HomeMy WebLinkAboutApril 20, 2017 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, Thursday, April 20, 2017
7:00 p.m.
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held April 6, 2017
B. Public Meeting held April 6, 2017
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report FR-02/17 by Randy White Fire Chief|By-Law Officer re Accredited Superior Tanker
Shuttle Service
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
2017 Council Agenda April 20, 2017
A. Notice of Committee of Adjustment Decision re Luc and Debbie Dujardin
B. Notice of Committee of Adjustment Decision re Best Line Farms Ltd.
C. Notice of Deferral re Buti Rezoning Application
D. Notice of Public Meeting re Matthews Official Plan and Zoning By-law Amendment
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-13/17 by Bill Knifton, Chief Building Official|Drainage Superintendent re 1st
Quarter Report
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. South Central Ontario Region 2016 Annual Report
B. Stewardship Ontario re Industry Funding for Municipal Blue Box Recycling - 2016
C. Municipality of Port Hope Resolution re Incineration of Waste
11.1.2 Requiring Action
A. Bayham Historical Society re EdisonFest
B. Bayham Historical Society re Lottery Building Fund
C. City of London re Waste Management Projects
D. Trinity Anglican Church re Food Bank
E. Museums Bayham Advisory Board & Committee Resolution
11.2 Reports to Council
A. Report CAO-22/17 by Paul Shipway, CAO|Clerk re OCIF Funding – Bayham Water System
B. Report CAO-23/17 by Paul Shipway, CAO|Clerk re Accessible Playground Consultation
C. Report CAO-24/17 by Paul Shipway, CAO|Clerk re Smoke-Free Ontario Act
D. Report CAO-25/17 by Paul Shipway, CAO|Clerk re King St. Road Allowance Between
Concession 2 & 3
12. BY-LAWS
2017 Council Agenda April 20, 2017
A. By-Law 2017-035 Being a By-law to authorize the execution of a mutual drain
agreement between the trustees of New Hope Baptist Church and The Corporation of the
Municipality of Bayham (This by-law follows the recommendation contained within Report
DS-20/15 by Margaret Underhill, Deputy Clerk|Planning Coordinator re New Hope Baptist
Church Request to Rezone of April 2, 2015)
B. By-Law 2017-036 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and Underhill Trucking Ltd. (This by-law follows the
recommendation made in Report PS-03/17 by Ed Roloson, Water|Wastewater Operations
Manager during the regular meeting of Council of April 6, 2017)
C. By-Law 2017-037 Being a By-law to adopt the Capital Estimates for the year 2017
D. By-Law 2017-038 Being a By-law to establish a levy for the year 2017 to adopt tax rates,
provide for penalty and interest in default of payment and the collection thereof
E. By-Law 2017-039 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and Murray Mills Trucking & Excavating Ltd. (This by-law
follows the recommendation made in Report CAO-22/17 by Paul Shipway, CAO|Clerk
during the regular meeting of Council of April 20, 2017)
F. By-Law 2017-040 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and Evans Supply Limited (This by-law follows the
recommendation made in Report CAO-22/17 by Paul Shipway, CAO|Clerk during the
regular meeting of Council of April 20, 2017)
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
A. Confidential Item regarding advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Lakeshore Line)
B. Confidential Item regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (Port Burwell Parking)
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2017-041 Being a By-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, April 6, 2017
7:00 p.m.
6:30 p.m. – Committee of Adjustment – A-02/17 Dujardin, A0-03/17 Best Line Farms
7:30 p.m. – Public Meeting – Planning/Zoning – Rose Buti
Council recessed for a short break at 8:26 p.m. and reconvened at 8:33 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK |
PLANNING COORDINATOR MARGARET UNDERHILL
WATER|WASTEWATER OPERATIONS MANAGER ED ROLOSON
CLERK’S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None
4. ANNOUNCEMENTS
A. Councillor Ketchabaw commented on the new Canada 150 video available on the
Municipal website on the Community Page
https://www.bayham.on.ca/pages/canada-day-150
5. DELEGATIONS
None
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held March 16, 2017
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the minutes of the regular meeting held February 16, 2017 be adopted.
CARRIED
2017 Council Minutes April 6, 2017
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report PS-03/17 by Ed Roloson, Water|Wastewater Operations Manager re RFQ – Maple
Grove Line Road Bed Construction
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Staff Report PS-03/17 re RFQ – Maple Grove Line road bed reconstruction be
received for information;
AND THAT staff be directed to bring forward a by-law to authorize the execution of an
agreement with Underhill Trucking Ltd. for a total of $69,050.00 + HST.
CARRIED
B. Report PS-04/17 by Ed Roloson, Water|Wastewater Operations Manager re Springer Hill
Rd.
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT Staff Report PS-04/17 re Springer Hill Road be received for information;
AND THAT staff be directed to pulverize Springer Hill Road from Glen Colin Line to the
railroad tracks and maintain the gravel surface as proposed until such a time that the road
is reconstructed in 2018;
AND THAT staff be directed to notify Malahide Township, via formal correspondence, of
the 2017 works.
CARRIED
2017 Council Minutes April 6, 2017
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Passing re Guenther Zoning By-Law Z659-2017
B. Notice of Passing re Schroyens Zoning By-Law Z658-2017
C. Notice of Passing re Schrijver Zoning By-Law Z657-2017
D. Notice of Public Meeting re Dujardin Minor Variance Application
E. Notice of Public Meeting re Best Line Farms Ltd. Minor Variance Application
F. Notice of Public Meeting re Rose Buti Zoning By-law Amendment Application
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT correspondence items 10.1.1-A – 10.1.1-F be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipality of Central Elgin re Fire Prevention Officer
B. Thames Valley District School Board re Pupil Accommodation Review
C. Elgin County re 2016 Census for Elgin County
D. Elgin County re 2016 Library Usage and Statistics Report
E. Ontario Association of Fire Chiefs re 2017 Municipal Officials Seminar
F. Sylvia Jones, MPP re Progressive Conservative Critic for Infrastructure
G. Special Olympics Ontario re Annual Report
H. Ministry of Citizenship and Immigration re Order of Ontario
I. John Kirby re Beachfest Municipal Approvals
J. Notice re Port Burwell Marine Museum & Lighthouse Display at Queen’s Park, Toronto
K. Elgin County OPP 2016 Year End Report
2017 Council Minutes April 6, 2017
L. Thames Valley District School Board Final Senior Administration Report – Elementary Pupil
Accommodation Review 01 – complete report and appendices available at the following
link: http://www.tvdsb.ca/files/311677/finalfsar%20epar-01.pdf)
M. Municipality of Central Elgin re Conditions for Private Wells and Septic Systems on Private
Lots Containing a Residence
N. SCOR Media Release re SCOR AGM Focus on Collaboration and Climate
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT correspondence items 11.1.1-A – 11.1.1-N be received for information.
