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January 19, 2017 - Council
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 19, 2017 7:00 p.m. 7:30 p.m. — Public Meeting — Planning/Zoning — Bonnefield Farmland Ont. III Inc. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS A. 7:05 p.m. — Susan Morrell, Elgin County Library re update, events and past year highlights of the Straffordville and Port Burwell branches of the Elgin County Library 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Budget Meeting held January 3, 2017 B. Regular Meeting held January 5, 2017 C. Public Meeting held January 5, 2017 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 2017 Council Agenda January 19, 2017 10.1.1 Receive for Information A. Notice of Public Meeting concerning a Proposed Official Plan and Zoning By-law Amendment submitted by Bonnefield Farmland Ont. III Inc. 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-02/17 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Rezoning Application —Zoning By-Law Z655-2017 B. Report DS-03/17 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Official Plan Review 2017 C. Report DS-04-17 by Margaret Underhill, Deputy ClerklPlanning Coordinator re Consent Application E85/16 Schrijver 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Catherine Prong re Godby Road / Lakeshore Line Corner B. Bruce Bolin re Godby Road C. Municipality of Bayham Tree Application Program Notice D. Town of Fort Frances re Inequity in Property Taxation on Railway Right-of-Way's Collected by Municipalities in Ontario E. MPAC re 2016 Assessment Update Municipal Summary Report F. SCOR FOODHUB re 2016 Project Review G. Elgin St. Thomas Public Health - Healthy Communities Partnership minutes of meeting held October 26, 2016 H. Municipality of Bayham Notice re Municipal Office Service Disruption I. Greenbelt re Greenbelt Minor Changes 11.1.2 Requiring Action A. Straffordville Hall Foundation re Gun Show Event 11.2 Reports to Council A. Report TR-03/16 by Lorne James, Treasurer re 2018 Budget Schedule B. Report CAO-03/17 by Paul Shipway, CAO re 2018 Municipal Election — Method of Vote 2017 Council Agenda January 19, 2017 12. BY-LAWS A. By-Law 2017-007 Being a by-law to authorize the execution of a donation agreement between the Municipality of Bayham and Bayham Historical Society (This by-law follows the resolution passed during the regular meeting of Council of December 15, 2016) B. By-Law 2017-008 Being a by-law to amend By-Law 2015-086 a by-law to appoint Board and Committee Members C. By-Law 2017-009 Being a by-law to authorize the execution of an Ontario Transfer Payment Agreement between The Corporation of the Municipality of Bayham and Her Majesty the Queen in Right of Ontario regarding The Ministry of Energy's Municipal Energy Plan (This by-law follows the recommendation made in Report CAO-04116 by Paul Shipway, CA01Clerk during the regular meeting of January 21, 2016) D. By-Law 2017-010 Being a by-law to authorize the execution of a grant agreement between The Corporation of the Municipality of Bayham and The Federation of Canadian Municipalities as Trustee of the Green Municipal Fund regarding Municipality of Bayham Partner in Climate Protection: Greenhouse Gas Inventory, Targets and Action Plan (This by-law follows the recommendation made in Report CAO-04116 by Paul Shipway, CAO1Clerk during the regular meeting of January 21, 2016) E. By-Law 2017-011 Being a by-law to stop up, close and convey part of the unopened road allowance east of Snow St west of Oak St between Lot 7 and 8 Plan 54 in the Municipality of Bayham, in the County of Elgin, designated as Parts 1 and 2 on registered plan 11 R-7609 F. By-Law 2017-012 Being a by-law to stop up and close part of the road allowance between Lots 25 and 26, Concession 1 in the Municipality of Bayham, in the County of Elgin, designated as Part 1 on Registered Plan 11 R-10122 (Godby Road) (This by-law follows the recommendation made in Report CAO-76116 by Paul Shipway, CAO during the regular meeting of December 1, 2016) G. By-Law Z655-2017 Being a by-law to further amend Zoning By-Law 456-2003 (This by- law follows the recommendation made in Report DS-02117 by Margaret Underhill, Planning Coordinatorl Deputy Clerk during the regular meeting of January 19, 2017) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Verbal Report regarding proposed or pending acquisition or disposition of land by the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Port Burwell Parking) 2017 Council Agenda January 19, 2017 B. Confidential Verbal Report regarding proposed or pending acquisition or disposition of land by the municipality or local board (31 Elizabeth Street) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-013 Being a By-law to confirm all actions of Council 16. ADJOURNMENT Total Items Loaned: 2013 Straffordville - 32,869 Port Burwell - 7,932 = 2014 Straffordville - 39,688 Port Burwell - 9,410 4 2015 Straffordville - 4o,16o �i. Port Burwell - 8,591 In person visits to Straffordville: 2014 - 34,941 2015 - 34y869 ' 2o16 - 33,728 Computer Use: 2014 - 4,775 2015 - 5,551 2o16 - 7,076 Straffordville remains the Znd busiest branch in the Elgin County Library system SERVICES ➢ Fiction and Non-Fiction ➢ Early Literacy Stations ➢ Special Events and Programs ➢ Local History Collection ➢ Children's and Adult Programs ➢ Interlibrary Loans ➢ Magazines and Newspapers ➢ Electronic Databases ➢ Reference and research ➢ CDs, DVDs ➢ eBooks Weekly and Monthly Children's Programs Monthly Adult Programs Specials Guests Summer Reading Clubs YOUR Let's Learn Series =� Movie License LIBRARY * Partnerships with other agencies ' Participation in Community Events Upgrades to tech and mini-renovations •a • I •� •• '�"� { Girl's Club Boy's Club i • AL ♦ • . w 44 � r � e 1 s l�r 1 \ r J r p ATI Summer Reading Club •Fun and Games and Reading! @ Straffordville and Port Burwell ' - •Y ,. ;ram. .. r ,' ` 'd' T. h M r .� � \ II �� r 4 Craig the Science Guy! He wows the crowd and males Paint Rochets during a visit to Port Burwell Library during Beachfest , i Y 1' N, C "3e a� n � ti - - '�� E EaSheS . ' . , ;. Branc .,. •�k9 .. �. �. M 9}`� ram" • y sonre�.. Q♦u�e�st�i�ons inspiration. Renovation and Tech Upgrades r Straffordville A s , _ - i 6= F QED BODSWORTH LIBRARY OF PORT --� New Hours and New Shelving b_ Updated Library Hours: Monday 2:00 to 5:00 pm Tuesday 2:00 to 7:00 pm Thursday — moo am to 5:00 pm Saturday --- 1o:oo am to 12:00 noon (closed Wednesday, Friday, Sunday) j J - i _ r 11 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BUDGET MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 3, 2017 6:30 p.m. PRESENT: MAYOR PAUL ENS COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAO PAUL SHIPWAY TREASURER LORNE JAMES CLERK'S ASSISTANT BRENDA GIBBONS PUBLIC WORKS OPERATIONS SUPERVISOR ED BRADFIELD 1. CALL TO ORDER Mayor Ens called the meeting to order at 6:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. 2017 — 2018 DRAFT OPERATING BUDGET A. Report TR-01/17 by Lorne James, Treasurer re 2017 — 2018 Operating Budget— Draft i. 2017 — 2018 Operating Budget— Draft Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT staff be directed to add $3,000 to the Parks & Recreation Canada 150-Special Events line item. CARRIED Moved by: Councillor Casier Seconded by: Councillor Breyer THAT staff be directed to add a reserve transfer of$138,410 to the 2017 Operating Budget to make the 2017 Notional Levy increase 2% over 2016. CARRIED 2017 Council Minutes January 3, 2017 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report TR-01/17 re 2017 —2018 Operating Budget— Draft, as amended, be received for information; AND THAT Council direct staff to bring forward the 2017 Tax Rates By-law. CARRIED 4. BY-LAW A. By-Law 2017-003 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT confirming By-law 2017-003 be read a first, second and third time and finally passed. CARRIED 5. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 7:50 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 5, 2017 7:00 p.m. 7:30 p.m. — Public Meeting — Planning/Zoning — Davidson and Baker Council recessed for a short break at 7:25 p.m. and reconvened at 7:33 p.m. PRESENT: MAYOR PAUL ENS COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL MANAGER OF WATERIWASTEWATER OPERATIONS ED ROLOSON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS Mayor Ens welcomed everyone to the new facility and advised the meeting is in the main hall due to finishing work yet to be completed in the Council Chambers. The next Council meeting scheduled for January 19 will be held in the Council Chambers. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held December 15, 2016 2017 Council Minutes January 5, 2017 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the minutes of the regular meeting held December 15, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting concerning a Proposed Zoning By-law Amendment submitted by Shauna Baker and Stephen Davidson B. Notice of Public Meeting concerning a Proposed Official Plan and Zoning By-law Amendment submitted by Bonnefield Farmland Ont. III Inc. Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence items 10.1.1-A— 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Municipal Property Assessment Corporation re 2017 Budget and Municipal Levy 2017 Council Minutes January 5, 2017 B. Ontario Provincial Police re booth at Rural Ontario Municipal Association Conference C. Long Point Region Conservation Authority Board of Directors Minutes of meetings held November 2, 2016 and November 18, 2016 D. South West LHIN Residential hospice planning in the South West LHIN — Update E. Royal Canadian Legion Ontario Command request for support re Military Service Recognition Book F. Ontario Power Generation re Pickering Nuclear Power Station Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Council direct staff to support the Military Service Recognition Book Donation Request - Business Card Size. CARRIED Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action A. Elgin County re Agreement for Municipal Investigator and Agreement for Integrity Commissioner Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT correspondence from the County of Elgin re Agreement for Municipal Investigator and Agreement for Integrity Commissioner be received for information; AND THAT Council direct staff to send correspondence to Elgin County indicating the automatic renewal of Section 2 of Municipality of Bayham By-law No. 2007-093; AND THAT the Municipality of Bayham continue to utilize the services of JGM Consulting as the Municipal Investigator pursuant to Sections 8, 9, 10 and 239.1 of the Municipal Act, 2001 S.O. 2001 C.25, as amended. CARRIED 2017 Council Minutes January 5, 2017 B. Rob Dilts re Ice Rink Project in the Lions Park, Vienna Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence from Rob Dilts re Ice Rink Project in the Lions Park, Vienna be received for information; AND THAT the Municipality of Bayham partner with Elgin-St.Thomas Healthy Communities Partners to offer an additional volunteer coordinated outdoor ice rink in the Municipality of Bayham; AND THAT the Municipality of Bayham recognizes they will be responsible for the liability insurance, assisting with identification of volunteers and provision of a location for the rink. AND THAT the rink be located at the Vienna Memorial Park by the Pavilion; AND THAT water, for the initial floods be provided by the Municipality of Bayham Fire Department and coordinated with the Water Department. CARRIED C. Museums Bayham Board Advisory Board and Committee Resolution re Ontario Volunteer Service Awards Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council of the Municipality of Bayham supports the Museums Bayham Board nomination of the following long term Museums Bayham Board Volunteers under the Ontario Volunteer Service Awards 2017 program — 5 years —Albert White; 10 years — Ray Maddox, Chuck Buchanan, Bev Hickey, Ron Bradfield and Matt Schaffer. CARRIED D. Museums Bayham Board Advisory Board and Committee Resolution re King Street from North Street to the Edison Pioneer Cemetery Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Museums Bayham Advisory Board & Committee Resolution requesting the Council of the Municipality of Bayham consider ensuring King Street and road allowance to Edison Pioneer Cemetery be treated the same as other municipal streets, public works regularly tend the gravel and roadside in accordance to grass cutting standards spring through autumn and including the cost to an existing contractor's agreement be received for information; AND THAT the request be referred to staff to draft a report. CARRIED 11.2 Reports to Council A. Report TR-02/17 by Lorne James, Treasurer re Interim Tax Levy and Borrowing By-laws Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report TR-02/17 re Interim Tax Levy and Borrowing By-laws be received for information; AND THAT Council direct staff to bring forward By-law No. 2017-001, being a by-law to provide for an interim tax levy for 2017 for Council consideration; AND THAT Council direct staff to bring forward By-law No. 2017-002, being a by-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2017, for Council consideration CARRIED B. Report CAO-01/17 by Paul Shipway, CAOICIerk re RIFT 16-07 Supply and Placement of Granular Material Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-01/17 re RIFT 16-07 Supply & Placement of Granular Materials be received for information; AND THAT Council direct staff to bring forward a by-law to authorize an agreement for the supply and placement of granular materials from Johnston Brothers Ltd., as per RIFT 16-07, in the total amount of$448,585.80 + HST. CARRIED 12. BY-LAWS A. By-Law 2017-001 Being a By-law to provide for an Interim Tax Levy (This by-law follows the recommendation made in Report TR-02/17 by Lorne James, Treasurer during the regular meeting of Council of January 5, 2017) B. By-Law 2017-002 Being a By-law to authorize borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2017 (This by-law follows the recommendation made in Report TR-02/17 by Lorne James, Treasurer during the regular meeting of Council of January 5, 2017) C. By-Law 2017-005 Being a By-law to authorize the execution of an agreement between the Municipality of Bayham and Johnston Bros. (Bothwell) Ltd. (This by-law follows the recommendation made in Report CAO-01/17 by Paul Shipway, CA01 Clerk during the regular meeting of Council of January 5, 2017) Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT By-Laws 2017-001, 2017-002 and 2017-005 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 2017 Council Minutes January 5, 2017 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 7:37 p.m. to discuss: • Proposed or pending acquisitions or dispositions of land by the municipality or local board; CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Lot 7-Parts 1 & 2 RP 11 R-7609) B. Confidential Verbal Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (31 Elizabeth Street) 14.2 Out of Camera Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Committee of the Whole do now rise from the "In Camera" session at 7:46 p.m. with progress to report. CARRIED Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Council direct staff to list Lot 7 Parts 1 & 2 RP 11 R-7609 (Vacant Snow St. Lot), previously declared surplus on May 21, 2015, with the Municipal Realtor. CARRIED Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the net proceeds for sale of Lot 7, Parts 1 & 2 RP 11 R-7609 (Vacant Snow St. Lot) be allocated to the Edison Museum Reserve Fund. A recorded vote on resolution was requested by Mayor Paul Ens YEA NAY Councillor Breyer X Councillor Casier X Councillor Ketchabaw X Mayor Ens X The resolution was CARRIED on a 3 — 1 vote. 2017 Council Minutes January 5, 2017 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2017-006 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT confirming By-Law 2017-006 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 7:55 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 56169 Heritage Line, Straffordville, ON Council Chambers Thursday, January 5, 2017 7:30 p.m. — Shauna Baker and Stephen Davidson PRESENT: MAYOR PAUL ENS COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW ABSENT: DEPUTY MAYOR TOM SOUTHWICK STAFF PRESENT: CAOICLERK PAUL SHIPWAY DEPUTY CLERKIPLANNING COORDINATOR MARGARET UNDERHILL CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: None 1. CALLTO ORDER Mayor Ens called the public meeting to order at 7:33 p.m. and asked for those in attendance for the Public Meeting for Planning purposes — Rezoning to place their name and contact information on the sign-in sheet provided at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Application submitted by Shauna Baker and Stephen Davidson The purpose of the public meeting is to consider an application to change the zoning on a parcel of land in the Hamlet Commercial (HC) Zone to a Hamlet Residential (HR) Zone. The effect of the by-law will be to permit storage use accessory to the single detached dwelling on a parcel of land, previously used as an automotive repair workshop. 2017 Council Minutes January 5, 2017 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE Deputy ClerklPlanning Coordinator M. Underhill advised no written submission were received. 7. OTHER BUSINESS None. 8. ADJOURNMENT Pursuant to the Planning Act requirements the Public Meeting is now complete and the Zoning by-law will be considered at the meeting scheduled for January 19, 2017. The regular meeting will now reconvene at 7:36 p.m. MAYOR CLERK ►,AYH NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENT Oj6o,,�y IN THE MUNICIPALITY OF BAYHAM l�urfunity 1$� APPLICANT: BONNEFIELD FARMLAND ONT III INC. TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official Plan and a Zoning By-law amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, January 19, 2017 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Zoning By-law and Official Plan amendment under Section 34 of the PLANNING ACT. THE PURPOSE of this By-law is to change the land use designation on a 24,848 m2 (6 acre) parcel of land from "Agricultural" to Site Specific Agricultural designation in the Official Plan of the Municipality of Bayham; and to change the zoning on the same lands from Agricultural (Al) Zone to a Site Specific Agricultural (Al-XX) Zone in Zoning By-law Z456-2003. The subject lands are located on the east side of Plank Road, north of Glen Erie Line and known as 4964 Plank Road. The proposed amendments allow a permanent bunkhouse facility to accommodate a maximum 50 seasonal offshore farm workers on the existing apple farm administration and storage lot. The farm workers supply labour for the larger farm operation for apple cultivation. The building will provide residential accommodation. Farm workers will be transported daily to and from the various apple orchard locations from the subject site. Parking for the volume of occupants must be provided on the site. The subject lands contain: a storage building for repair and storage of equipment, a controlled access cooler barn used to store apples, a house, a garage and a small shed. THE EFFECT of this By-law will be to permit an oversized supplementary farm (bunkhouse) building on a 24,848 m2 (6 ac) parcel of land on the existing agricultural lot for 50 seasonal farm workers. The proposed amendments allow a bunkhouse with 437 m2 (4704 square feet) of floor area which exceeds the preferred building area of a supplementary farm dwelling policy of 167 m2 (1797 square feet) of floor area in the Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendments. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Municipality of Bayham before the by-law is passed, the person or public body is not entitled to appeal the decision of the Council of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make written submissions to the Municipality of Bayham before the by-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. IF YOU WISH to be notified of the adoption of the proposed Official Plan or Zoning By-law amendment, you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the Municipal Office. Dated at the Municipality of Bayham this 161" day of December 2016. KEY MAP MUNICIPALITY OF BAYHAM Margaret Underhill Deputy Clerk/Planning Coordinator Municipality of Bayham P.O. Box 160, 9344 Plank Rd. Straffordville, ON, NOJ 1YO LOT 1; I f1�14 T: 519-866-5521 Ext 222 Qv.aa9 F: 519-866-3884 E: munderhill(&bayham.on.ca SUBJECT LANDS W: www.bavham.on.ca U'I'11 51 I1i � TOT i.il"1 `Sl ' REPORT op ,o��� DEVELOPMENT SERVICES ortunity Is�C TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: January 19, 2017 REPORT: DS-02/17 FILE NO. C-07/ D13.DAVI Roll # 3401-000-006-18200 SUBJECT: Rezoning Application -Zoning By-law Z655-2017 BACKGROUND: Stephen Davidson and Shauna Baker submitted a rezoning application to rezone their property at 11612 Plank Road east side, north of Eden Line in the hamlet of Eden. The lands are designated "Hamlet" on Schedule "All" Land Use of the Official Plan and zoned Hamlet Residential (HR) and Hamlet Commercial (HC) on Schedule "D" Eden., "Natural Gas Reservoir" on Schedule "All" Municipality of Bayham Land Use in the Official Plan. A public meeting was held January 5, 2017 with no public attendees and no written public comments received. At the time writing this report no additional applicant or public comments were received. PURPOSE and EFFECT The purpose of this By-law is to change the zoning regulations on a 2,421 m2 (0.6 ac) parcel of land, in the Hamlet Commercial (HC) Zone to a Holding Hamlet Residential (HR-h5) Zone in Zoning By-law Z456-2003. The Zone change would make the north portion of the existing lot consistent with the southerly portion which is currently Hamlet Residential (HR) zoning. The subject lands are located on the east side of Plank Road, north of Eden Line in the Hamlet of Eden and known as 11612 Plank Road. The effect of this By-law will be to permit storage use accessory to the single detached dwelling on a 2,421 m2 (0.6 ac) parcel of land, previously used as an automotive repair workshop. DISCUSSION: Please reference the planner's memorandum dated December 12, 2016 as attached providing a complete analysis of the proposal. As required by the Planning Act, the Notice of Public Meeting was circulated to agencies and the neighbouring properties within the 120 metres. Staff and planner support the zoning by-law amendment and recommend approval. At the time of writing this report, no other written public comments have been received. ATTACHMENTS 1. Zoning By-law Amendment Application 2. IBI Memorandum dated December 12, 2016 3. Draft Zoning By-law Z655-2017 RECOMMENDATION 1. THAT Report DS 0.V17 regarding the Zoning By-law Amendment for 11612 Plank Road, Davidson/Baker be received for information; 2. AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the northerly portion of 11612 Plank Road from the Hamlet Commercial (HC) Zone to the Hamlet Residential (HR) Zone; 3. AND THAT Zoning By-law Z655-2017 be presented to Council for enactment." Respectfully Submitted by: Reviewed by: Marg. ret Underhill Deputy Clerk/Planning Coordinator CAO/Clerk IBI GROUP 0 Oxford ' B ' London ON N6H 1Tna fax C 9 4 2 9354 1 1 ibigroup.com Memorandum To/Attention Municipality of Bayham Date December 12, 2016 From William Pol, MCIP, RPP Project No 3404-641 cc Subject Shauna Baker and Stephen Davidson- Application for Zoning By- law Amendment- 11612 Plank Road Eden 1. We have completed our review of an Application for a Zoning By-law amendment, submitted by Shauna Baker and Stephen Davidson, for a property located at 11612 Plank Road east side, north of Eden Line. The applicant is requesting a zoning by-law amendment to change the zoning on a 2,420.88 m2 (0.6 acre) parcel of land from a Hamlet Commercial (HC) Zone to a Hamlet Residential (HR) Zone to permit the former commercial workshop lands on the north section of the lot to be used for residential uses. The subject lands are designated as Hamlet on Schedule "A1" Land Use of the Official Plan of the Municipality of Bayham. The lands are currently zoned Residential (HR) and Hamlet Commercial (HC) on Schedule "D° Eden in Zoning By-law Z456-2003. 2. The property has 60.Om of lot frontage on Plank Road, a lot depth of approximately 40.2m and a total lot area of 2421m2(0.6 acre). The property comprises a single family dwelling to the south and a former automobile repair shop to the north. Surrounding land uses are: east agricultural; north commercial; south and west residential. 