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Home My WebLink AboutJune 01, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, June 1, 2017 7:00 p.m. Public Meeting — Drainage— 8:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO I CLERK PAUL SHIPWAY DEPUTY CLERK PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Straffordville Hall Foundation letter of support from Straffordville Community Committee added as Appendix `A' to Item 11.1.2-B B. Report DS-26/17 re Sproul Drain Branch `A' Extension added as Item 10.2-D C. Report DS-27/17 re Firehall No. 1 Drain added as Item 10.2-E 4. ANNOUNCEMENTS A. Reminder from Mayor Ens that Edisonfest is June 2, 3 & 4 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held May 18, 2017 B. Public Planning Meeting held May 18, 2017 2017 Council Minutes June 1, 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the minutes of the regular meeting held May 18, 2017 and the public meeting held May 18, 2017 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-03/17 by Randy White, Fire Chief I By-law Officer re DZ License Driver Training with the Township of Malahide Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report FR-03/17 regarding DZ license driver training with the Township of Malahide be received for information; AND THAT the Fire Department utilize the services of the Township of Malahide to train Bayham firefighters as required to obtain their DZ driver's license; AND THAT Council direct staff to bring forward a By-law to enter into an agreement for a Driver Training Program to satisfy the requirements of the Ontario Driver Certification Program, with the Township of Malahide, for Council consideration. CARRIED 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Committee of Adjustment Notice of Decision re Alice and Tony Csinos B. Committee of Adjustment Notice of Decision re C. Valerie Donnell 2017 Council Minutes June 1, 2017 C. Notice of Adoption of Official Plan Amendment No. 19 re Matthews Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence items 10.1.1-A— 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-23/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Centre Street Drain North Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-23/17 regarding the Centre Street Drain North be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #213217 dated April 27, 2017 for the Centre Street Drain, as prepared by Spriet Associates, and filed with the Clerk on May 12, 2017; AND THAT Council set a date for the Public Meeting to he held on June 15, 2017 at 8:00 pm to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, and in accordance with the Drainage Act. CARRIED B. Report DS-24/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Official Plan Amendment No. 20 and Zoning By-Law Z662-2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Staff Report DS-24/17 regarding the Official Plan and Zoning By-law Amendments submitted by the Municipality of Bayham be received for information; AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 18, 2017 associated with these applications, there were no oral presentations or written submissions regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT the proposed amendments are consistent with the Provincial Policy Statement 2014, the Elgin County Official Plan and the Municipality of Bayham Official Plan and Zoning By-law as outlined in the IBI Group memorandum of May 8, 2017; 2017 Council Minutes June 1, 2017 AND THAT By-law 2017-054, being an adopting By-law for Official Plan Amendment No. 20, regarding lands designated as "Residential" being changed to "Institutional" in the Municipality of Bayham Official Plan be presented for enactment; AND THAT adopted Official Plan Amendment No. 20 be forwarded to the County of Elgin for approval; AND THAT subject to the County of Elgin approval of the Official Plan Amendment No. 20 that Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the subject lands known as 20 Pitt Street from the Village Residential (R1) Zone to the Special Institutional (1-4) Zone and on the adjacent lands known as 18 Pitt Street from Institutional (1) to Special Institutional (1-4); AND THAT Zoning By-law Z662-2017 be presented to Council for First and Second reading. CARRIED C. Report DS-25/17 by Bill Knifton Chief Building Official I Drainage Superintendent re Wellington Street Drain Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report#216224 dated April 27, 2017, referred to as the "Wellington Street Drain" report; AND THAT Provisional By-law#2017-059 be given first and second reading; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AND THAT a date of July 6, 2017 at 6:00 p.m. be set for the first sitting of the Court of Revision CARRIED D. Report DS-26/17 by Bill Knifton, Chief Building Official I Drainage Superintendent re Sproul Drain Branch 'A' Extension Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report DS-26/17 regarding the Sproul Drain Branch 'A' Extension be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #215156 dated May 19, 2017 for the Sproul Drain Branch 'A' Extension, as prepared by Spriet Associates, and filed with the Clerk on May 26, 2017; 2017 Council Minutes June 1, 2017 AND THAT Council set a date for the Public Meeting to he held on June 15, 2017 at 8:15 pm to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, and in accordance with the Drainage Act. CARRIED E. Report DS-27/17 by Bill Knifton, Chief Building Official Drainage Superintendent re Firehall No. 1 Drain Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-27/17 regarding the Firehall No. 1 Drain be received for information; AND THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #213206 dated May 26, 2017 for the Firehall No. 1 Drain, as prepared by Spriet Associates and filed with the Clerk on May 31, 2017; AND THAT Council set a date for the Public Meeting to be held on June 15, 2017 at 8:20 p.m. to consider the Report; AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, and in accordance with the Drainage Act. