provide municipal governments with a more diverse source of revenues that can help us build stronger communities. With the focus of the proposed asset management plan regulation on levels of service, an argument can be made the Province is attempting to make municipalities have a frank conversation about the infrastructure gap by legislating municipalities to fit available funding to asset inventory and service levels. The Infrastructure gap is based on asset inventory and service levels. Smaller asset inventories and lower service levels equate to less of an infrastructure gap which weakens the AMO argument for more upper level of government infrastructure funds. The above does not consider that Municipal governments own nearly 60% of Canada's core public infrastructure and do not have adequate funding sources to maintain and rehabilitate the same. 2) Direct Financial Impact The regulation is likely to require almost all municipal governments to significantly re-do their current asset management plans to include: new current and future service level analysis and planning for the performance of their assets; greenhouse gas mitigation efforts, electricity costs, non-infrastructure solutions and; approval of plans by a licensed engineer prior to submission to council. At a minimum every five (5) years the proposed regulation will add $50,000 to the Municipality of Bayham Capital Budget. These are funds that will be reallocated from funding tangible assets to comply with the proposed regulation. The estimated number does not include indirect costs associated with the proposed regulation and the reallocation of staff time from other necessary projects or the impact of the same. For context $50,000 in the Municipality of Bayham is over 1% on the Municipal levy or the equivalent of placing 4 inches of gravel on 3 kilometres of road or paving 1 kilometre of road. This regulation, if implemented, should be fully funded by the Province so municipal infrastructure is not adversely affected by the same. 3) Reporting Burden In 2016 AMCTO released a new research paper, Bearing the Burden:An Overview of Municipal Reporting to the Province. For years municipalities in Ontario have been straining under the range of reporting that they are required to submit to the province. This paper provides an overview of the municipal reporting burden in Ontario. Its goal is to provoke a conversation about how to reimagine the reporting relationship between municipalities and the province. Key findings of the reporting include: i. Reporting negatively impacts service delivery and prevents municipalities from innovating and preparing for the future ii. Reporting is excessive and onerous iii. The purpose of reporting is often unclear iv. Municipal-provincial reporting is highly fragmented v. Municipalities think reporting is important The Municipality of Bayham was a participant in the Bearing the Burden Report and staff would comment the Municipality already submits information pertaining to municipal infrastructure, to the Province, as follows: i. Annual Audited Financial Statements; ii. Ministry of Municipal Affairs— Financial Information Returns; iii. Ministry of Energy's Energy Consumption and Greenhouse Gas Emission Reporting - Ontario Regulation 397/11; iv. AMO Gas Tax Reporting; v. OCIF Funding Reporting. The proposed regulation and Ministry staff comment during the June 27, 2017 webinar on the proposed regulation appears to only gather information for Provincial purposes and does not include data utility. Further it appears the initial outlined reporting is only the first step in a larger reporting regime to be implemented by the Province once the proposed regulation is in force and effect. CONCLUSION Section 2 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, states: Municipalities are created by the Province of Ontario to be responsible and accountable governments with respect to matters within their jurisdiction and each municipality is given powers and duties under this Act and many other Acts for the purpose of providing good government with respect to those matters. This proposed regulation has a substantial direct financial impact, adds to the municipal reporting burden and has intents that are not reflective of recognizing municipalities as 'responsible and accountable governments with respect to matters within their jurisdiction'. Staff would respectfully propose that if some municipalities are not utilizing asset management effectively the Province establish support programs be put into place to assist those municipalities instead of a regulation that would negatively affect municipal infrastructure capabilities across the sector. RECOMMENDATION 1. THAT Report CAO-45/17 re EBR Registry No. 013-0551 — Proposed Asset Management Plan Regulation be received for information; 2. AND THAT staff be directed to submit comments attached hereto as Appendix 'A' to EBR Registry No. 013-0551 — Proposed Asset Management Plan Regulation. Respectfully Submitted by: Paul Shipway CAOICIerk Municipality of H-4,11 BAYHAM ` ;� I� A: P.O. Box 160, 56169 Heritage Line Straffordville, ON NOJ 1Y0 T: 519-866-5521 F: 519-866-3884 4r-orb E: bayham@bayham.on.ca rttinity IS W:www.bayham.on.ca July 21, 2017 Joshua McCann, Senior Policy Analyst Ministry of Economic Development, Employment and Infrastructure Infrastructure Policy Division Inter-Governmental Policy Branch Municipal Infrastructure Policy Unit 900 Bay Street, Floor 5 Mowat Block Toronto ON M7A 1C2 Re: EBR REGISTRY NO. 013-0551 — PROPOSED ASSET MANAGEMENT PLAN REGULATION The Municipality of Bayham thanks the Ministry of Economic Development, Employment and Infrastructure (the Ministry) for the opportunity to comment on the Proposed Asset Management Plan Regulation. The key issues and questions the Council of the Corporation of the Municipality of Bayham raise with the Ministry, pertaining to the proposed asset management regulation, would be as follows: 1) Intentions of the Proposed Asset Management Plan Regulation It appears the Province is attempting to legislate municipal asset related decision making in an attempt to close the infrastructure gap as presented by AMO. AMO recently launched the Local Share Action Plan: As the front line order of government, Ontario's municipal governments, deserve the means to provide for communities and deliver a bright future for all Ontarian. Right now, that's a challenge. Costs are growing, and infrastructure needs are critical. Yet municipal governments lack the tools and authority to secure a stable financial future for our communities. AMO has spent two years tackling this challenge, dubbed "What's Next Ontario." We have conducted two years of in-depth financial analysis and outreach, including dozens of meetings with hundreds of elected officials. We are now seeking member input on a proposal we're calling the Local Share, a new 1% sales tax dedicated to help fund critical local services like roads, bridges and transit. The goal is to reduce the pressure on property tax increases and provide municipal governments with a more diverse source of revenues that can help us build stronger communities. With the focus of the proposed asset management plan regulation on levels of service, an argument can be made the Province is attempting to make municipalities have a frank conversation about the infrastructure gap by legislating municipalities to fit available funding to asset inventory and service levels. The Infrastructure gap is based on asset inventory and service levels. Smaller asset inventories and lower service levels equate to less of an infrastructure gap which weakens the AMO argument for more upper level of government infrastructure funds. The above does not consider that Municipal governments own nearly 60% of Canada's core public infrastructure and do not have adequate funding sources to maintain and rehabilitate the same. 2) Direct Financial Impact The regulation is likely to require almost all municipal governments to significantly re-do their current asset management plans to include: new current and future service level analysis and planning for the performance of their assets; greenhouse gas mitigation efforts, electricity costs, non-infrastructure solutions and; approval of plans by a licensed engineer prior to submission to council. At a minimum every five (5) years the proposed regulation will add $50,000 to the Municipality of Bayham Capital Budget. These are funds that will be reallocated from funding tangible assets to comply with the proposed regulation. The estimated number does not include indirect costs associated with the proposed regulation and the reallocation of staff time from other necessary projects or the impact of the same. For context $50,000 in the Municipality of Bayham is over 1% on the Municipal levy or the equivalent of placing 4 inches of gravel on 3 kilometres of road or paving 1 kilometre of road. This regulation, if implemented, should be fully funded by the Province so municipal infrastructure is not adversely affected by the same. 3) Reporting Burden In 2016 AMCTO released a new research paper, Bearing the Burden:An Overview of Municipal Reporting to the Province. For years municipalities in Ontario have been straining under the range of reporting that they are required to submit to the province. This paper provides an overview of the municipal reporting burden in Ontario. Its goal is to provoke a conversation about how to reimagine the reporting relationship between municipalities and the province. Key findings of the reporting include: i. Reporting negatively impacts service delivery and prevents municipalities from innovating and preparing for the future ii. Reporting is excessive and onerous iii. The purpose of reporting is often unclear iv. Municipal-provincial reporting is highly fragmented v. Municipalities think reporting is important The Municipality of Bayham was a participant in the Bearing the Burden Report and staff would comment the Municipality already submits information pertaining to municipal infrastructure as follows to the Province: i. Annual Audited Financial Statements; ii. Ministry of Municipal Affairs— Financial Information Returns; iii. Ministry of Energy's Energy Consumption and Greenhouse Gas Emission Reporting - Ontario Regulation 397/11; iv. AMO Gas Tax Reporting; v. OCIF Funding Reporting. The proposed regulation and Ministry staff comment during the June 27, 2017 webinar on the proposed regulation appears to only gather information for Provincial purposes and does not include data utility. Further it appears the initial outlined reporting is only the first step in a larger reporting regime to be implemented by the Province once the proposed regulation is in force and effect. CONCLUSION Section 2 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, states: Municipalities are created by the Province of Ontario to be responsible and accountable governments with respect to matters within their jurisdiction and each municipality is given powers and duties under this Act and many other Acts for the purpose of providing good government with respect to those matters. This proposed regulation has a substantial direct financial impact, adds to the municipal reporting burden and has intents that are not reflective of recognizing municipalities as `responsible and accountable governments with respect to matters within their jurisdiction'. Staff would respectfully propose that if some municipalities are not utilizing asset management effectively the Province establish support programs be put into place to assist those municipalities instead of a regulation that would negatively affect municipal infrastructure capabilities across the sector. Should additional information be required, please do not hesitate to contact the undersigned. Regards, Paul Shipway CAOICIerk pshipway@bayham.on.ca -$AYHAdvz • REPORT o 4.cv CAO pp°rtunity Is�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: July 20, 2017 REPORT: CAO-46/17 SUBJECT: BILL 68, MODERNIZING ONTARIO'S MUNICIPAL LEGISLATION ACT BACKGROUND Bill 68, Modernizing Ontario's Municipal Legislation Act received Royal Assent on May 31, 2017. It includes several amendments to the Municipal Act, 2001 and Municipal Conflict of Interest Act. DISCUSSION While most of the provisions in Bill 68 were proclaimed into effect as of May 31, 2017, many of the provisions that will directly impact municipal councils will come into force on a date to be proclaimed by the Lieutenant Governor. Some of those amendments will require regulations to be enacted. Table 1 — Bill 68: Amendments Bill 68 Amendment Effective Date to the Municipal Act, 2001 218(2)(a) Changes to composition of January 1, 2018 218(5)to (8) upper-tier Council January 1, 2018 235(1) Term of Council May 30, 2017 NEW Code of Conduct Proclamation NEW Integrity Commissioner to be Proclamation 222.3 appointed in each municipality Proclamation Amendments to powers of Integrity Commissioner 238 (1) Definition of Meeting Proclamation NEW Electronic Participation 239(2) Closed Meetings 268(1), (2) Alternate Member of Upper- Proclamation Tier Council 270(1) Adoption of New Policies Proclamation - Relationship between members of council and employees - Protect and enhance tree canopy - Pregnancy and parental leave for members of council NEW Prudent Investment Proclamation NEW Administrative Penalties May 30, 2017 Some of