3. Section 4.4 of the Official Plan sets out the policies for Hamlets. Residential uses are permitted in Hamlet designations. The proposed use is residential, consolidating former commercially zoned lands with the existing single family dwelling. The existing shop buildings will be used as storage space accessory to the single detached dwelling. Therefore the proposed rezoning is appropriate due to its location within a hamlet and compatibility with surrounding uses. 4. Section 8.4.2 of the Official Plan sets out the criteria for considering Non-Conforming uses. The exiting shop on the commercially zoned lands will be non-conforming, as an accessory use building of its size is not permitted in the hamlet Residential zone. The shop and commercial lands do not constitute a danger or nuisance and are not detrimental to adjacent uses. Furthermore, the non-conforming use constitutes a discontinued use and the new use is compatible with and in accordance with the policies and the spirit and intent of the Official Plan. 5. The former repair shop may have contamination related to the use. The age of the shop is unknown and vehicle repair uses may use hazardous materials and conduct activities that cause environmental and health impacts.The municipality may impose a holding provision on the lands, as permitted under section 8.16 Use of Holding Zones. It is the policy of the 1131 Group is a group of firms providing professional services and is affiliated with 1131 Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—December 12,2016 municipality of Bayham to utilize holding zones pursuant to the provisions of Section 36 of the Planning Act under the following instance: Where it is likely that the proposed land use will cause an adverse effect on the environment, the council shall require expert evidence from the proponent to demonstrate that the adverse effect can be overcome through the application of acceptable engineering and resource management practices. The holding provisions are implemented through the zoning bylaw and an"h"will be added to indicate that new residential development of the site cannot proceed until the holding symbol is removed. The holding provisions) can be removed by the owner completing a Record of Site Condition and satisfying the Ministry of the Environment and Climate Change there is no environmental risks to the introduction of sensitive land uses on these lands. 6. According to Zoning By-law No. Z456-2002 of the Municipality of Bayham the Hamlet Residential zone permits one single detached dwelling. The subject lands are in compliance with the zoning regulations based on the buildings existence prior to implementation of the by- law and because no new development is proposed. All the regulations of the Hamlet Residential(HR)zoning are met aside from the non-conforming area of the existing shop. 7. Based on our review of the application we have no objection to the requested Zoning By-law amendment from Hamlet Commercial (HC) Zone to Hamlet Residential (HR) Zone for lands at 11612 Plank Road, subject to the implementation of a holding regulation for the completion of a Record of Site Condition on the lands. W&CL' Yt. �OiG IBI GROUP William Pol, MCIP, RPP Affiliate Consulting Planner to the Municipality of Bayham �►AY MUNICIPALITY OF BAYIIAM P.O. Box 160 Straffordville, Ontario b {� NOJ 1YO �p61nuanity igloo Phone (519) 866-5521 Fax (519) 866-3884 APPLICATION FOR AMENDMENT TO THE ZONING BY-LAW OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Planning Coordinator/Deputy Clerk or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completed in full. This mandatory information must be provided with a fee of$2,000 (Zoning By-law Amendment or Temporary Use Zoning By-law) or$1 S00 (Temporary Use Zoning By-law Renewal)or$1500(Zoning Amendment to Remove Holding Provision). If the application is not completed in full,the application will be returned. I/WE, S&CUIPC 1_)a "er shall assume responsibility for any additional costs exceeding the eposite amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application. I also agree to accept all costs as rendered. Property Owner Property Own FOR OFFICE' SE ONLY "" DATE RE('ELVED � k � r cti A1VIOa T D kECEIHISSA Ts,.# ONa � Revised February 2015 Municipality of Bayham Zoning By-law Amendment Application Page 4 8. Does the proposed Zoning By-law amendment implement a growth boundary adjustment of a settlement area? 't,' If so,attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 9. Does the proposed amendment remove land from an area of employment? U If so,attach separately justification or information for the request based on the current Official Plan policies or associated Official Plan amendment. 10. Description of proposed development for which this amendment is requested(i.e.permitted uses, buildings or structures to be erected.(Be Specific) C_ "U. w by k 0l_b 173 CX-k_M( + y'x,Yl 1 S iCAe 'V+l C"_ For any proposed buildings or structures on the subject lands provide the following information: Type Front Lot Side Lot Line Rear Lot Line Height Dimensions Line Setback Setbacks Setback 11. Services existing or proposed for the subject lands: Please indicate with a ✓ Water Supply Existing Proposed Municipal Piped Water Supply Private Drilled Well ( ) ( ) Private Dug Well ( ) ( ) Communal Well ( ) ( ) Municipality of Bayham Zoning By-law Amendment Application Page 5 Lake or other Surface Water Body ( ) ( ) Other ( ) ( ) Sewage Disposal Existing Proposed Municipal Sanitary Sewers Individual Septic System ( ) ( ) Communal System ( ) ( ) Privy ( ) ( ) Other ( ) ( ) Note: If the proposed development is on a private or communal system and generate more than 4500 litres of effluent per day,the applicant must include a servicing options report and a hydrogeological report. Are these reports attached? If not,where can they be found? Storm Drainage Provisions: Proposed Outlet: 12. How will the property be accessed? Provincial Highway( ) County Road( Municipal Road—maintained all year(•4 Municipal Road—seasonally maintained( ) Right-of-way( ) Water( ) If access is by water,do the parking and docking facilities exist,and what is the nearest public road? Municipality of Bayham Zoning By-law Amendment Application Page 7 • the approximate location of all natural and artificial features(buildings,railways,roads, watercourses,drainage ditches,banks of rivers or streams,wetlands,wooded areas,wells and septic tanks)that are on the subject lands,adjacent to the subject lands,or in the opinion of the applicant may affect the application; • the current uses of the land that is adjacent to the subject land; • the location,width,and name of any roads within or abutting the subject land, indicating where it is an unopened road allowance,a public traveled road,a private road,or a right- of-way; • the location of the parking and docking facilities to be used(if access will be by water only); • the location and nature of any easement affecting the subject land. (b) Written comments from the Elgin St. Thomas Health Unit,Long Point Region Conservation Authority and Ministry of Transportation(if applicable). (c) If a private sewage system is necessary,pre-consultation with the Chief Building Official is required about the approval process 18. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 19. Additional Information as required by Council 20. If this application is to accommodate the consent of a surplus farm dwelling,please provide the following information: Date surplus farm dwellln was erected: Please provide the assessment rol ber,location,and zoning of the farm parcel with which the subject lands is being consolidated. N Plank Road,Eden,O • w r a x Ctl rn Let THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z655-2017 DAVIDSON/BAKER BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "D", Eden, by deleting from the Hamlet Commercial (HC) Zone, and adding to the Holding Hamlet Residential (HR) Zone, those lands outlined in heavy solid lines and marked HR(h5) on Schedule "A" to this By-law, which schedules are attached to and form part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 3.3 Holding Zones: Section e) added: e) h5 Purpose: To ensure parcels of land meet Ministry of the Environment and Climate Change requirements, a record of site condition shall be prepared and accepted prior to development of the lands. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 19t" DAY OF JANUARY 2017. READ A SECOND TIME THIS 19T" DAY OF JANUARY 2017. READ A THIRD TIME AND FINALLY PASSED THIS 19T" DAY OF JANUARY 2017. MAYOR CLERK SEE SCHEDULE A-MAP No.3 I { f r� SEE SCHEDULE A-MAP No.6 This is Schedule"A"to By-law No.Z655-2016,passed the day of 2017 Mayor Clerk MUNICIPALITY OF BAYHAM Legend SCHEDULE D O ZELA N- EDEN LFFCA P-gu nno6 Lima it 75 15r wo nwn,e: ZONING BY-LAW Z456.2003 CONSOLIDATED JAN 8,2016 il REPORT g DEVELOPMENT SERVICES poi.tunity Ism o TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: January 19, 2017 REPORT: DS-03/17 FILE NO. C-07/ OP Review SUBJECT: Official Plan Review 2017 BACKGROUND: On October 20, 2016 a delegation by William Pol, IBI Group London, presented Council with a work plan for the Official Plan Review for 2017. IBI was requested to prepare a report back regarding a lot analysis for available developable lands in the Municipality. The work plan was received for information. DISCUSSION: Please consider the attached documents, which include the original Memorandum Official Plan Review— Update to Council dated October 13, 2016 and the follow-up Memorandum Official Plan Review 2017—Comprehensive review of population employment and settlement area boundaries dated January 10, 2017 Based on the findings, staff and planner recommend proceeding with an Official Plan Review and recommend the work plan as presented October 20, 2016. ATTACHMENTS 1. IBI Memorandum Official Plan Review— Update to Council dated October 13, 2016 2. IBI Memorandum Official Plan Review 2017 — Comprehensive review of population employment and settlement area boundaries dated January 10, 2017 RECOMMENDATION 1. THAT Report DS-03117 regarding the Official Plan Review 2017 be received for information; 2. AND THAT Council approves the Official Plan Review 2017 IBI Group work plan dated October 13, 2016 as presented. bS - o3//7 Respectfully Submitted by: Reviewed by: Margar t Underhill Paul Shipway Deputy Clerk/Planning Coordinator CAO/Clerk IBI GROUP 203-350 Oxford Street West I B I London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 l 1 ibigroup.com Memorandum To/Attention Paul Shipway CAO Date October 13, 2016 Marg Underhill, Deputy Clerk From William Pol, MCIP, RPP Project No 3404—Official Plan Review cc Joe Heyninck, P. Eng. Subject Municipality of Bayham Official Plan Review—Update to Council Introduction The purpose of this memo is to provide Council with background information to initiate the statutory five (5) year review of the Municipality of Bayham Official Plan. Municipalities are required to update their Official Plan every five years to ensure that the plan implements any changes to the Provincial Policy Statement(PPS) or provincial plans. The review is also an opportunity to ensure the Official Plan conforms to the County of Elgin Official Plan. Most importantly, this review will ensure the policies and map schedules continue to address local land use planning priorities and changing community needs. This Official Plan for the Municipality of Bayham was adopted by Council July 5, 2001 and approved by the Ministry of Municipal Affairs and Housing August 15, 2002. Since then the most recent Official Plan review was approved by the Ministry January 10, 2012. Based on the need for a review every 5 years Council is now required to undertake this review process. Two significant legislative changes that have occurred since the last review are the Provincial Policy Statement 2014 (PPS) and the County of Elgin Official Plan. The Municipal Official Plan is required under the Planning Act to be consistent with and conform to these policies. Several new land use matters have been incorporated into these document mandating amendments to Bayham's Official Plan. The following report is divided into three parts. Part 1 identifies land use topics that have arisen since the last Official Plan review. Part 2 sets out the tasks required to complete the review identifying the public engagement and meetings. Part 3 sets out the timeline and estimated costs to undertake the review. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Part 1: Land use planning changes since January 2012 • The Provincial Policy Statement was updated in 2014 and includes several changes which need to be considered for this amendment. The provincial ministry provides policy direction on land use planning and key issues that affect our communities. Specifically it identifies the need to create resilient communities, encourage active forms of transportation, addressing greenhouse gas emissions, climate change, protection of threatened and endangered species habitat and consider the interests of aboriginal communities in conserving cultural heritage and archeological resources. • The County of Elgin Official Plan applies to all the lands in the Municipality. Most importantly, the County plan establishes growth boundaries and sets population targets for the lower tier municipalities. At this time the Municipality is not considering boundary changes to settlement or hamlet areas and there are no anticipated changes. The County Plan speaks to economic development opportunities related to tourism that may be considered. • Bill 73 makes changes to both the Development Charges Act and the Planning Act providing opportunities for public notice and public participation processes that are tailored to the specific interests of the Municipality. Other planning process changes are available to include in the Official Plan for consideration. • Residential secondary suites have been identified as a topic that the Province would like to see addressed in planning regulations. The Municipality of Bayham Official Plan does not currently include secondary suites and the Plan needs to be amended to incorporate this land use. • The Conservation Authority has completed an extensive shoreline erosion study impacting the Lake Erie Shoreline in Bayham. Official Plan policies and maps should be revised to incorporate methods to protect the safety of residents and the public and address changes in public access to this area. • Redevelopment of environmentally contaminated brownfield sites is an opportunity to reuse lands that have existing municipal services but remain vacant. Policies to encourage adaptive reuse should be added to the Plan. • Demographic shifts in population distribution, age and background may be considered to include Official Plan policies in response to these changing patterns of development. IBI GROUP MEMORANDUM 3 Part 2 -The Review and Update Process Phase 1 —Technical Data Updates and Community Engagement • Task 1-1: Provide agency notice and confirm land use planning changes and collect data from Provincial ministries, County of Elgin agencies, the Conservation Authority and local agencies. Data updates may include but are not limited to Provincially significant wetlands; habitat of threatened or endangered species; shoreline erosion; population changes; municipal servicing updates; lotting pattern and building permits. • Task 1-2: Provide public notice and conduct a public open house to provide information and invite comments on the Official Plan review process and content. • Task 1-3: Review the legislative changes to the Planning Act, Provincial Policy Statement 2014, the County of Elgin Official Plan and related legislation that require Official Plan revisions to obtain consistency with upper level plans. • Task 1-4: Review the number and type of Official Plan amendment applications since the previous Official Plan review. • Task 1-5: Review trends in land use planning in Southwestern Ontario and specifically in Elgin County to confirm the policy directions. • Task 1-5: Prepare and present a report summarizing revised data, public and agency comments and identifying specific Official Plan revisions for the next phase Phase 2—Draft Official Plan text and map revisions • Task 2-1: Prepare Draft Official Plan Schedule amendments • Task 2-2: Prepare Draft Official Plan text amendments • Task 2-3: Review the draft revisions with staff and council prior to circulation. • Task 2-4: Circulate the draft Official Plan revisions to Provincial ministries, County of Elgin agencies, the Conservation Authority and local agencies. • Task 2-5: Provide public notice and publish the draft Official Plan text and map schedules on-line and in paper copy at various public locations. • Task 2-6: Prepare and present a summary report of all comments received on the draft Official Plan text and map revisions for direction on changes to the draft IBI GROUP MEMORANDUM 4 Phase 3—Finalization and adoption of the Official Plan and public open house • Task 2-1: Finalize revisions to the Official Plan text and map schedules; draft the Official Plan amendment • Task 2-2: Liaise with staff and council regarding the final draft Plan revisions • Task 2-4: Provide public notice and publish the Official Plan for adoption • Task 2-5: Circulate relevant revisions to the Provincial, County and local agencies • Task 2-6: Conduct a public open house and public meeting for the Official Plan amendments. • Task 2-7: Attend and present at the Council meeting to adopt the Official Plan amendments Phase 4—Official Plan amendment approvals • Task 4-1: Prepare the Official Plan text and schedule amendments for submission to the County of Elgin for approval • Task 4.2: Liaise with the County of Elgin with regards to the proposed amendments • Task 4-3: Prepare a report to Council of any revisions proposed by the County of Elgin • Task 4-4: Attend and present at the County of Elgin meeting with respect to the approval of the Official Plan amendments as required • Task 4-5: Review and respond to any appeals to Official Plan amendments and attend Ontario Municipal Board hearings related to the amendments as required. IBI GROUP MEMORANDUM 5 Part 3—1 Proposed Timeline Phase Start and completion month Phase 1 — Technical Data Updates and January—April 2017 Community Engagement Phase 2 — Draft Official Plan text and map May—July 2017 revisions Phase 3 — Finalization and adoption of the August—October 2017 Official Plan and public open house Phase 4—Official Plan amendment approvals November -January 2018 Part 3-2 Estimated Cost for the Official Plan revisions Phase 1 —Technical Data Updates and Community Engagement- $9,000 Phase 2— Draft Official Plan text and map revisions- $11,000 Phase 3—Finalization and adoption of the Official Plan and public open house - $7,500 Phase 4—Official Plan amendment approvals - $3,500 (possible Ontario Municipal Board hearings will be estimated separately) Disbursements will not exceed - $2,500 Total estimate before taxes- $33,500 Respectfully submitted, 'WWiam ✓ 171f (original signed) IBI GROUP William Pol, MCIP, RPP Affiliate IBI Group IBI GROUP I 203-350 Oxford Street West I London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 1 1 ibigroup.com Memorandum To/Attention Municipality of Bayham Date January 10, 2017 From William Pol, MCIP, RPP Project No 3404 Paul Riley BA, CPT cc File Subject Official Plan Review 2017 -Comprehensive review of population employment and settlement area boundaries Introduction Council has initiated an Official Plan review in 2017 to fulfill Planning Act requirements mandating a five (5) year review. As part of this review the Municipality may complete a comprehensive review of the settlement area boundaries to determine the need to expand these areas for future growth. It was suggested there is a lack of suitably available lots in the Municipality for the construction of new dwellings and that a review of the settlement area boundaries may help to increase the number of building lots. This report identifies the County of Elgin Official Plan criteria for settlement boundary expansion and the Provincial Policy Statement 2014 policy for a comprehensive review. It provides direction for council consideration of the comprehensive review. Summary In summary, the Elgin County Official Plan as adopted, has projected growth of 500 persons and 30 jobs in the Municipality of Bayham to 2031. Assuming 2.5 persons per dwelling this would require approximately 200 new dwelling units in the Municipality. In comparison, conservative estimates indicate 1900 new dwelling units could be developed within the existing settlement boundaries, based on 344.2 hectares of vacant land. These lands include full municipal water and sewage services; partial municipal water or sewage services; and private water and septic services. Most of the settlement area boundaries are based on historic boundaries of hamlets and villages established prior to the amalgamation of the Township of Bayham with the Villages of Vienna and Port Burwell. To expand these boundaries for more residential lots, the Municipality would proceed with a comprehensive review of the settlement boundaries. It will need to follow the criteria established in the Elgin County Official Plan and the Provincial Policy Statement 2014 to change settlement boundaries. This criteria includes need for the additional settlement area within the 20 year time horizon; impact on the intensification targets; and the impact on municipal financial resources. Based on the projected demand for residential and employment lands and the existing capacity for development, a comprehensive review may result in a consolidation and\or reduction to the settlement area boundaries, resulting in fewer choices for development in the Municipality. It is therefore not appropriate for the Municipality to undertake a comprehensive review at this time. 1131 Group is a group of firms providing professional services and is affiliated with 1131 Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—January 10,2017 Land Use Policy Framework Bayham Official Plan January 2012 According to Bayham Official Plan Section 4.2.4.1 "the Municipality shall encourage intensification and redevelopment within settlement area boundaries on vacant or underutilized sites in order to efficiently utilize designated settlement area land and available municipal services." Based on this policy the preferred location for development is on lands that are currently designated and have full or partial municipal services. The subsequent land supply estimates the number of single detached residential lots available after the consent or subdivision process is completed. In order to justify expansion of settlement area boundaries sufficient analysis and studies must be conducted to show a need for additional lands. Elgin County Official Plan October 2013 The Elgin County Official Plan is an upper tier County Plan and the Municipality of Bayham Official Plan shall conform to this Plan. Appendix "A" Defined Terms in the County Plan defines Settlement Areas as: Urban areas and rural settlement areas within municipalities (such as cities, towns, villages and hamlets) that are: a) Built up areas where development is concentrated and which have a mix of land uses; and b) Lands which have been designated in an official plan for development over the long- term planning horizon provided for in policy 1.1.2. In cases where land in designated growth areas is not available, the settlement area may be no larger than the area where development is concentrated. The Municipality of Bayham has eight (8) settlement areas - Calton, Corinth, Eden, North Hall, Richmond, Port Burwell, Straffordville, and Vienna. Each settlement area has some capacity for development, as detailed below. The Elgin County Official Plan Section B2.8 establishes policies for settlement area expansions and new settlement areas for lower tier municipalities Official Plans including the Municipality of Bayham. Section B2.8.1: General Criteria states that: The County's long term prosperity, environmental health and social well-being depends on wisely managing change and promoting efficient land use and development patterns. On this basis, the establishment of new settlement areas and settlement area expansions may only be considered at the time of a comprehensive review. a) sufficient opportunities are not available to accommodate growth in the settlement area, the local municipality in which the settlement area is located, and adjacent areas within the County Study Area as set out in Section B2.8.2 based on the County of Elgin's projected population and employment growth projections as referred to in Section B2.2; b) the expansion makes available sufficient lands for a time horizon not exceeding 20 years, in the Study Area based on the analysis provided in subsection a), c) the timing of the expansion and the phasing of the development within the expansion area will not adversely affect the achievement of the intensification targets in this Plan; IBI GROUP MEMORANDUM 3 Municipality of Bayham—January 10,2017 d) the long-term financial impact on local municipalities and the County resulting from the expansion is minimized. Section B2.8.2 indicates that a Study Area would need to be delineated, with limits determined by the County, to make settlement area boundary changes. The Study Area would take into account "the location of the new settlement area or expansion, the availability of servicing, the nature of the uses proposed (employment or residential or both) and the scale of the new settlement area or expansion area. The detailed criteria for consideration of the suitability of settlement area expansions is set out in the County Plan Section B2.8.3: Locational