HomeMy WebLinkAboutJanuary 05, 2017 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
56169 Heritage Line, Straffordville, ON
Council Chambers
Thursday, January 5, 2017
7:00 p.m.
7:30 p.m. — Public Meeting — Planning/Zoning — Davidson and Baker
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held December 15, 2016
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting concerning a Proposed Zoning By-law Amendment submitted by
Shauna Baker and Stephen Davidson
2017 Council Agenda January 5, 2017
B. Notice of Public Meeting concerning a Proposed Official Plan and Zoning By-law
Amendment submitted by Bonnefield Farmland Ont. III Inc.
10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipal Property Assessment Corporation re 2017 Budget and Municipal Levy
B. Ontario Provincial Police re booth at Rural Ontario Municipal Association Conference
C. Long Point Region Conservation Authority Board of Directors Minutes of meetings held
November 2, 2016 and November 18, 2016
D. South West LHIN Residential hospice planning in the South West LHIN — Update
E. Royal Canadian Legion Ontario Command request for support re Military Service
Recognition Book
F. Ontario Power Generation re Pickering Nuclear Power Station
11.1.2 Requiring Action
A. Elgin County re Agreement for Municipal Investigator and Agreement for Integrity
Commissioner
B. Rob Dilts re Ice Rink Project in the Lions Park, Vienna
C. Museums Bayham Board Advisory Board and Committee Resolution re Ontario Volunteer
Service Awards
D. Museums Bayham Board Advisory Board and Committee Resolution re King Street from
North Street to the Edison Pioneer Cemetery
11.2 Reports to Council
A. Report TR-02/17 by Lorne James, Treasurer re Interim Tax Levy and Borrowing By-laws
B. Report CAO-01/17 by Paul Shipway, CAOICIerk re RFT 16-07 Supply and Placement of
Granular Material
2017 Council Agenda January 5, 2017
12. BY-LAWS
A. By-Law 2017-001 Being a By-law to provide for an Interim Tax Levy (This by-law follows
the recommendation made in Report TR-02/17 by Lorne James, Treasurer during the
regular meeting of Council of January 5, 2017)
B. By-Law 2017-002 Being a By-law to authorize borrowing from time to time to meet
current expenditures during the fiscal year ending December 31, 2017 (This by-law follows
the recommendation made in Report TR-02/17 by Lorne James, Treasurer during the
regular meeting of Council of January 5, 2017)
C. By-Law 2017-005 Being a By-law to authorize the execution of an agreement between
the Municipality of Bayham and Johnston Bros. (Bothwell) Ltd. (This by-law follows the
recommendation made in Report CAO-01/17 by Paul Shipway, CAOICIerk during the
regular meeting of Council of January 5, 2017)
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (Lot 7-Parts 1 & 2 RP 11 R-7609)
B. Confidential Verbal Report regarding a proposed or pending acquisition or disposition of
land by the municipality or local board (31 Elizabeth Street)
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2017-006 Being a By-law to confirm all actions of Council
16. ADJOURNMENT
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-006
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD JANUARY 5, 2016
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held January 5, 2017 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 5th day of January,
2017.
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, December 15, 2016
7:00 p.m.
Council recessed for a short break at 8:20 p.m. and reconvened at 8:27 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
WATER/WASTEWATER OPERATIONS MANAGER ED ROLOSON
CLERK'S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m..
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Report TR-22/16 by Lorne James, Treasurer re 2017 Current Value Assessment (CVA)
added as Item 11.2-G
4. ANNOUNCEMENTS
A. The Christmas Wish Tree is once again at the Bayham's Family Table, a project to help all
families have a Merry Christmas.
B. At the recent annual general meeting of the Elgin Federation of Agriculture Ed Ketchabaw
was nominated President along with 9 directors. It was noted that many young people are
now involved.
C. Open House to celebrate the retirement of Lynda Millard is scheduled for Friday, January
20, 2017 at the Vienna Community Centre from 1:00 p.m. —4:00 p.m.
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting held December 1, 2016
2016 Council Minutes December 15, 2016
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the minutes of the regular meeting held December 1, 2016 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Tay Valley Township re Hydro One's Strategy Regarding Hydro Costs
B. Elgin County re 911 Primary Public Safety Answering Position Contract
C. Call for Nominations for Canada's Volunteer Awards
D. Guy Caron re Unfair Taxation on Family Business Transfers
E. SCOR Delegation Summary
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT correspondence items 11.1.1-A— 11.1.1-E be received for information.
CARRIED
2016 Council Minutes December 15, 2016
11.1.2 Requiring Action
A. Elgin County re School Zone Signage
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Elgin County correspondence re School Zone Signage be received for information;
AND THAT Council direct staff to provide the County with a list of schools adjacent to County
Roads;
AND THAT Council request the County to establish Community Safety Zones at all schools
adjacent to County Roads.
AND THAT Council requests speed limit be dropped to 40 km/hour in the Community Safety
Zones.
CARRIED
B. Bayham Historical Society Report to Council
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Council of the Corporation of the Municipality of Bayham support the transfer of
ownership of the entire Edison Museum Collection to the Bayham Historical Society with the
condition that prior to the disposition of any artefact by the Bayham Historical Society the
artefacts are offered to the Elgin County Museum at no cost;
AND THAT staff be directed to draft the appropriate transfer agreement for Council
consideration;
AND THAT no transfer occur until the Transfer Agreement is executed by all parties.
CARRIED
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT staff be directed to issue a cheque for the net fundraised portion of the Edison Museum
Reserve to the Bayham Historical Society.
CARRIED
2016 Council Minutes December 15, 2016
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT Bayham Historical Society Report to Council be received for information;
CARRIED
11.2 Reports to Council
A. Report CAO-78/16 by Paul Shipway, CAO re East Beach Washrooms — Parking Capital
Project
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-78/16 re East Beach Washroom — Parking Capital Project be received for
information;
AND THAT Council award the East Beach Washrooms pumping station improvement works to
Farmington Mechanical in the amount of$30,000+HST;
AND THAT staff be directed to conduct parking lot improvements in accordance with Appendix
"A' attached hereto.
CARRIED
B. Report CAO-84/16 by Paul Shipway, CAO re East Pier Bench Program
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report CAO-84/16 re East Pier Bench Program be received for information;
AND THAT Council direct staff to bring forward a by-law to authorize the Bayham Bench
Program.
CARRIED
C. Report CAO-85/16 by Paul Shipway, CAO re RFT 16-05 Four New Pickup Trucks
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-85/16 re RFT 16-05 Four New Pickup Trucks be received for information;
AND THAT Council approve the procurement of four (4) pickup trucks from Anderson GM
Automotive Group Inc., as per RFT 16-05, in the total amount of$117,432 + HST.
CARRIED
2016 Council Minutes December 15, 2016
D. Report CAO-86/16 by Paul Shipway, CAO re RFT 16-06 Portable Washroom Supply
Placement & Cleaning
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report CAO-86/16 re RFT 16-06 Portable Washroom Supply, Placement & Cleaning be
received for information;
AND THAT Council direct staff to bring forward a by-law to authorize the execution of a
Provision of Portable Washroom Agreement with Affordable Portables as per RFT 16-06.
CARRIED
E. Report CAO-87/16 by Paul Shipway, CAO re Trans Canada Trail — Bayham Drive Bridge
Moved by: Councillor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-87/16 RE Trans Canada Trail — Bayham Drive Bridge be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham support the relocation
of the Trans Canada Trail along Carson Line, Elliott Road and Pressey Road, as per Appendix
'A'.
CARRIED
F. Report CAO-88/16 by Paul Shipway, CAO re Doors Open East Elgin
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-88/16 re Doors Open East Elgin be received for information;
AND THAT Mayor Ens be the Door Open East Elgin Municipality of Bayham Representative;
AND THAT staff inform Aylmer of the Municipality of Bayham's participation in the Doors Open
East Elgin Program.
CARRIED
G. Report TR-22/16 by Lorne James, Treasurer re 2017 Current Value Assessment (CVA)
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Report TR-22/16 re 2017 Current Value Assessment be received for information.
CARRIED
2016 Council Minutes December 15, 2016
12. BY-LAWS
A. By-Law 2016-101 Being a By-law to Authorize the Writeoff of Taxes
B. By-Law 2016-105 Being a By-law to Adopt a Bayham Bench Program and Bayham
Bench Program Sponsorship Policy (This by-law follows the recommendation made in
Report CAO-84/16 by Paul Shipway, CAO during the regular meeting of Council of
December 15, 2016)
C. By-Law 2016-106 Being a By-law to repeal By-Law 2013-110, as amended, being a By-
law to appoint Municipal Officers and Employees for the Municipality of Bayham
D. By-Law 2016-107 Being a By-law to Adopt a Use of Corporate Resources for Election
Purposes Policy (This by-law follows the recommendation made in Report CAO-82/16 by
Paul Shipway, CAO during the regular meeting of Council of December 1, 2016)
E. By-Law 2016-108 Being a By-law to Authorize the Execution of an Operating and
Maintenance Lease Agreement between The Municipality of Bayham and Straffordville Hall
Foundation (This by-law follows the recommendation made in Report CAO-69/16 by Paul
Shipway, CAO during the regular meeting of Council of November 3, 2016)
F. By-Law 2016-109 Being a By-law to Authorize the Execution of an Agreement between
the Municipality of Bayham and Affordable Portables. (This by-law the recommendation
made in Report CAO-86/16 by Paul Shipway, CAO during the regular meeting of Council of
December 15, 2016)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT By-laws 2016-101, 2016-105, 2016-106, 2016-107, 2016-108 and 2016-109 be read a
first, second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole
at 8:28 p.m. to discuss:
• Proposed or pending acquisition or disposition of land by the municipality or local board;
• Advice that is subject to solicitor-client privilege, including communications necessary for
that purpose.
CARRIED
2016 Council Minutes December 15, 2016
A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (9344 Plank Road)
B. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board; advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Port Burwell Parking)
C. Confidential Item regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (Municipal properties — Edison Museum)
14.2 Out of Camera
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the Committee of the Whole do now rise from the "In Camera" session at 9:43 p.m. with
nothing to report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-110 Being a By-law to confirm all actions of Council
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT confirming By-law 2016-110 be read a first, second and third time and finally passed.
CARRIED
16. ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council meeting be adjourned at 9:45 p.m.
CARRIED
MAYOR CLERK
.$01144NOTICE OF A PUBLIC MEETING
411PA's
CONCERNING A PROPOSED
ZONING BY-LAW AMENDMENT
firir
IN THE MUNICIPALITY OF BAYHAM
Opportunity IsAPPLICANT: SHAUNA BAKER AND STEPHEN
DAVIDSON
TAKE NOTICE that the Municipality of Bayham has received a complete application for a Zoning
By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a
public meeting on Thursday, January 5, 2017 at 7:30 p.m. in the Municipal Council Chambers
in Straffordville to consider a proposed Zoning By-law amendment under Section 34 of the
PLANNING ACT.
THE PURPOSE of this By-law is to change the zoning regulations on a 2,421 m2 (0.6 ac) parcel
of land, in the Hamlet Commercial (HC) Zone to a Hamlet Residential (HR) Zone in Zoning By-
law Z456-2003. The Zone change would make the north portion of the existing lot consistent with
the southerly portion which is currently Hamlet Residential (HR) zoning. The subject lands are
located on the east side of Plank Road, north of Eden Line in the Hamlet of Eden and known as
11612 Plank Road.
THE EFFECT of this By-law will be to permit storage use accessory to the single detached
dwelling on a 2,421 m2 (0.6 ac) parcel of land, previously used as an automotive repair workshop.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendment.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Ontario Municipal Board.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body may not be added as a party to the hearing of an appeal before the Ontario Municipal
Board unless, in the opinion of the Board, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed amendment, you must make a written
request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendment may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 15th day of December 2016.
KEY MAP
MUNICIPALITY OF BAYHAM Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
P.O. Box 160, 9344 Plank Rd.
Straffordville, ON, NOJ 1Y0
T: 519-866-5521 Ext 222
F: 519-866-3884
`141'' ' =' E: munderhill�',bayham.on.ca
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voXYHAitt NOTICE OF A PUBLIC MEETING
CONCERNING A PROPOSED
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OFFICIAL PLAN AND
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APPLICANT: BONNEFIELD FARMLAND ONT III INC.
