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April 06, 2017 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, April 6, 2017 7:00 p.m. 6:30 p.m. — Committee of Adjustment—A-02/17 Dujardin, AO-03/17 Best Line Farms 7:30 p.m. — Public Meeting — Planning/Zoning — Rose Buti 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 16, 2017 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report PS-03/17 by Ed Roloson, WaterlWastewater Operations Manager re RFQ — Maple Grove Line Road Bed Construction B. Report PS-04/17 by Ed Roloson, WaterlWastewater Operations Manager re Springer Hill Rd. 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 2017 Council Agenda April 6, 2017 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Passing re Guenther Zoning By-Law Z659-2017 B. Notice of Passing re Schroyens Zoning By-Law Z658-2017 C. Notice of Passing re Schrijver Zoning By-Law Z657-2017 D. Notice of Public Meeting re Dujardin Minor Variance Application E. Notice of Public Meeting re Best Line Farms Ltd. Minor Variance Application F. Notice of Public Meeting re Rose Buti Zoning By-law Amendment Application 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipality of Central Elgin re Fire Prevention Officer B. Thames Valley District School Board re Pupil Accommodation Review C. Elgin County re 2016 Census for Elgin County D. Elgin County re 2016 Library Usage and Statistics Report E. Ontario Association of Fire Chiefs re 2017 Municipal Officials Seminar F. Sylvia Jones, MPP re Progressive Conservative Critic for Infrastructure G. Special Olympics Ontario re Annual Report H. Ministry of Citizenship and Immigration re Order of Ontario I. John Kirby re Beachfest Municipal Approvals J. Notice re Port Burwell Marine Museum & Lighthouse Display at Queen's Park, Toronto K. Elgin County OPP 2016 Year End Report L. Thames Valley District School Board Final Senior Administration Report— Elementary Pupil Accommodation Review 01 — complete report and appendices available at the following link: http://www.tvdsb.ca/files/311677/finalfsar%20epar-01.pdf) M. Municipality of Central Elgin re Conditions for Private Wells and Septic Systems on Private Lots Containing a Residence 2017 Council Agenda April 6, 2017 N. SCOR Media Release re SCOR AGM Focus on Collaboration and Climate 11.1.2 Requiring Action A. Port Burwell Historical Society re Canada 150 Parade and Celebration B. Port Burwell Public School re Track and Field Meet 11.2 Reports to Council A. Report CAO-15/17 by Paul Shipway, CAOICIerk re Green Energy Act B. Report CAO-16/17 by Paul Shipway, CAOICIerk re Straffordville Community Centre — Kitchen Assessment C. Report CAO-17/17 by Paul Shipway, CAOICIerk re RFT 17-02 Roofing Tender D. Report CAO-18/17 by Paul Shipway, CAOICIerk re Ontario 150 Fund —Vienna Memorial Park E. Report CAO-19/17 by Paul Shipway, CAOICIerk re Canada 150 — Intake 2 F. Report CAO-20/17 by Paul Shipway, CAOICIerk re RFQ 17-04 Supply & Install Flagpoles G. Report CAO-21/17 by Paul Shipway, CAOICIerk re RFT 17-03 Sale of Surplus Equipment 12. BY-LAWS A. By-Law 2017-031 Being a By-law authorize the execution of an amending agreement between The Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of Ontario regarding The Source Protection Municipal Fund B. By-Law 2017-032 Being a By-law to authorize the execution of a development agreement between Luc and Debbie Dujardin and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-14117 by Margaret Underhill, Secretary)Treasurer Committee of Adjustment during the Committee of Adjustment meeting of April 6, 2017) C. By-Law 2017-033 Being a By-law to authorize the execution of a development agreement between Best Line Farms Ltd and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-15117 by Margaret Underhill, Secretary)Treasurer Committee of Adjustment during the Committee of Adjustment meeting of April 6, 2017) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 2017 Council Agenda April 6, 2017 A. Port Burwell Gazebo Cupola B. New Horizons for Seniors Program — Straffordville Community Centre Amenities Funding Decision 14.1 In Camera A. Confidential Item regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose, a proposed or pending acquisition or disposition of land by the municipality or local board (King St. Road Allowance) B. Confidential Item regarding the security of the property of the municipality or local board (Insurance Claim) C. Confidential Item regarding proposed or pending acquisition or disposition of land by the municipality or local board (Port Burwell Parking) D. Confidential Item regarding proposed or pending acquisition or disposition of land by the municipality or local board (Harbour Divestiture) E. Confidential Item regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Development Agreement) F. Confidential Item regarding personal matters about an identifiable individual, including municipal or local board employees (Public Works Staffing) G. Confidential Item regarding proposed or pending acquisition or disposition of land by the municipality or local board (31 Elizabeth Street) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017- 034 Being a By-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, March 16, 2017 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: DEPUTY CLERK PLANNING COORDINATOR MARGARET UNDERHILL FIRE CHIEF BY-LAW ENFORCEMENT OFFICER RANDY WHITE CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Serge Pieters email correspondence of March 14, 2017 re Port Burwell Provincial Park added as Item 11.1.1-G B. Susanne Schlotzhauer email correspondence of March 14, 2017 re Municipal By-Law 2017-028 added as Item 11.1.1-H C. Marion Rogers email correspondence of March 14, 2017 re Port Burwell Provincial Park added as Item 11.1.1-1 4. ANNOUNCEMENTS A. Councillor Ketchabaw advised the South Central Ontario Region Economic Development Corporation Annual General Meeting is scheduled for March 30 from 9:OOam — 12:OOpm at Long Point Region Conservation Authority. B. Councillor Ketchabaw provided an update from recent Canada 150 Community meeting. There will be two posters to watch for advising Canada 150 themes as well as Canada Day events. 2017 Council Minutes March 16, 2017 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held March 2, 2017 B. Committee of Adjustment held March 2, 2017 C. Public Meeting held March 2, 2017 re Guenther D. Public Meeting held March 2, 2017 re Schroyens E. Public Meeting held March 2, 2017 re Schrijver Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the minutes of the regular meeting held March 2, 2017, Committee of Adjustment held March 2, 2017, public meeting Guenther held March 2, 2017, public meeting Shroyens held March 2, 2017 and public meeting Schrijver held March 2, 2017 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council A. Report FR-01/17 by Randy White, Fire Chief I By-law Officer re 2015 —2016 Annual Fire Report Moved by: Councillor Ketchabaw Seconded by: Councilor Casier THAT Report FR-01/17 re 2015 —2016 Annual Fire Report be received for information. CARRIED 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 2017 Council Minutes March 16, 2017 10.1.1 Receive for Information A. Committee of Adjustment Notice of Decision re Froese B. Notice of Public Open House re Five Year Official Plan Review C. Notice of Public Open House re Municipal Energy Plan and Local Action Plan Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence items 10.1.1-A— 10.1.1-C be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-08/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E13/17, E14/17 Heide and Reddekopp Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-08/17 regarding Consent applications E13/17 and E14/17 submitted by Gerhard Heide and Bernhard Reddekopp be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Applications E13/17 and E14/17, submitted by Gerhard Heide and Bernhard Reddekopp, be granted subject to the following conditions: 1. Owners enter in to a Subdivision Agreement with the Municipality of Bayham for the development of Alward Street and the servicing of the lots 2. Approval of a zoning by-law amendment to remove the holding provision h2 by entering into a subdivision agreement with the Municipality 3. Planning report fee payable to the municipality for applications E13 & E14 4. Cash-in-lieu parkland dedication fee for each new lot created 5. Purchase civic number signs for each of the five lots CARRIED B. Report DS-09/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Consent Application E12/17 Csinos Farms Limited Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Staff Report DS-09/17 regarding the Consent Application E12/17 submitted by Csinos Farms Limited be received for information; 2017 Council Minutes March 16, 2017 AND THAT based upon the municipal review of the application, the Municipality considers it not consistent with nor in conformity with the PPS 2014, the Elgin County Official Plan, the Bayham Official Plan and Zoning By-law Z456-2003; AND THEREFORE Council recommends to the Elgin County Land Division Committee that Consent Application E12/17 as presented not be granted; AND FURTHER THAT Council recommends Consent Application E12/17 be AMENDED to retain as much of the land as possible for agricultural use by reconfiguring the proposed severed parcel in such a manner as to: a) include the large metal clad building with the required 10 metre rear yard setback and minimal side yard with the westerly lot line aligned with the existing residential parcel lot line, and; b) retain the smaller metal clad building on the agricultural lands; AND THAT the amended application be circulated for municipal review and comment. CARRIED C. Report DS-10/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application — Guenther Zoning By-Law Z659-2017 The Deputy Clerk I Planning Coordinator advised no other written submissions were received from the public. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-10/17 regarding the Zoning By-law Amendment for 56967 Eden Line, submitted by Peter and Anna Guenther, be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on 56967 Eden Line, being Registered Plan 11 R10093 Part 1 from the Institutional (1) Zone to Site-specific Hamlet Commercial (HC-2) Zone; AND THAT Zoning By-law Z659-2017 be presented to Council for enactment. CARRIED D. Report DS-11/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application — Schrijver Zoning By-Law Z657-2017 The Deputy Clerk I Planning Coordinator advised no other written submissions were received from the public. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-11/17 regarding the Gerda and Leo Schrijver rezoning application be received for information; 2017 Council Minutes March 16, 2017 AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Gerda and Leo Schrijver, described as Concession 8 Part Lot 7 from Agriculture (Al) to site-specific Special Agricultural (A2-13) on the retained lands and from Agriculture (Al) to site-specific Rural Residential (RR-31) on the severed surplus farm dwelling portion; AND THAT Zoning By-law Z657-2017 be presented to Council for enactment. CARRIED E. Report DS-12/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator re Rezoning Application — Schroyens Zoning By-Law Z658-2017 The Deputy Clerk I Planning Coordinator advised no other written submissions were received from the public Moved by: Councillor Breyer Seconded by: Councillor Southwick THAT Report DS-12/17 regarding the Frank and Monique Schroyens rezoning application be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Frank and Monique Schroyens, described as Concession 5 South Gore STR from Agriculture (Al-A) to site-specific Special Agricultural (A2-14) on the retained lands and from Agriculture (Al-A) to site-specific Rural Residential (RR-32) on the severed surplus farm dwelling portion and zoning be changed on lands described as Concession South Gore, West Part Lot 12 from Agricultural (Al-A) to Agricultural (Al); AND THAT Zoning By-law Z658-2017 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Township of Zorra, Municipality of Thames Centre re Automated External Defibrillators in schools B. Ontario Farmland Trust re 2017 Farmland Forum C. Ministry of Community Safety and Correctional Services re Transportation of Radioactive Materials in Ontario D. Regional Municipality of Peel re Motion of the Community Water Fluoridation Committee Regarding Regional Fluoridation E. Ministry of Education re Pupil Accommodation Review Update 2017 Council Minutes March 16, 2017 F. Hydro One Networks Inc. re Hydro One Joint Use Alert G. Serge Pieters email correspondence of March 14, 2017 re Port Burwell Provincial Park H. Susanne Schlotzhauer email correspondence of March 14, 2017 re Municipal By-Law 2017-028 I. Marion Rogers email correspondence of March 14, 2017 re Port Burwell Provincial Park Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council of the Corporation of the Municipality of Bayham endorse the resolutions from Township of Zorra and Municipality of Thames Centre re Automated External Defibrillators is schools. CARRIED Moved by: Councillor Breyer Seconded by: Councillor Casier THAT correspondence items 11.1.1-A— 11.1.1-1 be received for information. CARRIED 11.1.2 Requiring Action A. Township of Malahide re Appointment to Elgin Group Police Services Board Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence from the Township of Malahide re Appointment to Elgin Group Police Services Board be received for information; AND THAT the Council of the Municipality of Bayham concurs with the appointment of Jim Jenkins to the Elgin Group Police Services Board. CARRIED B. Joint Cemetery Board Advisory Board & Committee Resolution to remove and appoint members Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Council of the Municipality of Bayham approves the request from Municipality of Bayham Joint Cemetery Board to remove the name of George Beard from the Best Cemetery Board and to add the name of Dennis Ball to the Straffordville Cemetery Board. CARRIED 2017 Council Minutes March 16, 2017 C. Museums Bayham Advisory Board & Committee Resolution to remove and appoint members Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT the Council of the Municipality of Bayham supports the Museums Bayham Board appointment of Jeff Robinson as the new Bayham Historical Society representative to the Museums Bayham Board replacing Ray Maddox; AND THAT Council acknowledges and appreciates the former Bayham Historical Society representative, Ray Maddox, for his years of volunteering and his commitment to the Museums Bayham Board. CARRIED 11.2 Reports to Council 12. BY-LAWS A. By-Law 2017-027 Being a By-law to authorize the execution of a Municipal Automotive Materials Services Agreement between The Corporation of the Municipality of Bayham and Automotive Materials Stewardship Inc. regarding The Management of Automotive Materials B. By-Law 2017-028 Being a By-law to authorize the execution of an Agreement between The Corporation of the Municipality of Bayham and Her Majesty The Queen in Right of Ontario as represented by Minister of Natural Resources and Forestry regarding The Maintenance of Roadways Providing Access to the Provincial Park C. By-Law 2017-029 Being a By-law to further amend By-Law 2015-086 a By-law to appoint Board and Committee Members (This By-law follows the Advisory Board& Committee Resolutions passed during the regular meeting of Council of March 16, 2017) D. By-Law Z657-2017 Being a By-law to further amend By-Law Z456-2003 - Schrijver (This By-law follows the recommendation made in Report DS-11/17 by Margaret Underhill, Deputy Clerk I Planning Coordinator during the regular meeting of Council of March 16, 2017) E. By-Law Z658-2017 Being a By-law to further amend By-Law Z456-2003—Schroyens (This By-law follows the recommendation made in Report DS-12/17 by Margaret Underhill Deputy Clerk I Planning Coordinator during the regular meeting of Council of March 16, 2017) F. By-Law Z659-2017 Being a By-law to further amend By-Law Z456-2003—Guenther (This By-law follows the recommendation made in Report DS-10/17 by Margaret Underhill Deputy Clerk I Planning Coordinator during the regular meeting of Council of March 16, 2017) 2017 Council Minutes March 16, 2017 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT By-Laws 2017-027, 2017-028, 2017-029, Z657-2017, Z658-2017 and Z659-2017 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-030 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT confirming By-Law 2017-030 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 7:59 p.m. CARRIED MAYOR CLERK REPORT ' PHYSICAL SERVICES j'tunity 'l TO: Mayor & Members of Council FROM: Ed Roloson, Water/Wastewater Operations Manager DATE: April 6, 2017 REPORT: PS-03/17 FILE NO. C-07 SUBJECT: RFQ—MAPLE GROVE LINE ROAD BED RECONSTRUCTION BACKGROUND: In the 2017 Capital Budget process council approved item PW-3 in the amount of$150,000 for the multi-year reconstruction of Maple Grove Line. 2017 works include the reconstruction of approximately 1 km of road bed material as per the 2016 engineers drainage/road bed design. The scope of work includes the removal of topsoil/clay and replacement with sand in preparation for granular `A' placement from 911# 56017 — 55728 as well as between 911# 54755 -54854. On January 5, 2017 the Council of the Corporation of the Municipality of Bayham approved RFT 16-07 Supply & Placement of Granular Materials be received for information, which included $107,600 for the placement of granular 'A' (This amount includes a 10% contingency). DISCUSSION: On March 24, 2017 staff obtained four quotes for the works described above as follows (excluding HST); 1. Froese Excavating Ltd. = $69,712.00+HST 2. PBR Excavating Inc. = $96,423.05+HST 3. Kirwin and Oatman Excavating Ltd. = $173,030.00+HST 4. Underhill Trucking Ltd.= $69,050.00+HST Staff are anticipating a construction period starting the first week of May with completion approximately by May 19t". During this time the contractor will be responsible for the work zones including maintaining a passable traffic lane at all times. It is anticipated with the utilization of Municipality of Bayham traffic control devices the above noted low bid will be able to be reduced by $5,000+HST. RECOMMENDATION: 1. THAT Staff Report PS-03/17 re: RFQ — Maple Grove Line road bed reconstruction be received for information; 2. AND THAT staff be directed to bring forward a by-law to authorize the execution of an agreement with Underhill Trucking Ltd. for a total of $69,050.00+HST. Respectfully Submitted by: Reviewed by: Ed Roloson ul Shipway Water/Wastewater Operations Manager CAO -g,AY REPORT PHYSICAL SERVICES p�uj'tunity Is 0 TO: Mayor & Members of Council FROM: Ed Roloson, WaterNVastewater Operations Manager DATE: April 6, 2017 REPORT: PS-04/17 FILE NO. C-07 SUBJECT: SPRINGER HILL RD. BACKGROUND: Council will recall that during the 2017 Capital Budget process Springer Hill Rd. was identified as a 2018 road reconstruction project (PW-52, $275,000). The 2018 reconstruction project will consist of drainage improvements, culvert replacements, confirmation of road bed material, granular upgrades and a double layer of tar and chip surface treatment. Springer Hill Rd.is a boundary road with Malahide Township and has been mutually agreed upon by both parties that Bayham will maintain and be completely responsible for the road section from Glencolin Line north to Pressey Rd (4.4 km). The road section from Pressey Line to the rail road tracks (2km) is currently in fair to average condition requiring only minimal pothole maintenance whereas the road surface from the railroad tracks to Glencolin Line (2.4km) has deteriorated at a rapid rate over the past two to three years. DISCUSSION: The deterioration of the road surface requires significant ongoing attention by public works staff in order to comply with the Ontario Minimum Maintenance Standards. Over the past two months public works staff have been deployed an average of two to three times a week with cold mix material to repair potholes. Costs associated with this level of maintenance have reached $6000-$8000/month considering wages, equipment and materials. Staff suggest that escalating costs could be significantly reduced by pulverizing the existing 2.4km tar and chip surface to gravel. The newly formed granular surface could then be maintained by grading and providing dust control as needed until such a time that the road is reconstructed in 2018. This level of maintenance would consist of$5600 to pulverize and annual grading and dust control. Staff would also suggest that the pulverized road section be signed at both ends indicating loose gravel with a reduced speed limit and the individuals residing along the said area be notified. As a courtesy staff would also propose to notify Malahide Township of the said proposal. RECOMMENDATION: 1. THAT Staff Report PS-04/17 re: Springer Hill Rd.be received for information; 2. AND THAT staff be directed to pulverize Springer Hill Rd. from Glencolin Line to the railroad tracks and maintain the gravel surface as proposed until such a time that the road is reconstructed in 2018. 3. AND THAT staff be directed to notify Malahide Township, via formal correspondence, of the 2017 works. Respectfully Submitted by: Reviewed by: Ed Roloson y Water/Wastewater Operations Manager CAO $A�( PLANNING ACT NOTICE OF THE PASSING OF ZONING BY-LAW Z659-2017 BY THE CORPORATION OF THE MUNICIPALITY OF BAYHAM QX00 0 nyni IsY APPLICANT: GUENTHER TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No.Z659-2017 on the 16t'day of March 2017 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 6th day of April,2017 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to change the zoning on a 3289 m2 (0.8 acre) parcel from Institutional(1)Zone to a Special Hamlet Commercial Site-specific(HC-2)Zone to allow for retail store and restaurant use in a building,to prohibit several specific uses due to potential land use conflict and to permit auction sales facility use inside a building not more than twice a year.The subject lands are located on the south side of Eden Line,west of Plank Road in the Hamlet of Eden known as 56967 Eden Line. THE EFFECT of this By-law will be to allow limited indoor auction sales,retail and restaurant and food service use by changing the zoning on lands currently zoned Institutional (1) to Special Hamlet Commercial Site-specific(HC-2)Zone and to prohibit farm equipment sales and service, motor vehicle service station and public garage use. ONLY INDIVIDUALS,CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Municipal Board.A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed,the person or public body made oral submissions at a public meeting or written submissions to the council or,in the opinion of the Ontario Municipal Board,there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 17th DAY OF MARCH 2O17. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator I o.r2 f Municipality of Bayham LOT 22 56169 Heritage Line, P.O.Box 160 LOT_4 Straffordville,ON,NOJ 1YO Tel:519-866-5521 Ext 222 Fax:519-866-3884 E-mail:munderhill(&bavham.on.ca " - -- W:www.bayham.on.ca SUBJECTLANDS 7,Ci7`2t LOI 24 14)'f•22 1.09'23 NOTE: The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is presently set at$125.00 by the Province of Ontario. BAYS PLANNING ACT 'I= NOTICE OF THE PASSING OF ZONING BY-LAW Z658-2017 BY —, THE CORPORATION OF THE MUNICIPALITY OF BAYHAM OpAOi'tunity Is`1o,{9 APPLICANT: SCHROYENS TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No.Z658-2017 on the 161h day of March 2017 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 6th day of April,2017 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to change the zoning regulations on 0.9 ha(2.3 acres)of surplus farm dwelling lands in the Agricultural (Al-A)Zone to a Special Rural Residential(RR-32)Zone and to prohibit the keeping of livestock on the lands, to change the zoning regulations on the retained farm lands of 62 ha (154 acres)from Agricultural (Al-A) Zone to Special Site-specific Agricultural (A2-14) Zone in order to prohibit any new dwellings and to allow for relief from the minimum lot frontage regulation and to change the zoning regulations on 6 ha(15 acres)of land from Agricultural(Al-A)Zone to Agricultural(Al)Zone in Zoning By-lawZ456-2003.The subject lands are located on the north side of Jackson Line, west of Plank Road known as 55016 and 54884 Jackson Line. THE EFFECT of this By-law will be to change the zoning of the surplus farm dwelling lands to allow for residential use,to change the zoning on the retained farm lands in order to provide for site-specific zoning provisions and to change the zoning on 6 ha of land from All-A zone to Al zone in order to correct a mapping error for the lands. ONLY INDIVIDUALS,CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Municipal Board.A notice of appeal may not be filed by an unincorporated association or group. However,a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed,the person or public body made oral submissions at a public meeting or written submissions to the council or,in the opinion of the Ontario Municipal Board,there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS 17th DAY OF MARCH 2O17. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill 1;oT 122 LOT 123 i,o�r tea g � o�T.o,f Deputy Clerk/Planning Coordinator [Cd25 L0T 118 Municipality of Bayham 56169 Heritage Line,P.O.Box 160 Straffordville,ON,NOJ 1YO Tel: 519-866-5521 Ext 222 LOT 117 1t01'121 Fax:519-866-3884 i3OT 722 LOT4 Lo1123 LO1124 E-mail: munderhill(a)bayham.on.ca LOT iU W: www.bavham.on.ca LOT 11 SUBJECTLANDS d!O'1"d2 i 1,11 .OT 9 VOT t3 125 Ln1'14 LOT if) V 7:01 IS LO:f 1:01'1G 1? LOT Ii LOT'12 LOT 13 LOT id 1:0'f 15 LOT 16 LOT 1, NOTE. The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is presently set at$125.00 by the Province of Ontario. PLANNING ACT �"�►7 NOTICE OF THE PASSING OF ZONING BY-LAW Z657-2017 BY - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM OA!'Ortnnity'06' ty APPLICANT: SCHRIJVER TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham passed By- Law No.Z657-2017 on the 161 day of March 2017 under Section 34 of THE PLANNING ACT. AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the Clerk of the Municipality of Bayham not later than the 6th day of April,2017 a notice of appeal setting out the objection to the By-law and the reasons in support of the objection. THE PURPOSE of this By-law is to change the zoning regulations on 6381 mz (1.5 acres) of surplus dwelling lands in the Agricultural(Al)Zone to a Special Rural Residential (RR-31)Zone and prohibiting the keeping of livestock on the residential lands and by changing the retained farm lands of 19.5 ha (48.4 acres)from Agricultural (Al) Zone to a Special Site-specific Agricultural (A2-13)Zone in order to prohibit any new dwellings and to recognize reduced minimum lot area in Zoning By-law Z456-2003.The subject lands are located on the north side of Ottergate Line, east of Culloden Road known as 54530 Ottergate Line. THE EFFECT of this By-law will be to change the zoning on surplus farm dwelling lands to allow residential use and to change the zoning on the retained farm lands to provide for site-specific zoning provisions. ONLY INDIVIDUALS,CORPORATIONS AND PUBLIC BODIES may appeal a by-law to the Ontario Municipal Board.A notice of appeal may not be filed by an unincorporated association or group. However,a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. NO PERSON OR PUBLIC BODY SHALL be added as a party to the hearing of the appeal unless, before the by-law was passed,the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Municipal Board,there are reasonable grounds to add the person or public body as a party. The complete By-law is available for inspection in the municipal office during regular office hours. DATED AT THE MUNICIPALITY OF BAYHAM THIS Jrh DAY OF MARCH 2O17. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill LO' L IT3 1OT> Deputy Clerk/Planning Coordinator 12 LOT iLOT 3 LUT'Q LOT 1.OT LOT , 1� Municipality of Bayham Br ! g LOr6 LOT a la 66169 Heritage Line,P.O.Box 160 13 Straffordville,ON,NOJ 1YO Tel:619-866-5521 Ext 222 `.orz OUT Fax:619-866-3884 1,QT'3 E-mail:munderhill(cDbayham.on.ca LOI iLOT >�;� 'S 1,0'i' LOTS FF' LOI'9 10 51,OT LOT W:www.bayham.on.ca 1t 12 saw LOTI(r.1 SUBJECTLANDS LOT J �d'.4GA7�jA2+ I,(1T LOT 3 LOT 9 L•OT B(JT 13 L01'ti �q LOT: t0 LOT 13 i3OT I:UT LOT a NO LOT yPy tl 1, ill LOT 5� LOT' ig Lt01n' LOT i0lx1111, T LnT113It+ ttv LOT LOT H1 120 NOTE. The fee for filing an objection or appeal of a Zoning By-law to the Ontario Municipal Board is presently set at $125.00 by the Province of Ontario. 'V,AYH NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE 10ko IN THE MUNICIPALITY OF BAYHAM t �0,rtunity-is o APPLICANT: DUJARDIN, L & D TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-02/17). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday April 6, 2017 at 6:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variances is to grant relief from Agriculture (Al)Zone, Section 5.2 to permit Accessory Living Quarters to the extent the use is not permitted for a property with 61 ha (150 acres) of land property located on the south side of Glen Erie Line, east of Clarke Road known as 56149 Glen Erie Line. THE EFFECT will be to allow the installation of an accessory bunkhouse building of 11.5 m (38 feet) by 7.9 m (26 feet) to accommodate a total of nine (9) seasonal farm labourers and to recognize the two existing accessory bunkhouse buildings constructed over 35 years ago of 9 m (30 feet) by 6 m (20 feet) and 6 m (20 feet) by 6 m (20 feet). ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 23rd day of March 2017. KEY MAP MUNICIPALITY OF BAYHAM -- - -- Margaret Underhill LOG Deputy Clerk/Planning Coordinator 1,t'' Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1YO T: 519-866-5521 Ext. 222 SUBJECT LANDS F: 519-866-3884 E: munderhill(d�bayham.on.ca W: www.bayham.on.ca LOT 20 �4 t° IA 1 _21 IA)'1 'V,AYH NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED MINOR VARIANCE 10ko IN THE MUNICIPALITY OF BAYHAM t �0,rtunity-is o APPLICANT: BEST LINE FARMS LTD. TAKE NOTICE that the Municipality of Bayham has received a complete application for a Minor Variance (Application A-03/17). AND TAKE NOTICE that the Committee of Adjustment of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 6, 2017 at 6:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed minor variance to Zoning By-law No. Z456-2003 under Section 45 of the PLANNING ACT. THE PURPOSE of the variance is to grant relief from Agriculture (Al)Zone, Section 5.2 to permit a supplementary farm dwelling of 139 m2 (1,500 ft2) to the extent the use is not permitted for a property with 30 ha (75 acres) of land property located on the north side of Best Line, east of Culloden Road known as 54526 Best Line. THE EFFECT will be to allow the existing dwelling to be deemed as a supplementary farm dwelling for the purpose of accommodating seasonal farm labourers according to the Official Plan and Zoning By-law policies. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed minor variance. IF YOU WISH to be notified of the decision of the Committee of Adjustment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed minor variance may be obtained at the Municipal Office. DATED at the Municipality of Bayham this 27t" day of March 2017. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 56169 Heritage Line _ Straffordville, ON, NOJ 1Y0 q{ 1.01 6SUBJECT LANDSy T: 519-866-5521 Ext. 222 F: 519-866-3884 ` E: munderhill(c�bayham.on.ca W: www.bayham.on.ca �tFsr�.2�r:__ i ►,AYH NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED ZONING BY-LAW AMENDMENT IN THE MUNICIPALITY OF BAYHAM opportunity is-It°,�y APPLICANT: ROSE BUTI TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 6, 2017 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the zoning regulations on a 40 ha (100 acre) parcel in the Agricultural (Al-A) Zone to an Agricultural (Al) Zone in Zoning By-law Z456-2003. The zone change is requested in order to support a proposed land severance of the 40 ha farm into two equal farm parcels, with a separate consent approval required through Elgin County Land Division Committee application. The subject lands are located on the south side of Tunnel Line, east of Godby Road known as 57629 Tunnel Line. THE EFFECT of this By-law will be to allow for the splitting of an agricultural parcel of 40 ha (100 acre) into two 20 ha (50 acre) parcels by changing the zoning from Al-A to Al. The change is requested to allow the son of the owner to purchase the westerly parcel, including the dwelling he lives in on the lands, for growing higher return crops than the cash crops grown on the subject lands and on Ms. Buti's other 60 ha farm in the Township of Houghton. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendment. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 17t" day of March 2017. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham 56169 Heritage Line, P.O. Box 160 T _ Straffordville, ON, NOJ 1Y0 T: 519-866-5521 Ext 222 F: 519-866-3884 � t E: munderhil1(&bayham.on.ca SUBJECT LANDS W: www.bayham.on.ca r> L.CI"I'yg G 'LOT 2 qq � LOST=j Z �v cy 1.01'26 f,O leS LOT 3' L0'f23 LO'1 34 LOT 26 LO I=" LO'I 2N i he Currpuratiun of the Riunidpall'ty of Ce-ntTal Elgin 450 SanbEL Drive,1 b.Flaar,SL.Thomab,01maria N5R 5V1 P:519.631.4860 F:519.631.W36 March 24, 2017 Mayors and Councils Lower-tier Municipalities in Eig1j, County The Municipality of Centrai Elgin iz. corremly rev;evving its fire prevention obligations, including Lye staffing levels necessary to provide thi> >ervice to nor resident., and bu.,inesses. Although, Central Elgin Council has allocated funding in its z0ii budget to retain a Lqualified fire prevention officer, Council wishes to gauge the interest of otlIer IoWCr tier manicipalitie., before finali,-ing any decisions respecting recruitment and the delivery of tMe zervire in Central Elgin. Central Elgin will, theretnre, be hn.,ting a meeting following a L-ounty Council meeting to enable representatives from each Coancil and ztaff to the sharing of a fire prevention officer. Representatives Trom ynor Cooni•il, the Chief Administrative Officer and the Fire Chief are invited to meet following the Coonty CooncJ meeting on i uesday, April 111h, 2017 at the Elgin Couni:y Administration Building. i he meeting i.,>chednled for 11:30 am based on the tentative Council agenda. The start time may change az. the County Cnonr-1l agenda is finalized. Further confirmation of the time and room location Will be forvva,ded Flo.,er to the meeting date. In order to anticipate numbers, it is requested that municipalities RSVP. since Do ald N. Leitch, oo Chief Administrative Officer. %PAL/rL I T rr�t DISTRICT SCHOOL BOARD Laura Elliott, Director of Education and Secretary March 14, 2017 County of Elgin 450 Sunset Drive St. Thomas ON N5R 5V1 Attention: Warden Grant Jones Dear Warden Jones: On behalf of rnyself and the Board of Trustees, thank you for your letter of February 14, 2017, containing your council's resolution regarding Elementary Pupil Accommodation Review-01 (EPAR-01). Thank you also for the attached materials presented to your council by a community delegation. Your letter has been forwarded to our Planning Department so that it may be included with other correspondence in the Final Senior Administration Report scheduled to be presented to the Board in April. For your information, TVDSB recently developed new policies and procedures surrounding the accommodation review process that align with new guidelines developed by the Ministry of Education as a result of a thorough, province-wide review. More information may be found at www.tvdsb.car lap nning As elected public school Trustees, it is our responsibility to listen closely to the views of our respective constituents and make decisions that fairly represent the best interests of all students across the entire school district —for today, and for many years in the future. We also have a responsibility to consider the recommendations of our experienced Senior Administration — individuals who have worked diligently to make the Thames Valley District School Board one of the best school boards in Ontario. To accomplish all of this, Trustees often must mediate conflicting interests and values. Thank you again for taking the time to share your information with Trustees. I am confident that input from municipalities such as yours will ensure the results of this important accommodation review will be in the best interests of all students. Best regards, f Matt Reid Chair of The Board cc: Hon. Mitzie Hunter, Minister of Education Laura Elliott, Director of Education, Thames Valley District School Board James Todd & Chris Goodall, Thames Valley District School Board Trustees Heather Derks, Sparta Public School Alliance Local Elgin County Municipal Partners Jeff Yurek, MPP, Elgin-Middlesex-London Thames Valley District School Board - Office of the Chairperson 1250 Dundas Street,P.O.Box 5888, London,Ontario N6A 511_1 Tel:519-452-2000 Ext.20219 Fax:519-452-2396 website:www.tvdsb.ca We build each student's tomorrow,every day. .00 /oFflIg- inCounty March 16, 2017 To: Municipal Partners Re: 2016 Census for Elgin County Population figures from the 2016 Census have now been released by Statistics Canada. Attached for your information is a copy of the report titled "2016 Census for Elgin County". This report includes a link to Census data and a brief summary of the information. Yours truly, Katherine Thompson, Marketing and Communications Coordinator Enclosure cc Brian Masschaele, Director of Community and Cultural Services, County of Elgin County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Progressive f�a 9 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: February 15, 2017 SUBJECT: 2016 Census for Elgin County INTRODUCTION: This report informs Council of the results of the 2016 Census profile for Elgin County. DISCUSSION/CONCLUSION: Population figures from the 2016 census have now been released and are available at: http://www12.statcan.ca/census-recensement/2016/dp-pd/prof/index.cfm?Lang=E The following is a summary of population figures for the municipalities in Elgin County, the City of St. Thomas and Ontario: Municipality 2016 Population 2011 Population % Change West Elgin 4,995 5,157 -3.1 Dutton/Dunwich 3,866 3,876 -0.3 Southwold 4,421 4,494 -1.6 Central Elgin 12,607 12,743 -1.1 Malahide 9,292 9,146 +1.6 Aylmer 7,492 7,151 +4.8 Ba ham 7,396 6,989 +5.8 Elgin County 50,069 49,556 +0.1 St. Thomas 38,909 37,905 +2.6 Ontario 13,448,494 12,851,821 +4.6 2016 marks the first year that Elgin County's population has surpassed the 50,000 threshold. The population ratio between the County of Elgin and the City of St. Thomas now stands at 56.3% county and 43.7% city. RECOMMENDATION: THAT the report "2016 Census for Elgin County" dated February 15t", 2017 by the Director of Community and Cultural Services be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer ElginCounty March 15, 2017 To: Municipal Partners Re: 2016 Library Usage and Statistics Report Attached for your information is a copy of the 2016 Library Usage and Statistics Report which was recently adopted by County Council. This report summarizes the usage trends at the 10 library branches in Elgin County within the context of a five year analysis from 2012 to 2016, both for the system as a whole and for each of the 10 branches. Figures include: active library users, circulation statistics (both physical and online usage), Internet usage, and program statistics. If you have any questions or comments, please do not hesitate to contact Laura Molnar, Elgin County Library Coordinator. Yours truly, Katherine Thompson, Marketing and Communications Coordinator Enclosure cc Laura Molnar, Library Coordinator, Elgin County County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ca Progressive ErinCountyA si.r Ly f6x�n_ REPORT TO COUNTY COUNCIL P:v;is FROM: Laura Molnar, Library Coordinator DATE: February 27, 2017 SUBJECT: 2016 Library Usage and Statistics Report INTRODUCTION: This report presents 2016 library usage trends within the context of a five year analysis from 2012 to 2016, both for the system as a whole and for the ten branches. Topics of discussion include: active library users, circulation statistics (both physical and online usage), internet usage and program statistics. DISCUSSION: The following highlights are gathered from the analysis of 5 years of library usage data: Library Users Between 2012 and 2016, the amount of Elgin residents with an active library card has been in a state of fluctuation. In general, active library cardholders are trending downwards as seen below in (Figure 1). 14500 a� 14000 0 0 13500 L) U 13000 L 2! 