the most significant amendments to the Municipal Act, 2001 arising from Bill 68 are with respect to policies, meetings of council, the composition and term of council, and the appointment and powers of Integrity Commissioners. POLICIES Council must adopt policies with respect to: i. The relationship between members of council and municipal employees; ii. The manner in which the Municipality will protect and enhance the tree canopy and natural vegetation in the municipality; and iii. Pregnancy and parental leaves for members of council. The Municipality of Bayham has a Council Code of Conduct, By-law No. 2014-103, which outlines Council staff relations. The Council Code of Conduct will require minor modifications to comply with the Bill 68 amendments. Municipality of Bayham By-law No. 2016-036, the Municipal Tree Policy in conjunction with Elgin County By-law No. 2005-003 satisfy the conditions of the tree canopy provisions of the Municipal Act, 2001. Pregnancy and parental leaves for members of Council will be incorporated into the Procedural By- law and Council Code of Conduct By-law No. 2014-103. MEETINGS OF COUNCIL i. The term `meeting' has been defined for clarification but there is no substantive change in how this term has been applied in the past. The exceptions for closed meetings have been amended to better align with requirements for confidentiality under the Municipal Freedom of Information and Protection of Privacy Act. ii. Council will be able to permit a member to participate electronically in a meeting that is open to the public but such member cannot be counted in determining quorum; members cannot participate in closed meetings electronically. Council may provide alternative direction to staff, however given the size of Council and complexities with electronic meeting participation staff would respectfully recommend not altering the Procedural By-law No. 2014-103 to permit electronic participation in meetings at this time. UPPER TIER COMPOSITION AND TERM OF COUNCIL i. The provisions governing changes to the composition of council are amended to remove the requirement for a regulation to permit a change in the composition of council. The types of changes governed by this section now include a `change to the number of members of the upper-tier council that represent one or more of its local councils.' ii. The 2018-2022 term of council will commence December 1, 2018 and end on November 14, 2022; thereafter the term of council will commence on November 15th in the year of the election. ALTERNATE MEMBERS OF COUNCIL i. A local council may appoint one of its members as an alternate to act in the place of a person who is a member of Upper Tier Council and who is unable to attend a meeting of the Upper Tier Council for any reason. The local council cannot appoint more than one alternate member during the term of council. An alternate appointed by a local council cannot act as an alternate for the Upper Tier Chair. It is respectfully recommended that Elgin County, in consultation with lower tier municipalities, outline a process by which Elgin County would like lower tier municipalities to appoint alternate members. CODE OF CONDUCT i. Council must adopt a code of conduct for members of council and the local boards. This provision does not apply to the Police Services Board. The Minister may make regulations prescribing one or more subject matters that will be required to be included in the code of conduct. The Municipality of Bayham has a Council Code of Conduct, By-law No. 2014-103. The Municipality also has an Advisory Board of Council Code of Conduct, By-law No. 2015-085. The Council Code of Conduct will require minor modifications to comply with the Bill 68 amendments. INTEGRITY COMMISSIONER i. Council will be required to appoint an Integrity Commissioner or make arrangements for all of the responsibilities to be provided by an Integrity Commissioner of another municipality. The role of the Integrity Commissioner will be to report to council on: a. The application of the code of conduct to members of council; b. The application of any procedures, rules or policies governing the ethical behaviour of members of council; and c. The application of the Municipal Conflict of Interest Act. The Municipality of Bayham has a Council Code of Conduct, By-law No. 2014-103 and Integrity Commissioner provisions. The Council Code of Conduct will require minor modifications to comply with the Bill 68 amendments. OTHER AMENDMENTS i. The prudent investor provisions were adopted and regulations to implement these provisions are pending. ii. Administrative monetary penalties can now be used to enforce a broader range of municipal bylaws. iii. The Municipal Conflict of Interest Act is amended to require a member of council to file a written statement after the member has disclosed a pecuniary interest; a. the Municipality will be required to maintain a registry of statements filed and declarations recorded Staff will design a digital form that members of Council can complete to provide a statement on a pecuniary interest which will automatically post to the municipal website and a pecuniary interest statement registrar. Elgin County currently provides Closed Meeting Investigator and Integrity Commissioner Services through an agreement with Mr. John Maddox. Staff would respectfully recommend that Elgin County Municipalities formulate a process to appoint a joint Closed Meeting Investigator and Integrity Commissioner pursuant to Bill 68 requirements for Council consideration. The process and ultimately the appointment should respect the ability for each municipality to establish a closed meeting investigation policy and code of conduct unique to each municipality if they so choose. RECOMMENDATION 1. THAT Report CAO-46/17 re Bill 68, Modernizing Ontario's Municipal Legislation Act be received for information; 2. THAT staff be directed to bring forward amended policies for Council consideration to proactively comply with the provisions of Bill 68 Modernizing Ontario's Municipal Legislation Act; 3. AND THAT staff be directed to request Elgin County to coordinate a meeting of all Elgin County CAO's to develop a process, for Council consideration, to appoint a joint Closed Meeting Investigator and Integrity Commissioner pursuant to Bill 68 requirements for all Elgin County Municipalities. Respectfully Submitted by: Paul Shipway CAOICIerk -$AYHAdvz • REPORT c 1 icy CAO Po rtunity Is Vo�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: July 20, 2017 REPORT: CAO-47/17 SUBJECT: IMPLEMENTATION OF THE WASTE DIVERSION TRANSITION ACT, 2016, THE RESOURCE RECOVERY AND CIRCULAR ECONOMY ACT, 2016, AND THE MINISTRY OF THE ENVIRONMENT AND CLIMATE CHANGE STRATEGY FOR A WASTE-FREE ONTARIO: BUILDING THE CIRCULAR ECONOMY BACKGROUND The purpose of this report is to provide an update on the Province of Ontario's Waste-Free Ontario legislation that will see recycling services transition to a full Extended Producer Responsibility (EPR) model. The content of this report is largely sourced thanks to the assistance of the Region of Durham and the Association of Municipalities of Ontario. Under a full EPR model, a greater allocation of costs and operational responsibilities will be borne by the producers of consumer products and packaging, in exchange for control over the delivery of services. This report outlines: • The Province's implementation of the new legislation; • The expected timelines. On June 9, 2016, the Waste-Free Ontario Act (WFOA) received Royal Assent. On November 30, 2016, the Lieutenant Governor proclaimed that the WFOA included the Waste Diversion Transition Act, 2016 (WDTA; Schedule 2 to the WFOA), and the Resource Recovery and Circular Economy Act, 2016 (RRCEA; Schedule 1 to the WFOA). In February 2017, as required by the RRCEA, the Minister of the Environment and Climate Change (the Minister) finalized the accompanying Strategy for a Waste-Free Ontario (the Strategy) that establishes goals of a zero waste Ontario and zero greenhouse gas emissions from Ontario's waste sector, and outlines the vision for a circular economy. The RRCEA also created the new Resource Productivity and Recovery Authority (the Authority) to oversee the transition of existing diversion programs to the new full Extended Producer Responsibility (EPR) framework as well as to provide data collection and enforcement of requirements under the RRCEA. Previously, waste diversion programs and regulations in Ontario affecting municipalities were governed under the Waste Diversion Act, 2002 (WDA). The WDTA and RRCEA replaces and enhances the waste diversion framework established under the former WDA. The former WDA primarily provided a partial cost-recovery framework for certain items designated by Ministerial regulation under the WDA. Stewardship programs established under the former WDA include the Blue Box Program Plan (Blue Box), Municipal Hazardous or Special Waste, Phase 1 and 2 (household hazardous wastes and paints and coatings), Waste Electronic and Electrical Equipment, and Used Tires. Each of these programs require producers to fund all or a portion of municipal costs to manage the designated material. The WDA model for Blue Box materials was supposed to result in a 50/50 split of the net municipal costs. However, municipalities have consistently been under-compensated by producers for the costs of collecting and processing Blue Box material. As an example the Blue Box 2017 Steward Obligation has been set at $123.7M by Resource Productivity and Recovery Authority. This is $7M or 5% less than what municipalities requested based on verified net costs. AMO staff continue to discuss this issue with the Ministry of Environment and Climate Change. THE WASTE DIVERSION TRANSITION ACT The WDTA allows for existing waste diversion programs established under the former WDA to operate seamlessly until full EPR under the RRCEA is implemented. The WDTA empowers the Minister to make changes to the transition programs, including increasing stewardship funding levels in the Blue Box Program Plan (BBPP), and allows for regulations by the Lieutenant Governor in Council. The existing BBPP continues to operate under the WDTA until such time the Minister issues a wind-up letter directing the program to be ended by a specified date. Efforts by the AMO in cooperation with City of Toronto to increase the annual steward obligation for designated Blue Box materials are separate and distinct from any efforts to establish principles for future regulations governing full EPR programs established under the RRCEA. The following table, provides the anticipated timeline for key tasks that the Ministry of the Environment and Climate Change (MOECC) must take to fully implement the RRCEA and transition out of the WDA framework. Year Implementation Action • Waste-Free Ontario Act is promulgated (complete) 2016 • Establish the Resource Productivity and Recovery Authority (complete) • Begin development of Organics Action Plan (underway) • Develop and consult on IC&I 3Rs regulations under EPA • Begin Transition of Used Tires Program - Ontario Tire Stewardship (OTS) (underway) 2017 • Establish Resource Productivity and Recovery Registry • Develop and consult on First Provincial Policy Statement (expected to address food and organic wastes) • Municipalities negotiate with producers on outline of new Blue Box Program Plan (BBPP) for submission to Minister of Environment and Climate Change for approval in the fall. • Develop and consult on first disposal bans (e.g. food waste, existing designated materials) • Begin implementation of Organics Action Plan 2018 • Begin implementing first Provincial Policy Statement • Begin designating new materials under producer responsibility regulations/RRCEA • Complete transition of the Used Tires Program (OTS) • First opportunity for Durham to transition to new BBPP 2019 • Begin implementing amended 3Rs Regulations • Designate additional materials under RRCEA 2020 • Complete transition of existing waste diversion programs across Ontario (Except Blue Box Program Plan) • Interim Goal: 30% Diversion • Begin Implementing disposal bans on designated materials 2021 • First Ministry review of Waste-Free Ontario Act/Strategy 2022 • Complete Transition of Blue Box Program Plan Based on the current timeline, it is not expected that all Ontario municipal Blue Box programs will be fully transitioned until 2022, however, it is important to note that the first opportunity for the Municipality to transition may happen as early as 2019. The transition from municipal to producer Blue Box programs will happen over time as collection and processing contracts expire. Some municipalities may be able to transition before the end of their contracts if their contracts contain the appropriate clauses. The Municipality's Blue Box collection contract expires in June 1, 2019 (Norfolk Disposal Services - By-law No 2012-041 — Agreement No. 0185-08/ City of London By-law No. 2012-006 —Agreement No. 0284.) The benefit of early transition is that 100 per cent of the respective costs will be covered by producers rather than the 50 per cent the Municipality currently receives. The existing BBPP process has been disadvantageous to municipalities for more than a decade. The funding arrangement under the existing BBPP does not reflect the full cost of managing these materials, and the annual process for negotiating the