CARRIED
11.1.2 Requiring Action
A. Port Burwell Historical Society re Canada 150 Parade and Celebration
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Notification of Special Event and Event Road Closure Request Form from Port Burwell
Historical Society be received for information;
AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell
Historical Society for permission to use the streets within Port Burwell for the Canada 150
Parade to be held Saturday, July 1, 2017 at 12:30 p.m., subject to the provision of proof of
liability insurance coverage in the amount of $2 million naming the Municipality of Bayham as
additional insured;
AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson Street from
Wellington Street to Brock Street, Brock Street from Robinson Street to Erieus Street and
Erieus Street from Brock Street to Pitt Street be temporarily closed during the parade between
11:30 a.m. – 1:00 p.m.;
AND THAT Pitt Street from Robinson Street to Erieus Street and Erieus Street from Pitt Street
to Wellington Street be closed from 11:30 a.m. – 8:00 p.m. for Canada 150 celebration;
AND THAT the County of Elgin be requested to approve use of Wellington Street from
Elizabeth Street to Robinson Street;
AND THAT the Bayham Public Works Operations Supervisor be directed to provide the
necessary provisions for traffic control and safety;
AND THAT the Municipality arrange for an accessible portable washroom with internal sink be
placed in the gazebo area;
AND THAT Council direct staff to provide picnic tables and waste receptacles for the gazebo
area;
2017 Council Minutes April 6, 2017
AND THAT clean up of all areas and any costs thereof, be the responsibility of the organizers.
CARRIED
B. Port Burwell Public School re Track and Field Meet
Moved by: Councillor Breyer
Seconded by: Deputy Mayor Southwick
THAT correspondence from Port Burwell Public School be received for information;
AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell
Public School to use the streets within Port Burwell for the track and field meet to be held on
Friday, May 5, 2017 from 11:20 a.m. – 1:20 p.m. subject to provision of proof of liability
insurance coverage naming the Municipality of Bayham as additional insured in the amount of
$2 million;
AND THAT the Port Burwell Public School be requested to provide contact information for
direction of questions regarding the street closures;
AND THAT Wellington Street from Strachan Street to Shakespeare Street, Shakespeare Street
from Wellington to Waterloo Street, Waterloo Street from Shakespeare Street to Strachan
Street and Strachan Street from Waterloo Street to Wellington Street be temporarily closed
during the track and field meet between 11:20 a.m. – 1:20 p.m. on Friday, May 5, 2017;
AND THAT the County of Elgin be requested to approve use of Wellington Street from
Strachan Street to Shakespeare Street;
AND THAT the Bayham Public Works Operations Supervisor be directed to provide the
necessary provisions for traffic control and safety;
AND THAT clean up of all areas and any costs thereof, be the responsibility of the organizers.
CARRIED
Council recessed for the Public Meeting at 7:30 p.m. and reconvened at 7:50 p.m.
11.2 Reports to Council
A. Report CAO-15/17 by Paul Shipway, CAO|Clerk re Green Energy Act
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report CAO-15/17 re Green Energy Act be received for information;
AND THAT Council direct staff to publish Report CAO-15/17 inclusive of the Municipality of
Bayham Conservation Demand Management Plan and 2015 Energy Consumption and Green
House Gas Emissions Summary on the Municipal website in accordance with Ontario
Regulation 397/11.
CARRIED
2017 Council Minutes April 6, 2017
B. Report CAO-16/17 by Paul Shipway, CAO|Clerk re Straffordville Community Centre –
Kitchen Assessment
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Report CAO-16/17 re Straffordville Community Centre Kitchen Assessment be received
for information.
CARRIED
C. Report CAO-17/17 by Paul Shipway, CAO|Clerk re RFT 17-02 Roofing Tender
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-17/17 re RFT 17-02 Roofing Tender be received for information;
AND THAT Council direct staff to award RFT 17-02 Pump Station Roof Tender to Dean
Franklin Construction in the amount of $9,445.84 + HST.
CARRIED
D. Report CAO-18/17 by Paul Shipway, CAO|Clerk re Ontario 150 Fund – Vienna Memorial
Park
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-18/17 RE Ontario 150 Fund – Vienna Memorial Park be received for
information;
AND THAT staff be directed to complete Ontario 150 – Vienna Memorial Park works as
outlined within Report CAO-18/17;
AND THAT staff be directed to bring forward a by-law for Council consideration to enter into an
agreement with the Vienna Lion’s for non-exclusive use of the Vienna Memorial Park
Concession Booth.
CARRIED
E. Report CAO-19/17 by Paul Shipway, CAO|Clerk re Canada 150 – Intake 2
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report CAO-19/17 re Canada 150 Fund – Intake 2 be received for information;
AND THAT staff be directed to complete Canada 150 Fund – Intake 2 works as outlined within
Report CAO-19/17;
2017 Council Minutes April 6, 2017
AND THAT Capital Item PR-6 Accessible Viewing Platform funding in the amount of $15,000
be reallocated to the Canada 150 – Intake 2 projects;
AND THAT staff be directed to utilize Parkland Reserve funding, with an upset limit of $16,000
to complete unfunded Canada 150 – Intake 2 works and fencing at the Eden Community Park.
CARRIED
F. Report CAO-20/17 by Paul Shipway, CAO|Clerk re RFQ 17-04 Supply & Install Flagpoles
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-20/17 re RFQ 17-04 Supply & Install Flagpoles be received for information;
AND THAT Council award the installation of flagpoles pursuant to RFQ 17-04 to Dean Franklin
Construction Ltd. in the amount of $4,400 + HST.
CARRIED
G. Report CAO-21/17 by Paul Shipway, CAO|Clerk re RFT 17-03 Sale of Surplus Equipment
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT Report CAO-21/17 re Sale of Surplus Equipment be received for information;
AND THAT Staff be directed to award surplus equipment to the highest individual bidder on
each piece of equipment in the ‘as is, where is’ condition;
AND THAT staff be directed to adjust the reserve bids and relist the request for tender as
follows:
i. 2008 Ford Ranger – 177,000km - $4,000
ii. 2009 GMC Canyon - $3,500
iii. 2008 Ford Ranger – 231,000km- $3,000
iv. Sanding Box – No Reserve
AND THAT the proceeds of sale be allocated to the Public Works Equipment Reserve.
