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May 18, 2017 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 18, 2017 7:00 p.m. 6:30 p.m. — Committee of Adjustment— Csinos and Donnell 7:30 p.m. — Public Meeting — Planning/Zoning — 18-20 Pitt Street 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 7:05 p.m. — Rob Foster, Graham Scott Enns re 2016 Audited Statements 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held May 4, 2017 B. Public Meeting held May 4, 2017 7. MOTIONS AND NOTICE OF MOTION A. Motion Be it resolved that the Council of the Corporation of the Municipality of Bayham directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities' Municipal Asset Management Program for the Municipality of Bayham 2017 Comprehensive Asset Management Plan; Be it therefore resolved that the Municipality of Bayham commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities' Municipal Asset Management Program to advance our asset management program: 1) Request for Proposals for Asset Management Plan Update; 2) Establish Asset Level of Service Policies; 3) Establish Asset Funding Strategies; 4) Redefine the `State of the Infrastructure', and; 5) A Municipality of Bayham 2017 Comprehensive Asset Management Plan. Be it further resolved that, pursuant to the approved 2017 Capital Budget, the Municipality of Bayham commits up to $15,000 from the budget toward the costs of this initiative. 2017 Council Agenda May 18, 2017 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Csinos Minor Variance B. Notice of Public Meeting re Donnell Minor Variance C. Notice of Public Meeting re 18-20 Pitt Street, Port Burwell Official Plan and Zoning By-law Amendment 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-18/17 by Bill Knifton, Chief Building OfficialiDrainage Official re Petition for Drainage B. Report DS-19/17 by Bill Knifton, Chief Building OfficialiDrainage Official re Wellington Street Drain C. Report DS-22/17 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Official Plan Amendment No. 19 and Zoning By-Law Z661-2017 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Town of Amherstburg re Postal Banking 2017 Council Agenda May 18, 2017 B. Long Point Region Conservation Authority re 2016 Year End Financial Statements and 2016 Annual Report C. Township of North Frontenac re Hydro Reduction of 25% Not Applicable to Seasonal Residents D. Ontario Provincial Police re Municipal Policing Bureau progress E. Elgin Group Police Services Board re 2017 Budget F. County of Elgin re By-Law 17-11 (Speed Limits) and By-Law 17-12 (Community Safety Zones on County Roads) G. Ministry of Transportation and Ministry of Tourism, Culture and Sport re Commuter Cycling Infrastructure H. Ontario Energy Board re Notice to Customers of Union Gas Limited I. Town of Lakeshore Resolution re Surplus Dwelling Severances 11.1.2 Requiring Action A. County of Elgin re Placement of E-Waste Bins at Library Branches 11.2 Reports to Council A. Report CAO-31/17 by Paul Shipway, CAOICIerk re Bayham Historical Society— Lottery Fund Agreement B. Report CAO-32/17 by Paul Shipway, CAOICIerk re RFT 17-04 Sale of Surplus Equipment C. Report CAO-33/17 by Paul Shipway, CAOICIerk re Canada — Ontario Action Plan for Lake Erie D. Report CAO-34/17 by Paul Shipway, CAOICIerk re Digital Sign Policy E. Report CAO-35/17 by Paul Shipway, CAOICIerk re Bayham Drive Bridge — Stewart Rd Bridge (Bridge No. 12) 12. BY-LAWS A. By-Law Z660-2017 Being a By-law to further amend By-Law Z456-2003 (This by-law follows the recommendation made in Report DS-17/17 by Margaret Underhill, Deputy ClerkIPlanning Coordinator during the regular meeting of May 4, 2017) (First and Second Reading Only) B. By-Law Z661-2017 Being a By-law to further amend By-Law Z456-2003 (This by-law follows the recommendation made in Report DS-22/17by Margaret Underhill, Deputy 2017 Council Agenda May 18, 2017 ClerkIPlanning Coordinator during the regular meeting of May 18, 2017) (First and Second Reading Only) C. By-Law 2017-045 Being By-law to further amend the Official Plan of the Municipality of Bayham being Official Plan Amendment Number 19 (This by-law follows the recommendation made in Report DS-22/17 by Margaret Underhill, Deputy ClerklPlanning Coordinator during the regular meeting of May 18, 2017) D. By-Law 2017-046 Being a By-law to authorize the conveyance of lands owned by the Municipality of Bayham — Edison Museum (This by-law follows the resolution of Council made in response to Report CAO-51/16 by Paul Shipway, CAO during the regular meeting of July 21, 2016) E. By-Law 2017-047 Being a By-law to adopt a Digital Sign Policy (This by-law follows the recommendation made in Report CA0-13/17 by Paul Shipway, CAO1Clerk during the regular meeting of May 18, 2017) F. By-Law 2017-048 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Eastwood 88 Manufacturing Inc. (This by-law follows the recommendation made in Report CA0-35/17 by Paul Shipway, CAOICIerk during the regular meeting of May 18, 2017) G. By-Law 2016-049 Being a By-law to authorize the execution of an amendment to an agreement between The Corporation of the Municipality of Bayham and Autoform Contracting London Ltd. 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Project Ojibwa) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-050 Being a By-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 4, 2017 7:00 p.m. 7:30 p.m. — Public Meeting — Planning/Zoning — Matthews PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. Councillor Ketchabaw commented that he attended the 101st birthday celebration for Marion Hoshal. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held April 20, 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the minutes of the regular meeting held April 20, 2017 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 2017 Council Minutes May 4, 2017 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Matthews Official Plan and Zoning By-Law Amendment Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-16/17 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Consent Application E20/17 Lloyd G. McQuiggan & Sons Trucking Inc. Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Staff Report DS-16/17 regarding the Consent Application E20/17 submitted by Lloyd G. McQuiggan & Sons Trucking Inc. be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E20/17, submitted by Lloyd G. McQuiggan & Sons Trucking Inc., be granted subject to the following conditions: 1. Rezoning of the proposed severed lands to a Rural Residential (RR) Zone 2. copy of the final survey (paper and digital) be provided to the municipality 3. Planning Report Fee payable to the municipality 4. Letter of Undertaking providing for the merger of the severed parcel with adjacent easterly parcel as per the consent application CARRIED B. Report DS-17/17 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Rezoning Application — Buti Draft Zoning By-Law Z660-2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Staff Report DS-17/17 regarding the Rose Buti rezoning application be received for information; AND THAT pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public meeting held April 6, 2017 associated with this application, the individuals in attendance made an oral submission regarding this matter and that all public written and oral comments were taken into account which helped Council to make an informed decision to pass this resolution ; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Rose Buti, described as Concession 2 Part Lot 27 from Agricultural (Al-A) to Agricultural (A1); AND THAT Zoning By-law Z660-2017 be presented to Council at the May 18, 2017 meeting for First and Second reading only, Third Reading subject to granting of the consent. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. MTO Announcement re Motor Vehicle Collision Reports B. Municipality of Dutton Dunwich re Wind Power approvals in unwilling host communities C. Ministry Responsible for Seniors Affairs re Seniors' Month D. Forests Ontario re The Heritage Tree Program and Ontario's Green Leaf Challenge E. Ministry of Citizenship and Immigration re Champion of Diversity Award F. County of Elgin re 2017 Budget G. Notice of Public Information Session re Bayham Water System Health & Safety Repairs Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council of the Corporation of the Municipality of Bayham endorse the Dutton- Dunwich unwilling Wind Power host resolution. CARRIED 2017 Council Minutes May 4, 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A— 11.1.1-G be received for information. CARRIED 11.1.2 Requiring Action A. Kim Bishop, Community Living Elgin re Teddy Bear Picnic Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence from Kim Bishop be received for information; AND THAT Council grants permission to use the Straffordville Community Park, pavilion for the Teddy Bear Picnic, Wednesday, July 19, 2017 subject to proof of liability insurance coverage, naming the Municipality of Bayham as an additional insured in the minimum amount of$2,000,000; AND THAT cleanup of the area be the responsibility of the users. CARRIED 11.2 Reports to Council A. Report TR-09/17 by Lorne James, Treasurer re 2017 Q1 Variance Report Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report TR-09/17 re Q1 Variance Report be received for information. CARRIED 12. BY-LAWS A. By-Law 2017-042 Being a By-law to deem Part of Lots 6 & 7 of Registered Plan 12, east of Robinson Street, being Parts 2 & 3 of Registered Plan 11 R-8622 former Village of Port Burwell, Municipality of Bayham, County of Elgin not to be a Registered Plan of Subdivision for the purposes of Subsection 50(3) of the Planning Act B. By-Law 2017-043 Being a By-law to stop up and close part of the road allowance known as Creek Road in the Municipality of Bayham, in the County of Elgin, designated as Parts 1 & 2 on Registered Plan 11R-10165 Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT By-Laws 2017-042 and 2017-043 be read a first, second and third time and finally passed. CARRIED 2017 Council Minutes May 4, 2017 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 7:20 p.m. to discuss: • Proposed or pending acquisitions or dispositions of land by the municipality or local board; CARRIED A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Port Burwell Parking) 14.2 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 7:27 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-044 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT confirming By-Law 2017-044 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 7:35 p.m. CARRIED 2017 Council Minutes May 4, 2017 MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, May 4, 2017 7:30 p.m. — Matthews PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERK PLANNING COORDINATOR MARGARET UNDERHILL TREASURER LORNE JAMES CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: None 1. CALLTO ORDER Mayor Ens called the public meeting to order at 7:30 p.m. and asked those in attendance for the Planning Public Meeting regarding a Rezoning to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Application submitted by Edgar Floyd Matthews THE PURPOSE of this By-law is to change the land use designation on a 2,013 m2 (0.5 acres) of land from "Commercial" to "Residential" designation in the Official Plan of the Municipality of Bayham; and to change the zoning on the same lands from Local Commercial (C2) Zone to a Village Residential (R1) Zone in Zoning By-law Z456-2003. The subject lands are located on the north side of Wellington Street, on the east side of Victoria Street and the west side of Elizabeth Street, and known as 34 Victoria Street and 49 Wellington Street. THE EFFECT of this By-law will be to allow residential use on the lands and to allow for future residential development on the 34 Victoria Street property which currently comprises of a single car garage with no residence subsequent to approved consent to sever the lands in 2015. 2017 Council Minutes May 4, 2017 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE None. 7. OTHER BUSINESS None. 8. ADJOURNMENT Pursuant to the Planning Act requirements the Public Meeting is now complete and the Zoning by-law will be considered at the meeting scheduled for May 18, 2017. The regular meeting will now reconvene at 7:33 p.m. MAYOR CLERK -$01-144,1 NOTICE OF A PUBLIC MEETING 4Pill _r ��►, CONCERNING A PROPOSED MINOR VARIANCE CfrairowIN THE MUNICIPALITY OF BAYHAM t PpOrfunity APPLICANT: A. & T. CSINOS 4675 PLANK ROAD TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-04/17). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, May 18, 2017 at 6:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to grant relief from the Zoning By-law regulations for Accessory Uses, Section 4.2 b) Front Yard Setback from 15 m (49 feet)to 6 m (20 feet); and, 4.2 c)to permit an accessory building in the front yard on the lands for a property with 3.6 ha (9 acres) of land located on the west side of Plank Road, south side of Glen Erie Line known as 4675 Plank Road. THE EFFECT will be to allow the construction of an accessory building (garage) in a required front yard setback and to allow an accessory building in the front yard. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 4th day of May 2017. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill 101i l� Deputy Clerk/Planning Coordinator 1, ' '" Municipality of Bayham ��N 101 , P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext. 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca al. SUBJECT LANDS 1111 1011k2 �1.0rr3 NOTICE OF A PUBLIC MEETING 4P 1►, CONCERNING A PROPOSED MINOR VARIANCE O f4 / IN THE MUNICIPALITY OF BAYHAM t PpOI tunny ISS°� APPLICANT: V. DONNELL 56 Victoria Street TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-05/17). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, May 18, 2017 at 6:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to grant relief from the Zoning By-law Section 4.8.1.c) Prohibited Uses to permit a modular home on the lands with 1,011 m2 (0.2 acres) of land located on the east side of Victoria Street, south side of William Street in the village of Port Burwell known as 56 Victoria Street. THE EFFECT will be to allow the installation of a modular dwelling of 13 m (43 feet) by 11 m (36 feet) on the property, manufactured to comply with federal standards, where otherwise a modular dwelling would be prohibited. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 4th day of May 2017. KEY MAP MUNICIPALITY OF BAYHAM 1Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext. 222 F: 519-866-3884 E: munderhill@bayham.on.ca to y MUM,ST 5Li W: www.bayham.on.ca IJ N1s11'7Y1N-si -q w SUBJECT LANDS HANNAH"ST WATERLOO ST • Village of Port Burwell .$01144NOTICE OF A PUBLIC MEETING jd � CONCERNING A PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT firir IN THE MUNICIPALITY OF BAYHAM OpPortunity Is'°J APPLICANT: MUNICIPALITY OF BAYHAM 18-20 PITT STREET, PORT BURWELL TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official Plan and a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, May 18, 2017 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law and Official Plan amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the land use designation on a 596 m2 (0.15 acres) parcel of land from "Residential"to "Institutional" in the Official Plan of the Municipality of Bayham; to change the zoning on the same lands from Village Residential (R1) Zone to Institutional (I); to allow for reduced setbacks on 1,615 m2 of lands, including the lands mentioned above and the abutting Marine Museum parking lot parcel, to allow for the addition of a large historic artifact on the lands in Zoning By-law Z456-2003; and to provide for the consolidation of the subjects lands into one parcel. The subject lands are located on the south side of Pitt Street, on the east side of Robinson Street in the village of Port Burwell, and known as the Port Burwell Marine Museum and 18-20 Pitt Street. THE EFFECT of this By-law will be to change the lands designation and zoning in order to recognize the existing use and to allow for the installation of an historic wheelhouse artifact with reduced setbacks on the lands. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendments. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed Official Plan or Zoning By-law amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 27th day of April 2017. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill - J Deputy Clerk/Planning Coordinator Municipality of Bayham ! E11111 ! P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill(cbayham.on.ca W: www.bayham.on.ca d10112\ I �-- SUBJECT LANDS j L I II ' _ - L BROFx;T.. _ J ,� 1 Village of Port Burwell $AY II REPORT DEVELOPMENT SERVICES t • p ,�5 Pp. VO4 rtunity 19 TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: May 18, 2017 REPORT: DS-18/17 FILE NO. C-07/E09 SUBJECT: PETITION FOR DRAINAGE BACKGROUND: This report is to present Council the Petition filed with the Clerk, of the Municipality of Bayham, on May 1, 2017. The petition is for a drainage works for lands owned by Abraham Fehr and six of his neighbors as listed below: - 6684 Soper Road Roll # 2-06021 Pt Lot 15, Con 3 Abraham & Helena Fehr - 6677 Soper Road Roll # 2-06026 Pt Lot 15, Con 3 Jacob & Susana Hiebert - 55489 Light Line Roll # 2-06029 Pt Smith Blk, Plan 17 lsaak & Katharina Guenther - 55471 Light Line Roll # 2-06030 Pt Lot 15, Con 3 Abram & Margaretha Giesbrecht - 6683 Soper Road Roll # 2-06027 Pt Lot 15, Con 3 Heinrich & Susana Loewen - 55491 Light Line Roll # 2-06028 Pt Lots 1, 2, Plan 17 Gerhard, Margaretha & David Friesen - 6669 Soper Road Roll # 2-06025 Pt Lot 15, Con 3 Sara, Helena & Margarita Peters Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works of an area requiring drainage as described in the petition may be filed with the clerk of the local municipality in which the area is situate by: (a) The majority in number of the owners, as shown by the last revised assessment roll of lands in the area, including the owners of any roads in the area: (b) The owner or owners, as shown by the last revised assessment roll, of lands in the area representing at least 60% of the hectarage in the area; (c) Where a drainage works is required for a road or part thereof, the engineer, road superintendent or person having jurisdiction over such road or part, despite subsection 61(5); (d) Where a drainage works is required for the drainage of lands used for agricultural purposes, the Director. The Drainage Act provides that Council must give consideration to the petition and, within thirty days (Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30 days. It may be difficult for Council to make a decision on the validity of the petition as it is based on definition of the "area requiring drainage". Initially, the petitioner(s) define this area on the petition they submit, however the area must be defined by an engineer at the "on-site meeting" to determine the validity of the petition. If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16): (a) each petitioner; (b) the Clerk of each local municipality that may be affected; (c) the Conservation Authority that may be affected; (d) the Ministry of Natural Resources; (e) The Ministry of Agriculture, Food & Rural Affairs. The Municipality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed. The choice of engineer is the decision of Council. When appointed by Council to prepare a report on the drainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment. Following the appointment the engineer must (Section 9.1) cause the Municipal Clerk to send a written notice, specifying the time and place of an "on-site meeting". The notice must be served seven days prior to the proposed site meeting. DISCUSSION: The lands in question are located along Light Line and Soper Road, as can be seen by the attached aerial map, the petitioners properties are within the dotted line on the map. The petitioners have been experiencing flooding of their properties for some time; the land is flat with little to no natural drainage. Light line at Soper Road has a road ditch that does not have an outlet and discharges surface water onto private lands. Soper Road in this area has no drainage. A legal drainage outlet is required by the petitioners. RECOMMENDATION 1. THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from Abraham Fehr: 2. THAT Report DS-18/17 regarding the petition for drainage and for drainage improvement be received; 3. AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. Respectfully Submitted by: A/7 L•- • EV I Knifton hi.11 / Chief Building Official 7"CAO Drainage Superintendent 9 ELGIN MAPPING • wJ E-n`r,.,a r c ,,,.4:.... ..'-� � .war'.. ;.kr __. J Legend L, Lagoons x: Local g Arterial 112_ Highways • 4001 6 i r ? Bndry World Street Map r II r p • • emnv rasa x ::a< ,�.. • 411. t "b,�f 1 I 1. • g ,ti li re , ZZZ1.40e+. 414'''1 ak w h re m r -- .x-- 1: 2,611 _� Notes 0.1 0 0.07 0.1 Kilometers This ma is a user enerated static out ut from an Internet ma in site and is for i I P 9 P PP 9 reference only.Data layers that appear on this map mayor may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographies Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION INN-1(114-4 REPORT IIS T � DEVELOPMENT SERVICES 1 ''''e-4-ek 446:4-it-Ai O - y ppurtunity is-440 TO: Mayor & Members of Council FROM: Bill Knifton, Chief Building Official, Drainage Superintendent DATE: May 18, 2017 REPORT: DS-19/17 FILE NO. C-07/E09 SUBJECT: WELLINGTON STREET DRAIN BACKGROUND: On August 22, 2016 a petition for drainage was filed with the Clerk from Ed Bradfield, Bayham's Road Operations Supervisor. On September 15, 2016, Council appointed Spriet Associates to make an examination of the drainage area and prepare a report for Council's consideration. DISCUSSION: An onsite meeting was held with the Engineer, Drainage Superintendent and Bayham's Road Operations Supervisor to review the drainage issue along Wellington Street in Port Burwell as per the petition request. Engineer's Report# 216224 received from Spriet Associates dated April 27, 2017 was filed with the Clerk on May 8, 2017. Council should now determine whether it wishes to proceed with Notices under the Drainage Act and direct the Clerk to send a copy of the Report and Notice of Public Meeting setting out the date of the Council meeting at which this report will be considered to: (a) Every landowner within the area requiring drainage. (b) Clerk of every other local municipality in which any land or road that is assessed for the drainage works, or for which compensation or other allowances have been provided in the report is situate. (c) Any public utility, railway company or road authority that may be affected. (d) Long Point Region Conservation Authority. (e) The Ministry of Natural Resources. (d) The Director, of the Ministry of Agriculture, Food and Rural Affairs. RECOMMENDATION 1. THAT Report DS-19/17 regarding the Wellington Street Drain be received for information; 2. THAT the Council of the Municipality of Bayham acknowledges the receipt of Report #216224 dated April 27, 2017 for the Wellington Street Drain, as prepared by Spriet Associates, and filed with the Clerk on May 8, 2017; 3. THAT Council set a date for the Public Meeting to he held on June 1, 2017 at 8:00 pm to consider the Report; 4. AND THAT Staff be directed to mail a Notice of Public Meeting and Report to all persons assessed to this drainage works, and in accordance with the Drainage Act. Respectfully Submitted by: Bill Knifton �n� �10'1" Chief Building Official ,CAO Drainage Superintendent vo YHtig 4R-4-A -1------ \`( ,_,:. ,_,-,,,-,,,,,,,,,,,,,,Ttm 0, REPORT o ,/ , .„- . DEVELOPMENT SERVICES -Pp OFtunity I&1C° TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: May 18, 2017 REPORT: DS-22/17 FILE NO. C-07/ D08.MATT/ D13.MATT Roll # 3401-002-001-04002 and #3401-002-001-04000 SUBJECT: Official Plan Amendment No. 19 and Zoning By-law Z661-2017 BACKGROUND: An official plan amendment application and rezoning application was submitted by Edgar F. Matthews proposing to amend the official plan designation and zoning of the subject lands located at 34 Victoria Street and 49 Wellington Street, Port Burwell. The subject lands are located on the north side of Wellington Street, east of Victoria Street and west of Elizabeth Street in the village of Port Burwell. The subject lands are zoned Local Commercial (C2) Zone in the Zoning By-law No. Z456-2003 and designated "Commercial” in the Official Plan. The purpose of this By-law is to change the land use designation on a 2,013 m2 (0.5 acres) of land from "Commercial" to "Residential" designation in the Official Plan of the Municipality of Bayham; and to change the zoning on the same lands from Local Commercial (C2) Zone to a Village Residential (R1) Zone in Zoning By-law Z456-2003. The subject lands are located on the north side of Wellington Street, on the east side of Victoria Street and the west side of Elizabeth Street, and known as 34 Victoria Street and 49 Wellington Street. The effect of this By-law will be to allow residential use on the lands and to allow for future residential development on the 34 Victoria Street property which currently comprises of a single car garage with no residence subsequent to approved consent to sever the lands in 2015. PUBLIC PARTICIPATION: As required by the Planning Act, the public meeting notice was circulated with no written comments received prior to the public meeting. The public meeting was held May 4, 2017 at 7:30 pm at the Municipal Council Chambers, 56169 Heritage Line, Straffordville, with no agencies or persons making oral presentations at the public meeting. At the time of writing this report, no other written comments have been received. DISCUSSION: Please reference the planner's memorandum dated April 26, 2017 as attached providing a complete analysis of the proposal. Staff and planner recommend approval of By-law 2017-045 adopting the Official Plan Amendment No. 19 and the Zoning By-law Z661-2017, First and Second Reading only with Third Reading held until the County approval of the OP Amendment. ATTACHMENTS 1. IBI Memorandum dated April 26, 2017 2. Official Plan Amendment Application 3. Draft By-law 2017-045 adopting Official Plan Amendment Number 19 4. Zoning By-law Amendment Application 5. Draft Zoning By-law Z661-2017 RECOMMENDATION THAT Staff Report DS-X1,/17 regarding the Official Plan and Zoning By-law Amendments submitted by Edgar F. Matthews be received for information; AND THAT, pursuant to Planning Act Regulations Bill 73 Smart Growth for our Communities Act, 2015, it be pointed out that at the public participation meeting held May 4, 2017 associated with these applications, there were no oral presentations or written submissions regarding this matter and that all considerations were taken into account in Council's decision passing this resolution; AND THAT the proposed amendments are consistent with the Provincial Policy Statement 2014, the Elgin County Official Plan and the Municipality of Bayham Official Plan and Zoning By-law as outlined in the IBI Group memorandum of April 26, 2017; AND THAT By-law 2017-045, being an adopting By-law for Official Plan Amendment No. 19, regarding lands designated as "Commercial" being changed to "Residential" in the Municipality of Bayham Official Plan be presented for enactment; AND THAT adopted Official Plan Amendment No. 19 be forwarded to the County of Elgin for approval; AND THAT subject to the County of Elgin approval of the Official Plan Amendment No. 19 that Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the subject lands from the Local Commercial (C2) Zone to the Village Residential (R1) Zone; AND THAT Zoning By-law Z661-2017 be presented to Council for First and Second reading." Respectfully Submitted by. Reviewed • 1 • Margare Underhill /'cul../...;°(- _........ ip fay Apr Deputy Clerk/Planning Coordinator CAO/Clerk r-1 IBI GROUP ' ' 203-350LondonON OxfordN6H Street1T3 West B Canada tel 519 472 7328 fax 519 472 9354 ibigroup.com Memorandum To/Attention Municipality of Bayham Date April 26, 2017 From Paul Riley, CPT Project No 3404—655 cc William Pol, IBI Group Subject Edgar Floyd Matthews - Application for Official Plan and Zoning By- law Amendment-34 Victoria Street and 49 Wellington Street, Port Burwell 1. We have completed our review of an application for an Official Plan and a Zoning By-law amendment, submitted by Floyd Edgar Matthews, for properties located at 34 Victoria Street and 49 Wellington Street, north side of Wellington Street, on the east side of Victoria Street and the west side of Elizabeth Street in the village of Port Burwell. The applicant is requesting an official plan and zoning by-law amendment for 2,013m2 (0.5 acres) of land to change the designation of the lands from "Commercial" to "Residential" in the Official Plan to change the zoning on the lands from Local Commercial (C2) Zone to a Village Residential (R1) Zone in order to recognize the existing residential use of the lands and to provide for residential development on the lands at 34 Victoria Street. The subject lands are designated as "Commercial" on Schedule "D" Port Burwell: Land Use and Constraints of the Official Plan of the Municipality of Bayham and the lands are currently zoned Local Commercial (C2) on Schedule"I" Port Burwell in Zoning By-law Z456-2003. 2. The easterly parcel, 49 Wellington Street, includes one residential dwelling, has a lot area of 1208 m2 (0.3 acres), lot frontage of 20 m (65 ft) and lot depth of 60 m (197 ft). Surrounding land uses are industrial to the north, institutional to the south, commercial to the west (34 Victoria Street) and residential to the east. The westerly parcel, 34 Victoria Street, includes one detached garage, has a lot area of 805 m2 (0.2 acres), a lot frontage of 20 m (65 ft) and lot depth of 40 m (131 ft). Surrounding land uses are residential to the north and west and commercial to the east (49 Wellington Street) and south. The surrounding neighbourhood includes mostly single detached dwellings. 3. The proposed amendments must be consistent with the Provincial Policy Statement 2014 (PPS). Section 1.1.3 indicates that settlement areas shall be the focus of growth and development, and that regeneration shall be promoted. Section 1.1.3.2 and 1.1.3.3 indicate that intensification is promoted where infrastructure exists within a settlement area. Therefore the proposed is consistent with the PPS based on promoting growth and intensification where infrastructure exists in a settlement area. 4. Section C1.1 of the Elgin County Official Plan encourages the enhancement of the character and identity of existing residential areas and promotes the efficient use of existing infrastructure. The development of the 34 Victoria Street parcel would enhance the character of the area and would create intensification in an area with access to existing infrastructure; and the recognition of 49 Wellington Street as an existing residential use maintains the character and identity of the area, so is consistent with the County Official Plan. IBI Group Professional Services(Canada)Inc.is a member of the IBI Group of companies IBI GROUP MEMORANDUM 2 Municipality of Bayham—April 26,2017 According to Section B2.7.1 an Amendment to the Official Plan will not be required to implement an employment area conversion that is within a Settlement area in a lower tier Official Plan provided that there is a demonstrated need for the conversion and that the lands are not required over the long term for the employment purpose for which they are designated. The applicant has demonstrated the need for the conversion and the demand for commercial land in Port Burwell is very low, therefore the proposed is consistent with the County Official Plan. 5. Section 4.5 of the Official Plan of the Municipality of Bayham sets out the policies for Villages. According to section 4.5.1.2 residential land use is permitted in the Village of Port Burwell. Section 4.2.2.1 indicates that the Municipality supports residential intensification by filling in vacant areas. Section 4.2.4.1 encourages intensification and redevelopment within settlement area boundaries on vacant or underutilized sites in order to efficiently utilize designated settlement area land and available municipal services. Based on the above sections the proposed changes to the 34 Victoria Street parcel are consistent with the Official Plan. Section 4.2.3.5 indicates that re-designating lands from employment uses to residential uses is only considered at the time of a comprehensive Official Plan Review. However, as noted above, Section B2.7.1 of the County Official Plan does permit conversion of the 49 Wellington Street parcel based on the described need to convert the lands to reflect the existing use and that the lands are not required for commercial purposes in the long term, therefore the proposed is consistent Official Plan policies. 