TAKE NOTICE that the Municipality of Bayham has received a complete application for an Official
Plan and a Zoning By-law amendment.
AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a
public meeting on Thursday, January 19, 2017 at 7:30 p.m. in the Municipal Council Chambers
in Straffordville to consider a proposed Zoning By-law and Official Plan amendment under Section
34 of the PLANNING ACT.
THE PURPOSE of this By-law is to change the land use designation on a 24,848 m2 (6 acre)
parcel of land from "Agricultural" to Site Specific Agricultural designation in the Official Plan of the
Municipality of Bayham; and to change the zoning on the same lands from Agricultural (Al) Zone
to a Site Specific Agricultural (Al-XX) Zone in Zoning By-law Z456-2003. The subject lands are
located on the east side of Plank Road, north of Glen Erie Line and known as 4964 Plank Road.
The proposed amendments allow a permanent bunkhouse facility to accommodate a maximum
50 seasonal offshore farm workers on the existing apple farm administration and storage lot. The
farm workers supply labour for the larger farm operation for apple cultivation. The building will
provide residential accommodation. Farm workers will be transported daily to and from the
various apple orchard locations from the subject site. Parking for the volume of occupants must
be provided on the site. The subject lands contain: a storage building for repair and storage of
equipment, a controlled access cooler barn used to store apples, a house, a garage and a small
shed.
THE EFFECT of this By-law will be to permit an oversized supplementary farm (bunkhouse)
building on a 24,848 m2 (6 ac) parcel of land on the existing agricultural lot for 50 seasonal farm
workers. The proposed amendments allow a bunkhouse with 437 m2 (4704 square feet) of floor
area which exceeds the preferred building area of a supplementary farm dwelling policy of 167
m2 (1797 square feet) of floor area in the Official Plan.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in
support of or in opposition to the proposed amendments.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make
written submissions to the Municipality of Bayham before the by-law is passed, the person or
public body is not entitled to appeal the decision of the Council of the Corporation of the
Municipality of Bayham to the Ontario Municipal Board.
IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Municipality of Bayham before the by-laws are passed, the person or
public body may not be added as a party to the hearing of an appeal before the Ontario Municipal
Board unless, in the opinion of the Board, there are reasonable grounds to do so.
IF YOU WISH to be notified of the adoption of the proposed Official Plan or Zoning By-law
amendment, you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the
Municipal Office.
Dated at the Municipality of Bayham this 16'" day of December 2016.
KEY MAP
MUNICIPALITY OF BAYHAM Margaret Underhill
Deputy Clerk/Planning Coordinator
Municipality of Bayham
�, P.O. Box 160, 9344 Plank Rd.
ado Straffordville, ON, NOJ 1Y0
" T: 519-866-5521 Ext 222
,+ ..i - LOT 1; If�7J/
/ aaq F: 519-866-3884
�� 000 E: munderhill@bayham.on.ca
■ W: www.bayham.on.ca
1111
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MUNICIPAL PROPERTY ASSESSMENT CORPORATION
December 12, 2016
To: Heads of Council,All Ontario Municipalities
From: Dan Mathieson, Chair, MPAC Board of Directors
Subject: 2017 Budget and Municipal Levy
On behalf of MPAC's Board of Directors, I would like to advise you that the Board has approved the
corporation's 2017 budget including a province wide municipal levy increase of 2.65%.
After four years with an agenda focused primarily on finding efficiencies while increasing organizational
effectiveness through our 2013-2016 strategic plan,the Board has determined that the organization
needs to make additional investment in its core business to ensure we continue to serve our
stakeholders going forward.
In looking forward to next year,the requirement for MPAC to support and respond to the Assessment
Review Board's (ARB)commitment to improve the appeals process played a critical role in the Board's
review of the 2017 budget. Next year,the ARB will be implementing a strategy to eliminate backlogs
and complete appeals within the assessment cycle which will have a direct impact on MPAC's staffing
and resources. It is anticipated that MPAC will be required to respond to the scheduling of
approximately 1,250 appeals per month. We believe the work being undertaken by the ARB will
continue to support stability and predictability in Ontario's property assessment and taxation system.
A stable and predictable assessment base is similarly important to the Board and the changes such as
disclosure, pre-roll discussions and the extensive outreach activities implemented for the 2016
Assessment Update are a reflection of our commitment. Taking this approach forward and building on it
for the 2020 Assessment Update requires the establishment of a larger reserve fund for the 2020
Assessment Update. This requirement has also been reflected in the 2017 budget.
In 2017, MPAC will introduce formal Service Level Agreements(SLA)with municipalities across the
province. The 2017 budget reflects the need to right size the number of senior valuation staff in the
field to meet the demands of our workload, continue with programs to ensure the quality and
consistency of data in our systems and continue to build our pool of accredited valuation experts and
professionals.
Office of the Chair c/o Municipal Property Assessment Corporation
1340 Pickering Parkway,Suite 101, Pickering,Ontario L1V 0C4
T: 519.271.0250 ext 236 F: 905.831.0040 www.mpac.ca
Heads of Council,All Ontario Municipalities
2017 Budget and Municipal Levy
December 12, 2016
Page 2 of 2
As context, prior to 2013,the annual levy increase ranged from as low as three per cent to as high as six
per cent. Over the last four years, MPAC dramatically enhanced its products and services and achieved
$20 million in savings while maintaining a commitment to an annual levy increase of only 0.95%. The
levy increase has taken into account further operational savings and incremental revenues generated
through MPAC's business development activities totaling over$2 million for 2017. The move to a
municipal levy increase of 2.65%ensures that going forward MPAC will continue to serve our municipal
and government stakeholders as well as the property taxpayers of Ontario through service excellence
and product leadership.
The levy amount for each municipality is determined by the levy formula contained within the MPAC Act
and will be finalized following the delivery of the 2016 Assessment Roll later this year. Municipalities
can expect to receive additional details in the coming weeks with final statements sent in January 2017.
Questions about MPAC's 2017 budget and municipal levy should be directed to Antoni Wisniowski,
President and Chief Administrative Officer or Carla Y. Nell,Vice-President, Municipal and Stakeholder
Relations.
Yours truly,
ai/t /6(d4L-
Dan Mathieson
Copy Chief Administrative Officers,Chief Financial Officers,Clerks&Treasurers
MPAC Board of Directors
Office of the Chair c/o Municipal Property Assessment Corporation
1340 Pickering Parkway,Suite 101, Pickering,Ontario L1V 0C4
T: 519.271.0250 ext 236 F: 905.831.0040 www.mpac.ca
tab
OP.P Municipal Policing Bureau
Ontario Police 17,1 Bureau des services policiers des municipalites
Provincial provinciale
Police de ('Ontario 777 Memorial Ave. 777,ave Memorial
Orillia ON L3V 7V3 Orillia(ON) L3V 7V3
Tel: (705)329-6200 Fax: (705)330-4191
File number/Reference:612-20
December 09, 2016
Mayor/CAO,
The OPP, Municipal Policing Bureau actively participates in events and conferences where
we believe we can add value to our relationships and discussions surrounding municipal
policing matters. The upcoming Rural Ontario Municipal Association (ROMA) Conference,
which will be held from January 29 - 31, 2017 in Toronto is providing us that opportunity.
In our ongoing effort to cultivate stronger relationships and improve communications with
municipalities policed by the OPP, our Bureau representatives, including myself and
Inspector McDonald, would like to make ourselves available to you at the upcoming ROMA
Conference.
Drop in at our booth located in the Sheraton Hall on the lower concourse level, booth #306
to have a casual discussion and meet Municipal Policing Bureau members. Should you like
to have a more formal discussion, please contact us directly at
OPP.MunicipalPolicing@opp.ca and schedule a time slot for a meeting. In case you
requested to meet the Minister of the Ministry of Community Safety and Correctional
Services, our Bureau members can meet you for a formal discussion after your meeting with
the Minister.
The OPP is committed to adequate, effective, and sustainable police service delivery in
Ontario. We look forward to seeing you at the upcoming conference.
Thank you.
Sin -rely,
M.M. (Marc) Bedard
Superintendent
Commander
Municipal Policing Bureau
Ontario Provincial Police
, I , i - ,., `0/
4. LONG POINT REGION CONSERVATION AUTHORITY
"- BOARD OF DIRECTORS MINUTES - NOVEMBER 2, 2016
(as approved at the Board of Directors meeting held December 7, 2016)
Members in attendance: Leroy Bartlett, Dave Beres, Robert Chambers, Michael Columbus,
Roger Geysens and Tom Southwick
Staff in attendance: C. Evanitski, J. Maxwell, J. Robertson, D. Holmes, L. Minshall, and D.
McLachlan
Hearing attendees — Mr. & Mrs. Aveiro, Mr. & Mrs. Kent, M. Graves
Regrets: Doug Brunton, Craig Grice, Noel Haydt, David Hayes and John Scholten
The LPRCA Chair called the meeting to order at 7:00 pm Wednesday, November 2nd, 2016
in the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
None
DISCLOSURES OF INTEREST
None
DEPUTATIONS
a) Kenneth Stefan re: ban from Waterford North Conservation Area
Mr. Stefan did not appear before the Board.
MINUTES OF PREVIOUS MEETINGS
MOTION A-159/16 moved: R. Geysens seconded: R. Chambers
THAT the minutes of the LPRCA Board of Directors regular meeting held October 5th
2016 be adopted as circulated.
CARRIED
BUSINESS ARISING
None
REVIEW OF COMMITTEE MINUTES
No questions or comments.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten,Tom Southwick
- 1 -
MOTION A-160/16 moved: D. Beres seconded: R. Geysens
THAT the minutes from the Strategic Plan Review Committee meetings of June 22"d
and July 26th, 2016 and the Backus Museum Committee meeting of September 15th,
2016 be received as information.
CARRIED
CORRESPONDENCE
MOTION A-161/16 moved: R. Chambers seconded: D. Beres
THAT the correspondence outlined in the Board of Directors'Agenda of October 5th'
2016 be received as information.
CARRIED
DEVELOPMENT APPLICATIONS
a) Hearing LPRCA - 146/16 (Jim & Joan Kent)
MOTION A-119/16 moved: T. Southwick seconded: L. Bartlett
THAT the LPRCA Board of Directors does now sit as a Hearing Board.
CARRIED
The roll was called.
The Chair gave his opening remarks and reviewed the guidelines and process to be
followed for the hearing.
Staff introduced the applicant and their agent then proceeded to present the staff
report. The area requested for redevelopment is subject to frequent flooding and has
been identified as not having safe access/egress to support evacuation and emergency
assistance in the event of a flood.
The applicants' agent presented his position on the basis that the redevelopment will be
flood-proofed to the extent that it is able and that there are other larger redevelopments
in the area that were granted permission in the past.
Staff responded to questions from the Board.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 2-
MOTION A-163/16 moved: R. Chambers seconded: D. Beres
That the LPRCA Board of Directors does now enter into an "In Camera"session to
discuss:
• advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
CARRIED
MOTION A-164/16 moved by: D. Beres seconded: T. Southwick
That the LPRCA Board of Directors does now adjourn from the "In Camera"session.
CARRIED
MOTION A-165/16 moved by: R. Geysens seconded: T. Southwick
That the Board of Directors approves Application 146/16 made by Jim & Joan Kent to
construct a new vacation home provided that the applicant provides to the Long Point
Region Conservation Authority a restrictive covenant or release in a form satisfactory to
the Authority in accordance with the plans filed by the applicant.
CARRIED
MOTION A-166/16 moved by: D. Beres seconded: R. Geysens
That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.
CARRIED
b) Hearing LPRCA - 173/16 Mario & Maria Aveiro
MOTION A-167/16 moved: R. Chambers seconded: D. Beres
THAT the LPRCA Board of Directors does now sit as a Hearing Board.
CARRIED
The roll was noted.
The Chair gave his opening remarks and reviewed the guidelines and process to be
followed for the hearing.
