HomeMy WebLinkAboutJanuary 19, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 19, 2017
7:00 p.m.
7:30 p.m. — Public Meeting — Planning/Zoning — Bonnefield Farmland Ont. III Inc.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAOICLERK PAUL SHIPWAY
DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL
CLERK'S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Confidential Verbal Report regarding proposed or pending acquisition or disposition of land
by the municipality or local board added as Item 14.1-C.
4. ANNOUNCEMENTS
A. Mayor Ens advised the main hall to be open for viewing following the Council meeting.
B. Retirement Open House is being held for Lynda Millard at the Vienna Community Centre,
Friday, January 20, 2017 from 1:00 p.m. —400 p.m.
5. DELEGATIONS
A. 7:05 p.m. —Susan Morrell, Elgin County Library re update, events and past year highlights
of the Straffordville and Port Burwell branches of the Elgin County Library
Susan Morrell, Branch Supervisor, Straffordville and Port Burwell Libraries provided an
update on improvements, services and programs for the Bayham libraries noting
Straffordville Library is the second busiest in Elgin County.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the presentation by Susan Morrell, Elgin County Library be received for information.
CARRIED
2017 Council Minutes January 19, 2017
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Budget Meeting held January 3, 2017
B. Regular Meeting held January 5, 2017
C. Public Meeting held January 5, 2017
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT the minutes of the budget meeting held January 3, 2017, regular meeting held January
5, 2017 and public meeting held January 5, 2017 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting concerning a Proposed Official Plan and Zoning By-law
Amendment submitted by Bonnefield Farmland Ont. III Inc.
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the correspondence item 10.1.1-A be received for information.
CARRIED
10.1.2 Requiring Action
2017 Council Minutes January 19, 2017
10.2 Reports to Council
A. Report DS-02/17 by Margaret Underhill, Deputy ClerkiPlanning Coordinator re Rezoning
Application —Zoning By-Law Z655-2017
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Report DS-02/17 regarding the Zoning By-law Amendment for 11612 Plank Road,
Davidson/Baker be received for information;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the northerly portion of 11612 Plank Road from the Hamlet Commercial (HC) Zone
to the Hamlet Residential (HR) Zone;
AND THAT Zoning By-law Z655-2017 be presented to Council for enactment."
CARRIED
B. Report DS-03/17 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Official Plan
Review 2017
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report DS-03/17 regarding the Official Plan Review 2017 be received for information;
AND THAT Council approves the Official Plan Review 2017 IBI Group work plan dated
October 13, 2016 as presented."
CARRIED
C. Report DS-04-17 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent
Application E85/16 Schrijver
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report DS-04/17 regarding Consent application E85/16 Schrijver be received for
information;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Application E85/16, submitted by Gerda and Leo Schrijver, be granted subject to the following
conditions:
1. Rezoning of both the severed and retained parcels
2. Purchase of civic number sign from the municipality for the retained parcel
3. Planning report fee payable to the municipality
4. Copy of the final survey (paper and digitally) provided to the municipal
CARRIED
2017 Council Minutes January 19, 2017
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Catherine Prong re Godby Road / Lakeshore Line Corner
B. Bruce Bolin re Godby Road
C. Municipality of Bayham Tree Application Program Notice
D. Town of Fort Frances re Inequity in Property Taxation on Railway Right-of-Way's Collected
by Municipalities in Ontario
E. MPAC re 2016 Assessment Update Municipal Summary Report
F. SCOR FOODHUB re 2016 Project Review
G. Elgin St. Thomas Public Health - Healthy Communities Partnership minutes of meeting held
October 26, 2016
H. Municipality of Bayham Notice re Municipal Office Service Disruption
I. Greenbelt re Greenbelt Minor Changes
Moved by: Councillor Breyer
Seconded by: Deputy Mayor Southwick
THAT the correspondence item 11.1.1-A— 11.1.1-I be received for information.
CARRIED
11.1.2 Requiring Action
A. Straffordville Hall Foundation re Gun Show Event
Moved by: Councillor Casier
Seconded by: Councilor Ketchabaw
THAT correspondence from Straffordville Hall Foundation be received for information;
AND THAT Council approves use of the Straffordville Community Centre by the Straffordville
Hall Foundation to host a gun show subject to:
• completion of payment of standard rental rate for Community Partners;or
• free use described in Section 5 of the Straffordville Community Centre Operating
Agreement, if in force and effect; and
• proof of liability insurance coverage naming the Municipality of Bayham as additional
insured in the minimum amount of$5,000,000.00.
