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Home My WebLink AboutNovember 17, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, November 17, 2016 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting held November 3, 2016 B. Special Meeting held November 9, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 2016 Council Agenda November 17, 2016 10.2 Reports to Council A. Report DS-46/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E77/16 Emerson B. Report DS-47/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E45/15 Ringland Re-submitted as E80/16 Ringland 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Elgin County re Chatham Street Slope Stabilization B. Elgin County re Culloden Road Reduced Speed Zone C. Oxford County re Notice of Study Commencement, Oxford County Transportation Master Plan (TMP) D. Ministry of Transportation re Ontario's Climate Change Action Plan (CCAP) E. Ministry of Citizenship and Immigration re June Callwood Outstanding Achievement Award for Voluntarism in Ontario F. Ontario Provincial Police re Arbitrator's Award G. Long Point Region Conservation Authority Board of Directors Minutes of meeting held October 5, 2016 11.1.2 Requiring Action A. Ken Andrews re Outdoor Skating Rink Location 11.2 Reports to Council A. Report CAO-70/16 by Paul Shipway, CAO re Rooftop Solar— Port Burwell Firehall B. Report CAO-72/16 by Paul Shipway, CAO re Museums Bayham Appointment C. Report CAO-74/16 by Paul Shipway, CAO re 2017 Insurance Renewal 12. BY-LAWS A. By-Law 2016-099 Being a By-law to establish Guidelines for the Structure and Function of the Joint Occupational Health and Safety Committee for the Municipality of Bayham (This by-law follows the recommendation made in Report CAO-67/16 by Paul Shipway, CAO during the regular meeting of Council of November 3, 2016) 2016 Council Agenda November 17, 2016 B. By-Law 2016-100 Being a By-law to authorize the execution of a Feed-In-Tariff(FIT) Service and Operating Agreement between The Corporation of the Municipality of Bayham and Bilagot Energy Corp. (This by-law follows the recommendation made in Report CAO- 70/16 by Paul Shipway, CAO during the regular meeting of Council of November 17, 2016) 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board (6208 Plank Road) B. Confidential Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Yard Maintenance By-law Prosecution) 14.2 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-102 Being a By-law to confirm all actions of Council 16 ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, November 3, 2016 7:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL/ DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None 4. ANNOUNCEMENTS A. Sunday, November 6, 2016 Vienna Remembrance Day Wreath Laying at the Cenotaph at 11:00 a.m. B. Sunday, November 6, 2016 Port Burwell Remembrance Day Parade at 1:30 p.m. from the Legion with the Wreath Laying at the Cenotaph at 2:00 p.m. C. Saturday, November 12, 2016 Edison Dinner, Fun Night and Silent Auction at the Vienna Community Centre 5. DELEGATIONS None 2016 Council Minutes November 3, 2016 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held October 20, 2016 B. Public Meeting held October 20, 2016 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the minutes of the regular meeting held October 20, 2016 and the public meeting held October 20, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Committee of Adjustment Decision re Hardy Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 2016 Council Minutes November 3, 2016 10.2 Reports to Council A. Report DS-44/16 by Bill Knifton, Chief Building Official, Drainage Superintendent re 3rd Quarter Report Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report DS-44/16 regarding the activities of the Building Services and Drainage Department for the third quarter of 2016 be received for information. CARRIED B. Report DS-45/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application —Zoning By-law Z654-2016 The Deputy Clerk/Planning Coordinator advised no other written submissions were received from the public Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-45/16 regarding the Zoning By-law Amendment for 8277 Plank Road, Living Gospel Mennonite Church, be received for information; AND THAT Council considered all written and oral submissions received on this application, the effect of which helped Council to make an informed decision; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on 8277 Plank Road from the Highway Commercial (HWC-1) Zone to the Highway Commercial Exception (HWC-1) Zone adding Private School as a permitted use; AND THAT Zoning By-law Z654-2016 be presented to Council for enactment." CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Ministry of Transportation re Ontario's Climate Change Action Plan B. Ontario Energy Board Notice to Customers of Union Gas Limited C. Municipal Property Assessment Corporation re 2016 Assessment Update— Notices for Farm and Business Properties D. Grey County re Hydro Cost Resolution 2016 Council Minutes November 3, 2016 E. The United Townships of Head, Clara & Maria re Provincial Policy Statement and County of Renfrew Official Plan F. Township of Zorra re Accommodation Review Process G. Municipality of Charlton and Dack Resolution re Nomination Requirement H. Township of South-West Oxford Resolution re Barriers to Employment Opportunities for CCAs I. Township of North Frontenac Resolution re Request for Support for Ontario's Electrical Bills J. Elgin County Resolution to Support AMO K. South West LHIN re Residential Hospice Planning in the South West LHIN — Update L. Notice re 2017 Premier's Awards for Excellence in the Arts M. Notice re Edison Dinner & Silent Auction Fundraiser N. Notice re 2017 Garbage Tag Pickup O. Notice re Municipal Office Service Disruptions P. Notice re Council Chamber's Service Disruptions Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT information items 11.1.1-A— 11.1.1-P be received for information. CARRIED 11.1.2 Requiring Action 11.2 Reports to Council A. Report CAO-67/16 by Paul Shipway, CAO re Health & Safety Program Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-67/16 re Health & Safety Program, as amended be received for information; AND THAT Equipment Purchase Policy Section 1.1 be amended from "highest priority" to "a high priority"; AND THAT Council approve the Municipality of Bayham Health & Safety Program, as presented, subject to staff updates as required pursuant to the Program; 2016 Council Minutes November 3, 2016 AND THAT Council direct the Mayor to sign the 2016 Corporate Health & Safety Statement; AND THAT Council direct staff to bring forward the updated Joint Occupational Health & Safety Committee establishment by-law for Council consideration. CARRIED B. Report CAO-68/16 by Paul Shipway, CAO re Municipal Elections Modernization Act Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-68/16 re Municipal Elections Modernization Act be received for information; AND THAT Council maintain the existing first-past-the-post election model for the 2018 municipal election; AND THAT the CAO be directed to monitor ranked ballot elections in Ontario and report back to Council with a comprehensive report after the 2018 election; AND THAT staff be directed to provide a `Method of Vote Report' for Council consideration prior to May 1, 2017. CARRIED C. Report CAO-69/16 by Paul Shipway, CAO re Straffordville Community Centre Operating Agreement— Final Moved by:Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-69/16 re Straffordville Community Centre Operating Agreement — Final be received for information; AND THAT staff be directed to bring forward a by-law for Council consideration to authorize the Straffordville Community Centre Operating Agreement at such time as the Straffordville Hall Foundaton is able to execute the same. CARRIED 12. BY-LAWS A. By-Law 2016-096 Being a By-law to adopt a Municipal Alcohol Policy (This By-law follows the recommendation made in Report CAO-62/16 by Paul Shipway, CAO during the regular meeting of Council of October 20, 2016) B. By-Law 2016-097 Being a By-law to regulate the construction, alteration or change of any private or public entrance, gate or other structure or a facility that permits access to a highway and to prohibit the deposit of refuse and debris on the same (This by-law follows 2016 Council Minutes November 3, 2016 the recommendation made in Report CAO-63/16 by Paul Shipway, CAO during the regular meeting of Council of October 20, 2016) C. By-Law Z654-2016 Being a By-law to further amend Zoning By-Law Z456-2003 (This by- law follows the recommendation made in Report DS-45/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of Council on November 3, 2016) Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-laws 2016-096, 2016-097 and Z654-2016 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS Councillor Breyer spoke on possibly reconsidering Off-Road Vehicle By-Law No. 2002-052. 14. OTHER BUSINESS 14.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 7:48 p.m. to discuss: • Proposed or pending acquisition or disposition of land by the municipality or local board; CARRIED A. Confidential Item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (9344 Plank Road) 14.2 Out of Camera Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "In Camera" session at 7:55 p.m. with nothing to report. CARRIED 2016 Council Minutes November 3, 2016 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-098 Being a By-law to confirm all actions of Council Moved by: Councillor Casier Seconded by: Councillor Breyer THAT confirming By-law 2016-098 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council meeting be adjourned at 7:57 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Wednesday, November 9, 2016 2:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY CLERK'S ASSISTANT BRENDA GIBBONS 1. CALLTO ORDER Mayor Ens called the meeting to order at 2:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. OTHER BUSINESS 3.1 In Camera Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council do now rise to enter into an "In Camera" Session of the Committee of the Whole at 2:01 p.m. to discuss: • Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; • Advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED A. Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Project Ojibwa) 2016 Council Minutes November 9, 2016 3.2 Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Committee of the Whole do now rise from the "In Camera" session at 3:17 p.m. with nothing to report. CARRIED 4. CONFIRMING BY-LAW A. By-Law 2016 — 092 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT confirming By-law 2016-092 be read a first, second and third time and finally passed. CARRIED 5. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council meeting be adjourned at 3:18 p.m. CARRIED MAYOR CLERK REPORT op s o��y DEVELOPMENT SERVICES puj'tunity Is�C TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: November 10, 2016 REPORT: DS-46/16 FILE NO. C-07 / D9.16 Emerson Roll # 3401-000-002-045/004-001-25500 SUBJECT: Consent Application E77/16 Emerson BACKGROUND: A consent application was received from the Elgin County Land Division Committee submitted by Dorothy Emerson proposing to sever to create a new lot 3242.1 m2 (080 acre) and retain a 51.5 ha (127.45 acre) agricultural parcel. The subject lands are designated "Residential" with a portion of"Hazard Lands" on Schedule "C" Vienna Land Use and Constraints of the Official Plan and zoned Village Residential [R1(h2)] on Schedule "H" Vienna in Zoning By-law Z4356-2003. Elgin County Land Division Committee will consider the application on December 7, 2016. DISCUSSION: The application proposes to sever a house from the property located in the Village Residential (R1) Zone in the boundary of the village of Vienna. The planner's memorandum analyses the application against the PPS, County Official Plan, Bayham Official Plan and Zoning By-law. The proposed consent is in accordance with these planning documents. One concern expressed by the planner is the irregular shape proposed for the severed parcel in order to include the existing well. Ideally, the planner recommends the severed parcel be reconfigured to maintain a typical lot shape. The planner's memorandum Section 3.f recommends two options to consider for lot reconfiguration. Staff and planner recommend Council's support of the application with the recommendations. ATTACHMENTS 1. Consent Application E77/16 2. IBI Memorandum dated November 2, 2016 Staff Report DS-46/16 2 3. Zoning By-law Schedule H Vienna 4. Elgin Mapping Aerial Map RECOMMENDATION 1. THAT Report DS-46/16 regarding Consent application E77/16 be received for information; 2. AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E77/16, submitted by Dorothy Emerson be granted subject to the following considerations and conditions: 1. In order to provide adequate servicing to the proposed and retained lots and avoid the irregular shaped lot, consider one of the following two options: 1) The proposed new lot be reconfigured to include all of the lands to the west up to the Lot 13-14 boundary line to maintain a typical lot shape resulting in the retained lot requiring a septic system, or, 2) The proposed new lot be reconfigured to exclude the irregular area proposed for the well at the southwest corner and accommodate a new well within a reconfigured rectangular shaped lot. 2. $500 cash-in-lieu of parkland dedication fee 3. Planning report fee payable to the municipality 4. Copy of the final survey — paper and digital Respectfull SLibmitted by: Reviewed by: Marga/ret Underhillu S y Deputy Clerk/Planning Coordinator CAO 1-6C r-t ftr� Olaf- je,�"Z016 r ELGIN APPLICATEON FOR.CONSENT LAND 181t71V COMthITfEE 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner Dorothy Emerson Address 55267 Light Line, RR #1, Vienna, ON NOJ 1Z0 Telephone Number 519-866-3315 Name of owner's solicitor or