6. Section 10 Village Residential sets out the zoning requirements for the R1 zone. Both lots meet the minimum lot frontage and lot area requirements of the zone and a single-detached dwelling and an accessory building (existing garage)are permitted uses.The detached garage on the 34 Victoria Street parcel meets the maximum floor area, being 61 m2 where the maximum for an accessory building is 65 m2.The dwelling at 49 Wellington Street has a corner lot side setback of 3.0 m where 4.5 m is the minimum. Section 4.10 Non-conforming Uses indicates that non-conforming uses apply if the building was lawfully used for such purpose, residential dwelling in this case, on the effective date as long as it continues to be used for that purpose.The building has been used for residential purposes for many years,with a small business since closed being operated on the lands in conjunction. The applicant indicates their intent to have the lands continue solely as a residential dwelling in future and so the reduced corner lot setback will be considered a non-complying use and be subject to regulations in Section 4.11. 7. Based on our review of this application we have no objection to Council approval of the requested official plan and zoning by-law amendment. (Taut (94'4 IBI GROUP Paul Riley, CPT Consulting Planner to the Municipality of Bayham -0)(1144,1MUNICIPALITY OF BAYHAM 4.«.41156169 Heritage Line 4 .411w Ti -"1111111k, P.O. Box 160 ,. -',„- iilatil 0 -- Straffordville, ON NOJ 1Y0 'It, p-rtunity Ise° Phone(519) 866-5521 ^- Fax(519) 866-3884 APPLICATION FOR AMENDMENT TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Deputy Clerk/Planning Coordinator or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000. If the application is not completed in full, the application will be returned. I/WE /,// r.2 -x/1/ /7/1(_) - shall assume responsibility for any addition I costs exceeding the deposited amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. / I94/ L '7).D ,. /47-7-7-7/,-&--7-)S Property Owner r Property Owner FOR OFFICE USE ONLY DATE RECEIVED - `. AMOUNTrRECEIVED 15 t : »s ac y n ,, � � �-- �`*. � mit' ��^r a• 4. tla: s y,� "F 4. x r .�, ? � 4 � '� �c' , ���.�kEs. ��3• � �F i�. DEEMED COMPLETE 41 ra:f ''''j'# RECEIPT "IO ' ' ` 2- 4.41 , s,y'' ,y c �=. x .z t iz �F a4 g r' K 9 �3"A,�'£''} #. }��"°-yy'g =n'-e i ,�: �. .y Z t(i' J.*+. 5 `\ 3 e 'r -Cw t 1J1 3 fig' 'r FILE NO A Da r � r x rAi � � � �D TE ADOPTED BY COUNbCIL � w % y .n sa A r :- :: 'pa`s t r �. .Q 4 s-cr ' C'a N�-'r Ski ,l'`af',�- 'e F ,o,f w k alsik ,�.' 'a..i� 'i, a 's`^Z STs [ -s :k F j S' a d<��' fi. = �' .€ 3 t t ''a' z r, ,1 z Aaq C G� ,., . 6u :;.tti € Sx4 �' -A, z� `'� ,�.° a � .. ..._<. c._. ,�... .. .� .. ......-. ri � z .,-_.x, :�. .._ �, . _x: ...s'.fl::_.. r.A�u , _ .;:tna...-__ Prepared Feb 2016-revised Mar 2017 Municipality of Bayham Official Plan Amendment Application Page 2 1. Registered Owner's , Name: �� �7� t/ - Address: a3z, 7�L�i_� � fver7=/r Phone No. (Home): 3°—5,29!-- 5/7Business: /j/®y Fax: Si?"-- F7 x/ 25 Email: dr°a/z',E . Lot and Concession (if applicable): 2. Applicant/Authorized � Agent: --� � ,� �i ;7//— , Address: ,3 rr� /'tJ0 "=/?1� Phone No.: 5/ _ Fax: Email: /4.4/E . Please specify to whom all communications should be sent: Registered Owner ( ) Applicant/Authorized Agent ( ) 3. Legal Description of the land for which the amendment is requested: d�� - oma Concession: Lot: l / Roll# 34- 01 - z �-c�,/ -- G — �coco'J_: Reference Plan No: 7 / 7 C9 Part Lot: / G Street and Municipal Address No.: 4. Size of property which is subject to this Application: Area: ,20/3., q, m2 Frontage: ae). Cm Depth: /co• m 5. Does the proposed amendment add, change, replace, or delete a policy/schedule of the Official Plan? Add ( ) Change (l,%)� Replace ( ) Delete ( ) If so, policy/schedule to be added, changed, replaced, or deleted: Attach separately the requested additions, changes, or replacements. Municipality of Bayham Official Plan Amendment Application Page 3 6. Does the proposed amendment alter a growth boundary of any settlement area? Yes No If so, attach separately justification for the request based on the current Official Plan policies. 7. Does the proposed amendment remove land from an area of employment designation? Yes/(o) If so, attach separately justification for the request based on the current Official Plan policies. /v 8. Existing Official Plan Designations: ( :3- 2t2u� 1t . . Land Uses Permitted in existing Designation: ��y�y ze ' A� ���� ,-17. 6,e74.__% C/10 Z, 4 A3,>/t-ti : ,,,v,,ty ciA-A,9-&6 °P-2AP/i,(, --,-- -7, -(dr4:/-gt,4-'t / ' ` - 2 � %' ,„7 .L ,% `- .7 -C --/ - ,02--4(--,;Acc u' r; 9. Present Use of subject lands (Be specific): , ' s cci3 3y (�% ;ez /, u- 42,iCi �t� � �r/� gid_e` 1 �fi/ i -: � Y ,/, --- ../ )._-_-_-< ,-, ....,..,...._, it. A,, f_.__,_• .-2 _:-..,..e.,-, ,,,,,,,,,,z;___L--- , / - -,-ev_,,,,7i, ,e-rf:_r,__ 8. ,,,--' _, ‘, ,,,,,,,,,,e6:-:' . .,-2 ,7 10. Proposed Official Plan Designation: pS✓ ii' ie--Z. 11. What is the purpose of the proposed Official Plan amendment? i f Municipality of Bayham Official Plan Amendment Application Page 4 12. Description of proposed development for which this amendment is requested (i.e. permitted uses, buildings or structures to be erected. Be Specific) _ / _! `_ L its i/!. :! ✓��-f -"% 13. Services existing or proposed for the subject lands: Please indicate with a ✓ Water Supply Existing Proposed Municipal Piped Water Supply ( V ( ( ) Private Drilled Well ( ) ( ) Private Dug Well ( ) ( ) Communal Well ( ) ( ) Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( �j) ( ) Individual Septic System ( ) ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day, the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? If not, where can they be found? Storm Drainage / . Provisions: Proposed Outlet: Municipality of Bayham Official Plan Amendment Application Page 5 14. Is the subject land or land within 120 metres of it subject of an application under the Planning Act for: Ai/ Minor Variance ( ) Official Plan amendment ( ) Consent ( ) Zoning By-law amendment ( ) Plan of Subdivision ( ) Site Plan ( ) If yes to any of the above, indicate the file number, name of approval authority, the land it affects, purpose, status, and effect on this proposed amendment. 15. How is the proposed amendment consistent with the Provincial Policy Statement 2014? 16. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes, does the proposed amendment conform to the Provincial Plan(s)? 17. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) Survey plan, or a sketch based on an Ontario Land Surveyor description of all lands in the Owner's possession in the vicinity of the subject application with the lands covered by this application outlined in red, and showing the location,size and use of all buildings and structures on the Owner's lands and on all adjacent properties. Municipality of Bayham Official Plan Amendment Application Page 6 (b) Large scale detail plan of the proposed development, showing the location and type of all buildings, setbacks, number and floor area or dwelling units (if applicable) the location of driveways, parking or loading spaces, landscaping areas, planting strips, and other uses. (c) Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation Authority and Ministry of Transportation (if applicable). 18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 19. Additional Information as required by Council consideration of the application Municipality of Bayham Official Plan Amendment Application Page 7 I/We, 41:1_‘,., — �..1%,%_‘-;—; of the „„,f_ .�- ..... Name Town/To ship/C * Tillage etc. of c,d,, „=7„,_,' , in the county of � • , do solemnly declare: E 3cipality Name oame (i) that I/We am/are the owner(s) of the lands described above (ii) that to the best of my/our knowledge and belief, all of the information and statements given in this application and in all exhibits transmitted are true. (iii) that I/We hereby appoint /' • to act as an Agent on my/our behalf in all aspects of this ap 1 catio-. Owner(s) Signature: ,(7 )' �� And I/We make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under oath, and by virtue of the "Canada Evidence Act". DECLARED BEFORE ME at the: 177,21-7, .a _ of r r-�, ,�1 Owner/Agent in the County/Region of: f%`_ , I this /TA day of ? u"<f x+ 20 --,//, Owner/Agent A Com §,§ rviliftHILL,a Commissioner, etc. Owner/Agent Deputy Clerk of the Corporation of the Mrn:cipelity of&vyhaoe. n - C----:5T \ LI ) Fr Li - -- - ___ __ . N .. 10(5: r I-1 1/r 1).‘ Ll H . i 1G1 / t,1 A/ . or lt))5T 1 L., --6-10 . • g rAvel '----------'- s , //,,tel 4i r 1 /4 , , 1 , , .s AI - // 4/ 1-1. ,,, 1 — WO BO I i) - f./4* 4 — iti 1 ( ' ..40ritt 1 LCGS>. V1 5c z- I '2 Ho�,E H Hort.j--�, 1 .AGE r G c��h t' -)1 SQ . 5T -7 , V c ii-il 3 4 4 ` . `pA(-e_a +O b-2 � ;�d�S110ct,4-rd "t) . t?"\GS-4 0 G-\‘.11-k A L, a A.4 NI _ fz-- f-Czorxecl --o AMENDMENT NUMBER 19 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM SUBJECT: Municipality of Bayham 34 Victoria Street and 49 Wellington Street, Port Burwell The following text and map schedule constitute Amendment Number 19 to the Official Plan of the Municipality of Bayham THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-045 THE Council of the Corporation of the Municipality of Bayham, in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No. 19 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 19 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 18th day of May 2017. MAYOR CLERK CERTIFIED that the above is a true copy of By-law No. 2017-045 as enacted and passed by the Council of the Corporation of the Municipality of Bayham. CLERK OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 19 1. PURPOSE The purpose of the official plan amendment is to change the land use designation for 2,013m2 (0.5 acres) of land from "Commercial" to "Residential" in the Official Plan of the Municipality of Bayham, which would facilitate a change in zoning on the same lands from Local Commercial (C2)Zone to a Village Residential (R1)Zone.The amendment is intended to recognize the existing residential use of the lands and to provide for residential development on the lands at 34 Victoria Street. 2. LOCATION The area affected by this amendment is two rectangular parcels of land located on the north side of Wellington Street, between Victoria Street and Elizabeth Street in the Village of Port Burwell and known municipally as 34 Victoria Street and 49 Wellington Street. 3. BASIS OF THE AMENDMENT The application is deemed to be in accordance with the Provincial Policy Statement 2014 and the Official Plan of the County of Elgin. For a complete analysis of this criteria including why the proposed application is recommended for approval see the memorandum dated April 26, 2017 titled "Edgar Floyd Matthews- Application for Official Plan and Zoning By- law Amendment- 34 Victoria Street and 49 Wellington Street, Port 8urwelI', by IBI Group. 4. DETAILS OF THE AMENDMENT a) Schedule"D" Port Burwell: Land Use and Constraints of the Official Plan of the Municipality of Bayham is hereby amended by changing from "Commercial"to"Residential"those lands outlined and marked as changed to"Residential"on the attached Schedule"D",which shall constitute part of this amendment. b) The lands subject to this Amendment and designated"Residential"may be used,developed and zoned in accordance with the "Residential"designation policies of Section 4.2.2 of the Official Plan, as amended. OFFICIAL PLAN OF THE MUNICIPALITY of BAYHAM SCHEDULE 'D' ,�����' PORT BURWELL: �� LAND USE el I and CONSTRAINTS it �I` �j��Cv v ^7� Lan U s e OOYaaau���+� � i jj Residential � Muro Unft ResMaMial a�iJf`I, �. `�,/< _ -1 ® Harbour Residential 1 Commercial �'` ; tract. rK ��'' �1 _ Commeraal // �` I / i� / r— MI Institutional `J' - I _ F ♦ I b = Industnel \�/\ (� /�,-- I 801r{,ar /% /� _ VI' 1 r t9 , Open Space ® Conservation Lands • J �� - I — iiii i ,,, Specific Policy Areas _ __ "�~ry Gonstralnts �\• "` \�...,—`-',v ' 4� �..._ ,,,,W, ,%���ff��'���� ® Hazard Lands ii 4.y• �p. ,r / I I '�L—' Ir ,��'♦ �' ,/'� • Existing Petroleum Wells / / t /��'!ryi,i r./P Base Features 1,,,¢� i, \ � � �F it40, I — County Roads ��\ _ — Local Roads %, SUBJECT LANDS CHANGED �•I r� FROM"COMMERCIAL"TO 'lie II.) ,,,„ I ��tr 0 "RESIDENTIAL" '� Lake Erie 1 f N A\ ti +��� 0 125 250 500 b r Metres }h 1:10,000 '11 o Schedule'D'rums part or Official Plan 9 of the Municipality or Bayham and must X3 J May 2017 La rood In coopmcllun War the written lexl. -46N.Y1144 MUNICIPALITY OF BAYHAM l ''r" �� 56169 Heritage Line A .�I -"" ' Ilk P.O. Box 160 , ®� `` Straffordville, ON NOJ 1Y0 16p "Unity isl® Phone(519) 866-5521 —Fax(519)866-3884 APPLICATION FOR AMENDMENT TO THE ZONING BY-LAW OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Deputy Clerk/Planning Coordinator or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000(Zoning By-law Amendment or Temporary Use Zoning By-law) or 9500(Temporary Use Zoning By-law Renewal) or$1500(Zoning Amendment to Remove Holding Provision). If the application is not completed in full,the application will be returned. I/We, P e �) '%� d_, - shall assume responsibility for any addi ion 1 costs ex eeding the deposited amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. / , ®C FR -,L2 77 S- Property Owner , t ,{-/ ,--j(,21/2,3/...----e,(1„/ 4-?--.6,•77t,..- z,/ ,,,-, , i,, 0 0 Property Owner FOR OFFICE USE ONLY Tr - � x ',.,:_,: t-:3,,A)",; -:- " -:::,--,,,;,-.-,',-.--,--,---,i,;_: ..:„.:*'6,1 ,),06_,_:.,:,,,,,,,DATE RECEIVED , AMOUNT RECEIVED: t DEEMED COMPLETE: > . rb,a - RECEIPT.#: , s _,. tz, ..1,,-.'1{ '�F ,..,1. .1 :,-. 3r ,4\s'^':)4;`-''''1-1''''''''''''''' '::; .' 'Tk zc s.•a.- a a.7 4 / , ': ._.� t'e:: 5i' d ;'�t T r i t FILE NO —f kt . DATE ADOPTED DY`COU�N,CIL•rz,F: - �'t,".a''e s r r.-- 2 --se'‘,-,•. 1, •t i x 5�* k-� -, mac..l t $: h k Revised March 2017 Municipality of Bayham Zoning By-law Amendment Application Page 2 1. Registered Owner's 1, Address: ;/l)%?G Phone No. (Home): 3t7 2/ "25 Business: /f/cA' - Fax: ,579- 57g- 5 Email: A/n i Lot and Concession (if applicable): Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If so provide the names and addresses of such persons. 2. Applicant I Authorized Agent: � ��� � �� > / i��1�� ��' _ Address: �/ �' 3� !� _�l� ,/w.G�� • A__)40 -----// Phone No.: 5�/�- � 2 9' Fax: 5/9- z2 E-mail: 7 /U = - Please specify to whom all communications should be sent: Registered Owner (v/) Applicant/Authorized Agent ( ) 3. Legal Description of the land for which the amendment is requested Roll # 34/ /• cee arm —ce�� 35�� / - o ©z- e:) )/- © Y©c Concession: J Jam o Lot: / , w -0( 1/(i' ��'�✓ Reference Plan No: / ! / `;-?,?:7-1-7/ Part Lot: #) a,31 -;- Street and Municipal Address No.: . 7z1 1 57(r'�f� What is the size of property which is subject to this Application? Area: a9 I3 m2 Frontage: , 7 m Depth: )60,3,� m When were the s bje t lands purchasedp the current owner? a.0c3 / w 1 -6o5; y o n i , /011-58 2 2, M � AS) 0'`? !4-1 x.6'7 ts') . z�,a Municipality of Bayham Zoning By-law Amendment Application Page 3 4. Existing Official Plan Designation: `f How does the application conform to the Official Plan? e°---tc-a_e- >i&,4-- .1 70 3/-72 .,/-5c, ) 7- Z-;-.--/T ,,i‘,7:y.", --6'(e71//9/ ,-cg,/,‘,/, ,,,4;;,/, ____1,a_r., (i -0; , •_. -, 5. Existing Zoning By-law Classification: �� ��Iiy���f/C /' C What are the current uses of the subject lands? ,7-'77( CC --r- u/�` , 1?"— -- / C_ ?iL� .z�(� SI! ,_--17:---/- --C //2eaC If known, provide the length of time these uses have continued on this property. If there are any existing buildings or structures on the subject lands p vide the following information: Type Front Lot Side Lot Rear Lot Height Dimension Line Line Line Setback s Setback Setbacks 70-71:/(1'---Le a4 ' . '?, ” i'4, /d , 9-4 Gil. , . /_5P11 6 .6-,Pi 2.2.!)(3 c / If known, provide the dates in which each of these buildings were constructed. 47 7:' /.n . , co _ G -fLfi Z 1 ', 3 C _ ©fl 3 6. What is the Nature and Extent of the Rezoning? Quote Section of Zoning By-law to be amended. C �!C ,A___4&_-4 _,- C- � r..�cc , '-/A4 ,z� t7 / az �� J reC /C Municipality of Bayham Zoning By-law Amendment Application Page 4 7. Why is the rezoning being requested? 720 f;)--11,P :nom Y G% 8. Does the proposed Zoning By-law amendment implement a growth boundary Yes/ No adjustment of a settlement area? tZ) If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the proposed amendment remove land from an area of employment? Yes No ) If so, attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 10. Description of proposed development for which this amendment is requested (i.e. permitted uses, buildings or structures to be erected. Be Specific) 1 a i 42A./10-7-76: . For any proposed buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Rear Lot Height Dimensions Line Line Line Setback Setback Setbacks Municipality of Bayham Zoning By-law Amendment Application Page 5 11. Services existing or proposed for the subject lands: Please indicate with a ✓ Water Supply Existing Proposed Municipal Piped Water Supply ( ) Private Drilled Well ( ) ( ) Private Dug Well ( ) ( ) Communal Well ( ) ( ) Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers ( ( ) Individual Septic System ( ) ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day, the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? If not, where can they be found? Storm Drainage Provisions: Proposed Outlet: Municipality of Bayham Zoning By-law Amendment Application Page 6 12. How will the property be accessed? Provincial Highway ( ) County Road ( ) Municipal Road– maintained all year(V f Municipal Road–seasonally maintained ( ) Right-of-way ( ) Water( ) If access is by water, do the parking and docking facilities exist, and what is the nearest public road? 13. Has the subject land ever been the subject of an application under the Planning Act for: Plan of Subdivision ( ) Consent ( ) Zoning By-law Amendment ( ) Ministers Zoning Order( ) If yes to any of the above, indicate the file number and status of the application. irJr)• 67,1/i / ls' � �I/L�f'{76' G�ri// /�✓/�`7/J� "`.,J o10� � {� � l 14. How is the proposed amendment consistent with the Provincial Policy Statement 2014? u� ldi r7ilf /� i ice/—r–Z lei'- 15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes, does the proposed amendment conform to the Provincial Plan(s)? Municipality of Bayham Zoning By-law Amendment Application Page 7 17. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) A sketch based on an Ontario Land Surveyor description of the subject lands showing • the boundaries and dimension of the subject lands; • the location, size and type of all existing and proposed buildings and structures, indicating their setbacks from all lot lines, the location of driveways, parking or loading spaces, landscaping areas, planting strips, and other uses; • the approximate location of all natural and artificial features (buildings, railways, roads, watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, wells and septic tanks) that are on the subject lands, adjacent to the subject lands, or in the opinion of the applicant may affect the application; • the current uses of the land that is adjacent to the subject land; • the location, width, and name of any roads within or abutting the subject land, indicating where it is an unopened road allowance, a public traveled road, a private road, or a right-of-way; • the location of the parking and docking facilities to be used (if access will be by water only); • the location and nature of any easement affecting the subject land. (b) Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation Authority and Ministry of Transportation (if applicable). (c) If a private sewage system is necessary, pre-consultation with the Chief Building Official is required about the approval process 18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 19. Additional Information as required by Council Municipality of Bayham Zoning By-law Amendment Application Page 8 20. If this application is to accommodate the consent of a surplus farm dwelling, please provide the following information: Date surplus farm dwelling was erected: Please provide the assessment roll number, location, and zoning of the farm parcel with which the subject lands are being consolidated. Roll # 34 - 01 - 911 Address: Zoning Classification: I/We, -�r�f y_) ),,: ,<4,7" , of the j ai ' 'ame town/Tow ship/C Nillage etc. of • , in the County of , ) . , do solemnly declare: is I unicipality Name Lo y Name (i) that I/We am/are the owner(s) of the lands described above (ii) that to the best of my/our knowledge and belief, all of the information and statements given in this application and in all exhibits transmitted are true. (iii) that I/We hereby appoint to act as an Agent on my/our behalf in all aspects of this application. Owner(s) Signature(s): 42) �/2 6> '/ ' And I/We make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under oath, and by virtue of the "Canada Evidence Act". DECLARED BEFORE ME at the: j`‘ of /2_ ,ii.- y/1'r Owner/Agent in the County/Region of te ,—;>;7 this day of , �L 20 % . yfte/i Tor/ Owner/Agent A Comn‘issioner, etc. MARGARET UNDERHILL,a Commissioner, etc. Deputy Clerk of the Corporation of the Municipality Of Dayk.an3. f iI + 1 j c , \ 43 , . • 1-] 1H Hi II ,.....J _ _- .,.�_T_________---____ _._ ..._-- v«.-vnnl 4 sr. .t - -1,4.9911?- 1 I 7 :‘\\< \ten r ,j 2 1 \ . \ , r. v... N ID H i'VK H ' I G l!pi-a-TW 2 Pritomt !--- --- --- 04, 4,, fr. 1 v/tir i 7/410. ______ 1 , , „„, . I (CI Y / , '-141111 i . I ‘, Ai \\. 1 /-i , , , i Li I ?��410'/AtezLI 4 �_._. -- _ _. ip .4 ,_. „..._ _______„„______„ X 0.0'1 14-----714--- ~ 1...3 2-A13 ET ti 5-T-, 5 1- 12 NOUSE c. K Hglt_t-- { ,---_. 11 H I L) i SiEr3 Iry , i -e a -o b 2 N rf'ZorNed Ho V 1 L L G t= :)- tS 1 6 L YvTk IPI L THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z661-2017 MATTHEWS BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "I" Port Burwell by changing the zoning from Local Commercial (C2) Zone to Village Residential (R1) Zone, which lands are outlined in heavy solid lines and marked R1 on Schedule "I" to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST AND SECOND TIME THIS 18TH DAY OF MAY 2017. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2017. MAYOR CLERK i SEE SCHEDULE A,-MAF Na.14 ti. , SEE SCHEDULE A-MAF Na.13 I • la f' i fj Vii'. k �-: II A .- So°' 'h ,.% ' „ IN'''''''...., '.... a1c� t0 '..; N i ^.�. .. 'L[6BYE ST A - SEE INSET MAP :� w 1 "� p•"S, �_ 4 1 INSET EMAP I .. -: ., ::, '^"_.= • ., n t , I_.. I ---ILANIVAIIST 1 „;w,4, • ' ,,,,,_,,41.— WATIRLOOST —. — 4 : y _ I%TZLI vGrONSri R1 1 r y 5 y, R 1 - i oc ,, 3� -- "�- ® 't'c 1 a. p ''c This is Schedule"I"to By-law I - _ {, -- i II ' No.Z661-2017, passed the N , . p t..,1,', ,'1 day of ,2017 t , -A„�. a Mayor Clerk iI MUNICIPALITY OF BAYHAM SCHEDULE I Legend NORTH I D LPRCA Regulation Limit PORT BURWELL o ioo zoa aao Malres ZONING BY-LAW Z456-2003 CONSOLIDATED JAN 8,2016 lid , cil IL die (oiporation of tle %,7.51:170. .___....94 Lbwu ofAm1iersthur April 28, 2017 VIA EMAIL The Honourable Kathleen O. Wynne Premier of Ontario Queen's Park, Rm. 281 Main Legislative Building Toronto, ON M7A 1A1 Dear Premier Wynne, Please be advised that at its meeting held on January 23rd, 2017, Amherstburg Town Council passed the following motion: Resolution # 20170123-554 - That Council SUPPORT the Town of Richmond Hill's resolution regarding Postal Banking. Regards, Tammy Fowkes Deputy Clerk cc: Taras Natyshak— MPP, Essex Tracey Ramsey - MP, Essex Association of Municipalities of Ontario (AMO) Ontario Municipalities Attached: Town of Richmond Hill resolution re: Support Postal Banking Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH,AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519)736-0012 Fax: (519)736-5403 TTY: (519)736-9860 TeCiniVILH December 9, 2016 Sent via email To: Ontario Municipalities Re: Richmond Hill Resolution - A Bank for Everyone — Support Postal Banking Richmond Hill Town Council, at its meeting held on November 28, 2016, adopted the following resolution: a) That the Town of Richmond Hill encourages the Federal Government to review the Banking Act to allow postal banking at Canada Post; b) That the Town of Richmond Hill encourages the Federal Government to amend the Canada Post Act of 1981 to allow postal banking at Canada Post; c) That the Town of Richmond Hill encourages the Federal Government to instruct Canada Post to add postal banking as a service, with a mandate for financial inclusion either as a stand-alone bank or in cooperation with other financial organizations which may include the Business Development Bank of Canada (BDC); d) That the Town of Richmond Hill call on the federal government to instruct Canada Post to add postal banking, with a mandate for financial inclusion; e) That Council direct staff to forward this resolution to other local governments in Canada for whom contact information is readily available, requesting favourable consideration of this resolution to the Federation of Canadian Municipalities; f) And further, that Council direct staff to forward this resolution to: 1. Leona Alleslev, Member of Parliament, Richmond Hill, Ontario 12820 Yonge Street, Suite 202, Richmond Hill, Ontario L4E 4H1, Canada; 2. Majid Jowhari, Member of Parliament (Richmond Hill) 9140 Leslie Street, Unit 407 Richmond Hill, Ontario L4B 0A9, Canada; 3. Clark Somerville, President, Federation of Canadian Municipalities, 24 Clarence St, Ottawa, Ontario K1 N 5P3; 4. Other local governments in Canada for whom contact information is readily available; .../2 225 East Beaver Creek Road,Richmond Hill,ON L4B 3P4 T 905 771 8800 RichmondHill.ca December 9, 2016 Page 2 5. The Federation of Canadian Municipalities; 6. Judy Foote, Minister of Public Services and Procurement, Rm 18A1, 11 Laurier Street Phase III, Place du Portage, Gatineau, QC, K1A 0S5; 7. Mike Palecek, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa, Ontario, K2P 1Y3. In accordance with Council's directive, please find attached a copy of the Council endorsed member motion. If you have any questions, please contact the Office of the Clerk, at 905-771-8800. Yours sincerely, Stephen M.A. Huycke Director of Council Support Services/Town Clerk Attachment cc: Leona Alleslev, Member of Parliament- Richmond Hill Majid Jowhari, Member of Parliament- Richmond Hill Clark Somerville, President, Federation of Canadian Municipalities Judy Foote, Minister of Public Services and Procurement Mike Palecek, President, Canadian Union of Postal Workers RICHMOND HILL Agenda Item 6.0 :•�� MEMBER MOTION * INCORPORATED 1873 Section 5.4.4(b) of Procedure By-law Meeting: Committee of the Whole ❑ Council X Meeting Date: November 28, 2016 Subject/Title: A bank for everyone — Support postal banking Submitted by: Councillor Muench Whereas the Federal Government's Canada Post Review will conclude, in the spring of 2017, with the government announcing decisions on the future of Canada Post, including whether or not to create a new service and revenue stream through postal banking; Whereas there is an urgent need for this service because thousands of rural towns and villages do not have a bank; Whereas nearly two million Canadians desperately need alternatives to high interest charging payday lenders including our residents in Richmond Hill; Whereas postal banking helps keep post offices viable and financial services accessible in many parts of the world; Whereas postal banking has the support of over 600 municipalities and close to two-thirds of Canadians (Stratcom poll, 2013); Whereas residents and businesses of Richmond Hill rely on mail service and see postal banking as an opportunity to improve the financial position of Canada Post while allowing the organization to continue its important service to Canadians including Richmond Hill without subsidy; Whereas small business in Richmond Hill and throughout Canada require more and different forms of banking services to assist in venture capital growth as well as other financial needs currently not being serviced; Whereas the Federal Government has prioritized, communicated, promoted, encouraged and challenged Canadians to be innovative, postal banking will allow customers of Canada Post to have access to banking services that will enhance productivity and quality of life for all stakeholders; Therefore Be It Resolved: a) That the Town of Richmond Hill encourages the Federal Government to review the Banking Act to allow postal banking at Canada Post; .../2 57 b) That the Town of Richmond Hill encourages the Federal Government to amend the Canada Post Act of 1981 to allow postal banking at Canada Post; c) That the Town of Richmond Hill encourages the Federal Government to instruct Canada Post to add postal banking as a service, with a mandate for financial inclusion either as a stand-alone bank or in cooperation with other financial organizations which may include the Business Development Bank of Canada (BDC); d) That the Town of Richmond Hill call on the federal government to instruct Canada Post to add postal banking, with a mandate for financial inclusion; e) That Council direct staff to forward this resolution to other local governments in Canada for whom contact information is readily available, requesting favourable consideration of this resolution to the Federation of Canadian Municipalities; f) And further, that Council direct staff to forward this resolution to: i) Leona Alleslev, Member of Parliament, Richmond Hill, Ontario 12820 Yonge Street, Suite 202, Richmond Hill, Ontario L4E 4H1, Canada; ii) Majid Jowhari, Member of Parliament (Richmond Hill) 9140 Leslie Street, Unit 407 Richmond Hill, Ontario L4B 0A9, Canada; iii) Clark Somerville, President, Federation of Canadian Municipalities, 24 Clarence St, Ottawa, Ontario K1 N 5P3; iv) Other local governments in Canada for whom contact information is readily available; v) The Federation of Canadian Municipalities; vi) Judy Foote, Minister of Public Services and Procurement, Rm 18A1, 11 Laurier Street Phase Ill, Place du Portage, Gatineau, QC, K1A 0S5; vii) Mike Palecek, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa, Ontario, K2P 1Y3. Moved by: Councillor Muench Seconded by: 58 Financial Statements of LONG POINT REGION CONSERVATION AUTHORITY Year ended December 31, 2016 LONG POINT REGION CONSERVATION AUTHORITY Index to the Financial Statements Year ended December 31, 2016 INDEPENDENT AUDITORS' REPORT Statement of Financial Position 1 Statement of Operations 2 Statement of Changes in Net Financial Assets 3 Statement of Cash Flows 4 Notes to Financial Statements 5 - 13 KPMG LLP 115 King Street South 2nd Floor Waterloo ON N2J 5A3 Canada Tel 519-747-8800 Fax 519-747-8830 INDEPENDENT AUDITORS' REPORT To the Board of Directors of Long Point Region Conservation Authority We have audited the accompanying financial statements of Long Point Region Conservation Authority (the "Authority"), which comprise the financial position as at December 31, 2016 and the statements of operations, changes in net financial assets and cash flows for the year then ended and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors'Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform an audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. KPMG LLP is a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative("KPMG International"),a Swiss entity. KPMG Canada provides services to KPMG LLP. Page 2 An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors'judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, we consider internal control relevant to the Authority's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Authority's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of Long Point Region Conservation Authority as at December 31, 2016, and its results of operations and the changes in its net financial assets and its cash flows for the year then ended in accordance with Canadian public sector accounting standards. do��e Chartered Professional Accountants, Licensed Public Accountants February 24, 2017 Waterloo, Canada LONG POINT REGION CONSERVATION AUTHORITY Statement of Financial Position December 31, 2016, with comparative information for 2015 2016 2015 Financial Assets Cash (note 3) $ 388,870 $ 494,143 Investments (note 4) 6,468,246 6,006,080 Accounts receivable 181,509 119,106 Accrued receivable 7,118 73,176 Other receivables 61,473 47,951 7,107,216 6,740,456 Financial Liabilities Accounts payable and accrued liabilities 224,626 206,017 Deferred revenue (note 6) 870,783 863,180 1,095,409 1,069,197 Net financial assets 6,011,807 5,671,259 Non-Financial Assets Tangible capital assets (note 5) 6,408,638 6,343,001 Net assets $ 12,420,445 $ 12,014,260 Accumulated Surplus Accumulated surplus- internally restricted (note 7) $ 954,360 $ 615,457 Accumulated surplus-externally restricted (note 8) 5,057,447 5,055,802 Accumulated surplus-tangible capital assets 6,408,638 6,343,001 Total accumulated surplus $ 12,420,445 $ 12,014,260 See accompanying notes to financial statements. On behalf of the Board: ' Director Director 1 LONG POINT REGION CONSERVATION AUTHORITY Statement of Operations Year ended December 31, 2016, with comparative information for 2015 Budget Actual Actual 2016 2016 2015 (note 10) Revenue: Municipal levies: General $ 1,412,681 $ 1,412,680 $ 1,135,137 Special 269,000 269,000 174,086 Government grants: Provincial transfer 68,240 68,240 68,240 Corporate/fixed services 116,956 303,591 219,676 Community relations 5,000 16,097 6,142 Watershed management services 201,987 388,861 460,617 Conservation land management-forestry 441,448 475,201 504,838 Backus Heritage conservation area 446,218 462,257 521,898 Conservation land management -conservation parks 872,679 904,917 785,061 Donations - - 7,600 Other 253,659 265,102 266,129 Gain (loss) on disposal of tangible capital assets - - (2,495) Total revenue 4,087,868 4,565,946 4,146,929 Expenditures: Corporate/fixed services 921,333 1,134,126 1,044,034 Community relations 122,296 135,608 109,374 Watershed management services 702,946 773,942 854,494 Conservation land management-forestry 381,845 347,662 384,814 Backus Heritage conservation area 569,849 573,334 550,612 Conservation land management -conservation parks 706,762 666,513 705,857 Other 547,474 528,576 553,221 Total expenditures 3,952,505 4,159,761 4,202,406 Excess (deficiency) of revenue over expenditures $ 135,363 $ 406,185 $ (55,477) See accompanying notes to financial statements. 