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HomeMy WebLinkAboutApril 06, 2017 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 6, 2017 7:00 p.m. 6:30 p.m. – Committee of Adjustment – A-02/17 Dujardin, A0-03/17 Best Line Farms 7:30 p.m. – Public Meeting – Planning/Zoning – Rose Buti 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 16, 2017 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES – EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-03/17 by Ed Roloson, Water|Wastewater Operations Manager re RFQ – Maple Grove Line Road Bed Construction B. Report PS-04/17 by Ed Roloson, Water|Wastewater Operations Manager re Springer Hill Rd. 10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION 2017 Council Agenda April 6, 2017 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing re Guenther Zoning By-Law Z659-2017 B. Notice of Passing re Schroyens Zoning By-Law Z658-2017 C. Notice of Passing re Schrijver Zoning By-Law Z657-2017 D. Notice of Public Meeting re Dujardin Minor Variance Application E. Notice of Public Meeting re Best Line Farms Ltd. Minor Variance Application F. Notice of Public Meeting re Rose Buti Zoning By-law Amendment Application 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipality of Central Elgin re Fire Prevention Officer B. Thames Valley District School Board re Pupil Accommodation Review C. Elgin County re 2016 Census for Elgin County D. Elgin County re 2016 Library Usage and Statistics Report E. Ontario Association of Fire Chiefs re 2017 Municipal Officials Seminar F. Sylvia Jones, MPP re Progressive Conservative Critic for Infrastructure G. Special Olympics Ontario re Annual Report H. Ministry of Citizenship and Immigration re Order of Ontario I. John Kirby re Beachfest Municipal Approvals J. Notice re Port Burwell Marine Museum & Lighthouse Display at Queen’s Park, Toronto K. Elgin County OPP 2016 Year End Report L. Thames Valley District School Board Final Senior Administration Report – Elementary Pupil Accommodation Review 01 – complete report and appendices available at the following link: http://www.tvdsb.ca/files/311677/finalfsar%20epar-01.pdf) M. Municipality of Central Elgin re Conditions for Private Wells and Septic Systems on Private Lots Containing a Residence 2017 Council Agenda April 6, 2017 N. SCOR Media Release re SCOR AGM Focus on Collaboration and Climate 11.1.2 Requiring Action A. Port Burwell Historical Society re Canada 150 Parade and Celebration B. Port Burwell Public School re Track and Field Meet 11.2 Reports to Council A. Report CAO-15/17 by Paul Shipway, CAO|Clerk re Green Energy Act B. Report CAO-16/17 by Paul Shipway, CAO|Clerk re Straffordville Community Centre – Kitchen Assessment C. Report CAO-17/17 by Paul Shipway, CAO|Clerk re RFT 17-02 Roofing Tender D. Report CAO-18/17 by Paul Shipway, CAO|Clerk re Ontario 150 Fund – Vienna Memorial Park E. Report CAO-19/17 by Paul Shipway, CAO|Clerk re Canada 150 – Intake 2 F. Report CAO-20/17 by Paul Shipway, CAO|Clerk re RFQ 17-04 Supply & Install Flagpoles G. Report CAO-21/17 by Paul Shipway, CAO|Clerk re RFT 17-03 Sale of Surplus Equipment 12. BY-LAWS A. By-Law 2017-031 Being a By-law authorize the execution of an amending agreement between The Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of Ontario regarding The Source Protection Municipal Fund B. By-Law 2017-032 Being a By-law to authorize the execution of a development agreement between Luc and Debbie Dujardin and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-14/17 by Margaret Underhill, Secretary|Treasurer Committee of Adjustment during the Committee of Adjustment meeting of April 6, 2017) C. By-Law 2017-033 Being a By-law to authorize the execution of a development agreement between Best Line Farms Ltd and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-15/17 by Margaret Underhill, Secretary|Treasurer Committee of Adjustment during the Committee of Adjustment meeting of April 6, 2017) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 2017 Council Agenda April 6, 2017 A. Port Burwell Gazebo Cupola B. New Horizons for Seniors Program – Straffordville Community Centre Amenities Funding Decision 14.1 In Camera A. Confidential Item regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose, a proposed or pending acquisition or disposition of land by the municipality or local board (King St. Road Allowance) B. Confidential Item regarding the security of the property of the municipality or local board (Insurance Claim) C. Confidential Item regarding proposed or pending acquisition or disposition of land by the municipality or local board (Port Burwell Parking) D. Confidential Item regarding proposed or pending acquisition or disposition of land by the municipality or local board (Harbour Divestiture) E. Confidential Item regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Development Agreement) F. Confidential Item regarding personal matters about an identifiable individual, including municipal or local board employees (Public Works Staffing) G. Confidential Item regarding proposed or pending acquisition or disposition of land by the municipality or local board (31 Elizabeth Street) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017- 034 Being a By-law to confirm all actions of Council 16. ADJOURNMENT NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: DUJARDIN, L & D TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-02/17). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday April 6, 2017 at 6:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variances is to grant relief from Agriculture (A1) Zone, Section 5.2 to permit Accessory Living Quarters to the extent the use is not permitted for a property with 61 ha (150 acres) of land property located on the south side of Glen Erie Line, east of Clarke Road known as 56149 Glen Erie Line. THE EFFECT will be to allow the installation of an accessory bunkhouse building of 11.5 m (38 feet) by 7.9 m (26 feet) to accommodate a total of nine (9) seasonal farm labourers and to recognize the two existing accessory bunkhouse buildings constructed over 35 years ago of 9 m (30 feet) by 6 m (20 feet) and 6 m (20 feet) by 6 m (20 feet). ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 23rd day of March 2017. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext. 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE IN THE MUNICIPALITY OF BAYHAM APPLICANT: BEST LINE FARMS LTD. TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-03/17). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 6, 2017 at 6:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to grant relief from Agriculture (A1) Zone, Section 5.2 to permit a supplementary farm dwelling of 139 m² (1,500 ft²) to the extent the use is not permitted for a property with 30 ha (75 acres) of land property located on the north side of Best Line, east of Culloden Road known as 54526 Best Line. THE EFFECT will be to allow the existing dwelling to be deemed as a supplementary farm dwelling for the purpose of accommodating seasonal farm labourers according to the Official Plan and Zoning By-law policies. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 27th day of March 2017. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext. 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM APPLICANT: ROSE BUTI TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 6, 2017 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning regulations on a 40 ha (100 acre) parcel in the Agricultural (A1-A) Zone to an Agricultural (A1) Zone in Zoning By-law Z456-2003. The zone change is requested in order to support a proposed land severance of the 40 ha farm into two equal farm parcels, with a separate consent approval required through Elgin County Land Division Committee application. The subject lands are located on the south side of Tunnel Line, east of Godby Road known as 57629 Tunnel Line. THE EFFECT of this By-law will be to allow for the splitting of an agricultural parcel of 40 ha (100 acre) into two 20 ha (50 acre) parcels by changing the zoning from A1-A to A1. The change is requested to allow the son of the owner to purchase the westerly parcel, including the dwelling he lives in on the lands, for growing higher return crops than the cash crops grown on the subject lands and on Ms. Buti’s other 60 ha farm in the Township of Houghton. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 17th day of March 2017. Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 Straffordville, ON, N0J 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 E: munderhill@bayham.on.ca W: www.bayham.on.ca Ministry of Citizenship and Immigration Deputy Minister 6th Floor, 400 University Avenue Toronto ON M7A 2R9 Tel.: 416-325-6210 Fax: 416- 325-6196 Dear Chief Administrative Officer, This year marks the 30th anniversary of the Order of Ontario, the province's highest honour bestowed on individuals in recognition of extraordinary achievement in any field of endeavour. Since its inception, more than 700 individuals from across the province have been invested into this society of merit by the Lieutenant Governor of Ontario, who is the Chancellor of the Order of Ontario. As you know, 2017 also marks the 150th anniversary of the founding of Ontario and Canada. In many ways, Order of Ontario appointees reflect our province’s remarkable achievements and progress over the years. As Secretary-General of the Order of Ontario, I encourage you to celebrate and honour their exceptional contributions by:  Identifying appointees from your community and recognizing them throughout the year;  Profiling appointee achievements through municipal social media;  Following the Ministry of Citizenship and Immigration’s Twitter and Facebook accounts and sharing Order-related content;  Inviting local appointees to participate in applicable community events; and,  Nominating deserving individuals who reflect the successes and diversity of our province to the Order of Ontario. Please visit www.ontario.ca/orderofontario to learn more about the Order of Ontario and for a full list of appointees. This list is searchable by appointee name, year of appointment, city and category of achievement. Should you wish to connect with Order of Ontario appointees, please contact the Ministry of Citizenship and Immigration’s Ontario Honours and Awards Secretariat at OntarioHonoursandAwards@ontario.ca for assistance. Please feel free to share this information, as appropriate. Together, we will proudly celebrate thirty years of the Order of Ontario and its remarkable membership. Sincerely, Original signed by Alexander Bezzina Deputy Minister, Citizenship and Immigration Secretary-General of the Order of Ontario Subject: Municipal Approvals Good Evening Paul, Following our Beachfest meeting this evening, our members would like to discuss a few things with council, specifically:  the use of the east beach parking area was declined this year, this has traditionally been used for vendors and bouncy castles, so we’re hopeful that we can find a compromise with respect to the use of this area for this purpose.  We would also like to request an amendment to the MAP or an exemption for our event, allowing us to serve alcohol in cans as per the provincial regulations. We are of the opinion that eliminating this requirement is environmentally responsible, it will reduce our expenses, and substantially reduce the amount of waste generated during our event. Would you please advise us as to the best way to go about initiating this discussion, we would be more than happy to come and discuss this with council at a time of their convenience. Respectfully yours, John Kirby Director of Wind Operations - Ontario CAPSTONE INFRASTRUCTURE Direct +1 (519) 874-1461 Facsimile +1 (519) 874-1386 Email jkirby@capstoneinfra.com Web www.capstoneinfrastructure.com 55094 Glen Erie Line | Vienna, Ontario N0J – 1ZO | Canada March 27, 2017 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM IS PLEASED TO INTRODUCE THE PORT BURWELL MARINE MUSEUM & LIGHTHOUSE DISPLAY AT QUEEN’S PARK, TORONTO PORT BURWELL MARINE MUSEUM & HISTORIC (1840) LIGHTHOUSE Exciting News! Visit Queen's Park in Toronto from March until early July and see the Port Burwell Marine Museum & Lighthouse Exhibit. Through a successful application process, museum artifacts are on display in the West Wing of the Legislature for the next few months for the public to enjoy. Theme: "150 Years of Shipwrecks on Lake Erie". “Committed to public safety, delivering proactive and innovative policing in partnership with our communities” 2 Table of Contents Governance and Accountability 3 Police Service Board Detachment Commander Organization 4 Staffing Elgin OPP Auxiliary Business Planning 7 Crime Management Plan Traffic Management Strategy Community Satisfaction Survey Community Policing Detachment Statistics 10 Calls for Service Traffic & Marine Safety Crime Prevention Criminal Offences Financial Reports 16 Overtime Revenue Criminal Record Checks RIDE Grant 3 On behalf of the dedicated officers and staff of the Elgin OPP Detachment, it gives me great pleasure to present the 2016 Annual Report. This report will demonstrate the high level of commitment Elgin County OPP has brought to all municipalities of the Elgin Group. Elgin officers and staff have worked in partnership with many stakeholders including our partners in the Provincial and Ontario Courts, Family and Childrens Services, The Ministry of Natural Resources, neighboring OPP Detachments and Municipal Police Services, and the dedicated members of our Community Policing Committees, to deliver a “community first” policing service. In 2016 our policing priorities, as identified through community consultation, were Traffic Safety, Crime Prevention, and Increased Visibility. Elgin Group Police Services Board Chair: David Marr Doug Gunn Joanne Ferguson Bonnie Vowel Mike Wolfe Detachment Commander IInspector Brad Fishleigh In 2016 Elgin OPP continued to focus on service delivery using the Ontario Mobilization and Engagement Model of Community Policing. W e have engaged our community partners and stakeholders to form collaborative partnerships and develop strategies that will allow us to respond more effectively to social issues like mental illness, domestic violence, and issues involving youth. With the continued support of the Police Services Board, Municipal Councils, and our Community Policing Committees, Elgin County OPP will continue to provide a service that is professional, transparent, and appropriate to the circumstances, respecting the individual dignity of all persons. MESSAGE FROM THE CHAIR As chair and on behalf of the Elgin Group Police Services Board, I wish to commend our OPP staff for their commitment to public service and for maintaining the safety of all residents. The Board, through regular reports and quarterly meetings, has gained an appreciation for the many challenges faced on a daily basis by those who serve our detachment. We are grateful and appreciative. 2016 was a year of transition and implementation. A new funding model and revised reporting methods, introduced in 2015, were fully implemented and tested. We thank our partners, the six participating municipalities, for their patience and understanding during this time of change. It has been my distinct pleasure to serve as Board Chair for the past three years and I look forward to working with Commander Fishleigh and his team for the remainder of the term. Sincerely, David Marr Chairman of the Board Inspector Brad Fishleigh 4 Elgin County OPP Detachment has undergone many changes in 2016. We continue to provide developmental opportunities for officers wishing to specialize in other areas of the organization or working towards promotion. Some members have taken advantage of opportunities to relocate to other areas of the organization and they have been replaced with experienced officers coming from other detachments and new recruits. The Elgin County Auxiliary Unit also experienced numerous changes in 2016 including a new S/Sgt, Jeff Lister. Our Auxiliary unit is currently at 13 members and we continue to recruit for future openings. The unit continues to provide a great service to the community as you will see later in this report. Police Service Board Elgin County CAO Inspector Detachment Commander Staff Sergeant Detachment Manager Auxiliary Unit Patrol Sergeants (4) Detective Sergeant Detachment Sergeant Patrol Constables Detective Constables Civilian Administrative Assistants Emergency Response Team Community Drug Action Team Community Safety Officer Traffic Management Unit Domestic Violence Coordinator Court Services / Security Officers Detachment Analyst Community Mobilization Engagement ELGIN COUNTY OPP 5 Elgin County Auxiliary Unit 2016 Year in Review The Elgin Auxiliary unit was short on numbers for much of the year but remained very active in 2016. We averaged 7 members for the majority of the year but took on 5 new recruits in October which puts us at a healthy 13 for year end. Our members participated in numerous events in 2016 ranging from Port Dover traffic control to a fantastic turn out for the Great Lakes Air Show. Below you will see a sampling of some of the events we were able to participate in throughout the year. May 13 – Port Dover May 21 – Prescription Drug Drop Off Day June 11 – Rosy Rhubarb in Shedden June 12 – Kids and Cops Fishing Derby in Port Bruce (Pt Glasgow, Springwater C.A.) June 12 – Extreme Elgin June 18/19 – Great Lakes International Air Show July 1 – Canada Day Celebrations in Rodney and Port Burwell July 9 – Rollover Demonstration at Dalewood C.A. September 22 – Southwold P.S. Open House November - Various Remembrance Day Ceremonies December – Various Santa Claus Parades 2016 Patrol Hours Community Event Hours Training Hours Admin Hours Totals Total 995 498 1120 288 2901 6 2014-2016 Action Plan Our Annual Business Plan has been changed to a three year Action Plan to coincide with the new OPP three year Strategic Plan. Our 2014-2016 Action Plan priorities as identified with community and Police Service Board consultation were: Crime - Reducing victimization resulting from Domestic Violence and related occurrences - Reduction in property crimes including theft under, theft over, theft of motor vehicles and theft from motor vehicles - Reducing victimization from cyber and /or technology-enabled crime Drugs - Continued emphasis on drug investigations focusing on trafficking and drugs in schools Traffic - Concentrating on The Big Four; impaired driving, speeding/aggressive driving, inattentive/ distracted driving, and seat belt use. - Animal related collisions Other - Marine patrol and emergency response on Lake Erie - Response to persons with mental illness or crisis - Reducing 911 pocket dials - Reducing false alarms Crime Management Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional Detective Sergeant Tim Mason. The Crime Unit includes four detectives assigned to major case investigation and two property crimes officers and a drug investigation officer assigned to the Street Crimes Team.The Domestic Violence Investigator position has been bundled with the Community Mobilization and Engagement Officer and is supervised by the Detachment Sergeant. The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. Traffic Management Strategy Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2016 continued to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. Elgin County Detachment continues to employ a Traffic Team designated to traffic enforcement. Our traffic team is dedicated to be responsive to community identified traffic issues as well as issues identified through analysis by our Detachment Analyst. Using analytics provided by our Detachment Analyst and the Focused Patrol program the traffic team will continue to focus their efforts where they are most needed and can have the greatest impact on traffic safety. We continue to work with our community partners to address the high number of car/deer collisions in Elgin County. 7 Community Satisfaction Survey Year: 2014 Community Policing Committees Elgin County OPP is very blessed to have a strong network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic that are identified by the community. In addition, our committees volunteer countless hours of their time to support many community initiatives, particularily those that assist children, the elderly and vulnerable groups. Elgin County has six Community Policing Committees located in West Elgin, Southwold, Port Stanley, Belmont, Malahide, and Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. In 2016 we continued to work with our committees using the Ontario Mobilization & Engagement Model of Community Policing and all committees are now using the model as a guide to assist them in setting priorities and objectives. 1. 98.1% of respondents felt “very safe” or “safe” in their community. 2. Of the 98 respondents (or 25.9%) who said they had contacted the OPP in the past year, 89.8% were “satisfied” or “very satisfied” with the ease of contacting the OPP. 3. Overall, 93.7% of respondents were “very satisfied” or “satisfied” with the quality of police service provided by the OPP. 4. 92.2% of respondents were “satisfied” or “very satisfied” with the OPP’s ability to work with communities to solve local problems. 5. 93.9% of respondents were “satisfied” or “very satisfied” with the OPP’s visibility on the highways. 8 Community Safety Officer Constable Crewdson moved into the CSO position in May of 2016. Constable Crewdson completed his media training in Orillia in September of 2016 and job shadowed PC Carlson to ensure a smooth transition into the new role of Community Safety Officer/Media Relations for Elgin County OPP. Constable Crewdson was able to effectively complete the delivery of the remaining K.I.D.S program (Knowledge Influences Decisions and Situations) to grade 6 students throughout Elgin County. This program is designed to target key areas of youth and the law, peer to peer relationships, social media, and drug awareness. Other presentations at elementary schools include presenting at the water safety day at Port Stanley Public school, assisting the Sparta Public School Career Day, and doing the Forest of Reading program at Springfield Public School. Constable Crewdson also had the opportunity to bring in our K-9 Unit to Summers Corners Public School for the primary grades to enjoy. (Summers Corners, 2016, K-9 Presentation) Throughout the school year Constable Crewdson devoted one day a week to West Elgin High School. This allowed students to interact with him in the halls and within the Co-op offices. Constable Crewdson was invited into classes which allowed for greater front line exposure to youth and policing. During the summer months Constable Crewdson became an active member of the Marine Program. He regularly patrolled our marinas and waterways from Port Burwell to Port Glasgow. Highlights from the marine program include Cst. Crewdson taking part in the Civil Air Search and Rescue Association training. This helped develop police, military, and civilian inter-operability when it comes to water rescues on Lake Erie. Constable Crewdson attended the launch of the OPP vessel, The Chris Lewis, in Leamington. The Chris Lewis vessel is the most modern and biggest OPP marine asset on the Great Lakes. Together with representatives from the Canadian Border Agency, United States Coast Guard, United States Border Patrol and varies other police forces. Elgin County was represented well at this international boat launch event. (Lake Erie, 2016, Search and Rescue Training) (Leamington, 2016, Boat dedication) Throughout the summer months Constable Crewdson attended numerous community Festivals including the Rosy Rhubarb festival in Shedden and the Teddy Bear Picnic in Starffordville. Constable Crewdson also attended a dunk tank event with the Bowling for Boobs Charity which provides funding to research and support of breast cancer in Canada. The Kids Cops and Fishing derbies were a success this year. Funding through the Ontario Provincial Police Association was secured for all events within Elgin. Auxiliary members along with Constable Crewdson attended the events in Port Bruce, Springwater Conservation Area, and Port Glasgow. 9 (Port Bruce, 2016, Kids Cops and Fishing Event) (Aylmer, 2016, Mennonite Radio) Constable Crewdson ran a fall media campaign on deer collisions utilizing local radio stations in Aylmer and St. Thomas. This was to educate the motoring public on how to react to wildlife on County roads. Constable Crewdson furthered Elgin County OPP on social media by submitting numerous news stories and events to the West Region Twitter page. This allowed for the Elgin County OPP to get additional exposure at a regional level. Currently the West Region OPP twitter page has over 21 thousand followers. Social media also assisted in the recovery of a stolen truck from Malahide Township. Constable Crewdson has connected with the community by conducting presentations throughout the year on many topics of public interest and attending community events. Some of these presentations included fraud prevention at the Kiwanis Club in West Lorne, book readings at the Dutton Day Care, vehicle safety at the Dalewood Conservation with the OPP rollover simulator, and food drives in Dutton and Port Stanley. Constable Crewdson also spends his time representing police on various groups and networks within Elgin County. Fetal Alcohol Spectrum Disorder Elgin London Middlesex Oxford (FASD ELMO) is a network of professionals and parents of individuals affected by FASD. Constable Crewdson also attends the Youth Task Force Team in West Lorne. This group of professionals and youth aim to increase the well-being of youth in the West Elgin area. He also represents Elgin OPP on the Safe Communities Elgin St. Thomas group, Situation Table meetings, and the Community Action Network. Over the last year Constable Crewdson was able to get involved with the Sirens for Life Blood donor clinic. This campaign sees emergency responders donating their blood to the Canadian Blood Services. The Push for Change that followed Joe Roberts through the County was a big event here in Elgin. Joe Roberts is pushing a shopping cart across Canada spreading his message about youth homelessness. Constable Crewdson facilitated and organized this event with stops at the Ontario Police College and West Elgin Secondary School. Constable Crewdson also organized a boot drive for the Elgin County members with the West Region Communication Center. The boots were cleaned up by the Communications personnel and a couple pair of new winter socks was placed within the boots. The boots were donated to Inn out of the Cold in St. Thomas. Constable Crewdson is looking forward to his continued role as CSO within Elgin County. He will soon be attending the Youth Officer Course at the Ontario Police College in Aylmer. 10 Elgin County OPP Calls for Service Elgin County Total Calls For Service Elgin Group Total Calls for Service by Municipality 12% 9% 12% 39% 15% 13% West Elgin Dutton Southwold Central Malahide Bayham Elgin Group Total Calls Distribution 2016 13,300 13,422 13693 12,923 12,400 12,600 12,800 13,000 13,200 13,400 13,600 13,800 2014 2015 2016 5 Year 0 1000 2000 3000 4000 2014 1187 762 1011 3607 1391 1207 2015 1166 809 1043 2854 1187 1081 2016 1073 774 1063 3068 1366 1144 West Elgin Dutton Dunwich Southwold Central Elgin Malahide Bayham 11 Traffic Safety The safety of motorists on Elgin County roads has always been a priority for Elgin Detachment. Our Traffic Management Team is dedicated to enforcement and response to traffic complaints within the County. Officers conducted 268 static RIDE checks in 2016, in addition to other tactics used to identify and remove impaired drivers. Festive RIDE was in operation from Nov 28th to Jan 9th. During that time officers conducted 128 RIDE checks. As you can see from the Motor Vehicle Collision chart below, we have seen a slight increase in total crashes in 2016 with slightly more personal injury crashes. We will continue to use statistical ananysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Of the crashes we experienced in Elgin County in 2016: Fatal Crashes Remaining Crashes 2015 2016 2015 2016 Alcohol Involved 0 0 31 24 No Seat Belt 0 0 15 13 Aggressive Driving 0 0 69 88 Distracted Driving 2 3 104 106 Animal Related 0 0 301 310 0 200 400 600 800 1000 2014 773 104 3 392 2015 586 136 5 301 2016 593 143 4 310 Damage Personal Injury Fatal Car/Deer 12 Marine Safety Elgin County Detachment has 5 qualified marine operators conducting marine patrols, supported by a summer marine student and the Elgin Auxiliary Unit. The Marine Unit is out early for the May long weekend to ensure the boating public is ready for the boating season with properly equipped vessels and properly qualified captains. Officers are on the water patrolling every weekend and attend water related community events including Can-Fest, Harbourfest and Tall Ships in Port Stanley and Tub Daze in Port Burwell. The marine unit is responsible for approximately 450 square kilometers of Lake Erie and covers approximately 100 km of shoreline along the north shore of the Lake. This includes the four ports of Port Burwell, Port Bruce, Port Stanley and Port Glasgow. Year Marine Hours # of Vessels Checked # of Charges (Criminal, Provincial, Marine) 2014 697 632 21 2015 259 325 12 2016 313 334 5 13 Crime Prevention In 2016 Elgin County Detachment continued our committement to crime prevention. A large component of this goal is the pro-active education provided through media outlets and presentations provided by our CSO. We continue to follow the principles of Intelligence Led Policing and are also committed to the Crime Abatement Program which centres on ensuring repeat offenders abide by the conditions placed on them by the courts upon their release. Elgin Detachment has shifted from a “Directed Patrol” program to a more specific “Focused Patrol” program. Using analytics from the Detachment Analyst we identify areas of concern and assign officers to specific focused patrols related to crime and traffic trends. This not only acts as a deterrent to crime but also helps to have a car at the right place at the right time to respond to crime and increase our odds of catching criminals in the act. Enforcement Statistics False Alarms - Elgin OPP officers responded to 291 false alarms in 2016 down from 389 in 2015. 