12500 U 0 12000 .Q E z 11500 --*—Active Library Cardholders 11000 2012 2013 2014 2015 2016 Year Figure 1 While the number of active library cardholders is trending downwards, there is steady growth in the registration of new library patrons (seen below in Figure 2). In 2016, Elgin County Library began reaching out to schools to connect children with the public library. Examples include eBook and Maker Space oriented workshops. These connections have engaged youth across the county and have resulted in new patron registration growth throughout 2016. In addition, a library card campaign was soft launched at community events in 2016 leading to a small increase in registrations. 1800 1750 L c� 1700 m n. c 1650 0 c� n 1600 m 1550 z 1500 �—New Library Patrons Registered 1450 2012 2013 2014 2015 2016 Year Figure 2 Circulation Statistics Figure 3 displays growth in system-wide circulation of physical materials in 2016 after declining throughout 2013 to 2015. 275000 270000 ro m 265000 a> a 0 260000 0 U a) L 255000 0 L a> -0 250000 z 245000 --*—Library Materials Checked Out by Patrons 240000 2012 2013 2014 2015 2016 Year Figure 3 Figure 4 highlights branch checkout trends. The following branches increased the amount of materials checked out to patrons compared to 2015: Aylmer (+7,000 checkouts in 2016), Port Stanley (+870 checkouts in 2016), and West Lorne (+2,500 checkouts in 2016). Checkouts by Branch 80000 70000 60000 m m T �—Aylmer n 50000 —0 Belmont o f Dutton —�—Port Burwell cyi ---0--Port Stanley 40000 0 Rodney f Shedden aEi —0—Springfield --0—Strafforciville 3000 f West Lorne —r—Administration E Z 20000— 10000 2012 2013 2014 2015 2016 Year Figure 4 The circulation of electronic material —specifically eAudio and eBook titles provided through the library's OverDrive service — continues to rise each year. Figure 5 displays 2016 as the highest online checkout year for OverDrive with a total of 22,869 checkouts for Elgin residents. The popularity of OverDrive is a province-wide trend, with over 2 million checkouts in 2016. 24000 22000 L (O 7 20000 CL u) 18000 0 Y ao 16000 U 0 14000 L am E= 12000 z 10000 41 —♦—eBook and eAudio Title Checkouts 8000 2012 2013 2014 2015 2016 Year Figure 5 Interlibrary Loans Figure 6 illustrates the rate at which the library ships and receives materials borrowed from library systems across Ontario over a 5-year period. Figure 6 shows steady receiving shipments processed by request for Elgin residents. Meanwhile, interlibrary loan items that are shipped from the County library system to other library systems experienced a sharp decline in 2015. This was a direct result of the library's software migration, as the employees responsible for interlibrary loans were participating in training for the new software throughout the fall of 2015. In 2016, the shipment of interlibrary loans to other library systems resumed and shipments are trending upwards. 4500 L a 4000 L Q. 3500 0) c ca X 3000 E Q) 2500 L ..Q L 2000 Interlibrary Loans Received ■ Interlibrary Loans Shipped 1500 2012 2013 2014 2015 2016 Year Figure 6 Patron Visits In 2014, people counter units were placed in the four busiest branches in the library system —Aylmer, Dutton, Port Stanley and Straffordville — effectively tracking the amount of foot traffic through each of the four libraries. As seen in Figure 7, these branches have experienced similar foot traffic patterns over the past three years with the exception of Port Stanley which experienced a significant increase in foot traffic in 2015. People counter units were then installed in Port Burwell, Rodney, Shedden and Springfield in late 2015 providing a full year's worth of data for 2016. Of note, due to the Belmont renovations in late 2015/early 2016, the Belmont library did not receive a people counter unit until mid-2016. As a result, Belmont is not included in Figure 7 as it does not have a full year's worth of relevant data. Foot Traffic in Branches 90000— 8000 70000 60000 m Aylmer —•--Dutton w 50000 •—Port Burwell g f Port Stanley --♦-Rodney ° 40000 f Shedden ♦—Springfield E —0 Straffordville Z 30000— 20000 • 10000— • 0 2014 2015 2016 Year Figure 7 Programming Statistics Figure 8 highlights growth in the number of program and tour events held within the County library system. In 2016, branches increased outreach opportunities with local schools. Examples of successful outreach include: providing educational sessions on how to borrow eAudio and eBook titles through OverDrive, and touring students through the Aylmer MakerSpace to introduce students to the process of tinkering and creativity. These are only a few examples of how library staff are connecting with their communities. 1800 1700 a� c,s F 1600 ro U) 1500 0 c 1400 E c» 0 1300 0 m 1200 � 1 --*---Programs and Tours z 1100 2012 2013 2014 2015 2016 Year Figure 8 With the rise in the number of programs and tours offered in branches across the County of Elgin, Figure 9 illustrates a general increase in program and tour attendance between 2013 and 2016 with an average of 22,825 attendees. 24000 ° 23000 0 C U E 22000 L 0 L Q cd 21000 0 U C CO -0 20000 a� m a 19000 —�—Program and Tour Attendance 18000 2012 2013 2014 2015 2016 Year Figure 9 Computer Usage Figure 10 plots patron computer and Internet usage across the Elgin County Library system. Usage of the Public Access Computer Stations has been trending slowly downwards for the past 5 years. This decreasing trend is offset by a generally increasing trend for wireless internet usage with the exception of 2016. In 2016, branches experienced wireless login issues that blocked patrons from accessing wireless internet over a span of multiple months. As a result, there was a decline of 1,585 wireless login attempts between 2015 and 2016. 30000 L 25000 L aD Q. 0 .C: 20000 0 Public Access Computer Station Logins ° ■ Wireless Logins C L c 15000 0 L M 10000 Z 5000 2012 2013 2014 2015 2016 Year Fi"jira in Catalogue Statistics Usage of the online library catalogue is measured with two metrics: total pageviews (which counts the number of individual webpages clicked when a resident launches the library catalogue) and unique visits (which counts when an individual accesses the catalogue). Figure 11 displays a changing trend in how the catalogue is used by county residents. The unique catalogue visits between 2012 and 2016 displays a relatively constant usage trend depicting that the catalogue is receiving a similar amount of resident usage over time. However, the number of catalogue pageviews has been declining since 2013. This shows a change in how residents are using the catalogue. Rather than spending time paging through content within the catalogue, Figure 11 shows that patrons know what they want when they search the catalogue and are less likely to spend time browsing content. 700000 >, 600000 CL 500000 5 400000 0 Cz c� 300000 c .c 0 200000 —0—Total Catalogue Pageviews —=—Unique Catalogue Visits E 100000 z 0 2012 2013 2014 2015 2016 Year Figure 11 Holds Placed A hold is when an individual requests a library material to be delivered to the library branch of their choice for the purpose of checking out the material as opposed to taking it directly from a shelf. Figure 12 displays a general trending downwards from 2013 to 2016 for requested holds. Of note, in July 2016 Elgin County Library launched a mobile app that allows holds to be placed on items by simply scanning a book's barcode with the app. At this time, there is no tracking within the app to pull the number of holds placed through the scan feature. As a result, Figure 12 is missing all hold requests associated with the mobile app. The inability to track requested hold counts is a project the mobile app creator (Innovative Interfaces) is currently working to resolve. 95000 90000 L 85000 a L a 80000 .0 6 75000 co a cn 70000 0 = 65000 µ-. 0 60000 E z 55000 50000 —�—Library Holds Placed 45000 2012 2013 2014 2015 2016 Year Figure 12 Online Resources Figures 13 provides usage statistics for Ancestry Library Edition —the most popular online resource Elgin County Library offers. Ancestry Library Edition is only accessible within library branches and the Elgin County Archives. This has proved to be a valuable resource and, given that it is available in-branch only, it is responsible for significant foot traffic throughout the library branches. 50000 —♦—Ancestry Library Edition Electronic Usage 45000 Cz (-D 40000 a 35000 L co 0 30000 c 0 25000 0 L -0 20000 E D z 15000 10000 2012 2013 2014 2015 2016 Year Figure 13 CONCLUSION: This report summarizes key usage metrics of the Elgin County Library for the year 2016 within the context of a five year period. While the number of active library cardholders has been generally trending downwards over the past 5 years, 2016 saw an increase in new cardholder registrations. By raising awareness of what the library has to offer Elgin residents and reaching out to schools, the Elgin County Library is working towards not only raising the number of new cardholder registrations, but is also re-engaging patrons with expired cards to bring them back to the library. Between 2013 and 2015, the physical borrowing of library materials saw a steady decline. In 2016, the library experienced growth in the amount of materials borrowed throughout the year for the first time in three years. In addition, the online borrowing of eAudio and eBook titles continues to grow and now accounts for 9% of items borrowed per year. Foot traffic was consistent for Aylmer, Dutton and Straffordville over a 3-year period, with an exception of Port Stanley which experienced a temporary increase in library visitors in 2015. In addition, 2017 will provide a 2-year period to begin examining foot traffic trends in Port Burwell, Rodney, Shedden and Springfield branches. The number of programming events and tours is steadily increasing across the library branches from 2014 to 2016. The attendance for these programs and tours has been fluctuating with a general average of 22,825 attendees between 2013 and 2016. These trends highlight the library's shift towards using branches as multi-use community spaces which is being embraced by the community. The number of public access computer station login counts have been slowly declining since 2013. However, the number of logins remains high enough that this continues to be considered a valuable resource for Elgin residents. Overall, Elgin County Library continued to provide a valued service to the community throughout the 2016 year. RECOMMENDATIONS: THAT the report titled "2016 Library Usage and Statistics Report" from the Library Coordinator, dated February 27, 2017 be received and filed; and, THAT a copy of this report be submitted to all municipalities in the County of Elgin. All of which is Respectfully Submitted Approved for Submission Laura Molnar Mark G. McDonald Library Coordinator Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services Q 4so ONTARIO MA 2 2 2017 i ASSOCIATION O p 11 OF FIRE CHIEFS Leading innovation and excellence in public and life safety March 10, 2017 Dear Mayor and Members of Council, RE: OAFC 2017 Municipal Officials Seminar: The Essentials of Firefighting and Firefighting 101 Saturday, May 6th and Sunday, May 7th, 2017, Toronto Congress Centre, Sponsored by CriSys Limited. The Ontario Association of Fire Chiefs Municipal Officials Seminar, the Essentials of Firefighting and Firefighting 101 offers municipal officials and staff the opportunity to understand the challenges of the fire service and its importance in their communities. This two-day session includes customized presentations that will provide you with essential information and knowledge about the fire service. The highlight of the program is our interactive, hands-on fire training experience. On Saturday and Sunday morning, you will hear from informative speakers on topics specifically designed for municipal officials. This year's agenda highlights include: • How Legislation Impacts the Delivery of Fire and Emergency Services in Your Community, presented by Deputy Chief Jim Jessop, Toronto Fire Services and former Ontario Fire Marshal. • Legal Responsibility and Liability of the Municipality and the Fire Service, presented by Julia Nanos, Hicks Morley. • Fire Service Governance— Policy vs. Operations, Presented by Rob Browning, Past President, OAFC (03-05), Consultant & Executive Director, EOETA. • Keynote Presentation: Defending our Delivery Model, Chief Thomas Jenkins, City of Rogers, Arkansas and 1st Vice President, International Association of Fire Chiefs • Keynote Presentation: The Pulse Nightclub Shooting, Chief Roderick Williams, City of Orlando Fire Department. On Saturday afternoon, attendees put on bunker gear and experience the role of a firefighter by participating in a live fire training session, including a simulated search and rescue, vehicle extrication exercise and extinguishing a real fire! This program has been specifically designed for municipal officials by the Greater Toronto Airport Authority Fire Department. Previous attendees who have participated have repeatedly said that it was one of the best seminars and training sessions that they had ever attended! Past attendees included mayors, councillors, chief administrative officers, directors and government officials. This year, we will also introduce a disaster response exercise in which a 911 call escalates into a full disaster response requiring your participation in the emergency operations centre. Learn about how important decisions are made, tracked, and how necessary resources are found, and how the Incident Management System is used. On Sunday afternoon you have the opportunity to visit the OAFC 2017 Trade Show - the largest fire and emergency service show in Canada. You and your fire chief will be able to see a wide variety of 520 Westney Rd.S.,Unit 22 Ajax ON L1 S 6W6 'M 905-426-9865 M 1-800-774-6651 8 905-426-3032 Q,www.oak.on.ca Aso ONTARIO 0 0 ASSOCIATION OF FIRE CHIEFS Leading innovation and excellence in public and life safety fire vehicles and equipment, talk directly to suppliers and manufacturers and gain valuable information that can assist in your purchasing decisions. In the evenings, there are networking functions included in your registration package encouraging you to interact with your colleagues and special guests. The Ladders Up Reception in support of the Canadian Fallen Firefighters Foundation is held on Saturday and the Ontario Association of Fire Chiefs annual Memorial Service and Reception is held on Sunday. The seminar takes place at the Toronto Congress Centre at 650 Dixon Road, Toronto, Ontario on Saturday, May 6th and Sunday, May 71h, 2017. The main seminar hotel is the Crowne Plaza Toronto Airport Hotel located at 33 Carlson Blvd, which is only a few minutes away from the Toronto Congress Centre. A shuttle will be doing continuous loops from the hotel to the congress centre all throughout the seminar ensuring a convenient experience for all guests. The early bird rate for the OAFC 2017 Municipal Officials Seminar is $350.00 plus HST. The seminar fee includes, • Customized educational sessions on Saturday, • Keynote speakers on Sunday, • Incident Management System in the Emergency Operations Centre— new for 2017, • A once in a lifetime, live fire training exercise, • OAFC 2017 Trade Show, • Breakfast, lunch and coffee breaks on both days, • Ladders Up Reception on Saturday evening, • Memorial Service and Reception on Sunday. The registration rate increases by $75 after April 14, 2017, so register early and save! If you have any questions about the program, I encourage you to review the enclosed brochure or contact the OAFC board office at 905-426-9865 and speak to our planning team. In addition, please visit our website at www.oafc.on.ca/event/oafc-2017-attendees#municipal officials seminar tab to view seminar details, the agenda, speaker and presentation overviews, trade show information, location and to register. The Ontario Association of Fire Chiefs looks forward to welcoming you to the 2017 Municipal Officials Seminar. We hope that you will consider attending and participating in this educational and unique event. Yours truly, Chief Stephen Hernen President 520 Westney Rd.S.,Unit 22 Ajax ON L1 S 6W6 M 905-426-9865 M 1-800-774-6651 8 905-426-3032 P,www.oafc.on.ca Ontario LEGISLATIVE ASSEMBLY Sylvia Jones, MPP Room 443,Legislative Building Dufferin-Caledon Toronto,Ontario M7A1A8 Tel:416-325-1898 Fax:416-325-1936 E-Mail:sylvia.jonesla@pc.ola.org AAA! March 9", 2017 MUNICIPALITY OF BAYHAM Mayor Paul Ens and Council Municipality of Bayham 56169 Heritage Line PO Box 160 Straffordville, ON NOJ I YO Dear Mayor Ens and Council, I am writing to you as the new Progressive Conservative Critic for Infrastructure. In my role as the critic for infrastructure, I will be looking to hold the provincial government to account on its announcements and plans for infrastructure projects across the province. Municipalities, like yours, are an important partner in helping define Ontario's infrastructure needs. If you have concerns about the provincial government's approach to infrastructure, be it delays or red tape, I want to hear from you. Ensuring that the government is held to account is essential as it ensures that the government invests transparently and in the areas that Ontarians need. If you would like to meet with me to discuss these issues in person,please contact my office at sylviaJonesqpgpc.ola.org or 416-325-1898. Sincerely, Sylvia Jones, MPP Dufferin-Caledon Deputy Leader of the PC Caucus Progressive Conservative Critic for Infrastructure -special Olympics •� q��•� March 14, 2017 Ontario 4 E 4 iE 1 Mayor Paul Ens 2017 Municipality of Bayham 56169 Heritage Lineilt� ,�� Straffordville, Ontario NOJ 1YO )LITY OF BAYH,6 —Power is the ability to do good things for others.— Brooke Astor Dear Mayor Ens, Over the past 49 years, Special Olympics has grown from a modest program serving local athletes to become the world's largest movement dedicated to promoting respect acceptance inclusion and human dignity for people with intellectual disabilities through power of sport.There are currently more than 23,000 registered athletes across all regions of Ontario participating in many Special Olympics programs, including in your community. The continued success of Special Olympics Ontario is vitally important as we encounter unwavering growth in many areas of the organization.Volunteers and coaches are imperative to the on-going success of the movement; without them this organization would simply not exist. Most importantly,they are the direct link that enables Special Olympics athletes to reach their goals and gain confidence in their ability to succeed. We realize and appreciate the value of sport, training and competition and the effects it has on all aspects of athletes' lives, including their education, employment, and families. I would encourage you where possible to get to know Special Olympics a little more in your community. Programs,training and events happen all throughout the year. The athletes,their family and friends are very proud of their achievements—we are too! The enclosed copy of our annual report outlines the accomplishments and events that have taken place over the past 12 months. You are an important part of this success; for our triumphs come from the collective good that flows through the work of many. With thanks and appreciation. Sincerely, —N Glenn MacDonell President&CEO Special Olympics Ontario 65 Overlea Boulevard,Suite 200,Toronto,Ontario,M4H 1 P1 Registered Charitable#11906 8435 RR0001 Tel(416)447-8326 Toll Free 1-888-333-5515 Fax(416)447-6336 Created by the Joseph P. Kennedy Jr. Foundation.Authorized and accredited by www.speciatotympicsontario.com Twitter@SOOntario Special Olympics,lncfor the benefit of persons with intellectual disabilities. i REACH REPORT 2016 Volunteers, Community Participation & Support Athlete Numbers & Demographics ATHLETE AGES +5 .5.0.(11,151) o lu -- •o- o o. 21,106 2.to.6 077%(171) 25 ATHLETE NUMBERS GROWTH BY THE YEARS 7 to 12.7.87%0(1,738) 22.0 0 20.6 a 20 19.1 17.9 18.3 ____✓♦� -�-- O 7 -- z % total individual athletes(as of August 2016) • •rcement ' F 15 . 14,199 males _ 09000 + LLJ 7,881 females • • a 10 006 2012 20 13 2014 2015 2016 13 to 18 23.52%(5,194) Coaches YEARS _ ' +33m3% athlete growth since 2006 �y 14.17%(3,129) Special Olympics Ontario Clubs & Programs 29296 : 1,055 Community Clubs volun community athletes,4tes, community $898929219 volunteers,12,181 school athletes,5,524 school 1,169 School Clubs educators,59 school boards,963 schools and 1,772 total clubs related development programs(Youth Programs,Active Start, an increase of 51.5%dollars this year versus to Special Olympics Ontario ' 72 Youth Clubs FUNdamentals&Healthy Living). $4,312,852 in 2010. 30 1 Special Olympics Ontario Annual Report 2016 Ministry of Citizenship and Immigration Deputy Minister 6th Floor, 400 University Avenue Toronto ON M7A 2R9 Tel.: 416-325-6210 Fax: 416- 325-6196 Dear Chief Administrative Officer, This year marks the 30th anniversary of the Order of Ontario, the province's highest honour bestowed on individuals in recognition of extraordinary achievement in any field of endeavour. Since its inception, more than 700 individuals from across the province have been invested into this society of merit by the Lieutenant Governor of Ontario, who is the Chancellor of the Order of Ontario. As you know, 2017 also marks the 150th anniversary of the founding of Ontario and Canada. In many ways, Order of Ontario appointees reflect our province's remarkable achievements and progress over the years. As Secretary-General of the Order of Ontario, I encourage you to celebrate and honour their exceptional contributions by: • Identifying appointees from your community and recognizing them throughout the year; • Profiling appointee achievements through municipal social media; • Following the Ministry of Citizenship and Immigration's Twitter and Facebook accounts and sharing Order-related content; • Inviting local appointees to participate in applicable community events; and, • Nominating deserving individuals who reflect the successes and diversity of our province to the Order of Ontario. Please visit www.ontario.ca/orderofontario to learn more about the Order of Ontario and for a full list of appointees. This list is searchable by appointee name, year of appointment, city and category of achievement. Should you wish to connect with Order of Ontario appointees, please contact the Ministry of Citizenship and Immigration's Ontario Honours and Awards Secretariat at OntarioHonoursandAwards(&ontario.ca for assistance. Please feel free to share this information, as appropriate. Together,we will proudly celebrate thirty years of the Order of Ontario and its remarkable membership. Sincerely, Original signed by Alexander Bezzina Deputy Minister, Citizenship and Immigration Secretary-General of the Order of Ontario Subject: Municipal Approvals Good Evening Paul, Following our Beachfest meeting this evening, our members would like to discuss a few things with council, specifically: • the use of the east beach parking area was declined this year, this has traditionally been used for vendors and bouncy castles, so we're hopeful that we can find a compromise with respect to the use of this area for this purpose. • We would also like to request an amendment to the MAP or an exemption for our event, allowing us to serve alcohol in cans as per the provincial regulations. We are of the opinion that eliminating this requirement is environmentally responsible, it will reduce our expenses, and substantially reduce the amount of waste generated during our event. Would you please advise us as to the best way to go about initiating this discussion, we would be more than happy to come and discuss this with council at a time of their convenience. Respectfully yours, John Kirby Director of Wind Operations - Ontario CAPSTONEINFRASTRUCTURE Direct +1 (519)874-1461 Facsimile +1 (519)874-1386 Email Ikirby�a capstoneinfra.com Web www.capstoneinfrastructure.com 55094 Glen Erie Line I Vienna, Ontario NOJ—1ZO I Canada X)(HA p � per, o �o� � rtunYty IS THE CORPORATION OF THE MUNICIPALITY OF BAYHAM IS PLEASED TO INTRODUCE THE PORT BURWELL MARINE MUSEUM & LIGHTHOUSE DISPLAY AT QUEEN'S PARK, TORONTO PORT BURWELL MARINE MUSEUM & HISTORIC (1840) LIGHTHOUSE Exciting News! Visit Queen's Park in Toronto from March until early July and see the Port Burwell Marine Museum & Lighthouse Exhibit. Through a successful application process, museum artifacts are on display in the West Wing of the Legislature for the next few months for the public to enjoy. Theme: "150 Years of Shipwrecks on Lake Erie". 'ili.I NURW ELL MARSNE MUSEUM ANO MUSE[UL LA MAIiWF f PHARI(f F.XV[ASITwpNS u,,l'cH003E �ESHIBITS PDATUUNWEEL y '!! March 27, 2017 1' IginC unt Progressive by Naw 10 % @_ 43 �5r•.�,...i, e. "Committed to pu6Cw safety, delivering proactive and innovative policing in partnership with our communities" Table of Contents Governance and Accountability 3 Police Service Board - � Detachment Commander Organization 4 Staffing - Elgin OPP Auxiliary Business Planning 7 Crime Management Plan Traffic Management Strategy Community Satisfaction Survey Community Policing Detachment Statistics 10 Calls for Service Traffic&Marine Safety Crime Prevention Criminal Offences Financial Reports 16 Overtime Revenue Criminal Record Checks RIDE Grant qpp, 41 x i (I POLICE r. ELGIN COum-f r 2 P Elgin Group Police Services Board MESSAGE FROM THE CHAIR As chair and on behalf of the Elgin Group Police Services Board, I wish to commend our OPP staff for their commitment to public service and for maintaining the safety of all residents. The Board, Chair: David Marr through regular reports and quarterly meetings, has gained an Doug Gunn appreciation for the many challenges faced on a daily basis by those Joanne Ferguson who serve our detachment. We are grateful and appreciative. Bonnie Vowel 2016 was a year of transition and implementation. A new funding Mike Wolfe model and revised reporting methods, introduced in 2015, were fully implemented and tested. We thank our partners, the six participating municipalities, for their patience and understanding during this time of change. It has been my distinct pleasure to serve as Board Chair for the past three years and I look forward to working with Commander Fishleigh and his team for the remainder of the term. Sincerely, David Marr Chairman of the Board Detachment Commander On behalf of the dedicated officers and staff of the Elgin OPP Detachment, it gives me great pleasure to present the 2016 Annual Report. This report will demonstrate the high level of commitment Elgin County OPP has brought to �' rt all municipalities of the Elgin Group. Elgin officers and staff have worked in partnership with many stakeholders including our partners in the Provincial and Ontario Courts, Family and Childrens Services, The Ministry of Natural Resources, neighboring OPP Detachments and Municipal Police Services, and the dedicated members of our Community Policing Committees, to deliver a "community first" policing service. Inspector Brad Fishleigh In 2016 our policing priorities, as identified through community consultation, were Traffic Safety, Crime Prevention, and Increased Visibility. In 2016 Elgin OPP continued to focus on service delivery using the Ontario Mobilization and Engagement Model of Community Policing. We have engaged our community partners and stakeholders to form collaborative partnerships and develop strategies that will allow us to respond more effectively to social issues like mental illness, domestic violence, and issues involving youth. With the continued support of the Police Services Board, Municipal Councils, and our Community Policing Committees, Elgin County OPP will continue to provide a service that is professional, transparent, and appropriate to the circumstances, respecting the individual dignity of all persons. ELGIN COUNTY OPP Police Service Board Elgin County CAO Inspector Detachment Commander Staff Sergeant Detachment Manager Auxiliary Unit Patrol Sergeants (4) Detective Sergeant Detachment Sergeant Patrol Constables Detective Constables Civilian Administrative Assistants Emergency Response Team Community Drug Action Team Community Safety Officer LS -1 Traffic Management Unit Domestic Violence Coordinator Court Services Security Office Detachment Analyst Community Mobilization Engagement Elgin County OPP Detachment has undergone many changes in 2016. We continue to provide developmental opportunities for officers wishing to specialize in other areas of the organization or working towards promotion. Some members have taken advantage of opportunities to relocate to other areas of the organization and they have been replaced with experienced officers coming from other detachments and new recruits. The Elgin County Auxiliary Unit also experienced numerous changes in 2016 including a new S/Sgt, Jeff Lister. Our Auxiliary unit is currently at 13 members and we continue to recruit for future openings. The unit continues to provide a great service to the community as you will see later in this report. JAN �. 4 AUXItIARY' Elgin County Auxiliary Unit 2016 Year in Review The Elgin Auxiliary unit was short on numbers for much of the year but remained very active in 2016. We averaged 7 members for the majority of the year but took on 5 new recruits in October which puts us at a healthy 13 for year end. Our members participated in numerous events in 2016 ranging from Port Dover traffic control to a fantastic turn out for the Great Lakes Air Show. Below you will see a sampling of some of the events we were able to participate in throughout the year. May 13— Port Dover May 21— Prescription Drug Drop Off Day June 11— Rosy Rhubarb in Shedden June 12— Kids and Cops Fishing Derby in Port Bruce (Pt Glasgow, Springwater C.A.) June 12— Extreme Elgin June 18/19—Great Lakes International Air Show July 1—Canada Day Celebrations in Rodney and Port Burwell July 9— Rollover Demonstration at Dalewood C.A. September 22—Southwold P.S. Open House November-Various Remembrance Day Ceremonies December—Various Santa Claus Parades - Y .7 2016 Patrol Community Event Training Admin Totals Hours Hours Hours Hours Total 995 498 1120 288 2901 5 2014-2016 Action Plan Our Annual Business Plan has been changed to a three year Action Plan to coincide with the new OPP three year Strategic Plan. Our 2014-2016 Action Plan priorities as identified with community and Police Service Board consultation were: Crime - Reducing victimization resulting from Domestic Violence and related occurrences - Reduction in property crimes including theft under, theft over, theft of motor vehicles and theft from motor vehicles - Reducing victimization from cyber and /or technology-enabled crime Drugs - Continued emphasis on drug investigations focusing on trafficking and drugs in schools Traffic - Concentrating on The Big Four; impaired driving, speeding/aggressive driving, inattentive/ distracted driving, and seat belt use. - Animal related collisions Other - Marine patrol and emergency response on Lake Erie - Response to persons with mental illness or crisis - Reducing 911 pocket dials - Reducing false alarms Crime Management Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional Detective Sergeant Tim Mason. The Crime Unit includes four detectives assigned to major case investigation and two property crimes officers and a drug investigation officer assigned to the Street Crimes Team.The Domestic Violence Investigator position has been bundled with the Community Mobilization and Engagement Officer and is supervised by the Detachment Sergeant. The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. Traffic Management Strategy Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2016 continued to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. Elgin County Detachment continues to employ a Traffic Team designated to traffic enforcement. Our traffic team is dedicated to be responsive to community identified traffic issues as well as issues identified through analysis by our Detachment Analyst. Using analytics provided by our Detachment Analyst and the Focused Patrol program the traffic team will continue to focus their efforts where they are most needed and can have the greatest impact on traffic safety. We continue to work with our community partners to address the high number of car/deer collisions in Elgin County. 6 Community Satisfaction Survey Year: 2014 1. 98.1% of respondents felt "very safe" or"safe" in their community. 2. Of the 98 respondents (or 25.9%) who said they had contacted the OPP in the past year, 89.8% were "satisfied" or"very satisfied" with the ease of contacting the OPP. 3. Overall, 93.7% of respondents were "very satisfied" or "satisfied" with the quality of police service provided by the OPP. 4. 92.2% of respondents were "satisfied" or "very satisfied" with the OPP's ability to work with communities to solve local problems. 5. 93.9% of respondents were "satisfied" or"very satisfied" with the OPP's visibility on the highways. Community Policing Committees Elgin County OPP is very blessed to have a strong network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic that are identified by the community. In addition, our committees volunteer countless hours of their time to support many community initiatives, particularily those that assist children, the elderly and vulnerable groups. Elgin County has six Community Policing Committees located in West Elgin, Southwold, Port Stanley, Belmont, Malahide, and Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. In 2016 we continued to work with our committees using the Ontario Mobilization & Engagement Model of Community Policing and all committees are now using the model as a guide to assist them in setting priorities and objectives. _- v�,wumboy�. ; s+a w.+w�v.ar.rrris o r°H'aro'Sarar communide f - 7 Community Safety Officer Constable Crewdson moved into the CSO position in May of 2016. Constable Crewdson completed his media training in Orillia in September of 2016 and job shadowed PC Carlson to ensure a smooth transition into the new role of Community Safety Officer/Media Relations for Elgin County OPP. Constable Crewdson was able to effectively complete the delivery of the remaining K.I.D.S program (Knowledge Influences Decisions and Situations) to grade 6 students throughout Elgin County. This program is designed to target key areas of youth and the law, peer to peer relationships, social media, and drug awareness. Other presentations at elementary schools include presenting at the water safety day at Port Stanley Public school, assisting the Sparta Public School Career Day, and doing the Forest of Reading program at Springfield Public School. Constable Crewdson also had the opportunity to bring in our K-9 Unit to Summers Corners Public School for the primary grades to enjoy. ie rrr t,.s I (Summers Corners,2016, K-9 Presentation) Throughout the school year Constable Crewdson devoted one day a week to West Elgin High School. This allowed students to interact with him in the halls and within the Co-op offices. Constable Crewdson was invited into classes which allowed for greater front line exposure to youth and policing. During the summer months Constable Crewdson became an active member of the Marine Program. He regularly patrolled our marinas and waterways from Port Burwell to Port Glasgow. Highlights from the marine program include Cst. Crewdson taking part in the Civil Air Search and Rescue Association training. This helped develop police, military, and civilian inter-operability when it comes to water rescues on Lake Erie. Constable Crewdson attended the launch of the OPP vessel, The Chris Lewis, in Leamington. The Chris Lewis vessel is the most modern and biggest OPP marine asset on the Great Lakes. Together with representatives from the Canadian Border Agency, United States Coast Guard, United States Border Patrol and varies other police forces. Elgin County was represented well at this international boat launch event. IL � ra Now (Lake Erie,2016, Search and Rescue Training) (Leamington,2016,Boat dedication) Throughout the summer months Constable Crewdson attended numerous community Festivals including the Rosy Rhubarb festival in Shedden and the Teddy Bear Picnic in Starffordville. Constable Crewdson also attended a dunk tank event with the Bowling for Boobs Charity which provides funding to research and support of breast cancer in Canada. The Kids Cops and Fishing derbies were a success this year. Funding through the Ontario Provincial Police Association was secured for all events within Elgin. Auxiliary members along with Constable Crewdson attended the events in Port Bruce, Springwater Conservation Area, and Port Glasgow. 8 i 9 (Port Bruce,2016,Kids Cops and Fishing Event) (Aylmer,2016, Mennonite Radio) Constable Crewdson ran a fall media campaign on deer collisions utilizing local radio stations in Aylmer and St. Thomas. This was to educate the motoring public on how to react to wildlife on County roads. Constable Crewdson furthered Elgin County OPP on social media by submitting numerous news stories and events to the West Region Twitter page. This allowed for the Elgin County OPP to get additional exposure at a regional level. Currently the West Region OPP twitter page has over 21 thousand followers. Social media also assisted in the recovery of a stolen truck from Malahide Township. Cst.Crewdson,our Community Officer,was - @WestElginSS today.He had help sharing info Elgin Cty OPP-Analytics-another tool helping Elgin County OPP-great safety reminder re:the a@pushforchange event on Thursday.All in Iona Ontario. Slow down in rural welcome OPP to get impaired drivers off the road. Ontario! Media:adam.crewdson a@opp.ca Mediwadam.arewdsonQopp ca - — roo.asemw us�n w + u Constable Crewdson has connected with the community by conducting presentations throughout the year on many topics of public interest and attending community events. Some of these presentations included fraud prevention at the Kiwanis Club in West Lorne, book readings at the Dutton Day Care, vehicle safety at the Dalewood Conservation with the OPP rollover simulator, and food drives in Dutton and Port Stanley. Constable Crewdson also spends his time representing police on various groups and networks within Elgin County. Fetal Alcohol Spectrum Disorder Elgin London Middlesex Oxford (FASD ELMO) is a network of professionals and parents of individuals affected by FASD. Constable Crewdson also attends the Youth Task Force Team in West Lorne. This group of professionals and youth aim to increase the well-being of youth in the West Elgin area. He also represents Elgin OPP on the Safe Communities Elgin St. Thomas group, Situation Table meetings, and the Community Action Network. Over the last year Constable Crewdson was able to get involved with the Sirens for Life Blood donor clinic. This campaign sees emergency responders donating their blood to the Canadian Blood Services. The Push for Change that followed Joe Roberts through the County was a big event here in Elgin. Joe Roberts is pushing a shopping cart across Canada spreading his message about youth homelessness. Constable Crewdson facilitated and organized this event with stops at the Ontario Police College and West Elgin Secondary School. Constable Crewdson also organized a boot drive for the Elgin County members with the West Region Communication Center. The boots were cleaned up by the Communications personnel and a couple pair of new winter socks was placed within the boots. The boots were donated to Inn out of the Cold in St. Thomas. Constable Crewdson is looking forward to his continued role as CSO within Elgin County. He will soon be attending the Youth Officer Course at the Ontario Police College in Aylmer. 