authorized agent David Roe Address 599 Larch St. Delhi, ON N4B 3A7 Telephone Number 519-582-1174 Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent ( x) signs to owner 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer x creation of a new lot Other: mortgage/charge addition to a lot lease surplus farm dwelling easement/R.O.W. technical severance correction of title other(specify (b) Name of person(s),if known,to whom land or interest in land is to be transferred, leased or charged: unknown (c) If a lot addition,identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Municipality.. Bayham Concession No. 3 Lot(s)No. 13 and 14 Registered Plan No. 54 PT Lot E Name of Street light Line Street No.and/or 911 No. 55267/55233 Assessment Roll No. 3401 000 002 04500 & 3401 004 001 25500 (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( No ( x) If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Frontage 68m Depth 45m Area 3242.lm2 Existing Use Residential Proposed Use Residential 0.8ac Number and use of buildings and structures on the land to be severed: Existing House Proposed nothing new 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage 611m Depth 1280m Area 127.45acres Existing Use _ Agricultural Proposed Use Agricultural Number and use of buildings and structures on the land to be retained: Existing House 2 sheds and 2 barns a Proposed nothing new County of Elgin Enoneering Service=_ 450 Sunset Drive St.Thomas.Cn 115R 5V1 Phone:514 6 31-1450 wum.el�i�-counryon.ca —2111, 2 -Z- 7. Number of new lots proposed (including retained lots) 2 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway ( ) ( ) Municipal road, maintained all year (x ) (X ) Municipal road,seasonally maintained ( ) ( ) Other public road ( ) ( ) Right Of Way ( ) ( ) Water access ( ) ( ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) ( ) Privately owned and operated individual well ( x ) ( x ) Privately owned and operated communal well ( ) ( ) Lake or other water body ( ) { ) Other means (specify) 10. What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system ( ) ( ) Privately owned and operated individual septic tank ( X ) ( X) Privately owned and operated communal septic system ( ) ( ) Privy ( ) ( ) Other means (specify) 11. When will water supply and sewage disposal services be available? all existing 12. What is the existing Official Plan designation(s)of the subject land? oCerSPa c-d Residential (Vienna) 14aZoed La^d S 13. What is the existing Zoning designation(s)of the subject land? / R1 (h) 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision /L PRG under the PlanningAct? x Yes ( ) No ( ) Unknown ( ) If Yes, and known, provide the application file number and the decision made on the application 15. If this application is a re-submission of a previous consent application,describe how it has been changed from the original application 16. (a) Has there been any previous severances of land from this holding? Yes ( ) No ( x) -3- (b) If the answer to(a) is Yes, please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created Severance File No. 17. If this application is for a lot addition, has the lot to be enlarged ever been the subject of a previous severance? Yes ( ) No ( ) If Yes, provide the previous severance File No. 18. If this application involves the severance of a surplus farmhouse(through farm consolidation), please explain how it qualifies as surplus in the municipality which it is situated. 19. Is the owner, solicitor, or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes ( ) No ( x) 20. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the County for approval? Yes ( ) .No ( x) If Yes, and known, specify the County file number and status of the application 21. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment, minor variance, or approval of a plan of subdivision? Yes ( ) No ( x) If Yes, and known,specify the appropriate file number and status of the application 22. Is the application consistent with policy statements issued under subsection 3(1)of the Planning Act? Yes No ( ) 23. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No ( x) If yes, does the application conform to or conflict with the applicable provincial plan or plans 24. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Corporation of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. 25. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b)of Bill 49, Chapter 63, S.O. 1989, being an Act to provide for Freedom of Information and Protection of Individual Privacy in Municipalities and Local Boards. -4- 26. SKETCH: The application shall be accompanied by a sketch showing the following: - the boundaries and dimensions of the subject land,the part that is to be severed and the part that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; - the distance between the subject land and the nearest township lot line or landmark, such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; - the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application, such as buildings, railways, roads,watercourses,drainage ditches, river or stream banks, wetlands,wooded areas,well and septic tanks; - the existing use(s)on adjacent lands; - the location,width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance, a public travelled road, a private road or a right of way; - if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. Dated at the Municipality of Central Elgin this I day20 16 SIGNATURE OF APPLICANT( S LIC OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION I/We David Roe of the of in the County of Norfolk solemnly declare that all the information contained in this application is true, and I/We make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the I 11 'l Crai t of 1� in the Si a thisday of 20 Signature 1 C�, Susan Dianne Ganoway,a Conmhsloner,e[n,County of Bgin,for The C.Morddw of ft County of Elgin. A Commissioner, etc. " 201 If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any, must be affixed. It is required that one copy of this application be filed, together with one copy of the sketch described, with the responsible person, accompanied by a fee of- $1,000.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$250.00 will be charged for affixing the consent stamp. Revised December 2014 APPENDIX"A" The County of Elgin Land Division Committee requires that,in addition to the"Application for Consent",the following information be completed for all applications: 1. Are there any barns located within 300 metres of the subject of this application? Yes (x ) No ( ) If the answer is"YES"are these barns: i) Now used for livestock? Yes ( ) No ( x) ii) Capable of being used for livestock? Yes ( ) No ( x) NOTE: If you answeIred"YES"to#1,PLEASE COMPLETE THE DATA SHEET BELOW LT04BE COMPLETED AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE PROXIMITY TO EXISTING LIVESTOCK BUILDINGS In order to calculate the minimum distance separation,the following information is required for each livestock facility within 300 metres of the proposed severance and located on a separate lot: NAME TELEPHONE TOWNSHIP LOT CONC. TILLABLE HECTARES(where livestock facility located) Type of Livestock Maximum Housing Capacity Housing System Number per Year Liquid Semi- Dry check type Solid DAIRY Tie Free Loose 0 Cows � 0 Heifers Stall Stall 0 Calves BEEF Open Lot Total 0 Cows 0 Calves &Barn Confine- 0 Feeders ment 0 400-750 Ib. 0 400-1100 lb. 0 750-1100 lb. SWINE 0Sows 0 Boars 0 Weanlings 0 Feeders POULTRY Caged On Floor 0 Laying Hens 0 Breeder Flock 0 Pullets 0 Chicken Broilers 0 Turkey Broilers 0 Turkey Hens 0 Turkey Toms 0 Roasters MINK-Females HORSES SHEEP-Rams&Ewes RABBITS VEAL CALVES OTHER MANURE STORAGE: DRY Open Pile Covered Pile SEMI-SOLID Open Pile Storage with Buck Walls LIQUID Covered Tank Open Earth Sided Pit Above Ground Uncovered Tank Below Ground Uncovered Tank AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: Part Concession 3, Lots 13 & 14 and Plan 54 Pt Lot E 55267 and 55233 Light Line I/We,the undersigned, being the registered owner(s)of the above lands hereby authorize David Roe Norfolk County (Agents Name/Names) of (Agents City/Town of Residence) to: (1)make an application on my behalf to the County of Elgin Land Division Committee; (2)appear on my behalf at any hearing(s)of the application; and (3)provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the Municipality of Bayham this qA day of August 20 16 Signature ofMitness Signature of Own G % Signature of Witness Signature of Owner Signature of Witness Signature of Owner k N � -0 S .t JS•J � � J o U � t O W =aw N W J 0 _I Q 2 M � (� CD CD U LO LL— rt �7 r i r 7 � t 5 k rr r + I rlr+ I s. r { r f r LU 1 � �f _NORTH , . : o � . a b � zoT ]9 coNc£3 yoA ® e � 6 � � 2 oxooR4RGc TOWNSHy oz Gx a d ® 0;0 a to3 !s t// ]) » CD m LOT !4 toT 44 ®q I w,m ! c t > ; -- , 6 � c�� n / §e ■ a / ON \ - / —� / (A> / Z J ? 2 m w� § B # / ' m A §o§- o a% z;u m . Zqa�--I§ • •- §� 2 . o�a�@ 0 R a , e A©cA ` CP_2$ 2 gg m ;gdz ; �� ^^ zz IBI GROUP 203-350 Oxford Street West ' ' London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 1 1 ibigroup.com Memorandum To/Attention Municipality of Bayham Date November 2, 2016 From William Pol, MCIP, RPP Project No 3404-638 cc File Subject Dorothy Emerson-55267 Light Line -Application for Consent E77/16-Concession 3 Part Lot 13 & 14 and part lot E, Plan 54, Municipality of Bayham 1. We have completed our review of the consent application submitted by David Roe on behalf of Dorothy Emerson for lands located at 55267 Light Line, south side and at Bogus Road.The applicant is requesting consent to create one new lot of 3242.1 m2 and retain agricultural land and a residence of 51.6 ha. The lands are designated residential on Schedule "C" Vienna: Land Use and Constraints of the Official Plan of the Municipality of Bayham. The lands are zoned Village Residential R1 (h2) on Schedule"H"Vienna in Zoning By-law Z456-2003. 2. The existing lands are used for residential and agricultural purposes. There are two existing dwellings. This proposal is to create one new lot along Light Line, with a lot frontage of 68 m (223.1 feet), lot depth of 45 m(147.6 feet)and an area of 3242.1 m2(0.80 acres). The retained agricultural and residential lands will have a lot frontage of 611 m (2004.6 feet); lot depth of 1280 m (4199.5 feet) and lot area of 51.6 ha(127.45 acres). 3. Section E1.2.3 of the Elgin County Official Plan indicates that consents may be allowed where they are consistent with the Provincial Policy Statement 2014(PPS), the County Official Plan, and the local Official Plan. The proposed consents are in accordance with Section 1.1.3 — Settlement Areas of the PPS as they are located in a designated settlement area. The applicable policies for consent applications in the County Official Plan are found in Section E1.2.3.1. The following paragraphs respond to the criteria for the consent applications in this section. a) The lots front on Light Line which is designated as a local road. b) Light Line is designated a local road and access for single detached dwellings is appropriate in keeping with the policy. c) The sight lines for private single detached access are suitable. There are no grade changes in the road and the driveway is not hidden and is existing and therefore the consent will not create a traffic hazard. d) The lots have adequate size and frontage for the proposed use in accordance with the Zoning By-law Z456-2003, Section 10 Hamlet Residential. e) No zoning by-law or minor variance is required. 1131 Group is a group of firms providing professional services and is affiliated with 1131 Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—November 2,2016 f) The proposed sketch proposes an irregular lot shape to include an existing well at the southwest corner of the proposed lot. There is also a septic area shown to the west of the proposed new lot. In order to provide adequate servicing to the proposed and retained lots and avoid the irregular shaped lot we recommend one of two options: 1) The proposed new lot be reconfigured to include all of the lands to the west up to the Lot 13-14 boundary line to maintain a typical lot shape. The retained /k lot would require a septic system; or, �\ 2) The proposed new lot be reconfigured to exclude the irregular area proposed CC �t for the well at the southwest corner and accommodate a new well within the new rectangular lot. g) There is no new development proposed therefore no issues are anticipated with drainage patterns. h) The proposed will not restrict the development of the retained lands. i) The proposed lots will not have a negative impact on natural heritage features in the area and the majority of the lands are retained in a larger block. The proposed new lot is outside of the Hazard Lands area, in the northwest of the retained lot, as illustrated on Schedule 'C' of the Bayham Official Plan. j) The applicant may be required to provide technical information related to the quality and quantity of groundwater available in the area. k) The proposed severance does not include new development and so will not have an adverse effect on natural hazard processes. 1) The proposed conforms to the Bayham Official Plan. m) The proposed conforms to the Section 51 (24)of the Planning Act. 4. Section 8.7.2 of the Bayham Official Plan states that consents may only be granted that conform to the policies of the Official Plan. The severed lands are designated"Residential"in the Bayham Official Plan. Permitted uses on lands within this designation include residential uses, primarily in the form of low to medium density residential uses, therefore the proposed consent conforms to the permitted uses of the Bayham Official Plan. 5. Bayham Official Plan Section 4.5.2 sets out the policies for consent applications in areas designated as Villages. Section 4.5.2.1 states that the primary use of the land shall be for single-detached dwellings and so the proposed consent conforms to the policy of the Official Plan. The requirement for a plan of subdivision is not necessary because the number of lots is less than 5 and there are no new roads or municipal services required for the proposals. 