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Home My WebLink AboutDecember 01, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, December 1, 2016 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held November 17, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-48/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Applications E81/16 and E82/16 Schroyens 2016 Council Agenda December 1, 2016 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority Media Release re LPRCA looking for Nominations for New Conservation Stewardship Award B. Township of Georgian Bay re Accommodation Review Process C. Township of Georgian Bay re Hydro Cost for Rural Residents D. Township of South Stormont re Pupil Accommodation Review E. Town of Aylmer re Terrace Lodge Fundraising Committee F. Township of Malahide re Terrace Lodge Fundraising Committee G. Township of Madawaska Valley re Bill 7, The Promoting Affordable Housing Act, 2016 H. Township of McKellar re Municipal Fire Service I. Town of Pelham re Improving Ontario's Intensive Therapy Funding/Service for Children with Autism J. Ministry of Finance re Ontario Municipal Partnership Fund (OMPF) 2017 Allocations K. John Corboy, Port Burwell Public School Council re Parking 11.1.2 Requiring Action A. Long Point Region Conservation Authority re 30-Day Notice to Affected Municipalities — 2017 Draft LPRCA Budget 11.2 Reports to Council A. Report CAO-73/16 by Paul Shipway, CAO re Electoral Ward Composition B. Report CAO-76/16 by Paul Shipway, CAO re Road Closure — Godby Road C. Report CAO-77/16 by Paul Shipway, CAO re Road Closure — Bayham Drive D. Report CAO-79/16 by Paul Shipway, CAO re Accessibility Plan Update — Status Report E. Report CAO-82/16 by Paul Shipway, CAO re Use of Corporate Resources for Election Purposes 2016 Council Agenda December 1, 2016 12. BY-LAWS A. By-Law 2016-103 Being a By-law to Amend By-Law 2015-040 to Adopt Accessibility Plan — Policies Under The Accessibility of Ontarians With Disabilities Act, 2005 (This by-law follows the recommendation made in Report CAO-79/16 by Paul Shipway, CAO during the regular meeting of Council of December 1, 2016) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Sanitary Sewer Connection) B. Confidential Report regarding personal matters about an identifiable individual including municipal or local board employees (Human Resources) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-104 Being a By-law to confirm all actions of Council 16. ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, November 17, 2016 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS None. 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held November 3, 2016 B. Special Meeting held November 9, 2016 Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the minutes of the regular meeting held November 3, 2016 and the special meeting held November 9, 2016 be adopted. CARRIED 2016 Council Minutes November 17, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-46/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E77/16 Emerson Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-46/16 regarding Consent application E77/16 be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E77/16, submitted by Dorothy Emerson be granted subject to the following considerations and conditions: 1. $500 cash-in-lieu of parkland dedication fee 2. Planning report fee payable to the municipality 3. Copy of the final survey— paper and digital. CARRIED 2016 Council Minutes November 17, 2016 B. Report DS-47/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E45/15 Ringland Re-submitted as E80/16 Ringland Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-47/16 regarding the consent application E80/16 Ringland be received; AND THAT Council acknowledges application E80/16, submitted by William and Jacqueline Ringland, is a resubmission of previous application E45/15 and the conditions of the previous application requiring the rezoning of both the severed and retained parcels, purchase of a civic number sign from the municipality for the retained parcel and the planning report fee have been met; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E80/16, be granted subject to the following conditions: 1. Copy of the final survey (paper and digitally) provided to the municipality. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Elgin County re Chatham Street Slope Stabilization B. Elgin County re Culloden Road Reduced Speed Zone C. Oxford County re Notice of Study Commencement, Oxford County Transportation Master Plan (TMP) D. Ministry of Transportation re Ontario's Climate Change Action Plan (CCAP) E. Ministry of Citizenship and Immigration re June Callwood Outstanding Achievement Award for Voluntarism in Ontario F. Ontario Provincial Police re Arbitrator's Award G. Long Point Region Conservation Authority Board of Directors Minutes of meeting held October 5, 2016 Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1-A— 11.1.1-G be received for information. CARRIED 2016 Council Minutes November 17, 2016 11.1.2 Requiring Action A. Ken Andrews re Outdoor Skating Rink Location Moved by: Council Ketchabaw Seconded by: Deputy Mayor Southwick THAT correspondence from Ken Andrews re Outdoor Skating Rink Location be received for information; AND THAT Council approve the re-location of the Outdoor Skating Rink from the Straffordville Ball Diamond to the Concrete Pad Surface located behind the Straffordville Community Centre for the 2016 — 2017 winter season; AND THAT Council approve flooding of the entire concrete pad for the 2016 — 2017 season if feasible. CARRIED 11.2 Reports to Council A. Report CAO-70/16 by Paul Shipway, CAO re Rooftop Solar— Port Burwell Firehall Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-70/16 re Roof Top Solar— Port Burwell Firehall be received for information. AND THAT staff be directed to bring forward a by-law for Council consideration to authorize the execution of a Feed-In-Tariff (FIT) Service and Operating Agreement with OSM Bilagot for the Port Burwell Firehall; AND THAT Council pass the Site Specific FIT Municipal Support Resolution, attached hereto as Appendix `B' for the Port Burwell Firehall. AND THAT Council pass the blanket root-top solar FIT Municipal Support Resolution, attached hereto as Appendix 'C' for the Port Burwell Firehall. AND THAT Council direct staff to allocate any potential revenue from the proposed Feed-In- Tariff (FIT) Service and Operating Agreement with OSM-Bilagot to the Fire Department Operating Budget to offset the costs of the Port Burwell Fire Department loan payments. CARRIED B. Report CAO-72/16 by Paul Shipway, CAO re Museums Bayham Appointment Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-72/16 Re Museums Bayham Appointment be received for information; 2016 Council Minutes November 17, 2016 AND THAT Council appoint Bob Graham to Museums Bayham for the remainder of the 2014- 2018 Term of Council. CARRIED C. Report CAO-74/16 by Paul Shipway, CAO re 2017 Insurance Renewal Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT Report CAO-74/16 re 2017 Insurance Renewal Be received for information; AND THAT the 2017 Municipal Insurance Program be obtained from Frank Cowan Company Limited in accordance with the offer to renew dated November 8, 2016 at a total premium of $114,257 plus applicable taxes. CARRIED 12. BY-LAWS A. By-Law 2016-099 Being a By-law to establish Guidelines for the Structure and Function of the Joint Occupational Health and Safety Committee for the Municipality of Bayham (This by-law follows the recommendation made in Report CAO-67/16 by Paul Shipway, CAO during the regular meeting of Council of November 3, 2016) B. By-Law 2016-100 Being a By-law to authorize the execution of a Feed-In-Tariff(FIT) Service and Operating Agreement between The Corporation of the Municipality of Bayham and Bilagot Energy Corp. (This by-law follows the recommendation made in Report CAO- 70/16 by Paul Shipway, CAO during the regular meeting of Council of November 17, 2016) Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT By-laws 2016-099 and 2016-100 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS None. 14. OTHER BUSINESS A. Councillor Ketchabaw requested staff investigate 2017 rolls with the 2016 tax rate by property class to determine classification shift / impact on each class and report back to Council when available. B. Mayor Ens suggested an Open House at the renovated Straffordville Community Centre. Council provided staff direction to coordinate a date in compliance with Canada 150 and Enabling Accessibility Fund recognition requirements. 2016 Council Minutes November 17, 2016 C. Mayor Ens requested staff investigate installation of snow fencing at the Port Burwell Beach to maintain sand over the winter season only to assist in spring beach cleanup. 14.1 In Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 7:33 p.m. to discuss: • Proposed or pending acquisition or disposition of land by the municipality or local board; • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (6208 Plank Road) B. Confidential Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Yard Maintenance By-law Prosecution) 14.2 Out of Camera Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Committee of the Whole do now rise from the "In Camera" session at 8:01 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-102 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT confirming By-law 2016-102 be read a first, second and third time and finally passed. CARRIED 2016 Council Minutes November 17, 2016 16 ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 8:02 p.m. CARRIED MAYOR CLERK IN YHA 11111 o „ - Z REPORT o4T .04. DEVELOPMENT SERVICESppoltunity Isco TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: December 1, 2016 REPORT: DS-48/16 FILE NO. C-07 / D9.16 Schroyens Roll # 3401-000-003-09600/003-13800 SUBJECT: Consent Applications E81/16 and E82/16 Schroyens BACKGROUND: Two consent applications were received from the Elgin County Land Division Committee submitted by Frank and Monique Schroyens proposing 1. to sever as a farm split to create a new parcel 37.6 ha (93 acre) and retain a 62.3 ha (154 acre) agricultural parcel and; 2. To sever a surplus farm dwelling on a 0.92 ha (2.28 acre) parcel and retain 61.4 ha (151.72 acre) agricultural parcel. The subject lands are designated "Agriculture” and "Natural Gas Reservoir" on Schedule "Al" Municipality of Bayham: Land Use of the Official Plan and zoned Agricultural (Al-A) on Schedule "A" Map No. 8 in Zoning By-law Z456-2003. Elgin County Land Division Committee will consider both applications on December 7, 2016. DISCUSSION: E81/16 — Farm Split This proposal is to create one new lot along Jackson Line, with a lot frontage of 649 m (2129 feet), lot depth of 306 m (1004 feet) and an area of 37.6 ha (93 acres). The retained agricultural lands will have a lot frontage of 225 m (7738 feet); lot depth of 1230 m (4035 feet) and lot area of 62.3 ha (154 acres). The proposal meets the PPS, County Official Plan and the Bayham Official Plan policies regarding the division of agricultural lands. The severed parcel area is below the minimum 40 hectares for the Al-A zone and would require rezoning to Al. Refer to the planner's memorandum dated November 9, 2016 attached for a full analysis of the proposal. E82/16 —Surplus Farm Dwelling This proposal is to create one new lot along Jackson Line, with a lot frontage of 94 metres (308 feet), lot depth of 115/93 metres (377/305 feet) and an area of 9227 sq.m. (2.28 acres). The Staff Report DS-48/16 Schroyens 2 retained agricultural lands will have a lot frontage of 57meters and 84 metres (187 feet and 275 feet); lot depth of 1230 metres (4035 feet) and lot area of 61.4 ha (151.72 acres). The proposal complies with the PPS, Bayham Official Plan and does not meet the County Official Plan due to the reduced lot frontage, which can be addressed through zoning regulations. The proposed retained lot configuration will result in a reduced lot frontage of 141 metres, where a minimum of 150.0 metres is required in the Al Zone. Rezoning of both the severed lot and the retained lands is required to comply with the Official Plan policies for surplus farm dwellings. Staff and planner recommend Council's support of both applications with the recommendation of conditions as presented. ATTACHMENTS 1. Consent Application E81/16 2. IBI Memorandum E81/16 dated November 9, 2016 3. Consent Application E82/16 4. IBI Memorandum E82/16 dated November 9, 2016 RECOMMENDATION THAT Report DS-48/16 regarding Consent applications E81/16 and E82/16 Schroyens be received; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E81/16, submitted by Frank and Monique Schroyens be granted subject to the following conditions: 1. Rezoning of the severed parcel to recognize parcel under 20 hectares 2. Planning report fee payable to the municipality 3. Copy of the final survey— paper and digital AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E82/16, submitted by Frank and Monique Schroyens be granted subject to the following conditions: 1. Rezoning of both the severed and retained parcels as per Official Plan policies for surplus farm dwelling severances and to recognize the retained parcel's reduced lot frontage of less than the minimum required in the zoning by-law 2. Purchase of civic number sign for the retained parcel 3. Planning report fee payable to the municipality 4. Copy of the final survey— paper and digital Resp tfu"ttf7ftedb Reviewed . 4 //moMargart / P..f'' 1.,fa, Deputy Clerk/Planning Coordinator CAO sEL pr: r OCT Schroyens Farm Split L�t ,JUN ._} i=Efc•HN 2.1 , . MITTEE APPLICATION FOR CONSENT ,f. 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner Frank and Monique Schroyens Address • 55016 Jackson Line, Straffordville, ON N0J1Y0 Telephone Number 519-866-3809 Name of owner's solicitor or authorized agent David Roe Address 599 Larch Street, Delhi, ON N4B 3A7 Telephone Number 519-582-1174 Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent (x ) 3. (a). Type and purpose of proposed transaction: (check appropriate space) Transfer: x creation of a new lot Other: mortgage/charge addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance —__correction of title other(specify (b) Name of person(s),if known,to whom land or interest in land is to be transferred,leased or charged: unknown (c) If a lot addition, identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Conc. S of Talbot Rd. Municipality Bayham Concession No. Concession S. Gore Lot(s)NP T 120 & 121 P Registered Plan No. Name of Street Jackson Line Street No.and/or 991 No. 55016 Assessment Roll No. 340100000309600, 340100000313800 54884 (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No ( x) If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage 649m Depth 1230m Area 93 ac Existing Use Agricultural Proposed Use Agricultural Number and use of buildings and structures on the land to be severed: Existing 2 barns and house Proposed nothing new proposed 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage 235m Depth 1230m Area 154 ac Existing Use Agricultural Proposed Use Agricultural Number and use of buildings and structures on the land to be retained: Existing House 'and shed Proposed nothing new proposed County of Chin Engineering Services 450 Sunset Drive St.Thomas,On 5565V3 Phone:5i9 631-14450 www.elgincount4.ov.ca Progressive by Nature -2- 7. Number of new lots proposed(including retained lots) 2 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway Municipal road,maintained all year ( ) ( ) (x ) (x ) Municipal road,seasonally maintained ( ) ( ) Other public road ( ) ( ) Right Of Way • ( ) Water access ( ) ( ) ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) Privately owned and operated individual well ( x ) ( ) ( X) Privately owned and operated communal well ( ) ( ) Lake or other water body Other means (specify) 10. What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) Privately owned and operated individual septic ( ) tank (x ) Privately owned and operated communal septic ( x ) system ( ) ( ) Privy ( ) ( ) Other means (specify) 11. When will water supply and sewage disposal services be available? existing system 12. What is the existing Official Plan designation(s)of the subject land? Agricultural 13. What is the existing Zoning designation(s)of the subject land? Severed - Al _and Retained Al-A 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No (x ) Unknown ( ) If Yes,and known, provide the application file number and the decision made on the application 15. If this application is a re-submission of a previous consent application,describe how it has been changed from the original application 16. (a) Has there been any previous severances of land from this holding? Yes ( ) No ( X) -3- (b) If the answer to(a)is Yes,please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name submitted Use of parcel Date parcel created Severance File No. 17. If this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes ( ) No ( ) If Yes, provide the previous severance File No. 18. If this application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. 19. is the owner,solicitor,or agent applying for additional consents on this holding simultaneously with this application,or considering applying for additional consents in the future? Yes ( x) No' ( ) 20. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the County for approval? Yes ( ) No ( x) If Yes, and known,specify the County file number and status of the application 21. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment, minor variance,or approval of a plan of subdivision? Yes ( No ( x) If Yes,and known,specify the appropriate file number and status of the application 22. Is the application consistent with policy statements issued under subsection 3(1)of the Planning Act? Yes (x) No ( ) 23. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No ( x) If yes,does the application conform to or conflict with the applicable provincial plan or plans 24. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 25. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49, Chapter 63,S.O. 1989,being an Act to provide for Freedom of information and Protection of Individual Privacy in Municipalities and Local Boards. 26. SKETCH: 4 The application shall be accompanied by a sketch showing the following: - the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest township lot line or landmark,such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application, such as buildings, railways, roads,watercourses,drainage ditches,river or stream banks, wetlands,wooded areas,well and septic tanks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance,a public travelled road, a private road or a right of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subjectbjctland. Dated at the MAN( `('{( r of Ce G:� n this 3\ day of :17,— 20 16 • SIGNATURE OF APPLICANT(S , 0 s /�R OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION I/We David Roe of the of in the County of Norfolk solemnly declare that all the information contained in this application is true, and I/We make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the I i 1UNC IIPQ of C& -t E t y, in the AC P,i t r ) day of this 3 I f "---��CCr .•nature 20 1.6 Signature 1^ Susan Dianne Galloway,a f AtIh Lt^ Conxnlssloner,eta,County of Elgin.for The Corporation of the County of Elgin. Exploits e,zol7. A ommissioner,etc. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any;must be affixed. It is required that one copy of this application be filed,together with one copy of the sketch described, with the responsible person,accompanied by a fee of- $1,000.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$250.00 will be charged for affixing the consent stamp. Revised December 2014 • APPENDIX"A" The County of Elgin Land Division Committee requires that,in addition to the"Application for Consent",the following information be completed for all applications: 1. Are there any barns located within 300 metres of the subject of this application? Yes ( ) No (x) • If the answer is"YES"are these barns: i) Now used for livestock? Yes ii) Capable of being used for livestock? ( ) No (X) Yes ( ) No (x) NOTE:If ou answered"YES"to#1.PLEASE COMPLETE THE DATA SHEET BELOW TO BE COMPLETED • _ESV A,.�-�ca�C�l/`AAIT AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE PROXIMITY TO EXISTING LIVESTOCK BUILDINGS- In order to calculate the minimum distance separation,the following information is required for each livestock facility within 300 metres of the proposed severance and located on a separate lot: NAME TOWNSHIP TELEPHONE LOT CONC. TILLABLE HECTARES(where livestock facility located) Type of Livestock Maximum HousingCapacity p y Marn_tie System Housing System Number per Year Liquid Semi- Dry check type DAIRY Solid 0 Cows Tie Free Loose '0 Heifers Stall Stall. '0 Calves BEEF 0 Cows Open Lot Total 0 Calves &Barn Confine- 0 Feeders ment 0 400-750 lb. 0 400-1100 lb. 0 750-1100 lb. SWINE 0 Sows 0 Boars 0 Weanlings . 0 Feeders POULTRY 0 Laying Hens Caged On Floor 0 Breeder Flock 0 Pullets 0 Chicken Broilers 0 Turkey Broilers 0 Turkey Hens 0 Turkey Toms 0 Roasters MINK-Females HORSES SHEEP-Rams&Ewes RABBITS VEAL CALVES -OTHER MANURE STORAGE: DRY Open Pile Covered Pile SEMI-SOLID Open Pile Storage with Buck Walls LIQUID Covered Tank Open Earth Sided Pit Above Ground Uncovered Tank Below Ground Uncovered Tank AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: Bayham Conc. S. of Talbot Road Pts Lots 120 & 121 Conc. S. Gore , I/We,the undersigned, being the registered owner(s)of the above lands hereby authorize David Roe Norfolk County (Agents Name/Names) of to: (Agents City/Town of Residence) (1)make an application on my behalf to the County of Elgin Land Division Committee; (2)appear on my behalf at any hearing(s)of the application;and (3)provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the Municipality of Bayham this �" day of �` 3/ 20 16 \ 7 Signa .r:of W ►ess X1z K--� Signature of Own imbh �r� Signat re of Witness Signature of Owner Signature of Witness Signature of Owner i 9 ELGIN M4k,Pf'1i'.N;.. .�� air t $ I / 6 J MONO — _ fir' ` 21 am ` I am Legend Elgin Parcels q ,--,,__ 9 Local a Arterial N et ,: Highways 4/// i; j qp F ' 0 Boundary z. World Street Map [\ a 30m Severed \\\ ,' Retained/// y 0 1 . ac 1211m '; H-House �; 1064m f3 6m t & .pique chro ns' B-Barn 93a 1'19ac ,, S-Shed G\ �t 'o87 W-Well g +� Sp-Septic ._ ii'tt,.09< 362m Dan 5chroyans & : 5 , j `L yj J N Il J iir ------Q.-----a ir---, r al 1:18,056 Notes I t r 0.9 0 0.46 0.9 Kilometers r r this Map Is a user 901(4 d11.(1 stalls uutpol Korn an hamlet(I-IRWIN silo and Is fur rOletltlLe only,pntu lay0IN that irppeui Art this riop Silty in iliiry not be OLuirute, WGS,57994,Web_Mercator„Auxiliary;,Sphere all!OM,of UllirrWlsu rellable. - ©Latitude Geographies Group Ltd. THIS MAP IS NOT TO SE USED FOR NAVIGATION m 21 Legend ` [ Elgin Parcels . Ir f '. '} . Lees! Arterial r } Highways Ii i World Street Map a, ii i. ISevered \\\ IUml I; Retained/// i .4 3 ,3 1 e 671,ac I� 12!1 s rg1 a f H House y 3 6rTl j';. 1064m g B- Barn II iii ue chr® ns. a "^ 93a 191 S Shed goo 87 (20127 W—Well Sp -Septic id.17 grin [fan err y rds ■ m i dwr. 1; d Li, f 1: 18,056 ' Notes .. o.$ 0 0.48 0.9 Kilometers r t This mapmapIs a marmaryenc:r5ted ct'a1I pulpal'imam nn Internet m5pplrl{;silo l+nd 1s kr.._ raferencte only,Pam layers that appear on lhlx map may wr may not be accurate, WGS„1984„Web_Mercet0r„Auxiliary,,Sphere current;tar otherwise reliable. a • 9 Latitude.Geographies Group Ltd. THIS MAP IS NOT TO BE U560 FOR NAVIGATION IBI GROUP I B I 203-3t West London SON0 XN6Hford S1T3eCanada tel 519 472 7328 fax 519 472 9354 1 I ibigroup.com Memorandum To/Attention Municipality of Bayham Date November 9, 2016 From Paul Riley BA, CPT Project No 3404-639 cc File Subject Frank and Monique Schroyens-55016 Jackson Line -Application for Consent E81/16-Concession South of Talbot Rd. Part Lot 11, 12, 13, 120 & 121, Municipality of Bayham 1. We have completed our review of the consent application submitted by David Roe on behalf of Frank and Monique Schroyens for lands located at 55016 and 54884 Jackson Line, north side and east of Mitchell Road. The applicant is requesting consent to create one new lot of 93 acres of agricultural land and an existing residence and retain 154 acres of agricultural land and an existing residence. The lands are designated agricultural with a natural gas reservoir on Schedule "Al" Municipality of Bayham: Land Use of the Official Plan of the Municipality of Bayham. The lands are zoned Agricultural (Al-A) on Schedule"A" Map No. 8 in Zoning By-law Z456-2003. 2. The existing lands are used for residential and agricultural purposes. There are two existing dwellings. This proposal is to create one new lot along Jackson Line, with a lot frontage of 649m (2129 feet), lot depth of 306m (1004 feet) and an area of 93 acres (37.6ha). The retained agricultural lands will have a lot frontage of 225 m (738 feet); lot depth of 1230 m (4035 feet) and lot area of 62.3 ha (154 acres). 3. Section E1.2.3 of the Elgin County Official Plan indicates that consents may be allowed where they are consistent with the Provincial Policy Statement 2014(PPS), the County Official Plan, and the local Official Plan. Below is a review of relevant regulations and policies related to the PPS and Elgin County Official Plan, the local Official Plan is addressed in section 4 &5 below. • The proposed consent is located in a designated agricultural area and the permitted use is in accordance with Section 2.3.3.2 of the PPS,as all types, sizes and intensities of agricultural uses and normal farm practices are maintained based on the information provided in the application. In Section 2.3.4.1 of the PPS lot creation is generally discouraged and may only be permitted under several criteria, including in Section 2.3.4.1.a), based on appropriate size of agricultural operations. The severed and retained parcels maintain sufficiently large agricultural areas to maintain flexibility for future changes and are sufficient for the type of agricultural uses common in the area. • The proposed consents are in accordance with Section E1.2.3.1 —General Criteria of the County Official Plan. The proposed consent does not include any new development and there are no foreseen hazards related to traffic, water supply, etc. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—August 23,2016 The proposed consent is also in accordance with Section E1.2.3.4.a), as both the severed (37.6ha) and retained (62.3ha) each have a lot area of about 40 hectares. 4. Section 8.7.2 of the Bayham Official Plan states that consents may only be granted that conform to the policies of the Official Plan. The severed lands are designated "Agricultural Natural Gas Reservoir" in the Bayham Official Plan. The proposed consent conforms to Section 2.1.1.2 —Agriculture Resources: Land Use, as they are compatible with agricultural uses and do not contribute to land use conflicts. 5. Bayham Official Plan Section 2.1.6 sets out the policies for consent applications proposing the division of agricultural parcels. The policy of the Plan in section 2.1.6.1 is to discourage the division of large farms into smaller holdings and to encourage continued farm use. Based on the information provided the proposed severed parcel will continue to be farmed, however, the division of large farms into smaller holdings is discouraged. Section 2.1.6.2 permits assembling and dissembling of agricultural land into more efficient or more productive farming units based on consideration of several criteria. Sections 2.1.6.2.a-h have been reviewed and the proposed consent generally adheres to the intent of these items. 6. The Agriculture (Al-A) zone in By-law Z456-2003 allows for farm uses. The proposed lot configuration conforms to zoning regulations 5.4-5.11 as set out in the Bylaw. The severed parcel area of 37.6 ha is below the minimum 40 ha for the Al-A zone designation as regulated in Section 5.3, therefore it would fall under Al zone minimum of 20 ha and a rezoning must be undertaking in order to support this consent. 7. Based on the above review of the proposed consent application E81/16 we have no objection subject to the following condition: a. That the proposed severed parcel be rezoned to Al based on No. 6 above. fFau€ fJli(eq IBI GROUP Paul Riley, BA, CPT Consulting Planner to the Municipality of Bayham OCT3 I zQ Schroyens Surplus COUNTY'•'r Et.c LAND DIVI". N C fl, 0 p a a gIil "' `�. APPLICATION FOR CONSENT 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner Frank and Monique Schroyens Address 55016 Jackson Line, Straffordville, ON N0J1Y0 Telephone Number 519-866-3809 • Name of owner's solicitor or authorized agent David Roe • Address 599 Larch Street, Delhi, ON N4B 3A7 Telephone Number 19-582-1174 Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent (x ) 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer. creation of a new lot Other: --__mortgage/charge addition to a lot lease X surplus farm dwelling easement/R.O.W. technical severance .�_correction of title other(specify (b) Name of person(s),if known,to whom land or interest in land is to be transferred,leased or charged: unknown (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Conc. S of Talbot Rd. Municipality Bayham Concession S. Gore PT 120 & 121 Concession No. Lot(s)No.P Registered Plan No. Name of Street Jackson Line Street No.and/or 911 No. 55016 . Assessment Roll No. 340100000309600, 340100000313800 34884 (b) Are there any easements or restrictive covenants affecting the subject land? 3r Yes ( ) No ( x) If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage 94m Depth 115m/93m Area 2.28 ac Existing Use Agricultural Proposed Use Agricultural Number and use of buildings and structures on the land to be severed: Existing house and shed • Proposed nothing new .proposed 6. Description of land intended to be retained: (Accurate Measurements in Metric) / Frontage 57m and 84m Depth 1230m Area ac ' j• C i '�„M,(IV Existing Use Agricultural Proposed Use Agricultural /f�_ Number and use of buildings and structures on the land to be retained: Existing none Proposed nothing new proposed County of Eleni Engineering Services 450 Sunset Drive St.Thomas,On NOR 5V1 Phone:519-631-1460 W WW.elgin•couny.on.ca Progressive by Nature _2- 7. Number of new lots proposed (including retained lots) 2 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT Provincial Highway RETAINED LOT Municipal road,maintained all year ( ) ( ) (x ) (i• ) Municipal road,seasonally maintained ( ) ( ) Other public road ( ) Right Of Way ( ) ( ) ( ) Water access ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) Privately owned and operated individual well ( x ) ( ) A- Privately owned and operated communal well ( ) Lake or other water body ( ) Other means (specify) 10. What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) ( ) Privately owned and operated individual septic tank (x ) ( ) rn4- Privately owned and operated communal septic system ( ) ( ) Privy ( ) ( ) Other means (specify) 11. When will water supply and sewage disposal services be available? existing system 12. What is the existing Official Plan designation(s)of the subject land? Agricultural 13. What is the existing Zoning designation(s)of the subject land? AlA 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No (x ) Unknown ( ) If Yes,and known, provide the application file number and the decision made on the application 15. If this application is a re-submission of a previous consent application,describe how it has been changed from the original application 16. (a) Has there been any previous severances of land from this holding? Yes ( x ) submitted No ( ) -3- (b) If the answer to(a)is Yes,please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created Severance File No. 17. If this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes ( ) No ( ) If Yes, provide the previous severance File No. 18. If this application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. Surplus to farm dwelling located at 55314 Jackson Line Farm in name of son Dan Schroyens and part of family farm operation. Farm in "sons' name to keep separate from other 19. Is the owner,solicitor,or agent applying for additional consents on this holding simultaneously farms. with this application,or considering applying for additional consents in the future? Yes ( x) No ( ) 20. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the County for approval? Yes ( ) No ( X) If Yes,and known,specify the County file number and status of the application 21. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment,minor variance, or approval of a plan of subdivision? Yes ( x) No ( ) If Yes,and known,specify the appropriate file number and status of the application submitted 22. Is the application consistent with policy statements issued under subsection 3(1)of the Planning Act? Yes (X) No ( ) 23. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No ( x) If yes,does the application conform to or conflict with the applicable provincial plan or plans 24. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 25. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49, Chapter 63,S.O. 1989,being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local Boards. 26. SKETCH: 4 The application shall be accompanied by a sketch showing the following: - the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest township lot line or landmark,such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application,such as buildings, railways, roads,watercourses,drainage ditches, river or stream banks, wetlands,wooded areas,well and septic tanks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance,a public travelled road, a private road or a right of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. Dated at the 111C I PG1(�-t' of C r4'( l El 1 n this 3 l day of 16 20 SIGNATURE OF APPLICANT(S), SO -OR OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION I/We David Roe of the of in the County of Norfolk solemnly declare that all the information contained in this application is true,and INVe make this solemn declaration conscientiously believing it to be true,and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the CL f 111inic 1 f,r riti of CEDr\-I i I1,k=1 n in the Cair1 .igf �( ( I V this 31S+ day of :tthe( S' nature 20 Signature 'P Susan Dianne Galloway,a LL,,-C � Commissioner,etc.,County of Elgin,for The Corporation ofBre County of Elgin.Commissioner,etc. Expires January 8,2017. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal,if any;must be affixed. . It is required that one copy of this application be filed,together with one copy of the sketch described, with the responsible person,accompanied by a fee of- $1,000.00 in cash or by cheque made payable to TREASURER,COUNTY OF ELGIN An additional fee of$250.00 will be charged for affixing the consent stamp. Revised December 2014 APPENDIX"A" The County of Elgin Land Division Committee requires that,in addition to the"Application for Consent",the following information be completed for all applications: 1. Are there any barns located within 300 metres of the subject of this application? Yes (x) No ( ) If the answer is"YES"are these barns: i) Now used for livestock? Yes ii) Capable of being used for livestock? ( ) No (x) Yes ( ) No (x) OTE:If ou answered"YES"to*1.PLEASE COMPLETE THE DATA SHEET BELOW TO BE COMPLETED AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE PROXIMITY TO EXISTING LIVESTOCK BUILDINGS In order to calculate the minimum distance separation,the following information is required for each livestock facility within 300 metres of the proposed severance and located on a separate lot: NAME TOWNSHIP TELEPHONE LOT CONC. • TILLABLE HECTARES(where livestock facility located) • Type of Livestock Maximum Housing Capacity Man.ireste Number per Year Liquid rn Semi- •D HousingSystem e ry check type DAIRY Solid 0 Cows - Tie Free Loose '0 Heifers Stall Stall •0 Calves BEEF 0 Cows Open Lot Total 0 Calves &Barn Confine- 0 Feeders ment O 400-750 lb. 0 400-1100 lb. 0 750-1100 lb. SWINE O Sows 0 Boars O Weanlings . 0 Feeders POULTRY 0 Laying Hens Caged On Floor O Breeder Flock 0 Pullets 0 Chicken Broilers 0 Turkey Broilers O Turkey Hens O Turkey Toms 0 Roasters • MINK-Females HORSES SHEEP-Rams&Ewes RABBITS VEAL CALVES OTHER MANURE STORAGE: DRY Open Pile Covered Pile SEMI-SOLID Open Pile Storage with Buck Walls LIQUID Covered Tank Open Earth Sided Pit Above Ground Uncovered Tank Below Ground Uncovered Tank • • AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: Bayham Conc. S. of Talbot Road Pts Lots 120 & 121 Conc. S. Gore Pts Lots 11, 12 & 13 UWe,the undersigned, being the registered owner(s)of the above lands hereby authorize David Roe Norfolk County of to: (Agents Name/Names) (Agents City/Town of Residence) (1)make an application on my behalf to the County of Elgin Land Division Committee; (2)appear on my behalf at any hearing(s)of the application;and (3)provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the Municipality of Bayham this Z° day of , 002- 20 16 Signat e of 'tness Signature of Owner Signature Witness Sig ature of Ow r Signature of Witness Signature of Owner 9 ELGIN iR"s };PPii ti s- ,,.41, � ` allIKPAstr INNI ,"4116„ ;tiry ` Legend I 0Elgin Parcels Fj Local CD a i Arterial o r, j Highways ,F.:1 Boundary World Street Map 1 1 a ® k Wm I Severed \" I l' _ Retained N rI 1 ec 1211 m 1064m -House • 3b6m li ,, ;i B-Barn St M• ique chr ens; •t 9eG S-Shed 93 eG ii W-Well - S -Septic 649rt� g w n P P H 362m Den,�chrny ns sp . a i ■ s 411 it I pri.i.. ... H s -i - _ ,., , - c II - q t a. a.., I NI 1;18,056 a ` Notes I I 0,9 p 016 0.9 kilometers This map Is a user generated static output from an Internet mapping site and Is for reference only,Data layers that appear do this map may or may not be accurate, WGS_1984 Weh Mercator_Auxiliary_Sphera current,or otherwise reliable. ,, CO Latitude Geographies Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION ' II 9 ELGIN MAPF t ie, • .. .i/ I f Legend d Elgin Bartels Local t Arterial i / // Highways World Street Map well Sep r +U5e � I 1;115m it Severed \\\ Retained /// S7 /\'' I k' H House 13—Barn I -...________--"-- 94S—Shed W--Well '`� +: K`i Sp-Septic 84m It.' 1:2,257 0 - Notes • 41 0 0.06 0.1 Kilometers Oils map Is a user generated static output from an Internet mapping site and Is for 1 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_,Web Mercator_Auxiliary_Sphere current,or otherwise reliable, ,n . 0 Latitude Geographlcs Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION IBI GROUP I B I 203-350 Oxford Street West London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 )I ibigroup.com Memorandum To/Attention Municipality of Bayham Date November 9, 2016 From Paul Riley BA, CPT Project No 3404-639 cc File Subject Frank and Monique Schroyens-55016 Jackson Line -Application for Consent E82/16-Concession South of Talbot Rd. Part Lot 11, 12, 13, 120 & 121, Municipality of Bayham 1. We have completed our review of the consent application submitted by David Roe on behalf of Frank and Monique Schroyens for lands located at 55016 Jackson Line, north side and east of Mitchell Road. The applicant is requesting consent to create one new lot of 2.28 acres of residential land and retain 151.72 acres of agricultural land. The lands are designated agricultural with a natural gas reservoir on Schedule "Al" Municipality of Bayham: Land Use of the Official Plan of the Municipality of Bayham. The lands are zoned Agricultural (Al-A)on Schedule"A" Map No. 8 in Zoning By-law Z456-2003. 2. The existing lands are used for residential and agricultural purposes. There is one existing dwelling. This proposal is to create one new lot along Jackson Line, with a lot frontage of 94 m (308 feet), lot depth of 115/93 m (377/305 feet) and an area of 2.28 acres (9227 m2). The retained agricultural lands will have a lot frontage of 57 m and 84 m (187 feet and 275 feet); lot depth of 1230 m (4035 feet) and lot area of 61.4 ha(151.72 acres). 3. Section E1.2.3 of the Elgin County Official Plan indicates that consents may be allowed where they are consistent with the Provincial Policy Statement 2014(PPS), the County Official Plan, and the local Official Plan. Below is a review of relevant regulations and policies related to the PPS and Elgin County Official Plan, the local Official Plan is addressed in section 4 below. A. The proposed consents are located in a designated agricultural area and the permitted use of the retained parcel is in accordance with Section 2.3.3.2 of the PPS, as all types, sizes and intensities of agricultural uses and normal farm practices are maintained based on the information provided. In Section 2.3.4.1 of the PPS lot creation is generally discouraged and may only be permitted under several criteria, including: 1. Section 2.3.4.1.c), based on the residence being surplus to the farm operation. Based on the supplied information the residence is surplus to the farm operation. 2. Section 2.3.4.1.c).1 that the new lot be limited in size to accommodate the use and appropriate sewage and water services. The proposed lot boundaries are based on the existing nature of the lands as a separate residential area from the farm operation and no new development is proposed. IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—August 23,2016 3. Section 2.3.4.1.c).2 that new residential dwellings are prohibited on the retained/remnant parcel. A viable approach must be ensured so that no new dwellings are created on the retained lands. B. The proposed consents are not in accordance with Section E1.2.3.1—General Criteria of the County Official Plan. The proposed consent does not include any new development and there are no foreseen hazards related to traffic, water supply, etc. However, the proposed frontage of the retained parcel is less than the minimum as established in Zoning By-law Z456-2003 regulation 5.4, as required in Section E1.2.3.1.d). The local approval authority may consider a minor variance or amendment as a condition of approval of the consent, E1.2.3.1.e). 4. Section 8.7.2 of the Bayham Official Plan states that consents may only be granted that conform to the policies of the Official Plan. The severed lands are designated "Agricultural Natural Gas Reservoir" in the Bayham Official Plan. Bayham Official Plan Section 2.1.7 sets out the policies for consent applications based on surplus farm dwelling and farm consolidation. 5. The criteria to be met for farm consolidation and surplus farm dwellings are set out in Section 2.1.7.1 and the following paragraphs address each of the criteria: a) Land use conflicts are not anticipated based on proposed consent. b) Information regarding consolidation of the farm operations provided is sufficient. c) The application form indicates that the subject lands will be owned by the son of the family farm operation in order to keep it separate from other farms and there is at least one existing farm dwelling retained in the "Agriculture" designation in the Municipality of Bayham. d) No other surplus farm dwellings were severed from the subject lands prior to the Official Plan policies on surplus farm dwellings. Section 2.1.7.2: a) The proposed severed lot exists as a separate residential dwelling and may be slightly oversized for the inclusion of septic and water systems, however, due to the existing nature of the proposed lands and dwelling the proposed boundaries are acceptable. b) The proposed must meet the provisions of MDS 1. c) Support for this application is conditional on the severed lands being rezoned to a rural residential zone. Section 2.1.7.4: a) The minimum requirements of lot area are exceeded for the proposed consent. b) An assessment of the provisions of the Zoning By-law follows below. c) Conditional consent prohibits additional dwellings based on this criteria. 6. The Agriculture(A1-A)zone in By-law Z456-2003 allows for farm uses.The proposed retained lot configuration does not conform to zoning regulation 5.4, minimum lot frontage of 150.0 m. IBI GROUP MEMORANDUM 3 Municipality of Bayham—August 23,2016 Farm uses are permitted on the subject lands and single detached dwellings, in existence as of the date of passing of the By-law, are permitted. 7. Based on the above review of the proposed consent application E82/16 we recommend the following considerations and conditions for approval: a. A viable approach must be ensured so that no new dwellings are created on the retained lands, based on comment 3.A.3 above. Section 2.1.7.4.c)of the Official Plan prohibits additional residential development on retained parcel. b. The proposed frontage of the retained parcel is less than the minimum as established in Zoning By-law, based on comment 3.B and 6 above, however, the local approval authority may consider a minor variance or amendment as a condition of approval of the consent. c. Support for this application is conditional on the severed lands being rezoned to a rural residential zone based on Section 2.1.7.2.c) part 5 above. IBI GROUP Paul Riley, BA, CPT Consulting Planner to the Municipality of Bayham Long Point Region Conservation Authority LPRCA Media Release November 7, 2016 Release upon Receipt LPRCA is looking for Nominations for New Conservation Stewardship Award Long Point Region Conservation Authority (LPRCA) is calling for nominations for the first annual Long Point Region Conservation Stewardship Award. The public is encouraged to show their appreciation for a conservation steward by nominating an individual, business or community group who has worked hard to improve the natural environment in the watershed. This new award will be presented to a person or organization that has made an outstanding contribution to conservation in the Long Point Region watershed. Nominations can be submitted for first time environmental projects or initiatives that have extended over multiple years. "The Conservation Stewardship Award is an opportunity to celebrate some of the great work being done by people and organizations," said LPRCA Chair Mike Columbus. "Watershed Stewards are making a significant contribution to the health of the environment, which leads to a healthier, more resilient watershed." Nominations are due by Saturday, January 7, 2017. The Conservation Stewardship Award recipient will be recognized at the LPRCA Annual General Meeting on Friday, February 24, 2017. More information about eligible projects, the criteria and how to nominate can be found on the Healthy Watershed pages on LPRCA's website or call 519-842-4242 ext 227. -30- Janice Robertson, LPRCA Supervisor of Community Relations Phone: 519-842-4242, ext 227 jrobertson@Iprca.on.ca r�,,of T:coda/ s oa a 'yes koµa Township of Georgian Bay November 16, 2016 Via e-mail: premier©ontario.ca Honourable Kathleen Wynne, Premier of Ontario Legislative Building, Queen's Park Toronto, Ontario M7A 1A1 Dear Premier Wynne: Re: Accommodation Review Process A resolution from the Township of Zorra, dated October 21, 2016, was presented to the Township of Georgian Bay Council at a regular meeting held November 14, 2016. Please be advised that the following resolution of support was adopted: WHEREAS the current Accommodation Review process is not reflective of the reality of rural school and community life; AND WHEREAS school closures impact single-school small rural communities in all educational, social and economic aspects to a far greater degree than those impacts in multi-school urban communities; BE IT RESOLVED THAT the Township of Georgian Bay requests the Minister of Education initiate an immediate moratorium on the Accommodation Review Process until such time as a review of the above mentioned impacts on small rural communities be studied, completed and the results and recommendations be considered; AND THAT this resolution be circulated to Premier Kathleen Wynne, MPP Bill Walker, Minister of Infrastructure, Bluewater District School Board, Bruce-Grey Catholic District School Board, Community School Alliance, County of Grey, County of Bruce, People for Education, and all municipalities in Ontario, and Trillium Lakelands as well as Simcoe Muskoka Catholic School Board. CARRIED Yours truly, (IAA rn(99„e)v, Amber McDonald Deputy Clerk (A) amcd onald Ogb to wnship.ca 99 Lone Pine Road, Port Severn, Ontario LOK 1S0 1-800-567-0187 www.gbtownship.ca Page 1 of 2 c.c. Honourable Bill Chiarelli, Minister of Infrastructure All Ontario Municipalities Association of Municipalities of Ontario (AMO) Norm Miller, MPP Muskoka & Parry Sound District of Muskoka Trillium Lakelands School Board Simcoe Muskoka Catholic District School Board Blue water District School Board Bruce-Grey Catholic District School Board People for Education Doug Reycraft, Chair, Community School Alliance County of Grey County of Bruce 99 Lone Pine Road, Port Severn, Ontario LOK 1S0 1-800-567-0187 www.gbtownship.ca Page 2 of 2 C- 29( 1 -2016 THE TOWNSHIP OF GEORGIAN BAY Council Agenda DATE: 14 November 2016 YEA NAY Councillor Bochek MOVED BY: ,�(/�� Councillor Cooper Councillor Douglas SECONDED / Councillor Edwards BY: � Councillor Kay Councillor Wiancko Mayor Braid -'EFERRED CARRIED ✓ DEFEATED REFERRED WHEREAS there is inequity between the cost of hydro for rural residents as compared to urban residents due to higher distribution charges; AND WHEREAS this practice targets and negatively affects rural residents, especially those who are already unable to pay for the high cost of hydro; NOW THEREFORE BE IT RESOLVED THAT the Township of Georgian Bay request the Province to re-evaluate the structure of hydro in terms of access and delivery and implement structural changes to address the unfair practice of charging more for delivery for rural residents; AND THAT this resolution be circulated to all municipalities in the Province of Ontario as well as Ontario Small Urban Municipalities (OSUM) and Association of Municipalities of Ontario (AMO). MAYOR TOWNS OF SOUTH STORMONT / ' SO UTION c---------- -MOVED BY A � ^��- . RESOLUTION NO �??-J a----)Ro / 7 SECONDED / .14L 0 DATE November 9, 2016 WHEREAS the Upper Canada District pool Board (UCDSB) has commenced a Pupil Accommodation Review (PAR) study that may result in the closure of dozens of schools across the Board, many in SDG; And whereas the aggressive timelines imposed by the UCDSB simply do not allow for sufficient time for adequate and reasonable public consultation and review by those impacted by the closures; And whereas it is understood that no discussion is contemplated or taken place between the UCDSB and the 3 other local school boards regarding sharing underutilized space; And whereas schools are an essential element of the fabric of our rural communities; Now therefore we, the 32 elected representatives (upper and lower tier) of the 65,000 residents of Stormont, Dundas and Glengarry, collectively demand that the PAR being undertaken by the UCDSB be immediately suspended for a period of 1 year, to allow adequate time to complete the work necessary to chart the course ahead that is in the best interests of all UCDSB students, AND FURTHERMORE THAT the policy issued by the Ontario Ministry of Education on March 26, 2015, deleting the requirement that local school boards take into consideration the social, economic or geographic implications of school closures, be immediately reviewed, given the devastating impact this policy has on rural schools. CARRIED 0 DEFEATED ❑ DEFERRED Chairperson Recorded Vote: Councillor Primeau -- Councillor Smith Councillor Waldroff Deputy Mayor Hart Mayor Bancroft From: Nancie Irving [mailto:nirving@town.aylmer.on.ca] Sent: November-15-16 9:58 AM To: Michelle Casavecchia-Somers<MCasavecchia@malahide.ca>; Paul Shipway <PShipway@bayham.on.ca>; Don Leitch (DLeitch@centralelgin.org) <DLeitch@centralelgin.org> Cc:Jennifer Reynaert<jreynaert@town.aylmer.on.ca>; Mark McDonald <mmcdonald@elgin.ca> Subject: Fundraising committee -Terrace Lodge At the Town Council meeting held on November 14, 2016, Town Council received the attached communication, requesting that Council reconsider its decision related to the fundraising committee for Terrace Lodge. Town Council resolved: Resolution No. 464-16 Moved by Deputy Mayor French and seconded by Councillor Andrews: That the matter about participating in a capital fundraising campaign for the purpose of rebuilding Terrace Lodge, BE DEFERRED to a future meeting at which time a representative of the Committee be invited to attend the Council meeting to provide information about the mandate of the Committee, the composition of the Committee, and the staffing resources for the Committee. The motion is carried. Please contact me to arrange a date/time for a representative to attend as a delegation at a future Council meeting. Nancie J. Irving, CMO Clerk/Lottery Licensing Officer Town of Aylmer 46 Talbot Street West Aylmer ON N5H 1J7 Ph 519-773-3164 Fax 519-765-1446 Email nirvincatown.aylmer.on.ca www.aylmer.ca 87 John Street South the T O W N S H I P of 14 Aylmer ON N5H 2C3 , Telephone 519-773-5344 MALAH DE Fax 519-773-5334 www.malahide.ca A proud tradition, a bright future. II 11' November 18, 2016 Jenny Reynaert, Administrator Town of Aylmer 46 Talbot Street, West Aylmer, ON N5H 1J7 RE: Terrace Lodge — Fundraising Committee At its regular meeting held on November 17, 2016, the Council of The Corporation of the Township of Malahide passed the following Resolution: THAT Deputy Mayor Mike Wolfe and other members of the Fundraising Committee be requested to attend a meeting of the Aylmer Town Council, early in the new year, for the purpose of providing additional information regarding the proposed Terrace Lodge Fundraising Campaign Committee, including information about the mandate, composition,and staffing resources required for the Committee. AND THAT Aylmer be requested to provide a list of questions or issues prior to the delegation attending the meeting. Please provide us with dates that would be available early in the new year for the representatives of the Fundraising Committee to attend an Aylmer Council meeting. We also look forward to receiving, prior to the meeting date, a list of specific questions/issues that the Aylmer Council would like addressed by the delegation. If you require any additional information, please do not hesitate to contact the undersigned. Yours very truly, TOWNSHIP OF MALAHIDE ACL.