funding obligation is difficult and resource-intensive for municipalities. As time advances towards municipal and provincial elections in 2018, action on transitioning the BBPP becomes critical to avoid further unpredictable delays and address challenges with the Blue Box Program. Discussion with MOECC staff have indicated that if municipalities and stewards can determine shared principles on the transition of the BBPP, the Minister will issue a letter to the Authority requiring that transition occur swiftly. If these shared principles can be developed by the end of the third quarter (03) of 2017, the BBPP transition could be completed by the second quarter in (02) 2019, more than three years ahead of the transition schedule currently offered in the Strategy. THE RESOURCE RECOVERY AND CIRCULAR ECONOMY ACT The RRCEA shifts the waste management framework, making producers wholly responsible for the management of designated wastes. The RRCEA enhances the former WDA by imposing full EPR onto producers. The RRCEA requires producers to, among other things: i. Assume complete responsibility, both financial and operational, for the collection, transfer, and processing of designated wastes. ii. Seek new packaging approaches to reduce waste generation. iii. Educate the public and involve stakeholders in the process. Regulations under the RRCEA will establish the service level standards for full EPR programs, as well as the scope of materials for which the producers will have responsibility. The affected producers will determine if they will approach municipalities to provide collection or processing services or request that municipalities cease delivery of diversion services for designated wastes (Blue Box, waste electronics, hazardous wastes, and used tires). In essence, programs operating under the RRCEA will be evaluated based on outcomes set by Regulation and enforced by the Authority. Once regulations are established, the Municipality will have little or no influence over how producers meet the requirements. JOINT MUNICIPAL EFFORTS ON TRANSITION OF STEWARDSHIP PROGRAMS Producers of designated Blue Box wastes are currently represented nationally and provincially by the Canadian Steward Services Alliance (CSSA) and Stewardship Ontario (SO), respectively. These well-resourced organizations allow producers to develop unified positions representing the best interests of producers. Municipalities lack a similarly cohesive advocate to further the municipal position. Due in large part to a lack of coordinated resources and a lack of time dedicated to negotiation related to the BBPP, municipalities have historically been unable to effectively represent the best interest of tax and ratepayers with regard to management of Blue Box wastes. Discussions with MOECC staff have indicated that the Province prefers a unified municipal position on program operations. A collaborative effort would also benefit from a greatly enhanced pool of resources for data and policy analysis than what currently exists under a single entity. Various Upper Tier and large municipalities, together with advice and support from the Regional Public Works Commissioners of Ontario (RPWCO) and the Association of Municipalities of Ontario (AMO), are exploring various governance models such as a joint municipal board, a joint municipal corporation, or a comprehensive governance agreement to advance the municipal position in the integrated waste management system. Through combined efforts, municipal partners would develop overarching principles related to the BBPP transition and collaborate with CSSA/SO to determine shared values and standards for a revised Blue Box Program under the WDTA and a future full EPR program under the RRCEA. Common principles could include recovery targets by material type, accessibility and service levels, and a phased-in increase in annual Blue Box fees towards full producer responsibility. Developing these common principles is a key first step to working with producers to transition the BBPP sooner than the 2022 date targeted by the MOECC. Municipal partners and stakeholders would further establish specific and prescriptive recommendations for the Authority on BBPP transition, should the Minister issue a Transition Order. These recommendations would include a requirement that existing service levels are maintained for residents. RECOMMENDATION 1. THAT Report CAO-47/17 re Implementation of the Waste Diversion Transition Act, 2016, the Resource Recovery and Circular Economy Act, 2016, and the Ministry of the Environment and Climate Change Strategy for a Waste-Free Ontario: Building the Circular Economy be received for information. Respectfully Submitted by: Paul Shipway CAOICIerk -$AYHAdvz • REPORT o icy CAO p�'0 � rtunity Is o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: July 20, 2017 REPORT: CAO-48/17 SUBJECT: VOTER LIST MANAGEMENT SERVICES AGREEMENT BACKGROUND The current term of office for elected officials in the offices of Mayor, Deputy Mayor and Ward Councillors is December 1, 2014 to November 30, 2018. The 2018-2022 term of council will commence December 1, 2018 and end on November 14, 2022. On January 19, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-03/17 re 2018 Municipal Election — Method of Vote be received for information; AND THAT Council select paper based, traditional ballot, vote anywhere, live voters list as the method of vote for the 2018 Municipal Election; AND THAT in accordance with Section 42 of the Municipal Elections Act, 1996, as amended, Council instruct staff to prepare the appropriate by-law for Council consideration. DISCUSSION During election cycles the Municipality utilizes DataFix's VoterView as the elector management system. VoterView is an Internet-based Application designed to provide elections officials with an electronic view of electoral information including the ability to make corrections to the voters list and to access various voter counts needed for electoral planning as well as the capability to provide an electronic copy of all changes to the provincial authority at the end of the electoral event. For the 2018 Municipal Election, to satisfy the method of vote selected by the Council of the Corporation of the Municipality of Bayham, staff propose to utilize the following services provided by DataFix: 1) Voter List Management Services - $5,550.00+HST 2) Online Voter Services-OVS (formerly Internet Voter Lookup-IVL) - $1,200.00+HST a. OVS is the interface that allows electors to determine if they are on the voters' list and to find out where to vote (in addition to attending the municipal office). b. OVS service provides three key functions: i. Am I on the Voters' List? Users enter their full name and property address and will receive either a positive or negative response. For negative responses, the voter will receive the messaging necessary to have their name added to the list. ii. Where do I vote? Based on either a successful "Am I on the Voters' List?" search or by directly entering a property address, the "Where do I vote?" OVS function will display the appropriate voting dates, times and locations applicable for the elector. For vote anywhere, OVS can be configured to display the nearest voting locations to either the elector's address or an elector-supplied postal code. In addition, Google Maps links can be displayed to show both the location of the voting place as well as directions from the elector's property. 3) Candidate Access Portal - $1,200.00+HST a. The Candidate Access Portal offers controlled access for candidates to view elector list data that is applicable to their constituency. b. With the Candidate Access Portal, candidates can view real-time data for eligible electors via a basic search capability. In addition to displaying elector information like name, property address, and mailing address, candidates can also view the strike-off status. c. The Portal also provides candidates with the ability to extract delimited text files containing the elector data that they are entitled to view. These extracts are suitable for importation into Excel and allow candidates to obtain current elector data without requiring the involvement of municipal staff. RECOMMENDATION 1. THAT Report CAO-48/17 re Voter List Management Services Agreement be received for information; 2. AND THAT staff be directed to bring forward a by-law for Council consideration to enter into an agreement with DataFix for the provision of Voter List Management Services in the amount of$7,950.00+HST. Respectfully Submitted by: Paul Shipway CAOICIerk -$AYHAdvz 40471.% REPORT 4.cv CAO 'Portunity Is�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: July 20, 2017 REPORT: CAO-49/17 SUBJECT: RFP 17-02 COMPREHENSIVE ASSET MANAGEMENT PLAN BACKGROUND On Friday May 26, 2017 the Municipality of Bayham issued RFP 17-02 — Comprehensive Asset Management Plan. A copy of RFP 17-02 is attached hereto as Appendix 'A'. The purpose of the RFP is to seek proposals for a qualified consultant to develop a Municipality of Bayham Comprehensive Asset Management Plan. The consultant must have extensive experience in asset management and the ability to advise the Municipality on industry best practices and long term strategic financial planning, specific to rural communities. The consultants will develop a comprehensive asset management plan that will assist the Municipality of Bayham in making the best possible decisions regarding the building, operating, maintenance, renewal, replacement and disposal of capital assets. DISCUSSION Pursuant to RFP 17-02, consultant proposal review is based upon a qualitative review of the proposals submitted. Municipal staff evaluated the responses to the RFP to make a recommendation to Council on the selection of the consultant determined to be the most qualified for the project. Proposals were evaluated by the CAOICIerk, Treasurer and Manager of Capital Projects'Water/Wastewater on the basis of the following criteria: 1) Experience and Qualifications (25%) a. Asset Management b. Planning and Project Management c. Resumes d. References 2) Approach (25%) a. Proposed Frameworks and Methodologies b. Timeline and Duration c. Implementation Plan 3) Budget (50%) RFP 17-02 Comprehensive Asset Management Plan Assessment Vendor Experience& Approach Budget Actual Total Qualifications Budget Watson & 22 24 30 $55,316+HST 76 Associates Economists Ltd - R.J. Burnside &Associates Ltd. Waterfledy 16 15 45 $34,525+HST 76 The Public 21 21 50 $24,800+HST 92 Sector Digest Inc. The Council of the Corporation of the Municipality of Bayham, via Capital Item GG-6 - $30,000, budgeted for the Comprehensive Asset Management Plan Update. Staff have also made application under the FCM Municipal Asset Management Fund and the Rural Economic Development Program for funding to assist with updating the Municipality of Bayham Asset Management Plan. Should the Municipality be approved for funding under either program, costs incurred since the submission of the applications are eligible. Due to the requirement of the AMO Gas Tax to have a complete Asset Management Plan staff would respectfully recommend commencing the project and in the event the Municipality is not approved for funding the unfunded portion of the project be allocated from the Gas Tax Reserve. RECOMMENDATION 1. THAT Report CAO-49/17 re RFP 17-02 Comprehensive Asset Management Plan be received for information; 2. AND THAT staff be directed to bring forward a by-law, for Council consideration, to enter into an agreement with the Public Sector Digest Inc. in the amount of$24,800+HST for the provision of professional services to develop a Municipality of Bayham Comprehensive Asset Management Plan. Respectfully Submitted by: Paul Shipway CAOICIerk REQUEST FOR PROPOSAL COMPREHENSIVE ASSET MANAGEMENT PLAN RFP 17-02 r moppr O�'Poj.tu nity RFP CLOSING: TUESDAY JULY 4, 2017 AT 11 :00 AM Municipality of Bayham 56169 Heritage Line Straffordville, ON NOJ 1Y0 MUNICIPALITY OF BAYHAM REQUEST FOR PROPOSAL COMPREHENSIVE ASSET MANAGEMENT PLAN Section 1 - Executive Summary i. The Municipality of Bayham is a lower tier municipality in the eastern portion of the County of Elgin. The Municipality of Bayham was established on January 1, 1998 through amalgamation of the former Township of Bayham and the former villages of Port Burwell and Vienna. ii. The Municipality of Bayham is seeking proposals for a qualified consultant to develop a Municipality of Bayham Comprehensive Asset Management Plan. The consultant must have extensive experience in asset management and the ability to advise the Municipality on industry best practices and long term strategic financial planning, specific to rural communities. iii. The Municipality of Bayham is issuing this Request for Proposal to identify a qualified consultant for the preparation of a Municipality of Bayham Comprehensive Asset Management Plan. The Municipality of Bayham is inviting proposals from consultants for the provision of professional services for the development of a comprehensive asset management plan that will assist the Municipality of Bayham in making the best possible decisions regarding the building, operating, maintenance, renewal, replacement and disposal of capital assets. Section 2 - Information and Questions i. Questions regarding this request for proposal should be directed to Paul Shipway, CAOICIerk by using one of the following methods: Email: pshipway@bayham.on.ca Telephone: 519-866-5521 Section 3 - Submission of Proposal i. Submissions will be accepted in sealed envelopes marked "Confidential" and clearly identified as "Request for Proposal — Comprehensive Asset Management Plan, RFP 17-02". ii. Two (2) paper copies of the RFP and one PDF copy of the RFP will be submitted. iii. Submissions shall be received no later than Tuesday July 4, 2017 at 11:00 AM to the address below: Municipality of Bayham P.O. Box 160 56169 Heritage Line Straffordville, ON NOJ 1Y0 Attention: Paul Shipway, CAOICIerk iv. Proposals received after the specified deadline shall not be considered. v. The Municipality reserves the right to waive any irregularities and/or non- compliance and accept or reject any or all submissions, or any part of any proposal, for any reason. vi. Nothing herein obliges the Municipality to consider any submissions or to accept and/or purchase services from any respondent. Section 4 - RFP Proposal Submission Requirements i. Consultants interested in providing the specified services must prepare and submit a Proposal that includes: a. Cover Letter The cover letter is to be signed by an officer of the company authorized to execute a contract with the Municipality. b. Consultant Qualifications This section shall describe the areas of expertise of current permanent staff whether a sole proprietor or individuals on a team and the scope of services that can be provided by the firm without the services of contractors under the consultant's direction. Qualifications at a minimum should include: • Demonstrated familiarity with development and implementation of comprehensive rural asset management plans; • Understanding of the requested services and appropriateness of the proposed work program; • Ability to perform the work in a timely manner, availability of staff(if included) c. Key Personnel Include a proposed project management structure. Identify the key contact for the project and all personnel who will be assigned to work on this project, including a description of their abilities, qualifications and experience. Include resumes for all key individuals. There can be no change of key personnel once the proposal is submitted without the prior written approval of the Municipality. d. Subcontractors Identify any portion of the scope of work that will be subcontracted. Include firm qualifications and key personnel, telephone number and contact person for all subcontractors. The Municipality reserves the right to approve or reject all consultants or internal staff performing consulting services, proposed by the consultant during or after the consultant review and selection process. e. Project Work Plan A description of project understanding, detailed work approach and methodology will be identified. The work plan should list specific tasks and any specific considerations, options or alternatives. f. Project Schedule Propose a timeline for completion for the Comprehensive Asset Management Plan including start date, milestones and target date of completion. Any assumptions regarding turnaround time for Municipal Council or staff review should be clearly noted. The dates indicated in the `Staff Final Draft Review of AMP' and `Consultant Delegation to Council' are the latest acceptable dates for the same. Earlier completion would be beneficial. RFP Issued May 26, 2017 Deadline for Proposed Submission July 4, 2017 at 11:00 am EST Council Award July 20, 2017 Staff Final Draft Review of AMP November 16, 2017 Consultant Delegation to Council — Final AMP December 7, 2017 g. Budget Provide a detailed fee proposal by task for the services identified in the Scope of Services and Deliverables Section of this proposal. Identify sub-tasks and the respective cost in the fee proposal as necessary. This section of the proposal shall include a professional fee schedule (hourly fee chart) for the consultant (and if applicable the consultant's personnel) and the subcontractor's key personnel identified above who would be working on this project. Hourly fees for additional services that may be required shall also be included. Unless specified in the submission, the professional fee schedule shall include any costs associated with complying with the Municipality's insurance requirements. h. References A list of projects completed by the respondent under which services similar to those required by this RFP were performed shall be listed in your proposal. An emphasis should be placed on projects undertaken within the last five (5) years and those projects undertaken for public agencies located in similar sized communities. Include a brief description of the services, dates the services were provided and name and telephone number of references familiar with the services provided. Statement of Interested Consultant RFP submission must include a completed Statement of Interested form, attached hereto as Appendix 'A'. Section 4— Background i. CORPORATE ASSET MANAGEMENT INITIATIVE A corporate asset management plan will create a consistent and standardized approach throughout the organization, while allowing the flexibility to interpret and apply practices for the different infrastructure classes. Asset management is an integrated, lifecycle approach to effective stewardship of infrastructure assets to maximize benefits, manage risk and provide satisfactory levels of service to the public in a sustainable and environmentally responsible manner. Asset management is essential to the development of a common, systematic understanding of what asset needs are most important and how they can be addressed. The Municipality's asset management plan must be developed within the following frameworks: ii. BUILDING TOGETHER, GUIDE FOR MUNICIPAL ASSET MANAGEMENT PLANS The Province of Ontario released its publication `Building Together: Guide for Municipal Asset Management Plans' in August 2012, providing very detailed specifications for the development of comprehensive asset management plans by municipalities and regions. iii. ASSOCIATION OF MUNICIPALITIES OF ONTARIO(AMO) The Association of Municipalities of Ontario (AMO) is the Provincial partner with the Federal Government for the distribution of Federal Gas Tax funds to municipalities in the Province of Ontario. Ontario municipalities must develop and implement an asset management plan by December 31, 2016 in order to continue receiving federal Gas Tax Fund payments under the Federal Gas Tax Agreement. To meet the asset management requirements of the Agreement, municipalities must: • Improve existing asset management plans to include all tangible capital assets reported in Schedule 51 of the Financial Information Return (FIR) that are eligible for Gas Tax funding. The 16 eligible infrastructure categories are listed in Schedule B of the Agreement. • Municipalities are required to report on project outcomes and project outputs. The focus of the program has been expanded to look at broader community benefits and the benefits of long-term predictable funding. • Measurements and indicators have been developed by the Oversight Committee in consultation with municipalities. Where possible, measurements have reflected existing information already collected or readily available to municipalities. This information will be collected through the online reporting module. o Local roads and bridges— i.e. roads, bridges, tunnels, highways and active transportation infrastructure (active transportation refers to investments that support active methods of travel. This can include: cycling lanes and paths, sidewalks, hiking and walking trails). o Public transit— i.e. a shared passenger transport system which is available for public use. o Drinking Water— i.e. drinking water conservation, collection, treatment and distribution systems. o Wastewater— i.e. wastewater and storm water collection, treatment and management systems. o Solid waste— i.e. solid waste management systems including the collection, diversion and disposal of recyclables, compostable materials and garbage. o Community energy systems — i.e. infrastructure that generates or increases the efficient usage of energy. o Capacity building - i.e. investments related to strengthening the ability of Municipalities to develop long-term planning practices. o Short-sea shipping — i.e. infrastructure related to the movement of cargo and passengers around the coast and on inland waterways, without directly crossing an ocean. o Short-line rail — i.e. railway related infrastructure for carriage of passengers or freight. o Regional and local airports— i.e. airport-related infrastructure (excludes the National Airport System). o Broadband connectivity— i.e. infrastructure that provides internet access to residents, businesses, and/or institutions in Canadian communities. o Brownfield Redevelopment i.e. remediation or decontamination and redevelopment of a brownfield site within municipal boundaries, where the redevelopment includes: • the construction of public infrastructure as identified in the context of any other eligible category referred to in this Schedule, and/or; • the construction of municipal use public parks and publicly- owned social housing. o Sport Infrastructure— i.e. amateur sport infrastructure (excludes facilities, including arenas, which would be used as the home of professional sports teams or major junior hockey teams (e.g. Junior A)). o Recreational Infrastructure - i.e. recreational facilities or networks. o Cultural Infrastructure— i.e. infrastructure that supports arts, humanities, and heritage. o Tourism Infrastructure— i.e. infrastructure that attracts travelers for recreation, leisure, business or other purposes. o Disaster mitigation — i.e. infrastructure that reduces or eliminates long-term impacts and risks associated with natural disasters. iV. MUNICIPALITY OF BAYHAM OFFICIAL PLAN The Municipality of Bayham Official Plan is the long-range, community planning document that is used to guide the physical, economic, and social development of the Municipality of Bayham. Generally, it contains objectives, policies and mapping that implement the Municipality's approach to managing growth, growing the economy, protecting the natural environment, resources and agricultural land and providing infrastructure. V. CURRENT STATE OF FINANCIAL ASSET ACCOUNTING All tangible capital assets are recorded and depreciated within Keystone. All information is exportable as needed. The Municipality has a detailed inventory list of all assets that was collected for the purposes of complying with PSAB 3150 requirements. The Municipality has the following asset related documents which may be considered in the drafting of the Municipality of Bayham Comprehensive Asset Management Plan (viewable through the Municipal website at the `Studies' link): a. 2009 PSAB 3150 Compliance Report b. 2009 Water/Wastewater Capacity Study c. 2013 Asset Management Plan d. 2014 Economic Development Opportunities & Initiatives Plan e. 2014 Port Burwell Waterfront Master Plan f. 2014 Water &Wastewater Rate Study (Ontario Regulation 453/07 Water Financial Plan) g. 2015 Roads Needs Study h. 2015 Storm Sewer Assessment Report i. 2015 Non-Intrusive Facility Assessment j. 2016 Bridge & Culvert Assessment k. 2016 Port Burwell Master Drainage Study vi. Infrastructure for Jobs and Prosperity Act, 2015 In 2015, the Infrastructure for Jobs and Prosperity Act, 2015 was passed and became effective May 1, 2016. The legislation is meant to align provincial infrastructure investments with the priorities of the province identified through long-term planning. Municipalities, as part of the broader public sector, are also required to consider the guiding principles outlined in the Act. In July 2016 an Asset Management Planning Consultation for possible components of a regulation that may be proposed under Section 6(2) of the Infrastructure for Jobs and Prosperity Act, 2015. The proposed Municipality of Bayham Comprehensive Asset Management will incorporate the considerations within the consultation document. On May 25, 2017, EBR Registry No. 013-0551 a draft regulation was posted aimed to help municipalities more clearly identify what their infrastructure needs are, and therefore help them work towards a more sustainable position regarding the funding of their infrastructure. Section 5—Scope of Services i. ASSET MANAGEMENT PLAN "Building Together, Guide for Municipal Asset Management Plans" defines an asset management plan as a strategic document that states how a group of assets is to be managed over a period of time. Ideally the span of the asset management plan should be to encompass the lifespan of all assets the Municipality reports on. The Comprehensive Municipal Asset Management Plan will at a minimum have the following six (6) sections: a. Executive Summary b. Introduction c. State of Local Infrastructure d. Desired/Expected Levels of Service e. Asset Management Strategy f. Financing Strategy ii. EXECUTIVE SUMMARY The executive summary is the final section to be prepared and provides a succinct overview of the plan that can be extracted for publication and/or report purposes. iii. INTRODUCTION The introduction will: a. Explain how the Municipality is dependent on infrastructure. This could include discussing how infrastructure assets support economic activity and improve quality of life and quality of place; b. Clarify the relationship of the asset management