CARRIED
12. BY-LAWS
A. By-Law 2017-031 Being a By-law authorize the execution of an amending agreement
between The Corporation of the Municipality of Bayham and Her Majesty the Queen in
Right of Ontario regarding The Source Protection Municipal Fund
B. By-Law 2017-032 Being a By-law to authorize the execution of a development
agreement between Luc and Debbie Dujardin and The Corporation of the Municipality of
Bayham (This by-law follows the recommendation made in Report DS-14/17 by Margaret
Underhill, Secretary|Treasurer Committee of Adjustment during the Committee of
Adjustment meeting of April 6, 2017)
2017 Council Minutes April 6, 2017
C. By-Law 2017-033 Being a By-law to authorize the execution of a development
agreement between Best Line Farms Ltd and The Corporation of the Municipality of
Bayham (This by-law follows the recommendation made in Report DS-15/17 by Margaret
Underhill, Secretary|Treasurer Committee of Adjustment during the Committee of
Adjustment meeting of April 6, 2017)
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT By-Laws 2017-031, 2017-032 and 2017-033 be read a first, second and third time and
finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
A. Port Burwell Gazebo Cupola
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT staff be directed to award the work for the Port Burwell Gazebo Cupola to Dean Franklin
Construction Ltd. in the amount of $2,302 + HST;
ANDTHAT the funds be obtained from the Facility Reserve.
CARRIED
B. New Horizons for Seniors Program – Straffordville Community Centre Amenities Funding
Decision
Staff reported non approval of the application and direction was given to refer the same to
budget deliberations.
C. Concerns regarding cigarette butts at the entrance to the Straffordville Community Centre.
Staff direction was given to prepare a report regarding smoking regulations.
Council recessed for a short break at 8:26 p.m. and reconvened at 8:33 p.m.
2017 Council Minutes April 6, 2017
14.1 In Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Council do now rise to enter into an “In Camera” Session of the Committee of the Whole
at 8:33 p.m. to discuss:
Advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
Proposed or pending acquisitions or dispositions of land by the municipality or local
board;
The security of the property of the municipality or local board;
Advice that is subject to solicitor-client privilege, including communications necessary for
that purpose;
Personal matters about an identifiable individual, including municipal or local board
employees.
CARRIED
A. Confidential Item regarding advice that is subject to solicitor-client privilege, including
communications necessary for that purpose, a proposed or pending acquisition or
disposition of land by the municipality or local board (King St. Road Allowance)
B. Confidential Item regarding the security of the property of the municipality or local board
(Insurance Claim)
C. Confidential Item regarding proposed or pending acquisition or disposition of land by the
municipality or local board (Port Burwell Parking)
D. Confidential Item regarding proposed or pending acquisition or disposition of land by the
municipality or local board (Harbour Divestiture)
E. Confidential Item regarding advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Development Agreement)
F. Confidential Item regarding personal matters about an identifiable individual, including
municipal or local board employees (Public W orks Staffing)
G. Confidential Item regarding proposed or pending acquisition or disposition of land by the
municipality or local board (31 Elizabeth Street)
14.2 Out of Camera
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Committee of the Whole do now rise from the “In Camera” session at 10:15 p.m. with
nothing to report.
CARRIED
2017 Council Minutes April 6, 2017
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2017- 034 Being a By-law to confirm all actions of Council
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT confirming By-Law 2017-034 be read a first, second and third time and finally passed.
CARRIED
16. ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council meeting be adjourned at 10:16 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, April 6, 2017
7:30 p.m. – Rose Buti
PRESENT: MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
STAFF PRESENT: CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|
PLANNING COORDINATOR MARGARET UNDERHILL
WATER|WASTEWATER
OPERATIONS MANAGER ED ROLOSON
CLERK’S ASSISTANT BRENDA GIBBONS
SIGNED IN ATTENDEES: David Roe
Darryl Buti
Alex Buti
1. CALLTO ORDER
Mayor Ens called the public meeting to order at 7:30 p.m. and asked those in attendance for
the Planning Public Meeting regarding a Rezoning to place their name and contact information
on the sign-in sheet provided at the podium.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by Rose Buti
The purpose of the public meeting is to consider an application to change the zoning
regulations on a 40 ha (100 acre) parcel in the Agricultural (A1-A) Zone to an
Agricultural (A1) Zone in Zoning By-law Z456-2003. The zone change is requested in
order to support a proposed land severance of the 40 ha farm into two equal farm
parcels, with a separate consent approval required through Elgin County Land Division
Committee application. The subject lands are located on the south side of Tunnel Line,
east of Godby Road known as 57629 Tunnel Line.
2017 Council Minutes April 6, 2017
The effect of the by-law will be to allow for the splitting of an agricultural parcel of 40 ha
(100 acre) into two 20 ha (50 acre) parcels by changing the zoning from A1-A to A1.
The change is requested to allow the son of the owner to purchase the westerly parcel,
including the dwelling he lives in on the lands, for growing higher return crops than the
cash crops grown on the subject lands and on Ms. Buti’s other 60 ha farm in the
Township of Houghton.
5. PUBLIC PARTICIPATION
David Roe, agent for Ms. Buti provided an overview of the application.
Alex Buti advised approval of the request would permit a more sustainable operation.
Darryl Buti provided further information, such as the effect of the amendment would
provide opportunity to grow specialty crops
6. CORRESPONDENCE
The Deputy Clerk|Planning Coordinator advised no written submissions were received.
7. OTHER BUSINESS
None.
8. ADJOURNMENT
Pursuant to the Planning Act requirements the Public Meeting is now complete and the Zoning
by-law will be considered at the meeting scheduled for April 20, 2017.
The regular meeting will now reconvene at 7:50 p.m.
MAYOR CLERK
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
OFFICIAL PLAN AND
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: EDGAR FLOYD MATTHEWS
34 VICTORIA ST AND 49 WELLINGTON ST
TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official
Plan and a Zoning By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a
public meeting on Thursday, May 4, 2017 at 7:30 p.m. in the Municipal Council Chambers, 56169
Heritage Line, Straffordville, to consider a proposed Zoning By-law and Official Plan amendment
under Section 34 of the PLANNING ACT.
THE PURPOSE of this By-law is to change the land use designation on a 2,013 m² (0.5 acres) of
land from “Commercial” to “Residential” designation in the Official Plan of the Municipality of
Bayham; and to change the zoning on the same lands from Local Commercial (C2) Zone to a
Village Residential (R1) Zone in Zoning By-law Z456-2003. The subject lands are located on the
north side of Wellington Street, on the east side of Victoria Street and the west side of Elizabeth
Street, and known as 34 Victoria Street and 49 Wellington Street.
