HomeMy WebLinkAboutMarch 16, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, March 16, 2017
7:00 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
STAFF PRESENT:
DEPUTY CLERK 1
PLANNING COORDINATOR MARGARET UNDERHILL
FIRE CHIEF 1
BY-LAW ENFORCEMENT OFFICER RANDY WHITE
CLERK'S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Serge Pieters email correspondence of March 14, 2017 re Port Burwell Provincial Park
added as Item 11.1.1-G
B. Susanne Schlotzhauer email correspondence of March 14, 2017 re Municipal By-Law
2017-028 added as Item 11.1.1-H
C. Marion Rogers email correspondence of March 14, 2017 re Port Burwell Provincial Park
added as Item 11.1.1-I
4. ANNOUNCEMENTS
A. Councillor Ketchabaw advised the South Central Ontario Region Economic Development
Corporation Annual General Meeting is scheduled for March 30 from 9:00am — 12:00pm at
Long Point Region Conservation Authority.
B. Councillor Ketchabaw provided an update from recent Canada 150 Community meeting.
There will be two posters to watch for advising Canada 150 themes as well as Canada Day
events.
2017 Council Minutes March 16, 2017
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held March 2, 2017
B. Committee of Adjustment held March 2, 2017
C. Public Meeting held March 2, 2017 re Guenther
D. Public Meeting held March 2, 2017 re Schroyens
E. Public Meeting held March 2, 2017 re Schrijver
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the minutes of the regular meeting held March 2, 2017, Committee of Adjustment held
March 2, 2017, public meeting Guenther held March 2, 2017, public meeting Shroyens held
March 2, 2017 and public meeting Schrijver held March 2, 2017 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
A. Report FR-01/17 by Randy White, Fire Chief I By-law Officer re 2015—2016 Annual Fire
Report
Moved by: Councillor Ketchabaw
Seconded by: Councilor Casier
THAT Report FR-01/17 re 2015—2016 Annual Fire Report be received for information.
CARRIED
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
2017 Council Minutes March 16, 2017
10.1.1 Receive for Information
A. Committee of Adjustment Notice of Decision re Froese
B. Notice of Public Open House re Five Year Official Plan Review
C. Notice of Public Open House re Municipal Energy Plan and Local Action Plan
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT correspondence items 10.1.1-A— 10.1.1-C be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-08/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent
Application E13/17, E14/17 Heide and Reddekopp
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report DS-08/17 regarding Consent applications E13/17 and E14/17 submitted by
Gerhard Heide and Bernhard Reddekopp be received for information;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Applications E13/17 and E14/17, submitted by Gerhard Heide and Bernhard Reddekopp, be
granted subject to the following conditions:
1. Owners enter in to a Subdivision Agreement with the Municipality of Bayham for the
development of Alward Street and the servicing of the lots
2. Approval of a zoning by-law amendment to remove the holding provision h2 by entering
into a subdivision agreement with the Municipality
3. Planning report fee payable to the municipality for applications E13 & E14
4. Cash-in-lieu parkland dedication fee for each new lot created
5. Purchase civic number signs for each of the five lots
CARRIED
B. Report DS-09/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent
Application E12/17 Csinos Farms Limited
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Staff Report DS-09/17 regarding the Consent Application E12/17 submitted by Csinos
Farms Limited be received for information;
2017 Council Minutes March 16, 2017
AND THAT based upon the municipal review of the application, the Municipality considers it
not consistent with nor in conformity with the PPS 2014, the Elgin County Official Plan, the
Bayham Official Plan and Zoning By-law Z456-2003;
AND THEREFORE Council recommends to the Elgin County Land Division Committee that
Consent Application E12/17 as presented not be granted;
AND FURTHER THAT Council recommends Consent Application E12/17 be AMENDED to
retain as much of the land as possible for agricultural use by reconfiguring the proposed
severed parcel in such a manner as to:
a) include the large metal clad building with the required 10 metre rear yard setback and
minimal side yard with the westerly lot line aligned with the existing residential parcel lot
line, and;
b) retain the smaller metal clad building on the agricultural lands;
AND THAT the amended application be circulated for municipal review and comment.
CARRIED
C. Report DS-10/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning
Application — Guenther Zoning By-Law Z659-2017
The Deputy Clerk I Planning Coordinator advised no other written submissions were received
from the public.
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report DS-10/17 regarding the Zoning By-law Amendment for 56967 Eden Line,
submitted by Peter and Anna Guenther, be received for information;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on 56967 Eden Line, being Registered Plan 11R10093 Part 1 from the Institutional (I)
Zone to Site-specific Hamlet Commercial (HC-2) Zone;
AND THAT Zoning By-law Z659-2017 be presented to Council for enactment.
CARRIED
D. Report DS-11/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning
Application —Schrijver Zoning By-Law Z657-2017
The Deputy Clerk I Planning Coordinator advised no other written submissions were received
from the public.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report DS-11/17 regarding the Gerda and Leo Schrijver rezoning application be
received for information;
2017 Council Minutes March 16, 2017
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Gerda and Leo Schrijver, described as Concession 8 Part Lot 7
from Agriculture (A1) to site-specific Special Agricultural (A2-13) on the retained lands and from
Agriculture (A1) to site-specific Rural Residential (RR-31) on the severed surplus farm dwelling
portion;
AND THAT Zoning By-law Z657-2017 be presented to Council for enactment.