2 LONG POINT REGION CONSERVATION AUTHORITY Statement of Changes in Net Financial Assets Year ended December 31, 2016, with comparative information for 2015 2016 2015 Excess (deficiency) of revenue over expenditures $ 406,185 $ (55,477) Acquisition of tangible capital assets (199,275) (177,963) Disposition of tangible capital assets - 3,557 Amortization of tangible capital assets 133,638 139,764 Change in net financial assets 340,548 (90,119) Net financial assets, beginning of year 5,671,259 5,761,378 Net financial assets, end of year $ 6,011,807 $ 5,671,259 See accompanying notes to financial statements. 3 LONG POINT REGION CONSERVATION AUTHORITY Statement of Cash Flows Year ended December 31, 2016, with comparative information for 2015 2016 2015 Cash provided by(used in): Operating activities: Excess (deficiency) of revenue over expenditures $ 406,185 $ (55,477) Items not involving cash: Amortization of tangible capital assets 133,638 139,764 Loss (gain) on disposal of tangible capital assets - 2,495 Changes in non-cash operating working capital: Accounts receivable (62,403) 97,121 Accrued receivable 66,058 28,427 Other receivables (13,522) (80,736) Accounts payable and accrued liabilities 18,609 (64,200) Deferred revenue 7,603 5,116 556,168 72,510 Investing activities: Acquisition of tangible capital assets (199,275) (177,963) Change in investments (462,166) 174,247 Proceeds on disposal of tangible capital assets - 1,062 (661,441) (2,654) Increase (decrease) in cash (105,273) 69,856 Cash, beginning of year 494,143 424,287 Cash, end of year $ 388,870 $ 494,143 See accompanying notes to financial statements. 4 LONG POINT REGION CONSERVATION AUTHORITY Notes to Financial Statements Year ended December 31, 2016 1. Purpose of organization: The Long Point Region Conservation Authority (the Authority) is established under the Conservation Authorities Act of Ontario and works with local communities, and other partners, to achieve the conservation, restoration, development and responsible management of our water, land and natural habitats through programs that balance human, environmental and economic needs. The objectives of the Authority are as follows: (a) To ensure that the Long Point Region watershed lands and waters are properly safeguarded, managed and restored. (b) To protect, manage and restore watershed woodlands, wetlands and natural habitats. (c) To develop and maintain programs that will protect life and property from natural hazards such as flooding and erosion. (d) To provide opportunities for the public to enjoy, learn from and respect the watershed's natural and cultural environments. 2. Significant accounting policies: The financial statements of the Authority are prepared by management in accordance with Canadian generally accepted accounting principles for organizations operating in the local government sector as recommended by the Public Sector Accounting Board (PSAB) of the Chartered Professional Accountants of Canada. Significant aspects of the accounting policies adopted by the Authority are as follows: (a) Description of fund balances: Internally restricted funds are those with restrictions imposed by the Board of Directors. Internally restricted funds are as follows: (i) The Education Centre Maintenance Fund for the maintenance of the Backus Conservation Education Centre. (ii) The OPG Forest Corridor Fund for the long-term monitoring of forest areas. (iii) The Memorial Woodlot Fund for the donations to Memorial Woodlot Fund and cost to Memorial Woodlot Fund at Backus. (iv) The Lee Brown Waterfowl M.A. Capital Replacement Fund for the capital replacements of Lee Brown Waterfowl M.A. 5 LONG POINT REGION CONSERVATION AUTHORITY Notes to Financial Statements, continued Year ended December 31, 2016 2. Significant accounting policies (continued): (a) Description of fund balances (continued): (v) The Capital Levy fund for capital additions, replacements or improvements within the Authority. (vi) Externally restricted funds are those with restrictions imposed by the individuals external to the Board of Directors. Externally restricted funds are as follows: - revenues and expenditures related to the Backus Heritage Village are recorded in the Backus Heritage Village Trust Fund - revenues and expenditures related to the Leighton and Betty Brown scholarships are recorded in the Leighton and Betty Brown Scholarship Fund. (b) Revenue recognition: The Authority follows the accrual method of accounting for contributions where unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Restricted contributions are deferred and recognized as revenue in the year in which the related expenditures are incurred. (c) Expenses: Expenses are reported on the accrual basis of accounting. The accrual basis of accounting recognizes expenditures in the period in which they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (d) Investments: All of the investments are classified as held-to-maturity investments and are carried at amortized cost using the effective interest rate method. The Board has the intention to hold the investments until maturity. 6 LONG POINT REGION CONSERVATION AUTHORITY Notes to Financial Statements, continued Year ended December 31, 2016 2. Significant accounting policies (continued): (e) Tangible capital assets: Tangible capital assets are recorded at cost which includes amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The cost, less residual value, of the tangible capital assets, excluding land and landfill sites, are amortized on a straight-line basis over their estimated useful lives as follows: Asset Useful Life-Years Buildings and building improvements 50 years Land improvements 20 years Equipment 20 years Computers 5 years Vehicles 10 years Infrastructure 20- 50 years Annual amortization is charged in the year of acquisition and in the year of disposal. Assets under construction are not amortized until the asset is available for productive use. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt and also are recorded as revenue. (f) Donations: The Authority records cash donations as revenue in the year cash is received. Donated materials and services are recorded as revenue and expenditure when the fair market value of the material and services donated is verifiable, only to the extent the Authority has issued a charitable donation receipt for those materials and services. (g) Use of estimates: The preparation of periodic financial statements occasionally requires management to make assumptions that affect reported amounts of certain assets and liabilities at the year-end date and certain revenue and expenditures for the year then ended. Actual amounts may differ from those estimates. 7 LONG POINT REGION CONSERVATION AUTHORITY Notes to Financial Statements, continued Year ended December 31, 2016 2. Significant accounting policies (continued): (h) Contaminated sites: Contaminated sites are defined as the result of contamination being introduced in air, soil, water or sediment of a chemical, organic or radioactive material or live orgamism that exceeds an environmental standard. A liability for remediation of contaminated sites is recognized, net of any expected recoveries, when all of the following criteria are met: (a) an environmental standard exists (b) contamination exceeds the environmental standard (c) the organization is directly responsible or accepts responsibility for the liability (d) future economic benefits will be given up, and (e) a reasonable estimate of the liability can be made. 3. Cash: The cash balance is comprised of: 2016 2015 Internally restricted $ 380,464 $ 484,381 Externally restricted: Backus Heritage Village 7,532 6,486 Leighton and Betty Brown Scholarship 874 3,276 $ 388,870 $ 494,143 8 LONG POINT REGION CONSERVATION AUTHORITY Notes to Financial Statements, continued Year ended December 31, 2016 4. Investments: The Authority holds short-term guaranteed investment certificates, money market funds and cash within investments. The investment balance is comprised of: 2016 2015 Government and corporate bonds, maturing at various dates between 2017 and 2031, yields varying between 1.2% and 5.96% $ 3,655,000 $ 5,500,000 Guaranteed investment certificates maturing at various dates between 2017 and 2020, yields varying between 0.5% and 3.0% 676,540 273,540 Principal protected notes—fixed income note, yields varying between 0% and 7.5% 2,000,000 - Money market funds, no specified maturity or yield 12,175 10,678 Cash 64,658 119,041 6,408,373 5,903,259 Plus: accrued interest 14,783 22,732 Plus: unamortized purchase premium 45,090 80,089 59,873 102,821 $ 6,468,246 $ 6,006,080 9 LONG POINT REGION CONSERVATION AUTHORITY Notes to Financial Statements, continued Year ended December 31, 2016 5. Tangible capital assets: Accumulated Net book Accumulated Net book Balance, amortization, value, amortization, value, Opening end of beginning, beginning end of end of balance Additions Disposals year of year of year Deletions Amortization year year Land $ 3,818,065 $ - $ - $ 3,818,065 $ - $ 3,818,065 $ - $ - $ - $ 3,818,065 Land improvement 12,939 - - 12,939 1,941 10,998 - 647 2,588 10,351 Building 2,632,931 10,741 - 2,643,672 972,351 1,660,580 - 51,497 1,023,848 1,619,824 Equipment 343,488 6,665 - 350,153 157,492 185,996 - 14,567 172,059 178,094 Computers 193,471 22,538 - 216,009 175,037 18,434 - 12,672 187,709 28,300 Vehicles 421,720 - - 421,720 190,716 231,004 - 31,893 222,609 199,111 Infrastructure 847,939 159,331 - 1,007,270 430,015 417,924 - 22,362 452,377 554,893 $ 8,270,553 $ 199,275 $ - $ 8,469,828 $ 1,927,552 $ 6,343,001 $ - $ 133,638 $ 2,061,190 $ 6,408,638 10 LONG POINT REGION CONSERVATION AUTHORITY Notes to Financial Statements, continued Year ended December 31, 2016 6. Deferred revenue: The Authority receives certain amounts principally from other public sector bodies, the proceeds of which may only be used in the conduct of certain programs or completion of specific work. Further, certain user charges and fees are collected, for which the related services have yet to be performed. These amounts are recognized as revenue when the related expenditures are incurred or services performed. Deferred revenue balance is comprised of: 2016 2015 Balance, beginning of year $ 863,180 $ 943,916 Externally restricted contributions 102,298 97,786 Interest earned, restricted 59,166 25,753 Contributions used in operations (153,861) (204,275) Balance, end of year $ 870,783 $ 863,180 7. Internally restricted funds: Internally restricted funds are comprised of the following: Balance, Transfer Transfer Balance, beginning from to end of year operations operations of year Education Centre Maintenance $ 100,000 $ - $ - $ 100,000 OPG Forest Corridor 45,328 - - 45,328 Memorial Woodlot 16,723 1,671 (10,046) 8,348 Lee Brown Waterfowl M.A. Capital Replacement 20,399 5,679 - 26,078 Capital Levy 237,234 332,635 (242,015) 327,854 Unrestricted Reserve 195,773 556,699 (305,720) 446,752 $ 615,457 $ 896,684 $ (557,781) $ 954,360 11 LONG POINT REGION CONSERVATION AUTHORITY Notes to Financial Statements, continued Year ended December 31, 2016 8. Externally restricted funds: Externally restricted funds are comprised of the following: Balance, Excess Transfer Balance, beginning revenue over to end of year expenditures operations of year Backus Heritage Village $ 68,486 $ 1,046 $ - $ 69,532 Leighton and Betty Brown Scholarship 114,816 599 - 115,415 Backus Woods 4,872,500 - - 4,872,500 $ 5,055,802 $ 1,645 $ - $ 5,057,447 9. Pension agreements: The Authority makes contributions to the Ontario Municipal Employees Retirement System (OMERS), which is a multi-employer plan, on behalf of full-time members of staff and eligible part- time staff. The plan is a defined benefit pension plan, which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay. In 2016, the Authority's contribution to OMERS was $135,975 (2015 -$129,321). 10. Budget figures -2016 The planned results and planned amounts (budget information) have been derived from the budget approved by the Board on January 13, 2016. 12 LONG POINT REGION CONSERVATION AUTHORITY Notes to Financial Statements, continued Year ended December 31, 2016 12. Segmented information: Conservation Conservation Backus land Watershed land Heritage management/ Corporate/ Community management management/ conservation conservation 2016 fixed services relations services forestry area parks Other Total Revenue: Levies $ 545,435 $ 117,296 $ 436,367 $ - $ 90,459 $ - $ 492,123 $ 1,681,680 Grants - - 68,240 - - - - 68,240 Fees 303,591 16,097 388,861 - 462,257 904,917 265,102 2,340,825 Forestry - - - 475,201 - - - 475,201 Donations - - - - - - - - Gain (loss)on disposal of tangible capital assets - - - - - - - - Total revenue 849,026 133,393 893,468 475,201 552,716 904,917 757,225 4,565,946 Expenditures: Salaries and wages 552,114 98,900 546,494 188,090 390,006 359,042 291,532 2,426,178 Administration 170,134 11,213 5,068 927 61,048 69,269 15,409 333,068 Professional fees and other services 101,741 9,584 171,194 77,630 29,420 118,390 26,329 534,288 Amortization 15,984 - 22,057 - 33,172 13,407 49,018 133,638 Repairs and maintenance 8,271 - 477 - 13,418 30,703 49,527 102,396 Motor pool 18,646 6,994 19,444 16,509 14,916 23,873 74,081 174,463 Other 267,236 8,917 9,208 64,505 31,354 51,829 22,681 455,730 Total expenditures 1,134,126 135,608 773,942 347,661 573,334 666,513 528,577 4,159,761 Excess(deficiency)of revenue over expenditures $ (285,100) $ (2,215) $ 119,526 $ 127,540 $ (20,618) $ 238,404 $ 228,648 $ 406,185 13 LONG POINT REGION CONSERVATION AUTHORITY 0 Long Point Region Conservation Authority Member of the Conservation Ontario Network . 'rte` 1 '. 4 Elm Street,Tillsonburg, ON N4G 0C4 ANNUALTel.: 519 842 4242y ' Toll Free: 1 888 231 5408 TTT 4LL-7123RE ,1)ORT Email: conservation@Iprca.on.ca ,01,4111111.11,• . . ' Iprca.on.ca f K v@longpointca �a r �' d a o*. .‘,, . .,_e __, , ./ \ /, ar . "' ,' r 1 0o ® " 41 7 lel' , T + Ali 2 01 6 1116 - CONTENTS 4 Message from the Chair 5 General Manager's Report 6 Protecting Life & Property 10 Enhancing Watershed Health 14 Connecting People to Nature 111114 \ ailk . /"?4r--' \' 18 Financial Highlights 19 Board of Directorszr- = !_ 7S:, imvatitili,, , 19 LPRCA Team \ , Id ---'-.- _ 00°6- \‘‘ 1 - 4-- ill'iti \\ . -Z i - WV: 7..„......-----r. \\- --,' P1,14-i 1 -..74:ir p 4113, /// rAh \ / ;. / \ // ' `y� i K w. Message from the Chair Thanks to the General Manager's Report For decades, the cooperation of our municipal partners and outside Cliff Evanitski, Long Point Region Conservation Authority (LPRCA) agencies, the LPRCA delivered on a number ofgoals in General Manager/ Michael Columbus, Chair g r Secretary-Treasurer has prided itself in utilizing self-generated revenues, keeping with the budget. I wish to highlight some of in particular from its forestry management program, the accomplishments that took place in the year 2016. to reduce its financial reliance upon its member The Conservation Authority invested in In cooperation with the local municipalities in order to deliver the wide range of infrastructure improvements at several community a "draft" strategic plan was Y'r --,1r-- ; of our campgrounds. released identifying key issues plus services sought by the watershed's 97,000+ constituents. recommendations on how to move the During its 2016 Budget deliberations, While the auditing process at this point is � r'4111161- � The Long Point World Biosphere �� �_ k. , `, r Backus Heritage Village in a positive . Reserve announced the newest the LPRCA Board of Directors approved on-going, park revenues appear to have .4 "Amazing Places" bringing the number direction. a double-digit levy y increase with three improved, LPRCA has had some success of LPRCA properties recognized to The Long Point Region Conservation goals: to continue to maintain service in securing funding through the Canada four. Stewardship Award was launched to levels to the region's inhabitants; 150 Program, and for the second year in a rel. The Long Point Memorial Forest recognize those who over time have secondly to deliver an aggressive capital row, LPRCA does not require a drawdown Dedication held annually at Backus made an outstanding contribution infrastructure improvement program for on the reserve to balance the budget. attracted record attendance. towards protection and enhancement parks to generate enhanced revenues; of natural resources within the and thirdly to eliminate the Conservation A heartfelt thanks to the Board for their A revitalization of the Backus Museum watershed. Authority's reliance on depleting initiative, to LPRCA staff for successfully Committee has inspired community delivering the programs, as well as, our volunteers to enhance activities at the I appreciate the support of Board unrestricted reserves in order to empower Members as we worked through the the organization to take advantage of municipal partners and their constituents Backus Heritage Village. various funding programs from senior for their continued support. many challenges encountered in ALUS Elgin hosted a successful tour management of this great watershed. My levels of government that are increasingly of several project sites within the commendations to Senior Management requiring cash contributions from the watershed. and staff for their daily dedication in local stakeholder (conservation authority, Renowned local wildlife artist Vic the delivery of quality services and municipalities, etc.) in order to have any Gibbons was honoured and to his name programs, upholding the policies and chance of successfully securing said was dedicated a room at the Backus principles of the LPRCA Strategic Plan funding. It worked! Conservation Education Centre. and the Conservation Authorities Act. 4 1 'a *'> r 1 N131.- 1 ' e ,F r}Ana cti� ' r s a-..,:s-..,:s ' ° � ' .; .y 'k. . 5,;. .4 ... •" r a-,,T7fN ...,N+%"-�i't +�,� ....',,,,,...9•1'-' _ „'3'...r `, . :1414 t. PRgE ) GTCTNLIFE AND �. : �, + . `�, ... .a;- „,,,,,.-4--„,r--- ,� . 4 PERTY ° r-,. ° ' ' f .' ' + 't "�n ,� . r”, Long Point Region Conservation Authority has n y� -, �:_4 . ;. a regulatory responsibility to protect people, the =fi = environment and property from natural hazards --- � ,- '�• - � .,G �: � ,�� z' Via... 'r` - ., y associated with flooding, erosion and slope -,..,,,.. .-ft.„------__ .� s^ ,a instability and to conserve watercourses, wetlands n...,. r <K andthe Lake Erie shoreline. • * _. "`' • Staff provided input to over 100 The Planning and Regulations r land use planning and development Fee Schedule was reviewed and ,�.ev. „. �,3cni. •, - applications and issued 218 updated following an analysis of -,0,------ At.{ � 4.4 t� ,� . '' permits under Ontario Regulation previous fee revenues. The revised _-- j - 4.Ys..k 4178/06. This marked a significant fees now align our services with -1 s ` Y increase over the previous year. the scale and complexity of work, i. , w r. ; • r , "F.;',..,,,:- -..i,1443. y New hazard line mapping was support 2016 budget requirements 1; ,.: provided for input into Haldimand and move towards achieving cost �� ''~ „°, County's Official Plan update. We recovery goals as set out by the ,�: J}��—t, A411 ,` °�•' c' i '=r' • worked with municipal staff and Board of Directors. .[ /-- conservation authority partners to j . ' ` "" �� �. 41k "" update agreements for municipal • plan review services in Haldimand, Norfolk and Oxford counties. 6 • .. 7 • Al . i AL Q dirk Aft I I DI \ C 41111k )/ /- ) 1 I \__N---------------)------ i )i (- -------- ----- 7Fk a. . Fr (?i((( le21 % \ ‘krS- i ,,, _____, \ (,/ _ _- =:--_,--_-_'----r / 7(. --":� 1 _ ... , . , , ___ \\..----- ( \\ c r. , 0 2 - - ri.=.' '-'" - ` ' . P';'t I i ' ) it r_.: - -4.,.m W c__ " -) 2 ----c 3D MAPPING FLOOD FORECASTING & LOW PROJECT WATER RESPONSE \ S _ /-� \ \ / In partnership with Kettle Creek Flood forecasting and warning is The LPRCA received funding the embankments at Lehman and ponds and wells beyond seasonal Conservation Authority, the a responsibility delegated to the G through the Water and Erosion Backus Mill Dams; and design expectations. LPRCA issued a Level LPRCA is undertaking an extensive Conservation Authority by the Control Infrastructure (WECI) repairs of the embankment and 1 Low Water Condition in early project to develop better elevation province. LPRCA works closely program, administered by the concrete at Backus Mill Dam. July asking residents to voluntarily mapping. The focus of the project with local municipalities and the Ministry of Natural Resources reduce their non-essential water From February through to mid- is to create a high resolution Digital media to keep local residents and and Forestry to undertake use by 10%. Water levels from that April, a significant amount of Elevation Model (DEM) for the businesses current on watershed repairs and technical studies at point on were well below seasonal watershed using Southwestern conditions that may be conducive a number of dams in the Long precipitation was received across and remained low for the rest of Ontario Orthoimagery Project to riverine flooding, storm surges, Point Region watershed. Funded the watershed which would serve the year, leading to the Level 1 (SWOOP) data. When completed and low water response. LPRCA projects included replacing to cushion somewhat against the remaining in place through the end drier conditions that followed. The in 2017, the DEM will provide many staff use a network of stream fencing at Teeterville Dam; new of the year. benefits including mapping aids - gauges, precipitation gauges and safety equipment at Vittoria Dam overall lack of precipitation in 2016 for the planning and placement weather stations to monitor water l including grating and fall arrest led to a gradual decline in water of stewardship projects and levels and flow throughout the 1 C anchors; pile repairs at Lehman levels of streams, wetlands, regulation services. - watershed. Snow surveys also Dam; condition assessment of - contribute to the assessment of Z9 flooding potential. ��� s 7--- 7A 1 f. .. , f, 4 �' . , �• ,r + � r � _ , tiles, .td ENHANCING TlYL r°j- �`� r WATERSHED HEALTH _, z.- + :, TREE PLANTING PROGRAM • ,� .4`j 4 .j.;, - . ' The Long Point Region have been lost over the years. More -''_ ,,-.4,, Conservation Authority (LPRCA) than 6,250 trees were planted by # . ,j; , is well known in the watershed for the LPRCA for eight watershed . - ", ��..�;; its tree planting partnerships. In landowners with assistance of a ' \ , `', l 2016, LPRCA continued to provide program supported by Ontario tree planting assistance, helping Power Generation. I w ' 7 ' ,' f )T ' 46 landowners achieve their - • 41 ;,, ,a , ; „ , -\\,' , j ' r+ In 2016 LPRCA partnered • ++t ,,. environmental goals and enhance � ° ,. ti ``.. r,. t ,'1'' .'." ; ! r Ty I' with local organizations and •,- , ,• : s� r r"� �. their properties. More than 64,800 .ei .� r •.QT., -r ,�.k, 'a' • % ' ;� ` +,i T trees were businesses to host or assist with ;PP► s•, '4,,, 'r., ,, „ )0,44<,r + '• j* ':-f-t q1 " ' planted to establish �ti three community tree planting ...=•3` - -:,''• -., _ : :.,` ••'` _ ;� -,,,j•,.;",-7,-.:7--... windbreaks and watercourse .r-t--.'_,-1_.•-� =,t. •,- - ' ry` '".y "....A.-z.' - ,,•11• `0 buffers, reduce erosion on steep events. Employees from Siemens, • ls r , ;3 ''' +ti •` --� �,+ `' r�'' `' y c�p`,- `'f' slopes and banks, and to create or Tillsonburg teamed up with Tree {t=i+ '.- ` c c z'I�0 --- it '• '' , � I Canada and LPRCA for Earth Day. - SIA' .p`7rr,, r"'�' , .1:',..:r.:77:',..,.9"‘ y . r enlarge forests. <. , ., ��- On this day, volunteers planted 100 •4*` � y�p`�+ w LPRCA participated in Forests large stock trees within Gyulveszi • =� •{y1� � r a rY_ w , Ontario's 50 Million Tree Program, Park to enhance the natural ► :•(., II ` + •.ft ,;1;;a s '�'• ' '"' , 'IV , planting 41,750 trees on private setting and provide shade. Other ', , - �a, �,'111,�n '.'z�Py * + it ,•' lands under this program. This events provided an opportunity ��¢;; , R program plays a large role in for watershed residents to get r _ . :- f • r:.,• providing funding assistance involved and plant trees to benefit -' * M= ` to landowners. In conjunction the natural environment and our r_ r,;:, • f `- with the Township of Southwest watershed. 10 )14 t, ;• i * , ti I! if Oxford, LPRCA planted 75 native, 4 I J 4,,0 , r 4, ? • '�° large stock trees along municipal I '10 ,, roadsides to replace those that • f I r fit r+*' ;• `fi • , e 1 j ) ` "i�. ;:rte . ii AI • I t',.., '- •-- -� _ y `" , _ -�- ' aK: •,:.4 �. 1 � c� � I • Y , �' fir' it, e r. �,... ,;. / 1 1 I w . , �., +> 7 .` • �:• "' MONITORING PROTECTING DRINKING WATER ,� - *' ?, 7, ' .a zz� •� ,,,,,--411":"4:_,� , y �` . SOURCES �4 1. £:; '. s+ b ,a .., ' , - "�'� - _ .�. .. a-_;c�.- fi r. ' .. ,TT`"'�,._ t 4 -, \ a,,. -- e _ y g } � l:�' 1 continues to advance our 4 � e 5, ., ti,: 4,,1' Ath, .� i. -� understanding of the watershed The Source Protection Plan for the _a.. • g } r q : t : ,� ti =ti. £._;::_ - . , N. through monitoringaquatic Long Point Region, approved b 3 , 0 "tom` 4. q o o .� ,. ,- ,,, ',( 5...e ._�=4 ,5 24. 4..- +r+'" ,. ecosystems, surface water and the Minister of the Environment 1Y.Fa l �... .. _� .. - f: ,:f.;3r. �, roti �,. y�...-. :... •4�a ��. �T���y-?s:,WI: � 3• . "'�.. . +• � s'� -: �; • groundwater. Participation in the and Climate Change in November ,,ma•y • , , :M�. r'= •- 4 i, :,, -` �... , .e.'� ,' Provincial Water QualityMonitoringof 2015 came into effect in Jul 1 ..; �' _ "<'''''':+ Network, the Provincial Groundwater 2016, The plan sets out policies that Y. '-F i \.-. l'/' -' Monitoring Network and the Ontario will protect the water sources that L., ; , STEWARDSHIP 7 A - Benthos Biomonitoring Network, in supply the municipal drinking water 1 '' `yr 4 1.•- partnership with the Ontario Ministry systems within the watershed. Indy The Conservation Authority's aimed at encouraging projects that a number of open water wetland Y.. of Environment and Climate Change, 2016, LPRCA staff assisted local 4 •:, _ • f 0 a, \ continued in 2016. municipalities with preparation for v, Healthy Watershed Services Program improve and protect water quality. areas and implemented a program Lam,. L,.f TE--,1 0- -- provides technical and financial In 2016, with funding assistance to control Phragmites. Re-creating +' .� y z .,. LPRCA conducts water quality implementing and conforming to assistance to improve and protect from the Elgin Clean Water Program these important wetland habitats � / Source Protection Plan policies. r= , „. monitoring at 11 groundwater, Activities included digitizing and '', s rural water quality and support and Haldimand Rural Water Quality helps increase biodiversity, provides " ..' 7- 9 surface water and 20 benthic H transferring refined threats data conservation efforts of landowners. Program, eight projects were habitat for a variety of species and , �''-'13.'-:/-,.` .it,, f invertebrate monitoring sites across ;.z Projects in 2016 included wetland completed within the two counties. will help to reduce sediment runoff to =- , --. into a new geospatial format for -•,, _. the watershed. In 2016, twenty-six Brant and Norfolk counties and creation or enhancement, sediment watercourses and Lake Erie. - r L Through the Great Lakes Agricultural I:, } .: temperature loggers were placed in drafting reports detailing this work. traps, sand dune restoration, buffers, �� various watercourses to record water Stewardship Initiative (GLASI) There was considerable interest to LPRCA has been and continues to wildlife habitat creation and fencing temperature. Data collected, across to restrict livestock access to LPRCA, in partnership with the three in 2016 from rural landowners for I$ :, N, ,� ,,�. work closely with our municipalities ;, other Elgin County Conservation projects to enhance and create these 66 collection sites, supports through a number of working watercourses. '— ' watershed-wide programs such as Authorities, are engaging local wetlands. LPRCA staff accessed '~ k. , groups to ensure collaboration, •,,- Rural water quality programs landowners to take positive actions to funding from varietyof programs Flood Forecasting and Warning, Low ' communications and the sharing continue to be a great source of improve soil health and water quality. and worked with 14 landowners ,,Alr' f a Water Response and Source Water . of resources through the initial , technical advice and funding for This project continues until 2018. on sixteen projects. Establishing +' Protection. implementation stages. 1 landowners, wetlands and riparian vegetation r '� m f .� ,. � r, { With support from the National14,4 {. w, improves water quality and habitat These programs are collaborative Wetland Conservation Fund and . . 4 14: 1 for aquatic and terrestrial species. .q �' ::r" projects between municipalities Ontario Power Generation's Regional A R ' • , , r'4• and local conservation authorities Biodiversity Program, LPRCA created '�+ •• PIP 12 Ilk ' 141 a k. 1 r & 4 : • 1 _ j.,AwI � .a a l t 1 CONNECTING PEOPLE - TO NATURE � - CONSERVATION AREAS & LAND HOLDINGS -r ''' Long Point Region Conservation Haldimand, upgraded water systems - Authority owns and manages at Backus and Norfolk and campsite r j lam` ,; _:-- :!'„..-,._'-p . # over 4,450 hectares of land service upgrades. X. �►- ; , including beaches along Lake ` '`4 `- The effect of Emerald Ash Borer is } Erie, campgrounds, day-use parks, x '+ evident in LPRCA's conservation S -M i wetlands and forests. This network ' a `�`'� '' ,, areas as several hundred ash trees, i ''� - +� of conservation areas and forest e'' -• = r - � r "������ j plus other hazardous trees, were } : t' tracts plays an important role `ice+ > removed from alongtrails and - ... f µ / r in the watershed by protecting _ :' e 4 ! �, .iii. r adjacent to campsites, with ash trees -� 'r3 ,` a natural features and providingilocalbeing removed from the Memorial 4 . 111 _ communities, and the people who �- ` Vii__ =' • ti 'Ale.-IN ' `= visit, with affordable recreation, Forest. a; conservation and heritage education !� ►- �a , .,' Following extensive public Irk , .f . . and tourism opportunities. i _; �� �`l : , i#./..*;-:--. \ p-r..,-, .-.'- . ict,i ......„ , _ , ,._. ,. A .,. ... ._ _____ '� . i „.;;_z_.........„ ..„s ., . Ar i.. „,,,a,,,,. \\' , ,.,`'_ d. 1r . ice. r `''S � '-'- R _, _ f' OUTREACH & EDUCATION z 4 ;,i ,� _ - Outdoor learning is essential for was awarded to a graduating high LPRCA met with Dr. Dianne Sax, �= nurturing the next generation and school student who is pursuing Environmental Commissioner of } for encouraging them to care for environmental-related studies at a Ontario to discuss current trends and ", o :-2., 4w _ the environment. In 2016 more post secondary level. issues within the Long Point Region a► -. i -n 3 --k t�.a,; _ firs .""---7„ 1 i .4 - than 3,900 students participated watershed while she visited Backus ` ' Vic Gibbons, a local wildlife artist, ;s'. , \..70'.4",--.,::".0'‘', " �ti°°' . ;,. in LPRCA's outdoor and heritage Heritage Conservation Area for - ''�"..-' •''- f�'' education programs at Backus was recognized for his significant Carolinian Canada Coalition's " ' �" contributions in support of LPRCA's • s { �' Heritage Conservation Area. education programs by dedicating Annual Meeting. Ilir N ,' > The $1,000 Leighton & Betty a room in the Backus Conservation ,` `z4 Z ' ,. Brown Conservation Scholarship Education Centre in his name. Iii„,... . . ,-= ,_ - .,-, . it • _Air. ',r-ti- w _ . 'ice FOREST MANAGEMENT 'a LPRCA manages a large forest as defined by the Endangered be developed to guide the use and ' i - �` ' ' resource in a sustainable manner Species Act. In 2016, ecological management of these forests for the I - �+ . a with activities guided according to surveys were conducted on two next 10 years. This significant project "C '� an approved Forest Management properties with LPRCA implementing moved forward in advance of our /' "z': Plan to ensure the long-term health recommendations in field during 2017 renewal date with a forestry ?; �I' - / of these areas while providing marking and timber harvesting consultant hired to draft the plan, —...u■ ✓ environmental, economic and social operations. updated mapping is being prepared a iy I "` The LPRCA is in theprocess of .. ~ -� �; 4 qt .04 I w., tki,, benefits in the watershed. and LPRCA staff cruised all required ,r l� tracts to collect data and forest I fI I On an annual basis an ecologist is updating the Forest Management information. The updated plan is �._' i f , ` ` o retained to survey forest properties Plan (FMP) for forests classified i. ' ahead of proposed silvicultural expected to be completed by i `h+ ' At j I p p as `Managed Forests' under the June 2017. 