HomeMy WebLinkAboutJanuary 19, 2017 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 19, 2017
7:00 p.m.
7:30 p.m. – Public Meeting – Planning/Zoning – Bonnefield Farmland Ont. III Inc.
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
A. 7:05 p.m. – Susan Morrell, Elgin County Library re update, events and past year highlights
of the Straffordville and Port Burwell branches of the Elgin County Library
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Budget Meeting held January 3, 2017
B. Regular Meeting held January 5, 2017
C. Public Meeting held January 5, 2017
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
2017 Council Agenda January 19, 2017
10.1.1 Receive for Information
A. Notice of Public Meeting concerning a Proposed Official Plan and Zoning By-law
Amendment submitted by Bonnefield Farmland Ont. III Inc.
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-02/17 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Rezoning
Application – Zoning By-Law Z655-2017
B. Report DS-03/17 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Official Plan
Review 2017
C. Report DS-04-17 by Margaret Underhill, Deputy Clerk|Planning Coordinator re Consent
Application E85/16 Schrijver
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Catherine Prong re Godby Road / Lakeshore Line Corner
B. Bruce Bolin re Godby Road
C. Municipality of Bayham Tree Application Program Notice
D. Town of Fort Frances re Inequity in Property Taxation on Railway Right-of-Way’s Collected
by Municipalities in Ontario
E. MPAC re 2016 Assessment Update Municipal Summary Report
F. SCOR FOODHUB re 2016 Project Review
G. Elgin St. Thomas Public Health - Healthy Communities Partnership minutes of meeting held
October 26, 2016
H. Municipality of Bayham Notice re Municipal Office Service Disruption
I. Greenbelt re Greenbelt Minor Changes
11.1.2 Requiring Action
A. Straffordville Hall Foundation re Gun Show Event
11.2 Reports to Council
A. Report TR-03/16 by Lorne James, Treasurer re 2018 Budget Schedule
B. Report CAO-03/17 by Paul Shipway, CAO re 2018 Municipal Election – Method of Vote
2017 Council Agenda January 19, 2017
12. BY-LAWS
A. By-Law 2017-007 Being a by-law to authorize the execution of a donation agreement
between the Municipality of Bayham and Bayham Historical Society (This by-law follows
the resolution passed during the regular meeting of Council of December 15, 2016)
B. By-Law 2017-008 Being a by-law to amend By-Law 2015-086 a by-law to appoint Board
and Committee Members
C. By-Law 2017-009 Being a by-law to authorize the execution of an Ontario Transfer
Payment Agreement between The Corporation of the Municipality of Bayham and Her
Majesty the Queen in Right of Ontario regarding The Ministry of Energy’s Municipal Energy
Plan (This by-law follows the recommendation made in Report CAO-04/16 by Paul
Shipway, CAO|Clerk during the regular meeting of January 21, 2016)
D. By-Law 2017-010 Being a by-law to authorize the execution of a grant agreement
between The Corporation of the Municipality of Bayham and The Federation of Canadian
Municipalities as Trustee of the Green Municipal Fund regarding Municipality of Bayham
Partner in Climate Protection: Greenhouse Gas Inventory, Targets and Action Plan (This
by-law follows the recommendation made in Report CAO-04/16 by Paul Shipway,
CAO|Clerk during the regular meeting of January 21, 2016)
E. By-Law 2017-011 Being a by-law to stop up, close and convey part of the unopened
road allowance east of Snow St west of Oak St between Lot 7 and 8 Plan 54 in the
Municipality of Bayham, in the County of Elgin, designated as Parts 1 and 2 on registered
plan 11R-7609
F. By-Law 2017-012 Being a by-law to stop up and close part of the road allowance
between Lots 25 and 26, Concession 1 in the Municipality of Bayham, in the County of
Elgin, designated as Part 1 on Registered Plan 11R-10122 (Godby Road) (This by-law
follows the recommendation made in Report CAO-76/16 by Paul Shipway, CAO during the
regular meeting of December 1, 2016)
G. By-Law Z655-2017 Being a by-law to further amend Zoning By-Law 456-2003 (This by-
law follows the recommendation made in Report DS-02/17 by Margaret Underhill, Planning
Coordinator|Deputy Clerk during the regular meeting of January 19, 2017)
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
A. Confidential Verbal Report regarding proposed or pending acquisition or disposition of land
by the municipality or local board; advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Port Burwell Parking)
2017 Council Agenda January 19, 2017
B. Confidential Verbal Report regarding proposed or pending acquisition or disposition of land
by the municipality or local board (31 Elizabeth Street)
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2017-013 Being a By-law to confirm all actions of Council
16. ADJOURNMENT
Straffordville Library &
Fred Bodsworth Library
of Port Burwell
Updates and Reviews
January 2017
Total Items Loaned:
2013
Straffordville –32,869
Port Burwell –7,932
2014
Straffordville –39,688
Port Burwell –9,410
2015
Straffordville –40,160
Port Burwell –8,591
A few Stats…
In person visits to Straffordville:
2014 –34,941
2015 –34,869
2016 –33,728
Computer Use:
2014 –4,775
2015 –5,551
2016 –7,076
Straffordville remains the 2nd busiest branch in the Elgin
County Library system
And some more…
Fiction and Non-Fiction
Early Literacy Stations
Special Events and Programs
Local History Collection
Children’s and Adult Programs
Interlibrary Loans
Magazines and Newspapers
Electronic Databases
Reference and research
CDs, DVDs
eBooks
SERVICES
Weekly and Monthly Children’s Programs
Monthly Adult Programs
Specials Guests
Summer Reading Clubs
Let’s Learn Series
Movie License
Partnerships with other agencies
Participation in Community Events
Upgrades to tech and mini-renovations
What’s Been Happening…
Kids Programs are Popular!
Girl’s Club
Boy’s Club
Weekly Programs
Storytime Baby & Me
Fun and Games and Reading! @
Straffordville and Port Burwell
Summer Reading
Club 2016
Special Guests
Craig the Science
Guy!
He wows the crowd and
makes Paint Rockets
during a visit to Port
Burwell Library during
Beachfest
Culture Days –Tech Table,
Graffiti Wall and Art Demos
Community Events:
Edisonfest & Watermelon Fest
Renovation and Tech
Upgrades @
Straffordville
Fred Bodsworth
Library of Port
Burwell…
New Hours and New Shelving
Updated Library Hours:
Monday ~ 2:00 to 5:00 pm
Tuesday ~ 2:00 to 7:00 pm
Thursday ~ 11:00 am to 5:00 pm
Saturday ~ 10:00 am to 12:00 noon
(closed Wednesday, Friday, Sunday)
Thanks to Bayham!
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BUDGET MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 3, 2017
6:30 p.m.
PRESENT:
MAYOR PAUL ENS
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
ABSENT:
DEPUTY MAYOR TOM SOUTHWICK
STAFF PRESENT:
CAO PAUL SHIPWAY
TREASURER LORNE JAMES
CLERK’S ASSISTANT BRENDA GIBBONS
PUBLIC WORKS OPERATIONS SUPERVISOR ED BRADFIELD
1. CALL TO ORDER
Mayor Ens called the meeting to order at 6:30 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. 2017 – 2018 DRAFT OPERATING BUDGET
A. Report TR-01/17 by Lorne James, Treasurer re 2017 – 2018 Operating Budget – Draft
i. 2017 – 2018 Operating Budget – Draft
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT staff be directed to add $3,000 to the Parks & Recreation Canada 150-Special Events
line item.
CARRIED
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT staff be directed to add a reserve transfer of $138,410 to the 2017 Operating Budget to
make the 2017 Notional Levy increase 2% over 2016.
CARRIED
2017 Council Minutes January 3, 2017
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report TR-01/17 re 2017 – 2018 Operating Budget – Draft, as amended, be received
for information;
AND THAT Council direct staff to bring forward the 2017 Tax Rates By-law.
CARRIED
4. BY-LAW
A. By-Law 2017-003 Being a By-law to confirm all actions of Council
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT confirming By-law 2017-003 be read a first, second and third time and finally passed.
CARRIED
5. ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Council meeting be adjourned at 7:50 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 5, 2017
7:00 p.m.
7:30 p.m. – Public Meeting – Planning/Zoning – Davidson and Baker
Council recessed for a short break at 7:25 p.m. and reconvened at 7:33 p.m.
PRESENT:
MAYOR PAUL ENS
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
ABSENT:
DEPUTY MAYOR TOM SOUTHWICK
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
MANAGER OF WATER|WASTEWATER OPERATIONS ED ROLOSON
CLERK’S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
Mayor Ens welcomed everyone to the new facility and advised the meeting is in the main hall
due to finishing work yet to be completed in the Council Chambers. The next Council meeting
scheduled for January 19 will be held in the Council Chambers.
5. DELEGATIONS
None.
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held December 15, 2016
2017 Council Minutes January 5, 2017
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the minutes of the regular meeting held December 15, 2016 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting concerning a Proposed Zoning By-law Amendment submitted by
Shauna Baker and Stephen Davidson
B. Notice of Public Meeting concerning a Proposed Official Plan and Zoning By-law
Amendment submitted by Bonnefield Farmland Ont. III Inc.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT correspondence items 10.1.1-A – 10.1.1-B be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipal Property Assessment Corporation re 2017 Budget and Municipal Levy
2017 Council Minutes January 5, 2017
B. Ontario Provincial Police re booth at Rural Ontario Municipal Association Conference
C. Long Point Region Conservation Authority Board of Directors Minutes of meetings held
November 2, 2016 and November 18, 2016
D. South West LHIN Residential hospice planning in the South West LHIN – Update
E. Royal Canadian Legion Ontario Command request for support re Military Service
Recognition Book
F. Ontario Power Generation re Pickering Nuclear Power Station
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Council direct staff to support the Military Service Recognition Book Donation Request -
Business Card Size.
CARRIED
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT correspondence items 11.1.1-A – 11.1.1-F be received for information.
CARRIED
11.1.2 Requiring Action
A. Elgin County re Agreement for Municipal Investigator and Agreement for Integrity
Commissioner
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT correspondence from the County of Elgin re Agreement for Municipal Investigator and
Agreement for Integrity Commissioner be received for information;
AND THAT Council direct staff to send correspondence to Elgin County indicating the
automatic renewal of Section 2 of Municipality of Bayham By-law No. 2007-093;
AND THAT the Municipality of Bayham continue to utilize the services of JGM Consulting as
the Municipal Investigator pursuant to Sections 8, 9, 10 and 239.1 of the Municipal Act, 2001
S.O. 2001 C.25, as amended.
CARRIED
2017 Council Minutes January 5, 2017
B. Rob Dilts re Ice Rink Project in the Lions Park, Vienna
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT correspondence from Rob Dilts re Ice Rink Project in the Lions Park, Vienna be received
for information;
AND THAT the Municipality of Bayham partner with Elgin-St.Thomas Healthy Communities
Partners to offer an additional volunteer coordinated outdoor ice rink in the Municipality of
Bayham;
AND THAT the Municipality of Bayham recognizes they will be responsible for the liability
insurance, assisting with identification of volunteers and provision of a location for the rink.
AND THAT the rink be located at the Vienna Memorial Park by the Pavilion;
AND THAT water, for the initial floods be provided by the Municipality of Bayham Fire
Department and coordinated with the Water Department.
CARRIED
C. Museums Bayham Board Advisory Board and Committee Resolution re Ontario Volunteer
Service Awards
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Council of the Municipality of Bayham supports the Museums Bayham Board
nomination of the following long term Museums Bayham Board Volunteers under the Ontario
Volunteer Service Awards 2017 program – 5 years – Albert White; 10 years – Ray Maddox,
Chuck Buchanan, Bev Hickey, Ron Bradfield and Matt Schaffer.
CARRIED
D. Museums Bayham Board Advisory Board and Committee Resolution re King Street from
North Street to the Edison Pioneer Cemetery
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Museums Bayham Advisory Board & Committee Resolution requesting the Council
of the Municipality of Bayham consider ensuring King Street and road allowance to Edison
Pioneer Cemetery be treated the same as other municipal streets, public works regularly tend
the gravel and roadside in accordance to grass cutting standards spring through autumn and
including the cost to an existing contractor’s agreement be received for information;
AND THAT the request be referred to staff to draft a report.
CARRIED
11.2 Reports to Council
A. Report TR-02/17 by Lorne James, Treasurer re Interim Tax Levy and Borrowing By-laws
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Report TR-02/17 re Interim Tax Levy and Borrowing By-laws be received for information;
AND THAT Council direct staff to bring forward By-law No. 2017-001, being a by-law to provide
for an interim tax levy for 2017 for Council consideration;
AND THAT Council direct staff to bring forward By-law No. 2017-002, being a by-law to
authorize borrowing from time to time to meet current expenditures during the fiscal year
ending December 31, 2017, for Council consideration
CARRIED
B. Report CAO-01/17 by Paul Shipway, CAO|Clerk re RFT 16-07 Supply and Placement of
Granular Material
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-01/17 re RFT 16-07 Supply & Placement of Granular Materials be received
for information;
AND THAT Council direct staff to bring forward a by-law to authorize an agreement for the
supply and placement of granular materials from Johnston Brothers Ltd., as per RFT 16-07, in
the total amount of $448,585.80 + HST.