Criteria for Settlement Area Expansions. In order to include settlement area expansion in the upcoming Official Plan update the above criteria would need to be satisfied through the preparation of a Study Area report and analysis and would require the municipality to undertake a comprehensive review of the Official Plan rather than an Official Plan update. Provincial Policy Statement 2014 The Provincial Policy Statement 2014 (PPS)Agriculture Policy 2.3.6 requires that removal of land from prime agricultural areas to expand settlement area boundaries requires a comprehensive review as set out in Settlement Policy 1.1.3.8. This Policy requires the consideration of need for additional land over the 20 year planning horizon; availability of infrastructure and public service facilities; consideration of the impact on agriculture and applicable Provincial Policies related to protecting public health and safety. This policy framework is similar to the policies set out in the Elgin County Official Plan. The following land need and supply analysis indicates there is no identified need for additional settlement area within the 20 year planning horizon and therefore would be difficult to meet the criteria in the PPS. Preliminary Land Need The Elgin County Official Plan provides growth projections for the County including population and employment figures in Sections B2.2-62.4. Population growth (excluding St. Thomas) for the County from 2011 to 2031 is expected to increase from approximately 51,514 to between 54,700 and 55,287, with 80% of the growth in the central and eastern parts of the County. Assuming Bayham grows at the same rate as Malahide and Aylmer the population would grow by approximately 500 persons to 2031. Assuming an average household number of 2.5 persons, Bayham would need an additional 200 single detached dwelling lots to 2031. Employment growth for the County (again excluding St. Thomas) is expected to increase by 200 jobs with Bayham accounting for growth of approximately 30 jobs. Based on these projection numbers it is unlikely that Bayham will experience significant growth pressures in settlement areas for the foreseeable future. Preliminary Land Supply In 2015 IBI Group completed a Vacant Lot Analysis map package of each settlement area in the municipality. Each map illustrates the areas available for future development in the designated settlement area and included calculations on the amount of land and potential number of lots available for future development. IBI has revised the map package with: updated parcel information; availability of water and sanitary services; and an assessment of the total land availability across the Municipality. The maps are included as Appendix'A'. IBI GROUP MEMORANDUM 4 Municipality of Bayham—January 10,2017 There are eight (8) settlement areas in the Municipality and a separate map for each has been prepared. The approximate total amount of land available for development and an estimate for the total number of single detached lots for each settlement is illustrated in Table 1 Lands Designated in the Settlement Area and Lot Potential. Table 1: Lands Designated in the Settlement Area and Lot Potential Servicing Full Municipal Partial Private septic Total Area in availability Services Sewer Municipal and water the settlement and Water Services service boundary Settlement (10 lots per ha) Sewer or Water (5 lots per ha) Potential lots Area (5 lots per ha) Calton 4.0 ha 4.0 ha 20lots 20lots Corinth 7.1 ha 7.1 ha 35 lots 35 lots Eden 42.1 ha 42.1 ha 210 lots 210 lots North Hall 8.6 ha 8.6 ha 43lots 43lots Port Burwell 10.1 ha 10.1 ha 101 lots 101 lots Richmond 3.5 ha 3.5 ha 17 Lots 17 Lots Straffordville 98.6 ha 98.6 ha 493 lots 493 lots Vienna 30.2 ha 7.1 ha 130.9 ha 168.2 ha 302lots 35 lots 654lots 991lots Total 40.3 ha 151.3 ha 150.6 ha 344.2 ha 403lots 755lots 752lots 1910lots There are 40.3 ha of land available that have full services available in Port Burwell and Vienna with potential for approximately 403 single detached lots. There are two approved draft plans of subdivision for 52—57 lots with access to full municipal services. There are approximately 151.3 ha of land (755 lots)available with either municipal water or sewage services available. There are approximately 150.6 ha (752 lots) of lands in the settlement area designation in Calton, Corinth, North Hall and Vienna with no municipal services. These lands would require private development of services and further studies would likely be required - to assess the capacity of the lands to provide enough well water and capacity of the lands to treat effluent from private sanitary systems for example. In total the available land within the designated settlement area boundary is approximately 344.2 ha with potential for approximately 1910 lots. A portion of the developable lands may be hindered by servicing availability but there remains a significant portion of the lands that do have services available and there is the possibility of private servicing. IBI GROUP MEMORANDUM 5 Municipality of Bayham—January 10.2017 Comparison of land needs versus land supply The expected need for lots to 2031 is approximately 200 to accommodate a population of 500 persons and 30 jobs. The approximate number of potential lots in the Municipality is 1910. The availability of lands for development exceeds the expected demand and therefore the potential to increase any of the settlement area designations is unlikely. Should the municipality proceed with a comprehensive review in accordance with the Elgin County Official Plan policies and the Provincial Policy Statement 2014 it is unlikely the settlement area boundaries will be expanded based on the existing available designated land. Conclusion After assessing the location, service type availability, land area and necessity of a comprehensive review we recommend maintaining the current settlement boundaries. The Official Plan is required to be reviewed every five years and therefore the topic of boundary expansion can be reassessed once the next review process is initiated. Wiffiam Yof IBI GROUP William Pol, MCIP, RPP Consulting Planner to the Municipality of Bayham IBI GROUP MEMORANDUM 6 Municipality of Bayham—January 10,2017 APPENDIX - "A" T xoarx r r VACANT LOT INVENTORY CALTON Urban Boundary Map 1 M Private Septic and Water=3.0 ha Total Vacant Land =3.0 ha r.� 0 150 300 600 I ^ I Metres I.K.+ Date: 12/7/2016 I BFS1'L/Nf; I VACANT LOT INVENTORY ME CORINTH 7777- iiiiij T .� Ur NORTH Urban Boundary Map 2 0 Private Septic and Water=7.1 ha Total Vacant Land =7.1 ha r1 0 75 150 300 I I Metres Date: 12/7/2016 EDI;NLINE . P VACANT LOT INVENTOKY EDEN Map 3 Urban Boundary Municipal Sewer= 42.1 ha Total Vacant Land = 42.1 ha 0 150 300 600 I B I Metres L-J Date: 12/7/2016 VACANT NORTH HALL J ..... ..... ................... ... ......:....... NORTH l ::::::.................................. I-F 1 �i........... O .......... z. EDEiV U.^/E ... Urban Boundary Map 4 0 Private Septic and Sewer=8.6 ha Total Vacant Land =8.6 ha 0 125 250 500 I ^1�,•,•/( I Metres Date: 12/7/2016 1 1 8 IV ANT LOT INVENTORY 51 • RT BURWELL Draft Plan of Subdivision \� 34T-89008 42 Lots i� Draft Plan of / Subdivision 34T-88007 15 Lots Final Approval �COTITER, \ (MacNeil Court) T �J 10-15 Lots Draft Approval NORTH �, / (Cul-de-sac south of MacNiel Court) h f g� co= J wTW_OOST� NLlG11J.GT��NSTd ❑ W z \ �BRIOu_CK T W F � \ i I Urban Boundary Map 5 ® Municipal Water and Sewer= 10.1 ha Total Vacant Land = 10.1 ha \ 0 200 400 800 I I Metres Date: 12/15/2016 L VACANT - ey 'TyysT i 4TILS•T F NORTH �� ?N S 4ti S� TL -1/FPUZICF..4l.Y.F. ` ��Se •,T `rT Map 6 Urban Boundary Municipal Sewer=98.6 ha _---- Total Vacant Land =98.6 ha r� I I 0 200 400 800 Metres 1 1 VACANT LOT INVENTORY VIENNA lJ �l O a 0. C .................. X: ................. •r ........................................... . . :........... ................. :::C:: .......................... ply NORTH .... . ............ .... 1 I l 4 ,E gESTr�i(? S�' D� 1 x. 2 LINE -. O 114,E-\i D 9 Cf{AYE..... U 1 I Urban Boundary Map 7 D CVtjl.� ® Municipal Water and Sewer= 30.2 ® Municipal Water= 7.1 ha 0 Private Septic and Water= 130.9 ha � � Total Vacant Land = 168.2 ha �TJ r� o zoo aoo eoo _ Metres i V Date: 12/7/2016 L LOT INVENTORY TIC i � i .0 �U `rT T ?ST NORTH -9F A n Ma 8 Urban Boundary r Municipal Water=3.5 ha Total Vacant Land =3.5 ha r1 0 90 180 360 I I Metres Date: 1/10/2017 E R PORT o� g o��y DEVELOPMENT SERVICES portunity Is�C TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: January 19, 2017 REPORT: DS-04/17 FILE NO. C-07 / D09 Schrijver Roll # 3401-000-005-02200 SUBJECT: Consent Application E85/16 Schrijver BACKGROUND: Consent application E85/16 was received from the Elgin County Land Division Committee submitted by Gerda and Leo Schrijver proposing to sever a 0.6 ha (1.48 acre) parcel and retain 19.6 ha (48.4 acres) known municipally as 54530 Ottergate Line for the purpose of severing a surplus farm dwelling. The subject lands are designated "Agriculture", on Schedule "Al" Land Use of the Official Plan and zoned Agriculture (Al) on Schedule "A" Map No. 4 in the Zoning By- law No. Z456-2003. Elgin County Land Division Committee will consider the application on January 25, 2017. DISCUSSION: The proposal suggests creating a rectangular shaped parcel encompassing the existing septic system and well servicing the dwelling. The applicant states the severance of a surplus farm dwelling qualifies through farm consolidation with the owner's agricultural farm parcel with a dwelling located at 53777 Talbot Line and seven other farm parcels. The planner's memorandum dated January 10, 2017 analyzes the application subject to the Official Plan and Zoning By-law policies. The application meets the criteria for the creation of the surplus farm dwelling parcel subject to the recommended conditions. Staff and planner recommend Council's support of the application with the listed conditions. ATTACHMENTS 1. Consent Application E85/16 2. 1131 Memorandum dated January 10, 2017 Staff Report DS-04/17 2 RECOMMENDATION 1. THAT Report DS-04/17 regarding Consent application E85116 Schrijver be received for information; 2. AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E85/16, submitted by Gerda and Leo Schrijver, be granted subject to the following conditions: 1. Rezoning of both the severed and retained parcels 2. Purchase of civic number sign from the municipality for the retained parcel 3. Planning report fee payable to the municipality 4. Copy of the final survey (paper and digitally) provided to the municipality Respectfully Submitted by: Reviewed by: Margaret Underhill Paul Shipway Deputy Clerk/Planning Coordinator CAO ` ` APPLICATION FOR CONSENT �. Name of approval authority — ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name mOwner Telephone Number 919-402-1335 Name of owners Solicitor or authorized agent David Roe Telephone Number 519-582-1174 Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent (x) x (a) Type and purpose uf proposed transaction: (check appropriate space) Transfer: creation ofonew lot other _--_---___mongago/chargo addition mmlot |oama surplus farm dwelling eaoemnnVR.o.Vv. technical severance correction oftitle other(specify (b) Name ofpomnn(s).ifknowm.tu whom land orimem�in|an'~in�vbe�nsno�rmd |eoaed charged:� . or uuuuvxu (C) Ifalot addition,identify the assessment roll number and Property owner of the lands to which the parcel will bwadded: 4. V4 Location of land: Municipality uuxbum Concession No. o Lot(s)No. 7 Registered Plan No. Name of Assessment Roll No. 00 (4 Are there any easements or restrictive covenants affectingthe�-- ooubject|and? Yes ( ) No ( x) |f Yes,describe the easement o,covenant and its effect: u. Description v[land intended tobesevered: (Accurate Measurements in Metric) Frontage 57.4m Depth 10* um zz4.ym ' Area Existing Use Agricultural Proposed Use Residential Number and use or buildings and structures un the land mbeaeenau� � EAsting uwezziuo s auouo ( z to be removed)Proposed othing new 8. Description of land intended ooberetained: (Accurate Measurements inMetric) Frontage 148'9m Depth nya'om Area 48,4 acres Existing Use Agricultural Proposed Use —.Agricultural Number and use m buildings and structures on the land»ouoretained: Existing barn Proposed nothing new Engineering servi— wuo"==om= St.m==ODwmsu m"=519-o31-1460 =.wgir.w"=xon.ca NO MEN -2- 7. Number of new lots proposed(including retained lots) 2 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway ( } ( ) Municipal road, maintained all year (x ) (x } Municipal road, seasonally maintained ( ) ( } Other public road ( } ( ) Right Of Way ( } ( ) Water access ( } ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) ( ) Privately owned and operated individual well ( x ) n/a ( ) Privately owned and operated communal well ( ) ( } Lake or other Water body ( } ( ) Other means (specify) 10. What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( } ( } Privately owned and operated individual septic tank ( x) n/a ( } Privately owned and operated communal septic system ( } Privy ( ) Other means (specify) 11. When will water supply and sewage disposal services be available? existing systems at house 12. What is the existing Official Plan designation(s)of the subject land? A ricultural 13. What is the existing Zoning designation(s)of the subject land? Agricultural A 1 zone 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No ( ) Unknown (x ) If Yes,and known, provide the application file number and the decision made on the application 15. If this application is a re-submission of a previous consent application,describe how it has been changed from the original application 16. (a) Has there been any previous severances of land from this holding? Yes ( ) No (x ) -3- (b) If the answer to(a)is Yes,please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created Severance File No. 17. if this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes ( } No ( x) .If Yes,provide the previous severance File No. 18. If this application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. Ther lands owned by the farm operation in Bayham include farm at 53777 Talbot Line and seven other farm parcels. The severance is consistent with policies of PPS & op. 19. Is the owner,solicitor, or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes ( ) No (x) 20. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the County for approval? Yes ( ) No (x ) If Yes,and known,specify the County file number and status of the application 21. Is the subject land currently the subject of an application for a zoning by-law amendment, Ministers zoning order amendment,minor variance, or approval of a plan of subdivision? Yes ( x) No ( ) If Yes, and known,specify the appropriate file number and status of the application to be submitted 22. Is the application consistent with policy statements issued under subsection 3(1)of the Planning Act? Yes (x) No ( ) 23. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No ( x ) If yes,does the application conform to or conflict with the applicable provincial plan or plans 24. The Owner/ApplicantlAgent hereby authorizes land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the,purpose of Site inspections with respect to this application. 25. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49,Chapter 63,S.Q. 1989,being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and local Boards. -4- 26. SKETCH: The application shall be accompanied by a sketch showing the following: - the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest township lot line or landmark,such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application,such as buildings, railways, roads,watercourses,drainage ditches,river or stream banks, wetlands,wooded areas,well and septic tanks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance,a public travelled road,a private road or a right of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. Dated at the N ► of (��L Qk-)s�A h this ofL 20 SIGNATURE OF AP T(S), SOLICITOR OR AUTHORIZED AGENT AFFID VIT OR SWORN DECLARATION I/We of the of in the County of U&I K solemnly declare that all the information contained in this application is true, and I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the i ofC(�r�I -I 4 n in the this * day of 9 ature 20 Signature Susan Dianne Galloway,a Commksloner,etc..County of Elgin.for The Corporation of the County of Elgin. E7¢7Y88 January 8,2017. A Commissione4ec."— If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any,must be affixed. It is required that one copy of this application be filed,together with one copy of the sketch described, with the responsible person,accompanied by a fee of- $1,000.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$250.00 will be charged for affixing the consent stamp. Revised December 2014 APPENDIX"A" The County of Elgin Land Division Committee requires that,in addition to the"Application for Consent',the following information be completed for all applications: 1- Are there any barns located within 300 metres of the subject of this application? Yes (x) No ( ) If the answer is"YES'are these barns: i) Now used for livestock? Yes ( ) No ii) Capable of being used for livestock? Yes ( ) No ( x) NOTE: If you ans d"YES"to#1.PLEASE COMPLETE THE DATA SHEET BELOW i TO BE COMPLETED —By M4UGANT— AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE PROXIMITY TO EXISTING LIVESTOCK BUILDINGS In order to calculate the minimum distance separation,the following information is required for each livestock facility within 300 metres of the proposed severance and located on a separate lot: NAME TELEPHONE TOWNSHIP LOT CONC. TILLABLE HECTARES(where livestock facility located) Type o7Livestoc7k .Maximum Housing Capacity Housing System Number per Year Liquid Semi- Dry check type DAIRY Solid 0 Cows Tie Free Loose 0 Heifers Stall Stall 0 Calves BEEF 0 Cows Open Lot Total 0 Calves &Barn Confine- 0 Feeders ment 0 400-750lb. 0 400-1100lb. 0 750-1100lb. SWINE 0 Sows 0 Boars 0 Weanlings 0 Feeders POULTRY 0 Laying Hens Caged On Floor 0 Breeder Flock 0 Pullets 0 Chicken Broilers 0 Turkey Broilers 0 Turkey Hens 0 Turkey Toms 0 Roasters MINK-Females HORSES SHEEP-Rams&Ewes RABBITS VEAL CALVES E OTHER MANURE STORAGE: DRY Open Pile Covered Pile SEMI-SOLID Open Pile Storage with Buck Walls LIQUID Covered Tank Open Earth Sided Pit Above Ground Uncovered Tank Below Ground Uncovered Tank AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: Bayham part of Lot 7, Concession 8 54530 Ottergate Line I/We,the undersigned,being the registered owner(s)of the above lands hereby authorize David Roe of ( Norfolk County m (Agents Name/Naes to: ) Agents City/Town of Residence) (1) make an application on my behalf to the County of Elgin Land Division Committee; (2)appear on my behalf at any hearing(s)of the application; and (3) provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the of this day of ' � 20 4 w " Signature of W' essrr%ure of Owner v SignLsj Wit ess Signatu e of Owner Signature of Witness Signature of Owner ELGIN P?IN]" r ident I y -r �-- Legend Elgin Parcels Local Arterial r Highways 1 Boundary World Street Map 996m i Agricultural 48,4ac Agri(ultural 0 3 . F 3 B b. i H. 110 3 .9m i _IT_r 1:9,028 -:._._ .... Notes r 0.5 0 0.23 0.5 Kilometers This map is a user generated static output from an Internet mapping site and is for reference only.Data layers that appear on this map may or may not be accurate, 'WGS_1984_Web Mercator Auziliary_Sphere current or otherwise reliable. tk)Latitude Geographic Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION 57CE7tW/LLUSTAMM PROPOSED SEMMMOE TO BE RETAINED PART OF LOT 7 CONCESSION 8 AGRICULTURAL GEOQUMC 70M .WIP CF BAW" _ mural YPAUTY OF -Z51 BAYHAM COUNTY OF ELGIN p NOT TO SCALE a aau TT«� Z Z 2m A CIS' = LOT y � I gr 2l4 7'. s� yP I 16 j DDNDESgJDN a g 24.17 200 J ewa oho ,aa I AGRICULTURAL F� PARCEL. 'M TO� TO BE SEVERED BE RETAINED DEDGRAPyIC �1 TDWjgSHJP I a r �`ps BAYHAM 200 I ;'-1 y.421 RDAD ALLoINANC ' E BETWEEN cE DTTER6ATE L1NE C�NT�+sw sJDNS NORTJJ DDRE AND g fza,n ��en.,w ow,o1 PARCEL "A' TO BE SEVERED I(IM HUSTED SURVEYING LTD. ONTARIO LAND SURVEYOR = 6381.3 SQUARE METRES F a (1.58 ACRES) PMMT' 16-12W RE}MEMM FM asc r+a uw¢ C:\INCAD2015\16-12567.dwg, 2016-11-14 1:47:48 PM, DWG To PDF.pc3 IBI GROUP 203-350 Oxford Street West I I London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 ibigroup.com Memorandum To/Attention Municipality of Bayham Date January 10, 2017 From Paul Riley Project No 3404-643 cc File Subject Gerda and Leo Schrijver-54530 Ottergate Line -Application for Consent E85/16 -Concession 8 Pt S1/2 Lot 7 Municipality of Bayham 1. We have completed our review of the consent application submitted by Gerda and Leo Schrijver for lands located at 54530 Ottergate Line, north side and east of Culloden Road. The applicant is requesting consent to create one new residential lot of 0.6 ha and retain 19.6 ha of agricultural land. The lands are designated agricultural on Schedule "Al" Municipality of Bayham: Land Use of the Official Plan of the Municipality of Bayham. The lands are zoned Agricultural (Al) on Schedule "A" Map No. 4 in Zoning By-law Z456-2003. 2. The existing lands are used for agricultural purposes. There is one existing dwelling. This proposal is to create one new lot along Ottergate Line, with a lot frontage of 57 m (187 feet), lot depth of 110 m (360 feet) and an area of 6381 m2 (1.7 acres). The retained agricultural lands will have a lot frontage of 148.9 m (488 feet); lot depth of 996.9 m (3270 feet) and lot area of 19.6 ha (48.4 acres). 3. Section E1.2.3 of the Elgin County Official Plan indicates that consents may be allowed where they are consistent with the Provincial Policy Statement 2014 (PPS), the County Official Plan, and the local Official Plan. Below is a review of relevant regulations and policies related to the PPS, the Elgin County Official Plan and the local Official Plan is addressed in section 4 & 5 below. The proposed consents are located in a designated agricultural area and the permitted use of the retained parcel is in accordance with Section 2.3.3.2 of the PPS, as all types, sizes and intensities of agricultural uses and normal farm practices are maintained based on the information provided. In Section 2.3.4.1 of the PPS lot creation is generally discouraged and may only be permitted under several criteria, including: 1. Section 2.3.4.1.c): based on the residence being surplus to the farm operation. Based on the supplied information the residence is surplus to the farm operation. 2. Section 2.3.4.1.c).1: that the new lot be limited in size to accommodate the use and appropriate sewage and water services. The proposed lot boundaries are based on the existing nature of the lands as a separate residential area from the farm operation and no new development is proposed. 3. Section 2.3.4.1.c).2: that new residential dwellings are prohibited on the retained/remnant parcel. IBI Group Professional Services(Canada)Inc.is a member of the IBI Group of companies IBI GROUP MEMORANDUM 2 Municipality of Bayham—10 January 2017 A viable approach must be ensured so that no new dwellings are created on the retained lands. 4. The proposed consent is not in accordance with Section E1.2.3.1 — General Criteria of the County Official Plan. The proposed frontage of the retained parcel is less than the minimum and the lot area is less than 20 ha as established in Zoning By-law Z456-2003. The Municipality may require a minor variance or amendment as a condition of approval of the consent, Section E1.2.3.1.e). 5. Section 8.7.2 of the Bayham Official Plan states that consents may only be granted that conform to the policies of the Official Plan. The lands are designated "Agricultural" in the Bayham Official Plan. Bayham Official Plan Section 2.1.7 sets out the policies for consent applications based on surplus farm dwelling and farm consolidation. The criteria to be met for farm consolidation and surplus farm dwellings are set out in Section 2.1.7.1 and the following paragraphs address the applicable criteria: In the opinion of Municipal Council, a land use conflict shall not be created with agricultural operations or other existing land uses in the immediate area of the subject lands; Land use conflicts are not anticipated based on proposed consent. A minimum of one existing dwelling within the Municipality of Bayham must be retained by the proponent farm operation, or a registered owner of the proponent farm operation; The application form indicates that the retained lands are included in the farm operation at 53777 Talbot Line and seven other farm parcels in the area and so there is at least one existing farm dwelling retained in the"Agriculture" designation in the Municipality of Bayham. Section 2.1.7.2 (severed lands): a) Shall: Be no larger than is necessary to support a private sanitary sewage treatment and disposal system as determined by the appropriate approval authority, and be serviced by a potable water supply; The proposed severed lot exists as a separate residential dwelling, has existing septic and water services, and is no larger than necessary. b) Meet the provisions of the MDS I,- The proposed meets the provisions of MDS 1 as there are no livestock barns existing or capable of being used for livestock within 300 m. c) Be rezoned in a Rural Residential Zone in the Zoning By-law of the Municipality of Bayham,- Support for this application is conditional on the severed lands being rezoned to a rural residential zone. Section 2.1.7.4 (retained lands): a) Comprise a total minimum area in the same name and title of 20.0 hectares (50 acres) if zoned Agricultural(Al) or 40.0 hectares if zoned Agricultural(AI-A); IBI GROUP MEMORANDUM 3 Municipality of Bayham—10 January 2017 The minimum requirements of lot area are not met for the proposed consent. The retained parcel will have an area of 19.6 ha. However, the existing residential lands to be severed are not farmed and so the cultivatable area does not change due to the severance. b) Meet the provisions of the Agricultural (A1 /A1-A) Zone regulations of the Zoning Bylaw of the Municipality of Bayham; An assessment of the provisions of the Zoning By-law follows below. c) Be rezoned to prohibit the placement, development, or establishment of any additional type or form of residential dwelling units thereon, regardless of changes in property boundary or ownership. Conditional consent prohibits additional dwellings on the retained lands based on a zoning by-law amendment. 