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Home My WebLink AboutDecember 01, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, December 1, 2016 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m.. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board added as Item 14.1-C (31 Elizabeth Street) 4. ANNOUNCEMENTS A. Port Burwell Santa Claus Parade is Saturday, December 3, 2016 leaving from the Legion at 6:30 p.m. B. Straffordville Lighting of the Lights is Friday, December 2, 2016 at 6:00 p.m. in the Parkette. C. Straffordville Santa Clause Parade is Saturday, December 10, 2016 leaving from the School at 10:30 a.m. 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held November 17, 2016 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the minutes of the regular meeting held November 17, 2016 be adopted. CARRIED 2016 Council Minutes December 1, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-48/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Applications E81/16 and E82/16 Schroyens Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-48/16 regarding Consent applications E81/16 and E82/16 Schroyens be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E81/16, submitted by Frank and Monique Schroyens be granted subject to the following conditions: 1. Rezoning of the severed parcel to recognize parcel under 40 hectares 2. Planning report fee payable to the municipality 3. Copy of the final survey— paper and digital AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E82/16, submitted by Frank and Monique Schroyens be granted subject to the following conditions: 1. Rezoning of both the severed and retained parcels as per Official Plan policies for surplus farm dwelling severances and to recognize the retained parcel's reduced lot frontage of less than the minimum required in the zoning by-law 2. Purchase of civic number sign for the retained parcel 3. Planning report fee payable to the municipality 4. Copy of the final survey— paper and digital CARRIED 2016 Council Minutes December 1, 2016 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Media Release re LPRCA looking for Nominations for New Conservation Stewardship Award B. Township of Georgian Bay re Accommodation Review Process C. Township of Georgian Bay re Hydro Cost for Rural Residents D. Township of South Stormont re Pupil Accommodation Review E. Town of Aylmer re Terrace Lodge Fundraising Committee F. Township of Malahide re Terrace Lodge Fundraising Committee G. Township of Madawaska Valley re Bill 7, The Promoting Affordable Housing Act, 2016 H. Township of McKellar re Municipal Fire Service I. Town of Pelham re Improving Ontario's Intensive Therapy Funding/Service for Children with Autism J. Ministry of Finance re Ontario Municipal Partnership Fund (OMPF) 2017 Allocations K. John Corboy, Port Burwell Public School Council re Parking Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT the Council of the Corporation of the Municipality of Bayham receive correspondence item regarding the Pupil Accommodation Review from the Township of South Stormont for information; AND THAT the policy issued by the Ontario Ministry of Education on March 26, 2015, deleting the requirement that local school boards take into consideration the social, economic or geographic implications of school closures, be immediately reviewed, given the devastating impact this policy has on rural schools. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence items 11.1.1-A— 11.1.1-K be received for information. CARRIED 2016 Council Minutes December 1, 2016 11.1.2 Requiring Action A. Long Point Region Conservation Authority re 30-Day Notice to Affected Municipalities — 2017 Draft LPRCA Budget Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Long Point Region Conservation Authority 2016 Draft LPRCA Budget be received for information. CARRIED 11.2 Reports to Council A. Report CAO-73/16 by Paul Shipway, CAO re Electoral Ward Composition Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Report CAO-73/16 re Electoral Ward Composition be received for information. CARRIED B. Report CAO-76/16 by Paul Shipway, CAO re Road Closure —Godby Road Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-76/16 re Road Closure—Godby Rd. be received for information; AND THAT Council direct staff to conduct permanent road closure activities as outlined in the Notice By-law on the portion of Godby Rd. outlined in Appendix 'A' AND THAT staff be directed to report back to Council at the January 19, 2017 meeting of Council. CARRIED C. Report CAO-77/16 by Paul Shipway, CAO re Road Closure — Bayham Drive Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-77/16 re Road Closure— Bayham Drive be received for information; AND THAT Council direct staff to conduct permanent road closure activities as outlined in the Notice By-law on the portion of Bayham Drive outlined in Appendix 'A' AND THAT staff be directed to report back to Council at the January 19, 2017 meeting of Council. CARRIED 2016 Council Minutes December 1, 2016 D. Report CAO-79/16 by Paul Shipway, CAO re Accessibility Plan Update —Status Report Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-79/16 re Accessibility Plan Update—Status Report be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to amend the Municipality of Bayham Accessibility Plan — Policies; AND THAT the Municipality of Bayham Accessibility Plan — Policies be posted on the municipal website. CARRIED E. Report CAO-82/16 by Paul Shipway, CAO re Use of Corporate Resources for Election Purposes Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-82/16 re Use of Corporate Resources for Election Purposes by received for information; AND THAT Council direct staff to bring forward a by-law to adopt the Use of Corporate Resources for Election Purposes Policy for Council consideration. CARRIED 12. BY-LAWS A. By-Law 2016-103 Being a By-law to Amend By-Law 2015-040 to Adopt Accessibility Plan— Policies Under The Accessibility of Ontarians With Disabilities Act, 2005 (This by-law follows the recommendation made in Report CA0-79/16 by Paul Shipway, CAO during the regular meeting of Council of December 1, 2016) Moved by: Councillor Casier Seconded by: Councillor Breyer THAT By-Law 2016-103 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. The Elgin St. Thomas Municipal Association has ceased to exist. 2016 Council Minutes December 1, 2016 14.1 In Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 7:40 p.m. to discuss: • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose; • Personal matters about an identifiable individual including municipal or local board employees. • Proposed or pending acquisition or disposition of land by the municipality or local board CARRIED A. Confidential Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Sanitary Sewer Connection) B. Confidential Report regarding personal matters about an identifiable individual including municipal or local board employees (Human Resources) C. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (31 Elizabeth Street) 14.2 Out of Camera Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Committee of the Whole do now rise from the "In Camera" session at 8:12 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-104 Being a By-law to confirm all actions of Council Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT confirming By-law 2016-104 be read a first, second and third time and finally passed. CARRIED 2016 Council Minutes December 1, 2016 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 8:14 p.m. CARRIED MA OR �CE �