CARRIED
12. BY-LAWS
A. By-Law 2017-001 Being a By-law to provide for an Interim Tax Levy (This by-law follows
the recommendation made in Report TR-02/17 by Lorne James, Treasurer during the
regular meeting of Council of January 5, 2017)
B. By-Law 2017-002 Being a By-law to authorize borrowing from time to time to meet
current expenditures during the fiscal year ending December 31, 2017 (This by-law follows
the recommendation made in Report TR-02/17 by Lorne James, Treasurer during the
regular meeting of Council of January 5, 2017)
C. By-Law 2017-005 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and Johnston Bros. (Bothwell) Ltd. (This by-law follows the
recommendation made in Report CAO-01/17 by Paul Shipway, CAO|Clerk during the
regular meeting of Council of January 5, 2017)
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT By-Laws 2017-001, 2017-002 and 2017-005 be read a first, second and third time and
finally passed.
CARRIED
13. UNFINISHED BUSINESS
2017 Council Minutes January 5, 2017
14. OTHER BUSINESS
14.1 In Camera
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Council do now rise to enter into an “In Camera” Session of the Committee of the Whole
at 7:37 p.m. to discuss:
Proposed or pending acquisitions or dispositions of land by the municipality or local
board;
CARRIED
A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (Lot 7-Parts 1 & 2 RP 11R-7609)
B. Confidential Verbal Report regarding a proposed or pending acquisition or disposition of
land by the municipality or local board (31 Elizabeth Street)
14.2 Out of Camera
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the Committee of the Whole do now rise from the “In Camera” session at 7:46 p.m. with
progress to report.
CARRIED
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Council direct staff to list Lot 7 Parts 1 & 2 RP 11R-7609 (Vacant Snow St. Lot),
previously declared surplus on May 21, 2015, with the Municipal Realtor.
CARRIED
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the net proceeds for sale of Lot 7, Parts 1 & 2 RP 11R-7609 (Vacant Snow St. Lot) be
allocated to the Edison Museum Reserve Fund.
A recorded vote on resolution was requested by Mayor Paul Ens
YEA NAY
Councillor Breyer X
Councillor Casier X
Councillor Ketchabaw X
Mayor Ens X
The resolution was CARRIED on a 3 – 1 vote.
2017 Council Minutes January 5, 2017
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2017-006 Being a By-law to confirm all actions of Council
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT confirming By-Law 2017-006 be read a first, second and third time and finally passed.
CARRIED
16. ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Council meeting be adjourned at 7:55 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 5, 2017
7:30 p.m. – Shauna Baker and Stephen Davidson
PRESENT:
MAYOR PAUL ENS
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
ABSENT:
DEPUTY MAYOR TOM SOUTHWICK
STAFF PRESENT:
CAO|CLERK PAUL SHIPWAY
DEPUTY CLERK|PLANNING COORDINATOR MARGARET UNDERHILL
CLERK’S ASSISTANT BRENDA GIBBONS
SIGNED IN ATTENDEES: None
1. CALLTO ORDER
Mayor Ens called the public meeting to order at 7:33 p.m. and asked for those in attendance for
the Public Meeting for Planning purposes – Rezoning to place their name and contact
information on the sign-in sheet provided at the podium.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by Shauna Baker and Stephen Davidson
The purpose of the public meeting is to consider an application to change the zoning on
a parcel of land in the Hamlet Commercial (HC) Zone to a Hamlet Residential (HR)
Zone.
The effect of the by-law will be to permit storage use accessory to the single detached
dwelling on a parcel of land, previously used as an automotive repair workshop.
2017 Council Minutes January 5, 2017
5. PUBLIC PARTICIPATION
None.
6. CORRESPONDENCE
Deputy Clerk|Planning Coordinator M. Underhill advised no written submission were received.
7. OTHER BUSINESS
None.
8. ADJOURNMENT
Pursuant to the Planning Act requirements the Public Meeting is now complete and the Zoning
by-law will be considered at the meeting scheduled for January 19, 2017.
The regular meeting will now reconvene at 7:36 p.m.
MAYOR CLERK
NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
OFFICIAL PLAN AND
ZONING BY-LAW AMENDMENT
IN THE MUNICIPALITY OF BAYHAM
APPLICANT: BONNEFIELD FARMLAND ONT III INC.
TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official
Plan and a Zoning By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a
public meeting on Thursday, January 19, 2017 at 7:30 p.m. in the Municipal Council Chambers
in Straffordville to consider a proposed Zoning By-law and Official Plan amendment under Section
34 of the PLANNING ACT.
THE PURPOSE of this By-law is to change the land use designation on a 24,848 m² (6 acre)
parcel of land from “Agricultural” to Site Specific Agricultural designation in the Official Plan of the
Municipality of Bayham; and to change the zoning on the same lands from Agricultural (A1) Zone
to a Site Specific Agricultural (A1-XX) Zone in Zoning By-law Z456-2003. The subject lands are
located on the east side of Plank Road, north of Glen Erie Line and known as 4964 Plank Road.
The proposed amendments allow a permanent bunkhouse facility to accommodate a maximum
50 seasonal offshore farm workers on the existing apple farm administration and storage lot. The
farm workers supply labour for the larger farm operation for apple cultivation. The building will
provide residential accommodation. Farm workers will be transported daily to and from the
various apple orchard locations from the subject site. Parking for the volume of occupants must
be provided on the site. The subject lands contain: a storage building for repair and storage of
equipment, a controlled access cooler barn used to store apples, a house, a garage and a small
shed.
THE EFFECT of this By-law will be to permit an oversized supplementary farm (bunkhouse)
building on a 24,848 m² (6 ac) parcel of land on the existing agricultural lot for 50 seasonal farm
workers. The proposed amendments allow a bunkhouse with 437 m² (4704 square feet) of floor
area which exceeds the preferred building area of a supplementary farm dwelling policy of 167
m² (1797 square feet) of floor area in the Official Plan.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendments.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Ontario Municipal Board.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-laws are passed, the person or
public body may not be added as a party to the hearing of an appeal before the Ontario Municipal
Board unless, in the opinion of the Board, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed Official Plan or Zoning By-law
amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 16th day of December 2016.
Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
P.O. Box 160, 9344 Plank Rd.
Straffordville, ON, N0J 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
E: munderhill@bayham.on.ca
W: www.bayham.on.ca
19 December 2016
Bruce Bolin
b.bolin@computer.org
519 550-1822
57755 Lakeshore Line
RR2 Port Burwell, ON
N0J 1T0
My wife and I received your “NOTICE CONCERNING THE PROPOSED
CLOSURE OF A HIGHWAY IN THE MUNICIPALITY OF BAYHAM” that was
“DATED at the Municipality of Bayham this 5th day of December, 2016.”
I have subsequently (December 14) been informed, as a result of my enquiry for
the additional information that was offered, with the following:
“1) Details of the size and style of the turnaround
○ The turnaround will be similar to what exists at the current dead
end. A gravel bulb large enough for the tandem trucks to turnaround on.
2) Type of barrier and fencing that will be installed
○ The intent would be to place steel guide rail, similar to what is at the
current dead end at the new proposed dead end on the travelled portion
of the road. No fencing would be placed.”
The original notice was officially issued on December 5, but curiously our copy
was postmarked by Bayham (Postal Indicia) on December 2! Which, if either, of
the two dates is correct? Anyway, Bayham is giving residents about two weeks to
respond and then the Municipality of Bayham will have any such responses a full
month before they "consider a by-law". It is obvious whose time is considered
important, and whose time is assigned little value. No consideration is given to
residents who might be out of town during those two weeks or who might be busy
with previously planned activities. I think giving residents only two weeks to
respond demonstrates that Bayham does not really want Bayham’s
customer/owner/taxpayer opinions.
I request that in future that Bayham take into account that if public input is actually
wanted, sufficient time be given for public dialog and considered response , and
that response time be at least as long as what is allotted to the party instigating the
change.
This issue could have been addressed at any time during the past ten years, so any
urgency is self-made.
Regarding point #1), a full size tandem truck would not be able to turn around
within a turnaround created within a standard 66 foot right-of-way as the minimum
turnaround diameter is 92.8 feet. Please see Appendix A Minimum Turning
Radius for a Semtrailer. What this means is large trucks either will back down
Godby Road; come in forwards and back out; or turn around using a residental
driveway. There is no cheap and easy way to solve this problem, but awareness of
the problem is the first step, and a proper sign at the north end of this portion of
Godby Road, at Glen Erie Line, might help.
A bulb-shaped turnaround as apposed to a retangular turnaround is good as it sends
a message that the turnaround is not a parking lot for visitors and trespassers. It is
not clear which is proposed, as “what exists at the current dead end” is not a “bulb
large enough for the tandem trucks to turnaround on.”
My wife and I frequently observe this misinterpretation of configuration at the
turnaround that abuts our property on Lakeshore Line where the turnaround was
configured like a parking lot.
Regarding point #2), placing no fencing is a signal that there is no official concern
as to what people may do before or after turning around.
My primary concerns are that the new end of the road barricade and signs will
likely be no better at deterring trespassers and partyers from risking their lives on
the bluffs and ravine than the current vandalized and trampled barricade has
proven to be. During the nicest weather portion of the year, but not exclusively,
there are many people who park at the south end of Godby Road and then proceed
to explore or execute planned parties. Below I have photographs of a couple of
examples.
22 May 2016
Here an adult sets up a tent and campfire on the former Lakeshore Line while
children from the same group risk their lives playing on Bayham property and the
properties of adjoining landowners. The cable that can be seen in this photo is an
Eastlink phone cable that was formerly buried and once served to provide our
telephone service. As you may know, four boys accidentally buried themselves
alive and died in August or 1994 while engaged in similar play at Sand Hills Park.
www.upi.com/Archives/1994/08/15/Four-boys-buried-alive-in-sand-dune/1928776923200/
I reported this particular activity to the OPP in the hopes of preventing a similar
fate.
6 May 2013
Here I discovered that this couple had gotten their truck stuck atop a ridge at the
edge of Godby Road beside the current barrier. They had successfully driven over
it and had been racing up and down the former Lakeshore Line, which is what
drew my attention. When I investigated I found this situation where the genius
was attempting to use his acoustic speaker as a platform for the vehicle jack that
was too short for the situation. The speaker could have collapsed at any moment
with him under the truck. I warned him, without success . He rejected my offer to
call him a tow truck. I then returned home to telephone the OPP that this couple
needed to be saved from their own actions.
Admittedly no amount of signage will deter every wanderer, but a couple of no
parking signs complete with penalties would discourage most of the explorers , the
hunters, the beach goers who are avoiding the crowded beaches in Port Burwell,
the lost, the bladder challenged, the lovers, those seeking a trash dumping
place,and the confused that come by car or truck. As for the dirt bikes and ATVs,
‘no trespassing’ signs along with some text indicating they are government
enforced laws would help.
We have many trespassers from this entry point. Most are not as extremely foolish
as those shown above, but they are a constant problem on nice weather weekends,
and an intermittent problem at other times. Signs such as the one shown below do
not deter them.
18 December 2016
18 December 2016
I personally have no major objection to this proposed or planned closure as that
portion of the road only serves trespassers, many of whom abuse our
property. The new, shorter version of Godby Road will still provide access to the
home that is the farthest south on the road, which is owned and occupied Catherine
Prong.
I have no knowledge of how Catherine Prong feels about proposed modification,
but think she should have a major say in any decision as to how it is implemented
because in future the vehicles of the lost, the confused, the explorers, and those
trying to avoid the crowds at the Port Burwell beaches will then be stopping or
turning around at her place.
As perhaps a bit of trivia, Godby Road was formerly Prong Road, but it was
renamed in 1997, well before Janet and I were residents of Bayham.
Appendix A
Source: AASHTO – Geometric Design of Highways and Streets
design.transportation.org/Documents/TurnRadii,GreenBook2004.pdf
Municipality of Bayham Tree Application Program
The Council of the Corporation of the Municipality of Bayham is pleased to announce the
commencement of the 2017 Tree Application Program.
The Council of the Corporation of the Municipality of Bayham has budgeted $5,000 for
the Tree Program in 2017.
The Tree Program is application based, utilizing a digital application to track applicants,
on a first come first serve basis to a maximum of three (3) trees per applicant until the
funding is utilized. Successful applicants will be notified via email in late spring about
the success of their application.
The Tree Program Application is available on the Municipality of Bayham Website under
Forms.
Please be advised the program operates as follows:
1. Tree type to be determined by LPRCA subject to availability of native trees.
2. Confirmation of delivery period and a tree planting guide will be provided in the
confirmation email in the spring.
3. Delivery will consist of:
a. Tree (approx. 4 ft.)
b. Brush blanket
c. Pins
d. Rodent Guard
e. 1 stake
4. Application will be contingent upon the Trees being placed wholly on Private
Property within two (2) meters from the private/municipal property line.
5. The location of the tree may be inspected after delivery in April or May and any
tree improperly planted may require replanting
6. The Applicant will be responsible for planting and maintenance of the subject
tree(s).
DATED at the Municipality of Bayham this 5th day of January, 2017.
Municipality of Bayham
P.O. Box 160, 56169 Heritage Line
Straffordville, ON, N0J 1Y0
Telephone: 519-866-5521
bayham@bayham.on.ca
1340 Pickering Parkway, Suite 101, Pickering, ON L1V 0C4
www.mpac.ca
December 22, 2016
To: Chief Administrative Officers
Chief Finance Officers, Treasurers and Tax Collectors
From: Carla Y. Nell, Vice-President
Municipal and Stakeholder Relations
Subject: 2016 Assessment Update Municipal Summary Report
The return of 2016 assessment rolls to Ontario municipalities marks a key milestone in the
organization’s delivery of the province-wide 2016 Assessment Update.