9 l i Elgin County OPP Calls for Service 13,800 13693 13,600 13,422 13,400 13,300 13,200 13,000 12,923 12,800 12,600 12,400 2014 2015 2016 5 Year Elgin County Total Calls For Service 4000 3000 2000 1000 0 - FM 71-1 Fm FM FM West Elgin Dutton Southwold Central Malahide Bayham Dunwich Elgin ❑2014 1187 762 1011 3607 1391 1207 ❑2015 1 1166 809 1 1043 1 2854 1187 1081 ❑2016 1073 774 1 1063 1 3068 1 1366 1 1144 Elgin Group Total Calls for Service by Municipality 13% 12% 9% ❑West Elgin ❑Dutton 15% ❑Southwold ❑Central 12% ■Malahide ❑Bayham 39% Elgin Group Total Calls Distribution 2016 10 Traffic SafetMoir, The safety of motorists on Elgin County roads has always been a priority for Elgin Detachment. Our Traffic Management Team is dedicated to enforcement and response to traffic complaints within the County. Officers conducted 268 static RIDE checks in 2016, in addition to other tactics used to identify and remove impaired drivers. Festive RIDE was in operation from Nov 28th to Jan 9th. During that time officers conducted 128 RIDE checks. As you can see from the Motor Vehicle Collision chart below, we have seen a slight increase in total crashes in 2016 with slightly more personal injury crashes. We will continue to use statistical ananysis and focus on targeted enforcement of Impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Of the crashes we experienced in Elgin County in 2016: Fatal Crashes Remaining Crashes 2015 2016 2015 2016 Alcohol Involved 0 0 31 24 No Seat Belt 0 0 15 13 Aggressive Driving 0 0 69 88 Distracted Driving 2 3 104 106 Animal Related 0 0 301 310 1000 800 600 400 200 - E:L] 0 Damage Personal Injury Fatal Car/Deer ❑2014 773 104 3 392 ❑2015 586 136 5 301 ❑2016 593 143 4 310 11 Marine Safety R ,Qe P LIC O.P.P. orw Aaw Elgin County Detachment has 5 qualified marine operators conducting marine patrols, supported by a summer marine student and the Elgin Auxiliary Unit. The Marine Unit is out early for the May long weekend to ensure the boating public is ready for the boating season with properly equipped vessels and properly qualified captains. Officers are on the water patrolling every weekend and attend water related community events including Can-Fest, Harbourfest and Tall Ships in Port Stanley and Tub Daze in Port Burwell. The marine unit is responsible for approximately 450 square kilometers of Lake Erie and covers approximately 100 km of shoreline along the north shore of the Lake. This includes the four ports of Port Burwell, Port Bruce, Port Stanley and Port Glasgow. Year Marine Hours # of Vessels Checked # of Charges (Criminal, Provincial, Marine) 2014 697 632 21 2015 259 325 12 2016 313 334 5 AML —gum ++ni rt M _ 12 Crime Prevention In 2016 Elgin County Detachment continued our committement to crime prevention. A large component of this goal is the pro-active education provided through media outlets and presentations provided by our CSO. We continue to follow the principles of Intelligence Led Policing and are also committed to the Crime Abatement Program which centres on ensuring repeat offenders abide by the conditions placed on them by the courts upon their release. Elgin Detachment has shifted from a "Directed Patrol" program to a more specific "Focused Patrol" program. Using analytics from the Detachment Analyst we identify areas of concern and assign officers to specific focused patrols related to crime and traffic trends. This not only acts as a deterrent to crime but also helps to have a car at the right place at the right time to respond to crime and increase our odds of catching criminals in the act. 8000 6000 4000 2000 0 Criminal POA Charges Foot Patrol Focused Patrol Charges ❑2014 1027 5823 905 3271 ❑2015 755 5109 856 6913 ❑2016 757 5019 954 948 Enforcement Statistics False Alarms - Elgin OPP officers responded to 291 false alarms in 2016 down from 389 in 2015. 911 Calls - Elgin OPP Officers responded to 613 - 911 calls in 2016 down from 787 in 2015. Break & Enter We have seen a slight increase in Break & Enters with a substantial increase in West Elgin and Central Elgin in 2016. 50 40 30 20 10 - F�m 0 - El�= West Elgin Dutton Southwold Central Malahide Bayham Dunwich Elgin ❑2014 21 6 14 29 22 19 ❑2015 27 12 10 22 13 12 ❑2016 40 4 5 31 14 10 Break and Enter By Municipality 13 Domestic Violence Our domestic violence occurrences in Elgin County have remained consistent with the lower numbers experienced in 2014, and 2015. In 2016 we have continued to work with our partner agencies, like Violence against Women Services Elgin County, to increase awareness and education and provide alternative services from the community. 100 80 60 40 20 0 Ff� n F1 [I West Elgin Dutton Southwold Central Malahide Bayham Dunwich Elgin ❑2014 66 20 28 81 44 46 ❑2015 68 27 29 78 48 57 ❑2016 53 33 34 66 41 48 Domestic Occurrences by Municipality Other Crimes 200 150 100 50 - FM 0 Robbery Assaults Sexual Theft Theft Theft Mischief Auto Assaults Under Over from MV Theft ❑2014 0 133 25 172 23 39 162 45 ❑2015 0 113 32 132 20 31 119 49 ❑2016 1 131 34 1 153 20 1 72 150 58 Elgin Group Other Crimes Drugs 250 200 150 100 - -71 50 0 Occurrences Search Warrants CDSA Charges ❑2014 150 5 225 132015 110 0 72 ❑2016 82 10 94 14 STQjO.e .y � � � CRIME STOPPERS London Elgin Middlesex (800) 222-TIPS (8477) Elgin County OPP continues to support the London Elgin Middlesex Crime Stoppers Program. This program has been very successful in 2016, handling 1744 tips that resulted in the clearance of 55 criminal cases, 125 criminal charges, over$20,000 in recovered property, 1 weapon seized, over $37,000 in seized drugs, and over $20,000 in seized cash. 77- C7 WrArn � r � 1✓F� 691SAC10CMmO810008P5 IT. i nndan ESgin Middle x '� REK1 ^ rime Stoppers ASKS REMOVE AekT Cal f. I! > LeftaiNdoompulla • �x - -- I i1t♦ --y!• S WE .�+wrtAdrl� 15 4 Elgin Group Overtime Report The charts below outline the overtime expended for the Elgin Group excluding provincial responsibility. Elgin County OPP has implemented a number of strategies to reduce the use of overtime, including the creation of overlap shifts from 3:00 pm to 3:00 am and noon to midnight to match peak time for calls for service.ln addition there are policies that govern when officers are called in on overtime. 3,900 - 3,775 3,757 3,800 3,700 3,600 3,578 3,568 3,500 3,400 3,300 3242 3,200 3,100 3,000 2,900 2012 2013 2014 2015 2016 13% 11% 10% ❑West Elgin 14% ■Dutton Dunwhich 77 ❑Southwold ❑Central Elgin 11% ■Malahide ❑Bayham 41% Overtime Expenditure by Municipality 2016 16 Elgin Group Revenue Report The chart below outlines the revenue collected on behalf of the municipality for services provided by the OPP. JANUARY FEBRUARY MARCH APRIL MAY )UNE )ULY 4 498.50 3,049.25 3,461.50 $ 3,635.25 $ 4,360.75 $ 5,337.25 $ 3,396.00 AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER TOTAL: $ 42,912.25 $ 4,788.25 $ 4,124.75 $3,513.25 $3,444.25 $2,764.75 Criminal Record Checks The chart below provides a breakdown of criminal records checks completed by Elgin Detachment in 2016, an increase of 25 checks more than those completed in 2015. Of the 2756 Criminal Records checks completed 172 persons required fingerprints for RCMP verification. Criminal Record Checks 2016 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Vulnerable Screening 125 144 142 194 247 243 105 179 244 195 161 92 2071 Regular 29 39 39 47 45 53 58 42 37 42 49 23 503 Other 8 16 15 15 21 18 12 13 20 20 20 8 162 TOTAL 162 199 192 256 313 314 175 234 301 257 230 123 2756 R.I.D.E. Grant Each year Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2016 Elgin OPP received $13,536.84 and all of that grant money has been spent to provide officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways. 17 01114p10 POLICE COLLEGE 1Pam t � COLLEGE OE POLICE OE LCd1Tp1110 Al A n� r � r V 1 721 Date of Posted Online: March 27 Meeting: 2017 April 11 i Item#: DISTRICT SCHOOL BOARD ❑ Administrative ❑ Program and School Services ❑ Planning and Priorities Council Advisory Committee Advisory Committee ❑x Board ❑ Policy Working Committee ❑x PUBLIC ❑ IN-CAMERA • *61AMFINAl SENIOR ADMINISTRATION REPORT—ELEMENTARY PUPIL ACCOMMODATION REVIEW 01 PRESENTED BY: Kevin Bushell, Executive Officer, Facility Services and Capital Planning PRESENTED FOR:— ❑x Approval ❑ Information ❑ Advice Recommendation(s): 1. THAT Sparta Public School, located at 45885 Sparta Line, St.Thomas, close effective 2018 June 30. 2. THAT New Sarum Public School, located at 9473 Belmont Road, St.Thomas, close effective 2020 June 30, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School and the new Southeast St. Thomas Public School. 3. THAT South Dorchester Public School, located at 48614 Crossley Hunter Line, Belmont, close effective 2020 June 30 and be declared surplus, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 4. THAT Springfield Public School, located at 51336 Ron McNeil Line, Springfield, close effective 2020 June 30 and be declared surplus, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 5. THAT Westminster Central Public School, located at 2835 Westminster Drive, London, close effective 2020 June 30 and be declared surplus, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 6. THAT the Port Stanley Public School new attendance area be approved as per Figure 03, effective 2018 July 01 7. THAT an addition and renovations be constructed for student accommodation and program enhancement at Port Stanley Public School. 8. THAT an Attendance Area Review be conducted during the 2017-18 school year, for the creation of a French Immersion Public School located at Sparta Public School, effective 2018 July 01 9. THAT the grade 7 and 8 French Immersion and Extended French Immersion program be relocated from Port Stanley Public School to either Sparta Public School or Pierre Elliott Trudeau French Immersion Public School, effective 2018 July 01, as per the decision of the Board following a French Immersion Attendance Area Review. 10. THAT the Board post on-line and notify listed Community Organizations, by email, of the potential co-build opportunity at Port Stanley Public School. We build each student's tomorrow, every day Page 1 of 32 11. THAT a Naming Committee be established to give consideration to renaming Port Stanley Public School. 12. THAT a new junior kindergarten to grade 8 elementary school be constructed in the village of Belmont, opening 2020 September 01, contingent upon Ministry of Education approval of capital funding. 13. THAT the new Belmont Public School attendance area be approved as per Figure 01, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 14. THAT the River Heights Public School junior kindergarten to grade 3 attendance area be approved as per Figure 02, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 15. THAT the Northdale Central Public School grade 4 to grade 8 attendance area be approved as per Figure 02, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 16. THAT a renovation for program enhancements be completed at Northdale Central Public School, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 17. THAT the Davenport Public School grade 7 students and siblings, residing in the area to be accommodated at the new Belmont Public School and registered as of 2020 March 01, be provided the "grandparenting option"for the 2020-21 school year, to remain at Davenport Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 18. THAT the Northdale Central Public School grade 7 students and siblings, residing in the area designated to the new Belmont Public School and registered as of 2020 March 01, be provided the "grandparenting option" for the 2020-21 school year, to remain at Northdale Central Public School, with transportation if eligible. 19. THAT the Summers' Corners Public School grade 7 students and siblings, residing in the area to be accommodated at the new Belmont Public School and registered as of 2020 March 01, be provided the"grand parenting option"for the 2020-21 school year, to remain at Summers' Corners Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 20. THAT the Board post on-line and notify the listed Community Organizations by email of the potential co-build opportunity at the new Belmont Public School, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 21. THAT a Design Committee be established to provide input regarding the design of the new Belmont Public School, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 22. THAT a Naming Committee be established to give consideration to naming the new Belmont Public School, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 23. THAT Davenport Public School configuration change to a grade 4 to grade 8 elementary school, effective 2018 July 01. 24. THAT the Davenport Public School grade 4 to grade 8 attendance area be approved as per Figure 04, effective 2018 July 01. 25. THAT the McGregor Public School configuration change to a junior kindergarten to grade 3 elementary school, as of 2018 July 01. We build each student's tomorrow, every day Page 2 of 32 26. THAT the McGregor Public School junior kindergarten to grade 3 attendance area be approved as per Figure 04, effective 2018 July 01. 27. THAT renovations for program enhancements be completed at McGregor Public School. 28. THAT renovations for program enhancements be completed at Davenport Public School. 29. THAT the Board post on-line and notify listed Community Organizations by email, of the potential collaboration opportunity at McGregor Public School. 30. THAT the Board post on-line and notify listed Community Organizations by email, of the potential collaboration opportunity at Davenport Public School. 31. THAT the Summers' Corners Public School junior kindergarten to grade 8 attendance area be approved as per Figure 05, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont Public School. 32. THAT renovations for program enhancements be completed at Summers' Corners Public School. 33. THAT a new junior kindergarten to grade 8 elementary school be constructed in the southeastern area of the City of St. Thomas, opening 2020 September 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 34. THAT the new junior kindergarten to grade 8 Southeast St. Thomas Public School attendance area be approved as per Figure 06, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 35. THAT a portion of the Southeast St.Thomas Holding Zone be permanently accommodated at the new Southeast St. Thomas Public School as of 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 36. THAT the Southeast St.Thomas Holding Zone grade 7 students and siblings residing in the area to be accommodated at the new Southeast St. Thomas Public School and registered as of 2020 March 01, be provided the"grandparenting option"for the 2020-21 school year, to remain at Port Stanley Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 37. THAT the Mitchell Hepburn Public School junior kindergarten to grade 8 attendance area be approved as per Figure 07 effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 38. THAT the Mitchell Hepburn Public School grade 7 students and siblings residing in the area to be accommodated at the new Southeast St. Thomas Public School and registered as of 2020 March 01, be provided the "grandparenting option"for the 2020-21 school year, to remain at Mitchell Hepburn Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 39. THAT a portion of the Southeast St. Thomas Holding Zone be permanently accommodated at Mitchell Hepburn Public School as of 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. We build each student's tomorrow, every day Page 3 of 32 40. THAT the Southeast St.Thomas Holding Zone grade 7 students and siblings residing in the area to be accommodated at Mitchell Hepburn Public School and registered as of 2020 March 01, be provided the"grand parenting option"for the 2020-21 school year, to remain at Port Stanley Public School, with transportation if eligible, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 41. THAT the Board post on-line and notify listed Community Organizations by email of the potential co-build opportunity at the new Southeast St. Thomas Public School, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Pubic School. 42. THAT a Design Committee be established to provide input regarding the design of the new Southeast St. Thomas Public School, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 43. THAT a Naming Committee be established to give consideration to the naming of the new Southeast St. Thomas Public School, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas Public School. 44. THAT the Elementary Pupil Accommodation Review-01 (EPAR-01) Committee be disbanded. Purpose: The purpose of this Final Senior Administration Report (FSAR) is to provide the Board with a summary of EPAR-01, information on the community consultation process and Senior Administration's final recommendations for student accommodation for EPAR-01. Content: BACKGROUND The pupil accommodation review process can result in many debates regarding how best to educate students in school communities faced with declining student numbers and outdated facilities. To make the process of accommodation even more challenging declining enrolment within the Thames Valley District School Board (TVDSB) is not evenly distributed. The population of school age children in some communities has resulted in significant growth and over-capacity schools, while others have had a reduction resulting in under-capacity schools. Despite these challenges an important part of educating students is appropriate accommodation. The TVDSB must respond to the challenging distribution of students by using accommodation reviews to ensure schools are located in the areas where they are most needed. The school consolidation debate is not a new one. It has long been a difficult process for school boards. One and two room classrooms that once dotted the rural landscape in the 1800s and early 1900s were later replaced by larger schools and now the realities of globalization, declining birth rates and the industrialization of agriculture have resulted in changing work patterns and shifts in residential locations. In order to manage enrolment resulting from shifting demographic patterns in both urban and rural settings, the Ontario Ministry of Education released a new set of guidelines for the consolidation of schools in 2015 March. The Ministry's Guide to Pupil Accommodation Reviews states that: "school boards generally consolidate and close schools to enable improved educational options and opportunities for students" (Ontario Ministry of Education, p.4, 2016). Some of these improvements include: a range of programs and courses, the availability of specialized support services, access to specialized facilities, sufficient number of students to support sports teams, diverse extracurricular activities, better school buildings and also improved accessibility features (Ontario Ministry of Education, 2016). We build each student's tomorrow, every day Page 4 of 32 The benefits for both current and future students are often challenged by adult concerns regarding the impact of consolidation on communities, which can also lead to political tensions. However, school boards have an accountability to ensure that now and future students experience their education within positive learning environments. The TVDSB must respond and react to population shifts and changes in order to offer quality educational experiences to students which prepare them for global citizenship and the needs of the 21 st Century. In order to ensure effective accommodation planning, the board must plan for the future. While the consolidation process may present concerns for current stakeholders, long range planning for the needs of all students must continue to be a priority for the TVDSB. Schools are often viewed as a focal point of the community—a place where generations of adults maintain a sentimental connection to their formative years as students. Despite fears that communities will be lost through consolidation, vibrant new communities were created as one-room school houses grew into larger and larger facilities. History suggests that the best school communities are created when administrators, teachers, parents, family and community members join together with the common purpose of providing the highest quality learning experience for children —regardless of the size or location of the school building. As the Ministry's Guide to Pupil Accommodation Reviews states, "Since school boards are mainly funded on a per-student basis through grants from the Ministry of Education, boards, and therefore schools, lose funding as their enrolment declines" (Ontario Ministry of Education, p.4, 2016). As this funding decreases, the costs of maintaining empty pupil places increases. The reality of this funding model is that the TVDSB must respond if we are to continue to operate schools in a sustainable manner. Small schools are more expensive to operate than larger schools. However, school size does not affect the board's continuing priority to offer the best educational experiences to all students. The focus then must be on the best interests of all students, their learning needs and aspirations and their futures in a world that is changing. Failure to proactively respond to issues that result from declining enrolment, will limit student choices. Therefore, Senior Administration created the recommendations for EPAR-01. These recommendations provide the TVDSB with a strategy that will allow the Board to move forward in a manner that will provide all students enhanced learning opportunities. PARAMETERS OF EPAR-01 The lens through which Senior Administration reviewed the accommodation of students in EPAR- 01, and structured the final recommendations, was filtered by the following questions: Have any issues been identified as a priority of the Board? Within EPAR-01, there are three accommodation issues which are a priority for the Board to resolve. The first concern is the three low enrolment schools (Westminster PS at 82 students, Port Stanley PS English track at 94 students and Springfield PS at 167 students). Enrolment at all three schools are projected to remain stable over the next 10 years. Low enrolment schools are difficult to staff and the average cost per student is above the Board average. The second accommodation issue within EPAR-01 is the number of empty pupil places located in the 12 schools that make up this PAR. Based on 2015-16 data, there were 1,156 empty pupil places within EPAR-01, with school utilization factors that range from 27% to 111%. These empty pupil places do not receive any accommodation funding from the Ministry of Education and must be funded from the Board's overall per pupil accommodation grant, which consequently reduces funding for all schools in the Board. The third accommodation challenge with EPAR-01 is the current overcrowding at Mitchell Hepburn Public School (PS). In 2015-16, Mitchell Hepburn PS was operating at 111% capacity(with 75 students over its capacity). The Mitchell Hepburn PS attendance area still has the potential for additional residential development. In 2013, the Board approved a Holding Zone to designate students from ongoing residential development to Port Stanley PS to relieve enrolment pressure at Mitchell Hepburn PS. As Holding Zones are a temporary solution, the residential development in We build each student's tomorrow, every day Page 5 of 32 Southeast St. Thomas will need to be permanently accommodated eventually. The projected growth will exceed the capacity limitations at the existing surrounding schools, therefore, construction of the new Southeast St. Thomas PS is warranted. Is the current situation sustainable(with respect to enrolment projections, school utilization, and facility renewal/condition)? The current student accommodations within EPAR-01 are not sustainable. The projected enrolment, school utilization and deferred facility renewal does not warrant keeping all 12 schools within EPAR-01 open and operating. The projected recommendation reduces the empty pupil places by 421 and allows for an average school utilization rate of 85%. Also, with the closure of the 4 identified schools, $17.8M of high and urgent renewal needs will be removed from the Board's deferred renewal list. Does the current situation provide equity of programming for all of our students? The Board strives to provide equity of programming for all of our students. Due to the low enrolment and number of small schools within EPAR-01, the Board must proportionally allocate resources to ensure the integrity of the program at these schools. This impacts other schools in the system where there may be a greater need. The current Ministry of Education per pupil funding model requires the Board to average out the funding for all of our students. Keeping these low enrolment schools open negatively affects the funding available for programming for all TVDSB students. Is there an opportunity to improve student learning? Through the proposed construction of 2 new elementary schools, and the proposed program enhancements of Library Learning Commons, general art and kindergarten classrooms, as well as Developmental Centres, the Board will not only maintain but improve the educational experience at the remaining schools. Is the current situation financially sustainable(with respect to funding available)? The operational costs to maintain, clean, and heat the 1,156 empty pupil places are not funded. The staffing and learning resources to deliver the academic programs to our students are also funded per pupil. Smaller class sizes puts pressure on the funding formula due to the lack of flexibility. This funding shortfall must be subsidized by the system as a whole. As indicated in the recommended solution section of the ISAR (Appendix A, page 64 of 71)the average cost per student for the proposed recommendations will be below the current board average. Are there any potential facility collaboration opportunities with community organizations? In keeping with the TVDSB's Community Planning and Facility Organization Procedure (4015b), the Board will circulate the co-build opportunity to listed community organizations for both the new Belmont PS and new Southeast St. Thomas PS. It should also be noted that the Board is currently working on a collaboration opportunity with the London-Middlesex Consolidated Municipal Services Manager(CMSM)to construct a child care facility at River Heights PS, which will not only service the village of Dorchester for child care, but will also remove 75 empty pupil places at the school. The Board will also circulate the collaboration opportunities to community organizations to lease space at McGregor PS and Davenport PS. We build each student's tomorrow, every day Page 6 of 32 COMMUNITY ORGANIZATIONS ENGAGEMENT/CONSULTATION WITH SCHOOL COMMUNITIES On 2016 April 12, the Planning Department presented the Draft Elementary Accommodation Study Report to the Board of Trustees, a high-level report of observations on accommodation issues in the TVDSB that are being monitored closely. Identified in the Study was Elgin-Middlesex 01, consisting of Davenport PS, McGregor PS, Mitchell Hepburn PS, New Sarum PS, Northdale Central PS, Port Stanley PS, River Heights PS, South Dorchester PS, Sparta PS, Springfield PS, Summers' Corners PS and Westminster Central PS. Further, on November 22, 2016, after receiving and carefully considering the Initial Senior Administration's Report-Elementary Pupil Accommodation Review 01 (EPAR-01), the Board approved the initiation of a Pupil Accommodation Review(PAR) involving the schools identified in the Elgin-Middlesex 01 study area. Key to the Pupil Accommodation Review process is consultation with community organizations, municipalities, school communities and the general public. Community Organizations and Municipalities Long term planning and analysis of existing needs for school boards, municipalities and community organizations allows for collaborative accommodation planning and strong communities. The TVDSB reaches out to community organizations and municipalities to ensure that the direction of the TVDSB's long term planning corresponds with municipal planning. Communication with community organizations allows for analysis and synchronization of needs through the potential of utilizing schools with available space or co-build opportunities. Preliminary consultation with community organizations and municipalities began on June 15, 2016 with the Community Planning & Facility Collaboration Annual Meeting. In September 2016, the Board approved staff to contact listed community organizations regarding the possible establishment of a PAR, requesting any technical planning information and any possible collaboration opportunities with the schools to be studied. A Post-Determination meeting was held on December 14, 2016 to explain Senior Administration's recommendations and opportunities for input. Community organizations were also given the opportunity to submit written comments regarding the EPAR-01 for Trustee consideration. As of 2017 March 21, 4 submissions have been received and have been included in Appendix HH. School Communities and the Public Following the Board's decision to initiate a Pupil Accommodation Review, a webpage for EPAR-01 was created on the Board website with important and up-to-date PAR information for the general public. The website contains information about: the PAR process, important dates, agendas and meeting minutes, presentations and reports, as well as any other related documents. Newspaper advertisements and social media were utilized by the Board to share information and communicate with the public concerning EPAR-01 through the TVDSB Engage webpage, Facebook, and Twitter. School Principals kept their school communities informed through school webpages, newsletters, school council meetings, and by encouraging parents to contact them or the Board with any questions or concerns regarding the Pupil Accommodation Review. EPAR-01 School Subcommittees At the Initial and Second Public meetings, information was presented to the School Subcommittees with an opportunity for Subcommittees to ask questions of the TVDSB directly for clarification. The agenda, minutes and presentations for the Initial, Second and Final Public Meetings can be found in Appendix F, Appendix G, and Appendix H. A minimum of two School-level meetings were held for each School Subcommittee to share information and gather feedback from their school community. The Planning department received and answered 350 questions of clarification from We build each student's tomorrow, every day Page 7 of 32 the School Subcommittees and the public through the Planning Department's email. The (questions and) answers were emailed directly to all of the PAR members and also posted on the TVDSB's Planning website for public access. These questions and answers from each school can be found in Appendix I, Appendix K, Appendix M, Appendix O, Appendix Q, Appendix S, Appendix U, Appendix W, Appendix Y, Appendix AA, Appendix CC, Appendix EE, Appendix GG. REPORTS OF THE PAR SCHOOL SUBCOMMITTEE(S) Each EPAR-01 School Subcommittee completed its task to provide feedback on the Initial Senior Administration Report(2016 November 22)on behalf of their school communities in accordance with the TVDSB procedure. At the Final Public Meeting, held March 8th 2017, the Subcommittees from each school presented their reports. The School Subcommittee reports can be found as the following Appendices: J. Davenport Public School L. McGregor Public School N. Mitchell Hepburn Public School P. New Sarum Public School R. Northdale Central Public School T. Port Stanley Public School V. River Heights Public School X. South Dorchester Public School Z. Sparta Public School BB. Springfield Public School DD. Summers' Corners Public School FF.Westminster Central Public School Appreciation is extended to the Pupil Accommodation Review Committee members for the work completed, the time spent, and the careful deliberations of the members. The work of PAR School Subcommittee members and input received from community organizations/municipalities contributes to many voices helping to ensure that a range of possibilities are considered in order to optimize program opportunities for the maximum number of students. SENIOR ADMINISTRATION REVIEW OF SCHOOL SUBCOMMITTEE REPORTS, COMMUNITY CONSULTATION AND PUBLIC INPUT As part of the revised Pupil Accommodation Review Guidelines, TVDSB is required to consider feedback received from the School Subcommittees, community organizations and the public. All input received has been reviewed and taken under advisement. As a result of the input received from School Subcommittees, community organizations and the public, Senior Administration has made the following revisions from the original recommendations found in the Initial Senior Administration Report: • The proposed attendance area for River Heights PS and Northdale Central PS students to the new Belmont PS has been adjusted. • The proposed attendance areas for the existing New Sarum PS students has been adjusted to either the new Belmont PS or the new Southeast St. Thomas PS. • The attendance area adjustment of Summers'Corners PS students to McGregor PS and Davenport PS has been removed. We build each student's tomorrow, every day Page 8 of 32 RECOMMENDED SOLUTION Boards must address the impacts and costs of declining enrolment, excess space in schools and aging facilities as well as overcrowding in newly developed residential areas. Senior Administration believes it is in the best interest of students to maintain school populations that support a range of opportunities in programming, extracurricular activities and services. The proposed recommendations will benefit students with enhanced program opportunities, harmonize projected enrolment with capacity, maximize resources and improve school utilization. It should be noted that the Ministry of Education Primary Class Size (PCS) initiative, which dictates that primary classes are capped at 20 students, can impact school utilization. Primary classrooms do not differentiate architecturally from junior or intermediate classrooms. Depending on cohort sizes, classes will often move within a school from year to year. The Ministry does not identify or load primary classrooms different than junior or intermediate. As a result, primary classes (with a maximum of 20 students)can only operate at a maximum utilization of 86.9%. This lower utilization is often absorbed in a school with junior and intermediate classes. The impact of PCS on schools with a large primary cohort or only primary classes often skews the school utilization, making the school appear less occupied. The following chart illustrates the total enrolment and capacity for EPAR-01 as a result of the recommended solution. Senior Administrations Recommended Enrolment and Capacity for EPAR 01 5500 5000 4500 4000 u, 3500 LL 3000 90% 86% 2500 860 84% v 2000 v� 1500 1000 760 *76% 500 0 titi ti� ti115 ti10` ti<1) ti10 tit tit tio) ti� titi ti� ti� ti� tih y0 y0 y0 y0 LO y0 y0 LO y0 y0 LO LO y0 y0 y0 School Year OTG Capacity Collaboration Opportunities ■Historical Enrolment ■Projected Enrolment Existing Community ■Projected Enrolment French Immersion Projected Enrolment Holding Community *Indicates the utilization excluding French Immersion enrolment Senior Administration has recommended collaboration opportunities to fill available space at River Heights PS, McGregor PS and Davenport PS. As such the following capacity has been identified in orange and removed from the OTG in the above chart for collaboration opportunities: 75 pupil places at River Heights PS as of 2017-18, 69 pupil places at McGregor PS as of 2018-19, and 23 at Davenport PS as of 2020-21. The Final Senior Administration Report recommendations for EPAR-01 are comprehensive and as laid out the Initial Senior Administration Report (ISAR), the PAR area has been grouped into four geographic regions: North, South, East, and West. This will allow for a focused analysis and detailed descriptions of the effects of the proposed recommendations. We build each student's tomorrow, every day Page 9 of 32 NORTHERN REGION In the Northern Region, TVDSB students will be accommodated in the new Belmont PS, River Heights PS and Northdale Central PS. Senior Administration's recommendations for this region encompass the following: Creation of a new Belmont PS and attendance area. New Sarum PS closes and a portion of the attendance area is designated to the new Belmont PS. South Dorchester PS closes and is declared surplus; the attendance area is designated to the new Belmont PS. The portion of Davenport PS attendance area (congruent with South Dorchester PS) is designated to the new Belmont PS. Springfield PS closes and is declared surplus; a portion of the attendance area is designated to the new Belmont PS. The portion of Summers' Corners PS attendance area (congruent with Springfield PS) is designated to the new Belmont PS. Westminster Central PS closes and is declared surplus; a portion of Westminster Central PS attendance area is designated to the new Belmont PS. A portion of the River Heights PS/Northdale Central PS attendance area is designated to the new Belmont PS. ENROLMENT & CAPACITY The following graphs indicate the resulting enrolment and the capacity for the schools in the Northern Region: New Belmont Public School New Belmont PS- Enrolment and Capacity 600 550 — 500 — OTG Capacity 450 400 350 300 ■Historical Enrolment 250 8 0 8 0 200 150 100 ■Projected Enrolment 50 Existing Community 0 . titi ti� ti� ti� ti� ti� ti1 ti� ti� ti� titi ti� ti� ti� ti� ,LO .10 .10 .10 .10 ,ti0 .10 .10 .10 ,LO ,LO ,LO ,LO .10 ,ti0 The new Belmont PS will open in 2020-21 with over 500 students and a utilization of 89%. The facility will accommodate students from 8 school communities which will balance the enrolment and capacity for the future. The new school population will achieve one of the Board's priorities within this EPAR, which is to reduce the challenges of low enrolment at 4 of the schools and allow for a more efficient school with enhanced facilities. We build each student's tomorrow, every day Page 10 of 32 River Heights Public School River Heights PS-Enrolment and Capacity 500 Collaboration Opportunities 450 400 — 350 — OTG Capacity 300 250 90% it 200 S Projected Enrolment Existing 150 89% Community 100 g o 50 ■Historical Enrolment 0 titi ti� ti� ti� ti� ti� ti1 ti� ti� ti� titi ti� ti' ti� ti� ,ti0 .10 ,LO .LO .10 .10 .10 .ti0 .LO .10 .10 .10 .10 ,ti0 .10 The impact of PCS at River Heights PS, with only Early Years and Primary classes, makes it appear as if the facility is not fully utilized. If the school was loaded using PCS loading (20) instead of standard classroom loading (23), the school would have a PCS OTG capacity of 348 in 2018 and 96% utilization, rather than the calculated OTG capacity of 375 and utilization of 89%. River Heights PS will operate at 85% utilization in 2020, after 75 pupil places are removed for a collaboration opportunity. The Ministry of Education has approved funding of a Child Care and Child and Family Programs Centre at River Heights PS. This collaboration will help balance the drop in enrolment, by removing loaded space from the OTG capacity of the school. Northdale Central Public School Northdale Central PS-Enrolment and Capacity 500 450 OTG Capacity 400 — 350 93% 300 250 88% ■Projected Enrolment 200 Existing Community 150 8' o 7 0 100 7 0 50 ■Historical Enrolment 0 ,— yti y'L y'3 ,LO ,y0 .LO .LO ,LO .10 .10 ,LO .10 ,y0 .10 .LO .y0 .10 ,y0 In 2020, Northdale Central PS utilization drops by 10% due to the relocation of students to the new Belmont PS. The relocation of the Gifted program to Orchard Park PS (25 Students)will be implemented in 2017-18. River Heights PS and Northdale Central PS are located in Dorchester, which has and will continue to experience residential growth in the community. The student population being designated to the new Belmont PS will allow for additional spaces for increased enrolment due to residential growth. We build each student's tomorrow, every day Page 11 of 32 ATTENDANCE AREA Figure 01 - Proposed new Belmont PS (junior kindergarten to grade 8) attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont PS. i` Prop d New Belmont PS Attendance'Area'a _ GoRE RU MA1ON z y x RD Bo W =Proposed New Belmont PS o Attendance Area Northdale Central PS Z River x � Heights PS RADLEYA BR EN RD c 401 O M Z CROM TY DR _ ROVE RE) w it i i O THOMPSON DR > M SSLEY DR w DINGMAN D OHWY40 tY "� p a m w CRAMPTON R w W�ESTM NSTER DR 2< W a w o Westminster a GLAD 3TONE U DR' u, Z Central PS > w L 5 (closes) HARRIETSVILLE R a DOAN DR J MANNING OR w w � 7THAVE c=3 ¢ 41.1 rt AVON R z GLAN ORTH DR Potential New a q Belmont PS YO KE LINE Y a TrZ WIL ON LINE South �O ' LINE ' Q a Dorchester PS HORLE FERG�S Lr z (close8} CRO SLEY H NTER LINE O ALINE 2 NE LY NS LINE a: 3 t� w w a 0 ¢ x 2 m - CENTU RY LINE �. ru MAPLET N LINE _e LU -- _ 1 W LU � — f O MCNEIL LINE a z _ r bGwAR LINE D L -—Springfield PS LrNE ate_.-� EL1NF (closes) N E to LADE �� � N .,.. w y > New a U` ELMLINE _Sarum PS a (closes) x Mc_Gregor.PS a ��® z sou DALELINE Davenport PS X �m,e��dvP Summers' of � �r.Mm�.car.Enmco�a. JOrilY ur - ¢ S 6 r £LrNr; Corners 5 10 7� U ,.