911 Calls - Elgin OPP Officers responded to 613 - 911 calls in 2016 down from 787 in 2015. Break & Enter We have seen a slight increase in Break & Enters with a substantial increase in West Elgin and Central Elgin in 2016. Break and Enter By Municipality 0 2000 4000 6000 8000 2014 1027 5823 905 3271 2015 755 5109 856 6913 2016 757 5019 954 948 Criminal Charges POA Charges Foot Patrol Focused Patrol 0 10 20 30 40 50 2014 21 6 14 29 22 19 2015 27 12 10 22 13 12 2016 40 4 5 31 14 10 West Elgin Dutton Dunwich Southwold Central Elgin Malahide Bayham 14 Domestic Violence Our domestic violence occurrences in Elgin County have remained consistent with the lower numbers experienced in 2014, and 2015. In 2016 we have continued to work with our partner agencies, like Violence against Women Services Elgin County, to increase awareness and education and provide alternative services from the community. Domestic Occurrences by Municipality Other Crimes Elgin Group Other Crimes Drugs 0 20 40 60 80 100 2014 66 20 28 81 44 46 2015 68 27 29 78 48 57 2016 53 33 34 66 41 48 West Elgin Dutton Dunwich Southwold Central Elgin Malahide Bayham 0 50 100 150 200 2014 0 133 25 172 23 39 162 45 2015 0 113 32 132 20 31 119 49 2016 1 131 34 153 20 72 150 58 Robbery Assaults Sexual Assaults Theft Under Theft Over Theft from MV Mischief Auto Theft 0 50 100 150 200 250 2014 150 5 225 2015 110 0 72 2016 82 10 94 Occurrences Search Warrants CDSA Charges 15 CRIME STOPPERS London*Elgin*Middlesex (800) 222-TIPS (8477) Elgin County OPP continues to support the London Elgin Middlesex Crime Stoppers Program. This program has been very successful in 2016, handling 1744 tips that resulted in the clearance of 55 criminal cases, 125 criminal charges, over $20,000 in recovered property, 1 weapon seized, over $37,000 in seized drugs, and over $20,000 in seized cash. 16 Elgin Group Overtime Report The charts below outline the overtime expended for the Elgin Group excluding provincial responsibility. Elgin County OPP has implemented a number of strategies to reduce the use of overtime, including the creation of overlap shifts from 3:00 pm to 3:00 am and noon to midnight to match peak time for calls for service.In addition there are policies that govern when officers are called in on overtime. 11% 10% 41% 14% 13% 11% West Elgin Dutton Dunwhich Southwold Central Elgin Malahide Bayham Overtime Expenditure by Municipality 2016 3,578 3,775 3242 3,757 3,568 2,900 3,000 3,100 3,200 3,300 3,400 3,500 3,600 3,700 3,800 3,900 2012 2013 2014 2015 2016 17 Elgin Group Revenue Report The chart below outlines the revenue collected on behalf of the municipality for services provided by the OPP. JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY 4,498.50$ 3,049.25$ 3,461.50$ 3,635.25$ 4,360.75$ 5,337.25$ 3,396.00$ AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER 4,788.25$ 4,124.75$ $3,513.25 $3,444.25 $2,764.75 TOTAL:42,912.25$ Criminal Record Checks The chart below provides a breakdown of criminal records checks completed by Elgin Detachment in 2016, an increase of 25 checks more than those completed in 2015. Of the 2756 Criminal Records checks completed 172 persons required fingerprints for RCMP verification. Criminal Record Checks 2016 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Vulnerable Screening 125 144 142 194 247 243 105 179 244 195 161 92 2071 Regular 29 39 39 47 45 53 58 42 37 42 49 23 503 Other 8 16 15 15 21 18 12 13 20 20 20 8 162 TOTAL 162 199 192 256 313 314 175 234 301 257 230 123 2756 R.I.D.E. Grant Each year Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2016 Elgin OPP received $13,536.84 and all of that grant money has been spent to provide officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways. 18 Elgin County OPP Supports the Communities We Police Elgin County OPP, 42696 John Wise Line, RR#5 St Thomas, ON. N5P 3S9 EMERGENCY CALL 911 We build each student’s tomorrow, every day Page 1 of 32 Date of Meeting: Posted Online: March 27 2017 April 11 Item #: REPORT TO: ☒ PUBLIC ☐ IN-CAMERA ☐ Administrative Council ☐ Program and School Services Advisory Committee ☐ Planning and Priorities Advisory Committee ☒ Board ☐ Policy Working Committee TITLE OF REPORT: FINAL SENIOR ADMINISTRATION REPORT – ELEMENTARY PUPIL ACCOMMODATION REVIEW 01 PRESENTED BY: Kevin Bushell, Executive Officer, Facility Services and Capital Planning PRESENTED FOR: ☒ Approval ☐ Information ☐ Advice Recommendation(s): 1. THAT Sparta Public School, located at 45885 Sparta Line, St.Thomas, close effective 2018 June 30. 2. THAT New Sarum Public School, located at 9473 Belmont Road, St.Thomas, close effective 2020 June 30, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School and the new Southeast St. Thomas Public School. 3. THAT South Dorchester Public School, located at 48614 Crossley Hunter Line, Belmont, close effective 2020 June 30 and be declared surplus, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 4. THAT Springfield Public School, located at 51336 Ron McNeil Line, Springfield, close effective 2020 June 30 and be declared surplus, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 5. THAT Westminster Central Public School, located at 2835 Westminster Drive, London, close effective 2020 June 30 and be declared surplus, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 6. THAT the Port Stanley Public School new attendance area be approved as per Figure 03, effective 2018 July 01 7. THAT an addition and renovations be constructed for student accommodation and program enhancement at Port Stanley Public School. 8. THAT an Attendance Area Review be conducted during the 2017-18 school year, for the creation of a French Immersion Public School located at Sparta Public School, effective 2018 July 01 9. THAT the grade 7 and 8 French Immersion and Extended French Immersion program be relocated from Port Stanley Public School to either Sparta Public School or Pierre Elliott Trudeau French Immersion Public School, effective 2018 July 01, as per the decision of the Board following a French Immersion Attendance Area Review. 10. THAT the Board post on-line and notify listed Community Organizations, by email, of the potential co-build opportunity at Port Stanley Public School. We build each student’s tomorrow, every day Page 2 of 32 11. THAT a Naming Committee be established to give consideration to renaming Port Stanley Public School. 12. THAT a new junior kindergarten to grade 8 elementary school be constructed in the village of Belmont, opening 2020 September 01, contingent upon Ministry of Education approval of capital funding. 13. THAT the new Belmont Public School attendance area be approved as per F igure 01, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 14. THAT the River Heights Public School junior kindergarten to grade 3 attendance area be approved as per Figure 02, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 15. THAT the Northdale Central Public School grade 4 to grade 8 attendance area be approved as per Figure 02, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 16. THAT a renovation for program enhancements be completed at Northdale Central Public School, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 17. THAT the Davenport Public School grade 7 students and siblings, residing in the area to be accommodated at the new Belmont Public School and registered as of 2020 March 01, be provided the “grandparenting option” for the 2020-21 school year, to remain at Davenport Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 18. THAT the Northdale Central Public School grade 7 students and siblings, residing in the area designated to the new Belmont Public School and registered as of 2020 March 01, be provided the “grandparenting option” for the 2020-21 school year, to remain at Northdale Central Public School, with transportation if eligible. 19. THAT the Summers’ Corners Public School grade 7 students and siblings, residing in the area to be accommodated at the new Belmont Public School and registered as of 2020 March 01, be provided the “grandparenting option” for the 2020-21 school year, to remain at Summers’ Corners Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 20. THAT the Board post on-line and notify the listed Community Organizations by email of the potential co-build opportunity at the new Belmont Public School, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 21. THAT a Design Committee be established to provide input regarding the design of the new Belmont Public School, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 22. THAT a Naming Committee be established to give consideration to naming the new Belmont Public School, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 23. THAT Davenport Public School configuration change to a grade 4 to grade 8 elementary school, effective 2018 July 01. 24. THAT the Davenport Public School grade 4 to grade 8 attendance area be approved as per Figure 04, effective 2018 July 01. 25. THAT the McGregor Public School configuration change to a junior kindergarten to grade 3 elementary school, as of 2018 July 01. We build each student’s tomorrow, every day Page 3 of 32 26. THAT the McGregor Public School junior kindergarten to grade 3 attendance area be approved as per Figure 04, effective 2018 July 01. 27. THAT renovations for program enhancements be completed at McGregor Public School. 28. THAT renovations for program enhancements be completed at Davenport Public School. 29. THAT the Board post on-line and notify listed Community Organizations by email, of the potential collaboration opportunity at McGregor Public School. 30. THAT the Board post on-line and notify listed Community Organizations by email, of the potential collaboration opportunity at Davenport Public School. 31. THAT the Summers’ Corners Public School junior kindergarten to grade 8 attendance area be approved as per Figure 05, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 32. THAT renovations for program enhancements be completed at Summers’ Corners Public School. 33. THAT a new junior kindergarten to grade 8 elementary school be constructed in the southeastern area of the City of St. Thomas, opening 2020 September 01, contingent upon Ministry of Education approval of capital funding f or the new Southeast St. Thomas Public School. 34. THAT the new junior kindergarten to grade 8 Southeast St. Thomas Public School attendance area be approved as per Figure 06, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 35. THAT a portion of the Southeast St.Thomas Holding Zone be permanently accommodated at the new Southeast St. Thomas Public School as of 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 36. THAT the Southeast St.Thomas Holding Zone grade 7 students and siblings residing in the area to be accommodated at the new Southeast St. Thomas Public School and registered as of 2020 March 01, be provided the “grandparenting option” for the 2020-21 school year, to remain at Port Stanley Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding f or the new Southeast St. Thomas Public School. 37. THAT the Mitchell Hepburn Public School junior kindergarten to grade 8 attendance area be approved as per Figure 07 effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 38. THAT the Mitchell Hepburn Public School grade 7 students and siblings residing in the area to be accommodated at the new Southeast St. Thomas Public School and registered as of 2020 March 01, be provided the “grandparenting option” for the 2020-21 school year, to remain at Mitchell Hepburn Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 39. THAT a portion of the Southeast St. Thomas Holding Zone be permanently accommodated at Mitchell Hepburn Public School as of 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. We build each student’s tomorrow, every day Page 4 of 32 40. THAT the Southeast St.Thomas Holding Zone grade 7 students and siblings residing in the area to be accommodated at Mitchell Hepburn Public School and registered as of 2020 March 01, be provided the “grandparenting option” for the 2020-21 school year, to remain at Port Stanley Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 41. THAT the Board post on-line and notify listed Community Organizations by email of the potential co-build opportunity at the new Southeast St. Thomas Public School, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Pubic School. 42. THAT a Design Committee be established to provide input regarding the design of the new Southeast St. Thomas Public School, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 43. THAT a Naming Committee be established to give consideration to the naming of the new Southeast St. Thomas Public School, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 44. THAT the Elementary Pupil Accommodation Review-01 (EPAR-01) Committee be disbanded. Purpose: The purpose of this Final Senior Administration Report (FSAR) is to provide the Board with a summary of EPAR-01, information on the community consultation process and Senior Administration’s final recommendations for student accommodation for EPAR-01. Content: BACKGROUND The pupil accommodation review process can result in many debates regarding how best to educate students in school communities faced with declining student numbers and outdated facilities. To make the process of accommodation even more challenging declining enrolment within the Thames Valley District School Board (TVDSB) is not evenly distributed. The population of school age children in some communities has resulted in significant growth and over-capacity schools, while others have had a reduction resulting in under-capacity schools. Despite these challenges an important part of educating students is appropriate accommodation. The TVDSB must respond to the challenging distribution of students by using accommodation reviews to ensure schools are located in the areas where they are most needed. The school consolidation debate is not a new one. It has long been a difficult process for school boards. One and two room classrooms that once dotted the rural landscape in the 1800s and early 1900s were later replaced by larger schools and now the realities of globalization, declining birth rates and the industrialization of agriculture have resulted in changing work patterns and shifts in residential locations. In order to manage enrolment resulting from shifting demographic patterns in both urban and rural settings, the Ontario Ministry of Education released a new set of guidelines for the consolidation of schools in 2015 March. The Ministry’s Guide to Pupil Accommodation Reviews states that: “school boards generally consolidate and close schools to enable improved educational options and opportunities for students” (Ontario Ministry of Education, p.4, 2016). Some of these improvements include: a range of programs and courses, the availability of specialized support services, access to specialized facilities, sufficient number of students to support sports teams, diverse extracurricular activities, better school buildings and also improved accessibility features (Ontario Ministry of Education, 2016). We build each student’s tomorrow, every day Page 5 of 32 The benefits for both current and future students are often challenged by adult concerns regarding the impact of consolidation on communities, which can also lead to political tensions. However, school boards have an accountability to ensure that now and future students experience their education within positive learning environments. The TVDSB must respond and react to population shifts and changes in order to offer quality educational experiences to students which prepare them for global citizenship and the needs of the 21st Century. In order to ensure effective accommodation planning, the board must plan for the future. While the consolidation process may present concerns for current stakeholders, long range planning for the needs of all students must continue to be a priority for the TVDSB. Schools are often viewed as a focal point of the community – a place where generations of adults maintain a sentimental connection to their formative years as students. Despite fears that communities will be lost through consolidation, vibrant new communities were created as one-room school houses grew into larger and larger facilities. History suggests that the best school communities are created when administrators, teachers, parents, family and community members join together with the common purpose of providing the highest quality learning experience for children – regardless of the size or location of the school building. As the Ministry’s Guide to Pupil Accommodation Reviews states, “Since school boards are mainly funded on a per-student basis through grants from the Ministry of Education, boards, and therefore schools, lose funding as their enrolment declines” (Ontario Ministry of Education, p.4, 2016). As this funding decreases, the costs of maintaining empty pupil places increases. The reality of this funding model is that the TVDSB must respond if we are to continue to operate schools in a sustainable manner. Small schools are more expensive to operate than larger schools. However, school size does not affect the board’s continuing priority to offer the best educational experiences to all students. The focus then must be on the best interests of all students, their learning needs and aspirations and their futures in a world that is changing. Failure to proactively respond to issues that result from declining enrolment, will limit student choices. Therefore, Senior Administration created the recommendations for EPAR-01. These recommendations provide the TVDSB with a strategy that will allow the Board to move forward in a manner that will provide all students enhanced learning opportunities. PARAMETERS OF EPAR-01 The lens through which Senior Administration reviewed the accommodation of students in EPAR- 01, and structured the final recommendations, was filtered by the following questions: Have any issues been identified as a priority of the Board? Within EPAR-01, there are three accommodation issues which are a priority for the Board to resolve. The first concern is the three low enrolment schools (Westminster PS at 82 students, Port Stanley PS English track at 94 students and Springfield PS at 167 students). Enrolment at all three schools are projected to remain stable over the next 10 years. Low enrolment schools are difficult to staff and the average cost per student is above the Board average. The second accommodation issue within EPAR-01 is the number of empty pupil places located in the 12 schools that make up this PAR. Based on 2015-16 data, there were 1,156 empty pupil places within EPAR-01, with school utilization factors that range from 27% to 111%. These empty pupil places do not receive any accommodation funding from the Ministry of Education and must be funded from the Board’s overall per pupil accommodation grant, which consequently reduces funding for all schools in the Board. The third accommodation challenge with EPAR-01 is the current overcrowding at Mitchell Hepburn Public School (PS). In 2015-16, Mitchell Hepburn PS was operating at 111% capacity (with 75 students over its capacity). The Mitchell Hepburn PS attendance area still has the potential for additional residential development. In 2013, the Board approved a Holding Zone to designate students from ongoing residential development to Port Stanley PS to relieve enrolment pressure at Mitchell Hepburn PS. As Holding Zones are a temporary solution, the residential development in We build each student’s tomorrow, every day Page 6 of 32 Southeast St. Thomas will need to be permanently accommodated eventually. The projected growth will exceed the capacity limitations at the existing surrounding schools, therefore, construction of the new Southeast St. Thomas PS is warranted. Is the current situation sustainable (with respect to enrolment projecti ons, school utilization, and facility renewal/condition)? The current student accommodations within EPAR-01 are not sustainable. The projected enrolment, school utilization and deferred facility renewal does not warrant keeping all 12 schools within EPAR-01 open and operating. The projected recommendation reduces the empty pupil places by 421 and allows for an average school utilization rate of 85%. Also, with the closure of the 4 identified schools, $17.8M of high and urgent renewal needs will be removed from the Board’s deferred renewal list. Does the current situation provide equity of programming for all of our students? The Board strives to provide equity of programming for all of our students. Due to the low enrolment and number of small schools within EPAR-01, the Board must proportionally allocate resources to ensure the integrity of the program at these schools. This impacts other schools in the system where there may be a greater need. The current Ministry of Education per pupil funding model requires the Board to average out the funding for all of our students. Keeping these low enrolment schools open negatively affects the funding available for programming for all TVDSB students. Is there an opportunity to improve student learning? Through the proposed construction of 2 new elementary schools, and the proposed program enhancements of Library Learning Commons, general art and kindergarten classrooms, as well as Developmental Centres, the Board will not only maintain but improve the educational experience at the remaining schools. Is the current situation financially sustainable (with respect to funding available)? The operational costs to maintain, clean, and heat the 1,156 empty pupil places are not funded. The staffing and learning resources to deliver the academic programs to our students are also funded per pupil. Smaller class sizes puts pressure on the funding form ula due to the lack of flexibility. This funding shortfall must be subsidized by the system as a whole. As indicated in the recommended solution section of the ISAR (Appendix A, page 64 of 71) the average cost per student for the proposed recommendations will be below the current board average. Are there any potential facility collaboration opportunities with community organizations? In keeping with the TVDSB’s Community Planning and Facility Organization Procedure (4015b), the Board will circulate the co-build opportunity to listed community organizations for both the new Belmont PS and new Southeast St. Thomas PS. It should also be noted that the Board is currently working on a collaboration opportunity with the London-Middlesex Consolidated Municipal Services Manager (CMSM) to construct a child care facility at River Heights PS, which will not only service the village of Dorchester for child care, but will also remove 75 empty pupil places at the school. The Board will also circulate the collaboration opportunities to community organizations to lease space at McGregor PS and Davenport PS. We build each student’s tomorrow, every day Page 7 of 32 COMMUNITY ORGANIZATIONS ENGAGEMENT / CONSULTATION WITH SCHOOL COMMUNITIES On 2016 April 12, the Planning Department presented the Draft Elementary Accommodation Study Report to the Board of Trustees, a high-level report of observations on accommodation issues in the TVDSB that are being monitored closely. Identified in the Study was Elgin-Middlesex 01, consisting of Davenport PS, McGregor PS, Mitchell Hepburn PS, New Sarum PS, Northdale Central PS, Port Stanley PS, River Heights PS, South Dorchester PS, Sparta PS, Springfield PS, Summers’ Corners PS and Westminster Central PS. Further, on November 22, 2016, after receiving and carefully considering the Initial Senior Administration’s Report - Elementary Pupil Accommodation Review 01 (EPAR-01), the Board approved the initiation of a Pupil Accommodation Review (PAR) involving the schools identified in the Elgin-Middlesex 01 study area. Key to the Pupil Accommodation Review process is consultati on with community organizations, municipalities, school communities and the general public. Community Organizations and Municipalities Long term planning and analysis of existing needs for school boards, municipalities and community organizations allows for collaborative accommodation planning and strong communities. The TVDSB reaches out to community organizations and municipalities to ensure that the direction of the TVDSB’s long term planning corresponds with municipal planning. Communication with community organizations allows for analysis and synchronization of needs through the potential of utilizing schools with available space or co-build opportunities. Preliminary consultation with community organizations and municipalities began on June 15, 2016 with the Community Planning & Facility Collaboration Annual Meeting. In September 2016, the Board approved staff to contact listed community organizations regarding the possible establishment of a PAR, requesting any technical planning information and any possible collaboration opportunities with the schools to be studied. A Post-Determination meeting was held on December 14, 2016 to explain Senior Administration’s recommendations and opportunities for input. Community organizations were also given the opportunity to submit written comments regarding the EPAR-01 for Trustee consideration. As of 2017 March 21, 4 submissions have been received and have been included in Appendix HH. School Communities and the Public Following the Board’s decision to initiate a Pupil Accommodation Review, a webpage for EPAR -01 was created on the Board website with important and up-to-date PAR information for the general public. The website contains information about: the PAR process, important dates, agendas and meeting minutes, presentations and reports, as well as any other related documents. Newspaper advertisements and social media were utilized by the Board to share information and communicate with the public concerning EPAR-01 through the TVDSB Engage webpage, Facebook, and Twitter. School Principals kept their school communities informed through school webpages, newsletters, school council meetings, and by encouraging parents to contact them or the Board with any questions or concerns regarding the Pupil Accommodation Review. EPAR-01 School Subcommittees At the Initial and Second Public meetings, information was presented to the Sch ool Subcommittees with an opportunity for Subcommittees to ask questions of the TVDSB directly for clarification. The agenda, minutes and presentations for the Initial, Second and Final Public Meetings can be found in Appendix F, Appendix G, and Appendix H. A minimum of two School-level meetings were held for each School Subcommittee to share information and gather feedback from their school community. The Planning department received and answered 350 questions of clarification from We build each student’s tomorrow, every day Page 8 of 32 the School Subcommittees and the public through the Planning Department’s email. The (questions and) answers were emailed directly to all of the PAR members and also posted on the TVDSB’s Planning website for public access. These questions and answers from each school can be found in Appendix I, Appendix K, Appendix M, Appendix O, Appendix Q, Appendix S, Appendix U, Appendix W, Appendix Y, Appendix AA, Appendix CC, Appendix EE, Appendix GG. REPORTS OF THE PAR SCHOOL SUBCOMMITTEE(S) Each EPAR-01 School Subcommittee completed its task to provide feedback on the Initial Senior Administration Report (2016 November 22) on behalf of their school communities in accordance with the TVDSB procedure. At the Final Public Meeting, held March 8th 2017, the Subcommittees from each school presented their reports. The School Subcommittee reports can be found as the following Appendices: J. Davenport Public School L. McGregor Public School N. Mitchell Hepburn Public School P. New Sarum Public School R. Northdale Central Public School T. Port Stanley Public School V. River Heights Public School X. South Dorchester Public School Z. Sparta Public School BB. Springfield Public School DD. Summers’ Corners Public School FF. Westminster Central Public School Appreciation is extended to the Pupil Accommodation Review Committee members for the work completed, the time spent, and the careful deliberations of the members. The work of PAR School Subcommittee members and input received from community organizations /municipalities contributes to many voices helping to ensure that a range of possibilities are considered in order to optimize program opportunities for the maximum number of students. SENIOR ADMINISTRATION REVIEW OF SCHOOL SUBCOMMITTEE REPORTS, COMMUNITY CONSULTATION AND PUBLIC INPUT As part of the revised Pupil Accommodation Review Guidelines, TVDSB is required to consider feedback received from the School Subcommittees, community organizations and the public. All input received has been reviewed and taken under advisement. As a result of the input received from School Subcommittees, community organizations and the public, Senior Administration has made the following revisions from the original recommendations found in the Initial Senior Administration Report: • The proposed attendance area for River Heights PS and Northdale Central PS students to the new Belmont PS has been adjusted. • The proposed attendance areas for the existing New Sarum PS students has been adjusted to either the new Belmont PS or the new Southeast St. Thomas PS. • The attendance area adjustment of Summers’ Corners PS students to McGregor PS and Davenport PS has been removed. We build each student’s tomorrow, every day Page 9 of 32 RECOMMENDED SOLUTION Boards must address the impacts and costs of declining enrolment, excess space in schools and aging facilities as well as overcrowding in newly developed residential areas . Senior Administration believes it is in the best interest of students to maintain school populations that support a range of opportunities in programming, extracurricular activities and services. The proposed recommendations will benefit students with enhanced program opportunities, harmonize projected enrolment with capacity, maximize resources and improve school utilization. It should be noted that the Ministry of Education Primary Class Size (PCS) initiative, which dictates that primary classes are capped at 20 students, can impact school utilization. Primary classrooms do not differentiate architecturally from junior or intermediate classrooms. Depending on cohort sizes, classes will often move within a school from year to year. The Ministry does not identify or load primary classrooms different than junior or intermediate. As a result, primary classes (with a maximum of 20 students) can only operate at a maximum utilization of 86.9%. This lower utilization is often absorbed in a school with junior and intermediate classes. The impact of PCS on schools with a large primary cohort or only primary classes often skews the school utilization, making the school appear less occupied. The following chart illustrates the total enrolment and capacity for EPAR-01 as a result of the recommended solution. * Indicates the utilization excluding French Immersion enrolment Senior Administration has recommended collaboration opportunities to fill available space at River Heights PS, McGregor PS and Davenport PS. As such the following capacity has been identified in orange and removed from the OTG in the above chart for collaboration opportunities: 75 pupil places at River Heights PS as of 2017-18, 69 pupil places at McGregor PS as of 2018-19, and 23 at Davenport PS as of 2020-21. The Final Senior Administration Report recommendations for EPAR-01 are comprehensive and as laid out the Initial Senior Administration Report (ISAR), the PAR area has been grouped into four geographic regions: North, South, East, and West. This will allow for a focused analysis and detailed descriptions of the effects of the proposed recommendations. 