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Home My WebLink AboutNovember 17, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, November 17, 2016 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held November 3, 2016 B. Special Meeting held November 9, 2016 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the minutes of the regular meeting held November 3, 2016 and the special meeting held November 9, 2016 be adopted. CARRIED 2016 Council Minutes November 17, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-46/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E77/16 Emerson Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-46/16 regarding Consent application E77/16 be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E77/16, submitted by Dorothy Emerson be granted subject to the following considerations and conditions: 1. $500 cash-in-lieu of parkland dedication fee 2. Planning report fee payable to the municipality 3. Copy of the final survey— paper and digital. CARRIED 2016 Council Minutes November 17, 2016 B. Report DS-47/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E45/15 Ringland Re-submitted as E80/16 Ringland Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-47/16 regarding the consent application E80/16 Ringland be received; AND THAT Council acknowledges application E80/16, submitted by William and Jacqueline Ringland, is a resubmission of previous application E45/15 and the conditions of the previous application requiring the rezoning of both the severed and retained parcels, purchase of a civic number sign from the municipality for the retained parcel and the planning report fee have been met; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E80/16, be granted subject to the following conditions: 1. Copy of the final survey (paper and digitally) provided to the municipality. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Elgin County re Chatham Street Slope Stabilization B. Elgin County re Culloden Road Reduced Speed Zone C. Oxford County re Notice of Study Commencement, Oxford County Transportation Master Plan (TMP) D. Ministry of Transportation re Ontario's Climate Change Action Plan (CCAP) E. Ministry of Citizenship and Immigration re June Callwood Outstanding Achievement Award for Voluntarism in Ontario F. Ontario Provincial Police re Arbitrator's Award G. Long Point Region Conservation Authority Board of Directors Minutes of meeting held October 5, 2016 Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1-A— 11.1.1-G be received for information. CARRIED 2016 Council Minutes November 17, 2016 11.1.2 Requiring Action A. Ken Andrews re Outdoor Skating Rink Location Moved by: Council Ketchabaw Seconded by: Deputy Mayor Southwick THAT correspondence from Ken Andrews re Outdoor Skating Rink Location be received for information; AND THAT Council approve the re-location of the Outdoor Skating Rink from the Straffordville Ball Diamond to the Concrete Pad Surface located behind the Straffordville Community Centre for the 2016 —2017 winter season; AND THAT Council approve flooding of the entire concrete pad for the 2016 —2017 season if feasible. CARRIED 11.2 Reports to Council A. Report CAO-70/16 by Paul Shipway, CAO re Rooftop Solar— Port Burwell Firehall Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-70/16 re Roof Top Solar— Port Burwell Firehall be received for information. AND THAT staff be directed to bring forward a by-law for Council consideration to authorize the execution of a Feed-In-Tariff(FIT) Service and Operating Agreement with OSM Bilagot for the Port Burwell Firehall; AND THAT Council pass the Site Specific FIT Municipal Support Resolution, attached hereto as Appendix 'B' for the Port Burwell Firehall. AND THAT Council pass the blanket root-top solar FIT Municipal Support Resolution, attached hereto as Appendix 'C' for the Port Burwell Firehall. AND THAT Council direct staff to allocate any potential revenue from the proposed Feed-In- Tariff(FIT) Service and Operating Agreement with OSM-Bilagot to the Fire Department Operating Budget to offset the costs of the Port Burwell Fire Department loan payments. CARRIED B. Report CAO-72/16 by Paul Shipway, CAO re Museums Bayham Appointment Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-72/16 Re Museums Bayham Appointment be received for information; 2016 Council Minutes November 17, 2016 AND THAT Council appoint Bob Graham to Museums Bayham for the remainder of the 2014- 2018 Term of Council. CARRIED C. Report CAO-74/16 by Paul Shipway, CAO re 2017 Insurance Renewal Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-74/16 re 2017 Insurance Renewal Be received for information; AND THAT the 2017 Municipal Insurance Program be obtained from Frank Cowan Company Limited in accordance with the offer to renew dated November 8, 2016 at a total premium of $114,257 plus applicable taxes. CARRIED 12. BY-LAWS A. By-Law 2016-099 Being a By-law to establish Guidelines for the Structure and Function of the Joint Occupational Health and Safety Committee for the Municipality of Bayham (This by-law follows the recommendation made in Report CA0-67/16 by Paul Shipway, CAO during the regular meeting of Council of November 3, 2016) B. By-Law 2016-100 Being a By-law to authorize the execution of a Feed-In-Tariff(FIT) Service and Operating Agreement between The Corporation of the Municipality of Bayham and Bilagot Energy Corp. (This by-law follows the recommendation made in Report CAO- 70/16 by Paul Shipway, CAO during the regular meeting of Council of November 17, 2016) Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT By-laws 2016-099 and 2016-100 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS A. Councillor Ketchabaw requested staff investigate 2017 rolls with the 2016 tax rate by property class to determine classification shift/ impact on each class and report back to Council when available. B. Mayor Ens suggested an Open House at the renovated Straffordville Community Centre. Council provided staff direction to coordinate a date in compliance with Canada 150 and Enabling Accessibility Fund recognition requirements. 2016 Council Minutes November 17, 2016 C. Mayor Ens requested staff investigate installation of snow fencing at the Port Burwell Beach to maintain sand over the winter season only to assist in spring beach cleanup. 14.1 In Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 7:33 p.m. to discuss: • Proposed or pending acquisition or disposition of land by the municipality or local board; • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (6208 Plank Road) B. Confidential Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Yard Maintenance By-law Prosecution) 14.2 Out of Camera Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Committee of the Whole do now rise from the "In Camera" session at 8:01 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-102 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT confirming By-law 2016-102 be read a first, second and third time and finally passed. CARRIED 2016 Council Minutes November 17, 2016 16 ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 8:02 p.m. CARRIED MA OR �� -