6. The existing Village Residential (R1 (h2)) holding zone allows for single detached dwellings. The proposed lot area and lot frontage exceed the minimum set out in the By-law, therefore the proposed severance conforms to Zoning By-law Z456-2003. 7. Based on the above review of the proposed consent application E77/16 we recommend the following revisions: a. That the proposed irregular shaped lot be revised as mentioned in sections 3.f above. IBI GROUP MEMORANDUM 3 Municipality of Bayham-November 2,2016 Wiffiam V ot IBI GROUP William Pol, MCIP, RPP Affiliate Consulting Planner to the Municipality of Bayham SEE SCHEDULE A-MAP No.11 rn,P4 y Z_d a RI(hl/h4) .4 TTRI 00e r R1(h1/h4) C2 1 r 1 -.. �. R1_ R1.3- I y- 1 `— i — R1(h2) r. g 1R1(h2) x 5 , ("- 9� 102 i r' I , ti QUEEi � f -R1 f { sTs OS1 9 1 R12 'r R1(h2) L R1 I w ' ' M4 r OS1 10; t r Jt �_�__cHEsf� rT;tiT,r t� / R1 ( F OS2 Hit OS2L21 R1(h2) R2 SEE SCHEDULE A-MAP No.11 R1(h2� ="�:'fy_ _ f pE�<rST-• �� OS2h fi''•-°"mss` ��1`~-,.kl , I i'�N<:'�� _ + :.. t R1(h2) OS2R1e � �T �h R1 R1(h1/h4) SEE SCHEDULE A-MAP No.11 to os1t -- SEE SCHEDULE A.MAP No.14 �� OS1-12 M@.9MCOPALITY OF BAYHAM Legend SCHEDULE H NORTH VIENNA (_ LPRCA Regulation Limit 0 100 200 400 Metres ZONING BY-LAW Z456-2003 CONSOLIDATED JAN 8,2016 . , ] _ § ( > \ \ C3) ® / j / t b e 2 = _ < ± 4 2 �� 3 - ❑ [ | \ w /j § � \ \ \ : : _ 9..m � . \ \ \ - ^ } � 2 ° � \t � 2 } � (6 � } E � LU � � \ yz \ S \\ REPORT r o� v �,�� DEVELOPMENT SERVICES 0'rtunity Isco TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: November 17, 2015 REPORT: DS-47/16 FILE NO. C-07 / D09 Roll # 34-01-000-003-02502 SUBJECT: Consent Application E45/15 Ringland Re-submitted as E80/16 Ringland BACKGROUND: A consent application was received from the Elgin County Land Division Committee submitted by William and Jacqueline Ringland proposing to sever a 0.32 hectare (0.78 acre) parcel from an existing 22 hectare (54 acre) parcel known municipally as 55738 Calton Line for the purpose of severing a surplus farm dwelling. The area to be severed is designated "Agriculture" on Schedule A Land Use in the Official Plan of the Municipality of Bayham and the lands are zoned Agricultural (Al) in Zoning By-law No. Z456-2003. Council supported the application E45/15 at its July 15, 2015 meeting and Elgin County Land Division Committee granted the application on August 26, 2015 with the following conditions: 1. Rezoning of both the severed and retained parcels 2. Purchase of civic number sign from the municipality for the retained parcel 3. Planning report fee payable to the municipality 4. Copy of the final survey (paper and digitally) provided to the municipality Earlier this year, upon completion of the survey, it was realized the lot frontage measurement in the application was incorrect and the actual exceeded the allowable variance for agricultural properties. The survey confirmed the lot frontage measurement is now 57 metres, not 52 metres. DISCUSSION: The measurement variance requires a submission of an amended application showing the revised frontage measurement. The revised application is provided to Council for support and to acknowledge the conditions for the original Application E45/15 were met except for the provision of the final survey. Staff Report DS-47/16 Ringland Page 2 Staff recommend Council's support of the revised application. ATTACHMENTS 1. Consent Application E80/16 Ringland RECOMMENDATION 1. THAT Report DS-47/16 regarding the consent application E80/16 Ringland be received; 2. AND THAT Council acknowledges application E80/16, submitted by William and Jacqueline Ringland, is a resubmission of previous application E45/15 and the conditions of the previous application requiring the rezoning of both the severed and retained parcels, purchase of a civic number sign from the municipality for the retained parcel and the planning report fee have been met; 3. AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E80/16, , be granted subject to the following conditions: 1. Copy of the final survey (paper and digitally) provided to the municipality Respectfully Submitted by: Reviewed by: Marg re Underhill u p Deputy Clerk/Planning Coordinator CAO PED fit I ,L Q 16 M t LJ s4PPL9CA 91®N FOR CONSENT 1. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE 2. Name of Owner William and Jacqueline Ringland Address 55738 Calton Line , Vienna, ON NOJ 1ZO Telephone Number 519-550-6686 Name of owner's solicitor or authorized agent David Roe Address 59,2 Larch St. Delhi ON N4B 3A7 Telephone Number 519-582-1174 Please specify to whom all communications should be sent: Owners ( ) Solicitor ( ) Agent ( x) signs to owner 3. (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: creation of a new lot Other: mortgage/charge addition to a lot lease X surplus farm dwelling easement/R.O.W. technical severance correction of title -other(specify (b) Name of person(s), if known,to whom land or interest in land is to be transferred, leased or charged: unknown (c) If a lot addition, identify the assessment roll number and property owner of the lands to which the parcel will be added: 4. (a) Location of land: Municipality__ Bayham Concession No. 5 Lots)No. _ 13 & 4 Registered Plan No. Name of Street Calton Street No. and/or 911 No. 55738 Assessment Roll No. 34-01-000-02502 (b) Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No (x ) If Yes,describe the easement or covenant and its effect: 5. Description of land intended to be severed: (Accurate Measurements in Metric) Parcel A Frontage 57m Depth 60.54/61m Area 3326m2 Existing Use Agricultural Proposed Use Residential Number and use of buildings and structures on the land to be severed: Existing dwelling and shed Proposed nothing new 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage 45.5m/82m Depth 1023.1m Area 53 acres Existing Use Agricultural Proposed Use Agricultural Number and use of buildings and structures on the land to be retained: Existing none Proposed nothing proposed County oP Etgin Engineering S-i. 450 450 Sunset Drive St Thomas.Cn NSR S/1 Phone:519.631.1460 elgi n-county.M-a -2- 7. Number of new lots proposed(including retained lots) 2 8. Type of access for proposed and retained lot: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Provincial Highway ( ) Municipal.road,maintained all year ( ) Municipal road,seasonally maintained ( ) Other public road ( ) Right Of Way ( ) Water access { ) If proposed access is by water,what boat docking and parking facilities are available on the mainland? (specify) 9. What type of water supply is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated piped water system ( ) Privately owned and operated individual well ( x ) n/a ( ) Privately owned and operated communal well ( ) ( } Lake or other water body { ) { ) Other means (specify) ) (specify) . 10. What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage . system ( } Privately owned and operated individual septic ( ) tank Privately owned and operated communal septic ( x} n/a ( ) system ( ) Privy ( ) Other means (specify) 11. When will water supply and sewage disposal services be available? existin systems 12. What is the existing Ofricial Plan designation(s)of the subject land? A ricultural 13. What is the existing Zoning designation(s)of the subject land? Al and RR (Parcel A) 14. Has the subject land ever been the subject of an application for approval of a plan of subdivision under the Planning Act? Yes ( ) No (x ) Unknown ( ) If Yes,and known,provide the application file number and the decision made on the application 15. if this application is a re-submission of a previous consent application,describe how it has been changed from the original application Frontage is now 57m and lot area is 3326m2 16. (a) Has there been any previous severances of land from this holding? Yes { ) No {x } 3 (b) If the answer to (a) is Yes, please indicate previous severances on the required sketch and supply the following information for each lot severed: Grantee's name Use of parcel Date parcel created Severance File No. 17. If this application is for a tot addition, has the lot to be enlarged ever been the subject of a Previous severance? Yes ( ) No ( ) If Yes, provide the previous severance File No. 18. If this application involves the severance of a surplus farmhouse(through farm consolidation), Please explain how it qualifies as surplus in the municipality which it is situated. Dwelling is surplus to farm operation other roll #s include; 00214400, 00302500, 00802200, and 00211701 Bayham OP was amended to severance by OPA No. 13 A permit this 19. Is the owner, solicitor, or agent applying Approved consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes ( ) No (x ) 20. Is the subject land currently the subject of a proposed official plan or official plan amendment that has been submitted to the County for approval? Yes ( ) No ( }x see above If Yes, and known,specify the County file number and status of the application 21. Is the subject land currently the subject of an application for a zoning by-law amendment, Minister's zoning order amendment, minor variance, or approval of a plan of subdivision? Yes (x ) No ( ) If Yes, and known, specify the appropriate file number and status of the application Amendment has been approved (Z643-2015) 22. Is the application consistent with policy statements issued under subsection 3(1) of the Planning Act? Yes ( x) No ( ) 23. Is the subject land within an area designated under any provincial plan or plans? Yes ( ) No (x ) If yes, does the application conform to or conflict with the applicable provincial plan or plans 24. The Owner/Applicant/Agent hereby authorizes Land Division Committee members and the Site inspections with respect to this application.Corporation of the County of Elgin staff to enter onto the subject property for the purpose of 25. The Owner/Applicant/Agent hereby consents to disclosure of the information contained in this Application pursuant to Section 32(b) of Sill 49, Chapter 63, S.O. 1989, being an Act to provide for Freedom of Information and Protection of individual Privacy in Municipalities and Local Boards. -4- SKETCH: The application shall be accompanied by a sketch showing the following: the boundaries and dimensions of the subject land, the part that is to be severed and the part that is to be retained; the boundaries and dimensions of any land owned by the owner of the subject land and that abuts the subject land; the distance between the subject land and the nearest township lot line or landmark, such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the current owner of the subject land; the approximate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application, such as buildings, railways, roads,watercourses, drainage ditches, river or stream banks, wetlands,wooded areas,well and septic tanks; - the existing use(s) on adjacent lands; the location, width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance, a public travelled road, a private road or a right of way; if access to the subject land is by water only,the location of the parking and boat docking facilities to be used; the location and nature of any easement affecting the subject land. Dated at the Municipality of Central Elgin this day 20 16 SIGNATURE OF APPLI (.- , SOLICITOR OR AUTHORIZED AGENT AFFIDAVIT OR SWORN DECLARATION IIWe David Roe of the of in the County of Norfolk solemnly declare that all the information contained in this application is true, and I/We make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECLARED before me at the ICl _ of I �� in the in 5 re this ,C)� day of 20 J(0 Signature Susan Dianne Galloway,a Commissioner,etc.,Counly o4 Elgin,for The Corpamtlon of Oho County of Elgin. Expired January 6,2097. A ommissioner, etc. If this application is signed by an agent or solicitor on behalf of an applicant(s),the owner's authorization must accompany the application. If the applicant is a corporation acting without agent or solicitor,the application must be signed by an officer of the corporation and the seal, if any, must be affixed. It is required that one copy of this application be filed, together with one copy of the sketch described, with the responsible person, accompanied by a fee of- $1,000.