1 7 �'� 1 practices to ensure anyprotected it . �, "' '1 ' "� ` ;r�,,: Managed Forest Tax Incentive .' species or its habitat is not impacted Program (MFTIP). A new plan must ' } �['' F. 16 17 1 2016 Board of Directors I 2016 Revenue Municipal Levy-Operating $ 1,412,680 31.00% Municipal Levy Capital $ 269,000 6.00% Chair CLIFF EVANITSKI,General Manager/Secretary-Treasurer Provincial Funding $ 68,240 1.50% MIKE COLUMBUS, Norfolk County JUDY MAXWELL, Manager Corporate Services Fees $ 2,340,825 51.00% DAVID HOLMES, Field Superintendent Vice Chair LORRIE MINSHALL, Interim Manager Watershed Services Forestry Sales $ 475,201 10.50% DAVE BERES,Town of Tillsonburg JANICE ROBERTSON,Supervisor of Community Relations Total $ 4,565,946 100% Directors LEIGH-ANNE BOWER, Planning Technician 2016 Expenditures Watershed Management $ 773,942 19% LEROY BARTLETT, Haldimand County BONNIE BRAVENER, Resource Technician Community Relations $ 135,608 3% DOUG BRUNTON,Norfolk County KIM BROWN, Marsh Manager Backus Heritage CA $ 573,334 14% ROBERT CHAMBERS,County of Brant JEFF CALLIAUW, Carpenter Conservation Land Management Other $ 528,577 13% ROGER GEYSENS, Norfolk County ALYSSA COUSINEAU, ALUS Elgin Coordinator Conservation Land Management-Forestry $ 347,661 8% _ CRAIG GRICE, Haldimand County JERRY DEBACKERE, Forestry Technician Conservation Land Management- Parks $ 666,513 16% NOEL HAYDT, Norfolk County PAUL GAGNON, Lands&Waters Supervisor Corporate Services $ 1,134,126 27% DAVE HAYES,Township of Southwest Oxford BRANDON GOOD,Outdoor Educator Total $ 4,159,761 100% JOHN SCHOLTEN,Township of Norwich BEN HODI,Water Resources Analyst TOM SOUTHWICK, Municipality of Bayham& CRAIG JACQUES,Water Resources Specialist Use of 2016 Operating Levy Corporate Services $ 545,435 39% I Township of Malahide SHEILA JOHNSON,Curator Watershed Management Services $ 414,692 29% CAROLYN JONES,Accounting&Administration Supervisor Community Relations $ 117,296 8% EJAY LAI, GIS& IT Specialist Backus Heritage CA $ 90,459 7% BOB MATTHEWS,Carpenter(retired October) Conservation Land Management-Other $ 244,798 17% Lee Brown Marsh DANA MCLACHLAN,Administrative Assistant Total $ 1,412,680 100% Management Committee FIONA NAVICKAS, Outdoor Educator TOM HASKETT,Chair LARRY CHANDA FRANK SCHRAM,Workshop Supervisor Share of 2016 Operating Levy Haldimand County $ 204,043 15% TREVOR BROWN MIKE COLUMBUS DEBBIE THAIN, Forestry Technician Norfolk County $ 748,430 53% DOUG BRUNTON BARRY SMITH MORGAN VAN LAEKEN, Lands&Waters Technician Oxford County $ 302,500 21% GINNY VANLOUWE,Accounting Clerk Brant County $ 84,213 6% PAM WALTHER-MABEE, Backus Heritage CA Supervisor Bayham Municipality $ 63,434 4% Malahide Township $ 10,060 1% Total $ 1,412,680 100% 19 1 oQS-,-,:....vi,.;„.xv i� Townshi p of s �, f :4, Vorth Frontenac 6648 Road 506, Plevna, Ontario, KOH 2M0 Tel: (613)479-2231 or 1-800-234-3953, Fax: (613)479-2352 www.northfronten ac.ca May 1, 2017 Via Email: premieraontario.ca Honourable Kathleen Wynne, President, Lake Sustainability Planning Committee Legislative Assembly of Ontario Queen's Park Room 281, 111 Wellesley Street West Toronto, ON M7A 1A1 Dear Ms. Wynne: RE: Hydro Reduction of 25% Not Applicable to Seasonal Residents Please be advised that the Council of the Corporation of North Frontenac passed the following Motion at their meeting on April 28, 2017: Moved by Councillor Good, Seconded by Deputy Mayor Perry #222-17 WHEREAS Council passed Resolution #180-17 approving Councillor Hermer's Notice of Motion be brought forward at the April 28, 2017 Council Meeting regarding Hydro Rates including the 25% reduction not being applicable to seasonal residents, delivery charges etc.; AND WHEREAS the government has reduced Hydro One consumers' delivery charges by 17% with an additional 8% HST to Ontario Residents; ' AND WHEREAS due to unreasonable requirements for reduction most seasonal residents do not qualify for the reduction; AND WHEREAS all consumers residing within a native reserve are exempt from the delivery charges; THEREFORE BE IT RESOLVED THAT in the name of fairness and equality the Council of the Township of North Frontenac requests these charges be removed from all Hydro One customers billing; AND THAT a copy of this resolution be provided to the Premier of Ontario; the Minister of Energy; all Municipalities within the Province; and Randy Hillier, MPP. Carried Yours truly, /Q.it_Cc l'Y)Le o/[e Tara Miekse Clerk/Planning Manager TM/jd cc: Ontario Minister of Energy Randy Hillier, MPP All Municipalities within the Province of Ontario O.P.P. Municipal Policing Bureau Ontario Police Bureau des services policiers des nuinicipalites Provincial provinciale Police de l'Ontario 777 Memorial Ave. 777,ave Memorial Orillia ON L3V 7V3 Orillia(ON) L3V 7V3 RECEIVED Tel: (705)329-6200 Fax: (705)330-4191 MAY 0 5 2017 File number/Reference: 612-20 MUNICIPALITY BAYHAM April 27, 2017 Mayor/Reeve and Clerk/CAO, As a follow-up to the letter from June 1, 2016, I am pleased to inform you of the progress Municipal Policing Bureau has made on the projects listed in that letter. In addition, I am presenting you with the 2017 Municipal Policing Bureau Calendar which contains useful information regarding OPP municipal policing. The electronic version will be also available on the Municipal Policing Bureau webpage located on the www.OPP.ca website (enter"Municipal Policing" in the search box). Annual Billing Statement Review Webinar In October 2017, our Bureau will be organizing a webinar on the 2018 Annual Billing Statements, which will be issued to municipalities in September. During the Webinar, participants will be provided with additional information and explanations on their Annual Billing Statements and will have an opportunity to ask any questions. Municipal Policing Bureau Twitter account (MOPP Mun Pol In 2016, Municipal Policing Bureau launched our very own Twitter account to provide municipalities, like yours, with an opportunity to stay up-to-date with Municipal Policing Bureau initiatives and announcements. If you or your municipality does not have a Twitter account, you can set one up on your desktop or your mobile device and start following us at (a_OPP Mun Pol. For additional information on how to sign up with Twitter, please visit Twitter Support Page. Alternatively, you may enter @OPP_Mun_Pol in your search browser (i.e. Google Chrome, Firefox or Internet Explorer). Redesign of the www.OPP.ca With the recent redesign of the OPP website, our Bureau will continue to upload materials which will help in providing a detailed explanation on the billing model, the contract proposal process and policing costs in general. Please take the time to review the Municipal Policing Bureau page of the website. In addition, we will notify our Twitter followers once new materials are uploaded on our website. Posting of the estimated 2015-2017 OPP municipal policing costs on www.OPP.ca Based on feedback received from many municipalities, and keeping with our renewed commitment to educate, inform, and be transparent on OPP municipal policing billing practices, we have updated the 2015-2016 policing costs spreadsheet with 2017 estimates for all 323 OPP billed municipalities. The OPP Contract Proposal Process As you are aware, the Ministry of Community Safety and Correctional Services lifted the moratorium for costings on November 1, 2015. Since then, the OPP has started providing contract proposals as requested. There are currently 10 municipalities in the queue for OPP contract proposals. We have provided OPP contract proposal presentations to five of those communities so far and are expecting responses from those municipalities in the coming weeks and months. The contract proposal process was designed not to affect the costs of current OPP policed municipalities. A detailed Information Manual which provides more information on the OPP contract proposal/amalgamation process can be found on our page of www.opp.ca. An updated version will be posted soon. Calls for Service Billing Summary Report Municipal Policing Bureau recently launched the Calls for Service (CFS) Billing Summary Report. This report is different from the Police Services Board Report that is presented to your Police Services Board by the Detachment Commander. It is designed to help you understand the CFS that drive this portion of your billing statement. If you have not seen it by now, your local civilian governance body likely has, and is available to you from your local OPP Detachment Commander. This will ensure timely information to municipalities and civilian governance bodies pertaining to the "billable" CFS in their municipality. In keeping with our philosophy of continuous improvement, we, at Municipal Policing Bureau, would like your thoughts and ideas on this particular report and what we can do to make it more relevant to you. . Municipal portal initiative We are currently at the evaluation stage for creating a communication portal with all 323 municipalities policed by the OPP. The ability to communicate regularly and in a timely manner with such a large number of clients using conventional means, like regular mail, has its limitations. In keeping with the OPP's drive to innovate and be more efficient, my intention is to develop an online correspondence delivery system that allows all of us to communicate with you in a more efficient and effective way. This online portal will have individual municipal access and serve as a delivery mechanism for all correspondence with municipalities, like yours, going forward (i.e. annual billing statements, letters, reminders etc). Please send us your feedback on these new initiatives by email at OPP.MunicipalPolicing@opp.ca. We look forward to hearing from your municipality on these initiatives and our fruitful collaboration in the future. The OPP is committed to work diligently with municipal stakeholders to ensure effective, efficient and sustainable police service delivery in Ontario. Thank you again. Sincerely, M.M.(Marc) Bedard Superintendent Commander, Municipal Policing Bureau Email OPP.MunicipalPolicing@opp.ca Twitter @OPP_Mun_Pol /nv 2 0 , 40 1114 ELGIN GROUP POLICE SERVICES BOARD Chair David Marr. Tel. 519-631-1460 Ext. 161 450 Sunset Drive Fax 519-633-7661 St. Thomas, ON N5R 5V1 Res. 519-782-3836 April 24, 2017 Municipality of Bayham Municipality of West Elgin Municipality of Township of Malahide Municipality of Dutton/Dunwich Bayham Municipality of Central Elgin Township of Southwold Dear Councils of the Elgin Group OPP Police Services Board (PSB): Municipality of Re: 2017 Budget Central Elgin Attached for your information is the Elgin Group Police Services Board Proposed Budget as approved through the following resolution at the April 13, 2017 meeting: Municipality of Dutton/Dunwich "THAT the 2017 Draft Board Budget Report be approved and circulated to the municipalities. Carried Municipality of (signed) Chair Dave Marr" West Elgin Please note that the budget holds the line on increases at 0%. Yours truly, Township of . — — — — Malahide ` Mark G. McDonald, Secretary/Administrator Elgin Group Police Services Board Township of Southwold COUNTY OF ELGIN Police Services Board Proposed Budget 2016 Total 2017 % CHANGE FORECAST/ Zero Based Zero Base ACCOUNT Description BUDGET ACTUAL Budget Budget 4350250 Recoveries -33,901 -32,279 -33,937 0.11% Total Revenue -33,901 -32,279 -33,937 0.11% 5300250 Wages 9,200 9,200 9,200 0.00% Total Salary 9,200 9,200 9,200 5400250 Benefits 0 112 0 0.00% Total Benefit 0 112 0 0.00% 5500250 Travel 2,000 419 2,000 0.00% 5505250 Travel - Other 0 0 0 0.00% 5510250 Development 14,000 1,269 14,000 0.00% 5850250 Purchased Services 0 12,700 0 0.00% 6090250 Miscellaneous 8,701 8,578 8,737 0.41% Total Operations 24,701 22,966 24,737 0.14% Other 0 0 0 0.00% NET OPERATING COST 0 0 0 0.00% POLICE SERVICES BOARD HONORARIUM Chair - Honorarium - $2,000 $2,000 Board Members Honorarium = $1,500 x 4 $6,000 * Board Secretary/Administrator Honorarium $1,200 $1,200 JE to Admin TOTAL $9,200 MILEAGE TOTAL $2,000 Honorariums and mileage to be paid twice a year, in June and December, to reduce administration costs. * Note: This honorarium is paid directly to the County, not to the Secretary/Administrator POLICE SERVICES BOARD PROFESSIONAL DEVELOPMENT MEMBERS CONFERENCE Secretary/Administrator not included Travel 1235 km x$.495 x 3 = $1,833.98 Accommodation $156 plus 13% = $176.28 x 3 nights x 3 = $1,586.52 Registration $430.50 x 3 = $1,291.50 Per Diem $150 x 3 x 3 = $1,350.00 Meal Allowance $75 x 3x 3 = $675.00 Parking Free $0.00 SUB TOTAL $6,737.00 $6,737.00 PLUS INSPECTOR'S CONFERENCE - Travel - 1235 km x$.495 $611.33 Accommodation - 3 nights $528.84 Registration $431.00 Meals- 3 days $225.00 Parking $0.00 TOTAL $1,796.17 $1,796.17 $8,533.16 ONE SEMINAR Travel $.495 x 65 km x 5 = $160.88 Registration $350 x 5 = $1,750.00 Per Diem $150 x 5 = $750.00 Meal Allowance $75 x5 = $375.00 Parking $10 x 5 $50.00 SUB TOTAL $3,085.88 $3,085.88 CONFERENCE &SEMINAR TOTAL $11,619.04 MISCELLANEOUS $2,380.97 TOTAL $14,000.00 POLICE SERVICES BOARD ADMINISTRATIVE OVERHEAD Paper, Faxes, Telephone, Advertising $1,000 JE to Admin OAPSB Membership Fee $1,140 Insurance $6,597 TOTAL $8,737 Assumes the County or the OPP Headquarters will supply office, computer, etc. for Board and Secretary/Administrator '4_ nECEIVE April 21 , 2017 APR t 8 2017 MUNICIPALITY OF BAYHAM Commander Brad Fishleigh Elgin O.P.P. Detachment 42696 John Wise Line St. Thomas, ON N5P 3S9 Dear Commander: Please be advised that Elgin County Council adopted By-Law 17-11 "Being a By-Law to Authorize Speed Limits" and By-Law 17-12 "Being a By-Law to Designate Community Safety Zones on County Roads" at its meeting held on April 11, 2017. By-Law 17-12 implements Community Safety Zones (CSZs) at ten locations adjacent to schools along County roads as requested by local municipalities. By-Law 17-11 implements 40km/h zones as well as several previously amended speed zones (Furnival Road, Culloden Road, Heritage Line, Dexter Line) into a revised by-law. In addition this by-law includes newly adopted 40km/h and 60km/h zones on Wonderland Road. A copy of the report titled "Reduced Speed Zone and Community Safety Zone By-law Amendments" and copies of By-Laws 17-11 and 17-12 are attached for ease of reference. If you have any questions please contact Peter Dutchak, Deputy Director of Engineering Services (pdutchak(a,elgin.ca). Yours truly, Katherine Thompson, Marketing and Communication Coordinator Enclosure cc Peter Dutchak, Deputy Director of Engineering Services Elgin Municipalities County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca // 1 In=,tI ii n t.y P.%ressirt tri Nawry REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: March 30, 2017 SUBJECT: Reduced Speed Zone and Community Safety Zone By-law Amendments INTRODUCTION: Council has directed staff to implement 40km/h reduced speed zones and Community Safety Zones (CSZs) at ten locations adjacent to schools along County roads as requested by local municipalities. A few other reduced speed zone areas require revision or incorporation into the new by-law. This report presents the amended by-laws to Council for their adoption. DISCUSSION: Municipalities have responded to Council's request with their preference as to which schools located along County roads should be signed as 40km/h zones and have CSZ designations. Ten new 40km/h reduced speed zones and CSZs have been identified in the by-laws. Remaining schools along County roads are signed as 50km/h zones. New 40km/h speed zones and Community Safety zones have been established at approximately 150 metres in advance of the school property frontage in either direction or to the nearest intersection. Community Safety Zones will be in effect from September 1St to June 30th annually. Once the by-laws are approved by Council, signage can be installed. Signage is planned to be installed in June by the County's contractor. If any municipality wishes to install signage sooner with their own forces, the County will provide the required signage materials and layout locations upon request. The reduced speed zone by-law also includes many changes to the 50km/h and 60km/h schedules (identified in bold text). Most of these changes were as a result of accommodating the new 40km/h zones within existing 50km/h and 60km/h zones. However, there were also some other amendments to the by-law and as follows: Wonderland Road —The formal adoption of Wonderland Road (Elgin County Road #29) is underway and one of the by-laws requiring revision is the reduced speed zone by-law. The existing 40km/h and 60km/h speed zones on Wonderland Road have been included in the County's by-law. Heritage Line —The existing 50km/h speed zone on Heritage Line (Elgin County Road #38), east of Plank Road, has been extended 290 metres to recognize new buildings and an extension of the "built up" area. COUNTY OF ELGIN By-Law No. 17-11 "BEING A BY-LAW TO AUTHORIZE SPEED LIMITS" WHEREAS pursuant to Section 128(2) of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, the council of a municipality may by by-law prescribe a different rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction than is prescribed in Section 128(1a); and WHEREAS it is deemed expedient that the speed limit for motor vehicles on certain highways in the County of Elgin be different from the rate as set out in said Subsection (1.a). NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT when any highway or portion of highway set out in Schedules"A", "B"and "C", appended hereto, is marked in compliance with the regulations under the Highway Traffic Act the maximum rate of speed thereon shall be the rate of speed prescribed in the Schedule. 2. THAT the penalties provided in Section 128(14) of the Highway Traffic Act shall apply to offences against this by-law. 3. THAT this By-Law shall become effective once signage setting out the speed limit has been duly posted. 4. THAT By-Laws No. 15-32, 16-20, 16-29, 16-30 and any by-law inconsistent with this by-law be and the same are hereby repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 11th DAY OF APRIL 2017. Mark G. McDonald, Grant Jones, Chief Administrative Officer Warden -2- SCHEDULE "A" By-Law No. 17-11 MAXIMUM RATE OF SPEED 40 KILOMETRES PER HOUR Road Section Description 15 A From the West property limits of John Street for a distance of 360 metres west. 19 A From the south property limits of Heritage Line for a distance of 475 metres south. 19 B From 35 metres north of the north property limits of Jackson Line for a distance of 350 metres south. 20 A From 40 metres north of the north property limits of Warren Street for a distance of 470 metres south. 27 A Starting 905 metres from the south west property limits of Quaker Road for a distance of 470 metres west. 29 A From the north property limits of County Road#52 for a distance of 950 metres north. 42 A From the east property limits of Robinson Street for a distance of 517 metres east. 43 A From the north property limits of Calton Line for a distance of 245m northerly. 44 A From the west property limits of Highway#3 for a distance of 590 metres west. 73 A From 175 metres south of the south property limits of Highway#3 for a distance of 380m south. 74 A From the northern property limits of Highway#3 for a distance of 520 metres north. -3- SCHEDULE "B" By-Law No. 17-11 MAXIMUM RATE OF SPEED 50 KILOMETRES PER HOUR Road Section Description 2 A From 1250 metres east of the south west property line of County Road 76 1827 metres west of the south east property line of County Road 76. 3 A From the west property line of Highway 4 west 432 metres. 4 A From the south property limits of Bridge Street to 1692 metres north. 4 B From the west property line of County Road 20 to the west property line of County Road 4. 8 A From 384 metres south of the north property line of County Road 13 to 1285 metres north of the north property line of County Road 13. 8 B From 814 metres south of the south property line of County Road 3 to 437 metres north of the south property line of County Road 3. 13 A From the east property line of County Road 8 to 1264 metres east. 15 A From County Road 8 to John Street. 15 B From 360 metres west of John Street,west to County Road 2. 16 A From 490 metres west of the west property line of County Road 20 to 456 metres east of the west property line of County Road 20. 16 B From 64 metres east of the east property line of Lyle Road to 716 metres east of the east property line of Lyle Road. 18 A From 630 metres east of the east property line of Lawrence Road to 203 metres east of the east property line of Lawrence Road. 19 A From 430 metres south of the north property line of County Road 44 to 334 metres north of the north property line of County Road 44. 19 B From the south property limits of County Road 38 for a distance of 866 metres north. 19 C From 475 metres south of the south property line of County Road 38 for a distance of 353 metres southerly. 19 C From 1100 metres south of the south property line of County Road 41 to 766 metres north of the south property line of County Road 41. 19 D From the south property line of County Road 142 to the west property line of County Road 19. 20 A From 933 metres north of the north property line of County Road 3 to 360 metres south of the north property line of County Road 3. 20 B From 775 metres north of the north property line of County Road 16 to 393 metres south of the north property line of County Road 16. 20 C From the north property limits of County Road 4 to 470 metres south of the north property limits of County Road 21. 21 A From the east property line of County Road 20 to the west property line of County Road 4. 23 A From a point 510 meters north of the north property limit of County Road 23 northerly to the south property limit of County Road 24 for a distance of 786 meters. 23 B From the east property line of County Road 4 to the east property line of County Road 23. 24 A From the north property line of Hale Street to the west property line of County Road 24. 24 B From the north limits of Hale Street to the west limit of Dexter Line. 24 C From the north limits of Colin Street to the South limits of Catfish Creek. 24 D From the west property line of County Road 73 to 825 metres west. 25 A From the City of St.Thomas limits to the south property limits of Highway 3. 26 A From the east property line of County Road 25 to the City of St. Thomas limits. 27 A From the west property line of County Road 36(south side)to 905 metres west. -4- Road Section Description 28 A From the north property line of County Road 56 to the south property line of Highway 3. 34 A From the west property line of County Road 74 to 816 metres west. 36 A From 665 metres north of south property line of County Road 36 to 395 metres south of the south property line of County Road 36. 37 A From the east property line of County Road 74 to 640 metres east. 37 B From the southeast property line of County Road 47 to 493 metres east. 37 C From the southwest property line of County Road 47 to 436m west. 38 A From 1815 metres east of the east property line of County Road 19 to 850 metres west of the east property line of County Road 19. 38 B From 495 metres west of the east property line of County Road 43 to 127 metres east of the east property line of County Road 43. 39 A From south property line of County Road 42 to the southern limits. 40 A From 686 metres south of the south property line of County Road 45 to 537 metres north of the south property line of County Road 45. 40 B From the south property line of County Road 52 to 1100 metres south. 41 A From the north property line of Front Street northerly 183 metres and from the west property line of Main Street westerly 492 metres. 42 A From east property line of County Road 19 to 760 metres east. 43 A From 531 metres north of the north property line of County Road 45 for a distance of 286 metres south. 43 B From the north property limits of County Road 45 for a distance of 390 metres south. 43 C From the south property line of County Road 38 to 440 metres south. 44 A From 590 metres west of the west property limits of Highway#3,west to County Road 46. 45 A From 647 metres west of the west property line of County Road 43 to 300 metres east of the west property line of County Road 43. 45 B From the east property line of County Road 40 to 959 meters east. 47 A From the south property line of County Road 37 to 431 metres south. 48 A From the east property line of County Road 25 to 625 metres east. 49 A From the north property line of County Road 52 northerly a distance of 814 meters. 50 A From the south property line of County Road 19 to the north property line of County Road 142. 52 A From 1096 metres west of the east property line of County Road 40 to 512 metres east of the east property line of County Road 40. 53 A From the west property line of County Road 73 to the west property line of Elm Street. 53 B From the north property line of Highway 3 to the north property line to Beech Street. 56 A From the south property line of the City of St. Thomas limits to 855 metres east. 73 A From the north property line of County Road 53 northerly to 700 metres. 73 B From the west property line of Levi Street to 1090 metres north of the north property line of County Road 24. 73 C From 530 metres south of the south property line of County Road 42 to 517 meters north of the south property line of County Road 42. 73 D From the south property line of Highway#3 to 175 metres south. 73 E From 555 metres south of the south property limits of Highway#3 for a distance of 1112 metres south. 73 E From the north property limits of Highway#3 to 1500 metres north. 74 A From 520 metres north of the north property limits of Highway#3 to 320 metres north. 74 B From 91 metres south of the south property limits of County Road 34 to 1529 meters north. 76 A From the south property line of County Road 2, 1650 meters south, to the north limits of Marsh Line. 76 B From the north property line of County Road 2 to 708 metres north. 103 A From 1493 metres north of the south property line of County Road 104 to 1847 metres south of the south property line of County Road 104. 103 B From 117 metres south of the south property line of Gray Line. 104 A From west property line of County Road 103 to 610 metres west. -5- SCHEDULE "C" By-Law No. 17-11 MAXIMUM RATE OF SPEED 60 KILOMETRES PER HOUR Road Section Description 2 A From north-east property line of County Road 103 to 606 metres east. 2 B From the west property line of County Road 8 westerly 870 metres. 3 A From 337 metres west of the west property line of County Road 76 to 338 metres east of the west property line of County Road 76. 3 B From 483 metres east of the east property line of County Road 8 to 550 metres west of the east property line of County Road 8. 3 C From 550 metres east of the east property line of County Road 20 to 508 metres west of the east property line of County Road 20. 4 A From 140 metres south of south property line to County Road 45 to south of City of St.Thomas limits. 4 B From the south property line of Highway 3 to 400 metres south. 7 A From the south property line of County Road 6 to 154 metres south. 7 B From the south property line of County Road 6 to 332 metres north. 14 A From 675 metres north of the north property line of Sixth Line to 32 metres south of the north property line of Sixth Line. 14 B From south west property line of County Road 3 north 440 metres to 805 metres south of the south west property line of County Road 3. 18 A From 400 metres west of the centre of the main entrance to Green Lane Landfill to 400 metres east of the entrance, being a total distance of 800m. 19 A From 35 metres north of the north property limits of Jackson Line for a distance of 300 metres north. 19 B From 315 metres south of the north property limits of Jackson Line for a distance of 300 metres south. 22 A From the south property line of County Road 27 to 770 metres south. 23 A From a point 510 metres north of the north property line of County Road 23 northerly to the south property limit of County Road 24 a distance of 786 metres. 24 A From the east property limits of County Road 23 to 400 metres east. 27 A From 744 metres east of the east property line of County Road 4 to 3326 metres west of the east property line of County Road 4. 27 B From 70 metres east of the south-west property line of County Road 22 westerly 259 metres. 27 C From 1375 metres west of the south-west property limits of County Road 36 (south side)for a distance of 300 metres west. 28 A From the south property line of County Road 56 to 810 metres south. 29 A From 950 metres north of the property line of County Road 52 northerly for 2378 metres to Southminster Bourne. 35 A From 517 metres north of the property line of Glencolin Line to 923 metres north of the north property line of Glencolin Line. 35 B From the north-east property line of Highway 3 to 902 metres north. 35 C From the south property line of Highway 3 to 752 metres south. 37 A From 578 metres east of the east property line of County Road 73 to 450 metres east. 40 A From south property line of Highway 3 to 400 metres south. 42 A From east property line of County Road 73 to 445 metres east. 44 A From west property line of County Road 19 to 784 metres west. 45 A From 223 metres south east of the east property line of Springwater Road to 294 metres west of the east property line of Springwater Road. 45 B From the east property line of County Road 40 to 959 metres east. 45 C From 177 metres west of the west property line of County Road 43 to 2450 metres east of the west property line of County Road 43. 45 D From the west property line of County Road 4 to 637 metres west of County Road 4. -6- Road Section Description 46 A From 500 metres south of the south property line of Best Line to 235 metres north of the south property line of Best Line. 46 B From 100 metres south of the south property limits of County Road 44 to 400 metres north of the north property limits of County Road 44. 48 A From 317 metres east of the east property line of County Road 73 to 335 metres west of the east property line of County Road 73. 48 B From the southwest property line of County Road 25 to 601 metres west. 52 A From 225 metres west of the north west property limits of County Road 35 to 517 metres east. 57 A From the east property line of County Road 4 to the City of St. Thomas limits. 73 A From 270 metres south of the north property line of County Road 48 to 691 metres north of the north property line of County Road 48. 73 B From 326 metres south of the south property line of County Road 42 to 317 metres north of the south property line of County Road 42. 74 A From 169 metres south of the south east property line of Mapleton Line to 778 metres north of the south east property line of Mapleton Line. 76 A From the north limits of Marsh Line, south 1,049 metres. 103 A From 237m south of the south property limits of Johnston Line and extending north along Furnival Road for 420m. COUNTY OF ELGIN By-Law No. 17-12 "BEING A BY-LAW TO DESIGNATE COMMUNITY SAFETY ZONES ON COUNTY ROADS" WHEREAS pursuant to Section 214.1(1) of the Highway Traffic Act, R.S.O. 1990, Chapter H.8, the council of a municipality may by by-law designate a part of a highway under its jurisdiction as a community safety zone if, in the council's opinion, public safety is of special concern on that part of the highway; and WHEREAS it is deemed desirable to designate community safety zones on certain County Roads; and, WHEREAS Council did pass By-Law 08-31 and Amending By-Law 10-04 designating Community Safety Zones; and, WHEREAS said zones require further updating and refinement. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the highways or parts of highways under the jurisdiction of the County of Elgin as set out in Schedule"A"appended hereto are designated as Community Safety Zones. 2. THAT By-Law No. 08-31 and 10-04 be hereby repealed. 3. THAT this by-law shall become effective upon passing, but not before signs designating a Community Safety Zone have been erected. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 11TH DAY OF APRIL 2017. /1/ Mark G. McDonald; l Grant Jones, Chief Administrative Officer. I// Warden. SCHEDULE "A" By-Law No. 17-12 COMMUNITY SAFETY ZONES County From To Hours Days Months Road Number and Name 8 73M south of 1082M north of 8:00 a.m. Monday January to June Currie Road south property the south to to and Main Street limit of property limit of 5:00 p.m. Friday September to Shackleton Line Shackleton Line December 15 West property South limit of 8:00 a.m. Monday January to June Miller Road limit of Currie Lions Road to to and Road 5:00 p.m. Friday September to December 19 50M south of the 760M south of 8:00 a.m. Monday January to June Plank Road south property the south to to and limit of Heritage property limit of 5:00 p.m. Friday September to Line Heritage Line December 19 90M north of the 500M south of 8:00 a.m. Monday January to June Plank Road north property the north to to and limit of Jackson property limit of 5:00 p.m. Friday September to Line Jackson Line December 20 100M south of 395M south of 8:00 a.m. Monday January to June Carlow the north the north to to and Road property limit of property limit of 5:00 p.m. Friday September to Warren Street Warren Street December 27 682M west of the 1562M west of 8:00 a.m. Monday January to June Sparta Line southwest the southwest to to and property limit of property limit of 5:00 p.m. Friday September to Quaker Road Quaker Road December 52 20M west of west 390M east of the 8:00 a.m. Monday January to June Ron McNeil property limit of west property to to and Line Mill Street limit of Mill Street 5:00 p.m. Friday September to December 40 South limit of Ron 150M south of 8:00 a.m. Monday January to June Springfield McNeil Line the south to to and Road property line of 5:00 p.m. Friday September to Ron McNeil Line December 42 125M east of the 585M east of the 8:00 a.m. Monday January to June Lakeshore east property east property to to and Line limit of limit of 5:00 p.m. Friday September to Robinson Street Robinson Street December 43 North property 360M north of 8:00 a.m. Monday January to June Richmond limit of Calton the north to to and Road Line property limit of 5:00 p.m. Friday September to Calton Line December 44 West property 660M west of 8:00 a.m. Monday January to June Eden Line limit of Highway the west to to and #3 property limit of 5:00 p.m. Friday September to Highway#3 December 73 South limit of Pine South limit of 8:00 a.m. Monday January to June John Street Street Clarence Street to to and 5:00 p.m. Friday September to December 74 The north 980 M north of 8:00 a.m. Monday January to June Belmont property limits the north to to and Road of Talbot Line property limits 5:00 p.m. Friday September to of Talbot Line December Ministry of Tourism, Ministry of Culture and Sport Transportation Minister Minister ,kik• 9th Floor, Hearst Block 3rd Floor, Ferguson Block ®®� 900 Bay Street 77 Wellesley St W. Ontario Toronto, ON M7A 2E1 Toronto, ON M7A 1Z8 Monday, May 8, 2017 Dear Valued Cycling Partners: On April 27th, Ontario tabled the 2017 Budget. This budget returns the government to balance while continuing to make investments that make everyday life easier for people all across Ontario. We are very proud that our budget includes an investment of$50 million for commuter cycling infrastructure in 2017-18 to give Ontarians a safe and low-cost commuting alternative between residential communities, workplaces, major transit stations and other destinations and while enhancing their safety and well-being through investments in infrastructure. This will enable people to take bikes and transit for their daily commute instead of personal vehicles, effectively reducing GHG emissions. Your advocacy contributed to the creation of#CycleON -- Ontario's cycling strategy -- which serves as a blueprint to help us create healthy, active and prosperous communities that have better cycling infrastructure and safer streets and highways. At the recent Share the Road Cycling Coalition annual Ontario Bike Summit, we reiterated our government's commitment to implement Ontario's Cycling Strategy, #CycleON. Through #CycleON, the province is working to identify a long-term network of cycling routes across Ontario that will: Promote recreational cycling and cycling tourism; Connect municipal cycling routes and places of interest; Identify areas of provincial infrastructure that should accommodate cycling; and, Prioritize future cycling infrastructure investments on provincial highways. The draft network we've identified includes over 8,000km of cycling routes that connect the regions of the province — and the people that live there providing access to major communities and destinations. We invite you to view and submit comments on the draft network at www.ontario.ca/cycling. The comment period has been extended until May 26, 2017. Over 70 per cent of Ontario's population resides within 5km of these cycling routes. The province-wide network has the potential to enhance tourism and recreation opportunities across the province. And in urban areas, the network is also an opportunity to look at developing routes that will serve both recreational and commuter routes in the years to come. 1 It was around this time last year that our government announced our commitment to provide $10 million under the Ontario Municipal Cycling Infrastructure program to 37 cities and towns across the province that are working to build new or improve their existing cycling infrastructure in ways that make sense locally. This includes urban, suburban and rural communities like Brampton, Niagara, Ottawa, Chatham-Kent, Kingston, and Thunder Bay among others. In 2015, we also announced an additional commitment of $15 million for routes along provincial highways so that cyclists have a connected and continuous network. The cycling investment in Budget 2017 builds on the recent cycling initiatives that the government has made. This unprecedented investment promotes cycling and walking as part of a healthy, active lifestyle while making commuter cycling easier and safer. Last month, we were pleased to introduce Ontario's first Cycling Tourism Plan: Tour by Bike. It's no secret that cycling tourism in Ontario is experiencing rapid growth as more people realize what a fun and healthy form of transportation cycling can be. Ontario is home to an extensive cycling and trails network that stretches across the province, connects our communities and offers unique views of our urban and rural landscapes. Through this plan, we will continue to work to increase and promote cycling as a tourism draw in Ontario communities. Tour by Bike builds on the work we began with the Tourism Action Plan and the Strategic Framework for Tourism in Ontario. We all have the same goal. We want to continue making Ontario a safe place to cycle, and to stand out as a world-class cycling destination. Our work to date has positioned us well as we move forward with the Tour by Bike and our new commuter cycling infrastructure investment. Of course, your input and collaboration is invaluable to this process. We are excited to keep working with you, and look forward to continuing to grow cycling in Ontario together. All our best, afi ,i tit rir or it „ir Eleanor McMahon Steven Del Duca Minister Minister 2 ONTARIO ENERGY BOARD NOTICE TO CUSTOMERS OF UNION GAS LIMITED Union Gas Limited has applied to dispose of certain account balances and for approval of the amount of its earnings that it must share with customers. Learn more. Have your say. Union Gas Limited has applied to the Ontario Energy Board for approval to dispose of amounts recorded in certain 2016 deferral and variance accounts and for approval of the amount of its 2016 earnings that it must share with customers. If its application is approved, Union Gas Limited says that it would have the following impact on typical customers over the six month period from October 1, 2017 to March 31, 2018: • For residential customers in Southern Ontario (Windsor to Hamilton), a charge of$13.34 • For residential customers in all other areas, a charge of$35.06 Other customers, including businesses, may also be affected. THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING The Ontario Energy Board (OEB)will hold a public hearing to consider the application filed by Union Gas. We will question Union Gas on the case. We will also hear questions and arguments from individual customers and from groups that represent the customers of Union Gas. At the end of this hearing, the OEB will decide whether the amounts and the charges or credits requested in the application will be approved. The OEB is an independent and impartial public agency. We make decisions that serve the public interest. Our goal is to promote a financially viable and efficient energy sector that provides you with reliable energy services at a reasonable cost. BE INFORMED AND HAVE YOUR SAY You have the right to information regarding this application and to be involved in the process. • You can review the application filed by Union Gas on the OEB's website now. • You can file a letter with your comments, which will be considered during the hearing. • You can become an active participant (called an intervenor). Apply by May 19, 2017 or the hearing will go ahead without you and you will not receive any further notice of the proceeding. • At the end of the process, you can review the OEB's decision and its reasons on our website. The OEB intends to consider cost awards in this proceeding that are in accordance with the Practice Direction on Cost Awards and only in relation to the following issues: 1)The proposed balances for recovery/refund recorded in the following deferral and variance accounts: • Unabsorbed Demand Costs (UDC)Variance Account(Account No. 179-108) • Upstream Transportation Optimization (Account No. 179-131) • Short-Term Storage and Other Balancing Services (Account No. 179-70) • Conservation Demand Management(CDM) (Account No. 179-123) • Normalized Average Consumption (Account No. 179-133) • Unaccounted for Gas (UFG)Volume Variance Account (Account No. 179-135) • Parkway West Project Costs (Account No. 179-136) • Brantford-Kirkwall / Parkway D Project Costs (Account No. 179-137) • Parkway Obligation Rate Variance (Account No. 179-138) • Unaccounted for Gas (UFG) Price Variance Account(Account No. 179-141) • Lobo C Compressor/ Hamilton-Milton Pipeline Project Costs (Account No. 179-142) • Unauthorized Overrun Non-Compliance Account(Account No. 179-143) • Lobo D/ Bright C/ Dawn H Compressor Project Costs (Account No. 179-144) • Burlington-Oakville Project Costs (Account No. 179-149) • Greenhouse Gas Emission Impact Deferral Account(Account No. 179-152) 2)The proposed 2016 utility results and earnings sharing amount. 3)The proposed method for allocating and disposing of the 2016 deferral account balances and 2016 earnings sharing amount, if any. 4)The evidence filed with respect to Union Gas' Data Centre Consolidation. LEARN MORE Our file number for this case is EB-2017-0091. To learn more about this hearing, find instructions on how to file letters or become an intervenor, or to access any document related to this case, please enter the file number EB-2017-0091 on the OEB website: www.oeb.ca/participate. You can also phone our Consumer Relations Centre at 1-877-632-2727 with any questions. ORAL VS. WRITTEN HEARINGS There are two types of OEB hearings—oral and written. The OEB will determine at a later date whether to proceed by way of a written or oral hearing. If you think an oral hearing is needed, you can write to the OEB to explain why by May 19, 2017. PRIVACY If you write a letter of comment, your name and the content of your letter will be put on the public record and the OEB website. However, your personal telephone number, home address and e-mail address will be removed. If you are a business, all your information will remain public. If you apply to become an intervenor, all information will be public. This rate hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 1998 c.15 (Schedule B). Ontario .15 Lakeshore I TOWN OF LAKESHORE 419 Notre Dame St. Belle River, ON NOR 1A0 April 28, 2017 Ministry of Municipal Affairs 17th Floor 777 Bay Street Toronto, Ontario M5G 2E5 Attention: Hon. Bill Mauro Dear Hon. Bill Mauro RE: Support of Resolution Re: Request the Province of Ontario to Ease Restrictions of Surplus Dwelling Severances in Areas Zoned Agriculture. Please find attached the resolution approved by the Council of the Town of Lakeshore at their Regular Council meeting held on April 25, 2017. Should you require any additional information with respect to the above matter, please contact the undersigned. Yours truly, Mary Masse Clerk /cl Attachment: Resolution of Lakeshore Council Cc:Ministry of Agriculture Food and Rural Affairs, Hon. Jeff Leal Association of Municipalities Ontario (AMO) Via Email - All Ontario Municipalities Ph: 519-728-2700 Fax: 519-728-9530 Toll: 1-877-249-3367 www.lakeshore.ca Lakeshore TOWN OF LAKESHORE 419 Notre Dame St. 2017 April 25, Belle River, ON NOR 1A0 Councillor Diemer moved and Deputy Mayor Fazio seconded: That: WHEREAS, the farm house is an existing dwelling and no new residential development is created by severing a farm house from its surrounding land, therefore the severance is not in conflict with the 2014 Provincial Policy Statement, and, WHEREAS, rules regarding the number of years the farmer has owned the farm lands and rezoning of the retained farm lands, to prohibit future dwellings could be considered by the Province, and, WHEREAS, changes to rules for severance could eliminate the current practice of the purchaser of the farm, which is acquired as part of a farm lot consolidation, then severing off the existing farm house, as surplus to their needs and then selling it back to the farmer, if there is a need to retire on the property BE IT THEREFORE, resolved that the Council of the Town of Lakeshore requests the Province of Ontario to ease restrictions of surplus dwelling severances in areas zoned Agriculture, thereby permitting the seller of the farm, to sever off an existing dwelling (i.e. farm house) That this resolution be circulated to AMO and Ontario Municipalities for support. Motion Carried Unanimously Ph: 519-728-2700 Fax: 519-728-9530 Toll: 1-877-249-3367 www.lakeshore.ca "16., 7 ElginCounty May 10, 2017 To: Municipality of Bayham Council Re: Request for placement of E-Waste Bins at Library Branches Dear Mayor Ens and Members of Council, At the May 9, 2017 meeting, Elgin County Council endorsed the following recommendation: "THAT Council hereby authorizes the installation of e-waste recycling bins at Elgin County Library branches in partnership with the STEAM Centre in St. Thomas subject to local municipal approval and subject to the terms and conditions contained in the report "E-Green Recycling Program at Library Branches" dated April 12, 2017." Attached please find the report providing further information about the proposed program, including bin specifications. Elgin County Library is seeking municipal approval to install these bins on library property, subject to the terms and conditions outlined in the report. In the case of the Municipality of Bayham, the request is being made for the Straffordville and Port Burwell branches. Please do not hesitate to contact me should you require further information about this request. Thank you for your consideration, Brian Masschaele Director of Community and Cultural Services Encl: Elgin County Council Report - E-Green Recycling Program at Library Branches County of Elgin 450 Sunset Drive St.Thomas,Ontario N5R 5V1 Canada Phone:519-631-14E www.elgin.ca Progressive by Nature f� Elgin c�uny REPORT TO COUNTY COUNCIL P7GydtCssie_Gf k.`(LrC FROM: Sandra Poczobut, Manager of Programs and Community Development Brian Masschaele, Director of Community and Cultural Services DATE: April 12, 2017 SUBJECT: E-Green Recycling Program at Library Branches INTRODUCTION: This report seeks Council's support of a partnership between Elgin County Library and the STEAM Centre in St. Thomas for an electronic waste recycling program at library branches. DISCUSSION: The STEAM Centre in St. Thomas is a collaborative space that provides access to technology and expertise in areas such as 3D Printing, computer coding and robotics based on science, technology, engineering, arts and math (STEAM). The Thames Valley District School Board and the City of St. Thomas are among the centre's partners. One of the services offered through the centre is an e-waste recycling program using a third-party provider called E-Green Recycling. The centre has successfully collected e-waste for several months on-site for commercial recycling, with the additional benefit of being able to re-purpose certain collected items for programming purposes at the centre. Elgin County Library staff have worked closely with the STEAM Centre on collaborative programming since its inception and are now proposing a partnership to extend the centre's e-waste program to selected library branches. Many county residents do not have a convenient option for the disposal of e-waste in an environmentally-friendly manner. This service would address this need without any direct cost to the library and without any appreciable impact on staff time. E-Green Recycling will provide the bins free of charge and will empty them as needed. The STEAM Centre will receive a portion of any revenue derived by E-Green through the recycling market which will then go towards supporting programs at the centre. An overview of the proposed program, including a description of the proposed bins and recommended locations, is attached to this report. Should Council approve moving ahead with this partnership, staff will contact municipal partners for permission to place the bins on library property. The STEAM Centre has not reported any issues with individuals dropping off unwanted garbage in the bins but this matter will be closely monitored. Staff have confirmed that the program can be discontinued immediately and the bins removed at no expense to the County should issues arise. CONCLUSION: Staff are proposing a partnership with the STEAM Centre in St. Thomas to provide e- waste recycling bins at County library branches. These bins will provide County residents with a convenient option for disposing of e-waste. This waste will either be sold through the e-waste recycling market, with a portion of proceeds going to support the STEAM Centre in St. Thomas, or may be repurposed as part of the centre's innovative programming. Staff feel that this partnership is mutually beneficial and are recommending that Council authorize proceeding subject to local approval. RECOMMENDATION: THAT Council hereby authorizes the installation of e-waste recycling bins at Elgin County Library branches in partnership with the STEAM Centre in St. Thomas subject to local municipal approval and subject to the terms and conditions contained in the report "E-Green Recycling Program at Library Branches" dated April 12, 2017. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer Sandra Poczobut Manager of Programs and Community Development 7 STEAM CENTRE E1glnCoUntyLibrary SCIENCE•TECHNCLCGY•ENGINEERIt:G•PHT•MAH E-Waste Bin Proposal Overview The STEAM Centre in partnership with E-Green Recycling would like to partner with the Elgin County Library to bring electronics recycling to our rural communities while supporting the re/build.it program at the STEAM Centre. • Metal enclosed bins are installed on site at no cost. • The bins are custom wrapped and would include both STEAM Centre and Elgin County Library logos. • Bins would be installed at street level in identified locations outside of Elgin County Library branches. • Staff does not have to process, touch or interact with materials inside the bin. • On average the bin fills up monthly in St. Thomas. • When the bin is full E-Green Recycling is called and bins are emptied within 24 hours. Bins can be picked up weekly, or even daily if needed. • The STEAM Centre would receive $0.03/Ib of recycling that is retrieved. Funds and reusable technology would go towards helping to support the re/build.it program, and to STEAM Centre operations. • So far there have been no issues with individuals dropping off inappropriate items. In the case of a larger items being dropped off, the company was called and picked up the items within 24 hours. • For data security, hard drives are processed through 2 phase of destruction. A degausser (electromagnetic eraser/scrambler) and a 12 tonne crusher are used to destroy and then recycle the hard drives. For items being recycled for reuse at the STEAM Centre an inventory list of devices can be provided, as well as, a certificate of destruction. Mock-Up for E- Waste Recycling Bin 120.5 cm - (47.44') 84.24 cm — i 76.5 cm —f f Ii U O 1411110,7'4.,,,,e,,,,,„/ 1::: ELECTRONICS GREEN greene•recyciing.ca E-RECYCLING www. DROP OFF ELECTRONICS 1460 GREEN E-RECYCLING E _ E DROP OFF Uwww.greene-recycling.ea U . . 0p -. 0)c' - iri WE ARE PROUD TO WE ARE PROUD TO g SERVE STEAM CENTRE SERVE STEAM CENTRE In &THE COMMUNITY &THE COMMUNITY OF ELGIN COUNTY OF ELGIN COUNTY /.........6.5.- Ili 'Flga aunt,, MI EIgrCountj .!..CEraT=.E Lihrary S i EAMCENTRE Library 71 - i _ 1,2g FRONT+DOORS LEFT 119.8 cm I 124.5 cm 124.3 cm1 (47.1T) 84.24 cm I 120.2 cm is I (47az-) . ELECTRONICS ELECTRONICS DROP OFF DROP OFF GREEN GREEN E �j E-RECYCLING �j E-RECYCLING E U www.greene•recycling.ca U E www.greene•recycling.ca V d. o- ,t. V O, r N WE ARE PROUD TOr WE ARE PROUD TO v v SERVE STEAM CENTRE SERVE STEAM CENTRE &THE COMMUNITY &THE COMMUNITY OF ELGIN COUNTY OF ELGIN COUNTY E ' IEgmCcunty STE:i.t:10ENTRESTEAMCENTRE LbraxyIibrarY «- .r BACK • RIGHT 120 cm (47.24•) Proposed Locations for E-Waste Bins Branch Possible Location Notes YES/NO Anywhere in close Suitable behind or to the Aylmer proximity to side of the current library Yes building and location where there is parking parking. In front of the Could be located near Belmont branch in the book drop off or Yes parking lot elsewhere in the parking lot. Dutton In the parking lot To the side of the library in the parking lot where Yes there is ample space. In front or next to On street level in front of Port Burwell the branch the library. Yes In front or behind Not necessary due to Port Stanley the branch proximity to Shedden No and St. Thomas. Space for bin is lacking at location which is shared with theatre. Springfield At the complex Ample parking and Yes visibility at the complex. Straffordville Outside of the Ample parking and Yes branch visibility. West Lorne At street level On the street in front or Yes to the side of the library. Rodney N/A Not being proposed at No this time due to space and bins at West Lorne and Rodney. Shedden In front or to the Ample parking will be Yes side of the library available at new location. E- Waste Bin at the STEAM Centre • . • ... r f "Ir''''''' '•.•!' :}4-4' ' , 4 j - — ...,. ..',i.'...' • ;.1 - ,- . _-,.--. ___ . - ,-.. 4-314,l'e;,, ,,.., 14., .,.: - •-• . .' :4' Vi. _ -''.-',1"..4.:- ."':' • , I- .•;.1tA,- . , ' • - -. .. _ . „..-, •A, .•,.-4- ' ---._--, ri --- ' ' .':ill C.-7."5P4,. ., , ,' • ' , ' ..., _ ' 4 • '. a:- MOTO ' '-----'''L':2---41O-V '.' -: - 4t- " ' GREEN E-RECYCLING i , •' poor Off MIIMILI ,..._.., .-- C— -'''rf4. 4.06. . L. _ -- — --."`"q ill f-1'... .__.-- ."..4.. 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A.F-'L:Ej.-::,:,,:t. .„-. ,.1. ,-..-i.:;,,C.,--:;;iiilZf.t.,..f.:t.,7,•-ii:1,: :.?.:',7:-.7,'.:7",',:1-r..:-!t.:-,'::::: 14Z-„,.ii.,:e.:7-1- -.::::,.•.f.,' ,_._. ^-r_.7-•;-.7.-'''.•--;:.--":,1.':.:::-...:-,:,-,- ;,,,.-..-ir.-T.;.,,-:,,..t.;:.,_.,'",f.;'.:-_.ii...-.-7:,,,-,,,-- - • :-__ 1-..7---.:,---yr..;,,,ii--1'.t''''."-t.,. .,:,-:•---:•-='-:- -.:.7.f:. -_--.-, •--.i'! ,.- . . . ii R .:— ..,,.., . ..,,,..;•,,t,i.: 2i1EL 0. •Ala.... , . m.:. • , ii,...i\ iiimmuiiiiiiiiip, ' _:',i',4' • 14._, .• 4 .11 ,:. . •,,- -_..., .., , 1:4 4 .... - - • ,,„,,..-1 / 4 _- - ' GREEN E-RECYCLING . DROP OFF,.......,_----11111111 it , 1 ---- — .. . • :.. LE CTR O-N I-PS-Pro-11r•Ji• •.,,. , STEAM p cT OE NSTERREV - --*.- 4--..:7f.... -.,;::'!.,- ,--1 :::,.4:_i-y-• .,..-:f- .2',.!..;;;.:;,.'.'''';.' -'1,,':,;_ , L--,.' ,.41'..'.- '—..- ,-. -4-.-.___,4 TnH rE eCTO TMuMnUa ANA!T Ye -........:-.,%.,.;:a.,..,.,_,.-_-,..-. , INXICH.44,1 f ► REPORT o icy CAO 'pul'tunity ISlto*► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: May 18, 2017 REPORT: CAO-31/17 SUBJECT: BAYHAM HISTORICAL SOCIETY— LOTTERY FUND AGREEMENT BACKGROUND On April 20, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT correspondence from Bayham Historical Society re Lottery Building Fund 6342 Plank Road be received for information; AND THAT staff be directed to bring forward a draft lease agreement with the Bayham Historical Society, with a ten year term to 6342 Plank Road, for the purposes of establishing a Building Fund for Council consideration. DISCUSSION The Bayham Historical Society is incorporated provincially under the Corporations Information Act and is registered federally as a Charitable Organization through the Canada Revenue Agency. The Municipality of Bayham serves as the Licensing Authority for lottery licenses issued within the Municipality of Bayham. The draft agreement attached hereto as Appendix 'A' attempts to satisfy the April 20, 2017 Council resolution and the requirements of the Alcohol and Gaming Commission of Ontario Lottery Licensing Policy Manual. In accordance with the Alcohol and Gaming Commission of Ontario Lottery Licensing Policy Manual the Municipality of Bayham provides licenses to the Bayham Historical Society under the classification of `Other Charitable Purposes Beneficial to the Community'. The specifics of the classification are as follows: 1) The organization's activities must provide a public, not private, benefit. a. the promotion of arts and cultural activities-cultural, ethnic, native, historic or heritage pursuits. i. the preservation or enhancement of traditions, heritage and culture, provided there is a public, not private, benefit; ii. the preservation of heritage and cultural art forms, provided there is a public benefit; iii. underwriting the costs of cultural festivals, public performances or other community cultural sessions/presentations; iv. capital acquisitions, renovations or maintenance where the buildings and capital assets are used for culture and arts purposes, where specifically approved by the licensing authority Section 2.8.1 of the Alcohol and Gaming Commission of Ontario Lottery Licensing Policy Manual reads as follows: 1) The licensing authority may approve an eligible organization to use up to a maximum of 50 per cent of net lottery proceeds for the capital costs of construction, repair or the leasehold improvement of real property including land and buildings, if: a. the property is owned by the eligible organization or is leased on a long-term basis from a non-profit organization; and the organization can show that a public benefit will result. b. The following types of construction or renovation may qualify: i. the construction of a new wing for a public hospital; ii. the construction or renovation of a church; iii. the renovation of part of a building owned by a service club, that the club makes available to charitable organizations free of charge; and iv. the construction of a community centre, available to all local residents for activities beyond the municipality's mandate, provided that the building is not owned and operated by the municipality. The licensing authority may approve a building fund under the following conditions: 1) The operation of the building is required for the direct delivery of the charitable purposes or objects of the organization. 2) The building provides a public charitable benefit to the community or is available free of charge to other non-profit organizations within the community and used for their approved charitable purposes. 3) The organization must obtain prior approval from the licensing authority before accumulating lottery proceeds in a building fund. 4) The licensing authority must add special terms and conditions to ensure protection of the building fund. 5) If the organization does not own the building, it may still be eligible to set up a building fund if it has a valid long-term lease in a building owned by a non-profit organization. 6) Where the building is not used solely for eligible purposes, the maximum amount of lottery proceeds approved for the building fund must be proportional to the percentage of time the building is used to provide a public charitable benefit. If the applicant organization wishes to use lottery proceeds for the renovation or construction of a building, it must submit the following information to the licensing authority for review prior to, or with the licence application: 1) an explanation of the capital expenditure, a written estimate of the amount needed for the building fund, and the amount of net lottery proceeds to be used (up to a maximum of 50 per cent); 2) a budget of the proposed project, including an itemized description of all individual costs; 3) the total cost to be incurred; 4) a budget for the organization, listing all expenses and all income for the appropriate fiscal year; 5) architectural plans (where applicable), especially for new facilities or extensive renovations; 6) an explanation of how the use of lottery proceeds for the building fund will affect the organization's service delivery and why the operation of the building is required for the direct delivery of its charitable objects or purposes; 7) proof of ownership or a copy of the lease and documentation regarding the non-profit organization that owns the building; 8) a plan of how the assets will be disbursed in case of the organization's dissolution; 9) copies of written estimates, including labour and material costs for the project; 10)details of the main uses of the proposed building or renovation project and an explanation of other uses for the facility; and 11)other sources of funding available for the project. The licensing authority will base its decision on whether the building/facility will be of benefit to the community or a charitable group, and what happens to the proceeds if the building/facility is sold. General maintenance costs are not eligible as part of a building fund. The licensing authority may grant an organization permission to use a specific amount of proceeds from any licensed lottery event for a building fund. A maximum of 50 per cent of the net lottery proceeds may be allocated to the building fund, once approval has been given for the fund. The licensing authority must approve a specific amount of proceeds, rather than a percentage, and must specify the period of time over which funds may accumulate in the building fund. The period of time will be limited and reasonable and must not exceed two years without further approval. The eligible organization must: 1) submit regular financial reports, as required by the lottery licence; 2) obtain prior approval from the licensing authority before selling or mortgaging any property acquired or renovated through a building fund made up of lottery proceeds; and 3) prepare a document outlining the value of the lottery proceeds applied to the building fund. The applicant organization must obtain prior approval from the licensing authority in order to sell or mortgage any property acquired or renovated through a building fund made up of lottery proceeds. The organization must also prepare a document outlining the value of the lottery proceeds applied to the building fund and obtain prior approval on how the proceeds will be distributed upon the sale. When the property is sold, the organization must calculate the value of the lottery funds contributed to the building fund and must direct that amount of money to other eligible charitable organizations in the community. RECOMMENDATION 1. THAT Report CAO-31/17 re Bayham Historical Society Lottery Fund Agreement be received for information. 