��rv�Naa..w INrcep Kilometers We build each student's tomorrow, every day Page 12 of 32 Figure 02 - Proposed River Heights PS (junior kindergarten to grade 3) and Northdale Central PS (grades 4 to 8) attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont PS. Proposed Northdale Central PS & River Heights PS Attendance Areas Proposed Northdale Central PS& River Heights PS Attendance Areas pYpUNO 19i7y�rNE a n O Z R 64 2 m �p1GARST r_ - w r z r GORE m m PM1ARto S Rfl 6 1 U�� ir� sT Northdaie, Central PS �— - gD ye A5 River i�oy ❑ Heights PS Cow PATH HaMI U. = BEEN RD a � DONN ROOK DR AVE H1MY 401 ❑ ❑ CROMRTYDR z c~n ❑ W z w N S � y ❑ MOSSLEY DR ❑ w THOMPSON DR � m tr 4 O z °o w DfNGMAN DR ❑ m C ' MPTON DR t9 a G STONE DR " — a�w orior w.m RN Sdrtv'd Mta giw•nr amp. cxy x innam.c h er et mem®, DOAN DR . Ei2m:a inn w a. d HARRY` VILLE DR rJ 10 Kilometers We build each student's tomorrow, every day Page 13 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending the construction of a new junior kindergarten to grade 8 Elementary School located in the Village of Belmont. As indicated in the recommended solution section of the ISAR (Appendix A, page 35 of 71) the new Belmont PS is proposed to have an OTG capacity of 576, consisting of 4 kindergarten and 20 standard classrooms, a gymnasium and primary activity room, Library Learning Commons, General Arts room, and learning support room. Senior Administration is recommending program enhancements to Northdale Central PS. As a junior and intermediate school, instrumental music is part of the intermediate curriculum; therefore Senior Administration is recommending a General Arts room renovation. GRANDPARENTING OPTION The grandparenting option is not available for the 2019-20 New Sarum PS, South Dorchester PS, Springfield PS and Westminster Central PS grade 7 students, as those schools are recommended to close. The grandparenting option will be available for the 2019-20 Davenport PS, Northdale Central PS, and Summers' Corners PS grade 7 students, and siblings, for the 2020-21 school year, designated to the new Belmont PS. CO-BUILD COLLABORATION OPPORTUNITY In accordance with the Community Planning and Partnership Guideline and the TVDSB's Community Planning and Facility Collaboration Procedure, a potential co-build opportunity will be circulated to Community Organizations for the new Belmont PS. TVDSB and the Consolidated Municipal Services Manager (CMSM) for London-Middlesex submitted a joint request to the Ministry of Education for funding to create a Child Care and Child and Family Program Centre at River Heights PS to resolve the service gap in the Dorchester area. On 2017, January 20 the Board received confirmation of approval and funding for this project. Design and construction of this project will begin later this year. PROPOSED IMPLEMENTATION SCHEDULE - NORTHERN REGION YEAR DATE • 2018 Winter Board submits School Consolidation Capital (SCC) Priorities request for approval and funding for the new Belmont PS Spring Board receives notification of Ministry funding Fall New Belmont PS Design Committee (New Sarum, Northdale Central, River Heights, South Dorchester, Springfield, Westminster Central) is formed and begins meeting Northdale Central PS design and construction begins 2019 Spring New Belmont PS - Construction process begins 2020 Winter New Belmont PS Transition Committees (New Sarum, Northdale Central, River Heights, South Dorchester, Springfield, Westminster Central) are formed and begin meeting June 30 New Sarum PS, South Dorchester PS, Springfield PS and Westminster Central PS - Closures July 01 New Belmont PS, River Heights PS, Northdale Central PS - Consolidation and amalgamated attendance areas in effect September 01 New Belmont PS opens We build each student's tomorrow, every day Page 14 of 32 SOUTHERN REGION In the Southern Region, TVDSB students will be accommodated at Port Stanley PS and Sparta French Immersion PS. Senior Administration's recommendations for this region include the following: Sparta PS closes and the attendance area is designated to Port Stanley PS. An Attendance Area Review for French Immersion in Elgin County is conducted. French Immersion program opens in the Sparta PS facility. ENROLMENT & CAPACITY The following graph indicates the resulting enrolment and capacity for the school in the Southern Region: Port Stanley Public School Port Stanley PS-Enrolment and Capacity OTG Capacity 450 - 400 350 Projected Enrolment 300 �— 104% Holding Community 250 I�.— - 200 1— ■Projected Enrolment 150 I 92% French Immersion 100 -1_, o I ' ' ■Projected Enrolment 50 Existing Community 0 yY yL y3 yo yh y0 ti� yW ti� ti0 Ly LL 't, T th ■Historical Enrolment LO 10 LO l0 10 T IV T IV 11 T 1t ,LO ,t0 ,10 The consolidation of Port Stanley PS English track and Sparta PS enrolment at Port Stanley PS will result in 89% utilization in 2020. In the interim, the utilization will be higher at 104% due to the Southeast St.Thomas Holding Zone students, until 2020 when the new Southeast St. Thomas PS opens. It is expected that the enrolment at the consolidated Port Stanley PS will remain relatively stable with a small increase due to residential development from the Port Stanley community. The consolidation of the two elementary schools will alleviate the issue of low enrolment and allow for a solution to the accommodation issue for the French Immersion program in Elgin County. We build each student's tomorrow, every day Page 15 of 32 ATTENDANCE AREA Figure 03 - Proposed Port Stanley PS attendance area, effective 2018 July 01. LPL Proposed Port-_Stanley, PS Attendance Area 5 pNSL,N Proposed port Stanley PS o `¢ Attendance Area o FERGUSON LINE pd ,r SHORELE 4 LINE = P EON LONE ❑ C�1N S COLLE E U w RON MCNEIL INEUj In LINE Locke's PS ❑ EDGE WAR LINE \a� HE LINE w R. - _ New - ❑ —o " t C Callwood PS ¢ HyyY 3 Sarum PS Ir Forest Park PS- (closes) Sauthwol�S �i Davenport PS Mitchell ELM LINE B UWERS LINE z Elgin John He a Hepburn PS � p Court PS Wse PS O ? J SOUTHD LE INE v J Z p 1 ��aOP JO w D W ❑ 9PQ J�Z FRUIT IDGE LIN Sparta PS �. cALTON LINEw U a OLI w SP TALINE (Closes) C/i NION RD it ``l V4ENNA Ll YE O r ROB RTS LINE _ U �A�ESTOWN LINE m INE SGOTCII POrt S ` DEXTER LINE tanley PS a�..a1o,r wm x3 aryamma ciirorermmmm, ou.ry rnimieev caumy.egin cowry �w�v dCema Eisi.SOIB.el gnn nvrna Q 3.75 7.5 15 Kilometers We build each student's tomorrow, every day Page 16 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending an addition and renovations be constructed for student accommodation and program enhancements to meet TVDSB standards at Port Stanley PS. New construction will include the addition of a new Library Learning Commons and a kindergarten classroom. Renovations will create two additional standard classrooms along with improvements to accessibility. SPECIAL PROGRAMS EPAR-01 examined English track accommodation, while French Immersion and Extended French Immersion accommodation was outside the purview of the study. On 2016 January 12, the Board approved the following motion: THAT Port Stanley Public School become an interim dual track school offering both junior kindergarten to grade 8 in English and grades 7 to 8 in French Immersion and Extended French Immersion, effective 2016 July 01. Without a Board decision to close a school, the French Immersion accommodation issue cannot be permanently resolved. Senior Administration has proposed that, following the Board decision to close Sparta PS, an Attendance Area Review be conducted during the 2017-18 school year, to address the accommodation pressure that exists in the elementary French Immersion programs in Elgin County. EARLY ATTENDANCE/GRANDPARENTING OPTION Kindergarten students, and their siblings, being re-designated to Port Stanley PS, would be eligible for early attendance, without transportation, for the 2017-18 school year. The grandparenting option is not available for the 2018-19 Sparta PS grade 7 students, as the school is recommended to close. The grandparenting option will be available for the Southeast St.Thomas Holding Zone 2019-20 grade 7 students designated to Mitchell Hepburn PS and new Southeast St.Thomas PS to remain at Port Stanley PS for their grade 8 year. CO-BUILD COLLABORATION OPPORTUNITY In accordance with the Community Planning and Partnership Guideline and the TVDSB's Community Planning and Facility Collaboration Procedure, a potential co-build opportunity will be circulated to Community Organizations for Port Stanley PS. PROPOSED IMPLEMENTATION SCHEDULE -SOUTHERN REGION ACTIONYEAR DATE 2017 Fall An Attendance Area review be conducted for the French Immersion Program serving Elgin County Design and construction process begins for Port Stanley PS 2018 Winter Port Stanley Transition Committees (Port Stanley, Sparta) are formed and begin meeting June 30 Sparta PS - Closure as an English track school July 01 Port Stanley PS - Consolidation of students/amalgamated attendance area French Immersion program redirected to Sparta PS facility September 01 Port Stanley PS - Consolidated school opens with new accommodation New French Immersion school opens in Sparta PS facility Note: Senior Administration is proposing that the above project be funded through various means, including Ministry of Education Capital grants or self-funding. If Capital grants are not approved the proposed project can still proceed. We build each student's tomorrow, every day Page 17 of 32 EASTERN REGION In the Eastern Region, TVDSB students will be accommodated at Davenport PS, McGregor PS and Summers' Corners PS. Senior Administration's recommendations for this region encompass the following: McGregor PS becomes junior kindergarten to grade 3. Davenport PS becomes grade 4 to grade 8. A portion of Springfield PS attendance area is designated to Summers' Corners Public School. ENROLMENT & CAPACITY The following graphs indicate the resulting enrolment and the capacity for the schools in the Eastern Region: McGre or Public School McGregor PS-Enrolment and Capacity 600 Collaboration Opportunities 500 400 — OTG Capacity 300 65% 200 ■Projected Enrolment 7 100 0 7 o Existing Community 0 ■Historical Enrolment titi ti� ti3 ti� tih tiG tit ti� ti� ti� titi ti� ti� ti� tih In 2017, McGregor PS will have a utilization of 65%. With the relocation of the grade 4 program to Davenport PS, proposed program enhancements and the allocation of 69 spaces for potential collaboration opportunities, McGregor PS will have a utilization rate of 76% in 2018. The impact of PCS at McGregor PS, with only early years and primary classes, makes it appear as if the facility is not fully utilized. If the school was loaded using PCS loading (20) instead of standard classroom loading (23), the school would have a PCS OTG capacity of 342 in 2018 and 83% utilization, rather than the calculated OTG capacity of 372 and utilization of 76%. Daven ort Public School Davenport PS-Enrolment and Capacity 450 Collaboration Opportunity 400 — 350 — 300 OTG Capacity 250 - 8 0 8 0 200 ®Projected Enrolment Existing 150 - 70% 7 o Community 100 50 ■Historical Enrolment 0 yv yL yb yb yh y� O y1 y11b SIC, 10 0'L7 0''l' ti ti� tih ,L ,10 . .10 ,ti .1 .LO .LO .10 We build each student's tomorrow, every day Page 18 of 32 Davenport PS is projected to be at 70% utilization in 2017-18. In addition to the grade 4 students being relocated from McGregor PS in 2017-18, the enrolment will remain elevated for two years until the intermediate students residing in the South Dorchester PS attendance area are permanently accommodated at the new Belmont PS. In 2020-21, 23 pupil places have been removed from Davenport PS OTG, for a potential community collaboration opportunity, resulting in an OTG of 380 and utilization of 81%. Senior Administration is proposing renovations and collaboration opportunities at Davenport PS and McGregor PS, following the restructuring of the junior program, which will help with the drop in utilization through the removal of loaded space from the OTG capacity of the schools. ATTENDANCE AREA Figure 04- Proposed McGregor PS (junior kindergarten to grade 3) and Davenport PS (grade 4 to grade 8) attendance area, effective 2018 July 01. Proposed Davenport PS & McGregor PS Attendance Areas WHITE ST Proposed Davenport PS(4-8)and McGregor PS(JK-3)Attendance Areas us — — �a eE EECH Siw �. FOREST ST IZ J S DE HA S rt GLEST .— _cVw4GLIELINE B T O'ST W E T9� INE S E e0A Davenpo PS SOU H ST E w ELK ST \ v z W: McGregor PS T zl QC4 Jr m ¢ F- F o l� Li FATHAV4 I >- BROOK LINE z WI BRADLEY GREEK LINE C7 O CONSERVATION LINE ❑ � J CHALET LINE arr.rr«a7a,r wrn m �m��mraa.mmP-� VAN PATTER LINE i h�Elpm my.Al:1 rgm n¢couH. inry.Mlmlmv cw + �ayaNM.etOMr�� .3Gr6, rwrN. u� �Em. h na,�,l a o.5 9 j 2 rp�me ree,rvec. ,Alanwurvey.. Mary nnpyhw baanMertw�w Kilometers We build each student's tomorrow, every day Page 19 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending renovations be constructed for program enhancement to meet TVDSB standards at McGregor PS and Davenport PS. As indicated in the recommended solution section of the ISAR (Appendix A, page 48 of 71), a renovated Library Learning Commons, General Arts room, relocation of the main office to the front of the school, and barrier free enhancements are proposed at McGregor PS. As indicated in the recommended solution section of the ISAR (Appendix A, page 51 of 71), a renovated Library Learning Commons and General Arts room are proposed at Davenport PS. SPECIAL PROGRAMS The Special Education department has confirmed the relocation of both the primary and junior/intermediate program classes from McGregor PS and Davenport PS to Summers' Corners PS effective 2017-18. COLLABORATION OPPORTUNITY In accordance with the Community Planning and Partnership Guideline and the TVDSB's Community Planning and Facility Collaboration Procedure, a potential collaboration opportunity will be circulated to Community Organizations for McGregor PS and Davenport PS. ENROLMENT & CAPACITY Summers'Corners Public School Summers'Corners PS-Enrolment and Capacity 700 600 L OTG Capacity 500 400 Projected Enrolment 300 75% Existing Community 200 73% 9 100 ■Historical Enrolment y _ _a Y, ti� ti'' ti° ti`' tiO tit 10 ti° yo do do ,10 do ,yo - do do -�L �o The utilization at Summers' Corners PS is projected to be 73% in 2017-18 before the realignment of the attendance area to include a portion of the Springfield PS students. In 2020-21, with the consolidation of students from Springfield PS and renovations for student accommodation and a Developmental Education suite, the utilization at Summers' Corners PS will be 92%. We build each student's tomorrow, every day Page 20 of 32 ATTENDANCE AREA Figure 05 - Proposed Summers' Corners PS junior kindergarten to grade 8 attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Belmont PS. Pro nosed Summers,Corners PS Attendance Area Proposed Summers'Corners PS tY��4 z �PWycti 5p ' Attendance Area - u' in _ fir' fh ES EYLINE pP4ETO�LIN€ tsw,c �a 4�E Springfield PS 6 STLIJVE 0 (CIDSeS) COLLEGE LINE IS LINE ❑ ° z AD LI E w � p EDG WARE LINE it ❑ = J w GI.ENCOLIN LII IE — HEL LINE Q o w U Davenport PS Summers' j= Corners PS rcF McGregor PS f'YF BROUWERS LINE n CATT y1N CONSERVAT€ON LINE SOUTHDALE INE CHALET LINE ❑ � ,IgCksO w OHN WISE INE r LL Z CALT N LINE SPARTA uE ¢ w VIE NALINE c� — ROBE R S LINE _ jWFSTOWN LINE _ NO ASCOTIALI E now w z ap,«,a.a�o,r uaRn d w d r mm coiriry. E.§im .cauiuy.N f§fin cowry. — pal�m Gma E�m.aol9,e s.t nvrna. f � f aol��"wrv." E—1_0 2.5 5 10 ANs 9Wwwry mapaF�w Mm ampa�m9 p ! Kilameters We build each student's tomorrow, every day Page 21 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending renovations be constructed for student accommodation and program enhancements to meet TVDSB standards at Summers' Corners PS. Renovations will include a Library Learning Commons, a Developmental Education suite and the creation of an additional kindergarten classroom. SPECIAL PROGRAMS The Special Education department has confirmed the relocation of both the primary and junior/intermediate program classes from McGregor PS and Davenport PS to Summers' Corners PS effective 2017-18. EARLY ATTENDANCE/GRANDPARENTING OPTION Kindergarten students, and their siblings, being re-designated to Summers' Corners PS from Springfield PS would be eligible for early attendance, without transportation, for the 2019-20 school year. No grandparenting option is required for the Eastern region. COLLABORATION OPPORTUNITY Due to the change in the proposed attendance areas, from the ISAR, and the resulting increased utilization, no collaboration opportunities will be available at Summers' Corners PS. PROPOSED IMPLEMENTATION SCHEDULE - EASTERN REGION YEAR DATE • 2018 Winter Davenport Transition Committees (McGregor, Davenport) are formed and begin meeting McGregor/Davenport- Design and construction process begins September 01 McGregor/Davenport- new grade configuration (junior kindergarten-3 /Gr.4-8) implemented 2020 Winter Summers' Corners PS Transition Committees (Springfield, Summers' Corners) are formed and begin meeting Summers' Corners - Design and construction process begins June 30 Springfield PS - Closure July 01 Summers' Corners PS - Consolidation and amalgamated attendance area in effect September 01 Summers' Corners PS - Consolidated school opens Note: Senior Administration is proposing that the above projects be funded through various means, including Ministry of Education Capital grants or self-funding. If Capital grants are not approved the proposed projects can still proceed. We build each student's tomorrow, every day Page 22 of 32 WESTERN REGION In the Western Region, TVDSB students will be accommodated at the new Southeast St. Thomas PS and Mitchell Hepburn PS. Senior Administration's recommendations for this region encompass the following: Creation of a new Southeast St. Thomas PS and attendance area. A portion of Mitchell Hepburn PS attendance area is designated to the new Southeast St.Thomas PS. A portion of New Sarum PS attendance area is designated to the new Southeast St.Thomas PS. The Southeast St.Thomas Holding Zone be permanently accommodated at the new Southeast St. Thomas PS and Mitchell Hepburn PS. ENROLMENT & CAPACITY The following graphs indicate the resulting enrolment and the capacity for the schools in the Southern Region: Mitchell He burn Public School Mitchell Hepburn PS-Enrolment and Capacity 900 800 OTG Capacity 700 600 — 500 115% ■Projected Enrolment 400 Existing Community 300 200 7 100 ■Historical Enrolment 0 titi ti� ti� ti� ti� ti� ti1 ti� tiC� Southeast St. Thomas Public School New Southeast St.Thomas PS-Enrolment and Capacity 600 500 OTG Capacity 400 300 93% Projected Enrolment 200 9 u Existing Community 100 ■Historical Enrolment 0 ti1 -P '0 do do do yo do �o do do do do �o do do Note: The proposed Mitchell Hepburn PS and New Southeast St. Thomas PS projected enrolment includes only development which is currently circulated and under construction. The division of the Mitchell Hepburn PS attendance area between Mitchell Hepburn PS and the new Southeast St. Thomas PS, and the relocation of a portion of the New Sarum PS students to the new school, of which 76 of these students currently reside within the City of St. Thomas, will allow for proper accommodation of the students without overcrowding and will allow for future growth which is contained in these attendance areas. The Southeast St. Thomas Holding Zone students currently accommodated at Port Stanley PS would be permanently accommodated at new Southeast St. Thomas PS and Mitchell Hepburn PS. We build each student's tomorrow, every day Page 23 of 32 ATTENDANCE AREA Figure 06 - Proposed new Southeast St. Thomas PS attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas PS. o Proposed New Southeast St.Thomas PS Attendance Area—. W. Proposed New SE St.Thomas PS Attendance Area to :Z HE K LINE E WAR SjM E F- K w W NewLU = Sarum PS(closes) z a NWY3 ELL TON g — Forest Park PS i cn A Mitchell EL ILINE SRQUWERS LINE — Hepburn PS w 3, z m m ie o a � m U ALE LIN SOUTHDALE LINE r z w z w U C! JOHN WISE LINE _ j Mitchell RA EN VE UE Hepburn PS WIn OAVID DRIV€ OBLE LA�,r LANE p� PSANTVALLEYLINE w m 7 5� µGATE R AY a JI FENW VCK COURT � a aKENBINGTON GOURT j Potential New SE St.Thomas PS cy..��.Gaa�me.ee. SOUTHDALE LINE � - c�o�n. iy ac.:ma[low.mie,u ylm:.m:wa nurp5eee irc.emnwppsen. wNa�a �aoln�w 0 1.25 2.5 5 °""1- Kilometers We build each student's tomorrow, every day Page 24 of 32 Figure 07- Proposed Mitchell Hepburn PS attendance area, effective 2020 July 01, contingent upon Ministry of Education approval of capital funding for the new Southeast St. Thomas PS. MARY�Propos,ed M tchell Hepburn PS Attendance Area , Proposed Mitchell Hepbrun PS LU WELLINGTON STRE T W - Attendance Area > Q a o Wi F REST AVENUE wv ] _ Forest 7 Of x Park PS W x 3, }. W HE TNU STRET m — W Z W Y d W LLI ~ n W 4 z LAWTONSTQ w W ?AIL ST W ¢ 9 W LU O w r¢n � � O w�_ — LM STREET _ Zi W ELM LINE Elgin Court PS — t A ENE W WRENCEAVEfVUE O Z, W 6 � m 9 w —Mitchell IREY VENU � Hepburn PS VANIER LACE ,q ; x E AVENUE EGERAVENUE DAVID DRIVE a USSET LANE AXFORD P RKWAy - z W FZ � w W z w j ': UTHG TEMP 'U d ¢ W x x Z a W EL rwmn[w N30tTNCM t1 RN Swrts'6 Mta 9,w=„+amp... cxy�innam.ciryeretmom®. OUTHDA S LE LINE 0 0.6 1 SOUTi27ALE LINE — �� Kilometers We build each student's tomorrow, every day Page 25 of 32 PROPOSED FACILITY ENHANCEMENTS Senior Administration is recommending the construction of a new junior kindergarten to grade 8 Elementary School located in Southeast St. Thomas. As indicated in the recommended solution section of the ISAR (Appendix A, page 58 of 71) the new Southeast St.Thomas PS would have an OTG capacity of 516, consisting of 4 kindergarten and 17 standard classrooms, 1 Special Education classroom, a gymnasium and primary activity room, a Library Learning Commons, General Arts room and learning support room. SPECIAL PROGRAMS Final placement of the self-contained Transition class currently located at New Sarum PS is outside the purview of this process. The placements of all self-contained Special Education program classes are at the discretion of the Special Education department. GRANDPARENTING OPTION The grandparenting option is not available for the 2020-21 New Sarum PS grade 7 students, as New Sarum PS is recommended to close. The grandparenting option will be available for the Mitchell Hepburn PS 2019-20 grade 7 students, and siblings, designated to new Southeast St.Thomas PS. CO-BUILD COLLABORATION OPPORTUNITY In accordance with the Community Planning and Partnership Guideline and the TVDSB's Community Planning and Facility Collaboration Procedure, a potential co-build opportunity will be circulated to Community Organizations for the new Southeast St.Thomas PS. PROPOSED IMPLEMENTATION SCHEDULE - WESTERN REGION YEAR DATE • 2018 Winter Board submits School Consolidation Capital (SCC) Priorities request for approval and funding for the new Southeast St.Thomas PS Spring Board receives notification of Ministry funding Fall New Southeast St.Thomas Design Committee (Mitchell Hepburn, New Sarum, Southeast St.Thomas Holding Zone) is formed and begins meeting 2019 Spring New Southeast St.Thomas PS - Construction process begins 2020 Winter New Southeast St.Thomas PS Transition Committees (Mitchell Hepburn, New Sarum, Southeast St.Thomas Holding Zone) are formed and begin meeting June 30 New Sarum PS - Closure July 01 Mitchell Hepburn PS - New attendance area New Southeast St.Thomas PS - Consolidation and amalgamated attendance area in effect September 01 Mitchell Hepburn PS - Consolidated school opens New Southeast St.Thomas PS - Opens We build each student's tomorrow, every day Page 26 of 32 EPAR-01 IMPLEMENTATION EARLY ATTENDANCE Senior Administration supports early admission of kindergarten students, and siblings, residing in the attendance area to be re-designated when and where available. As identified in section 1.0 of the Attendance Areas for Students Procedure (No. 4012) Where space is available, circumstances where an out-of-area exemption request may be considered include ... students attending schools involved in the Accommodation Review process may be allowed exemptions to minimize potential transitions for students. The principal of the receiving school, with the Superintendent of Student Achievement, shall consider the approval of the Out-of-Area exemption requests. TRANSPORTATION Transportation eligibility is based on distance. Students who reside greater than 1.6 kms away from an elementary school site qualify for school bus service. Southwestern Ontario Student Transportation Services (STS) determines distance measurements using Geographic Information Software (GIS) based software and the municipal road and walkway network. Once the school board approves the school attendance area, STS establishes a transportation boundary in its planning software and develops a transportation solution at the time of implementation. Families are responsible for determining how a student will get to/from school if they do not qualify for bus service. Exemptions to Distance Based Eligibility Criteria STS has a process to determine if an exemption to distance-based eligibility criteria is warranted. The assessment is completed by STS staff approximately 4 months before the start of the school year so that the most current"on the ground" conditions are considered. Information on Exemptions to Distance Based Eligibility Criteria is available online at www.mvbiqvellowbus.ca. Maximum Lenqth of a Bus Ride The maximum length of a bus ride is 70 minutes one way. 88% of students on STS service are on the bus 30 minutes or less. Length of Bus Ride 0-10min 11-20min 21-30min 31-40min 41-50min 51-60min 61-70min ■Students 18672 14677 6237 3524 1401 439 118 Bus routes are planned using current student data, so it can be difficult to predict actual times in a planning scenario due to the uncertainty of where actual future students will live. Generally, urban bus routes tend to be 10-20 minutes long. County bus routes are longer because of the geography, usually 25-35 minutes. If a student is attending a specialty program ride times may be longer because they are traveling a greater distance over larger attendance areas. A good rule of thumb to estimate a potential change in ride time is to think about how long it would take to travel from School A to School B in the family car and then consider the bus stops to pick up students. When STS does annual route planning, they try to make routes as efficient as possible to minimize the amount of time students spend in transit each day. Notification of Eligibility STS posts transportation eligibility for the following school year by mid-April at www.mvbigyellowbus.ca. This provides families time to plan well in advance of the coming school year. Parents/guardians will be notified by letter regarding transportation eligibility by mid-May and receive login information for parent portals. We build each student's tomorrow, every day Page 27 of 32 PROPOSED IMPLEMENTATION SCHEDULE Below is a comprehensive chart including the implementation timelines for the Senior Administration's EPAR-01 recommendations, contingent upon Ministry of Education approval of Capital funding. YEAR TIMING ACTION 2017 Spring Public Delegation to the Board on May 02 2017 Spring Decision of the Board on EPAR-01, May 23 2017 Fall French Immersion Attendance Area Review 2017 Fall Port Stanley PS - Design and construction process begins 2018 Winter McGregor/Davenport Transition Committees are formed and begin meeting 2018 Winter Port Stanley Transition Committees (Port Stanley, Sparta) are formed and begin meeting 2018 Winter McGregor/Davenport- Design and construction process begins 2018 Winter New Belmont PS - Board submits School Consolidation Capital (SCC) Priorities request for approval and funding in January 2018 Winter New Southeast St.Thomas PS - Board submits School Consolidation Capital (SCC) Priorities request for approval and funding in January 2018 Winter Northdale Central PS - Design and construction process begin 2018 Spring New Belmont PS - Board receives notification of Ministry funding 2018 Spring New Southeast St.Thomas PS - Board receives notification of Ministry funding 2018 Summer Sparta PS - Closure as an English track school as of June 30 2018 Summer Port Stanley PS - Consolidation of students/amalgamated attendance area as of July 01 2018 Summer French Immersion program redirected to Sparta facility as of July 01 2018 Fall McGregor/Davenport PSs - new grade configuration (JK-3/Gr.4-8) implemented September 01 2018 Fall New French Immersion school opens in Sparta facility September 01 2018 Fall Port Stanley PS - Consolidated school opens September 01 with addition New Belmont PS Design Committee (New Sarum, Northdale Central, 2018 Fall River Heights, South Dorchester, Springfield, Westminster Central) is formed and begins meeting New Southeast St.Thomas PS Design Committee (Mitchell Hepburn, 2018 Fall New Sarum, Southeast St.Thomas Holding Zone) is formed and begins meeting 2019 Spring New Belmont PS - Construction begins 2019 Spring New Southeast St.Thomas PS - Construction begins New Southeast St.Thomas PS Transition Committees (Mitchell 2020 Winter Hepburn, New Sarum, Southeast St.Thomas Holding Zone) are formed and begin meeting 2020 Winter Summers' Corners PS Transition Committees (Springfield, Summers' Corners) are formed and begin meeting 2020 Winter Summers' Corners PS - Design and construction process begins We build each student's tomorrow, every day Page 28 of 32 ACTIONYEAR TIMING New Belmont PS Transition Committees (New Sarum, Northdale 2020 Winter Central, River Heights, South Dorchester, Springfield, Westminster Central)are formed and begin meeting 2020 Summer New Sarum PS, South Dorchester PS, Springfield PS and Westminster Central PS - Closures as of June 30 2020 Summer Mitchell Hepburn PS - Consolidation and amalgamated attendance area in effect as of July 01 2020 Summer New Belmont PS - Consolidation and amalgamated attendance area in effect as of July 01 2020 Summer New Southeast St.Thomas PS - Consolidation and amalgamated attendance area in effect as of July 01 2020 Summer Summers' Corners PS - Consolidation and amalgamated attendance area as of July 01 2020 Fall New Belmont PS - Opens September 01 2020 Fall New Southeast St.Thomas PS - Opens September 01 2020 Fall Mitchell Hepburn PS - Consolidated school opens September 01 2020 Fall Summers' Corners PS - Consolidated school opens September 01 DESIGN COMMITTEE(S) A Design Committee will be established to provide input regarding the design of additions and renovations or a new school. This committee will convene as needed, in order to establish a design for the school which meets the standards of the Board. The final design, estimated costs and schedule will then be presented to the Board of Trustees for approval. A Design Committee is not established if the proposed addition or renovations do not increase the square footage significantly. If a Design Committee is not required, in accordance with the Board's criteria, the Principal will work with Facility Services and a Board appointed architect for the proposed addition/renovations. Communication between the Principal, School Council and the staff will keep the school community informed as design plans are developed. TRANSITION COMMITTEE(S) A Transition Committee will be formed to establish activities which will ensure a smooth transition for students and to provide input to Senior Administration regarding memorabilia and resources provided by parent groups contained within the current schools. Membership of the Transition Committee includes the current school administrators and parent representation from each school involved in the transition. NAMING COMMITTEE(S) A Naming Committee will be established in order to give consideration to naming a new school or re-naming an existing school, as per the Naming of Schools Policy and Procedure (No. 2016) of the Board. Community input will be received and considered by the Naming Committee. The Naming Committee shall recommend their choice of school name to the Board for consideration SYSTEM CONSOLIDATION COMMITTEE A System Consolidation Committee will monitor the implementation of the approved recommendations. This on-going system committee convenes monthly for the coordination of services associated with modifications to pupil accommodation which may include new schools, additions, renovations, closures and other facility enhancement initiatives of the Board. The TVDSB System Consolidation Committee is comprised of representatives from Senior Administration, Director's Services, Learning Support Services, Facility Services, Human Resource Services, Financial Services and Southwestern Ontario Student Transportation Services (STS). We build each student's tomorrow, every day Page 29 of 32 SUMMARY The TVDSB is committed to providing quality education to students through programs and facilities that support academic achievement and well-being, while ensuring effective stewardship of the resources of the Board. It is the policy of Thames Valley District School Board to: provide our students with accommodation which supports student achievement, safety and well-being; ensure the long-term sustainability of our school system;identify opportunities for collaborative facility arrangements with community organizations; and manage our resources effectively, in a manner which is well-informed, well-coordinated, transparent and sustainable. (Pupil Accommodation Policy, No. 4015) Senior Administration's proposed recommendations for EPAR-01 will achieve the following: ➢ Construction of 2 new elementary schools for existing enrolment and future growth ➢ Provide program enhancements to 5 existing schools ➢ Reduce empty pupil places by 421 ➢ Improve the utilization rate from 74% (2015) to 85% (2020) ➢ Remove $17.8M of high and urgent renewal needs from TVDSB inventory ➢ Reduce the average cost per student for administration, Facility Services and IT from $1352.11 to $1190.52 All consolidated schools will have a projected enrolment of greater than 300 students ➢ Provide estimated annual savings in excess of$400,000 to the taxpayer ➢ Potential for child care facilities in TVDSB schools in Dorchester, Belmont and St. Thomas. Based on careful consideration of demographics, program offerings, historical and projected enrolment trends, location of existing students and facility size/condition, Senior Administration's recommendations have been developed to provide enhanced learning opportunities for students and address the long term accommodation needs of the Board. This consolidation of schools will reduce the unfunded space operated by the Board and reduce long term renewal and operating costs. We build each student's tomorrow, every day Page 30 of 32 Cost/Savings: ANNUAL SAVINGS As indicated in the Financial Analysis of the ISAR (Appendix A, page 63 of 71), it has been calculated that there would be an annual taxpayer savings of$413,300 through the recommended consolidation. It should be noted that Financial Services has determined no material change in the estimated annual savings as a result of this revised recommendation from the ISAR to FSAR. Also, through the proposed consolidations, closures and disposition of New Sarum PS, South Dorchester PS, Springfield PS and Westminster Central PS the Board will remove $17,784,122 of identified high and urgent school renewal needs. ESTIMATED COST FOR DESIGN AND CONSTRUCTION (Including Site Cost) SchoolsNew . Belmont Public School $ 14,557,930 Southeast St.Thomas Public School $ 13,006,870 New Schools Total $ 27,564,800 The new Belmont PS and new Southeast St.Thomas PS are contingent upon Ministry of Education approval and funding of the capital construction. Senior Administration is proposing that the following projects be funded through various means, including Ministry of Education Capital grants or self-funding. ➢ Proposed renovations at Northdale Central PS. ➢ Proposed addition and renovations at Port Stanley PS. ➢ Proposed renovations at McGregor PS (junior kindergarten-3). ➢ Proposed renovations at Davenport PS (grades 4 to 8). ➢ Proposed renovations at Summers' Corners PS. If Capital grants are not approved the proposed projects can still proceed. tions and Program Enhancements Project Cost Davenport Public lSchool $ 693,000 McGregor Public School $ 779,000 Northdale Central Public School $ 144,000 Port Stanley Public School $ 1,666,000 Summers' Corners Public School $ 901,000 Additions, Renovation and Program Enhancements Total $4,183,000 Total estimated Capital for the implementation of Senior Administration's recommendations is $31,747,800. Timeline: As noted in the report. Communications: A letter will be sent home to the parents of EPAR-01 regarding the Board decision and will indicate next steps in the process. We build each student's tomorrow, every day Page 31 of 32 i Appendices: A. Initial Senior Administration Report B. Elementary Pupil Accommodation Review Timeline C. Minutes from the 2016 November 22 Board Meeting regarding the ISAR D. Orientation Meeting E. Post-Determination Meeting F. Initial Public Meeting G. Second Public Meeting H. Final Public Meeting I. Davenport PS: Subcommittee Q&A Documents J. Davenport PS: Subcommittee Final Report K. McGregor PS: Subcommittee Q&A Documents L. McGregor PS: Subcommittee Final Report M. Mitchell Hepburn PS: Subcommittee Q&A Documents N. Mitchell Hepburn PS: Subcommittee Final Report O. New Sarum PS: Subcommittee Q&A Documents P. New Sarum PS: Subcommittee Final Report Q. Northdale Central PS: Subcommittee Q&A Documents R. Northdale Central PS: Subcommittee Final Report S. Port Stanley PS: Subcommittee Q&A Documents T. Port Stanley PS: Subcommittee Final Report U. River Heights PS: Subcommittee Q&A Documents V. River Heights PS: Subcommittee Final Report W. South Dorchester PS: Subcommittee Q&A Documents X. South Dorchester PS: Subcommittee Final Report Y. Sparta PS: Subcommittee Q&A Documents Z. Sparta PS: Subcommittee Final Report AA.Springfield PS: Subcommittee Q&A Documents BB.Springfield PS: Subcommittee Final Report CC.Summers' Corners PS: Subcommittee Q&A Documents DD.Summers' Corners PS: Subcommittee Final Report EE.Westminster Central PS: Subcommittee Q&A Documents FF. Westminster Central PS: Subcommittee Final Report GG. Community Organizations and Public Q&A Input HH.Correspondence Received to TVDSB Trustees and Director of Education i Form Revised:January 2016 Relation to Commitments: x❑ Putting students first. 0 Actively engaging our students,staff,families and communities. ❑Recognizing and encouraging leadership in all its forms. 0 Being inclusive,fair,and equitable. ❑x Ensuring safe,positive learning and working environments. ❑Inspiring new ideas and promoting innovation. ❑x Taking responsibility for the students and resources entrusted to our care. We build each student's tomorrow, every day Page 32 of 32 The Corporation of the Municipality of CentralElgin 450 Sunset Drim1st Floor,5t3-homas,Ontarto 145115W P:519b31.4860 F:514.631.4036 March 2SO 2017 Susan Galloway Land Division Committee County of Elgin 450 Sunset Drive St.Thomas,ON N5R 5V1 Dear Ms.Galloway: Re: Conditions for Private Wells and Septic Systems on Private Lots Containing a Residence Further to your correspondence dated March 6, 2017,and the Municipality of Bayham's correspondence dated March 9, 2017 respecting the above noted matter, please be advised that Central Elgin Council discussed the matter at their meeting dated Monday,March 27,2017 and the following resolution was passed: WHEREAS the Council of The Corporation of the Municipality of Central Elgin is in receipt of correspondence from the County of Elgin Land Division Committee respecting proposed conditions for private services; AND WHEREAS Council is in receipt of correspondence from the Municipality of Bayham dated March 9, 2017 respecting the Land Division Committee's proposed conditions; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality recommend the fallowing modified conditions to the Land Division Committee: 1. That the Owner provide to the Municipality a survey from an Ontario Land Surveyor confirming that the locations of the existing well and private sewage system are located entirely within the boundaries of the lot to be created or retained,as the case may be,and the said locations meet Ontario Building Code regulations for the location of private services. 