plan to Municipality's planning and financial and Section 6 – Background Documents (i.e. how the plan impacts the budget and the Official Plan, Provincial Policies and the future Strategic Plan); c. Describe to the public the purpose of the asset management plan (i.e. to set out how the Municipality's infrastructure will be managed to ensure that it is capable of providing the levels of service needed to support the Municipality's goals); d. This section will provide sufficient detail to use as a supporting document for the Executive summary, tying together the long term planning documents within the Municipal structure; e. State which infrastructure assets are included in the plan. The plan should be developed to include all infrastructure assets for which the Municipality is responsible and reports on schedule 51 of the FIR; f. Identify how many years the asset management plan covers and when it will be updated. Best practice is for plans to cover the entire lifecycle of assets; g. Describe how the asset management plan was developed —who was involved, what resources were used, any limitations, etc.; h. Include any other pertinent information as determined by the consultant; i. Identify how the plan will be evaluated and improved through clearly defined actions. Best practice is for actions to be short-term (less than three years) and include a timetable for implementation. iV. STATE OF LOCAL INFRASTRUCTURE This Section details: a. Asset types (i.e. roads, water mains, sewers) and quantity/extent (e.g. length in kilometres for linear assets); b. Financial accounting valuation and replacement cost valuation. Financial valuation uses historical costs and depreciation assumptions. Replacement cost valuation is forward-looking and accounts for expected inflation, changes in technology and other factors; c. Asset age distribution and asset age as a proportion of expected useful life; d. Asset condition (i.e. proportion of assets in "good," "fair" and "poor" condition). Asset condition must be assessed according to standard engineering practices. For bridge structures, condition is based on an analysis of bridge inspection reports. e. Identify gaps in data and mitigation steps; f. All assets owned by the Municipality and reported on schedule 51 of the FIR shall be included in the asset management plan. Any projected requirements for new assets should be included in the new asset management plan as per best practice recommendations. A consolidated listing of all Municipal assets included in all asset management programs must be compiled and reconciled with the TCA listing maintained in the financial records. The consolidated listing must include the asset Name, location, asset number, purchased value, betterment value (if any), TCA service life, TCA historical value, in service date, the estimated service life of the asset remaining and the condition assessment, the replacement value and maximum levels of service the asset is able to provide. V. DESIRED/EXPECTED LEVEL OF SERVICE While the introduction of an asset management plan explains in a general way how the goals of the Municipality rely on infrastructure, the levels of service section is much more detailed. This section: a. Defines the level of service that each asset is expected to perform at in order to service the projected population and business growth for the Municipality of Bayham. b. These levels of service should be incorporated into the Asset Management strategy to assist in the repair or replace decision analysis; c. Defines levels of service through performance measures, targets and timeframes to achieve the targets if they are not already being achieved; d. Discusses any internal and external trends or issues that may affect expected levels of service or the Municipality's ability to meet them (e.g., new accessibility standards, climate change impacts); e. Shows current performance relative to the targets set out. A table may be useful for this. f. Assigns a risk rating and consequences of failure to each asset and asset category. g. Defines costs, metrics and impacts of increased or decreased levels of service. Vi. ASSET MANAGEMENT STRATEGY The asset management strategy is the set of planned actions that will enable the assets to provide the desired levels of service in a sustainable way, while managing risk, at the lowest lifecycle cost (e.g., through preventative action). The asset management strategy should provide clear direction to decision makers. At a minimum the asset management strategy should address a period 25 years into the future, however, best practice includes a period that covers the entire lifecycle of assets. This section of the asset management plan will include: a. Maintenance activities— including regularly scheduled inspection and maintenance, or more significant repair and activities associated with unexpected events; b. Renewal/rehabilitation activities— significant repairs designed to extend the life of the asset. For example, the lining of manholes can defer the need for replacement; c. Replacement activities —activities that are expected to occur once an asset has reached the end of its useful life and renewal/rehabilitation is no longer an option; d. Disposal activities—the activities associated with disposing of an asset once it has reached the end of its useful life, or is otherwise no longer needed by the Municipality; e. Expansion activities (if necessary) — planned activities required to extend services to previously unserviced areas - or expand services to meet growth demands; f. Discussion of procurement methods - To ensure the most efficient allocation of resources, best practice is for a number of delivery mechanisms to be considered —such as working with other municipalities to pool projects and resources; g. Includes an overview of the risks associated with the strategy (i.e. ways the plan could fail to generate the expected service levels) and any actions that will be taken in response; h. Non-infrastructure solutions –actions or policies that can lower costs or extend asset life (i.e., better integrated infrastructure planning and land use planning, demand management, insurance, process optimization, managed failures, etc.). The plan will contain goals and objectives that provide clear direction to decision makers and include performance targets. Options within the asset management strategy must be compared on the following criteria: • Lifecycle cost–the total cost of constructing, maintaining, renewing and operating an infrastructure asset throughout its service life. Future costs must be discounted and inflation must be incorporated; • An assessment of all other relevant direct and indirect costs and benefits associated with each option: o Direct benefits and costs– i.e. Efficiencies and network effects (such as savings in wastewater treatment due to conservation and efficiency improvements to the water system or savings of time and vehicle operating costs for users of transportation infrastructure). o Indirect Benefits and Costs-Municipal wellbeing and health, Amenity values, Value of culturally or historically significant sites, Municipal image. i. An assessment of the risks associated with all potential options. Each option must be evaluated based on its potential risks, using an approach that allows for comparative analysis; j. Opportunities to save resources by coordinating solutions to multiple problems. i.e. Economy of scale –combining smaller projects into a large project; k. Identification of needs for all asset types: • Identify deficiencies; • Identify all available strategies for maintenance, renewal and replacement; • Identify treatments (e.g. crack sealing, resurfacing) currently used to address deficiencies, including maintenance and determine cost of treatments in real dollars; • Develop "unconstrained" list of all asset needs: o Multi-year listing of projects assuming unlimited funding; o Year-by-year listing of total costs and funding sources; o Inclusion of any other needs not identified above. Vii. FINANCING STRATEGY This section is critical to the success of the asset management plan in terms of Council support, implementation and on-going use. The financing strategy must be fair, reasonable and achievable and must reflect the Municipality's ability to pay. This section of a detailed asset management plan: a. Shows yearly expenditure forecasts broken down by: • Non-infrastructure solutions. • Maintenance activities • Renewal/rehabilitation activities • Replacement activities • Disposal activities • Expansion activities (if necessary). b. Provides actual expenditure for these categories from the previous two to three years for comparison purposes; c. Gives a breakdown of yearly revenues by confirmed source (i.e. loans and senior government grants should not be included unless an agreement has been executed); d. Discusses key assumptions and alternative scenarios where appropriate; e. Identifies any funding shortfall relative to financial requirements that cannot be eliminated by revising service levels, asset management and/or financing strategies, and discuss the impact of the shortfall and how the impact will be managed. f. This section is supported by documentation explaining how the expenditure and revenue forecasts were developed. Expenditure forecasts must be consistent with the options analysis supporting the strategy section of the asset management plan. Revenue forecasts must be documented separately, along with the assumptions made and alternative scenarios. At a minimum the forecast should be for 25 years for expenditure and revenue forecasts, however, a best practice is to use a forecast period that covers the entire lifecycle of assets. g. Demonstrates the funding amounts to demonstrate incrementality as required by upper level of government grant programs. Section 6— Deliverables i. Upon completion of this project Municipality of Bayham Comprehensive Asset Management Plan with consideration of all Section 4 — Background Documents and including all components of Section 6 — Scope of Services will be provided to the Municipality. ii. The final Comprehensive Asset Management Plan will satisfy current and proposed programs and regulations as outlined within the Section 4— Background Documents and including all components of Section 6—Scope of Services. iii. All data, lists and sheets shall be provided in renderable format that may be entered into keystone or retained in excel files. Submission of electronic copies (in an agreed on format) of schedules and detailed information so that the Municipality is able to utilize the information as the need may arise. Further, the spreadsheets shall be set up in such a fashion as to protect modelling aspects of the database and have appropriate input cells for changes in policy or outcomes. In their proposal the Proponent should detail the format the electronic versions may be made available in. iv. No data or Asset Management Plans shall require the procurement of any third party software. v. Submission of ten (10) bound copies of the final Municipality of Bayham Comprehensive Asset Management Plan and one (1) electronic copy (PDF). In addition, an executive summary and a power point presentation of the final report in electronic format for Council will also be submitted. The PowerPoint should disseminate the asset management plan in manner that enables the Council to communicate the results to the public in a clear and relatable fashion. Due to the Municipality of Bayham on or before December 7, 2017. Section 7 - Review and Evaluation Process i. Consultant selection will be based upon a qualitative review of the Proposals submitted. Municipal staff may request additional clarifying information from any or all consultants that submit a Proposal during the review process. Municipal staff will evaluate the responses to this RFP and make a recommendation to Council on the selection of the consultant determined to be the most qualified for the project. Proposals will be evaluated on the basis of the following criteria: Experience and Qualifications (25%) a. Asset Management b. Planning and Project Management c. Resumes d. References Approach (25%) a. Proposed Frameworks and Methodologies b. Timeline and Duration c. Implementation Plan Budget (50%) Section 8 -Accept or Reject Proposal i. The Municipality reserves the right to accept or reject any or all proposals and recommendations and may waive minor errors or omissions in any proposal. The Municipality reserves the right to select a Consultant, who in the opinion of the Municipality provides the most advantageous solution and demonstrates their ability to provide the expected outcomes of the proposals that will best serve the interests of the Municipality. The Municipality is not obligated to award the contract based on the lowest price or any other particular factor. The Municipality will not be liable or reimburse any firm for the costs they incur to prepare their proposals. The Municipality also reserves the right to substitute components where the Municipality considers that an alternative may be more suitable. The Municipality also reserves the right to modify any and all requirements stated in the RFP at any time prior to the possible awarding of the contract. Section 9 -Awarding the Contract i. The Municipality is not under any obligation to award a contract and reserves the right at its sole