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HomeMy WebLinkAboutDecember 15, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, December 15, 2016 7:00 p.m. Council recessed for a short break at 8:20 p.m. and reconvened at 8:27 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY WATER/WASTEWATER OPERATIONS MANAGER ED ROLOSON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m.. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Report TR-22/16 by Lorne James, Treasurer re 2017 Current Value Assessment (CVA) added as Item 11.2-G 4. ANNOUNCEMENTS A. The Christmas Wish Tree is once again at the Bayham's Family Table, a project to help all families have a Merry Christmas. B. At the recent annual general meeting of the Elgin Federation of Agriculture Ed Ketchabaw was nominated President along with 9 directors. It was noted that many young people are now involved. C. Open House to celebrate the retirement of Lynda Millard is scheduled for Friday, January 20, 2017 at the Vienna Community Centre from 1:00 p.m. —4:00 p.m. 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held December 1, 2016 2016 Council Minutes December 15, 2016 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the minutes of the regular meeting held December 1, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Tay Valley Township re Hydro One's Strategy Regarding Hydro Costs B. Elgin County re 911 Primary Public Safety Answering Position Contract C. Call for Nominations for Canada's Volunteer Awards D. Guy Caron re Unfair Taxation on Family Business Transfers E. SCOR Delegation Summary Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence items 11.1.1-A— 11.1.1-E be received for information. CARRIED 2016 Council Minutes December 15, 2016 11.1.2 Requiring Action A. Elgin County re School Zone Signage Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Elgin County correspondence re School Zone Signage be received for information; AND THAT Council direct staff to provide the County with a list of schools adjacent to County Roads; AND THAT Council request the County to establish Community Safety Zones at all schools adjacent to County Roads. AND THAT Council requests speed limit be dropped to 40 km/hour in the Community Safety Zones. CARRIED B. Bayham Historical Society Report to Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Council of the Corporation of the Municipality of Bayham support the transfer of ownership of the entire Edison Museum Collection to the Bayham Historical Society with the condition that prior to the disposition of any artefact by the Bayham Historical Society the artefacts are offered to the Elgin County Museum at no cost; AND THAT staff be directed to draft the appropriate transfer agreement for Council consideration; AND THAT no transfer occur until the Transfer Agreement is executed by all parties. CARRIED Moved by: Councillor Casier Seconded by: Councillor Breyer THAT staff be directed to issue a cheque for the net fundraised portion of the Edison Museum Reserve to the Bayham Historical Society. CARRIED 2016 Council Minutes December 15, 2016 Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT Bayham Historical Society Report to Council be received for information; CARRIED 11.2 Reports to Council A. Report CAO-78/16 by Paul Shipway, CAO re East Beach Washrooms — Parking Capital Project Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-78/16 re East Beach Washroom — Parking Capital Project be received for information; AND THAT Council award the East Beach Washrooms pumping station improvement works to Farmington Mechanical in the amount of$30,000+HST; AND THAT staff be directed to conduct parking lot improvements in accordance with Appendix "A' attached hereto. CARRIED B. Report CAO-84/16 by Paul Shipway, CAO re East Pier Bench Program Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-84/16 re East Pier Bench Program be received for information; AND THAT Council direct staff to bring forward a by-law to authorize the Bayham Bench Program. CARRIED C. Report CAO-85/16 by Paul Shipway, CAO re RFT 16-05 Four New Pickup Trucks Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-85/16 re RFT 16-05 Four New Pickup Trucks be received for information; AND THAT Council approve the procurement of four (4) pickup trucks from Anderson GM Automotive Group Inc., as per RFT 16-05, in the total amount of$117,432 + HST. CARRIED 2016 Council Minutes December 15, 2016 D. Report CAO-86/16 by Paul Shipway, CAO re RFT 16-06 Portable Washroom Supply Placement & Cleaning Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-86/16 re RFT 16-06 Portable Washroom Supply, Placement & Cleaning be received for information; AND THAT Council direct staff to bring forward a by-law to authorize the execution of a Provision of Portable Washroom Agreement with Affordable Portables as per RFT 16-06. CARRIED E. Report CAO-87/16 by Paul Shipway, CAO re Trans Canada Trail — Bayham Drive Bridge Moved by: Councillor Southwick Seconded by: Councillor Breyer THAT Report CAO-87/16 RE Trans Canada Trail — Bayham Drive Bridge be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham support the relocation of the Trans Canada Trail along Carson Line, Elliott Road and Pressey Road, as per Appendix 'A'. CARRIED F. Report CAO-88/16 by Paul Shipway, CAO re Doors Open East Elgin Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-88/16 re Doors Open East Elgin be received for information; AND THAT Mayor Ens be the Door Open East Elgin Municipality of Bayham Representative; AND THAT staff inform Aylmer of the Municipality of Bayham's participation in the Doors Open East Elgin Program. CARRIED G. Report TR-22/16 by Lorne James, Treasurer re 2017 Current Value Assessment (CVA) Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report TR-22/16 re 2017 Current Value Assessment be received for information. CARRIED 2016 Council Minutes December 15, 2016 12. BY-LAWS A. By-Law 2016-101 Being a By-law to Authorize the Writeoff of Taxes B. By-Law 2016-105 Being a By-law to Adopt a Bayham Bench Program and Bayham Bench Program Sponsorship Policy (This by-law follows the recommendation made in Report CAO-84/16 by Paul Shipway, CAO during the regular meeting of Council of December 15, 2016) C. By-Law 2016-106 Being a By-law to repeal By-Law 2013-110, as amended, being a By- law to appoint Municipal Officers and Employees for the Municipality of Bayham D. By-Law 2016-107 Being a By-law to Adopt a Use of Corporate Resources for Election Purposes Policy (This by-law follows the recommendation made in Report CAO-82/16 by Paul Ship way, CAO during the regular meeting of Council of December 1, 2016) E. By-Law 2016-108 Being a By-law to Authorize the Execution of an Operating and Maintenance Lease Agreement between The Municipality of Bayham and Straffordville Hall Foundation (This by-law follows the recommendation made in Report CA0-69/16 by Paul Shipway, CAO during the regular meeting of Council of November 3, 2016) F. By-Law 2016-109 Being a By-law to Authorize the Execution of an Agreement between the Municipality of Bayham and Affordable Portables. (This by-law the recommendation made in Report CA0-86/16 by Paul Shipway, CAO during the regular meeting of Council of December 15, 2016) Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-laws 2016-101, 2016-105, 2016-106, 2016-107, 2016-108 and 2016-109 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 8:28 p.m. to discuss: • Proposed or pending acquisition or disposition of land by the municipality or local board; • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED 2016 Council Minutes December 15, 2016 A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (9344 Plank Road) B. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Port Burwell Parking) C. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Municipal properties — Edison Museum) 14.2 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 9:43 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-110 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT confirming By-law 2016-110 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council meeting be adjourned at 9:45 p.m. CARRIED /F&, M ' OR LERK