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of$250.00 will be charged for affixing the consent stamp. Revised December 2014 AUTHORIZATION TO APPOINT AN AGENT NOTE:This form is only to be used for applications,which are to be signed by someone other than the owner(s). To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: Bayham Concession 5 Lots 13 & 14 55738 C&Iton Line I/We, the undersigned, being the registered owner(s) of the above lands hereby authorize David Roe of Norfolk County (Agents Name/Names) (Agents City/Town of Residence) to. (1)make an application on my behalf to the County of Elgin Land Division Committee; (2)appear on my behalf at any hearing(s) of the application; and (3) provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the Municipality of Bayham this day of 2016 Signature of Witness Signature of Owner SignaturWitness kinatuA Owner Signature of Witness Signature of Owner APPENDIX"A" The County of Elgin Land Division Committee requires that, in addition to the"Application for Consent",the following information be completed for all applications: 1. Are there any barns located within 300 metres of the subject of this application? Yes ( ) No ( x) If the answer is"YES'are these barns: i) Now used for livestock? Yes ( ) No { } ii) Capable of being used for livestock? Yes ( ) No { } NOTE:If ifou answered"YES"to fl.PLEASE COMPLETE THE DATA SHEET BELOW TO BE COMPLETED \/ AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION RI_QUIREMENTS FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE PROXIMITY TO EXISTING LIVESTOCK BUILDINGS In order to calculate the minimum distance separation,the following information is required for each livestock facility within 300 metres of the proposed severance and located on a separate lot: NAME TELEPHONE TOWNSHIP TILLABLE HECTARES(where livestock facility located)LOT CONC. Type of Livestock Maximum Housing Capacity Housing System Number per Year Liquid Semi- Dry check t e DAIRY Solid yp 0 Cows Tie Free Loose 0 Heifers Stall Stall 0 Calves BEEF 0 Cows Open Lot Total 0 Calves &Barn Confine- 0 Feeders ment 0 400-750 lb. 0 400-1100 Ib. 0 750-11001b. SWINE 0 Sows 0 Boars 0 Weanlings 0 Feeders POULTRY 0 Laying Hens Caged On Floor 0 Breeder Flock 0 Pullets 0 Chicken Broilers 0 Turkey Broilers 0 Turkey Hens 0 Turkey Toms 0 Roasters MINK-Females HORSES SHEEP-Rams&Ewes RABBITS VEAL CALVES OTHER MANURE STORAGE: DRY Open Pile Covered Pile SEMI-SOLID Open Pile Storage with Buck Walls LIQUID Covered Tank Open Earth Sided Pit Above Ground Uncovered Tank Below Ground Uncovered Tank \} z m *\ \ § § E3 EF / \ \\ \ \� m§; / T�o . (\j\ 00 _ [(&7 �—. � � � @ 22 O ! : O / . � 0 CD Sca \ ( � : n i z C, N o 23 23 o - 00 .v I CA14 v �yid � tV D � '�' � • •n t a >D F 61.00 i � b `NORTN�- �� go ch Y �� o z 2 c7 �O rd N Ul T39>to n � 61 yCA w c> fi o y o Z�nl4+�to� 14 F 0� 0 ch w fq Z - Lal -- -- i3 a LOT 14 - o f ^t LOT 14' CONCESSION .nG) p — . § w, . . « . . . . , w }k � ( oo \\\\ $ } . f�R \ CD Co ® \ j ¥ 0 = y0mID Q § } 7 ( \ E � \ � Elgin October 20, 2016 Mayor Paul Ens Municipality of Bayham 9344 Plank Road, P.O. Box 160, Straffordville, ON NOJ 1YO Dear Mayor Ens and Members of Bayham Council: Please be advised that Elgin County Council adopted the following resolution at its meeting held on October 18, 2016: "THAT Contract No. 6200-16-05 for the Chatham Street Slope Stabilization be cancelled and an alternative solution be included in the 2017 Capital budget. - Carried. (signed) Warden Bernie Wiehle" In June of 2016 a tender was advertised for a slope stabilization project on Chatham Street in Port Burwell. Three contractors submitted bids for this tender, all of which exceeded the approved budget for this project. It is believed that project timing and limited availability of sheet wall contractors may have inflated the pricing. The County's Geotechnical Consultant has recommended alternate options to improve the stability of the road that are substantially less expensive. Staff will include the project in the 2017 Capital budget and continue to monitor the area. A copy of the report titled "Tender for Chatham Street Slope Stabilization (Contract No. 6200- 16-05)" is enclosed for ease of reference. Please contact Peter Dutchak, Deputy Director of Engineering Services (pdutchak@elgin.ca) should you have any questions. Yours truly, Katherine Thompson, Marketing and Communications Coordinator Enclosure County of Elgin Administrative Services Sunset cc Peter Dutchak, Deputy Director of Engineering Services, County of Elgin StOThomas,ONVN5125V1 Phone:519-631-1460 www.elgi n cou nty.ca Progressiveby Elgin Cpu1 t[} Ffo'rcs.ic_-Mr tLc.re REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: September 12, 2016 SUBJECT: Tender for Chatham Street Slope Stabilization (Contract No. 6200-16-05) INTRODUCTION: At the June 14th meeting of County Council, staff was authorized to utilize funds from the anticipated 2016 budget surplus to repair a road settlement on Chatham Street (County Road #39) in Port Burwell, Municipality of Bayham. A tender was advertised and issued as per the County's Procurement Policy for a slope stabilization project on Chatham Street. DISCUSSION: A total of twelve (12) general contractors downloaded / picked up documents for this project. Three (3) contractors submitted bids for this Tender; the bid prices were as follows: Company Bid Price exclusive of taxes Birnam Excavating Ltd. $853,943.75 J-AAR Excavating Limited $878,985.00 Facca Incorporated $893,885.00 The lowest bid received exceeds the approved budget for this project. The County's consultant (Spriet Associates) estimated the project to be valued at approximately $450,000. Staff assumes that project timing and limited availability of sheet wall contractors may have inflated pricing. Staff therefore recommends that the bid not be accepted. The County's geotechnical consultant has provided options to improve the stability of the road in the absence of installing a retaining wall system. These options involve removing the road structure in the area of settlement and replacing the road with material of lessor weight in order to deter settling by reducing the load on the sub-base. These options are significantly less expensive than a retaining wall solution, however, settlement may continue and the area will continue to be monitored. Staff will therefore include a project in the 2017 Capital Budget to rebuild an area of road on Chatham Street that has settled to improve the ride quality and stability of the road as a medium term solution at an estimated cost of$75,000. CONCLUSION: A section of road on Chatham Street has been settling for many years. Staff monitors the area annually and has patched the area with asphalt numerous times over the years. A retaining wall system was designed and tendered in the hopes of stopping the settlement permanently. Tender results nearly doubled the estimated project value and therefore staff recommends not proceeding with this solution. The County's geotechnical consultant has recommended options to improve the stability of the road in the absence of a retaining wall system. These options include the removal of the road surface and replacing it with a lessor weight material to retard future settlement. This solution will improve the ride and stability over the area but may have the potential of continued settlement in the future. However, the cost to implement this medium term solution is estimated at $75,000 and is substantially less expensive than other permanent solutions and is therefore recommended. Staff will include a project in the 2017 capital budget to rebuild a section of Chatham Street to improve the stability of the road and staff will continue to monitor this area. RECOMMENDATION: THAT Contract No. 6200-16-05 for the Chatham Street Slope Stabilization be cancelled and an alternative solution be included in the 2017 capital budget. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer Mike Hoogstra Purchasing Coordinator Clayton Watters Director of Engineering Services Elgln � October 28, 2016 I�0`+1 3 2016 TY Mayor Paul Ens Municipality of Bayham 9344 Plank Road, P.O. Box 160 Straffordville, ON NOJ 1YO Dear Mayor Ens and Members of Council: Please be advised that Elgin County Council adopted the following resolution in part at its meeting held on October 18, 2016: "THAT the Reduced Speed Zone By-Law No. 15-32 be amended to include the following: A new 50km/h zone on Culloden Road at Best Line be established extending from 500m south of Best Line to 235m north of Best Line; and, The existing 60km/h zone on Culloden Road at Best Line be deleted. - Carried. (signed) Warden Bernie Wiehle" The existing 60 km/h zone extends 235m north of Best Line to 500m south of Best Line. In response to concern regarding a sight restriction on private property potentially causing difficulty when entering onto Culloden Road from Best Line, the County of Elgin has decided to reduce speeds in the aforementioned location to 50km/h. The report titled "Reduced Speed Zones" is attached for reference. Yours truly, qkaNa4-co Katherine Thompson, Marketing and Communications Coordinator Enclosure cc Brad Fishleigh, Detachment Commander, Elgin County OPP Peter Dutchak, Deputy Director of Engineering Services, County of Elgin County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5135V1 Phone:519-631-1460 www.elgincounty.ca /Elgin ,_ ;S"�E`A REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: September 30, 2016 SUBJECT: Reduced Speed Zones INTRODUCTION: One existing reduced speed zone requires a reduction in its length (Dexter Line) and one existing speed zone requires a reduction in speed (Culloden Road). DISCUSSION/CONCLUSION: Dexter Line — Port Bruce The existing reduced speed zone begins at Imperial Road and extends westerly to the border of Central Elgin and Malahide (2485m west of Imperial Road). The zone was extended due to the new short term road realignment at the border. The road curves were designed for a reduced speed zone, which saved significant monies due to a shorter alignment. Now that the new road is constructed and the public is travelling on the reconstructed section the speed zone length can be shortened. Staff is recommending that the reduced speed length be reduced to 100 meters west of the Port Bruce limits. Therefore the length of the zone would extend from the west property limits of Imperial Road westerly for 830 meters. The speed limit would remain the same at 50 km/h. Culloden Road at Best Line The existing 60 km/h zone extends 235m north of Best Line to 500m south of Best Line. Staff received a notice of a concern from a local resident that a sight restriction on private property was potentially causing difficulty when entering onto Culloden Road from Best Line. After a review by engineering staff, sight distance was found to be available for the posted speed limit, but not available for the design speed (assumed to 10km/h greater than the posted speed limit). Therefore, staff is recommending a reduction in the existing speed limit from 60km/h to 50km/h to allow for an increased factor of safety. RECOMMENDATIONS: THAT the Reduced Speed Zone By-Law No. 15-32 be amended to include the following: 1 —The existing 50km/h zone on Dexter Line west of Port Bruce be shortened to include the section of Dexter Line beginning at the west property limits of Imperial Road extending westerly for 830m; 2 —A new 50km/h zone on Culloden Road at Best Line be established extending from 500m south of Best Line to 235m north of Best Line; 3 —The existing 60km/h zone on Culloden Road at Best Line be deleted; and, THAT the OPP be notified of these changes. All of which is Respectfully Submitted, Approved for Submission, Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer @kogro�wing oun 0 stronger..together Public Works 21 Reeve Street, P.O. Box 1614 Woodstock, Ontario N4S 7Y3 519-539-9800 1 Fax: 519-421-4711 www.oxfordcounty.ca October 27, 2016 Paul Shipway Chief Administrative Officer Municipality of Bayham 9344 Plank Road Box 160 Straffordville, ON NOJ 1 YO Re: NOTICE OF STUDY COMMENCEMENT, OXFORD COUNTY TRANSPORTATION MASTER PLAN (TMP) Oxford County has initiated an update to the 2009 Transportation Master Plan (TMP) to help guide the County's transportation programs and investments for the next 20 years and beyond. The County has retained Paradigm Transportation Solutions Limited to conduct the study. The expected outcomes of the TMP are noted in the attached Notice of Study Commencement. This study is being conducted in accordance with the Municipal Class Environmental Assessment document dated October 2000, as amended in 2007, 2011 & 2015, which is approved under the Ontario Environmental Assessment Act. Please complete the attached sheet and return by mail (address as noted above) or by fax (519-421-4711)or by email (dassam(&oxfordcounty.ca). Yours truly, C— D d�ean Assam, P. Eng., Manager of Construction. Committed to 100% www.oxfordcounty.ca 00Renewable Energy by 2050 0�xf,PrdCoun�y Public Notice NOTICE OF STUDY COMMENCEMENT Oxford County Transportation Master Plan Oxford County has initiated an update to the 2009 Transportation Master Plan (TMP) to help guide the County's transportation programs and investments for the next 20 years and beyond.The TMP will: • Identify existing and future transportation deficiencies, considering travel demand and supply for various modes of travel throughout the County; • Identify rural and urban transportation issues; • Assess strategic transportation service options for roads and other travel modes; • Consider transportation demand management strategies aimed at promoting alternative modes of transportation; Develop a transportation strategy to address population and employment growth over the next 20 years; and • Develop a practical and financially achievable implementation plan that supports economic and environmental sustainability while achieving the mobility need of the County. Public input will be a key element in developing the TMP. Members of the public are invited and encouraged to comment on the project at any time during the Study. Opportunities for involvement will also be available through Public Consultation Centres (PCC) and forums. Study newsletters and a link to the project information on the County's website will also keep you informed of the study progress. The County has retained Paradigm Transportation Solutions Ltd. to conduct the study. We are interested in hearing any comments or input that you may have about this study. If you have any questions, comments, or wish to obtain more information about the Study, please contact: Dadean Assam, P.Eng. Stewart Elkins, B.E.S. Manager of Construction, Project Director, Paradigm Transportation Oxford County Public Works Solutions Limited 21 Reeve Street, P.O Box 1614, 22 King Street South, Suite 300 Woodstock, ON N4S 7Y3 Waterloo, ON N2J 1N8 Tel: 519-539-9800 ext. 3117 Tel: 519-896-3163 Ext. 103 Toll-free: 1-866-537-7778 Fax: 1-855-764-7349 Fax: 519-421-4711 selkins@ptsl.com dassam@oxfordcounty.ca Information will be collected according to the Municipal Freedom of Information and Protection of Privacy Act. With exception of personal information,all comments will be part of public record. Robert Walton,P.Eng. www.oxfordcounty.ca a 9rad � i m Director of Public Works ��••s��A�-� a •E Ministry of Ministere des Transportation Transports Ontario Transportation Policy Branch Direction des politiques du transport 777 Bay Street,301h Floor 777,one Bay,30'dtage Toronto,Ontario Toronto(Ontario) M7A 2J8 M7A 218 Tel: 416 585-7177 