Staff introduced the applicants and presented the staff report. The area requested for
redevelopment is subject to frequent flooding and has been identified as not having
safe access/egress to support evacuation and emergency assistance in the event of a
flood.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 3-
Mr. Aveiro presented his position on the basis that the redevelopment will be flood-
proofed to the extent that it is able and that there are other larger redevelopments in the
area that were granted permission.
MOTION A-168/16 moved by: R. Chambers seconded: D. Beres
That the LPRCA Board of Directors does now enter into an "In Camera"session to
discuss:
• advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
CARRIED
MOTION A-169/16 moved by: R. Chambers seconded: D. Beres
That the LPRCA Board of Directors does now adjourn from the "In Camera"session.
CARRIED
MOTION A-170/16 moved by: T. Southwick seconded: R. Geysens
That the Board of Directors approves application No. 173/16 made by Mario & Maria
Aveiro to construct a dwelling provided that the applicant provides to the Long Point
Region Conservation Authority a restrictive covenant or release in a form satisfactory to
the Authority in accordance with the plans filed by the applicant.
CARRIED
MOTION A-171/16 moved by: D. Beres seconded: T. Southwick
That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.
CARRIED
c) Staff Approved applications
Staff approved 13 applications since the last meeting October 5th: LPRCA-162/16,
LPRCA-165/16, LPRCA-171/16, LPRCA-172/16, LPRCA-174/16, LPRCA-175/16,
LPRCA-177/16, LPRCA-178/16, LPRCA-179/16, LPRCA-181/16, LPRCA-182/16,
LPRCA-184/16 and LPRCA-185/16. No comments or questions.
MOTION A-172/16 moved: R. Geysens seconded: R. Chambers
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated November 2, 2016 as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes,John Scholten,Tom Southwick
- 4-
d) New Applications
The Planning Department sought approval for four applications. No further questions or
comments.
MOTION A-173/16 moved: D. Beres seconded: L. Bartlett
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of the report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-129/16
LPRCA-186/16
LPRCA-190/16
LPRCA-191/16
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA's
mandate and related Regulations.
CARRIED
NEW BUSINESS
a) CALENDAR REVIEW
Backus hosted a successful Murder Mystery Event October 30th with approximately 30
attendees and 14 volunteers.
The final Backus event will be the Owl Prowl scheduled for November 5th. Staff will be
presenting at the November OMNRF Long Point Speaker Series to be held November
18th.
MOTION A-174/16 moved: D. Beres seconded: R. Chambers
THAT the LPRCA Board of Directors receives the Calendar of Events Report for
November as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes,John Scholten,Tom Southwick
- 5-
b) GENERAL MANAGER'S REPORT
There were no questions or comments.
MOTION A-175/16 moved: R. Chambers seconded: R. Geysens
THAT the LPRCA Board of Directors receives the General Manager's Report for
October 2016 as information.
CARRIED
c) TIMBER TENDER
Forestry revenue is currently sitting at approximately 55% of budget and staff
anticipates meeting the target of$310,000 by the end of the year. Staff noted that the
successful bidder for the first of three portions of the Caley/Abbott/Palmer Tract, LP-
290-16 was above the reserve bid.
MOTION A-176/16 moved: D. Beres seconded: R. Geysens
THAT the LPRCA Board of Directors accepts the tender submitted by Townsend
Lumber Inc. for marked standing timber at the Caley/Abbott/Palmer Tract, Lot 19,
Concession 13, Township of Burford, Brant County for a total tendered price of
$114,225.00, contract LP-290-16.
CARRIED
d) 2016 3`d QUARTER FINANCIAL UPDATE
Staff gave an overview of the income statement to September 30, 2016. The capital
projects were reviewed and questions were answered on the status of the projects.
MOTION A-177/16 moved: D. Beres seconded: T. Southwick
THAT the LPRCA Board of Directors receives the Budget Performance Report as at
September 30th, 2016 as information.
CARRIED
MOTION A-178/16 moved: T. Southwick seconded: L. Bartlett
THAT the LPRCA Board of Directors does now enter into an "In Camera"session to
discuss:
O a proposed or pending acquisition or disposition of land by the Conservation
Authority
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten,Tom Southwick
- 6-
MOTION A-179/16 moved: T. Southwick seconded: R. Geysens
THAT the LPRCA Board of Directors does now adjourn from the "In Camera"session.
CARRIED
MOTION A-180/16 moved: R. Geysens seconded: D. Beres
THAT the LPRCA Board of Directors receives the GM's verbal update re: Land
Disposition as information.
CARRIED
The Chair adjourned the meeting at 9:00pm.
11"
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Y
Mi• ael Columbus Dana McLachlan
C air Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten,Tom Southwick
- 7-
jaS LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS BUDGET MEETING MINUTES - NOVEMBER 18, 2016
(as approved at the Board of Directors meeting held December 7, 2016)
Members in attendance: Dave Beres, Doug Brunton, Michael Columbus, Roger Geysens,
Craig Grice, Noel Haydt, David Hayes, John Scholten and Tom Southwick
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, L. Minshall, D. Holmes and D.
McLachlan
Regrets: Leroy Bartlett and Robert Chambers
The LPRCA Chair called the meeting to order at 9:00 am Friday, November 18th, 2016 in
the LPRCA Administration office Boardroom.
DISCLOSURES OF INTEREST
None
BACKUS MILL DAM — DESIGN FOR EMBANKMENT REPAIRS
Staff reviewed the need for the design and repairs at Backus Mill Dam, as well as, the
funding plan. Requests for proposal to complete the design work were solicited and four
proposals were received by the deadline. Staff evaluated the proposals, completed
reference checks then made the recommendation to the Board to retain the services of
Aqua Geomatics Consultants.
D. Beres arrived.
MOTION A-181/16 moved: J. Scholten seconded: D. Hayes
THAT the LPRCA Board of Directors accepts the proposal submitted by Aqua
Geomatics Consultants for Engineering Services to undertake the design and complete
the necessary supporting information for repair work at the Backus Mill Dam, at a total
cost not to exceed$47,800.00 plus HST.
CARRIED
BUDGET
GENERAL MANAGER'S REPORT
The GM put forward the proposed 2017 budget and noted that it again does not draw
on reserves. Staff was commended for producing a budget with minimal increase in
spite of the loss of some rental income from Canada Wildlife Service at Backus and
Ministry of Finance at the Administration office. Levy supports 32% of the operation.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten,Tom Southwick
- 1 -
C. Grice arrived.
J. Maxwell reviewed the Draft Consolidated Municipal Levy, Consolidated Budget
Summary and the Statement of Operations reports. It was noted that the budget
includes a cost-of-living adjustment of 1.5%, that the minimum wage increased as of
October 1, 2016 and there are full-time and seasonal staff who will be moving through
the pay grid in 2017. She added that Workplace Safety and Insurance Board (WSIB)
fees are increasing in 2017 but will be offset by the decrease in Employment Insurance
(El) rates. Staff noted that FTEs has not changed from the current year.
N. Haydt arrived.
One significant change to the camping fees is the division of hydro rate campsites to
account for 15-amp and 30-amp electricity service. Also, air conditioning fees are no
longer charged separately and have been rolled into the camping fees.
Staff reviewed the special levies to Norfolk County for the Backus Mill Repair, and to
Haldimand County for the Shoreline Flood and Erosion Hazard Study.
WATERSHED PLANNING AND TECHNICAL SERVICES BUDGET
The operating costs have increased mainly due to FTE reallocation and an increase in
contingency cost budgeting. The Planning and Technical fees were increased in 2016
to achieve the 60/40 user/CA split as per direction from the Board in 2012. Staff
proposed an overall 2% increase to fees in 2017 which still maintains the 60/40 split.
Permits granted in 2015 totaled 163; staff has granted 203 as of November 17, 2016.
Staff was directed to provide the number of permits granted per fee type at the
December meeting.
WATERSHED FLOOD CONTROL SERVICES BUDGET
The Flood Control budget is fairly consistent year-over-year and this area is partially
funded by the province. Funding was added to promote awareness in flood-prone
resort areas.
HEALTHY WATERSHED SERVICES BUDGET
The majority of the activities/projects in this department are funded through various
government programs while three are funded through levy. Funding has been received
for a portion of the Water Resources Specialist wages in 2016 for fulfilling the Source
Water Protection (SWP) role that was provincially funded. Funding for the SWP has
not been announced for next year and is expected to end March 2017.
COMMUNICATION AND MARKETING SERVICES BUDGET
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 2-
Additional funds have been added for a student provided funding is received through
government funding programs. Materials and supplies also increased to update the
Watershed Report Card as per the five-year plan.
Staff direction was provided to increase signage, increase promotional materials,
increase website advertising and increase promotion of the parks through more pictures
and individual park videos on the website.
BACKUS HERITAGE AND EDUCATION SERVICES BUDGET
The Backus budget relies on government funding to cover some of the student wage
costs. The funding is not guaranteed but the staff is required to manage the park. Levy
contribution is required to operate Backus and staff is actively looking at programs to
reduce costs including community fundraising.
CONSERVATION PARKS MANAGEMENT SERVICES BUDGET
This department encompasses Deer Creek, Haldimand, Norfolk and Waterford North
conservation areas and is not supported by municipal levy. Large increases in septic
costs the previous year were reflected in the 2016 fee increases. Camping revenues
are always dependent on the weather but there has been a noticeable increase in
inquiries for seasonal camping at Haldimand and Waterford North.
Staff was directed to revise the cabin fee at Backus, purchase more canoes for rent and
consider adding backcountry camping at Deer Creek.
MOTION A-182/16 moved: N. Haydt seconded: R. Geysens
THAT the LPRCA Board of Directors directs staff to prepare a staff report on the cost of
expanding serviced sites and the projected revenues associated with said upgrades.
CARRIED
PUBLIC FOREST LAND MANAGEMENT SERVICES BUDGET
Last year a contractor was added to help with the Managed Forest Tax Incentive
Program (MFTIP) plans for all LPRCA properties. A suitable candidate was not found
and the Board approved earlier this year reallocation of funds for a sub-contractor to
help complete the MFTIP plans.
PRIVATE FOREST LANDS MANAGEMENT SERVICES BUDGET
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 3-
This department is self-sustaining and is not supported by levy. Staffing levels are
maintained for 2017as they were reduced in 2016 due to a reduction in planting
projects. The budget for nursery stock has been reduced from the previous year.
OTHER CONSERVATION AND LAND MANAGEMENT SERVICES BUDGET
This department includes all of the LPRCA parkettes within the watershed, Lee Brown
Marsh Management facility, the Waterford Workshop, the motor pool and tree removal.
The Workshop Carpenter recently retired after 44 years and a new person has been
hired to start on Monday reflecting a decrease in wages for this department.
CORPORATE SERVICES BUDGET
Included in the Corporate Services department are Conservation Ontario fees, ALUS
activities and expenses, and all board expenses. Staffing levels have remained the
same.
CAPITAL PROJECTS SUMMARY
The 2017 total for capital spending is budgeted at $604,100. The budget requires a
special levy from Norfolk and Haldimand counties and $338,326 from the general levy.
WATERSHED SERVICES CAPITAL PROJECTS
The main concern and area of greater expense is the flood control structures. Staff
proposed a low-cost approach to manage some of the priority repairs and sediment
management assuming environmental assessments are not required and there is not
opposition for these projects.
BACKUS HERITAGE AND EDUCATION SERVICES CAPITAL PROJECTS
Staff plans to continue the hydro and water systems upgrades that were started in
2016. Hydro upgrades are planned for up to 40 sites in Area C and two more water
systems are expected to be upgraded.
CONSERVATION PARKS MANAGEMENT SERVICES CAPITAL PROJECTS
The plan is to upgrade the hydro to 30-amp service at a further 17 sites at Deer Creek
and up to 34 sites at Haldimand, and continue with hydro infrastructure upgrades at
Waterford North. Waterford also requires renovations to its comfort station/shower
facility. Extra funding is required to complete the water system upgrade at Norfolk.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten,Tom Southwick
- 4-
Direction was given to staff to prepare a report providing details as to the
appropriateness for either a one- or two-year tender for hydro upgrades at the parks.