2016 was a year of many firsts for MPAC’s delivery of updated assessments. We made a
number of changes to our operations and the products and services we deliver to property
owners and stakeholders. Our goal was to undertake an Assessment Update that demonstrated
a greater focus on roll stability, transparency and collaboration.
We have developed the enclosed report for municipal administration and elected officials to
provide an Executive Summary of the work performed by MPAC in support of the 2016
Assessment Update, which includes municipal level snapshots of the property class changes
unique to your area.
A copy of this report will also be provided to Municipal Clerks for submission to municipal
councils in the new year. In the interim, I encourage you to review the report and share your
comments or any questions with your local Municipal and Stakeholder Relations team.
Yours truly,
Carla Y. Nell
Vice-President, Municipal and Stakeholder Relations
cc: Regional and Account Managers
2016 Assessment Update
Municipal Summary Report
December 2016
2016 Assessment Update: Municipal Summary Report 2
CONTENTS
Delivering the 2016 Assessment Update
About This Report 3
Introduction 3
Disclosure 4
2016 Assessment Update Rollout
Residential Properties 5
Farm Properties 7
Business Properties 10
Large and Special Purpose
Business Properties 16
Our Approach to Value
The Municipal Experience 18
Conclusion 19
Assessment Change Summary
by Property Class Appendix 1
Assessment Base Distribution
Summary by Property Class Appendix 2
2016 Assessment Update: Municipal Summary Report 3
Delivering the 2016
Assessment Update
About This Report
The following report has been developed to provide municipal
administration and elected officials with an executive summary of
the work undertaken by Municipal Property Assessment Corporation
(MPAC) in delivering assessed values for the 2016 Assessment Update.
Introduction
In Ontario, property assessments are updated every four years. The
2016 Assessment Update reflects a legislated valuation date of January 1,
2016, for the 2017-2020 property tax years.
MPAC’s work to deliver the 2016 Assessment Update began in 2015—nearly
two years earlier than previous Assessment Updates. As part of our efforts,
we introduced some of the most significant reforms to Ontario’s property
assessment system since 1998, and recognized early engagement and
openness as keys to our success.
The following report summarizes the initiatives that MPAC has
undertaken to:
• Deliver on our commitment to engage with and provide greater access
to information for property owners, municipalities and stakeholders
• Improve our valuation analysis, methods and models
• Increase our assessment quality through stringent data cleansing,
quality checks and testing our work through third parties
MPAC is committed to providing property owners,
municipalities and all its stakeholders with the best
possible service. Our goal is a stable assessment base
through greater transparency, shared understanding
and accuracy in property values.
2016 Assessment Update: Municipal Summary Report 4
Our 2013-2016
Strategic Plan
MPAC provided property
owners, municipalities and
stakeholders with the best
possible service through
transparency, predictability
and accuracy—and works
with municipalities and
property owners and industry
associations to identify
potential opportunities
to further refine Ontario’s
property tax system.
Disclosure
MPAC has launched disclosure initiatives to inform property owners and
municipalities about how accurate property values are established. MPAC’s
approach to disclosure varies by property type. The disclosure initiatives
include ongoing consultations with property owners and municipalities to
determine appropriate valuation methodology and valuation parameters.
Three levels of Disclosure
documentation were established:
33 guides that explain assessment methodology, and
reflect appraisal industry standards and best practices.
161 reports that explain how assessment methodology is
applied to value properties, at the sector level, including
reports for each of MPAC’s 128 residential market areas.
Detailed information is also provided for over 5 million
properties in Ontario, including 600,000+ farm and
business properties, available through secure access
(aboutmyproperty.ca) to property taxpayers, their
representatives and municipalities. MPAC has published
33 additional supporting documents, including our
Information and Data Sharing Policy, Economic
Obsolescence Reports, and Cost Analytics.
Methodology
Guide
Market
Valuation
Report
Property Specific
Valuation Information
1
2
3 Property Specific Valuation Information
Market Valuation Reports (MVR)
Methodology Guides
3LEVELS
2016 Assessment Update: Municipal Summary Report 5
2016 Assessment
Update Rollout
Residential Market Trends
Launched April 2016, Residential Market Trends is a new, user-friendly online
tool on aboutmyproperty.ca designed to inform property taxpayers about
key market shifts happening in their neighbourhood and across Ontario.
Through interactive maps, property owners can understand how property
assessments have changed in any specified neighbourhood. The maps
display information on the average assessment increase in an area, including
the value of a typical home, condominium and waterfront property value
from 2016 to 2017. Provincially, residential property values have increased
on average by 4.5% annually since 2012. Over the next four years, the
average residential property will increase by 18%.
Key Improvement Areas
Improved Sales/Data Validation
MPAC completed more sales investigations and data quality checks in
preparation for this year’s assessment update than past reassessments.
MPAC staff investigated more than 200,000 sales since 2012, which is more
than double the sales reviewed for the 2012 Assessment Update. MPAC
also reviewed and updated more than 2.8 million data elements.
Redesigned Property Assessment Notice
MPAC redesigned the Property Assessment Notice as part of its commitment
to enhance the residential taxpayer experience and educate property
taxpayers on the valuation process.
Residential Properties
Notices for residential property owners were mailed over a 21-week period
starting on April 4, 2016. The staggered approach was intended for MPAC to:
• Resolve any property owner concerns before final Assessment Rolls are
returned to municipalities
• Allow for more localized targeted outreach
• Manage the influx of calls to our call centre to better respond to
enquiries
2016 Assessment Update: Municipal Summary Report 6
MPAC conducted quantitative and qualitative research through a third
party to receive feedback from residential taxpayers from across Ontario.
Enhancements were made based on this feedback and through consultation
with the Ministry of Finance.
Changes include:
• An Issue Date and specific Request for Reconsideration (RfR) deadline
for each of the applicable tax years
• A clear explanation of phase-in
• A simple explanation of the Ontario Property Assessment System
• Information on the valuation process and the five key factors that
affect residential property value
Improved Understanding
In advance of the residential Notice mailing, a variety of resources were
provided to property owners, including:
• Brochures
About MPAC
Understanding Your 2016 Property Assessment Notice
Resolving Assessment Concerns/Requests for Reconsideration (RfR)
Residential Properties
Newly Built Homes
Waterfront Properties
• Videos
AboutMyProperty™ Overview
How MPAC Assesses Properties
The Request for Reconsideration process
Property Assessment and Taxation
• Residential Market Trends
2016 Assessment Update: Municipal Summary Report 7
Farm Properties
MPAC has strengthened the accuracy and equity of farm valuations for the
2016 Assessment Update. Property Assessment Notices were delivered
starting October 11, 2016, with an average annual increase of 16% since
2012. Over the next four years, the average farm property will increase
by 64%.
Farm Market Trends
Farm Market Trends were created for 48 different geographic regions, and
the Current Value Assessment change shows the percentage increase for
year one of the phase-in (2017). The maps also show a rate per acre of
Class 1 farmland, which is often how farmers speak when referencing
the value of their farm property.
Upward trends continue
Farmland property sales indicate
that farm values have continued
to increase provincially.
Interest rates are low
Historic low interest rates have
allowed farmers to expand
farming operations.
Demand outweighs supply
Over the last several years,
the demand for farmland has
significantly outweighed the
supply, creating competition.
Not all buyers are farmers
Non-agricultural buyers in Ontario
continue to purchase farmland.
More land is needed
Many sectors, including large
intensive livestock enterprises,
need land for nutrient management
and cropping requirements.
Soil type is a factor
The availability of soil types that
support high-value crops is driving
up demand.
Farmland sales expand east
Producers continue to expand by
purchasing land in Eastern Ontario
and in neighbouring communities.
Lower priced land available
in northeast
Buyers from Southern Ontario who
are in search of lower priced land
are finding it in the Northern and
Eastern regions of Ontario.
1 2
3 4
5 6
7 8
2016 Assessment Update: Municipal Summary Report 8
Average annual assessment changes reflect the median value for farm
properties, regardless of the property class. This includes vacant farmland,
farms with residences and outbuildings. The farm market trends map for
48 different geographic regions are available on aboutmyproperty.ca.
Key Improvement Areas
Data Integrity/Accuracy
For the 2016 Update, MPAC implemented a number of changes that have
resulted in a better approach to farm valuations.
• Improved farm sale verification process. MPAC undertook significant
analysis and only used sales of farmland sold to farmers to determine
farmland rates. Farm verifications included a standard letter and
questionnaire sent to new farm owners, and a mandatory review of
vacant farm land sales that are 10 acres or greater.
• Comprehensive review of vacant farm land sales back to January
2008. A longer sales period increased the number of farm sales in
MPAC’s analysis by approximately 40% over past reassessments
(sales are time-adjusted to reflect market changes over time).
• Reduction in the number of farm neighbourhoods. Farm
neighbourhoods have been combined, resulting in a reduction from
228 to 167 neighbourhoods. This has enabled MPAC to use more sales
transactions in its determination of the farm land rates. MPAC staff also
reviewed the values for farms in bordering neighbourhoods to ensure
equity in the valuations.
• New Agricultural Cost Guide. MPAC is now relying on a new, up-to-date
agricultural cost guide to determine the value of farm structures.
2
4
3
6
7
1
5
Overall
Average assessment
change for 2016-2017
12%
16%
13%
N/A
16%
19%
18%
South West
Golden Horseshoe
GTA Central Ontario
City of Toronto
Central North East
East
North
1 2
3
4
5
6
71
2
3
4
5
6
7
Ontario Overall 16%
Farm Value Comparison
2016 Assessment Update: Municipal Summary Report 9
Consultation and Engagement
In consultation with the Ontario Federation of Agriculture (OFA), the Ontario
Ministry of Agriculture Food and Rural Affairs (OMAFRA), municipalities and
industry representatives, MPAC worked closely with the farming community
to provide additional transparency regarding farmland valuations.
Redesigned Property Assessment Notice
MPAC engaged property owners and industry groups through focus groups
to discuss potential enhancements to the Property Assessment Notice. As
a result of feedback received, MPAC customized the Farm Notice to clearly
indicate whether the property is classified in the residential or farm tax
property class and include acreage as part of the property description.
Improved Understanding
In addition to outreach and consultation, MPAC created a suite of
communication materials to help farm property owners understand
the changes being introduced for farm properties as part of this year’s
province-wide Assessment Update. The materials include:
• A new Farm brochure
• How MPAC Assesses Farm Properties video
• An Infographic that explains how MPAC values farm properties
• Understanding your Farm Property Assessment Notice Brochure
• Access to all three levels of disclosure for their farm property
through aboutmyproperty.ca
• Farm Market Trends
2016 Assessment Update: Municipal Summary Report 10
Business Properties
Business property owners received their 2016 Notices starting on
October 18, 2016. Values reflect the local real estate market and
MPAC’s analysis of the market indicates that most categories of business
property have increased in value over the last four years. MPAC has
made considerable efforts to analyze local markets, review the data
on file and talk to property owners in advance of the update.
Multi-Residential
MPAC has changed the way multi-residential properties are assessed and
used the Direct Capitalization Approach for the 2016 Assessment Update.
These changes were implemented as a result of feedback received during
consultations with the Federation of Rental-Housing Providers of Ontario
(FRPO), the Co-operative Housing Federation of Canada (Ontario Region
Office) and the Ontario Non-Profit Housing Association. Provincially, multi-
residential property values have increased on average by 7% annually since
2012. Over the next four years, the average multi-residential property will
increase by 28%.
Upward trends continue Interest rates are low
Demand outweighs supply REITs and large portfolio
holders invest
Rent vs. buy Province-wide effects
Multi-residential property sales
indicate that values have continued
to increase provincially.
Historic low interest rates have
fueled an active sales market
for multi-residential properties.
Competition for apartment
investment properties in large
urban centres has resulted in
premium pricing.
Real estate investment trusts and
large institutional investors continue
to invest in this stable asset class.
Many young professionals are
choosing to rent instead of buy
due to strong home prices.
Sale prices have continued to
climb across the province. Sault
Ste. Marie, Thunder Bay, Barrie,
Hamilton, Windsor and the Greater
Toronto Area all show strengthening
apartment markets.
1 2
3 4
5 6
2016 Assessment Update: Municipal Summary Report 11
Key Improvement Areas
• Reviewed four years of sales data to determine multi-residential values
• Researched and consulted third party sources, including Canada
Mortgage and Housing Corporation, to validate our valuation
components
• Launched the Property Income and Expense Return (PIER) tool
enabling multi-residential property owners to submit their annual
rental, income and expense information online
• Studied rental, financial and market information to determine Fair
Market Rents, Vacancy and Bad Debt allowances, Expense Ratios
and Capitalization Rates for Ontario’s multi-residential properties
Average annual assessment changes reflect the median value for multi-
residential properties having seven or more units. Multi-residential market
trends include average assessment change (2016-2017), Fair Market Rents,
capitalization rates and vacancy rates.
1 2
3
4
5
6
7
12%
Overall
Average assessment
change for 2016-2017
South West
Golden Horseshoe
GTA Central Ontario
City of Toronto
Central North East
East
North
1
2
3
4
5
6
7
Ontario Overall
Multi-Residential Value Comparison
5%
6%
4%
7%
7%
5%
5%
2016 Assessment Update: Municipal Summary Report 12
Commercial
Commercial properties have a broad range of uses including small retail, food
service, shopping centres or big box centres, office buildings or other general
commercial uses.