6. The Agriculture (Al) zone in By-law Z456-2003 allows for farm uses. The proposed retained lot configuration does not conform to zoning regulation 5.4, minimum lot frontage of 150.0 m. Farm uses are permitted on the subject lands and single detached dwellings, in existence as of the date of passing of the By-law, are permitted. 7. Based on the above review of consent application E85/16 we do not oppose the consent subject to the following conditions: a. The retained lands are rezoned to prohibit new dwellings on agricultural lands, including consideration for reduced lot frontage, lot area, and setback for the metal building directly north of the severed lands. b. The severed lands are rezoned to Rural Residential. J cud "W IBI GROUP Paul Riley, BA, CPT Consulting Planner to the Municipality of Bayham c Q I C Uda �l/2l1Y1 1 s /I /- G DE to ai 082w 19 December 2016 Bruce Bolin b.bolin( ),,computer.org 519 550-1822 57755 Lakeshore Line RR2 Port Burwell, ON NOJ 1 TO My wife and I received your "NOTICE CONCERNING THE PROPOSED CLOSURE OF A HIGHWAY IN THE MUNICIPALITY OF BAYHAM" that was "DATED at the Municipality of Bayham this 5th day of December, 2016." I have subsequently (December 14) been informed, as a result of my enquiry for the additional information that was offered, with the following: '1) Details of the size and style of the turnaround o The turnaround will be similar to what exists at the current dead end. A gravel bulb large enough for the tandem trucks to turnaround on. 2) Type of barrier and fencing that will be installed o The intent would be to place steel guide rail, similar to what is at the current dead end at the new proposed dead end on the travelled portion of the road. No fencing would be placed. " The original notice was officially issued on December 5, but curiously our copy was postmarked by Bayham (Postal Indicia) on December 2! Which, if either, of the two dates is correct? Anyway, Bayham is giving residents about two weeks to respond and then the Municipality of Bayham will have any such responses a full month before they "consider a by-law". It is obvious whose time is considered important, and whose time is assigned little value. No consideration is given to residents who might be out of town during those two weeks or who might be busy with previously planned activities. I think giving residents only two weeks to respond demonstrates that Bayham does not really want Bayham's customer/owner/taxpayer opinions. I request that in future that Bayham take into account that if public input is actually wanted, sufficient time be given for public dialog and considered response, and that response time be at least as long as what is allotted to the party instigating the change. This issue could have been addressed at any time during the past ten years, so any urgency is self-made. Regarding point #1), a full size tandem truck would not be able to turn around within a turnaround created within a standard 66 foot right-of-way as the minimum turnaround diameter is 92.8 feet. Please see Appendix A Minimum Turning Radius for a Semtrailer. What this means is large trucks either will back down Godby Road; come in forwards and back out; or turn around using a residental driveway. There is no cheap and easy way to solve this problem, but awareness of the problem is the first step, and a proper sign at the north end of this portion of Godby Road, at Glen Erie Line, might help. A bulb-shaped turnaround as apposed to a retangular turnaround is good as it sends a message that the turnaround is not a parking lot for visitors and trespassers. It is not clear which is proposed, as "what exists at the current dead end" is not a "bulb large enough for the tandem trucks to turnaround on. " My wife and I frequently observe this misinterpretation of configuration at the turnaround that abuts our property on Lakeshore Line where the turnaround was configured like a parking lot. Regarding point #2), placing no fencing is a signal that there is no official concern as to what people may do before or after turning around. My primary concerns are that the new end of the road barricade and signs will likely be no better at deterring trespassers and partyers from risking their lives on the bluffs and ravine than the current vandalized and trampled barricade has proven to be. During the nicest weather portion of the year, but not exclusively, there are many people who park at the south end of Godby Road and then proceed to explore or execute planned parties. Below I have photographs of a couple of examples. v „ s 4 i 4' -4e - _ 22 May 2016 Here an adult sets up a tent and campfire on the former Lakeshore Line while children from the same group risk their lives playing on Bayham property and the properties of adjoining landowners. The cable that can be seen in this photo is an Eastlink phone cable that was formerly buried and once served to provide our telephone service. As you may know, four boys accidentally buried themselves alive and died in August or 1994 while engaged in similar play at Sand Hills Park. www.upi.com/Archives/]994/08/l S/Four-bovs-buried-alive-in-sand-dune/1928776923200/ I reported this particular activity to the OPP in the hopes of preventing a similar fate. M 4 k e� i S4V �A y 6 May 2013 Here I discovered that this couple had gotten their truck stuck atop a ridge at the edge of Godby Road beside the current barrier. They had successfully driven over it and had been racing up and down the former Lakeshore Line, which is what drew my attention. When I investigated I found this situation where the genius was attempting to use his acoustic speaker as a platform for the vehicle jack that was too short for the situation. The speaker could have collapsed at any moment with him under the truck. I warned him, without success. He rejected my offer to call him a tow truck. I then returned home to telephone the OPP that this couple needed to be saved from their own actions. Admittedly no amount of signage will deter every wanderer, but a couple of no parking signs complete with penalties would discourage most of the explorers, the hunters, the beach goers who are avoiding the crowded beaches in Port Burwell, the lost, the bladder challenged, the lovers, those seeking a trash dumping place,and the confused that come by car or truck. As for the dirt bikes and ATVs, `no trespassing' signs along with some text indicating they are government enforced laws would help. • I . 1 11 1 • 1 • 11 1 1 . 11 I • • 1 I 11 1 ' . 1 . 1 . I 1I • 1 • • 1 1 I' 1 11 1 1 R ►mac,� •r - -- � �,;_ ��x,?S'. M. W � 1�`�.•�=�,.alb m'�'.N pf 'dgr�l ;AQ.. µ 18 December 2016 I personally have no major objection to this proposed or planned closure as that portion of the road only serves trespassers, many of whom abuse our property. The new, shorter version of Godby Road will still provide access to the home that is the farthest south on the road, which is owned and occupied Catherine Prong. I have no knowledge of how Catherine Prong feels about proposed modification, but think she should have a major say in any decision as to how it is implemented because in future the vehicles of the lost, the confused, the explorers, and those trying to avoid the crowds at the Port Burwell beaches will then be stopping or turning around at her place. As perhaps a bit of trivia, Godby Road was formerly Prong Road, but it was renamed in 1997, well before Janet and I were residents of Bayham. Appendix A Minimum Turning Radius for Semitrailer • __ 16.15 m153 ft1 Trailer 1.98 m 13.26 m(43.5 ft] ' 4.57 m [ 5 ft [15 ft] _m [ 0 Sit 10 fl ' 0 1 m 2.5 m 0091 m l scale [3 fIj- 0 1.22 m i.35 m I 1.28 m 5.30 m ` 1.22 m i [4 ftj (4.42 fIJ [4.2 f(] 5.95 m [17.4 it] IA lt] ' 19.81 m[65 ft]Wheelbase (19.5 fit] --__ 1 — 22.41 m 173.5 Path of left �' , `-.g`,hl Path of front front wheel overhang I i i t f Min.turnip _ gyp. y ItI r2dlus>,13,7 rr7(45 ftj I i i 2�.8 f� 1.34 m I i [ ] 0 1 ft 14.4 ft]min. 1 i 0 2.5 m Path of rl ht ] scale rear wheat I l Note:The WB-20[WB-65]is shown. [ A longer wheelbase vehlcte,the WB-20[WB-67],can be created by moving the tarldam wheel [ assembly on the trailer back by 0.61 rn(2 ft.j. [ I I •Assumed steering angle is 25.4 •Assumed tractor;trailer angle is 68.5° [ • CTR=Centerline turning [ radius at front axle [ [ 2.59 ni (8.5 ft] Source: AASHTO—Geometric Design of Highways and Streets desi n t�portation.org/Documents/TumRadii,GreenBook2004.pdf PIP- po �Q�,*Ly �'tunity Is Municipality of Bayham Tree Application Program The Council of the Corporation of the Municipality of Bayham is pleased to announce the commencement of the 2017 Tree Application Program. The Council of the Corporation of the Municipality of Bayham has budgeted $5,000 for the Tree Program in 2017. The Tree Program is application based, utilizing a digital application to track applicants, on a first come first serve basis to a maximum of three (3) trees per applicant until the funding is utilized. Successful applicants will be notified via email in late spring about the success of their application. The Tree Program Application is available on the Municipality of Bayham Website under Forms. Please be advised the program operates as follows: 1. Tree type to be determined by LPRCA subject to availability of native trees. 2. Confirmation of delivery period and a tree planting guide will be provided in the confirmation email in the spring. 3. Delivery will consist of: a. Tree (approx. 4 ft.) b. Brush blanket c. Pins d. Rodent Guard e. 1 stake 4. Application will be contingent upon the Trees being placed wholly on Private Property within two (2) meters from the private/municipal property line. 5. The location of the tree may be inspected after delivery in April or May and any tree improperly planted may require replanting 6. The Applicant will be responsible for planting and maintenance of the subject tree(s). DATED at the Municipality of Bayham this 5t" day of January, 2017. Municipality of Bayham P.O. Box 160, 56169 Heritage Line Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 bayham@bayham.on.ca Administration&finance Division Operations&Facilities Division Planning&Development Division t Phone:807-274-9893 Phone:807-274-5323 Fax:807-274-7360 Fax:807-274-8479 Community Services Division Mailing Address for All Divisions: Phone 807-274-4561 Civic Centre F O R T F R A N C E S Fax:807-274-3799 320 Portage Avenue Fort Frances,ON BOUNDLESS email:town@fortfrances.com P9A 3P9 www.fort-frances.com January 10, 2017 Kathleen Wynne, Premier Legislative Building Queen's Park Toronto ON M7A 1A1 via e-mail Dear Premier Wynne: Re: Resolution to Address the Inequity in Property Taxation on Railway Right-of-Way's Collected by Municipalities in Ontario. At the recent meeting of Council held on Monday, January 9, 2017, the following resolution was approved: "WHEREAS it has been identified that Railway Companies in the province of Ontario, do not pay a proportionate share of municipal property tax as compared to other properties in their class, or compared to any other municipal tax class; and; WHEREAS in other provinces and jurisdictions the railway companies do remit a more equitable share of taxes to the local tax base; and; WHEREAS taxes in other jurisdictions for railway properties are calculated using a ton- mile concept; and; WHEREAS said fees are reviewed and adjusted on a regular basis according to inflation and ongoing current conditions; and; WHEREAS the Province of Ontario has continued to fall further and further behind in their approach to railroad property taxation over the past 112 plus years; THEREFORE BE IT RESOLVED THAT the Town of Fort Frances call upon the Minister of Finance for the Province of Ontario to implement a new system of municipal property taxation for railroad right-of-way properties based on utilizing a per ton-mile concept; and; FURTHER BE IT RESOLVED THAT the new tax system when implemented, be reviewed on a regular basis, similar to the MPAC four-year assessment cycle; and; FURTHER BE IT RESOLVED THAT this resolution be sent to every Municipal Council Within the Province of Ontario seeking their support, the Premier of Ontario, the Minister of Finance of Ontario, Ontario MPPs, Local MPs, RRDMA, NOMA, AMO and FONOM." Yours very truly, ADMINISTRATION &r7FINANCE DIVISION Elizabeth Slomke, Clerk ESlkl VF FORTFRANCES BOUNDLESS C.C. (via e-mail) Hon. Charles Sousa, Minister of Finance Ontario MPP's Local MPP's RRDMA NOMA AMO FONOM Mayor and Council D. Brown, CAO (IF p�ac MUNICIPAL PROPERTY ASSESSMENT CORPORATION December 22, 2016 To: Chief Administrative Officers Chief Finance Officers, Treasurers and Tax Collectors From: Carla Y. Nell, Vice-President Municipal and Stakeholder Relations Subject: 2016 Assessment Update Municipal Summary Report The return of 2016 assessment rolls to Ontario municipalities marks a key milestone in the organization's delivery of the province-wide 2016 Assessment Update. 2016 was a year of many firsts for MPAC's delivery of updated assessments. We made a number of changes to our operations and the products and services we deliver to property owners and stakeholders. Our goal was to undertake an Assessment Update that demonstrated a greater focus on roll stability, transparency and collaboration. We have developed the enclosed report for municipal administration and elected officials to provide an Executive Summary of the work performed by MPAC in support of the 2016 Assessment Update, which includes municipal level snapshots of the property class changes unique to your area. A copy of this report will also be provided to Municipal Clerks for submission to municipal councils in the new year. In the interim, I encourage you to review the report and share your comments or any questions with your local Municipal and Stakeholder Relations team. Yours truly, Carla Y. Nell Vice-President, Municipal and Stakeholder Relations cc: Regional and Account Managers 1340 Pickering Parkway,Suite 101, Pickering,ON L1V OC4 www.m pa c.ca 2016 Assessment Update Municipal Summary Report December 2D16 MUNICIPAL mpac PROPERTY ASSESSMENT CORPORATION CONTENTS Delivering the 2016 Assessment Update About This Report ...................................3 Introduction ...........................................3 Disclosure.............................................4 2016 Assessment Update Rollout Residential Properties...............................5 Farm Properties......................................7 Business Properties................................ 10 Large and Special Purpose Business Properties................................16 Our Approach to Value The Municipal Experience.........................18 Conclusion................................................19 Assessment Change Summary by Property Class.............................Appendix 1 Assessment Base Distribution Summary by Property Class.................Appendix 2 2016 Assessment Update:Municipal Summary Report 2 Delivering the 2016 Assessment Update About This Report The following report has been developed to provide municipal administration and elected officials with an executive summary of the work undertaken by Municipal Property Assessment Corporation (MPAC) in delivering assessed values for the 2016 Assessment Update. MPAC is committed to providing property owners, municipalities and all its stakeholders with the best possible service. Our goal is a stable assessment base through greater transparency, shared understanding and accuracy in property values. Introduction In Ontario, property assessments are updated every four years.The 2016 Assessment Update reflects a legislated valuation date of January 1, 2016,for the 2017-2020 property tax years. MPAC's work to deliver the 2016 Assessment Update began in 2015—nearly two years earlier than previous Assessment Updates. As part of our efforts, we introduced some of the most significant reforms to Ontario's property assessment system since 1998, and recognized early engagement and openness as keys to our success. The following report summarizes the initiatives that MPAC has undertaken to: • Deliver on our commitment to engage with and provide greater access to information for property owners, municipalities and stakeholders • Improve our valuation analysis, methods and models • Increase our assessment quality through stringent data cleansing, quality checks and testing our work through third parties 2016 Assessment Update: Municipal Summary Report 3 Our 2013-2016 Disclosure Strategic Plan MPAC has launched disclosure initiatives to inform property owners and municipalities about how accurate property values are established. MPAC's MPAC provided property approach to disclosure varies by property type.The disclosure initiatives owners, municipalities and include ongoing consultations with property owners and municipalities to stakeholders with the best determine appropriate valuation methodology and valuation parameters. possible service through transparency, predictability and accuracy—and works with municipalities and property owners and industry Three levels of Disclosure associations to identify documentation were established: potential opportunities to further refine Ontario's property tax system. OMethodology Guides 33 guides that explain assessment methodology, and Methodology reflect appraisal industry standards and best practices. Guide © Market Valuation Reports (MVR) Market 161 reports that explain how assessment methodology is Valuation Report applied to value properties, at the sector level, including reports for each of MPAC's 128 residential market areas. © Property Specific Valuation Information Detailed information is also provided for over 5 million Property Speck = u-lj.n Inf.—ton properties in Ontario, including 600,000+farm and business properties, available through secure access (aboutmyproperty.ca)to property taxpayers,their representatives and municipalities. MPAC has published 33 additional supporting documents, including our Information and Data Sharing Policy, Economic Obsolescence Reports, and Cost Analytics. 2016 Assessment Update:Municipal Summary Report 4 2016 Assessment Update Rollout ► ,I Residential Properties ■ �� Notices for residential property owners were mailed over a 21-week period starting on April 4, 2016.The staggered approach was intended for MPAC to: • Resolve any property owner concerns before final Assessment Rolls are returned to municipalities • Allow for more localized targeted outreach • Manage the influx of calls to our call centre to better respond to enquiries RES I DENTIAL Residential Market Trends Market _ • ITm Launched April 2016, Residential Market Trends is a new, user-friendly online tool on aboutmvproperty.ca designed to inform property taxpayers about key market shifts happening in their neighbourhood and across Ontario. Through interactive maps, property owners can understand how property assessments have changed in any specified neighbourhood.The maps display information on the average assessment increase in an area, including the value of a typical home, condominium and waterfront property value from 2016 to 2017. Provincially, residential property values have increased on average by 4.5%annually since 2012. Over the next four years, the average residential property will increase by 18%. Key Improvement Areas Improved Sales/Data Validation MPAC completed more sales investigations and data quality checks in preparation for this year's assessment update than past reassessments. MPAC staff investigated more than 200,000 sales since 2012, which is more than double the sales reviewed for the 2012 Assessment Update. MPAC also reviewed and updated more than 2.8 million data elements. - 1 Redesigned Property Assessment Notice ---- -g- MPAC redesigned the Property Assessment Notice as part of its commitment to enhance the residential taxpayer experience and educate property —_ - taxpayers on the valuation process. 2016 Assessment Update:Municipal Summary Report 5 MPAC conducted quantitative and qualitative research through a third party to receive feedback from residential taxpayers from across Ontario. Enhancements were made based on this feedback and through consultation with the Ministry of Finance. Changes include: • An Issue Date and specific Request for Reconsideration (RfR) deadline for each of the applicable tax years • A clear explanation of phase-in • A simple explanation of the Ontario Property Assessment System • Information on the valuation process and the five key factors that affect residential property value Improved Understanding In advance of the residential Notice mailing, a variety of resources were provided to property owners, including: -- -- _ __ • Brochures - ` o About MPAC o Understanding Your 2016 Property Assessment Notice o Resolving Assessment Concerns/Requests for Reconsideration (RfR) .W ITo Residential Properties o` o Newly Built Homes o Waterfront Properties You • Videos o AboutMyPropertyT"" Overview / o How MPAC Assesses Properties o The Request for Reconsideration process o Property Assessment and Taxation • Residential Market Trends 2016 Assessment Update:Municipal Summary Report 6 Farm Properties MPAC has strengthened the accuracy and equity of farm valuations for the 2016 Assessment Update. Property Assessment Notices were delivered starting October 11, 2016, with an average annual increase of 16%since 2012. Over the next four years,the average farm property will increase by 64%. Farm Market Trends Farm Market Trends were created for 48 different geographic regions, and the Current Value Assessment change shows the percentage increase for year one of the phase-in (2017).The maps also show a rate per acre of Class 1 farmland, which is often how farmers speak when referencing the value of their farm property. O Upward trends continue Interest rates are low Farmland property sales indicate Historic low interest rates have that farm values have continued allowed farmers to expand to increase provincially. farming operations. © O Demand outweighs supply Not all buyers are farmers Over the last several years, Non-agricultural buyers in Ontario the demand for farmland has continue to purchase farmland. significantly outweighed the supply, creating competition. © O More land is needed Soil type is a factor Many sectors, including large The availability of soil types that intensive livestock enterprises, support high-value crops is driving need land for nutrient management up demand. and cropping requirements. O Farmland sales expand east Lower priced land available Producers continue to expand by in northeast purchasing land in Eastern Ontario Buyers from Southern Ontario who and in neighbouring communities. are in search of lower priced land are finding it in the Northern and Eastern regions of Ontario. 2016 Assessment Update:Municipal Summary Report 7 Overall Average assessment change for 2016-2017 Ontario Overall •' South West O •' Golden Horseshoe GTA Central Ontario City of Toronto o N/A Central North East © O East O ' North O Average annual assessment changes reflect the median value for farm properties, regardless of the property class. This includes vacant farmland, farms with residences and outbuildings. The farm market trends map for 48 different geographic regions are available on aboutmyproperty.co. Key Improvement Areas Data Integrity/Accuracy For the 2016 Update, MPAC implemented a number of changes that have resulted in a better approach to farm valuations. • Improved farm sale verification process. MPAC undertook significant analysis and only used sales of farmland sold to farmers to determine farmland rates. Farm verifications included a standard letter and questionnaire sent to new farm owners, and a mandatory review of vacant farm land sales that are 10 acres or greater. • Comprehensive review of vacant farm land sales back to January 2008. A longer sales period increased the number of farm sales in MPAC's analysis by approximately 40%over past reassessments (sales are time-adjusted to reflect market changes over time). • Reduction in the number of farm neighbourhoods. Farm neighbourhoods have been combined, resulting in a reduction from 228 to 167 neighbourhoods. This has enabled MPAC to use more sales transactions in its determination of the farm land rates. MPAC staff also reviewed the values for farms in bordering neighbourhoods to ensure equity in the valuations. • New Agricultural Cost Guide. MPAC is now relying on a new, up-to-date agricultural cost guide to determine the value of farm structures. 