OTHER CONSERVATION AND LAND MANAGEMENT CAPITAL PROJECTS
Staff requested funds to purchase one new 1/2 ton pickup truck and one new front
mount lawn mower. The current pickup truck to be replaced is 12 years old and the
lawn mower is 20 years old. Purchasing versus leasing of vehicles and equipment was
discussed.
The Strategic Planning Committee will review the motor pool needs in the coming
months.
CORPORATE SERVICES CAPITAL PROJECTS
Computer upgrades are required which will be deployed throughout the organization.
The employee entrance door needs to be replaced as it has been malfunctioning and is
not energy efficient.
Staff made note that an application has been submitted to the Canada150 Fund for a
project at Backus that if approved requires $100,000 matching funds that has not been
included in this budget.
MOTION A-183/16 moved: N. Haydt seconded: C. Grice
THAT the LPRCA Board of Directors adds $5000 for promotional signage in the 2017
draft budget.
CARRIED
MOTION A-184/16 moved: N. Haydt seconded: D. Hayes
THAT the LPRCA Board of Directors adds $6000 for purchase of canoes and/or related
watercraft materials to the draft 2017 budget.
CARRIED
MOTION A-185/16 moved: C. Grice seconded: J. Scholten
THAT the LPRCA Board of Directors approves the following recommendations
regarding LPRCA's 2017 Draft Operating and Capital budgets;
THAT the 2017 proposed Ontario Regulation 178/06 Permit Fees and Planning Act
Review Fees as set out in Tab 5 be approved;
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten,Tom Southwick
- 5-
THAT the 2017 proposed Conservation Area User Fees as set out in Tab 11
be approved as amended;
THAT the draft 2017 budget of$4,484,557 with an operating budget of$3,869,457 and
a capital budget of$615,100;
AND requiring an increase in the general municipal levy of 7.7% or $129,775 overall
compared to 2016 be circulated to member municipalities for review and comment;
AND FURTHER that staff be directed to present the Draft 2017 Budget to member
municipalities where possible.
CARRIED
The Chair adjourned the meeting at 2:20pm.
4001,
•
NNIAiL
ic► .el Columbus Dana cLach .n
C air Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 6-
South West M
Communique 2— December 13, 2016
Residential hospice planning in the South West LHIN — Update
The South West LHIN continues to work with the South West Hospice Palliative Care Leadership
Committee and local Hospice Palliative Care Collaboratives to advance a unified approach towards
establishing residential hospice capacity for each sub-region within the LHIN. To date, this approach
has included ongoing engagement with key partners and communities.
The Grey Bruce, Huron Perth and Elgin sub-regions were identified as priority areas for residential
hospice planning in both the July 2015 South West Hospice Palliative Care Capacity Report and the
November 2016 Capacity Report Refresh. A toolkit for residential hospice planning is being developed
to support future planning at the sub-region level.
The South West LHIN is relying on advice from the South West Hospice Palliative Care Leadership
Committee and local collaboratives to inform the planning and development of Residential Hospice
capacity as part of an integrated system of hospice palliative care in the LHIN. The responsibility for
final decisions related to the siting of hospice palliative care beds and the associated funding rests with
the South West LHIN Board of Directors.
Decision Making Process
1. The Residential Hospice Sub-Committee introduces a proposal for the sub-region. The sub-
committee is made up of health service providers, clinicians, community group members, patients
and families. It is co-chaired by a member of the Collaborative.
2. The Local Hospice Palliative Care Collaborative reviews the proposal and ensures guiding
principles have been followed. They apply a decision-making framework to consider the proposal
and determine if it should be endorsed and forwarded to the Hospice Palliative Care Leadership
Committee. Collaborative members are selected locally, approved regionally and include health
service providers, patients, families and community members. The Executive Lead is appointed
by the LHIN.
3. The Hospice Palliative Care Leadership Committee reviews the submission, confirms due
diligence has been followed, and ensures the approach aligns to the overall vision for hospice
palliative care. If the proposal is supported, the Committee will recommend that LHIN staff move
the proposal forward to the South West LHIN Board of Directors. Committee members are LHIN-
appointed and include Collaborative Leads, regional program and key sector representation.
4. LHIN Staff introduce the proposal and draft motion to the LHIN Board.
5. The LHIN Board reviews the proposal and recommendation from the Leadership Committee. The
LHIN Board will take this recommendation into consideration as the Board determines whether it
will approve the proposal in principle and indicate that implementation planning should continue
pending confirmation of funding from the Ministry of Health and Long-Term Care.
r
South West 'Ontario
Hospice Palliative
Care Network South WestLetHealth
IntegrationnNetwork
Page 2
Sub-region updates
Grey Bruce
The Grey Bruce Residential Hospice Planning Subcommittee continues to work with local
communities to identify a Grey Bruce solution for future residential hospice capacity in order to
meet the needs of both Grey and Bruce counties.
It is anticipated that funding will be available for four additional residential hospice beds for the area
to complement the existing centralized residential hospice bed resources (8 funded beds) located in
Owen Sound.
Huron Perth
It is anticipated that funding will be available for 10 beds in the Huron Perth area but decisions
have not yet been made about where residential hospice beds will be located in the sub-region.
Many communities in Huron and Perth recognize the importance of this service, and we appreciate
the hard work of community members who have come together to advance planning for residential
hospice services and to provide the LHIN with advice.
Decisions related to residential hospice development and funding are the responsibility of the
South West LHIN Board.
One of the key decision making criteria for the LHIN will be the extent to which the recommended
bed location(s) optimize access to residential hospice services within the sub-region.
A commissioned report was completed to inform a Huron Perth solution for residential hospice.
The report offers a proposal for residential hospice in Huron Perth that is unified and maximizes
access in a sustainable way without compromising quality.
The report identifies a proposed solution to meet the needs of residents and families in Huron and
Perth and includes a governance model and fundraising model.
The Huron Perth Hospice Palliative Care Collaborative endorsed the report on November 23,
2016, and the Hospice Palliative Care Leadership Committee will review the report in December.
The leadership committee will review the proposal and decide if it will recommend LHIN staff move
the proposal to the South West LHIN Board.
Subject to recommendation from the leadership committee, the proposal will be brought to South
West LHIN Board meeting in early 2017.
Funding will be allocated on a per bed basis. Capital funding and any annual operating funding
shortfalls over and above the per bed allocation are not covered by LHIN funding.
It is anticipated that the new Residential Hospice beds will be open and operational no later than
March 31, 2018.
Elgin
The Elgin Residential Hospice Subcommittee is partnering with the St. Joseph's Healthcare Society
and is planning to initiate a Request for Proposals process in 2017 to complete a feasibility study
for residential hospice capacity to support Elgin County.
Resources
Communique 1 and background on residential hospice development in the LHIN
For additional information please contact:
Lisa Penner
South West Hospice Palliative Care Lead
Lisa.Penner(a�sw.ccac-ont.ca
519-474-5657
For media inquiries please contact:
Ashley Jackson
South West Local Health Integration Network
Ashley.lackson(a lhins.on.ca
519-640-2604 (cell: 519-854-8808)
lore w•
•
www.on.Iegion.ca
The Royal Canadian Legion
Ontario Command
"Military Service Recognition Book"
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President
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www.on.Iegion.ca
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(RCL ON)
(Campaign Office)
P 0 Box 8055, Station T CSC
Ottawa, ON K1G 3116
Visa/Mastercard Accepted adcopy can be emailed to: oncl@fenety.com
sreever 13ayk1/40 MUNICIPALITY OF BAYI-LALM
41%11,114441
P0.Fox 160,9341 Plank Road
Straffordville,ON NOJ 1'10
Phone:(519)866-5521
Fax:(5 I 9)866-384
bayharrabayharn_on_ca
Gottwoy to C,..riet &bort Website:www bayharn on..ca
The Municipality of Bayham thanks the Royal Canadian Legion.
Ontario Command for their effons in honouring Ontario Veterans who
have served on Canada's behalf during major conflicts and
peacekeeping missions throughout the world_
ONTARIOruvvtR"v
GENERATION
1675 Montgomery Park Road, PO Box 150, Pickering, ON L1V 2R5 Tel: 905-839-1151 ext
11F E
Friday, Dec. 2, 2016
t; 3
DEC 1 5 2016
MUNICIPALITY lir PAYNAM
Dear Chief Administrative Officer,
I'm writing to provide you with some background information on why the Pickering nuclear power
station is an important part of Ontario's plans for clean, reliable and affordable electricity.
In January 2016, the Ontario Government approved plans for OPG to pursue the continued
operations of the Pickering Station to 2024. All six units would operate until 2022; two would
shut down, and then four units would operate to 2024. The plan requires approval from the
Canadian Nuclear Safety Commission (CNSC).
Our technical work shows that the Pickering Station can be safely operated to 2024. Running
Pickering as opposed to gas-powered generation will save the province's electricity consumers
$600 million, avoid eight million tonnes of greenhouse gas emissions and protect 4,500 jobs
across Durham Region.
This decision is important for Ontario; continued operations will ensure a reliable, clean source
of base load electricity during the Darlington and Bruce station refurbishments (2018 —2024).
To find out more about OPG's plans for continued operations of the Pickering station please
find enclosed two fact sheets with further details.
If you need any more information or would like a briefing, please contact Carrie-Anne Atkins,
Manager of Corporate Relations and Communications at Carrie-Anne.Atkinsopq.com or
(905) 839.1151 ext 7919.
Sincerely,
Kevin Powers,
Director, Corporate Relations & Communications
Enclosures (2)
PICKERING NUCLEAR
CONTINUED OPERATIONS TO 2024
GREENHOUSE GAS-FREE BASE LOAD CAPACITY NEEDED FROM 2018-2024
NUCLEAR ENERGY PLAYS A FUNDAMENTAL ROLE IN ONTARIO'S CLEAN-ENERGY EQUATION
II HOMES AND BUSINESSES ARE
CONTINUED OPERATIONS AT THE POWERED BY PICKERING-
PICKERING STATION WILL REDUCE IN WITH VIRTUALLY
GREENHOUSE GAS EMISSIONS NO GREENHOUSE GASES
BY AN ESTIMATED
OF ONTARIO'S POWER IS SUPPLIED
14 /0
BY PICKERING - ENOUGH TO
SERVE ACITYOF
Ill MILLION 1.5 MILLION PEOPLE
TONNES CONTINUED 600
OPERATIONS WILL SAVE ,.,'- F:'
ONTARIO ELECTRICITY MILLION `� ` .,,., _ .
CONSUMERS
THAT'S THE EQUIVALENT
OF REMOVING BESTARIN AND
34 PERFORMANCEsAFErif
OPERATIONAL
MILLION �
YEAR iiik_
Cars per 2015 FOR PERFORMANCE
� /�
YE
CONTINUED OPERATIONS A ri 0 0 JOBS ACROSS
. OF THE PICKERING
NUCLEAR STATION ISDURHAM tot tt t if
'
FROM ONTARIO'S ROADS ASSOCIATED WITH REGION
ONTARIO"ronEn
GENERATION
Pickering Nuclear
The F
acts You Nto Know.
PICKERING NUCLEAR SUPPLIES
ENOUGH POWER FOR
IAi
4 i I-11: IEr` I
I . 0 MILLION
HOMES EACH DAY
SAFETY AND OPERATIONAL
PERFORMANCE PICKERING NUCLEAR IS A STRONG
PERFORMING CANDU STATION WITH
Myth: Pickering Nuclear performs poorly and should be SIX UNITS FOR A TOTAL
replaced. CAPACITY OF
Fact: In 2015, the Canadian Nuclear Safety Commission.
(CNSC) Regulatory Oversight Report confirmed the :
highest safety performance rating ever received by "g
Pickering Nuclear to date; achieved best performance
ever in reliability and human performance with a
forced loss rate of 2.89 per cent.
MEGAWATTS
i}di v 1 _ ., 3 9 . f? 1i r..`tit ,[ ,s lG{
r N Percentage of
Myth: OPG is planning to operate the Pickering station to j
ario
2028, not 2024, and that's why it is applying for a
10-year licence.
Fact: OPG only plans to operate the Pickering station to 14
2024, as directed by the provincial Government.The
station needs a nuclear licence for the period between —al ER CENT
2024 and 2028 in order to shut down the reactors and OF THE PROVINCE'S ELECTRICITY
place them into safe storage.This is a requirement of
the CNSC.
