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Home My WebLink AboutMay 04, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 4, 2017 7:00 p.m. 7:30 p.m. — Public Meeting — Planning/Zoning— Matthews PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Councillor Ketchabaw commented that he attended the 101st birthday celebration for Marion Hoshal. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held April 20, 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the minutes of the regular meeting held April 20, 2017 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 2017 Council Minutes May 4, 2017 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Matthews Official Plan and Zoning By-Law Amendment Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-16/17 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Consent Application E20/17 Lloyd G. McQuiggan & Sons Trucking Inc. Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Staff Report DS-16/17 regarding the Consent Application E20/17 submitted by Lloyd G. McQuiggan & Sons Trucking Inc. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E20/17, submitted by Lloyd G. McQuiggan & Sons Trucking Inc., be granted subject to the following conditions: 1. Rezoning of the proposed severed lands to a Rural Residential (RR) Zone 2. copy of the final survey (paper and digital) be provided to the municipality 3. Planning Report Fee payable to the municipality 4. Letter of Undertaking providing for the merger of the severed parcel with adjacent easterly parcel as per the consent application CARRIED B. Report DS-17/17 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application — Buti Draft Zoning By-Law Z660-2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Staff Report DS-17/17 regarding the Rose Buti rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public meeting held April 6, 2017 associated with this application, the individuals in attendance made an oral submission regarding this matter and that all public written and oral comments were taken into account which helped Council to make an informed decision to pass this resolution ; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Rose Buti, described as Concession 2 Part Lot 27 from Agricultural (Al-A) to Agricultural (A1); AND THAT Zoning By-law Z660-2017 be presented to Council at the May 18, 2017 meeting for First and Second reading only, Third Reading subject to granting of the consent. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. MTO Announcement re Motor Vehicle Collision Reports B. Municipality of Dutton Dunwich re Wind Power approvals in unwilling host communities C. Ministry Responsible for Seniors Affairs re Seniors' Month D. Forests Ontario re The Heritage Tree Program and Ontario's Green Leaf Challenge E. Ministry of Citizenship and Immigration re Champion of Diversity Award F. County of Elgin re 2017 Budget G. Notice of Public Information Session re Bayham Water System Health & Safety Repairs Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council of the Corporation of the Municipality of Bayham endorse the Dutton- Dunwich unwilling Wind Power host resolution. CARRIED 2017 Council Minutes May 4, 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A— 11.1.1-G be received for information. CARRIED 11.1.2 Requiring Action A. Kim Bishop, Community Living Elgin re Teddy Bear Picnic Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence from Kim Bishop be received for information; AND THAT Council grants permission to use the Straffordville Community Park, pavilion for the Teddy Bear Picnic, Wednesday, July 19, 2017 subject to proof of liability insurance coverage, naming the Municipality of Bayham as an additional insured in the minimum amount of$2,000,000; AND THAT cleanup of the area be the responsibility of the users. CARRIED 11.2 Reports to Council A. Report TR-09/17 by Lorne James, Treasurer re 2017 Q1 Variance Report Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report TR-09/17 re Q1 Variance Report be received for information. CARRIED 12. BY-LAWS A. By-Law 2017-042 Being a By-law to deem Part of Lots 6 & 7 of Registered Plan 12, east of Robinson Street, being Parts 2 & 3 of Registered Plan 11 R-8622 former Village of Port Burwell, Municipality of Bayham, County of Elgin not to be a Registered Plan of Subdivision for the purposes of Subsection 50(3) of the Planning Act B. By-Law 2017-043 Being a By-law to stop up and close part of the road allowance known as Creek Road in the Municipality of Bayham, in the County of Elgin, designated as Parts 1 & 2 on Registered Plan 11 R-10165 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT By-Laws 2017-042 and 2017-043 be read a first, second and third time and finally passed. CARRIED 2017 Council Minutes May 4, 2017 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 7:20 p.m. to discuss: • Proposed or pending acquisitions or dispositions of land by the municipality or local board; CARRIED A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Port Burwell Parking) 14.2 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 7:27 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-044 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT confirming By-Law 2017-044 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 7:35 p.m. CARRIED 2017 Council Minutes May 4, 2017 Weli .P - ' MAYOR ,—K