CARRIED
2017 Council Minutes January 19. 2017
11.2 Reports to Council
A. Report TR-03/16 by Lorne James, Treasurer re 2018 Budget Schedule
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report TR-03/17 re 2018 Budget Schedule be received for information;
AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in
Report TR-03/17.
CARRIED
B. Report CAO-03/17 by Paul Shipway, CAO re 2018 Municipal Election — Method of Vote
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-03/17 re 2018 Municipal Election — Method of Vote be received for
information;
AND THAT Council select paper based, traditional ballot, vote anywhere, live voters list as the
method of vote for the 2018 Municipal Election;
AND THAT in accordance with Section 42 of the Municipal Elections Act, 1996, as amended,
Council instruct staff to prepare the appropriate by-law for Council consideration.
CARRIED
12. BY-LAWS
A. By-Law 2017-007 Being a by-law to authorize the execution of a donation agreement
between the Municipality of Bayham and Bayham Historical Society (This by-law follows
the resolution passed during the regular meeting of Council of December 15, 2016)
B. By-Law 2017-008 Being a by-law to amend By-Law 2015-086 a by-law to appoint Board
and Committee Members
C. By-Law 2017-009 Being a by-law to authorize the execution of an Ontario Transfer
Payment Agreement between The Corporation of the Municipality of Bayham and Her
Majesty the Queen in Right of Ontario regarding The Ministry of Energy's Municipal Energy
Plan (This by-law follows the recommendation made in Report CAO-04/16 by Paul
Shipway, CAOICIerk during the regular meeting of January 21, 2016)
D. By-Law 2017-010 Being a by-law to authorize the execution of a grant agreement
between The Corporation of the Municipality of Bayham and The Federation of Canadian
Municipalities as Trustee of the Green Municipal Fund regarding Municipality of Bayham
Partner in Climate Protection: Greenhouse Gas Inventory, Targets and Action Plan (This
by-law follows the recommendation made in Report CAO-04/16 by Paul Shipway,
CAOI Clerk during the regular meeting of January 21, 2016)
2017 Council Minutes January 19, 2017
E. By-Law 2017-011 Being a by-law to stop up, close and convey part of the unopened
road allowance east of Snow St west of Oak St between Lot 7 and 8 Plan 54 in the
Municipality of Bayham, in the County of Elgin, designated as Parts 1 and 2 on registered
plan 11R-7609
F. By-Law 2017-012 Being a by-law to stop up and close part of the road allowance
between Lots 25 and 26, Concession 1 in the Municipality of Bayham, in the County of
Elgin, designated as Part 1 on Registered Plan 11 R-10122 (Godby Road) (This by-law
follows the recommendation made in Report CA0-76/16 by Paul Shipway, CAO during the
regular meeting of December 1, 2016)
G. By-Law Z655-2017 Being a by-law to further amend Zoning By-Law 456-2003 (This by-
law follows the recommendation made in Report DS-02/17 by Margaret Underhill, Planning
Coordinator1 Deputy Clerk during the regular meeting of January 19, 2017)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT By-Laws 2017-007, 2017-008, 2017-009, 2017-010, 2017-011, 2017-012 and Z655-
2017 be read a first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
A. Councillor Ketchabaw commented on previous item 11.1.1-E SCOR FOODHUB noting
positive review and expectations for 2017.
14. OTHER BUSINESS
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole
at 8:20 p.m. to discuss:
• Proposed or pending acquisitions or dispositions of land by the municipality or local
board;
• Advise that is subject to solicitor-client privilege, including communications necessary for
that purpose.
CARRIED
14.1 In Camera
A. Confidential Verbal Report regarding proposed or pending acquisition or disposition of land
by the municipality or local board; advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Port Burwell Parking)
B. Confidential Verbal Report regarding proposed or pending acquisition or disposition of land
by the municipality or local board (31 Elizabeth Street)
2017 Council Minutes January 19, 2017
C. Confidential Verbal Report regarding proposed or pending acquisition or disposition of land
by the municipality or local board (12 Snow Street)
14.2 Out of Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Committee of the Whole do now rise from the "In Camera" session at 8:47 p.m. with
nothing to report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2017-013 Being a By-law to confirm all actions of Council
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT confirming By-Law 2017-013 be read a first, second and third time and finally passed.
CARRIED
16. ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Council meeting be adjourned at 8:48 p.m.
CARRIED
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