ONTARIOrruwtH
GENERATION
•s
EMERGENCY PREPAREDNESS
Myth: The Pickering Nuclear Generating t
Station is located in a very populated
area, making it impossible to evacuate
safely in the unlikely event of an
accident. -- ��" '
0
Fact: No member of the public has ever been
harmed as a result of nuclear operations
in Canada. In the very unlikely event Fact: In 2014, the Independent Electricity
of a nuclear accident, it would take System Operator (IESO) Interties
approximately 72 hours before a release. Report estimated the cost of large
Independent studies estimate it would scale power purchased from Québec to
take approximately eight hours to replace nuclear generation, including
evacuate the primary zone around the transmission, would be 9 to 15 cents
Pickering. per kWh — a significant increase when
compared to 7 cent per kWh from
OPG nuclear. Additionally, the power
COST AND THE ENVIRONMENT from Quebec does not currently exist
and would have to be licenced and
Myth: Nuclear power is too expensive. constructed; a 20-year process.
Fact: Running Pickering to 2024 will save
$600 million compared with other forms BASELOAD CAPACITY
of generation.The average cost of power
from natural gas and other renewable Myth: We are exporting power now so the
energy sources is approximately 11 cents electricity from Pickering Nuclear is no
per kWh.The price of power from OPG's longer needed.
nuclear plants is currently capped at
7 cents per kWh. Fact: Between 2020 and 2024, nearly 15 per
cent of Ontario's power will be offline
Generation Grams of CO2 as the Bruce and Darlington stations
Sources Equivalent per kWh undergo refurbishment. Operating
Hydro run of the river 6 Pickering during this period will backfill
Nuclear 8 the supply gap with affordable, reliable,
Wind 14 greenhouse gas-free power.
Hydropower reservoir 17 Myth: Decommissioning Pickering Nuclear in
Solar photovoltaic 64 2018 would create more jobs.
Natural gas 620
Oil 878 Fact: Extending commercial operations at
Coal 879 Pickering Nuclear is associated with
4,500 direct and indirect jobs across
the Durham Region.The cost of
Myth: It would be cheaper to import power decommissioning the Pickering station
from Quebec. and other nuclear plants in Ontario is fully
funded by amounts already set aside.
ONTARIOrruuwti
GENERATION
A
4,-
„,,„..,,,‘
Elgin
December 12, 2016
Municipality of Bayham
Township of Malahide
Town of Aylmer
Municipality of Central Elgin
Township of Southwold
Municipality of Dutton Dunwich
Municipality of West Elgin
Dear Administrator/Clerk:
Re: Agreement for Municipal Investigator
County Council on December 8, 2016, passed By-Law 16-32 reappointing JGM Consulting
as Municipal Investigator for the County of Elgin until December 31, 2017. A copy of the
amending by-law is enclosed.
Should your Council decide to reappoint JGM Consulting as Municipal Investigator, each
municipality would be required to pass a reappointment by-law as well. Please send a
copy of this reappointment by-law to the County. If your Council decides not to reappoint
JGM Consulting, please advise us as well.
If you need anything further please do not hesitate to contact me.
Yours truly,
Mark G. McDonald,
Chief Administrative Officer
Enclosure
County of Elgin
Administrative Services
450 Sunset Drive
St.Thomas,ON N5R 5V1
Phone:519-631-1460
www.elgincounty.ca
COUNTY OF ELGIN
By-Law No. 16-32
"BEING A BY- LAW TO REAPPOINT JGM CONSULTING AS THE INVESTIGATOR
PURSUANT TO SECTIONS 8, 9, 10 AND 239.1 OF THE MUNICIPAL ACT, 2001,
S.O. 2001, C.25, AS AMENDED AND TO AMEND BY-LAW NO. 15-29"
WHEREAS Council has subsequently re-appointed JGM consulting a number of
times including through By-Law 15-29 for 2016; and
WHEREAS Council wishes to re-appoint JGM Consulting for a further one-year
term for 2017 under the existing terms and conditions.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
hereby enacts as follows:
1. THAT JGM Consulting is hereby re-appointed as the independent Investigator to
investigate in accordance with the legislation all requests for an investigation of the
Council and committees of the Municipality and the local boards and their committees of
the Municipality for an additional one-year term commencing January 1, 2017.
2. THAT Schedule "B", as amended by By-Law No. 08-30, By-Law No. 09-31,
By-Law 11-24, By-Law 15-29 and further amended by By-Law 16-32 be approved.
3. THAT this By-Law shall come into force and take effect on January 1, 2017.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8TH DAY OF
DECEMBER 2016.
141,
, Limiro
Mark . I�Ie�crn I:, ' Dr:rpt Jones,
Chief Administrative Officer. Warden.
2
SCHEDULE "A"
By-Law No's. 07-38, 08-30, 09-31, 11-24, 15-29, 16-32
COMPLAINT FORM
MUNICIPAL INVESTIGATION
IN ACCORDANCE WITH
Section 239 of the Municipal Act 2001
(As Amended)
A FEE OF $25.00 MUST ACCOMPANY THIS FORM PRIOR TO BEING PROCESSED.
PLEASE FORWARD COMPLETED FORMS TO:
John Maddox
JGM CONSULTING
#42—99 Edgevalley Road
London, Ontario N5Y 5N1
3
COMPLAINT FORM FOR MUNICIPAL INVESTIGATION
Section 239—Municipal Act 2001
(As Amended)
COMPLAINANT'S
NAME
ADDRESS
TELEPHONE HOME WORK
E-MAIL
CAN YOUR IDENTITY BE REVEALED DURING THE INVESTIGATION? YES [ ] NO [ ]
• PERSONAL INFORMATION IS COLLECTED UNDER THE AUTHORITY OF SECTION 239 OF THE MUNICIPAL ACT 2001(AS
AMENDED)AND WILL BE USED BY THE MUNICIPAL INVESTIGATOR TO CARRY OUT AN INVESTIGATION UNDER THE ACT.
NAME OF MUNICIPALITY
DATE OF CLOSED MEETING
MUNICIPAL CONTACT NAME
TELEPHONE
BACKGROUND This should provide as much information as is required to explain the nature and background of
the particular occurrence. (i.e.)Timing;Municipal Contact;Municipal Explanation.
ACTION Activities that the complainant has undertaken to resolve the matter.
4
SUMMARY/COMMENTS
Date of signature Signature of Complainant
5
SCHEDULE "B"
By-Law No. 16-32
RENEWAL AGREEMENT FOR MUNICIPAL INVESTIGATOR
THIS AGREEMENT made as of the 1st day of January, 2017.
BETWEEN: CORPORATION OF THE
(Hereinafter referred to as the "Municipality")
OF THE FIRST PART
AND:
JGM CONSULTING
(Hereinafter referred to as the "Independent Contractor")
OF THE SECOND PART
WHEREAS:
(A) Section 239.2 of the Municipal Act, 2001, S.O. 2001, c.25 (the "Act"), when
proclaimed in force, authorizes municipalities to appoint an investigator to
investigate in an independent manner any complaint as to whether the
Municipality has complied with the Act or a Municipal procedural by-law in
respect of a meeting or part of a meeting that was closed to the public and to
report on the investigation;
(B) In appointing an investigator and in assigning powers and duties to him, a
municipality is to have regard to, among other things:
i) the investigators independence and impartiality;
ii) confidentiality with respect to the investigator's activities;
iii) the credibility of the investigator's investigative process;
(C) The Municipality is satisfied that the Independent Contractor has the skills and
ability to meet the foregoing criteria.
NOW THEREFORE the parties agree as follows:
1. Services — The Municipality hereby retains and appoints the Independent
Contractor as an Investigator for the purposes of Section 239.2(1) of the Act
and the Independent Contractor agrees to provide such services for and at the
request of the Municipality and accepts such appointment. The Independent
Contractor confirms that services under this agreement will be carried out by
John G. Maddox except as otherwise delegated by John G. Maddox.
2. Duties — The duties of the Independent Contractor shall be:
i) to conduct investigations from time to time as requested by the
Municipality upon receipt of a complaint ("Complaint") in respect of
meetings or part of meetings that are closed to the public to determine
compliance with the Act or the Municipal procedural by-law and to report
on the results of such investigations;.
ii) in conducting such investigations, to have regard to the importance of the
matters listed above in recital (B);
iii) to proceed without undue delay and with due diligence to investigate a
Complaint;
iv) to conduct each investigation in private;
v) to hear or obtain information from such persons as the Independent
Contractor thinks fit and to make such inquiries as he thinks fit;
vi) to provide an opportunity to the Municipality or any person that may be
adversely affected by a proposed report of the Independent Contractor,
the opportunity to make representations respecting such report or
recommendation;
6
vii) to preserve confidentiality and secrecy with respect to all matters that
come to his knowledge in the course of performing duties hereunder,
save and except disclosure of such matters as in the Independent
Contractor's opinion ought to be disclosed in order to establish grounds
for his conclusions and recommendations;
viii) after making an investigation, to render his opinion as to whether or not
the meeting or part of the meeting that was the subject matter of the
investigation appears to have been closed to the public contrary to the
Act or Municipal procedural by-law and, in either case, the Investigator
shall report his opinion and the reasons for it to the Municipality and shall
make such recommendations as he thinks fit.
In performing such duties, the Independent Contractor shall have the powers
set out in Subsection 223.13(6) and Sections 223.14 to 223.18 of the Act,
copies of which are attached hereto as Appendix "A".
3. Joint Retainer — The Independent Contractor acknowledges that the
Independent Contractor is appointed as an Investigator for each of the
participating member municipalities within the County of Elgin ("Included
Municipalities"), as shown on Appendix "B" to this Agreement, together with
payment of the Additional Fee defined below. Each Included Municipality
shall enter into separate agreements with the Independent Contractor.
4. Fees
a) Annual Retainer — The Municipality shall pay to the Independent
Contractor on or before the commencement date ONE THOUSAND
DOLLARS ($1,000.00) plus applicable taxes. In order to add the
Included Municipalities to the duties of the Independent Contractor, an
additional fee of THREE HUNDRED ($300.00) for each Included
Municipality shall be paid by the County of Elgin.
b) Hourly Rate — In addition, the Independent Contractor shall be paid a fee
of ONE HUNDRED DOLLARS ($100.00) per hour plus applicable taxes
during such time the Independent Contractor is performing his duties
hereunder. The Independent Contractor agrees such rate shall be
charged only for such time that the Independent Contractor is actively
investigating a Complaint and preparing and presenting his report with
respect thereto. The Independent Contractor shall not charge for travel
time. The Independent Contractor is entitled to be reimbursed for other
reasonable receipted expenses related to his duties, including food and
hotel costs, car rental, kilometre rate at the respective municipal rate or
railway tickets.
c) Responsibility for Payment — The Independent Contractor further
covenants and agrees that his hourly fee and related expenses
hereunder shall be paid by the Municipality against whom the Complaint
is made and which initiated the investigation. The Municipality agrees to
be responsible for such fees and expenses and, notwithstanding the joint
retainer, the Independent Contractor shall not hold the other Included
Municipalities responsible for such payment obligation. The Independent
Contractor shall invoice the applicable Municipality upon completion of
his report.
5. Term — The term of this Agreement ("Term") is for a one (1) year term
commencing the effective date of the execution of this Agreement and ending
on the first anniversary date thereof unless renewed and/or extended by
agreement of all parties. The Independent Contractor or the Municipality shall
give at least ninety (90) days written notice prior to the end of each year during
the Term of its intent not to continue this Agreement for the balance of the
Term.
6. Taxes — All amounts payable to the Independent Contractor shall be paid
without deduction. The Independent Contractor shall be responsible for any
contributions imposed or required under employment insurance, health tax,
social insurance, income tax law, Worker's Compensation (if elected to enrol),
pension with respect to any amounts paid to the Independent Contractor. The
7
Municipality assumes no obligation or liability as between the parties to this
Agreement to deduct or remit any statutory or government remittances.
7. Independent Contractor — The Independent Contractor is a contractor
independent of the Municipality. Nothing herein shall be interpreted to create
a relationship of employer/employee, partnership, franchise, agency or joint
venture or other like arrangement.