2. AND THAT Council direct staff to bring forward a by-law authorizing a Bayham Historical Society Lottery Fund-Lease Agreement for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk LEASE AGREEMENT This Lease made June XX, 2017: BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (the "Landlord") - and - BAYHAM HISTORICAL SOCIETY (the "Tenant") WHEREAS the Landlord is a duly incorporated lower-tier municipality in the province of Ontario within the meaning of the Municipal Act, 2001 SO 2001 c 25, Canada, which is governed by Mayor and Council (hereinafter, "Municipal Council") and operated by administration; AND WHEREAS the Tenant, the Bayham Historical Society, is incorporated provincially under the Corporations Information Act and is registered federally as a Charitable Organization through the Canada Revenue Agency; AND WHEREAS the Landlord is the registered owner of property municipally known as 6342 Plank Rd., Vienna, ON NOJ 1Z0 (hereinafter, "the Property"); AND WHEREAS the Tenant is desirous of utilizing a Building Fund in accordance with the Alcohol and Gaming Commission of Ontario Lottery Licensing Policy Manual to raise funds to construct the Edison Museum of Vienna on the Property; AND WHEREAS the Tenant intends to construct and operate the Edison Museum of Vienna as a public museum providing community and social activities, which contributes to the general wellbeing of the community; AND WHEREAS the Landlord and the Tenant have agreed to enter into this Lease Agreement to set out the terms by which the Landlord will permit the Tenant to lease the Property, set out Building Fund conditions and requirements and to set out the responsibilities for maintenance of the Property between the Parties; AND WHEREAS the Chief Administrative Officer (CAO) of the Landlord is authorized by Municipal Council to administer this Agreement in its entirety on the Landlord's behalf, once this Agreement is endorsed by Municipal Council; and AND WHEREAS the Tenant's Chief Executive Officer (CEO) is authorized by the Tenant to administer this Agreement on its behalf, once it has endorsed this Agreement; and NOW THEREFORE THIS AGREEMENT WITNESSETH THAT, in consideration of the payment of the sum of TWO DOLLARS ($2.00)from each Party to the other and for other good and valuable consideration, including the mutual covenants contained herein, the Parties hereby covenant and agree as follows: Section 1 - Recitals 1.1 The above recitals are true and are hereby incorporated into this Agreement by reference. Section 2 - Definitions 2.1 In addition to terms defined elsewhere in this Agreement, the following terms have the following meanings: a. "Agreement" shall mean this Agreement, as it may be confirmed, amended, modified, supplemented or restated by written agreement between the Parties. b. "Business Day" shall mean any day excluding a Saturday, Sunday or statutory holiday in the Province of Ontario. c. "Communication"shall mean any notice, demand, request, consent, approval or other communication which is required or permitted by this Agreement to be given or made by a Party. d. "Members" shall mean persons classified as members in accordance with the by- laws of the Tenant. e. "Parties" shall mean the Landlord and the Tenant collectively and "Party" means any one of them. Section 3 - Covenants 3.1 The Parties agree that all obligations contained in this Agreement, even if not expressed to be covenants, shall be deemed to be covenants. Section 4—Term & Termination 4.1 TERM a. Subject to the termination and amendment provisions of this Agreement, this Agreement shall commence on the date the Tenant complies with the provisions of Section 5.8 of this agreement as determined in writing by the Landlord (the "Effective Date") and shall continue for a period of ten (10)years, (hereinafter, "the Term"). b. At least six (6) months prior to the end of the Term, the Parties agree to meet to negotiate potential renewal terms. If no agreement is reached prior to the last day of the Term, the Agreement shall expire unless the Parties mutually agree in writing to extend the negotiation period for sixty (60) days ("Extension Period"). In the event renewal terms have not been agreed to by the Parties at the end of the Extension Period, the Agreement shall terminate immediately on the last day of the Extension Period. 4.2 TERMINATION a. If the Tenant neglects or fails to carry out or to comply with any of the terms, covenants, undertakings or conditions of this Agreement, the Landlord may, after having given written notice to the Tenant of such default, terminate this Agreement by giving thirty (30) days notice in writing to the Tenant and this Agreement shall be deemed to be terminated on the day specified in the notice. b. The Landlord may terminate this Agreement for any reason by giving thirty (30) days notice in writing to the Tenant and this Agreement shall be deemed to be terminated on the day specified in the notice. c. The Tennant may terminate this Agreement for any reason by giving sixty (60) days' notice in writing to the Landlord and this Agreement shall be deemed to be terminated on the day specified in the notice. Section 5 - Right to Use 5.1 The Landlord hereby grants to the Tenant the exclusive right to utilize the Property for the purposes of establishing a Building Fund in accordance with the Alcohol and Gaming Commission of Ontario Lottery Licensing Policy Manual to raise funds for the purpose of construction of the Edison Museum of Vienna on the Property; 5.2 The Property shall be used only for Building Fund fundraising purposes for the Tenant and for no other purpose without prior written consent of the Landlord. 5.3 The Tenant shall not carry on any business or do or suffer any act or thing which constitutes a nuisance or which is offensive or an annoyance to the Landlord on the Property. 5.4 The Tenant covenants that for the entirety of the Term and any renewals thereof, it shall keep clean and tidy the Property and will not allow garbage, waste or objectionable material to accumulate on the Property. At its sole expense for the duration of the Term, including any renewals thereof, the Tenant shall provide all lawn cutting, landscaping, snow and ice removal and all other ground maintenance services on the Property. 5.5 The Tenant shall not be permitted at any time or times, to modify or alter the Property with any fixtures, furnishings or signs without written approval of the Landlord. 5.6 The Tenant shall not be permitted at any time or times,to make application for a building permit for the Property without written approval of the Landlord. 5.7 The Tenant shall ensure that no lien or claim for lien is registered against any portion of the Property or against the Landlord's or the Tenant's interest therein for services or materials supplied at the request of the Tenant. If a lien or claim for lien is registered or filed, the Tenant shall, within thirty (30) days after it has received notice from the Landlord, procure the discharge thereof, failing which the Landlord, at its option, may discharge the lien or claim for lien by paying the amount claimed to be due into court and the amount so paid shall be paid forthwith by the Tenant to the Landlord. 5.8 BUILDING FUND REQUIREMENTS a. The Tenant shall provide the following documents prior to commencement of the Agreement Term and the Effective Date: an explanation and justification of the capital expenditure and the total cost to be incurred; ii. a written estimate, from a qualified professional, of the total expense of the capital expenditure with the net lottery proceeds from the building fund, not exceeding 50 per cent(50%) of the capital expenditure; iii. a budget of the proposed project, including an itemized description of all individual costs; iv. a budget for the organization, listing all expenses and all income for the appropriate fiscal year; v. architectural plans for the capital expenditure; vi. an explanation of how the use of lottery proceeds for the building fund will affect the organization's service delivery and why the operation of the building is required for the direct delivery of its charitable objects or purposes; vii. copies of written estimates, including labour and material costs for the project; viii. details of the main uses of the proposed building or renovation project and an explanation of other uses for the facility; ix. other sources of funding available for the project; x. a plan of how the asset will be disbursed in case of the Tenant's dissolution or if insufficient funds are raised in the permitted time period how the raised funds will be dispersed/donated in accordance with the Tenant's mandate. b. The Tenant, in accordance with the Alcohol and Gaming Commission of Ontario Lottery Licensing Policy Manual, shall reapply every two years, from the Effective Date, to the licensing authority for an extension of the utilization of the Building Fund. The licensing authority shall determine Building Fund extension permissibility based on the provisions of the Alcohol and Gaming Commission of Ontario Lottery Licensing Policy Manual and if the Tenant is likely to achieve the purpose of the Building Fund in a reasonable time period. ii. If at any time the licensing authority is unable to provide an extension to the Building Fund the agreement shall be terminated and the plan outlined in Section 5.8(a)(x) of this agreement will be implemented. c. The Tenant must comply with the following provisions to maintain compliance with the Building Fund:: submit regular financial reports, as required by the lottery licence; ii. obtain prior approval from the licensing authority before selling or mortgaging any property acquired or renovated through a building fund made up of lottery proceeds; and iii. prepare a document outlining the value of the lottery proceeds applied to the building fund. Section 6 - Specific Landlord and Tenant Covenants 6.1 INSPECTION AND NOTIFICATION OF ACCIDENTS/DEFECTS a. The Tenant covenants to permit the Landlord to enter into, use and view the state of repair of the Property at anytime and the Landlord, shall, under no circumstances, ever be prohibited from entering or utilizing the Property. 6.2 MUNICIPAL TAXES a. The Tenant covenants that for the entirety of the Term and any renewals thereof,the Tenant shall pay all municipal taxes attributable to the Property. 6.3 ALTERATIONS, INSTALLATIONS AND TRADE FIXTURES a. During the Term and any renewals thereof, the Tenant shall not make any alternations to the Property without the prior written approval of the Landlord. 6.4 MEMBERS a. The Tenant shall be fully responsible for all staffing, including, if any, applicable costs for its operations. All persons who provide services as directed by the Tenant in connection with the Tenant's operations shall be members of the Tenant for all purposes and the Landlord shall under no circumstances be deemed the employer of any members providing services for the Tenant. The Tenant and Landlord agree that each of them shall at their own cost and expense, maintain worker's compensation coverage, unemployment compensation coverage and other like statutorily required coverage with respect to their own respective employees/members. For greater certainty, the Landlord shall not be deemed to have any oversight, control, supervision or responsibility over any member that may be associated with the Tenant. 6.5 COMPLIANCE WITH LAW a. The Tenant agrees that at all times during the Term and any renewals thereof, it shall comply with all federal, provincial and municipal laws, statutes, regulations and by-laws. 6.6 AUTHORIZED USAGE, SUB-LETTING AND ASSIGNMENT a. The Tenant shall not assign, transfer, alter or sublet its rights and obligations under this Agreement to any other organization or person. Section 7 - Liability, Indemnification and Insurance 7.1 In addition to and without limiting any other provision of this Agreement, the Tenant covenants that it shall be fully responsible for the following: a. The Property, except for the actions of the employees of the Landlord in furtherance of their municipal duties, landlord duties, and/or duties required to be performed pursuant to this Agreement; b. its operations/activities; c. its own employees, members, officers, directors, agents, representatives, volunteers and consultants engaging in the furtherance of its operations; and 7.2 The Tenant hereby agrees to release, indemnify, defend and hold harmless the Landlord, including each of its respective employees, Councillors, officers, directors, representatives, agents, legal counsel and consultants from and against any and all claims, causes of action, demands, losses, costs, charges, fees, expenses, duties, dues, accounts, covenants, or other proceedings of every kind or nature whatsoever at law or in equity brought against, suffered by or imposed which arise out of or are related to any loss, damage or injury to any person or property (including injury resulting in death)which: a. occurs on the Property; and b. is caused by its own employees, members, officers, directors, sub-tenants, agents, authorized users, and representatives or consultants in the course of their duties for the Tenant save and except those which: i. are caused by the Landlord's employees, Councillors, officers, directors, agents and consultants, wherever situate, in the course of their municipal duties and/or while performing duties required to be performed pursuant to this Agreement; ii. involve injuries to Landlord's employees engaged in the course of their employment for the Landlord, which are covered by WSIB; and/or iii. are caused by the willful or negligent conduct of the Landlord. 7.3 The Tenant agrees that it shall at its own expense, obtain and maintain in full force and effect during each year of this Agreement and any renewal thereof, and for an additional three (3) years following the termination of this Agreement or any renewal thereof, the following policies of insurance coverage: a. Commercial General Liability Insurance ("CGL") on an occurrence basis insuring against damages to persons (personal injury, including death) and property, contractual liability, employer's liability, and employee benefits liability with a limit of not less than two million dollars ($2,000,000.00) per occurrence or such greater amount that any Party may from time to time request and/or reasonably require.The CGL shall: i. include the Landlord as additional insured; ii. contain a cross-liability clause; iii. contain a severability of interests clause endorsement; iv. contain a clause including contractual liability coverage arising out of this Agreement; v. contain tenant's liability(all risks)coverage for all obligations pursuant to the Lease Agreement; and vi. not be subject to a deductible limit in excess of five thousand dollars ($5,000.00) b. The above noted CGL shall include a provision that if cancelled or changed in any manner that would affect the Parties as outlined in the coverage specified, the insurer will endeavor to provide thirty (30) days prior written notice by mail or facsimile transmission to the Parties. c. A certificate of insurance evidencing the effective status of the coverage is to be provided by the Tenant at the commencement of the term of this Agreement and at the commencement of any renewal period.The insurance shall be maintained for an additional three (3) years following the termination of this Agreement and any renewals thereof. The Tenant shall advise the Landlord of any changes to the insurance and shall provide a certificate with respect to any such changes. In the event the insurance policy contains an insured vs. insured exclusion, the exclusion must be amended to allow for claims against the named insured by the additional insured. If the insurance policy is to be cancelled or non-renewed for any reason, ninety(90) days notice of said cancellation or non-renewal must be provided to the Landlord. The post-termination insurance covenants above shall survive the termination of this Agreement. d. The Tenant agrees that they will provide the Landlord with proof of insurance, identifying all lines of coverage required by this Agreement by means of Certificate(s) of Insurance in a form satisfactory to the Landlord each year, or ten (10)days prior to renewal of the insurance policy, and for an additional three (3) years following the termination of this Agreement and any renewals thereof. e. In addition to and without limiting the foregoing, the Tenant shall at any time requested by the Landlord, provide the Landlord with proof of insurance.The Tenant further agrees that they shall not change,amend or cancel the insurance policy noted in this Agreement during the term of this Agreement or any renewals thereof without the written consent of the Landlord. Section 8 - Notice 8.1 Notices a. Any Communication shall be in writing and may be delivered: i. personally or by courier; ii. by prepaid registered mail; or iii. by facsimile; or iv. by email or equivalent electronic means of transmission. b. Any Communication shall be delivered to the persons and addresses as follows: to the Landlord at: Municipality of Bayham 56169 Heritage Line Straffordville, ON NOJ 1Y0 Office: (519) 866-5521 bayhambayham.on.ca to the Tenant at: Bayham Historical Society XXXXXXXX XXXXX XXXXX XXXXX c. Any Communication delivered to the Party to whom it is addressed will be deemed to have been given or made and received on the day it is delivered at that Party's address, provided that if that day is not a Business Day then the Communication will be deemed to have been given or made and received on the next Business Day. Any Communication transmitted by facsimile, e-mail or other functionally equivalent electronic means of transmission will be deemed to have been given or made and received on the day on which it is transmitted; but if the Communication is transmitted on a day which is nota Business Day or after 4:30 p.m. (local time of the recipient), the Communication will be deemed to have been given or made and received on the next Business Day. Section 9 —Administration 9.1 FURTHER ASSURANCES a. The Parties hereto at all times warrant that they shall do, execute, acknowledge, deliver and/or cause to be done such other acts, agreements and other documents as may be reasonably required or desirable to give effect to the terms of this Agreement. 9.2 AMENDMENT AND WAIVER a. No amendment, discharge, modification, restatement, supplement, termination or waiver of this Agreement or any section of this Agreement is binding unless it is in writing and executed by the Parties to be bound. No waiver of,failure to exercise, or delay in exercising any section of this Agreement constitutes a waiver of any other section (whether or not similar) nor does any waiver constitute a continuing waiver unless otherwise expressly provided. b. The Parties agree and warrant that in the event this Agreement is renewed, amended or replaced, such amendments or replacement shall be worded to take full force and effect on the 1st day of January for the year in which the amendment or new agreement is made. 9.3 ENUREMENT a. This Agreement enures to the benefit of and is binding upon the Parties and their respective Councils, members, administrators, employees,successors,employees, agents, representatives, directors, consultants and permitted assigns. 9.4 ENTIRE AGREEMENT a. This Agreement, including its schedules, constitutes the entire agreement between the Parties with respect to the Property and associated potential liability. This Agreement, inclusive of its schedules, supersedes all prior agreements, understandings, negotiations and discussions,whether oral or written, between the Parties and the Parties hereby acknowledge that there are no representations, warranties or other agreements between the Parties in connection with the subject matter of this Agreement except as specifically set out in this Agreement and its schedules. No Party has been induced to enter into this Agreement in reliance on, and there will be no liability assessed, either in tort or contract, with respect to, any warranty, representation, opinion, advice or assertion of fact, except to the extent it has been reduced to writing and included as a term in this Agreement. Except as amended herein, the terms of this Agreement shall remain in full force and effect. 9.5 VOLUNTARY ENFORCEABLE AGREEMENT a. The Parties warrant that this Agreement is voluntary and that each Party has had an opportunity to seek the advice of separate and independent legal counsel with respect to this Agreement. b. The Landlord and the Tenant agree that they have the legal right and ability to enforce the said provisions of this Agreement hereunder against each other and both the Landlord or the Tenant are estopped from pleading or asserting otherwise in any action or proceeding. 9.6 COUNTERPARTS a. This Agreement may be executed and delivered by the Parties in one or more counterparts, each of which will be an original, and each of which maybe delivered by facsimile, e-mail or other functionally equivalent electronic means of transmission, and those counterparts will together constitute one and the same instrument. 9.7 SEVERABILITY a. Each section of this Agreement is distinct and severable. If any section of this Agreement, in whole or in part, is or becomes illegal, invalid, void, voidable or unenforceable in any jurisdiction by any court of competent jurisdiction,the illegality, invalidity or unenforceability of that section, in whole or in part, will not affect: the legality, validity or enforceability of the remaining sections of this Agreement, in whole or in part; or ii. the legality,validity or enforceability of that section, in whole or in part, in any other jurisdiction. 9.8 GOVERNING LAW a. This Agreement is governed by and is to be construed and interpreted in accordance with the laws of the Province of Ontario and the laws of Canada applicable in that Province. IN WITNESS WHEREOF the Parties have hereunto set their hands and seals this on the date(s) noted below and agree that this Agreement shall come into force on the Effective Date pursuant to Section 4.2 of this Agreement. SIGNED, SEALED AND WITNESSED THE CORPORATION OF THE MUNICIPALITY OF In the Presence of ) BAYHAM ) MAYOR CLERK BAYHAM HISTORICAL SOCIETY per: ) ) -$AYHAdvz • REPORT N./ 4.y CAO pprisk Jrtunity Is�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: May 18, 2017 REPORT: CAO-32/17 SUBJECT: RFT 17-04 SALE OF SURPLUS EQUIPMENT BACKGROUND RFT 17-04 re Sale of Surplus Equipment was issued to surplus various equipment that due to age, use and maintenance requirements was identified to be surplused. RFT 17-04 Sale & Surplus of Equipment Abe Wall Pearce Motors Long Arnie James Mike Ltd. Point Rohrer King Sweezey Auto 2008 Ford $4,100 $4,525 $2,000 NB NB NB Ranger- 177,000km (RB $4,000) 2009 GMC $3,700 $3,875 $2,000 $3,600 $4,500 $3,600 Canyon (RB $3,500) 2008 Ford NB NB $1,300 NB NB NB Ranger- 231,000km (RB $3,000) 2007 Dodge $750 NB $100 $400 NB $100 Sanding Box NB NB NB NB NB $50 *Bids do not include HST which will be added at time of sale. By-law No. 2015-030, the Procurement By-law, outlines surplus and disposition processes. Staff would respectfully recommend surplussing the 2008 Ford Ranger to Pearce Motors Ltd. in the amount of$1,500+HST. Staff contacted the bidder after the close of RFT 17-04 as they were the winning bid on the other Ford Ranger and they submitted a bid of$1,500+HST without being aware of the existing non-compliant bid. RECOMMENDATION 1. THAT Report CAO-32/17 re Sale of Surplus Equipment be received for information; 2. AND THAT Staff be directed to award surplus equipment to the highest reserve bid compliant individual bidder on each piece of equipment in the 'as is, where is' condition; 3. AND THAT Staff be directed to award the 2008 Ford Ranger— 231,000km, to Pearce Motors Ltd. in the amount of$1,500+HST in the 'as is, where is' condition; 4. AND THAT the proceeds of sale be allocated to the Public Works Equipment Reserve; Respectfully Submitted by: Paul Shipway CAOICIerk INXICH.44,1 Ofh.„*„:"Illa ► --iminkA REPORT o icy CAO 4-po1.tunity IS�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: May 18, 2017 REPORT: CAO-33/17 SUBJECT: CANADA— ONTARIO ACTION PLAN FOR LAKE ERIE BACKGROUND On October 16, 2016 the Ministry of the Environment and Climate Change posted EBR No. 012-8760 - Reducing Phosphorus to Minimize Algal Blooms in Lake Erie. Through the Reducing Phosphorus to Minimize Algal Blooms in Lake Erie posting, Ontario: i. Adopted a target of 40 percent phosphorus load reduction by 2025 (from 2008 levels), using an adaptive management approach, for the Ontario portion of the western and central basins of Lake Erie, as well as an aspirational interim goal of a 20 percent reduction by 2020, in order to assist in the reduction of algal blooms under Part IV subsection 9 (2) of the Great Lakes Protection Act, 2015 (GLPA). ii. Sought early public input on proposed Ontario actions to support the development of a draft Canada-Ontario Action Plan for Lake Erie. The final Action Plan will comprise the plan required under subsection 9 (5) of the GLPA. On March 10, 2017 the Ministry of the Environment and Climate Change posted EBR No. 012- 9971 - Canada-Ontario Action Plan for Lake Erie, being a policy proposal stemming from the initial consultation. Phosphorus reduction actions are a key component of the draft Action Plan. The Action Plan being developed will meet Ontario's commitments under the Great Lakes Protection Act, 2015; Canada-Ontario Agreement on Great Lakes Water Quality and Ecosystem Health, 2014 (COA); Western Basin of Lake Erie Collaborative Agreement between Ontario, Michigan, and Ohio; and the Great Lakes Commission's Lake Erie Nutrient Joint Action Plan which included the participation of Ontario, Ohio, Michigan, New York and Pennsylvania. As part of the action plan development process, the Canada-Ontario Draft Action Plan — Partnering in Phosphorus Control: Achieving Phosphorus Reductions in Lake Erie from Canadian Sources is being led by five federal and provincial government agencies: i. Environment and Climate Change Canada; ii. Agriculture and Agri-Food Canada; iii. Ontario Ministry of the Environment and Climate Change; iv. Ontario Ministry of Agriculture, Food and Rural Affairs; and v. Ontario Ministry of Natural Resources and Forestry. Achieving the 40 percent phosphorus reduction targets for Lake Erie will require widespread action and long-term commitment. Without reducing the amount of phosphorus entering the lake, the province will continue to see extensive algal growth and low oxygen conditions in Lake Erie. Ambitious and aggressive actions to reduce phosphorus loads are needed to restore and protect the lake's water quality and ecological health. The comment period for EBR Registry number 012-997 - Canada-Ontario Action Plan for Lake Erie closes May 24, 2017. The Canada-Ontario Action Plan for Lake Erie will be finalized no later than February 2018. OVERVIEW The province and the federal government are seeking feedback on how individuals, communities, industry sectors and organizations can contribute and commit to actions to reduce phosphorus loads to Lake Erie. The governments are asking for input from stakeholders and community members based on the following questions: 1) Do you have any feedback or input on the proposed actions outlined in this document? 2) Many agencies, stakeholders and other partners have a role in reducing phosphorus loadings to Lake Erie. What actions does your organization/community plan to undertake as part of the action plan? 3) How do you see regional or local planning initiatives linking with or fitting into the implementation of this plan? 4) What do you see as the most significant barriers to reducing phosphorus loadings to Lake Erie? Do you have any suggestions for overcoming these barriers? 5) As all sectors and communities within the Lake Erie basin need to take action to reduce phosphorus loads, do you have any recommendations on how to encourage collaborative action? 6) Tracking progress and adaptive management will be essential for ensuring that actions are making a difference to the health of the Lake Erie basin. Do you have any specific ideas for measuring progress (i.e., performance measures) towards achieving Lake Erie phosphorus load reduction targets? 7) Do you have any other suggestions for reducing, managing or treating phosphorus run- off and discharges, including innovative approaches or technologies for phosphorus removal or recovery? LITERATURE REVIEW The following are excerpts of the Draft Action Plan utilized to form a context for a Municipality of Bayham submission on the Canada-Ontario Action Plan for Lake Erie. Over the past decade, harmful and nuisance algal blooms and zones of low oxygen have been increasing in Lake Erie, causing significant impacts on Lake Erie's environment and economy. Water quality and fish and wildlife populations and habitats are degraded, beaches are fouled, pipes are clogged, and the lake's important commercial fishery is increasingly at risk. Human health is also a significant concern, as a result of biological toxins produced by harmful algae. At the root of the problem is excess phosphorus, a naturally occurring element that is part of all plant and animal tissue. In a healthy ecosystem, phosphorus levels are low enough to limit the growth of harmful and nuisance algae. In Lake Erie, too much phosphorus is causing excessive algal growth and threatening ecosystem and human health. The financial, social, and ecological costs of these blooms are significant and growing, and action is urgently needed to reverse the trend. It has taken time for Lake Erie to get to its present state, and because the environment of such a large lake takes time to adapt and respond to actions, it will take time to see improvements within the environment. Further, as there are many point and non-point sources of phosphorus entering Lake Erie, there is a need for immediate and collective action by all sectors and communities to achieve phosphorus load reductions. PHOSPHORUS FORMS AND SOURCES Phosphorus is a naturally occurring and biologically active element that is a component of all biological tissue. It is a nutrient essential for plant and animal life, and some phosphorus is therefore important for maintaining a healthy lake ecosystem. Total phosphorus is a combination of dissolved and particulate forms. The dissolved form (termed soluble reactive phosphorus) is highly bioavailable and rapidly taken up by plants. High levels of soluble reactive phosphorus in water promote rapid growth of algae. Particulate phosphorus is bound to soil particles and is readily transported by water and wind erosion, but is much less bioavailable and is less accessible to plants and algae. Phosphorus naturally cycles through air, water, and soil, and can change forms many times before it reaches Lake Erie. It is stored in and released from biological tissues and in mineral particles in soils and sediments in lake and stream bottoms, flood plains, and urban water systems and in soils in agricultural fields. These "legacy" sources of phosphorus can be re- mobilized and thus add to loadings, even when current practices are geared to phosphorus reduction. Actions to reduce phosphorus over time will help in reducing the amount of legacy phosphorus available to the Lake Erie ecosystem. Phosphorus enters Lake Erie from point sources (typically treated effluent from municipal and industrial wastewater treatment facilities) and non-point sources, such as runoff from urban and agricultural landscapes. These sources contain a mixture of soluble reactive phosphorus and particulate phosphorus, with the proportion of each fraction dependent on the particular activity and geographic location. Some sources of phosphorus, especially human sewage, animal manures and fertilizers, are very high in soluble reactive phosphorus and thus highly bioavailable. Controls of these sources can involve containment (e.g., manure storages, stormwater ponds) and often specialized treatment (e.g., wastewater treatment plants and septic systems). Effective control of non-point sources can be more complex and involves attention to prevention actions such as the right timing, placement and rate of manure and fertilizer application, in addition to addressing hydrological factors in the landscape. By contrast, total phosphorus arising from soil erosion, streambank erosion, and similar sources contains much less soluble reactive phosphorus; most is particulate phosphorus bound to and transported with soil. Controlling these sources therefore means building soil health, increasing infiltration and reducing movement of water over open soils, to keep as much water and soil as possible on site. Snowmelt, winter rainfall and extreme storm events are of particular concern. As much as 90 percent of the total phosphorus load to a river can be delivered during storm events, especially during the spring runoff period when soils are saturated and typically bare of vegetation. Water flowing over bare soils can facilitate the loss of manure or fertilizer that was surface-applied in the fall, winter or early spring. CURRENT POINT AND NON-POINT SOURCES OF PHOSPHORUS The amount of phosphorus going into Lake Erie is variable and is dependent in large part on runoff from the land, and therefore is heavily influenced by weather which varies from season to season and from year to year. Phosphorus loads tend to be highest in late winter and spring, and years that receive more rain will generally have higher loads of phosphorus than drier years. Sources of phosphorus entering Lake Erie are generally considered to be either point sources (e.g., municipal and industrial wastewater treatment plants) or non-point sources (e.g., agricultural and stormwater runoff). For example, high runoff from land can cause high phosphorus loadings during wet weather, while loadings are lower in dry conditions. Given the number and types of sources, multi-jurisdictional and multi-stakeholder collaboration and partnerships are essential for reducing nutrient loads to Lake Erie. Point sources tend to be measured on a regular basis and their variability is relatively low because treatment processes are controlled, resulting in discharges with a fairly constant quality. Non-point sources are highly variable in quality and quantity over the course of a year and loads are more difficult to measure. In the Ontario portion of the Lake Erie basin, similar to the U.S. portion of the basin, a significant majority of the loads are from non-point sources. In 2008, Canadian federal and provincial agencies undertook a significant data compilation effort to update loading information. Those results were further updated and reported in 2016. The estimated loadings reported below are based on this dataset, which is considered to be the most accurate and comprehensive available. ESTIMATED CURRENT PHOSPHORUS LOADINGS FROM ONTARIO NON-POINT SOURCES Non-point sources include overland runoff and subsurface (tile) drainage from agricultural lands, and stormwater runoff from residential properties, golf courses, commercial and industrial property, as well as impervious surfaces. From 2003 to 2013, Canadian non-point sources contributed an average of 71 percent of the Canadian soluble reactive phosphorus load and 93 percent of the total phosphorus load. With about three quarters of Ontario's Lake Erie basin in agricultural production, farmland is considered a substantial contributor to the total non-point source phosphorus load. ESTIMATED CURRENT PHOSPHORUS LOADINGS FROM ONTARIO POINT SOURCES The relative contribution from urban point sources, including municipal wastewater treatment plants, combined sewer overflows (CSOs) and industrial direct discharges, is estimated to be only 10 to 15 percent of the total load across the basin despite the large volumes of discharge, as phosphorus discharges from Ontario's municipal wastewater treatment plants are currently well controlled. Most of the 21 large (capacity of at least 3.78 million litres per day) secondary sewage treatment plants in the Lake Erie basin already meet the interim GLWQA monthly average discharge concentration limit of 0.5 mg/L. All municipal sewage treatment plants in the basin currently provide at least secondary treatment; a significant number of tertiary-level (advanced) treatment plants discharging to sensitive surface waters also provide enhanced phosphorus removal, below the 0.5 mg/L monthly average limit. Based on 2008 effluent discharge data, all 118 municipal STPs in the Lake Erie basin discharged 99 tonnes, 5.9 tonnes, and 40 tonnes of total phosphorus into the western, central, and eastern basins respectively. As a result of ongoing treatment plant upgrades and treatment process optimization in a number of municipalities, the corresponding loadings were 65 tonnes, 5.6 tonnes and 39 tonnes in 2014. The Municipality of Bayham Wastewater Treatment Plant capacity is 1.06 litres/day with a 2016 average daily flow of 607,000 litres/day. The 2016 average effluent phosphorus 0.26 mg/L. The Port Burwell Wastewater Treatment Plant utilizes a secondary treatment process of a two unit sequencing batch reactor that uses alum for phosphorus removal. CSOs result in the release of untreated effluents containing a mixture of sanitary and storm sewage into receiving waters. These discharges can be a significant source of sediment, phosphorus, bacteria, and other pollutants, especially where discharges are frequent and volume is high. CSOs mainly occur in older parts of large cities and are difficult and costly to control, although cities such as Windsor have recently undertaken system improvements to increase storage of wet weather flows and reduce the impact of CSOs on receiving waters. It is estimated that the total phosphorus loads contributed by CSOs and wastewater treatment plant bypasses basin-wide are a small fraction (10 to 15 percent) of the load coming from the treatment plants. However, in certain municipalities, the contribution of these wet weather sources may be much greater. There are very few direct discharges of phosphorus to Lake Erie from industrial facilities. Many commercial and industrial plants discharge through municipal sewage systems. DISTRIBUTION OF PHOSPHORUS LOADS BY BASIN Binationally, the western basin receives almost two-thirds (61 percent) of the lake's annual phosphorus load, the central basin receives about 28 percent, and the eastern basin only 12 percent. The direction of flow through the lake is west to east, so loadings to the western basin also have a significant impact on conditions in the central and eastern basins. Overall, approximately 84 percent of total phosphorus loads and 82 percent soluble reactive phosphorus loads to Lake Erie are contributed by the United States, with smaller contributions from Canadian sources. Canadian sources comprise approximately 32 percent of the load to the Huron-Erie corridor, less than 1 percent of the loads to the western basin (not including the corridor), and only 10 percent of the load to the central basin. In the eastern basin, Canadian sources contribute about 54 percent of the total phosphorus load. The Municipality of Bayham is in the Central Basin. SUMMARY OF THE CANADA-ONTARIO ACTION PLAN FOR LAKE ERIE Staff will focus on the specific proposed policies and actions to reduce phosphorus loadings in Lake Erie. Beyond the specific policy actions the Canada-Ontario Action plan for Lake Erie also considers knowledge base, education and continuous leadership as components of the Action Plan. Reduce Phosphorus Loadings The draft Action Plan identifies a range of on-the-ground actions to reduce phosphorus loadings from urban, agricultural and rural lands, and to encourage good stewardship. These actions need to be coordinated and linked to current federal, provincial, municipal, conservation authority, sectoral and other initiatives. 