Tel.: 416 585-7177 Pax:416 585-7204 Te1ec. :416 585-7204 October 31, 2016 Dear valued partners, Ontario's Climate Change Action Plan (CCAP), released on June 8, 2016, committed to creating a cleaner transportation sector in Ontario, in part by promoting cycling. The Ministry of Transportation is ready to do its part to support the CCAP by implementing a number of initiatives that support reductions to transportation emissions. These initiatives will be funded by proceeds from the province's cap and trade program. Through a discussion paper posted to the Environmental Registry, we are seeking your input on a proposed plan to implement actions identified in the CCAP to improve commuter cycling networks. We encourage you to review the discussion paper, accessible through the Environmental Registry (EBR Registry Number: 012-8772) or the Ministry's Cycling Strategy web page and provide your comments by November 30, 2016. We look forward to hearing from you. Sincerely, Jiilughes Director C. Sandi Jokic, Manager, Sustainable & Innovative Transportation Office, Transportation Policy Branch Ministry of Citizenship and Ministere des Affaires civiques et Immigration de('Immigration IV Minister Ministre 6th Floor 68 etage E C E I V E 400 University Avenue 400,avenue University Toronto ON WA 2R9 Toronto ON WA 2R9 Ontario Tel.: (416)325-6200 Tel.: (416)325-6200 Fax: (416)325-6195 Telec.: (416) 325-6195 OU 3 2016 October 2016 MUNICIPALITY BAYHAM Dear Friends, It is my pleasure to send you this call for nominations for the June Callwood Outstanding Achievement Award for Voluntarism in Ontario. Volunteers play a significant role in leading and supporting service delivery in their communities. They lay the foundation for a strong and dynamic province. This award recognizes exceptional leadership, innovation and creativity in voluntarism and community service. Recipients of this award can include individual volunteers, volunteer groups, businesses and other organizations which have made outstanding contributions to their communities and the province. New this year, is the Excellence in Volunteer Management category, Recipients of this award category can include individuals or groups of volunteer managers from not-for- profit and charitable organizations. Here is what you need to know in order to submit a nomination for this award program; a) Visit ontario.ca/hon oursandawards. b) Click on the June Callwood Outstanding Achievement Award icon. c) Download the appropriate PDF form. d) Read the eligibility criteria and instructions carefully. e) Fill out the form, then submit it no later than December 5, 2016. Instructions for submitting your package can be found on the website. If you have any questions please call 416-314-7526, toll free 1-877-832-8622 or TTY 416-327-2391. I hope you will take this opportunity to ensure that outstanding volunteers and volunteer managers across the province receive the recognition they deserve. Thank you for your attention to this important recognition program. Sincerely, Laura Albanese Minister Ontario Police OPP Municipal Policing Bureau Provincial provinciale Bureau des services policiers des municipalit6s Police de ('Ontario Y*" 777 Memorial Ave. 777,avenue Memorial Orillia ON L3V 7V3 Orillia ON L3V 7V3 Tel: 705 329-6140 T61. :705 329-6140 Fax:705 330-4191 T616c.:705 330-4191 File Reference: 614-00 November 02, 2015 Dear Mayor/Municipal Clerk, I take this opportunity to follow-up on the September 8, 2016 letter sent to all OPP-policed municipalities regarding the reconciliation of the municipal policing costs related to the collective agreement negotiations between the Ontario Provincial Police Association (OPPA) and the Province of Ontario (Employer). As you may be aware,both parties proceeded to mediation and ultimately to arbitration; the Arbitrator issued a decision on October 3, 2016, in accordance with the Ontario Provincial Police Collective Bargaining Act. The Arbitrator's award is final and binding to both the OPPA and the Employer. The new Civilian and Uniform Collective Agreements will expire on December 31, 2018. The Arbitrator awarded a salary increase to all classifications in the OPPA Uniform and Civilian Collective Agreements, as follows: January 1, 2015 —2.00 percent December 1, 2015 —0.65 percent January 1, 2016— 1.50 percent July 1, 2016—0.45 percent January 1, 2017— 1.50 percent July 1, 2017—0.40 percent January 1, 2018 — 1.75 percent As previously communicated, the OPP has been incorporating estimated salary rates in the municipal policing Annual Billing Statements for 2015 through 2017 as 1.5 percent, 2.64 percent and 2.54 percent, respectively. As a result, the OPP estimated salary rate increases in your billing statements align very closely to the arbitration award rates and will have a minimal impact on your municipal policing costs. For 2015-2017, the annual compound salary rate percentage in our estimates only differed by 0.37 percent. Page two Annual Billing Arbitration Statement Award Estimates Variance Jan-15 2.00% 1.5% Dec-15 0.65% 2015 Compound hn act* 2.06% 1.5% 0.56%o Jan-16 1.5% 2.64% Jul-16 0.45% 2016 Compound Impact* 4.44% 4.18% 0.26% Jan-17 1.5% 2.54% Jul-17 0.40% 2017 Compound Impact* 6.46% 6.83% g 1 -0.37% *The yearly rate and the intra-year compound rates of previous periods prorated according to the specified periods. The OPP will include both the 2015 and 2016 reconciliation adjustments in the 2018 Annual Billing Statement,providing municipalities with the opportunity to include these adjustments in their 2018 budget planning. The reconciliation adjustments for 2017 will be included in the 2019 Annual Billing Statements. The cost of OPP services compares very favourably to those of other municipal police services in the province and will continue to do so in 2016 and beyond. I would like to thank municipal partners for their commitment and collaboration in reaching our common goal to maintain public safety in Ontario. Yours truly, a�/Aogl M.M. (Marc) Bedard Superintendent Commander, Municipal Policing Bureau LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES - October 5, 2016 (as approved at the Board of Directors meeting held November 2, 2016) Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Noel Haydt, David Hayes, Tom Southwick and John Scholten Staff in attendance: C. Evanitski,J. Robertson, J. Maxwell, D. Holmes, L. Minshall, B. Hodi and D. McLachlan Regrets: Roger Geysens and Craig Grice The LPRCA Chair called the meeting to order at 6:35 pm Wednesday, October 5, 2016 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-137116 moved: D. Hayes seconded: R. Chambers THAT the LPRCA Board of Directors add "Request for Proposal—MFTIP Plan Preparation"under in-camera as item 11 (d) to the October 5th, 2016 agenda. CARRIED DISCLOSURES OF INTEREST N. Haydt declared a conflict with respect to item 11 (c), closed session: legal matter. DELEGATIONS a) Mac and Amanda Cook Re: Watersports Cable Park Proposal The Cook's proposed a watersports cabling system to be installed at Bass Lake at Waterford North Conservation Area. The request included permission to construct a building on site, install a floating dock, draw electricity from the park and anchor two towers for the cabling system. The proposal included an annual lump sum payment for electricity usage but requested that for the first year the land rental payment would be waived. The plan would eventually include children's camps, fundraisers and other events. The Cook's responded to questions. MOTION A-138116 moved: D. Hayes seconded: T. Southwick THAT the LPRCA Board of Directors receives that deputation from Mac and Amanda Cook regarding the Watersports Cable Park Proposal at Waterford North Conservation Area as information. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens,Craig Grice, Noel Haydt, David Hayes,John Scholten,Tom Southwick - 1 - CARRIED MINUTES OF PREVIOUS MEETINGS MOTION A-139116 moved: T. Southwick seconded: D. Hayes THAT the minutes of the LPRCA Board of Directors Special Hearings Meeting held A pst 24th, 2016 and the Mid-Month Development Application Approval of September 14 , 2016 be adopted as circulated. CARRIED BUSINESS ARISING None REVIEW OF COMMITTEE MINUTES No questions or comments. MOTION A-140/16 moved: D. Hayes seconded:T. Southwick THAT the minutes from the Backus Museum Committee meeting of July 7th, 2016 be received as information. CARRIED CORRESPONDENCE MOTION A-141/16 moved: T. Southwick seconded: D. Hayes THAT the correspondence outlined in the Board of Directors'Agenda of October 5t"' 2016 be received as information. CARRIED The GM will respond to the author of the email and the item will be discussed during the 2017 budget process. DEVELOPMENT APPLICATIONS a) Staff Approved applications Planning staff approved 13 applications over the past month. There were no questions or comments. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres,Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt, David Hayes,John Scholten,Tom Southwick - 2- MOTION A-142/16 moved: R. Chambers seconded: D. Brunton That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated August 3rd, 2016 as information. CARRIED b) New Applications The Planning Department recommended the approval of two applications. Staff clarified the type of septic system to be installed for LP-164/16. MOTION A-143/16 moved: R. Chambers seconded: D. Brunton THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report. A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), LPRCA-61/16 LPRCA-164/16 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED There was some discussion as to the definition of habitable space within the Provincial Policy Statement, the Ministry of Natural Resources and Forestry Technical Guide and LPRCA policies. The Chair requested a legal opinion on the matter. NEW BUSINESS a) CALENDAR REVIEW The second and final Backus Heritage Village Community Consultation is scheduled for October 12th at the Port Rowan Community Church Fellowship Hall. Staff will be participating in Local Government Week in Tillsonburg the week of October 17tH Staff participated in the second Amazing Places announcement event as there were two more LPRCA properties announced as Amazing Places: Sutton Conservation Area and Joe Csubak Viewing Area. P. Gagnon, Lands and Waters Supervisor, was interviewed as part of the TVO eight episode series Striking Balance during the first episode featuring the Long Point World Biosphere. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres, Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt, David Hayes,John Scholten,Tom Southwick - 3- MOTION A-144/16 moved: R. Chambers seconded: D. Brunton THAT the LPRCA Board of Directors receives the Calendar of Events Report for October as information. CARRIED b) GENERAL MANAGER'S REPORT The watershed tour of the parks was enjoyed by all and provided information that will be helpful during the upcoming 2017 budget discussions. MOTION A-145/16 moved: R. Chambers seconded: D. Brunton THAT the LPRCA Board of Directors receives the General Manager's Report for August and September 2016 as information. CARRIED c) WATERSPORTS PROPOSAL AT WATERFORD NORTH CONSERVATION AREA The Proposal was discussed at length and there are still some unanswered questions that will be reviewed once a memorandum of agreement is drafted and presented to the Board. MOTION A-146/16 moved: D. Brunton seconded: L. Bartlett That the Board of Directors directs staff to prepare a draft memorandum of agreement with Mac and Amanda Cook for the placement and operation of a water sports cable system at Waterford North Conservation Area for the 2017 season. CARRIED d) NORFOLK COUNTY MOU Staff reviewed the memorandum of understanding between Norfolk County and the two conservation authorities within its borders— Long Point Region and Grand River. The Norfolk County MOU is similar to the MOU with Haldimand County that was presented at the June 1s, 2016 board of directors meeting. MOTION A-147/16 moved: J. Scholten seconded: L. Bartlett THAT the LPRCA Board of Directors directs the General Manager/Secretary— Treasurer to complete an updated Memorandum of Understanding with Norfolk County for Plan Review Services. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres, Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt,David Hayes,John Scholten,Tom Southwick -4- e) NDMP HALDIMAND Staff applied to the federal National Disaster Mitigation Program (NDMP) for funding to update the flood and erosion hazard mapping for Haldimand County. The application was due by September 16, 2016 and was made in partnership with Haldimand County, Grand River Conservation Authority and Niagara Peninsula Conservation Authority. The projected cost of the project is $240,000. If approved, $120,000 would come from NDMP, $90,000 from Haldimand County, $12,000 (5% of the total) from the conservation authorities and $18,000 from CA in-kind activities. The required letters of support were received and submitted. Haldimand County Council endorsed the updated mapping project in 2014. MOTION A-148116 moved: R. Chambers seconded: J Scholten THAT LPRCA plans to contribute 5% of the total project cost from General Levy— Capital as its share of the matched funds; AND THAT when the application is approved, LPRCA reallocate its share of the matched funds to this NDMP Haldimand project within the approved 2016 Watershed Services Capital Budget. CARRIED f) TEETERVILLE DAM A Dam Safety Review and Condition Assessment (DSRCA) was recently completed on the Teeterville Dam. The Dam was constructed in the early 1900's and purchased by Big Creek Conservation Authority in 1954. The DSRCA was a comprehensive investigation of the Dam that found some failings and safety concerns with the dam and surrounding structures. Possible options for the dam include: 1) do nothing, 2) rehabilitate and maintain, 3) replace or 4) decommission the structure. Staff recommended to permanently lower the reservoir levels until decisions are made with respect to the future of the dam. MOTION A-149116 moved: J Scholten seconded: L. Bartlett THAT the LPRCA Board of Directors receives the Teeterville Dam Safety Review and Condition Assessment for information; AND FURTHER THAT LPRCA requests Norfolk County to grant an easement to the LPRCA for access to the dam and remaining portions of the bridge; AND the Teeterville Dam be drawn down and held at winter operating level; AND THAT the Ministry of Environment and Climate Change be consulted regarding the requirement for an Environmental Assessment. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres,Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt,David Hayes,John Scholten,Tom Southwick - 5- CARRIED g) BUDGET REALLOCATION — BACKUS DAM In the 2016 budget, $10,000 was allocated to extending the downstream embankment at the Backus Mill. The project now requires a greater scope of work and additional funding is needed. MOTION A-150116 moved: L. Bartlett seconded: N. Haydt THAT the LPRCA Board of Directors reallocates $50,000 from the 2016 Capital Budget Vittoria Dam EA to the Backus Mill Dam embankment design for the necessary repairs of the Backus Mill Dam; AND the LPRCA Board of Directors supports the reallocation of matching WECI funding from the Vittoria Dam EA to design the necessary repairs of the Backus Mill Dam; AND THAT the Ministry of Environment and Climate Change be consulted regarding the requirement for an Environmental Assessment for Vittoria Dam. CARRIED h) 2017 BUDGET PROCESS Staff presented a preliminary 2017 budget report noting that the Consumer Price Index has been trending at 1.5%to the end of August, Workers Safety and Insurance Board premiums will be increasing with the municipality rate and Employment Insurance premiums will be decreasing in the New Year. The minimum wage increased to $11.40 as of October 1, 2016. MOTION A-151116 moved: L. Bartlett seconded: N. Haydt THAT the Long Point Region Board receives the 2017 Budget report as information. CARRIED i) 2017 HOLIDAY CLOSURE Traditionally, LPRCA has closed down operations (except for emergency response) over the Christmas-New Year's period. Staff proposed the same process for 2016. The Board has traditionally granted a complimentary day off with pay for those staff working that time of year and LPRCA staff will be required to bank two (2) 2016 vacation days for this shutdown period or take time off without pay. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres, Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt, David Hayes,John Scholten,Tom Southwick - 6- MOTION A-152/16 moved: J. Scholten seconded: L. Bartlett THAT the LPRCA Board of Directors closes operations (except for emergency response) from December 24116 to January 2117 inclusive, AND that staff working at that time be granted one complimentary day off with pay; AND that staff be required to utilize two (2)2016 vacation days during the closure period or take unpaid leave -along with three statutory holidays. CARRIED MOTION A-153116 moved: N. Haydt seconded: J. Scholten THAT the LPRCA Board of Directors waives its policy and continues business. CARRIED MOTION A-154116 moved: J. Scholten seconded: L. Bartlett THAT the LPRCA Board of Directors does now enter into an `7n Camera"session to discuss: 0 the security of the property of the Conservation Authority n a proposed or pending acquisition or disposition of land by the Conservation Authority 0 litigation or potential litigation, including matters affecting the Conservation Authority CARRIED MOTION A-155116 moved: T. Southwick seconded: L. Bartlett THAT the LPRCA Board of Directors does now adjourn from the `7n Camera"session. CARRIED MOTION A-156116 moved: T. Southwick seconded: D. Beres THAT the LPRCA Board of Directors receives the confidential report regarding a legal matter as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres,Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt, David Hayes,John Scholten,Tom Southwick - 7- MOTION A-157/16 moved:J. Scholten seconded: D. Beres THAT the LPRCA Board of Directors declares the Port Burwell Conservation Area surplus to the organization's needs; THAT the GM be directed to prepare the necessary approvals and tender documents' THAT said property be advertised for disposition; AND THAT a final report outlining the preferred offer be prepared for the Board's consideration. CARRIED MOTION A-158/16 moved: D. Brunton seconded:J. Scholten THAT the LPRCA Board of Directors accepts the bid received from Rebecca Hay, Windflower Ecological Consulting, for the preparation of a single Managed Forest Tax Incentive Plan Program (MFTIP)plan combining LPRCA's current 184 plans. CARRIED The Chair adjourned the meeting at 10:05pm. r Wall Michael Columbus Dana McLachlan Chair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett,Dave Beres, Doug Brunton,Robert Chambers,Michael Columbus, Roger Geysens,Craig Grice,Noel Haydt, David Hayes,John Scholten,Tom Southwick - 8- November 8, 2016 Request to The Municipality of Bayham Council for approval of the re-location of the Village of Straffordvilie's site for the Outdoor Skating Rink Mayor Ens, Deputy Mayor Southwick, Councillors Casier, Breyer and Ketchebaw We respectfully request Council's approval for Straffordville's Outdoor Rink re-location from the Straffordville Ball Diamond to the Concrete Pad Surface located behind the Straffordville Community Centre for the 2016 - 2017 winter season. Last season proved to be a big learning experience and though the ball diamond location did offer excellent lighting ... that's where it ended H The crown of the ball diamond's surface meant that in order to achieve a minimum ice thickness of 2 - 3 inches from the highest area within the perimeter of the 8 X 10 frame, the perimeter boards had to be scabbed in order to accomplish this which resulted in very large areas of the rink at both ends that took more than 11 inches of water. The stone screenings material on the ball diamond surface also was not kind to the 6 mil plastic liner resulting in so many tears and holes that the liner is totally "pooched"( destroyed) and needs replacing. Be advised we are NOT seeking funding from the Municipality We have already secured funding through donations to cover the costs involved for the outdoor ice rink in it's new location for the 2016 - 2017 winter season... We believe that we only need to stake one side and one end of the 2" X 8" framing boards and will secure the other side and end of the framing boards by sand bagging and building up outer perimeter of the frame with snow pack and ice to strengthen the frame will be sufficient for the 40ft X 1 00f rink area with a new plastic liner. However, we are also looking into the possibility and feasibility of framing and staking the complete perimeter of the approximately 82ft X 170ft concrete pad for flooding. Which may eliminate the need of a plastic liner entirely, as has been done in years past. This option is one that we are really interested in and we are still researching it. If we cannot make it happen this year, maybe we can figure it out for next season. Either way, we must get the rink framed up before the ground becomes frozen. When the much anticipated cold weather arrives we'll flood the rink with the assistance of the Bayham Fire Department, volunteers from the Straffordville Station. According to the Farmer's Almanac we should have a much more favourable ice making winter season this year than we had last year.. Please note, Fire Chief Randy White, Ed Roloson Bayham's water usage manager and Jessica Lang from Healthy Kids program, all have offered their support, with Council's approval of course, for the 2016 —2017 Outdoor Ice Rink project Lighting will be provided from the flood light on the south end of the Hall (which has yet to be re-installed due to renovations of the Hall and we would recommend the new light to be motion activated for on-going security, reasons rather than on a timer as was the old one) and an LED street light (that needs to be activated)which is located at the south end of the Concession Booth building. These light sources will definitely provide adequate lighting. The light on the Hall lit approximately two thirds of the pad and as the LED street light was never turned on, I can only guess that the remaining one third of the 82ft X 170ft concrete pad would be lit. Note that the existing rink kit that we have is only 40ft X 100f and would be entirely lit by the light on the south end of the Hall, should this be the only option available to us for this year. The same Volunteer Team,from last year, consisting of Brad Andrews, Pete Wiebe, Mike Wolfe, Gord Tate, Cory Matthews and myself are looking forward to your support and approval of this petition. Should you have any questions, please contact me. Thank you. C Volunteer Co-ordinator Ken Andrews 56107 Heritage Line P.O. Box 258 Straffordville, ON NOJ 1 YO cell: 519-983-3829 e-mail : kandrews6644@yahoo.ca REPORT CAO �rtunity Is TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: November 17, 2016 REPORT: CAO-70/16 SUBJECT: ROOFTOP SOLAR— PORT BURWELL FIREHALL BACKGROUND On December 17, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-91/15 re Renewable Energy be received for information; AND THAT staff be directed to negotiate a draft renewable energy agreement for Council consideration; AND THAT staff be directed to bring back a report, following the draft agreement, outlining steps to move forward with potential renewable energy projects; On March 17, 2016 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-23/16 re Renewable Energy be received for information; AND THAT staff be directed to proceed with the Port Burwell Firehall Connection Impact Assessment utilizing funds from the Working Capital Reserve. DISCUSSION As per the direction of Council OSM-Bilagot conducted a Connection Impact Assessment at the Port Burwell Fire Hall and connection availability was confirmed. Staff subsequently worked with legal counsel to draft a Feed-In-Tariff (FIT) Service and Operating Agreement, a copy of which is attached hereto as Appendix `A'. The Feed-In-Tariff (FIT) Service and Operating Agreement generally outlines that OSM-Bilagot would receive 70% of the system revenue generation, all payments would first come to the Municipality and subsequently be disbursed to OSM-Bilagot. Further the Feed-In-Tariff (FIT) Service and Operating Agreement requires OSM-Bilagot to be fully responsible for all construction and maintenance costs while the Municipality is the owner of the system and its components. Should the project be approved projected revenues are as follows (Please note these amounts are OSM-Bilagot projections and are not guaranteed amounts): Facility Projected Projected Projected Projected Annual Projected KW/Year Revenue/KW 20 Year Municipal Annual OSM- Contract Revenue Bilagot Revenue (30%) Revenue (70%) Port Burwell 432,000 $0.217 $1,874,880 $28,124 $65,620 Fire Hall The Independent Electricity System Operator (IESO) has announced it will open the next FIT intake during the month of November 2016 and close the same November 25, 2016. The process forward, should Council wish to proceed, is as follows: 1) Council approves a by-law to authorize the execution of the Feed-In-Tariff (FIT) Service and Operating Agreement attached hereto as Appendix `A' 2) Council passes a resolution to authorize the execution of the site specific Feed-In-Tariff (FIT) Municipal Support Resolution attached hereto as Appendix `B' 3) Council passes a resolution to authorize the execution of the blanket roof top solar Feed- In-Tariff (FIT) Municipal Support Resolution attached hereto as Appendix `C'* 4) OSM-Bilagot, after executing the Feed-In-Tariff (FIT) Service and Operating Agreement, is subsequently provided with the Municipal Support Resolutions and makes application on behalf of the Municipality to the FIT Program. 5) OSM-Bilagot-the Municipality is offered a FIT contract. 6) OSM Bilagot provides the Municipality an engineer's statement reconfirming the structural capabilities of the Firehall Roof to support the roof top solar project. 7) OSM-Bilagot finances and constructs a roof top solar array on the Port Burwell Firehall roof. 8) Final ESA inspection with the solar panel array fully operational by April-May 2017. *OSM-Bilagot requires the roof-top solar blanket support resolution as it intends to group applications from Bayham in an attempt to gain approval for all of its non-municipal applications. RECOMMENDATION 1. THAT Report CAO-70/16 re Roof Top Solar— Port Burwell Firehall be received for information. 2. AND THAT staff be directed to bring forward a by-law for Council consideration to authorize the execution of a Feed-In-Tariff(FIT) Service and Operating Agreement with OSM Bilagot for the Port Burwell Firehall; 3. AND THAT Council pass the Site Specific FIT Municipal Support Resolution, attached hereto as Appendix `B' for the Port Burwell Firehall. 4. AND THAT Council pass the blanket root-top solar FIT Municipal Support Resolution, attached hereto as Appendix `C' for the Port Burwell Firehall. 