THE EFFECT of this By-law will be to allow residential use on the lands and to allow for future
residential development on the 34 Victoria Street property which currently comprises of a single
car garage with no residence subsequent to approved consent to sever the lands in 2015.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendments.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Ontario Municipal Board.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-laws are passed, the person or
public body may not be added as a party to the hearing of an appeal before the Ontario Municipal
Board unless, in the opinion of the Board, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed Official Plan or Zoning By-law
amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 13th day of April 2017.
Village of Port Burwell
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
P.O. Box 160, 56169 Heritage Line
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
2016
ANNUAL REPORTPhoto Credit: Kevin Babey
2 | www.scorregion.com
SCOR EDC Priorities
Infrastructure that fosters economic development
Human Capital in support of
economic development
Sector Development with a focus on
agriculture & food
SCOR EDC Partnership
SCOR EDC has established itself as a recognized and trusted
brand. Our strength lies in the fact that we are neighbours who
share natural endowments, strong agricultural roots and a diverse
industrial base. Our shared heritage and history has helped to
develop trust and confi dence in one another.
While the original motivation to work together was the transition
of the tobacco industry, the need for SCOR EDC has not diminished.
We have witnessed the loss of the high value jobs associated
with tobacco marketing and processing. There have been other
big economic blows including the closure of the Ford plant at
Talbotville; the worst recession in modern history and the loss of
thousands of jobs and associated tax base in our communities.
Through all that change the region has shown great resilience.
The economy has recovered, adapted and grown – largely on the
strength of expansion of existing businesses and the addition of a
few key new businesses.
The changes we have witnessed in the past 10 years may very well
be surpassed by the changes we’ll see in the next 10. The updating
of NAFTA, changes in the US, and new trade arrangements in
Europe and Asia will bring new challenges and opportunities.
The working and personal relationships fostered by SCOR EDC
have helped to create capacity, resilience and greater regional
prosperity to us all.
Priorities & Parntenrships
SCOR EDC Board of Directors
Executive
Chair
Stephen Molnar ~ Oxford County
Vice Chair
Robert Chambers ~ Brant County
Treasurer
Brad Richards ~ Middlesex County
Past Chair
Jim Oliver ~ Norfolk County
Directors
Ron Eddy ~ Brant County
Ed Ketchabaw ~ Municipality of Bayham
Wayne Casier ~ Municipality of Bayham
Jim Maudsley ~ Middlesex County
Charlie Luke ~ Norfolk County
David Mayberry ~ Oxford County
www.scorregion.com | 3
38
136 121
Organizations we collaborate with or are a member of (not including FoodHub related)
• Elgin Middlesex Oxford Workforce Planning
and Development Board
• Workforce Planning Board of Grand Erie
• Venture Norfolk
• Enterprise Brant
• Elgin Business Resource Centre
• Community Futures Oxford
• The Business Help Centre of Middlesex
• Southwest Ontario Tourism Corporation
• Southwestern Ontario Transportation Alliance
• Ontario Community Transportation Network
• Oxford Local Immigration Partnership
• Grand Erie Immigration Partnership
• Local Employment Planning Council
• Ontario Federation of Agriculture
• Manufacturing Leadership Group
• Rural Ontario Institute
• Food and Beverage Ontario
Youth Reached Through
Youth Job
CONNECT
Program
Business Inquiries
SUPPORT and
Re-direct to EDO’s 6
11
FUNDING Communications SENT
LETTERS of Support
for Other Projects
EVENTS HOSTED
or co-hosted
with combined
attendance of 165
(not including FoodHub Event)
4 | www.scorregion.com
FOODHUB/OTF
Local Food Recognition Day
This year the SCOR FoodHub was supported by the Ontario
Trillium Foundation to help celebrate this and to recognize
local food champions SCOR FoodHub hosted a Local Food
Recognition Day. Awards were presented to deserving recipients
across the fi ve county region of Brant, Elgin, Middlesex, Norfolk
and Oxford under the following categories: Food Literacy and
Education, Government, Restaurants and Businesses, Producers
and Processors, Not-for-Profi t and Community, Staff Pick,
Regional Impact and Youth. There were over 50 nominations in
various categories from across the region. This event was a great
opportunity to share and recognize the great work happening
across the region in support of local food.
In attendance were MPP Toby Barrett and MPP Ernie Hardeman
and greetings from MPP Jeff Yurek. The event received great media
coverage, including articles from Ingersoll Times, Tillsonburg
News, Simcoe Reformer, Norfolk News, Woodstock-Sentential, and
Norwich Times and a great television segment on CTV News with
interviews with attendees.
One Elgin County award winner expressed that the media
coverage of the event has given his business more exposure and
credibility and sales and traffi c have increased signifi cantly since
the event.
Speakers at the event included Bryan Gilvesy, and Trevor Benson.
Our expert speakers were supported through Agricultural
Management Institute (AMI).
SCOR FoodHub Hosts Farm Tour for Western
University and Huron College
SCOR FoodHub was pleased to host the students and faculty of
Western University and Huron College on a SCOR FoodHub farm
tour. The tour participants were from a wide range of study from
engineering to history but all had a focus on updated innovation
as well as traditional farming practices. It was a great opportunity
for students to understand farming and the important role that
agriculture plays in our lives and economy.
The tour included stops at Whitecrest Mushrooms, and Slegers
Living Greens. We would also like to thank Anne from Western
University and the students who joined us.
Community Engaged Learning Program
The SCOR FoodHub established a relationship with the University
of Western Ontario through their Community Engaged Learning
program by working with students in the Philosophy of Food class
in the Fall who worked on a marketing strategy for promoting the
SCOR FoodHub and local food on campus. This project was then
picked up this winter by a masters level Project Management class.
These students took the initial marketing strategy to bridge it out
and hold a panel discussion event on campus. The panel experts
include produces, purchasers and other organizations/individuals
involved in local food in the region. Huron University College at
Western University, offered the space for the event to the students
at no cost in support of the event.
Eco-Ethonomics:
SCOR FoodHub has engaged Eco-Ethonomics to research a
potential asset map or tool for planning within the local food
community. A plan was made and interviews and analysis has
already taken place to better understand “who is doing what” in
local food. The Eco-Ethonomics staff have contacted comparators,
collaborators and partners.