MPAC conducted pre-roll discussions and/or information sessions with Ontario
Business Improvement Area Associations, large office and large retail property
owners, major tenants (i.e., national chains) to review preliminary valuation
parameters for the various sectors. In preparation for this year’s Assessment
Update, MPAC reviewed Fair Market Rents against market data submitted by
property owners and reviewed three years of sales data to establish accurate
values. Provincially, commercial property values have increased on average by
3.1% annually since 2012. Over the next four years, the average commercial
property will increase by 12.4%.
Retail development in an
expanding housing market
Retail development remains
strong in areas with growing
residential communities to
support the demand for retail
services from new residents.
Capitalization rates and office
buildings
Capitalization rates continue to
compress in most parts of Ontario.
New supply continues to be added
in several major markets, including
Toronto, Richmond Hill, Mississauga
and Oakville.
Ottawa faces decline in office
building values
Ottawa continues to see a
decline in rents and an increase
in vacancy as the federal
government continues to
relinquish office space back
to the market.
Big box vs. standard retail
properties
Province-wide, big box properties
are experiencing marginally lower
increases in assessment when
compared to standard retail
properties due to the limited
utility beyond their existing use
and limited market demand within
this sector.
1 2
3 4
2016 Assessment Update: Municipal Summary Report 13
Commercial in the Northwest
The main urban centres of
Thunder Bay, Kenora, Dryden and
Fort Frances are experiencing
the most consistent assessment
increases in the region. Affordable
housing market conditions along
with stability in the mining and
forestry sector have contributed
to steady market conditions in
the commercial sector.
5
Commercial in Northeastern
Ontario
Northeastern Ontario is seeing
the lowest average change in
commercial properties in the region.
Increases to small retail properties
are tempered in part due to the
continued development of big
box centres in these communities
which have drawn consumers from
traditional retail markets. Office
buildings and large shopping centre
values have outperformed small
retail as sectors and investors
outside of Northern Ontario see
value in investing in the North
due to low interest rates.
6
1 2
3
4
5
6
7
Overall
Average assessment
change for 2016-2017
2%
5%
9%
0.3%
South West
Golden Horseshoe
GTA Central Ontario
City of Toronto
Central North East
East
North
1
2
3
4
5
6
7
Ontario Overall 3%
Commercial Value Comparison
5%
2%
2%
Commercial market trends include average annual assessment change
(2016-2017), Fair Market Rent, Vacancy, Non-Recoverable, Capitalization.
2016 Assessment Update: Municipal Summary Report 14
Industrial
MPAC conducted pre-roll consultations and/or information sessions with the
Ontario Business Improvement Areas (BIA) Association and member BIAs from
across Ontario, ONroute Service Centres, the Gravel Pit Industry, municipalities, the
Ministry of Finance and Infrastructure Ontario to get an improved understanding
of how assessment changes will impact various groups in this sector. Provincially,
industrial property values have increased on average by 3% annually since 2012.
Over the next four years, the average industrial property will increase by 12%.
Upward trends continue
Standard industrial property sales
indicate the industrial market
remains strong in the Greater
Toronto Area.
Rebounding market in
Southwestern Ontario
The market in Southwestern Ontario
remains stable with industrial sales
rebounding in Windsor/Chatham.
Logistics a key driver for
this segment
Access to main transportation routes
along the 400 series highways and
large distribution centres continues
to stimulate industrial markets.
Steady growth province-wide
Central, east and northern
areas of the province continue
to experience stable industrial
markets.
Interest rates are low
Historic low interest rates have fueled
growth in industrial property sales.
1 2
3 4
5
1 2
34
5
7
Overall
Average assessment
change for 2016-2017
2%
6%
1%
South West
Golden Horseshoe
GTA Central Ontario
City of Toronto
Central North East
East
North
1
2
3
4
5
6
7
Ontario Overall 3%
Industrial Value Comparison
4%
2%
2%
2%
Industrial maps show the average annual assessment change for industrial
properties for year one of the phase-in (2017) for standard industrial properties only.
2016 Assessment Update: Municipal Summary Report 15
Key Improvement Areas
• More than 62,000 sales investigations on commercial/industrial
properties province-wide, representing almost 90% of all sales
for the province
• Staff reviewed and updated more than 2.8 million data elements
• Engagement has focused on property owners and stakeholders most
likely to be affected by changes (either in methodology or value)
and those who have expressed an interest in participating in pre-roll
discussion and consultation
Methodology Changes
MPAC engaged key stakeholder groups, municipalities, property owners
and the Ministry of Finance in discussions about methodology changes in
advance of the update. Key changes include:
• Big Box Stores – changed from the income approach to the cost
approach
• Consolidated Courthouses – changed from the income approach to
the cost approach
• Billboards – assessed using the regulated cost approach and included
in the commercial property class
• Equity Co-ops/Co-ownerships – returning to its approach of valuing
Equity Co-ops and Co-ownerships by the direct sales comparison
approach
• Multi-Residential – changed the application of the income approach
from a Gross Income Multiplier approach to a direct capitalization of
net income
Improved Understanding
Multi-residential and business owners have access to a range of
assessment tools and information to assist them in understanding how
MPAC has assessed their property. These tools include:
• A new Multi-Residential Brochure and Infographic with an overview
of MPAC’s approach to valuing multi-residential properties
• A Small Commercial and Industrial Properties Brochure
• Understanding your Business Property Assessment Notice Brochure
• A video that explains the Request for Reconsideration Process for
Business Properties
• Business Market Trends for Commercial, Industrial and
Multi-Residential properties
2016 Assessment Update: Municipal Summary Report 16
Large and Special Purpose
Business Properties
Large and special purpose business properties are generally characterized
as properties that have a unique design, layout, size, construction materials
and/or building services that facilitate one or a limited number of uses.
• They have limited market possibilities, except as a going concern
business
• They typically have specialized building services
• They tend to serve large market areas that are more regional, national
or international in scope
• They generally contain machines and machine fittings that are designed
to facilitate one purpose
• Adaptation to other uses is typically challenging, requiring significant
alterations and rarely finding economically viable uses for all of the
improvements
As part of MPAC’s delivery of the 2016 Assessment Update and the
implementation of the recommendations under the Ministry of Finance’s
Special Purpose Business Property Assessment Review (SPBPAR) Report,
MPAC established an Advance Disclosure Protocol for Large and Special
Purpose Business Properties.
The protocol provided municipalities and property taxpayers with the
opportunity to review and comment on MPAC’s market analytics and
preliminary assessed values for large and special purpose business
properties in advance of roll return.
Under the Ministry of Finance’s Section 10 directive, MPAC was required to
develop Methodology Guides for the following large and special purpose
business property types:
• Pulp and Paper Mills
• Saw Mills
• Value-Added Wood Products Manufacturing Plants
• Steel Manufacturing Plants
• Automotive Assembly Plants
• Automobile Parts Manufacturing Plants
2016 Assessment Update: Municipal Summary Report 17
Recognizing the complexities surrounding other property sectors, MPAC
followed the same procedure for the following additional large and special
purpose business property types:
• Pharmaceutical Manufacturing
• Chemical Manufacturing
• Oil Refineries
• Mining
• Food Processing
• Aerospace
Consultation
Engagement and collaboration has provided municipalities and property
owners with an opportunity to review and comment on MPAC’s sector
level analytics and preliminary assessed values for large and special
purpose business property types.
Preliminary valuation summaries were shared with property owners
and municipalities in May of 2016 encouraging property owners and
municipalities to review the information and provide feedback, and to
share alternate data, evidence and analysis with MPAC. This feedback
was reflected in the updated preliminary values distributed by MPAC on
October 4, 2016, which allowed property owners and municipalities a final
opportunity to review their revised preliminary summary and offer input
prior to Property Assessment Notice delivery on November 28, 2016.
2016 Assessment Update: Municipal Summary Report 18
Our Approach to Value
The Municipal Experience
A redesigned Municipal Connect™ allows for better understanding and
management of the assessment base and assessment at risk, and offers
municipalities a modern and flexible way to access assessment information.
To better support the management of municipal services and provide
further insight into the 2016 Assessment Update, Municipal Connect™
provided municipalities with access to preliminary values allowing for
early consultation/discussion with the goal of greater roll stability and
predictability.
Many enhancements were made in the development of Municipal
Connect 2.0. Key changes include:
• Access to preliminary values through the Pre-Roll Consultation File
for the 2016 Current Value Assessment (2017 to 2020 tax years)
• Weighted assessments based on a municipality’s specific ratios
• New and enhanced mapping and satellite photo capabilities,
including property type and assessment parcel overlays
• Access to Commercial/Industrial preliminary values
• Access to Assessment Review Board appeal and Request for
Reconsideration information
MPAC staff continue to work to provide additional enhancements to
meet municipalities’ unique needs. Throughout 2017, we will continue to
transition functionality from the classic version of Municipal Connect, offer
municipalities improved flexibility to build on-demand reports, as well as
continue to improve the ability to search, sort, and monitor properties.
2016 Assessment Update: Municipal Summary Report 19
Conclusion
Throughout the 2016 Assessment Update, we have placed careful and
deliberate focus on increased transparency and a shared understanding
of property assessments.
Careful consideration was given to property sectors where there was a
change in methodology, and we have worked collaboratively to engage
municipalities, stakeholders and property owners to deliver fair and
accurate property assessments.
Significant improvements were introduced this year including the early
mailing of Notices, revamped aboutmyproperty.ca site, redesigned Property
Assessment Notices, work on advance disclosure, early engagement and
pre-roll discussions. These changes share a common goal that is rooted in
MPAC’s commitment to bring stability and predictability to municipalities’
tax base.
As final rolls are delivered, and we enter the first year of Ontario’s next
four-year cycle, we remain focused on continuing to support all our
stakeholders with regard to 2016 base year assessments. We are also
committed to continuously improving our service to stakeholders and
encourage you to share your feedback with us on the delivery of the
2016 Assessment Update.
Looking forward, we are excited to foster continuous improvements
in service delivery through greater collaboration between MPAC and
municipalities.
Your local Municipal and Stakeholder Relations team is available to support
you throughout the Assessment Update and beyond. Please contact your
Regional Manager, Account Manager or Account Support Coordinator if
you have questions or would like more information about this report.
APPENDIX 1
Assessment Change Summary by Property Class
[BAYHAM MUNICIPALITY]
The following chart provides a comparison of the total assessment for the 2012 and 2016 base years, as well as a comparison o f the assessment
change for year one of the four year phase in (2017 property tax year), by property class.
Property Class/Realty Tax Class 2012 Full CVA 2016 Full CVA Percent Change
2012 to 2016 2017 Phased-in CVA Percent Change
2012 to 2017
R Residential 477,276,060 524,914,500 10.0% 482,984,726 1.2%
M Multi-Residential 4,844,004 4,773,000 -1.5% 4,626,753 -4.5%
C Commercial 14,946,365 17,267,900 15.5% 15,418,543 3.2%
X Commercial (New Construction) 3,642,500 3,825,600 5.0% 3,660,450 0.5%
I Industrial 6,994,435 7,479,500 6.9% 7,013,401 0.3%
J Industrial (New Construction) 2,834,700 2,880,500 1.6% 2,821,250 -0.5%
P Pipeline 9,718,000 10,679,000 9.9% 9,958,250 2.5%
F Farm 216,303,340 390,718,400 80.6% 259,907,030 20.2%
T Managed Forests 1,052,600 2,208,300 109.8% 1,341,525 27.4%
(PIL) R Residential 8,561,300 9,188,200 7.3% 8,718,025 1.8%
(PIL) C Commercial 9,422,200 10,131,100 7.5% 9,599,125 1.9%
E Exempt 15,603,700 19,259,500 23.4% 16,326,775 4.6%
TOTAL 771,199,204 1,003,325,500 30.10% 822,375,853 6.64%
APPENDIX 2
Assessment Base Distribution Summary by Property Class
[BAYHAM MUNICIPALITY]
The following chart provides a comparison of the distribution of the total assessment for the 2012 and 2016 base years, which includes the
percentage of the total assessment base by property class.
Property Class/Realty Tax Class 2012 Full CVA Percentage of
Total 2012 CVA 2016 Full CVA Percentage of
Total 2016 CVA 2017 Phased-in CVA Percentage of
Total 2017 CVA
R Residential 477,276,060 61.9% 524,914,500 52.3% 482,984,726 58.7%
M Multi-Residential 4,844,004 0.6% 4,773,000 0.5% 4,626,753 0.6%
C Commercial 14,946,365 1.9% 17,267,900 1.7% 15,418,543 1.9%
X Commercial (New Construction) 3,642,500 0.5% 3,825,600 0.4% 3,660,450 0.4%
I Industrial 6,994,435 0.9% 7,479,500 0.7% 7,013,401 0.9%
J Industrial (New Construction) 2,834,700 0.4% 2,880,500 0.3% 2,821,250 0.3%
P Pipeline 9,718,000 1.3% 10,679,000 1.1% 9,958,250 1.2%
F Farm 216,303,340 28.0% 390,718,400 38.9% 259,907,030 31.6%
T Managed Forests 1,052,600 0.1% 2,208,300 0.2% 1,341,525 0.2%
(PIL) R Residential 8,561,300 1.1% 9,188,200 0.9% 8,718,025 1.1%
(PIL) C Commercial 9,422,200 1.2% 10,131,100 1.0% 9,599,125 1.2%
E Exempt 15,603,700 2.0% 19,259,500 1.9% 16,326,775 2.0%
TOTAL 771,199,204 100.0% 1,003,325,500 100.0% 822,375,853 100.0%
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg,
SCOR FOODHUB
2016 Project Review
Kimberly Earls, Laura Hiebert, Nicole VanQuaethem
December 2016
Abstract
An overview of sales, logistics, partnerships, events, projects and next steps.