5. AND THAT Council direct staff to allocate any potential revenue from the proposed Feed- In-Tariff (FIT) Service and Operating Agreement with OSM-Bilagot to the Fire Department Operating Budget to offset the costs of the Port Burwell Fire Department loan payments. Respectfully Submitted by: Paul Shipway CAO SUPPLY AND SERVICE AGREEMENT THIS AGREEMENT made this 17th day of November, 2016 BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (the "Municipality") - and - BILAGOT ENERGY CORP. (the "Contractor") WHEREAS the Municipality wishes to apply for a Feed-in Tariff Contract under the Provincial FIT Program in 2016; AND WHEREAS the Contractor represents that it has the expertise and ability to assist the Municipality with the design, acquisition, construction, operation, maintenance and financing of a Roof Top Solar Panel System for the existing Port Burwell Fire Hall Building, located at 55451 Nova Scotia Line, Port Burwell, Ontario (the "Building"); AND WHEREAS the Contractor represents that it has specialized knowledge of the FIT application and approval program; NOW THEREFORE the Parties agree as follows: Section 1 - Purpose 1.1 The Feed-In Tariff (FIT) Program has been developed under the Provincial Green Energy and Green Economy Act, 2009. The FIT Program is open to projects with a rated electricity generating capacity greater than 10 kW and less than 500 kW. The Contractor has conducted an assessment of the suitability of the Building and has determined that the Building can safely and productively accommodate a 288 kW Solar Panel System (the "System"). The Contractor has proposed to the Municipality that the Contractor will assist the Municipality to apply for approval for a feed-in tariff contract with the Independent Electricity System Operator ("IESO") under the FIT program. Once having received such approval, the Contractor will design, supply, construct, and operate the System in accordance with FIT Program requirements and will at all times, maintain the System and the connection for the System to the provincial Distribution System, as required under the FIT Contract. There will be no cost to the Municipality for any of these services. The Contractor will receive a portion of the revenue paid to the Municipality by the IESO in return for all equipment and services supplied to the Municipality under this Agreement. Section 2 - Term 2.1 The term of this Agreement commences on the date of its execution by the Parties and terminates on the day that the anticipated FIT contract expires. Neither Party is -2- permitted to terminate this Agreement before the conclusion of the FIT contract without the written consent of the other Party. Section 3 - The System 3.1 The System is to qualify as a "Rooftop Solar" photovoltaic ("PV") generation system constructed on an existing building with a Project Size Tranche of more than 100 kW and less than 500 kW. The System supplied by the Contractor will be complete in all respects and for greater certainty, includes any structural modifications necessary to the Building to accommodate the System, as well as wiring, meters, safety apparatus and appurtenances of any type. The system will not require any interior alterations to the Building, without the approval of the Municipality, at the Municipality's sole discretion. The location of permitted equipment on the exterior/ roof of the Building and on the property occupied by the Building is subject to the Municipality's written approval, which will not be unreasonably withheld. Section 4 - Municipal Participation Project 4.1 The Municipality represents that it is the sole owner of the property occupied by the Building. The intention of the Parties is that System will qualify as a: Municipal or Public Sector Entity Participation Project and will thereby be eligible for a "price adder" in the event that solar rooftop PV systems become eligible for this. To support eligibility, the Municipality will maintain at all times a direct economic interest in the project as hereinafter set out. Section 5 - FIT Contract 5.1 The Municipality will apply for the FIT contract with the assistance of the Contractor and will be the "Supplier" of electricity produced by the PV system, to the IESO. The Municipality will receive all payments due under the FIT contract, for disbursement to the Parties according to the provisions of this Agreement. Section 6 - Revenue Stream 6.1 The Parties have, on the basis of the estimated cost of the System and the expenses which will be incurred during the life of the FIT contract, determined that revenue will be disbursed to the Parties on the following basis at any time when the Contractor is not in default under this agreement: i. 60% to the Contractor in consideration of the cost of the System and all other expenses for which the Contractor is responsible, including maintenance and financing; ii. 10% to the Contractor as a return for its investment and risk; iii. 15% to the Municipality in consideration of the opportunity cost which results from the use of the rooftop and the premises for the installation and operation of the System; and iv. 15% to the Municipality is a return for its participation in the FIT program on behalf of the Parties. Section 7 - Expenses 7.1 All expenses, including liens, fees and taxes of every nature, pertaining to the acquisition, operation and maintenance of the System, are payable by the Contractor. -3- No expenses, other than those incurred with respect to the disbursement of funds received, are payable by the Municipality. Section 8 - Default 8.1 In the event that the Contractor fails to pay expenses as these come due, the Municipality may at its sole discretion, determine that the Contractor is in default of its obligations under this Agreement and deduct the amount necessary to pay such expenses from the Contractor's portion of the Revenue Stream amounts received from the IESO. For greater certainty, the amount deducted by the Municipality will include the amount owing and any applicable legal, interest or other fees payable as a result of the Contractor's default, including payments to those persons who have provided financing, goods and services necessary to complete, operate or maintain the System. Section 9 - Ownership of System 9.1 The Municipality is deemed to be the owner of all components of the System, for all purposes at all times, including after termination of this Agreement. Neither the Contractor nor any person providing financing, goods or services to the Contractor, except as otherwise required by law, shall be the owner of any part of the System, regardless of the terms under which the financing, goods or services were supplied. Section 10 - Contractor's Security 10.1 The Contractor accepts its rights under this Agreement in substitution for any claim to the System. The Contractor may assign its right to receive revenue under this Agreement, by written notice, without the permission of the Municipality, on the condition that the Contractor and its assignees shall be jointly and severally liable to perform the Contractor's duties under this Agreement. Section 11 - Severability 11.1 If any provision of this Agreement shall be found or declared by a Court of competent jurisdiction to be invalid, unenforceable or ultra vires of the Township, then such provision shall conclusively be deemed to be severable and the remainder of the Agreement mutatis mutandis, shall be and remain in full force and effect. Section 12 - Ontario Law to Govern 12.1 This Agreement shall be governed and construed in accordance with the laws of the Province of Ontario. Section 13 - Counterparts 13.1 This Agreement may be executed in counterparts, each of which shall be deemed to be an original and all of which taken together shall be deemed to constitute one and the same instrument. Section 14 -Amendment -4- 14.1 No supplement, modification, amendment, or waiver of this Agreement shall be binding unless executed in writing by the Parties. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives to be effective as of the Effective Date of this Agreement. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Per: Name: Title: Name: Title: We have authority to bind the Corporation. BILAGOT ENERGY CORP. Per: Name: Title: Name: Title: We have authority to bind the Corporation. eSo120 Adelaide Street West,Suite 1600 4I Toronto,Ontario MSH 474 FEED-IN N TARIFF WRITABLE FORM PROGRAM T 416-967-7474 Con nectl ng Today. F 416-967-1947 Powering TDmorrow. www.ieso.ca TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 5.1(g)(i)of the FIT Rules,Version 5.0 Page 1 of 1 Jun 2016 IESOMRD/f-FIT-OlOr1 1 FIT Reference Number: Resolution number: (The FIT Reference Number must be inserted by the Applicant in order for the resolution to comply with the FIT Date resolution was passed: Rules,even where Local Municipality letterhead is used. This is not to be inserted by the Local Municipality.) 2 [WHEREAS]capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules,Version 5.0. [AND WHEREAS] (insert the legal name of the Applicant) (the"Applicant")proposes to construct and operate a (insert description of Project,including Renewable Fuel(e.g., Rooftop Solar,Biogas,etc.)) (the"Project")on (insert the PIN or legal description of the Property(ies)) (the"Lands")in (insert the name of the Local Municipality) under the province's FIT Program; [AND WHEREAS]the Applicant has requested that Council of (insert the name of the Local Municipality) indicate by resolution Council's support for the construction and operation of the Project on the Property. [AND WHEREAS]pursuant to the FIT Rules,Version 5.0,Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; [NOW THEREFORE BE IT RESOLVED THAT] Council of the (insert the name of the Local Municipality) supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project,or for any other purpose. 3 Signed: Signed: Title: Title: Date: Date: (Signature lines for elected representatives.At least one signature required.) 120 Adelaide Street West,Suite 1600 4I Toronto,Ontario MSH 474 FEED-IN N TARIFF WRITABLE FORM PROGRAM T 416-967-7474 Con nectl ng Today. F 416-967-1947 Powering Tomorrow. www.ieso.ca TEMPLATE: MUNICIPAL COUNCIL BLANKET SUPPORT RESOLUTION Section 5.1(g)(i)of the FIT Rules,Version 5.0 Page 1 of 1 Jun 2016 IESOMRD/f-FIT-011r1 1 FIT Reference Number: Resolution number: (The FIT Reference Number must be inserted by the Applicant in order for the resolution to comply with the FIT Rules,even Date resolution was passed: where Local Municipality letterhead is used. This is not to be inserted by the Local Municipality.) 2 [WHEREAS]capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules,Version 5.0. [AND WHEREAS]the Province's FIT Program encourages the construction and operation of (insert Renewable Fuel(e.g.,Rooftop Solar,Biogas,etc.)) generation projects(the"Projects"); [AND WHEREAS]one or more Projects may be constructed and operated in (insert the name of the Local Municipality) [AND WHEREAS]pursuant to the FIT Rules,Version 5.0,Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; [NOW THEREFORE BE IT RESOLVED THAT] Council of the (insert the name of the Local Municipality) supports the construction and operation of the Projects anywhere in (insert the name of the Local Municipality) This resolution's sole purpose is to enable the participants in the FIT Program to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects,or for any other purpose. This resolution shall expire twelve(12)months after its adoption by Council. 3 Signed: Signed: Title: Title: Date: Date: (Signature lines for elected representatives.At least one signature required.) REPORT CAO op 0 oi'tunity Ism TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: November 17, 2016 REPORT: CAO-72/16 SUBJECT: MUSEUMS BAYHAM APPOINTMENT BACKGROUND Pursuant to Section 5.4.2 of the Municipality of Bayham Advisory Board and Committee Policy: Where the Municipality makes appointments to Advisory Boards or Committees of its own creation the vacancies for citizen appointments shall be publicly advertised on the Municipality of Bayham website. Notice of a `Call for Applicants' for Museums Bayham was posted October 6, 2016 and closed on November 7, 2016. These appointments enable local citizens from various backgrounds to participate in local government and voluntarily give their time and expertise to help formulate the direction of certain programs. DISCUSSION The Museums Bayham Board, as outlined in the Museums Bayham profile attached hereto as Appendix `A', is composed of the following membership: Eleven (11) members, including six (6) community members, one (1) member from the Port Burwell Historical Society, one (1) member from the Bayham Historical Society, one (1) expert representative from a professional heritage facility (active or retired), if possible. One (1) Member of Council — no voting privileges. One (1) Staff person — no voting privileges. The Board Currently has the following composition: i. Charles Buchanan (PBHS) V. Mathew Schafer ii. Ron Bradfield vi. Lynda Millard iii. Bev Hickey vii. Albert White iv. Ray Maddox (BHS) viii. Alley Shelly The Application, attached hereto as Appendix `A' was submitted by: i. Bob Graham The Museums Bayham composition permits the appointment of one of the applicants by Council. RECOMMENDATION 1. THAT Report CAO-72/16 re Museums Bayham Appointment be received for information; 2. AND THAT Council provide staff direction for one (1) Museums Bayham appointment for the remainder of the 2014-2018 Term of Council. Respectfully Submitted by: Paul Shipway CAO -g,AYH�9►,�- o j. �o�`�y tuni.ty Is Corporation of the Municipality of Bayham Advisory Board & Committee Member Application Form I am interested in participating as a volunteer on the following boards and/or committee(s): �4 � (,t Y-n :�' P), a. h Q Yy-" Explain why you would like to serve on each board or committee identified above, including any skills or experience which would be of value to the committee or board: :5-e-Q_ "� � aC- ke ,j Do you have any experience volunteering? [,AYES ONO if Yes, in what capacity: Ver '1C) L4 5 S-� w4^c�—c0 We want to ensure persons with disabilities are able to participate on municipal committees. If you have a disability, what accommodations, if any, would you need to carry out this position? Please provide any additional information which may be of assistance in the selection process. Applicants Signature: ? Date: { 9- Municipality Municipality of Bayham documents are available in alternate formats upon request. Please fill out the Accessibility Request for Alternate Formats Form at www.bavham.on.ca or contact the Accessibility Coordinator at 519-866- 5521 or at access i bi litV(a)bayham.on.ca. NOTE: Personal information on this form is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act c.M56 s.29(2) and will be used to appoint citizen