8. Delegation — In the event more than one Complaint is made at any one time
requiring more than one investigation, the Independent Contractor may
determine that it is necessary to delegate some or all of his powers and duties,
then he may do so in writing to any person other than a member of council,
provided that the person to whom such delegation is made agrees in writing to
be governed by the same duties of secrecy as the Independent Contractor
and to abide by the terms and conditions of this Agreement. Such person
shall always be under the supervision and direction of the Independent
Contractor. Such delegation shall not be to a member of council or staff of
any Municipality and shall not result in any additional costs or fees to the
Municipality. Invoices shall be rendered by the Independent Contractor and
payment made to the Independent Contractor and the Independent Contractor
shall otherwise be responsible for the fees and disbursements of any of his
delegates.
9. Binding — This Agreement shall inure to the benefit of and bind the parties and
their respective heirs, successors and permitted assigns.
10. Indemnification — The Municipality agrees to indemnify and save harmless the
Independent Contractor, its agents and assigns, from and against any and all
liabilities, losses, suits, claims, demands, damages, expenses, costs
(including all legal costs), fines and actions of any kind or nature whatsoever
arising out of or in connection with the Independent Contractor's provision of
services and carrying out of its duties including, but not limited to, any alleged
breach of this agreement, any procedural defect or other breach of relevant
statutory provisions.
11. Entire Agreement — This Agreement contains the entire agreement between
the parties and supersedes all previous negotiations, understandings and
agreements, verbal or written with respect to any matters referred to in this
agreement.
IN WITNESS HEREOF, each of the parties hereto have set its hand and seal as of this
day of , 2016.
SIGNED, SEALED AND DELIVERED
THE CORPORATION OF
THE COUNTY OF ELGIN
Warden Chief Administrative Officer
The Independent Contractor hereby accepts and agrees to the terms and conditions
herein contained.
JGM CONSULTING
Witness John G. Maddox for JGM Consulting
8
APPENDIX "A"
By-Law No's. 07-38, 08-30, 09-31, 11-24, 15-29, 16-32
In performing Investigator duties, the Independent Contractor shall have the powers
set out in Subsection 223.13(6) and Sections 223.14 to 223.18 of the Act, as
follows:
Ombudsman
Powers paramount
223.13(6) The powers conferred on the Ombudsman under this Part may be exercised
despite any provision in any Act to the effect that any such decision, recommendation, act
or omission is final, or that no appeal lies in respect of them, or that no proceeding or
decision of the person or organization whose decision, recommendation, act or omission it
is shall be challenged, reviewed, quashed or called in question.
Investigation
223.14 (1) Every investigation by the Ombudsman shall be conducted in private.
Opportunity to make representations
(2) The Ombudsman may hear or obtain information from such persons as he or she
thinks fit, and may make such inquiries as he or she thinks fit and it is not necessary for
the Ombudsman to hold any hearing and no person is entitled as of right to be heard by
the Ombudsman, but if at any time during the course of an investigation it appears to the
Ombudsman that there may be sufficient grounds for him or her to make any report or
recommendation that may adversely affect the municipality, a local board, a municipally-
controlled corporation or any other person, the Ombudsman shall give him, her or it an
opportunity to make representations respecting the adverse report or recommendation,
either personally or by counsel.
Application of Ombudsman Act
(3) Section 19 of the Ombudsman Act applies to the exercise of powers and the
performance of duties by the Ombudsman under this Part.
Same
(4) For the purposes of subsection (3), references in section 19 of the Ombudsman Act
to "any governmental organization", "the Freedom of Information and Protection of Privacy
Act' and "the Public Service of Ontario Act, 2006" are deemed to be references to "the
municipality, a local board or a municipally-controlled corporation", "the Municipal Freedom
of Information and Protection of Privacy Act" and "this Act", respectively.
Duty of confidentiality
223.15 (1) Subject to subsection (2), the Ombudsman and every person acting under
the instructions of the Ombudsman shall preserve secrecy with respect to all matters that
come to his or her knowledge in the course of his or her duties under this Part.
Disclosure
(2) The Ombudsman may disclose in any report made by him or her under this Part
such matters as in the Ombudsman's opinion ought to be disclosed in order to establish
grounds for his or her conclusions and recommendations.
Section prevails
(3) This section prevails over the Municipal Freedom of Information and Protection of
Privacy Act.
No review, etc.
223.16 No proceeding of the Ombudsman under this Part shall be held bad for want of
form, and, except on the ground of lack of jurisdiction, no proceeding or decision of the
Ombudsman is liable to be challenged, reviewed, quashed or called in question in any
court.
9
Testimony
223.17 (1) The Ombudsman and any person acting under the instructions of the
Ombudsman shall not be called to give evidence in any court, or in any proceedings of a
judicial nature, in respect of anything coming to his or her knowledge in the exercise of his
or her functions under this Part.
Same
(2) Anything said or any information supplied or any document or thing produced by any
person in the course of any investigation by or proceedings before the Ombudsman under
this Part is privileged in the same manner as if the inquiry or proceedings were
proceedings in a court.
Effect on other rights, etc.
223.18 The rights, remedies, powers, duties and procedures established under sections
223.13 to 223.17 are in addition to the provisions of any other Act or rule of law under
which any remedy or right of appeal or objection is provided for any person, or any
procedure is provided for the inquiry into or investigation of any matter, and nothing in this
Part limits or affects any such remedy or right of appeal or objection or procedure.
10
APPENDIX "B"
By-Law No. 16-32
INCLUDED MUNICIPALITIES
The Included Municipalities under this Agreement shall be:
The Corporation of the Municipality of Bayham
The Corporation of the Municipality of Central Elgin
The Corporation of the Municipality of Dutton Dunwich
The Corporation of the Municipality of West Elgin
The Corporation of the Town of Aylmer
The Corporation of the Township of Malahide
The Corporation of the Township of Southwold
..°1111C-
iki
446,---'
Elgin
December 12, 2016
Municipality of Bayham
Township of Malahide
Town of Aylmer
Municipality of Central Elgin
Township of Southwold
Municipality of Dutton Dunwich
Municipality of West Elgin
Dear Administrator/Clerk:
Re: Agreement for Integrity Commissioner
County Council on December 8, 2016, passed By-Law 16-33 reappointing JGM Consulting
as Integrity Commissioner for the County of Elgin until December 31, 2017. A copy of the
amending by-law is enclosed.
If the services of JGM Consulting as Integrity Commissioner are required by your
municipality, you would be required to pass a reappointment by-law as well. Please send a
copy of this reappointment by-law to the County. If your Council decides not to reappoint
JGM Consulting, please advise.
Please note that you must use the exact by-law format attached and in particular I would
draw your attention to Article 8 regarding Statutory Officer.
If you need anything further please do not hesitate to contact me.
Yours truly,
.r
.4, ]
Mark G. McDonald,
Chief Administrative Officer
County of Elgin
Enclosure Administrative Services
450 Sunset Drive
St.Thomas,ON N5R 5V1
Phone:519-631-1460
www.elgincounty.ca
COUNTY OF ELGIN
By-Law No. 16-33
"BEING A BY-LAW TO RE-APPOINT JGM CONSULTING AS THE
INTEGRITY COMMISSIONER FOR THE COUNTY OF ELGIN PURSUANT TO
SECTIONS 9, 10, 11 AND 223.3 OF THE MUNICIPAL ACT, 2001, S.O. 2001, C.25,
AS AMENDED"
WHEREAS effective January 1, 2008, Section 223.3 of the Municipal Act, 2001,
as amended, (the Act) authorizes a municipal council to appoint an Integrity Commissioner
who is responsible for performing in an independent manner functions related to the Code
of Conduct of members of council and local boards; and
WHEREAS such services shall be undertaken by an Integrity Commissioner
appointed by the County, pursuant to Sections 9, 10, 11 and 223.3 of the Act; and
WHEREAS the County deemed it advisable to appoint JGM Consulting (John G.
Maddox, principal) as Integrity Commissioner to perform the services as referred to above
in 2012 (By-Law 12-20) and wishes to renew the appointment; and
WHEREAS JGM Consulting has expressed interest in providing services to the
County and its constituent municipalities acting as Integrity Commissioner on the terms
and conditions as agreed from time to time and under written agreement in the form and of
the content attached as Schedule "A" hereto;
NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the
Corporation of the County of Elgin hereby enacts as follows:
1. THAT, subject to execution of the agreement attached as Schedule "A" hereto, JGM
Consulting is hereby appointed as Integrity Commissioner for the County of Elgin to
perform those functions set forth in Section 223.3 through 223.6 of the Municipal Act, 2001
(Ontario) including but unlimited to:
a) Advice as to the application of the Code of Conduct and any related procedures,
rules, and policies governing the ethical behavior of members of council and local boards;
b) Conducting inquiries in respect of any requests alleging contravention of the
Code of Conduct and/or any other procedures, rule or policy governing the ethical behavior
of members of council and local boards; and
c) Reporting to council for the Corporation of the County of Elgin as to activities as
Integrity Commissioner, including but not limited to reports as to the results of any inquiry
into alleged contravention and/or an annual report of activities as Integrity Commissioner.
2. THAT this by-law shall come into force and take effect on January 1, 2017.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 8TH DAY OF
DECEMBER 2016.
17L,
.41_
Mark-G-.-Mc.D* -: •, P ra
Chief Administrative Officer. Warden.
2
SCHEDULE "A"
By-Law No. 16-33
AGREEMENT FOR MUNICIPAL INTEGRITY COMMISSIONER
THIS AGREEMENT made as of the 1st day of January, 2017 .
BETWEEN: CORPORATION OF THE COUNTY OF ELGIN
(Hereinafter referred to as "Elgin")
OF THE FIRST PART
AND:
JOHN G. MADDOX, carrying on business as JGM CONSULTING
(Hereinafter referred to as the "JGM")
OF THE SECOND PART
WHEREAS:
(A) Section 223.3 through 223.6 of the Municipal Act, 2011, S.O. 2011, c.25 (the
"Act") contemplates and authorizes a municipality to appoint an Integrity
Commissioner to, among other things, provide advice and guidance to
members of Council and local boards as to the application of any Code of
Conduct and municipal procedures, rules, and policies relating to their ethical
behavior, and, furthermore, to making inquiry into requests as to alleged
contraventions of any such Code of Conduct by a member of Council or board
and to report the results of such inquiry to the municipality;
(B) In appointing an Integrity Commissioner and in assigning powers and duties to
him or her, a municipality is to have regard to, among other things:
i) the independence and impartiality of the said Commissioner;
ii) confidentiality in respect of the activities of the Integrity Commissioner;
iii) the credibility required to be attributed to the role of the Integrity
Commissioner; and
(C) Elgin is satisfied that JGM has the skills and ability to meet the foregoing
criteria.
NOW THEREFORE, in consideration of the payment of the sum of one dollar
($1.00) by each party to the other and the covenants and hereinafter set forth, the
sufficiency and receipt of which consideration is herby acknowledged, the parties
hereto agree as follows:
1. Term — The term of this agreement is for the period of 12 consecutive months
commencing January 1, 2017 (the "commencement date") and ending on
December 31, 2017, unless subject to prior early termination by either of the
parties hereto and/or as otherwise renewed or extended by agreement of the
parties.
2. Services — Elgin hereby retains and appoints JGM as Integrity Commissioner
for the purposes of Sections 223.3 though 223.6 of the Act and JGM accepts
such appointment and agrees to provide such services as are reflected in the
Act and as requested by the municipality, at all times in accordance with and
to the standards as set forth in the Act. JGM confirms that such services will
be rendered by John G. Maddox, save and accept as otherwise delegated in
accordance with this agreement.
3. Duties — As Integrity Commissioner, JGM shall perform the duties and have
the powers provided for in the Act, including but not limited to the following:
3
(1) Advisory: upon proper request, provide written and/or verbal advice to
individual members of Council respecting the application of the Code of Conduct
and/or any other procedures, rules, and policies relating to and reflecting upon their
ethical behavior, including but not limited to general interpretation of the Municipal
Conflict of Interest Act (Ontario); and furthermore and when appropriate, providing
the full Council with specific and general opinions and advice respecting compliance
by elected officials in respect of the provisions of governing statues the Code of
Conduct and any other applicable procedures, rules, and policies.