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
1
Contents
1.0 Background and Current Stage ........................................................................................... 2
2.0 Governance ......................................................................................................................... 3
3.0 Events, Partnerships, and Projects ...................................................................................... 4
3.1 Events Summary .............................................................................................................. 4
1. Local Food Recognition Day ..................................................................................... 4
2. Food Safety and Traceability Workshops .................................................................. 4
3. Breakfast Learning Session ...................................................................................... 5
4. Events Attended ........................................................................................................ 5
3.2 Partnership Summary ...................................................................................................... 6
3.3 Project Summary .............................................................................................................. 7
4.0 Sales and Logistics .............................................................................................................. 8
4.1 Sales Summary ................................................................................................................ 8
4.2 Logistics Summary ........................................................................................................... 9
References ...............................................................................................................................10
Appendix ...................................................................................................................................11
LFM Reports .........................................................................................................................11
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
2
1.0 Background and Current Stage
The SCOR FoodHub is a project that addresses the need for improving local food systems,
policy, purchasing and market access in southern Ontario. The SCOR FoodHub recognizes
the need to provide small to mid-sized producers with alternative market outlets in order for
them to have access to larger contracts which they would otherwise not have access to. The
SCOR FoodHub focuses primarily on the broader public sector (BPS). The BPS is a desirable
target for the structure of this food hub since it allows producers to have access to larger, more
consistent and more predictable contracts in the region. Currently, the SCOR FoodHub sup-
plies long-term care facilities, school snack programs, hospitals and university cafeterias.
The SCOR FoodHub is currently finishing up its first year of Trillium funding which will wrap up
in December of 2017. During the course of our first year of OTF funding, efforts have primarily
focused on increasing sales at university campuses and long-term care facilities, while main-
taining existing relationships such as the Ontario Student Nutrition Program. During this year,
there has also been extensive discussion regarding the transition of the project to interested
stakeholders which will take place during 2017.
Currently, we are focused on maintaining the relationships with our current producers and pur-
chasers. Sales are slower as of December 2016, which is expected since it is the holiday sea-
son and students from university campuses are going home. Also, in order to co ver transporta-
tion costs the order minimum was increased. It is hoped that this will not be a deterrent in the
New Year when orders typically start back up.
Furthermore, we have other OTF deliverables which include an evaluation and exploring an
online resource. The evaluation will take place later next year, however, the online tool is cur-
rently being explored in partnership with Eco-Ethonomics.
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
3
2.0 Governance
Since the inception of the FoodHub project it has been the intent of the SCOR Board and the
FoodHub Steering Committee to foster market access for small to mid -sized producers with
BPS marketplace. Once the project has been established the operations and governance
would transition to private ownership of some structure to continue on the project as a self-sus-
taining entity. Ideally the structure would involve all or most players that have committed to the
project and each other and built relationships over the course of the project including, produc-
ers, purchasers, distributors, and other interested stakeholders.
Currently the revenue generated by the FoodHub project is not sufficient to support operations
and the staff that are now employed to carry out day to day functions. The transition would
need to be to owners, or group of owners that would be willing to invest in staff (either their
own or those from the FoodHub staff) to support operations for a short period of time until reve-
nues were consistent and stabilized to do so.
As the governance of the SCOR FoodHub transitions to other interested stakeholders there is
still opportunity beyond the OTF Funding to focus efforts on local food in the region. Under
SCOR EDC’s mandate there is room for outreach to continue to actively c ontribute to local
food in the region through different means. For example, there is the opportunity to provide
speaking support, assist with research, connections and networking, etc.
This is important to note as local food has received a lot of attention in the Province of Ontario
recently. Although there are parts of the Province which have productive agricultural lands,
there has been more emphasis also placed on not just the health of our lands but the health of
our communities. This means greater importance on rural to urban linkages and a concern for
environmental and economic sustainability to improve the overall health of our communities.
This emphasis on local food benefitting social well-being, human health and economic and en-
vironmental sustainability has been supported through policy such as the 2013 Local Food Act
(Bill 36 – Local Food Act, 2013). This bill aims to support local food by encouraging the
broader public sector to purchase more local food, to increase educational awareness and
food literacy and to promote local food in general (Bill 36 – Local Food Act, 2013).
The SCOR FoodHub, began as a way to bring the region together and to find alternative mar-
kets for small to mid-sized producers and provide them with a steadier and secure income.
These partnerships with producers and purchasers, in part, would not be possible without the
encouragement at the Provincial level to get more healthful foods into BPS institutions and im-
prove food literacy and food access. Different alternative distribution networks have been seen
as a key opportunity to allow for the development of alternative markets for small to mid -sized
producers. It is therefore important to recognize this moving forward as SCOR EDC will still
need to play a role in advocating for producers in the region and increasing the production and
purchasing of local foods to not only support local producers but to increase the consumption
and access of healthful foods, and support local economies.
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
4
3.0 Events, Partnerships, and Projects
3.1 Events Summary
1. Local Food Recognition Day
To formally announce our OTF funding SCOR FoodHub
held a Local Food Recognition Day to showcase local
food champions in the 5 county region of Brant, Elgin,
Middlesex, Norfolk, and Oxford counties. Awards were
given under the following categories: Food Literacy and
Education, Government, Restaurants and Businesses,
Producers and Processors, Not-for-Profit and Commu-
nity, Staff Pick, Regional Impact and Youth. However,
there were over 50 nominations in the various catego-
ries from across the region. This event was a great op-
portunity to share and recognize what people are doing in local food across the region. Many
of these people do not publicly advertise the good work they are doing and this was a chance
to recognize these efforts. It was noted that this was also a great chance for people to network,
collaborate and learn about who is doing what in local food.
Also, in attendance were MPP Toby Barrett and MPP Ernie Har-
deman and greetings from MPP Jeff Yurek. There was a lot of
media coverage. The Ingersoll Times, Tillsonburg News, Simcoe
Reformer, Norfolk News, Woodstock-Sentential and Norwich
Times all wrote an article on the event. CTV News also did a
segment on the event. It was expressed by one of the award
winners that the CTV coverage of the event has given his com-
pany more credibility and people have reached out to him be-
cause of it.
Trevor Benson from Eco-Ethonomics spoke about local food funding and evaluation and also
shared what SCOR FoodHub is doing with their funding to produce a database/tool that will
demonstrate “who is doing what” in local food. This was a good opportunity to get key stake-
holders in the room familiar with the project that will be taking place over the year and contrib-
ute to how the tool should work. Bryan Gilvesy from Y U Ranch touched on local food and
business and the importance of marketing also.
2. Food Safety and Traceability Workshops
SCOR EDC put together two Food Safety and Traceability Information Sessions in November
in partnership with OMAFRA, Middlesex County and Norfolk County. These were focused on
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
5
informing producers on how to get started with food safety and traceability, the basics of food
safety regulation and how to help businesses expand into new markets with food safety stand-
ards. FoodHub producers were in attendance as well as other producers in the area who could
join once they have received more food safety standards th at meet BPS facility regulations. An
open forum discussion followed the presentations to discuss participant inquiries and general
information, with a networking opportunity and option to connect one to one with OMAFRA
specialists at the end. Session evaluations from these sessions suggested that producers and
others in attendance are interested in more of this type of training. This is an area where
SCOR EDC and OMAFRA could partner in future sessions focusing the time on specific com-
ponents of food safety, for example sessions geared towards processors, beginner, advanced
etc. Thank you to Murray Good, Pauline Slegers, Jenn VanDeVelde, and Rebecca Short for
speaking to these groups.
3. Breakfast Learning Session
SCOR EDC also organized a Funding for Food Processors Breakfast Learning Session in part-
nership with Norfolk County, Food and Beverage Ontario, Fanshawe College and the Work-
force Planning Board of Gran Erie. The subject matter of the presentations focused on human
resources for agriculture and food processing, accessing funding, followed by a panel discus-
sion and networking. This was another great educational opportunity for SCOR FoodHub pro-
ducers an opportunity to increase awareness for the SCOR
FoodHub project with other producers.
4. Events Attended
Sales staff attended the Annual MEALsource Food Forum in
Hamilton Ontario which targeted BPS buyers and suppliers in
the area. From this meeting 3 long term care facilities were
identified in Halton, one in Cambridge and one in Guelph. The
marketing staff continues to keep in touch with these
institutions to map out any sales opportunities.
SCOR FoodHub staff attended the Salute to Brant event in
October which was an opportunity to give recognition to local businesses in the County o f
Brant. SCOR FoodHub set up an exhibitor space to talk to event attendees about the SCOR
FoodHub and potential collaborate and knowledge exchange within Brant County.
Stephanie May also attended a conference in Atlanta, Georgia, USA, called The National Food
Hub Conference which was held by the National Good Food Network. The conference was a
great opportunity to network and learn about food hubs from other parts of North America and
what has they made them successful, learning about best practices, logistics, etc.
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
6
Various consultation sessions have also been attended. These include the Ontario Fresh focus
group sessions regarding logistics as well as providing expertise and support to Franco Nacca-
rato at Greenbelt on their logistics tool. Staff also met with the Oxford Social Planning Council
to help them determine the viability for a smaller aggregation site in Woodstock. Due to this
consultation, the project has been put on hold but we see this a s a success since resources
will be saved. Kim Earls was also a keynote speaker for a food hub webinar in December 2016
where she shared the SCOR FoodHub experiences, and best practices in everything from lo-
gistics to sales.
We have further consulted with Fanshawe College in Simcoe, Ontario in regards to their Agri-
Management program and Minister Leal at consultation session revolving around the next
steps of the Local Food Act.
3.2 Partnership Summary
In 2016 staff have been actively engaged with organizations and individuals in the region that
align with the interests of SCOR EDC and the SCOR FoodHub. The SCOR FoodHub estab-
lished a relationship with Western University through their Community Engaged Learning pro-
gram by working with students in the Philosophy of Food class. This relationship has been
building over the past three years and this year there has been more staff time to go towards
promoting the FoodHub. The students will be working with Huron University College campus at
Western University, as well as the main campus food purchasers, to not only promote local
food consumption on campus but also host an event on campus to educate students.
The students provided SCOR with a marketing strategy for universities.
Staff also created a tool to help better outline what benefits exists to BPS customers who join
the SCOR FoodHub. This toolkit will outline the support they receive from the logistics staff, the
meal planning options through the sales staff, the social media support, their ability t o support
local producers and increase the consumption of local healthful in their facilities.
SCOR staff also sit on the Food: Locally Embedded, Globally Engaged (FLEdGE) group. Staff
have met with Alison Blay-Palmer who is the director of The Laurier Centre for Sustainable
Food Systems as well as Theresa Schumillas who is a postdoctoral fellow at the Centre. They
have been a great resource to date due to their familiarity and research in food hubs. They
have also been actively engaged in the database/tool project with Eco-Ethonomics. There may
also be some opportunity in the future to work more closely with this group who also hosts an
Open Food Network sourcing platform.
Through conversations about the database/tool project with Eco -Ethonomics we have also
reached out to Ellen Lakusiak from the Middlesex-London Health Unit. Ellen has also been a
great resource and collaborator for the SCOR FoodHub. Middlesex County recently went
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
7
through an asset mapping project in which we were able to build on and avoid duplication of
services and resources. We have also been able to provide some entry level information to
Matthew Slotwinski. Agricultural/Rural Development Coordinator at Sarnia Lambton Economic
Partnership who is also considering an asset mapping tool for agriculture.
SCOR EDC/SCOR FoodHub staff have also been able to provide further guidance to various
organizations, individuals and government over the course of the year. SCOR staff have been
working with Virginia Lucas of Church Our Serving!, which is an organization based out of Nor-
folk County that works on various projects including the Gathering Food Centre. We have been
able to provide letters of support and various connections and hope to see the great work of
this project continue to grow in our communities.
Generally, over the past year, we have noticed greater engagement from agriculture groups,
OFA, and post secondary institutions interested in food, food systems and agriculture. Staff
continue to work with local economic development officers, Workforce Planning Board staff,
local council members and staff, hospital purchasers, agriculture associations and provincial
organizations, local not-for-profits, and other key stakeholders and experts to not only improve
the functions of the SCOR FoodHub but to make local food more widely available and accessi-
ble in the 5 County region and beyond.
3.3 Project Summary
SCOR FoodHub has been actively working with Eco-Ethonomics to research what the data-
base/tool will look like. A plan was made and interviews and analysis has already taken place
to better understand “who is doing what” in local food. The Eco -Ethonomics staff have con-
tacted comparators, collaborators and partners. SCOR FoodHub staff meet with Eco -Ethonom-
ics staff bi-weekly to see how the progress is coming along. SCOR FoodHub has provided
many of these contacts and have been working in close partnership with Ellen Lakusiak at the
London Middlesex Health Unit to better understand the work done for the London Middlesex
Health Unit Asset Mapping so that SCOR FoodHub can build off that work to avoid duplication
and wasted resources.