discretion to terminate or amend this RFP at any time. Any price changes, addition or deletion of items, and/or changes in service for any extension period will be negotiated between the Consultant and the Municipality. The successful Proposal, the RFP and other documents, such as amendments or addenda, agreed between the Consultant and the Municipality, shall form the contract entered into between the two parties. ii. A written agreement shall be executed by the Successful Proponent and the Municipality. Section 10 - Confidentiality i. Any information about the Municipality obtained by the Consultant must not be disclosed unless authorized by the Municipality. In submitting a Proposal, the Consultant agrees that this obligation of confidentiality will survive the termination of this RFP and any contract that may arise between the parties. Section 11 - Indemnification, Hold Harmless and Insurance Requirements i. In addition to other standard contractual terms, the Municipality will require the selected vendor to comply with indemnification, hold harmless and insurance requirements as outlined below: a. Consultant shall indemnify and hold the Municipality, its officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including solicitor's fees, arising out of or resulting from the acts, errors, or omissions of the Consultant in performance of this contract, except for injuries and damages caused by the sole negligence of the Municipality. b. The consultant shall procure and maintain, for the duration of this contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the consultant, his/her agents, representatives, employees or subcontractors. The cost of such insurance shall be paid by the consultant. c. Insurance shall meet or exceed the following unless otherwise approved by the Municipality: • Worker's Compensation coverage as required by the Province of Ontario. • Comprehensive or Commercial General Liability: $5,000,000 combined single limit per occurrence for bodily injury, personal injury and property damage. • Automobile Liability: $5,000,000 combined single limit per accident for bodily injury and property damage. Section 12 - Municipal Freedom of Information and Protection of Privacy Act i. The Municipality is subject to the Province of Ontario's Municipal Freedom of Information and Protection of Privacy Act. All documents received and held in confidence by the Municipality and the information will not be disclosed, except to the extent necessary for carrying out the Municipality's purposes or as required by law. Section 13 - Equal Opportunity i. The Municipality is an equal opportunity employer and requires all respondents to comply with policies and regulations concerning equal opportunity. The consultant, in the performance of this contract, agrees not to discriminate in its employment due to an employee's or applicant's race, religion, national origin, ancestry, gender, sexual preference, age, physical handicap or any other characteristic protected by law. Section 14- Accessibility i. The Municipality is committed to and working toward ensuring municipal services is accessible to all. We strive to meet or exceed the standards set by the Accessibility for Ontarians with Disabilities Act(AODA) which are rules established by the Province to help businesses and organizations identify, remove and prevent barriers to accessibility. The AODA requires accessibility of goods, services, facilities, accommodations, employment as well as information and communication Section 15 - Ownership of Intellectual Materials i. All data collected and all resulting reports and publications prepared by the successful firm will be the exclusive property of the Municipality of Bayham who reserves ownership rights to all ideas and concepts developed. Section 16 - Incurred Costs i. The Municipality will not be liable nor reimburse any Proponents for costs incurred in the preparation of Proposals, attendance at meetings/related travel Section 17 - Non-Exclusivity i. The entry into a Contract by the Municipality shall not be a guarantee of exclusivity to the Successful Proponent. MUNICIPALITY OF BAYHAM REQUEST FOR PROPOSAL STATEMENT OF INTERESTED CONSULTANT COMPREHENSIVE ASSET MANAGEMENT PLAN Deliverable Description Price Asset Management Plan $ HST $ Total $ Note: The Municipality of Bayham reserves the right to award the deliverables listed in this Proposal in whole or in part as may be negotiated and defined in the final agreement. The proposal will be evaluated on the total price quoted for all deliverables. Extras will be considered at contract negotiation. I/We have read and understand all of the requirements of the request for proposal contained in this document. I/We acknowledge that I/we have the power to bind the corporation and have set my/our hand and seal below. Dated at this day of , 2017. Witness Signature of Authorized Person Printed Name of Authorized Person Position INXICH.44,1 .041;- "k* REPORT 4rdr 41114= 1 o icy CAO ppo1.tunity IS�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: July 20, 2017 REPORT: CAO-50/17 SUBJECT: PROVINCIAL PARK—TRAFFIC BY-LAW ENFORCEMENT BACKGROUND On March 16, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-028, being a by-law to authorize the execution of an agreement between the Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of Ontario as represented by Minister of Natural Resources and Forestry (Port Burwell Provincial Park) pertaining to the maintenance of roadways providing access to the Provincial Park. By-law No. 2017-028 facilitated the payment of$10,000 from the Province to the Municipality of Bayham and the completion of Capital Item PW-5 Libbye St. The Provincial Park is also in the process of formally transferring the roadways, attached hereto as Appendix 'A', to the Municipality to be added into the municipal highway system. The roads were previously part of the regulated area known as the Port Burwell Provincial Park. It is expected final transfer of the roadways will occur in 2017. As part of the transfer discussion the Provincial Park Superintendent requested that Park Wardens be permitted to enforce and issue tickets pursuant to Section 3.8 of the Traffic By-law No. 2016-014 on Libbye St. and Chatham St. south of Libbye St.: No person shall park on any highway where official signs indicating no parking are displayed. DISCUSSION As the Municipality enforces by-laws on a complaint basis the request of the Park Superintendent is reasonable as the Municipality does not have on-duty officers to actively enforce parking infractions during the evening or weekends where these parking infractions may occur. Further the subject area, surrounding the Provincial Park, is also the most likely to have parking infractions. Staff would respectfully propose the following process, to be authorized by by-law, to permit duly employed Port Burwell Provincial Park Wardens to enforce Section 3.8 of the Traffic By-law No. 2016-014 on Libbye St. and Chatham St. south of Libbye St.: 1) Municipal Law Enforcement Officer conducts a site visit to ensure all appropriate authorized signage is posted to permit the enforcement of Section 3.8 of the Traffic By- law a. Port Burwell Provincial Park Wardens advise in writing if any of the authorized signage is removed from the subject area. 2) Port Burwell Provincial Park Wardens attend the Municipal Office to be guided through the Traffic By-law infraction issuance procedure by the Municipal Law Enforcement Officer. a. The Municipal Law Enforcement Officer will provide official infraction books to the Port Burwell Provincial Park Wardens for use for the enforcement of Section 3.8 of the Traffic By-law. 3) All prospective Port Burwell Provincial Park Wardens that will enforce Section 3.8 of the Traffic By-law will be required to sign a declaration that no parking infraction will be issued for frivolous or vexatious reasons. 4) The Port Burwell Provincial Park Wardens will file the infraction with Elgin County within seven (7) days of the issuance of the ticket. 5) The Port Burwell Provincial Park Wardens will file the infraction with the Municipality daily via email. 6) The Port Burwell Provincial Park Wardens will be solely responsible and must attend court for any parking infractions that are challenged. 7) No revenue generated by the Port Burwell Provincial Park Wardens will be provided to the Provincial Park. All Provincial Offences Act revenues will be solely provided to the Municipality of Bayham. RECOMMENDATION 1. THAT Report CAO-50/17 re Provincial Park —Traffic By-law Enforcement be received for information; 2. AND THAT staff be directed to bring forward a by-law, for Council consideration to appoint Port Burwell Provincial Park Wardens to enforce and issue infractions pursuant to Section 3.8 of the Municipality of Bayham Traffic By-law No. 2016-014 on Libbye St. and Chatham St. south of Libbye St. Respectfully Submitted by: Paul Shipway CAOICIerk I REWIRE THIS PLAN TO BE PLAN 11R- 9936 DEPOSITED UNDER THE LAND TILES ACT RECEIVED AND DEPOSITED WATERLOO STREET Se}o) DATE AUGUST 17, 2015 DATE aLa.LbSf" Z_4_2415 _ - A A al. , S_g e-rS REPRESENTATIVE FOR THE EGISTRAR FOR IM , H ,TED 0.1" LLAM AND ES DIVISION OFEELGIN (No.11) PART 2 ''x1.1 PART w ' 1PART SCHEDULE Lal 2-5 Lal 25 Ix B } PART LOT/STREET PLAN/CON P.I.N. AREA (SU) 0.030 WEST (,]) �(lf 1 PART OF PART OF 800.9 RE IYR LOT 9 CON 1 35322 - 0138 METRSQUES 2732 B 1-- _ _ _ _ _ _ _ _ �` (1130) ALL OF PART OF 2454.0 Ar 2 UBBYE AVENUE PVA! 191 35322 - 0138 SQUARE G METRES 3 a) PLAN 191 `(4^ ALL OF '8 �" I FAY STREET PART OF PART OF BOURNE LOT 2� Lal 2 3 PART STREET PLAN 191 35322 - 0138 METRES LOT 9 CONCESSION 1 N 61 a n n PART OF 0 a -� 03 h O LOT 120 PUN 228 U N 4 PART OF CON 1 PART OF SW ARE LOT 10 CONCESSION I - - - - LOT 10 35322 - 0138 METRES 1 I �l II PARTS 1, 2, 3 AND 4 COMPRISE OF PART OF P.I.N, 35322-0138 i Q`i I PLAN OF SURWY OF r a LOT 23 LOT 23 CC LIBBYE AVENUE AND FM' STREET ce 1 'E WI E)UNKNOWN 0 LL, z PART OF NEWNGTON STREET 1 a I I REGISTERED PLAN 191 w PART OF LOT 120 In • REGISTERED PLAN 228 GEOGRAPHIC TOWNSHIP Or z >, PART OF LOTS 9 AND 10 B A lrl Al\li (� g LOT 22 I LOT 22 } 1- (� _ I (n CONCESSION 1 P.I.N. } 322 0. al til GEOGRAPHIC TOWNSHIP OF BA Y'-I AA/ D td m MUNICIPALITY OF BAYHAM ct w ���� COUNTY OF ELGIN GEOGRAPHIC TOWNSHIP OF RAYHAM o � i - P.I.N. 35322 - 0138 i� (,J) I e o. s 4' LOT 21 0 I LOT 21 rIn N 88' 46. 20" W (5) 1(727) $ 0 10 so so MEWS 1--C 20.117 5 B S) 134.595 M (27) 20.240 (M) 582) -1 S SCALE - 1: 500 1,-1 1I10.000 10,117> T < N 88' 46' 20" W (REFERENCE BEARING) ( ) >'Z_--< {20.117 h6. P2) >'�'� 50.901 (P4 & M) >----< 50.937 (M) 50,901 P4 >-y(- � 1'dt 5g 518 111. w HDV) ) >-F ; METRIC DISTANDACANSAND BE CONVERTED TOSFEETOWN ON BY DINDINIS PLAN G BY 0.3048IN METRES SIB 256.673 (M) __ AAA WELLINGTONP.I.N. 35322 m v' KIM HUSTED SURVEYING LTD. (AS SHOWN ON REGISTERED PLAN 191) STREET 01J8 yyEL L 1NG7aN (AS SHOWN ON REGISTERED PLAN 191) r' g n y 41 a (20.117 110E) (NOT TRAVELLED) A S8 (20,117 WIDE) S 1 REST 'n o P,I,N, 35322 - 0295 y a PART8 Al = (SEE BAINAM BY-LAW 99-16 REGISTERED AS INSTRUMENT 394408) o 3 KNOWN AS LJBBY STREET - - - - - �--_-- I 88' 48' 20" W (S) 0 z $ P.I.N. 35322 - 0138 w .7,000 Ws 134.430 M 734.746 P9 T- n n - N88' 47' 10" W M y 4 127.430 O (N 88' 43' 70" W P9) <3B 122.004 M VSB n ` >'-I-< 59.419 11.100 �� O (121.53, P9) Y 27) 1 ,-.) 0 1 'i" 1 I I �' I 17 i(} 1O m ti mN 2M LaT 120 l m xNI tea` _ �,�'� `�\, ys1 s REGISTERED > PLAN r 191 >, x o wi N _ \, ��; \ / 0.6} a N Q o � m / >/ N _ SURVEYOR'S CERTIFICATE }" RS P.I.N. 35322 - 0138 cn LIBBYE AVENUE \ART 1 S w m I \ / _ (AS SHOWN ON REGISTERED PLAN 228) I 1 -1 I -1 I ' -a I I I w CC i Y LOT 121 I / / �' $ Ii I 1 -1 I �M ,A P.I.N. 35322 `'d 3 I CERTIFY THAT 1111 RAIL FENCE P.I.N. 35322 m 0138 \ 1.45 -� u m - 0138 SOUTH-EAST n m g R (1) - THIS SURVEY AND PLAN ARE CORRECT AND IN ACCORDANCE WITH 1-0 18.73 T J \PART „in BO 5727) CORNER LOT i8-� - 0 3 _ - _ - \ Yl PIN. 35322 - 0138 8 a THE SURVEYS ACT, THE SURVEYORS ACT AND TIE LAND TILES ACT AND THE T N 80' 47' 20" W 5 3.98 5.17 ARD ( REGISTERED PLAT!1, r '✓i m • w--< 11.10 >-- w n Y w r' REGULATIONS MADE UNDER THEM A ( �. 1 Y 79.284 (M) Y 2.�8 < SCE 4 i0 Y N 8W 47 15" W 121.920 (P], P10 & IA) 191 T,1)SIsu) a / / b `m'1 n °' til 6'/ z I _ 2.77 (VAS v1 LOT j m m m 18 /// Y {70'058 NIDE) 05.87 5.98 ` U) _° ^ cm -617 a PART 2 At no- ly 1 22 I n. \ ` / 'i o n )11 I z (2) - THIS SURVEY WAS COIAPLETED ON THE 14th DAY OF AUGUST, 2015 n �N 88'4T YO"AY)(5) 5.61 5.26 WFD P.I.N. 35322 SB 0138- n sleD 0 m au. w1,1 P.I.N. 35322 - 0138 �^ Dl L/ ` / LOT = z z 1-' r z2t1e (ML/ Y Y (w) Y Y SIB(SU) Yo�i ��.,a 4e r \ / JO CONCESSION 4.96 g a U) m • 8.21 a4 36.576 (P8, PB @ M) A y_� }AA -o ' '''BYE AVENUE (20.177 WIDE) m 7` y �" 1 P.I.N. 35322 -S m m 039 N 88' 47 20" W (M) n at 30.480,1 {P8, P6 6: M) g$n L I�� r (AS SHOWN ON REOSIERED PUN ,91) ^ _ _ _ _ >%J 19 0 O i 2 w I o o (N 89' 06' 30' W P8, P6) 67.056 (P8,P6 & M) >- a. g• Q IY. Q bye w LT AUGUST 17, 2015 � ) 4 =gno n „ x (SFE BAYHAM BY-LAW 99-I6 REGISTERED AS INSTRUMENT 394408) d n / A ( 6 q Lv O = c o 0 0 ° / a N 44' 11' S0" W le DALE KI S. ND STUD jr---'( ' ( ) Y(N 89' 09' 00" W P7 N aY Z, n TARS LAND SURVEYOR Jl • .h a m y YF Y 121.920 (P7, P9, P70 & M Hno N 13550 41 & w •l . I v '( Y N 88' 48' 00" W M ) V w I �) / 057 A - 26.254 Lti n ,n y1' 6� ? o E{�f. 38.103 (M) < 1.85 __ C 23.107 1 m P Kp "V,, 518 Qm 2.4J 83,842 (M) >_- 8 --- w T / 16.000 g" PART I P,LN. 35322 - 0171 I a C 27.555 NN�48.5 g lil m N - 50' W R = S n P.I.N. 35322 - 0169 1,(� m (� m m >, ST) V ,,O I (727)v _ n in Itm ei �' 2{) A - 28.906 �`'ri = �' $di II o a o m ` o d g 1 U eV R a 27.100 N 89' 01' 35" E 35.278 >, Q € =�T1i1R- 3034 oho I I / I '� LB rmi 1� 1 n I '0 1 I 1 1 8 / W 7Q (1355) �., 1 0 I I I �� I n1-0 m = POST / n� m cEl1 i NOTES Loi 0 I ,'Pi r" n I I m in 9 1 a IRON I / / y n o: \_ n P.I.N. 35322 - 0164 7. W N 0.7 49807 W Q OF WELLINGTON STREET HAVING A BEARING OF N 88' 46' 20" WAS SHOWN d (1) - BEARINGS ARE ASTRONOMIC AND ARE REFERRED TO THE NORTHERN UNIT L1�� �' N 89' 32' 35" E (N 89' 28' 40" E P9) `4, i,°: -1 N ? a n 1 o l (N 69 0/ VB \0 (050.591 (M) (50.292 P9) LT ON P4 P.I.N. 35322 - 0138 N ,� I 0 n u� 69• ?O• a 191 egOt 90' 51' 25" (M)_ al \ y i 1/243 %All a }^ N I o L\1 0 0 03 404 W PSA // O gier (91' 02' 40" P9) U (2) - TO CONVERT BEARINGS SHOWN ON THIS PLAN TO GRID BEARINGS 0: 1 a I H p A s Z - SUBTRACT or 35' 50" FROM THE NORTHWEST BEARINGS / f��' dl 1 I ry $ !