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipality of East Ferris resolution in support of letter from Cheryl Gallant, Member of Parliament re tax-exempt portion of remuneration paid to local officials B. Ministry of Municipal Affairs re septic tanks C. News Release re Canada's 150th Birthday Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence items 11.1.1-A— 11.1.1-C be received for information. CARRIED 2017 Council Minutes June 1, 2017 11.1.2 Requiring Action A. Port Burwell / Bayham Horticultural Society re various requests Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence from Port Burwell / Bayham Horticultural Society be received for information; AND THAT Council approves the request for a tree to be planted in the green area just east of the pier; AND THAT staff be directed to contract out the deck repair work at the Port Burwell cenotaph with funds allocated from the Parkland Reserve account. CARRIED B. Straffordville Hall Foundation re Community Facility Rental Rates Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence from Straffordville Hall Foundation regarding Community Facility Rental Rates be received for information; AND THAT staff be directed to bring forward a report for Council consideration on Straffordville Community Centre Main Hall rate reductions in ten dollar ($10.00) increment models. CARRIED 11.2 Reports to Council A. Report CAO-36/17 by Paul Shipway CAO I Clerk re County Road Maintenance Agreement Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Report CAO-36/17 re County Road Maintenance Agreement be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to proceed with County Road Maintenance Agreement negotiations as outlined within Report CAO 36/17. AND THAT staff be directed to provide a copy of Report CAO 36/17 re County Road Maintenance Agreement to Elgin County lower tier municipalities and Mr. Peter Dutchak, Elgin County Deputy Director of Engineering Services. CARRIED 2017 Council Minutes June 1, 2017 B. Report CAO-37/17 by Paul Shipway, CAO I Clerk re Ontario Trillium Foundation —Capital Stream Moved by: Councillor Casier Seconded by: Councillor Ketchaaw THAT Report CAO-37/17 re Ontario Trillium Foundation —Capital Stream be received for information; AND THAT staff be directed to make application to the Ontario Trillium Fund —Capital Stream for the East Beach Accessibility Renovations Project as outlined in Report CAO 37/17. CARRIED C. Report CAO-38/17 by Paul Shipway, CAO I Clerk re Otter Valley Utility Corridor Trail Signage Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-38/17 re Otter Valley Utility Corridor Trail Signage be received for information; AND THAT staff be directed to proceed with trail enhancements as outlined in Report CAO-38/17; AND THAT future trail operating and capital costs be funded from the Trail Reserve. CARRIED 12. BY-LAWS A. By-Law Z662-2017 Being a By-law to further amend By-Law Z456-2003 (This by-law follows the recommendation made in Report DS-24/17 by Deputy Clerk I Planning Coordinator during the regular meeting of June 1, 2017) (First and Second Reading Only) B. By-law 2017-052 Being a By-law to authorize the sale of lands owned by the Municipality of Bayham —31 Elizabeth Street, Port Burwell C. By-Law 2017-053 Being a By-law to Stop Up and Close part of the road allowance known as Bayham Drive in the Municipality of Bayham, in the County of Elgin, Designated as Part 1 on Registered Plan 11R-10175 (This by-law follows the recommendation made in Report CAO-77/16 by Paul Shipway, CAO during the regular meeting of December 1, 2016) D. By-Law 2017-054 Being a By-law to adopt Official Plan Amendment No. 20 regarding lands designated as "Residential" being changed to "Institutional" in the Municipality of Bayham Official Plan (This by-law follows the recommendation made in Report DS-24/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of June 1, 2017) 2017 Council Minutes June 1, 2017 E. By-Law 2017-055 Being a By-law to delegate responsibility for a driver training program to satisfy the requirements of the Ontario Driver Certification Program (This by-law follows the recommendation made in Report FR-03/17 by Randy White, Fire Chief I By-law Officer during the regular meeting of June 1, 2017) F. By-Law 2017-056 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and the Vienna Lions Club (This by-law follows the recommendation made in Report CA0-18/17 by Paul Shipway, CAO I Clerk during the regular meeting of April 6, 2017) G. By-Law 2017-057 Being a By-law to authorize the execution of a lease agreement between the Municipality of Bayham and Bayham Historical Society (This by-law follows the recommendation made in Report CAO-31/17 by Paul Shipway, CAO I Clerk during the regular meeting of May 18, 2017) H. By-Law 2017-059 Being a Provisional By-law to provide for drainage works in the Municipality of Bayham in the County of Elgin known as the Wellington Street Drain (This by-law follows the recommendation made in Report DS-19/17 by Bill Knifton Chief Building Official I Drainage Superintendent during the regular meeting of May 18, 2017) (First and Second Reading only) Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-Laws Z662-2017 and 2017-059 be read a first and second time; AND THAT By-Laws 2017-052, 2017-053, 2017-054, 2017-055, 2017-056 and 2017-057 be read a first, second and third time and finally passed. CARRIED Council recessed for the Public Meeting at 8:00 p.m. and reconvened the Regular Meeting at 8:15 p.m. 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-058 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer 2017 Council Minutes June 1, 2017 THAT confirming By-Law 2017-058 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 8:30 p.m. CARRIED 1111/1111%0.1.r APIMAYOR