86% 76% *76% 90% 86% 84% 80% 0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 5500 St u d e n t s ( F T E ) School Year Senior Administrations Recommended Enrolment and Capacity for EPAR 01 OTG Capacity Collaboration Opportunities Historical Enrolment Projected Enrolment Existing Community Projected Enrolment French Immersion Projected Enrolment Holding Community We build each student’s tomorrow, every day Page 10 of 32 NORTHERN REGION In the Northern Region, TVDSB students will be accommodated in the new Belmont PS, River Heights PS and Northdale Central PS. Senior Administration’s recommendations for this region encompass the following:  Creation of a new Belmont PS and attendance area.  New Sarum PS closes and a portion of the attendance area is designated to the new Belmont PS.  South Dorchester PS closes and is declared surplus; the attendance area is designated to the new Belmont PS.  The portion of Davenport PS attendance area (congruent with South Dorchester PS) is designated to the new Belmont PS.  Springfield PS closes and is declared surplus; a portion of the attendance area is designated to the new Belmont PS.  The portion of Summers’ Corners PS attendance area (congruent with Springfield PS) is designated to the new Belmont PS.  Westminster Central PS closes and is declared surplus; a portion of Westminster Central PS attendance area is designated to the new Belmont PS.  A portion of the River Heights PS /Northdale Central PS attendance area is designated to the new Belmont PS. ENROLMENT & CAPACITY The following graphs indicate the resulting enrolment and the capacity for the schools in the Northern Region: New Belmont Public School The new Belmont PS will open in 2020-21 with over 500 students and a utilization of 89%. The facility will accommodate students from 8 school communities which will balance the enrolment and capacity for the future. The new school population will achieve one of the Board’s priorities within this EPAR, which is to reduce the challenges of low enrolment at 4 of the schools and allow for a more efficient school with enhanced facilities. 89% 85% 0 50 100 150 200 250 300 350 400 450 500 550 600 New Belmont PS - Enrolment and Capacity OTG Capacity Historical Enrolment Projected Enrolment Existing Community We build each student’s tomorrow, every day Page 11 of 32 River Heights Public School The impact of PCS at River Heights PS, with only Early Years and Primary classes, makes it appear as if the facility is not fully utilized. If the school was loaded using PCS loading (20) instead of standard classroom loading (23), the school would have a PCS OTG capacity of 348 in 2018 and 96% utilization, rather than the calculated OTG capacity of 375 and utilization of 89%. River Heights PS will operate at 85% utilization in 2020, after 75 pupil places are removed for a collaboration opportunity. The Ministry of Education has approved funding of a Child Care and Child and Family Programs Centre at River Heights PS. This collaboration will help balance the drop in enrolment, by removing loaded space from the OTG capacity of the school. Northdale Central Public School In 2020, Northdale Central PS utilization drops by 10% due to the relocation of students to the new Belmont PS. The relocation of the Gifted program to Orchard Park PS (25 Students) will be implemented in 2017-18. River Heights PS and Northdale Central PS are located in Dorchester, which has and will continue to experience residential growth in the community. The student population being designated to the new Belmont PS will allow for additional spaces for increased enrolment due to residential growth. 89% 90% 85% 93% 0 50 100 150 200 250 300 350 400 450 500 River Heights PS - Enrolment and Capacity Collaboration Opportunities OTG Capacity Projected Enrolment Existing Community Historical Enrolment 93% 86% 88% 78% 79% 0 50 100 150 200 250 300 350 400 450 500 Northdale Central PS - Enrolment and Capacity OTG Capacity Projected Enrolment Existing Community Historical Enrolment We build each student’s tomorrow, every day Page 12 of 32 ATTENDANCE AREA Figure 01 - Proposed new Belmont PS (junior kindergarten to grade 8) attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont PS. We build each student’s tomorrow, every day Page 13 of 32 Figure 02 - Proposed River Heights PS (junior kindergarten to grade 3) and Northdale Central PS (grades 4 to 8) attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont PS. We build each student’s tomorrow, every day Page 14 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending the construction of a new junior kindergarten to grade 8 Elementary School located in the Village of Belmont. As indicated in the recommended solution section of the ISAR (Appendix A, page 35 of 71) the new Belmont PS is proposed to have an OTG capacity of 576, consisting of 4 kindergarten and 20 standard classrooms, a gymnasium and primary activity room, Library Learning Commons, General Arts room, and learning support room. Senior Administration is recommending program enhancements to Northdale Central PS. As a junior and intermediate school, instrumental music is part of the intermediate curriculum; therefore Senior Administration is recommending a General Arts room renovation. GRANDPARENTING OPTION The grandparenting option is not available for the 2019 -20 New Sarum PS, South Dorchester PS, Springfield PS and Westminster Central PS grade 7 students, as those schools are recommended to close. The grandparenting option will be available for the 2019-20 Davenport PS, Northdale Central PS, and Summers’ Corners PS grade 7 students, and siblings, for the 2020-21 school year, designated to the new Belmont PS. CO-BUILD COLLABORATION OPPORTUNITY In accordance with the Community Planning and Partnership Guideline and the TVDSB’s Community Planning and Facility Collaboration Procedure, a potential co-build opportunity will be circulated to Community Organizations for the new Belmont PS. TVDSB and the Consolidated Municipal Services Manager (CMSM) for London-Middlesex submitted a joint request to the Ministry of Education for funding to create a Child Care and Child and Family Program Centre at River Heights PS to resolve the service gap in the Dorchester area. On 2017, January 20 the Board received confirmation of approval and funding for this project. Design and construction of this project will begin later this year. PROPOSED IMPLEMENTATION SCHEDULE - NORTHERN REGION YEAR DATE ACTION 2018 Winter Board submits School Consolidation Capital (SCC) Priorities request for approval and funding for the new Belmont PS Spring Board receives notification of Ministry funding Fall New Belmont PS Design Committee (New Sarum, Northdale Central, River Heights, South Dorchester, Springfield, Westminster Central) is formed and begins meeting Northdale Central PS design and construction begins 2019 Spring New Belmont PS - Construction process begins 2020 Winter New Belmont PS Transition Committees (New Sarum, Northdale Central, River Heights, South Dorchester, Springfield, Westminster Central) are formed and begin meeting June 30 New Sarum PS, South Dorchester PS, Springfield PS and Westminster Central PS - Closures July 01 New Belmont PS, River Heights PS, Northdale Central PS - Consolidation and amalgamated attendance areas in effect September 01 New Belmont PS opens We build each student’s tomorrow, every day Page 15 of 32 SOUTHERN REGION In the Southern Region, TVDSB students will be accommodated at Port Stanley PS and Sparta French Immersion PS. Senior Administration’s recommendations for this region include the following:  Sparta PS closes and the attendance area is designated to Port Stanley PS.  An Attendance Area Review for French Immersion in Elgin County is conducted.  French Immersion program opens in the Sparta PS facility. ENROLMENT & CAPACITY The following graph indicates the resulting enrolment and capacity for the school in the Southern Region: Port Stanley Public School The consolidation of Port Stanley PS English track and Sparta PS enrolment at Port Stanley PS will result in 89% utilization in 2020. In the interim, the utilization will be higher at 104% due to the Southeast St.Thomas Holding Zone students, until 2020 when the new Southeast St. Thomas PS opens. It is expected that the enrolment at the consolidated Port Stanley PS will remain relatively stable with a small increase due to residential development from the Port Stanley community. The consolidation of the two elementary schools will alleviate the issue of low enrolment and allow for a solution to the accommodation issue for the French Immersion program in Elgin County. 104% 89% 92% 0 50 100 150 200 250 300 350 400 450 Port Stanley PS - Enrolment and Capacity OTG Capacity Projected Enrolment Holding Community Projected Enrolment French Immersion Projected Enrolment Existing Community Historical Enrolment We build each student’s tomorrow, every day Page 16 of 32 ATTENDANCE AREA Figure 03 - Proposed Port Stanley PS attendance area, effective 2018 July 01. We build each student’s tomorrow, every day Page 17 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending an addition and renovations be constructed for student accommodation and program enhancements to meet TVDSB standards at Port Stanley PS. New construction will include the addition of a new Library Learning Commons and a kindergarten classroom. Renovations will create two additional standard classrooms along with improvements to accessibility. SPECIAL PROGRAMS EPAR-01 examined English track accommodation, while French Immersion and Extended French Immersion accommodation was outside the purview of the study. On 2016 January 12, the Board approved the following motion: THAT Port Stanley Public School become an interim dual track school offering both junior kindergarten to grade 8 in English and grades 7 to 8 in French Immersion and Extended French Immersion, effective 2016 July 01. Without a Board decision to close a school, the French Immersion accommodation issue cannot be permanently resolved. Senior Administration has proposed that, following the Board decision to close Sparta PS, an Attendance Area Review be conducted during the 2017-18 school year, to address the accommodation pressure that exists in the elementary French Immersion programs in Elgin County. EARLY ATTENDANCE/GRANDPARENTING OPTION Kindergarten students, and their siblings, being re-designated to Port Stanley PS, would be eligible for early attendance, without transportation, for the 2017-18 school year. The grandparenting option is not available for the 2018 -19 Sparta PS grade 7 students, as the school is recommended to close. The grandparenting option will be available for the Southeast St.Thomas Holding Zone 2019-20 grade 7 students designated to Mitchell Hepburn PS and new Southeast St.Thomas PS to remain at Port Stanley PS for their grade 8 year. CO-BUILD COLLABORATION OPPORTUNITY In accordance with the Community Planning and Partnership Guideline and the TVDSB’s Community Planning and Facility Collaboration Procedure, a potential co-build opportunity will be circulated to Community Organizations for Port Stanley PS. PROPOSED IMPLEMENTATION SCHEDULE - SOUTHERN REGION YEAR DATE ACTION 2017 Fall An Attendance Area review be conducted for the French Immersion Program serving Elgin County Design and construction process begins for Port Stanley PS 2018 Winter Port Stanley Transition Committees (Port Stanley, Sparta) are formed and begin meeting June 30 Sparta PS - Closure as an English track school July 01 Port Stanley PS - Consolidation of students / amalgamated attendance area French Immersion program redirected to Sparta PS facility September 01 Port Stanley PS - Consolidated school opens with new accommodation New French Immersion school opens in Sparta PS facility Note: Senior Administration is proposing that the above project be funded through various means, including Ministry of Education Capital grants or self-funding. If Capital grants are not approved the proposed project can still proceed. We build each student’s tomorrow, every day Page 18 of 32 EASTERN REGION In the Eastern Region, TVDSB students will be accommodated at Davenport PS, McGregor PS and Summers’ Corners PS. Senior Administration’s recommendations for this region encompass the following:  McGregor PS becomes junior kindergarten to grade 3.  Davenport PS becomes grade 4 to grade 8.  A portion of Springfield PS attendance area is designated to Summers’ Corners Public School. ENROLMENT & CAPACITY The following graphs indicate the resulting enrolment and the capacity for the schools in the Eastern Region: McGregor Public School In 2017, McGregor PS will have a utilization of 65%. With the relocation of the grade 4 program to Davenport PS, proposed program enhancements and the allocation of 69 spaces for potential collaboration opportunities, McGregor PS will have a utilization rate of 76% in 2018. The impact of PCS at McGregor PS, with only early years and primary classes, makes it appear as if the facility is not fully utilized. If the school was loaded using PCS loading (20) instead of standard classroom loading (23), the school would have a PCS OTG capacity of 342 in 2018 and 83% utilization, rather than the calculated OTG capacity of 372 and utilization of 76%. Davenport Public School 65% 76% 73% 0 100 200 300 400 500 600 McGregor PS - Enrolment and Capacity Collaboration Opportunities OTG Capacity Projected Enrolment Existing Community Historical Enrolment 70% 89% 81% 76% 0 50 100 150 200 250 300 350 400 450 Davenport PS - Enrolment and Capacity Collaboration Opportunity OTG Capacity Projected Enrolment Existing Community Historical Enrolment We build each student’s tomorrow, every day Page 19 of 32 Davenport PS is projected to be at 70% utilization in 2017-18. In addition to the grade 4 students being relocated from McGregor PS in 2017-18, the enrolment will remain elevated for two years until the intermediate students residing in the South Dorchester PS attendance area are permanently accommodated at the new Belmont PS. In 2020-21, 23 pupil places have been removed from Davenport PS OTG, for a potential community collaboration opportunity, resulting in an OTG of 380 and utilization of 81%. Senior Administration is proposing renovations and collaboration opportunities at Davenport PS and McGregor PS, following the restructuring of the junior program, which will help with the drop in utilization through the removal of loaded space from the OTG capacity of the schools. ATTENDANCE AREA Figure 04 - Proposed McGregor PS (junior kindergarten to grade 3) and Davenport PS (grade 4 to grade 8) attendance area, effective 2018 July 01. We build each student’s tomorrow, every day Page 20 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending renovations be constructed for program enhancement to meet TVDSB standards at McGregor PS and Davenport PS. As indicated in the recommended solution section of the ISAR (Appendix A, page 48 of 71), a renovated Library Learning Commons, General Arts room, relocation of the main office to the front of the school, and barrier free enhancements are proposed at McGregor PS. As indicated in the recommended solution section of the ISAR (Appendix A, page 51 of 71), a renovated Library Learning Commons and General Arts room are proposed at Davenport PS. SPECIAL PROGRAMS The Special Education department has confirmed the relocation of both the primary and junior/intermediate program classes from McGregor PS and Davenport PS to Summers’ Corners PS effective 2017-18. COLLABORATION OPPORTUNITY In accordance with the Community Planning and Partnership Guideline and the TVDSB’s Community Planning and Facility Collaboration Procedure, a potential collaboration opportunity will be circulated to Community Organizations for McGregor PS and Davenport PS. ENROLMENT & CAPACITY Summers’ Corners Public School The utilization at Summers’ Corners PS is projected to be 73% in 2017-18 before the realignment of the attendance area to include a portion of the Springfield PS students. In 2020-21, with the consolidation of students from Springfield PS and renovations for student accommodation and a Developmental Education suite, the utilization at Summers’ Corners PS will be 92%. 73% 75% 92% 87% 0 100 200 300 400 500 600 700 Summers' Corners PS - Enrolment and Capacity OTG Capacity Projected Enrolment Existing Community Historical Enrolment We build each student’s tomorrow, every day Page 21 of 32 ATTENDANCE AREA Figure 05 - Proposed Summers’ Corners PS junior kindergarten to grade 8 attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont PS. We build each student’s tomorrow, every day Page 22 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending renovations be constructed for student accommodation and program enhancements to meet TVDSB standards at Summers’ Corners PS. Renovations will include a Library Learning Commons, a Developmental Education suite and the creation of an additional kindergarten classroom. SPECIAL PROGRAMS The Special Education department has confirmed the relocation of both the primary and junior/intermediate program classes from McGregor PS and Davenport PS to Summers’ Corners PS effective 2017-18. EARLY ATTENDANCE/GRANDPARENTING OPTION Kindergarten students, and their siblings, being re-designated to Summers’ Corners PS from Springfield PS would be eligible for early attendance, without transportation, for the 2019-20 school year. No grandparenting option is required for the Eastern region. COLLABORATION OPPORTUNITY Due to the change in the proposed attendance areas, from the ISAR, and the resulting increased utilization, no collaboration opportunities will be available at Summers’ Corners PS. PROPOSED IMPLEMENTATION SCHEDULE - EASTERN REGION YEAR DATE ACTION 2018 Winter Davenport Transition Committees (McGregor, Davenport) are formed and begin meeting McGregor/Davenport - Design and construction process begins September 01 McGregor/Davenport - new grade configuration (junior kindergarten-3 /Gr.4-8) implemented 2020 Winter Summers’ Corners PS Transition Committees (Springfield, Summers’ Corners) are formed and begin meeting Summers’ Corners - Design and construction process begins June 30 Springfield PS - Closure July 01 Summers’ Corners PS - Consolidation and amalgamated attendance area in effect September 01 Summers’ Corners PS - Consolidated school opens Note: Senior Administration is proposing that the above projects be funded through various means, including Ministry of Education Capital grants or self-funding. If Capital grants are not approved the proposed projects can still proceed. We build each student’s tomorrow, every day Page 23 of 32 WESTERN REGION In the Western Region, TVDSB students will be accommodated at the new Southeast St. Thomas PS and Mitchell Hepburn PS. Senior Administration’s recommendations for this region encompass the following:  Creation of a new Southeast St. Thomas PS and attendance area.  A portion of Mitchell Hepburn PS attendance area is designated to the new Southeast St.Thomas PS.  A portion of New Sarum PS attendance area is designated to the new Southeast St.Thomas PS.  The Southeast St.Thomas Holding Zone be permanently accommodated at the new Southeast St. Thomas PS and Mitchell Hepburn PS. ENROLMENT & CAPACITY The following graphs indicate the resulting enrolment and the capacity for the schools in the Southern Region: Mitchell Hepburn Public School Southeast St. Thomas Public School Note: The proposed Mitchell Hepburn PS and New Southeast St. Thomas PS projected enrolment includes only development which is currently circulated and under construction. The division of the Mitchell Hepburn PS attendance area between Mitchell Hepburn PS and the new Southeast St. Thomas PS, and the relocation of a portion of the New Sarum PS students to the new school, of which 76 of these students currently reside within the City of St. Thomas, will allow for proper accommodation of the students without overcrowding and will allow for future growth which is contained in these attendance areas. The Southeast St. Thomas Holding Zone students currently accommodated at Port Stanley PS would be permanently accommodated at new Southeast St. Thomas PS and Mitchell Hepburn PS. 115% 87% 78% 0 100 200 300 400 500 600 700 800 900 Mitchell Hepburn PS - Enrolment and Capacity OTG Capacity Projected Enrolment Existing Community Historical Enrolment 91% 93% 0 100 200 300 400 500 600 New Southeast St. Thomas PS - Enrolment and Capacity OTG Capacity Projected Enrolment Existing Community Historical Enrolment We build each student’s tomorrow, every day Page 24 of 32 ATTENDANCE AREA Figure 06 - Proposed new Southeast St. Thomas PS attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas PS. We build each student’s tomorrow, every day Page 25 of 32 Figure 07 - Proposed Mitchell Hepburn PS attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas PS. We build each student’s tomorrow, every day Page 26 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending the construction of a new junior kindergarten to grade 8 Elementary School located in Southeast St. Thomas. As indicated in the recommended solution section of the ISAR (Appendix A, page 58 of 71) the new Southeast St.Thomas PS would have an OTG capacity of 516, consisting of 4 kindergarten and 17 standard c lassrooms, 1 Special Education classroom, a gymnasium and primary activity room, a Library Learning Commons, General Arts room and learning support room. SPECIAL PROGRAMS Final placement of the self-contained Transition class currently located at New Sarum PS is outside the purview of this process. The placements of all self-contained Special Education program classes are at the discretion of the Special Education department. GRANDPARENTING OPTION The grandparenting option is not available for the 2020-21 New Sarum PS grade 7 students, as New Sarum PS is recommended to close. The grandparenting option will be available for the Mitc hell Hepburn PS 2019-20 grade 7 students, and siblings, designated to new Southeast St.Thomas PS. CO-BUILD COLLABORATION OPPORTUNITY In accordance with the Community Planning and Partnership Guideline and the TVDSB’s Community Planning and Facility Collaboration Procedure, a potential co-build opportunity will be circulated to Community Organizations f or the new Southeast St.Thomas PS. PROPOSED IMPLEMENTATION SCHEDULE - WESTERN REGION YEAR DATE ACTION 2018 Winter Board submits School Consolidation Capital (SCC) Priorities request for approval and funding for the new Southeast St.Thomas PS Spring Board receives notification of Ministry funding Fall New Southeast St.Thomas Design Committee (Mitchell Hepburn, New Sarum, Southeast St.Thomas Holding Zone) is formed and begins meeting 2019 Spring New Southeast St.Thomas PS - Construction process begins 2020 Winter New Southeast St.Thomas PS Transition Committees (Mitchell Hepburn, New Sarum, Southeast St.Thomas Holding Zone) are formed and begin meeting June 30 New Sarum PS - Closure July 01 Mitchell Hepburn PS - New attendance area New Southeast St.Thomas PS - Consolidation and amalgamated attendance area in effect September 01 Mitchell Hepburn PS - Consolidated school opens New Southeast St.Thomas PS - Opens We build each student’s tomorrow, every day Page 27 of 32 EPAR-01 IMPLEMENTATION EARLY ATTENDANCE Senior Administration supports early admission of kindergarten students, and siblings, residing in the attendance area to be re-designated when and where available. As identified in section 1.0 of the Attendance Areas for Students Procedure (No. 4012) Where space is available, circumstances where an out -of-area exemption request may be considered include … students attending schools involved in the Accommodation Review process may be allowed exemptions to minimize potential transitions for students. The principal of the receiving school, with the Superintendent of Student Achievement, shall consider the approval of the Out-of-Area exemption requests. TRANSPORTATION Transportation eligibility is based on distance . Students who reside greater than 1.6 kms away from an elementary school site qualify for school bus service. Southwestern Ontario Student Transportation Services (STS) determines distance measurements using Geographic Information Software (GIS) based software and the municipal road and walkway network. Once the school board approves the school attendance area, STS establishes a transportation boundary in it s planning software and develops a transportation solution at the time of implementation. Families are responsible for determining how a student will get to/from school if they do not qualify for bus service. Exemptions to Distance Based Eligibility Criteria STS has a process to determine if an exemption to distance-based eligibility criteria is warranted. The assessment is completed by STS staff approximately 4 months before the start of the school year so that the most current “on the ground” conditions are considered. Information on Exemptions to Distance Based Eligibility Criteria is available online at www.mybigyellowbus.ca. Maximum Length of a Bus Ride The maximum length of a bus ride is 70 minutes one way. 88% of students on STS service are on the bus 30 minutes or less. Bus routes are planned using current student data, so it can be difficult to predict actual times in a planning scenario due to the uncertainty of where actual future students will live. Generally, urban bus routes tend to be 10-20 minutes long. County bus routes are longer because of the geography, usually 25-35 minutes. If a student is attending a specialty program ride times may be longer because they are traveling a greater distance over larger attendance areas. A good rule of th umb to estimate a potential change in ride time is to think about how long it would take to travel from School A to School B in the family car and then consider the bus stops to pick up students. When STS does annual route planning, they try to make routes as efficient as possible to minimize the amount of time students spend in transit each day. Notification of Eligibility STS posts transportation eligibility for the following school year by mid-April at www.mybigyellowbus.ca. This provides families time to plan well in advance of the coming school year. Parents/guardians will be notified by letter regarding transportation eligibility by mid-May and receive login information for parent portals. We build each student’s tomorrow, every day Page 28 of 32 PROPOSED IMPLEMENTATION SCHEDULE Below is a comprehensive chart including the implementation timelines for the Senior Administration’s EPAR-01 recommendations, contingent upon Ministry of Education approval of Capital funding. YEAR TIMING ACTION 2017 Spring Public Delegation to the Board on May 02 2017 Spring Decision of the Board on EPAR-01, May 23 2017 Fall French Immersion Attendance Area Review 2017 Fall Port Stanley PS - Design and construction process begins 2018 Winter McGregor/Davenport Transition Committees are formed and begin meeting 2018 Winter Port Stanley Transition Committees (Port Stanley, Sparta) are formed and begin meeting 2018 Winter McGregor/Davenport - Design and construction process begins 2018 Winter New Belmont PS - Board submits School Consolidation Capital (SCC) Priorities request for approval and funding in January 2018 Winter New Southeast St.Thomas PS - Board submits School Consolidation Capital (SCC) Priorities request for approval and funding in January 2018 Winter Northdale Central PS - Design and construction process begin 2018 Spring New Belmont PS - Board receives notification of Ministry funding 2018 Spring New Southeast St.Thomas PS - Board receives notification of Ministry funding 2018 Summer Sparta PS - Closure as an English track school as of June 30 2018 Summer Port Stanley PS - Consolidation of students/amalgamated attendance area as of July 01 2018 Summer French Immersion program redirected to Sparta facility as of July 01 2018 Fall McGregor/Davenport PSs - new grade configuration (JK-3/Gr.4-8) implemented September 01 2018 Fall New French Immersion school opens in Sparta facility September 01 2018 Fall Port Stanley PS - Consolidated school opens September 01 with addition 2018 Fall New Belmont PS Design Committee (New Sarum, Northdale Central, River Heights, South Dorchester, Springfield, Westminster Central) is formed and begins meeting 2018 Fall New Southeast St.Thomas PS Design Committee (Mitchell Hepburn, New Sarum, Southeast St.Thomas Holding Zone) is formed and begins meeting 2019 Spring New Belmont PS - Construction begins 2019 Spring New Southeast St.Thomas PS - Construction begins 2020 Winter New Southeast St.Thomas PS Transition Committees (Mitchell Hepburn, New Sarum, Southeast