— � -�w-- M. CASAVECCHIA-SOMERS, D.P.A., C.M.O., CMM III Chief Administrative Officer/Clerk Copy- Municipality of Bayham - Municipality of Central Elgin - County of Elgin i f j., THE CORPORATION OF THE TOWNSHIP _.0.0._., N\ OF MADAWASKA VALLEY v � " P.O. Box 1000 85 Bay Street " \, '1th\ Barry's Bay ON KOJ 1B0 ,., j Ph 613-756-2747 Fax 613-756-0553 1 infoc madawaskavalley.ca Moved by: Mayor Love 20-0711-16 Seconded by: Councillor IMailca -07-November 2016 BE IT RESOLVED WHEREAS: The Government of Ontario has introduced Bill 7,the Promoting Affordable Housing Act, 2016,an omnibus Bill that includes amendments to the Residential Tenancies Act, 2006 (RTA), and WHEREAS: Schedule 5 of the Bill prescribes that local municipalities shall assume enforcement responsibility for residential rental maintenance standards (0. Reg. 517/06)under the RTA on July 1,2018, and WHEREAS: The Ministry of Housing currently enforces residential rental maintenance standards in municipalities that do not have a property standards by-law,or have a"partial"by- law that does not address the interior of rental buildings, and WHEREAS: The Minister currently receives complaints from tenants respecting residential rental maintenance standards and appoints inspectors to provide this service to municipalities on an as needed basis,for a cost-effective set fee of$265 for each inspection or re-inspection, and WHEREAS: The download of enforcement responsibility will require each municipality to receive written complaints from tenants, cause an inspector to make an inspection to determine whether the provincial standards have been complied with, issue work orders to landlords who have not complied with a prescribed maintenance standard,monitor compliance,investigate allegations of failure to comply, and where circumstances warrant,to prosecute landlords for non-compliance, and WHEREAS: The Government of Ontario intends to download these responsibilities with no compensatory funding,leaving municipalities that do not currently enforce residential rental maintenance standards with the significant fiscal challenge of providing this service cost- effectively, THEREFORE BE IT RESOLVED THAT the Council of the Township of Madawaska Valley calls on the Government of Ontario and the Ministry of Housing to halt the download of enforcement responsibility for residential rental maintenance standards proposed in Schedule 5 of Bill 7, in light of the significant fiscal challenge each municipality will face to provide this service to the public in a cost-effective manner. AND THAT a copy of this resolution be sent to the Plonourable Kathleen Wynne,Premier of Ontario,the Honourable Chris Ballard,Minister of Housing,Mr. Patrick Brown, Leader of the Progressive Conservative Party,Ms. Andrea Horwath,Leader of the New Democratic Party, and all Members of Provincial Parliament in the Province of Ontario; and THAT a copy of this resolution be sent to the Association of Municipalities of Ontario(AMO), the Rural Ontario Municipal Association(ROMA),the Federation of Northern Ontario Municipalities(FONOM),and to all Ontario municipalities for consideration. X CARRIED. Craig Kelley, CAO/Clerk Township of McKellar P.O. Box 69, McKellar, Ontario POG 1C0 Phone: (705) 389-2842 Fax: (705) 389-1244 VIA EMAIL November 22, 2016 The Honourable Kathleen Wynne The Honourable Brad Duguid The Honourable Bob Chiarelli Norm Miller, MPP for Parry Sound-Muskoka Association of Municipalities of Ontario (AMO) Federation of Northern Ontario Municipalities (FONOM) Rural Ontario Municipal Association (ROMA) All Ontario Municipalities Please be advised that at its regular meeting held, Monday November 21, 2016 the Council of the Township of McKellar passed the following resolution: RESOLUTION: 16-384 WHEREAS the Fire Protection and Prevention Act, 1997, legislates that fire prevention, public education and fire protection services are a mandatory municipal responsibility; AND WHEREAS there are a total of 449 Fire Departments operating in the province comprised of 32 Full-Time Departments, 191 Composite Departments and 226 Volunteer Departments with 11,376 Full-Time Firefighters, 19,347 Volunteer Firefighters and 343 Part-Time Firefighters staffing these departments; AND WHEREAS the fire service represents a significant percentage of small, rural and northern municipalities' managed capital assets; AND WHEREAS the Municipal Fire Department and associated assets represent critical municipal infrastructure; AND WHEREAS there are currently no funding opportunities available from the Provincial or the Federal Government for the equipment, training, maintenance, operating or capital requirements of local fire departments; NOW THEREFORE BE IT RESOLVED that the Council of the Township of McKellar hereby petition the Provincial Government to recognize the municipal fire service as critical infrastructure by including funding for Fire Department infrastructure as part of the Provincial Governments Infrastructure Strategy to Move Ontario Forward; AND FURTHER that a copy of this resolution be sent to the Premier of Ontario, the Minister of Economic Development, Employment and Infrastructure, Norm Miller, MPP for Parry Sound-Muskoka, the Association of Municipalities of Ontario (AMO), the Federation of Northern Ontario Municipalities (FONOM), the Rural Ontario Municipal Association(ROMA) and all Ontario municipalities. As per the above resolution,please accept this correspondence for your information and consideration. If you have any questions please do not hesitate to contact undersigned. Sincerely, Shawn Boggs Clerk Administrator Township of McKellar • Pelham NIAGARA Vibrant Creative.Caring November 18, 2016 Maryann Weaver, Clerk The Township of the Archipelago 9 James Street Parry Sound, ON P2A 1T4 Dear Ms. Weaver, RE: Improving Ontario's Intensive Therapy funding/service for Children with Autism At their regular meeting of November 7th, 2016, Council of the Town of Pelham received the Township of the Archipelago resolution for Improving Ontario's Intensive Therapy funding/services for Children with Autism and endorsed the following resolution: BE IT RESOLVED THAT Council of the Town of Pelham endorse and support the resolution from the Township of the Archipelago regarding improving Ontario's Intensive Therapy Funding/Services for children with Autism. A copy of the original resolution is enclosed for your information. On behalf of Council, thank you for this important correspondence. Yours very truly,. it'nl‘ jI (Mrs.) \ a 4l J. Bo .to, AMCT Town Clerk Ijm Encl. c.c. Hon. Michael Coteau, Minister of Children and Youth Services Nancy Matthews, Deputy Minister Hon. Kathleen Wynne, Premier of Ontario All Ontario municipalities From the Clerk's Department. Administrative te,r7 Services 20 Pelham Town Square P.O Box 400 Forithin ON LOS 1E0 p. 905,892.2607 f: 905.892.5055 pelham.ca .1,jr\isHip The Corporation of • • THE TOWNSHIP of The Archipelago ,A f3 9 James Street, Parry Sound, Ontario P2A 1T4 Email: mweaver@thearchipelago.on.ca WC1-06 Phone: 705-746-4243 ext. 301 • Fax: 705-746-7301 October 20, 2016 Hon. Michael Coteau Minister of Children and Youth Services 14th Floor 56 Wellesley Street West Toronto, Ontario M5S 2S3 RE: Improving Ontario's Intensive Therapy funding/services for Children with Autism Please be advised that this matter was heard by Council at its Council meeting held on October 14, 2016, and in this regard Council adopted the following resolution: 16-169 Moved by Councillor Lundy Seconded by Councillor Frost WHEREAS Autism Spectrum Disorder is now recognized as the most common neurological disorder affecting 1 in every 94 children, as well as their friends,family and community; and WHEREAS Applied Behaviour Analysis (ABA) is the scientific process based on objective evaluation and empirically based interventions used to achieve meaningful, generalizable and enduring behavioural change. Intensive Behavioural Intervention (IBI) is an application of the principles of ABA in an intensive setting used to affect behaviour change and improvement; and WHEREAS the current waiting list of children for Intensive Behaviour Intervention (IBI)is over 2,000 and more than 13,000 children await Applied Behaviour Analysis (ABA); and WHEREAS the province of Ontario has announced it intends to discontinue IBI services to children over the age of four and provide a one-time payment to assist with services, thereby abandoning thousands who have been wait-listed for years; and WHEREAS there are two service models for affected children to be treated, 1)the Direct Service Offering (DSO)where children receive services directly from trained staff at Ontario's nine regional service providers, and 2)the Direct Funding Offering (DFO) where parents receive funding directly in order to purchase services; and WHEREAS the DFO model to provide services is used in Alberta, British Columbia and imminently Saskatchewan. Such a model is clinically rigorous and has been identified by the Auditor General of Ontario as being less expensive than Ontario's DSO model; THEREFORE BE IT RESOLVED that a letter be sent to Hon. Michael Coteau, Minister of Children and Youth Services; Nancy Matthews, Deputy Minister ; Hon. Eric Hoskins, Minister of Health; and Hon. Kathleen Wynne, Premier of Ontario, requesting the Province to: 1. Amend its policy to one that will allow all children on the current waiting list to receive the IBI services promised to them; and 2. Remove the age limit for IBI therapy and replace it with a program that provides ongoing IBI services based on need and individual development, not age; and 3. Ensure oversight by professionals and parents based on 'development process' criteria and milestones; and 4. Adopt a Direct Funding Offering (DFO) model in lieu of the current Direct Service Offering (DSO) model. AND FURTHER THAT a copy of this resolution be forwarded to all municipalities within the Province of Ontario. Carried, Regards, Lt. , ve4 Maryann Weaver Clerk cc Nancy Matthews, Deputy Minister Hon. Eric Hoskins, Minister of Health Hon. Kathleen Wynne, Premier of Ontario All Ontario Municipalities Ministry of Finance Ministry of Municipal Affairs Office of the Minister 7'h Floor Office of the Minister Frost Building South 17}Floor 7 Queen's Park Cr 777 Bay Street Toronto ON M7A 1Y7 Toronto,ON M5G 2E5 Tel(416)325-0400 Tel(416)585-7000 Fax(416)325-0374 Fax(416)585-6470 Ontario www.fin.gov.on.ca www.mah.gov.on.ca November 10, 2016 Dear Head of Council: We are writing to announce the release of the Ontario Municipal Partnership Fund (OMPF) municipal allocations for 2017. In 2017, the province will maintain OMPF funding at $505 million, which will provide unconditional support to 388 municipalities across the province. The province will continue to provide unconditional funding in 2017 and beyond. When the OMPF is combined with the provincial uploads, the municipal benefit will total more than $2.4 billion in 2017. This is nearly four times the level of funding provided in 2004, and is the equivalent of 13 per cent of municipal property tax revenue. As you know, the OMPF was redesigned in 2014 following consultations with municipalities from across the province. Consultations with municipalities and the Association of Municipalities of Ontario (AMO) have continued over the past year and have focused on refining the program to ensure it meets the long-term priorities of municipalities. The 2017 OMPF reflects the core objectives of the redesigned program, while balancing the range of views expressed by municipalities through this year's consultations. The 2017 program will further target support to municipalities with more challenging fiscal circumstances by increasing the Northern and Rural Fiscal Circumstances Grant to $82 million from $67 million in 2016. This is an increase of over 20 per cent to this grant component and means that municipalities with more challenging fiscal circumstances will see their funding through this grant component increase in 2017. Through the consultation process, we heard positive feedback on the funding enhancement introduced last year that is targeted to municipalities with the highest levels of farm land, in recognition of their unique challenges. In 2017, the Rural Communities Grant will be increased to $148 million from $143 million in 2016 to further target funding to municipalities across the province with the highest levels of farm land. .../cont'd - 2 - Finally, in order to help municipalities as they adjust to the redesigned program, municipalities will continue to receive a guaranteed minimum level of.funding. The 2017 minimum funding guarantee for municipalities in southern Ontario will be at least 85 per cent of their 2016 OMPF allocations and for municipalities in northern Ontario will be at least 90 per cent of their 2016 OMPF allocations. Municipalities in all regions of the province with the most challenging fiscal circumstances will continue to have their funding maintained at 100 per cent of the prior year's allocation. The Ministry of Finance's (MOF) Provincial-Local Finance Division will be providing your municipal Treasurers and Clerk-Treasurers with further details on the 2017 OMPF. This information and other supporting materials will be posted in both English and French on the MOF website: http://www.fin.gov.on.ca/en/budget/ompf/2017 Our government has a very strong record of supporting and working with municipalities. As outlined in the 2016 Ontario Budget, we are pleased to fulfil our commitment to the upload of social assistance benefit programs, as well as court security and prisoner transportation costs, off the local property tax base. These uploads will be fully implemented by 2018. As a result of the uploads, municipalities will benefit from more than $1.9 billion in reduced costs in 2017 alone. Our commitment to the provincial uploads means that overall support to municipalities will continue to increase. In 2017, municipalities will benefit from more than $4 billion in ongoing support through the OMPF, provincial uploads, and other provincial initiatives — an increase of $2.9 billion from the level provided in 2003. Going forward, the government's focus will be on investing in the infrastructure that is vital to the health, prosperity and quality of life of Ontarians. In partnership with communities, Ontario is making significant infrastructure investments to create jobs and help the province grow and prosper. The province's infrastructure commitments include transit, transportation and other priority infrastructure through Moving Ontario Forward that is supported by $31.5 billion in dedicated funds. As part of Moving Ontario Forward, the Ontario Community Infrastructure Fund (OCIF) is being expanded to $300 million per year by 2018-19, which will provide ongoing support for critical local infrastructure priorities. The expanded fund was launched in July of 2016. .../cont'd - 3 - In addition, the 2016 Budget announced that the government is introducing a new Connecting Links program that will provide $20 million in 2016-17 to help municipalities pay for construction and repair costs for municipal roads that connect two ends of a provincial highway through a community or to a border crossing. Funding for this program will increase to $30 million per year by 2018-19. In September, the province signed a bilateral agreement with the federal government to make funding available under the federal Clean Water and Wastewater Fund (CWWF). The Province will contribute about $270 million in funding through the program to support immediate improvements to water distribution and treatment infrastructure, starting in 2016-17. This is in addition to a federal contribution of about $570 million. We remain committed to consulting with our municipal partners to ensure the design of the OMPF reflects municipal priorities. We look forward to continuing the strong partnership we have with communities across Ontario. Sincerely, /014/ Charles Sousa Bill Mauro Minister of Finance Minister of Municipal Affairs John Corboy 54990 Nova Scotia Line RR1 Port Burwell, ON NOJ 1T0 November 8th, 2016 Mayor Paul Ens 9344 Plank Road Box 160 Straffordville, ON NOJ 1Y0 Dear Mayor Ens, I am writing today as the co-chair of the Port Burwell Public School, School Council. I appreciate the response from council, dated October 21St, 2016 in regards to our requests surrounding parking at the school. We were not aware the costs of paving the area would be this expensive. Our intention remains,to establish a designated, safe area, for our teachers and parents to park when working at and visiting the school. Also, being fiscally responsible to both citizens of Port Burwell and the students at our school is important to us.The school is presently attempting to raise funds for safe playground equipment for the students as well. Would the Municipality be willing to allow the school to accept a donation of gravel to layer the top of the area we initially planned on paving?Would this layer of gravel be up to municipal standards? Would the Municipality be willing to allow the school to purchase gravel to layer the area intended to be utilized for a parking lot? If Staff and Parents are directed to park on the grass area indicated in our previous letter,will they be ticketed or towed? Can we have reassurance they are allowed to park on the eastside of the school, which is town property, between Shakespeare St. and the fence and from Waterloo to Wellington St.? Do you have any other suggestions to ensure parking is available and in an area that alleviates concerns of citizens, safety concerns of staff and parents attending the school, and does not interfere with snow removal or potential plans to repair sewage underneath the surface? Of the$1.297 million dollars provided by the Municipality to the school board,what amount was designated directly to Port Burwell Public School?What portion of this amount was contributed by taxpayers?Would you please provide a budgetary breakdown of the expenditures associated with this funding amount? I appreciate your time in reviewing this information and look forward to answering any questions you may have at the council meeting on January 19th, 2017. Sincerely, Via online John Corboy (705) 542-9184 outspokencorboy@gmail.com Long Point Region Conservation Authority 4 Elm St., Tillsonburg, Ontario N4G 0C4 519-842-4242 or 1-888-231-5408 . Fax 519-842-7123 Email: conservation@lprca.on.ca www.lprca.on.ca November 22, 2016 File:1.4.5.1 Paul Shipway, CAO Municipality of Bayham 9344 Plank Rd, PO Box 160 Straffordville ON NOJ 1Y0 Re: 30-Day Notice to Affected Municipalities—2017 Draft LPRCA Budget Dear Mr. Shipway, At a Special Board of Directors meeting held on Friday, November 18th, the Draft 2017 Operating and Capital Budgets for LPRCA were approved. Ontario Regulation 139/96 calls for a 30-day notice to affected municipal partners in order for them to consider and provide comment regarding the draft budget. The Regulation also requires that the notice be accompanied by the financial information used to determine that levy. As such, please find attached the following information on LPRCA's budgets for its member municipalities: 1. 2017 Draft Consolidated Budget Summary 2. 2017 Draft Statement of Operations 3. Five-year Draft Capital Budget 2017-2021 4. LPRCA Draft 2017 Municipal Levy- Consolidated 5. Five Year Summary by Municipality of Levy Apportioned by CVA 6. Capital Levy by Municipality Apportioned by CVA % LPRCA is requesting any comment regarding the Draft 2017 Budget to be forwarded to this office no later than noon Wednesday, January 4th, 2017. The weighted vote for the Final 2017 LPRCA Budget will take place the evening of Wednesday, January 18th, 2017 as part of the regular meeting of the LPRCA Board of Directors. On behalf of the LPRCA Board of Directors, I would respectfully request the opportunity to present the draft budget to your council at its earliest convenience. If you have any questions or need further information, please feel free to contact myself at 519-842-4242, ext. 225. Sincerely, A NEP Cliff Evanitski General Manager Long Point Region Conservation Authority 2017 Draft Budget Summary 2016 2017 2017 Change from oho of Draft Budget Draft Budget 2016 Budget "�o Budget Total Operating Expenditures 3,818,867 3,869,457 50,590 1.3% 86.3% Total Capital Expenditures* 568,200 615,100 46,900 8.3% 13.7% 4,387,067 4,484,557 97,490 2.2% 100.0% SOURCES OF REVENUE Municipal Levy-Operating 1,412,680 1,462,129 49,449 3.5% 32.6% Municipal Levy-Capital 269,000 349,326 80,326 29.9% 7.8% 1,681,680 1,811,455 129,775 7.7% Municipal Levy-Special- Norfolk 65,000 55,000 (10,000) (15.4%) 1.2% Municipal Levy-Special- Haldimand - 45,000 45,000 1.0% Subtotal Municipal Levy 1,746,680 1,911,455 164,775 9.4% 42.6% Provincial Funding 62,196 75,892 13,696 22.0% 1.7% MNR Grant 68,240 68,240 - 0.0% 1.5% MNR WECI & Municipal Funding 77,200 55,000 (22,200) 1.2% Federal Funding 89,844 79,448 (10,396) (11.6%) 1.8% User Fees 1,982,224 1,920,819 (61,404) (3.1%) 42.8% Community Support 283,684 325,929 42,247 14.9% 7.3% Deferred Revenue/Reallocation 77,000 47,774 (29,226) 1.1% TOTAL REVENUE 4,387,067 4,484,557 97,491 2.2% 100.0% The Capital Expenditures in the 2017 Draft Budget are proposed to be funded by Municipal Levy of$349,326,Special Levy of $100,000,WECI$55,000, Federal Natural Disaster Mitigation Program$60,000,prior year Municipal Levy of$47,774 and other of $3000.Application for WECI will be completed early in 2017 and the Federal program has been applied to in 2016 and a response has not been received. Attachment 1 Long Point Region Conservation Authority Statement of Operations 2016 2017 2017 Change from Contribution Increase to Budget Draft Budget 2016 Budget (to)from Levy$ % $ $ $ Reserves$ Program: Watershed Planning and Technical Services 230,041 254,090 24,049 10.5% - 9,928 Watershed Flood Control Services 261,707 273,506 11,799 4.5% - 11,799 Healthy Watershed Services 189,141 194,474 5,333 2.8% (4,144) 3,939 Communication and Marketing Services 122,297 136,212 13,916 11.4% - 6,716 Backus Heritage and Education Services 536,677 544,752 8,075 1.5% - 2,518 Conservation Parks Management Services 693,355 695,668 2,314 0.3% (206,914) No levy Public Forest Land Management Services 250,397 249,183 (1,213) (0.5%) (65,817) No levy Private Forest Land Management Services 131,448 100,216 (31,232) (23.8%) - No levy Other Conservation and Land Management Services 498,457 493,499 (4,958) (1.0%) - 3,698 Corporate Services 905,349 927,857 22,508 2.5% 276,875 10,851 Total Program Expenditures 3,818,867 3,869,457 50,590 1.3% 0 49,449 Objects of Expenses: Staff Expenses 2,471,882 2,535,953 64,071 2.6% Staff Related Expenses 56,771 54,761 (2,010) (3.5%) Materials and Supplies 293,438 255,664 (37,774) (12.9%) Purchased Services 925,134 948,930 23,796 2.6% Equipment 25,850 25,800 (50) (0.2%) Other 45,792 48,349 2,557 5.6% Total Expenditures 3,818,867 3,869,457 50,590 1.3% Sources of Revenue: Municipal Levy-Operating 1,412,680 1,462,129 49,449 3.5% Provincial Funding 62,196 75,892 13,696 22.0% MNR Grant 68,240 68,240 - 0.0% Federal Funding 9,844 19,448 9,604 97.6% User Fees 1,982,224 1,920,819 (61,404) (3.1%) Community Support 283,684 322,929 39,246 13.8% Total Revenue 3,818,867 3,869,457 50,590 1.3% Attachment 2 Long Point Region Conservation Authority FIVE YEAR DRAFT CAPITAL BUDGET 2017-2021 CORPORATE SUMMARY PROGRAMS AND PROJECTS 2017 2018 2019 2020 2021 Total OBJECTS OF EXPENSES Watershed Services Flood Control Structure Repairs and Studies $ 205,000 $ 220,500 $ 145,000 $ 260,000 $ 225,000 $1,055,500 Mapping Server $ 5,000 $5,000 Haldimand County NDMP $ 111,000 $ 111,000 $222,000 Backus Heritage and Education Services Hydro Upgrades $ 40,000 $ 40,000 $80,000 Water Systems Upgrades $ 20,000 $20,000 New Comfort Station in Campground $45,000 $45,000 Museum Pavilion Replacement $2,000 $2,000 Shingle Mill Building Replacement $2,500 $2,500 Pool Deck Concrete Replacement $18,000 $18,000 New Natural Gas Furnace Installation at Homestead $10,000 $10,000 Security Fence Around Maintenance Barn and Workshop $10,000 $10,000 Heating and Cooling System Aunt Eries $15,000 $15,000 Education Centre Flooring Replacement $ 25,000 $25,000 Two pavilion upgrades with hydro and security