2. That the Owner provide: • written confirmation from a licensed septic system inspector,satisfactory to the Municipality and Land Division Committee,that the existing septic system is in satisfactory operating condition; • written confirmation from a licensed well driller,satisfactory to the Municipality and Land Division Committee,that the existing private well provides the quantity of potable water required by provincial standards(Yield Test);and • laboratory results,satisfactory to the Municipality and Land Division Committee, demonstrating that the existing private well provides the quality of potable water 1 ired by provincial standards; P/1tAL a AND FURTHER THAT a copy of this resolution be forwarded to the Secretary-Treasurer, Land Division Committee; Manager of Planning,County of Elgin;and the lower-tier municipalities in the County of Elgin. CARRIED. Please feel free to contact me should you have any questions or require additional information. Yours truly, Ja� Dianne Wilson Deputy Clerk/Records Management Coordinator C.C. S.Evans,Manager of Planning,County of Elgin J. McCoomb, Planner,CEPO S.Craig,Senior Planner,CEPO County of Elgin Lower Tier Municipalities Municipality of j r-[ BAYHAM A: P.O. Box 160, 56169 Heritage Line ,; `- . Straffordville, ON NOJ 1Y0 77 T: 519-866-5521 F: 519-866-3884 O��y E: bayham@bayham.on.ca port I ity 190 W:www.bayham.on.ca March 9, 2017 Susan Galloway, Secretary Treasurer Elgin County Land Division Committee 450 Sunset Dr. St. Thomas ON N5R 5V1 Dear Ms. Galloway Re: Conditions for private wells and septic systems on private lots containing a residence The Municipality of Bayham is in receipt of your email and the correspondence from Jim Jenkins, Chair Elgin County Land Division Committee received March 7, 2017 regarding conditions for private services. To clarify, the Municipality's role does not include determining whether a septic system is in satisfactory operating condition or not. The Municipality does not have the expertise or the resources to reach this determination. The onus has to be on the land owner to prove that the septic system is in good operating condition. A pump out record from a septic hauler is not sufficient information to determine the effectiveness of the septic system. The only way to determine if a septic system is in good operating condition is to have a licensed septic installer dig it up and run a water test through it. By doing so, the septic installer determines the status of the system and would then provide a letter verifying that the system was inspected, tested and found to be in satisfactory (unsatisfactory) working condition to the Municipality and the County LDC. The alternative to this approach would be to make it a condition for these severances to install a new septic system. Regarding septic and well location, these items must be shown on a survey plan prepared by an Ontario Land Surveyor and provided to municipal staff to determine if the location meets with the zoning regulations and the Ontario Building Code for septic location. Well reports for existing residences on severed lots should also be required to provide water quantity and quality results as per provincial standards, the same as Bayham requires for new building lots. Wording suggestions for conditions: 1. "That the Owner provide to the Municipality a survey from a licensed Ontario Land Surveyor confirming the locations of the existing well and private sewage system are located entirely within the boundaries of the lot to be created for the Municipality to determine if the said locations meet zoning regulations and the Ontario Building Code for location of private services." S. Galloway Page 2 2. "That the Owner provide to the Municipality and Land Division Committee written confirmation from a licensed septic installer that the septic system is in satisfactory (unsatisfactory) operating condition and written confirmation from a licensed well driller that the private well provides the quantity and quality required according to provincial standards for residential use." Trusting this provides information for consideration. Regards, y Margaret Underhill Deputy Clerk/Planning Coordinator munderhill(a?_bayham.on.ca Attachment—J.Jenkins, Chair Elgin County Land Division Committee cc: Town of Aylmer Township of Malahide Municipality of Central Elgin Township of Southwold Municipality of Dutton/Dunwich Municipality of West Elgin � �� /«1 / �7� / ][�H yENyN8M �u��OPY DATE: K8onch 5' 2017 TO: -FoVVO of Aylmer; Township Of5OUthVVold; Municipality of[}UttOD/DUDxvCh; K8UDiCipa|Un of West Elgin; Municipality of C8Otn8| Elgin; Township of &Y@|@hkde; Municipality of BoVham Re: Conditions for private xveUa and septic evoterns On behalf of the County of Elgin Land Division Committee, I am writing to advise that the Committee has been receiving inconsistent oornrnente about private xve||a and meOt/C GVSt8DO8 on lots to be severed for residential purposes. In this R3g@Pd. the Lend Division Committee would like to have all local municipalities provide aetandand condition in cases VVheP8 a new lot is being created containing a residence on phVaba services. Suggested wording for the proposed Condition vVoU|d be as follows: 'Written confirmation from the municipality that the existing private sewage system is located entirely within the boundaries Of the lot h]b8 created and that such system complies with all required setbacks from lot linmo." As m*e||. the Land Division Committee requests that all municipalities provide confirmation that such private services (septic ayabmnos and vve||a\ are operating satisfactorily. Such confirmation could include 8 copy of a recent water well inspection for quality and quantity and a report from the municipal Chief Building C>ffioia| confirming the satisfactory operation of private septic aVoteOl. ' Thank you for you assistance in this matter. If you have any questions please contact Susan Galloway, Secretary—Treasurer of the Elgin County Land Division Committee at Regards, Jim Jenkins. Chair Elgin County Land Division Committee County of Elgin Engineetind Services 450 Sunset Drive St.m"mas.o" wonez mweo�631-moo °%vwvelE(t"m"~rm South central ontario region S C 0 R MEDIA RELEASE SCOR AGM FOCUS ON COLLABORATION AND CLIMATE FOR IMMEDIATE RELEASE March 30, 2017 Tillsonburg, ON: The SCOR Economic Development Corporation's AGM was held on Thursday March 30, 2017 and focused on collaboration and climate. After the business of filling the executive positions: Stephen Molnar for Chair, Robert Chambers for Vice Chair, Brad Richards for Treasurer, the focus of the day turned to collaboration and climate change from a municipal and economic development perspective. Karen Vecchio, Member of Parliament for Elgin, Middlesex and London remarked on the long standing collaborative efforts of the corporation and partner counties. She touted the regions efforts in partnering and finding innovative ways to work together and commented on the pride she has in the region. She further expressed her ongoing support for SCOR EDC and wished the Board, staff and all gathered continued success in the upcoming years. Speakers at the event were Dustin Carey, Corporate Planning Analyst (Climate Change) from City of Kitchener and Guillaume Couillard, Advisor from the Federation of Canadian Municipalities. Both presenters focused on municipal and regional roles in being prepared for extreme weather events from an economic perspective and from a municipal and regional perspective. S Molnar comments, "as many of our communities move towards efforts to mitigate the effects of climate change and extreme weather events there are also more and more opportunities and reasons to work collaboratively. A reason of high priority is our youth; we want them to have choices and opportunities within our communities so that they can stay in the region if they choose, and to make that happen we have to address these larger issues." The collaboration of SCOR EDC is for the good of all in tapping into regional opportunities and pooling resources so that our entire region is truly a place that our youth will want to settle in. We have been working with other key stakeholders for some time now on a pilot project so that we are positioned to be responsible stewards of our abundant natural resources in the region and take advantage of opportunities. -30- Media Contacts: Stephen Molnar, Chair, SCOR EDC Phone: 519-688-3009 ext 3234 Jim Oliver, Past Chair, SCOR EDC Phone: 519-428-1297. South Central Ontario Region Economic Development Corporation (SCOR) 4 Elm Street, Tillsonburg, ON N4G OC4 NOTIFICATION OF SPECIAL EVENT Special Event Name - Date of Event:,, Start-time- �'/.',.jD f ,�!. Finish - Maximum Number of people expected to attend - Equipment or vehicles to be used - • 1 Special Needs - i �� �,:.-u.�� n � -C Db r�r 6,1 e_. ��r,�s 1��oc3r►�, 0 4�Z�d �� Special Request (Signage/fencing etc.) - Sponsoring Organization: X;��g ' ,V/6 c Signing Officer Name & Signature Municipal Approval Signature- Upon approval by Council, copies of this notice must be forwarded a minimum of one month (30 days) prior to event to the following: I Ontario Provincial Police Fire Chief& Station Chiefs 42696 John Wise Line,RR 5 Municipality of Bayham St.Thomas,ON N5P 3S9 9344 Plank Rd.,Box 160 MAR '1 : 1Q'1 Phone: 519-631-2920 Straffordville, ON NOJ IYO Fax: 519-631-2923 519-866-5521 MUNICIPALITY BAYNAM Cell: 519-878-6029 Fax: 519-866-3884 Central Ambulance Communications Centre Tillsonburg Fire Dispatch 1510 Woodcock Street,Suite#20 80 Concession Street East London,ON N611 5S1 Tillsonburg, ON N4G 4Z8 519-661-1784 519-842-2905 (non-emergency#) Fax: 519-661-1799 Fax: 519-842-2190 Public Works Manager Clayton Watters,Engineer Municipality of Bayham County of Elgin Box 160 450 Sunset Drive Straffordville,ON NOJ 1YO St.Thomas,ON N511 5V1 519-866-5521 Fax: 866-3884 519-631-1460 Fax: 519-633-7661 Elgin-St.Thomas EMS Duty Manager Fax: 519-637-3484 Phone: 519-637-3098 Fife: Forms/Event Notice EVENT ROAD CLOSURE REQUEST FORM (This form must be submitted to Council at least 6 weeks prior to event) Name of Organization Making Request- 1 Name of Special Event Date of Special Event - -� 1 -lIt Start-time of Event- - Finish t' min i,�,�.�tb�=" /,�' �c; Cr::�;�,�'r�iiy,� -t�Jt=.c�/ '•� Route—(*Map provided-please highlight route) E E I V E MAR 'i ;; LO"i i MUNIrIPaI Iry envue fe Specific Request (Road Closure,Traffic Control etc.) - Maximum Number of people expected to attend - Any Special Needs - ���i� Applicant Organization's Authorized Member Name �, L .✓ & Signature >ele � :c Municipal Representative Signature - Organizers are to notify the following a minimum of one month prior to proposed event: Ontario Provincial Police Tillsonburg Fire Dispatch 42696 John Wise Line, RR5 80 Concession Street East St. Thomas, ON N5P 3S9 Tillsonburg, ON N4G 4Z8 Phone: 519-631-2920 Phone: 519-842-2905 (non-emergency#) Fax: 519-631-2923 Fax: 519-842-2190 Cell: 519-878-6029 Elgin-St.Thomas EMS Central Ambulance Communications Centre Duty Manager 1510 Woodcock Street, Suite#20 Fax: 519-637-3484 London, ON N6H 5S1 Phone: 519-637-3098 Phone: 519-661-1784 Fax: 519-661-1799 1 ... 2 -IEEE> ® C�A1A�A >s'o f�x.Ab L Ro �' ®o��a 09 i 99 I s a 0 3 i� d Sao d Sn CWn6W T [Nit 4 m W-V cxAMu Hit _. d ACcsJCM DTx'�17 d � O d a 7A'/JPRsif O Canada 150 Parade and Celebration — Resolution THAT Notification of Special Event and Event Road Closure Request Form from Port Burwell Historical Society be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Historical Society for permission to use the streets within Port Burwell for the Canada 150 Parade to be held Saturday, July 1, 2017 at 12:30 p.m., subject to the provision of proof of liability insurance coverage in the amount of $2 million naming the Municipality of Bayham as additional insured; AND THAT Wellington Street from Elizabeth Street to Robinson Street, Robinson Street from Wellington to Brock Street, Brock Street from Robinson Street to Erieus Street and Erieus Street from Brock Street to Pitt Street be temporarily closed during the parade between 11:30 a.m. — 1:00 p.m.; AND THAT Pitt Street from Robinson Street to Erieus Street and Erieus Street from Pitt Street to Wellington Street be closed from 11:30 a.m. — 8:00 p.m. for Canada 150 celebration; AND THAT the County of Elgin be requested to approve use of Wellington Street from Elizabeth Street to Robinson Street; AND THAT the Bayham Public Works Operations Supervisor be directed to provide the necessary provisions for traffic control and safety; AND THAT the Municipality arrange for an accessible portable washroom with internal sink be placed in the gazebo area; AND THAT Council direct staff to provide picnic tables and waste receptacles for the gazebo area; AND THAT clean up of all areas and any costs thereof, be the responsibility of the organizers. QoIXT BuRwFL1 Port Burwell Public School 30 Strachan St. Box 209 n1blic ,ill.- School Port Burwell, Ontario NOJ 1T0 Office (519) 874-4558 LAKERS Fax (519) 874-4326 March 29, 2017 Attention bgibbons@bayham.on.ca Dear Ms. Gibbons Further to our telephone conversation, I would like to have a track and field meet at Port Burwell Public School between 11:20 am and 1:20 pm on Friday, May 5, 2017. In order to facilitate the track and field meet,I would like all four streets surrounding the school to be closed for two hours. I am requesting the entire block, including Wellington, Shakespeare, Strachan and Waterloo. As you know, our students don't have a track to practise on. In the past five or six years,they have done increasingly well at the regional track meet at East Elgin. Last year, six students placed either first or second at East Elgin and moved on to the TVDSB meet in London. This was an excellent showing for our small school. If you could support our track meet by permitting the roads noted above to be closed for the two hours on Friday, May 5th, 2017, it would really help improve student success. Please contact me at the school or at l.koivu(&,tvdsb.on.ca if you have any questions, or to render your decision. Yours truly, Lisa Koivu Grade 5/6 Teacher and Track Coach Port Burwell Public School — Resolution THAT correspondence from Port Burwell Public School be received for information; AND THAT the Council of the Municipality of Bayham approves the request by the Port Burwell Public School to use the streets within Port Burwell for the track and field meet to be held on Friday, May 5, 2017 from 11:20 a.m. — 1:20 p.m. on Friday, May 5, 2017, subject to provision of proof of liability insurance coverage naming the Municipality of Bayham as additional insured in the amount of$2 million; AND THAT the Port Burwell Public School be requested to provide contact information for direction of questions regarding the street closures; AND THAT Wellington Street from Strachan Street to Shakespeare Street, Shakespeare Street from Wellington to Waterloo Street, Waterloo Street from Shakespeare Street to Stachan Street and Strachan Street from Waterloo Street to Wellington Street be temporarily closed during the track and field meet between 11:20 a.m. — 1:20 p.m. on Friday, May 5, 2017; AND THAT the County of Elgin be requested to approve use of Wellington Street from Strachan Street to Shakespeare Street; AND THAT the Bayham Public Works Operations Supervisor be directed to provide the necessary provisions for traffic control and safety; AND THAT clean up of all areas and any costs thereof, be the responsibility of the organizers. YH.���? -= REPORT CAO portunity Is�0 TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: April 6, 2017 REPORT: CAO-15/17 SUBJECT: GREEN ENERGY ACT BACKGROUND The Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, states that the Government of Ontario is committed to ensuring that the Government of Ontario and the Broader Public Sector, including government funded institutions, conserve energy and use energy efficiently in conducting their affairs. Section 6 of the Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, dictates that the broader public sector shall provide a summary of annual energy consumption for each of its operations that consume energy. Ontario Regulation 397111 Energy Conservation and Demand Management Plans enacted under the Green Energy Act, 2009 S.O. 2009, Chapter 12, as amended, dictates the process for the compilation, submission and publication of annual energy reports and energy conservation and demand management plans. Section 5 of Ontario Regulation 397111 specifically states that on or before July 1st, 2013 each broader public sector organization must compile, submit and publish a summary of the organizations 2011 calendar year annual energy consumption and greenhouse gas emissions which must include a list of the energy consumption and greenhouse gas emissions for the year with respect to each operational category. Further, on or before July 1 of each year after 2013, each broader public sector organization must compile, submit and publish a summary of the organization's annual energy consumption and greenhouse gas emissions which must include a list of the energy consumption and greenhouse gas emissions for the year with respect to each operational category. Additionally, as of July 1, 2014, Ontario Regulation 397111 requires each broader public sector organization develop and implement energy conservation and demand management plans which will require yearly updates and five year reviews. DISCUSSION The Municipality of Bayham has tracked and analyzed operation energy and energy efficiency data since 2011. Although the tracking of energy data by the Ministry of Energy will encourage discussion and reform processes related to the procurement, construction and operation of facilities in regards to energy usage, the program and template as presented, due to applicability across the municipal sector, raise a number of concerns. As per Section 5 of Ontario Regulation 397111 the Municipality of Bayham Conservation and Demand Management Plan is attached hereto as Appendix `A'. TERMINOLOGY Green House Gas Emissions - WCO 2e/yr The kilograms (kg) of equivalent carbon dioxide (CO 2) units of Green House Gas emissions attributed to the energy purchased and consumed for each operation. Green House Gas emission factors are based on Environment Canada's National Inventory. Green House Gas Intensity- CO 2e/m2 The equivalent carbon dioxide (CO 2) units of Green House Gas emissions per square metre of an operation. Energy Use - ekWh/ rr The equivalent kilowatt hours of energy used per year for each operation. Energy Use is calculated by converting all energy used during the year to equivalent kilowatt hours (ekWh). Energy intensity - ekWh/ m2 The equivalent kilowatt hours (ekWh) per square metre of each operation. Energy Intensity is calculated based on all of the energy purchased and consumed for each operation relative to floor area. RECOMMENDATION 1. THAT Report CAO-15/17 re Green Energy Act be received for information; 2. AND THAT Council direct staff to publish Report CAO 15/17 inclusive of the Municipality of Bayham Conservation Demand Management Plan and 2015 Energy Consumption and Green House Gas Emissions Summary on the Municipal website in accordance with Ontario Regulation 397/11. Respectfully Submitted by: Paul Shipway CAOICIerk i `1 f y ' unity' Is Municipality of Bayham Energy Conservation and Demand Management Plan Executive Summary: The 2015-2020 Municipality of Bayham Conservation and Demand Management Plan as required pursuant to Ontario Regulation 397/11 and the Green Energy Act is designed to assist in facilitating the transition of the Municipality of Bayham toward a sustainable future based on clear objectives and targets, and a call to focused community action. Declaration of Commitment: The Council of the Municipality of Bayham is committed to allocating necessary resources, where it is cost effective and corporately feasible and responsible to do so, to develop and implement a living and functional Energy Conservation and Demand Management Plan as required under Ontario Regulation 397/11. The Municipality of Bayham Energy Conservation and Demand Management Plan shall strive to educate staff and public, implement energy efficiencies and best practices and reduce energy consumption and its related environmental impact.All Municipal staff, coordinated by the CAO, shall work towards the implementation, analysis, monitoring and review of progress towards the goal of an energy efficient and sustainable Municipality of Bayham. The Municipality of Bayham shall incorporate energy efficiency and energy awareness into all areas of municipal action including corporate procedures, procurement practices, financial management and investment decisions, facility operations and maintenance, lifecycle cost analysis and asset management. Conservation Targets: The Municipality of Bayham shall strive to obtain the goals outlined in the Municipality of Bayham Energy Conservation and Demand Management Plan in order to obtain the following targets: 1. Reduce the greenhouse gas emissions (kg) of the Municipality by 10% prior to January 1, 2020 (2% per annum). 2. Reduce energy consumption (ekWh/yr) of the Municipality by an average of 0.5% per year between January 1, 2020 (total reduction of 2.5%). Objectives: The Municipality of Bayham Energy Conservation and Demand Management Plan shall assist in facilitating the transition of the Municipality towards a sustainable future based on the following objectives: 1. Maximize fiscal resources and avoid cost increases through direct and indirect energy savings. 2. Reduce the environmental impact of the Municipality's operations. 3. Increase the comfort and safety of occupants of Municipal facilities. 4. Promote a culture of energy conservation within the Municipality and the community. Current Municipal Energy Use Practices: The management of energy consumption and the energy performance of the Municipality of Bayham is currently monitored corporately and does not include actual monetary costs of energy. The current tracking method is mainly used for satisfaction of Ontario Regulation 397/11 and budgeting purposes. Going forward staff shall redefine baseline statistics to incorporate costing information and all municipal energy use. The 2011, 2012, 2013, 2014 & 2015 calendar year energy reporting templates are attached hereto as Appendix 'A' . Actions & Measures: The Municipality of Bayham Energy Conservation and Demand Management Plan shall provide a relevant strategy with clear targets in order to clearly communicate the Municipal commitment to energy efficiency and sustainability. Utilizing the expertise of public sector organizations and the dedication of staff, the Municipality of Bayham shall overcome limited financial and human resources to complete actions as follows towards energy efficiency and sustainability. Municipality of Bayham -Actions & Measures Action Status Assessment Integrate monitoring and assessments of all corporate Complete Benchmarking energy use of the Municipality into the 2015 Energy Conservation and Demand Management Plan Conduct facility audits on all Municipal facilities that Complete Budget Item consume energy Assess energy commodity procurement options Complete Agreement Seek energy efficiency and sustainability funding In Progress- Budget opportunities Continual Communicate a corporate commitment to Continual Website sustainability and responsible energy use Strengthen partnerships with utility providers In-Progress- N/A Continual Train staff and council on energy efficiency and Continual N/A sustainability Explore renewable energy generation opportunities in In-Progress- Budget facilities that are energy use optimized Continual Municipal Energy Leader: The administration and implementation of the Municipality of Bayham Energy Conservation and Demand Management Plan shall be the responsibility of the CAO. As all staff contribute to energy use, all staff shall share the responsibility to be cognizant of energy use and work towards a culture of conservation. Through staff training and corporate information tracking, the Municipality shall be able to see the results of efforts. By incorporating energy use consideration into the capital and operating budget process, staff will ensure the implementation of sustainable and efficient energy use at an asset level moving forward. Energy Plan Review: The Municipality of Bayham Conservation and Demand Management Plan shall be reviewed and updated in accordance with Ontario Regulation 397/11. APPENDIX 'A' Municipality of Bayham Conservation & Demand Mangement Plan - 2011 Ave rage Energy Total Hours Energy Intensity Floor Per GHG Emissions Intensity (ekWh/Mega Operation Name Area Unit Week Annual Flow Electricity Unit Natural Gas Unit (Kg) (ekWh/sgft) Litres) Municipal Office 4,440 Square feet 40 34,823 kWh 5,124 Cubic meter 12,472.66 20.11 Staffordville Fire Hall 6,068 Square feet 10 23,777 kWh 8,748 Cubic meter 18,441.55 19.24 Bayham Fire Station 3,900 Square feet 40 11,437 kWh 6,985 Cubic meter 14,120.80 21.97 Eden Community Center 7,344 Square feet 10 5,293 kWh 423.44 0.72 Vienna Community Center 6,800 Square feet 20 54,912 kWh 795 Cubic meter 51895.63 9.32 Bayham Community Center 8,000 Square feet 20 109,898 kWh 7,359 Cubic meter 22,704.02 23.51 Edison Museum Vienna 1,392 Square feet 20 10,675 kWh 2,316 Cubic meter 5,233.07 25.35 Port Burwell Lighthouse 400 Square feet 20 3,6401 kWh 291.20 9.10 Port Burwell Library 1,900 Square feet 15 12,317 kWh 2,063 Cubic meter 4,886.48 18.02 Straffordville Library 2,100 Square feet 34 22,554 kWh 980 Cubic meter 3,656.95 15.70 Port Burwell Beach Washrooms 450 Square feet 35 9,133 kWh 730.64 20.30 Vienna Library 2,000 Square feet 0 10,156 kWh 812.48 5.08 Interpretive Centre 800 Square feet 20 899 kWh 71.92 1.12 Port Burwell Marine Museum 2,900 Square feet 20 9,259 kWh 4,071 Cubic meter 81437.27 18.11 Port Burwell OPP 1,350 Square feet 0 763 kWh 61.04 0.57 Straffordville Garage 13,300 Square feet 40 56,197 kWh 19,113 Cubic meter 40,631.99 19.50 Port Burwell Public Works 1,500 Square feet 0 6,060 kWh 4,986 Cubic meter 9,911.84 39.37 Richmond Road Pump 545 Square feet 168 10296.00000 30,260 kWh 2,420.80 55.52 2.94 Sewer Plant 10,682 Square feet 40 257057.00000 514,101 kWh 41,128.08 48.13 2.00 Pumping Station#1 468 Square feet 168 27107.00000 27,323 kWh 825 Cubic meter 3,745.90 77.12 1.33 Pumping Station#2 468 Square feet 168 62685.00000 21,237 kWh 1,698.96 45.38 0.34 Pumping Station#3 12 Square feet 168 9403.00000 3,935 kWh 314.80 327.92 0.42 Pumping Station #4 12 Square feet 168 1567.00000 1,408 kWh 112.64 117.33 0.90 Pumping Station#5 468 Square feet 168 105463.00000 32,106 kWh 2,568.48 68.60 0.30 Pumping Station#6 468 Square feet 168 124688.00000 55,7601 kWh 4,460.80 119.15 0.45 Pumping Station#7 12 Square feet 168 10497.00000 3,938 kWh 315.04 328.17 0.38 Pumping Station#8 12 Square feet 168 69980.00000 8,257 kWh 660.56 688.08 0.12 Centre St- booster pump 48 Square feet 168 162.00000 4,768 kWh 381.44 99.33 29.43 Port Burwell Fire Station 3,900 Square feet 01 12,232 kWh 978.56 3.14 TOTAL 1 1,097,1181 63,365 133,510.95 77.411 3.51 Municipality of Bayham Conservation & Demand Mangement Plan - 2012 Average Energy Total Hours GHG Energy Intensity Floor Per Annual Emissions Intensity (ekWh/Meg Operation Name Area Unit Week Flow Electricity Unit Natural Gas Unit (Kg) (ekWh/sqft) a Litres) Municipal Office 4,440 Square feet 40 0 32,256 kWh 4,366 Cubic Meter 11,351.40 17.71 0.00 Staffordville Fire Hall 6,068 Square feet 10 0 25,839 kWh 7,541 Cubic Meter 16,738.61 17.47 0.00 Bayham Fire Station 3,900 Square feet 40 0 44,108 kWh 2,476 Cubic Meter 8,917.70 18.06 0.00 Eden Community Center 7,344 Square feet 10 0 6,651 kWh 8,299 Cubic Meter 16,328.41 12.91 0.00 Vienna Community Center 6,800 Square feet 20 0 67,253 kWh 742 Cubic Meter 7,860.88 11.05 0.00 Bayham Community Center 8,000 Square feet 20 0 108,151 kWh 5,073 Cubic Meter 19,978.35 20.26 0.00 Edison Museum Vienna 1,392 Square feet 20 0 9,988 kWh 2,695 Cubic Meter 6,054.49 27.75 0.00 Port Burwell Lighthouse 400 Square feet 20 0 2,783 kWh 0 Cubic Meter 267.28 6.96 0.00 Port Burwell Library 1,900 Square feet 15 0 8,702 kWh 1,460 Cubic Meter 3,595.68 12.75 0.00 Straffordville Library 2,100 Square feet 34 0 21,689 kWh 806 Cubic Meter 3,606.29 14.41 0.00 Port Burwell Beach Washrooms 450 Square feet 35 0 9,888 kWh 0 Cubic Meter 949.64 21.97 0.00 Vienna Library 2,000 Square feet 1 0 6,814 kWh 0 Cubic Meter 654.42 3.41 0.00 Interpretive Centre 800 Square feet 20 0 2,333 kWh 0 Cubic Meter 224.06 2.92 0.00 Port Burwell Marine Museum 2,900 Square feet 20 0 7,910 kWh 3,613 Cubic Meter 7,590.89 15.97 0.00 Port Burwell OPP 1,350 Square feet 1 0 152 kWh 0 Cubic Meter 14.60 0.11 0.00 Straffordville Garage 13,300 Square feet 40 0 36,360 kWh 13,319 Cubic Meter 28,672.90 13.38 0.00 Port Burwell Public Works 1,500 Square feet 5 0 5,002 kWh 3,035 Cubic Meter 6,218.07 24.84 0.00 Richmond Road Pump 0 168 10813 66,399 kWh 0 Cubic Meter 6,376.96 0.00 6.14 Sewer Plant 0 40 223516 543,401 kWh 0 Cubic Meter 52,188.23 0.00 2.43 Pumping Station#1 0 168 24749 28,894 kWh 1,358 Cubic Meter 5,342.45 0.00 1.75 Pumping Station#2 0 168 64638 19,941 kWh 0 Cubic Meter 1,915.13 0.00 0.31 Pumping Station#3 0 168 9696 3,328 kWh 0 Cubic Meter 319.62 0.00 0.34 Pumping Station #4 0 168 1616 1,201 kWh 0 Cubic Meter 115.34 0.00 0.74 Pumping Station#5 0 168 105546 38,035 kWh 0 Cubic Meter 3,652.88 0.00 0.36 Pumping Station#6 0 168 147938 63,424 kWh 0 Cubic Meter 6,091.24 0.00 0.43 Pumping Station#7 0 168 6046 3,208 kWh 0 Cubic Meter 308.10 0.00 0.53 Pumping Station#8 0 168 43835 7,766 kWh 0 Cubic Meter 745.85 0.00 0.18 Centre St- booster pump 0 168 65 5,296 kWh 0 Cubic Meter 508.63 0.00 81.48 Port Burwell Fire Station 3,900 Square feet 1 0 5,224 kWh 3,936 Cubic Meter 7,943.41 12.07 0.00 TOTAL 1,149,7401 54,3521 213,180.10 8.441 3.38 Municipality of Bayham - Conservation & Demand Management Plan 2013 Total Avg Annual Flow Electricity Natural Gas Emissions Intensity Energy Intensity Operation Name Floor Area Unit hrs/wk (Mega Litres) Quantity Unit Quantity Unit (Kg) (ekWh/sqft) (ekWh/Mega Litre) Bayham Community Center 8,000.00 Square feet 20 0.00000 155,040.00000 kWh 8,692.00000 Cubic Meter 28,218.23036 30.92708 0.00000 Bayham Fire Station 3,900.00 Square feet 40 0.00000 53,978.00000 kWh 8,248.50000 Cubic Meter 19,697.81255 36.31826 0.00000 Centre St-booster pump 0.00 168 1.00000 4,293.00000 kWh 326.31952 0.00000 4,293.00000 Eden Community Center 7,344.00 Square feet 10 0.00000 8,444.00000 kWh 9,558.80000 Cubic Meter 18,713.97070 14.98268 0.00000 Edison Museum Vienna 1,392.00 Square feet 20 0.00000 105,272.00000 kWh 3,220.20000 Cubic Meter 14,090.13233 100.21233 0.00000 Interpretive Centre 800.00 Square feet 20 0.00000 847.00000 kWh 64.38216 1.05875 0.00000 Municipal Office 4,440.00 Square feet 40 0.00000 31,286.00000 kWh 5,235.90000 Cubic Meter 12,277.24534 19.57927 0.00000 Port Burwell Beach Washrooms 450.00 Square feet 35 0.00000 7,439.00000 kWh 565.45327 16.53111 0.00000 Port Burwell Fire Station 3,900.00 Square feet 1 0.00000 102,519.00000 kWh 1,810.90000 Cubic Meter 11,216.41066 31.22175 0.00000 Port Burwell Library 1,900.00 Square feet 15 0.00000 8,306.00000 kWh 1,883.80000 Cubic Meter 4,192.91881 14.90874 0.00000 Port Burwell Lighthouse 400.00 Square feet 20 0.00000 2,256.00000 kWh 171.48307 5.64000 0.00000 Port Burwell Marine Museum 2,900.00 Square feet 20 0.00000 8,219.00000 kWh 4,278.70000 Cubic Meter 8,714.16837 18.51451 0.00000 Port Burwell OPP 1,350.00 Square feet 1 0.00000 100,018.00000 kWh 7,602.56822 74.08741 0.00000 Port Burwell Public Works 1,500.00 Square feet 5 0.00000 5,883.00000 kWh 4,489.30000 Cubic Meter 8,934.77039 35.72952 0.00000 Pumping Station #4 0.00 168 1.00000 1,073.00000 kWh 81.56088 0.00000 1,073.00000 Pumping Station#1 0.00 168 28.08600 35,400.00000 kWh 367.50000 Cubic Meter 3,385.63022 0.00000 1,399.47689 Pumping Station#2 0.00 168 1.00000 18,076.00000 kWh 97.20000 Cubic Meter 1,557.76186 0.00000 19,109.01992 Pumping Station#3 0.00 168 1.00000 3,285.00000 kWh 249.69942 0.00000 3,285.00000 Pumping Station#5 0.00 168 51.45500 49,620.00000 kWh 267.00000 Cubic Meter 4,276.51285 0.00000 1,019.48531 Pumping Station#6 0.00 168 1.00000 70,440.00000 kWh 301.30000 Cubic Meter 5,923.93120 0.00000 73,642.14921 Pumping Station#7 0.00 168 1.00000 5,150.00000 kWh 391.46180 0.00000 5,150.00000 Pumping Station#8 0.00 168 1.00000 8,990.00000 kWh 683.34788 0.00000 8,990.00000 Richmond Road Pump 0.00 168 10.50400 21,489.00000 kWh 1,633.42187 0.00000 2,045.79208 Sewer Plant 0.00 40 249.25700 237,242.00000 kWh 18,033.23890 0.00000 951.79674 Staffordville Fire Hall 6,068.00 Square feet 10 0.00000 26,321.00000 kWh 9,045.80000 Cubic Meter 19,102.94557 20.18091 0.00000 Straffordville Garage 13,300.00 Square feet 40 0.00000 44,940.00000 kWh 20,017.60000 Cubic Meter 41,261.79432 19.37463 0.00000 Straffordville Library 2,100.00 Square feet 34 0.00000 20,362.00000 kWh 1,196.20000 Cubic Meter 3,809.32436 15.74997 0.00000 Vienna Community Center 6,800.00 Square feet 20 0.00000 69,604.00000 kWh 704.70000 Cubic Meter 6,623.06409 11.33726 0.00000 TOTAL 1,205,792.00000 79,415.40000 241,799.56096 466.35419 120,958.72015 Municipality of Bayham - Conservation & Demand Management Plan 2014 Floor Avg Annual Flow Electricity Natural Gas GHG Emissions Energy Intensity Energy Intensity Operation Name Area Unit Hrs Wk _(Mega Litres)_ Quantity Unit Quantity Unit (Kg) (ekWh/sqft) (ekWh/Mega Litre) Bayham Community Center 8,000 Square feet 20 0.00 82800.00 kWh 6,923.50 Cubic Meter 19,383.55 19.55 0.00 Bayham Fire Station 3,900 Square feet 40 0.00 44012.00 kWh 9,455.70 Cubic Meter 1,222.64 37.05 0.00 Centre St-booster pump 0 168 0.89 3637.00 kWh 276.46 0.00 4,081.93 Eden Community Center 7,344 Square feet 10 0.00 9254.00 kWh 10,031.45 Cubic Meter 19,669.15 15.78 0.00 Edison Museum Vienna 1,392 Square feet 20 0.00 4242.00 kWh 2,751.30 Cubic Meter 5,524.12 24.05 0.00 Interpretive Centre 800 Square feet 20 0.00 191.00 kWh 14.52 0.24 0.00 Municipal Office 4,440 Square feet 40 0.00 39314.00 kWh 6,319.70 Cubic Meter 14,936.53 23.98 0.00 Port Burwell Beach Washrooms 450 Square feet 35 0.00 2586.00 kWh 196.57 5.75 0.00 Port Burwell Fire Station 3,900 Square feet 1 0.00 228.00 kWh 2.80 Cubic Meter 22.621 0.07 0.00 Port Burwell Library 1,900 Square feet 15 0.00 7585.00 kWh 2,085.90 Cubic Meter 4,520.21 15.66 0.00 Port Burwell Lighthouse 400 Square feet 20 0.00 1232.00 kWh 93.65 3.08 0.00 Port Burwell Marine Museum 2,900 Square feet 20 0.00 6551.00 kWh 4,977.60 Cubic Meter _ 9,908.74 20.50 0.00 Port Burwell OPP 1,350 Square feet 1 0.00 30.00 kWh 2.28 0.02 0.00 Port Burwell Public Works 1,500 Square feet 5 0.00 5324.00 kWh 4,986.10 Cubic Meter 9,831.54 38.88 0.00 Pumping Station #4 0 168 1.55 1139.00 kWh 86.58 0.00 736.74 Pumping Station#1 01 168 27.12 25260.00 kWh 75.60 Cubic Meter L 2,062.99 0.00 961.08 Pumping Station#2 0 168 61.85 17662.00 kWh 153.70 Cubic Meter 1,633.11 0.00 311.99 Pumping Station#3 0 168 9.28 3069.00 kWh 233.28 0.00 330.82 Pumping Station#5 0 168 104.43 40140.00 kWh 194.70 Cubic Meter 3,419.23 0.00 404.20 Pumping Station#6 0 168 153.21 26640.00 kWh 502.90 Cubic Meter 2,975.76 0.00 208.77 Pumping Station#7 0 168 10.45 3554.00 kWh 270.15 0.00 339.97 Pumping Station#8 01 168 69691.00 5610.00 kWh 426.43 0.00 0.08 Richmond Road Pump 0 168 10.99 26577.00 kWh 2,020.17 0.00 2,419.39 Sewer Plant 0 40 230.64 503861.00 kWh JW8,299.48 0.00 2,184.60 Staffordville Fire Hall 6,068 Square feet 10 0.00 25754.00 kWh 11,600.80 Cubic Meter 23,890.40 24.56 0.00 Straffordville Garage 13,300 Square feet 40 0.00 43882.00 kWh 22,746.60 Cubic Meter 6,340.89 21.48 0.00 Straffordville Library 2,100 Square feet 34 0.00 18849.00 kWh 1,356.00 Cubic Meter 3,996.44 15.84 0.00 Vienna Community Center I 6,800 Square feet 401 0.00 1 71149.00 kWh 1 665.50 Cubic Meter 6,666.39 11.50 0.00 TOTAL I I 1 1 70,301.40 1 1,020,132.001 1 84,829.85 237,923.881 277.981 11,979.56 Municipality of Bayham-Conservation&Demand Management Plan 2015 Annual Energy Energy EL .&a. .&" UA�A..990" .wow". kw" --UWL-Total Flow Intensity Intensity Floor Avg (Mega Electricity Natural Gas GHG Emissions (ekWh/sqf (ekWh/Mega (Kg) t) Litre) Straffordville Community Center 8,000.00 Square feet 20 0.00000 57,348.00000 kWh 4,918.60000 Cubic Meter 11,593.78879 13.70272 0.00000 Straffordville Fire Station 3,900.00 Square feet 40 0.00000 1 41,581.00000 kWh 8,113.80000 Cubic Meter 17,003.86674 32.77248 0.00000 Centre St-Booster Pump 0.00 168 1.00000 1,402.00000 kWh 56.09542 0.00000 1,402.00000 Eden Community Center 7,344.00 Square feet 10 0.00000 9,524.00000 kWh 8,552.17000 Cubic Meter 16,550.02827 13.67301 0.00000 Edison Museum Vienna 1,392.00 Square feet 20 0.00000 1,923.00000 kWh 3,152.70000 Cubic Meter 6,037.52090 25.45201 0.00000 Municipal Office 4,440.00 Square feet 40 0.00000 28,465.00000 kWh 4,907.20000 Cubic Meter 10,416.59793 18.15712 0.00000 Port Burwell Beach Washrooms 450.00 Square feet 35 0.00000 1,294.00000 kWh 51.77423 2.87556 0.00000 Port Burwell Fire Station 3,900.00 Square feet 1 0.00000 1 159.00000 kWh 6.36175 0.04077 0.00000 Port Burwell Library 1,900.00 Square feet 15 0.00000 7,739.00000 kWh 2,015.09000 Cubic Meter 4,119.42869 15.34470 0.00000 Port Burwell Lighthouse 400.00 Square feet 20 0.00000 1,947.00000 kWh 77.90142 4.86750 0.00000 Port Burwell Marine Museum 2,900.00 Square feet 20 0.00000 7,077.00000 kWh 283.15785 2.44034 0.00000 Port Burwell Public Works 1,500.00 Square feet 5 0.00000 3,729.00000 kWh 5,410.10000 Cubic Meter 10,377.68215 40.81756 0.00000 Pumping Station #4 0.00 168 1.45900 1,208.00000 kWh 48.33329 0.00000 827.96436 Pumping Station#1 0.001 168 22.90600 22,860.00000 kWh 44.90400 Cubic Meter 999.54817 0.00000 1,018.82606 Pumping Station#2 0.00 168 58.37600 16,774.00000 kWh 46.90000 Cubic Meter 759.81492 0.00000 295.88260 Pumping Station#3 0.00 168 8.75600 3,027.00000 kWh 121.11330 0.00000 345.70580 Pumping Station#5 0.00 168 95.87600 42,840.00000 kWh 75.30000 Cubic Meter 1,856.43545 0.00000 455.17410 Pumping Station#6 0.00 168 137.93400 54,240.00000 kWh 185.40000 Cubic Meter 2,520.71889 0.00000 407.51656 Pumping Station#7 0.00 168 8.95700 2,780.00000 kWh 111.23058 0.00000 310.37178 Pumping Station#8 0.001 168 59.71400 7,050.00000 kWh 282.07755 0.00000 118.06277 Richmond Road Pump 0.00 168 10.56900 26,296.00000 kWh 1,081.00000 Cubic Meter 3,095.89704 0.00000 3,575.04276 SCC Food Booth 1,000.00 Square feet 10 0.00000 55.00000 kWh 2.20061 0.05500 0.00000 Sewer Plant 0.00 40 204.30300 478,800.00000 kWh 19,157.26680 0.00000 2,343.57792 Staffordville Fire Hall 6,068.00 Square feet 10 0.00000 26,216.00000 kWh 10,685.60000 Cubic Meter 21,251.41225 23.03563 0.00000 Straffordville Garage 13,300.00 Square feet 40 0.00000 38,669.00000 kWh 20,739.00000 Cubic Meter 40,756.89871 19.47958 Straffordville Library 2,100.00 Square feet 34 0.00000 18,160.00000 kWh 1,238.20000 Cubic Meter 3,067.57411 14.91396 Vienna Community Center 6,800.00 Square feet 40 0.00000 59,844.00000 kWh 699.20000 Cubic Meter Total 609.85000 961,007.00000 kWh 71,865.16400 Cubic Meter1174,321.070491237.521304 REPORT CAO op 0 oi'tunity Ism TO: Mayor & Members of Council FROM: Paul Shipway, CAOIClerk DATE: April 6, 2017 REPORT: CAO-16/17 SUBJECT: STRAFFORDVILLE COMMUNITY CENTRE - KITCHEN ASSESSMENT BACKGROUND On February 16, 2017 The Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT correspondence from Straffordville Hall Foundation re Straffordville Community Centre kitchen be received for information: AND THAT staff be directed to look into costs involved in making the servery a functional kitchen and report back to Council. DISCUSSION Attached hereto as Appendix `A' is the Commercial Kitchen Feasibility and Costing Report, including a Fee Proposal for the works in the amount of$82,600+HST. The individual cooking appliances may be modified, however the exhaust system is required pursuant to the Ontario Building Code and NFPA 96-2011 pertaining to grease laden vapours. CBO Knifton has reviewed the Feasibility and Costing Report and concurs with the design proposal. Council will recall in the January 14, 2016 Master Planning & Cost Estimates correspondence a line item for Mechanical— Kitchen Hood System in the Class `B' estimate of$24,000. This amount utilized the previously existing exhaust route, which would not be possible in the current Straffordville Community Centre configuration, and did not include appliances or a fire suppression system. Council ultimately determined for cost containment to include only a servery in the Straffordville Community Centre. The Straffordville Hall Foundation has requested direction from Council on the inclusion of a Commercial Kitchen in the Straffordville Community Centre to potentially guide future fundraising initiatives. In addition to the attached Commercial Kitchen Feasibility and Costing Report in determining the placement of a Commercial Kitchen in the Straffordville Community Centre, funded through levy, fundraising or otherwise, staff would respectfully recommend Council also consider: i. Main hall acoustic impacts from the exhaust system; ii. Annual operational costs (maintenance and utilities); iii. Duplication of an existing service (Vienna Community Centre kitchen); iv. Consideration of other facility related expenditures within the Multi-Year Capital Budget. RECOMMENDATION 1. THAT Report CAO-16/17 re Straffordville Community Centre Kitchen Assessment be received for information; Respectfully Submitted by: Paul Shipway CAOIClerk centric ENGINEERING STRUCTURAL ENGINEERS March 27, 2017 Municipality of Bayham 56169 Heritage Line Straffordville, Ontario N0J 1Y0 Attention: Mr. Paul Shipway, CAO Regarding: Commercial Kitchen Feasibility & Costing Report 56169 Heritage Line, Straffordville, Ontario, NOJ 1Y0 Dear Mr. Shipway: We are pleased to present our completed feasibility and costing report for the proposed existing Kitchen renovations herein. Our task was to visit the above reference site and work with our consultant team in developing a set of drawings/specifications that would allow for the preparation of a "Class A" budget for the proposed works by an independent contractor. With the attached documents, you will find: • Commercial Kitchen Exhaust System Feasibility Report - Callidus Engineering • Letter and Drawings (SK8 & SK9) - G.B. Architect Inc. • Fee Proposal - Reid & Deleye Contractors Ltd. We trust this report meets your satisfaction, if you need further clarification please do not hesitate to contact us. Respectfully Submitted, Centric Engineering Corporation C 7— Darryl Twynstra, P.Eng. President page 1 of 1 Centric Engineering Corporation 200 Queens Ave Suite 301 London, ON, N6A 1J3 Commercial Kitchen Exhaust System Feasibility Report Straffordville Community Centre 56169 Heritage Line Straffordville, ON CE-3594 Written by: Derek Reid Callidus Engineering 1385 North Routledge Park,Unit 9, London Ontario,N61H 5N5 Phone: (519) 472-7640 Fax: (519) 471-9239 E-mail:info@callidus.ca Background Callidus Engineering has been retained by Centric Engineering to determine feasibility of introducing a commercial kitchen exhaust system within the newly renovated kitchen at the Straffordville Community Centre, in Straffordville, ON. The overview and recommendations laid out in this report can be read in conjunction with drawing SK-9 produced by GB Architect which provides a layout of the kitchen, cooking equipment, hood, exhaust duct, and exhaust fan. The Ontario Building Code requires all commercial kitchen exhaust systems be provided in accordance with NFPA 96-2011. The recommendations outlined in this report meet or exceed the requirements of this standard. Kitchen Equipment The Municipality of Bayham, the end user, has indicated kitchen cooking needs will be met through the provision of a 24" 4-burner range and 36" flat griddle, both natural gas fired. The following equipment options may be considered: 1. Garland G24-41-4-Burner Range with Oven. Dimensions: 24"W x 34"D x 36"H. Natural Gas Input: 132,000 BTU burners + 32,000 BTU oven = 164,000 BTU total. 