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Home My WebLink AboutJanuary 05, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 5, 2017 7:00 p.m. 7:30 p.m. — Public Meeting — Planning/Zoning — Davidson and Baker Council recessed for a short break at 7:25 p.m. and reconvened at 7:33 p.m. PRESENT: MAYOR PAUL ENS COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL MANAGER OF WATERIWASTEWATER OPERATIONS ED ROLOSON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS Mayor Ens welcomed everyone to the new facility and advised the meeting is in the main hall due to finishing work yet to be completed in the Council Chambers. The next Council meeting scheduled for January 19 will be held in the Council Chambers. 5. DELEGATIONS None. 2017 Council Minutes January 5, 2017 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held December 15, 2016 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the minutes of the regular meeting held December 15, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting concerning a Proposed Zoning By-law Amendment submitted by Shauna Baker and Stephen Davidson B. Notice of Public Meeting concerning a Proposed Official Plan and Zoning By-law Amendment submitted by Bonnefield Farmland Ont. III Inc. Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence items 10.1.1-A— 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipal Property Assessment Corporation re 2017 Budget and Municipal Levy B. Ontario Provincial Police re booth at Rural Ontario Municipal Association Conference C. Long Point Region Conservation Authority Board of Directors Minutes of meetings held November 2, 2016 and November 18, 2016 D. South West LHIN Residential hospice planning in the South West LHIN — Update E. Royal Canadian Legion Ontario Command request for support re Military Service Recognition Book F. Ontario Power Generation re Pickering Nuclear Power Station Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Council direct staff to support the Military Service Recognition Book Donation Request - Business Card Size. CARRIED Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action A. Elgin County re Agreement for Municipal Investigator and Agreement for Integrity Commissioner Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT correspondence from the County of Elgin re Agreement for Municipal Investigator and Agreement for Integrity Commissioner be received for information; AND THAT Council direct staff to send correspondence to Elgin County indicating the automatic renewal of Section 2 of Municipality of Bayham By-law No. 2007-093; AND THAT the Municipality of Bayham continue to utilize the services of JGM Consulting as the Municipal Investigator pursuant to Sections 8, 9, 10 and 239.1 of the Municipal Act, 2001 S.O. 2001 C.25, as amended. CARRIED 2017 Council Minutes January 5, 2017 B. Rob Dilts re Ice Rink Project in the Lions Park, Vienna Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence from Rob DiIts re Ice Rink Project in the Lions Park, Vienna be received for information; AND THAT the Municipality of Bayham partner with Elgin-St.Thomas Healthy Communities Partners to offer an additional volunteer coordinated outdoor ice rink in the Municipality of Bayham; AND THAT the Municipality of Bayham recognizes they will be responsible for the liability insurance, assisting with identification of volunteers and provision of a location for the rink. AND THAT the rink be located at the Vienna Memorial Park by the Pavilion; AND THAT water, for the initial floods be provided by the Municipality of Bayham Fire Department and coordinated with the Water Department. CARRIED C. Museums Bayham Board Advisory Board and Committee Resolution re Ontario Volunteer Service Awards Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council of the Municipality of Bayham supports the Museums Bayham Board nomination of the following long term Museums Bayham Board Volunteers under the Ontario Volunteer Service Awards 2017 program — 5 years —Albert White; 10 years — Ray Maddox, Chuck Buchanan, Bev Hickey, Ron Bradfield and Matt Schaffer. CARRIED D. Museums Bayham Board Advisory Board and Committee Resolution re King Street from North Street to the Edison Pioneer Cemetery Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Museums Bayham Advisory Board & Committee Resolution requesting the Council of the Municipality of Bayham consider ensuring King Street and road allowance to Edison Pioneer Cemetery be treated the same as other municipal streets, public works regularly tend the gravel and roadside in accordance to grass cutting standards spring through autumn and including the cost to an existing contractor's agreement be received for information; AND THAT the request be referred to staff to draft a report. CARRIED 11.2 Reports to Council A. Report TR-02/17 by Lorne James, Treasurer re Interim Tax Levy and Borrowing By-laws Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report TR-02/17 re Interim Tax Levy and Borrowing By-laws be received for information; AND THAT Council direct staff to bring forward By-law No. 2017-001, being a by-law to provide for an interim tax levy for 2017 for Council consideration; AND THAT Council direct staff to bring forward By-law No. 2017-002, being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2017, for Council consideration CARRIED B. Report CAO-01/17 by Paul Shipway, CAOICIerk re RFT 16-07 Supply and Placement of Granular Material Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-01/17 re RFT 16-07 Supply & Placement of Granular Materials be received for information; AND THAT Council direct staff to bring forward a by-law to authorize an agreement for the supply and placement of granular materials from Johnston Brothers Ltd., as per RFT 16-07, in the total amount of$448,585.80 + HST. CARRIED 12. BY-LAWS A. By-Law 2017-001 Being a By-law to provide for an Interim Tax Levy (This by-law follows the recommendation made in Report TR-02/17 by Lorne James, Treasurer during the regular meeting of Council of January 5, 2017) B. By-Law 2017-002 Being a By-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2017 (This by-law follows the recommendation made in Report TR-02/17 by Lorne James, Treasurer during the regular meeting of Council of January 5, 2017) C. By-Law 2017-005 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Johnston Bros. (Bothwell) Ltd. (This by-law follows the recommendation made in Report CA0-01/17 by Paul Shipway, CAOICIerk during the regular meeting of Council of January 5, 2017) Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT By-Laws 2017-001, 2017-002 and 2017-005 be read a first, second and third time and finally passed. CARRIED 2017 Council Minutes January 5, 2017 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 7:37 p.m. to discuss: • Proposed or pending acquisitions or dispositions of land by the municipality or local board; CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Lot 7-Parts 1 &2 RP 11 R-7609) B. Confidential Verbal Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (31 Elizabeth Street) 14.2 Out of Camera Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Committee of the Whole do now rise from the "In Camera" session at 7:46 p.m. with progress to report. CARRIED Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Council direct staff to list Lot 7 Parts 1 &2 RP 11 R-7609 (Vacant Snow St. Lot), previously declared surplus on May 21, 2015, with the Municipal Realtor. CARRIED Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the net proceeds for sale of Lot 7, Parts 1 & 2 RP 11 R-7609 (Vacant Snow St. Lot) be allocated to the Edison Museum Reserve Fund. A recorded vote on resolution was requested by Mayor Paul Ens YEA NAY Councillor Breyer X Councillor Casier X Councillor Ketchabaw X Mayor Ens X The resolution was CARRIED on a 3 — 1 vote. 2017 Council Minutes January 5, 2017 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-006 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT confirming By-Law 2017-006 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 7:55 p.m. CARRIED /CA(ii /fi YOR � R'Pr