St.Thomas Holding Zone) are formed and begin meeting 2020 Winter Summers’ Corners PS Transition Committees (Springfield, Summers' Corners) are formed and begin meeting 2020 Winter Summers’ Corners PS - Design and construction process begins We build each student’s tomorrow, every day Page 29 of 32 YEAR TIMING ACTION 2020 Winter New Belmont PS Transition Committees (New Sarum, Northdale Central, River Heights, South Dorchester, Springfield, Westminster Central) are formed and begin meeting 2020 Summer New Sarum PS, South Dorchester PS, Springfield PS and Westminster Central PS - Closures as of June 30 2020 Summer Mitchell Hepburn PS - Consolidation and amalgamated attendance area in effect as of July 01 2020 Summer New Belmont PS - Consolidation and amalgamated attendance area in effect as of July 01 2020 Summer New Southeast St.Thomas PS - Consolidation and amalgamated attendance area in effect as of July 01 2020 Summer Summers’ Corners PS - Consolidation and amalgamated attendance area as of July 01 2020 Fall New Belmont PS - Opens September 01 2020 Fall New Southeast St.Thomas PS - Opens September 01 2020 Fall Mitchell Hepburn PS - Consolidated school opens September 01 2020 Fall Summers’ Corners PS - Consolidated school opens September 01 DESIGN COMMITTEE(S) A Design Committee will be established to provide input regarding the design of additions and renovations or a new school. This committee will convene as needed, in order to establish a design for the school which meets the standards of the Board. The final design, estimated costs and schedule will then be presented to the Board of Trustees for approval. A Design Committee is not established if the proposed addition or renovations do not increase the square footage significantly. If a Design Committee is not required, in accordance with the Board’s criteria, the Principal will work with Facility Services and a Board appointed architect for the proposed addition/renovations. Communication between the Principal, School Council and the staff will keep the school community informed as design plans are developed. TRANSITION COMMITTEE(S) A Transition Committee will be formed to establish activities which will ensure a smooth transition for students and to provide input to Senior Administration regarding memorabilia and resources provided by parent groups contained within the current schools. Membership of the Transition Committee includes the current school administrators and parent representation from each school involved in the transition. NAMING COMMITTEE(S) A Naming Committee will be established in order to give consideration to naming a new school or re-naming an existing school, as per the Naming of Schools Policy and Procedure (No. 2016) of the Board. Community input will be received and considered by the Naming Committee. The Naming Committee shall recommend their choice of school name to the Board for consideration SYSTEM CONSOLIDATION COMMITTEE A System Consolidation Committee will monitor the implementation of the approved recommendations. This on-going system committee convenes monthly for the coordination of services associated with modifications to pupil accommodation which may include new sch ools, additions, renovations, closures and other facility enhancement initiatives of the Board. The TVDSB System Consolidation Committee is comprised of representatives from Senior Administration, Director’s Services, Learning Support Services, Facility Services, Human Resource Services, Financial Services and Southwestern Ontario Student Transportation Services (STS). We build each student’s tomorrow, every day Page 30 of 32 SUMMARY The TVDSB is committed to providing quality education to students through programs and facilities that support academic achievement and well-being, while ensuring effective stewardship of the resources of the Board. It is the policy of Thames Valley District School Board to: provide our students with accommodation which supports student achievement, safety and well-being; ensure the long-term sustainability of our school system; identify opportunities for collaborative facility arrangements with community organizations; and manage our resources effectively, in a manner which is well-informed, well-coordinated, transparent and sustainable. (Pupil Accommodation Policy, No. 4015) Senior Administration’s proposed recommendations for EPAR-01 will achieve the following:  Construction of 2 new elementary schools for existing enrolment and future growth  Provide program enhancements to 5 existing schools  Reduce empty pupil places by 421  Improve the utilization rate from 74% (2015) to 85% (2020)  Remove $17.8M of high and urgent renewal needs from TVDSB inventory  Reduce the average cost per student for administration, Facility Services and IT from $1352.11 to $1190.52  All consolidated schools will have a projected enrolment of greater than 3 00 students  Provide estimated annual savings in excess of $400,000 to the taxpayer  Potential for child care facilities in TVDSB schools in Dorchester, Belmont and St. Thomas. Based on careful consideration of demographics, program offerings, historical and projected enrolment trends, location of existing students and facility size/condition, Senior Administration’s recommendations have been developed to provide enhanced learning opportunities for students and address the long term accommodation needs of the Board. This consolidation of schools will reduce the unfunded space operated by the Board and reduce long term renewal and operating costs. We build each student’s tomorrow, every day Page 31 of 32 Cost/Savings: ANNUAL SAVINGS As indicated in the Financial Analysis of the ISAR (Appendix A, page 63 of 71), it has been calculated that there would be an annual taxpayer savings of $413,300 through the recommended consolidation. It should be noted that Financial Services has determined no material change in the estimated annual savings as a result of this revised recommendation from the ISAR to FSAR. Also, through the proposed consolidations, closures and disposition of New Sarum PS, South Dorchester PS, Springfield PS and Westminster Central PS the Board will remove $17,784,122 of identified high and urgent school renewal needs. ESTIMATED COST FOR DESIGN AND CONSTRUCTION (Including Site Cost) New Schools Project Cost Belmont Public School $ 14,557,930 Southeast St.Thomas Public School $ 13,006,870 New Schools Total $ 27,564,800 The new Belmont PS and new Southeast St.Thomas PS are contingent upon Ministry of Education approval and funding of the capital construction. Senior Administration is proposing that the following projects be funded through various means, including Ministry of Education Capital grants or self-funding.  Proposed renovations at Northdale Central PS.  Proposed addition and renovations at Port Stanley PS.  Proposed renovations at McGregor PS (junior kindergarten-3).  Proposed renovations at Davenport PS (grades 4 to 8).  Proposed renovations at Summers’ Corners PS. If Capital grants are not approved the proposed projects can still proceed. Additions, Renovations and Program Enhancements Project Cost Davenport Public School $ 693,000 McGregor Public School $ 779,000 Northdale Central Public School $ 144,000 Port Stanley Public School $ 1,666,000 Summers’ Corners Public School $ 901,000 Additions, Renovation and Program Enhancements Total $ 4,183,000 Total estimated Capital for the implementation of Senior Administration’s recommendations is $31,747,800. Timeline: As noted in the report. Communications: A letter will be sent home to the parents of EPAR-01 regarding the Board decision and will indicate next steps in the process. We build each student’s tomorrow, every day Page 32 of 32 Appendices: A. Initial Senior Administration Report B. Elementary Pupil Accommodation Review Timeline C. Minutes from the 2016 November 22 Board Meeting regarding the ISAR D. Orientation Meeting E. Post-Determination Meeting F. Initial Public Meeting G. Second Public Meeting H. Final Public Meeting I. Davenport PS: Subcommittee Q&A Documents J. Davenport PS: Subcommittee Final Report K. McGregor PS: Subcommittee Q&A Documents L. McGregor PS: Subcommittee Final Report M. Mitchell Hepburn PS: Subcommittee Q&A Documents N. Mitchell Hepburn PS: Subcommittee Final Report O. New Sarum PS: Subcommittee Q&A Documents P. New Sarum PS: Subcommittee Final Report Q. Northdale Central PS: Subcommittee Q&A Documents R. Northdale Central PS: Subcommittee Final Report S. Port Stanley PS: Subcommittee Q&A Documents T. Port Stanley PS: Subcommittee Final Report U. River Heights PS: Subcommittee Q&A Documents V. River Heights PS: Subcommittee Final Report W. South Dorchester PS: Subcommittee Q&A Documents X. South Dorchester PS: Subcommittee Final Report Y. Sparta PS: Subcommittee Q&A Documents Z. Sparta PS: Subcommittee Final Report AA. Springfield PS: Subcommittee Q&A Documents BB. Springfield PS: Subcommittee Final Report CC. Summers’ Corners PS: Subcommittee Q&A Documents DD. Summers’ Corners PS: Subcommittee Final Report EE. Westminster Central PS: Subcommittee Q&A Documents FF. Westminster Central PS: Subcommittee Final Report GG. Community Organizations and Public Q&A Input HH. Correspondence Received to TVDSB Trustees and Director of Education Form Revised: January 2016 Relation to Commitments: ☒ Putting students first. ☒ Actively engaging our students, staff, families and communities. ☐ Recognizing and encouraging leadership in all its forms. ☒ Being inclusive, fair, and equitable. ☒ Ensuring safe, positive learning and working environments. ☐ Inspiring new ideas and promoting innovation. ☒ Taking responsibility for the students and resources entrusted to our care. MEDIA RELEASE SCOR AGM FOCUS ON COLLABORATION AND CLIMATE FOR IMMEDIATE RELEASE March 30, 2017 Tillsonburg, ON: The SCOR Economic Development Corporation’s AGM was held on Thursday March 30, 2017 and focused on collaboration and climate. After the business of filling the executive positions: Stephen Molnar for Chair, Robert Chambers for Vice Chair, Brad Richards for Treasurer, the focus of the day turned to collaboration and climate change from a municipal and economic development perspective. Karen Vecchio, Member of Parliament for Elgin, Middlesex and London remarked on the long standing collaborative efforts of the corporation and partner counties. She touted the regions efforts in partnering and finding innovative ways to work together and commented on the pride she has in the region. She further expressed her ongoing support for SCOR EDC and wished the Board, staff and all gathered continued success in the upcoming years. Speakers at the event were Dustin Carey, Corporate Planning Analyst (Climate Change) from City of Kitchener and Guillaume Couillard, Advisor from the Federation of Canadian Municipalities. Both presenters focused on municipal and regional roles in being prepared for extreme weather events from an economic perspective and from a municipal and regional perspective. S Molnar comments, “as many of our communities move towards efforts to mitigate the effects of climate change and extreme weather events there are also more and more opportunities and reasons to work collaboratively. A reason of high priority is our youth; we want them to have choices and opportunities within our communities so that they can stay in the region if they choose, and to make that happen we have to address these larger issues.” The collaboration of SCOR EDC is for the good of all in tapping into regional opportunities and pooling resources so that our entire region is truly a place that our youth will want to settle in. We have been working with other key stakeholders for some time now on a pilot project so that we are positioned to be responsible stewards of our abundant natural resources in the region and take advantage of opportunities. -30- Media Contacts: Stephen Molnar, Chair, SCOR EDC Phone: 519-688-3009 ext 3234 Jim Oliver, Past Chair, SCOR EDC Phone: 519-428-1297. South Central Ontario Region Economic Development Corporation (SCOR) 4 Elm Street, Tillsonburg, ON N4G 0C4 Canada 150 Parade and Celebration – Resolution THAT Notification of Special Event and Event Road Closure Request Form from Port Burwell Historical Society be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Historical Society for permission to use the streets within Port Burwell for the Canada 150 Parade to be held Saturday, July 1, 2017 at 12:30 p.m., subject to the provision of proof of liability insurance coverage in the amount of $2 million naming the Municipality of Bayham as additional insured; AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson Street from Wellington to Brock Street, Brock Street from Robinson Street to Erieus Street and Erieus Street from Brock Street to Pitt Street be temporarily closed during the parade between 11:30 a.m. – 1:00 p.m.; AND THAT Pitt Street from Robinson Street to Erieus Street and Erieus Street from Pitt Street to Wellington Street be closed from 11:30 a.m. – 8:00 p.m. for Canada 150 celebration; AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Bayham Public Works Operations Supervisor be directed to provide the necessary provisions for traffic control and safety; AND THAT the Municipality arrange for an accessible portable washroom with internal sink be placed in the gazebo area; AND THAT Council direct staff to provide picnic tables and waste receptacles for the gazebo area; AND THAT clean up of all areas and any costs thereof, be the responsibility of the organizers. Port Burwell Public School 30 Strachan St. Box 209 Port Burwell, Ontario N0J 1T0 Office (519) 874-4558 Fax (519) 874-4326 March 29, 2017 Attention bgibbons@bayham.on.ca Dear Ms. Gibbons Further to our telephone conversation, I would like to have a track and field meet at Port Burwell Public School between 11:20 am and 1:20 pm on Friday, May 5, 2017. In order to facilitate the track and field meet, I would like all four streets surrounding the school to be closed for two hours. I am requesting the entire block, including Wellington, Shakespeare, Strachan and Waterloo. As you know, our students don’t have a track to practise on. In the past five or six years, they have done increasingly well at the regional track meet at East Elgin. Last year, six students placed either first or second at East Elgin and moved on to the TVDSB meet in London. This was an excellent showing for our small school. If you could support our track meet by permitting the roads noted above to be closed for the two hours on Friday, May 5th, 2017, it would really help improve student success. Please contact me at the school or at l.koivu@tvdsb.on.ca if you have any questions, or to render your decision. Yours truly, Lisa Koivu Grade 5/6 Teacher and Track Coach Port Burwell Public School – Resolution THAT correspondence from Port Burwell Public School be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Public School to use the streets within Port Burwell for the track and field meet to be held on Friday, May 5, 2017 from 11:20 a.m. – 1:20 p.m. on Friday, May 5, 2017, subject to provision of proof of liability insurance coverage naming the Municipality of Bayham as additional insured in the amount of $2 million; AND THAT the Port Burwell Public School be requested to provide contact information for direction of questions regarding the street closures; AND THAT Wellington Street from Strachan Street to Shakespeare Street, Shakespeare Street from Wellington to Waterloo Street, Waterloo Street from Shakespeare Street to Stachan Street and Strachan Street from Waterloo Street to Wellington Street be temporarily closed during the track and field meet between 11:20 a.m. – 1:20 p.m. on Friday, May 5, 2017; AND THAT the County of Elgin be requested to approve use of Wellington Street from Strachan Street to Shakespeare Street; AND THAT the Bayham Public Works Operations Supervisor be directed to provide the necessary provisions for traffic control and safety; AND THAT clean up of all areas and any costs thereof, be the responsibility of the organizers. REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: April 6, 2017 REPORT: CAO-15/17 SUBJECT: GREEN ENERGY ACT BACKGROUND The Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, states that the Government of Ontario is committed to ensuring that the Government of Ontario and the Broader Public Sector, including government funded institutions, conserve energy and use energy efficiently in conducting their affairs. Section 6 of the Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, dictates that the broader public sector shall provide a summary of annual energy consumption for each of its operations that consume energy. Ontario Regulation 397/11 Energy Conservation and Demand Management Plans enacted under the Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, dictates the process for the compilation, submission and publication of annual energy reports and energy conservation and demand management plans. Section 5 of Ontario Regulation 397/11 specifically states that on or before July 1st, 2013 each broader public sector organization must compile, submit and publish a summary of the organizations 2011 calendar year annual energy consumption and greenhouse gas emissions which must include a list of the energy consumption and greenhouse gas emissions for the year with respect to each operational category. Further, on or before July 1 of each year after 2013, each broader public sector organization must compile, submit and publish a summary of the organization’s annual energy consumption and greenhouse gas emissions which must include a list of the energy consumption and greenhouse gas emissions for the year with respect to each operational category. Additionally, as of July 1, 2014, Ontario Regulation 397/11 requires each broader public sector organization develop and implement energy conservation and demand management plans which will require yearly updates and five year reviews. DISCUSSION The Municipality of Bayham has tracked and analyzed operation energy and energy efficiency data since 2011. Although the tracking of energy data by the Ministry of Energy will encourage discussion and reform processes related to the procurement, construction and operation of facilities in regards to energy usage, the program and template as presented, due to applicability across the municipal sector, raise a number of concerns. As per Section 5 of Ontario Regulation 397/11 the Municipality of Bayham Conservation and Demand Management Plan is attached hereto as Appendix ‘A’. TERMINOLOGY Green House Gas Emissions - kgCO 2e/yr The kilograms (kg) of equivalent carbon dioxide (CO 2) units of Green House Gas emissions attributed to the energy purchased and consumed for each operation. Green House Gas emission factors are based on Environment Canada’s National Inventory. Green House Gas Intensity - CO 2e/m2 The equivalent carbon dioxide (CO 2) units of Green House Gas emissions per square metre of an operation. Energy Use - ekWh/yr The equivalent kilowatt hours of energy used per year for each operation. Energy Use is calculated by converting all energy used during the year to equivalent kilowatt hours (ekWh). Energy intensity - ekWh/ m2 The equivalent kilowatt hours (ekWh) per square metre of each operation. Energy Intensity is calculated based on all of the energy purchased and consumed for each operation relative to floor area. RECOMMENDATION 1.THAT Report CAO-15/17 re Green Energy Act be received for information; 2.AND THAT Council direct staff to publish Report CAO 15/17 inclusive of the Municipality of Bayham Conservation Demand Management Plan and 2015 Energy Consumption and Green House Gas Emissions Summary on the Municipal website in accordance with Ontario Regulation 397/11. Respectfully Submitted by: Paul Shipway CAO|Clerk ! !!!!!!!!!!!!! !!!!!!!!!!!!! ! Municipality of Bayham ! Energy Conservation and Demand Management Plan Executive Summary: ! The 2015-2020 Municipality of Bayham Conservation and Demand Management Plan as required pursuant to Ontario Regulation 397/11 and the Green Energy Act is designed to assist in facilitating the transition of the Municipality of Bayham toward a sustainable future based on clear objectives and targets, and a call to focused community action. ! Declaration of Commitment: ! The Council of the Municipality of Bayham is committed to allocating necessary resources, where it is cost effective and corporately feasible and responsible to do so, to develop and implement a living and functional Energy Conservation and Demand Management Plan as required under Ontario Regulation 397/11. The Municipality of Bayham Energy Conservation and Demand Management Plan shall strive to educate staff and public, implement energy efficiencies and best practices and reduce energy consumption and its related environmental impact. All Municipal staff, coordinated by the CAO, shall work towards the implementation, analysis, monitoring and review of progress towards the goal of an energy efficient and sustainable Municipality of Bayham. ! The Municipality of Bayham shall incorporate energy efficiency and energy awareness into all areas of municipal action including corporate procedures, procurement practices, financial management and investment decisions, facility operations and maintenance, lifecycle cost analysis and asset management. ! Conservation Targets: ! The Municipality of Bayham shall strive to obtain the goals outlined in the Municipality of Bayham Energy Conservation and Demand Management Plan in order to obtain the following targets: ! 1.Reduce the greenhouse gas emissions (kg) of the Municipality by 10% prior to January 1, 2020 (2% per annum). 2.Reduce energy consumption (ekWh/yr) of the Municipality by an average of 0.5% per year between January 1, 2020 (total reduction of 2.5%).! Objectives: The Municipality of Bayham Energy Conservation and Demand Management Plan shall assist in facilitating the transition of the Municipality towards a sustainable future based on the following objectives: 1.Maximize fiscal resources and avoid cost increases through direct and indirect energy savings. 2.Reduce the environmental impact of the Municipality's operations. 3.Increase the comfort and safety of occupants of Municipal facilities. 4.Promote a culture of energy conservation within the Municipality and the community.!! Current Municipal Energy Use Practices: ! The management of energy consumption and the energy performance of the Municipality of Bayham is currently monitored corporately and does not include actual monetary costs of energy. The current tracking method is mainly used for satisfaction of Ontario Regulation 397/11 and budgeting purposes. Going forward staff shall redefine baseline statistics to incorporate costing information and all municipal energy use. The 2011, 2012, 2013, 2014 & 2015 calendar year energy reporting templates are attached hereto as Appendix ‘A’ . !!!!! Actions & Measures: ! The Municipality of Bayham Energy Conservation and Demand Management Plan shall provide a relevant strategy with clear targets in order to clearly communicate the Municipal commitment to energy efficiency and sustainability. Utilizing the expertise of public sector organizations and the dedication of staff, the Municipality of Bayham shall overcome limited financial and human resources to complete actions as follows towards energy efficiency and sustainability. !!!!!!!!!!!!!!!!!!!!!!!! !!!!!! Municipal Energy Leader: ! The administration and implementation of the Municipality of Bayham Energy Conservation and Demand Management Plan shall be the responsibility of the CAO. As all staff contribute to energy use, all staff shall share the responsibility to be cognizant of energy use and work towards a culture of conservation. Through staff training and corporate information tracking, the Municipality shall be able to see the results of efforts. By incorporating energy use consideration into the capital and operating budget process, staff will ensure the implementation of sustainable and efficient energy use at an asset level moving forward. !! Energy Plan Review: ! The Municipality of Bayham Conservation and Demand Management Plan shall be reviewed and updated in accordance with Ontario Regulation 397/11. Municipality of Bayham - Actions & Measures Action Status Assessment Integrate monitoring and assessments of all corporate energy use of the Municipality into the 2015 Energy Conservation and Demand Management Plan Complete Benchmarking Conduct facility audits on all Municipal facilities that consume energy Complete Budget Item Assess energy commodity procurement options Complete Agreement Seek energy efficiency and sustainability funding opportunities In Progress- Continual Budget Communicate a corporate commitment to sustainability and responsible energy use Continual Website Strengthen partnerships with utility providers In-Progress- Continual N/A Train staff and council on energy efficiency and sustainability Continual N/A Explore renewable energy generation opportunities in facilities that are energy use optimized In-Progress- Continual Budget Operation Name Total Floor Area Unit Average Hours Per Week Annual Flow Electricity Unit Natural Gas Unit GHG Emissions (Kg) Energy Intensity (ekWh/sqft) Energy Intensity (ekWh/Mega Litres) Municipal Office 4,440 Square feet 40 34,823 kWh 5,124 Cubic meter 12,472.66 20.11 Staffordville Fire Hall 6,068 Square feet 10 23,777 kWh 8,748 Cubic meter 18,441.55 19.24 Bayham Fire Station 3,900 Square feet 40 11,437 kWh 6,985 Cubic meter 14,120.80 21.97 Eden Community Center 7,344 Square feet 10 5,293 kWh 423.44 0.72 Vienna Community Center 6,800 Square feet 20 54,912 kWh 795 Cubic meter 5,895.63 9.32 Bayham Community Center 8,000 Square feet 20 109,898 kWh 7,359 Cubic meter 22,704.02 23.51 Edison Museum Vienna 1,392 Square feet 20 10,675 kWh 2,316 Cubic meter 5,233.07 25.35 Port Burwell Lighthouse 400 Square feet 20 3,640 kWh 291.20 9.10 Port Burwell Library 1,900 Square feet 15 12,317 kWh 2,063 Cubic meter 4,886.48 18.02 Straffordville Library 2,100 Square feet 34 22,554 kWh 980 Cubic meter 3,656.95 15.70 Port Burwell Beach Washrooms 450 Square feet 35 9,133 kWh 730.64 20.30 Vienna Library 2,000 Square feet 0 10,156 kWh 812.48 5.08 Interpretive Centre 800 Square feet 20 899 kWh 71.92 1.12 Port Burwell Marine Museum 2,900 Square feet 20 9,259 kWh 4,071 Cubic meter 8,437.27 18.11 Port Burwell OPP 1,350 Square feet 0 763 kWh 61.04 0.57 Straffordville Garage 13,300 Square feet 40 56,197 kWh 19,113 Cubic meter 40,631.99 19.50 Port Burwell Public Works 1,500 Square feet 0 6,060 kWh 4,986 Cubic meter 9,911.84 39.37 Richmond Road Pump 545 Square feet 168 10296.00000 30,260 kWh 2,420.80 55.52 2.94 Sewer Plant 10,682 Square feet 40 257057.00000 514,101 kWh 41,128.08 48.13 2.00 Pumping Station #1 468 Square feet 168 27107.00000 27,323 kWh 825 Cubic meter 3,745.90 77.12 1.33 Pumping Station #2 468 Square feet 168 62685.00000 21,237 kWh 1,698.96 45.38 0.34 Pumping Station #3 12 Square feet 168 9403.00000 3,935 kWh 314.80 327.92 0.42 Pumping Station #4 12 Square feet 168 1567.00000 1,408 kWh 112.64 117.33 0.90 Pumping Station #5 468 Square feet 168 105463.00000 32,106 kWh 2,568.48 68.60 0.30 Pumping Station #6 468 Square feet 168 124688.00000 55,760 kWh 4,460.80 119.15 0.45 Pumping Station #7 12 Square feet 168 10497.00000 3,938 kWh 315.04 328.17 0.38 Pumping Station #8 12 Square feet 168 69980.00000 8,257 kWh 660.56 688.08 0.12 Centre St - booster pump 48 Square feet 168 162.00000 4,768 kWh 381.44 99.33 29.43 Port Burwell Fire Station 3,900 Square feet 0 12,232 kWh 978.56 3.14 TOTAL 1,097,118 63,365 133,510.95 77.41 3.51 Municipality of Bayham Conservation & Demand Mangement Plan - 2011 APPENDIX 'A' Operation Name Total Floor Area Unit Average Hours Per Week Annual Flow Electricity Unit Natural Gas Unit GHG Emissions (Kg) Energy Intensity (ekWh/sqft) Energy Intensity (ekWh/Meg a Litres) Municipal Office 4,440 Square feet 40 0 32,256 kWh 4,366 Cubic Meter 11,351.40 17.71 0.00 Staffordville Fire Hall 6,068 Square feet 10 0 25,839 kWh 7,541 Cubic Meter 16,738.61 17.47 0.00 Bayham Fire Station 3,900 Square feet 40 0 44,108 kWh 2,476 Cubic Meter 8,917.70 18.06 0.00 Eden Community Center 7,344 Square feet 10 0 6,651 kWh 8,299 Cubic Meter 16,328.41 12.91 0.00 Vienna Community Center 6,800 Square feet 20 0 67,253 kWh 742 Cubic Meter 7,860.88 11.05 0.00 Bayham Community Center 8,000 Square feet 20 0 108,151 kWh 5,073 Cubic Meter 19,978.35 20.26 0.00 Edison Museum Vienna 1,392 Square feet 20 0 9,988 kWh 2,695 Cubic Meter 6,054.49 27.75 0.00 Port Burwell Lighthouse 400 Square feet 20 0 2,783 kWh 0 Cubic Meter 267.28 6.96 0.00 Port Burwell Library 1,900 Square feet 15 0 8,702 kWh 1,460 Cubic Meter 3,595.68 12.75 0.00 Straffordville Library 2,100 Square feet 34 0 21,689 kWh 806 Cubic Meter 3,606.29 14.41 0.00 Port Burwell Beach Washrooms 450 Square feet 35 0 9,888 kWh 0 Cubic Meter 949.64 21.97 0.00 Vienna Library 2,000 Square feet 1 0 6,814 kWh 0 Cubic Meter 654.42 3.41 0.00 Interpretive Centre 800 Square feet 20 0 2,333 kWh 0 Cubic Meter 224.06 2.92 0.00 Port Burwell Marine Museum 2,900 Square feet 20 0 7,910 kWh 3,613 Cubic Meter 7,590.89 15.97 0.00 Port Burwell OPP 1,350 Square feet 1 0 152 kWh 0 Cubic Meter 14.60 0.11 0.00 Straffordville Garage 13,300 Square feet 40 0 36,360 kWh 13,319 Cubic Meter 28,672.90 13.38 0.00 Port Burwell Public Works 1,500 Square feet 5 0 5,002 kWh 3,035 Cubic Meter 6,218.07 24.84 0.00 Richmond Road Pump 0 168 10813 66,399 kWh 0 Cubic Meter 6,376.96 0.00 6.14 Sewer Plant 0 40 223516 543,401 kWh 0 Cubic Meter 52,188.23 0.00 2.43 Pumping Station #1 0 168 24749 28,894 kWh 1,358 Cubic Meter 5,342.45 0.00 1.75 Pumping Station #2 0 168 64638 19,941 kWh 0 Cubic Meter 1,915.13 0.00 0.31 Pumping Station #3 0 168 9696 3,328 kWh 0 Cubic Meter 319.62 0.00 0.34 Pumping Station #4 0 168 1616 1,201 kWh 0 Cubic Meter 115.34 0.00 0.74 Pumping Station #5 0 168 105546 38,035 kWh 0 Cubic Meter 3,652.88 0.00 0.36 Pumping Station #6 0 168 147938 63,424 kWh 0 Cubic Meter 6,091.24 0.00 0.43 Pumping Station #7 0 168 6046 3,208 kWh 0 Cubic Meter 308.10 0.00 0.53 Pumping Station #8 0 168 43835 7,766 kWh 0 Cubic Meter 745.85 0.00 0.18 Centre St - booster pump 0 168 65 5,296 kWh 0 Cubic Meter 508.63 0.00 81.48 Port Burwell Fire Station 3,900 Square feet 1 0 5,224 kWh 3,936 Cubic Meter 7,943.41 12.07 0.00 TOTAL 1,149,740 54,352 213,180.10 8.44 3.38 Municipality of Bayham Conservation & Demand Mangement Plan - 2012 ' Qu a n t i t y U n i t Q u a n t i t y U n i t Ba y h a m C o m m u n i t y C e n t e r 8 , 0 0 0 . 