2. Garland M47R Griddle Top Range with Oven. Dimensions: 34"W x 38"D x 36"H. Natural Gas Input: 99,000 BTU griddle + 40,000 BTU oven = 139,000 BTU total. Refer to Appendix A for technical data sheets for each piece of kitchen equipment. Total linear length of cooking equipment is anticipated to be a maximum of 5 ft. Back Wall Construction and Clearance to Combustibles The high operating temperatures and presence of animal fats/ grease create an increased risk of fire in commercial cooking operations. To mitigate this risk, NFPA 96 has specific requirements for the wall construction behind the hood and cooking equipment as well as clearance to combustibles from the hood and exhaust duct work. The existing back wall construction is non-combustible, painted concrete block. This existing wall assembly can easily be upgraded to meet NFPA 96 requirements back installing a new floor to ceiling stainless steel panel extending the full width of the hood. A minimum clearance to combustible materials (most materials that are not derived from stone or steel) of 18" must be provided though a reduced clearance of 3" may be provided where a fire CCallidus Commercial Kitchen Exhaust System Feasibility Report Engineering 56169 Heritage Line, Straffordville, ON Page 1 protection panel is used. Refer to Figure 1 for a typical fire protection panel detail and configuration. COMBUSTIBLE MATERIAL 22 GAUGE SHEET METAL C/W 1" MINERAL WITHIN 18" OF DUCT WOOL WITH WIRE MESH TO SUPPORT INSULATION AGAINST METAL. 1 TYP. 1" TYP. gyp,, 1" TYP. ,v�. EXHAUST DUCT OR HOOD ASSEMBLY 1" NON-COMBUSTIBLE SPACERS MINIMUM 3" COMBUSTIBLE MATERIAL 22 GAUGE SHEET METAL C/W I" MINERAL WITHIN 18" OF GREASE DUCT WOOL WITH WIRE MESH TO SUPPORT INSULATION AGAINST METAL. Figure 1 A fire protection panel or fire rated insulation (such as 3M Fire Wrap) must be provided in all locations where the hood and exhaust duct are within 18" of any combustible materials. Kitchen Hood & Fire Suppression NFPA 96 requires a kitchen exhaust hood be provided for the capture and containment of heat and grease laden vapours produced through the regular operation of cooking equipment. Standard industry practice is to provide a minimum 6" overhang around all kitchen appliances to ensure this requirement is met. Accounting for gas piping at the rear of the kitchen equipment that will result in an offset from the wall and accounting for a minimum 6" overhang, the kitchen hood size is recommended to be provided at 6 ft wide and and 3.5 ft deep with a total surface area of 21 sq ft. The hood depth will be generally 2 ft though a taper may be provided at the front to ensure full clearance is provided for the kitchen cooking staff. This taper can provide a front hood depth ranging from 16" down to a minimum of 12". See figure 2 below. Ccillidus Commercial Kitchen Exhaust System Feasibility Report 41 Engineering 56169 Heritage Line, Straffordville, ON Page 2 OPTIONAL EXHAU5T K15EK MOUNTING h1 [TIF.GF4) 1G. OF HONAL UL AF'FROYFU bL AFFROVED A`_UMINUM fNr.AN0rGCVNT Fs,%Mr LIGHT FIXTURE FILTER KEMQ'-5LE 55 GREASE CL'P NOT TO FXC1 EC)1 GAL.CAP' 017I0NA!_Y OiTANRCFF Figure 2 Refer to Appendix A for a product overview of the CaptiveAire ND-2 commercial kitchen exhaust hood system. Mounting heights may vary though we recommend clearance between the hood and the cooking equipment between 32"-40" and clearance below the front of the hood to the floor between 6'-8" to 7'-0". Any void space between the top of the hood and the underside of the ceiling should be enclosed with a stainless steel collar directly above the hood. All air exhausted from the hood must be replaced with make-up air. The ventilation air provided to the main hall is more than sufficient to make-up the air exhausted from the hood. A permanent opening (approximately 24"x14") between the kitchen and main hall must be provided for this purpose. Location of the opening must take into consideration sound transfer between the rooms. A simple door or wall grille will provide very little sound dampening. Routing make-up air through the ceiling space would provide improved sound performance. An automatic, wet-agent, fire suppression system must be provided to protect the cooking area from fires during cooking operations as well as spontaneous fires that are possible where grease is stored. Fire suppression nozzles must be provided above each piece of cooking equipment and within the exhaust plenum behind the hood's grease filters. The fire suppression system will be equipped with an automatic gas shut-off valve and signal connection to the existing fire alarm system. Refer to Appendix A for a product overview of the Ansul R-102 Fire Suppression System. Ccillidus Commercial Kitchen Exhaust System Feasibility Report 41 Engineering 56169 Heritage Line, Straffordville, ON Page 3 Exhaust Ductwork & Fan All exhaust ductwork must be continuously welded, 16 gauge steel between the hood and the exhaust fan. Alternatively, the ductwork may be continuously welded, 18 gauge stainless steel. Duct size must provide minimum 144 sq in of clear area (12"x12" for example). No dampers are permitted within the ductwork and cleanouts must be provided in accordance with NFPA 96. Cleanouts must be of the same material and thickness as the duct with a high temperature gasket rated for 1500 deg F and an approved fastening system that is not permitted to penetrate the duct. A cleanout shall be provided at each change of direction and is not required at either end of the duct system as access may be provided via the hood opening and the exhaust fan opening. The exhaust fan must be ULC listed for grease applications and be provided with a grease catch and hinged access. A wall termination is permitted and must meet the following requirements: 1. At least 10 ft from adjacent buildings, property line and any combustible materials 2. At least 10 ft above grade including sidewalks and roadways. 3. At least 10 ft from windows, doors or mechanical intakes at or below the exhaust outlet 4. At least 10 ft from windows, doors or mechanical intakes above the exhaust outlet plus 3" additional clearance for each 1 degree above a horizontal plane measured from the fan. The exhaust fan must provide a minimum capacity of 1,680 CFM at 1" SP. Refer to Appendix A for a product overview of the Greenheck USGF grease rated exhaust fan. Modifications Required to Existing M&E Services The following modifications to the existing mechanical and electrical services are recommended to accommodate a new commercial kitchen exhaust system: 1. Remove the existing electrical outlets above the kitchen counter at the location of the new hood. 2. Relocate the existing light fixtures and HVAC diffusers at ceiling level to accommodate the ceiling grid modifications required to account for the hood location. Extend wiring and duct work to new fixture locations. 3. Relocate the existing hand wash sink including supply water, drainage, and vent piping. Extend plumbing systems within the ceiling space of the floor below. 4. Provide new electrical power feeds for the exhaust fan, hood light, and fire suppression system. Feed from new circuits in the existing electrical panel located in the electrical room directly below the kitchen. The cooking equipment do not require electrical connections. CCallidus Commercial Kitchen Exhaust System Feasibility Report Engineering 56169 Heritage Line, Straffordville, ON Page 4 5. Provide a new 1-1/2" natural gas supply line to the kitchen cooking equipment from the existing gas meter located at the property line (approximately 110 ft from the kitchen). The existing gas line to the building does not have sufficient capacity for the new kitchen equipment which is estimated at a total of 303,000 BTU. 6. Provide a new zone and initiation signal in the existing fire alarm system to monitor the kitchen hood's fire suppression system. 7. Provide a new opening between the kitchen and main hall for transfer of make-up air with a minimum clear opening of 336 sq in. (24"x14" for example) or an equivalent opening size if provided via a louvre. If you have any questions about the content of this report, please do not hesitate to contact the writer. Ccillidus Commercial Kitchen Exhaust System Feasibility Report 41 Engineering 56169 Heritage Line, Straffordville, ON Page 5 Appendix A - Product Overview and Technical Sheets CCallidus Commercial Kitchen Exhaust System Feasibility Report Engineering 56169 Heritage Line, Straffordville, ON Page 6 Item: �\ 'Garland' Quantity: Project: (� G Series 24 Gas Approval: Date: %e FD Restaurant Range (A Models: IV ❑ G24-4L ❑ G24-4S ❑ G24-4T ❑ G24-2G12L ❑ G24-2G12S ❑ G24-2G12T ❑ G24-G24L ❑ G24-G24S ❑ G24-G24T Standard Features: thermostat low to500°F Large 27"(686mm)work top surface Nickel plated oven rack and 3-position N Stainless steel front and sides removable oven rack guide Stainless steel 5"(127mm)plate rail Strong,keep-cool oven door handle /� Stainless steel backguard,w/removable Optional Features: V stainless steel shelf p 12"(305mm)section stamped drip trays ❑ Snap action modulating griddle control LA w/dimpled bottom 175'to 425'F ITf 6"(152mm)adj.stainless steel legs ❑ Hot top 12"(305mm)plate in lieu of two ^, Large easy-to-use control knobs open burners,manual valve controlled YY Gas regulator w/18,000 Btuh/5.27 kW cast iron"H" Q}i burner standard on left side } Standard on Applicable Models: ❑ Low profile 9-3/8"(238mm)backguard ^^�, - Open storage in lieu of oven stainless steel front and sides Modular top(Suffix T)with ❑ Additional oven racks stainless steel low profile backguard& ❑ 6"(152mm)levelling swivel casters(4), 4"(102mm)adjustable metal legs w/front locking P'F� Ergonomic split cast iron top ring grates ❑ Flanged deck mount legs r� 33,000 Btuh/9.67 kW 2 piece cast iron ❑ Stainless steel stands,with or without * Starfire-Pro open top burner non-levelling casters,(specify),w/shelf 5/8"(15mm)thick steel griddle plate w/ for modular models,suffix T manual hi/lo valve control,23"(584mm) ❑ Celsius temperature dials working depth surface,Standard on ❑ Piezo spark ignition for pilots on right,optional on left griddles Model G24-4L 4-1/4"(108mm)wide grease trough 18,000 Btuh/5.27 kW cast iron"H"style rD griddle burner per 12"(305mm)width of NOTE:Ranges suppled with casters griddle must be installed with an approved 32,000 Btuh/9.38 kW cast iron"H"style oven burner restraining device. Space saver oven w/porcelain interior Snap action modulating oven Specifications: Gas restaurant series range with space saver oven. 23-5/8" (600mm)wide and 27"(686mm)deep work top surfaces.Stainless steel front,sides and 5"wide front rail.6"(152mm)legs with adjustable feet.Four Starfire-Pro 2 piece,33,000 Btuh/9.67 kW (natural gas),cast open burners set in split cast iron ergonomic grates.Griddle or optional hot top with cast iron"H"style burn- ers, CIO 18,000 Btuh/5.27 kW(natural gas),in lieu of open burners.One .5�.• J piece oven with porcelain interior and heavy duty,"keep cool" C US door handle.Heavy cast iron"H"32,000 Btuh/9.38 kW(natural gas) oven burner controlled by even bake,fast recovery snap action modulating oven thermostat.Available with storage base or mod- ular top model in lieu of oven Garland Commercial Ranges Ltd. General Inquires 1-905-624-0260 Miss Kamato Mississauga, Road, USA Sales,Parts and Service 1-800-424-2411 Canitowoc Mississauga,Ontario Canadian Sales 1-888-442-7526 L4W 1X4 CANADA Canada or USA Parts/Service 1-800-427-6668 - G1 Garland V, rD Model Total Shipping Burner Ratings(BTU/Hr/kW) m-• Number Description BTU/Hr Information Burner Natural Propane ` " Natural Gas Lbs./Kg Cu.Ft. V) G24-41L Four OB w/SS Oven 164,000 302/137 29 Open 33,000/9.67 26,000/7.61 NJ G24-4S Four OB w/SB 132,000 221/100 29 Griddle/Hot Top 18,000/5.27 18,000/5.27 G24-4T Four OB MT 132,000 120/54 16 Oven 32,000/9.38 28,000/8.20 G24-2G12L 12"G Two OB w/SS Oven 116,000 332/151 29 G24-2G12S 12"G Two OB w/SB 84,000 251/114 29 Manifold Operating Pressure G24-2G12T 12"G Two OB MT 84,000 150/68 16 Natural Propane C) G24-G24L 24"G w/SS Oven 68,000 367/166 29 4.5"WC/11 mbar 10.0"WC/25 mbar G24-G24S 24"G w/SB 36,000 286/130 29 1 Gas input ratings shown for installations up to N G24-G24T 24"G MT 36,000 185/84 16 2000 ft.,(610m)above sea level.Please specify OB=Open Burner, SS=Space Saver altitudes over 2000 ft. SB=Storage Base MT=Modular Top G=Griddle Model Height Oven Interior rD This product is not approved for residential use. Type Width Depth w/LPBG2 Height Depth Width Range 23-5/8" 34-1/2" 45-3/8" 13" 26" 20" ITf Base (600mm) (876mm) (1153mm) (330mm) 660mm (508mm) 2-1/4" Modular 23-5/8" 34-1/2" 25" N/A N/A N/A J57mm] Top (600mm) (876mm (654mm) Model Combustible Wall Clearance Entry Clearances 7 Type Sides Rear Crated Uncrated 27-1/4" Range 14" 6" 25" 24-1/2" 34-1/2" [692mm] Base (356mm) (152mm) (635mm) (622mm) �• [876mm] Modular 14" 6" 16" 12" Top I (356mm) (152mm) (406mm) (305mm) Note:Installation clearance reductions are applicable only where local codes permit. 5" [127mm] 12-1/8" 9-3/8"[238mm] [307mm] r11 23-5/8" � V [600mm] 15-5/8"q ---97 [396 1 L1 U Modular Top Side View 21" w/4"[102mm]Adj.Legs 18-3/8" 51" 1-1/2" [534mm] [466mm] [1296mm] [39mm] STD BACKGUARD 3/4"N.P.T. —i- 5=4W/HIGH SHELF REAR GAS INLET CD 3 39-3/8" [100omm] 30" LOW PROFILE 23„ [763mm] BACKGUARD [586mm] 13-7/8" 6" [352mm] [152mm] ADDWHEN F DOOR OPEN 31-1/8" [791 mm] Form#G24(11/26/14) Garland Commercial Ranges Ltd. General Inquires 1-905-624-0260 Miss Kamato Mississauga, Road, USA Sales,Parts and Service 1-800-424-2411 Canitowoc Mississauga,Ontario Canadian Sales 1-888-442-7526 L4W 1X4 CANADA Canada or USA Parts/Service 1-800-427-6668 Item: 'Garland' Quantity: S Project: r y Duty Date: � Master Series Heav Approval: f_+ rD Griddle Top Range 1% L/I Models: rD ❑ M47R ❑ M47S ❑ M47T FD • Ln Standard Features: ❑ Fully grooved griddle(or grooved T Stainless steel front and sides sections) 1 Valve Controlled 6"(152mm)chrome steel adj.legs ❑ Stainless steel oven interior Griddle Top Range 7-1/2"(191mm)stainless steel front ❑ Convection oven base,add C to rail ^' Model No.,e.g.M47RC YL• 1"(25mm)thick steel griddle plate ❑ Additional oven rack \ • 2-5/16"(591 mm)high welded steel ❑ Rear gas connection,3/4"or 1"NPT splash guard„sides and back ❑ Gas regulator 3/4"or 1-1/4" Clip-on stainless steel backsplash ❑ Gas shut off valve;3/4",1"or 1-1/4" NPT Removable front-mounted stainless • • • I steel grease receptacle ❑ Gas flex hose&quick disconnect (3/4",1"or 1 1/4"NPT x 5')w/restrain Hi-Lo valve control for each griddle ing device,please specify burner ❑Three"H"griddle burners 99,000 End caps and cover,(NC)-specify • BTU(29 kW)total ❑ Set of (4)Polyurethane non-marking Piezo spark ignition for oven swivel casters w/front brakes Fully porcelainized oven interior ❑ 6"(152mm)stainless steel adj.legs ._,..,, ❑ Dais base(not for use with"RC"oven) Storage base interior of aluminized ❑ Storage base shelf of aluminized or • steel w/shelf,(Suffix 5) stainless steel • Modular top section,(Suffix T) ❑ Stainless steel tubular high shelf, 40,000 BTU(11.72kW)natural gas, single or double deck 35,000(10.25 kW)propane gas cast iron oven burner ❑ Stainless steel backguard:10" (354mm),17"(432mm)or 33"(838mm) Model M47R Optional Features: ❑ 230 volt,50 cycle components, ❑ Stainless steel common front rail up RC motor(export) to 102"(2591mm)wide(two or more ❑ Celsius dial for oven thermostat,NC O units in a battery) ❑ Stainless steel main back Specifications: D Heavy-duty gas range with oven,Model M47R.One 34" La (864mm)wide,valve-controlled griddle.1"(25mm)thick, 99,000 BTU(29 kW)total.34"(864mm)wide x 38"(965mm) sr NSF deep,including 7-1/2"(191mm)deep stainless steel front rail. Porcelain enamel oven interior measuring 26-1/4"(667mm) wide x 13-1/2"(343mm)high x 29"(737mm)deep.40,000 BTU NOTE:Ranges suppled with casters must be installed with an (11.72 kW)cast iron burner.Stainless steel front and sides. approved restraining device. 139,000 BTU(40.73 kW)total.Natural or propane gas. Also Available with storage base(s)w/doors,suffix S,and Modular top,suffixT. Garland Commercial Ranges Ltd. General Inquires 1-905-624-0260 Kama,Road USA Sales,Parts and Service 1-800-424-2411 Miss Canitowoc Mississauga,Ontario Canadian Sales 1-888-442-7526 L4W 1X4 CANADA Canada or USA Parts/Service 1-800-427-6668 'Garland' Width: Depth: Height:In(mm) Height:In(mm) Oven/Storage Base Interior:in(mm) Product In(mm) In(mm) (w/NSF Legs) (w/o NSF Legs) Width Depth Height M47R 34(864) 38(965) 36-3/8(924) 30-3/8(772) 26-1/4(667) 29(737)** 13-1/2(343) Ln M47S 34(864) 38(965) 36-3/8(924) 36-3/8(924) 26(665) 30-1/2(773) 20-1/2(519) m M47T 34(864) 38(965) 36-3/8(924)w/stand 9-1/2(241)w/o stand* N/A N/A N/A —% *Modular top has 1-1/2"seating flanges. **RC oven is 25"(635mm)deep. r INPUT-BTU/hr(Natural 6as) M47R&M47RC M47S&M47T (Nu Top Section 99,000(29.00kW) 99,000(29.00kW) Oven*** 40,000(11.72kW) N/A T TOTAL 139,000(40.72kW) 99,000(29.00kW) 1 RC=Range w/Convection Oven R=Range w/Oven S=Range w/Storage Base T=Modular Top rD ***Oven rated 35,000BTU(10.25kW)for Propane Gas 0+ INSTALLATION NOTES Shipping Wt:(Lb/Kg)' < Combustible Wall Clearances' Entry Clearances Operating Pressure M47R 600/273 Sides:14"(356mm) Crated:39-1/4"(997mm) Natural:6"WC(15mbar) M47S 500/227 Back:6"(152mm) Uncrated:34-1/4"(870mm) Propane:10"WC(25mbar) M47T 410/186 'NOTE:Installation clearance reductions are applicable only where local codes permit. �frt 3 1/2"" 2Shipping Cubic Feet 50 for R&S Models,20 for T models \ [89mm] Data applies only to North America 26-7/8" 37-7/8" [683mm] Gas input ratings shown here are for installations up to 2,000 ft.(610m) [962mm] above sea level.Specify altitudes over 2,000 ft. Electrical characteristics each RC oven:1/3 HP motor,120 VAC,single ^• 0 7-1/2" phase,3.4 amps,6 ft.(1.8m)power cord with NEMA 5-15P plug provided. 1191 mm] 230 VAC export is direct connect,single phase,50 Hz. Please specify gas type when ordering. 34"[864mm] DAIS Mounting (Not for convection base) 16-7/16" ' V Vermin [418mm] 3" IN RANG Proof 12' 5"MAX [305mm] [133mnn [64mm4mm] — 17-3/8" [441 mm] 1[32m .] 31-1/2" 46-3/4" 63-3/4" ASINLE [80omm] nn GASINLET [1187mm] [1619mm] With"BG" With"DD" BACKGUARD HISHELF 40-1/4" 51-3/4" 33-3/8" [1022mm] [1314mm] [848mm] With"LPBG" With"SD" 3F8" ;BACKGUARD HISHELF [86 1"[25mm] 6" 34" 14-1/4" 34" W/OPTIONAL [152 [864mm] [362mm] [864mm] RCMOTOR Form#M47(04/08/13) Garland Commercial Ranges Ltd. General Inquires 1-905-624-0260 Kama,Road USA Sales,Parts and Service 1-800-424-2411 Miss Canitowoc Mississauga,Ontario Canadian Sales 1-888-442-7526 L4W 1X4 CANADA Canada or USA Parts/Service 1-800-427-6668 Y 1Exhaust Only Hood ! + The ND-2 Series is a Type I, Wall Canopy Hood for use over 450°F, 600OF and 700OF cooking surface temperatures. The aerodynamic design includes a mechanical baffle and performance enhancing lip for exceptional capture and containment. Fully Integrated Package CaptiveAire sells this hood as a stand-alone appliance to be integrated into a kitchen ventilation application, or provided as part of a FULLY INTEGRATED PACKAGE designed by CaptiveAire and pre-engineered for optimum performance. The package consists of the hood, an integral utility cabinet,factory pre-wired electrical controls, and a listed fire suppression system. Other options include a listed exhaust fan, a listed make-up air unit and listed, factory-built ductwork. Advantages r Exhaust Flow Rates: Superior exhaust flow rates. A 4' r Grease Extraction:All hoods come standard with Hood can operate at 150 CFM/ft or 600 total CFM. stainless steel baffle filters and a deep grease trough Available in single or back-to-back configurations. which allows for easy cleaning. Captrate Combo®and * ETL Listed: ETL Listed for use over 450°F, 600OF and Captrate Solo®filters are optional. Grease drain system 700°F cooking surface temperatures, which provides with removable 1/2 pint cup for easy cleaning. Standard flexibility in designing kitchen ventilation systems. ETL filter stops eliminate gaps between filters. Listed to US and Canadian safety standards, ETL ► Reduced Lead Times and Shipping Costs: Produced Sanitation Listed and built in accordance with NFPA 96. on a high volume assembly line at one of six r Capture and Containment: Insulated, double-wall rigid manufacturing facilities to reduce lead times and front has aerodynamic design that reduces radiant heat shipping costs. into kitchen, prevents condensation and provides jp- Clearance to Combustibles: Standard built in 3" rear exceptional capture and containment of cooking standoff to meet NFPA 96 requirements, when installed vapors.This is accomplished with the signature ND-2 in a wall application. "mechanical baffle" on the front of the hood's capture �. Controls: Hoods can be equipped with modular utility area and the "C-shaped" design of the hood's capture cabinets and end standoffs. Optional listed light and fan area. Mechanical baffle provides a built-in wiring chase control switches flush mounted and pre-wired through for optimal positioning of electrical controls and outlets electrical chase way. on the front face of the hood without penetrating capture area or requiring external chase way. Optional Make-Up Air: Make-up air can be supplied � Convenient Design: Factory pre-wired lighting to through optional front and/or side plenums(ND-2 illuminate the cooking surface is accessible from the Series with PSP or AC-PSP Accessory). bottom of the hood. Fitted with UL Listed, pre-wired, r Optional Self Cleaning Technology:The Self Cleaning incandescent light fixtures and tempered glass globes Hood option adds a spray bar that extends the full to hold up to a standard 100 watt bulb. Pre-punched length of the hood immediately behind the filters.The hanging angles on each end of hood and additional set system cleans grease from the plenum and portion of provided for hoods longer than 12'. the duct with the daily hot water spray cycle. �- Construction: Polished stainless steel on the interior * Optional CORE Protection:The CORE Fire Protection and exterior of the front enhance aesthetics. Fully System is an automatic, pre-engineered fire welded and polished front corners. Fabricated from suppression system which is ETL listed to UL Standard Type 430 stainless steel with option of Type 304 300. The CORE Protection System is designed to available. provide primary coverage for ventilating equipment r Channels: Hood comes standard with structural including hoods, ducts, plenum and filters. channels on top and wrapper channels on the bottom. Optional Heat Recovery Coil:This option is available r Reduced Weight: Rigid single wall end panels reduce for hoods with CORE Protection.A listed coil accessory weight. can be added to the hood plenum to recover heat from the exhaust stream. Warm air in the exhaust stream passes over the coil and heats the cold water in the coil, acting as a preheater on the hot water supply line for the restaurant or facility. Performance MIN. AVG. COOKING SURFACE TEMP. (OF) CONFIGURATION EXHAUST CFM / FT. 450°F Single Wall Hood 150 2 Wall Hoods Back-to-Back 300 600°F Single Wall Hood 200 2 Wall Hoods Back-to-Back 400 700°F Single Wall Hood 250 2 Wall Hoods Back-to-Back 500 Recommended Duct Sizing: Exhaust- Based on 1500 FPM Features 3" Standoff - Grease Drain with Baffle-Type Mechanical Removable Cup Grease Fers Baffle Optional Make-Up Air Accessory > Provides the required make-up air for your kitchen system Delivers AC where it is needed most AC air does not interfere with the hoods capture and containment * Convenient termination for AC ductwork in kitchen Stainless steel construction to match the ventilation hoods k Insulated to prevent condensation - Make-up plenum is located nearest the hood; the air AP` conditioned plenum is away from the hood * Make-up air stream and the air conditioned air stream are not permitted to mix until leaving the dual plenum Perforated, stainless steel diffuser plates provide even Make-up air is evenly distributed along the length of the air distribution hood through the first plenum and conditioned air is � Optional LED Lights delivered through the outer plenum. Optional Vertical End Panels (VEP & WVEP) Energy Savings r VEPs provide improved capture and containment by directing effluents into the hood and blocking cross drafts Allows exhaust CFM reductions up to 18% Equivalent reduction in makeup air This saves on fan energy, make-up air heating/cooling energy Possible equipment downsizing, reduces upfront cost Design r Stainless steel matches hood finish * Gas chase allows appliance lines to run between wall and end panel r Double-wall insulated construction Adjustable feet k May allow for a reduction in required side overhangs Safety r Encloses the hood area, preventing flames or embers from escaping Ensures equipment is not accidentally moved outside of the hood area Stainless steel construction for sanitation and longevity Legs raise bottom of panel off floor to allow room for cleaning * Hemmed edges prevent sharp surfaces ip- Wide Vertical End Panels(WVEPs) provide an increased level of heat containment and fire protection, especially useful for high radiant load appliances such as solid fuel Options Utility Cabinet: Listed for integral side mount and fabricated of same material as hood. Cabinet can house listed fire suppression system and listed, pre-wired electrical controls. Front Perforated Supply Plenum: Provides low velocity make-up air for the kitchen and is discharged in front of the hood. Perforated diffuser plates allow for even air distribution and supply riser includes a volume damper for easy balancing. Side Perforated Supply Plenums can be added to optimize the air flow if necessary. Enclosure Panels: Constructed of stainless steel. Sized to extend from hood top to ceiling, enclosing pipe and hanging parts. End Panels:Should be used to maximize hood performance and eliminate the effects of cross drafts in kitchen. units constructed of stainless steel and sized according to hood width and cooking equipment. Exposed edges hemmed for safety and rigidity. Roof Top Package: Combination ETL Listed exhaust/supply air unit with factory prewired and mounted motors, trunkline and curb vented on exhaust side. Separate Exhaust and/or Make-Up Air Fans: ETL Listed single exhaust fans and supply-air fans and curbs available. Fire Suppression System: UL 300 fire suppression system. Lighting: Recessed Incandescent, Recessed Fluorescent, Compact Fluorescent, Recessed LED, Halogen DATA SHEETIANSUL] R-102 Restaurant Fire Suppression Systems Features ■ Low pH Agent ■ Proven Design ■ Reliable Gas Cartridge Operation ■ Aesthetically Appealing ■ UL Listed —Meets Requirements of UL 300 ■ ULC Listed—Meets Requirements of ULC/ORD-C1254.6 004212 ■ CE Marked Application The ANSULo R-102 Restaurant Fire Suppression System is an automatic, pre-engineered,fire suppression system designed to protect areas associated with ventilating equipment includ- The system is capable of automatic detection and actuation ing hoods,ducts, plenums,and filters.The system also protects as well as remote manual actuation.Additional equipment is auxiliary grease extraction equipment and cooking equipment available for building fire alarm panel connections,electrical such as fryers;griddles and range tops;upright, natural charcoal, shutdown and/or interface,and mechanical or electrical gas line or chain-type broilers;electric, lava rock, mesquite,or gas-radiant shut off applications. char-broilers;and woks. The detection portion of the fire suppression system allows for The system is ideally suitable for use in restaurants,hospitals, automatic detection by means of specific temperature-rated alloy nursing homes,hotels,schools,airports,and other similar facilities. type fusible links,which separate when the temperature exceeds the rating of the link,allowing the regulated release to actuate. Use of the R-102 system is limited to indoor applications or loca tions that provide weatherproof protection within tested tempera- system owner's guide available containing basic information p ture limitations.The regulated release and tank assemblies must pertaining to system operation and maintenance.A detailed tech- be mounted in an area where the air temperature will not fall nical manual,including system description,design,installation, below 32°F(0°C)or exceed 130°F(54°C).The system must be recharge and resetting instructions,and maintenance procedures, designed and installed within the guidelines of the UL/ULC Listed is available to qualified individuals. Design, Installation,Recharge,and Maintenance Manual. The system is installed and serviced by authorized distributors that are trained by the manufacturer. System Description The basic system consists of an AUTOMAN regulated release assembly which includes a regulated release mechanism and The restaurant fire suppression system is a pre-engineered,wet a wet chemical storage tank housed within a single enclosure. chemical,cartridge-operated, regulated pressure type with a fixed Nozzles with blow-off caps,detectors,cartridges,agent,fusible nozzle agent distribution network. It is listed with Underwriters links,and pulley elbows are supplied in separate packages in the Laboratories,Inc. (UL/ULC). quantities needed for fire suppression system arrangements. Additional equipment includes a remote manual pull station(s), mechanical and electrical gas valves,and electrical switches for - automatic equipment and gas line shut-off.Accessories can be added such as alarms,warning lights,etc.,to installations where required. Additional tanks and corresponding equipment can be used in multiple arrangements to allow for larger hazard coverage. Each tank is limited to a listed maximum amount of flow numbers. +1�11jlf L�- 004215 One Stanton Street / Marinette,WI 54143-2542,USA / +1-715-735-7411 / www.ansul.com Fire Protection Products Copyright©2013Tyco Fire Products LP. / All rights reserved. / Form No.F-2004004-08 E i 004213 Component Description Discharge Nozzles—Each discharge nozzle is tested and listed with the R-102 system for a specific application. Nozzle tips are Wet Chemical Agent—The extinguishing agent is a mixture of stamped with the flow number designation (1/2, 1,2,or 3). Each organic salts designed for rapid flame knockdown and foam nozzle must have a metal or rubber blow-off cap to keep the securement of grease related fires. It is available in plastic nozzle tip orifice free of cooking grease build-up. containers with instructions for wet chemical handling and usage. Agent Distribution Hose— Kitchen appliances manufactured Agent Tank—The agent tank is installed in a stainless steel enclo- with or resting on casters(wheels/rollers) may include an agent sure or wall bracket.The tank is constructed of stainless steel. distribution hose as a component of the suppression system.This Tanks are available in two sizes: 1.5 gallon (5.7 L)and 3.0 gallon allows the appliance to be moved for cleaning purposes without (11.4 L).The tanks have a working pressure of 110 psi (7.6 bar),a disconnecting the appliance fire suppression protection.The hose test pressure of 330 psi (22.8 bar),and a minimum burst pressure assembly includes a restraining cable kit to limit the appliance of 660 psi (45.5 bar). movement within the range(length) of the flexible hose. The tank includes an adaptor/tube assembly.The adaptor assem- Flexible Conduit—Flexible conduit allows for quicker installations bly includes a chrome-plated steel adaptor with a 1/4 in. NPT and the convenience of being able to route the cable over,under female gas inlet,a 3/8 in. NPT female agent outlet,and a stainless and around obstacles. Flexible conduit can be used as a substi- steel agent pick-up tube.The adaptor also contains a bursting tute for standard EMT conduit or can be used with EMT conduit. disc seal which helps to prevent the siphoning of agent up the Flexible conduit can be used only with the Molded Remote pipe during extreme temperature variations. Manual Pull Station. Regulated Release Mechanism—The regulated release mecha- nism is a spring-loaded, mechanical/pneumatic type capable of Pull Station Assembly—The remote manual pull station is made providing the expellant gas supply to one,two,or three agent out of a molded red composite material.The red color makes the tanks depending on the capacity of the gas cartridge used. It pull station more readily identifiable as the manual means for fire contains a factory installed regulator deadset at 110 psi (7.6 bar) suppression system operation. with an external relief of approximately 180 psi (12.4 bar). It has The pull station is compatible with the ANSUL Flexible Conduit. automatic actuation capabilities by a fusible link detection system and remote manual actuation by a mechanical pull station. The regulated release mechanism contains a release assembly, Approvals regulator,expellant gas hose,and agent storage tank housed in • UL/ULC Listed a stainless steel enclosure with cover.The enclosure contains . CE Marked knock-outs for 1/2 in.conduit.The cover contains an opening for a visual status indicator. • New York City Department of Buildings It is compatible with mechanical gas shut-off devices;or,when • LPCB equipped with a field or factory-installed switch and manual reset • TFRI relay,it is compatible with electric gas line or appliance shut-off . Marine Equipment Directive(MED) devices. • DNV Regulated Actuator Assembly—When more than two agent tanks(or three 3.0 gallon (11.4 L)tanks in certain applications)are • ABS required,the regulated actuator is available to provide expellant • Lloyd's Register gas for additional tanks. It is connected to the cartridge receiver . Meets requirements of NFPA 96(Standard for the Installation of outlet of the regulated release mechanism providing simultane- Equipment for the Removal of Smoke and Grease-Laden Vapors ous agent discharge. It contains a regulated actuator deadset at from Commercial Cooking Equipment) 110 psi (7.6 bar)with an external relief of approximately 180 psi (12.4 bar). It has automatic actuation capabilities using pressure • Meets requirements of NFPA 17A(Standard on Wet Chemical from the regulated release mechanism cartridge. Extinguishing Systems) The regulated actuator assembly contains an actuator, regulator, expellant gas hose,and agent tank housed in a stainless steel Ordering Information enclosure with cover.The enclosure contains knockouts to permit installation of the expellant gas line. Order all system components through your local authorized ANSUL Distributor. Specifications 1.7 Environmental Conditions An ANSUL R-102 Fire Suppression System shall be furnished. 1.7.1 The R-102 system shall be capable of operating The system shall be capable of protecting all hazard areas associ- within a temperature range of 32°F to 130°F ated with cooking equipment. (0°C to 54°C). 1.0 GENERAL 2.0 PRODUCT 1.1 References 2.1 Manufacturer 1.1.1 Underwriters Laboratories, Inc. (UL) 2.1.1 Tyco Fire Protection Products,One Stanton 1.1.1.1 UL Standard 1254 Street, Marinette,Wisconsin 54143-2542, 1.1.1.2 UL Standard 300 Telephone(715)735-7411. 1.1.2 Underwriters Laboratories of Canada (ULC) 2.2 Components 1.1.2.1 ULC/ORD-C 1254.6 2.2.1 The basic system shall consist of an AUTOMAN regulated release assembly which includes a 1.1.3 National Fire Protection Association (NFPA) regulated release mechanism and a wet chemical 1.1.3.1 NFPA 96 storage tank housed within a single enclosure. 1.1.3.2 NFPA 17A Nozzles, blow-off caps,detectors,cartridges, 1.2 Submittals agent,fusible links,and pulley elbows shall be supplied in separate packages in the quantities 1.2.1 Submit two sets of manufacturer's data sheets needed for fire suppression system arrange- 1.2.2 Submit two sets of piping design drawings ments.Additional equipment shall include remote manual pull station,mechanical and 1.3 System Description electrical gas valves,and electrical switches for 1.3.1 The system shall be an automatic fire suppres- automatic equipment and gas line shut-off,and sion system using a wet chemical agent for building fire alarm control panel interface. cooking grease related fires. 2.2.2 Wet Chemical Agent:The extinguishing agent 1.3.2 The system shall be capable of suppressing fires shall be a specially formulated,aqueous solution in the areas associated with ventilating equip- of organic salts with a pH range between 7.7— ment including hoods,ducts,plenums,and filters 8.7,designed for flame knockdown and foam as well as auxiliary grease extraction equipment. securement of grease related fires. The system shall also be capable of suppressing fires in areas associated with cooking equipment, 2.2.3 Agent Tank:The agent tank shall be installed in such as fryers;griddles and range tops;upright, a stainless steel enclosure or wall bracket.The natural charcoal,or chain-type broilers;electric, tank shall be constructed of stainless steel.Tanks lava rock, mesquite or gas-radiant char-broilers; shall be available in two sizes; 1.5 gallon (5.7 L) and woks. and 3.0 gal (11.4 L).The tank shall have a working pressure of 110 psi (7.6 bar),a test pressure of 1.3.3 The system shall be the pre-engineered type 330 psi (22.8 bar),and a minimum burst pressure having minimum and maximum guidelines of 660 psi (45.5 bar).The tank shall include an established by the manufacturer and listed by adaptor/tube assembly containing a burst disc Underwriters Laboratories(UL/ULC). union. 1.3.4 The system shall be installed and serviced by 2.2.4 Regulated Release Mechanism:The regulated personnel trained by the manufacturer. release mechanism shall be a spring-loaded, 1.3.5 The system shall be capable of protecting mechanical/pneumatic type capable of provid- cooking appliances by utilizing either dedicated ing the expellant gas supply to one or two agent appliance protection and/or overlapping appli- tanks depending on the capacity of the gas ance protection. cartridge used or three 3.0 gallon (11.4 L)agent storage tanks in certain applications. It shall 1.4 Quality Control contain a factory installed regulator deadset at 1.4.1 Manufacturer:The R-102 Restaurant Fire 110 psi (7.6 bar)with an external relief of approx- Suppression System shall be manufactured by a imately 180 psi (12.4 bar). company with at least forty years experience in It shall have the following actuation capabili- the design and manufacture of pre-engineered ties: automatic actuation by a fusible link detec- fire suppression systems.The manufacturer shall tion system and remote manual actuation by a be ISO 9001 registered. mechanical pull station. 1.4.2 Certificates:The wet agent shall be a specially The regulated release mechanism shall contain formulated,aqueous solution of organic salts a release assembly,regulator,expellant gas with a pH range between 7.7—8.7,designed hose,and agent storage tank housed in a stain- for flame knockdown and foam securement of less steel enclosure with cover.The enclosure grease-related fires. shall contain knock-outs for 1/2 in.conduit.The cover shall contain an opening for a visual status 1.5 Warranty,Disclaimer,and Limitations indicator. 