The Co-Design sessions drew in individuals and organizations
from a variety of backgrounds. During these sessions attendees
discussed possible framework for a tool, other tools in existence,
ownership and maintenance issues as well as other opportunities
and potential resources. The full report will be presented later in
2017.
www.scorregion.com | 5
In Memory of Stephanie May ~ 1988-2017
Steph was the epitome of passion, enthusiasm and professionalism and a great asset to the SCOR
FoodHub and the SCOR EDC family. We will miss her!”
Other Key Events
SCOR FoodHub staff person Laura Hiebert was asked to attend the
Local Organic Food Hub Coops Conference as an expert panelist
focusing on software for food hubs. Kim Earls also was key note
speaker for a webinar hosted by Local Organic Food Hub Coops
around the issues facing food hubs in Ontario. Other events that
SCOR FoodHub staff and Board members participated in over the
2016 calendar year included:
• Halls Creek Festival in Oxford County
• Western University Symposium on Sustainable Agriculture
• Ippilito Facility Tour and Information Session
• Food Processors Breakfast Learning Session in partnership with
Norfolk County, Food and Beverage Ontario, and the Workforce
Planning Board of Gran Erie
• Annual MEALsource Food Forum in Hamilton Ontario which
targeted BPS buyers and suppliers
Staff also partnered with or offered support and resources to
other organizations within and beyond our borders, including:
• Mohawk College – Local Food Procurement Project.
• London Middlesex Health Unit Asset Mapping Group - Ellen
Lakusiak MSc RD
• Sarnia Lambton Economic Partnership
• Grey County resource for local food
Local Food Act
SCOR EDC and members of the SCOR FoodHub Steering
Committee were invited to consult and collaborate on the Local
Food Act with members of the Ontario government and the
Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs.
SCOR EDC believes that there should be greater integration of local
food in, not only, the health, education and social service industry,
but also in tourism and economic development.
SCOR EDC is a strong supporter of the Local Food Act and
encourages the Province to continue its support and advancement
of local food. The adoption of a local food policy will be important
for Ontario moving forward. SCOR EDC will continue to collaborate
with OMAFRA and partners to establish local food goals and the
continued objectives of the Local Food Act.
Ontario is a strong supporter of local food production and sales.
Since 2003, the province has invested more than $160 million in
initiatives and projects that help promote and celebrate the good
things that are grown, harvested and made in Ontario.
Cory VanGronigen of VG Meats and Art Lawson
meeting with Minister Leal at the Local Food Act Collaboration
6 | www.scorregion.com
MP and Federal Ministry meetings
• Agriculture and Agri-Food Canada
• Health Canada
MPP and Provincial Ministry meetings
Association of Municipalities of Ontario Conference (AMO)
and Rural Ontario Municipal Association Conference(ROMA) &
Follow up meetings
• Ministry of Economic Development and Growth
• Ministry of Agriculture, Food and Rural Affairs
• Ministry of Transportation
• Ministry of Environment & Climate Change
• Ministry of Health and Long Term Care
• Ministry of Training Colleges and Universities
• Ministry of Natural Resources and Forestry
• Immigration and International Trade
• Ministry of Infrastructure
• Ministry of Energy
• Ministry of Municipal Affairs & Housing
• Ministry of Education
• Ministry of Finance
• Treasury Board
REGIONAL ACTIVITIES
SCOR EDC Board
at AMO
29Meetings and Delegations
ADVOCATING OUR
Regional
PERSPECTIVE
Sector Development-
Emerging Opportunities
In the South Central Ontario Region
agriculture is a major economic driver.
Within the overall sector of agriculture we
do have some emerging opportunities in
the region that we continue to foster and
support through their associations such
as Ontario South Coast Wine and Growers
Association, Lavender Association and
Hazelnut Association.
www.scorregion.com | 7
Benefits of Partnership
• Recognition and bargaining power:
• Recognition and reputation has been built over the 4 years of
operation. The members of the corporation have enhanced
their image as collaborators.
• Ability to tackle projects and issues that are larger in scale than
one municipality can take on individually
• Small enough to reach consensus and move forward on areas
of focus
• Relatively low cost for the initiatives undertaken and enabled
by the regional collaborative.
• Good investment of dollars: for every 1 partner dollar invested
we have leveraged an additional $1.55 dollars investment in
the region (average over 4 years)
BENEFITS OF PARTNERSHIP
Sand Plains Community Development Fund
www.sandplains.ca
The Sand Plains Community Development Fund is intended
to foster entrepreneurship in the region by increasing the
availability of ‘patient capital’ for small business start-ups and
expansions in priority sectors.
PRIORITY AREAS
• AGRIBUSINESS / AGRI-FOOD
• TOURISM
• GREEN PRODUCTS
• RENEWABLE ENERGY
• FOOD PROCESSING
• MANUFACTURING
SCOR EDC Board, Mark Whales & Minister Glen Murray at AMO
8 | www.scorregion.com
4 Elm Street Tillsonburg, ON N4G 0C4
Phone: 519-842-6333 Fax: 519-842-7123
Email: gm@scorregion.com
www.scorregion.com
www.scorbusinessportal.com
Big Creek
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: April 20, 2017
REPORT: CAO-22/17
SUBJECT: OCIF FUNDING – BAYHAM WATER SYSTEM
BACKGROUND
On October 3, 2016 the Council of the Corporation of the Municipality of Bayham passed a
resolution containing the following:
THAT staff be directed to make application to the Ontario Community Infrastructure
Fund for the Richmond Distribution System-Bayham Water Meter Upgrades;
The 2017 Municipality of Bayham Capital Budget including item W -1 Bayham Distribution
System in the amount of $1,800,000.
On February 17, 2017 the Municipality of Bayham was informed it was approved under the
Ontario Community Infrastructure Fund Top-up Application for the Bayham Water System
Health & Safety Repairs as follows:
Project Title
Total Net Eligible
Cost
%
Approved
Maximum
Provincial
Contribution
Bayham Water System Health
& Safety Repairs
$1,531,188 88% $1,353,982
The February 17, 2017 correspondence included the following request:
Please note this information should be kept as confidential as possible, recognizing
your need to obtain a council by-law, until such time as the government has
announced funding for this project.
On March 2, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law
No. 2017-020, being a by-law to authorize the execution of a contribution agreement between
the Corporation of the Municipality of Bayham and the Queen in right of Ontario as represented
by the Minister of Agriculture, Food and Rural Affairs regarding the Ontario Community
Infrastructure Fund Top-up Application – Bayham Water System Health & Safety Repairs.
