The URL can be used to link to this page

Home My WebLink AboutMarch 05, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES Thursday,March 5,2015 MUNICIPAL OFFICE STRAFFORDVILLE, ONTARIO 5:30 P.M. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, March 5, 2015 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Tom Southwick, Councillors Randy Breyer,Wayne Casier and Ed Ketchabaw, Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill, Public Works Manager Vance Czerwinski, Water/Wastewater Operations Manager Ed Roloson and Treasurer Lome James were in attendance to present their respective reports. Chief Building Official/Drainage Superintendent Bill Knifton was in attendance for the In Camera meeting. 1. CALL TO ORDER Mayor Ens called the meeting to order at 5:30 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. OTHER BUSINESS AND REVIEW OF ITEMS NOT LISTED ON AGENDA (a) In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 5:35 p.m. to discuss: • the security of the property of the municipality or local board; • litigation or potential litigation,including matters before administrative tribunals, affecting the municipality or local board. CARRIED Page 1 of 8 Council Minutes March 05,2015 (b) In Camera Meeting regarding the security of the property of the municipality or local board and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (c) Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Committee of the Whole do now rise from the "In Camera" session at 7:00 p.m. CARRIED Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Council of the Corporation of the Municipality of Bayham direct staff to schedule a public information session on March 23, 2015 at 7:00 p.m. at the Vienna Community Centre to present the facilities report. CARRIED 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETINGS) (a) Regular meeting of Council held February 19, 2015 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the minutes of the regular meeting of Council held February 19, 2015 be adopted. CARRIED Page 2 of 8 Council Minutes March 05, 2015 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES -EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Elgin Area Primary Water Supply System re 2014 Annual Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Correspondence Item 9.1.1(a) be received for information. CARRIED 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report PS-07115 by Ed Roloson, Water/Wastewater Operations Manager re Annual Reporting Requirements of the Ontario Drinking Water Quality Management Standard for the Bayham Distribution System Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report PS-07115 re Annual Reporting requirements of the Ontario Drinking Water Quality Management Standard for the Bayham Distribution System be received for information. CARRIED 10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION Page 3 of 8 Council Minutes March 05, 2015 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL (a) Report DS-13115 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan Agreement-Roelands/Timmermans Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-13115 re Site Plan Agreement-Roelands/Timmermans be received for information; AND THAT By-law No.2015-023,being a By-law to authorize the execution of a Site Plan Agreement between Roelands and Timmermans and the Municipality of Bayham for development at the property known as 6679 Woodworth Road be presented for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE L1 RECEIVE FOR INFORMATION (a) Cheque Register being Cheque#018219 to Cheque#018273 inclusive, except Cheques #018223 totaling$110,303.02 and Payroll Disbursements for the period ending February 15,2015 totaling$56,631.91 (b) Ontario Farmland Trust re 2015 Farmland Forum (c) Randy Pettapiece,MPP, Perth-Wellington re Pettapiece continues push for municipal liability insurance reform (d) ALUS News and Events (e) OMAFRA re Community Economic Development Workshop for Municipal Councillors and Volunteers (I) Elgin County re 2015 Budget (g) Elgin County re provincial green spaces (h) Ministry of Agriculture, Food and Rural Affairs re 2015 Premier's Award for Agri- Food Innovation Excellence program (brochure that highlights the recipients of the 2014 program available upon request) (i) Childcan re Newsletter and donation request (j) Museums Bayham draft minutes of meeting held February 11, 2015 Page 4 of 8 Council Minutes March 05,2015 Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT Correspondence Items 11.1.1(a)to 11.1.1(j)be received for information. CARRIED 1.2 REQUIRING ACTION (a) Helen McCreadie re Sandytown Road Repair Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Correspondence from Helen McCreadie re Sandytown Road Repair be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to inform the OPP of speed issues. CARRIED (b) Town of Aurora re Bill 52,the Protection of Public Participation Act resolution Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Correspondence from Town of Aurora re Council Resolution in support of Bill 52 be received. CARRIED 2. REPORTS TO COUNCIL (a) Report CAO-14115 by Paul Shipway,Administrator re Hazardous Waste- Large Item Day-Fee Moved by: Councilor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-14115 re Hazardous Waste-Large Item Day-Fee be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to proceed with the Hazardous Waste-Large Item Day and incorporate a fee of$20.00 per vehicle. Page 5 of 8 Council Minutes March 05, 2015 CARRIED (b) Report CAO-15115 by Paul Shipway, Administrator re Richmond Shed Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-15115 re Richmond Shed be received for information; AND THAT the Council of the Corporation of the Municipality of Baham direct staff to bring forward a by-law to enter into an agreement for disposal of the shed with Ms. Thiessen for Council consideration. CARRIED (c) Report CAO-16115 by Paul Shipway,Administrator re 2015 -2016 Operating Budget - Draft Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-16115 re 2015-2016 Operating Budget-Draft be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to schedule budget meetings on March 12 and 17, 2015, commencing at 6:30 p.m.to be held at the Municipal Office. CARRIED (d) Report PS-08/15 by Vance Czerwinski, Manager of Public Works re 2015 Tandem Plow Truck Search Results and Recommendation Moved by: Councilor Casier Seconded by: Deputy Mayor Southwick THAT Report PS-08/15 re 2015 Tandem Plow Truck Search Results and Recommendation be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham accept the quotation for the purchase of a new Mack Plow Truck from the bid price of $141,130.00 plus H.S.T.; AND THAT the Mack truck is sent to Viking-Clives to have the plow equipment installed at the price of$102,637.00 plus H.S.T. CARRIED Page 6 of 8 Council Minutes March 05, 2015 12. BY-LAWS (a) By-Law 2015-005 Being a Provisional By-law to provide for Drainage Works in the Municipality of Bayham in the County of Elgin known as the Magyar-Dielman Drain (third reading only) (b) By-Law 2015-023 Being a By-law to authorize the execution of a Site Plan Agreement between Roelands/Timmermans and The Corporation of the Municipality of Bayham Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Provisional By-Law 2015-005 be read a third time and finally passed; AND THAT By-Law 2015-023 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS The Administrator provided a verbal request from Alida Roloson, Speech Language Pathologist with Thames Valley Children's Centre to use the Straffordville Library basement in order to provide therapeutic services to children and families in the area. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Council of the Corporation of the Municipality of Bayham support the request of Alida Roloson subject to provision of liability insurance. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-024 Being a By-law to confirm all actions of Council Moved by: Councillor E Ketchabaw Seconded by: Deputy Mayor Southwick "That confirming By-Law 2014-024 be read a first, second and third time and finally passed." CARRIED Page 7 of 8 Council Minutes March 05,2015 16. ADJOURNMENT (a) Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier "THAT the Council meeting be adjourned at 7:53 p.m." CARRIED MA OR CL Page 8 of 8