members to municipal boards, or committees. Information on this form will be disclosed to the public for candidate selection purposes. Questions about this collection should be directed to the Municipal Clerk at the address indicated at the top of the application. Advisory Board & Committee Member Application Form — Museums Bayham Board I am applying to become a volunteer member on the Bayham Museum Board Why I would like to serve on the Board The Bayham area has been my home since an early age and I have worked mostly in Bayham and St. Thomas. I enjoy hearing about other people's family history, what they did and how they lived. Skills & Experience I've been an active volunteer involved in many community activities for over 30 or so years, including an annual tractor show and parade for Tub Daze in Port Burwell, the Sesquicentennial preparations and celebrations for the Township of Bayham in 2000 and the Village of Vienna in 2003, participated in the Sesquicentennial, Watermelon Fest, Canada Day and Santa Claus parades in Vienna and Port Burwell for many years and provided lots of free buggy rides. I've been a member of the Bayham Historical Society since it began in 2001 and an active committee member and participant for the Vienna Edison Fest since 2004 and have more recently been involved in the Edison Dinner fundraiser. My volunteer experience includes learning how to make and helping kids build soap box derby cars from scratch and racing them down Chapel Street and cleaning out the Otter Creek so we could do the very popular balloon covered Edison Lightbulb race. I've spent time learning many new skills from older volunteers and helped with re-introducing old skills and in turn teaching kids how to use a hammer to pound a nail and to cut a log with a cross-cut saw. I volunteered in minor baseball when my children were growing up, cleaning up ball fields, cutting grass and levelling the field so the kids could play a baseball game in Vienna. We also did fundraising to pay for the baseballs, bats & uniforms for the players. I assisted in tree and brush clean-up of the east end of the Port Burwell beach and helped do the same for the Estherville and Old Edison Cemeteries. I enjoy working with other energetic and willing volunteers and accomplishing good things for our communities. Many of the useful things I have learned are from local old-timers who always volunteered and enjoyed teaching the younger folks new skills. I get along well with people of all ages, know a lot of people in the area and especially like to help interested people learn new skills and hobbies. 04 I may be contacted at 226-376-1947 ffflll Yours truly: Bob Graham �� REPORT CAO 0 uj'tunity Ism TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: November 17, 2016 REPORT: CAO-74/16 SUBJECT: 2017 INSURANCE RENEWAL BACKGROUND The Municipality currently purchases its insurance needs through Frank Cowan Company Limited. Prior to the 2012 calendar year the municipal insurance policy had been with Jardine Lloyd Thompson (JLT)for several years. Prior to the award of the 2012 Municipal Insurance program, the Municipality requested competitive quotations, and Frank Cowan Company submitted the lowest quote. On November 9, 2016, Frank Cowan Company provided a renewal proposal for the 2017 program, with a premium of$114,257 plus applicable taxes. This represents an increase of$4,008 (3.6%) over 2016. DISCUSSION Within the proposed 2017 Municipal Insurance Program from Frank Cowan Company, insurance limits and deductibles remain consistent with the 2016 insurance program. The general liability deductible remains at $15,000. No changes with the exception of typographical and administrative changes have been made to the policy (the changes do not impact coverage). Of note, the 2016- 2017 Multi-Year Operating Budget had previously utilized a 5% projected annual insurance increase. RECOMMENDATION 1. THAT Report CAO-74/16 re 2017 Insurance Renewal be received for information; 2. AND THAT the 2017 Municipal Insurance Program be obtained from Frank Cowan Company Limited in accordance with the offer to renew dated November 8, 2016, at a total premium of$114,257 plus applicable taxes. Respectfully Submitted by: Paul Shipway CAO THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NUMBER 2016-099 Being a by-law to establish Guidelines for the Structure and Function of the Joint Occupational Health and Safety Committee for the Municipality of Bayham WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous that a Joint Occupational Health and Safety Committee be established to endeavour to meet the health and safety needs of municipal employees; THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Bayham enacts as follows: 1. THAT the Council of The Corporation of the Municipality of Bayham hereby establishes a Bayham Joint Occupational Health and Safety Committee whose structure is set out in Schedule "A" attached hereto and forming part of this by- law. 2. THAT the said Committee shall operate in accordance with the said Structure being hereby adopted. 3. THAT By-law No. 2003-002 as amended shall be repealed in its entirety. 4. THAT this By-law shall come into full force and effect on the date of its passage. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY OF NOVEMBER, 2016 MAYOR CLERK MUNICIPALITY OF BAYHAM GUIDELINES FOR THE STRUCTURE AND FUNCTION OF THE JOINT OCCUPATIONAL HEALTH & SAFETY COMMITTEE PREAMBLE 1. Although not required by the Occupational Health and Safety Act the Municipality of Bayham has chosen to establish a Joint Occupational Health and Safety Committee whose members will hold meetings on a regular basis. 2. It is our firm belief that through joint education programs, joint investigations of problems, and joint resolution of those problems, the workplace will be made safe and healthy for all employees. 3. The parties acknowledge that the proper functioning of the Joint Occupational Health and Safety Committee can only be carried out where the representatives of the employer and of the employees are committed to these responsibilities. To effect this, the undersigned undertake to make decisions that will be carried out by their respective organizations. 4. The parties hereto adopt these guidelines in good faith and agree to promote and assist the Joint Occupational Health and Safety Committee whenever and wherever possible. STRUCTURE OF COMMITTEE 1.1 The Joint Occupational Health and Safety Committee (referred to hereafter as "the JOHSC"), shall consist of a maximum of three (3) members, of which a minimum of two (2) members shall represent workers. These members will be one selected by the employer, one selected from the Bargaining Unit to represent the Bargaining Unit, and one from and to represent exempt Staff. Member replacement will be done on an alternating basis from each group. 1.2 The JOHSC shall meet on a regularly established schedule at least once every three (3) months. (Changes will be approved by the Co-chairpersons). 1.3 There shall be two (2) Co-chairpersons, one (1) from management, and one (1) from the employees; appointed for a definite period (1 year) who shall alternate the chair at meetings. Members shall be eligible for re-appointment 1.4 A Co-chairperson may, with the consent and approval of his/her counterpart, invite any additional person(s) to attend the meeting to provide additional information and comment, but they shall not participate in the regular business of the meeting. 1.5 The Municipality shall prepare and review at least annually a written occupational health and safety policy and post at a conspicuous place a copy of this policy. The Municipality shall develop and maintain a program to implement that policy. 1.6 The members of a committee shall have one (1) hour, or such longer period of time as the committee deems necessary, to prepare for each committee meeting. FUNCTIONS OF THE JOHSC 2.1 To attain the spirit of the Occupational Health and Safety Act, the functions of the JOHSC shall be: (a) to identify, evaluate and recommend a resolution of all matters pertaining to health and safety in the workplace to appropriate municipal authorities; (b) to encourage adequate education and training programs in order that all employees are knowledgeable in their rights, restrictions, responsibilities and duties under the Occupational Health and Safety Act; (c) to address matters related to Designated Substance Regulations and WHMIS where applicable; (d) to deal with any health and safety matters that the Committee deems appropriate. 2.2 Inspections The members of the Committee who represent employees shall conduct inspections of the physical condition of the workplace, by establishing an inspection schedule that ensures that the entire workplace will be inspected at least once a year. Generally all active workplaces will be inspected monthly where possible. 2.3 All health and safety concerns raised during the physical inspection will be recorded on an appropriate workplace inspection form and signed by the members of the inspection team. 2.4 The workplace inspection form will be forwarded to the JOHSC and to Municipal authorities within three (3) working days of the workplace inspection. The designated Department Head or appropriate authority will inform JOHSC of the status of the outstanding items. 2.5 Recommendations of the Joint Committee Municipal authorities will communicate in writing directly to the JOHSC within twenty-one (21) days with regard to minuted recommendations of the Committee by giving their assessment of the concerns, and outlining who is responsible for resolving the matter, along with a time frame in which the matter will be resolved. If they disagree with or do not accept any recommendations, reasons for the disagreement will be stated. 2.6 Accidents and Accompaniment The Joint Committee will designate members to investigate all serious workplace accidents, and incidents that have the potential for a more serious accident. The inspection team will be responsible for overseeing that the requirements prescribed in Sections 25 and 26 of the Act and Sections 5 and 6 of the Regulations for Industrial Establishments are carried out. 2.7 The Joint Committee will designate two (2) members to accompany the Ministry of Labour Inspector while carrying out Ministry inspection of the workplace. 2.8 The members of the Committee representing employees shall designate a member to investigate work refusals. 2.9 The members of the committee representing employees shall designate a member to be present at the beginning of any occupational hygiene testing. The Committee members shall be given a copy of any and all reports. MINUTES OF MEETINGS 3.1 The Committee will designate a secretary for the meeting to take minutes and be responsible for having the minutes, typed, circulated and filed within one calendar week of the meeting, or as the Committee may from time to time instruct. Minutes of meetings will be reviewed, and edited where necessary, by the Co-chairpersons, then signed and circulated to all Committee members. A copy will be forwarded to the Municipal Administrator and posted in all work sites. Agenda items will be identified by a reference number, and be readily available in a proper filing system. Names of Committee members will not be used in the minutes except to record attendance. QUORUM 4.1 Where there are three (3) Joint Committee members, they shall have a quorum of two (2) members present in order to conduct business. The number of employer members shall not be greater than the number of employee members. PAYMENT FOR ATTENDANCE AT MEETINGS 5.1 All time spent in attendance at Committee meetings or in activities relating to the function of the Joint Committee will be paid for at the member's appropriate rate of pay for performing work, and the time spent is to be considered as time at work. MEETING AGENDA 6.1 A Co-chairperson will prepare an agenda and forward a copy of the agenda to all Committee members in a timely manner. 6.2 The Committee may accept any item as proper for discussion and resolution pertaining to health and safety. All items raised from the agenda in meetings will be dealt with on the basis of consensus rather than by voting. Formal motions will not be used. 6.3 All items that are resolved or not will be reported in the minutes. Unresolved items will be minuted and placed on the agenda for the next meeting. GENERAL 7.1 All employees will be encouraged to discuss occupational health and safety concerns with their immediate supervisor before bringing it to the attention of the Committee. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016 — 100 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND BILAGOT ENERGY CORP. WHEREAS the Municipality of Bayham wishes to apply for a Feed-In-Tariff Contract under the Provincial FIT Program in 2016; AND WHEREAS Bilagot Energy Corp. represents that it has specialized knowledge of the FIT application and approval program and the expertise and ability to assist with the design, acquisition, construction, operation, maintenance and financing of a Roof Top Solar Panel System for the existing Port Burwell Fire Hall Building located at 55451 Nova Scotia Line, Port Burwell; AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into a Feed-In-Tariff (FIT) Service and Operating Agreement with Bilagot Energy Corp. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Feed-In-Tariff (FIT) Service and Operating Agreement attached hereto as Schedule "A" and forming part of this by-law between The Corporation of the Municipality of Bayham and Bilagot Energy Corp. 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17t" DAY OF NOVEMBER, 2016. MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-102 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD NOVEMBER 17, 2016 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held November 17, 2016 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 17th day of November, 2016. MAYOR CLERK