DISCUSSION
The proposed Bayham Water System Health & Safety Repairs work includes two main
components:
1) Construction of a single watermain on Richmond Road from the pump house, north to
Heritage Line. Installation of mainline valves at all cross connections is recommended in
accordance with MOECC Guidelines to contain the area impacted during any future
maintenance work or line breaks etc. A total of four (4) blow-offs are recommended at
dead-ends for water quality monitoring and maintenance. The new distribution system
will comply with all applicable municipal and regulatory standards (MOE, AWWA, OPSS,
etc.). 75mm to 100mm PVC or HDPE watermain complete with tracer wire. Strategic
valve arrangement will be designed to increase service reliability, reduce water
stagnation, and improve maintenance activities (e.g. flushing, swabbing). The works will
include full connection of service lines to new meter pits, where feasible, as determined
by the Municipality (will not include private property service line works). Restoration of
the roads, lawns and other surface features will follow once pipes are installed.
2) Individual water meters will also be installed on each service to promote water
conservation and to provide monitoring for water loss, etc. in the system. Radio
frequency meters installed in meter pits at property line will be utilized in lieu of
conventional water meters.
Cyril J. Demeyere Limited (CJDL Consulting Engineers) have provided an assessment and
recommendation pertaining to RFT No. 1715 – Hamlet of Richmond Watermain Replacement –
Municipality of Bayham – Component 1, attached hereto as Appendix ‘A’.
The Municipality of Bayham is supplying all project materials with the exception of water main
pipe at an expense of $30,450.80+HST
The Manager of Capital Projects-Water/Wastewater provides Automated Water Meter Reading
System procurement assessment as follows:
Automated Water Meter Reading
Evans Supply Limited $381,410+HST
Neptune Metering Limited $386,750+HST
Municipality of Bayham Water $438,850+HST
The total project costs to date leave room within the funding envelope for the unknowns which
are expected to be encountered within the subsurface.
PLANNING CONSIDERATIONS
On September 20, 2012 the Council of the Corporation of the Municipality of Bayham passed
Zoning By-law No. Z611-2012 placing a Holding (h1) symbol on all lands within the settlement
area boundary of the Hamlet of Richmond in order to install sufficient safeguards in protecting
public health, safety and financial interests of the Municipality. The effect of the amendment is
to prevent new residential development in the Hamlet of Richmond from occurring until such
time that an agreement is entered into with the municipality, or conditions of severance are met,
which address possible impacts of new development to the public water supply system including
capacity, water quantity, water quality, and costs to the Municipality.
The installation of a new water distribution system approved by the Ministry of Environment and
Climate Change would satisfy this condition. Subsequently, as per the Planning Act, Council
may consider a Zoning By-law to remove the Holding (h1) provision.
WATER RATE CONSIDERATIONS
On January 1, 2015 the Council of the Corporation of the Municipality of Bayham passed By-law
No. 2014-099, being a by-law respecting the municipal water supply system in the Municipality
of Bayham and the establishment of water rates and water charges.
The Municipality of Bayham Water Rate Study and Ontario Regulation 453/07
Financial Plan by Watsons & Associates Economists Ltd., at a cost of approximately
$20,000, informed the water rates for metered and non-metered properties:
Once the distribution system in Richmond is approved by the Ministry of Environment
and Climate Change the Municipality has three options:
1) Do nothing until the 2019 Municipality of Bayham Water Rate Study and
Ontario Regulation 453/07 Financial Plan;
2) Immediately conduct a Municipality of Bayham Water Rate Study and Ontario
Regulation 453/07 Financial Plan to establish metered rates;
3) Utilize the metered rates established in the 2014 Municipality of Bayham
Water Rate Study and Ontario Regulation 453/07 Financial Plan by Watsons
& Associates Economists Ltd.
Staff would respectfully recommend Council utilize the established metered rates
from the 2014 Municipality of Bayham Water Rate Study and Ontario Regulation
453/07 Financial Plan, for Richmond users.
OTHER CONSIDERATIONS
On July 4, 2013 the Council of the Corporation of the Municipality of Bayham passed By-law No.
2013-064, being a By-law to provide the regulation of water supply in the Municipality of
Bayham (Richmond System – Water Conservation). The new distribution system would not
alter this by-law and staff would respectfully recommend it remain in place.
RECOMMENDATION
1. THAT Report CAO-20/17 re OCIF Funding – Bayham Water System be received for
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
$11.96 $12.17 $12.42 $12.66 $12.92 $13.18 $13.44 $13.71 $13.98 $14.26
$2.99 $3.17 $3.36 $3.56 $3.78 $4.00 $4.24 $4.50 $4.77 $5.06
$79.80 $83.79 $87.98 $92.38 $97.00 $101.85 $106.94 $112.29 $117.90 $123.80Monthly Charge
Metered Water Rates
Base Monthly Charge
Volume Charge per m3
Unmetered Water Rates
information;
2.AND THAT staff be directed to bring forward a by-law for Council consideration to enter
into an agreement with Murray Mills Trucking & Excavating Ltd., in the amount of
730,738+HST, for the provision of RFT No. 1715 – Hamlet of Richmond Watermain
Replacement – Municipality of Bayham – Component 1;
3.AND THAT staff be directed to bring forward a by-law for Council consideration to enter
into an agreement with Evans Supply Limited, in the amount of $381,410+HST, for the
provision and installation of Automated Water Meter Reading;
4.AND THAT once the distribution system is approved by the Ministry of Environment and
Climate Change staff be directed to bring forward a by-law for Council consideration to
amend By-law No. 2014-099 to utilize approved metered rates for the Hamlet of
Richmond.
5.AND THAT once the distribution system is approved by the Ministry of Environment and
Climate Change staff be directed to bring forward a by-law for Council consideration to
pass a zoning by-law to remove the Holding (h1) provision on the Hamlet of Richmond
as authorized by Zoning By-law No. Z611-2012.
6.AND THAT staff be directed to hold a Public Information Session on the Bayham Water
System Health & Safety Repairs at the Straffordville Community Centre on Thursday,
May 11, 2017 from 6:00 PM – 7:00 PM;
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: April 20, 2017
REPORT: CAO-23/17
SUBJECT: ACCESSIBLE PLAYGROUND CONSULTATION
BACKGROUND
The Integrated Accessibility Standard Regulation (O. Reg 191/11) requires that municipalities
consult the public, people with disabilities and an accessibility advisory committee, where one
exists concerning various public features. Elgin County has a joint accessibility advisory
committee with Central Elgin only due to population size. No other local municipality has a
population exceeding 10,000. In an effort to utilize shared services for the purpose of
accessible feature consultation a survey and consultation conducted by the Elgin County
Accessibility Coordinator.