Contacts at Wilfred Laurier Centre for Sustainable Food Systems and their “Food: Locally Em-
bedded, Globally Engaged (FLEdGE) have been made which has an extensive network with
agriculture and sustainability and local food and food security groups across the province of
Ontario. Also, contacted has been the Golden Horseshoe Food and Farming Alliance, Sustain
Ontario and FoodShare as well as more local organizations and county staff.
The first Co-Design Session was held at the beginning of December. The goa l of this session
was to was to facilitate discussion to better understand how this online resource may look. Dur-
ing the session they updated the group on current findings from the interview process which
took place in October-November followed by activities to generate discussion. The session
was well attended by a good variety of stakeholders and perspectives. Taking what they heard
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
8
from the interviews and the first Co-Design Session they will be holding at second Co-Design
Session on January 24th 2017 to further explore the details and functionality of this online re-
source.
4.0 Sales and Logistics
4.1 Sales Summary
Sales and logistics staff have been working diligently over the past year to make local food
more identifiable and widely available. From a sales standpoint, there has been increased
sales from university campuses. Brown’s Dining Hall at Huron University College has contin-
ued to work with SCOR FoodHub to purchase local food as well as two new residence cafete-
rias at the Western University campus. Brown’s Dining Hall has also been active over the past
couple of years in promoting local food on campus and continues to be a great partner. Also,
staff have connected with the communications staff at Huron University College to help better
promote local food options to incoming/potential students and their families as well as current
students.
The Oxford Garden Fresh Box Program, based out of Woodstock, Ontario has continued to
place orders. They service communities in Oxford County and provide small or large produce
bins, with some value-added goods. Their goal is to provide local and fresh products to low-
income households in the County, but the program is also open to the general public. Our lo-
gistics staff has been working with them to increase the variety of their products and improve
efficiencies. Staff have also connected them with Produce Express (a local d istributor) which is
also based out of Woodstock, Ontario to collaborate and improve delivery and logistics.
The FoodHub once again supplied product for the OSNP’s Harvest of the Month program -
where previously the program ran March to June, with a $5000 budget/month, the Logistics
Coordinator negotiated for the program to run May and June, with a budget of $10,000/month.
This ensured the budget would cover product and delivery, as well as a bonus “feature” prod-
uct for the month of May, asparagus. It was received with great success by the staff and stu-
dents participating in the program.
The Logistics Coordinator created a harvest of the week program similar to the harvest of the
month program SCOR FoodHub supplies to the Ontario Student Nutrition Program . This pro-
gram is geared towards hospitals and long-term care facilities, especially those with smaller
order sizes who are interested in local and healthful foods. The program was run with the as-
sistance of Norfolk County producers, primarily Wholesome Pickins and Kent Kreek Berries.
Primary participants were Norfolk General Hospital, and Norview Lodge. Orders were typically
small, and the combined order total was paid at the end of the summer. Both customers were
put in touch with the participating producers to form a direct relationship, allowing them to see
accessible product in the region.
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
9
Sales staff also had meetings with other university campuses and long -term care facilities out-
side of the SCOR borders but due to logistics barriers, it was not feasible to deliver to them.
Currently, orders are slow as we enter into the Holiday season. Most producers have shut
down for the winter months, limiting the product available on the storefront. Due to logistics
costs, the minimum order has been raised to $350 for the time being.
4.2 Logistics Summary
The current Local Food Marketplace software continues to be the main software used for or-
ders. New software has also been explored this year. This software will likely be used best for
direct customer to producer relations. This allows producers to have another market access
point. The new software focuses on restaurants however the web developers continue to work
with us to help them improve their software for food.
The logistics staff works closely with the OSNP program coordinator to ensure that the most
cost effective approach is taken with both the snacks and the transportation. Staff have also
been working with Produce Express based out of Woodstock, Ontario to b uild an efficient route
for the school snack program across the region. They have effectively been able to create this
route to cover all the schools within two days. However, the FoodHub staff and Produce Ex-
press staff continue to work together to improve efficiencies to be able to cut costs. Logistics
staff has also been working with the new software to see how efficiencies can be improved
through that technology.
The sales and logistics staff also send out education material to the schools that partici pate in
the Ontario Student Nutrition Program. This promotional material as previously mentioned pro-
motes local and healthful food in a fun and educational way but also talks about the farm it
came from to better educate the students about the food they ea t.
Staff negotiated with the OSNP to shift their budget, allowing for more product to be delivered
in the months of May/June, rather than less over March-June. Brought in new educational ma-
terial for children (and adults, some of the teachers commented they were learning from them),
featured less common product (asparagus) that was a big success.
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
10
References
Bill 36: Local Food Act. (2013). 3rd Reading, Nov 4, 2013, 4th parliament, 2nd session.
Retrieved from Legislative Assembly of Ontario website:
http://www.ontla.on.ca/web/bills/bills_detail.do?locale=en&BillID=2754 …updates:
https://www.ontario.ca/laws/statute/13l07
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333 F: 226-921-5576 E: foodhub@scorregion.com
www.scorregion.com www.scorbusinessportal.com
11
Appendix
LFM Reports
Total Revenue Jan-Dec 2016
Order Sub Total Total Revenue (=) Cost (-) Gross Profit (=) # Orders
$26,676.69 $26,706.69 $25,084.95 $1621.75 39
Top Customers (last 12
Months) Revenue
VON $19,294.10
Oxford Garden Fresh Box $3,124.00
Browns Dining $2,263.70
Norview Lodge $1,117.70
Saugeen Maitland Hall,
Western University $670.99
Tastebuds Student Nutrition
Collaborative $436.80
Norfolk General Hospital $281.00
Brescia University College $134.40
EAT 2 LEARN $33.60
The Corporation of Municipality of Bayham
Notice
Regarding Municipal Office
Service Disruption
January 20, 2017
On Friday, January 20, 2017 the Municipal Office will be closed from
2:30 – 4:30 p.m. to enable all staff to attend the Retirement Open
House being held at the Vienna Community Centre in honour of Long
Time Municipal Clerk Lynda Millard.
Office will reopen at 8:30 am Monday, January 23, 2017.
Greenbelt Boundary Minor Changes
eBlast to Co-ordinated Review stakeholders from Minister Mauro
I am writing to let you know that today the government opened a public consultation on
proposed minor changes to the Greenbelt’s boundary, as set out in O. Reg. 59/05 and the
Greenbelt Plan and is interested in hearing input on this proposal.
The proposed boundary changes are shown on these maps.
The proposed changes are based on a review of requests for boundary changes submitted
since the creation of the Greenbelt, including during the almost-two-year consultation period for
the Co-ordinated Land Use Planning Review, and a review of related technical information, as
well as further information provided by municipalities, conservation authorities and land owners.
The government received over 700 site-specific requests related to the Greenbelt Plans. The
Ministry of Municipal Affairs reviewed those requests that fall within the Greenbelt Plan Area
and the Oak Ridges Moraine Conservation Plan Area.
In undertaking this review, the government was guided by a number of overarching
considerations, including:
• avoiding boundary changes that would fragment farmland, including prime agricultural
lands
• maintaining a robust Natural Heritage System that can be supported despite
urbanization occurring in proximity and downstream to the Greenbelt
• respecting the functional connections in the Natural Heritage System
• valuing the overall objectives of the Greenbelt as a landscape
• avoiding a minimalist approach to defining the Natural Heritage System and
• being responsive to landowner requests to evaluate site-specific situations.
Requests related to the Niagara Escarpment Plan Area were not considered as part of this
exercise because those requests are subject to a separate review process led by the Ministry of
Natural Resources and Forestry.
The consultation runs from January 11 to February 27, 2017. Any boundary changes are
expected to be finalized early this year as part of the completion of the Co-ordinated Land Use
Planning Review.
Comments can be submitted at Ontario.ca/greenbelt or through the Environmental Registry. If
you have any questions regarding the consultation or any of the proposed boundary changes,
you can contact the Ministry of Municipal Affairs, Greenbelt Site Specific Review at
greenbeltboundary@ontario.ca
Thank you for your continued interest and engagement in the Greenbelt Plan.
Mayor Ens and Members of Council,
The Straffordville Hall Foundation is continually working hard to find new and worthwhile events
to host in regards to fundraising. We are trying our best to host events that generates interest
among various members of our municipality and surrounding areas.
We would like to host a gun show as an event in the near future. We feel it would be an event
that would cater to the large number of sport hunters in the area. It would be similar to a fishing
show or outdoors show, where vendors would sell guns and hunting related items. All vendors
and purchasers would be required to hold the appropriate licenses to possess firearms. We are
seeking your support and respectfully ask permission to host this event in the SCC; as there has
not been an event like this held in Bayham in the past to the best of our knowledge.
We have received a quote for the appropriate insurance coverage for this event and plan on
naming the municipality as an additional insured party as long as Council agrees to allow us to
host this event. We respectfully ask for a timely response so we may begin organizing and
advertising as soon as possible.
Thank you for your consideration in this matter.
Sincerely
Pete Wiebe
Event Coordinator
The Straffordville Hall Foundation
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO|Clerk
DATE: January 19, 2017
REPORT: CAO-03/17
SUBJECT: 2018 MUNICIPAL ELECTION – METHOD OF VOTE
OVERVIEW
The 2018 Municipal Election will be held on Monday, October 22nd, 2018 for the 2018 to 2022
term of Council. In preparation for this event, staff have initiated the assessment of vote and
vote count methods for Council consideration. The following report provides an in-depth
overview, analysis and discussion pertaining to the consideration of voting methods specific to
the Municipality of Bayham for the 2018 Municipal Election. Further changes to the Municipal
Elections Act, 1996 via the Municipal Elections Modernization Act are expected to increase
overall costs pertaining to the delivery of municipal elections.
LEGISLATION
Section 11(1) of the Municipal Elections Act, 1996, as amended, establishes the Clerk's
responsibility for conducting the Municipal Election and Section 11(2) establishes the Clerk’s
responsibility for:
a) Preparing for the election;
b) Preparing for and conducting a recount in the election;
c) Maintaining peace and order in connection with the election; and
d) Preparing and submitting a report about the identification, removal and prevention of
barriers that affect electors and candidates with disabilities and shall make the report
available to the public.
Section 42(1) of the Municipal Elections Act, 1996, as amended, provides for
Council to pass a by-law to:
a) Authorize the use of voting and vote-counting equipment; and
b) Authorize electors to use an alternative voting method.
The procedures and forms established under the Municipal Elections Act, 1996, as amended,
for traditional ballot voting are designed to ensure that the principles of the Municipal Elections
Act, 1996, as amended, are maintained. The Clerk must ensure that all election procedures,
inclusive of all alternative voting methods established, adhere to the following principles which
the courts may have regard to in making determinations under the Municipal Elections Act,
1996, as amended 1:
a) the secrecy and confidentiality of the voting process is paramount;
b) the election shall be fair and non-biased;
c) the election shall be accessible to the voters;
d) the integrity of the process shall be maintained throughout the election;
e) there is to be certainty that the results of the election reflect the votes cast;
f) voters and candidates shall be treated fairly and consistently; and
g) the proper majority vote governs by ensuring that valid votes be counted and invalid
votes be rejected so far as reasonably possible.
MUNICIPALITY OF BAYHAM - ELECTION BACKGROUND
For the 2014 Municipal Election, the Municipality employed a traditional poll based, paper ballot
voting and count method. A brief summary of previous Municipal Elections is as follows:
YEAR VOTER TURN OUT VOTING METHOD
2014 30.67% Traditional Paper Ballot
2010 31.67% Traditional Paper Ballot
2006 33.63% Traditional Paper Ballot
2003 35.20% Traditional Paper Ballot
2000 36.73% Traditional Paper Ballot
As a note, the 2014 Ontario Municipal Election average turnout was 43.12%2. Further the 2014
Municipal Election average turnout for municipalities with a population under 10,000 was 47%3.
VOTER TURN OUT
Although the original promise behind alternative voting methods, being phone, internet and mail,
was to increase voter turnout, that position has not been definitively proven. Further, although
theory suggests that reforms designed to make voting easier will increase turnout among those
least likely to vote, the empirical evidence is mixed 4. Elections Canada commissioned a study
by Goodman, Pammett, and DeBardeleben which noted that generally the academic literature
addressing alternative voting and turnout decline presents inconclusive results concerning
whether the extension of alternative voting has a positive effect on electoral participation.
In the simplest terms, voter turnout is more clearly impacted by the socio-economic and
demographic population of a Municipality. For example, persons aged forty years and older
vote in a higher percentage than those aged eighteen to twenty five years of age. Additionally,
the factors of a tight mayoral race, a question on the ballot, or a contentious issue within the
municipality have conclusively been proven to have a tangible impact on voter turnout 5. The
1 Rust-D'Eye, G., & Bar-Moshe, O. (2010). Ontario municipal law: a user's manual - 2010. Scarborough, Ont.:
Carswell
2 AMO. 2014 Municipal Election Statistics
3 AMCTO 2014 Post Municipal Election Survey.
4 Kelleher, Ph.D., W. J. (2011). Internet voting: the great security scare. Internet Voting Now! Retrieved July 15, 2011,
from SSRN: http://ssrn.com/abstract=1420344
5 Institute for the Research of Public Policy Working Paper Number 2006-03, November 2006 Voter Turnout and
true benefit of alternative voting methods is to provide the most opportunities for persons to vote
and to accommodate the varied needs of the electorate. Effectively alternative voting is a
service enhancement.