1.5.1 The pre-engineered restaurant fire suppression It shall be compatible with mechanical gas shut- system components shall be warranted for five off devices;or,when equipped with a field or years from date of delivery against defects in factory-installed switch(es), it shall be compat- workmanship and material. ible with electric gas line or appliance shut-off 1.6 Delivery devices,or connections to a building fire alarm 1.6.1 Packaging:All system components shall be control panel. securely packaged to provide protection during shipment. M 0 Specifications (Continued) 3.0IMPLEMENTATION 2.2.5 Regulated Actuator Assembly:When more than 3.1 Installation two agent tanks or three agent tanks in certain 3.1.1 The R-102 fire suppression system shall be applications are required,the regulated actua- designed,installed, inspected, maintained,and for shall be available to provide expellant gas recharged in accordance with the manufacturer's for additional tanks. It shall be connected to the listed instruction manual. cartridge receiver outlet of the regulated release mechanism providing simultaneous agent 3.2 Training discharge.The regulator shall be deadset at 110 3.2.1 Training shall be conducted by representatives of psi (7.6 bar)with an external relief of approxi- the manufacturer. mately 180 psi (12.4 bar).The regulated actuator assembly shall contain an actuator, regulator, expellant gas hose,and agent tank housed in a stainless steel enclosure with cover.The enclo- A and the product names listed in this material are marks and/ registered or registeredred marks.Unauthorized use is strictly prohibited. sure shall contain knockouts to permit installa- tion of the expellant gas line. 2.2.6 Discharge Nozzles: Each discharge nozzle shall be tested and listed with the R-102 system for a specific application. Nozzles tips shall be stamped with the flow number designation (1/2, 1,2,or 3). Each nozzle shall have a metal or rubber blow-off cap to keep the nozzle tip orifice free of cooking grease build-up. 2.2.7 Distribution Piping: Distribution piping shall be Schedule 40 black iron,chrome-plated,or stain- less steel conforming to ASTM A120,A53,or A106. 2.2.8 Detectors:The detectors shall be the fusible link style designed to separate at a specific temperature. 2.2.9 Cartridges:The cartridge shall be a sealed steel pressure vessel containing either carbon dioxide or nitrogen gas.The cartridge seal shall be designed to be punctured by the releasing device supplying the required pressure to expel wet chemical agent from the storage tank. 2.2.10 Agent Distribution Hose:An optional agent distri- bution hose shall be available for kitchen appli- ances manufactured with or resting on casters (wheels/rollers).This shall allow the appliance to be moved for cleaning purposes without discon- necting the appliance fire suppression protection. Hose assembly shall include a restraining cable kit to limit the appliance movement within the range(length)of the flexible hose. 2.2.11 Flexible Conduit:The manufacturer supplying the Restaurant Fire Suppression System shall offer flexible conduit as an option to rigid EMT conduit for the installation of pull stations and/or mechanical gas valves.The flexible conduit shall be UL Listed and include all approved compo- nents for proper installation. 2.2.12 Pull Station Assembly:The Fire Suppression System shall include a remote pull station for manual system actuation.The pull station shall be designed to include a built-in guard to protect the pull handle.The pull station shall also be designed with a pull handle to allow for three finger operation and shall be red in color for quick visibility. Centrifugal Upblast & Sidewall Exhaust Models CUBE, CUE, CWB, CW and USGF • General Clean Air • Restaurant Grease • High Wind • Seismic • Smoke Control • Contaminants ai r 0 .1 1 r C VARI GREEN. Performance data now included. z LJGREENHECK Building Value in a August 2013 Models CUE, CUBE, CW, CWB, USGF - - CK Centrifugal Exhaust Fans Building va "Air. Roof Upblast and Sidewall 1- Model • • , • Location Mounting Airflow Application Drive Impeller Type Performance z J Q L L N Q £ E Model = v a N o N R 3 '¢ 3 > in o s °o s U c y U c Eco rn O E E „ U 7 O) ++ E E � "' N 7 N LL 7 3 L N O p = O C i N r i N Y ~ > U Y N "O ECL a) _ E N > O O N = — - t Q > U = = 16 i O QO r d = O X X E X N l6 7 O W !C O N X 3 d N N O Q E 9 d N O a: m 2 Q w 0 o: OC 0 U v) c7 U) 2 =:a m a U a � a I oC CUE ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ 6,400 3 S$ Cw ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ 6,400 3 S$ CUBE ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ 30,000 5 S$ CWB ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ 12,500 2.75 $$ USGF ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓ 6,800 2 SS$$ When you buy a Greenheck roof upblast or sidewall exhaust fan, you'll receive a fan with the industry's best performance and durability k for general clean air, restaurant grease, smoke control, light contaminants, seismic, high wind, _ and hurricane applications. Both roof upblast and sidewall configurations are specifically designed to discharge air directly away from - the mounting surface. - � l • Performance as cataloged is assured. All fan sizes are tested in our AMCA Accredited Laboratory and all models are licensed to , bear the AMCA Sound and Air Performance seal. • UL/cUL Listed for Electrical, Grease and Smoke Control • Greenheck subjects these products to extensive life testing, assuring you the fans will provide many years of reliable performance. 3 _ v Standard Construction ;ETCK IGM , in Val in Air. Features - - g Standard Construction Features CUE CW USGF CUBE CWB An aluminum, backward-inclined, non-overloading centrifugal wheel is utilized to ✓ 0 Wheel generate high-efficiency and minimal sound.Wheel cones are carefully matched to the ✓ ✓ *Non- venturi for maximum efficiency. Each wheel is statically and dynamically balanced for Stick, long life and quiet operation. Steel True vibration isolators consist of two independent studs separated by a neoprene © Vibration (rubber)center. Reduces vibration and noise transfer between drive system and fan ✓ ✓ ✓ Isolation housing. (No metal to metal contact. Factory-mounted ground wire used to ground system). NEMA-1 switch is factory-mounted and wiring is provided from the motor as standard (other switches are available).All wiring and electrical components comply with the ✓ ✓ © Disconnect National Electric Code(NEC)and are either UL/cUL Listed or Recognized. Switch NEMA-3R switch is factory-mounted and wired as standard.All wiring and electrical components comply with the National Electric Code(NEC)and are either UL/cUL Listed ✓ or Recognized. 0 Bearings 100%factory tested and designed specifically for air handling applications with a ✓ ✓ ✓ minimum L10 life in excess of 100,000 hours(L50 life of 500,000 hours). Precisely sized,ground and polished so the first critical speed is at least 25%over © Fan Shaft the maximum operating speed.Where the shaft makes contact with bearings, close ✓ ✓ ✓ tolerances result in longer bearing life. 0 Drive Assembly Belts,pulleys and keys are oversized 150%of driven horsepower. Machined cast ✓ ✓ ✓ pulleys are adjustable for final system balancing. Belts are static-free and oil-resistant. 0 Motor Cover Constructed of aluminum.Attached with stainless steel fasteners for easy removal and ✓ ✓ ✓ access to the motor compartment and drive assembly. *Steel 0 Stainless Steel Allow easy removal and access to the motor compartment and drive assembly. ✓ ✓ ✓ Fasteners 0 Windband One-piece, heavy-gauge aluminum with a rolled bead for extra strength directs exhaust ✓ ✓ ✓ air away from the mounting surface. *Steel Motor Carefully matched to the fan load and is mounted out of the airstream. ✓ ✓ ✓ Motor Cooling Cooling fins located on top of fan wheel draw outside air through a large breather tube Tube directly into the motor compartment. Positive motor cooling with fresh air results in ✓ ✓ ✓ maximum motor life. ® Internal Supports Heavy-gauge supports provide additional strength to withstand winds of 150 mph and ✓ ✓ ✓ supports motor and drives. Leakproof One-piece windband is continuously welded to the curb cap and drain trough for ® Construction leakproof protection on models CUE, USGF and CUBE sizes 99 through 300 and all ✓ ✓ ✓ sizes with UL/cUL 762. Curb Cap with One-piece for a weather-tight fit. Constructed of aluminum with an integral deep ✓ Mounting Holes spun venturi.Aluminum curb cap has pre-punched mounting holes to ensure correct ✓ ✓ *Steel attachment to the roof. ® Drain Trough Allows for one-point drainage of water,grease and other residues. ✓ ✓ Galvanized Allows mounting and sealing to the wall prior to mounting the entire unit.The remainder Mounting Plate of the unit is attached to the mounting plate without locating and fastening problems ✓ associated with mounting a heavy sidewall unit to a wall. 4& Galvanized Rigid wire protects the fan discharge from birds and small objects.Standard on all ✓ Birdscreen sidewall fan models. 4" Nameplate Permanent stamped aluminum nameplate for exact model and serial number ✓ ✓ ✓ identification. Not Internal Conduit For easy internal electrical wiring in applications. (Not available on UL 762 rated fans ✓ ✓ Shown Chase per NFPA 96). `Differences from the standard construction feature. 4 Standard Construction Lod - CK Features Building Va Air. IL Models CW & CWB Models CUBE and CUE Standard Construction Features - Continued CUE CW USGF CUBE CWB Dual Drives Oversized 150%,adjustable,static-free and oil-resistant. I ✓ Not Hinged Curb Allows maintenance personnel to gain access to wheel and ductwork for regular ✓ Shown Base with Cables inspection and cleaning by utilizing the hinged curb base with cables. L 40 Clean-Out Port Allows the entire centrifugal wheel to be easily cleaned through a 4-inch diameter hole on outside of the fan windband. Meets NFPA 96 standard. ® Permatector"I Typically used for applications that require corrosion resistance in indoor and outdoor ✓ Coating environments. ® Lifting Points Various lifting points located on the drive frame and bearing plate. ✓ ✓ ✓ . .e -1 Model USGF 5 Applications ` ` = CK Restaurant and High Grease Building aIGclnA 4 ' P0 Clean Air Applications Models CUBE, CUE, CWB and CW These spun aluminum fans are specifically designed for roof mounted or wall mounted applications. General clean or lightly contaminated exhaust air can be discharged directly upward, away from the roof surface or discharged out and away from building walls. • Most advanced motor cooling of any fan in its class. • One-piece windband, continuously welded to the curb cap, ensures leak-proof construction for the life of the fan. • Performance as cataloged is assured. All fan sizes are tested in our AMCA Accredited Laboratory and all models are licensed to bear the AMCA Sound and Air Performance seal. • Greenheck subjects these products to extensive life testing, assuring you the fans will provide many years of reliable performance. Restaurant and Grease Applications Models CUBE, CUE, CWB and CW When you choose a Greenheck fan, you have selected a fan with the industry's best performance and durability for restaurant and grease applications. Spun aluminum exhaust fans, models CUBE, CWB and models CUE and CW sizes 099 and larger, are specifically designed for use in restaurant applications to discharge air directly away from the mounting surface. • Most advanced motor cooling of any fan in its class. • One-piece windband, continuously welded to the curb cap, ensures leak-proof construction for the life of the fan. • UL/cUL 762 Listed for exhausting restaurant grease exhaust. a Ultimate Steel Grease Fan for Heavy Grease Applications Model USGF Fan model USGF is the industry's best for performance and durability for heavy grease applications. This spun steel exhaust fan is specifically designed to remove large amounts of grease and/or solid fuels and discharge the air directly away from the mounting surface. • Only spun steel fan in the industry. • Withstands the most severe cleaning conditions. • Most advanced motor cooling of any grease fan. Capable of continuously handling 400°F (204°C) airstream temperatures. • UL/cUL 762 Listed for restaurant grease exhaust. • Only kitchen-specific exhaust fan to meet Miami-Dade County Test protocols for Large Missile Impact Test. Refer to page 16 for size chart. 6 Typical Installations _ IV-iIFCK by Application Building Va'u in Air. Commercial Kitchen (Grease) • Due to high temperatures and grease-laden airstreams in commercial kitchen ventilation, Models CUBE, CWB, USGF and models system designers must be aware of governing CUE and CW sizes 099 and larger, are codes and guidelines. The National Fire designed to meet restaurant and food service Protection Association (NFPA) is the primary applications. These fans are UL/cUL Listed source which governs many codes for for Grease Removal and have been tested commercial kitchen ventilation. Selected under high temperature [400°F (204°C)] and information from NFPA 96 is shown below. Local abnormal flare-up [600°F (316°C)] conditions. code authorities should be consulted before proceeding with any kitchen ventilation project. • Exhaust fans used in kitchen ventilation applications must have external wiring. (Wiring must not be installed in the airstream). • Installation must include a means for inspecting, cleaning and servicing the exhaust fan. Mounting Bolt Hole Welded Duct Greenheck offers a Hinged Curb Cap option for Circle Recommended by Others upblast exhaust fans and the Hinged Base is Roof Opening standard on model USGF. • No dampers are to be installed in the system. Note: • The typical installations shown on these two pages are recommendations based on national codes. Local authority may supersede these recommendations. External Wiring Models CWB&CW • Drawing shows NEMA 1 Standard,NEMA 3R is optional. / Liquid Tight ,,,���., Flexible Conduit ✓ by Others C UL US LISTED NEMA-3R Disconnect NEMA-3R o factory wired Disconnect from motor to factory wired • disconnect from motor to disconnect o o through the through the breather tube breather tube (Optional) (Optional) Minimum 40 in. Minimum 40 in. (1016 mm) (1016 mm) Discharge Height Discharge Height Vented Curb Welded Duct Extension r by others. 18 in.(457 mm) ( ) / Minimum o Grease 18 in.(457 mm)f Minimum Minimum Height 24 in. 610 mm Trap above roof deck Grease Welded Duct _ Curb Height per NFPA External Trap by others. "/Wiring Liquid = External Wiring �s Tight Flexible Minimum of = Liquid Tight �. Conduit 18 in.(457 mm) ••O•••By Others =FlexbiblOthersConduit above roof deck •• per NFPA �4 y Roof Deck Rot�f deck Recommended Roof Opening Recommended Roof Opening Models CUBE&CUE Models CUBE &CUE Vented Installation Non-Vented Installation 15 Model Number Code CK BuildingT A` r _ _ �, _ The Model number system is designed to Material Thickness completely identify the fan. The correct code N letters must be specified to designate belt or CL Model CUBE CUE CUBE ° > direct drive. The remainder of the model number Size cw6 cw option USGF 0 0 a is determined by the size and performance. 3 ci 060 17 • CUBE - 240 HIP - VG/5/A X 065 17• 0.051 0.051 0.051 070 18• (1.3) (1.3) 075 18• 080 19• 085 19• Fan Size 0.051 0.051 0.064 060through 480 090 20• (1.3) (1.3) (1.6) 095 21 • 099 22 • Configuration 101 23 • x C CUBE-Belt Drive Roof Mounted 101 HP 24• x CUE- Direct Drive Roof Mounted 121 25 • x C CWB- Belt Drive Wall Mounted 131 26• x CW-Direct Drive Wall Mounted 140 27 x USGF-Belt Drive Roof Mounted 141 27 • x 140HP 28 x 0.051 0.040 0.064 (1.3) (1.0) (1.6) 141 HP 28 • x Wheel Pressure Level 160 29 C HP - High-Pressure 161 29 • x I XP - Extended High-Pressure 160HP 30 C (Belt Drive Only) 161 HP 30• x 160XP 31 x VG = Vari-Green® 161 XP 31 (Direct Drive Only) 180 32 • x x 180HP 33 x x 0.064 Motor HP (Belt Drive Only) 200 34 x x (1.6) 4=1/4 10=1 30=3 200HP 35 x x 0.040 0.064 3=1/3 15=11/2 50=5 USGF (1.0) (1.6) 5=1/2 20=2 75=71/2 220 36 x 0.051 7=3/4 220HP 37 x (1.3) 240 38 x 60 HZ Motor RPM (Direct Drive Only) 240HP 39 x 0.064 0.051 0.064 A=1725 D=1550 240XP 40 (1.6) (1.3) (1.6) B=1140 E=1050 300 41 x C=860 G=1300 300HP 42 0.080 0.051 0.064 50 HZ Motor RPM (Direct Drive Only) CUBE only (2.0) (1.3) (1.6) 300XP 43 International(See CAPS for performance) 360 44 x K=950 RPM J=1425 RPM 360HP 45 0.080 0.064 0.080 L=1290 RPM (2.0) (1.6) (2.0) 360XP 46 420 47 x 0.080 0.064 0.100 480 48 x (2.0) (1.6) (2.5) J X=UL 705 • Vari-Green option available on direct drive models F=UL Smoke Control Systems G=UL762 16 Roof Upblast/Sidewall Exhaust K Size-131 : CUBE • CUE • CWB • CW BWIdi'g 'c 247/e Direct Drive RPM 1.8 r (632) �` -RPM(Belt) C-860 RPM 400 1.6 q -RPM(Direct) 131-A RPM Nari-Green) B-1140 RPM 350 1.4 Density 0.075 Ib/ft' '281/4 A-1725 RPM q Density 1.2 kg/m' 17/s (718) VG-1725 RPM 300 1.2 y 3 (441) J� 250 1.0 y N N ass s ;U 200 rn 0.8 13/4(44) a d 0� 19 0 a 131-B (483) ro 150 2 0.6 0 U) A� CUBE•CUE 100 0.4 G O CWB•CW o.z 5 gso so s 00 0 0 0.0 500 1000 1500 \ 0 2000 2500 r716% VARI-0- GREEN Volume(cfm) (429) 247/s (632) 0 500 1000 1500 2000 2500 3000 3500 4000 193/4 Volume(m 3/hr) (502) All dimensions in inches(millimeters), CUBE I CUE CWB CW weight in pounds(kilograms). ^Approximate Wei ht 66(30) 64(29) 66(30) 53(24) *May be greater depending on motor. g -Weight shown is largest cataloged Damper Size 12 x 12(305 x 305) 12 x 12(305 x 305) open drip-proof motor. Roof/Wall Opening 141/2 x 141/2(368 x 368) 121/2 x 121/2(318 X 318) 281/4 Specifications and image for each model (718) located at back of catalog. Motor HP Fan ir Static Pressure in Inches wg Belt Direct RPM 0 0.125 0.25 0.375 0.5 0.625 0.75 1 1.25 1.5 CFM 892 724 650 BHP 0.03 0.03 MAXIMUM BHP AT A Sones 6.2 6.0 GIVEN RPM=(RPM/2041)3 VG- CFM 1036 895 697 MAXIMUM RPM= 1725 3/4 - TIP SPEED(ft/min)=RPM x 3.420 755 BHP 0.04 0.05 0.05_ MAXIMUM MOTOR FRAME SIZE=56 Sones 7.2 7.0 6.3 AVERAGE DISCHARGE VELOCITY CFM 1180 1057 914 675 C-1/8 860 BHP 0.06 0.07 0.07 0.07 (FPM) CFM/1.28= 1/4 Sones 8.5 8.3 7.7 6.9 CFM 1372 1267 1158 1 1016 1 801 _ 1000 BHP 0.10 0.11 0.11 1 0.12 0.11 w Sones 10.7 10.5 1 0.0 9.2 8.3 Cc CFM 1564 1471 1379 1280 1144 964 B-1/6 1140 BHP 0.14 0.15 0.16 0.17 0.17 0.17 Sones 12.5 12.2 11.8 11.2 10.3 9.7 _ CFM 1790 1709 1629 1547 1458 1340 1201 _ 1305 BHP 0.22 0.23 0.24 0.25 0.26 0.26 0.26 Sones 14.6 14.3 13.9 13.5 13.0 12.0 11.5 CFM 1968 1895 1822 1749 1671 1586 1479 1198 1/3 1435 BHP 0.29 0.30 0.31 0.32 0.33 0.34 0.35 0.33 Sones 15.7 15.5 15.1 14.8 14.3 13.8 13.1 11.9 CFM 2041 1970 1900 1829 1756 1679 1580 1342 1488 BHP 0.32 0.33 0.35 0.36 0.37 0.38 0.39 0.38 Sones 16.2 15.9 15.7 15.4 15.0 14.5 13.9 12.7 CFM 2149 2082 2015 1948 1881 1808 1728 1527 1222 1/2 1567 BHP 0.37 0.39 0.40 0.41 0.43 0.44 0.45 0.45 0.42 Sones 17.0 16.8 16.5 16.3 15.9 15.5 15.0 13.8 12.6 CFM 2258 2194 2130 2066 2002 1935 1865 1686 1458 1646 BHP 0.43 0,45 0,46 0,47 0,49 0.50 0,51 0.52 0.51 Sones 17.9 17.6 17.4 17.2 16.9 16.5 16.1 15.1 14.0 CFM 2366 2305 2244 2183 2122 2061 1994 1838 1646 1365 A-1/2 1725 BHP 0.50 0.51 0.53 0.54 0.56 0.57 0.58 0.60 0.60 0.57 Sones 18.8 18.6 18.4 18.2 18.0 17.6 17.2 16.4 15.3 14.1 Performance certified is for installation type A:Free inlet,Free outlet.Power rating(Bhp)does not include transmission losses.Performance ratings do not include the effects of appurtenances(accessories).The sound ratings shown are loudness values in fan sones at 5 ft.(1.5 m)in a hemispherical free field calculated per AMCA Standard 301.Values shown are for installation type A:Free inlet hemispherical sone levels. 26 Direct Drive Specifications H,,4CK Model CW Building Va inAir. A leakproof fan housing shall be constructed with a one-piece windband with an integral rolled bead for added strength. Fan shall be provided with a mounting plate, which is to be attached and sealed ,r to the wall prior to locating the entire unit. Fans shall be model CW or CW-HP as manufactured by Greenheck Fan Corporation in Schofield, Wisconsin, USA. Options and Accessories For Direct Drives UL/cUL Listed • Fans shall be Listed by Underwriters Laboratory for UL/cUL 705 for all electrical components. • Fans shall be Listed by Underwriters Laboratory for UL/cUL 762 for all electrical components and Spun aluminum exhaust fans shall be upblast grease removal. centrifugal direct drive type. The fan wheel shall be centrifugal backward-inclined, constructed of Easy Clean Options aluminum and shall include a wheel cone carefully Non-stick wheel shall be constructed of aluminum matched to the inlet cone for precise runningwith anon-stick coating similar to Teflon® as tolerances. Wheels shall be statically and dynamically manufactured by DuPontTM. balanced. The fan housing shall be constructed of heavy-gauge aluminum with a rigid internal support structure. Motors shall be mounted out of the airstream on vibration isolators. Fresh air for motor cooling shall be drawn into the motor compartment through a ten-square-inch tube free of discharge contaminants. Motors and drives shall be readily accessible for maintenance. A disconnect switch shall be factory-installed and wired from the fan motor to a junction box within the motor compartment. A conduit chase shall be provided through the curb cap to the motor compartment for ease of electrical wiring. All fans shall bear the AMCA Sound and Air Performance seal. Each fan shall bear a permanently affixed manufacturer's engraved metal nameplate containing the model number and individual serial number for future identification. 53 YJbQI°C 9/ February 21. 2017 Centric Engineering 200 Queens Avenue, Suite 301 London, Ontario N6A 1 J3 Attention: Mr, Darryl Twynstra Project: StrafFordville Community Centre Re: Kitchen Hood Assembly Dear Mr. Twynstra: I have enclosed 2 sketches which outline the Architectural and OBC requirements for the installation of a new NFPA-96 Fume Extraction Hood Assembly. Note that the non-rated drywall bulkhead across the North wall of the new Hall area is cosmetic in nature (i.e. not mandatory by Code) however, it is equally important to maintain the new "look" of this upgraded assembly room. We recommend that 4 new inexpensive cosmetic pot lights be added to the bottom of the new bulkhead to enhance the wall openings along that stretch of Hall wall. The intent is to visually "hide" the new welded' exhaust ductwork behind this cosmetic bulkhead, as well as to hide the new fresh air intake grill, the existing t-bar ceiling tile inside the Kitchen will also "hide"the new ductwork. Refer to preliminary Mechanical and Electrical sketches for services and service routing. Any drywall removed to accommodate new services shall be replaced and patched to match; any services penetrating the Basement ceiling assembly shall be properly fire stopped; contractor shall make the new exterior opening water-tight. All surface planes shall be refinished and repainted to match existing. Darryl, call me if you require any further clarification. Thank you. I remain, Sincerely, GB A TECT INC., Guy R. Bellehumbur, B. Arch, OI A, MRAIC Encl. 450 oedria s,�ree- n5a 5j-2 k'elephone 519-212.0013 fax 0-19.272.1433 a EX15TING FRIDGE REMOVED 5Y OWNER MEWS WIC 5ERVERY � grchi�-�cti�c, II F, a 430 ONTARI0 STREET ON, DN. � STRATFORD, TARiO.NSA 3J2 • � • � g PHONE(519)272 0073 FAX 15191272 1433 IL J -- ® � "Guy R.Bellehumeur,B.Arch.,GAA,MRAIC, O O O Principal ArchitectGit ARCHITECT INC.is the designer for thie pr jectat with Jpmt to all arohitectmal G work identified on sheet.The Ontario Association has assigned Guy R.Belleh ARCHITECT INC. OO O as per requirements of the Mistry of"I,nieipal 0 � � -1 Affairs&Housinin g Bill 124. iG The Architect noted above has exercised responsible control with respect to desipactivitiea The Architeet's seal number is their BCDN number. OWNER TO REMOVE AND RELOCATE FRIDGE WOMEN'S W/C # 2 REMOVE AND RELOCATE COUNTER#51NK - I I I I I L—I— COAT PROVIDE NEW ROOM n� BAR OPENING UP U a PROVIDE NEW PROVIDE NEW OPENING S e OPENING STRAFFORDVILLE COMMUNITY CENTRE 56169 HERITAGE LINE STRAFFORDVILLE,ONTARIO PRINT DATE: February 2 1,2017 DATE: February 2 1,2017 DRAWN BY: A.M.M. CHECKED BY: G.R.B. 5CALE: 3/1 6"=1'-0" PROJECT No.: 1 555 EXISTING 19 KITCHEN PLAN SK8 9 94b I a O ONN'WIDE X LONG SHEET STEEL PANEL I-5/8"METAL STUDS ON EXISTING RATED DRYWALL CEILING MAKE GOOD T-BAR TIGHT TO NEW DUCT RELOCATE FRIDGE MEN'S W/C KITCHE CEILING 12 KITCHEN 00 CODE REQUIRE5 grcti �ctihc, I'-G"MINIMUM .--1 430 ONTARf0 STREET CLEAR L� IFF• DN g PHONfR SI9,ORD,ONTFAX( 19)271 1433 O !� BAR KITCHEN g • • HOOD (V 0 "Cry R.13,11Aumear,B.Arch..OAA,MRAIC. RELOCATE 48" Prinnpel ArcM1rtect of GB ARCHITECT INC.is[hc ® WIDE CABINETS STAINLESS ae,i�ncrrrtni,prjoot with ye,poetto all mititetm"I O 0 STEEL PANEL workiA.n iedon nee,.Tneontado AND SINK �e A„ociati a„ECTINC. 0 II a,per mq,irernents of the M'mnistry ofMun pal 3'—22 Affair,&Noosing Bill Iza.^ 01 0 0 0 NEW 24"X24"AIR INTAKE The Architect noted above bas exercised responsible ON EXI5TING DRYWALL O onwlwihresp tmae,igar,i aies.The a haere, WALL seal number is their BCDN number. I I NEW G'x 42" NEW 1 STOVE RANGE HOOD I STOVE u WOMEN5 WIC # 2 4 3 i — j 41 NEW{ I I 3'-6" 5T011/E I -----Y- NEW FLOOR TO CEILING 2 SECTION `� I STAINLESS STEEL PANEL TO .--1 I EXTEND 18"BEYOND HOOD INTAKE IN EXISTING DUCT TO RUN I I 1 4"=1 '-0" �k9 / L WALL ABOVE CEILING I I s TILE I I COAT ROOM BAR UP NEW 24"X24"EGG CRATE GRILL j I IN E45TING CEILING TILE ® I I LINTELS(REFER TO FILL D WITH STRUCTURAL) ❑ I I UL IN5 ION NSULA LIPJG p� I I L-------------- EL IT 1 I O I II P I P i P I �P I --- ----------- NEW I'-4"X2'-8"AIR NEW WELDED DUCT ABOVE KITCHEN u FILL RE5ULTING WALL GAP '-loll HOOD W/ROXUL BATT STRAFFORDVILLE INTAKE HIDDEN IN NEW CEILING TILE F HIDDEN BY NEW BULKHEAD PAINTED z"DRYWALL BULKHEAD NEW 22"X22"PAINTED " COMMUNITY RELOCATE EXISTING FIRE WRAP DUCT WITH 2"FIRE BLANKET DRYWALL BULKHEAD ON CENTRE ALARM DEVICE TO FACE (ALL 4 51DE5)FROM EXTERIOR TO 3-5/5"METAL STUD FRAME, 56169 HERITAGE LINE OF NEW BULKHEAD G"IN51DE THE KITCHEN TO FULL WIDTH OF END. STRAFFORDVILLE,O TARIO WALL MAXIMIZE HEIGHT OF RELOCATE EXISTING CLOCK NEW 22"X22"PAINTED J"DRYWALL NEW BULKHEAD PRINT DATE: February 21,2017 BY OWNER BULKHEAD ON 3-5/8"METAL STUD FRAME,TO FULL WIDTH OF END WALL. DATE: February 21,2017 4 NEW POT LIGHTS REFER MAXIMIZE HEIGHT OF NEW BULKHEAD EXISTING BLOCK WALL TO ELECTRICAL p DRAWN BY: A.M.M. PATCH 1� I MAKE WATER KITCHEN `i' ALL CHECKED BY: G.R.B. TIGHT NEW EXTERIOR WALL 00 OPENING STOVE STOVE 5CALE: PROJECT No.: 1 555 PROPOSED 19 KITCHEN PLAN 3 SECTION 1 PROPOSED KITCHENSK91 Sk9 1/4"=1 '-0" Sk9 3/16"=1 '-0" 8 g Reid & Deleye Contractors Ltd . P.O. Box 272, Courtland, Ontario NOJ 1 EO Tel: (519)688-2600 I;_a_] Fax: (519) 688-2700 Municipality of Bayham March 16, 2017 Straffordville, Ontario Attention: Paul Shipway Project: Proposal for Kitchen Hood 56169 Heritage Line Straffordville, Ontario Reid and Deleye Contractors are pleased to provide this proposal for the Kitchen Renovations to the Community Centre, ON. This proposal has been prepared according to plans and specs as prepared by GB Architect - dated Feb 21, 2017, and Callidus Engineering - dated Feb 24, 2017 as coordinated byCentric Engineering. Number of Addendums Seen - Zero BASE BID AMOUNT $ 82,600.00 + HST Notes: • This proposal does not include Bonding. • This proposal does not include Permit fees • This proposal does not include removal or disposal of the existing refrigerator • This proposal does not include utility service connection costs from Bell, Union Gas, cable television or internet providers. • This proposal assumes that the site is clear of all hazardous substances including but not limited to contaminated soils, asbestos, lead paint and mould. Thanks. Bradley Good Partner/Project Manager REPORT or . o�`�y CAO tunity Is TO: Mayor & Members of Council FROM: Paul Shipway, CAOIClerk DATE: April 6, 2017 REPORT: CAO-17/17 SUBJECT: RFT 17-02 ROOFING TENDER BACKGROUND On February 14, 2017 the Municipality of Bayham issued RFT 17-02 —Wastewater Pumphouse, Straffordville Community Park Pavilion and Vienna Memorial Park Roofing Tender. The 2017 Capital Budget included Capital Item WW-7 Pumping Station Roof Replacement in the amount of $20,000. The 2017 Capital Budget also included the following items: a. PR-1 — Ontario 150 - $20,000 (Vienna Memorial Park Storage Shed) b. PR-7 — Canada 150 - $60,000 (Straffordville Community Park) Although the aforementioned PR items were tendered within RFT 17-02 please refer to Report CAO 18117 re Ontario 150 and Report CAO 19117 re Canada 150— Intake 2 for award recommendations. This is done to ensure all grant funded expenditures are within one staff report (this is permissible as Dean Franklin Construction was low bid on all RFT 17-02 components). DISCUSSION The results of RFT 17-02, pertaining to Pump Stations (4) is as follows: RFT 17-02 — Pump Stations (4) Contractor Bid Dean Franklin Construction $9,445.84+HST W.J Roofing $10,000+HST Haines Group $9,800+HST RECOMMENDATION 1. THAT Report CAO-17/17 re RFT 17-02 Roofing Tender be received for information; 2. AND THAT Council direct staff to award RFT 17-02 Pump Station Roof Tender to Dean Franklin Construction in the amount of$9,445.84+HST Respectfully Submitted by: Paul Shipway CAOIClerk REPORT or . o�`�y CAO tunity Is TO: Mayor & Members of Council FROM: Paul Shipway, CAOIClerk DATE: April 6, 2017 REPORT: CAO-18/17 SUBJECT: ONTARIO 150 FUND —VIENNA MEMORIAL PARK BACKGROUND On July 21, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-47/16 re Ontario 150 Fund be received for information; AND THAT staff be directed to make application for Vienna Memorial Park electrical improvements in the amount of$20,000. The Ontario 150 Fund application included a letter of support, dated August 30, 2016, from the Vienna Lion's Club to upgrade the electrical service and the concession booth in Vienna Memorial Park. On October 3, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report TR-20/16 re 2017-2026 Capital Budget- Draft be received for information; AND THAT Council approve in principal the 2017- 2026 Capital Budget, as amended During December 2016 the Municipality of Bayham was advised its Ontario 150 Fund application for Vienna Memorial Park was successful in the amount of$20,000, $10,000 of which was grant monies. DISCUSSION The works to be completed at Vienna Memorial Park under the Ontario 150 Fund grant include the following: 1) Electrical service relocation into the concession booth; 2) Installation of outlets and lighting on the Vienna Memorial Park Pavilion; 3) Installation of a chain-link fence down the southern property line of Vienna Memorial Park; 4) Vienna Memorial Park Concession Booth works: i. Remove all shiplap wood siding down to bare studs ii. Remove all existing roofing (metal and asphalt shingles) down to existing sheathing iii. Install typar house wrap to stud walls, followed by 1" x 4" spf horizontal strapping at 24" c/c, followed by vertical metal siding iv. After exposing stud walls and roof sheathing, inspect for any decay and replace any rotted material with equal size material, same for fascia boards prior to capping with aluminum v. Strap roof with 1" x 4" spf strapping at 24" c/c vi. Install metal roofing panels vii. Install aluminum fascia and soffits, eavestrough and downspouts viii. replace rotten sill plates in dirt and dig in 8x10 footing and fill with cement 5) Tree trimming; 6) Swing set ground surface and top brackets to be made CSA compliant. On February 14, 2017 the Municipality of Bayham issued RFT 17-02 —Wastewater Pumphouse, Straffordville Community Park Pavilion and Vienna Memorial Park Roofing Tender. RFT 17-02 —Vienna Memorial Park Concession Booth Contractor Bid Dean Franklin Construction $5,201.75+HST W.J Roofing $6,700+HST Haines Group $8,050+HST Dean Franklin Construction will also complete the Vienna Memorial Park Concession Booth rotten sill works in the amount of$2,342.98+HST Koolen Electric will complete the electrical works with an upset limit of$8,500+HST. RFQ 17-01 — Supply, Install & Repair of Fencing at various locations included Vienna Memorial Park southern property line fencing. Bids were as follows: RFQ 17-01 - Supply, Install & Repair of Fencing Contractor Vienna Memorial Park Verdant $10,700.00+HST Imperial Fence $3,150.00+HST Jim Thompson $5,180.00+HST Landscaping Royal Fence $4,465.00+HST Imperial Fence was the low bid on Vienna Memorial Park Fence works and total fence works contemplated under RFQ 17-01, further outlined in Report CAO 19/17 Canada 150 Fund. The Vienna Lion's currently utilize the Vienna Memorial Park Concession Booth for storage of table's chairs and the like. As the electrical panel will be housed within the Vienna Memorial Park Concession Booth it is pertinent to draft and enter into an agreement with the Vienna Lion's for the Vienna Lion's use of the Vienna Memorial Park Concession Booth. RECOMMENDATION 1. THAT Report CAO-18/17 re Ontario 150 Fund —Vienna Memorial Park be received for information; 2. AND THAT staff be directed to complete Ontario 150 - Vienna Memorial Park works as outlined within Report CAO 18/17; 3. AND THAT staff be directed to bring forward a by-law for Council consideration to enter into an agreement with the Vienna Lion's for non-exclusive use of the Vienna Memorial Park Concession Booth. Respectfully Submitted by: Paul Shipway CAOICIerk YH.���? -= REPORT CAO portunity Is�0 TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: April 6, 2017 REPORT: CAO-19/17 SUBJECT: CANADA 150 FUND— INTAKE 2 BACKGROUND On February 3, 2017 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2017-016, being a by-law to enter into an agreement for funding under the Canada 150— Intake 2 program. The funding was allocated for Rehabilitation of the Straffordville Community Park and Community Parks Rehabilitations. DISCUSSION Staff issued a number of requests for tender and requests for quotes to complete works under the grant program and to explore the possibilities to improve parks and green space within the Municipality. The results of the various procurements is as follows: RFQ 17-01 —SUPPLY, INSTALL& REPAIR FENCING-VARIOUS LOCATIONS RFQ 17-01 Straffordville Community Park-Misc Straffordville Vienna Straffordville Community Top&Base Bracket Community Park- Port Burwell Memorial Vendor Park-Ball Diamond Repairs Access Gate Port Burwell Ball Diamond Tennis Court Park Total Verdant $9,625.00 $315.00 $850.00 $8,325.00 $3,750.00 $10,700.00 $33,565.00 Imperial Fence $3,800.001 $1,500.001 $975.00 $6,400.00 $5,300.00 $3,150.001 $21,125.00 Jim Thompson Landscaping $6,870.001 $530.001 $960.001 $4,680.001 $4,630.00 $5,180.001 $22,850.00 Royal Fence 1 $6,894.00 $1,11c).001 $1,369.001 $4,085.001 $4,630.00 $4,465.001 $22,553.00 The scope of work is as follows: a) Straffordville Community Park i. Repair perimeter, ball diamond and playground fence where required i. Ensure chain link fabric is fastened to top rail, line post, stretcher bar and bottom rail. ii. No plastic fitting or components are to be used. ii. Replace front diamond outfield fence (topped with Big O) i. Chain link Fabric to be 9 gauge heavy galvanized wire fastened to top rail, line post, and stretcher bar and bottom rail. Same fence height and line post widths as existing fence. ii. No plastic fitting or components are to be used. iii. Install new swinging main access gate from Straffordville Community Centre Parking Lot. b) Port Burwell Ball Diamond and Tennis Court i. Ball Diamond replace outfield fence (topped with Big O) i. Chain link Fabric to be 9 gauge heavy galvanized wire fastened to top rail, line post, and stretcher bar and bottom rail. Same fence height and line post widths as existing fence. (posts to remain and be repainted) ii. Tennis Court place final side of fence and latching access door i. Ensure chain link fabric is fastened to top rail, line post, stretcher bar and bottom rail. ii. No plastic fitting or components are to be used. Imperial Fence was the low bid. For works under this Report the total is $17,975+HST RFQ 17-02—SUPPLY, DELIVER He INSTALL BLEACHERS RFQ- 17-02 Metal Bleachers 15ftx3 Rows 15ftx5 Rows 15ftx10 Rows 15ftx15 Rows Pares Ltd. $7,831.40 $12,621.40 $17,645.00 NB Sports Systems Canada $2,950.00 $4,495.00 $13,125.00 $19,750.00 Court 1 Sports Inc. $2,444.00 $5,800.00 $14,895.00 $22,455.00 W.H. Reynolds Cambridgel $2,343.00 $4,155.00 $12,983.00 $19,363.00 Metal/Wood Mix Bleachers 15ftx3 Rows 15ftx5 Rows 15ftx10 Rows 15ftx15 Rows Pares Ltd. $7,975.40 $12,232.60 $15,671.00 $20,005.00 Sports Systems Canada NB NB NB NB Court 1 Sports Inc. NB NB NB NB W.H. Reynolds Cambridgel $1,822.00 $3,184.00 $10,033.00 $14,093.00 Staff would respectfully recommend consideration of the following bleachers and locations: i. Straffordville Front Diamond 15ftx5 Rows — 2 - $8,310+HST ii. Straffordville Rear Diamond 15ftx3 Rows — 2 - $4,686+HST iii. Port Burwell Diamond 15ftx5 Rows — 2 - $8,310+HST The total cost as supplied by W.H Reynolds is $21,306+HST. Staff would also recommend disposal of all existing bleachers which are not compliant with the Ontario Building Code. Bleacher specifications are attached hereto as Appendix `A' RFQ 17-03 BALL DIAMOND IMPROVEMENTS RFQ 17-03 Straffordville Port Front Straffordville Burwell Vendor Diamond Rear Diamond Diamond Sub-Total Precision Athletics $34,850.00 $12,750.00 $32,300.00 $79,900.00 DOL Turf Restoration Ltd. $39,050.00 $26,315.66 $38,906.00 $104,271.66 Mar-Co Clay Products $33,426.00 $7,582.00 $24,970.00 $65,978.00 TDS Turf Drainage Systems Ltd. $30,820.00 $11,280.00 $28,840.00 $70,940.00 TDI International Ag Inc $16,836.24 $6,373.44 $14,963.70 $38,173.38 Richmond Corinth Eden Provisional Diamond Diamond Diamond Sub-Total Precision Athletics $9,300.00 $14,800.00 $15,700.00 $39,800.00 DOL Turf Restoration Ltd. $20,064.00 $27,856.00 $26,592.00 $74,512.00 Mar-Co Clay Products $4,053.00 $15,012.00 $16,012.00 $35,077.00 TDS Turf Drainage Systems Ltd. $7,800.00 $9,770.00 $8,250.00 $25,820.00 TDI International Ag Inc I $3,064.50 I $2,171.91 1 $2,151.83 $7,388.24 The Scope of Work is as follows: a) Straffordville Front Diamond i. Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii. Define new `back edge' of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii. Excavate to remove sod trimmings and topsoil, to minimum 6" depth in newly expanded infield area. Disposal of cut material by contractor. iv. Install base layer in new expanded area. Base layer may be Mar-Co `Sport Sand' or equivalent limestone screenings/stone dust. V. Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. vi. Install 75 mm (Y) of new infield clay skin. `Erie Ball Mix' by Mar-Co Clay or equivalent limestone screenings/stone dust. Install product in 1" lifts, with wheel compaction between layers. vii. Fine grade infield. Ensure smooth transitions from infield to outfield turf. viii. Install new home plate. (if required) ix. Install new pitching rubber. (if required) X. Layout and cut warning tracks at outfield fence and sideline fences. Warning track width should be 12 ft. Excavate to 100mm (4") depth. Install 4" of limestone screenings/stone dust or 50mm base (Mar-Co Sport Sand or stone dust). i. Replace dugout benches b) Straffordville Rear Diamond i. Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii. Define new `back edge' of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii. Excavate to remove sod trimmings and topsoil, to minimum 6" depth in newly expanded infield area. Disposal of cut material by contractor. iv. Install limestone screenings/stone dust to finished grade. V. Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. i. Replace dugout benches c) Port Burwell Diamond i. Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii. Define new `back edge' of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii. Excavate to remove sod trimmings and topsoil, to minimum 6" depth in newly expanded infield area. Disposal of cut material by contractor. iv. Install base layer in new expanded area. Base layer may be Mar-Co `Sport Sand' or equivalent limestone screenings/stone dust. V. Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. vi. Install 75 mm (Y) of new infield clay skin. `Erie Ball Mix' by Mar-Co Clay or equivalent limestone screenings/stone dust. Install product in 1" lifts, with wheel compaction between layers. vii. Fine grade infield. Ensure smooth transitions from infield to outfield turf. viii. Install new home plate. (if required) ix. Install new pitching rubber. (if required) X. Layout and cut warning tracks at outfield fence and sideline fences. Warning track width should be 12 ft. Excavate to 100mm (4") depth. Install 4" of limestone screenings/stone dust or 50mm base (Mar-Co Sport Sand or stone dust). i. Replace dugout benches d) Richmond Diamond — Provisional Item i. Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii. Define new `back edge' of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii. Excavate to remove sod trimmings and topsoil, to minimum 6" depth in newly expanded infield area. Disposal by contractor. iv. Install limestone screenings/stone dust to finished grade. V. Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. e) Corinth Diamond — Provisional Item i. Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii. Define new `back edge' of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii. Excavate to remove sod trimmings and topsoil, to minimum 6" depth in newly expanded infield area. Disposal by contractor. iv. Install limestone screenings/stone dust to finished grade. V. Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. f) Eden Diamond (West Side of Property)— Provisional Item i. Layout infield. Square-up the field within the current parameters of the playing area. Ensure accuracy of base paths, pitching distance and foul lines. Establish position of home plate. Establish current field elevations and proposed finished grade. ii. Define new `back edge' of infield. Cut radius at a distance, measured from the pitching rubber, to eliminate the lip and create a consistent arch. iii. Excavate to remove sod trimmings and topsoil, to minimum 6" depth in newly expanded infield area. Disposal by contractor. iv. Install limestone screenings/stone dust to finished grade. V. Crown the infield for proper water management. 1 to 1.5% slope is sufficient to roll water off the infield. Staff would propose proceeding with Straffordville front and rear diamond and Port Burwell Diamond works by TDI International in the amount of$38,173.38+HST. RFT 17-02—STRAFFORDVILLE COMMUNITY PARK PAVILION RFT 17-02 — Straffordville Pavilion Contractor I Bid Dean Franklin Construction I $3,659.64+HST W.J Roofing $7,210.50+HST Haines Group $6,900+HST The scope of work is as follows: a) Straffordville Pavilion (Picnic Shelter) i. Remove existing plywood ceiling and dispose of debris ii. Install and level 1" x 4" SPR strapping to underside of roof trusses iii. Install metal roofing panels to underside for new ceiling (colour and panel style to be chosen by owner iv. Cap existing exposed wood roof beams with Aluminum, matching colour to roof panels, install bond breaker (tar paper or equal) to wood beams before installing aluminum cap Staff would propose proceeding with the Straffordville Pavilion works by Dean Franklin Construction in the amount of $3,659.64+HST The total scope of work proposed would be as follows: Fence Works $17,975+HST Bleachers $21,306+HST Ball Diamond Improvements $38,173.38+HST SCC Pavilion $3,659.64+HST TOTAL $81,114.02+HST Although the above is beyond the total budget, staff would respectfully recommend Council consider utilizing the budgeted funding from PR-6 Accessible Viewing Platform in the amount of$15,000 from the Parkland Reserve as the Enabling Accessibility Fund funding was not approved for 2017. The above works would be a sizeable contribution to the community parks and greenspace within the Municipality achieved through bulk procurement. Further, under the Parks and Recreation Operating Budget staff would also procure new basketball backboards and nets for all locations throughout the Municipality. Lastly, the Eden Community Park will now be abutting a commercial use, including a divided parking lot. To ensure separation of properties, specifically near the basketball nets and parking lot, staff would propose to also add an approximate 120 metre fence to the Imperial Fence scope of work to be funded from the Parkland Reserve. A visual representation of the approximate fence location is attached hereto as Appendix `B'. RECOMMENDATION 1. THAT Report CAO-19/17 re Canada 150 Fund — Intake 2 be received for information; 2. AND THAT staff be directed to complete Canada 150 Fund — Intake 2 works as outlined within Report CAO-19/17. 3. AND THAT Capital Item PR-6 Accessible Viewing Platform funding in the amount of $15,000 be reallocated to the Canada 150 — Intake 2 projects. 4. AND THAT staff be directed to utilize Parkland Reserve funding, with an upset limit of $16,000, to complete unfunded Canada 150 — Intake 2 works and fencing at the Eden Community Park. Respectfully Submitted by: Paul Shipway CAOICIerk Continuous Angle Frame Bleachers Part 1 General 1.01 Section includes A. Design, fabrication, and installation of continuous modular angle frame bleachers. 1. Understructure: Steel - Hot Dipped Galvanized after fabrication. 1.02Submittals A. Shop drawings: Submit shop drawings stamped/sealed by a "Registered Professional Engineer in the Province of Ontario.". Drawings to be submitted with Building Permit application. B. Submit Manufacturers product data and literature with quotation. C. Provide a "Letter of Validation" from the Canadian Welding Bureau confirming the certified/qualified manufacturer of bleachers. 1.03Quality Assurance A. Codes and Standards: Design, fabrication, and installation shall be in accordance with all applicable codes, regulations, and accessibility requirements, and the manufacturer must meet the minimum requirements of the latest edition of the Ontario Building Code (O. Reg.332/12) and the Canadian Standards Association CSA S16-09 B. Manufacturer Qualifications: Minimum 10 years experience in the design and manufacture of Bleachers and shall include a list of (5) installations in the Canada equal to or greater than 200 seats. C. Installer Qualifications: Employ persons trained and experienced in the installation of Bleachers and shall include a list of (5) installations in the Canada equal to or greater than 200 seats. D. Welders: Certified companies shall employ welders properly ticketed and tested by the Canadian Welding Bureau. 1.04 Project Conditions A. Bleachers to be installed on the owners properly prepared graded and level site. B. There are no underground utilities and/or obstructions. 1.05Warranty A. Warranty bleachers to be satisfactory as to design, workmanship, and materials for 5 years beginning after substantial completion of bleacher installation. This warranty excludes any results of abnormal use in service, intentional damage, vandalism, or accidental damage or other occurrences beyond the control of the manufacturer. Page 2 of 10 PART 2 Products. Acceptable Standard CONTINUOUS ANGLE FRAME MODULAR BLEACHERS — NON ELEVATED WITH REAR ROW BACKREST & HORIZONAL REAR GUARD RAIL SYSTEM 2.01 — 3 Rows by 16 ft long A. Size: 3 Rows by 16ft long. Row # 1 seat height shall be 17" above grade (minimum) B. Gross Capacity 30 seats Barrier Free Seats shall be made available within the bleacher foot print to comply to minimum requirements for OBC 2012 = 1% of gross seating capacity C. Bleacher Footprint Size: Minimum 5 ft. deep x 16 ft. (Pad provided by owner) A 4'(front of Row #1) buffer should be added to these footprint dimensions to provide adequate extra D. Design: Shall be in accordance with the latest edition of the Ontario Building Code 2012 E. Design Loads: 1. Live Load: 4.8 kPa (100 pounds per square foot) (psf) applied vertically over entire area (not applied concurrently), 2. Perpendicular Sway Load: 0.15 kN/m (10.5 plf) pounds per linear foot applied vertically to seat (not applied concurrently), 3. Lateral Sway Load: 0.3 k/m (21 plf) of seat plank, applied parallel to row (not applied concurrently), 4. Live Load for Seats and Tread Planks: 1.75 kN/m or 2.2. kN over 0.75m length (495 Ibs over 2'6" length) F. Shop Connections/Welding: 1.Fabricators and erectors responsible for making welds for structures fabricated or erected under CSA 16.1 shall be certified by the Canadian Welding Bureau to the requirements of CSA Standard W47.1 (Division 1 or 2.1), or CSA Standard W55.3, or both as applicable. G. Framework: 1. Space fabricated angle bleacher frames at 5 foot (maximum) intervals and connected with Hot Dipped Galvanized (Double Angle) cross bracing suitable by design to O.B.C. No Flat Bar bracing will be accepted. 2. Rise and Run (depth) Dimensions: Vertical Rise =8 inches, Horizontal Run = 24inches, Seat height above Foot boards = 17" Page 3 of 10 H. Riser: Nominal 2" by 6" Pressure Treated Lumber I. Seat planks: Nominal 2" x 10" Pressure Treated Lumber J. Footboards: (2) Nominal 2" x 10" Pressure Treated Lumber K. Mudsills/Skid Sleepers: Nominal 2" x 6" Pressure Treated Lumber Materials. A. Framework: Galvanized Steel: ASTM A36, A572 Gr 50, A992 Hot dipped galvanized after fabrication in accordance with ASTM A123. B. Pressure Treated Wood Planking: Pressure Treated Lumber, Gr. 2 or better, D4S C. Accessories: 1. Fasteners/Bolts and Nuts for "Steel to Steel Connections": Equal to or greater than SAE J429 Grade 5. Fasteners/Bolts and Nuts for "Wood to Steel Connections": Equal to or greater than ASTM A307 All structural connections are snug tight per RCSC 2000 Specification. 2.02 — 5 Rows by 16 ft long A. Size: 5 Rows by 16ft long. Row # 1 seat height shall be 17" above grade (minimum) B. Gross Capacity 50 seats Barrier Free Seats shall be made available within the bleacher foot print to comply to minimum requirements for OBC 2012 = 1% of gross seating capacity C. Bleacher Footprint Size: Minimum 9 ft. deep x 16 ft. (Pad provided by owner) A 4'(front of Row #1) buffer should be added to these footprint dimensions to provide adequate extra D. Design: Shall be in accordance with the latest edition of the Ontario Building Code 2012 E. Design Loads: 1. Live Load: 4.8 kPa (100 pounds per square foot) (psf) applied vertically over entire area (not applied concurrently), 2. Perpendicular Sway Load: 0.15 kN/m (10.5 plf) pounds per linear foot applied vertically to seat (not applied concurrently), 3. Lateral Sway Load: 0.3 k/m (21 plf) of seat plank, applied parallel to row (not applied concurrently), 4. Live Load for Seats and Tread Planks: 1.75 kN/m or 2.2. kN over 0.75m length (495 Ibs over 2'6" length) 5. "Guards" shall be accordance with O.B.C. Page 4 of 10 F. Shop Connections/Welding: 1.Fabricators and erectors responsible for making welds for structures fabricated or erected under CSA 16.1 shall be certified by the Canadian Welding Bureau to the requirements of CSA Standard W47.1 (Division 1 or 2.1), or CSA Standard W55.3, or both as applicable. G. Framework: 1. Space fabricated angle bleacher frames at 5 foot (maximum) intervals and connected with Hot Dipped Galvanized (Double Angle) cross bracing suitable by design to O.B.C. No Flat Bar bracing will be accepted. 2. Rise and Run (depth) Dimensions: Vertical Rise =8 inches, Horizontal Run = 24inches, Seat height above Foot boards = 17" H. Riser: Nominal 2" by 6" Pressure Treated Lumber I. Seat planks: Nominal 2" x 10" Pressure Treated Lumber J. Footboards: (2) Nominal 2" x 10" Pressure Treated Lumber K. Mudsills/Skid Sleepers: Nominal 2" x 6" Pressure Treated Lumber Materials. A. Framework: Galvanized Steel: ASTM A36, A572 Gr 50, A992 Hot dipped galvanized after fabrication in accordance with ASTM A123. B. Pressure Treated Wood Planking: Pressure Treated Lumber, Gr. 2 or better, D4S C. Accessories: a. Fasteners/Bolts and Nuts for "Steel to Steel Connections". Equal to or greater than SAE J429 Grade 5. Fasteners/Bolts and Nuts for "Wood to Steel Connections". Equal to or greater than ASTM A307 All structural connections are snug tight per RCSC 2000 Specification. 2.03 — 10 Rows bt 16 ft long Page 5 of 10 A. Size: 10 Rows by 16ft long. Row # 1 seat height shall be 17" above grade (minimum) B. Gross Capacity 100 seats Barrier Free Seats shall be made available within the bleacher foot print to comply to minimum requirements for OBC 2012 = 1% of gross seating capacity C. Bleacher Footprint Size: Minimum 20 ft. deep x 16 ft (Pad provided by owner) A 4'(front of Row #1) buffer should be added to these footprint dimensions to provide adequate extra D. Design: Shall be in accordance with the latest edition of the Ontario Building Code 2012 E. Design Loads: a. Live Load: 4.8 kPa (100 pounds per square foot) (psf) applied vertically over entire area (not applied concurrently), b. Perpendicular Sway Load: 0.15 kN/m (10.5 plf) pounds per linear foot applied vertically to seat (not applied concurrently), c. Lateral Sway Load: 0.3 k/m (21 plf) of seat plank, applied parallel to row (not applied concurrently), d. Live Load for Seats and Tread Planks: 1.75 kN/m or 2.2. kN over 0.75m length (495 Ibs over 2'6" length) e. "Guards" shall be accordance with O.B.C. F. Shop Connections/Welding: 1.Fabricators and erectors responsible for making welds for structures fabricated or erected under CSA 16.1 shall be certified by the Canadian Welding Bureau to the requirements of CSA Standard W47.1 (Division 1 or 2.1), or CSA Standard W55.3, or both as applicable. G. Framework: 1. Space fabricated angle bleacher frames at 5 foot (maximum) intervals and connected with Hot Dipped Galvanized (Double Angle) cross bracing suitable by design to O.B.C. No Flat Bar bracing will be accepted. 2. Rise and Run (depth) Dimensions: Vertical Rise =8 inches, Horizontal Run = 24inches, Seat height above Foot boards = 17" H. Riser: Nominal 2" by 6" Pressure Treated Lumber I. Seat planks: Nominal 2" x 10" Pressure Treated Lumber Page 6 of 10 J. Footboards: (2) Nominal 2" x 10" Pressure Treated Lumber K. Guardrails: H.D.G. horizontal 2" Sch 40 upper rail and 1" Sch 40 lower rail to suit O.B.C. for loading, L. Aisle Width: (1) per unit as per OBC requirements - 44 inch wide (minimum) M. Mudsills/Skid Sleepers: Nominal 2" x 6" Pressure Treated Lumber Materials. A. Framework: Galvanized Steel: ASTM A36, A572 Gr 50, A992 Hot dipped galvanized after fabrication in accordance with ASTM A123. B. Pressure Treated Wood Planking: Pressure Treated Lumber, Gr. 2 or better, D4S C. Guardrails: Upper "Guard Rail" shall be 2 3/8" Schedule 40 Hot Dipped Galvanized P/E Pipe (or equivalent). TOP PIPE - 1-5/8" O.D. Aluminum pipe will not meet O.B.C. 4.1.10.1. (1)(a) All pipe ends shall be connected with external HDG "Alvin Industrial and/or Kee Industrial Fittings. (i.e. Straight, 90 deg elbows, "T" and others) Lower "Guard Rail" shall be 1" Schedule 40 Hot Dipped Galvanized P/E Pipe (or equivalent) D. Accessories: a. Fasteners/Bolts and Nuts for "Steel to Steel Connections": Equal to or greater than SAE J429 Grade 5. Fasteners/Bolts and Nuts for "Wood to Steel Connections": Equal to or greater than ASTM A307 All structural connections are snug tight per RCSC 2000 Specification. 2.04 — 15 Rows by 16 ft long A. Size: 15 Rows by 16ft long. Row # 1 seat height shall be 17" above grade (minimum) B. Gross Capacity 150 seats Barrier Free Seats shall be made available within the bleacher foot print to comply to minimum requirements for OBC 2012 = 1% of gross seating capacity C. Bleacher Footprint Size: Minimum 28 ft. deep x 16 ft (Pad provided by owner) A 4'(front of Row #1) buffer should be added to these footprint dimensions to provide adequate extra D. Design: Shall be in accordance with the latest edition of the Ontario Building Code 2012 E. Design Loads: Page 7 of 10 a. Live Load: 4.8 kPa (100 pounds per square foot) (psf) applied vertically over entire area (not applied concurrently), b. Perpendicular Sway Load: 0.15 kN/m (10.5 plf) pounds per linear foot applied vertically to seat (not applied concurrently), c. Lateral Sway Load: 0.3 k/m (21 plf) of seat plank, applied parallel to row (not applied concurrently), d. Live Load for Seats and Tread Planks: 1.75 kN/m or 2.2. kN over 0.75m length (495 Ibs over 2'6" length) e. "Guards" shall be accordance with O.B.C. F. Shop Connections/Welding: 1.Fabricators and erectors responsible for making welds for structures fabricated or erected under CSA 16.1 shall be certified by the Canadian Welding Bureau to the requirements of CSA Standard W47.1 (Division 1 or 2.1), or CSA Standard W55.3, or both as applicable. G. Framework: 1. Space fabricated angle bleacher frames at 5 foot (maximum) intervals and connected with Hot Dipped Galvanized (Double Angle) cross bracing suitable by design to O.B.C. No Flat Bar bracing will be accepted. 2. Rise and Run (depth) Dimensions: Vertical Rise =8 inches, Horizontal Run = 24inches, Seat height above Foot boards = 17" H. Riser: Nominal 2" by 6" Pressure Treated Lumber I. Seat planks: Nominal 2" x 10" Pressure Treated Lumber J. Footboards: (2) Nominal 2" x 10" Pressure Treated Lumber K. Guardrails: H.D.G. horizontal 2" Sch 40 upper rail and 1" Sch 40 lower rail to suit O.B.C. for loading, L. Aisle Width: (1) per unit as per OBC requirements - 44 inch wide (minimum) M. Mudsills/Skid Sleepers: Nominal 2" x 6" Pressure Treated Lumber Materials. A. Framework: Galvanized Steel: ASTM A36, A572 Gr 50, A992 Hot dipped galvanized after fabrication in accordance with ASTM A123. B. Pressure Treated Wood Planking: Pressure Treated Lumber, Gr. 2 or better, D4S Page 8 of 10 C. Guardrails: Upper "Guard Rail" shall be 2 3/8" Schedule 40 Hot Dipped Galvanized P/E Pipe (or equivalent). TOP PIPE - 1-5/8" O.D. Aluminum pipe will not meet O.B.C. 4.1.10.1. (1)(a) All pipe ends shall be connected with external HDG "Alvin Industrial and/or Kee Industrial Fittings. (i.e. Straight, 90 deg elbows, "T" and others) Lower "Guard Rail" shall be 1" Schedule 40 Hot Dipped Galvanized P/E Pipe (or equivalent) D. Accessories: a. Fasteners/Bolts and Nuts for "Steel to Steel Connections": Equal to or greater than SAE J429 Grade 5. Fasteners/Bolts and Nuts for "Wood to Steel Connections": Equal to or greater than ASTM A307 All structural connections are snug tight per RCSC 2000 Specification. Part 3 Execution 3.01 Installation A. Install continuous angle frame bleachers complete in accordance with the manufacturer's specifications, instructions and approved shop drawings. 3.02 Adjusting A. Inspect completed bleachers and make necessary adjustment to ensure properly installed. Page 9 of 10 ELGIN MAPPING Map Title 1 Legend _ r --- — + " ❑ Parcels Lagoons +I Local Arterial — I -- --( — Highways " World Street Map ftv I r 1: 3,329 Notes 0.2 0 0.08 0.2 Kilometers This map is a user generated static output from an Internet mapping site and is for reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary—Sphere current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION REPORT o� �0��5 CAO Ao-.tunity Is TO: Mayor & Members of Council FROM: Paul Shipway, CAOIClerk DATE: April 6, 2017 REPORT: CAO-20/17 SUBJECT: RFQ 17-04 SUPPLY& INSTALL FLAGPOLES BACKGROUND On February 16, 2017 the Council of the Corporation passed a resolution authorizing the procurement of various outdoor amenities at the Straffordville Community Centre including flagpoles. DISCUSSION The Municipality of Bayham issued RFQ 17-04 — Supply & Install Flagpoles. The results of RFQ 17-04 are as follows: RFQ 17-04 Flagpoles Dean Franklin Construction $4,400.00+HST Tillonca Flags & Flag Poles $7,045.00+HST The scope of work outlined in RFQ 17-04 is as follows: Straffordville Community Centre Flagpoles i. Two (2) Flagpoles 25' ii. One (1) Flagpole 30' a) Finish: i. Aluminum (Anodized Clear or Satin Finish); or ii. Stainless Steel (Satin Finish) b) Flagpole Specifications Pole Butt Top Wall Height DiameterIDiameter Thickness 16' 7 4" 2.375" .125" 20' 4" 2.375" .125" 25' 4" 2.375" .125" 30' 4" 2.375" .125" c) Successful proponent to install manufacturer recommended pier foundations. RECOMMENDATION 1. THAT Report CAO-20/17 re RFQ 17-04 Supply & Install Flagpoles be received for information; 2. AND THAT Council award the installation of flagpoles pursuant to RFQ 17-04 to Dean Franklin Construction Ltd. in the amount of$4,400+HST. Respectfully Submitted by: Paul Shipway CAOICIerk REPORT CAO Irtunity Ism 0 TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: April 6, 2017 REPORT: CAO-21/17 SUBJECT: RFT 17-03 SALE OF SURPLUS EQUIPMENT BACKGROUND On Wednesday March 8, 2017 RFT 17-03 re Sale of Surplus Equipment was issued, a copy of the same is attached hereto as Appendix `A'. Public Works Staff identified various equipment that due to age, use and maintenance requirements was identified to be surplused. RFT 17-03 Sale & Surplus of Equipment Hideway Frank Max Krahn's Farm Magashazi Neville Auto 2008 Ford NB NB NB NB Ranger - 177,000km (RB $5,200) 2009 GMC NB NB NB NB Canyon (RB $4,800) 2008 Ford NB NB NB NB Ranger - 231,000km (RB $4,500) 2007 Dodge NB NB NB NB Generac $2,555.00 NB NB NB Generator 2008 John NB $5,200.00 $6,025.00 $5,900.00 Deere Sanding Box NB NB NB NB (RB $2,500) *Bids do not include HST which will be added at time of sale. RECOMMENDATION 1. THAT Report CAO-21/17 re Sale of Surplus Equipment be received for information; 2. AND THAT Staff be directed to award surplus equipment to the highest individual bidder on each piece of equipment in the `as is, where is' condition; 3. AND THAT staff be directed to adjust the reserve bids and relist the request for tender as follows: i. 2008 Ford Ranger— 177,OOOkm - $4,000 ii. 2009 GMC Canyon - $3,500 iii. 2008 Ford Ranger— 231,000 - $3,000 iv. Sanding Box — No Reserve 4. AND THAT the proceeds of sale be allocated to the Public Works Equipment Reserve; Respectfully Submitted by: Paul Shipway CAOICIerk REQUEST FOR TENDER SALE OF SURPLUS EQUIPMENT RFT 17-03 g,AYH�� rl'"nity Is ISSUE DATE: Thursday, March 9, 2017 CLOSING DATE: Thursday, March 30, 2017 CLOSING TIME: 11:00:00 A.M., local time LOCATION: Municipality of Bayham 9344 Plank Road Straffordville, ON, Attention: Ed Roloson Manager of Capital Projects LATE SUBMISSIONS WILL NOT BE ACCEPTED Tenders must be submitted on this form, sealed in an envelope clearly marked RFT 17-03 Sale of Surplus Eauipment, not later than 11:00 A.M. Thursday, March 30, 2017. • The highest or any tender not necessarily accepted. • All Surplus equipment shall be tendered and released in the `as seen', `as is' condition. • Tenderers may bid on one, any or all items listed below. • The bids will be evaluated individually for each item, and not necessarily awarded to one bidder. • The successful bidder will be notified upon approval of Council following their regularly scheduled Council meeting to be held on Thursday April 61", 2017. • The successful bidder shall be responsible for pick-up during regular hours of operation. • Surplus equipment shall be released in the `as seen' `as is' condition upon receipt of the accepted bid price, paid by cash, certified cheque or money order to the Municipality of Bayham. As all items will be released in `as seen' `as is' condition all Surplus equipment shall be viewable on Wednesday March 15, 2017 and Thursday March 16, 2016 from 1:00 PM —2:OOPM at the Public Works Yard located at 8354 Plank Rd, Straffordville, ON. ITEM QYT. DESCRIPTION MINIMUM BID BID PRICE 2008 Ford Ranger 4x4, V6 $ 177,000 km $6,800.00 2009 GMC Canyon $5,500.00 b 127,000 km $ 2 1 - 2008 Ford Ranger 4x4, V6 $5,000.00 231,000 km $ 3 1 2007 Dodge, V6 N/A $ ._247,OOOkm 4 1 Generac PTO driven 25 KW generator. $2,400.00 $ 5 1 2008 John Deere 2305 4x4 $5,800.00 $ Diesel Tractor, 604 hrs. 6 1Pi *___ Sanding box with Honda power engine. $2,500.00 $ 7 1 Sub-Total $ 13% H.S.T. $ TOTAL $ COMPANY NAME: SIGNATURE: NAME (please print): ADDRESS: TEL. #: FAX#: E-MAIL: DATE: ALL SURPLUS EQUIPMENT SHALL BE TENDERED AND RELEASED IN THE `AS SEEN', `AS IS' CONDITION. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2017-031 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AMENDING AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO REGARDING THE SOURCE PROTECTION MUNICIPAL FUND WHEREAS the Province provides funding to offset a portion of costs for small, rural municipalities in preparing and implementing source protection; AND WHEREAS the Corporation of the Municipality of Bayham requires funding to assist in implementing a source protection plan; AND WHEREAS the Corporation of the Municipality entered into a grant funding agreement under the 2013-14 Source Protection Municipal Implementation Fund dated February 4, 2016 to build municipal capacity to implement source protection plans and support sustainable, local actions to protect drinking water; AND WHEREAS the Corporation of the Municipality of Bayham is desirous of entering into an amending agreement for grant funding under the 2013-14 Source Protection Municipal Implementation Fund; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Amending Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and Her Majesty the Queen in Right of Ontario as represented by the Minister of the Environment and Climate Change; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6"' DAY OF APRIL 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017 - 032 A BY-LAW TO AUTHORIZE THE EXECUTION OF A DEVELOPMENT AGREEMENT BETWEEN LUC AND DEBBIE DUJARDIN AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, 2001, R.S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting structures, including fences and signs; AND WHEREAS Section 45(9.1)of the Planning Act, R.S.O. 1990 c P.3 as amended provides in part that a Committee of Adjustment that imposes terms and conditions under subsection (9), may also require the owner of the land to enter into one or more agreements with the municipality dealing with some or all of the terms and conditions; AND WHEREAS Luc and Debbie Dujardin are the owners of lands in Concession 1 North Part Lots 19 & 20, known municipally as 56149 Glen Erie Line, in the Municipality of Bayham, County of Elgin; AND WHEREAS the Municipality of Bayham Committee of Adjustment has granted the minor variance Application A-02/17, including the condition that the owners execute a development agreement for the supplementary farm dwellings as per policies of Section 2.1.10 the Official Plan; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Development Agreement with Luc and Debbie Dujardin affixed hereto and forming part of this By-law and marked as Schedule "A". READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6t" DAY OF APRIL 2017. MAYOR CLERK Development Agreement— Dujardin 1 SCHEDULE `A' TO BY-LAW 2017 -032 DEVELOPMENT AGREEMENT BETWEEN LUC AND DEBBIE DUJARDIN AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR LANDS LOCATED AT 66149 Glen Erie Line, Concession 1 North Part Lots 19 & 20 Municipality of Bayham, County of Elgin Development Agreement— Dujardin 2 THIS DEVELOPMENT AGREEMENT made in duplicate this 6th day of April 2017. BETWEEN: LUC AND DEBBIE DUJARDIN Hereinafter called the "OWNER" OF THE FIRST PART -AND - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the "MUNICIPALITY" OF THE SECOND PART WHEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of Bayham, in the County of Elgin being North Part Lots 19&20, Concession 1, more particularly described in Attachment "A" attached hereto (and hereafter referred to as the "Lands"); AND WHEREAS the Owner intends to locate one (1) additional supplementary farm dwelling (bunkhouse) in accordance with the Conceptual Site Plan attached hereto, as Attachment"B"(and hereafter referred to as the "Plan"); AND WHEREAS the Municipality, as a condition of the location of the bunkhouse on the Lands requires the Owner to enter into a Development Agreement; NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged by each), the Owner hereby covenants and agrees with the Municipality as follows: 1. The Owner agrees that the one (1) bunkhouse to house up to nine (9) seasonal farm labourers shall be located on the Lands in general accordance with the area identified on the attached Plan. 2. The Owner shall remove the bunkhouse from the property should it cease to be used for the purpose of housing supplementary farm labour for a period longer than two (2) calendar years after the existing bona fide tobacco, ginseng and cash crop farm operation has ceased and the Owner shall maintain the site in accordance with the By-laws of the Municipality of Bayham; Development Agreement— Dujardin 3 3. The Owner shall not permit the bunkhouse, deemed as a supplementary farm dwelling on the Lands, to be occupied by any persons between the period of December 15t and March 31 st of any calendar year. 4. The Owner further agrees: a) To provide written confirmation from the authorizing agency, to the satisfaction of the Municipality, that there is sufficient on-site capacity for potable drinking water, and; b) To apply to the Municipality for the installation of a new septic system for the bunkhouse, and; c) That upon failure by the Owner to do any act identified herein, that the public safety or convenience requires, in accordance with this Agreement, upon seven (7) days written notice, the Municipality, in addition to any other remedy, may go in and do same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security, and; d) That nothing in this Agreement constitutes waiver of the owner's duty to comply with any by-law of the Municipality or any other law. 5. The Owner shall be responsible for consulting with and obtaining any and all necessary approvals from the Elgin St. Thomas Public Health. 6. The Owner shall satisfy all the requirements in relation to the fire protection for the building(s) in compliance with the Fire Code and to the satisfaction of the Municipality's Fire Chief. 7. The Municipality, through its servants, officers and agents, including its Chief Building Official and Fire Chief, may, from time to time, and at any time,enter on the premises of the Owner to inspect the mobile homes for the purposes of ensuring public health and safety, in specific regards to condition of the bunkhouses; fire protection; the provision of potable water; and the proper treatment and disposal of sewage. 8. In the event of any servant, officer or agent of the Municipality, upon inspection, be of the opinion that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith, forward notice of such opinion, by registered mail,to the Owner, at the last known address, and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham, as hereinafter provided. 9. In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality, as to the state of maintenance, such Owner shall appear before the Development Agreement— Dujardin 4 Council of the Municipality of Bayham, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution,which shall constitute a final determination of the matter. 10. In the event that an Owner shall fail to correct a deviation or deficiency after notice or after notice of an opinion,which the Council of the Municipality of Bayham determines is correct, the Council of the Municipality of Bayham, may by by-law,direct, on default of the matter or thing being done by the Owner, after two (2) week's notice, to it by registered mail, at the last known address of the Owner, pursuant to the last revised assessment roll, at the expense of the Owner, which expense may be recoverable by action as municipal taxes. 11. This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. 12. The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term,covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. 13. The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns,to save harmless and indemnify the Municipality,from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement. 14. All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof,and without limiting other remedies available to the Municipality,the provisions of Section 326 of The Municipal Act, R.S.O. 1990, shall apply. 15. This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Municipality shall be entitled, subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein, and any and all subsequent Owners of the land. Development Agreement— Dujardin 5 IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, duly attested to by their authorized signing officers in that behalf. We have the authority to bind the Corporation. Witness (signature) Luc Dujardin, Owner Witness (signature) Debbie Dujardin, Owner THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens, MAYOR Paul Shipway, CAO/CLERK Development Agreement— Dujardin 1 ATTACHMENT `A' Roll #3401-000-001-06100 and #3401-000-001-05300 Legal Description: Concession 1, North Part Lots 19 & 20, Municipality of Bayham, County of Elgin Municipal Address: 56149 Glen Erie Line PIN# Development Agreement—Dujardin 2 ATTACHMENT 113' Conceptual Site Plan �I �ill�li v �. O � fiA aJ Af ti THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017 - 033 A BY-LAW TO AUTHORIZE THE EXECUTION OF A DEVELOPMENT AGREEMENT BETWEEN BEST LINE FARMS LTD. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 11 of the Municipal Act, 2001, R.S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting structures, including fences and signs; AND WHEREAS Section 45(9.1)of the Planning Act, R.S.O. 1990 c P.3 as amended provides in part that a Committee of Adjustment that imposes terms and conditions under subsection (9), may also require the owner of the land to enter into one or more agreements with the municipality dealing with some or all of the terms and conditions; AND WHEREAS Best Line Farms Ltd. is the owner of lands in Concession 10 South Part Lots 7&8, known municipally as 54526 Best Line, in the Municipality of Bayham, County of Elgin; AND WHEREAS the Municipality of Bayham Committee of Adjustment has granted the minorvariance Application A-03/17, including the condition that the owners execute a development agreement for the supplementary farm dwellings as per policies of Section 2.1.10 the Official Plan; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized and directed to execute the Development Agreement with Best Line Farms Ltd. affixed hereto and forming part of this By- law and marked as Schedule"A". READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th DAY OF APRIL 2017. MAYOR CLERK Development Agreement— Best Line Farms Ltd. 1 SCHEDULE `A' TO BY-LAW 2017 - 033 DEVELOPMENT AGREEMENT BETWEEN BEST LINE FARMS LTD. AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR LANDS LOCATED AT 54526 Best Line, Concession 10 South Part Lots 7 & 8 Municipality of Bayham, County of Elgin Development Agreement— Best Line Farms Ltd. 2 THIS DEVELOPMENT AGREEMENT made in duplicate this 6t" day of April 2017. BETWEEN: BEST LINE FARMS LTD. Hereinafter called the "OWNER" OF THE FIRST PART -AND - THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter called the "MUNICIPALITY" OF THE SECOND PART WHEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of Bayham, in the County of Elgin being South Part Lots 7 & 8, Concession 10, more particularly described in Attachment "A" attached hereto (and hereafter referred to as the "Lands"); AND WHEREAS the Owner intends to deem an existing dwelling as a supplementary farm dwelling (bunkhouse) in accordance with the Conceptual Site Plan attached hereto, as Attachment"B"(and hereafter referred to as the "Plan"); AND WHEREAS the Municipality, as a condition of the location of the bunkhouse on the Lands requires the Owner to enter into a Development Agreement; NOW THEREFORE in consideration of other good and valuable consideration and the sum of Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged by each), the Owner hereby covenants and agrees with the Municipality as follows: 1. The Owner agrees that the one (1) existing dwelling (1500 sq. ft.) is deemed to be a bunkhouse to house seasonal farm labourers(occupancy up to the maximum allowable as determined by the Elgin St. Thomas Public Health) and is located on the Lands in general accordance with the area identified on the attached Plan. 2. The Owner shall remove the bunkhouse from the property should it cease to be used for the purpose of housing supplementary farm labour for a period longer than two (2) calendar years after the existing bona fide vegetable and cash crop farm operation has ceased and the Owner shall maintain the site in accordance with the By-laws of the Municipality of Bayham; Development Agreement— Best Line Farms Ltd. 3 3. The Owner shall not permit the bunkhouse, deemed as a supplementary farm dwelling on the Lands, to be occupied by any persons between the period of December 1 st and March 31 st of any calendar year. 4. The Owner further agrees: a) To provide written confirmation from the authorizing agency, to the satisfaction of the Municipality, that there is sufficient on-site capacity for potable drinking water, and; b) To provide to the Municipality written confirmation from a licensed septic installer that the existing septic system is suitable and in satisfactory operating condition; if the system is deemed unsatisfactory, the owner agrees to apply to the Municipality to install a new septic system; c) That upon failure by the Owner to do any act identified herein, that the public safety or convenience requires, in accordance with this Agreement, upon seven (7) days written notice, the Municipality, in addition to any other remedy, may go in and do same at the Owner's expense, and collect the cost in like manner either as municipal taxes or from the Letter of Credit deposited as performance security,and; d) That nothing in this Agreement constitutes waiver of the owner's duty to comply with any by-law of the Municipality or any other law. 5. The Owner shall be responsible for consulting with and obtaining any and all necessary approvals from the Elgin St. Thomas Public Health. 6. The Owner shall satisfy all the requirements in relation to the fire protection for the building(s) in compliance with the Fire Code and to the satisfaction of the Municipality's Fire Chief. 7. The Municipality, through its servants, officers and agents, including its Chief Building Official and Fire Chief, may,from time to time, and at any time, enter on the premises of the Owner to inspect the mobile homes for the purposes of ensuring public health and safety, in specific regards to condition of the bunkhouses; fire protection; the provision of potable water; and the proper treatment and disposal of sewage. 8. In the event of any servant, officer or agent of the Municipality, upon inspection, be of the opinion that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith,forward notice of such opinion, by registered mail,to the Owner, at the last known address, and the Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayham, as hereinafter provided. Development Agreement— Best Line Farms Ltd. 4 9. In the event that the Owner should disagree with the opinion of the servant, officer or agent of the Municipality, as to the state of maintenance, such Owner shall appear before the Council of the Municipality of Bayham, which after hearing the Owner, shall express its opinion as to whether the maintenance is satisfactory, by resolution,which shall constitute a final determination of the matter. 10. In the event that an Owner shall fail to correct a deviation or deficiency after notice or after notice of an opinion,which the Council of the Municipality of Bayham determines is correct, the Council of the Municipality of Bayham, may by by-law, direct, on default of the matter or thing being done by the Owner, after two (2) week's notice, to it by registered mail, at the last known address of the Owner, pursuant to the last revised assessment roll, at the expense of the Owner, which expense may be recoverable by action as municipal taxes. 11. This Agreement and the provisions thereof, do not give to the Owner or any person acquiring any interest in the said lands any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of its obligations under this Agreement or any negligence of the Owner in its performance of the said obligations. 12. The Owner agrees that it will not call into question, directly or indirectly in any proceeding whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to enter into this Agreement and to enforce each and every term,covenant and condition herein contained and this Agreement may be pleaded as an estoppels against the Owner in any case. 13. The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns,to save harmless and indemnify the Municipality, from all losses, damages, costs, charges and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement. 14. All facilities and matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense to the satisfaction of the Municipality and in accordance with the standards determined by the Municipality and in default thereof,and without limiting other remedies available to the Municipality,the provisions of Section 326 of The Municipal Act, R.S.O. 1990, shall apply. 15. This Agreement shall be registered at the expense of the Owner, against the land to which it applies, and the Municipality shall be entitled, subject to the provisions of The Registry Act, to enforce its provisions against the Owner, named herein, and any and all subsequent Owners of the land. Development Agreement— Best Line Farms Ltd. 5 IN WITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, duly attested to by their authorized signing officers in that behalf. We have the authority to bind the Corporation. Witness (signature) Gary VanLeeuwen, Owner THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens, MAYOR Paul Shipway, CAO/CLERK Development Agreement— Best Line Farms Ltd. 1 ATTACHMENT `A' Roll# 3401-000-005-12501 Legal Description: Concession 10, South Part Lots 7 & 8, Municipality of Bayham, County of Elgin Municipal Address: 54526 Best Line PIN # Development Agreement Best Line Farms Ltd. 2 ATTACHMENT `B' Conceptual Site Plan G c r C. ;y 1 ke 5 cot of // j� / L All, D. O CQd'1 C a,,X �k ra'�a THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-034 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD APRIL 6, 2017 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held April 6, 2017 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 6ti day of April, 2017. MAYOR CLERK