DISCUSSION
Further to the consultation and survey, the Elgin County Accessibility Coordinator invited staff
from local municipalities to attend the January Joint Accessibility Advisory Committee to provide
feedback on the proposed feature document, attached hereto as Appendix ‘A’. Feedback from
the January Joint Accessibility Advisory Committee meeting was incorporated into the
document, which was sent to local municipalities for staff review in early March. The Elgin
County Accessibility Coordinator presented the finalized document to the Joint Accessibility
Advisory Committee on March 15, 2017. At which time the committee passed a motion to send
the document to local municipalities for their approval.
The Joint Accessibility Advisory Committee is an advisory committee of Elgin County Council
and Central Elgin Council. All meetings are open to the public.
RECOMMENDATION
1. THAT Report CAO-23/17 re Accessible Playground Consultation be received for
information;
2. AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to
utilize the Accessible Playground Consultation document, attached hereto as Appendix
‘A’ when building new, or redeveloping a playground and associated features.
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
Version Date: March 2017
Accessible Playground Consultation
Participating Municipalities:
•Municipality of Southwold
•Municipality of West Elgin
•Municipality of Dutton-Dunwich
•Municipality of Central Elgin
•Town of Aylmer
•Municipality of Bayham
•Municipality of Malahide
Background
The Accessibility for Ontarians with Disabilities Act (AODA) was enacted in 2005 with the
overarching goal for making Ontario accessible for people with disabilities by the year 2025.
Under this legislation, an accessible Ontario is to be achieved through the development,
implementation and enforcement of accessibility standards.
Accessibility features in the exterior environment will be regulated primarily through the
Integrated Accessibility Standards Regulation (O. Reg 191/11). It should be noted that there are
a few areas of the exterior public realm currently regulated by Ontario’s Building Code, such as
routes within a site to barrier-free entrances, passenger loading zones and parking lots with
barrier free parking.
Accessibility of buildings will continue to be regulated through Ontario’s Building Code.
Ontario’s Building Code was updated in 2015 to provide elements within buildings. It should be
noted that the Integrated Accessibility Standards Regulation regulates some building elements
associated with providing access to service, such as service counters, fixed queuing lines and
seating in waiting areas, whether these elements are indoors or outdoors.
The Standard requires municipalities to consult with people with disabilities in certain
circumstances to develop design solutions that reflect local conditions and meet the needs of
all users. Consultation is required when a municipality plans to construct or redevelop:
•Exterior paths of travel
•Recreational trails
•Outdoor play spaces
•Accessible on-street parking
There is no one-size-fits-all way to consult people with disabilities. The way you consult and
how you determine the final design details is up to your municipality.
Version Date: March 2017
Purpose
The purpose of this document is to provide municipalities with a guideline when developing or
redeveloping an outdoor play space.
Accessible outdoor play spaces feature firm and stable surfaces that can support mobility aids
and absorb the shock of a fall to help prevent injuries, as well as features that stimulate all
senses – like a water play area or sandbox to enjoy through touch, or a sound area with chimes
and other noise makers which can be enjoyed through hearing. They also incorporate active
play components that allow children of all abilities to experience climbing, sliding and swinging.
Before developing a new outdoor play space or redeveloping an existing one, a municipality is
required to consult with the public and people with disabilities on the needs of children and
their caregivers with a variety of disabilities. Municipalities must also consult with their
Accessibility Advisory Committee (AAC).
The consultation process must address requirements for accessible play spaces for children and
caregivers with various disabilities including, but not limited to, sensory and active play
components.
Consultation Process
The following individuals were consulted in the development of this document.
1. Consult with local municipal parks and recreation staff.
2. Consult with Joint Accessibility Advisory Committee
3. Online Survey – to allow the public to provide input into the document
Accessible Playgrounds
The following are a list of elements that a municipality should incorporate into an outdoor play
space. The following elements have been included in this document as a result of the
consultation process listed above.
The recommendations in this document are applicable to new or redeveloped playgrounds
only. The intention is not to retrofit existing playground structures.
1. Accessibility Features
Municipalities shall incorporate accessibility features, such as sensory and active play
components into the design of outdoor play spaces. These should address the needs of
children and caregivers with various disabilities.
Version Date: March 2017
Structures should be designed to challenge users of all abilities in a variety of ways, and allow
for self-directed play. Structures should be intuitive and simple to understand and use. Include
ramps and/or transfer systems to some of the elevated play components.
Offer varied play experiences by providing a variety of play components, opportunities and
experiences (e.g., cognitive, problem solving, physical play, graduated challenge, balance and
coordination, body control, sliding, spinning, swinging, bouncing, tactile, sensory, etc.)
Integrate play areas that invite engagement between children of diverse abilities.
• A minimum of 20% of features incorporated shall be accessible.
Examples of accessible features:
- Play counters
- Crawl tubes/tunnels
- Sand tables
- Ramps connecting components
- Play Panels
• In addition, municipalities shall ensure there is one accessible swing available
Examples of accessible swings:
• Arch swing
• Inclusive Swing Seat
2. Surfaces
Surfaces must be firm and stable, with characteristics to reduce impact and injuries.
Use surfacing that accommodates anyone using a mobility device, such as a cane, walker,
wheelchair or scooter.
Surfacing is one of the most significant considerations, given its importance to facilitating easy
access to play equipment and experiences, travel to/from and throughout the play area, and
safety. It can also be the most costly component of the installation, making accessible play
spaces more expensive than traditional playgrounds.
Examples of accessible surface materials:
• Engineered Wood Fiber
Processed wood ground to a fibrous consistency, randomly sized. Free of hazardous
Version Date: March 2017
substances. Not to be confused with wood chips.
• Poured-In-Place
Poured-in-place is a seamless synthetic surface that is formed with a chemical binder
and rubber filler.
• Tiles
Synthetic tiles and mats are a combination of a chemical binder and rubber filler.
Intertwining strands create a “trampoline effect” that cushions falls.
• Wood Chips/Bark Mulch
Bark mulch comes from urban tree management and landscaping programs. Bark mulch
may contain twigs and leaves. Wood chips generally do not contain twigs or leaves.
Wood sources should be checked prior to chipping for toxins or allergens.
3. Seating areas
Consider providing at least one accessible seating area so that a caregiver with a disability can
comfortably observe their child. Install benches with backs and armrests that are strategically
placed throughout and surrounding the space, preferably in a shaded area.
Design considerations – A seating area with a bench should extend approximately 1500 mm
(60”) beyond the end of the bench, and be a minimum of 1220 mm (48”) deep, to
accommodate an individual using a mobility device.