0 0 S q u a r e f e e t 2 0 0 . 0 0 0 0 0 1 5 5 , 0 4 0 . 0 0 0 0 0 k W h 8 , 6 9 2 . 0 0 0 0 0 C u b i c M e t e r 2 8 , 2 1 8 . 2 3 0 3 6 3 0 . 9 2 7 0 8 0 . 0 0 0 0 0 Ba y h a m F i r e S t a t i o n 3 , 9 0 0 . 0 0 S q u a r e f e e t 4 0 0 . 0 0 0 0 0 5 3 , 9 7 8 . 0 0 0 0 0 k W h 8 , 2 4 8 . 5 0 0 0 0 C u b i c M e t e r 1 9 , 6 9 7 . 8 1 2 5 5 3 6 . 3 1 8 2 6 0 . 0 0 0 0 0 Ce n t r e S t - b o o s t e r p u m p 0 . 0 0 1 6 8 1 . 0 0 0 0 0 4 , 2 9 3 . 0 0 0 0 0 k W h 3 2 6 . 3 1 9 5 2 0 . 0 0 0 0 0 4 , 2 9 3 . 0 0 0 0 0 Ed e n C o m m u n i t y C e n t e r 7 , 3 4 4 . 0 0 S q u a r e f e e t 1 0 0 . 0 0 0 0 0 8 , 4 4 4 . 0 0 0 0 0 k W h 9 , 5 5 8 . 8 0 0 0 0 C u b i c M e t e r 1 8 , 7 1 3 . 9 7 0 7 0 1 4 . 9 8 2 6 8 0 . 0 0 0 0 0 Ed i s o n M u s e u m V i e n n a 1 , 3 9 2 . 0 0 S q u a r e f e e t 2 0 0 . 0 0 0 0 0 1 0 5 , 2 7 2 . 0 0 0 0 0 k W h 3 , 2 2 0 . 2 0 0 0 0 C u b i c M e t e r 1 4 , 0 9 0 . 1 3 2 3 3 1 0 0 . 2 1 2 3 3 0 . 0 0 0 0 0 In t e r p r e t i v e C e n t r e 8 0 0 . 0 0 S q u a r e f e e t 2 0 0 . 0 0 0 0 0 8 4 7 . 0 0 0 0 0 k W h 6 4 . 3 8 2 1 6 1 . 0 5 8 7 5 0 . 0 0 0 0 0 Mu n i c i p a l O f f i c e 4 , 4 4 0 . 0 0 S q u a r e f e e t 4 0 0 . 0 0 0 0 0 3 1 , 2 8 6 . 0 0 0 0 0 k W h 5 , 2 3 5 . 9 0 0 0 0 C u b i c M e t e r 1 2 , 2 7 7 . 2 4 5 3 4 1 9 . 5 7 9 2 7 0 . 0 0 0 0 0 Po r t B u r w e l l B e a c h W a s h r o o m s 4 5 0 . 0 0 S q u a r e f e e t 3 5 0 . 0 0 0 0 0 7 , 4 3 9 . 0 0 0 0 0 k W h 5 6 5 . 4 5 3 2 7 1 6 . 5 3 1 1 1 0 . 0 0 0 0 0 Po r t B u r w e l l F i r e S t a t i o n 3 , 9 0 0 . 0 0 S q u a r e f e e t 1 0 . 0 0 0 0 0 1 0 2 , 5 1 9 . 0 0 0 0 0 k W h 1 , 8 1 0 . 9 0 0 0 0 C u b i c M e t e r 1 1 , 2 1 6 . 4 1 0 6 6 3 1 . 2 2 1 7 5 0 . 0 0 0 0 0 Po r t B u r w e l l L i b r a r y 1 , 9 0 0 . 0 0 S q u a r e f e e t 1 5 0 . 0 0 0 0 0 8 , 3 0 6 . 0 0 0 0 0 k W h 1 , 8 8 3 . 8 0 0 0 0 C u b i c M e t e r 4 , 1 9 2 . 9 1 8 8 1 1 4 . 9 0 8 7 4 0 . 0 0 0 0 0 Po r t B u r w e l l L i g h t h o u s e 4 0 0 . 0 0 S q u a r e f e e t 2 0 0 . 0 0 0 0 0 2 , 2 5 6 . 0 0 0 0 0 k W h 1 7 1 . 4 8 3 0 7 5 . 6 4 0 0 0 0 . 0 0 0 0 0 Po r t B u r w e l l M a r i n e M u s e u m 2 , 9 0 0 . 0 0 S q u a r e f e e t 2 0 0 . 0 0 0 0 0 8 , 2 1 9 . 0 0 0 0 0 k W h 4 , 2 7 8 . 7 0 0 0 0 C u b i c M e t e r 8 , 7 1 4 . 1 6 8 3 7 1 8 . 5 1 4 5 1 0 . 0 0 0 0 0 Po r t B u r w e l l O P P 1 , 3 5 0 . 0 0 S q u a r e f e e t 1 0 . 0 0 0 0 0 1 0 0 , 0 1 8 . 0 0 0 0 0 k W h 7 , 6 0 2 . 5 6 8 2 2 7 4 . 0 8 7 4 1 0 . 0 0 0 0 0 Po r t B u r w e l l P u b l i c W o r k s 1 , 5 0 0 . 0 0 S q u a r e f e e t 5 0 . 0 0 0 0 0 5 , 8 8 3 . 0 0 0 0 0 k W h 4 , 4 8 9 . 3 0 0 0 0 C u b i c M e t e r 8 , 9 3 4 . 7 7 0 3 9 3 5 . 7 2 9 5 2 0 . 0 0 0 0 0 Pu m p i n g S t a t i o n # 4 0 . 0 0 1 6 8 1 . 0 0 0 0 0 1 , 0 7 3 . 0 0 0 0 0 k W h 8 1 . 5 6 0 8 8 0 . 0 0 0 0 0 1 , 0 7 3 . 0 0 0 0 0 Pu m p i n g S t a t i o n # 1 0 . 0 0 1 6 8 2 8 . 0 8 6 0 0 3 5 , 4 0 0 . 0 0 0 0 0 k W h 3 6 7 . 5 0 0 0 0 C u b i c M e t e r 3 , 3 8 5 . 6 3 0 2 2 0 . 0 0 0 0 0 1 , 3 9 9 . 4 7 6 8 9 Pu m p i n g S t a t i o n # 2 0 . 0 0 1 6 8 1 . 0 0 0 0 0 1 8 , 0 7 6 . 0 0 0 0 0 k W h 9 7 . 2 0 0 0 0 C u b i c M e t e r 1 , 5 5 7 . 7 6 1 8 6 0 . 0 0 0 0 0 1 9 , 1 0 9 . 0 1 9 9 2 Pu m p i n g S t a t i o n # 3 0 . 0 0 1 6 8 1 . 0 0 0 0 0 3 , 2 8 5 . 0 0 0 0 0 k W h 2 4 9 . 6 9 9 4 2 0 . 0 0 0 0 0 3 , 2 8 5 . 0 0 0 0 0 Pu m p i n g S t a t i o n # 5 0 . 0 0 1 6 8 5 1 . 4 5 5 0 0 4 9 , 6 2 0 . 0 0 0 0 0 k W h 2 6 7 . 0 0 0 0 0 C u b i c M e t e r 4 , 2 7 6 . 5 1 2 8 5 0 . 0 0 0 0 0 1 , 0 1 9 . 4 8 5 3 1 Pu m p i n g S t a t i o n # 6 0 . 0 0 1 6 8 1 . 0 0 0 0 0 7 0 , 4 4 0 . 0 0 0 0 0 k W h 3 0 1 . 3 0 0 0 0 C u b i c M e t e r 5 , 9 2 3 . 9 3 1 2 0 0 . 0 0 0 0 0 7 3 , 6 4 2 . 1 4 9 2 1 Pu m p i n g S t a t i o n # 7 0 . 0 0 1 6 8 1 . 0 0 0 0 0 5 , 1 5 0 . 0 0 0 0 0 k W h 3 9 1 . 4 6 1 8 0 0 . 0 0 0 0 0 5 , 1 5 0 . 0 0 0 0 0 Pu m p i n g S t a t i o n # 8 0 . 0 0 1 6 8 1 . 0 0 0 0 0 8 , 9 9 0 . 0 0 0 0 0 k W h 6 8 3 . 3 4 7 8 8 0 . 0 0 0 0 0 8 , 9 9 0 . 0 0 0 0 0 Ri c h m o n d R o a d P u m p 0 . 0 0 1 6 8 1 0 . 5 0 4 0 0 2 1 , 4 8 9 . 0 0 0 0 0 k W h 1 , 6 3 3 . 4 2 1 8 7 0 . 0 0 0 0 0 2 , 0 4 5 . 7 9 2 0 8 Se w e r P l a n t 0 . 0 0 4 0 2 4 9 . 2 5 7 0 0 2 3 7 , 2 4 2 . 0 0 0 0 0 k W h 1 8 , 0 3 3 . 2 3 8 9 0 0 . 0 0 0 0 0 9 5 1 . 7 9 6 7 4 St a f f o r d v i l l e F i r e H a l l 6 , 0 6 8 . 0 0 S q u a r e f e e t 1 0 0 . 0 0 0 0 0 2 6 , 3 2 1 . 0 0 0 0 0 k W h 9 , 0 4 5 . 8 0 0 0 0 C u b i c M e t e r 1 9 , 1 0 2 . 9 4 5 5 7 2 0 . 1 8 0 9 1 0 . 0 0 0 0 0 St r a f f o r d v i l l e G a r a g e 1 3 , 3 0 0 . 0 0 S q u a r e f e e t 4 0 0 . 0 0 0 0 0 4 4 , 9 4 0 . 0 0 0 0 0 k W h 2 0 , 0 1 7 . 6 0 0 0 0 C u b i c M e t e r 4 1 , 2 6 1 . 7 9 4 3 2 1 9 . 3 7 4 6 3 0 . 0 0 0 0 0 St r a f f o r d v i l l e L i b r a r y 2 , 1 0 0 . 0 0 S q u a r e f e e t 3 4 0 . 0 0 0 0 0 2 0 , 3 6 2 . 0 0 0 0 0 k W h 1 , 1 9 6 . 2 0 0 0 0 C u b i c M e t e r 3 , 8 0 9 . 3 2 4 3 6 1 5 . 7 4 9 9 7 0 . 0 0 0 0 0 Vi e n n a C o m m u n i t y C e n t e r 6 , 8 0 0 . 0 0 S q u a r e f e e t 2 0 0 . 0 0 0 0 0 6 9 , 6 0 4 . 0 0 0 0 0 k W h 7 0 4 . 7 0 0 0 0 C u b i c M e t e r 6 , 6 2 3 . 0 6 4 0 9 1 1 . 3 3 7 2 6 0 . 0 0 0 0 0 TO T A L 1, 2 0 5 , 7 9 2 . 0 0 0 0 0 7 9 , 4 1 5 . 4 0 0 0 0 2 4 1 , 7 9 9 . 5 6 0 9 6 4 6 6 . 3 5 4 1 9 1 2 0 , 9 5 8 . 7 2 0 1 5 Av g hr s / w k Un i t To t a l Fl o o r A r e a Op e r a t i o n N a m e Mu n i c i p a l i t y o f B a y h a m - C o n s e r v a t i o n & D e m a n d M a n a g e m e n t P l a n 2 0 1 3 Energy Intensity (ekWh/Mega Litre) An n u a l F l o w (M e g a L i t r e s ) Em i s s i o n s (K g ) Intensity (ekWh/sqft) El e c t r i c i t y N a t u r a l G a s Qu a n t i t y U n i t Q u a n t i t y U n i t Ba y h a m  Co m m u n i t y  Ce n t e r 8, 0 0 0 S q u a r e  fe e t 2 0 0 . 0 0 8 2 8 0 0 . 0 0 k W h 6 , 9 2 3 . 5 0 C u b i c  Me t e r 19 , 3 8 3 . 5 5 1 9 . 5 5 0 . 0 0 Ba y h a m  Fi r e  St a t i o n 3 , 9 0 0 S q u a r e  fe e t 4 0 0 . 0 0 4 4 0 1 2 . 0 0 k W h 9 , 4 5 5 . 7 0 C u b i c  Me t e r 21 , 2 2 2 . 6 4 3 7 . 0 5 0 . 0 0 Ce n t r e  St  ‐   bo o s t e r  pu m p 0 1 6 8 0 . 8 9 3 6 3 7 . 0 0 k W h 2 7 6 . 4 6 0 . 0 0 4 , 0 8 1 . 9 3 Ed e n  Co m m u n i t y  Ce n t e r 7, 3 4 4 S q u a r e  fe e t 1 0 0 . 0 0 9 2 5 4 . 0 0 k W h 1 0 , 0 3 1 . 4 5 C u b i c  Me t e r 19 , 6 6 9 . 1 5 1 5 . 7 8 0 . 0 0 Ed i s o n  Mu s e u m  Vi e n n a 1 , 3 9 2 S q u a r e  fe e t 2 0 0 . 0 0 4 2 4 2 . 0 0 k W h 2 , 7 5 1 . 3 0 C u b i c  Me t e r 5, 5 2 4 . 1 2 2 4 . 0 5 0 . 0 0 In t e r p r e t i v e  Ce n t r e 80 0 S q u a r e  fe e t 2 0 0 . 0 0 1 9 1 . 0 0 k W h 1 4 . 5 2 0 . 2 4 0 . 0 0 Mu n i c i p a l  Of f i c e 4 , 4 4 0 S q u a r e  fe e t 4 0 0 . 0 0 3 9 3 1 4 . 0 0 k W h 6 , 3 1 9 . 7 0 C u b i c  Me t e r 14 , 9 3 6 . 5 3 2 3 . 9 8 0 . 0 0 Po r t  Bu r w e l l  Be a c h  Wa s h r o o m s 4 5 0 S q u a r e  fe e t 3 5 0 . 0 0 2 5 8 6 . 0 0 k W h 1 9 6 . 5 7 5 . 7 5 0 . 0 0 Po r t  Bu r w e l l  Fi r e  St a t i o n 3 , 9 0 0 S q u a r e  fe e t 1 0 . 0 0 2 2 8 . 0 0 k W h 2 . 8 0 C u b i c  Me t e r 22 . 6 2 0 . 0 7 0 . 0 0 Po r t  Bu r w e l l  Li b r a r y 1 , 9 0 0 S q u a r e  fe e t 1 5 0 . 0 0 7 5 8 5 . 0 0 k W h 2 , 0 8 5 . 9 0 C u b i c  Me t e r 4, 5 2 0 . 2 1 1 5 . 6 6 0 . 0 0 Po r t  Bu r w e l l  Li g h t h o u s e 4 0 0 S q u a r e  fe e t 2 0 0 . 0 0 1 2 3 2 . 0 0 k W h 9 3 . 6 5 3 . 0 8 0 . 0 0 Po r t  Bu r w e l l  Ma r i n e  Mu s e u m 2 , 9 0 0 S q u a r e  fe e t 2 0 0 . 0 0 6 5 5 1 . 0 0 k W h 4 , 9 7 7 . 6 0 C u b i c  Me t e r 9, 9 0 8 . 7 4 2 0 . 5 0 0 . 0 0 Po r t  Bu r w e l l  OP P 1 , 3 5 0 S q u a r e  fe e t 1 0 . 0 0 3 0 . 0 0 k W h 2 . 2 8 0 . 0 2 0 . 0 0 Po r t  Bu r w e l l  Pu b l i c  Wo r k s 1 , 5 0 0 S q u a r e  fe e t 5 0 . 0 0 5 3 2 4 . 0 0 k W h 4 , 9 8 6 . 1 0 C u b i c  Me t e r 9, 8 3 1 . 5 4 3 8 . 8 8 0 . 0 0 Pu m p i n g  St a t i o n    #4 0 1 6 8 1 . 5 5 1 1 3 9 . 0 0 k W h 8 6 . 5 8 0 . 0 0 7 3 6 . 7 4 Pu m p i n g  St a t i o n  #1 0 1 6 8 2 7 . 1 2 2 5 2 6 0 . 0 0 k W h 7 5 . 6 0 C u b i c  Me t e r 2, 0 6 2 . 9 9 0 . 0 0 9 6 1 . 0 8 Pu m p i n g  St a t i o n  #2 0 1 6 8 6 1 . 8 5 1 7 6 6 2 . 0 0 k W h 1 5 3 . 7 0 C u b i c  Me t e r 1, 6 3 3 . 1 1 0 . 0 0 3 1 1 . 9 9 Pu m p i n g  St a t i o n  #3 0 1 6 8 9 . 2 8 3 0 6 9 . 0 0 k W h 2 3 3 . 2 8 0 . 0 0 3 3 0 . 8 2 Pu m p i n g  St a t i o n  #5 0 1 6 8 1 0 4 . 4 3 4 0 1 4 0 . 0 0 k W h 1 9 4 . 7 0 C u b i c  Me t e r 3, 4 1 9 . 2 3 0 . 0 0 4 0 4 . 2 0 Pu m p i n g  St a t i o n  #6 0 1 6 8 1 5 3 . 2 1 2 6 6 4 0 . 0 0 k W h 5 0 2 . 9 0 C u b i c  Me t e r 2, 9 7 5 . 7 6 0 . 0 0 2 0 8 . 7 7 Pu m p i n g  St a t i o n  #7 0 1 6 8 1 0 . 4 5 3 5 5 4 . 0 0 k W h 2 7 0 . 1 5 0 . 0 0 3 3 9 . 9 7 Pu m p i n g  St a t i o n  #8 0 1 6 8 6 9 6 9 1 . 0 0 5 6 1 0 . 0 0 k W h 4 2 6 . 4 3 0 . 0 0 0 . 0 8 Ri c h m o n d  Ro a d  Pu m p 0 1 6 8 1 0 . 9 9 2 6 5 7 7 . 0 0 k W h 2 , 0 2 0 . 1 7 0 . 0 0 2 , 4 1 9 . 3 9 Se w e r  Pl a n t 0 4 0 2 3 0 . 6 4 5 0 3 8 6 1 . 0 0 k W h 3 8 , 2 9 9 . 4 8 0 . 0 0 2 , 1 8 4 . 6 0 St a f f o r d v i l l e  Fi r e  Ha l l 6 , 0 6 8 S q u a r e  fe e t 1 0 0 . 0 0 2 5 7 5 4 . 0 0 k W h 1 1 , 6 0 0 . 8 0 C u b i c  Me t e r 23 , 8 9 0 . 4 0 2 4 . 5 6 0 . 0 0 St r a f f o r d v i l l e  Ga r a g e 1 3 , 3 0 0 S q u a r e  fe e t 4 0 0 . 0 0 4 3 8 8 2 . 0 0 k W h 2 2 , 7 4 6 . 6 0 C u b i c  Me t e r 46 , 3 4 0 . 8 9 2 1 . 4 8 0 . 0 0 St r a f f o r d v i l l e  Li b r a r y 2 , 1 0 0 S q u a r e  fe e t 3 4 0 . 0 0 1 8 8 4 9 . 0 0 k W h 1 , 3 5 6 . 0 0 C u b i c  Me t e r 3, 9 9 6 . 4 4 1 5 . 8 4 0 . 0 0 Vi e n n a  Co m m u n i t y  Ce n t e r 6, 8 0 0 S q u a r e  fe e t 4 0 0 . 0 0 7 1 1 4 9 . 0 0 k W h 6 6 5 . 5 0 C u b i c  Me t e r 6, 6 6 6 . 3 9 1 1 . 5 0 0 . 0 0 TO T A L 70 , 3 0 1 . 4 0 1 , 0 2 0 , 1 3 2 . 0 0 8 4 , 8 2 9 . 8 5 2 3 7 , 9 2 3 . 8 8 2 7 7 . 9 8 1 1 , 9 7 9 . 5 6 Energy  Intensity (ekWh/Mega  Litre) En e r g y  Intensity (ekWh/sqft) GH G  Em i s s i o n s (K g ) Mu n i c i p a l i t y  of  Ba y h a m  ‐   Co n s e r v a t i o n  & De m a n d  Ma n a g e m e n t  Pl a n  20 1 4 Na t u r a l  Ga s Op e r a t i o n  Na m e Fl o o r   Ar e a U n i t Av g   Hr s / W k An n u a l  Fl o w   (M e g a  Li t r e s ) El e c t r i c i t y Qu a n t i t y U n i t Q u a n t i t y U n i t St r a f f o r d v i l l e  Co m m u n i t y  Ce n t e r 8, 0 0 0 . 0 0 S q u a r e  fe e t 2 0 0 . 0 0 0 0 0 5 7 , 3 4 8 . 0 0 0 0 0 k W h 4 , 9 1 8 . 6 0 0 0 0 C u b i c  Me t e r 11 , 5 9 3 . 7 8 8 7 9 1 3 . 7 0 2 7 2 0 . 0 0 0 0 0 St r a f f o r d v i l l e  Fi r e  St a t i o n 3 , 9 0 0 . 0 0 S q u a r e  fe e t 4 0 0 . 0 0 0 0 0 4 1 , 5 8 1 . 0 0 0 0 0 k W h 8 , 1 1 3 . 8 0 0 0 0 C u b i c  Me t e r 17 , 0 0 3 . 8 6 6 7 4 3 2 . 7 7 2 4 8 0 . 0 0 0 0 0 Ce n t r e  St  ‐   Bo o s t e r  Pu m p 0 . 0 0 1 6 8 1 . 0 0 0 0 0 1 , 4 0 2 . 0 0 0 0 0 k W h 5 6 . 0 9 5 4 2 0 . 0 0 0 0 0 1 , 4 0 2 . 0 0 0 0 0 Ed e n  Co m m u n i t y  Ce n t e r 7, 3 4 4 . 0 0 S q u a r e  fe e t 1 0 0 . 0 0 0 0 0 9 , 5 2 4 . 0 0 0 0 0 k W h 8 , 5 5 2 . 1 7 0 0 0 C u b i c  Me t e r 16 , 5 5 0 . 0 2 8 2 7 1 3 . 6 7 3 0 1 0 . 0 0 0 0 0 Ed i s o n  Mu s e u m  Vi e n n a 1 , 3 9 2 . 0 0 S q u a r e  fe e t 2 0 0 . 0 0 0 0 0 1 , 9 2 3 . 0 0 0 0 0 k W h 3 , 1 5 2 . 7 0 0 0 0 C u b i c  Me t e r 6, 0 3 7 . 5 2 0 9 0 2 5 . 4 5 2 0 1 0 . 0 0 0 0 0 Mu n i c i p a l  Of f i c e 4 , 4 4 0 . 0 0 S q u a r e  fe e t 4 0 0 . 0 0 0 0 0 2 8 , 4 6 5 . 0 0 0 0 0 k W h 4 , 9 0 7 . 2 0 0 0 0 C u b i c  Me t e r 10 , 4 1 6 . 5 9 7 9 3 1 8 . 1 5 7 1 2 0 . 0 0 0 0 0 Po r t  Bu r w e l l  Be a c h  Wa s h r o o m s 4 5 0 . 0 0 S q u a r e  fe e t 3 5 0 . 0 0 0 0 0 1 , 2 9 4 . 0 0 0 0 0 k W h 5 1 . 7 7 4 2 3 2 . 8 7 5 5 6 0 . 0 0 0 0 0 Po r t  Bu r w e l l  Fi r e  St a t i o n 3 , 9 0 0 . 0 0 S q u a r e  fe e t 1 0 . 0 0 0 0 0 1 5 9 . 0 0 0 0 0 k W h 6 . 3 6 1 7 5 0 . 0 4 0 7 7 0 . 0 0 0 0 0 Po r t  Bu r w e l l  Li b r a r y 1 , 9 0 0 . 0 0 S q u a r e  fe e t 1 5 0 . 0 0 0 0 0 7 , 7 3 9 . 0 0 0 0 0 k W h 2 , 0 1 5 . 0 9 0 0 0 C u b i c  Me t e r 4, 1 1 9 . 4 2 8 6 9 1 5 . 3 4 4 7 0 0 . 0 0 0 0 0 Po r t  Bu r w e l l  Li g h t h o u s e 4 0 0 . 0 0 S q u a r e  fe e t 2 0 0 . 0 0 0 0 0 1 , 9 4 7 . 0 0 0 0 0 k W h 7 7 . 9 0 1 4 2 4 . 8 6 7 5 0 0 . 0 0 0 0 0 Po r t  Bu r w e l l  Ma r i n e  Mu s e u m 2 , 9 0 0 . 0 0 S q u a r e  fe e t 2 0 0 . 0 0 0 0 0 7 , 0 7 7 . 0 0 0 0 0 k W h 2 8 3 . 1 5 7 8 5 2 . 4 4 0 3 4 0 . 0 0 0 0 0 Po r t  Bu r w e l l  Pu b l i c  Wo r k s 1 , 5 0 0 . 0 0 S q u a r e  fe e t 5 0 . 0 0 0 0 0 3 , 7 2 9 . 0 0 0 0 0 k W h 5 , 4 1 0 . 1 0 0 0 0 C u b i c  Me t e r 10 , 3 7 7 . 6 8 2 1 5 4 0 . 8 1 7 5 6 0 . 0 0 0 0 0 Pu m p i n g  St a t i o n    #4 0 . 0 0 1 6 8 1 . 4 5 9 0 0 1 , 2 0 8 . 0 0 0 0 0 k W h 4 8 . 3 3 3 2 9 0 . 0 0 0 0 0 8 2 7 . 9 6 4 3 6 Pu m p i n g  St a t i o n  #1 0 . 0 0 1 6 8 2 2 . 9 0 6 0 0 2 2 , 8 6 0 . 0 0 0 0 0 k W h 4 4 . 9 0 4 0 0 C u b i c  Me t e r 99 9 . 5 4 8 1 7 0 . 0 0 0 0 0 1 , 0 1 8 . 8 2 6 0 6 Pu m p i n g  St a t i o n  #2 0 . 0 0 1 6 8 5 8 . 3 7 6 0 0 1 6 , 7 7 4 . 0 0 0 0 0 k W h 4 6 . 9 0 0 0 0 C u b i c  Me t e r 75 9 . 8 1 4 9 2 0 . 0 0 0 0 0 2 9 5 . 8 8 2 6 0 Pu m p i n g  St a t i o n  #3 0 . 0 0 1 6 8 8 . 7 5 6 0 0 3 , 0 2 7 . 0 0 0 0 0 k W h 1 2 1 . 1 1 3 3 0 0 . 0 0 0 0 0 3 4 5 . 7 0 5 8 0 Pu m p i n g  St a t i o n  #5 0 . 0 0 1 6 8 9 5 . 8 7 6 0 0 4 2 , 8 4 0 . 0 0 0 0 0 k W h 7 5 . 3 0 0 0 0 C u b i c  Me t e r 1, 8 5 6 . 4 3 5 4 5 0 . 0 0 0 0 0 4 5 5 . 1 7 4 1 0 Pu m p i n g  St a t i o n  #6 0 . 0 0 1 6 8 1 3 7 . 9 3 4 0 0 5 4 , 2 4 0 . 0 0 0 0 0 k W h 1 8 5 . 4 0 0 0 0 C u b i c  Me t e r 2, 5 2 0 . 7 1 8 8 9 0 . 0 0 0 0 0 4 0 7 . 5 1 6 5 6 Pu m p i n g  St a t i o n  #7 0 . 0 0 1 6 8 8 . 9 5 7 0 0 2 , 7 8 0 . 0 0 0 0 0 k W h 1 1 1 . 2 3 0 5 8 0 . 0 0 0 0 0 3 1 0 . 3 7 1 7 8 Pu m p i n g  St a t i o n  #8 0 . 0 0 1 6 8 5 9 . 7 1 4 0 0 7 , 0 5 0 . 0 0 0 0 0 k W h 2 8 2 . 0 7 7 5 5 0 . 0 0 0 0 0 1 1 8 . 0 6 2 7 7 Ri c h m o n d  Ro a d  Pu m p 0 . 0 0 1 6 8 1 0 . 5 6 9 0 0 2 6 , 2 9 6 . 0 0 0 0 0 k W h 1 , 0 8 1 . 0 0 0 0 0 C u b i c  Me t e r 3, 0 9 5 . 8 9 7 0 4 0 . 0 0 0 0 0 3 , 5 7 5 . 0 4 2 7 6 SC C  Fo o d  Bo o t h 1 , 0 0 0 . 0 0 S q u a r e  fe e t 1 0 0 . 0 0 0 0 0 5 5 . 0 0 0 0 0 k W h 2 . 2 0 0 6 1 0 . 0 5 5 0 0 0 . 0 0 0 0 0 Se w e r  Pl a n t 0 . 0 0 4 0 2 0 4 . 3 0 3 0 0 4 7 8 , 8 0 0 . 0 0 0 0 0 k W h 1 9 , 1 5 7 . 2 6 6 8 0 0 . 0 0 0 0 0 2 , 3 4 3 . 5 7 7 9 2 St a f f o r d v i l l e  Fi r e  Ha l l 6 , 0 6 8 . 0 0 S q u a r e  fe e t 1 0 0 . 0 0 0 0 0 2 6 , 2 1 6 . 0 0 0 0 0 k W h 1 0 , 6 8 5 . 6 0 0 0 0 C u b i c  Me t e r 21 , 2 5 1 . 4 1 2 2 5 2 3 . 0 3 5 6 3 0 . 0 0 0 0 0 St r a f f o r d v i l l e  Ga r a g e 1 3 , 3 0 0 . 0 0 S q u a r e  fe e t 4 0 0 . 0 0 0 0 0 3 8 , 6 6 9 . 0 0 0 0 0 k W h 2 0 , 7 3 9 . 0 0 0 0 0 C u b i c  Me t e r 40 , 7 5 6 . 8 9 8 7 1 1 9 . 4 7 9 5 8 0 . 0 0 0 0 0 St r a f f o r d v i l l e  Li b r a r y 2 , 1 0 0 . 0 0 S q u a r e  fe e t 3 4 0 . 0 0 0 0 0 1 8 , 1 6 0 . 0 0 0 0 0 k W h 1 , 2 3 8 . 2 0 0 0 0 C u b i c  Me t e r 3, 0 6 7 . 5 7 4 1 1 1 4 . 9 1 3 9 6 0 . 0 0 0 0 0 Vi e n n a  Co m m u n i t y  Ce n t e r 6, 8 0 0 . 0 0 S q u a r e  fe e t 4 0 0 . 0 0 0 0 0 5 9 , 8 4 4 . 0 0 0 0 0 k W h 6 9 9 . 2 0 0 0 0 C u b i c  Me t e r 3, 7 1 6 . 3 4 4 6 8 9 . 8 9 3 3 7 0 . 0 0 0 0 0 To t a l 6 0 9 . 8 5 0 0 0 9 6 1 , 0 0 7 . 0 0 0 0 0 k W h 7 1 , 8 6 5 . 1 6 4 0 0 C u b i c  Me t e r 1 7 4 , 3 2 1 . 0 7 0 4 9 2 3 7 . 5 2 1 3 0 1 1 , 1 0 0 . 1 2 4 7 1 Mu n i c i p a l i t y  of  Ba y h a m  ‐   Co n s e r v a t i o n  & De m a n d  Ma n a g e m e n t  Pl a n  20 1 5 An n u a l   Fl o w   (M e g a   Li t r e s ) Op e r a t i o n  Na m e To t a l   Fl o o r   Ar e a U n i t Av g   hr s / w k El e c t r i c i t y N a t u r a l  Ga s G H G  Em i s s i o n s (K g ) Energy  Intensity (ekWh/sqf t)Energy  Intensity (ekWh/Mega  Litre) REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: April 6, 2017 REPORT: CAO-16/17 SUBJECT: STRAFFORDVILLE COMMUNITY CENTRE - KITCHEN ASSESSMENT BACKGROUND On February 16, 2017 The Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT correspondence from Straffordville Hall Foundation re Straffordville Community Centre kitchen be received for information: AN D THAT staff be directed to look into costs involved in making the servery a functional kitchen and report back to Council. DISCUSSION Attached hereto as Appendix ‘A’ is the Commercial Kitchen Feasibility and Costing Report, including a Fee Proposal for the works in the amount of $82,600+HST. The individual cooking appliances may be modified, however the exhaust system is required pursuant to the Ontario Building Code and NFPA 96-2011 pertaining to grease laden vapours. CBO Knifton has reviewed the Feasibility and Costing Report and concurs with the design proposal. Council will recall in the January 14, 2016 Master Planning & Cost Estimates correspondence a line item for Mechanical – Kitchen Hood System in the Class ‘B’ estimate of $24,000. This amount utilized the previously existing exhaust route, which would not be possible in the current Straffordville Community Centre configuration, and did not include appliances or a fire suppression system. Council ultimately determined for cost containment to include only a servery in the Straffordville Community Centre. The Straffordville Hall Foundation has requested direction from Council on the inclusion of a Commercial Kitchen in the Straffordville Community Centre to potentially guide future fundraising initiatives. In addition to the attached Commercial Kitchen Feasibility and Costing Report in determining the placement of a Commercial Kitchen in the Straffordville Community Centre, funded through levy, fundraising or otherwise, staff would respectfully recommend Council also consider: i.Main hall acoustic impacts from the exhaust system; ii.Annual operational costs (maintenance and utilities); iii.Duplication of an existing service (Vienna Community Centre kitchen); iv.Consideration of other facility related expenditures within the Multi-Year Capital Budget. RECOMMENDATION 1.THAT Report CAO-16/17 re Straffordville Community Centre Kitchen Assessment be received for information; Respectfully Submitted by: Paul Shipway CAO|Clerk  page 1 of 1 March 27, 2017 Municipality of Bayham 56169 Heritage Line Straffordville, Ontario N0J 1Y0 Attention: Mr. Paul Shipway, CAO Regarding: Commercial Kitchen Feasibility & Costing Report 56169 Heritage Line, Straffordville, Ontario, N0J 1Y0 Dear Mr. Shipway: We are pleased to present our completed feasibility and costing report for the proposed existing Kitchen renovations herein. Our task was to visit the above reference site and work with our consultant team in developing a set of drawings/specifications that would allow for the preparation of a “Class A” budget for the proposed works by an independent contractor. With the attached documents, you will find: x Commercial Kitchen Exhaust System Feasibility Report – Callidus Engineering x Letter and Drawings (SK8 & SK9) – G.B. Architect Inc. x Fee Proposal – Reid & Deleye Contractors Ltd. We trust this report meets your satisfaction, if you need further clarification please do not hesitate to contact us. Respectfully Submitted, Centric Engineering Corporation  Darryl Twynstra, P.Eng. President 1385 North Routledge Park, Unit 9, London Ontario, N6H 5N5 Phone: (519) 472-7640 Fax: (519) 471-9239 E-mail: info@callidus.ca CCentric Engineering Corporation 200 Queens Ave Suite 301 London, ON, N6A 1J3 Commercial Kitchen Exhaust System Feasibility Report Straffordville Community Centre 56169 Heritage Line Straffordville, ON CE-3594 Written by: Derek Reid Commercial Kitchen Exhaust System Feasibility Report 56169 Heritage Line, Straffordville, ON Page 1 Background Callidus Engineering has been retained by Centric Engineering to determine feasibility of introducing a commercial kitchen exhaust system within the newly renovated kitchen at the Straffordville Community Centre, in Straffordville, ON. The overview and recommendations laid out in this report can be read in conjunction with drawing SK-9 produced by GB Architect which provides a layout of the kitchen, cooking equipment, hood, exhaust duct, and exhaust fan. The Ontario Building Code requires all commercial kitchen exhaust systems be provided in accordance with NFPA 96-2011. The recommendations outlined in this report meet or exceed the requirements of this standard. Kitchen Equipment The Municipality of Bayham, the end user, has indicated kitchen cooking needs will be met through the provision of a 24” 4-burner range and 36” flat griddle, both natural gas fired. The following equipment options may be considered: 1. Garland G24-4L 4-Burner Range with Oven. Dimensions: 24”W x 34”D x 36”H. Natural Gas Input: 132,000 BTU burners + 32,000 BTU oven = 164,000 BTU total. 2. Garland M47R Griddle Top Range with Oven. Dimensions: 34”W x 38”D x 36”H. Natural Gas Input: 99,000 BTU griddle + 40,000 BTU oven = 139,000 BTU total. Refer to Appendix A for technical data sheets for each piece of kitchen equipment. Total linear length of cooking equipment is anticipated to be a maximum of 5 ft. Back Wall Construction and Clearance to Combustibles The high operating temperatures and presence of animal fats / grease create an increased risk of fire in commercial cooking operations. To mitigate this risk, NFPA 96 has specific requirements for the wall construction behind the hood and cooking equipment as well as clearance to combustibles from the hood and exhaust duct work. The existing back wall construction is non-combustible, painted concrete block. This existing wall assembly can easily be upgraded to meet NFPA 96 requirements back installing a new floor to ceiling stainless steel panel extending the full width of the hood. A minimum clearance to combustible materials (most materials that are not derived from stone or steel) of 18” must be provided though a reduced clearance of 3” may be provided where a fire Commercial Kitchen Exhaust System Feasibility Report 56169 Heritage Line, Straffordville, ON Page 2 protection panel is used. Refer to Figure 1 for a typical fire protection panel detail and configuration. Figure 1 A fire protection panel or fire rated insulation (such as 3M Fire Wrap) must be provided in all locations where the hood and exhaust duct are within 18” of any combustible materials. Kitchen Hood & Fire Suppression NFPA 96 requires a kitchen exhaust hood be provided for the capture and containment of heat and grease laden vapours produced through the regular operation of cooking equipment. Standard industry practice is to provide a minimum 6” overhang around all kitchen appliances to ensure this requirement is met. Accounting for gas piping at the rear of the kitchen equipment that will result in an offset from the wall and accounting for a minimum 6” overhang, the kitchen hood size is recommended to be provided at 6 ft wide and and 3.5 ft deep with a total surface area of 21 sq ft. The hood depth will be generally 2 ft though a taper may be provided at the front to ensure full clearance is provided for the kitchen cooking staff. This taper can provide a front hood depth ranging from 16” down to a minimum of 12”. See figure 2 below. Commercial Kitchen Exhaust System Feasibility Report 56169 Heritage Line, Straffordville, ON Page 3 Figure 2 Refer to Appendix A for a product overview of the CaptiveAire ND-2 commercial kitchen exhaust hood system. Mounting heights may vary though we recommend clearance between the hood and the cooking equipment between 32”-40” and clearance below the front of the hood to the floor between 6’-8” to 7’-0”. Any void space between the top of the hood and the underside of the ceiling should be enclosed with a stainless steel collar directly above the hood. All air exhausted from the hood must be replaced with make-up air. The ventilation air provided to the main hall is more than sufficient to make-up the air exhausted from the hood. A permanent opening (approximately 24”x14”) between the kitchen and main hall must be provided for this purpose. Location of the opening must take into consideration sound transfer between the rooms. A simple door or wall grille will provide very little sound dampening. Routing make-up air through the ceiling space would provide improved sound performance. An automatic, wet-agent, fire suppression system must be provided to protect the cooking area from fires during cooking operations as well as spontaneous fires that are possible where grease is stored. Fire suppression nozzles must be provided above each piece of cooking equipment and within the exhaust plenum behind the hood’s grease filters. The fire suppression system will be equipped with an automatic gas shut-off valve and signal connection to the existing fire alarm system. Refer to Appendix A for a product overview of the Ansul R-102 Fire Suppression System. Commercial Kitchen Exhaust System Feasibility Report 56169 Heritage Line, Straffordville, ON Page 4 Exhaust Ductwork & Fan All exhaust ductwork must be continuously welded, 16 gauge steel between the hood and the exhaust fan. Alternatively, the ductwork may be continuously welded, 18 gauge stainless steel. Duct size must provide minimum 144 sq in of clear area (12”x12” for example). No dampers are permitted within the ductwork and cleanouts must be provided in accordance with NFPA 96. Cleanouts must be of the same material and thickness as the duct with a high temperature gasket rated for 1500 deg F and an approved fastening system that is not permitted to penetrate the duct. A cleanout shall be provided at each change of direction and is not required at either end of the duct system as access may be provided via the hood opening and the exhaust fan opening. The exhaust fan must be ULC listed for grease applications and be provided with a grease catch and hinged access. A wall termination is permitted and must meet the following requirements: 1. At least 10 ft from adjacent buildings, property line and any combustible materials 2. At least 10 ft above grade including sidewalks and roadways. 3. At least 10 ft from windows, doors or mechanical intakes at or below the exhaust outlet 4. At least 10 ft from windows, doors or mechanical intakes above the exhaust outlet plus 3” additional clearance for each 1 degree above a horizontal plane measured from the fan. The exhaust fan must provide a minimum capacity of 1,680 CFM at 1” SP. Refer to Appendix A for a product overview of the Greenheck USGF grease rated exhaust fan. Modifications Required to Existing M&E Services The following modifications to the existing mechanical and electrical services are recommended to accommodate a new commercial kitchen exhaust system: 1. Remove the existing electrical outlets above the kitchen counter at the location of the new hood. 2. Relocate the existing light fixtures and HVAC diffusers at ceiling level to accommodate the ceiling grid modifications required to account for the hood location. Extend wiring and duct work to new fixture locations. 3. Relocate the existing hand wash sink including supply water, drainage, and vent piping. Extend plumbing systems within the ceiling space of the floor below. 4. Provide new electrical power feeds for the exhaust fan, hood light, and fire suppression system. Feed from new circuits in the existing electrical panel located in the electrical room directly below the kitchen. The cooking equipment do not require electrical connections. Commercial Kitchen Exhaust System Feasibility Report 56169 Heritage Line, Straffordville, ON Page 5 5. Provide a new 1-1/2” natural gas supply line to the kitchen cooking equipment from the existing gas meter located at the property line (approximately 110 ft from the kitchen). The existing gas line to the building does not have sufficient capacity for the new kitchen equipment which is estimated at a total of 303,000 BTU. 6. Provide a new zone and initiation signal in the existing fire alarm system to monitor the kitchen hood’s fire suppression system. 