lighting $ 20,000 $20,000 Conservation Parks Management Services Deer Creek CA Comfort Station-Replacement _ $45,000 _ _ $45,000 Deer Creek CA Campsite Upgrades $14,000 $14,000 Deer Creek CA Pump House Replacement $25,000 $25,000 Deer Creek CA Workshop Upgrade $25,000 $25,000 Deer Creek CA docks $ 10,000 $ 10,000 $20,000 Haldimand CA Hydro Upgrades $35,000 $ 35,000 $70,000 Haldimand CA Fire Pit Rings $5,000 $5,000 $10,000 Norfolk CA Water Intake Upgrades $16,000 $16,000 Norfolk CA Comfort Station $40,000 _ $40,000 Waterford North CA Comfort Station/Shower $55,000 $55,000 Waterford North CA Hydro Update $40,000 $40,000 $70,000 $150,000 Waterford North Docks $12,000 $12,000 Waterford North Gatehouse Building $45,000 $45,000 Canoes and Related Watersports Equipment $6,000 $6,000 Other Conservation and Land Management Services Vehicle Replacement(1 pick-up) $27,500 $42,000 $30,000 $32,000 _ $131,500 Equipment Replacement(1 front mount lawnmower) $24,000 $23,000 $25,000 $28,000 $100,000 Roadway Signage for Parks $5,000 $5,000 Corporate Services Computer Upgrades $3,100 $3,000 $3,000 $3,000 $3,000 $15,100 Admin Office Parking Lot $60,000 $60,000 $60,000 $180,000 Admin Office Roof $33,000 $33,000 $33,000 $99,000 Admin Office Furniture $48,000 _ $48,000 Phone System Administration Office Upgrade $12,500 $12,500 SWOOP $9,000 _ $9,000 Back Door Replacement $3,500 $3,500 Admin Office Furnaces $45,000 $45,000 Admin Office Air Conditioners $18,000 $18,000 $ 615,100 $ 880,500 $ 436,000 $ 570,000 $ 228,000 $ 2,729,600 SOURCES OF REVENUE MUNICIPAL GENERAL LEVY-Capital $ 349,326 MUNICIPAL SPECIAL LEVY-Capital $ 100,000 Grants-Provincial(MNR)(WECI) $ 55,000 Grants-Federal-Natural Disaster Mitigation Plan $ 60,000 Reallocation of General Levy-Capital $ 47,774 Other-GRCA $ 3,000 $ 615,100 Attachment 3 LPRCA 2017 MUNICIPAL LEVY - CONSOLIDATED - Draft LEVY AMOUNTS PER CAPITA PER CAPITA MUNICIPALITY OPERATING CAPITAL TOTAL (Watershed) (Municipality) Haldimand County $207,125 $49,485 $256,610 $18.66 $8.27 Norfolk County $776,193 $185,445 $961,638 $18.94 $17.99 Norwich Twp. $93,771 $22,404 $116,175 $17.85 $13.21 South-West Oxford Twp. $30,686 $7,331 $38,018 $20.18 $6.05 Tillsonburg $189,626 $45,305 $234,931 $18.02 $18.02 otal Oxford County $314,084 $75,040 $389,124 Brant County $89,378 $21,354 $110,732 $22.31 $3.57 Bayham Municipality $65,058 $15,543 $80,602 $14.38 $14.38 Malahide Township $10,290 $2,458 $12,749 $18.34 $1.83 $1,462,129 $349,326 $1,811,455 $18.63 $11.02 Increase over 2016 $49,449 $80,324 $129,773 Per Capita Increase over 2016 $0.51 $0.83 $1.33 Attachment 4 5 Year Summary by Municipality of Levy Apportioned by CVA% LPRCA Approved Operating Levy Approved Capital Levy Approved Total Levy $ 1,462,129 $349,326 $1,811,455 Municipal Levy-Operating Municipal Levy-Capital Municipal Levy-Combined $Increase $Increase $Increase Amount of %of Total 2017 over Amount of %of Total 2017 over Amount of %of Total 2017 over Municipality Year Levy Share Levy* 2016 Levy Share Levy* 2016 Levy Share Levy* 2016 Haldimand County 2013 $148,561 14.84% $18,722 14.84% $167,283 14.84% 2014 $156,682 14.56% $18,953 14.56% $175,635 14.56% 2015 $164,510 14.49% $25,229 14.49% $189,739 14.49% 2016 $204,043 14.44% $38,854 14.44% $242,897 14.44% 2017 $207,125 14.17% $3,082 $49,485 14.17% $10,631 $256,610 14.17% $13,713 Norfolk County 2013 $528,470 52.77% $66,600 52.77% $595,070 52.77% 2014 $569,812 52.94% $68,928 52.94% $638,740 52.94% 2015 $600,471 52.90% $92,089 52.90% $692,560 52.90% 2016 $748,430 52.98% $142,515 52.98% $890,945 52.98% 2017 $776,193 53.09% $27,763 $185,445 53.09% $42,930 $961,638 53.09% $70,693 Oxford County* 2013 $216,073 21.58% $27,231 21.58% $243,304 21.58% 2014 $230,399 21.41% $27,871 21.41% $258,270 21.41% 2015 $243,499 21.45% $37,343 21.45% $280,842 21.45% 2016 $302,500 21.41% $57,602 21.41% $360,102 21.41% 2017 $314,084 21.48% $11,584 $75,040 21.48% $17,438 $389,124 21.48% $29,022 Brant County 2013 $59,999 5.99% $7,561 5.99% $67,560 5.99% 2014 $63,662 5.91% $7,701 5.91% $71,363 5.91% 2015 $67,630 5.96% $10,372 5.96% $78,002 5.96% 2016 $84,213 5.96% $16,036 5.96% $100,249 5.96% 2017 $89,378 6.11% $5,165 $21,354 6.11% $5,318 $110,732 6.11% $10,483 Bayham Municipality 2013 $41,511 4.15% $5,231 4.15% $46,742 4.15% 2014 $48,122 4.47% $5,821 4.47% $53,943 4.47% 2015 $50,983 4.49% $7,819 4.49% $58,802 4.49% 2016 $63,434 4.49% $12,079 4.49% $75,513 4.49% 2017 $65,058 4.45% $1,624 $15,543 4.45% $3,464 $80,601 4.45% $5,088 Malahide Township 2013 $6,776 0.68% $854 0.68% $7,630 0.68% 2014 $7,654 0.68% $926 0.71% $8,580 0.71% 2015 $8,044 0.71% $1,234 0.71% $9,278 0.71% 2016 $10,060 0.71% $1,916 0.71% $11,976 0.71% 2017 $10,290 0.70% $230 $2,458 0.70% $542 $12,748 0.70% $772 2017 $1,462,128 $49,448 $349,325 $80,323 $1,811,453 $129,771 Notes:Operating Notes:Capital Notes:Combined 2013 $10.29 per capita 2013 $1.30 per capita 2013 $11.59 per capita 2014 $11.06 per capita 2014 $1.34 per capita 2014 $12.40 per capita 2015 $11.67 per capita 2015 $1.79 per capita 2015 $13.46 per capita 2016 $14.37 per capita 2016 $2.74 per capita 2016 $17.11 per capita 2017 $15.04 per capita 2017 $3.59 per capita 2017 $18.63 per capita Oxford County Apportionment: Oxford County Apportionment: Oxford County Apportionment: Norwich Twp. $ 93,771 Norwich Twp. $ 22,404 Norwich Twp. $ 116,175 South-West Oxford $ 30,686 South-West Oxford $ 7,332 South-West Oxford $ 38,018 Tillsonburg $ 189,626 Tillsonburg $ 45,305 Tillsonburg $ 234,931 $ 314,084 $ 75,040 $ 389,124 Attachment 5 2017 Draft Capital Levy By Municipality Apportioned by CVA LPRCA Haldimand Norfolk Norwich South-West Brant Bayham Malahide Project County County Township Oxford Twp. Tillsonburg County Municipality Township Total Watershed Services $ 7,823 $ 29,318 $ 3,542 $ 1,159 $ 7,162 $ 3,376 $ 2,457 $ 389 $ 55,226 Backus Heritage and Education Services $ 8,500 $ 31,852 $ 3,848 $ 1,259 $ 7,782 $ 3,668 $ 2,670 $ 422 $ 60,000 Conservation Parks Management Services $ 24,224 $ 90,778 $ 10,967 $ 3,589 $ 22,177 $ 10,453 $ 7,609 $ 1,203 $ 171,000 Other Conservation and Land Management Services $ 8,004 $ 29,994 $ 3,624 $ 1,186 $ 7,328 $ 3,454 $ 2,514 $ 398 $ 56,500 Communication and Marketing Services $ - $ - $ - $ - $ - $ - $ - $ - $ - Corporate Services $ 935 $ 3,504 $ 423 $ 139 $ 856 $ 403 $ 294 $ 46 $ 6,600 TOTAL $ 49,485 $ 185,445 $ 22,404 $ 7,331 $ 45,305 $ 21,354 $ 15,543 $ 2,458 $ 349,326 Reconcilation for all Capital Projects in 2017 Budget Special Levy-Norfolk $ 55,000 Special Levy-Haldimand $ 45,000 Provincial(MNR-WECI) $ 55,000 Federal Funding(NDMP) $ 60,000 Grand River Conservation Authority $ 3,000 Reallocation of General Levy(prior year) $ 47,774 $ 265,774 Total Capital Projects in the 2017 Budget $ 615,100 Attachment 6 INXICH.44,1 f41114= 1 .041;- "k* REPORT o icy CAO Ppul'tunity IS��► TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: December 1, 2016 REPORT: CAO-73/16 SUBJECT: ELECTORAL WARD COMPOSITION OVERVIEW This report is prepared for information purposes to provide Council with an overview of the existing municipal election ward compositions. This report indicates the current ward boundaries are reasonably balanced and provide effective electoral representation and align with future growth trends. BACKGROUND During the initial stages of preparation for the 2018 election, staff conducted a preliminary review of the Municipality of Bayham's ward composition to determine if the wards are reasonably balanced in eligible electors while providing effective representation, and to identify the potential justification to initiate a ward boundary review, if any. Staff findings indicate that current municipal electoral ward boundaries are reasonable and provide effective electoral representation and align with future growth trends. To understand the extent to which boundaries "deviate from absolute voter parity,' it is helpful to evaluate the wards by adopting a simple descriptive scale to assess the deviation from the midpoint. The midpoint is determined by dividing the eligible elector count' of the Municipality by the number of ward representatives to be elected. DEVIATION FROM MIDPOINT outside the range (OR) greater than 25% above optimal well above optimal (WAO) 16%-25% above optimal above optimal (AO) 6%-15% above optimal optimal (0) 5% above or below midpoint below optimal (BO) 6%-15% below optimal well below optimal (WBO) 16%-25% below optimal outside the range (OR) greater than 25% below optimal The current three (3) wards have the following eligible elector counts, with the deviation from the midpoint and variances shown. ELIGIBLE ELECTORS BY WARD Total Deviation Deviation %Ward Eligible Eligible from from Electors Electors Midpoint Midpoint (1877) Classification 1 1,786 31.72% -4.90% Optimal (0) 2 2,004 35.600/0 6.80% Above Optimal (AO) 3 1,840 32.68% -2.00% Optimal (0) Total 5,630 100% DISCUSSION: The Municipal Act, 2001, as amended, provides the legislative framework for changes to Municipal ward boundaries. The legislative requirements surrounding changes to ward boundaries is complex and is not simply a mathematical assessment. It should be noted that when deviations `outside the range' exist, it is common for a municipality to retain a specialized consultant to conduct the review to maintain objectivity in the process. Although the Municipal Act does not provide any formal criteria to be followed in the creation or review of wards or ward composition, the Ontario Municipal Board (OMB), via OMB hearing decisions, has established practices which state that: Council of a municipality in dividing or re-dividing a municipality into wards for the purpose of election shall have regard to the following: 1. Boundaries of wards shall be established so that the number of electors in each ward shall be, as near as possible, the average number of electors calculated by dividing the total number of electors in the municipality by the number of wards. 2. Ward population may be +/-25% deviation from the midpoint. The number of electors and population in any ward may deviate from the midpoint, where the municipal council is of the opinion that the deviation is necessary or desirable because of the following components: a. The presence or absence of a community of interest; b. Means of communication and accessibility; c. Topographical features; d. Population trends; or e. Special geographical considerations including density, rate of growth or loss of population. Further, when a ward boundary review is considered, Council must also be cognizant of the principles and jurisprudence on electoral representation, particularly the decision of the Supreme Court of Canada in Reference Re: Provincial Electoral Boundaries (Sask.),[1992] 2 S.C.R. 158 (referred to as the "Carter case"). • A public involvement process that allows for the public to have meaningful input on the specific proposals that are being considered; • The review should not be constrained by specific objectives established at the outset; and • The review should be comprehensive in nature. PLANNING, DEVELOPMENT & FUTURE CONSIDERATIONS Electoral ward composition must also consider Bayham specific planning and development characteristics. Staff have reviewed the current developable land inventories and build-out of said lands would still leave the existing wards reasonably balanced while providing effective electoral representation. Additional definitive planning and development information will be available at the conclusion of the 2017/2018 Official Plan process. RECOMMENDATION 1. THAT Report CAO-73/16 re Electoral Ward Composition be received for information. Respectfully Submitted by: Paul Shipway CAO 'This phrase was used by the Supreme Court of Canada in Reference re Prov. Electoral Boundaries (Sask.),[1991] 2 S.C.R. 158. (known as the Carter case). The case involved an examination of legislation passed in the Province of Saskatchewan that established principles to be used in determining boundaries for electing members of the provincial legislature. The majority of the Court understood that Canadian electoral law has never been driven by the need to achieve full parity in the population of electoral divisions and therefore asserted that the first condition for designing constituencies is "relative parity of voting power" or the extent to which electoral districts "deviate from absolute voter parity." ' MPAC Electorate Count— November 8, 2016 INXICH.44,1 4111 i REPORT CAO 4- °''tunny Is 110 TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: December 1, 2016 REPORT: CAO-76/16 SUBJECT: ROAD CLOSURE — GODBY RD. BACKGROUND The 2016 Capital Budget included Capital Item PW-6 Turnarounds where turnarounds and/or agreements have been constructed/utilized on dead end roads. A steel guard rail presently exists at the south end of Godby Rd. in front of which a turnaround is to be constructed. Land to the east of the south-end of Godby Rd. is subject to significant erosion. As the south end of Godby Rd. does not service any properties staff propose to move the steel guard rail north approximately 120 metres and construct the turnaround. Staff would subsequently propose to stop-up and close the portion of Godby Rd. beyond the steel guard rail. An illustration of the proposed closure is attached hereto as Appendix 'A'. DISCUSSION By-law No. 2007-121, the Notice By-law, outlines the requirements when proposing a by-law to permanently close a highway a follows: i. Notice of intention to pass a by-law published once in at least one newspaper that in the opinion of the Clerk is of sufficient general circulation in the area to which the proposed by-law would apply to give the public reasonable notice at least fourteen (14) days prior to the meeting when the by-law is to be considered ii. Notice by registered mail to abutting property owners iii. Notice of intention to pass a by-law included on agenda of Council meeting iv. Notice mailed to Municipality or Municipalities abutting the subject highway v. Notice to utilities servicing area of subject Road Allowance A sample Notice of Closure is attached hereto as Appendix 'B'. RECOMMENDATION 1. THAT Report CAO-76/16 re Road Closure— Godby Rd. be received for information. 2. AND THAT Council direct staff to conduct permanent road closure activities as outlined in the Notice By-law on the portion of Godby Rd. outlined in Appendix 'A' 3. AND THAT staff be directed to report back to Council at the January 19, 2017 meeting of Council. Respectfully Submitted by: Paul Shipway CAO c:',) ELGIN MAPPING Godby RoadHirIPP7::: ' ;', • . '. , it ii , ._. - Legend . _ ❑ Lagoons -Niko, Local Arterial ix — Highways World Street Map • • ,it _ _ , .: _ '4x f . - ear {- " = -_ - . C. ti, :. 1: 3,329 ,-- Notes 0.2 0 0.08 0.2 Kilometers This mapis a usergenerated static output from an Internet mapping site and is for I I P PP 9 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION 1 HALlif 016I poirdig 11111 „ow, jet 11111" 111°Pcj gulp 110;1; '°Pp rtunity lis Q NOTICE CONCERNING THE PROPOSED CLOSURE OF A HIGHWAY IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham proposes to permanently close a portion of Godby Rd. as outlined on Appendix `A' attached hereto. ADDITIONAL INFORMATION relating to this proposed permanent closure may be obtained by contacting the Bayham Municipal Office, 9344 Plank Road, Straffordville, during office hours Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m. Comments will be received until 4:30 p.m. December 19, 2016. Council may consider a by-law to permanently close the portion of Godby Rd. at the January 19, 2017 meeting of Council. DATED at the Municipality of Bayham this 5th day of December, 2016. Paul Shipway, CAO Municipality of Bayham P.O. Box 160, 9344 Plank Road Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 consultations@bayham.on.ca c:',) ELGIN MAPPING Godby RoadHirIPP7::: ' ;', • . '. , it ii , ._. - Legend . _ ❑ Lagoons -Niko, Local Arterial ix — Highways World Street Map • • ,it _ _ , .: _ '4x f . - ear {- " = -_ - . C. ti, :. 1: 3,329 ,-- Notes 0.2 0 0.08 0.2 Kilometers This mapis a usergenerated static output from an Internet mapping site and is for I I P PP 9 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION INXICH.44,1 f41114= 1 .041;- "k* REPORT o icy CAO Ppul'tunity Is11.0 TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: December 1, 2016 REPORT: CAO-77/16 SUBJECT: ROAD CLOSURE — BAYHAM DRIVE BACKGROUND On May 19, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution (excerpt): AND THAT Council reallocate $20,000 from the 2016 Turnaround Capital project to have Spriet Associates commence the Environmental Assessment (EA) and Cultural Heritage Evaluation Report (CHER) for removal of Bayham Drive Bridge. On Thursday October 27, 2016 Spriet Associates held a Public Meeting at the Municipal Office concerning the Environmental Assessment (EA) and Cultural Heritage Evaluation Report (CHER) for removal of Bayham Drive Bridge. At the October 27, 2016 land owners on either side of Bayham Drive Bridge requested that in addition to the removal of Bayham Drive Bridge, that Bayham Drive be closed approximately 360 metres south of Bayham Drive Bridge as indicated in the location on Appendix 'A' attached hereto. The request was made on the grounds of `removing a location for illegal dumping and to relieve the Municipality of maintenance of the road running down the hill'. From the north side of Bayham Drive Bridge the request was made to close the road at the laneway of 13377 Bayham Drive for the same reasons. Public Works staff have reviewed the request and agree with the proposed closure request and the justifications for the same. DISCUSSION By-law No. 2007-121, the Notice By-law, outlines the requirements when proposing a by-law to permanently close a highway a follows: i. Notice of intention to pass a by-law published once in at least one newspaper that in the opinion of the Clerk is of sufficient general circulation in the area to which the proposed by-law would apply to give the public reasonable notice at least fourteen (14) days prior to the meeting when the by-law is to be considered ii. Notice by registered mail to abutting property owners iii. Notice of intention to pass a by-law included on agenda of Council meeting iv. Notice mailed to Municipality or Municipalities abutting the subject highway v. Notice to utilities servicing area of subject Road Allowance A sample Notice of Closure is attached hereto as Appendix 'B'. RECOMMENDATION 1. THAT Report CAO-77/16 re Road Closure — Bayham Drive be received for information. 2. AND THAT Council direct staff to conduct permanent road closure activities as outlined in the Notice By-law on the portion of Bayham Drive outlined in Appendix 'A' 3. AND THAT staff be directed to report back to Council at the January 19, 2017 meeting of Council. Respectfully Submitted by: Paul Shipway CAO I ELGIN MAPPING Bayham DriveHiriliPP7: ' :•'. It 4111111111.13a 1 lit „a Legend El Lagoons Local Arterial — Highways World Street Map \\I-4'1k,, 1. , I •i:. .# X91 A i 0, 3.i ' ry n ` _ N • vM -y. 3/1 I`ti �r. s . t P , ..likitur. : , or i•-•• , I . . 8 - 11111101010, 1: 6,6590 Notes 0.3 0 0.17 0.3 Kilometers This mapis a usergenerated static output from an Internet mapping site and is for I I p PP 9 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION 1 HALlif 016I poirdig 11111 „ow, jet 11111" 111°Pcj gulp 110;1; g'irtunity "ltQ NOTICE CONCERNING THE PROPOSED CLOSURE OF A HIGHWAY IN THE MUNICIPALITY OF BAYHAM TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham proposes to permanently close a portion of Bayham Drive as outlined on Appendix 'A' attached hereto. ADDITIONAL INFORMATION relating to this proposed permanent closure may be obtained by contacting the Bayham Municipal Office, 9344 Plank Road, Straffordville, during office hours Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m. Comments will be received until 4:30 p.m. December 19, 2016. Council may consider a by-law to permanently close the portion of Bayham Drive at the January 19, 2017 meeting of Council. DATED at the Municipality of Bayham this 5th day of December, 2016. Paul Shipway, CAO Municipality of Bayham P.O. Box 160, 9344 Plank Road Straffordville, ON, NOJ 1Y0 Telephone: 519-866-5521 consultations@bayham.on.ca I ELGIN MAPPING Bayham DriveHiriliPP7: ' :•'. It 4111111111.13a 1 lit „a Legend El Lagoons Local Arterial — Highways World Street Map \\I-4'1k,, 1. , I •i:. .# X91 A i 0, 3.i ' ry n ` _ N • vM -y. 3/1 I`ti �r. s . t P , ..likitur. : , or i•-•• , I . . 8 - 11111101010, 1: 6,6590 Notes 0.3 0 0.17 0.3 Kilometers This mapis a usergenerated static output from an Internet mapping site and is for I I p PP 9 reference only.Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current,or otherwise reliable. ©Latitude Geographics Group Ltd. THIS MAP IS NOT TO BE USED FOR NAVIGATION INXICH.44,1 4rdr 41114= 1 glif4Sulk* REPORT o icy CAO ppo1.tunity ISItO TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: December 1, 2016 REPORT: CAO-79/16 SUBJECT: ACCESSIBILITY PLAN UPDATE — STATUS REPORT BACKGROUND The Accessibility for Ontarians with Disabilities Act (AODA) received Royal Ascent on June 13th, 2005 and is legislation which impacts persons, businesses and other organizations across Ontario in both the Public and Private sector. The main purpose of the legislation is the achievement of accessibility for all Ontarians with disabilities with respect to goods, services, facilities, accommodation, employment, building structures and premises on or before January 1st, 2025, by developing, implementing and enforcing standards of accessibility. Compliance is mandatory and the Act has strong enforcement provisions including inspections, orders and significant penalties. On March 19, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO 17-15 re Municipality of Bayham —Accessibility Plan-Policies be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to adopt the Municipality of Bayham Accessibility Plan — Policies; AND THAT the Municipality of Bayham Accessibility Plan — Policies be posted on the website. AND THAT By-law No. 2009-079 be repealed in its entirety. On April 2, 2015 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2015-040, being a by-law to adopt Accessibility Plans-Policies. Through By-law No. 2015- 040 the Municipality has committed to continued improvement of accessibility to its facilities and services for residents, visitors and staff with disabilities and to the participation of persons with disabilities in the development and review of its policies and procedures. The Integrated Accessibility Standards Regulation (0. Reg 191/11)was updated in July 2016 by the Province of Ontario. As a result of the update, the Municipality is required to update its corporate accessibility policy to ensure compliance with the regulation. Additionally, the Municipality is required to prepare an annual status report on the progress of measures taken to implement the strategies outlined in the multi-year accessibility plan. The annual status report is attached hereto, forming the final page of Appendix 'A'. DISCUSSION In order to reflect the changes made to the Integrated Accessibility Standard Regulation (IASR), the Municipality's policy includes the following changes: i. Expanded wording around training requirements ii. Inclusion of web content requirements iii. Update to the definition of service animal. Individuals requiring a service animal are now allowed to provide documentation from an expanded list of medical professionals. Previously only Doctors or Nurses were allowed to provide documentation; and, iv. Addition of the word "facilities". In order to align the regulation with wording found in the remainder of the IASR. Changes to the policy are highlighted within Appendix 'B' RECOMMENDATION 1. THAT Report CAO-79/16 re Accessibility Plan Update—Status Report be received for information. AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to amend the Municipality of Bayham Accessibility Plan — Policies; AND THAT the Municipality of Bayham Accessibility Plan — Policies be posted on the municipal website. Respectfully Submitted by: Paul Shipway CAO The Corporation of the Municipalityof Bayham 2015-2020 Multi-Year Accessibility Plan Onie 14.110 a , December 2016 ii, :: Submitted to: Mayor and Members of Council Municipality of Bayham n b 7 d • • R 4 - rY Y► "� aF - .. 1r 6r + .r _ -mal ,..:- , r v If' Ilk ° "4• -s�- _ _ ` 3 t' PyLMINIMMIkr Alsilikki\ • I do afe _ _ •r F I 1.71 q -_ _ ...0 i _ 1 .., r , x N . • $* _. '—, _ 3 TABLE OF CONTENTS 1. EXECUTIVE SUMMARY 1 2. GOVERNING LEGISLATION 2 3. COMMITMENT TO ACCESSIBILITY PLANNING 4 4. HOLISTIC ACCESSIBILITY, INCLUSION & YOU 5 5. IMPORTANCE OF ACCESSIBILITY & INCLUSION 6 6. ACCESSIBILITY PARTNERSHIP IN ELGIN COUNTY & BEYOND 7 7. BARRIER EXAMPLES 8 8. REVIEW & MONITORING PROCESS 10 9. COMMUNICATION OF THE PLAN 11 10. GLOSSARY 12 11. APPENDICES Appendix 'A' 15 Appendix 'B' 19 Executive Summary The need to improve accessibility is becoming more pronounced in Ontario as the population ages and the labour force shrinks. According to the Ministry of Community and - Social Services, approximately - 1.85 million people or 15.5% of ' , = _ _q 11._; people in Ontario have some type of disability; that is 1 in every 7 Ontarians. By 2036, that number I IAg will rise to 1 in 5 as the population �- ages. In the next 20 years, the aging population and people with disabilities will represent 40% of the total income in Ontario, that's $536 billion dollars (Ontario Population Projections 2008-2036, Fall 2009 Ministry of Finance Report). A University of Toronto study further concluded that disability tends to increase with age, with the highest incidence of occurrence among individuals forty-five years of age and older. It is important to note the increasing aging population in the Municipality of Bayham, as older persons have higher tendencies to experience declining functional abilities. Accordingly, the 2011 Census revealed that 2,680 people, or 38% of the population of the Municipality of Bayham are forty-five years of age or older. This statistic provides the impetus for removing and preventing barriers in the Municipality of Bayham to allow for holistic accessibility and inclusion. The 2015-2020 Municipality of Bayham Multi-Year Accessibility Plan was prepared in order to meet the obligations of the Ontarians with Disabilities Act, 2001 (ODA) and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The 2015-2020 Municipality of Bayham Multi-Year Accessibility Plan reviews earlier efforts to remove and prevent barriers to people with disabilities and identifies the measures to be undertaken in the coming years to increase accessibility and inclusion in the Municipality. The 2015-2020 Municipality of Bayham Multi-Year Accessibility Plan also describes how the Municipality of Bayham will make the Multi-Year Accessibility Plan available to the public, provide opportunity for feedback and strive towards a holistically accessible and inclusive Municipality. 