� /1 1 <N. 12, V - ADD 01' 35' 50" TO THE NORTHEAST BEARINGS n ^1 in /$r� 1 a 1--. N 1 " _ As M (57.9 �Ff�///���,,, i ,"( IRON POST v V ( SY/per Ip p6 (3) - OSTANCES SHOWN ON THIS PLAN ARE METRIC GROUND DISTANCES AND p L y a n 1 (SU) H �C 1j7 /'x'! �y.,,� 0j�9 • (S,.B (� CAN BE CONVERTED TO METRIC GRID DISTANCES BY MULTIPLYING BY 0.99957785 C PART y \ \ \ \ a 'n n n n `•,.� i; N BB•3g, REgSy4ys,�"rcD S 7:&)z, 76 p7) IRON POST P.I.N. 35322 - 0175 011..,„4) 1 rPART 7'2 P/ / i � i i_- "1 N A'J 45 b 6.(4 `^tDp I'GN�B � (SU) PIN. }5}21 1 \.S4 JV i a i y��c qp, ),b ) (N 7ZBJ L T' ` 0136 w I I I y i ;a 15288 "4', RIB 'M se0 �'•T4. way \ \ ` n n I^ NW�4s;-.... 727)( I-- ------.......„...._____ 45� b`*Ps) RIB Win A R `' .,`la IA 30 180 4'05 (727) ��ry ^+e`t \ \� 7c gvv n (P, ¢ _ hb7 GEOGRAPHICTOWNSHIP41 le J'l g. g (N I tN 2 MA ('°S/�pfi V $8. b Zy OF HAYHAI\il gq'� _ a LEGEND 6 60 2 Ir A \ \ S I TL.<a0 I (7j�4 p�, S) S F/110CgNERE IN DENOTES SURVEY MONUMENT❑ DENOTES SURVEY MONUMENT SET ND IB DENOTES IRON BAR 3"I N J� I 1 /A W SB DENOTES STANDARD IRON BAR I n , I ( T.)CB D NO7E5 111TNESSRON BAR ? i i �� (1582) DENOTES KIM HUSIED SURVEYING LTD. LOT 9 CONCESSION 1 I • � 1727) DEN01E5 J.F. NESTON O.LS. DENOTES CONCRETE MONUMENT m '</ a `T53u cn / (7130) DENOTES J.G. RUPERT O.LS. . 1 u I ' (7355) DENOTES G.B. VAUGHAN O.LS. I ' I 0759 / • ' (DLF) DENOTES DEPARTMENT OF LANDS AND FORESTS ' IRON POST }- ' (SU) DENOTES SOURCE UNKNOWN (SU) ` \ a 1 / (P1) DENOTES PL(P2) DENOTES AN OF SURVEY PLAN 228 1 I (P3) DENOTES REGISTERED PLAN BY1J.F . WESTON 0.LS. DRAWING D-75 I 0 PROJECT No. 1 ` `\ -1 / (P5) DENOTES PUN OF SURVEY BY J.F. WESTON O.LS. DATED SEPTEMBER (P4) DENOTES PLAN OF SURVEY BY KIM HUSTED SURVEYING LID. 6, 1978 PROJECT No. C-816 (P6) DENOTES DEPOSITED PLAN 11R-3034 (P ) DENOTES DEPOSITED LAN }-' 1"-' \ \ \ (P 80) DENOTES REGISTERED AUGUST 1191 5360 (P9) DENOTES PLAN OF SURVEY BY DEPARTMENT OF LANDS AND FORESTS DATED AUGUST it, 1972 FILE No. 178803 a I a (P11) DENOTES PLAN BY DEPARTMENT OF PUBUC WORKS, ONTARIO DATED 1 I -1 JULY 20, 1967 DRA'MNG 640-21. LOT 10 CONCESSION 1 COORDINATE SCHEDULE I ALL COORDINATES ARE IN METRES AND WERE DERIVED FROM GPS OBSERVATIONS USING THE CAN-NET NETWORK, GEOGRAPHIC TOWNSHIP OF BAY HAM UTM ZONE 17 (81" WEST LONGITUDE) NAD83 (CSRS) (1997.0) COORDINATE VALUES ARE TO URBAN ACCURACY AS PER SEC. 14 (2) I GEOGRAPHIC TOWNSHIP OF 0. REG. 216/10 OF BAYHA1`A POINT NORTHING EASIING A 4721567.877 515143.185 B 4721563.660 515489.736 KIM HUSTED SURVEYING LTD. 1 ONTARIO LAND SURVEYOR 1 30 HARVEY STREET, TLLSONBURG ONTARIO, N4G 3.18 PHONE:519-842-3638 FAX: 519-842-3639 COORDINATES CANNOT, IN THEMSELVES, BE USED TO RE-ESTABLISH CORNERS OR BOUNDARIES SHOWN ON THIS PLAN PROJECT: 15-11663 REFERENCE: DISK No DWG. GES 643 CKD. KSHSH r.\rocrnlrTCnnlm a .,acx n..... AMA'R1519.9h vn PM HIP 7lnnnr\ -$AYHAdvz 40471.% REPORT 4.y CAO pP°rtunity IsIto** TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: July 20, 2017 REPORT: CAO-51/17 SUBJECT: RICHMOND COMMUNITY PARK BACKGROUND In 2014 the Municipality commenced a risk mitigation strategy as recommended by the Municipal Insurer. A recommendation of the Municipal Insurer was to remove recreational items which create impact hazards i.e. where playground equipment is an impact hazard due to the proximity to a ball diamond or vice versa. DISCUSSION With the 2017 Straffordville and Port Burwell Ball Diamond upgrades the Municipality has largely addressed all of the recommendations within the risk mitigation strategy. A remaining item is the removal of the backstop and non-functional lighting standards within the Richmond Community Park. With the placement of gardens, playground equipment and swing structures within the ball diamond, the ball diamond does not have the recommended 'No Hazard Encroachment Zones'. The Municipal Lawn Maintenance Contractor, Swantech Industries, has offered to remove the backstop at no charge to the Municipality in exchange for retaining the removed structure. Swantech Industries, as a municipal contractor, has the appropriate coverages in place to conduct said works. The removal of the backstop would provide staff access to remove the remaining lighting standards. The ball diamond area could subsequently be returned to green space. Future Capital Budgets, to be determined by Council, also include the replacement of the Richmond Community Park perimeter fence. RECOMMENDATION 1. THAT Report CAO-51/17 re Richmond Community Park be received for information; 2. AND THAT Swantech Industries be directed to remove the backstop at the Richmond Park Community Park. 3. AND THAT staff be directed to remove the non-functional light standards at the Richmond Community Park. Respectfully Submitted by: Paul Shipway CAOICIerk ELGIN MAPPING Map TitleHIPPIPP7 ' :•'. 4,1116•3,-- '1. 411111111. Legend �_ '{• ❑ Parcels •ir., 14Lagoons ' 1046141hkql1111"111111" 1 1/011V . Local 0 .rArterial • ;,, 4 - — Highways i, ilitry• Bndry Ilk �. World Street Map 11.111: .. - - ;. "law �+ A lk- Ar . - .. - / ., _ - 1: 1,665 k. Ita Notes 0.1 0 0.04 0.1 Kilometers This mapis a usergenerated static output from an Internet mapping site and is for I I p pP 9 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION -$AYHAdvz • REPORT .;.(°, CAO 4-portunity Is�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: July 20, 2017 REPORT: CAO-52/17 SUBJECT: BOUNDARY ROAD AGREEMENT BACKGROUND On July 3, 1986 the Council of the Corporation of the Township of Bayham passed By-law No. 2307, attached hereto as Appendix 'A', being a by-law to authorize the execution of a Boundary Road Agreement with the Township of Malahide. DISCUSSION Boundary Road Agreements have a legal term of ten (10) years. Malahide and Bayham staff have updated the subject Boundary Road Agreement, with the same terms and provisions, to current day standards. Namely, each Municipality is responsible for Capital and Operating expenditures on each respective portion of the road. Municipality of Bayham: 1) Springer Hill Road Springer Hill Road, from the intersection of Springer Hill Road and Glencolin Line, continuing northerly to the intersection of Springer Hill Road and Pressey Line. Township of Malahide: 1) Springer Hill Road Springer Hill Road, from the intersection of Springer Hill Road and Glencolin Line, continuing southerly to a distance of about 3900 feet south of Talbot Line (Highway 3). 2) Richmond Road Richmond Road, from the intersection of Richmond Road and Nova Scotia Line, continuing southerly to a distance of about 5000 feet south of Nova Scotia Line. RECOMMENDATION 1. THAT Report CAO-52/17 re Boundary Road Agreement be received for information; 2. AND THAT staff be directed to bring forward a by-law, for Council consideration, to enter into a Boundary Road Agreement with the Township of Malahide. Respectfully Submitted by: Paul Shipway CAOICIerk page 2 of 5 SCHEDULE " A " CORPORATION OF THE TOWNSHIP OF MALAHIDE BY—LAW NO. 31 — 86 A By—Law to authorize an agreement between the Township of Bayham and the Township of Malahide, respecting the maintenance and repair of Boundary Roads. WHEREAS the Townships of Bayham and Malahide have entered into an agreement for the Maintenance and Repair of Certain portions of the Highway forming the Boundary Road between the said Townships, and it is necessary to ratify and confirm the said agreement, and to authorize the Reeve and Clerk to execute the same. Therefore the Municipal Council of the Corporation of the Township of Malahide enacts as follows:— THAT the Agreement between the Townships of Bayham and Malahide dated the 3rd. day of July A.D. 1986, a true copy of which agreement designated as Schedule 'A' is hereto attached, and forms a part of this By—law, be and the same is hereby ratified and confirmed, and the Reeve and Clerk are hereby authorized to execute the same on behalf of this Corporation, and to affix the Corporate Seal of the Township of Malahide thereto. READ A FIRST TIME THIS 17th day of July, 1986 READ A SECOND TIME THIS 17th day of July, 1986 READ A THIRD TIME AND FINALLY PASSED THIS 17th DAY OF July, 1986. 40111.P. 7 //2 REEVE CLER ri/L,4( (714_ page 3 of 5 CORPORATION OF THE TOWNSHIP OF BAYHAM BY- LAW NO. 2307 A By-Law to authorize an agreement between the Township of Bayham and the Township of Malahide, respecting the maintenance and repair of Boundary Roads . WHEREAS the Townships of Bayham and Malahide have entered into an agreement for the Maintenance and Repair of Certain portions of the Highway forming the Boundary Road between the said Townships , and it is necessary to ratify and confirm the said agreement , and to authorize the Reeve and Clerk to execute the same. Therefore the Municipal Council of the Corporation of the Township of Bayham enacts as follows : - THAT the Agreement between the Townships of BAyham and Malahide dated the 3rd. day of July A.D. 1986 , a true copy of which agreement designated as Schedule 'A' is hereto attached, and forms a part of this By-law, be and the same is hereby ratified and confirmed, and the Reeve and Clerk are hereby authorized to execute the same on behalf of this Corporation, and to affix the Corporate Seal of the Township of Bayham thereto. READ A FIRST TIME THIS 3rd. day of July, 1986 READ A SECOND TIME THIS 3rd. day of July, 1986 READ A THIRD TIME AND FINALLY PASSED THIS 3rd. DAY OF July, 1986 . .„0 REEVE CLERK page 4 of 5 SCHEDULE 'A° THIS AGREEMENT made in duplicate this 3rd. day of July, A.D. 1986 BETWEEN the Municipal Corporation of the Township of Bayham of the First Part AND the Municipal Corporation of the Township of Malahide of the Second Part WHEREAS under the provisions of Section 268 Chapter 302 R. S .0. 1980 the Corporations of adjoining Municipalities , may enter into an agreement for the Maintenance and Repair of any Highway forming the Boundary between such Municipalities , whereby each of them under- take for a term of not exceeding Ten years , to maintain and keep in repair any portion of such Highway. AND WHEREAS the said Townships have joint jurisdiction over the Boundary Road between the said Townships and it is deemed expedient to provide for the division of the said Highway so that each Township may be responsible for the Maintenance and Repair of the same. NOW THEREFORE this agreement witnesseth that in consideration of the premises and mutual covenants and agreements hereinafter contained the Parties hereto agree each with the other as follows :- 1 . The Township of Bayham shall build, maintain and repair, and be responsible for that portion of the Boundary road, and road used in lieu of Boundary road where no such Boundary road exists , be- tween the said Townships , being more particularly described as follows , that is to say, all that portion of boundary road northerly from the intersection of the road between North Gore and Concession Eight in the Township of Malahide to the Boundary Road between the Townships of Bayham and South West Oxford. 2 . The Township of Malahide shall build, maintain and repair, and be responsible for the portion of the Boundary Road between the said Townships , being more particularly described as follows , that is to say, that portion of boundary road southerly from the inter- section of the road btween North Gore and Concession Eight in the Township of Malahide to a distance of about 3900 feet in Concession Six ( South Talbot Road) ; and that portion of the Boundary road South of County of Elgin Road No . 42 to a distance of about 5000 ft . 3 . Each Township shall finance and have full control and supervision over all the work undertaken on its respective portion of Boundary Road, and any subsidy which may be allowed by the Ministry of Transportation and Communications of the Province of Ontario on such work, shall belong to the Municipality accounting for the Expenditure; except that any work or undertaking of a major nature shall have the approval of the Councils of both Townships and the sharing of costs determined between the said Townships prior to the commencement of said work or undertaking. page 5 of 5 - 2 4. This agreement shall continue in force and shall be binding upon the said Townships until the First day of July A.D. 1996 , unless road changes or conditions warrant a new agreement . 