HomeMy WebLinkAboutMarch 12, 2015 - Special Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BUDGET MEETING MINUTES
Thursday,March 12,2015
MUNICIPAL OFFICE
STRAFFORDVILLE, ONTARIO
6:30 P.M.
The initial 2015 -2016 Operating Budget meeting of the Council of the Municipality of Bayham
was held on Thursday,March 12, 2015 in the Council Chambers. Present were Mayor Paul Ens,
Deputy Mayor Tom Southwick, Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw,
Administrator Paul Shipway, Clerk Lynda Millard, Treasurer Lorne James and
Water/Wastewater Operations Manager Ed Roloson.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 6:30 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. 2015-2016 DRAFT BUDGET
(a) Report CAO-16/15 by Paul Shipway,Administrator re 2015 2016 Operating Budget
Draft
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT staff be directed to make the following amendments to the Capital Budget:
• Reduce the streetlight budget by$35,000
• Reduce the Vadim budget by$35,000
• Fund the Public Works yard renovations from the facility reserve account in the
amount of$55,000.
CARRIED
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT staff be directed to make the following amendments from the Operating
Budget:
• Fund the 2015 Guarantorship Fees, $45,000, from the Rate Stabilization
Reserve
• Fund the Large Item Day fees,$30,000 from the Transfer Station Reserve
▪ Remove $4,200 for a curator from the Museum sundry line item.
CARRIED
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Budget Meeting Minutes March 12, 2015
(b) Report CAO-18/15 by Paul Shipway, Administrator re Reserves Balances - Structure
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-18115 re Reserves Balances -Structure be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff restructure the reserves in accordance with Appendix attached to Report
CAO-18115.
CARRIED
4. OTHER BUSINESS
(a) In Camera
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:05 p.m. to discuss:
• litigation or potential litigation,including matters before administrative
tribunals, affecting the municipality or local board.
CARRIED
(b) Confidential report re litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board
(c) Out of Camera
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the Committee of the Whole do now rise from the "In Camera" session at
9:05 p.m.
CARRIED
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the Council of the Corporation of the Municipality of Bayham direct staff to
make public Report CAO-19115 by Paul Shipway,Administrator re Project Ojibwa
CARRIED
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Budget Meeting Minutes March 12, 2015
(d) Report CAO-19115 by Paul Shipway,Administrator re Project Ojibwa-Financial Plan
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Report CAO-19115 re Project Ojibwa-Financial Plan be received for
information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to immediately disseminate the Media Release attached hereto as Appendix
'A';
AND THAT Council direct staff to hold a Public Information Session on March 16,
2015 at 7:00 PM at the Vienna Community Centre to present the information
outlined in Report CAO-19115;
AND THAT Council direct staff to bring forward a by-law for Council
consideration to authorize the Treasurer to pay out the Water Infrastructure Loan
from the Royal Bank of Canada as authorized by By-law No. 2009-095 and By-law
2009-108;
AND THAT Council direct staff to bring forward a by-law for Council
consideration to authorize external borrowing in the amount of six million dollars
($6,000,000.00)from The Toronto-Dominion Bank("TD")for the purposes of the
Municipality of Bayham;
AND THAT Council direct staff to pursue legal remedy of the situation against the
Elgin Military Museum pursuant to the terms of the Guarantorship Agreement;
AND THAT the Council of the Corporation of the Municipality of Bayham delegate
authority to the Administrator to operationalize the same;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to immediately and aggressively pursue upper levels of government cash
management strategy.
CARRIED
5. BY-LAWS
(a) By-law 2015-025 Being a By-law to confirm all actions of Council
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT confirming By-law 2015-025 be received for information.
CARRIED
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Budget Meeting Minutes March 12, 2015
(b) By-Law 2015-026 Being a By-law to authorize the Treasurer to pay out the Water
Infrastructure Loan from The Royal Bank of Canada as authorized by By-Law No.
2009-095 and By-Law No. 2009-108
(c) By-Law 2015-027 Being a By-law to authorize the external borrowing upon
debentures in the amount of six million dollars($6,000,000.00) from The Toronto-
Dominion Bank("TD")for the purposes of The Municipality of Bayham
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT By-Laws 2015-026 and 2015-027 be read a first, second and third time and
finally passed.
CARRIED
(d) By-Law 2015-028 Being a By-law to confirm all actions of Council
Moved by: E Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT confirming By-law 2015-028 be read a first, second and third time and
finally passed.
CARRIED
6. ADJOURNMENT
(a) Adjournment
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Council meeting be adjourned at 9:10 p.m.
CARRIED
YOR CLE
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