1) Support watershed and nearshore-based strategies and community-based planning for reducing phosphorus loadings. The nearshore zone is the area where shoreline discharges and tributary flows have the greatest impact. Along the Ontario shoreline, these impacts include algal blooms which produce cyanotoxins, including the toxin microcystin, which can have significant human health consequences if ingested or through skin exposure, and may also be toxic to other organisms. In addition, Cladophora blooms can clog water intake pipes and be a nuisance for commercial and recreational anglers. The physical, chemical, and biological dynamics of the nearshore zone in the lake are complex and require greater understanding. 2) Canada and Ontario will collaborate with landowners, municipalities, conservation authorities, First Nations and Metis communities and others on a coordinated approach to watershed planning for reducing phosphorus loadings. 3) Canada and Ontario will work with partners to implement existing watershed plans focussed on reducing on reducing phosphorus loadings in the Lake Erie basin, and develop new ones where required. 4) Canada and Ontario will explore the development of a multi-agency program(s) that supports the implementation of local actions within high risk areas for phosphorus loadings in the western and central Lake Erie basins. 5) Canada will lead with Ontario's support the implementation of the binational nearshore assessment and management framework for Lake Erie. 6) Canada and Ontario will continue to participate in partnerships such as the Ontario Eastern Habitat Joint Venture to promote and conserve Ontario's wetlands. Reduce phosphorus loadings from urban areas Municipal point sources are now well controlled, with all wastewater treatment plants in the Ontario portion of the basin having at least secondary treatment. However, there are still opportunities to optimize the performance of treatment plants, and to reduce the volume and frequency of bypasses and overflows and to reduce loads from urban stormwater. Since 2008, the baseline year upon which phosphorus reduction targets have been established, treated effluent quality has improved through a combination of treatment upgrades and operational improvements at many municipal sewage treatment plants. Some of the actions below are intended to achieve further reductions from municipal sewage treatment plants; it is recognized that there may be new technology retrofits and/or and process modifications which can be made to existing secondary sewage treatment plants that can approach or match the effluent phosphorus concentrations attainable through conventional tertiary treatment (i.e., chemically-assisted filtration), but at a lower cost. With regard to stormwater, action to promote green infrastructure and low impact development, as well as actions to reduce phosphorus at the source (e.g., elimination of phosphorus from most residential lawn fertilizers by the fertilizer industry) are expected to achieve phosphorus load reductions from urban landscapes. Stormwater green infrastructure and low impact development (LID) technologies and systems reduce phosphorus loads to lakes and streams by managing rain where it falls so that less phosphorus is washed off surfaces (e.g., from properties, streets) and transported into waterbodies. Overall, stormwater green infrastructure and LIDs help to maintain and restore the natural water cycle. 1) Ontario will work with municipal partners in establishing a legal effluent discharge limit of 0.5 milligrams per litre of total phosphorus for all municipal sewage treatment plants (STPs) in the Lake Erie basin that have an average daily flow capacity of 3.78 million litres or more per day. 2) Ontario and its municipal partners will work towards reducing loadings, where feasible, through: a. upgrades and other modifications to secondary STPs that have an average daily flow capacity of 3.78 million litres or more per day in the Lake Erie basin, with an objective of approaching the phosphorus effluent concentrations achievable through a tertiary level of treatment; b. improvements to wastewater treatment and collection infrastructure to reduce combined sewer overflows and bypasses, and c. improvements to stormwater management systems (including facility rehabilitation and incorporation of green infrastructure). 3) Ontario will collaborate with municipal partners to promote and encourage optimization of sewage treatment as a way for municipalities to improve treatment plant performance (including lower phosphorus discharges) and achieve operational efficiencies. 4) Ontario will also continue supporting area-wide optimization programs for municipal STPs to reduce phosphorus loads, and make Lake Erie the priority geography for this effort. 5) Canada and Ontario will promote eligible investments for the reduction of excess phosphorus from point sources such as municipal wastewater treatments systems or municipal stormwater effluent under applicable infrastructure and other funding programs. 6) Ontario will work with developers, municipalities, conservation authorities, and others to promote and support the use of green infrastructure and low impact development (LID) for stormwater management, including clarifying and enhancing policies, and developing green standards. Ontario's draft stormwater LID guidance manual is aimed at assisting proponents in implementing LID and green infrastructure, and will be available for public comment in early2017. Reduce phosphorus loadings from agricultural and rural areas There are many tools available to the agriculture and rural communities to support environmental sustainability including education and awareness, stewardship, cost-shared investments, and regulation. It is important to build on these and focus efforts for phosphorus reduction in the Lake Erie basin. Widespread action to adopt a multi-barrier approach (more than one BMP used in combination to reduce the risk of phosphorus loss at the farm scale), customizable to individual properties and agriculture operations, are critical to achieving targets. A significant amount of work has been done over the past several decades to develop and implement Best Management Practices that enhance nutrient, soil and water stewardship on privately owned agricultural and public lands. In Ontario, Environmental Farm Plans have been used voluntarily by farmers since the 1990s to help them identify and plan areas for improvement and various cost-share funding programs have assisted with the costs of implementing on-farm projects. Currently, through the Great Lakes Agricultural Stewardship Initiative (GLASI) and the Growing Forward 2 Funding Assistance Program for Producers, Canada and Ontario are providing cost- share funding to support on-farm improvements that enhance soil health and water quality. A greenhouse environmental compliance plan was initiated to support the sector's efforts to reduce phosphorus discharges and drive water quality improvements. The plan includes support for education and awareness, investigating new technologies, annual water monitoring activities and inspections, which have encouraged progress towards environmental improvement. Where significant impacts were found, the Ministry of the Environment and Climate Change (MOECC) required operators to take action. Ontario actively engaged the greenhouse sector when it developed a new Greenhouse Nutrient Feedwater regulation that came into effect in 2015 to provide a land application alternative requested by the greenhouse sector. By April 1, 2017, the MOECC will require greenhouses to submit applications for wastewater and stormwater discharge approvals to drive water quality improvements. After this date, the MOECC will continue addressing non-compliance using a risk-based approach. The majority of the municipalities on the Canadian side of Lake Erie are rural. They are concerned about the impacts excess phosphorus is having on Lake Erie and their communities, and are taking action. Rural municipalities have partnered with the Province of Ontario in encouraging and implementing progressive design and construction of drainage systems that will help reduce the transport of phosphorus to the Great Lakes. Through the Great Lakes and St. Lawrence Cities Initiative, municipalities have also partnered with the Ontario Federation of Agriculture on a collaborative strategy to reduce phosphorus loss from farmland by improving water management on private land and in the municipal drainage system. There is also a need to prevent and control invasive species, because of their potential to alter riparian and wetland habitat and reduce its effectiveness in trapping and storing sediment and phosphorus. 1) Canada and Ontario will continue to leverage existing funding initiatives to 2018 (e.g., Growing Forward 2, Great Lakes Agricultural Stewardship Initiative, and the Species at Risk Farm Incentive Program) to support implementation of agricultural BMPs and environmental investments in targeted regions of the Lake Erie basin. 2) Canada and Ontario will pursue, under the next agriculture policy framework, programming that supports a multi-BMP whole farm approach to achieve phosphorus runoff reduction from farmland in the western and central basin of Lake Erie. 3) Ontario will continue to support the development and implementation of an Ontario industry-led 4R program (right source of nutrients at the right rate, time, and placement) based on the internationally-recognized 4R Nutrient Stewardship system which helps farmers reduce nutrient losses into the environment through efficient nutrient application. 4) Ontario in collaboration with the greenhouse sector will continue working with green house growers to encourage nutrient recycling and reduce phosphorus levels in discharges to water courses that flow into Lake Erie with a priority on the Leamington area and Thames River. Actions include education, awareness, innovation, monitoring, cost-shared investments and regulatory compliance and enforcement. 5) Ontario with Canada's support will work with the agriculture sector to harmonize and streamline planning tools (e.g., Environmental Farm Plan (EFP), Farmland Health Checkup, nutrient management planning) to support an integrated, whole-farm approach to environmental sustainability. 6) Ontario will work with the Lake Erie community to implement restoration of native habitats including wetlands, and riparian habitat; focusing efforts in priority watersheds where phosphorus loadings are high and natural cover is low. 7) Ontario will encourage stewardship activities on private lands that support phosphorus reduction in Lake Erie by providing incentives for landowners through programs such as the Conservation Land Tax Incentive Program (CLTIP) and the 50 Million Tree program. 8) Canada and Ontario will ensure public land is managed to minimize phosphorus losses. 9) Canada and Ontario will encourage dam owners to explore managing dams to reduce phosphorus outputs (without compromising aquatic invasive species management or hydroelectric power generation). Ensure Effective Policies, Programs and Legislation Policies and legislation are two effective tools for reducing phosphorus inputs to the environment. Over the years the federal and provincial governments have imposed requirements and developed various policies that reduce phosphorus loadings to Lake Erie. Examples include federal regulation of the phosphorus content of detergents under the Canadian Environmental Protection Act; municipal wastewater discharge quality requirements under the Ontario Environmental Protection Act, and the Ontario Water Resources Act, and nutrient management controls under the Ontario Nutrient Management Act (NMA). Work will continue to enhance and strengthen these tools to manage excess phosphorus inputs to aquatic ecosystems. 1) A first step in ensuring effective policies and legislation is to understand what currently exists and ensure that it is working to its full potential. There are also opportunities to identify gaps and explore innovative policy approaches for reducing phosphorus loadings. 2) Canada and Ontario will, in cooperation with the U.S. counterparts, develop phosphorus load reduction targets to reduce nuisance algae in the eastern basin of Lake Erie. 3) Ontario will consider further restrictions on the application of nutrients during the non- growing season. 4) Ontario will continue to phase in farms under the Nutrient Management Act through building permit approvals. 5) Ontario will finalize and implement a new Agricultural Soil Health and Conservation Strategy developed in collaboration with stakeholders, to support agricultural soil management practices that provide economic, environmental and social benefits to Ontario and maximize long-term carbon storage in soils while protecting their long-term productivity. 6) Ontario will, in 2018, begin a review of the province's approach to rural stormwater and agricultural drainage management using an integrated watershed approach. This will include an examination of the interactions between runoff from rural lands and roads, outlet drainage from agricultural lands, and municipal drains with the objective of identifying opportunities to improve the sustainable management of water. 7) Ontario will provide updated guidance related to stormwater management and municipal planning to support the implementation of policies in the Provincial Policy Statement (2014). 8) Ontario will, in collaboration with partners, consider enhancing and clarifying regionalized requirements for mandatory pump-out and inspections of septic systems to increase protection of ground and surface water quality. 9) Ontario will, as part of the hauled sewage policy and program review, develop, and post in 2017 for public comment, a draft policy framework for managing hauled sewage in the province. 10) Canada will continue to work on revisions to the Feeds Regulations that would remove minimum nutrient levels for livestock feeds (including phosphorus). This is anticipated to be enacted in 2018 and will enable the industry to be more flexible and decrease levels of phosphorus in feeds, where it makes sense to do so. This is anticipated to result in a corresponding reduction in phosphorus content of manure. 11) Ontario will, through the implementation of the proposed Wetland Conservation Strategy for Ontario, improve wetland protection through strengthened policies to stop the net loss of wetlands and sustain ecosystem services, including improved water quality. 12) Ontario will work with partners to update provincial policies for Lake Erie, in order to provide the basis for establishing a legal effluent discharge limit of 0.5 milligrams per litre of total phosphorus for all municipal sewage treatment plants (STPs) in the Lake Erie basin that have an average daily flow capacity of 3.78 million litres or more per day. 13) Ontario will update existing wastewater policies (F-series Guidelines and Procedures), and develop stormwater management policies and supporting guidance (e.g., low impact development and green infrastructure) to enhance environmental protection, including reduction of nutrient loadings. DISCUSSION The Province has previously enacted a similar plan aimed at reducing phosphorus load on Lake Simcoe known as the Lake Simcoe Protection Plan. York Region and Durham Region staff have significant expertise in phosphorus management and can and have provided valuable input on the proposed Canada-Ontario Action Plan for Lake Erie. Additionally, York Region and Durham Region staff are currently working to investigate options to further reduce phosphorous at the Duffins Creek Plant, which is one of the largest and most advanced wastewater treatment facilities in Ontario. This experience provides York Region and Durham Region staff with a unique understanding of phosphorous management and challenges with developing an effective phosphorous management strategy. Further, the York Region and Durham Region expertise provides a basis for Municipality of Bayham recommendations on the proposed Canada-Ontario Action Plan for Lake Erie. The following recommendations are sourced and derived from Erin Mahoney, M. Eng Commissioner, Environmental Services, York Region, November 29, 2016 consultation submission and are modified to suit the purposes of the Municipality of Bayham. 1) Wastewater treatment plants have already reduced phosphorous loading, focus must now shift to other priority sources a. Regulating wastewater treatment plants (WWTPs) and other point sources was a logical first step to address phosphorous and algae issues in the 1970s. Identified as low hanging fruit' at the time, WWTPs offered the highest measurable area for phosphorous reduction. More than $7.5 billion in phosphorous related infrastructure investments were made from 1972 to 1985 on Great Lakes WWTPs (Makarewicz, 1991). WWTPs have significantly reduced phosphorous outputs. Data from 2011 demonstrates that WWTPs and other point sources have declined as WWTPs have implemented secondary treatment processes that significantly reduce phosphorous loading. 2) Action plan must set goals proportionate to the existing source load a. As identified in the draft Action Plan, the Province has committed to reducing phosphorous loading by 40 per cent; however, point sources only represent about 10 per cent of the identified total phosphorous loading. The Province must reconsider the approach proposed in the Action Plan to drive real change. Further, it is important to note that point sources also include other industrial operations which may be subject to less stringent requirements than WWTPs. Instead of focusing on already regulated WWTPs, the Province needs to include other emitters under the proposed regulatory framework to achieve desired reductions. Further reductions to WWTP effluent limits will not effectively resolve phosphorous loading or the resultant algae issues faced by the Great Lakes. The roadmap to achieve reduction targets must set goals that are proportionate to existing sources. 3) Additional levels of treatment represent increased capital costs and significant energy consumption, which thwarts climate change efforts a. As demonstrated in York and Durham Region improving water and wastewater treatment beyond secondary treatment generally requires increased energy use. For example, advanced treatment technologies designed to increase phosphorous removal have an increased carbon footprint for associated chemicals and energy consumption over secondary levels of treatment. Increased phosphorous removal is a priority to meet Provincial targets as identified in the Proposal; however, implementing methods for further phosphorus reduction at WWTPs increases greenhouse gas emissions, which has the opposite desired outcome for Provincial targets under the Climate Change Action Plan and the Paris Agreement pertaining to climate change. It is recommended the Ministry take a holistic and balanced approach to achieving Provincial goals and targets. 4) Focus on Wastewater Treatments Plants will not achieve 40 per cent reduction a. The Municipality is disappointed that one of the key aspects of the Proposal is to target wastewater treatment plants (WWTPs) by reducing overall phosphorous effluent limits to 0.5mg/L. When phosphorous issues were identified in the 1970s as a major cause of algal blooms, municipalities on Lake Erie made significant upgrades and improvements to WWTPs to reach an effluent limit of 1 mg/L. This investment reduced WWTP contributions of phosphorous loadings by 84 per cent (Makarewicz et. al., 1991). With finite financial resources available to the Province and municipalities, focusing on limiting phosphorus reductions from WWTPs is not the most prudent approach and will not maximize improvements to the health of the Great Lakes. Similar research performed on Lake Ontario and published in the Journal of Great Lakes Research (Makarewicz et. al., 2012) notes, on a lake wide basis, WWTPs are a minor contributor to phosphorous loading. As such, non-point sources are shown to be the major contributor of phosphorous loading. If the stated intent is to reduce phosphorus, real action must be taken to drive down non-point sources. 5) Agriculture runoff is responsible for 75 per cent of loading in Lake Erie; significant reductions are required from this sector to meet Provincial targets a. In order to effectively meet the Province's phosphorous reduction targets, the vast majority of reductions will need to come from the agricultural sector. Despite the pressing need to reduce phosphorous, the Proposal does not propose a specific regulatory effluent limit for the agricultural sector, which is the largest and main source of loadings. Not only does this place an unfair burden on municipalities, it is highly unlikely that the intended approach will allow the Province to achieve its targets under the Bi-National Agreement. This position is supported by the International Joint Commission's Lake Erie Ecosystem Priority Report, which states: "While sewage plants still contribute some phosphorus to Lake Erie, diffuse runoff from rural and urban lands is a leading factor in eutrophication. Of particular concern is runoff of dissolved reactive phosphorus, the portion of total phosphorus that is most readily available to support algae growth and thus a primary cause of renewed algal blooms. Addressing runoff requires strategies tailored to particular land uses, rather than controls on sewage plants alone." (IJC, 2014) b. Modify Section 85 of the Municipal Drainage Act to read `shall' instead of 'may' provide grants. c. Give strong consideration to increasing the provincial portion of Municipal Drain payments to property owners with Farm Assessment beyond 33% per assessment before allowances. d. Increase the promptness by which the Province makes Municipal Drain payments to the Municipality. 6) Effective on-farm nutrient management achieves phosphorus and GHG reductions a. The Provincial mandate letters identified that support be provided to the Minister of the Environment and Climate Change and Minister of Energy to identify opportunities to strengthen rural economic development and reduce greenhouse gas emissions by promoting the production and use of renewable natural gas from Ontario farms and food processing facilities. On-farm anaerobic digestion systems would help meet this goal. These facilities can manage onsite manure and other high nutrient materials that help prevent nutrient-laden runoff. They can also capture and use methane to generate electricity, which reduces GHG emissions while providing green electricity to the grid. Further, these systems are generally profitable, which can help provide long-term financial support for the agricultural community. 7) Compost, instead of fertilizer, supports soil health, municipal green bin programs and the circular economy a. In alignment with Ministry of the Environment and Climate Change's mandate letter, another potential low-cost solution is to encourage the use of compost to improve the organic content of the soil. Many municipalities operate green bin and yard waste programs that should be funded by producers that generate a high-quality soil amendment. Compost improves soil quality and reduces the need for commercial fertilizers. Further, it would support the circular economy, a priority initiative identified under the Waste Free Ontario Act, 2015 and the Ministry's mandate letter. Since compost is created primarily with food scraps from Ontario residents, this would be returning the organic fraction back into Ontario soils creating a closed loop system. It is worth noting that improving the health of soil by amending it with organics was specifically identified as an example of the circular economy in action by Minister Murray during his speech to the Circular Economy Lab on October 26, 2016. 8) Costs related to phosphorous reduction projects are generally high and can vary significantly a. Projects to reduce phosphorus loading are generally very expensive to implement. This is especially true for WWTPs, but there are other options that offer a more cost-effective approach. The Lake Simcoe Region Conservation Authority (LSRCA) commissioned XCG Consulting to develop a framework for phosphorus trading in the Lake Simcoe watershed to determine the best options to reduce phosphorous levels for Lake Simcoe, a lake that is experiencing significant phosphorous issues. The study highlights that actions to address agricultural and stormwater runoff offer significantly higher phosphorous reductions per dollar spent. Results are summarized in the Table 1. Table 1: Cost per kg of Phosphorous Removal for Lake Simcoe Cost per kg of Phosphorous Project Removed ($) Agriculture Field management BMPs 3.45—31.33 Streambank and Gully BMPs 7.90—19.93 Manure management BMPs 145.11 —269.96 Stormwater Stormwater retrofits 1.700 Sewage Treatment Upgrade Sunderland WPCP from lagoon system to mechanical plant Wth Tertiary filtration 13,033 Upgrade Cannington WPCP from lagoon system to mechanical plant with Tertiary filtration 6,014 Upgrade Holland Landing WPCP from lagoon system to mechanical plant with Tertiary filtration 5,281 Source:Lake Simcoe Phosphorus Offsetting Program Report Appendices,August,2014,XCG In contrast to the range of costs listed above, tertiary wastewater treatment upgrades recently completed at the Keswick Water Resource Recovery to accommodate approved growth has resulted in an estimated phosphorous removal cost of$45,000 per kilogram removed. York Region conservative estimates indicate quaternary treatment is significantly more expensive at approximately $100,000 per kilogram removed. To ensure the most effective use of limited available resources, it is strongly recommended that a similar quantification of costs be used to determine optimum actions to reduce phosphorous loading for the Great Lakes. 9) Urban runoff likely to become increasing source of phosphorous. Infrastructure investments will pay increasing dividends in future a. Non-point sources from urban areas, including runoff and septic systems, represent approximately 5 to 10 per cent of the total loading according to the Proposal. Surface and stormwater system runoff has a major impact during significant storm events. As weather continues to intensify, the impacts of urban and land based phosphorous entering the Great Lakes can be expected to increase unless action is taken to minimize this source of loading. Rather than upgrading WWTPs, it is recommended that urban runoff be addressed in a more holistic manner. Specific actions are needed in the Proposal that address phosphorous transportation off land and into waterways during intense storms and snow melts. 10) Implementation requirements need to be considered as a part of development of the action plan a. To ensure the Proposal for Lake Erie is effective in meeting its goals, it will be critical for an implementation plan to be developed. Municipalities and conservation authorities are often the front-line implementers of these plans and it is recommended that the Ministry consider how municipalities and conservation authorities can support planned actions. The Lake Simcoe Protection Plan resulted in a number of policies that had a direct impact on municipalities and their Official Plans. Although it was a Provincial initiative, municipalities did not have the necessary tools to fund and implement policies in the most efficient manner. It is strongly recommended that the Ministry develop implementation strategies, including funding policies to support the Proposal and ensure key stakeholders are engaged in its development. b. Prioritize stormwater management projects under funding programs that reduce urban runoff and utilize Low Impact Development features. RECOMMENDATION 1. THAT Report CAO-33/17 re Canada — Ontario Action Plan for Lake Erie be received for information. 