2016 Assessment Update: Municipal Summary Report 8 Consultation and Engagement In consultation with the Ontario Federation of Agriculture (OFA),the Ontario Ministry of Agriculture Food and Rural Affairs (OMAFRA), municipalities and industry representatives, MPAC worked closely with the farming community to provide additional transparency regarding farmland valuations. a Redesigned Property Assessment Notice MPAC engaged property owners and industry groups through focus groups to discuss potential enhancements to the Property Assessment Notice. As a result of feedback received, MPAC customized the Farm Notice to clearly indicate whether the property is classified in the residential or farm tax property class and include acreage as part of the property description. Improved Understanding In addition to outreach and consultation, MPAC created a suite of communication materials to help farm property owners understand the changes being introduced for farm properties as part of this year's province-wide Assessment Update.The materials include: Your Farm. Our Assesement. • Anew Farm brochure Know More About It. • How MPAC Assesses Farm Properties video • An Infographic that explains how MPAC values farm properties fill • Understanding your Farm Property Assessment Notice Brochure 'VR • Access to all three levels of disclosure for their farm property through aboutmyproperty.ca • Farm Market Trends 2016 Assessment Update: Municipal Summary Report 9 Business Properties Business property owners received their 2016 Notices starting on Q 1 October 18, 2016. Values reflect the local real estate market and MPAC's analysis of the market indicates that most categories of business property have increased in value over the last four years. MPAC has made considerable efforts to analyze local markets, review the data on file and talk to property owners in advance of the update. Multi-Residential MPAC has changed the way multi-residential properties are assessed and used the Direct Capitalization Approach for the 2016 Assessment Update. These changes were implemented as a result of feedback received during consultations with the Federation of Rental-Housing Providers of Ontario (FRPO),the Co-operative Housing Federation of Canada (Ontario Region Office) and the Ontario Non-Profit Housing Association. Provincially, multi- residential property values have increased on average by 7%annually since 2012. Over the next four years,the average multi-residential property will increase by 28%. 0 Upward trends continue Interest rates are low Multi-residential property sales Historic low interest rates have indicate that values have continued fueled an active sales market to increase provincially. for multi-residential properties. © 0 Demand outweighs supply REITs and large portfolio Competition for apartment holders invest investment properties in large Real estate investment trusts and urban centres has resulted in large institutional investors continue premium pricing. to invest in this stable asset class. 0 O Rent vs. buy Province-wide effects Many young professionals are Sale prices have continued to choosing to rent instead of buy climb across the province. Sault due to strong home prices. Ste. Marie,Thunder Bay, Barrie, Hamilton, Windsor and the Greater Toronto Area all show strengthening apartment markets. 2016 Assessment Update:Municipal Summary Report 10 Overall Average assessment change for 2016-2017 Ontario Overall p South West O Golden Horseshoe © p GTA Central Ontario © • ' City of Toronto o O Central North East East O North O Average annual assessment changes reflect the median value for multi- residential properties having seven or more units. Multi-residential market trends include average assessment change(2016-2017), Fair Market Rents, capitalization rates and vacancy rates. Key Improvement Areas • Reviewed four years of sales data to determine multi-residential values • Researched and consulted third party sources, including Canada Mortgage and Housing Corporation,to validate our valuation components • Launched the Property Income and Expense Return (PIER)tool enabling multi-residential property owners to submit their annual rental, income and expense information online • Studied rental,financial and market information to determine Fair Market Rents,Vacancy and Bad Debt allowances, Expense Ratios and Capitalization Rates for Ontario's multi-residential properties 2016 Assessment Update: Municipal Summary Report 11 Commercial Commercial properties have a broad range of uses including small retail,food service,shopping centres or big box centres,office buildings or other general commercial uses. MPAC conducted pre-roll discussions and/or information sessions with Ontario Business Improvement Area Associations,large office and large retail property owners,major tenants(i.e.,national chains)to review preliminary valuation parameters for the various sectors. In preparation for this year's Assessment Update,MPAC reviewed Fair Market Rents against market data submitted by property owners and reviewed three years of sales data to establish accurate values. Provincially,commercial property values have increased on average by 3.1%annually since 2012.Over the next four years,the average commercial property will increase by 12.4%. 0 Retail development in an Capitalization rates and office expanding housing market buildings Retail development remains Capitalization rates continue to strong in areas with growing compress in most parts of Ontario. residential communities to New supply continues to be added support the demand for retail in several major markets, including services from new residents. Toronto, Richmond Hill, Mississauga and Oakville. © O Ottawa faces decline in office Big box vs. standard retail building values properties Ottawa continues to see a Province-wide, big box properties decline in rents and an increase are experiencing marginally lower in vacancy as the federal increases in assessment when government continues to compared to standard retail relinquish office space back properties due to the limited to the market. utility beyond their existing use and limited market demand within this sector. 2016 Assessment Update:Municipal Summary Report 12 © O Commercial in the Northwest Commercial in Northeastern The main urban centres of Ontario Thunder Bay, Kenora, Dryden and Northeastern Ontario is seeing Fort Frances are experiencing the lowest average change in the most consistent assessment commercial properties in the region. increases in the region.Affordable Increases to small retail properties housing market conditions along are tempered in part due to the with stability in the mining and continued development of big forestry sector have contributed box centres in these communities to steady market conditions in which have drawn consumers from the commercial sector. traditional retail markets. Office buildings and large shopping centre values have outperformed small retail as sectors and investors outside of Northern Ontario see value in investing in the North due to low interest rates. Overall Average assessment change for 2016-2017 Ontario Overall South West O 2% Golden Horseshoe GTA Central Ontario City of Toronto 0 ' Central North East © East 0 2% North O 2% Commercial market trends include average annual assessment change (2016-2017), Fair Market Rent, Vacancy, Non-Recoverable, Capitalization. 2016 Assessment Update:Municipal Summary Report 13 Industrial MPAC conducted pre-roll consultations and/or information sessions with the Ontario Business Improvement Areas(BIA)Association and member BIAs from across Ontario,ONroute Service Centres,the Gravel Pit Industry,municipalities,the Ministry of Finance and Infrastructure Ontario to get an improved understanding of how assessment changes will impact various groups in this sector. Provincially, industrial property values have increased on average by 3%annually since 2012. Over the next four years,the average industrial property will increase by 12%. O Upward trends continue Rebounding market in Standard industrial property sales Southwestern Ontario indicate the industrial market The market in Southwestern Ontario remains strong in the Greater remains stable with industrial sales Toronto Area. rebounding in Windsor/Chatham. © O Logistics a key driver for Steady growth province-wide this segment Central, east and northern Access to main transportation routes areas of the province continue along the 400 series highways and to experience stable industrial large distribution centres continues markets. to stimulate industrial markets. Interest rates are low Historic low interest rates have fueled growth in industrial property sales. Overall Average assessment change for 2016-2017 Ontario Overall p South West O Golden Horseshoe GTA Central Ontario City of Toronto o • ' • 0 Central North East © 1% East O North O Industrial maps show the average annual assessment change for industrial properties for year one of the phase-in(2017)for standard industrial properties only. 2016 Assessment Update:Municipal Summary Report 14 Key Improvement Areas • More than 62,000 sales investigations on commercial/industrial properties province-wide, representing almost 90%of all sales for the province • Staff reviewed and updated more than 2.8 million data elements • Engagement has focused on property owners and stakeholders most likely to be affected by changes (either in methodology or value) and those who have expressed an interest in participating in pre-roll discussion and consultation Methodology Changes MPAC engaged key stakeholder groups, municipalities, property owners and the Ministry of Finance in discussions about methodology changes in advance of the update. Key changes include: • Big Box Stores—changed from the income approach to the cost approach • Consolidated Courthouses—changed from the income approach to the cost approach • Billboards—assessed using the regulated cost approach and included in the commercial property class • Equity Co-ops/Co-ownerships—returning to its approach of valuing Equity Co-ops and Co-ownerships by the direct sales comparison approach • Multi-Residential—changed the application of the income approach from a Gross Income Multiplier approach to a direct capitalization of net income Improved Understanding Multi-residential and business owners have access to a range of assessment tools and information to assist them in understanding how MPAC has assessed their property.These tools include: • A new Multi-Residential Brochure and Infographic with an overview r of MPAC's approach to valuing multi-residential properties P • A Small Commercial and Industrial Properties Brochure • Understanding your Business Property Assessment Notice Brochure • A video that explains the Request for Reconsideration Process for Business Properties • Business Market Trends for Commercial, Industrial and Multi-Residential properties 2016 Assessment Update:Municipal Summary Report 15 Large and Special Purpose Business Properties Large and special purpose business properties are generally characterized as properties that have a unique design, layout, size, construction materials and/or building services that facilitate one or a limited number of uses. • They have limited market possibilities, except as a going concern business • They typically have specialized building services • They tend to serve large market areas that are more regional, national or international in scope • They generally contain machines and machine fittings that are designed to facilitate one purpose • Adaptation to other uses is typically challenging, requiring significant alterations and rarely finding economically viable uses for all of the improvements As part of MPAC's delivery of the 2016 Assessment Update and the implementation of the recommendations under the Ministry of Finance's Special Purpose Business Property Assessment Review (SPBPAR) Report, MPAC established an Advance Disclosure Protocol for Large and Special Purpose Business Properties. The protocol provided municipalities and property taxpayers with the opportunity to review and comment on MPAC's market analytics and preliminary assessed values for large and special purpose business properties in advance of roll return. Under the Ministry of Finance's Section 10 directive, MPAC was required to develop Methodology Guides for the following large and special purpose business property types: • Pulp and Paper Mills • Saw Mills • Value-Added Wood Products Manufacturing Plants • Steel Manufacturing Plants • Automotive Assembly Plants • Automobile Parts Manufacturing Plants 2016 Assessment Update: Municipal Summary Report 16 Recognizing the complexities surrounding other property sectors, MPAC followed the same procedure for the following additional large and special purpose business property types: • Pharmaceutical Manufacturing • Chemical Manufacturing • Oil Refineries • Mining • Food Processing • Aerospace Consultation Engagement and collaboration has provided municipalities and property owners with an opportunity to review and comment on MPAC's sector level analytics and preliminary assessed values for large and special purpose business property types. Preliminary valuation summaries were shared with property owners and municipalities in May of 2016 encouraging property owners and municipalities to review the information and provide feedback, and to share alternate data, evidence and analysis with MPAC. This feedback was reflected in the updated preliminary values distributed by MPAC on October 4, 2016, which allowed property owners and municipalities a final opportunity to review their revised preliminary summary and offer input prior to Property Assessment Notice delivery on November 28, 2016. 2016 Assessment Update:Municipal Summary Report 17 Our Approach to Value R MUNICIPAL The Municipal Experience ® CONNECTTV A redesigned Municipal ConnectTm allows for better understanding and management of the assessment base and assessment at risk, and offers municipalities a modern and flexible way to access assessment information. To better support the management of municipal services and provide further insight into the 2016 Assessment Update, Municipal Connect"' provided municipalities with access to preliminary values allowing for early consultation/discussion with the goal of greater roll stability and predictability. Many enhancements were made in the development of Municipal Connect 2.0. Key changes include: • Access to preliminary values through the Pre-Roll Consultation File for the 2016 Current Value Assessment(2017 to 2020 tax years) • Weighted assessments based on a municipality's specific ratios • New and enhanced mapping and satellite photo capabilities, including property type and assessment parcel overlays • Access to Commercial/Industrial preliminary values • Access to Assessment Review Board appeal and Request for Reconsideration information MPAC staff continue to work to provide additional enhancements to meet municipalities' unique needs.Throughout 2017, we will continue to transition functionality from the classic version of Municipal Connect, offer municipalities improved flexibility to build on-demand reports, as well as continue to improve the ability to search, sort, and monitor properties. 2016 Assessment Update: Municipal Summary Report 18 Conclusion Throughout the 2016 Assessment Update, we have placed careful and deliberate focus on increased transparency and a shared understanding of property assessments. Careful consideration was given to property sectors where there was a change in methodology, and we have worked collaboratively to engage municipalities, stakeholders and property owners to deliver fair and accurate property assessments. Significant improvements were introduced this year including the early mailing of Notices, revamped aboutmyproperty.ca site, redesigned Property Assessment Notices, work on advance disclosure, early engagement and pre-roll discussions.These changes share a common goal that is rooted in MPAC's commitment to bring stability and predictability to municipalities' tax base. As final rolls are delivered, and we enter the first year of Ontario's next four-year cycle,we remain focused on continuing to support all our stakeholders with regard to 2016 base year assessments. We are also committed to continuously improving our service to stakeholders and encourage you to share your feedback with us on the delivery of the 2016 Assessment Update. Looking forward, we are excited to foster continuous improvements in service delivery through greater collaboration between MPAC and municipalities. Your local Municipal and Stakeholder Relations team is available to support you throughout the Assessment Update and beyond. Please contact your Regional Manager, Account Manager or Account Support Coordinator if you have questions or would like more information about this report. 2016 Assessment Update:Municipal Summary Report 19 APPENDIX 1 Assessment Change Summary by Property Class [BAYHAM MUNICIPALITY] The following chart provides a comparison of the total assessment for the 2012 and 2016 base years, as well as a comparison of the assessment change for year one of the four year phase in (2017 property tax year), by property class. Property Class/Realty Tax Class 2012 Full CVA 2016 Full CVA I Percent Change 2017 Phased-in CVA IPercent Change A2012 to • • 2017 R Residential 477,276,060 524,914,500 10.0% 482,984,726 1.2% M Multi-Residential 4,844,004 4,773,000 -1.5% 4,626,753 -4.5% C Commercial 14,946,365 17,267,900 15.5% 15,418,543 3.2% X Commercial (New Construction) 3,642,500 3,825,600 5.0% 3,660,450 0.5% 1Industrial 6,994,435 7,479,500 6.9% 7,013,401 0.3% J Industrial (New Construction) 2,834,700 2,880,500 1.6% 2,821,250 -0.5% P Pipeline 9,718,000 10,679,000 9.9% 9,958,250 2.5% F Farm 216,303,340 390,718,400 80.6% 259,907,030 20.2% T Managed Forests 1,052,600 2,208,300 109.8% 1,341,525 27.4% (PIL) R Residential 8,561,300 9,188,200 7.3% 8,718,025 1.8% (PIL)C Commercial 9,422,200 10,131,100 7.5% 9,599,125 1.9% E Exempt 15,603,700 19,259,500 23.4% 16,326,775 4.6% APPENDIX 2 Assessment Base Distribution Summary by Property Class [BAYHAM MUNICIPALITY] The following chart provides a comparison of the distribution of the total assessment for the 2012 and 2016 base years, which includes the percentage of the total assessment base by property class. Property TC R Residential 477,276,060 61.9% 524,914,500 52.3% 482,984,726 58.7% M Multi-Residential 4,844,004 0.6% 4,773,000 0.5% 4,626,753 0.6% C Commercial 14,946,365 1.9% 17,267,900 1.7% 15,418,543 1.9% X Commercial (New Construction) 3,642,500 0.5% 3,825,600 0.4% 3,660,450 0.4% 1Industrial 6,994,435 0.9% 7,479,500 0.7% 7,013,401 0.9% J Industrial (New Construction) 2,834,700 0.4% 2,880,500 0.3% 2,821,250 0.3% P Pipeline 9,718,000 1.3% 10,679,000 1.1% 9,958,250 1.2% F Farm 216,303,340 28.0% 390,718,400 38.9% 259,907,030 31.6% T Managed Forests 1,052,600 0.1% 2,208,300 0.2% 1,341,525 0.2% (PIL) R Residential 8,561,300 1.1% 9,188,200 0.9% 8,718,025 1.1% (PIL)C Commercial 9,422,200 1.2% 10,131,100 1.0% 9,599,125 1.2% E Exempt 15,603,700 2.0% 19,259,500 1.9% 16,326,775 2.0% Foodflub SCOR FOODHUB 2016 Project Review Abstract An overview of sales, logistics, partnerships, events, projects and next steps. Kimberly Earls, Laura Hiebert, Nicole VanQuaethem December 2016 MONO South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(a)scorregion.com www.scorregion.com www.scorbusinessportal.com Contents 1.0 Background and Current Stage ........................................................................................... 2 2.0 Governance......................................................................................................................... 3 3.0 Events, Partnerships, and Projects...................................................................................... 4 3.1 Events Summary.............................................................................................................. 4 1. Local Food Recognition Day ..................................................................................... 4 2. Food Safety and Traceability Workshops.................................................................. 4 3. Breakfast Learning Session ...................................................................................... 5 4. Events Attended........................................................................................................ 5 3.2 Partnership Summary ...................................................................................................... 6 3.3 Project Summary.............................................................................................................. 7 4.0 Sales and Logistics.............................................................................................................. 8 4.1 Sales Summary................................................................................................................ 8 4.2 Logistics Summary........................................................................................................... 9 References ...............................................................................................................................10 Appendix...................................................................................................................................11 LFMReports .........................................................................................................................11 1 MONO South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(c�scorreaion.com www.scorregion.com www.scorbusinessportal.com ' W f`Vs r 1.0 Background and Current Stage The SCOR FoodHub is a project that addresses the need for improving local food systems, policy, purchasing and market access in southern Ontario. The SCOR FoodHub recognizes the need to provide small to mid-sized producers with alternative market outlets in order for them to have access to larger contracts which they would otherwise not have access to. The SCOR FoodHub focuses primarily on the broader public sector (BPS). The BPS is a desirable target for the structure of this food hub since it allows producers to have access to larger, more consistent and more predictable contracts in the region. Currently, the SCOR FoodHub sup- plies long-term care facilities, school snack programs, hospitals and university cafeterias. The SCOR FoodHub is currently finishing up its first year of Trillium funding which will wrap up in December of 2017. During the course of our first year of OTF funding, efforts have primarily focused on increasing sales at university campuses and long-term care facilities, while main- taining existing relationships such as the Ontario Student Nutrition Program. During this year, there has also been extensive discussion regarding the transition of the project to interested stakeholders which will take place during 2017. Currently, we are focused on maintaining the relationships with our current producers and pur- chasers. Sales are slower as of December 2016, which is expected since it is the holiday sea- son and students from university campuses are going home. Also, in order to cover transporta- tion costs the order minimum was increased. It is hoped that this will not be a deterrent in the New Year when orders typically start back up. Furthermore, we have other OTF deliverables which include an evaluation and exploring an online resource. The evaluation will take place later next year, however, the online tool is cur- rently being explored in partnership with Eco-Ethonomics. 