METHOD OF VOTE
Historically, the most common method of vote is based on the use of decentralized voting
places designed to process ballots for a particular subset of the electorate. Recently, the use of
alternative voting methods is on the rise. Vote-by-mail, telephone and internet voting have all
been used by municipalities for various reasons. In the 2014 Municipal Election 33% of
municipalities reported utilizing an alternative method of vote 6. This includes 97 municipalities,
or 23%, which utilized internet voting in some capacity 7. It is expected that the 2018 Municipal
Election will see upwards of 200 Municipalities utilize internet voting 8.
Presently, there are four main methods of voting in Municipal Elections, each of which may be
combined or operated to provide various conglomerates of methods to vote. These include
traditional poll based voting and three alternative methods, namely internet, telephone and vote-
by-mail. Poll based voting may also utilize touch screen voting machines and both poll based
voting and vote-by-mail may employ additional technologies such as vote tabulation equipment.
The following provides a summary and analysis of each voting method. An estimated cost of
each method of vote is also presented, however, exact costs specific to the Municipality of
Bayham would require a procurement process in compliance with the Municipal Procurement
By-law to determine the same. The costs estimates are only estimates.
In considering the method of vote for the 2018 Municipal Election it is relevant for Council to
consider the significant changes that have occurred in the Municipality since the 2014 Municipal
Election.
1) The Eden Community Centre, a previous polling station, is no longer owned by the
Municipality.
2) On September 3, 2015 the Council of the Corporation of the Municipality of Bayham
made a decision to not conduct accessible entrance related construction activities at the
Vienna Community Centre and directed staff to return the previously received Enabling
Accessibility Funds.
3) Organizational changes have resulted in a reduced corporate staffing complement.
TRADITIONAL PAPER BALLOT - VOTING SUBDIVISIONS
The process of dividing voters into polling subdivisions based on their physical municipal
address and requiring eligible electors to visit a specific polling station in order to vote on
Election Day by marking a ballot beside a name and placing the ballot in a ballot box. This has
been the exclusive method of conducting elections for most of the twentieth century. A voter
attends a voting place with the necessary documentation in order to validate their identity. A
paper ballot is marked and then processed.
Representation
6 AMCTO 2014 Post Municipal Election Survey.
7 “Will E-Voting Boost Turnout in Ontario’s Municipal Elections?,” October 21, 2014, accessed November 23, 2016,
https://sec.theglobeandmail.com/opinion/will-e-voting-boost-turnout-in-ontarios-municipal-
elections/article21188154/?service=amp.
8 http://www.thepost.on.ca/2016/12/07/hanover-steps-towards-internettelephone-voting-in-2018
TRADITIONAL PAPER BALLOT - VOTE ANYWHERE
This election method follows the same procedures as the Traditional Paper Ballot-Voting
Subdivisions, with the difference that eligible electors are permitted to cast their ballot at any
voting location within the Municipality. To avoid electors voting more than once, the voters’ list is
managed over the internet so that when a voter has voted at one location, that voter will be
shown as having been struck off the list at all locations.
CONSIDERATIONS
Historically, traditional paper ballot voting allowed eligible electors to exercise their democratic
right in-person and it acted as a social outing. In Bayham, the electorate, which does vote, is
familiar with the Traditional Paper Ballot-Voting Subdivisions election process.
A traditional paper ballot election utilizing polling subdivisions, requires the coordination of
staffing resources, physical voting locations, and communication with voters as to the location
they must attend to cast their ballot. It is necessary to hire and train a large number of
competent temporary staff, approximately 35 in 2014, to work on Election Day at the various
voting locations stationed throughout the Municipality. Further, hiring and training temporary
election workers in proper corporate procedures, inclusive of all relevant accessibility
procedures, is becoming increasingly difficult. This fact was realized during the 2014 Municipal
Election, despite aggressive advertising in local newspapers, posters in municipal facilities, and
on the website, Election Day positions were a struggle to fill. This has the possibility to lead to
longer line-ups and delays in results reporting on Election Day.
Similarly, Traditional Paper Ballot Vote Anywhere requires a number of election workers with the
added qualification that they are proficient with computers to manage the voters’ list at each
voting location. Another associated issue with the vote anywhere system for the Municipality is
the added complication of having a ward system. With a ward system, the Deputy Returning
Officer at each voting location would be required to track different ballot faces.
COST ESTIMATE
The cost associated with conducting a 2018 Traditional Paper Ballot election, utilizing voting
subdivisions is estimated at $27,000. This does not include un-allocated general government
staff time.
ALTERNATIVE VOTING METHOD - INTERNET
Internet Voting has been used by municipalities in Ontario since 2003 with many using the
Internet as the only voting channel. A jurisdiction will transmit security credentials to electors on
the voters’ list by way of the mailed-out voter notification card.
1) Within a one-step process: the voter uses the credentials to access a ballot during the
voting period. Prior to accessing the ballot, however, the voter is normally asked to
authenticate his or her identity by answering a question based on information contained
in the voters’ list.
2) Within a two-step process: the voter notification card credentials are used by the elector
to complete an online registration process. At the time of registration, an elector may
also be asked to answer additional questions to establish a personalized access code in
order to help authenticate their identity prior to accessing the online ballot. Following
registration, additional credentials are forwarded to the elector either by a secondary
postal mail out or by way of email. The voter would then use both sets of credentials
along with their personalized access code in order to validate their identity and access
the online ballot during the voting period.
Electors may access the online ballot from any computer or mobile device if both it, and the
browser, meet the minimum technical requirements. A voter will have an opportunity to review
their completed ballot and make changes prior to its submission. Controls are in place to warn
the voter of any over-votes or blank offices. Voting data is stored in a secure database and
tabulated at the end of voting day. The system is designed to ensure there is no way to link a
voter with his/her ballot.
CONSIDERATIONS
Internet Voting has been received positively by administrators, candidates and electors.
Convenience, accessibility and potential for cost savings are consistently identified as benefits.
Internet voting provides a remote, convenient method to vote, it serves groups with special
needs, mobility issues, and other individuals unable to attend traditional voting stations for
various reasons. Eligible electors can cast a vote at their convenience, from anywhere they can
connect to the internet.
Internet voting requires internet usage and a stable broadband network. Data supplied by the
Canadian Radio-television and Telecommunications Commission (CRTC), attached hereto as
Appendix ‘A’, regarding the Broadband Internet Coverage Availability, indicates that as of 2014
the vast majority of residents in the Municipality of Bayham reside in serviced areas with the
availability of broadband internet access service at or above the CRTC’s target speeds of 5
megabits per second download and 1 megabits per second upload.
Although Internet Voting has been well received there are risks to be considered.
1) Perceptions of subversive internet activities continuously evolve in frequency,
unpredictability and complexity and may threaten the integrity of an internet voting
system;
2) A loss of transparency in the traditional sense with reduced oversight of some
components of the voting process by candidates and scrutineers;
3) Administrative work necessary to support initial use; and
4) Technical risks associated with remote internet voting include registration problems,
equipment and network failure or incompatibility, malware/viruses, hacking/denial of
service attacks and identity and mail theft.
COST ESTIMATE
The cost associated with conducting a 2018 Internet Voting election, with one-step
authentication is estimated at $27,000. This includes phone voting. This does not include un-
allocated general government staff time.
ALTERNATIVE VOTING METHOD -TELEPHONE
Telephone voting is an alternative voting method with which qualified electors on the voters list
receive a voter information package containing instructions and a code to access and complete
his/her specific ballot via the telephone. Most interactive telephone voting systems rely on the
voter to process an audio ballot by way of dialing on the key pad. After voting selections have
been made for each office the voter will be prompted to review his/her decisions. Controls are in
place to warn the voter of any over-votes or blank offices. Once confirmed by the voter, the final
ballot data is transferred to a secure server which is tabulated at the end of voting day and
transferred to a results reporting system. Like internet voting, the system is constantly audited
by the service provider to ensure the security of the election.
CONSIDERATIONS
Telephone voting has been made available to provide convenience, to accommodate changing
lifestyles and demanding work schedules, and to enhance accessibility for persons who may not
be available or able to vote in person. Telephone voting offers enhanced accessibility to reach
electors who are geographically disconnected. Telephone voting also satisfies accessibility
technology to assist in completing a ballot when the service provider is capable of utilizing the
assistive devices.
Depending on the length of the candidate list, voting by telephone can be quite cumbersome for
the user and can take longer to complete the ballot.
COST ESTIMATE
The cost associated with conducting a 2018 Telephone voting election is estimated at $27,000.
This includes internet voting. This does not include un-allocated general government staff time.
ALTERNATIVE VOTING METHOD - VOTE-BY-MAIL
Vote-by-mail is an alternative election method whereby all eligible electors on the voters’ list are
mailed a ballot kit. This kit includes a ballot, secrecy envelope, voter declaration form, and
return mail envelope. Electors are provided with a deadline for posting the kit to ensure that the
mail reaches the polling station and that their vote is counted. If the elector prefers, the kit can
also be dropped off at the return office on or before Election Day.
Considerations
Vote-by-mail has been made available to provide for convenience, to accommodate changing
lifestyles and demanding work schedules and to enhance accessibility for persons who may not
be available or able to vote in person.
Errors by Canada Post during the mail distribution process, both to and from the elector, may
influence the election. Electors may also improperly complete the ballot, common occurrences
include returned ballots improperly marked and/or the disclosure of the electors identity and how
they voted by returning their declaration form and ballot in the same envelope. Unlike telephone
or Internet voting, but similar to traditional voting methods, there can be no controls established
in order to prevent over-voting or spoiling the ballot by other means. The increased cost of
postage is also another consideration for this method of vote.
COST ESTIMATE
The cost associated with conducting a 2018 Vote-by-mail election is estimated at $35,000. This
does not include un-allocated general government staff time.
TOUCH SCREEN VOTING MACHINES
Touch screen voting machines may be used to provide a variation of traditional paper ballot
voting and/or for an accessible voting channel. Current touch screen voting machines provide
for a wide array of integrated accessible voting capabilities (Braille and audio navigation, sip and
puff etc.). There is also supplementary equipment that can be used and manipulated by a
variety of assistive input devices in order to cast a ballot. Touch screen machines cost
approximately $1,300-$1,500/unit depending on the contract.
VOTE TABULATORS
Vote Tabulators are often employed in order to expedite the tabulation of results as Vote
Tabulators remove the element of human interpretation in determining the voters intentions.
The following characteristics are essential in all Vote Tabulators:
• Tabulators scan only specified areas of a ballot for marks;
• Tabulators operate according to programming and are not cognizant entities;
• Tabulators must be programmed or calibrated to record optical scanning data
above a certain threshold as a vote and below that threshold as a non-vote.
CONCLUSION
Each method of vote, traditional or alternative, comes with its own benefits, costs and potential
risks to be evaluated to determine which provides the greatest benefit to electors and
candidates. As traditional election costs continue to climb and elector participation rates drop,
providing electors with choice in how they cast their ballot offers an opportunity for a service
enhancement.
Today many people use the internet to bank, shop, pay bills, or conduct other forms of business
online. These services are not only accessed on personal computers, but also on tablets and
smart phones. The success of such e-services has reached the point where its availability is
expected by most.
As municipal election administration evolves in Ontario, Bayham has an opportunity to
modernize and improve voter experience by enabling electors to vote without geographic
restriction as well as maximize accessibility and convenience to electors. This is contrasted by
the fact that historically, the Municipality of Bayham has not had an electorate as active as the
provincial average. This is evidenced by a consistent decrease in voter participation during a
time in Ontario where municipal voter participation has generally increased 9. This includes
participation decreases in Bayham Municipal Elections with competitive races in the Mayor and
Deputy Mayor positions and heightened awareness issues within the Municipality.
For the above stated reasons and the municipal changes since the 2014 Municipal Election staff
recommends utilizing one-step authentication, remote internet voting for the 2018 Municipal
Election. Should this method of vote be approved, staff would further state that on Election Day
the Straffordville Community Centre be staffed as a centralized internet polling station, for
persons to attend should they not have adequate access to internet. This Election Day service
would be further supported by advance voting utilizing remote internet voting established by the
Clerk where persons could vote remotely including utilizing the Municipal Libraries, both of
which have fiber internet technology.
Staff would also add the following commentary on the main considerations against internet
voting. In theory, unsupervised voting enhances voter accessibility at the expense of
relinquishing some oversight with respect to the verification of voter identity and behaviour. It
has been argued that some of the principles of the Municipal Elections Act, 1996, as amended
cannot be fully upheld by a voting method whereby direct supervision of electors does not
occur. It is important to note, however, that Section 89 of the Municipal Elections Act, 1996, as
amended clearly bestows certain responsibilities on the voter such as ensuring that one is
entitled to vote prior to doing so as well as ensuring that one does not vote more times than
allowable. To some, unsupervised voting facilitates the potentiality of these offences, but to
9 "2010 Municipal Election Results Fact Sheet." AMO - 2010 Municipal Election Results Fact Sheet. Accessed
November 23, 2016. http://www.amo.on.ca/AMO-Content/Policy-Updates/2010/2010-Municipal-Election-Results-
Fact-Sheet.aspx.
others it simply highlights the fact that pursuant to the Municipal Elections Act, 1996, as
amended the overall accountability of voting rests with each individual voter. Voter
impersonation, coercion and fraud are concerns with any method of vote which are mitigated
through the design of any voting system, regardless of whether it is a supervised or
unsupervised model. The same arguments against alternative methods of voting can also be
made against Section 44 of the Municipal Elections Act, 1996, as amended which permits voting
by proxy, which has historically been utilized by the Municipality of Bayham.