1 Governing Legislation There are two pieces of broad legislation in Ontario that speak to accessibility for individuals with disabilities as well as impact directly on the Municipality. The Ontarians with Disabilities Act, 2001 (ODA) directs that municipalities with more than 10,000 residents appoint Accessibility Advisory Committees as well as create and make public an annual accessibility plan. More recently, the Province passed the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) which also includes the (11.1 development of mandatory accessibility standards that will identify, remove and prevent barriers for people with disabilities in key areas of daily living. Enforceable requirements will ensure the removal of these barriers in both the public and private sectors with the aim of a fully-accessible province by 2025. These accessibility standards include: • Accessible Customer Service Standard This standard ensures that goods and services are provided in a manner that takes into account persons with disabilities. Requirements include policy development and extensive training thereof for all employees who deal directly or indirectly with the public. The training is key in assuring accessible customer service is provided by the Municipality. • Integrated Accessibility Standard Areas of information and communication, employment and transportation often contain barriers for persons with disabilities. The Accessibility Directorate determined that these three key areas will be combined and the accessibility requirements identified in a single regulation. Compliance deadlines vary according to the type of organization and the particular component of each individual requirement, i.e. Communications & Information, Transportation or Employment. 2 • Built Environment Standards The Accessibility Standards for the Built Environment focus on removing barriers in two areas: Ontario Building Code Ontario's Building Code was amended to include enhancements to accessibility in buildings. As of January 1, 2015, new construction and renovations will be subject to updated accessibility requirements. Accessibility Standard for the Design of Public Spaces The standard for the design of public spaces only applies to new construction and major changes to existing features. The standard covers: i. Recreational trails/beach access routes ii. Outdoor public eating areas like rest stops or picnic areas iii. Outdoor play spaces, like playgrounds in provincial parks and local communities iv. Outdoor paths of travel, like sidewalks, ramps, stairs, curb ramps and rest areas v. Service-related elements like service counters, fixed queuing lines and waiting areas 3 Commitment to Accessibility Planning The Council of the Municipality of Bayham is committed to: • The continual improvement, over time, of access to all municipal facilities, programs and services for those with disabilities, while having regard for the financial constraints faced by the Municipality. • The concept of universal design which makes the environment more user friendly for everyone. • The provision of quality Municipal services to all members of the community. • Accessibility training • Incorporating accessibility into the daily functions of all employees The process of accessibility planning is one that is never complete. Staff, Council and the Public are continually involved in discussions regarding accessibility planning year- round. The Municipality of Bayham Accessibility Plan provides the opportunity to demonstrate current achievements in accessibility and to establish implementation framework and future priority initiatives. Please refer to Appendix 'A' attached hereto to review the Municipality's current achievements in accessibility and inclusion. Please refer to Appendix 'B' attached hereto to review the Municipality's future priority initiatives to improve accessibility and inclusion. t. l'", le i 1 1 Tice' I' _ ,, , F Y ,0��.. `PBBD ud1H 91Y! ELL°F r - • I sk \I r,..,r,srw sv:.a-:.,-.. _,�,=•,.ss.�,�,y,er�w.-w^..w�e�.r.,�'��+i4iY�; 4 Holistic Accessibility, Inclusion & You Recognizing that the Municipality of Bayham, organizations, businesses, and community agencies (including businesses and organizations that provide services, supplies or products, to, or on behalf of the Municipality of Bayham) set the tone for the community, the Municipality will do the following and encourage other organizations to do the same: • ensure that this policy is widely communicated and that all employees, and others to whom the policy applies, understand its intent; • ensure that existing policies and practices, including employment policies, are built upon non-discriminatory bases such as merit; that future policies and practices meet the objectives of this policy; and that revisions are communicated to the entire organization; • review current practices to ensure that every person is treated without discrimination and to eliminate barriers in accessing goods and services; • seek opportunities to involve people of diverse backgrounds in the design, use and evaluation of goods and services; • provide training and involve staff and volunteers in activities designed to promote an awareness, acceptance, and celebration of accessibility and inclusion; • establish mechanisms to ensure that discrimination and harassment are not encouraged or tolerated; • monitor organizational compliance with this policy; and lead by example. What can you do? • recognize that social change begins with individual change; you can, as a resident or visitor of the Municipality of Bayham, initiate change; • evaluate your own actions and preconceived biases and ideas about accessibility and inclusion; • educate yourself, volunteer your time and participate in activities which will broaden your experience with accessibility and inclusion; • encourage and support the development of programs and projects that promote holistic accessibility and inclusion; • advocate for both the elimination of barriers and discrimination and the celebration of accessibility and diversity within your own workplace and community; • challenge barriers and discrimination when you experience them or become aware of their existence. 5 Importance of Accessibility & Inclusion? • When we encourage the full and active participation of every person, we are drawing on the diverse life experiences and points of view of our fellow citizens, which leads to innovative solutions; • When we promote the Municipality of Bayham as a diverse Municipality that is welcoming of all people, the Municipality is more competitive in the economic marketplace and more attractive as a destination for visitors and new residents; • When we respect, value, and nurture accessibility and inclusion as an exciting and integral part of our collective experience and identity, we can strengthen and create a safe, healthy, and vibrant community; • In order to enjoy the benefits of a holistically accessible and inclusive community, we need to address barriers that impede equal participation, work toward the elimination of bias, prejudice and discrimination • (which can be intentional, unintentional or systemic). Responsibility Every resident, organization, institution, agency, government and individual has an opportunity to make this plan successful. We are all leaders. This plan is designed to create plenty of opportunities for all voices to be heard and new leaders to emerge. 6 Accessibility Partnership in Elgin County & Beyond All lower tier Elgin County Municipalities utilize the Accessibility Coordinator services provided by Elgin County. Elgin County coordinates regular meetings with local municipal accessibility staff, which provides the opportunity to share best practices and information. Additionally, Accessibility Coordinators meet regularly with staff counterparts across the County and Southwestern Ontario to discuss ongoing planning and implementation. The Municipality of Bayham Accessibility Coordinator is also a member of the Ontario Network of Accessibility Professionals (ONAP), a group comprised primarily of staff responsible for accessibility planning in the municipal sector. The network provides the opportunity to share accessibility planning resources and initiatives across the province. ill Leimmaimm j ILiiiiii. Accessibility a Barrier Examples The intent of the Multi-Year Accessibility Plan is to prevent, identify and remove barriers. Barriers are obstacles that stand in the way of people with disabilities from being able to do many of the day-to-day activities that most people take for granted. A barrier is defined as anything that prevents a person with a disability from fully participating in all aspects of society because of the disability. The traditional definition of a barrier used in the context of accessibility has been expanded to include obstacles beyond physical boundaries. There are several other categories of barriers to consider, such as • Environmental Barriers: features, buildings or spaces that restrict or impede physical access. For example, a doorway that is too narrow to accommodate entry by person in a motorized scooter. • Communication Barriers: obstacles with processing, transmitting or interpreting information. For example, print on a brochure that is too small to read or documents not available in alternative formats. • Attitudinal Barriers: prejudgments or assumptions that directly or indirectly discriminate. For example, assuming that all visually impaired persons can read Braille. • Technological Barriers: when technology cannot or is not modified to support various assistive devices and/or software. For example, a website that does not provide for increased text size or contrast options. • Systemic Barriers: barriers within an organization's policies, practices and procedures that do not consider accessibility. For example, listing a driver's licence as an employment qualification for an office position may prohibit persons with visual impairments from applying. Members of Council, Municipal staff and Committee members must keep in mind that barriers can be either "systemic" or "specific"; that is, barriers that are prevalent throughout the Municipality or are just specific to one process or facility. 8 Two examples are: A Systemic Barrier: Job postings and public meeting notices are advertised in local newspapers and on the website. As the Municipal website does not have a program for the visually impaired, and visually impaired residents may not be able to read the newspaper, not all residents or viewers have equal access to the information. A Specific Barrier: There is no accessible entrance at the Vienna Community Centre, therefore any person unable to utilize the stairs is prevented from participating in events hosted at the Community Centre. thiP ,Gfe ,„, lit if leI Oki 1 .�. .. 9 Review & Monitoring Process The Accessibility Plan is intended as a working document. Comments and recommendations will be noted throughout the upcoming year. These comments and recommendations will then be taken into account during the compilation of the 2016 Annual Accessibility Plan. Accessibility improvements, ideologies and benchmarks continue to be solidified with planning concepts that develop into Municipal procedures and processes. User Testing for Web Accessibility Additional evaluation and reporting efforts include: • Annual review of the Multi-Year Accessibility Plan and preparation of a progress report. • Annual progress report prepared for Council to identify progress of the Plan's implementation, accomplishments and achievements; posted online and available in alternative formats upon request. • Compliance reports submitted to the Accessibility Directorate of Ontario, which regulates compliance for all Ontario Organizations 10 Communication of the Plan Feedback is an integral part of the evaluation process. The Municipality of Bayham will continue to review and expand consultation strategies to engage key groups in providing accessibility related feedback, including people with disabilities. Members of the public are encouraged to make comments on the Municipality of Bayham Multi-Year Accessibility Plan and accessibility matters in general. There are a number of ways you can contact the Municipality of Bayham to express your accessibility related comments including contacting the undersigned. The Corporation of the Municipality of Bayham 9344 Plank Rd Bayham ON NOJ 1Y0 Phone: 519-866-5521 Email: accessibilitybayham.on.ca The 2015-2020 Multi-Year Accessibility Plan will also be available in the following locations: Report to Council: Initially, this Accessibility Plan will be made available through a report to Council. Website: The 2015-2020 Multi-Year Accessibility Plan can be accessed through the Municipality of Bayham website www.bayham.on.ca 11 Glossary Accessibility: In a context relating to people with disabilities, the term can be defined as the degree with which people with disabilities are able to access the functionality, and possible benefit, of some system or entity. Essentially, `Accessibility' refers to the potential for a product or service to be beneficial to as many people as possible. Accessibility for Ontarians with Disabilities Act, 2005 (AODA): Legislation enacted by the Province of Ontario in June of 2005, that provides the framework by which certain accessibility standards will be developed to ensure that businesses and organizations maintain practices and provide goods and services in a manner that is accessible to everyone including people with disabilities. The goal of the AODA is to build on the framework of the ODA, establish enforceable and qualitative standards in order to assist in developing a "fully accessible" province by 2025. Accessible Formats: May include, but not limited to large print, recorded audio and electronic formats, Braille and other formats useable by persons with disabilities. Assistive Device: Any auxiliary tool, aid, technology or other mechanism that enables a person with a disability to do everyday tasks and activities such as moving, communicating or lifting; assists in accessing goods, services or information and helps the person to maintain independence. Examples include but are not limited to: communication aids, cognition aids, personal mobility aids, and medical aids. Barrier: Anything that prevents a person with a disability from fully participating in all aspects of society due to their disability. The definition is not limited to structural or physical impediments, it can also relate to various other obstacles such as systemic, attitudinal, technological, informational, etc. Designated Public Sector Organization: Every municipality and every person or organization listed in Column 1 of Table 1 of Ontario Regulation 146/10 (Public Bodies and Commission Public Bodies — Definitions) made under the Public Service of Ontario Act, 2006. 12 Disability: The ODA and AODA both adopt the broad definition for disability that is set out in the Ontario Human Rights Code, "Disability" is: • Any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device; • A condition of mental impairment or a developmental disability; • A learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; • A mental disorder; or. • An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997; ("handicap"). Information: Includes data, facts and knowledge that exist in any format, including text, audio, digital or images, that convey meaning. Multi-Year Accessibility Plan: A program and itemization of forecasted initiatives to identify past achievements with respect to improving accessibility for people with disabilities, formulating future goals and providing a context by which both can be assessed and evaluated. Ontarians with Disabilities Act, 2001 (ODA): Legislation enacted by the Province in November of 2001 to `improve opportunities for persons with disabilities and provide for their involvement in the identification, removal and prevention of barriers'. The ODA required municipalities with more than 10,000 residents to develop an Accessibility Advisory Committee and to submit an annual Accessibility Plan to the province. The AODA will eventually replace the ODA; however, a date for its repeal has not yet been determined. Ontario Human Rights Code: A provincial law in Ontario that gives all citizens equal rights and opportunities without discrimination in specific areas such as employment, housing and services. The Human Rights Commission was established as an oversight and appeal body in relation to the law. Prior to the ODA being enacted in 2001, the Human Rights Code was the only applicable legislation to uphold accessibility rights. 13 Ontario Regulation 429/07 (Accessible Customer Service Standard): The first standard to be released under the AODA which took force and effect for all public organizations on January 1, 2010 and private organizations on January 1, 2012. The standard mandates the development of policies, practices and procedures in the areas of communication, notice for disruption of services, service and support animals, assistive devices, training and customer feedback in relation to the core principles of the standard; dignity, independence, integration and equal opportunity. Ontario Regulation 191/11 (Integrated Accessibility Standards): The second standard to be released under the AODA which took force and effect for all public organizations on July 1, 2011. The standard consolidates the development of policies, practices and procedures in the areas of information and communications, employment and transportation within a phased implementation schedule. Redeployment: The reassignment of employees to other departments or jobs within the organization Standard: The criterion establishing what a person or organization must accomplish to achieve the minimum level of compliance. Accessibility Standards will be legislated by way of Ontario Regulations pursuant to the AODA. Web Content Accessibility Guidelines (WCAG): International guidelines to ensure consistent web accessibility; the World Wide Web Consortium recommendation, dated December 2008, entitled "Web Content Accessibility Guidelines" (WCAG) 2.0. 14 Accessibility for Ontarians with Disabilities Act Legislation Ontario Regulation 191/11 — The Integrated Accessibility Standards Ontario Regulation 429/07 — Accessibility Standards for Customer Service The Municipality of Bayham is dedicated to promoting, enhancing and creating, where possible, a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. The following table depicts the Municipality's compliance with the various regulations stemming from the Accessibility for Ontarians with Disabilities Act. The Municipality has taken a proactive approach to compliance with the legislation and regulations and is on track to satisfy all requirements under the Accessibility for Ontarians with Disabilities Act by January 2014. The Municipality's compliance with the legislation will allow resources to be directed towards increasing policy and program efficiency and effectiveness, while also reaching out into the community to assist the private sector with legislative compliance in an effort to make the Municipality of Bayham holistically accessible and inclusive. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2010 Accessibility Standards for Customer Service: CAO The Municipality is in compliance with this Establishment of policies, practices and requirement procedures regarding Accessible Customer Service Procedure, Service Animals and Support Persons Procedure, Disruption in Municipal Service Procedure, Feedback Mechanisms Procedure and the Accessible Customer Service Feedback Form. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January Emergency Procedure, Plans or Safety CAO The CAO will arrange to 2012 information: provide emergency information in accessible Provide or arrange for the provision of formats upon request. accessible formats and communication supports for persons with a disability, as soon This requirement relies as is practical upon request. on the use of the Alternate Formats Policy The Municipality is in compliance with this requirement 15 Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2012 Workplace Emergency Response: CAO The Municipality of Bayham Workplace Provide individualized workplace emergency Emergency Response response information to employees who have a Procedure is an internal disability, if the disability is such that the policy available to all individualized information is necessary and the Municipal staff and is employer is aware of the need to provide circulated to new accommodation. employees during orientation and to If employee requires assistance,with the existing employees once employee's consent, the employer shall provide a year. the individualized workplace emergency response information to the person designated This requirement relies to provide such assistance. on the use of the Alternate Formats Policy. Review of Individualized Emergency Response Plan: The Municipality is in compliance with this When the employee moves to a different requirement location in the organization,when the employee's overall accommodation needs are reviewed,when the employer reviews its general emergency response policies. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2014 Establishment of Accessibility Policies: CAO The Municipality documents its Develop, implement and maintain policies accessibility initiatives governing how the organization achieves or will yearly in its annual Multi- achieve accessibility through meeting its Year Accessibility Plan. requirements under the accessibility standards. Additionally, all Municipal policies are based on the Establishment of a Multi-Year Accessibility Plan Mission Statement: The Municipality of Bayham is dedicated to promoting, enhancing and creating a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. The Municipality is in compliance with this requirement January 2014 Procuring or Acquiring Goods, Services or CAO The Municipal Facilities: Treasurer Procurement By-law and Accessible Incorporate accessibility criteria and features Procurement Guide into procurement practices so that goods, satisfy this requirement. services and facilities are more accessible to people with disabilities unless it is not The Municipality is in practicable to do so. compliance with this requirement 16 Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2014 Self-Service Kiosks: CAO The Municipality of Bayham does not All organizations that offer services or products currently utilize any self through self-service kiosks shall take steps to service kiosks. make them accessible to people with disabilities so they can be used independently and securely. January 2015 Training: CAO Municipal Staff in consultation with the All organizations will train those individuals Elgin County Accessibility (employees or volunteers)who participate in Coordinator are currently developing the organization's policies, and all developing those who provide goods or services on behalf comprehensive training of the organization, about the requirements of to satisfy this the Integrated Accessibility Standards and the requirement that will be Ontario Human Rights Code as it relates to ready for spring 2015. people with disabilities. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2015 Public Feedback Process: CAO This requirement relies on the use of the Provide or arrange for provision of accessible Alternate Formats Policy. formats and communication supports for persons with a disability upon request. The Municipality is in Notify the public of the availability of accessible compliance with this formats and communication supports for the requirement feedback process. January 2014 Internet Content and Websites: CAO The Municipality had a website accessibility New internet websites and content to conform audit completed on the to the World Wide Web Consortium Web Municipal website in the Content Accessibility Guidelines(WCAG)2.0 spring or 2014 and will initially at level A. have all internet websites &content conforming to World Wide Web Consortium Web Content Accessibility Guidelines (WCAG)2.0 Level AA (exceptions success criteria 1.2.4& 1.2.5) by May 2015 Additionally, all Municipal documents are produced in accordance with the Alternate Formats Policy. 17 Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2015 Recruitment Process: CAO The Municipality is in compliance with this Notify employees and public about the requirement availability of accommodation. Selection &Assessment Process: Notify job applicants, when individually selected,that accommodations are available upon request. Documented Individual Accommodation Plans: develop a written process for the development of documented individual accommodation plans. Return to Work: Develop and document a return to work process for employees who have been absent due to a disability and require disability-related accommodations in order to return to work. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2015 Accessible Formats and Communication: CAO The Alternate Formats Policy ensures that all Provide or arrange for provision of accessible corporate documents are formats and communication supports for produced in an persons with a disability upon request; in a accessible format. timely manner taking into account the person's accessibility needs; at a cost no more than The Municipality is in charged by other persons. compliance with this requirement January 2012 All internet websites&content to conform to CAO The Municipality will have World Wide Web Consortium Web Content a website accessibility Accessibility Guidelines (WCAG) audit completed on the 2.0 Level AA, exceptions success criteria 1.2.4 Municipal website by the & 1.2.5. spring 2015 and have all internet websites& content conform to World Wide Web Consortium Web Content Accessibility Guidelines (WCAG)2.0 Level AA (exceptions success criteria 1.2.4& 1.2.5). Additionally, all Municipal documents are produced in accordance with the Alternate Formats Policy. 18 Accessibility for Ontarians with Disabilities Act Legislation MUNICIPALITY OF BAYHAM PROJECTS TO DATE AND FUTURE INITIATIVES The Municipality of Bayham is dedicated to promoting, enhancing and creating, where possible, a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. The following table depicts the Municipality's initiatives completed to date and a list of proposed future initiatives to enhance accessibility in the Municipality of Bayham in an effort to make the Municipality holistically accessible and inclusive. Year 2015-2020 Task Department Municipal Facilities Accessibility Audit (2014-2015) CAO Barrier-Free Municipal Elections (2006-2010) Clerk's Department Continual monitoring of Municipal sidewalks including mud-jacking Public Works (leveling sidewalks to alleviate water ponding and trip hazards), cutting (eliminating trip hazards) and replacement Utilization of the Elgin County Coordinator to ensure holistic CAO accessibility and Inclusion 19 Accessibility for Ontarians with Disabilities Act Legislation MUNICIPALITY OF BAYHAM PROJECTS TO DATE AND FUTURE INITIATIVES The Municipality of Bayham is dedicated to promoting, enhancing and creating, where possible, a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. 2016 Municipality Annual Accessibility Report Status Update The purpose of this Status Report is to make the public aware of the Municipality's progress with accessibility implementation and to prevent and remove barriers and meet requirements under the AODA. Task _ Department Completed and filed Accessibility Compliance Report with the Accessibility Directorate of CAO Ontario under the Ministry of Economic Development Trade and Employment Services The Municipality focuses on removing barriers which may exist in buildings and facilities, Council/Staff while ensuring that new buildings, leases, and renovations do not create any new barriers. This includes the construction of the renovated Straffordville Community Centre, Municipal Office and Council Chambers Training for all staff on the Integrated Accessibility Standard and updated Corporate All Staff Accessibility Policy (2014) - Ongoing training for new staff Training for all staff on the Ontario Human Rights Code as it pertains to people with All Staff disabilities (2014) - Ongoing training for new staff - On-going training for staff on the Customer Service Standard Update Corporate Accessibility Policy (December 2016) Council Submitted a funding application under the Enabling Accessibility Fund in order to provide Council an accessible viewing platform at the Port Burwell Municipal East Beach Participate in review and consultation of Provincial Accessibility Legislation and CAO Regulations --041tti pi tsii,00.,,,u,,,,wirp, ---4.-- - - "': --- -411114 uk 4;.(0 �13ortunity Ism° Corporation of the Municipality of Bayham Policy Name: Municipality of Bayham Accessibility Policy Section 1 - Policy Statement The Corporation of the Municipality of Bayham is committed to providing quality goods, services and facilities that are accessible and inclusive to all persons that it serves. In order to meet the needs of persons with disabilities the Municipality of Bayham will: i. Ensure policies, practices and procedures address dignity, independence, integration, inclusiveness and provide for equal opportunity for persons with disabilities; ii. Allow persons with disabilities to use their own personal assistive devices to obtain, use or benefit from the services offered by the Municipality; iii. Strive to meet the needs of persons with disabilities in a timely manner, at a cost no greater than that for persons without disabilities; iv. Accommodate the accessibility needs of persons with disabilities to ensure they can obtain, use or benefit from the Municipality's goods, services, programs and facilities. The Municipality will promote accessibility by ensuring that compliance is met for all regulations made under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). In order to ensure that timelines are met and the Municipality continues to strive to be holistically accessible, the Municipality will establish, implement and maintain a multi-year accessibility plan. The Municipality of Bayham Multi-Year Accessibility Plan will outline the Municipality's strategy to prevent and remove barriers to persons with disabilities. The Municipality of Bayham Multi-year Accessibility Plan will be reviewed at least once every five years. Further, an annual status report will be prepared and presented to Council. Section 2 - Background The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) is a provincial statute that allows the government to develop and enforce specific standards for accessibility. The standards, or regulations, are intended to achieve accessibility for persons with disabilities with respect to customer service, transportation, built environment, information/communication and employment. Section 3 -Application This policy shall apply to every person who deals with members of the public or other third parties on behalf of the Corporation of the Municipality of Bayham, whether the person does so as an employee, agent, volunteer or otherwise. This policy applies to all services offered at facilities owned, leased or operated by the Municipality, as well as public events hosted by the Municipality, regardless of where the event takes place. This policy also applies to all external groups and agencies that use facilities owned leased or operated by the Municipality to hold a public event. Section 4 - Definitions i. `Assistive Device'shall mean a device used to assist persons with disabilities in carrying out activities or accessing the services of persons or organizations; ii. `Barrier' shall mean an obstacle that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier, an attitudinal barrier, a technological barrier, a policy or a practice; iii. `Disability' shall be as defined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 and include any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co- ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device; a condition of mental impairment or a developmental disability; a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; a mental disorder: or an injury or disability for which benefits were claimed under the insurance plan established under the Workplace Safety and Insurance Act, 1997. iv. `Discrimination' shall mean unequal treatment based upon any of the prohibited grounds as outlined in the Human Rights Code: Race, Ancestry, Creed, Place of Origin, Colour, Sex (including pregnancy), Ethnic Origin, Citizenship, Sexual Orientation, Age, Record of Offences, Marital Status, Same-sex Partnership Status, Family Status or Disability. v. `Municipality shall mean the Corporation of the Municipality of Bayham. vi. `Nurse' shall mean a Registered Nurse, Registered Practical Nurse or Nurse Practitioner who is a registered member in good standing with the College of Nurses in Ontario. vii. `Physician' shall mean a physician who is a registered member in good standing with the College of Physicians and Surgeons of Ontario. viii. `Service Animal'shall include: a. A `guide dog', as defined in Section 1 of the Blind Persons Rights'Act; or b. an animal used by a person with a disability if it is readily apparent that the animal is used by the person for reasons relating to his or her disability; or the person provides a letter from one of the following regulated health professionals confirming that the person requires the animal for reasons relating to the disability: • A member of the College of Audiologists and Speech-Language Pathologists of Ontario. • A member of the College of Chiropractors of Ontario. • A member of the College of Nurses of Ontario. • A member of the College of Occupational Therapists of Ontario. • A member of the College of Optometrists of Ontario. • A member of the College of Physicians and Surgeons of Ontario. • A member of the College of Physiotherapists of Ontario. • A member of the College of Psychologists of Ontario. • A member of the College of Registered Psychotherapists and Registered Mental Health Therapists of Ontario c. As defined within legislation ix. `Support Person'shall mean a person who accompanies a person with a disability in order to assist them with communication, mobility, personal care, or medical needs or with access to goods or services. Section 5—Accessible Procurement The Municipality will use reasonable efforts to ensure accessibility criteria and features are considered when purchasing goods, service and facilities. When it is not practicable to incorporate accessibility criteria, the Municipality will provide an explanation upon request. In general, procurement will be consistent with the following principles: i. The Municipality's goods and services are provided in a manner that respects the dignity and independence of persons with disabilities; ii. The provision of the Municipality's goods and services to persons with disabilities is integrated with those provided to persons who do not have disabilities unless an alternative measure is necessary to enable a person with a disability to obtain, use or benefit from the Municipality's goods and services and; iii. Persons with disabilities are given an opportunity equal to that of persons without disabilities to obtain, use or benefit from the Municipality's goods and services. Section 6 -Alternate Formats— Communication Supports—Web Content The Municipality will provide alternate formats of information and communication that is produced or in direct control of the Municipality. Alternate formats will be provided upon request, in a timely manner and at a cost that is no more than the cost charged for the original format. When it is not practicable to provide an alternate format, the Municipality will provide an explanation and a summary of the document in an accessible format. The Municipality will provide communication supports to members of the public upon request. If the Municipality is unable to obtain the requested communication support, the Municipality will work with the individual to determine an appropriate alternative method of communication. In accordance with applicable legislation, the Municipality will ensure that websites and web content are created in a manner keeping with the expectations of the Web Content Accessibility Guidelines 2.0 (WCAG). Purchased Documents or Videos: The Department purchasing a document or video that will be available on the Municipality's website shall ensure that the document or video is created in a manner that ensures compliance with WCAG 2.0. Third-Party Documents: The Municipality will put forward efforts to ensure that documents provided to the Municipality on behalf of a third party, that will be posted on the Municipality's website, and not in direct control of the Municipality through a contractual relationship, will be remediated in accordance with WCAG 2.0, unless it is not practicable to do so. In the event that it is not practicable to remediate a third party document, for which the Municipality is not in direct control through a contractual relationship, a member of the public may contact the Municipality to arrange for the information to be provided in an accessible format, upon request. The Municipality will consult with the requesting individual to determine suitability of format. Section 7 - Feedback Process The ultimate goal of the Municipality is to meet and surpass public expectations pertaining to public service. Comments on Municipal services regarding how well those expectations are being met are welcome and appreciated as they may identify areas that require change and encourage service improvements. Feedback regarding the way the Municipality provides goods and services can be made by completion of a Feedback Form available at all on the Municipal website. Section 8 - Service Disruptions The Municipality will make reasonable effort to provide notice of a disruption to the public, including information about the reason for the disruption, its anticipated duration, and a description of alternative facilities or services, if any, that may be available. The Municipality will make reasonable effort to provide prior notice of planned disruption whenever possible, recognizing that in some circumstances such as in the situation of unplanned temporary disruption, advance notice will not be possible. In such cases, the Municipality will provide notice as soon as practicable. The notice will be placed on the Municipal website and by any other method that is reasonable and applicable under the circumstances. Section 9 - Support Persons The Municipality is committed to welcoming persons with disabilities who are accompanied by a support person. Any person with a disability who is accompanied by a support person will be allowed to enter the Municipality's premises with their support person. At no time will a person with a disability who is accompanied by a support person be prevented from having access to their support person while on Municipal premises. The Municipality may require a person with a disability to be accompanied by a support person while on Municipal premises in situations where it is necessary to protect the health and safety of the person with the disability or the health and safety of others on the premises. In certain situations, the Municipality, at its discretion, may require a support person to sign a confidentiality agreement prior to an exchange of information with the person with a disability. A support person, when assisting a person with a disability to obtain, use or benefit from the Municipality's goods or services, shall not be charged for admission to any facility owned and operated by the Municipality. Section 10 - Service Animals The Municipality is committed to welcoming persons with disabilities who are accompanied by a service animal on those parts of Municipal premises that are open to the public and other third parties provided the animal is not otherwise excluded by law. If a service animal is excluded by law, the Municipality will ensure that alternate means are available to enable the person with a disability to obtain, use or benefit from the Municipality's goods and services. If it is not readily apparent that the animal is a service animal, the Municipality may ask the person with the disability for a letter from a physician or nurse confirming that the person requires the animal for reasons relating to the disability. The Municipality may also, or instead, ask for a valid identification card signed by the Attorney General of Canada or a certificate of training from a recognized guide dog or service animal training school. If proper documentation is not produced, the person with the disability may be asked to remove the animal from the premises. It is the responsibility of the person with the disability to ensure that their service animal is kept in control at all times. This will include controlling the behavior of the animal (e.g. barking or growling), cleaning up after the animal (e.g. defecation) and being responsible for any damage the animal may cause to Municipal property. Section 11 - Use of Assistive Devices A person with a disability may provide their own assistive device for the purpose of obtaining, using and benefiting from the Municipality's goods and services. Exceptions may occur in situations where the Municipality has determined the assistive device may pose a risk to the health and safety of a person with a disability or the health and safety of others on the premises. In these situations, the Municipality may offer a person with a disability other reasonable measures to assist him or her in obtaining, using and benefiting from the Municipality's goods and services where the Municipality has such other methods available. It should be noted that it is the responsibility of the person with a disability to ensure that his or her assistive device is operated in a safe and controlled manner at all times. Section 12 - Built Environment Standards The Accessibility Standards for the Built Environment focus on removing barriers in two areas and the Municipality is committed to the same: Ontario Building Code Ontario's Building Code was amended to include enhancements to accessibility in buildings. As of January 1, 2015, new construction and renovations will be subject to updated accessibility requirements. Accessibility Standard for the Design of Public Spaces The standard for the design of public spaces only applies to new construction and major changes to existing features. The standard covers: i. Recreational trails/beach access routes ii. Outdoor public eating areas like rest stops or picnic areas iii. Outdoor play spaces, like playgrounds in provincial parks and local communities iv. Outdoor paths of travel, like sidewalks, ramps, stairs, curb ramps and rest areas v. Service-related elements like service counters, fixed queuing lines and waiting areas vi. Maintenance of accessible public spaces. Section 13 - Accommodation The Municipality of Bayham is an equal opportunity employer. The Municipality's commitment to a holistically inclusive work environment and universal accommodation extends to all employment activities: recruitment and selection, orientation, working conditions, promotion, training, performance management, career development and workforce transition. It also includes the purchase and management of information technology and communication systems, development and management of information services, decisions relating to real property, purchases of internal fittings, and decisions related to conferences, seminars and training. The Municipality of Bayham is an Equal Opportunity Employer If you require accommodation at any time throughout the employment activities process, please contact us at: 519-866-5521, accessibilitybayham.on.ca or by visiting www.bayham.on.ca and we will make every effort to provide appropriate assistance pursuant to the Municipality of Bayham Employment Activities Accommodation Policy. Section 14- Training Training will be provided to staff members, volunteers and third parties in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The Municipality will retain records of training, including the date on which training is provided, the number of individuals to whom it is provided and the nature of the training that is provided. The names of the individuals trained will be recorded for municipal administrative purposes and all personal information collected will be managed in accordance with the Municipal Freedom of Information and Protection of Privacy Act. The training will include: • An overview of the Ontario Human Rights Code • A review of the Accessibility for Ontarians with Disabilities Act, 2005 • A review of the Integrated Accessibility Standards Regulation (0. Reg 191/11) • Specific review of Integrated Accessibility Standards Regulation requirements, based on the duties associated with the employee. • How to interact and communicate with persons with various types of disabilities • How to interact with persons with disabilities who use an assistive device or require the assistance of a guide dog or other service animal or the assistance of a support person. • How to use equipment or devices available on the Municipality's premises or otherwise provided by the Municipality that may help with the provision of goods, services or facilities to a person with a disability. • What to do if a person with a disability is having difficulty accessing the Municipality's goods, services or facilities. The training will be appropriate to the duties of the employees, volunteers and other people. Employees will be trained as soon as practicable. Section 15 - Responsibilities Municipal Council and staff are responsible for adhering to the parameters of this policy. Staff will consult with the County of Elgin Accessibility Coordinator on the implementation of this policy. Section 16 - Modifications to this Policy The Municipality is committed to developing accessibility policies that respects and promotes the dignity and independence of persons with disabilities. Therefore, no changes will be made to this policy before considering the impact on persons with disabilities. All amendments or modifications to this policy shall be approved by Council. Section 17 - Questions about this Policy This policy exists to achieve service excellence to persons with disabilities. If questions exist about the policy, or if the purpose of a policy is not understood, an explanation will be provided by the Administration of the Municipality of Bayham. INAYH.44? 004, 111111\f ► REPORT o e icy CAO Ppul'tunity Is11.0 TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: December 1, 2016 REPORT: CAO-82/16 SUBJECT: USE OF CORPORATE RESOURCES FOR ELECTION PURPOSES BACKGROUND The Municipal Elections Act, 1996, as amended, prohibits a Municipality from making a contribution of either money or goods and services to a candidate's election campaign. Further Section 88.18 of the Municipal Elections Act, 1996, as amended, requires a Municipality to pass a Use of Corporate Resources Policy prior to May 1 in an election year. By-law No. 2014-103, the Procedural By-law and Council Code of Conduct includes provisions pertaining to the Use of Corporate Resources. DISCUSSION The Use of Corporate Resources for Election Purposes Policy, attached hereto as Appendix 'A', highlights the explicit restrictions outlined in the Municipal Elections Act, 1996, as amended. As well, and equally important, the Use of Corporate Resources for Election Purposes Policy supports the basic principle of fairness in the democratic system by assisting in ensuring of a `level playing field' for all candidates, be they incumbents or newcomers. RECOMMENDATION 1. THAT Report CAO-82/16 re Use of Corporate Resources for Election Purposes be received for information. 2. AND THAT Council direct staff to bring forward a by-law to adopt the Use of Corporate Resources for Election Purposes Policy for Council consideration. Respectfully Submitted by: ------_---- Paul Shipway CAO g,AYH.A "WI VI of -41>1'°.l tunity ILS 3�� Use of Corporate Resources for Election Purposes Policy Section 1 - Policy 1.1 The purpose of this policy is to clarify that all election candidates, including Members of Council are required to follow the provisions of the Municipal Elections Act, 1996 and that: i. No candidate shall use the facilities, equipment, supplies, services, staff or other resources of the Municipality for any election campaign or campaign related activities. ii. No candidate shall undertake campaign-related activities on Municipal property. iii. No candidate shall use the services of persons during hours in which those persons receive any compensation from the Municipality. Section 2 - Rationale& Legislative Authority 2.1 It is necessary to establish guidelines on the appropriate use of corporate resources during an election period to protect the interests of both the Members of Council and the Municipality. 2.2 The Municipal Elections Act, 1996 prohibits a municipality from making a contribution to a candidate. The Act also prohibits a candidate, or someone acting on the candidate's behalf, from accepting a contribution from a person who is not entitled to make a contribution. As a contribution may take the form of money, goods or services, any use by a Member of Council of the Municipality's resources for his or her election campaign would be viewed as a contribution by the Municipality to the Member, which is a violation of the Act. Section 3 —Application 3.1 This policy is applicable to all candidates, including Members of Council. Section 4— Procedure 4.1 That, consistent with the Municipality of Bayham Councillor Code of Conduct and in accordance with the provisions of the Municipal Elections Act, 1996: i. Corporate resources, assets and funding shall not be used for any election-related purposes; ii. Staff shall not canvass or actively work in support of a municipal candidate or party during normal working hours unless they are on a leave of absence without pay, lieu time, float day, or vacation leave; iii. Candidates shall not use any municipally-provided facilities for any election-related purposes. iv. Neither campaign related signs nor any other non-municipal election-related material will be displayed in any municipally-provided facilities; 4.2 Members of Council shall not: i. Print or distribute any material paid by municipal funds that illustrates that a Member of Council or any other individual is registered in any election or where they will be running for office; ii. Profile (name or photograph), or make reference to, in any material paid by municipal funds, any individual who is registered as a candidate in any election; and iii. Print or distribute any material using municipal funds that makes reference to, or contains the names or photographs, or identifies registered candidates for municipal elections; and that the Minutes of municipal Council and Committee meetings be exempt from this policy; 4.3 Members of Council are responsible for ensuring that the content of any communication material, printed, hosted or distributed by the Municipality of Bayham, is not election-related; 4.4 The Municipal logo, crest, coat of arms, slogan, etc. shall not be printed or distributed on any election materials or included on any election campaign related website, except in the case of a link to the Municipality's website to obtain information about the municipal election; 4.5 Distribution lists or contact lists developed utilizing Municipal resources or through contact in a Member of Council's role shall not be utilized for election purposes; 4.6 Registered candidates may have their names and contact information posted on the Municipality of Bayham's Municipal Election section of the Municipal website without biographical information and/or links to personal websites; 4.7 The above provisions also apply to an acclaimed Member of Councilor and a Member of Council not seeking re-election. 