CARRIED
E. Report DS-12/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning
Application — Schroyens Zoning By-Law Z658-2017
The Deputy Clerk I Planning Coordinator advised no other written submissions were received
from the public
Moved by: Councillor Breyer
Seconded by: Councillor Southwick
THAT Report DS-12/17 regarding the Frank and Monique Schroyens rezoning application be
received for information;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Frank and Monique Schroyens, described as Concession 5
South Gore STR from Agriculture (A1-A) to site-specific Special Agricultural (A2-14) on the
retained lands and from Agriculture (Al-A) to site-specific Rural Residential (RR-32) on the
severed surplus farm dwelling portion and zoning be changed on lands described as
Concession South Gore, West Part Lot 12 from Agricultural (A1-A) to Agricultural (A1);
AND THAT Zoning By-law Z658-2017 be presented to Council for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Township of Zorra, Municipality of Thames Centre re Automated External Defibrillators in
schools
B. Ontario Farmland Trust re 2017 Farmland Forum
C. Ministry of Community Safety and Correctional Services re Transportation of Radioactive
Materials in Ontario
D. Regional Municipality of Peel re Motion of the Community Water Fluoridation Committee
Regarding Regional Fluoridation
E. Ministry of Education re Pupil Accommodation Review Update
2017 Council Minutes March 16, 2017
F. Hydro One Networks Inc. re Hydro One Joint Use Alert
G. Serge Pieters email correspondence of March 14, 2017 re Port Burwell Provincial Park
H. Susanne Schlotzhauer email correspondence of March 14, 2017 re Municipal By-Law
2017-028
I. Marion Rogers email correspondence of March 14, 2017 re Port Burwell Provincial Park
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the Council of the Corporation of the Municipality of Bayham endorse the resolutions
from Township of Zorra and Municipality of Thames Centre re Automated External Defibrillators
is schools.
CARRIED
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT correspondence items 11.1.1-A— 11.1.1-I be received for information.
CARRIED
11.1.2 Requiring Action
A. Township of Malahide re Appointment to Elgin Group Police Services Board
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT correspondence from the Township of Malahide re Appointment to Elgin Group Police
Services Board be received for information;
AND THAT the Council of the Municipality of Bayham concurs with the appointment of Jim
Jenkins to the Elgin Group Police Services Board.
CARRIED
B. Joint Cemetery Board Advisory Board & Committee Resolution to remove and appoint
members
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the Council of the Municipality of Bayham approves the request from Municipality of
Bayham Joint Cemetery Board to remove the name of George Beard from the Best Cemetery
Board and to add the name of Dennis Ball to the Straffordville Cemetery Board.
CARRIED
2017 Council Minutes March 16, 2017
C. Museums Bayham Advisory Board & Committee Resolution to remove and appoint
members
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT the Council of the Municipality of Bayham supports the Museums Bayham Board
appointment of Jeff Robinson as the new Bayham Historical Society representative to the
Museums Bayham Board replacing Ray Maddox;
AND THAT Council acknowledges and appreciates the former Bayham Historical Society
representative, Ray Maddox, for his years of volunteering and his commitment to the Museums
Bayham Board.
CARRIED
11.2 Reports to Council
12. BY-LAWS
A. By-Law 2017-027 Being a By-law to authorize the execution of a Municipal Automotive
Materials Services Agreement between The Corporation of the Municipality of Bayham and
Automotive Materials Stewardship Inc. regarding The Management of Automotive Materials
B. By-Law 2017-028 Being a By-law to authorize the execution of an Agreement between
The Corporation of the Municipality of Bayham and Her Majesty The Queen in Right of
Ontario as represented by Minister of Natural Resources and Forestry regarding The
Maintenance of Roadways Providing Access to the Provincial Park
C. By-Law 2017-029 Being a By-law to further amend By-Law 2015-086 a By-law to appoint
Board and Committee Members (This By-law follows the Advisory Board& Committee
Resolutions passed during the regular meeting of Council of March 16, 2017)
D. By-Law Z657-2017 Being a By-law to further amend By-Law Z456-2003 - Schrijver (This
By-law follows the recommendation made in Report DS-11/17 by Margaret Underhill,
Deputy Clerk I Planning Coordinator during the regular meeting of Council of March 16,
2017)
E. By-Law Z658-2017 Being a By-law to further amend By-Law Z456-2003—Schroyens
(This By-law follows the recommendation made in Report DS-12/17 by Margaret Underhill
Deputy Clerk I Planning Coordinator during the regular meeting of Council of March 16,
2017)
F. By-Law Z659-2017 Being a By-law to further amend By-Law Z456-2003 —Guenther
(This By-law follows the recommendation made in Report DS-10/17 by Margaret Underhill
Deputy Clerk I Planning Coordinator during the regular meeting of Council of March 16,
2017)
2017 Council Minutes March 16, 2017
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT By-Laws 2017-027, 2017-028, 2017-029, Z657-2017, Z658-2017 and Z659-2017 be
read a first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2017-030 Being a By-law to confirm all actions of Council
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT confirming By-Law 2017-030 be read a first, second and third time and finally passed.
CARRIED
16. ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT the Council meeting be adjourned at 7:59 p.m.
CARRIED
MAYOR /'�L