2 MONO South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(a)scorregion.com www.scorregion.com www.scorbusinessportal.com 2.0 Governance Since the inception of the FoodHub project it has been the intent of the SCOR Board and the FoodHub Steering Committee to foster market access for small to mid-sized producers with BPS marketplace. Once the project has been established the operations and governance would transition to private ownership of some structure to continue on the project as a self-sus- taining entity. Ideally the structure would involve all or most players that have committed to the project and each other and built relationships over the course of the project including, produc- ers, purchasers, distributors, and other interested stakeholders. Currently the revenue generated by the FoodHub project is not sufficient to support operations and the staff that are now employed to carry out day to day functions. The transition would need to be to owners, or group of owners that would be willing to invest in staff (either their own or those from the FoodHub staff) to support operations for a short period of time until reve- nues were consistent and stabilized to do so. As the governance of the SCOR FoodHub transitions to other interested stakeholders there is still opportunity beyond the OTF Funding to focus efforts on local food in the region. Under SCOR EDC's mandate there is room for outreach to continue to actively contribute to local food in the region through different means. For example, there is the opportunity to provide speaking support, assist with research, connections and networking, etc. This is important to note as local food has received a lot of attention in the Province of Ontario recently. Although there are parts of the Province which have productive agricultural lands, there has been more emphasis also placed on not just the health of our lands but the health of our communities. This means greater importance on rural to urban linkages and a concern for environmental and economic sustainability to improve the overall health of our communities. This emphasis on local food benefitting social well-being, human health and economic and en- vironmental sustainability has been supported through policy such as the 2013 Local Food Act (Bill 36 — Local Food Act, 2013). This bill aims to support local food by encouraging the broader public sector to purchase more local food, to increase educational awareness and food literacy and to promote local food in general (Bill 36 — Local Food Act, 2013). The SCOR FoodHub, began as a way to bring the region together and to find alternative mar- kets for small to mid-sized producers and provide them with a steadier and secure income. These partnerships with producers and purchasers, in part, would not be possible without the encouragement at the Provincial level to get more healthful foods into BPS institutions and im- prove food literacy and food access. Different alternative distribution networks have been seen as a key opportunity to allow for the development of alternative markets for small to mid-sized producers. It is therefore important to recognize this moving forward as SCOR EDC will still need to play a role in advocating for producers in the region and increasing the production and purchasing of local foods to not only support local producers but to increase the consumption and access of healthful foods, and support local economies. 3 MONO South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(a)scorregion.com www.scorregion.com www.scorbusinessportal.com 3.0 Events, Partnerships, and Projects 3.1 Events Summary 1. Local Food Recognition Day To formally announce our OTF funding SCOR FoodHub held a Local Food Recognition Day to showcase local food champions in the 5 county region of Brant, Elgin, 'I =- Middlesex, Norfolk, and Oxford counties. Awards were t r b given under the following categories: Food Literacy and +a Education, Government, Restaurants and Businesses, Producers and Processors, Not-for-Profit and Commu- nity, Staff Pick, Regional Impact and Youth. However, there were over 50 nominations in the various catego- ries from across the region. This event was a great op- portunity to share and recognize what people are doing in local food across the region. Many of these people do not publicly advertise the good work they are doing and this was a chance to recognize these efforts. It was noted that this was also a great chance for people to network, collaborate and learn about who is doing what in local food. Also, in attendance were MPP Toby Barrett and MPP Ernie Har- deman and greetings from MPP Jeff Yurek. There was a lot of -o Fo media coverage. The Ingersoll Times, Tillsonburg News, Simcoe Reformer, Norfolk News, Woodstock-Sentential and Norwich Times all wrote an article on the event. CTV News also did a E> segment on the event. It was expressed by one of the award winners that the CTV coverage of the event has given his com- pany more credibility and people have reached out to him be- cause of it. Trevor Benson from Eco-Ethonomics spoke about local food funding and evaluation and also shared what SCOR FoodHub is doing with their funding to produce a database/tool that will demonstrate "who is doing what" in local food. This was a good opportunity to get key stake- holders in the room familiar with the project that will be taking place over the year and contrib- ute to how the tool should work. Bryan Gilvesy from Y U Ranch touched on local food and business and the importance of marketing also. 2. Food Safety and Traceability Workshops SCOR EDC put together two Food Safety and Traceability Information Sessions in November in partnership with OMAFRA, Middlesex County and Norfolk County. These were focused on 4 MONO South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(a)scorregion.com www.scorregion.com www.scorbusinessportal.com informing producers on how to get started with food safety and traceability, the basics of food safety regulation and how to help businesses expand into new markets with food safety stand- ards. FoodHub producers were in attendance as well as other producers in the area who could join once they have received more food safety standards that meet BPS facility regulations. An open forum discussion followed the presentations to discuss participant inquiries and general information, with a networking opportunity and option to connect one to one with OMAFRA specialists at the end. Session evaluations from these sessions suggested that producers and others in attendance are interested in more of this type of training. This is an area where SCOR EDC and OMAFRA could partner in future sessions focusing the time on specific com- ponents of food safety, for example sessions geared towards processors, beginner, advanced etc. Thank you to Murray Good, Pauline Slegers, Jenn VanDeVelde, and Rebecca Short for speaking to these groups. 3. Breakfast Learning Session SCOR EDC also organized a Funding for Food Processors Breakfast Learning Session in part- nership with Norfolk County, Food and Beverage Ontario, Fanshawe College and the Work- force Planning Board of Gran Erie. The subject matter of the presentations focused on human resources for agriculture and food processing, accessing funding, followed by a panel discus- sion and networking. This was another great educational opportunity for SCOR FoodHub pro- ducers an opportunity to increase awareness for the SCOR FoodHub project with other producers. 4. Events Attended i FoodHu� Sales staff attended the Annual MEALsource Food Forum in Pi Hamilton Ontario which targeted BPS buyers and suppliers in - the area. From this meeting 3 long term care facilities were identified in Halton, one in Cambridge and one in Guelph. The ° marketing staff continues to keep in touch with these _ institutions to map out any sales opportunities. ., SCOR FoodHub staff attended the Salute to Brant event in October which was an opportunity to give recognition to local businesses in the County of Brant. SCOR FoodHub set up an exhibitor space to talk to event attendees about the SCOR FoodHub and potential collaborate and knowledge exchange within Brant County. Stephanie May also attended a conference in Atlanta, Georgia, USA, called The National Food Hub Conference which was held by the National Good Food Network. The conference was a great opportunity to network and learn about food hubs from other parts of North America and what has they made them successful, learning about best practices, logistics, etc. 5 MONO South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(a)scorregion.com www.scorregion.com www.scorbusinessportal.com Various consultation sessions have also been attended. These include the Ontario Fresh focus group sessions regarding logistics as well as providing expertise and support to Franco Nacca- rato at Greenbelt on their logistics tool. Staff also met with the Oxford Social Planning Council to help them determine the viability for a smaller aggregation site in Woodstock. Due to this consultation, the project has been put on hold but we see this as a success since resources will be saved. Kim Earls was also a keynote speaker for a food hub webinar in December 2016 where she shared the SCOR FoodHub experiences, and best practices in everything from lo- gistics to sales. We have further consulted with Fanshawe College in Simcoe, Ontario in regards to their Agri- Management program and Minister Leal at consultation session revolving around the next steps of the Local Food Act. 3.2 Partnership Summary In 2016 staff have been actively engaged with organizations and individuals in the region that align with the interests of SCOR EDC and the SCOR FoodHub. The SCOR FoodHub estab- lished a relationship with Western University through their Community Engaged Learning pro- gram by working with students in the Philosophy of Food class. This relationship has been building over the past three years and this year there has been more staff time to go towards promoting the FoodHub. The students will be working with Huron University College campus at Western University, as well as the main campus food purchasers, to not only promote local food consumption on campus but also host an event on campus to educate students. The students provided SCOR with a marketing strategy for universities. Staff also created a tool to help better outline what benefits exists to BPS customers who join the SCOR FoodHub. This toolkit will outline the support they receive from the logistics staff, the meal planning options through the sales staff, the social media support, their ability to support local producers and increase the consumption of local healthful in their facilities. SCOR staff also sit on the Food: Locally Embedded, Globally Engaged (FLEdGE) group. Staff have met with Alison Blay-Palmer who is the director of The Laurier Centre for Sustainable Food Systems as well as Theresa Schumillas who is a postdoctoral fellow at the Centre. They have been a great resource to date due to their familiarity and research in food hubs. They have also been actively engaged in the database/tool project with Eco-Ethonomics. There may also be some opportunity in the future to work more closely with this group who also hosts an Open Food Network sourcing platform. Through conversations about the database/tool project with Eco-Ethonomics we have also reached out to Ellen Lakusiak from the Middlesex-London Health Unit. Ellen has also been a great resource and collaborator for the SCOR FoodHub. Middlesex County recently went 6 MONO South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(a)scorregion.com www.scorregion.com www.scorbusinessportal.com through an asset mapping project in which we were able to build on and avoid duplication of services and resources. We have also been able to provide some entry level information to Matthew Slotwinski. Agricultural/Rural Development Coordinator at Sarnia Lambton Economic Partnership who is also considering an asset mapping tool for agriculture. SCOR EDC/SCOR FoodHub staff have also been able to provide further guidance to various organizations, individuals and government over the course of the year. SCOR staff have been working with Virginia Lucas of Church Our Serving!, which is an organization based out of Nor- folk County that works on various projects including the Gathering Food Centre. We have been able to provide letters of support and various connections and hope to see the great work of this project continue to grow in our communities. Generally, over the past year, we have noticed greater engagement from agriculture groups, OFA, and post secondary institutions interested in food, food systems and agriculture. Staff continue to work with local economic development officers, Workforce Planning Board staff, local council members and staff, hospital purchasers, agriculture associations and provincial organizations, local not-for-profits, and other key stakeholders and experts to not only improve the functions of the SCOR FoodHub but to make local food more widely available and accessi- ble in the 5 County region and beyond. 3.3 Project Summary SCOR FoodHub has been actively working with Eco-Ethonomics to research what the data- base/tool will look like. A plan was made and interviews and analysis has already taken place to better understand "who is doing what" in local food. The Eco-Ethonomics staff have con- tacted comparators, collaborators and partners. SCOR FoodHub staff meet with Eco-Ethonom- ics staff bi-weekly to see how the progress is coming along. SCOR FoodHub has provided many of these contacts and have been working in close partnership with Ellen Lakusiak at the London Middlesex Health Unit to better understand the work done for the London Middlesex Health Unit Asset Mapping so that SCOR FoodHub can build off that work to avoid duplication and wasted resources. Contacts at Wilfred Laurier Centre for Sustainable Food Systems and their "Food: Locally Em- bedded, Globally Engaged (FLEdGE) have been made which has an extensive network with agriculture and sustainability and local food and food security groups across the province of Ontario. Also, contacted has been the Golden Horseshoe Food and Farming Alliance, Sustain Ontario and FoodShare as well as more local organizations and county staff. The first Co-Design Session was held at the beginning of December. The goal of this session was to was to facilitate discussion to better understand how this online resource may look. Dur- ing the session they updated the group on current findings from the interview process which took place in October-November followed by activities to generate discussion. The session was well attended by a good variety of stakeholders and perspectives. Taking what they heard 7 MONO South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(a)scorregion.com www.scorregion.com www.scorbusinessportal.com from the interviews and the first Co-Design Session they will be holding at second Co-Design Session on January 24t" 2017 to further explore the details and functionality of this online re- source. 4.0 Sales and Logistics 4.1 Sales Summary Sales and logistics staff have been working diligently over the past year to make local food more identifiable and widely available. From a sales standpoint, there has been increased sales from university campuses. Brown's Dining Hall at Huron University College has contin- ued to work with SCOR FoodHub to purchase local food as well as two new residence cafete- rias at the Western University campus. Brown's Dining Hall has also been active over the past couple of years in promoting local food on campus and continues to be a great partner. Also, staff have connected with the communications staff at Huron University College to help better promote local food options to incoming/potential students and their families as well as current students. The Oxford Garden Fresh Box Program, based out of Woodstock, Ontario has continued to place orders. They service communities in Oxford County and provide small or large produce bins, with some value-added goods. Their goal is to provide local and fresh products to low- income households in the County, but the program is also open to the general public. Our lo- gistics staff has been working with them to increase the variety of their products and improve efficiencies. Staff have also connected them with Produce Express (a local distributor) which is also based out of Woodstock, Ontario to collaborate and improve delivery and logistics. The FoodHub once again supplied product for the OSNP's Harvest of the Month program- where previously the program ran March to June, with a $5000 budget/month, the Logistics Coordinator negotiated for the program to run May and June, with a budget of $10,000/month. This ensured the budget would cover product and delivery, as well as a bonus "feature" prod- uct for the month of May, asparagus. It was received with great success by the staff and stu- dents participating in the program. The Logistics Coordinator created a harvest of the week program similar to the harvest of the month program SCOR FoodHub supplies to the Ontario Student Nutrition Program. This pro- gram is geared towards hospitals and long-term care facilities, especially those with smaller order sizes who are interested in local and healthful foods. The program was run with the as- sistance of Norfolk County producers, primarily Wholesome Pickins and Kent Kreek Berries. Primary participants were Norfolk General Hospital, and Norview Lodge. Orders were typically small, and the combined order total was paid at the end of the summer. Both customers were put in touch with the participating producers to form a direct relationship, allowing them to see accessible product in the region. 8 MONO South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(a)scorregion.com www.scorregion.com www.scorbusinessportal.com Sales staff also had meetings with other university campuses and long-term care facilities out- side of the SCOR borders but due to logistics barriers, it was not feasible to deliver to them. Currently, orders are slow as we enter into the Holiday season. Most producers have shut down for the winter months, limiting the product available on the storefront. Due to logistics costs, the minimum order has been raised to $350 for the time being. 4.2 Logistics Summary The current Local Food Marketplace software continues to be the main software used for or- ders. New software has also been explored this year. This software will likely be used best for direct customer to producer relations. This allows producers to have another market access point. The new software focuses on restaurants however the web developers continue to work with us to help them improve their software for food. The logistics staff works closely with the OSNP program coordinator to ensure that the most cost effective approach is taken with both the snacks and the transportation. Staff have also been working with Produce Express based out of Woodstock, Ontario to build an efficient route for the school snack program across the region. They have effectively been able to create this route to cover all the schools within two days. However, the FoodHub staff and Produce Ex- press staff continue to work together to improve efficiencies to be able to cut costs. Logistics staff has also been working with the new software to see how efficiencies can be improved through that technology. The sales and logistics staff also send out education material to the schools that participate in the Ontario Student Nutrition Program. This promotional material as previously mentioned pro- motes local and healthful food in a fun and educational way but also talks about the farm it came from to better educate the students about the food they eat. Staff negotiated with the OSNP to shift their budget, allowing for more product to be delivered in the months of May/June, rather than less over March-June. Brought in new educational ma- terial for children (and adults, some of the teachers commented they were learning from them), featured less common product (asparagus) that was a big success. 9 FoodHub South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food huW(c scorregion.com www.scorregion.com www.scorbusinessportal.com References Bill 36: Local Food Act. (2013). 31d Reading, Nov 4, 2013, 4t" parliament, 2nd session. Retrieved from Legislative Assembly of Ontario website: http://www.ontla.on.ca/web/bills/bills detail.do?locale=en&BiIIID=2754...updates: https://www.ontario.ca/laws/statute/l 3107 10 FoodHub South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519-842-6333 F: 226-921-5576 E: food hub(cDscorregion.com www.scorregion.com www.scorbusinessportal.com Appendix LFM Reports Total Revenue Jan-Dec 2016 Order Sub Total Total Revenue (_) Cost (-) Gross Profit (_) # Orders $26,676.69 $26,706.69 $25,084.95 $1621.75 39 Yearly Data Top Customers Sales Trends $12000 VON $19,294.10 Oxford Garden Fresh Box $3,124.00 $10000 9 Browns Dining $2,263.70 $8000 o` Norview Lodge $1,117.70 $ 000 Saugeen Maitland Hall, CD 13) ��000 Western University $670.99 19— Tastebuds Student Nutrition $2000 Collaborative $436.80 s° Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Norfolk General Hospital $281.00 Month Brescia University College $134.40 ■Last 12 Months A Previous 92 Months■Planned Sales EAT 2 LEARN $33.60 11 t E LG I N ST. THOMAS PUBLIC HEALTH HEALTHY COMMUNITIES PARTNERSHP OCTOBER 26T" 2016 9:00-11:00AM ESTPH ELGIN ROOM MINUTES Chair: Dan McKillop Recorder: Jessica Lan Attendees: Dan McKillop, Jessica Lang, Mary Bodnar, Heather James, Margaret Underhill, Lindsey Duncan, Megan Pickers ill, Dan McNeil second half of meeting only) Guests: Lar ssa Thompson, Public Health Nurse, Elgin St. Thomas Public Health Regrets: Chris Cox others not present did not send in their regrets) 1. Welcome 2. Review and Approval of Agenda 2.1.Additions to the Agenda — 3 items were added to the agenda 3. HEALTHY COMMUNITIES PARTNERSHIP approved minutes from September 20tn Jessica reviewed the action items from the September 201" minutes. All items are complete. 4. Business Arising 4.1.Collective Impact— Build the Case for Get Active Elgin —the committee discussed the municipal consultation held in Springfield on October 5t". Jessica reviewed the key findings report sent via email and a discussion was had. One recurring theme identified by all municipalities on October 5t" was an interest in expanding trail development. Dan McNeil shared that a discussion on trail development occurred at the CLC meeting earlier in the day. Other recurring needs identified included a coordinated approach to existing programming, raising awareness about underground programs and having a rural transportation strategy for Elgin St. Thomas. This could have several benefits to residents including increasing access to recreation opportunities in Elgin St. Thomas. However, it was noted that we do want to promote local recreation opportunities when feasible. The HCP did agree that we can't meet everyone's programming needs, but we can keep a focus on active transportation by expanding on the work already done with the Cycling Master Plan to include trail development as the common agenda. Laryssa Thompson, PHN came as a guest speaker to discuss the current development of a poverty roundtable and the need to recruit municipal and County representatives to participate. ACTION: Dan McKillop will share this information about the Poverty Roundtable with County representatives and follow-up. Page 1 of 3 s 40 E LG I N ST. THOMAS PUBLIC HEALTH 4.2.Community Engagement— Jessica shared a draft letter and survey with the committee. The survey will be put into Fluid Survey online and added as a link to the cover letter. Jessica has asked for the HCP support to distribute the letter to community partners that may have an interest in working with the HCP to promote active living. ACTION: Jessica will create the fluid survey online and send the link embedded in the cover letter to the Healthy Communities Partnership for distribution. A meeting has been coordinated by Mary Bodnar at the Rodney Recreation Centre on November 3ra The purpose is to obtain community partners feedback, using the survey questions as a guide on the development of a Get Active Elgin strategy. ACTION: Dan McKillop will confirm if anyone from Dutton is available to attend this meeting. Heather will see if anyone from Southwold can attend this meeting in Rodney. Jessica plans to meet with Abe Harms and Shirley Biro from East Elgin in the next month as well as the conversation authorities. Other potential partners will receive the letter either by email or in print form from a member of the HCP. This will help screen who is interested. 4.3.Orland Conservation Proposal — Dan reviewed the proposal originally shared at the June HCP meeting, to work with Orland Conservation to purchase the land and develop a trail in West Elgin. Decision: the committee agreed that given the municipalities focus on trail development that this is a good idea to pursue in the hopes of securing more funds in the future from the Ontario Trillium Foundation for infrastructure to expand trail development across Elgin County. ACTION: Jessica to confirm if the Ministry funds can be used to purchase it. Dan McKillop will arrange an informal meeting between Mark McDonald, CAO Elgin County, himself, Jessica L and Lindsey D prior to the next County Council meeting in November. 4.4.Healthy Kids Community Challenge 4.4.1. Ice Rinks — Jessica has been in touch with several volunteers from last winter to see who is interested in building an ice rink in their community this winter. 8 volunteers are confirmed. ACTION: Jessica will call Lloyd and Ross to discuss logistics and next steps to deliver materials to the respective locations. The Kettle Creek Conservation Authority will be offering free cross country skiing to the public again this winter. 4.5.Cycling Master Plan 4.5.1. % Complete reports — Jessica will be following up with the Active Transportation Technical Committee to submit their % complete reports by the end of November. 