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Home My WebLink AboutNovember 03, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, November 3, 2016 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL/ DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None 4. ANNOUNCEMENTS A. Sunday, November 6, 2016 Vienna Remembrance Day Wreath Laying at the Cenotaph at 11:00 a.m. B. Sunday, November 6, 2016 Port Burwell Remembrance Day Parade at 1:30 p.m. from the Legion with the Wreath Laying at the Cenotaph at 2:00 p.m. C. Saturday, November 12, 2016 Edison Dinner, Fun Night and Silent Auction at the Vienna Community Centre 5. DELEGATIONS None 2016 Council Minutes November 3, 2016 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held October 20, 2016 B. Public Meeting held October 20, 2016 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the minutes of the regular meeting held October 20, 2016 and the public meeting held October 20, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment Decision re Hardy Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 2016 Council Minutes November 3, 2016 10.2 Reports to Council A. Report DS-44/16 by Bill Knifton, Chief Building Official, Drainage Superintendent re 3rd Quarter Report Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-44/16 regarding the activities of the Building Services and Drainage Department for the third quarter of 2016 be received for information. CARRIED B. Report DS-45/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application —Zoning By-law Z654-2016 The Deputy Clerk/Planning Coordinator advised no other written submissions were received from the public Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-45/16 regarding the Zoning By-law Amendment for 8277 Plank Road, Living Gospel Mennonite Church, be received for information; AND THAT Council considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on 8277 Plank Road from the Highway Commercial (HWC-1) Zone to the Highway Commercial Exception (HWC-1) Zone adding Private School as a permitted use; AND THAT Zoning By-law Z654-2016 be presented to Council for enactment." CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ministry of Transportation re Ontario's Climate Change Action Plan B. Ontario Energy Board Notice to Customers of Union Gas Limited C. Municipal Property Assessment Corporation re 2016 Assessment Update — Notices for Farm and Business Properties D. Grey County re Hydro Cost Resolution 2016 Council Minutes November 3, 2016 E. The United Townships of Head, Clara & Maria re Provincial Policy Statement and County of Renfrew Official Plan F. Township of Zorra re Accommodation Review Process G. Municipality of Charlton and Dack Resolution re Nomination Requirement H. Township of South-West Oxford Resolution re Barriers to Employment Opportunities for CCAs I. Township of North Frontenac Resolution re Request for Support for Ontario's Electrical Bills J. Elgin County Resolution to Support AMO K. South West LHIN re Residential Hospice Planning in the South West LHIN — Update L. Notice re 2017 Premier's Awards for Excellence in the Arts M. Notice re Edison Dinner & Silent Auction Fundraiser N. Notice re 2017 Garbage Tag Pickup O. Notice re Municipal Office Service Disruptions P. Notice re Council Chamber's Service Disruptions Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT information items 11.1.1-A— 11.1.1-P be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-67/16 by Paul Shipway, CAO re Health & Safety Program Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-67/16 re Health & Safety Program, as amended be received for information; AND THAT Equipment Purchase Policy Section 1.1 be amended from "highest priority" to "a high priority"; AND THAT Council approve the Municipality of Bayham Health & Safety Program, as presented, subject to staff updates as required pursuant to the Program; 2016 Council Minutes November 3, 2016 AND THAT Council direct the Mayor to sign the 2016 Corporate Health & Safety Statement; AND THAT Council direct staff to bring forward the updated Joint Occupational Health & Safety Committee establishment by-law for Council consideration. CARRIED B. Report CAO-68/16 by Paul Shipway, CAO re Municipal Elections Modernization Act Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-68/16 re Municipal Elections Modernization Act be received for information; AND THAT Council maintain the existing first-past-the-post election model for the 2018 municipal election; AND THAT the CAO be directed to monitor ranked ballot elections in Ontario and report back to Council with a comprehensive report after the 2018 election; AND THAT staff be directed to provide a `Method of Vote Report' for Council consideration prior to May 1, 2017. CARRIED C. Report CAO-69/16 by Paul Shipway, CAO re Straffordville Community Centre Operating Agreement — Final Moved by:Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-69/16 re Straffordville Community Centre Operating Agreement— Final be received for information; AND THAT staff be directed to bring forward a by-law for Council consideration to authorize the Straffordville Community Centre Operating Agreement at such time as the Straffordville Hall Foundaton is able to execute the same. CARRIED 12. BY-LAWS A. By-Law 2016-096 Being a By-law to adopt a Municipal Alcohol Policy (This By-law follows the recommendation made in Report CAO-62/16 by Paul Shipway, CAO during the regular meeting of Council of October 20, 2016) B. By-Law 2016-097 Being a By-law to regulate the construction, alteration or change of any private or public entrance, gate or other structure or a facility that permits access to a highway and to prohibit the deposit of refuse and debris on the same (This by-law follows 2016 Council Minutes November 3, 2016 the recommendation made in Report CAO-63/16 by Paul Shipway, CAO during the regular meeting of Council of October 20, 2016) C. By-Law Z654-2016 Being a By-law to further amend Zoning By-Law Z456-2003 (This by- law follows the recommendation made in Report DS-45/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of Council on November 3, 2016) Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-laws 2016-096, 2016-097 and Z654-2016 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS Councillor Breyer spoke on possibly reconsidering Off-Road Vehicle By-Law No. 2002-052. 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 7:48 p.m. to discuss: • Proposed or pending acquisition or disposition of land by the municipality or local board; CARRIED A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (9344 Plank Road) 14.2 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 7:55 p.m. with nothing to report. CARRIED 2016 Council Minutes November 3, 2016 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-098 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT confirming By-law 2016-098 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 7:57 p.m. CARRIED 400110111 MAY'R �L