7. Provide a new opening between the kitchen and main hall for transfer of make-up air with a minimum clear opening of 336 sq in. (24”x14” for example) or an equivalent opening size if provided via a louvre. If you have any questions about the content of this report, please do not hesitate to contact the writer. Commercial Kitchen Exhaust System Feasibility Report 56169 Heritage Line, Straffordville, ON Page 6 AAppendix A – Product Overview and Technical Sheets Garland Commercial Ranges Ltd. 1177 Kamato Road, Mississauga, Ontario L4W 1X4 CANADA General Inquires 1-905-624-0260 USA Sales, Parts and Service 1-800-424-2411 Canadian Sales 1-888-442-7526 Canada or USA Parts/Service 1-800-427-6668 G Series 24" Gas Restaurant Range Item: ______________________________ Quantity: __________________________ Project: ____________________________ Approval: __________________________ Date: ______________________________ G S e r i e s 2 4 " G a s R e s t a u r a n t R a n g e Models: F G24-4L F G24-4S F G24-4T F G24-2G12L F G24-2G12S F G24-2G12T F G24-G24L F G24-G24S F G24-G24T Specifications: Gas restaurant series range with space saver oven. 23-5/8" (600mm) wide and 27" (686mm) deep work top surfaces. Stainless steel front, sides and 5" wide front rail. 6" (152mm) legs with adjustable feet. Four Starfire-Pro 2 piece, 33,000 Btuh/ 9.67 kW (natural gas), cast open burners set in split cast iron ergonomic grates. Griddle or optional hot top with cast iron "H" style burn- ers, 18,000 Btuh/5.27 kW (natural gas), in lieu of open burners. One piece oven with porcelain interior and heavy duty, "keep cool" door handle. Heavy cast iron "H" 32,000 Btuh/ 9.38 kW (natural gas) oven burner controlled by even bake, fast recovery snap action modulating oven thermostat. Available with storage base or mod- ular top model in lieu of oven Standard Features: • Large 27" (686mm) work top surface • Stainless steel front and sides • Stainless steel 5" (127mm) plate rail • Stainless steel backguard, w/removable stainless steel shelf • 12" (305mm) section stamped drip trays w/ dimpled bottom • 6" (152mm) adj. stainless steel legs • Large easy-to-use control knobs • Gas regulator Standard on Applicable Models: • Open storage in lieu of oven • Modular top (Suffix T) with stainless steel low profile backguard & 4" (102mm) adjustable metal legs • Ergonomic split cast iron top ring grates • 33,000 Btuh/ 9.67 kW 2 piece cast iron Starfire- Pro open top burner • 5/8" (15mm) thick steel griddle plate w/ manual hi/lo valve control, 23" (584mm) working depth surface, Standard on right, optional on left • 4-1/4" (108mm) wide grease trough • 18,000 Btuh/5.27 kW cast iron "H" style griddle burner per 12"(305mm) width of griddle • 32,000 Btuh/9.38 kW cast iron "H" style oven burner • Space saver oven w/ porcelain interior • Snap action modulating oven thermostat low to 500° F • Nickel plated oven rack and 3-position removable oven rack guide • Strong, keep-cool oven door handle Optional Features: F Snap action modulating griddle control 175° to 425° F F Hot top 12" (305mm) plate in lieu of two open burners, manual valve controlled w/18,000 Btuh/5.27 kW cast iron "H" burner standard on left side F Low profile 9-3/8" (238mm) backguard stainless steel front and sides F Additional oven racks F 6” (152mm) levelling swivel casters (4), w/front locking F Flanged deck mount legs F Stainless steel stands, with or without non-levelling casters, (specify),w/shelf for modular models,suffix T F Celsius temperature dials F Piezo spark ignition for pilots on griddles Model G24-4L NOTE: Ranges suppled with casters must be installed with an approved restraining device. Garland Commercial Ranges Ltd. 1177 Kamato Road, Mississauga, Ontario L4W 1X4 CANADA General Inquires 1-905-624-0260 USA Sales, Parts and Service 1-800-424-2411 Canadian Sales 1-888-442-7526 Canada or USA Parts/Service 1-800-427-6668 34-1/2" [876mm] 2-1/4" [57mm] 27-1/4" [692mm] 5" [127mm] 23-5/8" [600mm] 1-1/2" [39mm] 21" [534mm] 3/4" N.P.T. REAR GAS INLET 23" [586mm] 30" [763mm] 6" [152mm] 12-1/8" [307mm] 18-3/8" [466mm] 39-3/8" [1000mm] LOW PROFILE BACKGUARD 51" [1296mm] STD BACKGUARD W/HIGH SHELF 13-7/8" [352mm] ADD WHEN DOOR OPEN 31-1/8" [791mm] G S e r i e s 2 4 " G a s R e s t a u r a n t R a n g e Form# G24 (11/26/14) Model Number Description Total BTU/Hr Natural Gas Shipping Information Lbs./Kg Cu. Ft. G24-4L Four OB w/SS Oven 164,000 302/137 29 G24-4S Four OB w/SB 132,000 221/100 29 G24-4T Four OB MT 132,000 120/54 16 G24-2G12L 12" G Two OB w/SS Oven 116,000 332/151 29 G24-2G12S 12" G Two OB w/SB 84,000 251/114 29 G24-2G12T 12" G Two OB MT 84,000 150/68 16 G24-G24L 24" G w/SS Oven 68,000 367/166 29 G24-G24S 24" G w/SB 36,000 286/130 29 G24-G24T 24" G MT 36,000 185/84 16 9-3/8" [238mm] 15-5/8" [396mm] Modular Top Side View w/4" [102mm] Adj. Legs Burner Ratings (BTU/Hr/kW) Burner Natural Propane Open 33,000/9.67 26,000/7.61 Griddle/Hot Top 18,000/5.27 18,000/5.27 Oven 32,000/9.38 28,000/8.20 Manifold Operating Pressure Natural Propane 4.5" WC/11 mbar 10.0" WC/25 mbar Gas input ratings shown for installations up to 2000 ft.,(610m) above sea level. Please specify altitudes over 2000 ft. Model Type Width Depth Height w/LPBG2 Oven Interior Height Depth Width Range Base 23-5/8" (600mm) 34-1/2" (876mm) 45-3/8" (1153mm) 13" (330mm) 26" 660mm 20" (508mm) Modular Top 23-5/8" (600mm) 34-1/2" (876mm 25" (654mm)N/A N/A N/A Model Type Combustible Wall Clearance Entry Clearances Sides Rear Crated Uncrated Range Base 14" (356mm) 6" (152mm) 25" (635mm) 24-1/2" (622mm) Modular Top 14" (356mm) 6" (152mm) 16" (406mm) 12" (305mm) Note: Installation clearance reductions are applicable only where local codes permit. OB = Open Burner, SS = Space Saver SB = Storage Base MT = Modular Top G = Griddle This product is not approved for residential use. Garland Commercial Ranges Ltd. 1177 Kamato Road, Mississauga, Ontario L4W 1X4 CANADA General Inquires 1-905-624-0260 USA Sales, Parts and Service 1-800-424-2411 Canadian Sales 1-888-442-7526 Canada or USA Parts/Service 1-800-427-6668 Master Series Heavy Duty Griddle Top Range Item: ______________________________ Quantity: __________________________ Project: ____________________________ Approval: __________________________ Date: ______________________________ M a s t e r S e r i e s H e a v y D u t y G r i d d l e T o p R a n g e Models: F M47R F M47 S F M47 T Specifications: Heavy-duty gas range with oven, Model M47R. One 34" (864mm) wide, valve-controlled griddle. 1" (25mm) thick, 99,000 BTU (29 kW) total. 34" (864mm) wide x 38" (965mm) deep, including 7-1/2" (191mm) deep stainless steel front rail. Porcelain enamel oven interior measuring 26-1/4 " (667mm) wide x 13-1/2" (343mm) high x 29" (737mm) deep. 40,000 BTU (11.72 kW) cast iron burner. Stainless steel front and sides. 139,000 BTU (40.73 kW) total. Natural or propane gas. Also Available with storage base(s) w/doors, suffix S, and Modular top, suffix T. Model M47R Valve Controlled Griddle Top Range NOTE: Ranges suppled with casters must be installed with an approved restraining device. Standard Features: t 4UBJOMFTTTUFFMGSPOUBOETJEFT t  NN DISPNFTUFFMBEKMFHT t  NN TUBJOMFTTTUFFMGSPOU rail t  NN UIJDLTUFFMHSJEEMFQMBUF t  NN IJHIXFMEFETUFFM splash guard„ sides and back t $MJQPOTUBJOMFTTTUFFMCBDLTQMBTI t 3FNPWBCMFGSPOUNPVOUFETUBJOMFTT steel grease receptacle t )J-PWBMWFDPOUSPMGPSFBDIHSJEEMF burner t 5ISFFi)wHSJEEMFCVSOFST  BTU (29 kW) total t 1JF[PTQBSLJHOJUJPOGPSPWFO t 'VMMZQPSDFMBJOJ[FEPWFOJOUFSJPS t 4UPSBHFCBTFJOUFSJPSPGBMVNJOJ[FE steel w/shelf, (Suffix S) t .PEVMBSUPQTFDUJPO  4VGGJY5 t  #56 L8 OBUVSBMHBT  35,000 (10.25 kW) propane gas cast iron oven burner Optional Features: F Stainless steel common front rail up to 102" (2591mm) wide (two or more units in a battery) F Stainless steel main back F Fully grooved griddle (or grooved sections) F Stainless steel oven interior F Convection oven base, add C to Model No., e.g. M47RC F Additional oven rack F Rear gas connection, 3/4" or 1" NPT F Gas regulator 3/4" or 1-1/4" F Gas shut off valve; 3/4", 1" or 1-1/4" NPT F Gas flex hose & quick disconnect (3/4", 1" or 1-1/4" NPT x 5') w/restrain- ing device, please specify F End caps and cover, (NC) - specify F Set of (4) Polyurethane non-marking swivel casters w/front brakes F  NN TUBJOMFTTTUFFMBEKMFHT F %BJTCBTF OPUGPSVTFXJUIi3$wPWFO F 4UPSBHFCBTFTIFMGPGBMVNJOJ[FEPS stainless steel F Stainless steel tubular high shelf, single or double deck F Stainless steel backguard: 10" (354mm), 17" (432mm) or 33" (838mm) F 230 volt, 50 cycle components, RC motor (export) F Celsius dial for oven thermostat, NC ® Garland Commercial Ranges Ltd. 1177 Kamato Road, Mississauga, Ontario L4W 1X4 CANADA General Inquires 1-905-624-0260 USA Sales, Parts and Service 1-800-424-2411 Canadian Sales 1-888-442-7526 Canada or USA Parts/Service 1-800-427-6668 37-7/8" [962mm] 34" [864mm] 3-1/2" [89mm] 26-7/8" [683mm] 7-1/2" [191mm] 33-3/8" [848mm] 17-3/8" [441mm] 12" [305mm] 6" [152mm] 34" [864mm] 16-7/16" [418mm] 34" [864mm] 14-1/4" [362mm] 33-7/8" [860mm] 31-1/2" [800mm] 40-1/4" [1022mm] With "LPBG" BACKGUARD 46-3/4" [1187mm] With "BG" BACKGUARD 51-3/4" [1314mm] With "SD" HI SHELF 63-3/4" [1619mm] With "DD" HI SHELF 1-1/4" N.P.T. [32mm] GAS I NLET 1" [25mm] W/OPTIONAL RC MOTOR M a s t e r S e r i e s H e a v y D u t y G r i d d l e T o p R a n g e Form# M47 (04/08/13) 2-/12" [64mm] RANGE3" MIN [75mm] 5" MAX [133mm] Vermin Proof DAIS Mounting (Not for convection base) Product Width: In(mm) Depth: In(mm) Height: In(mm) (w/ NSF Legs) Height: In(mm) (w/o NSF Legs) Oven/Storage Base Interior: in(mm) Width Depth Height M47R 34(864)38(965)36-3/8(924)30-3/8(772)26-1/4 (667)29(737)**13-1/2(343) M47S 34(864)38(965)36-3/8(924)36-3/8(924)26(665)30-1/2(773)20-1/2(519) M47T 34(864)38(965)36-3/8(924) w/stand 9-1/2 (241) w/o stand*N/AN/AN/A *Modular top has 1-1/2" seating flanges. **RC oven is 25" (635mm) deep. INPUT-BTU/hr (Natural Gas) M47R & M47RC M47S & M47T Top Section Oven*** TOTAL 99,000 (29.00kW) 40,000 (11.72kW) 139,000 (40.72kW) 99,000 (29.00kW) N/A 99,000 (29.00kW) RC=Range w/Convection Oven R=Range w/Oven S=Range w/Storage Base T=Modular Top *** Oven rated 35,000BTU (10.25kW) for Propane Gas INSTALLATION NOTES Shipping Wt: (Lb/Kg)² Combustible Wall Clearances ¹ Entry Clearances Operating Pressure M47R 600/273 M47S 500/227 M47 T 410/186 Sides: 14" (356mm) Back: 6" (152mm) Crated: 39-1/4" (997mm) Uncrated: 34-1/4 " (870mm) Natural: 6" WC (15mbar) Propane: 10" WC (25mbar) ¹NOTE: Installation clearance reductions are applicable only where local codes permit. ²Shipping Cubic Feet 50 for R & S Models, 20 for T models Data applies only to North America Gas input ratings shown here are for installations up to 2,000 ft. (610m) above sea level. Specify altitudes over 2,000 ft. Electrical characteristics each RC oven: 1/3 HP motor, 120 VAC, single phase, 3.4 amps, 6 ft. (1.8m) power cord with NEMA 5-15P plug provided. 7"$FYQPSUJTEJSFDUDPOOFDU TJOHMFQIBTF )[ Please specify gas type when ordering. The ND-2 Series is a Type I, Wall Canopy Hood for use over 450°F, 600°F and 700°F cooking surface temperatures. The aerodynamic design includes a mechanical baffle and performance enhancing lip for exceptional capture and containment. !#$   $  CaptiveAire sells this hood as a stand-alone appliance to be integrated into a kitchen ventilation application, or provided as part of a FULLY INTEGRATED PACKAGE designed by CaptiveAire and pre-engineered for optimum performance. The package consists of the hood, an integral utility cabinet, factory pre-wired electrical controls, and a listed fire suppression system. Other options include a listed exhaust fan, a listed make-up air unit and listed, factory-built ductwork. Exhaust Flow Rates: Superior exhaust flow rates. A 4' Hood can operate at 150 CFM/ft or 600 total CFM. Available in single or back-to-back configurations. ETL Listed: ETL Listed for use over 450°F, 600°F and 700°F cooking surface temperatures, which provides flexibility in designing kitchen ventilation systems. ETL Listed to US and Canadian safety standards, ETL Sanitation Listed and built in accordance with NFPA 96. Capture and Containment: Insulated, double-wall rigid front has aerodynamic design that reduces radiant heat into kitchen, prevents condensation and provides exceptional capture and containment of cooking vapors. This is accomplished with the signature ND-2 "mechanical baffle" on the front of the hood's capture area and the "C-shaped" design of the hood's capture area. Mechanical baffle provides a built-in wiring chase for optimal positioning of electrical controls and outlets on the front face of the hood without penetrating capture area or requiring external chase way. Convenient Design: Factory pre-wired lighting to illuminate the cooking surface is accessible from the bottom of the hood. Fitted with UL Listed, pre-wired, incandescent light fixtures and tempered glass globes to hold up to a standard 100 watt bulb. Pre-punched hanging angles on each end of hood and additional set provided for hoods longer than 12'. Construction: Polished stainless steel on the interior and exterior of the front enhance aesthetics. Fully welded and polished front corners. Fabricated from Grease Extraction: All hoods come standard with stainless steel baffle filters and a deep grease trough which allows for easy cleaning. Captrate Combo® and Captrate Solo® filters are optional. Grease drain system with removable 1/2 pint cup for easy cleaning. Standard filter stops eliminate gaps between filters. Reduced Lead Times and Shipping Costs: Produced on a high volume assembly line at one of six manufacturing facilities to reduce lead times and shipping costs. Clearance to Combustibles: Standard built in 3" rear standoff to meet NFPA 96 requirements, when installedff in a wall application. Controls: Hoods can be equipped with modular utility cabinets and end standoffs. Optional listed light and fan control switches flush mounted and pre-wired through electrical chase way. Optional Make-Up Air: Make-up air can be supplied through optional front and/or side plenums (ND-2 Series with PSP or AC-PSP Accessory). Optional Self Cleaning Technology: The Self Cleaning Hood option adds a spray bar that extends the full length of the hood immediately behind the filters. The system cleans grease from the plenum and portion of the duct with the daily hot water spray cycle. Optional CORE Protection: The CORE Fire Protection System is an automatic, pre-engineered fire suppression system which is ETL listed to UL Standard "  Type 430 stainless steel with option of Type 304 available. Channels: Hood comes standard with structural channels on top and wrapper channels on the bottom. Reduced Weight: Rigid single wall end panels reduce weight. 300. The CORE Protection System is designed to provide primary coverage for ventilating equipment including hoods, ducts, plenum and filters. Optional Heat Recovery Coil: This option is available for hoods with CORE Protection. A listed coil accessory can be added to the hood plenum to recover heat from the exhaust stream. Warm air in the exhaust stream passes over the coil and heats the cold water in the coil, acting as a preheater on the hot water supply line for the restaurant or facility.  AVG. COOKING SURFACE TEMP. (°F) CONFIGURATION MIN. EXHAUST CFM / FT. 450°F Single Wall Hood 2 Wall Hoods Back-to-Back 150 300 600°F Single Wall Hood 2 Wall Hoods Back-to-Back 200 400 700°F Single Wall Hood 2 Wall Hoods Back-to-Back 250 500 Recommended Duct Sizing: Exhaust - Based on 1500 FPM  ! Provides the required make-up air for your kitchen system Delivers AC where it is needed most AC air does not interfere with the hoods capture and containment Convenient termination for AC ductwork in kitchen Stainless steel construction to match the ventilation hoods Insulated to prevent condensation Make-up plenum is located nearest the hood; the air conditioned plenum is away from the hood Make-up air stream and the air conditioned air stream are not permitted to mix until leaving the dual plenum Perforated, stainless steel diffuser plates provide even air distribution Optional LED Lights  $ $$# Make-up air is evenly distributed along the length of the hood through the first plenum and conditioned air is delivered through the outer plenum.  $ $$ $ $$  #$ " VEPs provide improved capture and containment by directing effluents into the hood and blocking cross drafts Allows exhaust CFM reductions up to 18% Equivalent reduction in makeup air This saves on fan energy, make-up air heating/cooling energy Possible equipment downsizing, reduces upfront cost  Stainless steel matches hood finish Gas chase allows appliance lines to run between wall and end panel Double-wall insulated construction Adjustable feet May allow for a reduction in required side overhangs  # Encloses the hood area, preventing flames or embers from escaping Ensures equipment is not accidentally moved outside of the hood area Stainless steel construction for sanitation and longevity Legs raise bottom of panel off floor to allow room for cleaningff Hemmed edges prevent sharp surfaces Wide Vertical End Panels (WVEPs) provide an increased level of heat containment and fire protection, especially useful for high radiant load appliances such as solid fuel   Utility Cabinet: Listed for integral side mount and fabricated of same material as hood. Cabinet can house listed fire suppression system and listed, pre-wired electrical controls. Front Perforated Supply Plenum: Provides low velocity make-up air for the kitchen and is discharged in front of the hood. Perforated diffuser plates allow for even air distribution and supply riser includes a volume damper for easy balancing. Side Perforated Supply Plenums can be added to optimize the air flow if necessary. Enclosure Panels: Constructed of stainless steel. Sized to extend from hood top to ceiling, enclosing pipe and hanging parts. End Panels: Should be used to maximize hood performance and eliminate the effects of cross drafts in kitchen. units constructed of stainless steel and sized according to hood width and cooking equipment. Exposed edges hemmed for safety and rigidity. Roof Top Package: Combination ETL Listed exhaust/supply air unit with factory prewired and mounted motors, trunkline and curb vented on exhaust side. Separate Exhaust and/or Make-Up Air Fans: ETL Listed single exhaust fans and supply-air fans and curbs available. Fire Suppression System: UL 300 fire suppression system. Lighting:Recessed Incandescent, Recessed Fluorescent, Compact Fluorescent, Recessed LED, Halogen Features Low pH Agent Proven Design Reliable Gas Cartridge Operation Aesthetically Appealing UL Listed – Meets Requirements of UL 300 ULC Listed – Meets Requirements of ULC/ORD-C1254.6 CE Marked Application The ANSUL® R-102 Restaurant Fire Suppression System is an automatic, pre-engineered, fire suppression system designed to protect areas associated with ventilating equipment includ- ing hoods, ducts, plenums, and filters. The system also protects auxiliary grease extraction equipment and cooking equipment such as fryers; griddles and range tops; upright, natural charcoal, or chain-type broilers; electric, lava rock, mesquite, or gas-radiant char-broilers; and woks. The system is ideally suitable for use in restaurants, hospitals, nursing homes, hotels, schools, airports, and other similar facilities. Use of the R-102 system is limited to indoor applications or loca- tions that provide weatherproof protection within tested tempera- ture limitations. The regulated release and tank assemblies must be mounted in an area where the air temperature will not fall below 32 °F (0 °C) or exceed 130 °F (54 °C). The system must be designed and installed within the guidelines of the UL/ULC Listed Design, Installation, Recharge, and Maintenance Manual. System Description The restaurant fire suppression system is a pre-engineered, wet chemical, cartridge-operated, regulated pressure type with a fixed nozzle agent distribution network. It is listed with Underwriters Laboratories, Inc. (UL/ULC). 004215 The system is capable of automatic detection and actuation as well as remote manual actuation. Additional equipment is available for building fire alarm panel connections, electrical shutdown and/or interface, and mechanical or electrical gas line shut-off applications. The detection portion of the fire suppression system allows for automatic detection by means of specific temperature-rated alloy type fusible links, which separate when the temperature exceeds the rating of the link, allowing the regulated release to actuate. A system owner’s guide is available containing basic information pertaining to system operation and maintenance. A detailed tech- nical manual, including system description, design, installation, recharge and resetting instructions, and maintenance procedures, is available to qualified individuals. The system is installed and serviced by authorized distributors that are trained by the manufacturer. The basic system consists of an AUTOMAN regulated release assembly which includes a regulated release mechanism and a wet chemical storage tank housed within a single enclosure. Nozzles with blow-off caps, detectors, cartridges, agent, fusible links, and pulley elbows are supplied in separate packages in the quantities needed for fire suppression system arrangements. Additional equipment includes a remote manual pull station(s), mechanical and electrical gas valves, and electrical switches for automatic equipment and gas line shut-off. Accessories can be added such as alarms, warning lights, etc., to installations where required. Additional tanks and corresponding equipment can be used in multiple arrangements to allow for larger hazard coverage. Each tank is limited to a listed maximum amount of flow numbers. One Stanton Street / Marinette, WI 54143-2542, USA / +1-715-735-7411 / www.ansul.com Copyright © 2013 Tyco Fire Products LP. / All rights reserved. / Form No. F-2004004-08 R-102 Restaurant Fire Suppression Systems DATA SHEET 004212 Component Description Wet Chemical Agent – The extinguishing agent is a mixture of organic salts designed for rapid flame knockdown and foam securement of grease related fires. It is available in plastic containers with instructions for wet chemical handling and usage. Agent Tank – The agent tank is installed in a stainless steel enclo- sure or wall bracket. The tank is constructed of stainless steel. Tanks are available in two sizes: 1.5 gallon (5.7 L) and 3.0 gallon (11.4 L). The tanks have a working pressure of 110 psi (7.6 bar), a test pressure of 330 psi (22.8 bar), and a minimum burst pressure of 660 psi (45.5 bar). The tank includes an adaptor/tube assembly. The adaptor assem- bly includes a chrome-plated steel adaptor with a 1/4 in. NPT female gas inlet, a 3/8 in. NPT female agent outlet, and a stainless steel agent pick-up tube. The adaptor also contains a bursting disc seal which helps to prevent the siphoning of agent up the pipe during extreme temperature variations. Regulated Release Mechanism – The regulated release mecha- nism is a spring-loaded, mechanical/pneumatic type capable of providing the expellant gas supply to one, two, or three agent tanks depending on the capacity of the gas cartridge used. It contains a factory installed regulator deadset at 110 psi (7.6 bar) with an external relief of approximately 180 psi (12.4 bar). It has automatic actuation capabilities by a fusible link detection system and remote manual actuation by a mechanical pull station. The regulated release mechanism contains a release assembly, regulator, expellant gas hose, and agent storage tank housed in a stainless steel enclosure with cover. The enclosure contains knock-outs for 1/2 in. conduit. The cover contains an opening for a visual status indicator. It is compatible with mechanical gas shut-off devices; or, when equipped with a field or factory-installed switch and manual reset relay, it is compatible with electric gas line or appliance shut-off devices. Regulated Actuator Assembly – When more than two agent tanks (or three 3.0 gallon (11.4 L) tanks in certain applications) are required, the regulated actuator is available to provide expellant gas for additional tanks. It is connected to the cartridge receiver outlet of the regulated release mechanism providing simultane- ous agent discharge. It contains a regulated actuator deadset at 110 psi (7.6 bar) with an external relief of approximately 180 psi (12.4 bar). It has automatic actuation capabilities using pressure from the regulated release mechanism cartridge. The regulated actuator assembly contains an actuator, regulator, expellant gas hose, and agent tank housed in a stainless steel enclosure with cover. The enclosure contains knockouts to permit installation of the expellant gas line. Discharge Nozzles – Each discharge nozzle is tested and listed with the R-102 system for a specific application. Nozzle tips are stamped with the flow number designation (1/2, 1, 2, or 3). Each nozzle must have a metal or rubber blow-off cap to keep the nozzle tip orifice free of cooking grease build-up. Agent Distribution Hose – Kitchen appliances manufactured with or resting on casters (wheels/rollers) may include an agent distribution hose as a component of the suppression system. This allows the appliance to be moved for cleaning purposes without disconnecting the appliance fire suppression protection. The hose assembly includes a restraining cable kit to limit the appliance movement within the range (length) of the flexible hose. Flexible Conduit – Flexible conduit allows for quicker installations and the convenience of being able to route the cable over, under and around obstacles. Flexible conduit can be used as a substi- tute for standard EMT conduit or can be used with EMT conduit. Flexible conduit can be used only with the Molded Remote Manual Pull Station. Pull Station Assembly – The remote manual pull station is made out of a molded red composite material. The red color makes the pull station more readily identifiable as the manual means for fire suppression system operation. The pull station is compatible with the ANSUL Flexible Conduit. Approvals t 6-6-$-JTUFE t $&.BSLFE t /FX:PSL$JUZ%FQBSUNFOUPG#VJMEJOHT t -1$# t 5'3* t .BSJOF&RVJQNFOU%JSFDUJWF .&% t %/7 t "#4 t -MPZET3FHJTUFS t .FFUTSFRVJSFNFOUTPG/'1" 4UBOEBSEGPSUIF*OTUBMMBUJPOPG &RVJQNFOUGPSUIF3FNPWBMPG4NPLFBOE(SFBTF-BEFO7BQPST from Commercial Cooking Equipment) t .FFUTSFRVJSFNFOUTPG/'1"" 4UBOEBSEPO8FU$IFNJDBM Extinguishing Systems) Ordering Information Order all system components through your local authorized ANSUL Distributor. 004213 Specifications An ANSUL R-102 Fire Suppression System shall be furnished. The system shall be capable of protecting all hazard areas associ- ated with cooking equipment. 1.0 GENERAL 1.1 References 1.1.1 Underwriters Laboratories, Inc. (UL) 1.1.1.1 UL Standard 1254 1.1.1.2 UL Standard 300 1.1.2 Underwriters Laboratories of Canada (ULC) 1.1.2.1 ULC/ORD-C 1254.6 1.1.3 National Fire Protection Association (NFPA)     /'1" 1.1.3.2 NFPA 17A 1.2 Submittals 1.2.1 Submit two sets of manufacturer’s data sheets 1.2.2 Submit two sets of piping design drawings 1.3 System Description 1.3.1 The system shall be an automatic fire suppres- sion system using a wet chemical agent for cooking grease related fires. 1.3.2 The system shall be capable of suppressing fires in the areas associated with ventilating equip- ment including hoods, ducts, plenums, and filters as well as auxiliary grease extraction equipment. The system shall also be capable of suppressing fires in areas associated with cooking equipment, such as fryers; griddles and range tops; upright, natural charcoal, or chain-type broilers; electric, lava rock, mesquite or gas-radiant char-broilers; and woks. 1.3.3 The system shall be the pre-engineered type having minimum and maximum guidelines established by the manufacturer and listed by Underwriters Laboratories (UL/ULC). 1.3.4 The system shall be installed and serviced by personnel trained by the manufacturer. 1.3.5 The system shall be capable of protecting cooking appliances by utilizing either dedicated appliance protection and/or overlapping appli- ance protection. 1.4 Quality Control 1.4.1 Manufacturer: The R-102 Restaurant Fire Suppression System shall be manufactured by a company with at least forty years experience in the design and manufacture of pre-engineered fire suppression systems. The manufacturer shall CF*40SFHJTUFSFE 1.4.2 Certificates: The wet agent shall be a specially formulated, aqueous solution of organic salts with a pH range between 7.7 – 8.7, designed for flame knockdown and foam securement of grease-related fires. 1.5 Warranty, Disclaimer, and Limitations 1.5.1 The pre-engineered restaurant fire suppression system components shall be warranted for five years from date of delivery against defects in workmanship and material. 1.6 Delivery 1.6.1 Packaging: All system components shall be securely packaged to provide protection during shipment. 1.7 Environmental Conditions 1.7.1 The R-102 system shall be capable of operating within a temperature range of 32 °F to 130 °F (0 °C to 54 °C). 2.0 PRODUCT 2.1 Manufacturer 2.1.1 Tyco Fire Protection Products, One Stanton Street, Marinette, Wisconsin 54143-2542, Telephone (715) 735-7411. 2.2 Components 2.2.1 The basic system shall consist of an AUTOMAN regulated release assembly which includes a regulated release mechanism and a wet chemical storage tank housed within a single enclosure. Nozzles, blow-off caps, detectors, cartridges, agent, fusible links, and pulley elbows shall be supplied in separate packages in the quantities needed for fire suppression system arrange- ments. Additional equipment shall include remote manual pull station, mechanical and electrical gas valves, and electrical switches for automatic equipment and gas line shut-off, and building fire alarm control panel interface. 2.2.2 Wet Chemical Agent: The extinguishing agent shall be a specially formulated, aqueous solution of organic salts with a pH range between 7.7 – 8.7, designed for flame knockdown and foam securement of grease related fires. 2.2.3 Agent Tank: The agent tank shall be installed in a stainless steel enclosure or wall bracket. The tank shall be constructed of stainless steel. Tanks shall be available in two sizes; 1.5 gallon (5.7 L) and 3.0 gal (11.4 L).The tank shall have a working pressure of 110 psi (7.6 bar), a test pressure of 330 psi (22.8 bar), and a minimum burst pressure of 660 psi (45.5 bar). The tank shall include an adaptor/tube assembly containing a burst disc union. 2.2.4 Regulated Release Mechanism: The regulated release mechanism shall be a spring-loaded, mechanical/pneumatic type capable of provid- ing the expellant gas supply to one or two agent tanks depending on the capacity of the gas cartridge used or three 3.0 gallon (11.4 L) agent storage tanks in certain applications. It shall contain a factory installed regulator deadset at 110 psi (7.6 bar) with an external relief of approx- imately 180 psi (12.4 bar). It shall have the following actuation capabili- ties: auto matic actuation by a fusible link detec- tion system and remote manual actuation by a mechanical pull station. The regulated release mechanism shall contain a release assembly, regulator, expellant gas hose, and agent storage tank housed in a stain- less steel enclosure with cover. The enclosure shall contain knock-outs for 1/2 in. conduit. The cover shall contain an opening for a visual status indicator. It shall be compatible with mechanical gas shut- off devices; or, when equipped with a field or factory-installed switch(es), it shall be compat- ible with electric gas line or appliance shut-off devices, or connections to a building fire alarm control panel. Specifications (Continued) 2.2.5 Regulated Actuator Assembly: When more than two agent tanks or three agent tanks in certain applications are required, the regulated actua- tor shall be available to provide expellant gas for additional tanks. It shall be connected to the cartridge receiver outlet of the regulated release mechanism providing simultaneous agent discharge. The regulator shall be deadset at 110 psi (7.6 bar) with an external relief of approxi- mately 180 psi (12.4 bar).The regulated actuator assembly shall contain an actuator, regulator, expellant gas hose, and agent tank housed in a stainless steel enclosure with cover. The enclo- sure shall contain knockouts to permit installa- tion of the expellant gas line. 2.2.6 Discharge Nozzles: Each discharge nozzle shall be tested and listed with the R-102 system for a specific application. Nozzles tips shall be stamped with the flow number designation (1/2, 1, 2, or 3). Each nozzle shall have a metal or rubber blow-off cap to keep the nozzle tip orifice free of cooking grease build-up. 2.2.7 Distribution Piping: Distribution piping shall be Schedule 40 black iron, chrome-plated, or stain- less steel conforming to ASTM A120, A53, or A106. 