4.5.2. Bike lanes one of the best investments in public health returns —was shared with the Partnership for information purposes only. 5. New Business 5.1. Potential Workshops in early 2017 5.1.1. Rural Transportation — HC Link—Jessica shared this potential opportunity to collaborate with other community partners to develop a rural transportation strategy for Elgin St. Thomas. This may facilitate increasing access to recreation opportunities. ESTPH could host a workshop in 2017. Jessica will keep the Partnership informed of any developments and/or opportunities for the membership to be involved. Page 2 of 3 g� rP ��tti r him. ELGIN ST. THOMAS PUBLIC HEALTH 5.1.2. Bicycle Friendly Community — C4AT hosted an information session that was attended by Dan McNeil and Jessica Lang. C4AT is very interested in having a bicycle friendly community workshop in Elgin St. Thomas. The committee agreed that this could be built into a long-term strategy and the next proposal to the Ontario Trillium Foundation. Jessica clarified that it would be C4AT's role to organize this moving forward but that we could potentially partner on this if Share the Road is flexible with their criteria. 5.2. Potential training opportunity — grant writing workshop in London November 7- 8t" — Jessica shared this opportunity as it may have tremendous benefit to the HCP and writing the next proposal to the Ontario Trillium Foundation for Get Active Elgin. Decision: The committee supports sending Jessica to attend and paying $850 for registration. ACTION: Jessica will register and attend this grant writing workshop. 6. Next Meeting: January 11t" 9:00-11:00am at Elgin St. Thomas Public Health. 7. Adjournment Page 3 of 3 �L0.`�`,c5 j'tunity Is The Corporation of Municipality of Bayham Notice Regarding Municipal Office Service Disruption January 20, 2017 On Friday, January 20, 2017 the Municipal Office will be closed from 2:30 — 4:30 p.m. to enable all staff to attend the Retirement Open House being held at the Vienna Community Centre in honour of Long Time Municipal Clerk Lynda Millard. Office will reopen at 8:30 am Monday, January 23, 2017. Greenbelt Boundary Minor Changes eBlast to Co-ordinated Review stakeholders from Minister Mauro I am writing to let you know that today the government opened a public consultation on proposed minor changes to the Greenbelt's boundary, as set out in O. Reg. 59/05 and the Greenbelt Plan and is interested in hearing input on this proposal. The proposed boundary changes are shown on these maps. The proposed changes are based on a review of requests for boundary changes submitted since the creation of the Greenbelt, including during the almost-two-year consultation period for the Co-ordinated Land Use Planning Review, and a review of related technical information, as well as further information provided by municipalities, conservation authorities and land owners. The government received over 700 site-specific requests related to the Greenbelt Plans. The Ministry of Municipal Affairs reviewed those requests that fall within the Greenbelt Plan Area and the Oak Ridges Moraine Conservation Plan Area. In undertaking this review, the government was guided by a number of overarching considerations, including: • avoiding boundary changes that would fragment farmland, including prime agricultural lands • maintaining a robust Natural Heritage System that can be supported despite urbanization occurring in proximity and downstream to the Greenbelt • respecting the functional connections in the Natural Heritage System • valuing the overall objectives of the Greenbelt as a landscape • avoiding a minimalist approach to defining the Natural Heritage System and • being responsive to landowner requests to evaluate site-specific situations. Requests related to the Niagara Escarpment Plan Area were not considered as part of this exercise because those requests are subject to a separate review process led by the Ministry of Natural Resources and Forestry. The consultation runs from January 11 to February 27, 2017. Any boundary changes are expected to be finalized early this year as part of the completion of the Co-ordinated Land Use Planning Review. Comments can be submitted at Ontario.ca/greenbelt or through the Environmental Registry. If you have any questions regarding the consultation or any of the proposed boundary changes, you can contact the Ministry of Municipal Affairs, Greenbelt Site Specific Review at greenbeltboundary@ontario.ca Thank you for your continued interest and engagement in the Greenbelt Plan. Mayor Ens and Members of Council, The Straffordville Hall Foundation is continually working hard to find new and worthwhile events to host in regards to fundraising. We are trying our best to host events that generates interest among various members of our municipality and surrounding areas. We would like to host a gun show as an event in the near future. We feel it would be an event that would cater to the large number of sport hunters in the area. It would be similar to a fishing show or outdoors show, where vendors would sell guns and hunting related items. All vendors and purchasers would be required to hold the appropriate licenses to possess firearms. We are seeking your support and respectfully ask permission to host this event in the SCC; as there has not been an event like this held in Bayham in the past to the best of our knowledge. We have received a quote for the appropriate insurance coverage for this event and plan on naming the municipality as an additional insured party as long as Council agrees to allow us to host this event. We respectfully ask for a timely response so we may begin organizing and advertising as soon as possible. Thank you for your consideration in this matter. Sincerely Pete Wiebe Event Coordinator The Straffordville Hall Foundation XXHA REPORT ' TREASURY DEPARTMENT j'tunity Is TO: Mayor & Members of Council FROM: Lorne James, Treasurer DATE: January 19, 2017 REPORT: TR-3/2017 FILE NO. SUBJECT: 2018 Budget Schedule BACKGROUND Section 290(1) of the Municipal Act requires local municipalities in each year to prepare and adopt a budget. The Municipality currently prepares three budgets: current year capital budget, rate supported operating budget and the 10-Year Capital Plan. This report presents the proposed meeting dates for Council review and approval of the above mentioned 2018 budgets. The purpose of preparing budgets is to allow Council to develop policy in financial terms and to assist in setting priorities and establishing service levels for upcoming year before expenditures take place. The accelerated time frame in which Council passed budgets in 2017 provides the opportunity for efficient and effective work planning and an opportunity for procurement at earlier times Municipality's levy and rate supported budgets will establish how property tax dollars will be spent in 2018 for municipal services provided. DISCUSSION In order to begin developing Bayham's Proposed 2018 Operating Budgets and Capital Plan, Council approval of the proposed budget schedule is required. The proposed timelines are the same as prior year timelines to allow for tendering and effective procurement months before 2018 purchases. Budget Proposed 2018 Start Time Budget Review Dates For Discussion Budget Public Consultation January 20, 2017 -August 31, 2017 2018 and 10 Year Capital Monday, October 2, 2017 6:30 p.m. Plan (Special Meeting) Tuesday, October 3, 2017 6:30 p.m. Special Meeting) 2018 Levy Supported Tuesday January 2, 2018 6:30 p.m. Operating Budget (Special Meeting) Wednesday, January 3, 2018 (Special Meeting) 6:30 p.m. Thursday, January 4, 2018 (Budget Open House) 6:00 p.m. to 7:00 p.m. 2018 Budget Consultations For the 2018 Budget Consultations staff propose to expand on the 2017 Budget Consultations. In 2017 the Municipality posted notice in the summer newsletter seeking comment from the public on the upcoming budgets. Additionally the Treasurer is available for comment beyond that time period. In 2018 staff propose to post budget background information explaining the purpose of the Operating Budget and Capital Budget and the difference between Operating and Capital expenses. Staff propose to post this information under Consultations portion of the Municipal Website. During the consultation it will be clear the role of the consultation is to obtain public comment on the budgets, and ideas for the upcoming budgets for Council consideration. This consultation is to obtain comments of an advisory nature for Council consideration during budget deliberations. The same comments will be attached to the respective budget reports as an Appendix. The consultation will post due dates for comments to be incorporated into the Budget Reports and a Privacy Statement which outlines that all comments received will be added to a public report for Council consideration. Notice of consultation will be posted on the Municipal website and posted on the Municipal Office and Library notice boards. Notice will also be posted on the winter and summer newsletter in the mail out of February and August tax bills. Both the 2017 Operating and Capital Budgets will be available for review on the Municipal Website under the following once by-law is pass: Municipal Services — Finance & Taxes — Budgets The 2017 Budgets showcase, for forecasting purposes the 2018 Operating Budgets and the 2018-2027 Capital Budgets. These budgets are subject to changes based on project criteria and decisions of Council, however gives the community a starting place for comments on the budgets. Potential Base Budget Impacts: For 2018 the most significant potential base operating budget drivers that may have an impact are as follows: • annualization of initiatives undertaken in 2017 • general inflation • foreign exchange fluctuations • utility cost increases • impact of fluctuating fuel costs and costs of petroleum based products • increased operating charges from approved capital projects • increased transfers to Reserves and Reserve Funds to fund capital programs based on 10 year capital budget from 2017 • provincial funding level changes • reduction of OMPF grant • compensation contracts and potential negotiations • increases in contracts from third party service providers • increase in user fees and service charges • changes in assessment due to growth • policing contract adjustments The actual impacts of these items are unknown at this time and will depend on further information and decisions. Guidelines: Some of the costs identified above can be avoided and others will be directly related to previous decisions or are uncontrollable. In the interim, staff will be directed to prepare the 2018 budgets following past practices with the goal to maintain costs at their current level wherever possible. These guidelines are an integral part of the budget process to assist departments when reviewing operational needs and service levels. CONCLUSION: In order to meet these dates, staff has initiated the 2018 budget process. This will allow staff the time required to present a responsible, complete, comprehensive, and accurate budget for Council review and consideration. RECOMMENDATION 1. THAT Staff Report TR-3/17 re 2018 Budget Schedule be received for information. 2. AND THAT the proposed Budget Guidelines and meeting dates be approved as set out in Report TR-3/17. Respectfully bmitt Reviewed b O Lorne James, A, CA a y REPORT CAO �rtunity Is TO: Mayor & Members of Council FROM: Paul Shipway, CAOICIerk DATE: January 19, 2017 REPORT: CAO-03/17 SUBJECT: 2018 MUNICIPAL ELECTION — METHOD OF VOTE OVERVIEW The 2018 Municipal Election will be held on Monday, October 22nd, 2018 for the 2018 to 2022 term of Council. In preparation for this event, staff have initiated the assessment of vote and vote count methods for Council consideration. The following report provides an in-depth overview, analysis and discussion pertaining to the consideration of voting methods specific to the Municipality of Bayham for the 2018 Municipal Election. Further changes to the Municipal Elections Act, 1996 via the Municipal Elections Modernization Act are expected to increase overall costs pertaining to the delivery of municipal elections. LEGISLATION Section 11(1) of the Municipal Elections Act, 1996, as amended, establishes the Clerk's responsibility for conducting the Municipal Election and Section 11(2) establishes the Clerk's responsibility for: a) Preparing for the election; b) Preparing for and conducting a recount in the election; c) Maintaining peace and order in connection with the election; and d) Preparing and submitting a report about the identification, removal and prevention of barriers that affect electors and candidates with disabilities and shall make the report available to the public. Section 42(1) of the Municipal Elections Act, 1996, as amended, provides for Council to pass a by-law to: a) Authorize the use of voting and vote-counting equipment; and b) Authorize electors to use an alternative voting method. The procedures and forms established under the Municipal Elections Act, 1996, as amended, for traditional ballot voting are designed to ensure that the principles of the Municipal Elections Act, 1996, as amended, are maintained. The Clerk must ensure that all election procedures, inclusive of all alternative voting methods established, adhere to the following principles which the courts may have regard to in making determinations under the Municipal Elections Act, 1996, as amended: a) the secrecy and confidentiality of the voting process is paramount; b) the election shall be fair and non-biased; c) the election shall be accessible to the voters; d) the integrity of the process shall be maintained throughout the election; e) there is to be certainty that the results of the election reflect the votes cast; f) voters and candidates shall be treated fairly and consistently; and g) the proper majority vote governs by ensuring that valid votes be counted and invalid votes be rejected so far as reasonably possible. MUNICIPALITY OF BAYHAM - ELECTION BACKGROUND For the 2014 Municipal Election, the Municipality employed a traditional poll based, paper ballot voting and count method. A brief summary of previous Municipal Elections is as follows: YEAR VOTER TURN OUT VOTING METHOD 2014 30.67% Traditional Paper Ballot 2010 31.67% Traditional Paper Ballot 2006 33.63% Traditional Paper Ballot 2003 35.20% Traditional Paper Ballot 2000 36.73% Traditional Paper Ballot As a note, the 2014 Ontario Municipal Election average turnout was 43.12%2. Further the 2014 Municipal Election average turnout for municipalities with a population under 10,000 was 47%3. VOTER TURN OUT Although the original promise behind alternative voting methods, being phone, internet and mail, was to increase voter turnout, that position has not been definitively proven. Further, although theory suggests that reforms designed to make voting easier will increase turnout among those least likely to vote, the empirical evidence is mixed 4. Elections Canada commissioned a study by Goodman, Pammett, and DeBardeleben which noted that generally the academic literature addressing alternative voting and turnout decline presents inconclusive results concerning whether the extension of alternative voting has a positive effect on electoral participation. In the simplest terms, voter turnout is more clearly impacted by the socio-economic and demographic population of a Municipality. For example, persons aged forty years and older vote in a higher percentage than those aged eighteen to twenty five years of age. Additionally, the factors of a tight mayoral race, a question on the ballot, or a contentious issue within the municipality have conclusively been proven to have a tangible impact on voter turnout'. The Rust-D'Eye, G., &Bar-Moshe, O. (2010). Ontario municipal law: a user's manual -2010. Scarborough, Ont.: Carswell 2 AMO. 2014 Municipal Election Statistics 3 AMCTO 2014 Post Municipal Election Survey. 4 Kelleher, Ph.D.,W.J. (2011). Internet voting: the great security scare. Internet Voting Now! Retrieved July 15, 2011, from SSRN: http://ssrn.com/abstract=1420344 a Institute for the Research of Public Policy Working Paper Number 2006-03, November 2006 Voter Turnout and true benefit of alternative voting methods is to provide the most opportunities for persons to vote and to accommodate the varied needs of the electorate. Effectively alternative voting is a service enhancement. METHOD OF VOTE Historically, the most common method of vote is based on the use of decentralized voting places designed to process ballots for a particular subset of the electorate. Recently, the use of alternative voting methods is on the rise. Vote-by-mail, telephone and internet voting have all been used by municipalities for various reasons. In the 2014 Municipal Election 33% of municipalities reported utilizing an alternative method of vote 6. This includes 97 municipalities, or 23%, which utilized internet voting in some capacity'. It is expected that the 2018 Municipal Election will see upwards of 200 Municipalities utilize internet voting$. Presently, there are four main methods of voting in Municipal Elections, each of which may be combined or operated to provide various conglomerates of methods to vote. These include traditional poll based voting and three alternative methods, namely internet, telephone and vote- by-mail. Poll based voting may also utilize touch screen voting machines and both poll based voting and vote-by-mail may employ additional technologies such as vote tabulation equipment. The following provides a summary and analysis of each voting method. An estimated cost of each method of vote is also presented, however, exact costs specific to the Municipality of Bayham would require a procurement process in compliance with the Municipal Procurement By-law to determine the same. The costs estimates are only estimates. In considering the method of vote for the 2018 Municipal Election it is relevant for Council to consider the significant changes that have occurred in the Municipality since the 2014 Municipal Election. 1) The Eden Community Centre, a previous polling station, is no longer owned by the Municipality. 2) On September 3, 2015 the Council of the Corporation of the Municipality of Bayham made a decision to not conduct accessible entrance related construction activities at the Vienna Community Centre and directed staff to return the previously received Enabling Accessibility Funds. 3) Organizational changes have resulted in a reduced corporate staffing complement. TRADITIONAL PAPER BALLOT-VOTING SUBDIVISIONS The process of dividing voters into polling subdivisions based on their physical municipal address and requiring eligible electors to visit a specific polling station in order to vote on Election Day by marking a ballot beside a name and placing the ballot in a ballot box. This has been the exclusive method of conducting elections for most of the twentieth century. A voter attends a voting place with the necessary documentation in order to validate their identity. A paper ballot is marked and then processed. Representation 6 AMCTO 2014 Post Municipal Election Survey. "Will E-Voting Boost Turnout in Ontario's Municipal Elections?,"October 21, 2014, accessed November 23, 2016, https://sec.theglobeandmail.com/opinion/will-e-voting-boost-turnout-in-ontarios-municipal- elections/article21188154/?service=amp. 8 http://www.thepost.on.ca/2016/12/07/hanover-steps-towards-internettelephone-voting-in-2018 TRADITIONAL PAPER BALLOT-VOTE ANYWHERE This election method follows the same procedures as the Traditional Paper Ballot-Voting Subdivisions, with the difference that eligible electors are permitted to cast their ballot at any voting location within the Municipality. To avoid electors voting more than once, the voters' list is managed over the internet so that when a voter has voted at one location, that voter will be shown as having been struck off the list at all locations. CONSIDERATIONS Historically, traditional paper ballot voting allowed eligible electors to exercise their democratic right in-person and it acted as a social outing. In Bayham, the electorate, which does vote, is familiar with the Traditional Paper Ballot-Voting Subdivisions election process. A traditional paper ballot election utilizing polling subdivisions, requires the coordination of staffing resources, physical voting locations, and communication with voters as to the location they must attend to cast their ballot. It is necessary to hire and train a large number of competent temporary staff, approximately 35 in 2014, to work on Election Day at the various voting locations stationed throughout the Municipality. Further, hiring and training temporary election workers in proper corporate procedures, inclusive of all relevant accessibility procedures, is becoming increasingly difficult. This fact was realized during the 2014 Municipal Election, despite aggressive advertising in local newspapers, posters in municipal facilities, and on the website, Election Day positions were a struggle to fill. This has the possibility to lead to longer line-ups and delays in results reporting on Election Day. Similarly, Traditional Paper Ballot Vote Anywhere requires a number of election workers with the added qualification that they are proficient with computers to manage the voters' list at each voting location. Another associated issue with the vote anywhere system for the Municipality is the added complication of having a ward system. With a ward system, the Deputy Returning Officer at each voting location would be required to track different ballot faces. COST ESTIMATE The cost associated with conducting a 2018 Traditional Paper Ballot election, utilizing voting subdivisions is estimated at $27,000. This does not include un-allocated general government staff time. ALTERNATIVE VOTING METHOD- INTERNET Internet Voting has been used by municipalities in Ontario since 2003 with many using the Internet as the only voting channel. A jurisdiction will transmit security credentials to electors on the voters' list by way of the mailed-out voter notification card. 1) Within a one-step process: the voter uses the credentials to access a ballot during the voting period. Prior to accessing the ballot, however, the voter is normally asked to authenticate his or her identity by answering a question based on information contained in the voters' list. 2) Within a two-step process: the voter notification card credentials are used by the elector to complete an online registration process. At the time of registration, an elector may also be asked to answer additional questions to establish a personalized access code in order to help authenticate their identity prior to accessing the online ballot. Following registration, additional credentials are forwarded to the elector either by a secondary postal mail out or by way of email. The voter would then use both sets of credentials along with their personalized access code in order to validate their identity and access the online ballot during the voting period. Electors may access the online ballot from any computer or mobile device if both it, and the browser, meet the minimum technical requirements. A voter will have an opportunity to review their completed ballot and make changes prior to its submission. Controls are in place to warn the voter of any over-votes or blank offices. Voting data is stored in a secure database and tabulated at the end of voting day. The system is designed to ensure there is no way to link a voter with his/her ballot. CONSIDERATIONS Internet Voting has been received positively by administrators, candidates and electors. Convenience, accessibility and potential for cost savings are consistently identified as benefits. Internet voting provides a remote, convenient method to vote, it serves groups with special needs, mobility issues, and other individuals unable to attend traditional voting stations for various reasons. Eligible electors can cast a vote at their convenience, from anywhere they can connect to the internet. Internet voting requires internet usage and a stable broadband network. Data supplied by the Canadian Radio-television and Telecommunications Commission (CRTC), attached hereto as Appendix `A', regarding the Broadband Internet Coverage Availability, indicates that as of 2014 the vast majority of residents in the Municipality of Bayham reside in serviced areas with the availability of broadband internet access service at or above the CRTC's target speeds of 5 megabits per second download and 1 megabits per second upload. Although Internet Voting has been well received there are risks to be considered. 