Any of the aforementioned service enhancements deliver a progressive election experience.
Remote Internet voting is an unsupervised form of voting, not unlike telephone and vote-by-mail
which are currently used by approximately 33% of municipalities in Ontario. Municipalities using
such methods are required to establish specific procedures to ensure that they are regulated
and controlled to the highest possible degree.
Based on the practical research conducted to date and the composition of products currently
available, the use of remote Internet voting does not objectively elevate risks beyond what is
deemed to be acceptable vis-à-vis upholding the principles of the Municipal Elections Act, 1996,
as amended. In fact, the secured use of remote internet voting serves to enhance and support
many of the fundamental principles contained therein, most notably that an election must be
made accessible to all voters.
Clearly, Internet voting cannot resolve some intrinsic problems which have been linked to the
decline in voter turnout. Internet voting does, however, offer a new way with which to potentially
engage or re-engage underrepresented electors. In the same way, it complements existing
municipal modernization efforts which establishes the foundations with which to encourage and
embrace innovation, bolster transparency and accountability and leverage technology to better
support civic participation. Although voting is only one aspect of community participation, it is an
important one. Often referred to as the cornerstone of democracy, elections serve to reinforce
the legitimacy of the political process.
RECOMMENDATION
1.THAT Report CAO-03/17 re 2018 Municipal Election – Method of Vote be received
for information.
2.AND THAT Council select internet voting as the method of vote for the 2018
Municipal Election;
3.AND THAT in accordance with Section 42 of the Municipal Elections Act, 1996, as
amended, Council instruct staff to prepare the appropriate by-law authorizing the use
of alternative voting methods.
Respectfully Submitted by:
Paul Shipway
CAO|Clerk
Broadband Internet Coverage
All Availability
http://crtc.gc.ca/cartovista/internetcanada-en/
1 of 1 22/11/2016 1:09 PM
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-007
A BY-LAW TO AUTHORIZE THE EXECUTION OF A DONATION AGREEMENT
BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
BAYHAM HISTORICAL SOCIETY
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with Bayham Historical Society for the donation of certain
artifacts.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between Bayham
Historical Society and the Municipality of Bayham;
2. AND THAT this by-law shall come into full force and effect upon final pas sing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF
JANUARY 2017.
___________________________ _____________________________
MAYOR CLERK
DONATION AGREEMENT
THIS AGREEMENT effective the 19th day of January, 2017.
B E T W E E N:
THE CORPORATION OF THE MUNICIPALY OF BAYHAM (the “Municipality”)
OF THE FIRST PART;
-and-
BAYHAM HISTORICAL SOCIETY (hereinafter “the Recipient”)
OF THE SECOND PART.
WHEREAS the Municipality is a lower tier municipality within the meaning of the
Municipal Act, 2001 S.O. 2001 c. M. 25 as may be amended or replaced (the “Municipal
Act”);
AND WHEREAS section 9 of the Municipal Act provides that a lower-tier government
has the capacity, rights, powers and privileges of a natural person for the purpose of
exercising its authority and section 8 of the Municipal Act provides that the powers of a
municipal government shall be interpreted broadly;
AND WHEREAS the Recipient is a not-for-profit corporation incorporated pursuant to
the laws of Canada;
AND WHEREAS the Municipality owns and controls certain artifacts that were
previously used for the benefit of public viewing and/or use at the Edison Museum of
Vienna;
AND WHEREAS the Municipality desires to donate the artifacts to the Recipient on
certain terms;
NOW THEREFORE WITNESSETH that in consideration of the mutual covenants
contained herein, the sufficiency of which are hereby acknowledged, the Parties
covenant and agree as follows:
Recitals and Covenants
1. The above recitals are true and are hereby incorporated into this Agreement by
reference.
2. All obligations herein contained, even if not expressed to be covenants, shall be
deemed to be covenants.
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___ ___ ___
Initials
Donation
3. The Municipality hereby donates all of the artifacts as set out in the attached
Appendix “A”, which are in its possession or under its control as part of the
Edison Museum of Vienna, to the Recipient on an ‘as is’ basis.
4. The Recipient shall care for the artifacts using reasonable, prudent and diligent
approach.
Future Transfer or Disposal of Artifacts
5. The Recipient hereby covenants and agrees that prior to any transfer or disposal
of any artifact(s) identified in Appendix “A” to any other party, it shall first make
an offer in writing to donate the artifact(s) to the Elgin County Museum as a
donation that shall not require any consideration on the part of Elgin County
Museum.
6. The offer in writing referred to in section 5 shall include a name and description
of each of the artifact(s) being offered.
7. The Recipient hereby covenants and agrees that the Elgin County Museum shall
have thirty (30) days to provide written notice of acceptance of any of the
artifact(s) listed in the written offer. If no such notice is received within the
prescribed period or if the Elgin County Museum rejects the offer then the
Recipient may transfer or dispose of the artifact(s) in any manner of its choosing.
Successors and Assigns
8. This Agreement shall enure to the benefit of and is binding upon the Parties,
their heirs, executors, administrators, agents, permitted assigns, parents,
subsidiaries, affiliated companies, successor companies, and if applicable, each
of their respective directors, officers, shareholders, employees, servants, agents,
legal representatives, trustees, administrators, and insurers, both present and
former.
Severability
9. Each section of this Agreement is distinct and severable. If any section of this
Agreement, in whole or in part, is or becomes illegal, invalid, void, voidable or
unenforceable in any jurisdiction by any court of competent jurisdiction, the
illegality, invalidity or unenforceability of that section, in whole or in part, will not
affect:
a) the legality, validity or enforceability of the remaining Sections of this
Agreement, in whole or in part; or
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Initials
b) the legality, validity or enforceability of that Section, in whole or in part, in
any other jurisdiction.
Amendment
10. No amendment, discharge, modification, restatement, supplement, termination
or waiver of this Agreement or any section of this Agreement is binding unless it
is in writing and executed by the parties to be bound. No waiver of, failure to
exercise, or delay in exercising any section of this Agreement constitutes a
waiver of any other section (whether or not similar) nor does any waiver
constitute a continuing waiver unless otherwise expressly provided.
Assignment
11. This Agreement shall not be assignable by any Party without the prior written
consent of the Parties.
Voluntary Enforceable Agreement
12. The Parties acknowledge and agree that no Party has been induced into
entering into this Agreement in reliance on, and there will be no liability
assessed, either in tort or contract, with respect to any warranty, representation,
opinion, advice or assertion of fact, except to the extent it has been reduced to
writing and included as a term in this Agreement.
13. The Parties hereby declare that no person affected by this Agreement is under
any legal disability, that the Parties fully understand the terms of this Agreement,
and that the Parties have had the opportunity to seek independent legal advice
with respect to the matters addressed in this Agreement.
14. The Parties agree that each Party has the legal right and ability to enforce the
said provisions of this Agreement hereunder as against each other to the extent
that their obligations herein are established and that each of the Parties is
estopped from pleading or asserting otherwise in any action or proceeding.
Governing Law
15. This Agreement is governed by and is to be construed and interpreted in
accordance with the laws of the Province of Ontario and the laws of Canada
applicable in Ontario.
Counterparts
16. This Agreement may be executed by the Parties in separate counterparts, each
of which, once so executed and delivered, shall be an original, but all such
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___ ___ ___
Initials
counterparts held together constitute one and the same instrument.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and
seals or caused to be affixed their corporate seals under the hands of their duly
authorized officers, as the case may be.
DATED at Straffordville, Ontario, this 19th day of January, 2017
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Per: _____________________________________
Per: _____________________________________
I/We have authority to bind the Corporation
Address for Service: 56169 Heritage Line, PO Box 160, Straffordville, ON N0J 1Y0
BAYHAM HISTORICAL SOCIETY INC.
Per: _____________________________________
Per: _____________________________________
I/We have authority to bind the Corporation
Address for Service: c/o Lynda Millard, 53678 Calton Line, RR6, Aylmer, ON N5H 2R5
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-008
BEING A BY-LAW TO AMEND BY-LAW 2015-086
A BY-LAW TO APPOINT BOARD AND COMMITTEE MEMBERS
WHEREAS the Council of the Municipality of Bayham on the 16th day of July, 2015 enacted By-Law
2015-086, being a by-law to appoint Board and Committee Members;
AND WHEREAS Council is desirous of amending By-law 2015-086;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT Schedule “A” to By-law 2015-086 to appoint Board and Committee Members for the
Municipality of Bayham be amended as follows:
2. THAT Clerk Lynda Millard be deleted as Bayham Joint Cemetery Board Secretary – Staff
Resource and Treasurer Lorne James be added as Bayham Joint Cemetery Board Secretary –
Staff Resource;
3. THAT Herwin (Corky) Ouellette be removed from the Eden Cemetery Board;
4. THAT Joanne Oostrom and Lynda Millard be added as members to the Calton Cemetery
Board;
5. THAT Lynn Acre, Kimberly Legg, Anna Schafer and Susan Start be removed from Museums
Bayham and Ally Shelly, Lynda Millard and Bob Graham be added to Museums Bayham;
6. THAT Doors Open East Elgin 2015 be amended to Doors Open East Elgin and Brenda
Gibbons be removed as appointee and Leann Walsh and Paul Ens be added as appointees;
7. THAT in all other respects, By-law 2015-086 is hereby confirmed and remains unchanged;
3. AND THAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF
JANUARY 2017.
______________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW 2017-009
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AN ONTARIO TRANSFER PAYMENT AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
REGARDING
THE MINISTRY OF ENERGY’S MUNICIPAL ENERGY PLAN (MEP)
WHEREAS the Province provides funding under the Municipal Energy Plan (MEP) program
Stream 1 funding in association with the Long-Term Energy Plan to improve energy planning
processes;
AND WHEREAS the Corporation of the Municipality of Bayham requires funding to assist in the
development of a municipal energy plan;
AND WHEREAS the Corporation of the Municipality of Bayham is desirous of entering into an
agreement with the Province to receive Stream 1 funding;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between the Municipality
of Bayham and Her Majesty the Queen in Right of Ontario as represented by the
Minister of Energy;
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF
JANUARY, 2017.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW 2017-010
A BY-LAW TO AUTHORIZE THE EXECUTION
OF A GRANT AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
THE FEDERATION OF CANADIAN MUNICIPALITIES (FCM)
as Trustee of the Green Municipal Fund
REGARDING
Municipality of Bayham Partner in Climate Protection: Greenhouse Gas Inventory,
Targets and Action Plan
WHEREAS the Government of Canada and the Federation of Canadian Municipalities have
established the Green Municipal Fund to assist Canadian municipalities with environmental
projects;
AND WHEREAS the Corporation of the Municipality of Bayham requires funding to assist in the
development of a Greenhouse Gas Inventory, Targets and Action Plan;
AND WHEREAS the Corporation of the Municipality of Bayham is desirous of entering into an
agreement with the Federation of Canadian Municipalities to receive funding under the Green
Municipal Fund;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule “A” and forming part of this by-law between the Municipality
of Bayham and the Federation of Canadian Municipalities as Trustee of the Green
Municipal Fund;
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF
JANUARY, 2017.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW 2017-011
BEING A BY-LAW TO STOP UP, CLOSE AND CONVEY PART OF
THE UNOPENED ROAD ALLOWANCE EAST OF SNOW ST WEST
OF OAK ST BETWEEN LOT 7 AND 8 PLAN 54 IN THE
MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN,
DESIGNATED AS PARTS 1 AND 2 ON REGISTERED PLAN 11R-
7609
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a
lower tier municipality may pass by-laws respecting Highways, including parking and traffic on
highways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity,
rights, powers, and privileges of a natural person for the purpose of exercising its authority under
this or any other Act;
AND WHEREAS Registered Plan 11R-7609 Parts 1 and 2 were declared surplus to the
Municipality’s needs on May 21, 2015;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT upon and after the passing of this By-law that portion of the unopened road allowance
between East of Snow Street West of Oak St between Lot 7 and 8 Plan 54, Registered Plan
11R-7609 Parts 1 and 2 of the Municipality of Bayham, in the County of Elgin is hereby stopped
up and closed for the purpose of conveyance to Roll No. 3401-004-001-17702-0000 (12 Snow
St.);
2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for
the County of Elgin (No. 11);
3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this
By-law, if necessary, upon registration of this By-law.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 19th day of January
2017.
________________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW 2017-012
BEING A BY-LAW TO STOP UP AND CLOSE PART OF THE ROAD
ALLOWANCE BETWEEN LOTS 25 AND 26, CONCESSION 1 IN THE
MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN,
DESIGNATED AS PART 1 ON REGISTERED PLAN 11R-10122
(GODBY ROAD)
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a
lower tier municipality may pass by-laws respecting Highways, including parking and traffic on
highways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity,
rights, powers, and privileges of a natural person for the purpose of exercising its authority under
this or any other Act;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT upon and after the passing of this By-law that portion of the road allowance between lots
25 and 26 Concession 1, Registered Plan 11R-10122 Part 1 of the Municipality of Bayham, in
the County of Elgin is hereby stopped up and closed;
2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for
the County of Elgin (No. 11);
3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this
By-law, if necessary, upon registration of this By-law.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 19th day of January
2017.
________________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017–013
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD JANUARY 19, 2016
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held January 19, 2017 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 19th day of January,
2017.
____________________________ _____________________________
MAYOR CLERK