2.2.8 Detectors: The detectors shall be the fusible link style designed to separate at a specific temperature.    $BSUSJEHFT5IFDBSUSJEHFTIBMMCFBTFBMFETUFFM pressure vessel containing either carbon dioxide or nitrogen gas. The cartridge seal shall be designed to be punctured by the releasing device supplying the required pressure to expel wet chemical agent from the storage tank. 2.2.10 Agent Distribution Hose: An optional agent distri- bution hose shall be available for kitchen appli- ances manufactured with or resting on casters (wheels/rollers). This shall allow the appliance to be moved for cleaning purposes without discon- necting the appliance fire suppression protection. Hose assembly shall include a restraining cable kit to limit the appliance movement within the range (length) of the flexible hose. 2.2.11 Flexible Conduit: The manufacturer supplying the Restaurant Fire Suppression System shall offer flexible conduit as an option to rigid EMT conduit for the installation of pull stations and/or mechanical gas valves. The flexible conduit shall be UL Listed and include all approved compo- nents for proper installation. 2.2.12 Pull Station Assembly: The Fire Suppression System shall include a remote pull station for manual system actuation. The pull station shall be designed to include a built-in guard to protect the pull handle. The pull station shall also be designed with a pull handle to allow for three finger operation and shall be red in color for quick visibility. 3.0 IMPLEMENTATION 3.1 Installation 3.1.1 The R-102 fire suppression system shall be designed, installed, inspected, maintained, and recharged in accordance with the manufacturer’s listed instruction manual. 3.2 Training 3.2.1 Training shall be conducted by representatives of the manufacturer. ANSUL, R-102, and the product names listed in this material are marks and/ or registered marks. Unauthorized use is strictly prohibited. August 2013 Centrifugal Upblast & Sidewall Exhaust Models CUBE, CUE, CWB, CW and USGF • General Clean Air • Restaurant Grease • High Wind • Seismic • Smoke Control • Contaminants Performance data now included. ® 3 Models CUE, CUBE, CW, CWB, USGF Centrifugal Exhaust Fans Roof Upblast and Sidewall When you buy a Greenheck roof upblast or sidewall exhaust fan, you’ll receive a fan with the industry’s best performance and durability for general clean air, restaurant grease, smoke control, light contaminants, seismic, high wind, and hurricane applications. Both roof upblast and sidewall configurations are specifically designed to discharge air directly away from the mounting surface. • Performance as cataloged is assured. All fan sizes are tested in our AMCA Accredited Laboratory and all models are licensed to bear the AMCA Sound and Air Performance seal. • UL/cUL Listed for Electrical, Grease and Smoke Control. • Greenheck subjects these products to extensive life testing, assuring you the fans will provide many years of reliable performance. Model Comparison Model Location Mounting Airflow Application Drive Type Impeller Type Performance Re l a t i v e C o s t Ou t d o o r In d o o r Ro o f C u r b Ba s e / F l o o r Ha n g i n g Wa l l Ce i l i n g M o u n t e d Ex h a u s t Su p p l y Re v e r s i b l e Re c i r c u l a t e Ge n e r a l / C l e a n A i r Co n t a m i n a t e d A i r Sp a r k R e s i s t a n t Gr e a s e ( U L 7 6 2 ) Sm o k e C o n t r o l ( U L ) Hi g h W i n d ( 1 5 0 m p h ) Hi g h T e m p (a b o v e 2 0 0 ° F ) Be l t Di r e c t Ce n t r i f u g a l Pr o p e l l e r / A x i a l Mi x e d F l o w Ma x i m u m V o l u m e (c f m ) Ma x i m u m S t a t i c Pr e s s u r e ( i n . w g ) CUE 99 9 99999999 6,400 3 $$ CW 9 9 9 9999 9 99 6,400 3 $$ CUBE 9 9 9 99999999 9 30,000 5 $$ CWB 9 9 9 999999912,500 2.75 $$ USGF 99 9 99999999 6,800 2 $$$$ 4 Standard Construction Features Standard Construction Features CUE CUBE CW CWB USGF Wheel An aluminum, backward-inclined, non-overloading centrifugal wheel is utilized to generate high-efficiency and minimal sound. Wheel cones are carefully matched to the venturi for maximum efficiency. Each wheel is statically and dynamically balanced for long life and quiet operation. 99 9 *Non- Stick, Steel Vibration Isolation True vibration isolators consist of two independent studs separated by a neoprene (rubber) center. Reduces vibration and noise transfer between drive system and fan housing. (No metal to metal contact. Factory-mounted ground wire used to ground system). 999 Disconnect Switch NEMA-1 switch is factory-mounted and wiring is provided from the motor as standard (other switches are available). All wiring and electrical components comply with the National Electric Code (NEC) and are either UL/cUL Listed or Recognized. 99 NEMA-3R switch is factory-mounted and wired as standard. All wiring and electrical components comply with the National Electric Code (NEC) and are either UL/cUL Listed or Recognized. 9 Bearings 100% factory tested and designed specifically for air handling applications with a minimum L10 life in excess of 100,000 hours (L 50 life of 500,000 hours).999 Fan Shaft Precisely sized, ground and polished so the first critical speed is at least 25% over the maximum operating speed. Where the shaft makes contact with bearings, close tolerances result in longer bearing life. 999 Drive Assembly Belts, pulleys and keys are oversized 150% of driven horsepower. Machined cast pulleys are adjustable for final system balancing. Belts are static-free and oil-resistant.999 Motor Cover Constructed of aluminum. Attached with stainless steel fasteners for easy removal and access to the motor compartment and drive assembly.999 *Steel Stainless Steel Fasteners Allow easy removal and access to the motor compartment and drive assembly.999 Windband One-piece, heavy-gauge aluminum with a rolled bead for extra strength directs exhaust air away from the mounting surface.999 *Steel Motor Carefully matched to the fan load and is mounted out of the airstream.999 Motor Cooling Tube Cooling fins located on top of fan wheel draw outside air through a large breather tube directly into the motor compartment. Positive motor cooling with fresh air results in maximum motor life. 999 Internal Supports Heavy-gauge supports provide additional strength to withstand winds of 150 mph and supports motor and drives.999 Leakproof Construction One-piece windband is continuously welded to the curb cap and drain trough for leakproof protection on models CUE, USGF and CUBE sizes 99 through 300 and all sizes with UL/cUL 762. 999 Curb Cap with Mounting Holes One-piece for a weather-tight fit. Constructed of aluminum with an integral deep spun venturi. Aluminum curb cap has pre-punched mounting holes to ensure correct attachment to the roof. 999 *Steel Drain Trough Allows for one-point drainage of water, grease and other residues.99 Galvanized Mounting Plate Allows mounting and sealing to the wall prior to mounting the entire unit. The remainder of the unit is attached to the mounting plate without locating and fastening problems associated with mounting a heavy sidewall unit to a wall. 9 Galvanized Birdscreen Rigid wire protects the fan discharge from birds and small objects. Standard on all sidewall fan models.9 Nameplate Permanent stamped aluminum nameplate for exact model and serial number identification.999 Not Shown Internal Conduit Chase For easy internal electrical wiring in applications. (Not available on UL 762 rated fans per NFPA 96).99 *Differences from the standard construction feature. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 5 Standard Construction Features - Continued CUE CUBE CW CWB USGF Dual Drives Oversized 150%, adjustable, static-free and oil-resistant.9 Not Shown Hinged Curb Base with Cables Allows maintenance personnel to gain access to wheel and ductwork for regular inspection and cleaning by utilizing the hinged curb base with cables.9 Clean-Out Port Allows the entire centrifugal wheel to be easily cleaned through a 4-inch diameter hole on outside of the fan windband. Meets NFPA 96 standard.9 PermatectorTM Coating Typically used for applications that require corrosion resistance in indoor and outdoor environments.9 Lifting Points Various lifting points located on the drive frame and bearing plate.999 19 20 21 22 Models CUBE and CUE 4 3 2 10 1 15 11 6 13 5 7 8 14 12 9 Models CW & CWB 16 17 18 20 19 3 21 22 Model USGF Standard Construction Features 6 Applications Restaurant and High Grease Clean Air Applications Models CUBE, CUE, CWB and CW These spun aluminum fans are specifically designed for roof mounted or wall mounted applications. General clean or lightly contaminated exhaust air can be discharged directly upward, away from the roof surface or discharged out and away from building walls. •Most advanced motor cooling of any fan in its class. •One-piece windband, continuously welded to the curb cap, ensures leak-proof construction for the life of the fan. •Performance as cataloged is assured. All fan sizes are tested in our AMCA Accredited Laboratory and all models are licensed to bear the AMCA Sound and Air Performance seal. •Greenheck subjects these products to extensive life testing, assuring you the fans will provide many years of reliable performance. Restaurant and Grease Applications Models CUBE, CUE, CWB and CW When you choose a Greenheck fan, you have selected a fan with the industry’s best performance and durability for restaurant and grease applications. Spun aluminum exhaust fans, models CUBE, CWB and models CUE and CW sizes 099 and larger, are specifically designed for use in restaurant applications to discharge air directly away from the mounting surface. •Most advanced motor cooling of any fan in its class. •One-piece windband, continuously welded to the curb cap, ensures leak-proof construction for the life of the fan. •UL/cUL 762 Listed for exhausting restaurant grease exhaust. Ultimate Steel Grease Fan for Heavy Grease Applications Model USGF Fan model USGF is the industry’s best for performance and durability for heavy grease applications. This spun steel exhaust fan is specifically designed to remove large amounts of grease and/or solid fuels and discharge the air directly away from the mounting surface. •Only spun steel fan in the industry. •Withstands the most severe cleaning conditions. •Most advanced motor cooling of any grease fan. Capable of continuously handling 400°F (204°C) airstream temperatures. •UL/cUL 762 Listed for restaurant grease exhaust. •Only kitchen-specific exhaust fan to meet Miami-Dade County Test protocols for Large Missile Impact Test. Refer to page 16 for size chart. 15 Commercial Kitchen (Grease) Models CUBE, CWB, USGF and models CUE and CW sizes 099 and larger, are designed to meet restaurant and food service applications. These fans are UL/cUL Listed for Grease Removal and have been tested under high temperature [400°F (204°C)] and abnormal flare-up [600°F (316°C)] conditions. Note: • The typical installations shown on these two pages are recommendations based on national codes. Local authority may supersede these recommendations. • Drawing shows NEMA 1 Standard, NEMA 3R is optional. Welded Duct by Others Mounting Bolt Hole Circle Wall External Wiring Liquid Tight Flexible Conduit by Others Recommended Roof Opening Models CWB & CW Typical Installations by Application 24 in. (610 mm) Minimum Curb Height Roof Deck Minimum 40 in. (1016 mm) Discharge Height Grease Trap Welded Duct by others. Minimum of 18 in. ( 457 mm) above roof deck per NFPA Recommended Roof Opening External Wiring Liquid Tight Flexible Conduit by Others NEMA-3R Disconnect factory wired from motor to disconnect through the breather tube (Optional) Models CUBE & CUE Non-Vented Installation Recommended Roof Opening Roof Deck Grease Trap Vented Curb Extension 18 in. (457 mm) Minimum Height Minimum 40 in. (1016 mm) Discharge Height Welded Duct by others. Minimum of 18 in. (457 mm) above roof deck per NFPA NEMA-3R Disconnect factory wired from motor to disconnect through the breather tube (Optional) External Wiring Liquid Tight Flexible Conduit By Others Models CUBE & CUE Vented Installation • Due to high temperatures and grease-laden airstreams in commercial kitchen ventilation, system designers must be aware of governing codes and guidelines. The National Fire Protection Association (NFPA) is the primary source which governs many codes for commercial kitchen ventilation. Selected information from NFPA 96 is shown below. Local code authorities should be consulted before proceeding with any kitchen ventilation project. • Exhaust fans used in kitchen ventilation applications must have external wiring. (Wiring must not be installed in the airstream). • Installation must include a means for inspecting, cleaning and servicing the exhaust fan. Greenheck offers a Hinged Curb Cap option for upblast exhaust fans and the Hinged Base is standard on model USGF. • No dampers are to be installed in the system. 16 The Model number system is designed to completely identify the fan. The correct code letters must be specified to designate belt or direct drive. The remainder of the model number is determined by the size and performance. Performance & Dimensions Quick Reference Page Index Material Thickness Model Size CUBE CWB CUE CW CUBE Smoke Option USGF Wi n d b a n d Mo t o r Co v e r Cu r b C a p s 060 17 • 0.051 (1.3) 0.051 (1.3) 0.051 (1.3) 065 17 • 070 18 • 075 18 • 080 19 • 0.051 (1.3) 0.051 (1.3) 0.064 (1.6) 085 19 • 090 20 • 095 21 • 099 22 • 0.051 (1.3) 0.040 (1.0) 0.064 (1.6) 101 23 •x 101HP 24 •x 121 25 •x 131 26 •x 140 27 x 141 27 •x 140HP 28 x 141HP 28 •x 160 29 x 161 29 •x 160HP 30 x 161HP 30 •x 160XP 31 x 161XP 31 180 32 •xx 0.064 (1.6) USGF 0.051 (1.3) 0.040 (1.0) 0.064 (1.6) 180HP 33 x x 200 34 x x 200HP 35 x x 220 36 x 220HP 37 x 240 38 x 240HP 39 x 0.064 (1.6) 0.051 (1.3) 0.064 (1.6)240XP 40 300 41 x 0.080 (2.0) 0.051 (1.3) 0.064 (1.6) 300HP 42 CUBE only 300XP 43 360 44 x 0.080 (2.0) 0.064 (1.6) 0.080 (2.0)360HP 45 360XP 46 420 47 x 0.080 (2.0) 0.064 (1.6) 0.100 (2.5)480 48 x Fan Size 060 through 480 Wheel Pressure Level HP - High-Pressure XP - Extended High-Pressure (Belt Drive Only) VG = Vari-Green® (Direct Drive Only) Motor HP (Belt Drive Only) 4 = 1/4 10 = 1 30 = 3 3 = 1/3 15 = 1½ 50 = 5 5 = 1/2 20 = 2 75 = 7½ 7 = 3/4 Configuration CUBE - Belt Drive Roof Mounted CUE - Direct Drive Roof Mounted CWB - Belt Drive Wall Mounted CW - Direct Drive Wall Mounted USGF - Belt Drive Roof Mounted CUBE - 240 HP - VG/5/A X X = UL 705 F = UL Smoke Control Systems G = UL 762 • Vari-Green option available on direct drive models 50 HZ Motor RPM (Direct Drive Only) International (See CAPS for performance) K = 950 RPM J = 1425 RPM L = 1290 RPM 60 HZ Motor RPM (Direct Drive Only) A = 1725 D = 1550 B = 1140 E = 1050 C = 860 G = 1300 Model Number Code 26 *281⁄4 (718) 173⁄8 (441) 19 (483) 1¾ (44) 247⁄8 (632) CUBE • CUE CWB • CW 247⁄8 (632) 193⁄4 (502) *281⁄4 (718) 167⁄8 (429) 0 500 1000 1500 2000 2500 3000 3500 4000 0 50 100 150 200 250 300 350 400 0 500 1000 1500 2000 2500 0.0 0.2 0.4 0.6 0.8 1.0 1.2 1.4 1.6 1.8 131-C 131-B 3 / 4 H P 1 / 2 H P 1 / 3 H P 1 / 4 H P 1 7 2 5 1 6 4 6 1 5 6 7 1 4 3 5 1 3 0 5 1 1 4 0 1 0 0 0 8 6 0 65 0 RPM (Belt) RPM (Direct) RPM (Vari-Green) HP Density 0.075 lb/ft 3 Density 1.2 kg/m 3 S t a t i c P r e s s u r e ( i n . w g ) Volume (cfm) 131-A Volume (m 3/hr) St a t i c P r e s s u r e ( P a ) D O N O T S E L E C T T O T H E L E F T O F T H I S S Y S T E M C U R V E Direct Drive RPM C-860 RPM B-1140 RPM A-1725 RPM VG-1725 RPM Performance certified is for installation type A: Free inlet, Free outlet. Power rating (Bhp) does not include transmission losses. Performance ratings do not include the effects of appurtenances (accessories). The sound ratings shown are loudness values in fan sones at 5 ft. (1.5 m) in a hemispherical free field calculated per AMCA Standard 301. Values shown are for installation type A: Free inlet hemispherical sone levels. Motor HP Fan RPM Static Pressure in Inches wg Belt Direct 0 0.125 0.25 0.375 0.5 0.625 0.75 1 1.25 1.5 131 1/4 VG- 3/4 650 CFM 892 724 BHP 0.03 0.03 Sones 6.2 6.0 755 CFM 1036 895 697 BHP 0.04 0.05 0.05 Sones 7.2 7.0 6.3 C-1/8 860 CFM 1180 1057 914 675 BHP 0.06 0.07 0.07 0.07 Sones 8.5 8.3 7.7 6.9 1000 CFM 1372 1267 1158 1016 801 BHP 0.10 0.11 0.11 0.12 0.11 Sones 10.7 10.5 10.0 9.2 8.3 B-1/6 1140 CFM 1564 1471 1379 1280 1144 964 BHP 0.14 0.15 0.16 0.17 0.17 0.17 Sones 12.5 12.2 11.8 11.2 10.3 9.7 1305 CFM 1790 1709 1629 1547 1458 1340 1201 BHP 0.22 0.23 0.24 0.25 0.26 0.26 0.26 Sones 14.6 14.3 13.9 13.5 13.0 12.0 11.5 1/3 1435 CFM 1968 1895 1822 1749 1671 1586 1479 1198 BHP 0.29 0.30 0.31 0.32 0.33 0.34 0.35 0.33 Sones 15.7 15.5 15.1 14.8 14.3 13.8 13.1 11.9 1/2 1488 CFM 2041 1970 1900 1829 1756 1679 1580 1342 BHP 0.32 0.33 0.35 0.36 0.37 0.38 0.39 0.38 Sones 16.2 15.9 15.7 15.4 15.0 14.5 13.9 12.7 1567 CFM 2149 2082 2015 1948 1881 1808 1728 1527 1222 BHP 0.37 0.39 0.40 0.41 0.43 0.44 0.45 0.45 0.42 Sones 17.0 16.8 16.5 16.3 15.9 15.5 15.0 13.8 12.6 1646 CFM 2258 2194 2130 2066 2002 1935 1865 1686 1458 BHP 0.43 0.45 0.46 0.47 0.49 0.50 0.51 0.52 0.51 Sones 17.9 17.6 17.4 17.2 16.9 16.5 16.1 15.1 14.0 A-1/2 1725 CFM 2366 2305 2244 2183 2122 2061 1994 1838 1646 1365 BHP 0.50 0.51 0.53 0.54 0.56 0.57 0.58 0.60 0.60 0.57 Sones 18.8 18.6 18.4 18.2 18.0 17.6 17.2 16.4 15.3 14.1 CUBE CUE CWB CW ^Approximate Weight 66 (30)64 (29)66 (30)53 (24) Damper Size 12 x 12 (305 x 305)12 x 12 (305 x 305) Roof/Wall Opening 14½ x 14½ (368 x 368)12½ x 12½ (318 X 318) MAXIMUM BHP AT A GIVEN RPM = (RPM/2041)3 MAXIMUM RPM = 1725 TIP SPEED (ft/min) = RPM x 3.420 MAXIMUM MOTOR FRAME SIZE = 56 AVERAGE DISCHARGE VELOCITY (FPM) = CFM/1.28 All dimensions in inches (millimeters), weight in pounds (kilograms). * May be greater depending on motor. ^ Weight shown is largest cataloged open drip-proof motor. Specifications and image for each model located at back of catalog. Roof Upblast/Sidewall Exhaust Size-131: CUBE • CUE • CWB • CW 53 Spun aluminum exhaust fans shall be upblast centrifugal direct drive type. The fan wheel shall be centrifugal backward-inclined, constructed of aluminum and shall include a wheel cone carefully matched to the inlet cone for precise running tolerances. Wheels shall be statically and dynamically balanced. The fan housing shall be constructed of heavy-gauge aluminum with a rigid internal support structure. Motors shall be mounted out of the airstream on vibration isolators. Fresh air for motor cooling shall be drawn into the motor compartment through a ten-square-inch tube free of discharge contaminants. Motors and drives shall be readily accessible for maintenance. A disconnect switch shall be factory-installed and wired from the fan motor to a junction box within the motor compartment. A conduit chase shall be provided through the curb cap to the motor compartment for ease of electrical wiring. All fans shall bear the AMCA Sound and Air Performance seal. Each fan shall bear a permanently affixed manufacturer’s engraved metal nameplate containing the model number and individual serial number for future identification. A leakproof fan housing shall be constructed with a one-piece windband with an integral rolled bead for added strength. Fan shall be provided with a mounting plate, which is to be attached and sealed to the wall prior to locating the entire unit. Fans shall be model CW or CW-HP as manufactured by Greenheck Fan Corporation in Schofield, Wisconsin, USA. Options and Accessories For Direct Drives UL/cUL Listed • Fans shall be Listed by Underwriters Laboratory for UL/cUL 705 for all electrical components. • Fans shall be Listed by Underwriters Laboratory for UL/cUL 762 for all electrical components and grease removal. Easy Clean Options • Non-stick wheel shall be constructed of aluminum with a non-stick coating similar to Teflon® as manufactured by DuPont™. Direct Drive Specifications Model CW UP DN SERVERY COAT ROOM WOMEN'S W/C # 2 MEN'S W/C BAR F. F. F. EXISTING FRIDGE REMOVED BY OWNER REMOVE AND RELOCATE COUNTER & SINK OWNER TO REMOVE AND RELOCATE FRIDGE PROVIDE NEW OPENING PROVIDE NEW OPENING PROVIDE NEW OPENING PROJECT No.:1555 PRINT DATE: CHECKED BY: SCALE: DRAWN BY: DATE: February 21, 2017 3/16"=1'-0" G.R.B. February 21, 2017 A.M.M. STRAFFORDVILLE COMMUNITY CENTRE 56169 HERITAGE LINE STRAFFORDVILLE, ONTARIO EXISTING KITCHEN PLANSK8 The Architect noted above has exercised responsible control with respect to design activities. The Architect's seal number is their BCDN number. DN KITCHEN COAT ROOM WOMEN'S W/C # 2 MEN'S W/C BAR F. F. 3'-212" 4'-3" 3'-6" 1' - 6 " NEW 24"X24" EGG CRATE GRILL IN EXISTING CEILING TILE NEW 1'-4"X2'-8" AIR INTAKE HIDDEN IN NEW BULKHEAD NEW 24"X24" AIR INTAKE IN EXISTING DRYWALL WALL RELOCATE EXISTING FIRE ALARM DEVICE TO FACE OF NEW BULKHEAD RELOCATE EXISTING CLOCK BY OWNER 4 NEW POT LIGHTS REFER TO ELECTRICAL P1 P1P1 UP P1 NEW WELDED DUCT ABOVE KITCHEN CEILING TILE & HIDDEN BY NEW PAINTED 12" DRYWALL BULKHEAD WRAP DUCT WITH 2" FIRE BLANKET (ALL 4 SIDES) FROM EXTERIOR TO 6" INSIDE THE KITCHEN NEW 22"X22" PAINTED 12" DRYWALL BULKHEAD ON 3-5/8" METAL STUD FRAME, TO FULL WIDTH OF END WALL. MAXIMIZE HEIGHT OF NEW BULKHEAD PATCH & MAKE WATER TIGHT NEW EXTERIOR WALL OPENING 1' - 8 " 2' - 0 " 6' - 6 " KITCHENBAR 1' - 1 0 " 1'-10" 1' - 4 " 8' - 1 0 " KITCHEN HALL PROJECT No.:1555 PRINT DATE: CHECKED BY: SCALE: DRAWN BY: DATE: February 21, 2017 1/8"=1'-0" G.R.B. February 21, 2017 A.M.M. STRAFFORDVILLE COMMUNITY CENTRE 56169 HERITAGE LINE STRAFFORDVILLE, ONTARIO PROPOSED KITCHEN PLANSK9 The Architect noted above has exercised responsible control with respect to design activities. The Architect's seal number is their BCDN number. NEW FLOOR TO CEILING STAINLESS STEEL PANEL TO EXTEND 18" BEYOND HOOD NEW STOVE NEW 6' x 42" RANGE HOOD RELOCATE 48" WIDE CABINETS AND SINK RELOCATE FRIDGE CODE REQUIRES 1'-6" MINIMUM CLEAR KITCHEN CEILING HOOD STOVE STAINLESS STEEL PANEL 30" WIDE X 7'-0" LONG SHEET STEEL PANEL ON 1-5/8" METAL STUDS ON EXISTING RATED DRYWALL CEILING KITCHEN CEILING HOOD STOVE FILL RESULTING WALL GAP W/ ROXUL BATT STOVE EXISTING BLOCK WALL LINTELS (REFER TO STRUCTURAL) NEW 22"X22" PAINTED 12" DRYWALL BULKHEAD ON 3-5/8" METAL STUD FRAME, TO FULL WIDTH OF END. WALL MAXIMIZE HEIGHT OF NEW BULKHEAD MAKE GOOD T-BAR TIGHT TO NEW DUCT NEW 24"X24" AIR INTAKE ON EXISTING DRYWALL WALL. DUCT TO RUN ABOVE CEILING TILE NEW STOVE FILL VOID WITH ROXUL BATT INSULATION Municipality of Bayham March 16, 2017 Straffordville, Ontario Attention: Paul Shipway Project: Proposal for Kitchen Hood 56169 Heritage Line Straffordville, Ontario Reid and Deleye Contractors are pleased to provide this proposal for the Kitchen Renovations to the Community Centre, ON. This proposal has been prepared according to plans and specs as prepared by GB Architect - dated Feb 21, 2017, and Callidus Engineering - dated Feb 24, 2017 as coordinated byCentric Engineering. Number of Addendums Seen - Zero BASE BID AMOUNT $ 82,600.00 + HST Notes: This proposal does not include Bonding. This proposal does not include Permit fees This proposal does not include removal or disposal of the existing refrigerator This proposal does not include utility service connection costs from Bell, Union Gas, cable television or internet providers. This proposal assumes that the site is clear of all hazardous substances including but not limited to contaminated soils, asbestos, lead paint and mould. Thanks. Bradley Good Partner/Project Manager REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: April 6, 2017 REPORT: CAO-17/17 SUBJECT: RFT 17-02 ROOFING TENDER BACKGROUND On February 14, 2017 the Municipality of Bayham issued RFT 17-02 – Wastewater Pumphouse, Straffordville Community Park Pavilion and Vienna Memorial Park Roofing Tender. The 2017 Capital Budget included Capital Item WW-7 Pumping Station Roof Replacement in the amount of $20,000. The 2017 Capital Budget also included the following items: a.PR-1 – Ontario 150 - $20,000 (Vienna Memorial Park Storage Shed) b.PR-7 – Canada 150 - $60,000 (Straffordville Community Park) Although the aforementioned PR items were tendered within RFT 17-02 please refer to Report CAO 18/17 re Ontario 150 and Report CAO 19/17 re Canada 150 – Intake 2 for award recommendations. This is done to ensure all grant funded expenditures are within one staff report (this is permissible as Dean Franklin Construction was low bid on all RFT 17-02 components). DISCUSSION The results of RFT 17-02, pertaining to Pump Stations (4) is as follows: RFT 17-02 – Pump Stations (4) Contractor Bid Dean Franklin Construction $9,445.84+HST W.J Roofing $10,000+HST Haines Group $9,800+HST RECOMMENDATION 1.THAT Report CAO-17/17 re RFT 17-02 Roofing Tender be received for information; 2.AND THAT Council direct staff to award RFT 17-02 Pump Station Roof Tender to Dean Franklin Construction in the amount of $9,445.84+HST Respectfully Submitted by: Paul Shipway CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: April 6, 2017 REPORT: CAO-18/17 SUBJECT: ONTARIO 150 FUND – VIENNA MEMORIAL PARK BACKGROUND On July 21, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-47/16 re Ontario 150 Fund be received for information; AND THAT staff be directed to make application for Vienna Memorial Park electrical improvements in the amount of $20,000. The Ontario 150 Fund application included a letter of support, dated August 30, 2016, from the Vienna Lion’s Club to upgrade the electrical service and the concession booth in Vienna Memorial Park. On October 3, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-20/16 re 2017-2026 Capital Budget- Draft be received for information; AND THAT Council approve in principal the 2017- 2026 Capital Budget, as amended. During December 2016 the Municipality of Bayham was advised its Ontario 150 Fund application for Vienna Memorial Park was successful in the amount of $20,000, $10,000 of which was grant monies. DISCUSSION The works to be completed at Vienna Memorial Park under the Ontario 150 Fund grant include the following: 1) Electrical service relocation into the concession booth; 2) Installation of outlets and lighting on the Vienna Memorial Park Pavilion; 3) Installation of a chain-link fence down the southern property line of Vienna Memorial Park; 4) Vienna Memorial Park Concession Booth works: i. Remove all shiplap wood siding down to bare studs ii. Remove all existing roofing (metal and asphalt shingles) down to existing sheathing iii. Install typar house wrap to stud walls, followed by 1” x 4” spf horizontal strapping at 24” c/c, followed by vertical metal siding iv. After exposing stud walls and roof sheathing, inspect for any decay and replace any rotted material with equal size material, same for fascia boards prior to capping with aluminum v. Strap roof with 1” x 4” spf strapping at 24” c/c vi.Install metal roofing panels vii.Install aluminum fascia and soffits, eavestrough and downspouts viii.replace rotten sill plates in dirt and dig in 8x10 footing and fill with cement 5)Tree trimming; 6)Swing set ground surface and top brackets to be made CSA compliant. On February 14, 2017 the Municipality of Bayham issued RFT 17-02 – Wastewater Pumphouse, Straffordville Community Park Pavilion and Vienna Memorial Park Roofing Tender. RFT 17-02 – Vienna Memorial Park Concession Booth Contractor Bid Dean Franklin Construction $5,201.75+HST W.J Roofing $6,700+HST Haines Group $8,050+HST Dean Franklin Construction will also complete the Vienna Memorial Park Concession Booth rotten sill works in the amount of $2,342.98+HST Koolen Electric will complete the electrical works with an upset limit of $8,500+HST. RFQ 17-01 – Supply, Install & Repair of Fencing at various locations included Vienna Memorial Park southern property line fencing. Bids were as follows: RFQ 17-01 - Supply, Install & Repair of Fencing Contractor Vienna Memorial Park Verdant $10,700.00+HST Imperial Fence $3,150.00+HST Jim Thompson Landscaping $5,180.00+HST Royal Fence $4,465.00+HST Imperial Fence was the low bid on Vienna Memorial Park Fence works and total fence works contemplated under RFQ 17-01, further outlined in Report CAO 19/17 Canada 150 Fund. The Vienna Lion’s currently utilize the Vienna Memorial Park Concession Booth for storage of table’s chairs and the like. As the electrical panel will be housed within the Vienna Memorial Park Concession Booth it is pertinent to draft and enter into an agreement with the Vienna Lion’s for the Vienna Lion’s use of the Vienna Memorial Park Concession Booth. RECOMMENDATION 1.THAT Report CAO-18/17 re Ontario 150 Fund – Vienna Memorial Park be received for information; 2.AND THAT staff be directed to complete Ontario 150 - Vienna Memorial Park works as outlined within Report CAO 18/17; 3.AND THAT staff be directed to bring forward a by-law for Council consideration to enter into an agreement with the Vienna Lion’s for non-exclusive use of the Vienna Memorial Park Concession Booth. Respectfully Submitted by: Paul Shipway CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: April 6, 2017 REPORT: CAO-19/17 SUBJECT: CANADA 150 FUND – INTAKE 2 BACKGROUND On February 3, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-016, being a by-law to enter into an agreement for funding under the Canada 150 – Intake 2 program. The funding was allocated for Rehabilitation of the Straffordville Community Park and Community Parks Rehabilitations. DISCUSSION Staff issued a number of requests for tender and requests for quotes to complete works under the grant program and to explore the possibilities to improve parks and green space within the Municipality. The results of the various procurements is as follows: RFQ 17-01 – SUPPLY, INSTALL & REPAIR FENCING – VARIOUS LOCATIONS The scope of work is as follows: a)Straffordville Community Park i.Repair perimeter, ball diamond and playground fence where required i.Ensure chain link fabric is fastened to top rail, line post, stretcher bar and bottom rail. ii.No plastic fitting or components are to be used. ii.Replace front diamond outfield fence (topped with Big O) i.Chain link Fabric to be 9 gauge heavy galvanized wire fastened to top rail, line post, and stretcher bar and bottom rail. Same fence height and line post widths as existing fence. ii.No plastic fitting or components are to be used. iii.Install new swinging main access gate from Straffordville Community Centre Parking Lot. b)Port Burwell Ball Diamond and Tennis Court i.Ball Diamond replace outfield fence (topped with Big O) i.Chain link Fabric to be 9 gauge heavy galvanized wire fastened to top Vendor Straffordville Community Park - Ball Diamond Straffordville Community Park - Misc Top & Base Bracket Repairs Straffordville Community Park - Access Gate Port Burwell Ball Diamond Port Burwell Tennis Court Vienna Memorial Park Total Verdant $9,625.00 $315.00 $850.00 $8,325.00 $3,750.00 $10,700.00 $33,565.00 Imperial Fence $3,800.00 $1,500.00 $975.00 $6,400.00 $5,300.00 $3,150.00 $21,125.00 Jim Thompson Landscaping $6,870.00 $530.00 $960.00 $4,680.00 $4,630.00 $5,180.00 $22,850.00 Royal Fence $6,894.00 $1,110.00 $1,369.00 $4,085.00 $4,630.00 $4,465.00 $22,553.00 RFQ 17-01 rail, line post, and stretcher bar and bottom rail. Same fence height and line post widths as existing fence. (posts to remain and be repainted) ii. Tennis Court place final side of fence and latching access door i. Ensure chain link fabric is fastened to top rail, line post, stretcher bar and bottom rail. ii. No plastic fitting or components are to be used. Imperial Fence was the low bid. For works under this Report the total is $17,975+HST RFQ 17-02 – SUPPLY, DELIVER & INSTALL BLEACHERS Staff would respectfully recommend consideration of the following bleachers and locations: i. Straffordville Front Diamond 15ftx5 Rows – 2 - $8,310+HST ii. Straffordville Rear Diamond 15ftx3 Rows – 2 - $4,686+HST iii. Port Burwell Diamond 15ftx5 Rows – 2 - $8,310+HST The total cost as supplied by W.H Reynolds is $21,306+HST. Staff would also recommend disposal of all existing bleachers which are not compliant with the Ontario Building Code. Bleacher specifications are attached hereto as Appendix ‘A’ RFQ 17-03 BALL DIAMOND IMPROVEMENTS RFQ 17-03 Vendor Straffordville Front Diamond Straffordville Rear Diamond Port Burwell Diamond Sub-Total Precision Athletics $34,850.00 $12,750.00 $32,300.00 $79,900.00 DOL Turf Restoration Ltd. $39,050.00 $26,315.66 $38,906.00 $104,271.66 Mar-Co Clay Products $33,426.00 $7,582.00 $24,970.00 $65,978.00 TDS Turf Drainage Systems Ltd. $30,820.00 $11,280.00 $28,840.00 $70,940.00 TDI International Ag Inc $16,836.24 $6,373.44 $14,963.70 $38,173.38 Provisional Richmond Diamond Corinth Diamond Eden Diamond Sub-Total Precision Athletics $9,300.00 $14,800.00 $15,700.00 $39,800.00 DOL Turf Restoration Ltd. $20,064.00 $27,856.00 $26,592.00 $74,512.00 Mar-Co Clay Products $4,053.00 $15,012.00 $16,012.00 $35,077.00 TDS Turf Drainage Systems Ltd. $7,800.00 $9,770.00 $8,250.00 $25,820.00 15ftx3 Rows 15ftx5 Rows 15ftx10 Rows 15ftx15 Rows Parcs Ltd.