(2) Compliance Investigation/Determinations: upon proper request from a
member of Council or local board, municipal administration or one or more
members of the public, to conduct an inquiry and make a determination as to any
alleged contravention of the Code of Conduct or applicable procedures, rules, and
policies by a member of Council or local board and, thereafter, to report the details
and results of such inquiry to municipal Council.
(3) Educational: provide the Chief Administrative Officer or as directed with an
annual report of activities during the previous calendar year as Integrity
Commissioner, including but not necessarily limited to advice given to Council or
individual members of Council and a summary of inquiry results and determinations;
furthermore, provide outreach programs to members of Council and local boards
and relevant staff on legislation, protocols, and office procedures emphasizing the
importance of compliance with a Code of Conduct for public confidence in Municipal
Government; and, furthermore, dissemination of information available to the public
on the website operated by Elgin.
Notwithstanding that set forth above, the parties acknowledge and agree that the
function of the Integrity Commissioner is to provide advice and opinion to Council
and members thereof, to provide independent complaint prevention, investigation,
adjudication, and resolution to members of Council and the public, and education
respecting adherence with the Code of Conduct for members of Council and other
procedures, rules, and policies governing ethical behavior.
The parties hereto also acknowledge and agree the JGM, as Integrity
Commissioner, will perform services, and in particular those services relating to
advisory and educational duties, in a manner so as to avoid duplicated advice,
opinion, and cost in respect of identical requests and inquiries — for example, the
Integrity Commissioner shall decline to provide individualized advice and opinion to
more than one member of Council or a local board on identical issues but should
choose to provide general advice to Council or such local board as a whole to
answer all such inquiries. In addition, it is recognized that JGM, as Integrity
Commissioner, will likely receive requests for advice on matters involving
compliance with the Municipal Conflict of Interest Act (the "MCIA") — while the
Integrity Commissioner may provide general interpretation of the MCIA, it is
expected that individual members of Council or local boards will seek independent
legal advice on a specific question of individual compliance with such legislation.
4. Joint Retainer — JGM agrees that, in addition to appointment as Integrity
Commissioner for the Corporation of the County of Elgin, he shall also accept
appointment and provide services as Integrity Commissioner for the member
municipalities indentified in Schedule "B" hereto, including execution of an
agreement of similar form and content to this agreement with each such
individual member municipality upon request.
5. Fees
a) Annual Retainer — Prior to the commencement date of this agreement, Elgin
shall pay to JGM the sum of ONE THOUSAND FIVE HUNDRED DOLLARS
($1,500.00) as an annual retainer for appointment as Integrity Commissioner for
the County of Elgin. In addition and prior to the commencement date of any
such agreement with a member municipality, Elgin shall also pay to JGM the
sum of FIVE HUNDRED DOLLARS ($500.00) as an annual retainer for the
appointment as Integrity Commissioner for each of the members municipalities
who avail themselves of this service, provided the contracted municipalities
utilize the same form and content of the Code of Conduct adopted by the
County of Elgin.
4
b) Hourly Rate — JGM will be paid a fee of ONE HUNDRED TWENTY-FIVE
DOLLARS PER HOUR ($125.00/hour), plus applicable taxes, for time devoted
to services as Integrity Commissioner for Elgin and, where applicable following
appointment, for each of the member municipalities identified in Schedule "A"
hereto; provided that JGM will charge such hourly rate only for time actively
devoted to the duties described in Section 3 above. For purposes of clarity,
JGM shall not charge Elgin or, where applicable, any member municipality, for
travel time.
c) Expenses — Upon presentation of receipts, JGM will be entitled to
reimbursement of expenses incurred in relation to performance of duties
contemplated by this agreement, including but not limited to food and hotel
costs, car rental, railway transportation, and/or fuel charges, all at the
respective municipal rates then in affect.
d) Legal Advice/Fees — The parties agree that, when necessary, JGM may
arrange for and receive legal assistance and advice to properly perform the
duties contemplated by this agreement. The parties agree that, as a direct
cost and not as a reimbursable expense, Elgin shall pay the cost of such legal
assistance and advice.
e) Invoicing — JGM agrees the hourly fees and related expenses for which
reimbursement will be sought and as referred to above shall be charged and
invoiced to the municipal corporation from which the request originated and to
whom the service was provided. For purposes of clarity, JGM shall charge
hourly rates and reimbursable expenses to Elgin only for those requests for
services as originating from the Corporation of the County of Elgin.
Notwithstanding the joint retainer as referred to above, JGM shall not hold Elgin
or, where applicable, any other member municipality responsible for the costs
of services rendered or expenses incurred save and except for those relating to
requests originating in Elgin or any such identified member municipality.
f) Payment without deduction — The parties hereto agree that invoices rendered
by JGM and payments by Elgin shall be without deduction, specifically for any
contributions imposed or required by law for employment insurance, health
costs, social insurance, income tax, workers compensation, or mandatory
pension. Elgin assumes no obligation or liability as between the parties hereto
to deduct or remit any statutory or government remittances.
6. Delegation — In the event that more than one request or complaint is made at any
one time and requiring the rendering of more than one service, including more than
one investigation, JGM may determine it necessary to delegate some or all of the
powers and duties reflected above and JGM is authorized to arrange for and effect
such delegation in writing; provided that such delegation shall not be made to a
member of Council and provided further that the person, body, or agency to whom
such delegation is made agrees in writing to be governed by the terms of this
agreement. The person, body, or agency to whom such delegation shall be made
shall be under the supervision and direction of JGM. The aforenoted delegation
shall not result in any increased expense to Elgin. JGM shall prepare and render an
invoice to Elgin which accounts for the costs of the delegatee and JGM shall be
responsible for the fees and disbursements of such delegatee.
7. Independent Contractor — Notwithstanding the appointment as a statutory
officer, the parties agree and acknowledge that JGM is a contractor
independent of Elgin. Nothing within this agreement shall be interpreted to
render or create a relationship of employer/employee, partnership, franchise,
agency, joint venture or other like arrangement as between JGM and Elgin.
8. Statutory Officer — For purposes of the agreement and solely for the purpose
of arranging for errors and omission insurance, the Integrity Commissioner
shall be deemed to hold the status of "Statutory Officer" under the Municipal
Act.
9. Indemnification — Elgin agrees to indemnify and save harmless JGM, its agents
and assigns, from and against any and all liabilities, losses, suits, claims, demands,
damages, expenses, costs (including all legal costs), fines and actions of any kind
5
or nature whatsoever arising out of or in connection with the provision of services
and carrying out of duties as contemplated hereunder, including but not necessary
limited to any alleged breach of this agreement, any procedural defect, or any
breach of relevant statutory provisions.
10. Early Termination — The within agreement may be terminated by either party at the
end of the 2017 calendar year, or by delivery of a written notice of such termination
delivered 90 days prior to the desired date of early termination.
11. Notice — Any notice required pursuant to this agreement shall be delivered to the
respective parties hereto at the following addresses:
For Elgin — County of Elgin, 450 Sunset Drive, St. Thomas, ON, N5R 5V1
For JGM — JGM Consulting, #42 - 99 Edgevalley Rd., London, ON, N5Y 5N1
Any written notice between the parties hereto which specifically excludes any
invoice rendered herein, shall be delivered or sent by pre-paid registered mail
addressed to the parties at the respective addresses listed above. Notice shall be
deemed to have been received on the date on which notice was delivered to the
addresses designated or, in the case of mailing, on the fifth day after the date of
mailing.
12. Severability—All paragraphs, terms, and conditions of this agreement are severable
and the invalidity, illegality or unenforceability of any such paragraph, term, or
condition shall be deemed not to affect the validity, legality, or enforceability of the
remaining paragraphs, terms and conditions.
13. Complete Agreement — This agreement, including any schedule hereto, constitutes
the entire agreement between the parties and supersedes all prior agreements,
negotiations and discussions, whether oral or written, with respect to the subject
matter of this agreement.
14. Enurement — This agreement shall enure to the benefit of and is binding upon the
parties hereto and their respective successors and permitted assigns.
IN WITNESS WHEREOF the parties are to have caused the agreement to be signed and
sealed and/or executed by their respective officers which are duly authorized as of the
date first written above.
SIGNED, SEALED AND DELIVERED THE CORPORATION OF THE COUNTY OF ELGIN
IN THE PRESENCE OF:
Per:
Warden
Per:
Mark G. McDonald, Chief Administrative Officer
We have authority to bind the Company
John G. Maddox
Rob Dilts Municipality of Bayham
6229 Plank Road 56169 Heritage Line
Vienna, Ontario Straffordville , Ontario
NOJ — 1Z0 NOJ — 1Y0
Dear Council Members:
I would like to be put on the Agenda for January 5th, 2017 council meeting to
request, Support and Permission to put an Ice Rink in THE LIONS PARK in Vienna.
will need approximately 12 minutes for my Presentation.
PROJECT: Ice Rink ( VIENNA , ONTARIO )
LOCATION: Lions Park
Plank Road, Vienna, Ont.
Would like to put an Ice Rink in front of The Lions Pavilion.
- Install LED Flood Lights on
Pavilion to provide night time usage and security and safety.
- Have access to the water supply by the Cenotaph.
- Assistance of Volunteer Fire Dept. for Initial Flooding
- Recruit Volunteer Help from the Community.
erely,
/ RobD's I'
-$AYHA►f
gl ADVISORY BOARD &
*tCOMMITTEE RESOLUTION
o -4e)
'Portunity -1_0034.
Date: January 5, 2017
To: Mayor& Members of Council
From: Museums Bayham
Museums Bayham respectfully requests the following resolution be passed by the
Council of the Municipality of Bayham at the regular Council meeting January 5, 2017:
THAT the Council of the Municipality of Bayham supports the nomination of the
following long term Museums Bayham Volunteers under the Ontario Volunteer Service
Awards 2017 program:
5 years 10 years
Albert White Ray Maddox
Chuck Buchanan
Bev Hickey
Ron Bradfield
Matt Schaffer
-$AYH ►
ADVISORY BOARD &
COMMITTEE RESOLUTION
d'-Poi.tunity Is1(61''•
Date: January 5, 2017
To: Mayor& Members of Council
From: Museums Bayham
Museums Bayham respectfully requests, as a result of a motion passed at their meeting
held December 14, 2016, the following resolution be passed by the Council of the
Municipality of Bayham at the regular meeting January 5, 2017:
THAT the Council of the Municipality of Bayham consider ensuring King Street and road
allowance to Edison Pioneer Cemetery be treated the same as other municipal streets,
public works regularly tend the gravel and roadside in accordance to grass cutting
standards spring through autumn, and including the cost to an existing contractor's
agreement during the 2017 operating budget deliberations.
VOXICH441-
Allinirill
REPORT
_rt TREASURY DEPARTMENT
r
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0�'poj.tu • 1jO 5
nity
TO: Mayor & Members of Council
FROM: Lorne James, Treasurer
DATE: January 5, 2017
REPORT: TR-02/17
SUBJECT: Interim Tax Levy and Borrowing By-Laws
BACKGROUND:
In order to manage the yearly cash flows of the municipality's operations it is important to enact
two standard by-laws at the beginning of each fiscal year. These by-laws deal with the
following:
a) Establishment of an Interim Tax Levy. This allows the levy and collection of an
interim tax on properties, prior to a budget for the year being approved by Council.
b) Authorization of the borrowing of temporary funds, to meet the operational
expenditures each year, prior to tax and other revenues being received by the
Municipality, if necessary.
RECOMMENDATION
1. THAT Report TR-02/17 re Interim Tax Levy and Borrowing By-laws be received for
information;
2. AND THAT Council direct staff to bring forward By-law No. 2017-001, being a by-law
to provide for an interim tax levy for 2017, for Council consideration.
3. AND THAT Council direct staff to bring forward By-law No. 2017-002, being a by-law
to authorize borrowing from time to time to meet current expenditures during the
fiscal year ending December 31, 2017, for Council consideration.