5. This agreement shall become effective and binding on the said Townships when confirmed by By-Law of the Council of each of the said Townships , and such By-Laws with a copy of this Agreement attached, shall be registered in the Registry Office of each registry division in which such highway or any portion thereof is situate. 6 . After the registration of such By-Laws each Township shall in- demnify and save harmless the other from any loss or damage arising from the want of repair of the portion which it has assumed. WITNESS the Corporate Seals of the said Corporation and the Hands of their respective Reeves and Clerks . Signed, sealed and delivered 0 00 REEVE':' Township of Bayham Ar4mlimemEllr CLERK: Township of Bayham 7t ri REEVE: Township of Malahide doe CLERK: Township of Malahide THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-060 BEING A BY-LAW TO AMEND BY-LAW 2017-038 A BY-LAW TO ESTABLISH A LEVY FOR THE YEAR 2017 TO ADOPT TAX RATES, PROVIDE FOR PENALTY AND INTEREST IN DEFAULT OF PAYMENT AND THE COLLECTION THEREOF WHEREAS the Council of the Municipality of Bayham on the 20th day of April, 2017 enacted By-Law 2017-038, being a by-law to establish a levy for the year 2017 to adopt tax rates, provide for penalty and interest in default of payment and the collection thereof; AND WHEREAS the Council of the Elgin County amended Elgin County By-law No. 17-10 AND WHEREAS Council is desirous of amending By-law 2017-038; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Schedule "C"to By-law 2017-038 is hereby repealed and replaced with Schedule "C" affixed hereto and forming part of this by-law; 2. THAT in all other respects, By-law 2017-038 is hereby confirmed and remains unchanged; 3. AND THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF JULY, 2017 MAYOR CLERK By-law No.2017-038 Schedule"C" MUNICIPALITY OF BAYHAM-FINAL TAX RATES&LEVIES For the Year Ended December 31,2017 Municipal Levy 3,955,715 ACTUAL Public Separate Public Separate Total Class 2017 Municipal Municipal County County Educ Educ English English French French Rates CVA Rates Levy Rates Levy Rates Levy 0.77694 0.19852 0.00728 001726 Res/Farm English-Public 453,713,649 0.00612349 2,778,309.81 0.00611851 2,776,051.50 0.00179000 812,147.43 812,147.43 0.01403200 English-Sep 28,821,140 0.00612349 776,485.89 000611851 176,34243 0.00179000 51,589.84 51,589.64 001403200 French-Public 207.805 0.00612349 1,272.49 0.00611851 1,271.46 0.00179000 371.97 371.97 0.01403200 French-Sep 242,132 0.00612349 1,482.69 0.00611851 1,481.49 0.00179000 433.42 433.42 0.01403200 Multi-res English-Public 4,289.261 0.01224636 52,527.84 0.01223641 52,485.16 0.00179000 7,677.78 7,677.78 0.02627277 English-Sep 337,492 0.01224636 4,13305 0.01223647 4,12969 0.00179000 60411 604.11 0.02627277 French-Public Comm Occ. 14,701,193 0.01002782 147,420.93 0.01001967 147,301.10 0.01140000 167,593.60 130,210.17 33.270.68 1,220.08 2,892.67 0.03144749 Comm Occ New 3,478175 0.01002782 34880.52 0.01001967 34,852.17 0.01140000 39,653.48 30,808.37 7,87201 288.68 684.42 0.03144749 Comm Vac.Land 326250 0.00701947 2,290.10 000701365 2.288.20 0.00798000 2,603.48 2,022.74 516.84 18.95 44.94 0.02201312 Comm Exc Land New 182,075 0.00701947 1,278.07 0.00701365 1,277.01 0.00798000 1,45296 1,128.86 288.44 1058 25.08 0.02201312 Comm Exc.Land 336,100 0.00701947 2,359.25 0.00701365 2,357.29 0.00798000 2.682.08 2,083.81 532.45 19.53 46.29 0.02201312 Ind Occ. 6.910,726 0.01362537 94,161.19 001361430 94,084.70 0.01390000 96,059.09 74,632.15 19,069.65 699.31 1,657.98 0.04113967 Ind Occ New 2,821,250 0.01362537 38,440.58 001361430 38,409.34 001140000 32,162.25 24.988.14 6,384.85 234.14 555.12 003863967 Ind Excess Land 0 0.00885649 - 0.00884920 - 0.00903500 - 0.00 0.00 0.00 0.00 002674069 Ind Vac. 92,575 0.00885649 819.89 000884920 819.21 0.00903500 83642 649.84 166.05 6.09 14.44 002674069 Large Ind.New Cons 0 0.01733965 - 0.01732640 - 0.01140000 - 0.00 0.00 0.00 000 0.04606605 Large Ind.Exc New 0 0.01127077 - 0.01126234 - 0.00741000 - 0.00 0.00 0.00 0.00 002994311 Pipelines 9,958,250 0.00700894 69,796.77 0.00700325 69,740.11 0.01070941 106,646.98 82,858.31 21,171 56 776.39 1,840.73 0.02472160 Farmlands English-Public 243,595,380 000153087 372,913.31 0.00152963 372610.80 0.00044750 109,008.93 109,00893 0.00350800 English-Sep 16,303,550 000153087 24,958.65 0.00152963 24,938.40 0.00044750 7,295.84 7,295.84 0.00350800 French-Public 8,100 0.00153087 12.40 0.00152963 12.39 0.00044750 3.62 3.62 0.00350800 Mgd Forests English-Public 1,160,500 0.00153087 1,776.58 0.00152963 1,775.14 0.00044750 519.32 519.32 0.00350800 English-Sep 180,721 0.00153087 276.66 0.00152963 276.44 0.00044750 80.87 80.87 0.00350800 French-Public 90 0.00153087 0.14 0.00152963 0.14 0.00044750 0.04 0.04 0.00350800 French-Sep 214 0.00153087 0.33 0.00152963 0.33 0.00044750 0.10 0.10 0.00350800 787,666,828 3,805,597.13 3,802,504.49 1,439.423.60 1,278,735.87 148,843.19 3.649.38 8,195.17 PILS Res.-gen 8,713,925 0.00612349 53,359.61 0.00611851 53,316.24 - 0.00 000 0.00 0.00 0.01224200 Res-full 4,100 0.00612349 25.11 0.00611851 25.09 0.00179000 7.34 7.34 001224200 Comm Vac.-full 55,000 0.00701947 386.07 0.00701365 385.75 000798000 43890 341.00 87.13 3.20 7.58 0.02201312 Ind Occ.-full 10,100 0.01362537 137.62 0.01361430 137.50 0.01390000 140.39 109.07 27.87 1.02 2.42 0.04113967 Comm Occ 71,550 0.01002782 717.49 0.01001967 716.91 0.01140000 815.67 633.73 161.93 5.94 14.08 0.03144749 Comm Occ.-gen 9,511,325 0.01002782 95,377.87 0.01001567 95,300.34 - 0.02004749 Comm Vac.-gen 16,250 0.00701947 114.07 0.00701365 113.97 - 0.01403312 18,382,250 150,117.83 149,995.80 1.402.30 1,091 14 276.93 7016 24.08 EXEMPT No Support 16,326,775 16,326,775 822,375,853 3,955,714.96 3,952,500.29 1,440,825.90 1,279,827.01 149,120.11 3,659.54 8,21924 Total Levy 9,349,041.15 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-070 A BY-LAW TO AUTHORIZE THE EXECUTION OF A WASTE DISPOSAL EXTENSION AGREEMENT WHEREAS the Council of the Municipality of Bayham on the 4th day of June, 2009 enacted by- Law 2009-081 to authorize the execution of a Waste Disposal Agreement with the City of Toronto, County of Elgin and Elgin County area municipalities; AND WHEREAS Council is desirous of entering into Waste Disposal Extension Agreement; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Waste Disposal Extension Agreement attached hereto as Schedule "A" and forming part of this by-law between The Corporation of the County of Elgin, The City of Toronto, The Town of Aylmer, Township of Malahide, Municipality of Central Elgin, Municipality of Dutton Dunwich and Municipality of West Elgin; 2. AND THAT this by-law shall come into full force and effect upon final passing READ A FIRST, SECOND AND THIRD TIME and finally passed this 20th day of July, 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-072 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND COMPRINT SYSTEMS INC. (doing business as "DataFix") WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of entering into an agreement with Comprint Systems Inc. (doing business as "DataFix")for the provision of Voter List Management Services; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between Comprint Systems Inc. (DataFix) and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF JULY 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2017-073 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND THE CORPORATION OF THE TOWNSHIP OF MALAHIDE FOR A BOUNDARY ROAD MAINTENANCE AGREEMENT WHEREAS pursuant to section 11 of the Municipal Act, 2001, The Corporation of the Municipality of Bayham and The Corporation of the Township of Malahide may pass by-laws respecting matters within the "highways" sphere of jurisdiction; AND WHEREAS pursuant to section 27(2) of the Municipal Act, 2001 a by-law in respect of the highway must be passed by all of the municipalities having jurisdiction over the highway; AND WHEREAS pursuant to section 29.1 of the Municipal Act, 2001, if parties having joint jurisdiction over a boundary line highway enter into an agreement under which each party agrees to keep any part of the highway in repair for its whole width and to indemnify the other party from any loss or damage arising from the lack of repair for that part, the agreement and a copy of the by-law authorizing the agreement may be registered in the land registry office for the area in which the highway is located; AND WHEREAS by this Agreement The Corporation of the Municipality of Bayham and The Corporation of the Township of Malahide wish to make provision for all matters relating to the maintenance and repair, capital improvements and the sharing of the costs over a boundary line highway between them; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between The Corporation of the Municipality of Bayham and The Corporation of the Township of Malahide for a Boundary Road Maintenance Agreement; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF JULY 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2017-074 A BY-LAW TO APPOINT MINISTRY OF NATURAL RESOURCES PORT BURWELL PROVINCIAL PARK WARDENS FOR THE PURPOSE OF ENFORCING PROVISIONS OF BY-LAW 2016-014 WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities may appoint officers and employees as may be necessary for the purposes of the Corporation; AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it necessary to appoint additional By-Law Enforcement Officers to enforce and issue infractions pursuant to Section 3.8 of the Municipality of Bayham Traffic By-Law 2016-014 on Libbye Street and Chatham Street south of Libbye Street; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Ministry of Natural Resources Port Burwell Provincial Park Wardens are hereby appointed to act in the capacity of By-Law Enforcement Officer for the Municipality of Bayham for the limited purpose of enforcement pursuant to Section 3.8 of By-Law 2016-014 on Libbye Street and Chatham Street south of Libbye Street; 2. THAT the following process be followed by Port Burwell Provincial Park Wardens in respect to the enforcement of Section 3.8 of By-Law 2016-014 on Libbye Street and Chatham Street south of Libbye Street: a) Municipal Law Enforcement Officer conducts a site visit to ensure all appropriate authorized signage is posted to permit the enforcement of Section 3.8 of the Traffic By-Law i. Port Burwell Provincial Park Wardens advise in writing if any of the authorized signage is removed from the subject area; b) Port Burwell Provincial Park Wardens attend the Municipal Office to be guided through the Traffic By-law infraction issuance procedure by the Municipal Law Enforcement Officer i. The Municipal Law Enforcement Officer will provide official infraction books to the Port Burwell Provincial Park Wardens for use for the enforcement of Section 3.8 of the Traffic By-Law; c) All prospective Port Burwell Provincial Park Wardens that will enforce Section 3.8 of the Traffic By-Law will be required to sign a declaration that no parking infraction will be issued for frivolous or vexatious reasons; d) The Port Burwell Provincial Park Wardens will file the infraction with Elgin County within seven (7) days of the issuance of the ticket; e) The Port Burwell Provincial Park Wardens will file the infraction with the Municipality daily via email; f) The Port Burwell Provincial Park Wardens will be solely responsible and must attend court for any parking infractions that are challenged; g) No revenue generated by the Port Burwell Provincial Park Wardens will be provided to the Provincial Park. All Provincial Offences Act revenues will be solely provided to the Municipality of Bayham; 3. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF JULY 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-075 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND PUBLIC SECTOR DIGEST INC. WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of entering into an agreement with Public Sector Digest Inc. for the provision of professional services to develop a Municipality of Bayham Comprehensive Asset Management Plan; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A"and forming part of this by-law between Public Sector Digest Inc. and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF JULY 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2017-076 BEING A BY-LAW TO STOP UP, CLOSE AND CONVEY PART OF THE UNOPENED ROAD ALLOWANCE BETWEEN LOTS 20 AND 21 CONCESSION 10 IN THE MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PART 1 ON REGISTERED PLAN 11R-10176 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS Registered Plan 11 R-10176 Part 1 was declared surplus to the Municipality's needs on June 15, 2017; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law that portion of the unopened road allowance between Lots 20 and 21 Concession 10, Registered Plan 11 R-10176 Part 1 of the Municipality of Bayham, in the County of Elgin is hereby stopped up and closed for the purpose of conveyance to Roll No. 3401-000-006-16800 (14077 Bayham Drive) 2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST AND SECOND TIME THIS 20th DAY OF JULY 2017. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED this day of 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-077 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD JULY 20, 2017 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held July 20, 2017 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by- law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 20th day of July, 2017. MAYOR CLERK