Version Date: March 2017
4. Path of travel
Ensure that there are accessible routes at least 1500 mm (60”) wide, connecting the playground
with access elements such as sidewalks and parking lots. Providing accessible walkways will also
help children and caregivers with disabilities move into the play areas and between play
equipment.
Design requirement – Clear width: Minimum 1500 mm (60”).
Surface: Firm, stable and slip resistant.
Slope of any pathway must meet the Standards minimum requirement for exterior paths of
travel. Pathways to and throughout the play space should provide circulation/access to all
spaces/equipment.
Sidewalk Slopes
Design requirement – Running slope: no steeper than 1:20 (5%).
Exception: sidewalk beside a roadway can be steeper than 1:20 (5%), but must not be steeper
than the slope of the adjacent roadway.
Recreational Trail Slopes
Design requirement – Gentle running slopes are recommended, to minimize the amount of
strength and stamina required to use the trail.
Entry Points
Entry points into play spaces should be a minimum of 1000 mm (39”) to allow a mobility device
to gain entry, while excluding larger vehicles not considered appropriate for this purpose. The
surface of an entry point should be firm stable and slip resistant.
5. Portable Washrooms
If providing portable washrooms, ensure that 20% or 1 washroom is accessible.
6. Splash Pads
Ensure that the distance between splash pad features is a minimum of 1220 mm (48”). Colour
contrast should be considered on the water features themselves, as well as the surrounding
area. The components themselves should have a variety of water pressures to allow for
participation by children with disabilities.
Version Date: March 2017
Example – A ground level “bubbler” will allow a child who uses a wheelchair to participate in
the splash pad experience.
7. Other Considerations
• Choose a geographically accessible location within the community. It should be a space
that meets the needs of the community.
• Design with existing site characteristics to help minimize the cost of redevelopment.
• Ensure sufficient parking to accommodate users, whether on-site or on-street.
• Ensure that the accessible play structures are integrated into the plan for the entire site.
• Ensure fencing does not increase barriers. Instead it should provide a sense of comfort
for both children and caregivers.
• Provide sight lines for supervision.
• Aim to minimize distance from park entry or parking lot to play space.
• Where possible, consider providing accessible washrooms near the play space.
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: April 20, 2017
REPORT: CAO-24/17
SUBJECT: SMOKE-FREE ONTARIO ACT
BACKGROUND
On April 6, 2017 Council provided staff direction to prepare a report on the Smoke-Free Ontario
Act.
DISCUSSION
The Smoke-Free Ontario Strategy was implemented in 2006 and ‘has reduced tobacco use and
lowered health risks to non-smokers in Ontario’.
The Smoke-Free Ontario Strategy combines programs, policies, laws and public education to:
• help smokers quit
• protect people from exposure to second-hand smoke
• encourage young people to never start
The Smoke-Free Ontario Act provides that smoking is no longer permitted in children's
playgrounds or in public spaces within 20 metres of a playground, smoking is no longer allowed
at publicly owned outdoor sporting areas, spectator areas, sporting areas and public areas within
20 metres of any point of the edge of the sporting or spectator areas.
‘Sporting Area’ applies to spaces owned by the province, municipality, college and universities
used primarily for sports, such as soccer, football, basketball, beach volleyball, baseball,
skateboarding (with the exception of golf) open to the public whether or not a fee is charged to
enter.
‘Children's Playground’ is an area primarily used for children's recreation and equipped with
children's play equipment such as: slides, swings, climbing apparatuses, splash pads, wading
pools, or sandboxes, an area that is open to the public at no cost or for a fee.
The Elgin St. Thomas Public Health Unit – Tobacco Enforcement Officer enforces the provisions
of the Smoke-Free Ontario Act which includes an online complaint form.
RECOMMENDATION
1.THAT Report CAO-24/17 re Smoke-Free Ontario Act be received for information;
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: April 20, 2017
REPORT: CAO-25/17
SUBJECT: KING ST. ROAD ALLOWANCE BETWEEN CONCESSION 2&3
BACKGROUND
On January 5, 2017 the Council of the Corporation passed the following resolution:
THAT the Museums Bayham Advisory Board & Committee Resolution
requesting the Council of the Municipality of Bayham consider ensuring King
Street and road allowance to Edison Pioneer Cemetery be treated the same
as other municipal streets, public works regularly tend the gravel and
roadside in accordance to grass cutting standards spring through autumn and
including the cost to an existing contractor's agreement be received for
information;
AND THAT the request be referred to staff to draft a report.
DISCUSSION
The Road Allowance between Concession 2 & 3 depicted on Appendix ‘A’, attached
hereto is an unopened road allowance.
As the road allowance is unopened any road built within the same would be required to
be built to Provincial Design - Minimum Maintenance Standards. The works would
involve slope stabilization and the possibility of acquisition of additional lands for the
same. Staff would respectfully suggest opening of King St. road allowance is not a road
system priority, as outlined in the Roads Master Plan, at this point in time.
RECOMMENDATION
1.THAT Report CAO-09/17 re King St. Road Allowance between Concession 2&3 be
received for information.
2.AND THAT a copy of Report CAO-09/17 re King St. Road Allowance between
Concession 2&3 be sent to Museums Bayham.
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-036
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
UNDERHILL TRUCKING LTD.
WHEREAS the Council of the Corporation of the Municipality of Bayh am is desirous of
entering into an agreement with Underhill Trucking Ltd. for reconstruction of approximately 1
km of road bed material on Maple Grove Line;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by -law between Underhill
Trucking Ltd. and the Municipality of Bayham ;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF
APRIL 2017.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-039
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
MURRAY MILLS TRUCKING & EXCAVATING LTD.
WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of
entering into an agreement with Murray Mills Trucking & Excavating Ltd. for the provision of
services of RFT No. 1715 – Hamlet of Richmond Watermain Replacement – Municipality of
Bayham – Component 1;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between Murray Mills
Trucking & Excavating Ltd. and the Municipality of Bayham;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF
APRIL 2017.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-040
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
EVANS SUPPLY LIMITED
WHEREAS the Council of The Corporation of the Municipality of Bayham is desirous of
entering into an agreement with Evans Supply Limited for the installation of Automated Water
Meter Reading System;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between Evans
Supply Limited and the Municipality of Bayham ;
2. AND THAT this by-law shall come into full force and effect upon final pass ing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF
APRIL 2017.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017–041
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD APRIL 20, 2017
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held April 20, 2017 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 20th day of April, 2017.
____________________________ _____________________________
MAYOR CLERK