4.8 In accordance with the Municipal Elections Act, 1996, the CAO/Clerk be authorized and directed to take the necessary action to give effect to this policy. Section 5— Limitation 5.1 Nothing in this Policy shall preclude a Member of Council from performing their job as a Councillor, nor inhibit them from representing the interests of the constituents who elected them. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-103 BEING A BY-LAW TO AMEND BY-LAW 2015-040 A BY-LAW TO ADOPT ACCESSIBILITY PLAN — POLICIES UNDER THE ACCESSIBILITY OF ONTARIANS WITH DISABILITIES ACT, 2005 WHEREAS the Council of the Municipality of Bayham on the 2nd day of April, 2015 enacted By-Law 2015-040, being a by-law to adopt Accessibility Plan — Policies under The Accessibility of Ontarians With Disabilities Act, 2005; AND WHEREAS Council is desirous of amending By-law 2015-040; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT 2015-2020 Multi-Year Accessibility Plan and Municipality of Bayham Accessibility Policy be removed and replaced with amended 2015-2020 Multi-Year Accessibility Plan and Municipality of Bayham Accessibility Policy affixed hereto and forming part of this by-law; 2. THAT in all other respects, By-law 2015-040 is hereby confirmed and remains unchanged; 3. AND THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1st DAY OF DECEMBER 2016. MAYOR CLERK The Corporation of the Municipalityof Bayham 2015-2020 Multi-Year Accessibility Plan Onie 14.110 a , December 2016 ii, :: Submitted to: Mayor and Members of Council Municipality of Bayham n b 7 d • • R 4 - rY Y► "� aF - .. 1r 6r + .r _ -mal ,..:- , r v If' Ilk ° "4• -s�- _ _ ` 3 t' PyLMINIMMIkr Alsilikki\ • I do afe _ _ •r F I 1.71 q -_ _ ...0 i _ 1 .., r , x N . • $* _. '—, _ 3 TABLE OF CONTENTS 1. EXECUTIVE SUMMARY 1 2. GOVERNING LEGISLATION 2 3. COMMITMENT TO ACCESSIBILITY PLANNING 4 4. HOLISTIC ACCESSIBILITY, INCLUSION & YOU 5 5. IMPORTANCE OF ACCESSIBILITY & INCLUSION 6 6. ACCESSIBILITY PARTNERSHIP IN ELGIN COUNTY & BEYOND 7 7. BARRIER EXAMPLES 8 8. REVIEW & MONITORING PROCESS 10 9. COMMUNICATION OF THE PLAN 11 10. GLOSSARY 12 11. APPENDICES Appendix 'A' 15 Appendix 'B' 19 Executive Summary The need to improve accessibility is becoming more pronounced in Ontario as the population ages and the labour force shrinks. According to the Ministry of Community and - Social Services, approximately - 1.85 million people or 15.5% of ' , = _ _q 11._; people in Ontario have some type of disability; that is 1 in every 7 Ontarians. By 2036, that number I IAg will rise to 1 in 5 as the population �- ages. In the next 20 years, the aging population and people with disabilities will represent 40% of the total income in Ontario, that's $536 billion dollars (Ontario Population Projections 2008-2036, Fall 2009 Ministry of Finance Report). A University of Toronto study further concluded that disability tends to increase with age, with the highest incidence of occurrence among individuals forty-five years of age and older. It is important to note the increasing aging population in the Municipality of Bayham, as older persons have higher tendencies to experience declining functional abilities. Accordingly, the 2011 Census revealed that 2,680 people, or 38% of the population of the Municipality of Bayham are forty-five years of age or older. This statistic provides the impetus for removing and preventing barriers in the Municipality of Bayham to allow for holistic accessibility and inclusion. The 2015-2020 Municipality of Bayham Multi-Year Accessibility Plan was prepared in order to meet the obligations of the Ontarians with Disabilities Act, 2001 (ODA) and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The 2015-2020 Municipality of Bayham Multi-Year Accessibility Plan reviews earlier efforts to remove and prevent barriers to people with disabilities and identifies the measures to be undertaken in the coming years to increase accessibility and inclusion in the Municipality. The 2015-2020 Municipality of Bayham Multi-Year Accessibility Plan also describes how the Municipality of Bayham will make the Multi-Year Accessibility Plan available to the public, provide opportunity for feedback and strive towards a holistically accessible and inclusive Municipality. 1 Governing Legislation There are two pieces of broad legislation in Ontario that speak to accessibility for individuals with disabilities as well as impact directly on the Municipality. The Ontarians with Disabilities Act, 2001 (ODA) directs that municipalities with more than 10,000 residents appoint Accessibility Advisory Committees as well as create and make public an annual accessibility plan. More recently, the Province passed the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) which also includes the (11.1 development of mandatory accessibility standards that will identify, remove and prevent barriers for people with disabilities in key areas of daily living. Enforceable requirements will ensure the removal of these barriers in both the public and private sectors with the aim of a fully-accessible province by 2025. These accessibility standards include: • Accessible Customer Service Standard This standard ensures that goods and services are provided in a manner that takes into account persons with disabilities. Requirements include policy development and extensive training thereof for all employees who deal directly or indirectly with the public. The training is key in assuring accessible customer service is provided by the Municipality. • Integrated Accessibility Standard Areas of information and communication, employment and transportation often contain barriers for persons with disabilities. The Accessibility Directorate determined that these three key areas will be combined and the accessibility requirements identified in a single regulation. Compliance deadlines vary according to the type of organization and the particular component of each individual requirement, i.e. Communications & Information, Transportation or Employment. 2 • Built Environment Standards The Accessibility Standards for the Built Environment focus on removing barriers in two areas: Ontario Building Code Ontario's Building Code was amended to include enhancements to accessibility in buildings. As of January 1, 2015, new construction and renovations will be subject to updated accessibility requirements. Accessibility Standard for the Design of Public Spaces The standard for the design of public spaces only applies to new construction and major changes to existing features. The standard covers: i. Recreational trails/beach access routes ii. Outdoor public eating areas like rest stops or picnic areas iii. Outdoor play spaces, like playgrounds in provincial parks and local communities iv. Outdoor paths of travel, like sidewalks, ramps, stairs, curb ramps and rest areas v. Service-related elements like service counters, fixed queuing lines and waiting areas 3 Commitment to Accessibility Planning The Council of the Municipality of Bayham is committed to: • The continual improvement, over time, of access to all municipal facilities, programs and services for those with disabilities, while having regard for the financial constraints faced by the Municipality. • The concept of universal design which makes the environment more user friendly for everyone. • The provision of quality Municipal services to all members of the community. • Accessibility training • Incorporating accessibility into the daily functions of all employees The process of accessibility planning is one that is never complete. Staff, Council and the Public are continually involved in discussions regarding accessibility planning year- round. The Municipality of Bayham Accessibility Plan provides the opportunity to demonstrate current achievements in accessibility and to establish implementation framework and future priority initiatives. Please refer to Appendix 'A' attached hereto to review the Municipality's current achievements in accessibility and inclusion. Please refer to Appendix 'B' attached hereto to review the Municipality's future priority initiatives to improve accessibility and inclusion. i � ye{ � '111,11111. 11111111 l I ir] , ELLN I -0; r,..,r,srw sv:.a-:.,-.. _,�,=•..ss.�,�,y,er�w.-w^..w�e�.r.,�'��+i4iY�; 4 Holistic Accessibility, Inclusion & You Recognizing that the Municipality of Bayham, organizations, businesses, and community agencies (including businesses and organizations that provide services, supplies or products, to, or on behalf of the Municipality of Bayham) set the tone for the community, the Municipality will do the following and encourage other organizations to do the same: • ensure that this policy is widely communicated and that all employees, and others to whom the policy applies, understand its intent; • ensure that existing policies and practices, including employment policies, are built upon non-discriminatory bases such as merit; that future policies and practices meet the objectives of this policy; and that revisions are communicated to the entire organization; • review current practices to ensure that every person is treated without discrimination and to eliminate barriers in accessing goods and services; • seek opportunities to involve people of diverse backgrounds in the design, use and evaluation of goods and services; • provide training and involve staff and volunteers in activities designed to promote an awareness, acceptance, and celebration of accessibility and inclusion; • establish mechanisms to ensure that discrimination and harassment are not encouraged or tolerated; • monitor organizational compliance with this policy; and lead by example. What can you do? • recognize that social change begins with individual change; you can, as a resident or visitor of the Municipality of Bayham, initiate change; • evaluate your own actions and preconceived biases and ideas about accessibility and inclusion; • educate yourself, volunteer your time and participate in activities which will broaden your experience with accessibility and inclusion; • encourage and support the development of programs and projects that promote holistic accessibility and inclusion; • advocate for both the elimination of barriers and discrimination and the celebration of accessibility and diversity within your own workplace and community; • challenge barriers and discrimination when you experience them or become aware of their existence. 5 Importance of Accessibility & Inclusion? • When we encourage the full and active participation of every person, we are drawing on the diverse life experiences and points of view of our fellow citizens, which leads to innovative solutions; • When we promote the Municipality of Bayham as a diverse Municipality that is welcoming of all people, the Municipality is more competitive in the economic marketplace and more attractive as a destination for visitors and new residents; • When we respect, value, and nurture accessibility and inclusion as an exciting and integral part of our collective experience and identity, we can strengthen and create a safe, healthy, and vibrant community; • In order to enjoy the benefits of a holistically accessible and inclusive community, we need to address barriers that impede equal participation, work toward the elimination of bias, prejudice and discrimination • (which can be intentional, unintentional or systemic). Responsibility Every resident, organization, institution, agency, government and individual has an opportunity to make this plan successful. We are all leaders. This plan is designed to create plenty of opportunities for all voices to be heard and new leaders to emerge. 6 Accessibility Partnership in Elgin County & Beyond All lower tier Elgin County Municipalities utilize the Accessibility Coordinator services provided by Elgin County. Elgin County coordinates regular meetings with local municipal accessibility staff, which provides the opportunity to share best practices and information. Additionally, Accessibility Coordinators meet regularly with staff counterparts across the County and Southwestern Ontario to discuss ongoing planning and implementation. The Municipality of Bayham Accessibility Coordinator is also a member of the Ontario Network of Accessibility Professionals (ONAP), a group comprised primarily of staff responsible for accessibility planning in the municipal sector. The network provides the opportunity to share accessibility planning resources and initiatives across the province. 1...1 1,.......i 1,...Ji Accessibility a Barrier Examples The intent of the Multi-Year Accessibility Plan is to prevent, identify and remove barriers. Barriers are obstacles that stand in the way of people with disabilities from being able to do many of the day-to-day activities that most people take for granted. A barrier is defined as anything that prevents a person with a disability from fully participating in all aspects of society because of the disability. The traditional definition of a barrier used in the context of accessibility has been expanded to include obstacles beyond physical boundaries. There are several other categories of barriers to consider, such as • Environmental Barriers: features, buildings or spaces that restrict or impede physical access. For example, a doorway that is too narrow to accommodate entry by person in a motorized scooter. • Communication Barriers: obstacles with processing, transmitting or interpreting information. For example, print on a brochure that is too small to read or documents not available in alternative formats. • Attitudinal Barriers: prejudgments or assumptions that directly or indirectly discriminate. For example, assuming that all visually impaired persons can read Braille. • Technological Barriers: when technology cannot or is not modified to support various assistive devices and/or software. For example, a website that does not provide for increased text size or contrast options. • Systemic Barriers: barriers within an organization's policies, practices and procedures that do not consider accessibility. For example, listing a driver's licence as an employment qualification for an office position may prohibit persons with visual impairments from applying. Members of Council, Municipal staff and Committee members must keep in mind that barriers can be either "systemic" or "specific"; that is, barriers that are prevalent throughout the Municipality or are just specific to one process or facility. 8 Two examples are: A Systemic Barrier: Job postings and public meeting notices are advertised in local newspapers and on the website. As the Municipal website does not have a program for the visually impaired, and visually impaired residents may not be able to read the newspaper, not all residents or viewers have equal access to the information. A Specific Barrier: There is no accessible entrance at the Vienna Community Centre, therefore any person unable to utilize the stairs is prevented from participating in events hosted at the Community Centre. thiP #44 ,Gfe ,„, lit I le 1 1 a l 9 Review & Monitoring Process The Accessibility Plan is intended as a working document. Comments and recommendations will be noted throughout the upcoming year. These comments and recommendations will then be taken into account during the compilation of the 2016 Annual Accessibility Plan. Accessibility improvements, ideologies and benchmarks continue to be solidified with planning concepts that develop into Municipal procedures and processes. 464 (.1) It\ User Testing for Web Accessibility Additional evaluation and reporting efforts include: • Annual review of the Multi-Year Accessibility Plan and preparation of a progress report. • Annual progress report prepared for Council to identify progress of the Plan's implementation, accomplishments and achievements; posted online and available in alternative formats upon request. • Compliance reports submitted to the Accessibility Directorate of Ontario, which regulates compliance for all Ontario Organizations 10 Communication of the Plan Feedback is an integral part of the evaluation process. The Municipality of Bayham will continue to review and expand consultation strategies to engage key groups in providing accessibility related feedback, including people with disabilities. Members of the public are encouraged to make comments on the Municipality of Bayham Multi-Year Accessibility Plan and accessibility matters in general. There are a number of ways you can contact the Municipality of Bayham to express your accessibility related comments including contacting the undersigned. The Corporation of the Municipality of Bayham 9344 Plank Rd Bayham ON NOJ 1Y0 Phone: 519-866-5521 Email: accessibilitybayham.on.ca The 2015-2020 Multi-Year Accessibility Plan will also be available in the following locations: Report to Council: Initially, this Accessibility Plan will be made available through a report to Council. Website: The 2015-2020 Multi-Year Accessibility Plan can be accessed through the Municipality of Bayham website www.bayham.on.ca 11 Glossary Accessibility: In a context relating to people with disabilities, the term can be defined as the degree with which people with disabilities are able to access the functionality, and possible benefit, of some system or entity. Essentially, `Accessibility' refers to the potential for a product or service to be beneficial to as many people as possible. Accessibility for Ontarians with Disabilities Act, 2005 (AODA): Legislation enacted by the Province of Ontario in June of 2005, that provides the framework by which certain accessibility standards will be developed to ensure that businesses and organizations maintain practices and provide goods and services in a manner that is accessible to everyone including people with disabilities. The goal of the AODA is to build on the framework of the ODA, establish enforceable and qualitative standards in order to assist in developing a "fully accessible" province by 2025. Accessible Formats: May include, but not limited to large print, recorded audio and electronic formats, Braille and other formats useable by persons with disabilities. Assistive Device: Any auxiliary tool, aid, technology or other mechanism that enables a person with a disability to do everyday tasks and activities such as moving, communicating or lifting; assists in accessing goods, services or information and helps the person to maintain independence. Examples include but are not limited to: communication aids, cognition aids, personal mobility aids, and medical aids. Barrier: Anything that prevents a person with a disability from fully participating in all aspects of society due to their disability. The definition is not limited to structural or physical impediments, it can also relate to various other obstacles such as systemic, attitudinal, technological, informational, etc. Designated Public Sector Organization: Every municipality and every person or organization listed in Column 1 of Table 1 of Ontario Regulation 146/10 (Public Bodies and Commission Public Bodies — Definitions) made under the Public Service of Ontario Act, 2006. 12 Disability: The ODA and AODA both adopt the broad definition for disability that is set out in the Ontario Human Rights Code, "Disability" is: • Any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co-ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device; • A condition of mental impairment or a developmental disability; • A learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; • A mental disorder; or. • An injury or disability for which benefits were claimed or received under the insurance plan established under the Workplace Safety and Insurance Act, 1997; ("handicap"). Information: Includes data, facts and knowledge that exist in any format, including text, audio, digital or images, that convey meaning. Multi-Year Accessibility Plan: A program and itemization of forecasted initiatives to identify past achievements with respect to improving accessibility for people with disabilities, formulating future goals and providing a context by which both can be assessed and evaluated. Ontarians with Disabilities Act, 2001 (ODA): Legislation enacted by the Province in November of 2001 to `improve opportunities for persons with disabilities and provide for their involvement in the identification, removal and prevention of barriers'. The ODA required municipalities with more than 10,000 residents to develop an Accessibility Advisory Committee and to submit an annual Accessibility Plan to the province. The AODA will eventually replace the ODA; however, a date for its repeal has not yet been determined. Ontario Human Rights Code: A provincial law in Ontario that gives all citizens equal rights and opportunities without discrimination in specific areas such as employment, housing and services. The Human Rights Commission was established as an oversight and appeal body in relation to the law. Prior to the ODA being enacted in 2001, the Human Rights Code was the only applicable legislation to uphold accessibility rights. 13 Ontario Regulation 429/07 (Accessible Customer Service Standard): The first standard to be released under the AODA which took force and effect for all public organizations on January 1, 2010 and private organizations on January 1, 2012. The standard mandates the development of policies, practices and procedures in the areas of communication, notice for disruption of services, service and support animals, assistive devices, training and customer feedback in relation to the core principles of the standard; dignity, independence, integration and equal opportunity. Ontario Regulation 191/11 (Integrated Accessibility Standards): The second standard to be released under the AODA which took force and effect for all public organizations on July 1, 2011. The standard consolidates the development of policies, practices and procedures in the areas of information and communications, employment and transportation within a phased implementation schedule. Redeployment: The reassignment of employees to other departments or jobs within the organization Standard: The criterion establishing what a person or organization must accomplish to achieve the minimum level of compliance. Accessibility Standards will be legislated by way of Ontario Regulations pursuant to the AODA. Web Content Accessibility Guidelines (WCAG): International guidelines to ensure consistent web accessibility; the World Wide Web Consortium recommendation, dated December 2008, entitled "Web Content Accessibility Guidelines" (WCAG) 2.0. 14 Accessibility for Ontarians with Disabilities Act Legislation Ontario Regulation 191/11 — The Integrated Accessibility Standards Ontario Regulation 429/07 — Accessibility Standards for Customer Service The Municipality of Bayham is dedicated to promoting, enhancing and creating, where possible, a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. The following table depicts the Municipality's compliance with the various regulations stemming from the Accessibility for Ontarians with Disabilities Act. The Municipality has taken a proactive approach to compliance with the legislation and regulations and is on track to satisfy all requirements under the Accessibility for Ontarians with Disabilities Act by January 2014. The Municipality's compliance with the legislation will allow resources to be directed towards increasing policy and program efficiency and effectiveness, while also reaching out into the community to assist the private sector with legislative compliance in an effort to make the Municipality of Bayham holistically accessible and inclusive. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2010 Accessibility Standards for Customer Service: CAO The Municipality is in compliance with this Establishment of policies, practices and requirement procedures regarding Accessible Customer Service Procedure, Service Animals and Support Persons Procedure, Disruption in Municipal Service Procedure, Feedback Mechanisms Procedure and the Accessible Customer Service Feedback Form. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January Emergency Procedure, Plans or Safety CAO The CAO will arrange to 2012 information: provide emergency information in accessible Provide or arrange for the provision of formats upon request. accessible formats and communication supports for persons with a disability, as soon This requirement relies as is practical upon request. on the use of the Alternate Formats Policy The Municipality is in compliance with this requirement 15 Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2012 Workplace Emergency Response: CAO The Municipality of Bayham Workplace Provide individualized workplace emergency Emergency Response response information to employees who have a Procedure is an internal disability, if the disability is such that the policy available to all individualized information is necessary and the Municipal staff and is employer is aware of the need to provide circulated to new accommodation. employees during orientation and to If employee requires assistance,with the existing employees once employee's consent, the employer shall provide a year. the individualized workplace emergency response information to the person designated This requirement relies to provide such assistance. on the use of the Alternate Formats Policy. Review of Individualized Emergency Response Plan: The Municipality is in compliance with this When the employee moves to a different requirement location in the organization,when the employee's overall accommodation needs are reviewed,when the employer reviews its general emergency response policies. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2014 Establishment of Accessibility Policies: CAO The Municipality documents its Develop, implement and maintain policies accessibility initiatives governing how the organization achieves or will yearly in its annual Multi- achieve accessibility through meeting its Year Accessibility Plan. requirements under the accessibility standards. Additionally, all Municipal policies are based on the Establishment of a Multi-Year Accessibility Plan Mission Statement: The Municipality of Bayham is dedicated to promoting, enhancing and creating a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. The Municipality is in compliance with this requirement January 2014 Procuring or Acquiring Goods, Services or CAO The Municipal Facilities: Treasurer Procurement By-law and Accessible Incorporate accessibility criteria and features Procurement Guide into procurement practices so that goods, satisfy this requirement. services and facilities are more accessible to people with disabilities unless it is not The Municipality is in practicable to do so. compliance with this requirement 16 Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2014 Self-Service Kiosks: CAO The Municipality of Bayham does not All organizations that offer services or products currently utilize any self through self-service kiosks shall take steps to service kiosks. make them accessible to people with disabilities so they can be used independently and securely. January 2015 Training: CAO Municipal Staff in consultation with the All organizations will train those individuals Elgin County Accessibility (employees or volunteers)who participate in Coordinator are currently developing the organization's policies, and all developing those who provide goods or services on behalf comprehensive training of the organization, about the requirements of to satisfy this the Integrated Accessibility Standards and the requirement that will be Ontario Human Rights Code as it relates to ready for spring 2015. people with disabilities. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2015 Public Feedback Process: CAO This requirement relies on the use of the Provide or arrange for provision of accessible Alternate Formats Policy. formats and communication supports for persons with a disability upon request. The Municipality is in Notify the public of the availability of accessible compliance with this formats and communication supports for the requirement feedback process. January 2014 Internet Content and Websites: CAO The Municipality had a website accessibility New internet websites and content to conform audit completed on the to the World Wide Web Consortium Web Municipal website in the Content Accessibility Guidelines(WCAG)2.0 spring or 2014 and will initially at level A. have all internet websites &content conforming to World Wide Web Consortium Web Content Accessibility Guidelines (WCAG)2.0 Level AA (exceptions success criteria 1.2.4& 1.2.5) by May 2015 Additionally, all Municipal documents are produced in accordance with the Alternate Formats Policy. 17 Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2015 Recruitment Process: CAO The Municipality is in compliance with this Notify employees and public about the requirement availability of accommodation. Selection &Assessment Process: Notify job applicants,when individually selected,that accommodations are available upon request. Documented Individual Accommodation Plans: develop a written process for the development of documented individual accommodation plans. Return to Work: Develop and document a return to work process for employees who have been absent due to a disability and require disability-related accommodations in order to return to work. Compliance Legislated Requirement Area of Action Plan or Status Date Responsibility January 2015 Accessible Formats and Communication: CAO The Alternate Formats Policy ensures that all Provide or arrange for provision of accessible corporate documents are formats and communication supports for produced in an persons with a disability upon request; in a accessible format. timely manner taking into account the person's accessibility needs; at a cost no more than The Municipality is in charged by other persons. compliance with this requirement January 2012 All internet websites&content to conform to CAO The Municipality will have World Wide Web Consortium Web Content a website accessibility Accessibility Guidelines (WCAG) audit completed on the 2.0 Level AA, exceptions success criteria 1.2.4 Municipal website by the & 1.2.5. spring 2015 and have all internet websites& content conform to World Wide Web Consortium Web Content Accessibility Guidelines (WCAG)2.0 Level AA (exceptions success criteria 1.2.4& 1.2.5). Additionally, all Municipal documents are produced in accordance with the Alternate Formats Policy. 18 Accessibility for Ontarians with Disabilities Act Legislation MUNICIPALITY OF BAYHAM PROJECTS TO DATE AND FUTURE INITIATIVES The Municipality of Bayham is dedicated to promoting, enhancing and creating, where possible, a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. The following table depicts the Municipality's initiatives completed to date and a list of proposed future initiatives to enhance accessibility in the Municipality of Bayham in an effort to make the Municipality holistically accessible and inclusive. Year 2015-2020 Task Department Municipal Facilities Accessibility Audit (2014-2015) CAO Barrier-Free Municipal Elections (2006-2010) Clerk's Department Continual monitoring of Municipal sidewalks including mud-jacking Public Works (leveling sidewalks to alleviate water ponding and trip hazards), cutting (eliminating trip hazards) and replacement Utilization of the Elgin County Coordinator to ensure holistic CAO accessibility and Inclusion 19 Accessibility for Ontarians with Disabilities Act Legislation MUNICIPALITY OF BAYHAM PROJECTS TO DATE AND FUTURE INITIATIVES The Municipality of Bayham is dedicated to promoting, enhancing and creating, where possible, a barrier-free environment for all persons, regardless of needs, to participate as fully as possible in all aspects of community life. 2016 Municipality Annual Accessibility Report Status Update The purpose of this Status Report is to make the public aware of the Municipality's progress with accessibility implementation and to prevent and remove barriers and meet requirements under the AODA. Task _ Department Completed and filed Accessibility Compliance Report with the Accessibility Directorate of CAO Ontario under the Ministry of Economic Development Trade and Employment Services The Municipality focuses on removing barriers which may exist in buildings and facilities, Council/Staff while ensuring that new buildings, leases, and renovations do not create any new barriers. This includes the construction of the renovated Straffordville Community Centre, Municipal Office and Council Chambers Training for all staff on the Integrated Accessibility Standard and updated Corporate All Staff Accessibility Policy (2014) - Ongoing training for new staff Training for all staff on the Ontario Human Rights Code as it pertains to people with All Staff disabilities (2014) - Ongoing training for new staff - On-going training for staff on the Customer Service Standard Update Corporate Accessibility Policy (December 2016) Council Submitted a funding application under the Enabling Accessibility Fund in order to provide Council an accessible viewing platform at the Port Burwell Municipal East Beach Participate in review and consultation of Provincial Accessibility Legislation and CAO Regulations IN YHA - -i1141410.5 0 V( "pujunity'tIS�o�► Corporation of the Municipality of Bayham Policy Name: Municipality of Bayham Accessibility Policy Section 1 - Policy Statement The Corporation of the Municipality of Bayham is committed to providing quality goods, services and facilities that are accessible and inclusive to all persons that it serves. In order to meet the needs of persons with disabilities the Municipality of Bayham will: i. Ensure policies, practices and procedures address dignity, independence, integration, inclusiveness and provide for equal opportunity for persons with disabilities; ii. Allow persons with disabilities to use their own personal assistive devices to obtain, use or benefit from the services offered by the Municipality; iii. Strive to meet the needs of persons with disabilities in a timely manner, at a cost no greater than that for persons without disabilities; iv. Accommodate the accessibility needs of persons with disabilities to ensure they can obtain, use or benefit from the Municipality's goods, services, programs and facilities. The Municipality will promote accessibility by ensuring that compliance is met for all regulations made under the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). In order to ensure that timelines are met and the Municipality continues to strive to be holistically accessible, the Municipality will establish, implement and maintain a multi-year accessibility plan. The Municipality of Bayham Multi-Year Accessibility Plan will outline the Municipality's strategy to prevent and remove barriers to persons with disabilities. The Municipality of Bayham Multi-year Accessibility Plan will be reviewed at least once every five years. Further, an annual status report will be prepared and presented to Council. Section 2 - Background The Accessibility for Ontarians with Disabilities Act, 2005 (AODA) is a provincial statute that allows the government to develop and enforce specific standards for accessibility. The standards, or regulations, are intended to achieve accessibility for persons with disabilities with respect to customer service, transportation, built environment, information/communication and employment. Section 3 - Application This policy shall apply to every person who deals with members of the public or other third parties on behalf of the Corporation of the Municipality of Bayham, whether the person does so as an employee, agent, volunteer or otherwise. This policy applies to all services offered at facilities owned, leased or operated by the Municipality, as well as public events hosted by the Municipality, regardless of where the event takes place. This policy also applies to all external groups and agencies that use facilities owned leased or operated by the Municipality to hold a public event. Section 4 - Definitions i. `Assistive Device'shall mean a device used to assist persons with disabilities in carrying out activities or accessing the services of persons or organizations; ii. `Barrier shall mean an obstacle that prevents a person with a disability from fully participating in all aspects of society because of his or her disability, including a physical barrier, an architectural barrier, an information or communications barrier, an attitudinal barrier, a technological barrier, a policy or a practice; iii. `Disability' shall be as defined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 and include any degree of physical disability, infirmity, malformation or disfigurement that is caused by bodily injury, birth defect or illness and, without limiting the generality of the foregoing, includes diabetes mellitus, epilepsy, a brain injury, any degree of paralysis, amputation, lack of physical co- ordination, blindness or visual impediment, deafness or hearing impediment, muteness or speech impediment, or physical reliance on a guide dog or other animal or on a wheelchair or other remedial appliance or device; a condition of mental impairment or a developmental disability; a learning disability, or a dysfunction in one or more of the processes involved in understanding or using symbols or spoken language; a mental disorder: or an injury or disability for which benefits were claimed under the insurance plan established under the Workplace Safety and Insurance Act, 1997. iv. `Discrimination' shall mean unequal treatment based upon any of the prohibited grounds as outlined in the Human Rights Code: Race, Ancestry, Creed, Place of Origin, Colour, Sex (including pregnancy), Ethnic Origin, Citizenship, Sexual Orientation, Age, Record of Offences, Marital Status, Same-sex Partnership Status, Family Status or Disability. v. `Municipality shall mean the Corporation of the Municipality of Bayham. vi. `Nurse' shall mean a Registered Nurse, Registered Practical Nurse or Nurse Practitioner who is a registered member in good standing with the College of Nurses in Ontario. vii. `Physician' shall mean a physician who is a registered member in good standing with the College of Physicians and Surgeons of Ontario. viii. `Service Animal'shall include: a. A `guide dog', as defined in Section 1 of the Blind Persons Rights'Act; or b. an animal used by a person with a disability if it is readily apparent that the animal is used by the person for reasons relating to his or her disability; or the person provides a letter from one of the following regulated health professionals confirming that the person requires the animal for reasons relating to the disability: • A member of the College of Audiologists and Speech-Language Pathologists of Ontario. • A member of the College of Chiropractors of Ontario. • A member of the College of Nurses of Ontario. • A member of the College of Occupational Therapists of Ontario. • A member of the College of Optometrists of Ontario. • A member of the College of Physicians and Surgeons of Ontario. • A member of the College of Physiotherapists of Ontario. • A member of the College of Psychologists of Ontario. • A member of the College of Registered Psychotherapists and Registered Mental Health Therapists of Ontario c. As defined within legislation ix. `Support Person'shall mean a person who accompanies a person with a disability in order to assist them with communication, mobility, personal care, or medical needs or with access to goods or services. Section 5 —Accessible Procurement The Municipality will use reasonable efforts to ensure accessibility criteria and features are considered when purchasing goods, service and facilities. When it is not practicable to incorporate accessibility criteria, the Municipality will provide an explanation upon request. In general, procurement will be consistent with the following principles: i. The Municipality's goods and services are provided in a manner that respects the dignity and independence of persons with disabilities; ii. The provision of the Municipality's goods and services to persons with disabilities is integrated with those provided to persons who do not have disabilities unless an alternative measure is necessary to enable a person with a disability to obtain, use or benefit from the Municipality's goods and services and; iii. Persons with disabilities are given an opportunity equal to that of persons without disabilities to obtain, use or benefit from the Municipality's goods and services. Section 6 - Alternate Formats — Communication Supports —Web Content The Municipality will provide alternate formats of information and communication that is produced or in direct control of the Municipality. Alternate formats will be provided upon request, in a timely manner and at a cost that is no more than the cost charged for the original format. When it is not practicable to provide an alternate format, the Municipality will provide an explanation and a summary of the document in an accessible format. The Municipality will provide communication supports to members of the public upon request. If the Municipality is unable to obtain the requested communication support, the Municipality will work with the individual to determine an appropriate alternative method of communication. In accordance with applicable legislation, the Municipality will ensure that websites and web content are created in a manner keeping with the expectations of the Web Content Accessibility Guidelines 2.0 (WCAG). Purchased Documents or Videos: The Department purchasing a document or video that will be available on the Municipality's website shall ensure that the document or video is created in a manner that ensures compliance with WCAG 2.0. Third-Party Documents: The Municipality will put forward efforts to ensure that documents provided to the Municipality on behalf of a third party, that will be posted on the Municipality's website, and not in direct control of the Municipality through a contractual relationship, will be remediated in accordance with WCAG 2.0, unless it is not practicable to do so. In the event that it is not practicable to remediate a third party document, for which the Municipality is not in direct control through a contractual relationship, a member of the public may contact the Municipality to arrange for the information to be provided in an accessible format, upon request. The Municipality will consult with the requesting individual to determine suitability of format. Section 7 - Feedback Process The ultimate goal of the Municipality is to meet and surpass public expectations pertaining to public service. Comments on Municipal services regarding how well those expectations are being met are welcome and appreciated as they may identify areas that require change and encourage service improvements. Feedback regarding the way the Municipality provides goods and services can be made by completion of a Feedback Form available at all on the Municipal website. Section 8 - Service Disruptions The Municipality will make reasonable effort to provide notice of a disruption to the public, including information about the reason for the disruption, its anticipated duration, and a description of alternative facilities or services, if any, that may be available. The Municipality will make reasonable effort to provide prior notice of planned disruption whenever possible, recognizing that in some circumstances such as in the situation of unplanned temporary disruption, advance notice will not be possible. In such cases, the Municipality will provide notice as soon as practicable. The notice will be placed on the Municipal website and by any other method that is reasonable and applicable under the circumstances. Section 9 - Support Persons The Municipality is committed to welcoming persons with disabilities who are accompanied by a support person. Any person with a disability who is accompanied by a support person will be allowed to enter the Municipality's premises with their support person. At no time will a person with a disability who is accompanied by a support person be prevented from having access to their support person while on Municipal premises. The Municipality may require a person with a disability to be accompanied by a support person while on Municipal premises in situations where it is necessary to protect the health and safety of the person with the disability or the health and safety of others on the premises. In certain situations, the Municipality, at its discretion, may require a support person to sign a confidentiality agreement prior to an exchange of information with the person with a disability. A support person, when assisting a person with a disability to obtain, use or benefit from the Municipality's goods or services, shall not be charged for admission to any facility owned and operated by the Municipality. Section 10 - Service Animals The Municipality is committed to welcoming persons with disabilities who are accompanied by a service animal on those parts of Municipal premises that are open to the public and other third parties provided the animal is not otherwise excluded by law. If a service animal is excluded by law, the Municipality will ensure that alternate means are available to enable the person with a disability to obtain, use or benefit from the Municipality's goods and services. If it is not readily apparent that the animal is a service animal, the Municipality may ask the person with the disability for a letter from a physician or nurse confirming that the person requires the animal for reasons relating to the disability. The Municipality may also, or instead, ask for a valid identification card signed by the Attorney General of Canada or a certificate of training from a recognized guide dog or service animal training school. If proper documentation is not produced, the person with the disability may be asked to remove the animal from the premises. It is the responsibility of the person with the disability to ensure that their service animal is kept in control at all times. This will include controlling the behavior of the animal (e.g. barking or growling), cleaning up after the animal (e.g. defecation) and being responsible for any damage the animal may cause to Municipal property. Section 11 - Use of Assistive Devices A person with a disability may provide their own assistive device for the purpose of obtaining, using and benefiting from the Municipality's goods and services. Exceptions may occur in situations where the Municipality has determined the assistive device may pose a risk to the health and safety of a person with a disability or the health and safety of others on the premises. In these situations, the Municipality may offer a person with a disability other reasonable measures to assist him or her in obtaining, using and benefiting from the Municipality's goods and services where the Municipality has such other methods available. It should be noted that it is the responsibility of the person with a disability to ensure that his or her assistive device is operated in a safe and controlled manner at all times. Section 12 - Built Environment Standards The Accessibility Standards for the Built Environment focus on removing barriers in two areas and the Municipality is committed to the same: Ontario Building Code Ontario's Building Code was amended to include enhancements to accessibility in buildings. As of January 1, 2015, new construction and renovations will be subject to updated accessibility requirements. Accessibility Standard for the Design of Public Spaces The standard for the design of public spaces only applies to new construction and major changes to existing features. The standard covers: i. Recreational trails/beach access routes ii. Outdoor public eating areas like rest stops or picnic areas iii. Outdoor play spaces, like playgrounds in provincial parks and local communities iv. Outdoor paths of travel, like sidewalks, ramps, stairs, curb ramps and rest areas v. Service-related elements like service counters, fixed queuing lines and waiting areas vi. Maintenance of accessible public spaces. Section 13 - Accommodation The Municipality of Bayham is an equal opportunity employer. The Municipality's commitment to a holistically inclusive work environment and universal accommodation extends to all employment activities: recruitment and selection, orientation, working conditions, promotion, training, performance management, career development and workforce transition. It also includes the purchase and management of information technology and communication systems, development and management of information services, decisions relating to real property, purchases of internal fittings, and decisions related to conferences, seminars and training. The Municipality of Bayham is an Equal Opportunity Employer If you require accommodation at any time throughout the employment activities process, please contact us at: 519-866-5521, accessibility@bayham.on.ca or by visiting www.bayham.on.ca and we will make every effort to provide appropriate assistance pursuant to the Municipality of Bayham Employment Activities Accommodation Policy. Section 14 - Training Training will be provided to staff members, volunteers and third parties in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). The Municipality will retain records of training, including the date on which training is provided, the number of individuals to whom it is provided and the nature of the training that is provided. The names of the individuals trained will be recorded for municipal administrative purposes and all personal information collected will be managed in accordance with the Municipal Freedom of Information and Protection of Privacy Act. The training will include: • An overview of the Ontario Human Rights Code • A review of the Accessibility for Ontarians with Disabilities Act, 2005 • A review of the Integrated Accessibility Standards Regulation (0. Reg 191/11) • Specific review of Integrated Accessibility Standards Regulation requirements, based on the duties associated with the employee. • How to interact and communicate with persons with various types of disabilities • How to interact with persons with disabilities who use an assistive device or require the assistance of a guide dog or other service animal or the assistance of a support person. • How to use equipment or devices available on the Municipality's premises or otherwise provided by the Municipality that may help with the provision of goods, services or facilities to a person with a disability. • What to do if a person with a disability is having difficulty accessing the Municipality's goods, services or facilities. The training will be appropriate to the duties of the employees, volunteers and other people. Employees will be trained as soon as practicable. Section 15 - Responsibilities Municipal Council and staff are responsible for adhering to the parameters of this policy. Staff will consult with the County of Elgin Accessibility Coordinator on the implementation of this policy. Section 16 - Modifications to this Policy The Municipality is committed to developing accessibility policies that respects and promotes the dignity and independence of persons with disabilities. Therefore, no changes will be made to this policy before considering the impact on persons with disabilities. All amendments or modifications to this policy shall be approved by Council. Section 17 - Questions about this Policy This policy exists to achieve service excellence to persons with disabilities. If questions exist about the policy, or if the purpose of a policy is not understood, an explanation will be provided by the Administration of the Municipality of Bayham. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-104 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD DECEMBER 1, 2016 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held December 1, 2016 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 1st day of December, 2016. MAYOR CLERK