Respectfully subaaftted, - Reviewed b
Lorne Jame , "7CAj au .: .w., 0�
INXICH.44,1
Arippf ►
ieskg„,„
4; -maw% REPORT
o icy CAO
�pul'tunity IS���►
TO: Mayor & Members of Council
FROM: Paul Shipway, CAOICIerk
DATE: January 5, 2017
REPORT: CAO-01/17
SUBJECT: RFT 16-07 SUPPLY & PLACEMENT OF GRANULAR MATERIAL
BACKGROUND
On November 23, 2016 staff posted RFT 16-07 for the Supply & Placement of Granular
Materials. The tender is an exercise in bulk purchasing in an attempt to realize strategic
procurement savings. RFT 16-07 includes Capital and Operational granular materials.
DISCUSSION
The results of RFT 16-07 are attached hereto as Appendix 'A'. The Municipality has previous
experience with Johnston Brothers Ltd. who have supplied, delivered and blended winter sand
and salt for the past two winter seasons. Staff structured the tender with provisional projects
should pricing permit additional projects to be completed within the approved budget. As a
result, staff would also look to include Howey Line in the award of tender. Further, if during
actual supply and delivery of granular material, if costs permit, staff would look to complete
works on additional provisional roads.
RECOMMENDATION
1. THAT Report CAO-01/17 re RFT 16-07 Supply & Placement of Granular Materials be
received for information.
2. AND THAT Council direct staff to bring forward a by-law to authorize an agreement for
the supply and placement of granular materials from Johnston Brothers Ltd., as per RFT
16-07, in the total amount of$448,585.80+HST
Respectfully Submitted by:
Paul Shipway
CAOICIerk
Municipality of Bayham
2017 Supply Placement of Granular Materials
Johnston Bros. AAROC Oxford Sand&Gravel
ROAD FROM TO ROAD PLATFORM 0.1m(4") TOTAL + 10% TOTAL Budgeted UNIT PRICE/ TOTAL UNIT PRICE/ TOTAL UNIT PRICE/ TOTAL
LENGTH WIDTH DEPTH TONNES CONTINGENCY TONNES Amounts TONNE PRICE TONNE PRICE TONNE PRICE
MAINTENANCE
Dennis Rd. Calton Line end 900 m 5.0 m 0.1 m 990 99 1,089 $20,000 10.60 $11,543.40 13.04 $14,207.39 14.25 $15,518.25
Godby Rd. Lakeshore end 4000 m 6.0 m 0.1 m 5,280 528 5,808 $87,000 12.15 $70,567.20 13.88 $80,637.59 14.25 $82,764.00
Eden Line Schafer Rd. Bayham Norfolk Boundary 1200 m 7.0 m 0.1 m 1,848 185 2,033 $17,000 11.00 $22,363.00 12.21 $24,820.22 12.90 $26,225.70
Tollgate Rd Heritage Line Howey Line 2600 m 6.6 m 0.1 m 3,775 378 4,153 $57,000 11.10 $46,098.30 12.56 $52,193.42 12.90 $53,573.70
Chute Line Chapel St. Tollgate 1700 m 7.4 m 0.1 m 2,768 277 3,045 $37,000 11.65 $35,474.25 13.28 $40,454.63 14.25 $43,391.25
Coyle Rd. Lamers Line Heritage Line 2000 m 7.0 m 0.1 m 3,080 308 3,388 $40,000 11.35 $38,453.80 12.80 $43,389.98 14.25 $48,279.00
Sandytown Rd. Maple Grove Line North top of hill 2000 m 5.6 m 0.1 m 2,464 246 2,710 $40,000 10.75 $29,132.50 12.21 $33,085.49 12.90 $34,959.00
Harmony Acres Line Springer Hill Rd. end 600 m 6.4 m 0.1 m 845 85 930 $13,000 10.35 $9,625.50 11.61 $10,797.65 12.90 $11,997.00
Maple Grove Line 911 #56017 911 #55668 Granular B 1000 m 6.4 m 0.050 m(2") 704 70 774 N/A 9.55 $7,391.70 11.21 $8,676.54 11.90 $9,210.60
Maple Grove Line 911 #56017 911 #55668 Granular A 5700 m 6.4 m 0.1 m 8,026 803 8,829 $100,000 11.35 100209.15 12.21 $107,802.09 12.96 $113,894.10
Maintenance Maintenance Maintenance
Subtotal Subtotal Subtotal
Maintenance Total 32,758 $411,000 Price $370,858.80 Price $416,065.02 Price $439,812.60
Operational
Supply and delivery of granular A to the public works yard located at 8354 Plank Rd.-delivery date to be arranged with the Operational Total 3,000 $31,000 10.85 $32,550.00 $36,984.98 12.90 $38,700.00
Maintenance. Maintenance• Maintenance•
Operational Operational Operational
Maintenance- Subtotal Subtotal Subtotal
Operational Total 35,758 $442,000 Price $403,408.80 Price $453,050.00 Price $478,512.60
Applicable Applicable Applicable
$57,460 HST $52,443.14 HST $58,896.50 HST $62,206.64
Maintenance• Maintenance• Maintenance•
Operational Operational Operational
$499,460 TOTAL Price $455,851.94 TOTAL Price $511,946.50 TOTAL Price $540,719.24
UNIT PRICE/ TOTAL UNIT PRICE/ TOTAL UNIT PRICE/ TOTAL
Provisional TONNE PRICE TONNE PRICE TONNE PRICE
Howey Line Plank Rd. Coyle Rd. 2900 m 5.8 m 0.1 3,700 370 4,070 N/A 11.10 $45,177.00 13.30 $54,131.00 14.25 $65,537.18
Stewart Rd. Maple Grove Line Sandytown Rd. 3000 m 5.5 m 0.1 3,630 363 3,993 N/A 11.00 $43,923.00 12.71 $50,751.03 12.90 $58,205.96
Csinos Rd. Lakeshore Line end 500 m 5.0 m 0.1 550 55 605 N/A 11.75 $7,108.75 14.38 $8,699.90 14.25 $9,742.01
James Line Richmond Rd. end 2000 m 6.7 m 0.1 2,948 295 3,243 N/A 11.25 $36,483.75 13.79 $44,720.97 14.25 $52,220.41
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-001
A BY-LAW TO PROVIDE FOR AN INTERIM TAX LEVY
WHEREAS Section 317 of The Municipal Act, 2001, Chapter 25, S.O. 2001, as
amended, provides for an interim levy for 2017 on the assessment of property in the
municipality rateable for local municipal purposes, subject to certain restrictions;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable and expedient that such a levy should be made;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as
follows:
1. That for the year 2017, the interim tax levying amounts to be levied, raised and
collected on all real property taxable within the residential, farmland, pipeline,
multi-residential, commercial and industrial classes, and liable to pay the same
according to the last revised assessment roll, shall be fifty (50) percent (%) of the
total amount of annualised taxes for municipal and school purposes levied on the
property for the previous year, that is for the year 2016.
2. The said interim tax levying amounts shall be due and payable in two instalments
at the Municipality of Bayham Office at 9344 Plank Road, Straffordville, on or
before the following dates:
FIRST INSTALMENT February 24, 2017
SECOND INSTALMENT May 26, 2017
Notice of such taxes due shall be sent by first class mail by the Tax Collector to
those persons or firms liable for the payment of taxes.
5. That a charge as a penalty of one and one-quarter per cent on the amount of any
outstanding taxes levied in 2017 shall be made on the first day of each calendar
month thereafter in which default continues, until December 31st 2017, and any
such additional amount shall be levied and collected in the same manner as if it
had been originally imposed with and formed part of such levy.
6. That interest of one and one-quarter per cent on the amount of any taxes due
and unpaid after December 31, 2017, shall be charged on the first day of each
calendar month thereafter in which the default continues.
7. That taxes may be levied, in accordance with the provisions of this by-law on the
assessment of property that is added to the assessment roll after this by-law is
passed.
By-law 2017-001 -2-
8. That the provisions of the Municipal Act with respect to the levy of the yearly
rates and the collection of taxes apply mutatis mutandis to the levy of rates and
collection of taxes under this by-law.
9. That this by-law shall become effective as of the 1st day of January 2017.
READ A FIRST AND SECOND TIME this 5th day of January 2017.
READ A THIRD TIME AND FINALLY PASSED this 5th day of January 2017.
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-002
BEING A BY-LAW TO AUTHORIZE BORROWING
FROM TIME TO TIME TO MEET CURRENT
EXPENDITURES DURING THE FISCAL YEAR ENDING
DECEMBER 31, 2017.
WHEREAS the Municipal Act, 2001 S.O. 2001, Chapter 25, s.407, provides authority for a
council by-law to authorize temporary borrowing, until taxes are collected, and until other
revenues are received, to meet the current expenditures of the municipality for the year,
AND WHEREAS the total amount which may be borrowed from all sources at any one time to
meet the current expenditures of the municipality, except with the approval of the Ontario
Municipal Board, is limited by Section 407 of the Municipal Act, 2001.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
Borrowing 1) The head of Council and the Treasurer are hereby authorized to
Authority borrow from time to time by way of promissory note or bankers'
acceptance during the year 2017 (hereinafter referred to as the
current year) such sums as may be necessary to meet, until the
taxes are collected, and until other revenues are received, the
current expenditures of the municipality and the other amounts
that are set out in section 407 of the Municipal Act, 2001.
Instruments 2) A promissory note or bankers' acceptance made under Section 1
shall be signed by the head of Council or such other person as is
authorized by by-law to sign it and by the Treasurer.
Lenders 3) The lenders from whom amounts may be borrowed under authority
of this by-law shall be the Royal Bank of Canada and such other
lender(s) and reserve funds of the municipality as may be
determined from time to time by resolution of the Council.
Limit on 4) The total amount which may be borrowed at any one time under
Borrowing this by-law, together with the total of any similar borrowings that
have not been repaid, shall not exceed, from January 1st until
September 30th of the current year, 50 percent of the estimated
revenues of the municipality as set forth in the estimates adopted
for that year. Such borrowing shall not exceed, from October 1st
until December 31st of the current year, 25 percent of the said
estimated revenues of the municipality as set forth in the
estimates adopted for that year. For purposes of this by-law, the
estimated revenues of the municipality shall not include revenues
derivable or derived from
B/L 2017-002 -2-
(a) borrowings or issues of debentures, or
(b) a surplus, including arrears of levies, or
(c) a transfer from the capital fund, reserve funds or reserves.
Borrowing 5) The Treasurer shall, at the time when any amount is borrowed
Documents under this by-law, ensure that the lender is or has been furnished
Required with a certified copy of this by-law, a certified copy of the
resolution mentioned in Section 3 determining the lender if
applicable and a copy of the estimates of the corporation adopted
for the current year and also showing the total of any other
amounts borrowed from any and all sources under authority of
Section 407 of the Municipal Act, 2001 that have not been repaid.
When 6) If the estimates for the current year have not been adopted at the
Estimates Not time an amount is borrowed under this by-law.
Adopted
(a) the limitation on total borrowing shall be calculated for the
time being upon the estimated revenues of the municipality
as set forth in the estimates adopted for the previous year.
The 2016 estimated amount of revenues applicable to the
limitation on total borrowing is $7.5m.
Charge on 7) All or any sums borrowed under this by-law shall, with interest
Revenues thereon, be a charge upon the whole of the revenues of the
municipality for the current year and for any preceding years as
and when such revenues are received but such charge does not
defeat or affect and is subject to any prior charge then subsisting
in favour of any other lender.
Directive to 8) The Treasurer is hereby authorized and directed to apply in
Treasurer payment of all or any sums borrowed under this by-law, together
with interest thereon, all or any of the money hereafter collected or
received, either on account of or realized in respect of the taxes
levied for the current year and preceding years or from any other
source, which may lawfully be applied for such purpose.
Effective Date 9) This by-law shall come into full force and effect upon date of
passing.
Read a first, second and third time and finally passed this 5t" day of January 2017.
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-005
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
JOHNSTON BROS. (BOTHWELL) LTD.
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with Johnston Bros. (Bothwell) Ltd. for Supply and Placement of
Granular Materials
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule "A" and forming part of this by-law between Johnston
Bros. (Bothwell) Ltd. and the Municipality of Bayham;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5th DAY OF
JANUARY 2017.
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2017-006
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD JANUARY 5, 2016
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held January 5, 2017 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 5th day of January,
2017.
MAYOR CLERK