2. AND THAT staff be directed to submit correspondence, attached hereto as Appendix 'A' to Ms. Madhu Malhotra, Manager Ministry of the Environment and Climate Change, in response to EBR No. 012-9971 - Canada-Ontario Action Plan for Lake Erie; 3. AND THAT staff be directed to bring forward a 2018 Capital Budget Item, for Council consideration, contemplating Detailed Design Standards for capital assets incorporating Low Impact Development Features to be required of new development proposals and municipal development agreements; 4. AND THAT staff be directed to consider Lake Erie Protection Plan implications in the Municipality of Bayham Official Plan Review. Respectfully Submitted by: Paul Shipway CAOICIerk Municipality of 8Q01-IA4 BAYHAM - 4"'"'l� A: P.O. Box 160, 56169 Heritage Line 14( Straffordville, ON NOJ 1Y0 T: 519-866-5521 4 F: 519-866-3884 '; E: bayham@bayham.on.ca la AT 1 O W: www.bayham.on.ca February 23, 2017 Ms. Madhu Malhotra Manager Ministry of the Environment and Climate Change Climate Change and Environmental Policy Division Land and Water Policy Branch 40 St. Clair Avenue West Floor 10 Toronto Ontario M4V 1M2 Re: EBR NO. 012-9971 - CANADA-ONTARIO ACTION PLAN FOR LAKE ERIE The Municipality of Bayham thanks the Ministry of the Environment and Climate Change (the Ministry) for the opportunity to comment on the Canada-Ontario Action Plan for Lake Erie. As advocates for a healthy environment, we believe more can to be done to effectively protect the health of the Great Lakes which are Ontario's largest drinking water source. 1) Wastewater treatment plants have already reduced phosphorous loading, focus must now shift to other priority sources a. Regulating wastewater treatment plants (WWTPs) and other point sources was a logical first step to address phosphorous and algae issues in the 1970s. Identified as low hanging fruit' at the time, WWTPs offered the highest measurable area for phosphorous reduction. More than $7.5 billion in phosphorous related infrastructure investments were made from 1972 to 1985 on Great Lakes WWTPs (Makarewicz, 1991). WWTPs have significantly reduced phosphorous outputs. Data from 2011 demonstrates that WWTPs and other point sources have declined as WWTPs have implemented secondary treatment processes that significantly reduce phosphorous loading. 2) Action plan must set goals proportionate to the existing source load a. As identified in the draft Action Plan, the Province has committed to reducing phosphorous loading by 40 per cent; however, point sources only represent about 10 per cent of the identified total phosphorous loading. The Province must reconsider the approach proposed in the Action Plan to drive real change. Further, it is important to note that point sources also include other industrial operations which may be subject to less stringent requirements than WWTPs. Instead of focusing on already regulated WWTPs, the Province needs to include other emitters under the proposed regulatory framework to achieve desired reductions. Further reductions to WWTP effluent limits will not effectively resolve phosphorous loading or the resultant algae issues faced by the Great Lakes. The roadmap to achieve reduction targets must set goals that are proportionate to existing sources. 3) Additional levels of treatment represent increased capital costs and significant energy consumption, which thwarts climate change efforts a. As demonstrated in York and Durham Region improving water and wastewater treatment beyond secondary treatment generally requires increased energy use. For example, advanced treatment technologies designed to increase phosphorous removal have an increased carbon footprint for associated chemicals and energy consumption over secondary levels of treatment. Increased phosphorous removal is a priority to meet Provincial targets as identified in the Proposal; however, implementing methods for further phosphorus reduction at WWTPs increases greenhouse gas emissions, which has the opposite desired outcome for Provincial targets under the Climate Change Action Plan and the Paris Agreement pertaining to climate change. It is recommended the Ministry take a holistic and balanced approach to achieving Provincial goals and targets. 4) Focus on Wastewater Treatments Plants will not achieve 40 per cent reduction a. The Municipality is disappointed that one of the key aspects of the Proposal is to target wastewater treatment plants (WWTPs) by reducing overall phosphorous effluent limits to 0.5mg/L. When phosphorous issues were identified in the 1970s as a major cause of algal blooms, municipalities on Lake Erie made significant upgrades and improvements to WWTPs to reach an effluent limit of 1 mg/L. This investment reduced WWTP contributions of phosphorous loadings by 84 per cent (Makarewicz et. al., 1991). With finite financial resources available to the Province and municipalities, focusing on limiting phosphorus reductions from WWTPs is not the most prudent approach and will not maximize improvements to the health of the Great Lakes. Similar research performed on Lake Ontario and published in the Journal of Great Lakes Research (Makarewicz et. al., 2012) notes, on a lake wide basis, WWTPs are a minor contributor to phosphorous loading. As such, non-point sources are shown to be the major contributor of phosphorous loading. If the stated intent is to reduce phosphorus, real action must be taken to drive down non-point sources. 5) Agriculture runoff is responsible for 75 per cent of loading in Lake Erie; significant reductions are required from this sector to meet Provincial targets a. In order to effectively meet the Province's phosphorous reduction targets, the vast majority of reductions will need to come from the agricultural sector. Despite the pressing need to reduce phosphorous, the Proposal does not propose a specific regulatory effluent limit for the agricultural sector, which is the largest and main source of loadings. Not only does this place an unfair burden on municipalities, it is highly unlikely that the intended approach will allow the Province to achieve its targets under the Bi- National Agreement. This position is supported by the International Joint Commission's Lake Erie Ecosystem Priority Report, which states: "While sewage plants still contribute some phosphorus to Lake Erie, diffuse runoff from rural and urban lands is a leading factor in eutrophication. Of particular concern is runoff of dissolved reactive phosphorus, the portion of total phosphorus that is most readily available to support algae growth and thus a primary cause of renewed algal blooms. Addressing runoff requires strategies tailored to particular land uses, rather than controls on sewage plants alone."(IJC, 2014) b. Modify Section 85 of the Municipal Drainage Act to read `shall' instead of 'may' provide grants. c. Give strong consideration to increasing the provincial portion of Municipal Drain payments to property owners with Farm Assessment beyond 33% per assessment before allowances. d. Increase the promptness by which the Province makes Municipal Drain payments to the Municipality. 6) Effective on-farm nutrient management achieves phosphorus and GHG reductions a. The Provincial mandate letters identified that support be provided to the Minister of the Environment and Climate Change and Minister of Energy to identify opportunities to strengthen rural economic development and reduce greenhouse gas emissions by promoting the production and use of renewable natural gas from Ontario farms and food processing facilities. On-farm anaerobic digestion systems would help meet this goal. These facilities can manage onsite manure and other high nutrient materials that help prevent nutrient-laden runoff. They can also capture and use methane to generate electricity, which reduces GHG emissions while providing green electricity to the grid. Further, these systems are generally profitable, which can help provide long-term financial support for the agricultural community. 7) Compost, instead of fertilizer, supports soil health, municipal green bin programs and the circular economy a. In alignment with Ministry of the Environment and Climate Change's mandate letter, another potential low-cost solution is to encourage the use of compost to improve the organic content of the soil. Many municipalities operate green bin and yard waste programs that should be funded by producers that generate a high-quality soil amendment. Compost improves soil quality and reduces the need for commercial fertilizers. Further, it would support the circular economy, a priority initiative identified under the Waste Free Ontario Act, 2015 and the Ministry's mandate letter. Since compost is created primarily with food scraps from Ontario residents, this would be returning the organic fraction back into Ontario soils creating a closed loop system. It is worth noting that improving the health of soil by amending it with organics was specifically identified as an example of the circular economy in action by Minister Murray during his speech to the Circular Economy Lab on October 26, 2016. 8) Costs related to phosphorous reduction projects are generally high and can vary significantly a. Projects to reduce phosphorus loading are generally very expensive to implement. This is especially true for WWTPs, but there are other options that offer a more cost-effective approach. The Lake Simcoe Region Conservation Authority (LSRCA) commissioned XCG Consulting to develop a framework for phosphorus trading in the Lake Simcoe watershed to determine the best options to reduce phosphorous levels for Lake Simcoe, a lake that is experiencing significant phosphorous issues. The study highlights that actions to address agricultural and stormwater runoff offer significantly higher phosphorous reductions per dollar spent. Results are summarized in the Table 1. Table 1 Cost per kg of Phosphorous Removal for Lake Simcoe Cost per kg of Phosphorous Project Removed(S) Agriculture Field management BMPs 3 45—31 33 Streambank and Gully BMPs 7.90—19.93 Manure management BMPs 145.11—269 96 Stormwater Stormwater retrofits 11,700 Sewage Treatment Upgrade Sunderland WPCP from lagoon system to mechanical plant with Tertiary filtration 8,033 Upgrade Cannington WPCP from lagoon system to mechanical plant with Tertiary filtration 6,014 Upgrade Holland Landing WPCP from lagoon system to mechanical plant with Tertiary filtration 5,281 Source:Lake Sirncoe Phosphorus Of ening Pmpram fiepa7Appenthces,4ugu8.2014,XCG In contrast to the range of costs listed above, tertiary wastewater treatment upgrades recently completed at the Keswick Water Resource Recovery to accommodate approved growth has resulted in an estimated phosphorous removal cost of$45,000 per kilogram removed. York Region conservative estimates indicate quaternary treatment is significantly more expensive at approximately $100,000 per kilogram removed. To ensure the most effective use of limited available resources, it is strongly recommended that a similar quantification of costs be used to determine optimum actions to reduce phosphorous loading for the Great Lakes. 9) Urban runoff likely to become increasing source of phosphorous. Infrastructure investments will pay increasing dividends in future a. Non-point sources from urban areas, including runoff and septic systems, represent approximately 5 to 10 per cent of the total loading according to the Proposal. Surface and stormwater system runoff has a major impact during significant storm events. As weather continues to intensify, the impacts of urban and land based phosphorous entering the Great Lakes can be expected to increase unless action is taken to minimize this source of loading. Rather than upgrading WWTPs, it is recommended that urban runoff be addressed in a more holistic manner. Specific actions are needed in the Proposal that address phosphorous transportation off land and into waterways during intense storms and snow melts. 10) Implementation requirements need to be considered as a part of development of the action plan a. To ensure the Proposal for Lake Erie is effective in meeting its goals, it will be critical for an implementation plan to be developed. Municipalities and conservation authorities are often the front-line implementers of these plans and it is recommended that the Ministry consider how municipalities and conservation authorities can support planned actions. The Lake Simcoe Protection Plan resulted in a number of policies that had a direct impact on municipalities and their Official Plans. Although it was a Provincial initiative, municipalities did not have the necessary tools to fund and implement policies in the most efficient manner. It is strongly recommended that the Ministry develop implementation strategies, including funding policies to support the Proposal and ensure key stakeholders are engaged in its development. b. Prioritize stormwater management projects under funding programs that reduce urban runoff and utilize Low Impact Development features. Should additional information be required, please do not hesitate to contact the undersigned. Regards, Paul Shipway CAOICIerk pshipway@bayham.on.ca -$AYHAdvz • REPORT 4111111111111111W 4c4) CAO pp°rtunity Is�o�► TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: May 18, 2017 REPORT: CAO-34/17 SUBJECT: DIGITAL SIGN POLICY BACKGROUND During the spring of 2017 the Municipality of Bayham installed a digital sign at the Straffordville Community Centre located at 56169 Heritage Line Straffordville, Ontario. The Municipality of Bayham Digital Sign Policy, attached hereto as Appendix `A' outlines the purpose of the digital sign: The digital sign is primarily intended to promote the Municipality's commitment to increasing communication. Secondly the digital sign is to provide notice pertaining to `Community Partner'and not-for-profit events and programs to enhance the efforts of community volunteers. `Community Partners' shall mean not-for-profit community organizations, or community organizations with a formal structure and mandate that provide funds or services on a volunteer basis for the good of the community as determined by the Municipality. The Municipality of Bayham Digital Sign Policy also outlines a message request procedure and defines appropriate messaging, which is presented for Council review and approval. RECOMMENDATION 1. THAT Report CAO-34/17 re Digital Sign Policy be received for information; 2. AND THAT staff be directed to bring forward a by-law, to adopt a Digital Sign Policy, for Council consideration. Respectfully Submitted by: Paul Shipway CAOICIerk i YII44 r Aki juiropi Nth 41116.0.,411 . ci-irtUnity Digital Sign Policy Section 1 — Purpose 1.1 The Municipality of Bayham has installed a digital sign at the Straffordville Community Centre located at 56169 Heritage Line Straffordville, Ontario. The digital sign is primarily intended to promote the Municipality's commitment to increasing communication. Secondly the digital sign is to provide notice pertaining to 'Community Partner' and not-for-profit events and programs to enhance the efforts of community volunteers. 1.2 `Community Partners' shall mean not-for-profit community organizations, or community organizations with a formal structure and mandate that provide funds or services on a volunteer basis for the good of the community as determined by the Municipality. Section 2— Procedure 2.1 Eligible organizations or events may complete and submit the online `Digital Sign Message' application form including the following information: a. Message display dates b. Message i. The sign is capable of displaying two (2) Frames per message, each Frame is capable of incorporating up to three (3) lines with fifteen (15) characters per line. 2.2 Completion of the online `Digital Sign Message' application form is not a final confirmation of digital sign message. Municipal staff will provide confirmation of final approved messages. 2.3 The digital sign is viewed by the public as a representative of the Municipality, and therefore, will be operated in a manner that reflects and enhances the values of the Municipality of Bayham. 2.4 The following messages shall not be permitted, as determined by the Municipality, to be advertised: a. Promotion of a political, factional or religious viewpoints; b. False, misleading or deceptive messages; c. Messages expressing discriminating viewpoints pursuant to the Ontario Human Rights Code; d. Personal requests such as birthdays, engagements, weddings, anniversaries, etc. e. Events and functions open only to members of an organization or group; f. Profane language or content, personal attacks, sexual content; g. Messages that result in a financial gain to a private individual or group; h. Information that may compromise the safety and security of the public; and i. Any other content that is considered inappropriate in the opinion of the Municipality. The Municipality of Bayham reserves the right to reject or revise all messages submitted, or to cancel messages at any time. 2.5 The Community Partner or not-for-profit organization shall not hold the Municipality liable or responsible for any error and/or omissions that may occur, however caused. It is the responsibility of the Community Partner or not-for-profit to advise of any errors in displayed messages. 2.6 Appearance of messages is subject to constraints of Municipal priorities, as well as electronic and mechanical limitations. 2.7 Posting will take place once per week, where practical. 2.8 The dates of postings, their duration and content are all at the final discretion of the Municipality. 2.9 In the event of an emergency, the Municipality has the right to suspend all messages and use the sign for emergency purposes only. 2.10 Messaging shall be subject to all other policies adopted by the Municipality. -$AYHAdvz • REPORT o .;.y CAO pPortunity Is..iot% TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: May 18, 2017 REPORT: CAO-35/17 SUBJECT: BAYHAM DRIVE BRIDGE— STEWART RD BRIDGE (BRIDGE No. 12) BACKGROUND On February 16, 2017 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-08/17 re 2016 Surplus Allocation be received for information; AND THAT Council confirm the Surplus Transfer Report attached to Report TR- 08/17 as Appendix 'A'; AND THAT Council direct staff to issue a tender for the replacement of the Stewart Road Bridge Deck with the Bayham Drive Bridge Deck and report back to Council with tender results for Council consideration. DISCUSSION Spriet Associates designed a work plan and issued a tender for the replacement of the Stewart Road Bridge Deck (Bridge No. 12) with the Bayham Drive Bridge Deck which closed Wednesday May 10, 2017 at 4:00 PM. The results of the tender are attached hereto as Appendix 'A'. In addition to the outlined contracted works the Municipality will be required to erect permanent barriers at either side of Bayham Drive to permanently close the road as per the direction of Council, funding for which is already included in the 2017 budget. The contract contemplates the work is required to be completed prior to December 31, 2017. This is part of the reasoning the tenders have come in well below initial estimates of$184,500+HST. Should Council direct staff to proceed the Municipality would leave the Stewart Road Bridge closed until spring of 2018 when the Municipality could conduct capital works on the Stewart Road approaches and hills, as outlined in the 2018 Capital Budget. The Road Construction Reserve is projected to end 2017 with $209,826.95. The Treasurer confirms the reserve has sufficient funds to allocate towards the Bayham Drive Bridge and Stewart Rd. (Bridge No. 12) project without affecting the 2018 projected opening Road Construction Reserve balance. RECOMMENDATION 1. THAT Report CAO-35/17 re Bayham Drive Bridge— Stewart Rd. Bridge (Bridge No. 12) be received for information; 2. AND THAT Council direct staff to bring forward a by-law to enter into an agreement with Eastwood 88 for the Bayham Drive Bridge and Stewart Rd Bridge (Bridge No. 12) project in the amount of$77,210+HST. 3. AND THAT funding for the Bayham Drive Bridge and Stewart Rd. (Bridge No. 12) project be allocated from the Road Construction Reserve. Respectfully Submitted by: f6 Paul Shipway CAOICIerk May 11, 2017 SPRIET ASSOCIATES ENGINEERS&ARCHITECTS 155 York Street London, Ontario N6A 1A8 Tel. (519)672-4100 Ed Roloson Fax(519)433-9351 Manager of Public Works E-mail: mail@spriet.ca Municipality of Bayham vww.spriet.ca 9344 Plank Road, Box 160 Straffordville, ON NOJ 1Y0 Re: Bayham Drive Bridge & Bridge No. 12 Our Job No. 217076 Dear Sir: We have received tender on the above noted project, which is summarized below, including HST: Bid Price Eastwood 88 $ 87,247.30 Theo Vendenberk Cons. $ 113,819.25 Gary D. Robinson $ 101,044.60 The low bidder was Eastwood 88 Manufacturing Inc., a contractor who has completed several projects for our firm in the past, including repairs to the Myrtle Street Bailey Bridge in Aylmer. Therefore, we recommend the project be awarded to this firm. We enclose the contract documents for your review and signature to commence the project. I trust you will find the above to your satisfaction. It is our pleasure to be of service. Yours truly, SP'IE ASSOCIATES LONDON LIMITED 44 J.M. Spriet, P.Eng J JMS:bv Associates:A.M.SPRIET•J.R.SPRIET• K. McILMURRAY• M.P. DEVOS•J.M. SPRIET• C.S. LIERMAN •A.T.ALTENLIU 414:A111) Project: Bridge No. 12 Rehabilitation Date: May 10, 2017 SPRIET ASSOCIATES ENGINEERS&ARCHITECTS Re: Bid Summary 155 York Street London,Ontario N6A 1A8 Attention: Mr. Ed Roloson — Manager of Public Works, Mun. of Bayham Tel.(519)672-4100 Fax(519)433-9351 E-mail:mail@spriet.on.ca Closing Date: 4:00:00 p.m., May 10, 2017 www.spriet.on.ca Bidder Contract Price Contract Price Sub-Contractors I Supplemental Prices Bid Bond Addendums # 1 - 3 (excluding H.S.T.) (including H.S.T.) Supplier (Credits) Eastwood 88 87,247.30 ✓ Gary D. Robinson 113,819.25 ✓ Theo Vandenberk 101,044.60 ✓ Yarmouth Metal Fab. Associates: A.M.SPRIET • J.R.SPRIET • K. McILMURRAY • M.P. DEVOS • J.M. SPRIET • C.S. LIERMAN • A.T. ALTENLIU THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z660-2017 BUTI BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "A" Map No. 15 by deleting from the Agriculture (Al-A) Zone, and adding to the Agriculture (Al) Zone, those lands outlined in heavy solid lines and marked Al on Schedule "A" Map No. 15 to this By-law, which schedules are attached to and form part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST AND SECOND TIME THIS DAY OF 2017. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED THIS _ DAY OF 2017. MAYOR CLERK I ,,., SEE SCHEDULE A-MAP No.12 I# I; a � Yrtitri t�F q. w Q. ¢ LCI z R �i a -, 1- x o w 1 5r a. e L r. is T, t C _.L 7 t „y t C EBF`•. 1,,.i X i i. u^-.,,s,„, l! x' , t This is Schedule"A"to By-law ` �� k�,q t No.Z660-2017,passed the a`�i� day of 2017 } a Mayor Clerk MUNICIPALITY OF BAYHAM Legend SCHEDULE A 0 ZBLA NORTH MAP No.15 LPRCA Regulation Lon t a <w 880 M6105 ZONING BY-LAW Z456-2003 CONSOLIDATED JAN 8,2016 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z661-2017 MATTHEWS BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "I" Port Burwell by changing the zoning from Local Commercial (C2) Zone to Village Residential (R1) Zone, which lands are outlined in heavy solid lines and marked R1 on Schedule "I" to this By-law, which schedule is attached to and forms part of this By-law. 2) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST AND SECOND TIME THIS 18TH DAY OF MAY 2017. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED THIS_ DAY OF 2017. MAYOR CLERK SEE SCHEDULE-ft9AP No,14 M a"i o' y SEE SCHEDULE A-MAP No.13r" a O I 1 I . 0 h 'a' _ . _ _ 1 .,._. LIUBYEST SEE INSET MAP A � ''''-.N:':',., 'LfsiF :A y i ''''''-• A 1 INSET iYIAP ,, , .. 1,- i, wATTRLOO ST --il t.5 A N 31 I j i - riELuncrO STI R1 I -- r I E & _ p �, This is Schedule"I"to By-law g No.Z661-2017, passed the r ,[ =a ,IN \ day of ,2017 I �;I ,,,� I Mayor Clerk i sT.a MUNICIPALITY OF BAYHAMA. SCHEDULE I Legend NORTH PORT BURWELL t LPRCA Regulation Limit o ioo 200 aao Melras ZONING BY-LAW Z456-2003 CONSOLIDATED JAN 8,2016 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-045 THE Council of the Corporation of the Municipality of Bayham, in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No. 19 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 19 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By-law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 18th day of May 2017. MAYOR CLERK CERTIFIED that the above is a true copy of By-law No. 2017-045 as enacted and passed by the Council of the Corporation of the Municipality of Bayham. CLERK OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 19 1. PURPOSE The purpose of the official plan amendment is to change the land use designation for 2,013m2 (0.5 acres) of land from "Commercial" to "Residential" in the Official Plan of the Municipality of Bayham, which would facilitate a change in zoning on the same lands from Local Commercial (C2)Zone to a Village Residential (R1)Zone. The amendment is intended to recognize the existing residential use of the lands and to provide for residential development on the lands at 34 Victoria Street. 2. LOCATION The area affected by this amendment is two rectangular parcels of land located on the north side of Wellington Street, between Victoria Street and Elizabeth Street in the Village of Port Burwell and known municipally as 34 Victoria Street and 49 Wellington Street. 3. BASIS OF THE AMENDMENT The application is deemed to be in accordance with the Provincial Policy Statement 2014 and the Official Plan of the County of Elgin. For a complete analysis of this criteria including why the proposed application is recommended for approval see the memorandum dated April 26, 2017 titled "Edgar Floyd Matthews- Application for Official Plan and Zoning By- law Amendment- 34 Victoria Street and 49 Wellington Street, Port Burwell', by IBI Group. 4. DETAILS OF THE AMENDMENT a) Schedule"D" Port Burwell: Land Use and Constraints of the Official Plan of the Municipality of Bayham is hereby amended by changing from "Commercial"to"Residential"those lands outlined and marked as changed to"Residential"on the attached Schedule"D",which shall constitute part of this amendment. b) The lands subject to this Amendment and designated"Residential"may be used,developed and zoned in accordance with the "Residential"designation policies of Section 4.2.2 of the Official Plan, as amended. OFFICIAL PLAN OF THE MUNICIPALITY of BAYHAM ,, "/! SCHEDULE 'Di �\ I PORT BURWELL: 1 LAND USE 1� and CONSTRAINTS 7)44..,..-6-1 ��eSl'I� // �� Land Use J ?� t: - � --+� �� ,lY 'd r I Residential �:� r _ f' J Multi Unit Residential j f�� A 0/AA—H. '- t ® Harbour Residential/Commercial ', ���,,, �zlareaT �� ♦.1 01 :4' m Commercial �� j / ` 1- ® Industrial .� , rsi,`C j.\\ ((` %/w--"�`\ " _��/ .r,�, rt6AtII' t C N •_ Open Space ----...,z,„ '`` \`\ 1 1! II t—f MI Conservation Lands t , N'p ''''''':---.27/ �� �Trr\ ;` �' r Specific Policy Areas �� I �,,IIli: 1C!�i � f Constraints �'`�_ -I 1 i 1- /.I. L !lir / �`� cC D Hazard Lands `J"—.. �' i/ �Ja 41,071 , Sewn e Treatment Facilities °1i ' �i ,� /�,.` - � i l ' �,___i'-1.Jr17�. ,- e Existing Petroleum Wells 4,�, `,,, 17/^�\� 1�■rw'Ca _— , .� Base Features Q►! i d V/ /�.dfr., S, County Roads �\�::-:-: •-. s P':7,.J.� — Local Roads \ ��% SUBJECT LANDS CHANGED h. �/� -.I% ,/%� FROM"COMMERCIAL"TO 1 "RESIDENTIAL" I l%%! t.•-�specfFrc voucr 110 '4 Arlen fro.. / //% -y9 Lake Erie /// ,. 0.' F; / ,4 0 125 250 500 b • Metros i14} 1:10,000 5 $ Schedule'D'forms part of Official Plan of the Municipality of Bayham and must May 2017 he road In conjunction with the milieu lest. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-046 A BY-LAW TO AUTHORIZE THE CONVEYANCE OF LANDS OWNED BY THE MUNICIPALITY OF BAYHAM WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act. AND WHEREAS Section 268(1) of the said Municipal Act provides in part that every municipality with authority to sell land shall pass a by-law establishing procedures governing the sale of land. AND WHEREAS the Municipality of Bayham passed By-law No. 2015-021 to establish a procedure governing the sale of municipal owned land. AND WHEREAS the Council of the Municipality of Bayham is desirous of conveying property owned by the Municipality and has completed procedures pursuant to By-law No. 2015-021 for the sale of the subject lands. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Council of the Municipality of Bayham authorizes the Mayor and Clerk to execute all documents as may be necessary to provide for the conveyance of real property described as Lot 8 E/S Snow Street, Lot 9 E/S Snow Street Plan 54, Municipality of Bayham, County of Elgin, known as 14 Snow Street, Vienna, ON (Edison Museum) to Kathleen Maclachlan appointed Estate Trustee of the Estate of Douglas Howard for consideration of One dollar ($1.00); 2. THAT the Council of the Municipality of Bayham authorizes the Mayor and Clerk to execute all ancillary agreements pursuant to the conveyance; 3. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF MAY 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-047 A BY-LAW TO ADOPT A DIGITAL SIGN POLICY WHEREAS the Council of The Corporation of the Municipality of Bayham recognizes the need for a clear and concise policy concerning the operation of the Municipal Digital Sign (Municipal Digital Sign Policy); AND WHEREAS the Council of The Corporation of the Municipality of Bayham deems it advisable that the Municipal Digital Sign Policy be confirmed and adopted by By-law; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT effective upon passage the Municipal Digital Sign Policy attached hereto as Schedule "A" and forming part of this by-law is hereby adopted as the policy and procedures for the operation of the Digital Sign for The Corporation of the Municipality of Bayham; 2. THAT this Municipal Digital Sign Policy By-law may be amended from time to time as directed and deemed necessary by the Council of The Corporation of the Municipality of Bayham 3. THAT any Municipal Digital Sign policies previously adopted are hereby repealed; 4. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME and finally passed this 18th day of May 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-048 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND EASTWOOD 88 MANUFACTURING INC. WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of entering into an agreement with Eastwood 88 Manufacturing Inc. for the replacement of the Stewart Road Bridge Deck with the Bayham Drive Bridge Deck; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between Eastwood 88 Manufacturing Inc. and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF MAY 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-049 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AMENDMENT TO AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND AUTOFORM CONTRACTING LONDON LTD. WHEREAS the Council of the Corporation of the Municipality of Bayham previously executed Agreement No. 0559 with Autoform Contracting London Ltd. dated September 17, 2015 and approved by By-law No. 2015-101 for the provision of sidewalk removal and replacement services; AND WHEREAS the parties wish to replace "Appendix "A" to Agreement No 0599 NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to replace Appendix "A" to Agreement No. 0559 attached hereto and forming part of this by-law between Autoform Contracting London Ltd. and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF MAY 2016. MAYOR CLERK ATTACHMENT "A" TO SCHEDULE "A" BY-LAW 2015-101 REMOVAL AND REPLACEMENT OF SPECIFIED CONCRETE SIDEWALKS 2017-2021 Concrete Sidewalk - Remove & Replace 5/31/2017 -5/31/2018 5/31/2018-5/31/2019 5/31/2019-5/31/2020 5/31/2020-5/31/2021 (m2) 0-39.9 $122.25 $124.70 $127.19 $129.73 40-79.9 $91.66 $93.49 $95.36 $97.27 80+ $80.32 $81.93 $83.57 $85.24 General Provisions: i. Two (2) year materials and workmanship warranty; third party damage not included. ii. Asphalt Restoration $240.00/MT (includes excavation and saw cutting) iii. Granular'A'$16.30/MT(where more than 75 MM is required-supply and place) iv. Payment based on field measurements of completed work at quoted prices. v. Autoform supplies all labour, equipment and material to fine grade, place, finish and cure the product to OPSD specifications . vi. Initial mobilization included in pricing. Additional mobilizations at cost. vii. Traffic control and concrete testing by others. viii. The above CURB prices are for production work only. Short sections, handformed sections, repairs & custom work are extra. ix. Reinforcing steel and mesh are extra. x. Sidewalk repairs and custom work are extra. Additional sidewalk over 125mm is $4.50/sq m/25 mm increase in thickness. xi. Quarry stone is $1 .50/sq m. Requested fibre mesh is EXTRA. xii. EXTRAS - Coloured concrete, sandblasting, sealants, caulking and stains. All add mixtures to regulate concrete temperatures (ice, heat). EXTRA - Nov 1st - heated concrete $2.98/unit, frost protection $1.75/unit, bubble tarps $2.10/unit. Autoform will honour pricing for spring work to avoid these EXTRAS. There will be no warranty on any work after Nov 15th. The General contractor assumes full responsibility for curing and strength gain. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-050 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD MAY 18, 2017 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held May 18, 2017 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 18th day of May, 2017. MAYOR CLERK