$7,831.40 $12,621.40 $17,645.00 NB Sports Systems Canada $2,950.00 $4,495.00 $13,125.00 $19,750.00 Court 1 Sports Inc.$2,444.00 $5,800.00 $14,895.00 $22,455.00 W.H. Reynolds Cambridge $2,343.00 $4,155.00 $12,983.00 $19,363.00 15ftx3 Rows 15ftx5 Rows 15ftx10 Rows 15ftx15 Rows Parcs Ltd.$7,975.40 $12,232.60 $15,671.00 $20,005.00 Sports Systems Canada NB NB NB NB Court 1 Sports Inc.NB NB NB NB W.H. Reynolds Cambridge $1,822.00 $3,184.00 $10,033.00 $14,093.00 RFQ - 17-02 Metal/Wood Mix Bleachers Metal Bleachers TDI International Ag Inc $3,064.50 $2,171.91 $2,151.83 $7,388.24 The Scope of Work is as follows: a)Straffordville Front Diamond i.Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii.Define new ‘back edge’ of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii.Excavate to remove sod trimmings and topsoil, to minimum 6” depth in newly expanded infield area. Disposal of cut material by contractor. iv.Install base layer in new expanded area. Base layer may be Mar-Co ‘Sport Sand’ or equivalent limestone screenings/stone dust. v.Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. vi.Install 75 mm (3”) of new infield clay skin. ‘Erie Ball Mix’ by Mar-Co Clay or equivalent limestone screenings/stone dust. Install product in 1” lifts, with wheel compaction between layers. vii.Fine grade infield. Ensure smooth transitions from infield to outfield turf. viii.Install new home plate. (if required) ix.Install new pitching rubber. (if required) x.Layout and cut warning tracks at outfield fence and sideline fences. Warning track width should be 12 ft. Excavate to 100mm (4”) depth. Install 4” of limestone screenings/stone dust or 50mm base (Mar-Co Sport Sand or stone dust). i.Replace dugout benches b)Straffordville Rear Diamond i.Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii.Define new ‘back edge’ of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii.Excavate to remove sod trimmings and topsoil, to minimum 6” depth in newly expanded infield area. Disposal of cut material by contractor. iv.Install limestone screenings/stone dust to finished grade. v.Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. i.Replace dugout benches c)Port Burwell Diamond i.Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii.Define new ‘back edge’ of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii.Excavate to remove sod trimmings and topsoil, to minimum 6” depth in newly expanded infield area. Disposal of cut material by contractor. iv.Install base layer in new expanded area. Base layer may be Mar-Co ‘Sport Sand’ or equivalent limestone screenings/stone dust. v.Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. vi.Install 75 mm (3”) of new infield clay skin. ‘Erie Ball Mix’ by Mar-Co Clay or equivalent limestone screenings/stone dust. Install product in 1” lifts, with wheel compaction between layers. vii.Fine grade infield. Ensure smooth transitions from infield to outfield turf. viii.Install new home plate. (if required) ix.Install new pitching rubber. (if required) x.Layout and cut warning tracks at outfield fence and sideline fences. Warning track width should be 12 ft. Excavate to 100mm (4”) depth. Install 4” of limestone screenings/stone dust or 50mm base (Mar-Co Sport Sand or stone dust). i.Replace dugout benches d)Richmond Diamond – Provisional Item i.Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii.Define new ‘back edge’ of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii.Excavate to remove sod trimmings and topsoil, to minimum 6” depth in newly expanded infield area. Disposal by contractor. iv.Install limestone screenings/stone dust to finished grade. v.Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. e)Corinth Diamond – Provisional Item i.Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii.Define new ‘back edge’ of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii.Excavate to remove sod trimmings and topsoil, to minimum 6” depth in newly expanded infield area. Disposal by contractor. iv.Install limestone screenings/stone dust to finished grade. v.Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. f)Eden Diamond (West Side of Property)– Provisional Item i.Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii.Define new ‘back edge’ of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii.Excavate to remove sod trimmings and topsoil, to minimum 6” depth in newly expanded infield area. Disposal by contractor. iv.Install limestone screenings/stone dust to finished grade. v.Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. Staff would propose proceeding with Straffordville front and rear diamond and Port Burwell Diamond works by TDI International in the amount of $38,173.38+HST. RFT 17-02 –STRAFFORDVILLE COMMUNITY PARK PAVILION RFT 17-02 – Straffordville Pavilion Contractor Bid Dean Franklin Construction $3,659.64+HST W.J Roofing $7,210.50+HST Haines Group $6,900+HST The scope of work is as follows: a)Straffordville Pavilion (Picnic Shelter) i.Remove existing plywood ceiling and dispose of debris ii.Install and level 1” x 4” SPR strapping to underside of roof trusses iii.Install metal roofing panels to underside for new ceiling (colour and panel style to be chosen by owner iv.Cap existing exposed wood roof beams with Aluminum, matching colour to roof panels, install bond breaker (tar paper or equal) to wood beams before installing aluminum cap Staff would propose proceeding with the Straffordville Pavilion works by Dean Franklin Construction in the amount of $3,659.64+HST The total scope of work proposed would be as follows: Fence Works $17,975+HST Bleachers $21,306+HST Ball Diamond Improvements $38,173.38+HST SCC Pavilion $3,659.64+HST TOTAL $81,114.02+HST Although the above is beyond the total budget, staff would respectfully recommend Council consider utilizing the budgeted funding from PR-6 Accessible Viewing Platform in the amount of $15,000 from the Parkland Reserve as the Enabling Accessibility Fund funding was not approved for 2017. The above works would be a sizeable contribution to the community parks and greenspace within the Municipality achieved through bulk procurement. Further, under the Parks and Recreation Operating Budget staff would also procure new basketball backboards and nets for all locations throughout the Municipality. Lastly, the Eden Community Park will now be abutting a commercial use, including a divided parking lot. To ensure separation of properties, specifically near the basketball nets and parking lot, staff would propose to also add an approximate 120 metre fence to the Imperial Fence scope of work to be funded from the Parkland Reserve. A visual representation of the approximate fence location is attached hereto as Appendix ‘B’. RECOMMENDATION 1.THAT Report CAO-19/17 re Canada 150 Fund – Intake 2 be received for information; 2.AND THAT staff be directed to complete Canada 150 Fund – Intake 2 works as outlined within Report CAO-19/17. 3.AND THAT Capital Item PR-6 Accessible Viewing Platform funding in the amount of $15,000 be reallocated to the Canada 150 – Intake 2 projects. 4.AND THAT staff be directed to utilize Parkland Reserve funding, with an upset limit of $16,000, to complete unfunded Canada 150 – Intake 2 works and fencing at the Eden Community Park. Respectfully Submitted by: Paul Shipway CAO|Clerk Page 2 of 10 Continuous Angle Frame Bleachers Part 1 General 1.01 Section includes A. Design, fabrication, and installation of continuous modular angle frame bleachers. 1.Understructure: Steel - Hot Dipped Galvanized after fabrication. 1.02 Submittals A. Shop drawings: Submit shop drawings stamped/sealed by a “R egistered Professional Engineer in the Province of Ontario.”. Drawings to be submitted with Building Permit application. B. Submit Manufacturers product data and literature with quotation. C. Provide a “Letter of Validation” from the Canadian Welding Bureau confirming the certified/qualified manufacturer of bleachers. 1.03 Quality Assurance A. Codes and Standards: Design, fabrication, and installation shall be in accordance with all applicable codes, regulations, and accessibility requirements, and the manufacturer must meet the minimum requirements of the latest edition of the Ontario Building Code (O. Reg.332/12) and the Canadian Standards Association CSA S16-09 B. Manufacturer Qualifications: Minimum 10 years experience in the design and manufacture of Bleachers and shall include a list of (5) installations in the Canada equal to or greater than 200 seats. C. Installer Qualifications: Employ persons trained and experienced in the installation of Bleachers and shall include a list of (5) installations in the Canada equal to or greater than 200 seats. D. Welders: Certified companies shall employ welders properly ticketed and tested by the Canadian Welding Bureau. 1.04 Project Conditions A. Bleachers to be installed on the owners properly prepared graded and level site. B. There are no underground utilities and/or obstructions. 1.05 Warranty A. Warranty bleachers to be satisfactory as to design, workmanship, and materials for 5 years beginning after substantial completion of bleacher installation. This warranty excludes any results of abnormal use in service, intentional damage, vandalism, or accidental damage or other occurrences beyond the control of the manufacturer. Page 3 of 10 PART 2 Products. Acceptable Standard CONTINUOUS ANGLE FRAME MODULAR BLEACHERS – NON ELEVATED WITH REAR ROW BACKREST & HORIZONAL REAR GUARD RAIL SYSTEM 2.01 – 3 Rows by 16 ft long A. Size: 3 Rows by 16ft long. Row # 1 seat height shall be 17” above grade (minimum) B. Gross Capacity 30 seats Barrier Free Seats shall be made available within the bleacher foot print to comply to minimum requirements for OBC 2012 = 1% of gross seating capacity C. Bleacher Footprint Size: Minimum 5 ft. deep x 16 ft. (Pad provided by owner) A 4’(front of Row #1) buffer should be added to these footprint dimensions to provide adequate extra D. Design: Shall be in accordance with the latest edition of the Ontario Building Code 2012 E. Design Loads: 1.Live Load: 4.8 kPa (100 pounds per square foot) (psf) applied vertically over entire area (not applied concurrently), 2.Perpendicular Sway Load: 0.15 kN/m (10.5 plf) pounds per linear foot applied vertically to seat (not applied concurrently), 3.Lateral Sway Load: 0.3 k/m (21 plf) of seat plank, applied parallel to row (not applied concurrently), 4.Live Load for Seats and Tread Planks: 1.75 kN/m or 2.2. kN over 0.75m length (495 lbs over 2’6” length) F. Shop Connections/Welding: 1.Fabricators and erectors responsible for making welds for structures fabricated or erected under CSA 16.1 shall be certified by the Canadian Welding Bureau to the requirements of CSA Standard W47.1 (Division 1 or 2.1), or CSA Standard W55.3, or both as applicable. G. Framework: 1. Space fabricated angle bleacher frames at 5 foot (maximum) intervals and connected with Hot Dipped Galvanized (Double Angle) cross bracing suitable by design to O.B.C. No Flat Bar bracing will be accepted. 2. Rise and Run (depth) Dimensions: Vertical Rise =8 inches, Horizontal Run = 24inches, Seat height above Foot boards = 17” Page 4 of 10 H. Riser:Nominal 2” by 6” Pressure Treated Lumber I. Seat planks:Nominal 2” x 10” Pressure Treated Lumber J. Footboards:(2) Nominal 2” x 10” Pressure Treated Lumber K. Mudsills/Skid Sleepers: Nominal 2” x 6” Pressure Treated Lumber Materials. A. Framework: Galvanized Steel: ASTM A36, A572 Gr 50, A992 Hot dipped galvanized after fabrication in accordance with ASTM A123. B. Pressure Treated Wood Planking: Pressure Treated Lumber, Gr. 2 or better, D4S C. Accessories: 1.Fasteners/Bolts and Nuts for “Steel to Steel Connections”: Equal to or greater than SAE J429 Grade 5. Fasteners/Bolts and Nuts for “Wood to Steel Connections”: Equal to or greater than ASTM A307 All structural connections are snug tight per RCSC 2000 Specification. 2.02 – 5 Rows by 16 ft long A. Size: 5 Rows by 16ft long. Row # 1 seat height shall be 17” above grade (minimum) B. Gross Capacity 50 seats Barrier Free Seats shall be made available within the bleacher foot print to comply to minimum requirements for OBC 2012 = 1% of gross seating capacity C. Bleacher Footprint Size: Minimum 9 ft. deep x 16 ft. (Pad provided by owner) A 4’(front of Row #1) buffer should be added to these footprint dimensions to provide adequate extra D. Design: Shall be in accordance with the latest edition of the Ontario Building Code 2012 E. Design Loads: 1.Live Load: 4.8 kPa (100 pounds per square foot) (psf) applied vertically over entire area (not applied concurrently), 2.Perpendicular Sway Load: 0.15 kN/m (10.5 plf) pounds per linear foot applied vertically to seat (not applied concurrently), 3.Lateral Sway Load: 0.3 k/m (21 plf) of seat plank, applied parallel to row (not applied concurrently), 4.Live Load for Seats and Tread Planks: 1.75 kN/m or 2.2. kN over 0.75m length (495 lbs over 2’6” length) 5.“Guards” shall be accordance with O.B.C. Page 5 of 10 F. Shop Connections/Welding: 1.Fabricators and erectors responsible for making welds for structures fabricated or erected under CSA 16.1 shall be certified by the Canadian Welding Bureau to the requirements of CSA Standard W47.1 (Division 1 or 2.1), or CSA Standard W55.3, or both as applicable. G. Framework: 1. Space fabricated angle bleacher frames at 5 foot (maximum) intervals and connected with Hot Dipped Galvanized (Double Angle) cross bracing suitable by design to O.B.C. No Flat Bar bracing will be accepted. 2. Rise and Run (depth) Dimensions: Vertical Rise =8 inches, Horizontal Run = 24inches, Seat height above Foot boards = 17” H. Riser:Nominal 2” by 6” Pressure Treated Lumber I. Seat planks:Nominal 2” x 10” Pressure Treated Lumber J. Footboards:(2) Nominal 2” x 10” Pressure Treated Lumber K. Mudsills/Skid Sleepers: Nominal 2” x 6” Pressure Treated Lumber Materials. A. Framework: Galvanized Steel: ASTM A36, A572 Gr 50, A992 Hot dipped galvanized after fabrication in accordance with ASTM A123. B. Pressure Treated Wood Planking: Pressure Treated Lumber, Gr. 2 or better, D4S C. Accessories: a.Fasteners/Bolts and Nuts for “Steel to Steel Connections”: Equal to or greater than SAE J429 Grade 5. Fasteners/Bolts and Nuts for “Wood to Steel Connections”: Equal to or greater than ASTM A307 All structural connections are snug tight per RCSC 2000 Specification. 2.03 – 10 Rows bt 16 ft long Page 6 of 10 A. Size: 10 Rows by 16ft long. Row # 1 seat height shall be 17” above grade (min imum) B. Gross Capacity 100 seats Barrier Free Seats shall be made available within the bleacher foot print to comply to minimum requirements for OBC 2012 = 1% of gross seating capacity C. Bleacher Footprint Size: Minimum 20 ft. deep x 16 ft (Pad provided by owner) A 4’(front of Row #1) buffer should be added to these footprint dimensions to provide adequate extra D. Design: Shall be in accordance with the latest edition of the Ontario Building Code 2012 E. Design Loads: a.Live Load: 4.8 kPa (100 pounds per square foot) (psf) applied vertically over entire area (not applied concurrently), b.Perpendicular Sway Load: 0.15 kN/m (10.5 plf) pounds per linear foot applied vertically to seat (not applied concurrently), c. Lateral Sway Load: 0.3 k/m (21 plf) of seat plank, applied parallel to row (not applied concurrently), d.Live Load for Seats and Tread Planks: 1.75 kN/m or 2.2. kN over 0.75m length (495 lbs over 2’6” length) e.“Guards” shall be accordance with O.B.C. F. Shop Connections/Welding: 1.Fabricators and erectors responsible for making welds for structures fabricated or erected under CSA 16.1 shall be certified by the Canadian Welding Bureau to the requirements of CSA Standard W47.1 (Division 1 or 2.1), or CSA Standard W55.3, or both as applicable. G. Framework: 1. Space fabricated angle bleacher frames at 5 foot (maximum) intervals and connected with Hot Dipped Galvanized (Double Angle) cross bracing suitable by design to O.B.C. No Flat Bar bracing will be accepted. 2. Rise and Run (depth) Dimensions: Vertical Rise =8 inches, Horizontal Run = 24inches, Seat height above Foot boards = 17” H. Riser: Nominal 2” by 6” Pressure Treated Lumber I. Seat planks:Nominal 2” x 10” Pressure Treated Lumber Page 7 of 10 J. Footboards: (2) Nominal 2” x 10” Pressure Treated Lumber K. Guardrails: H.D.G. horizontal 2” Sch 40 upper rail and 1” Sch 40 lower rail to suit O.B.C. for loading, L. Aisle Width: (1) per unit as per OBC requirements - 44 inch wide (minimum) M. Mudsills/Skid Sleepers: Nominal 2” x 6” Pressure Treated Lumber Materials. A. Framework: Galvanized Steel: ASTM A36, A572 Gr 50, A992 Hot dipped galvanized after fabrication in accordance with ASTM A123 . B. Pressure Treated Wood Planking: Pressure Treated Lumber, Gr. 2 or better, D4S C. Guardrails: Upper “Guard Rail” shall be 2 3/8” Schedule 40 Hot Dipped Galvanized P/E Pipe (or equivalent). TOP PIPE - 1-5/8” O.D. Aluminum pipe will not meet O.B.C. 4.1.10.1. (1)(a) All pipe ends shall be connected with external HDG “Alvin Industrial and/or Kee Industrial Fittings. (i.e. Straight, 90 deg elbows, “T” and others) Lower “Guard Rail” shall be 1” Schedule 40 Hot Dipped Galvanized P/E Pipe (or equivalent) D. Accessories: a.Fasteners/Bolts and Nuts for “Steel to Steel Connections”: Equal to or greater than SAE J429 Grade 5. Fasteners/Bolts and Nuts for “Wood to Steel Connections”: Equal to or greater than ASTM A307 All structural connections are snug tight per RCSC 2000 Specification. 2.04 – 15 Rows by 16 ft long A. Size: 15 Rows by 16ft long. Row # 1 seat height shall be 17” above grade (minimum) B. Gross Capacity 150 seats Barrier Free Seats shall be made available within the bleacher foot print to comply to minimum requirements for OBC 2012 = 1% of gross seating capacity C. Bleacher Footprint Size: Minimum 28 ft. deep x 16 ft (Pad provided by owner) A 4’(front of Row #1) buffer should be added to these footprint dimensions to provide adequate extra D. Design: Shall be in accordance with the latest edition of the Ontario Building Code 2012 E. Design Loads: Page 8 of 10 a. Live Load: 4.8 kPa (100 pounds per square foot) (psf) applied vertically over entire area (not applied concurrently), b. Perpendicular Sway Load: 0.15 kN/m (10.5 plf) pounds per linear foot applied vertically to seat (not applied concurrently), c. Lateral Sway Load: 0.3 k/m (21 plf) of seat plank, applied parallel to row (not applied concurrently), d. Live Load for Seats and Tread Planks: 1.75 kN/m or 2.2. kN over 0.75m length (495 lbs over 2’6” length) e. “Guards” shall be accordance with O.B.C. F. Shop Connections/Welding: 1.Fabricators and erectors responsible for making welds for structures fabricated or erected under CSA 16.1 shall be certified by the Canadian Welding Bureau to the requirements of CSA Standard W47.1 (Division 1 or 2.1), or CSA Standard W55.3, or both as applicable. G. Framework: 1. Space fabricated angle bleacher frames at 5 foot (maximum) intervals and connected with Hot Dipped Galvanized (Double Angle) cross bracing suitable by design to O.B.C. No Flat Bar bracing will be accepted. 2. Rise and Run (depth) Dimensions: Vertical Rise =8 inches, Horizontal Run = 24inches, Seat height above Foot boards = 17” H. Riser: Nominal 2” by 6” Pressure Treated Lumber I. Seat planks: Nominal 2” x 10” Pressure Treated Lumber J. Footboards: (2) Nominal 2” x 10” Pressure Treated Lumber K. Guardrails: H.D.G. horizontal 2” Sch 40 upper rail and 1” Sch 40 lower rail to suit O.B.C. for loading, L. Aisle Width: (1) per unit as per OBC requirements - 44 inch wide (minimum) M. Mudsills/Skid Sleepers: Nominal 2” x 6” Pressure Treated Lumber Materials. A. Framework: Galvanized Steel: ASTM A36, A572 Gr 50, A992 Hot dipped galvanized after fabrication in accordance with ASTM A123. B. Pressure Treated Wood Planking: Pressure Treated Lumber, Gr. 2 or better, D4S Page 9 of 10 C. Guardrails: Upper “Guard Rail” shall be 2 3/8” Schedule 40 Hot Dipped Galvanized P/E Pipe (or equivalent). TOP PIPE - 1-5/8” O.D. Aluminum pipe will not meet O.B.C. 4.1.10.1. (1)(a) All pipe ends shall be connected with external HDG “Alvin Industrial and/or Kee Industrial Fittings. (i.e. Straight, 90 deg elbows, “T” and others) Lower “Guard Rail” shall be 1” Schedule 40 Hot Dipped Galvanized P/E Pipe (or equivalent) D. Accessories: a.Fasteners/Bolts and Nuts for “Steel to Steel Connections”: Equal to or greater than SAE J429 Grade 5. Fasteners/Bolts and Nuts for “Wood to Steel Connections”: Equal to or greater than ASTM A307 All structural connections are snug tight per RCSC 2000 Specification. Part 3 Execution 3.01 Installation A. Install continuous angle frame bleachers complete in accordance with the manufacturer’s specifications, instructions and approved shop drawings. 3.02 Adjusting A. Inspect completed bleachers and make necessary adjustment to ensure properly installed. © Latitude Geographics Group Ltd. 0.2 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Kilometers0.2 Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.080 1:3,329 Map Title Parcels Lagoons Local Arterial Highways World Street Map REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO|Clerk DATE: April 6, 2017 REPORT: CAO-20/17 SUBJECT: RFQ 17-04 SUPPLY & INSTALL FLAGPOLES BACKGROUND On February 16, 2017 the Council of the Corporation passed a resolution authorizing the procurement of various outdoor amenities at the Straffordville Community Centre including flagpoles. DISCUSSION The Municipality of Bayham issued RFQ 17-04 – Supply & Install Flagpoles. The results of RFQ 17-04 are as follows: RFQ 17-04 Flagpoles Dean Franklin Construction $4,400.00+HST Tillonca Flags & Flag Poles $7,045.00+HST The scope of work outlined in RFQ 17-04 is as follows: Straffordville Community Centre Flagpoles i. Two (2) Flagpoles 25’ ii. One (1) Flagpole 30’ a) Finish: i. Aluminum (Anodized Clear or Satin Finish); or ii. Stainless Steel (Satin Finish) b) Flagpole Specifications Pole Height Butt Diameter Top Diameter Wall Thickness 16' 4" 2.375" .125" 20' 4" 2.375" .125" 25' 4" 2.375" .125" 30' 4" 2.375" .125" c) Successful proponent to install manufacturer recommended pier foundations. RECOMMENDATION 1. THAT Report CAO-20/17 re RFQ 17-04 Supply & Install Flagpoles be received for information; 2. AND THAT Council award the installation of flagpoles pursuant to RFQ 17-04 to Dean Franklin Construction Ltd. in the amount of $4,400+HST. Respectfully Submitted by: Paul Shipway CAO|Clerk REPORT CAO TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: April 6, 2017 REPORT: CAO-21/17 SUBJECT: RFT 17-03 SALE OF SURPLUS EQUIPMENT BACKGROUND On Wednesday March 8, 2017 RFT 17-03 re Sale of Surplus Equipment was issued, a copy of the same is attached hereto as Appendix ‘A’. Public Works Staff identified various equipment that due to age, use and maintenance requirements was identified to be surplused. RFT 17-03 Sale & Surplus of Equipment Hideway Farm Frank Magashazi Max Neville Krahn's Auto 2008 Ford Ranger - 177,000km (RB $5,200) NB NB NB NB 2009 GMC Canyon (RB $4,800) NB NB NB NB 2008 Ford Ranger - 231,000km (RB $4,500) NB NB NB NB 2007 Dodge NB NB NB NB Generac Generator $2,555.00 NB NB NB 2008 John Deere NB $5,200.00 $6,025.00 $5,900.00 Sanding Box (RB $2,500) NB NB NB NB *Bids do not include HST which will be added at time of sale. RECOMMENDATION 1.THAT Report CAO-21/17 re Sale of Surplus Equipment be received for information; 2.AND THAT Staff be directed to award surplus equipment to the highest individual bidder on each piece of equipment in the ‘as is, where is’ condition; 3.AND THAT staff be directed to adjust the reserve bids and relist the request for tender as follows: i.2008 Ford Ranger – 177,000km - $4,000 ii.2009 GMC Canyon - $3,500 iii.2008 Ford Ranger – 231,000 - $3,000 iv.Sanding Box – No Reserve 4.AND THAT the proceeds of sale be allocated to the Public Works Equipment Reserve; Respectfully Submitted by: Paul Shipway CAO|Clerk REQUEST FOR TENDER SALE OF SURPLUS EQUIPMENT RFT 17-03 Tenders must be submitted on this form, sealed in an envelope clearly marked RFT 17-03 Sale of Surplus Equipment, not later than 11:00 A.M. Thursday, March 30, 2017. •The highest or any tender not necessarily accepted. •All Surplus equipment shall be tendered and released in the ‘as seen’, ‘as is’ condition. •Tenderers may bid on one, any or all items listed below. •The bids will be evaluated individually for each item, and not necessarily awarded to one bidder. •The successful bidder will be notified upon approval of Council following their regularly scheduled Council meeting to be held on Thursday April 6th, 2017. •The successful bidder shall be responsible for pick-up during regular hours of operation. •Surplus equipment shall be released in the ‘as seen’ ‘as is’ condition upon receipt of the accepted bid price, paid by cash, certified cheque or money order to the Municipality of Bayham. As all items will be released in ‘as seen’ ‘as is’ condition all Surplus equipment shall be viewable on Wednesday March 15, 2017 and Thursday March 16, 2016 from 1:00 PM – 2:00PM at the Public Works Yard located at 8354 Plank Rd, Straffordville, ON. ISSUE DATE: Thursday, March 9, 2017 CLOSING DATE: Thursday, March 30, 2017 CLOSING TIME: 11:00:00 A.M., local time LOCATION: Municipality of Bayham 9344 Plank Road Straffordville, ON, Attention: Ed Roloson Manager of Capital Projects LATE SUBMISSIONS WILL NOT BE ACCEPTED ITEM QYT. DESCRIPTION MINIMUM BID BID PRICE 1 1 2008 Ford Ranger 4x4, V6 177,000 km $6,800.00 $ 2 1 2009 GMC Canyon 127,000 km $5,500.00 $ 3 1 2008 Ford Ranger 4x4, V6 231,000 km $5,000.00 $ 4 1 2007 Dodge, V6 247,000km N/A $ 5 1 Generac PTO driven 25 KW generator. $2,400.00 $ 6 1 2008 John Deere 2305 4x4 Diesel Tractor, 604 hrs. $5,800.00 $ 7 1 Sanding box with Honda power engine. $2,500.00 $ Sub-Total $ 13% H.S.T. $ TOTAL $ COMPANY NAME: SIGNATURE: NAME (please print): ADDRESS: TEL. #: FAX #: E-MAIL: DATE: ALL SURPLUS EQUIPMENT SHALL BE TENDERED AND RELEASED IN THE ‘AS SEEN’, ‘AS IS’ CONDITION. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2017-031 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AMENDING AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO REGARDING THE SOURCE PROTECTION MUNICIPAL FUND WHEREAS the Province provides funding to offset a portion of costs for small, rural municipalities in preparing and implementing source protection; AND WHEREAS the Corporation of the Municipality of Bayham requires funding to assist in implementing a source protection plan; AND WHEREAS the Corporation of the Municipality entered into a grant funding agreement under the 2013-14 Source Protection Municipal Implementation Fund dated February 4, 2016 to build municipal capacity to implement source protection plans and support sustainable, local actions to protect drinking water; AND WHEREAS the Corporation of the Municipality of Bayham is desirous of entering into an amending agreement for grant funding under the 2013-14 Source Protection Municipal Implementation Fund; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Amending Agreement attached hereto as Schedule “A” and forming part of this by-law between the Municipality of Bayham and Her Majesty the Queen in Right of Ontario as represented by the Minister of the Environment and Climate Change; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF APRIL 2017. ___________________________ _____________________________ MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017–034 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD APRIL 6, 2017 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held April 6, 2017 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 6tj day of April, 2017. ____________________________ _____________________________ MAYOR CLERK