1) Perceptions of subversive internet activities continuously evolve in frequency, unpredictability and complexity and may threaten the integrity of an internet voting system; 2) A loss of transparency in the traditional sense with reduced oversight of some components of the voting process by candidates and scrutineers; 3) Administrative work necessary to support initial use; and 4) Technical risks associated with remote internet voting include registration problems, equipment and network failure or incompatibility, malware/viruses, hacking/denial of service attacks and identity and mail theft. COST ESTIMATE The cost associated with conducting a 2018 Internet Voting election, with one-step authentication is estimated at $27,000. This includes phone voting. This does not include un- allocated general government staff time. ALTERNATIVE VOTING METHOD-TELEPHONE Telephone voting is an alternative voting method with which qualified electors on the voters list receive a voter information package containing instructions and a code to access and complete his/her specific ballot via the telephone. Most interactive telephone voting systems rely on the voter to process an audio ballot by way of dialing on the key pad. After voting selections have been made for each office the voter will be prompted to review his/her decisions. Controls are in place to warn the voter of any over-votes or blank offices. Once confirmed by the voter, the final ballot data is transferred to a secure server which is tabulated at the end of voting day and transferred to a results reporting system. Like internet voting, the system is constantly audited by the service provider to ensure the security of the election. CONSIDERATIONS Telephone voting has been made available to provide convenience, to accommodate changing lifestyles and demanding work schedules, and to enhance accessibility for persons who may not be available or able to vote in person. Telephone voting offers enhanced accessibility to reach electors who are geographically disconnected. Telephone voting also satisfies accessibility technology to assist in completing a ballot when the service provider is capable of utilizing the assistive devices. Depending on the length of the candidate list, voting by telephone can be quite cumbersome for the user and can take longer to complete the ballot. COST ESTIMATE The cost associated with conducting a 2018 Telephone voting election is estimated at $27,000. This includes internet voting. This does not include un-allocated general government staff time. ALTERNATIVE VOTING METHOD-VOTE-BY-MAIL Vote-by-mail is an alternative election method whereby all eligible electors on the voters' list are mailed a ballot kit. This kit includes a ballot, secrecy envelope, voter declaration form, and return mail envelope. Electors are provided with a deadline for posting the kit to ensure that the mail reaches the polling station and that their vote is counted. If the elector prefers, the kit can also be dropped off at the return office on or before Election Day. Considerations Vote-by-mail has been made available to provide for convenience, to accommodate changing lifestyles and demanding work schedules and to enhance accessibility for persons who may not be available or able to vote in person. Errors by Canada Post during the mail distribution process, both to and from the elector, may influence the election. Electors may also improperly complete the ballot, common occurrences include returned ballots improperly marked and/or the disclosure of the electors identity and how they voted by returning their declaration form and ballot in the same envelope. Unlike telephone or Internet voting, but similar to traditional voting methods, there can be no controls established in order to prevent over-voting or spoiling the ballot by other means. The increased cost of postage is also another consideration for this method of vote. COST ESTIMATE The cost associated with conducting a 2018 Vote-by-mail election is estimated at $35,000. This does not include un-allocated general government staff time. TOUCH SCREEN VOTING MACHINES Touch screen voting machines may be used to provide a variation of traditional paper ballot voting and/or for an accessible voting channel. Current touch screen voting machines provide for a wide array of integrated accessible voting capabilities (Braille and audio navigation, sip and puff etc.). There is also supplementary equipment that can be used and manipulated by a variety of assistive input devices in order to cast a ballot. Touch screen machines cost approximately $1,300-$1,500/unit depending on the contract. VOTE TABULATORS Vote Tabulators are often employed in order to expedite the tabulation of results as Vote Tabulators remove the element of human interpretation in determining the voters intentions. The following characteristics are essential in all Vote Tabulators: • Tabulators scan only specified areas of a ballot for marks; • Tabulators operate according to programming and are not cognizant entities; • Tabulators must be programmed or calibrated to record optical scanning data above a certain threshold as a vote and below that threshold as a non-vote. CONCLUSION Each method of vote, traditional or alternative, comes with its own benefits, costs and potential risks to be evaluated to determine which provides the greatest benefit to electors and candidates. As traditional election costs continue to climb and elector participation rates drop, providing electors with choice in how they cast their ballot offers an opportunity for a service enhancement. Today many people use the internet to bank, shop, pay bills, or conduct other forms of business online. These services are not only accessed on personal computers, but also on tablets and smart phones. The success of such e-services has reached the point where its availability is expected by most. As municipal election administration evolves in Ontario, Bayham has an opportunity to modernize and improve voter experience by enabling electors to vote without geographic restriction as well as maximize accessibility and convenience to electors. This is contrasted by the fact that historically, the Municipality of Bayham has not had an electorate as active as the provincial average. This is evidenced by a consistent decrease in voter participation during a time in Ontario where municipal voter participation has generally increased9. This includes participation decreases in Bayham Municipal Elections with competitive races in the Mayor and Deputy Mayor positions and heightened awareness issues within the Municipality. For the above stated reasons and the municipal changes since the 2014 Municipal Election staff recommends utilizing one-step authentication, remote internet voting for the 2018 Municipal Election. Should this method of vote be approved, staff would further state that on Election Day the Straffordville Community Centre be staffed as a centralized internet polling station, for persons to attend should they not have adequate access to internet. This Election Day service would be further supported by advance voting utilizing remote internet voting established by the Clerk where persons could vote remotely including utilizing the Municipal Libraries, both of which have fiber internet technology. Staff would also add the following commentary on the main considerations against internet voting. In theory, unsupervised voting enhances voter accessibility at the expense of relinquishing some oversight with respect to the verification of voter identity and behaviour. It has been argued that some of the principles of the Municipal Elections Act, 1996, as amended cannot be fully upheld by a voting method whereby direct supervision of electors does not occur. It is important to note, however, that Section 89 of the Municipal Elections Act, 1996, as amended clearly bestows certain responsibilities on the voter such as ensuring that one is entitled to vote prior to doing so as well as ensuring that one does not vote more times than allowable. To some, unsupervised voting facilitates the potentiality of these offences, but to 9"2010 Municipal Election Results Fact Sheet."AMO-2010 Municipal Election Results Fact Sheet.Accessed November 23, 2016. http://www.amo.on.ca/AMO-Content/Policy-Updates/2010/2010-Municipal-Election-Results- Fact-Sheet.aspx. others it simply highlights the fact that pursuant to the Municipal Elections Act, 1996, as amended the overall accountability of voting rests with each individual voter. Voter impersonation, coercion and fraud are concerns with any method of vote which are mitigated through the design of any voting system, regardless of whether it is a supervised or unsupervised model. The same arguments against alternative methods of voting can also be made against Section 44 of the Municipal Elections Act, 1996, as amended which permits voting by proxy, which has historically been utilized by the Municipality of Bayham. Any of the aforementioned service enhancements deliver a progressive election experience. Remote Internet voting is an unsupervised form of voting, not unlike telephone and vote-by-mail which are currently used by approximately 33% of municipalities in Ontario. Municipalities using such methods are required to establish specific procedures to ensure that they are regulated and controlled to the highest possible degree. Based on the practical research conducted to date and the composition of products currently available, the use of remote Internet voting does not objectively elevate risks beyond what is deemed to be acceptable vis-a-vis upholding the principles of the Municipal Elections Act, 1996, as amended. In fact, the secured use of remote internet voting serves to enhance and support many of the fundamental principles contained therein, most notably that an election must be made accessible to all voters. Clearly, Internet voting cannot resolve some intrinsic problems which have been linked to the decline in voter turnout. Internet voting does, however, offer a new way with which to potentially engage or re-engage underrepresented electors. In the same way, it complements existing municipal modernization efforts which establishes the foundations with which to encourage and embrace innovation, bolster transparency and accountability and leverage technology to better support civic participation. Although voting is only one aspect of community participation, it is an important one. Often referred to as the cornerstone of democracy, elections serve to reinforce the legitimacy of the political process. RECOMMENDATION 1. THAT Report CAO-03/17 re 2018 Municipal Election — Method of Vote be received for information. 2. AND THAT Council select internet voting as the method of vote for the 2018 Municipal Election; 3. AND THAT in accordance with Section 42 of the Municipal Elections Act, 1996, as amended, Council instruct staff to prepare the appropriate by-law authorizing the use of alternative voting methods. Respectfully Submitted by: Paul Shipway CAOICIerk http://crtc.gc.ca/cartovista/intemetcanada-en/ Broadband Internet Coverage All Availability oionto er,Grind StoneC4 14 Qwd'saay I iSS�SS Iif ?• u akwlVe r Ea + • 93 83 urfington •Bad Axe •Ruth anne, ,citron tagara falls •B ffalo on d a,tn Print •Snovet n bin* gerst /• North Bost Ifttord ere ne Paint Po.nt •Silver Creek AV oca Lum rI li M', Ott Cattaraug •Bervl lle (:oe = P' f a k e ��,i ¢ �a -Westfield` 1. .Sala '. Pr n` , fall"deb -No rth East •Jamestown f Stick faterford •clintorir �� N " t11am- er,t ' -tare ` 40lertiaeim �' o -Columbus 52 kmr lM,nerau.Pin; J ty -- Map Scale:1:1,600,001 �y•Nwth Springfield bury / 1 of 1 22/11/2016 1:09 PM THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-007 A BY-LAW TO AUTHORIZE THE EXECUTION OF A DONATION AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND BAYHAM HISTORICAL SOCIETY WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Bayham Historical Society for the donation of certain artifacts. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between Bayham Historical Society and the Municipality of Bayham; 2. AND THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19t" DAY OF JANUARY 2017. MAYOR CLERK DONATION AGREEMENT THIS AGREEMENT effective the 19th day of January, 2017. BETWEEN: THE CORPORATION OF THE MUNICIPALY OF BAYHAM (the "Municipality") OF THE FIRST PART; -and- BAYHAM HISTORICAL SOCIETY (hereinafter "the Recipient") OF THE SECOND PART. WHEREAS the Municipality is a lower tier municipality within the meaning of the Municipal Act, 2001 S.O. 2001 c. M. 25 as may be amended or replaced (the "Municipal Act'); AND WHEREAS section 9 of the Municipal Act provides that a lower-tier government has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority and section 8 of the Municipal Act provides that the powers of a municipal government shall be interpreted broadly; AND WHEREAS the Recipient is a not-for-profit corporation incorporated pursuant to the laws of Canada; AND WHEREAS the Municipality owns and controls certain artifacts that were previously used for the benefit of public viewing and/or use at the Edison Museum of Vienna; AND WHEREAS the Municipality desires to donate the artifacts to the Recipient on certain terms; NOW THEREFORE WITNESSETH that in consideration of the mutual covenants contained herein, the sufficiency of which are hereby acknowledged, the Parties covenant and agree as follows: Recitals and Covenants 1. The above recitals are true and are hereby incorporated into this Agreement by reference. 2. All obligations herein contained, even if not expressed to be covenants, shall be deemed to be covenants. 2 - Donation 3. The Municipality hereby donates all of the artifacts as set out in the attached Appendix "A", which are in its possession or under its control as part of the Edison Museum of Vienna, to the Recipient on an `as is' basis. 4. The Recipient shall care for the artifacts using reasonable, prudent and diligent approach. Future Transfer or Disposal of Artifacts 5. The Recipient hereby covenants and agrees that prior to any transfer or disposal of any artifact(s) identified in Appendix "A" to any other party, it shall first make an offer in writing to donate the artifact(s) to the Elgin County Museum as a donation that shall not require any consideration on the part of Elgin County Museum. 6. The offer in writing referred to in section 5 shall include a name and description of each of the artifact(s) being offered. 7. The Recipient hereby covenants and agrees that the Elgin County Museum shall have thirty (30) days to provide written notice of acceptance of any of the artifact(s) listed in the written offer. If no such notice is received within the prescribed period or if the Elgin County Museum rejects the offer then the Recipient may transfer or dispose of the artifact(s) in any manner of its choosing. Successors and Assigns 8. This Agreement shall enure to the benefit of and is binding upon the Parties, their heirs, executors, administrators, agents, permitted assigns, parents, subsidiaries, affiliated companies, successor companies, and if applicable, each of their respective directors, officers, shareholders, employees, servants, agents, legal representatives, trustees, administrators, and insurers, both present and former. Severability 9. Each section of this Agreement is distinct and severable. If any section of this Agreement, in whole or in part, is or becomes illegal, invalid, void, voidable or unenforceable in any jurisdiction by any court of competent jurisdiction, the illegality, invalidity or unenforceability of that section, in whole or in part, will not affect: a) the legality, validity or enforceability of the remaining Sections of this Agreement, in whole or in part; or Initials - 3 - b) the legality, validity or enforceability of that Section, in whole or in part, in any other jurisdiction. Amendment 10. No amendment, discharge, modification, restatement, supplement, termination or waiver of this Agreement or any section of this Agreement is binding unless it is in writing and executed by the parties to be bound. No waiver of, failure to exercise, or delay in exercising any section of this Agreement constitutes a waiver of any other section (whether or not similar) nor does any waiver constitute a continuing waiver unless otherwise expressly provided. Assignment 11. This Agreement shall not be assignable by any Party without the prior written consent of the Parties. Voluntary Enforceable Agreement 12. The Parties acknowledge and agree that no Party has been induced into entering into this Agreement in reliance on, and there will be no liability assessed, either in tort or contract, with respect to any warranty, representation, opinion, advice or assertion of fact, except to the extent it has been reduced to writing and included as a term in this Agreement. 13. The Parties hereby declare that no person affected by this Agreement is under any legal disability, that the Parties fully understand the terms of this Agreement, and that the Parties have had the opportunity to seek independent legal advice with respect to the matters addressed in this Agreement. 14. The Parties agree that each Party has the legal right and ability to enforce the said provisions of this Agreement hereunder as against each other to the extent that their obligations herein are established and that each of the Parties is estopped from pleading or asserting otherwise in any action or proceeding. Governing Law 15. This Agreement is governed by and is to be construed and interpreted in accordance with the laws of the Province of Ontario and the laws of Canada applicable in Ontario. Counterparts 16. This Agreement may be executed by the Parties in separate counterparts, each of which, once so executed and delivered, shall be an original, but all such Initials - 4 - counterparts held together constitute one and the same instrument. IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals or caused to be affixed their corporate seals under the hands of their duly authorized officers, as the case may be. DATED at Straffordville, Ontario, this 19th day of January, 2017 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Per: Per: I/We have authority to bind the Corporation Address for Service: 56169 Heritage Line, PO Box 160, Straffordville, ON NOJ 1Y0 BAYHAM HISTORICAL SOCIETY INC. Per: Per: 1/We have authority to bind the Corporation Address for Service: c/o Lynda Millard, 53678 Calton Line, RR6, Aylmer, ON N5H 2R5 Initials THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-008 BEING A BY-LAW TO AMEND BY-LAW 2015-086 A BY-LAW TO APPOINT BOARD AND COMMITTEE MEMBERS WHEREAS the Council of the Municipality of Bayham on the 16th day of July, 2015 enacted By-Law 2015-086, being a by-law to appoint Board and Committee Members; AND WHEREAS Council is desirous of amending By-law 2015-086; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Schedule "A"to By-law 2015-086 to appoint Board and Committee Members for the Municipality of Bayham be amended as follows: 2. THAT Clerk Lynda Millard be deleted as Bayham Joint Cemetery Board Secretary—Staff Resource and Treasurer Lorne James be added as Bayham Joint Cemetery Board Secretary— Staff Resource; 3. THAT Herwin (Corky) Ouellette be removed from the Eden Cemetery Board; 4. THAT Joanne Oostrom and Lynda Millard be added as members to the Calton Cemetery Board; 5. THAT Lynn Acre, Kimberly Legg, Anna Schafer and Susan Start be removed from Museums Bayham and Ally Shelly, Lynda Millard and Bob Graham be added to Museums Bayham; 6. THAT Doors Open East Elgin 2015 be amended to Doors Open East Elgin and Brenda Gibbons be removed as appointee and Leann Walsh and Paul Ens be added as appointees; 7. THAT in all other respects, By-law 2015-086 is hereby confirmed and remains unchanged; 3. AND THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19th DAY OF JANUARY 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2017-009 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN ONTARIO TRANSFER PAYMENT AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO REGARDING THE MINISTRY OF ENERGY'S MUNICIPAL ENERGY PLAN (MEP) WHEREAS the Province provides funding under the Municipal Energy Plan (MEP) program Stream 1 funding in association with the Long-Term Energy Plan to improve energy planning processes; AND WHEREAS the Corporation of the Municipality of Bayham requires funding to assist in the development of a municipal energy plan; AND WHEREAS the Corporation of the Municipality of Bayham is desirous of entering into an agreement with the Province to receive Stream 1 funding; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and Her Majesty the Queen in Right of Ontario as represented by the Minister of Energy; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19t" DAY OF JANUARY, 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2017-010 A BY-LAW TO AUTHORIZE THE EXECUTION OF A GRANT AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND THE FEDERATION OF CANADIAN MUNICIPALITIES (FCM) as Trustee of the Green Municipal Fund REGARDING Municipality of Bayham Partner in Climate Protection: Greenhouse Gas Inventory, Targets and Action Plan WHEREAS the Government of Canada and the Federation of Canadian Municipalities have established the Green Municipal Fund to assist Canadian municipalities with environmental projects; AND WHEREAS the Corporation of the Municipality of Bayham requires funding to assist in the development of a Greenhouse Gas Inventory, Targets and Action Plan; AND WHEREAS the Corporation of the Municipality of Bayham is desirous of entering into an agreement with the Federation of Canadian Municipalities to receive funding under the Green Municipal Fund; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A" and forming part of this by-law between the Municipality of Bayham and the Federation of Canadian Municipalities as Trustee of the Green Municipal Fund; 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19t" DAY OF JANUARY, 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2017-011 BEING A BY-LAW TO STOP UP, CLOSE AND CONVEY PART OF THE UNOPENED ROAD ALLOWANCE EAST OF SNOW ST WEST OF OAK ST BETWEEN LOT 7 AND 8 PLAN 54 IN THE MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PARTS 1 AND 2 ON REGISTERED PLAN 11 R- 7609 WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS Registered Plan 11 R-7609 Parts 1 and 2 were declared surplus to the Municipality's needs on May 21, 2015; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law that portion of the unopened road allowance between East of Snow Street West of Oak St between Lot 7 and 8 Plan 54, Registered Plan 11 R-7609 Parts 1 and 2 of the Municipality of Bayham, in the County of Elgin is hereby stopped up and closed for the purpose of conveyance to Roll No. 3401-004-001-17702-0000 (12 Snow St.); 2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 19t" day of January 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2017-012 BEING A BY-LAW TO STOP UP AND CLOSE PART OF THE ROAD ALLOWANCE BETWEEN LOTS 25 AND 26, CONCESSION 1 IN THE MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN, DESIGNATED AS PART 1 ON REGISTERED PLAN 11 R-10122 (GODBY ROAD) WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting Highways, including parking and traffic on highways; AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of exercising its authority under this or any other Act; THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT upon and after the passing of this By-law that portion of the road allowance between lots 25 and 26 Concession 1, Registered Plan 11 R-10122 Part 1 of the Municipality of Bayham, in the County of Elgin is hereby stopped up and closed; 2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for the County of Elgin (No. 11); 3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this By-law, if necessary, upon registration of this By-law. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 19th day of January 2017. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. Z655-2017 DAVIDSON/BAKER BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend Zoning By-law No. Z456-2003, as amended; THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows: 1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedule "D", Eden, by deleting from the Hamlet Commercial (HC) Zone, and adding to the Holding Hamlet Residential (HR) Zone, those lands outlined in heavy solid lines and marked HR(h5) on Schedule "A" to this By-law, which schedules are attached to and form part of this By-law. 2) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Section 3.3 Holding Zones: Section e) added: e) h5 Purpose: To ensure parcels of land meet Ministry of the Environment and Climate Change requirements, a record of site condition shall be prepared and accepted prior to development of the lands. 3) THIS By-law comes into force: a) Where no notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the prescribed time; or b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario Municipal Board. READ A FIRST TIME THIS 19t" DAY OF JANUARY 2017. READ A SECOND TIME THIS 19T" DAY OF JANUARY 2017. READ A THIRD TIME AND FINALLY PASSED THIS 19T" DAY OF JANUARY 2017. MAYOR CLERK SEE SCHEDULE A-MAP No.3 I�HR(h5) l a i f ft. r. 1 I: !f' SEE SCHEDULE A-MAP No.6 This is Schedule"A"to By-law No.Z655-2016,passed the day of .2017 Mayor Clerk MUNICIPALITY OF BAYHAM Legend - SCHEDULE D O =PEA NORTH EDEN " LFF.C1 a=a:neon umrc o 75 use wo n+we: ZONING BY-LAW Z456.2003 CONSOLIDATED JAN 8,2016 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2017-013 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD JANUARY 19, 2016 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held January 19, 2017 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 19t" day of January, 2017. MAYOR CLERK