HomeMy WebLinkAboutOctober 20, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, October 20, 2016
7:00 p.m.
6:30 p.m. —Committee of Adjustment- Hardy
7:40 p.m. — Public Meeting — Planning/Zoning — Living Gospel Mennonite Church
Council recessed for the Public Meeting at 7:40 p.m. and reconvened at 7:54 p.m.
Council recessed for a short break at 8:43 p.m. and reconvened at 8:52 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL
TREASURER LORNE JAMES
CLERK'S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Township of Malahide re Proposed Terrace Lodge — Fundraising Committee added as Item
11.1.2-D
B. South Central Ontario Region Economic Development Corporation Delegation Presentation
to replace item 5-A
4. ANNOUNCEMENTS
A. Councillor Ketchabaw commented on the success of the SCOR Food Recognition Day
advising there were over 13 nominees from Elgin County, 3 of which were from Bayham.
Stephen and Katie Hotchkiss, owners of The New New Age, who have a farm in
Bayham, won an award under the Restaurant and Business category.
2016 Council Minutes October 20, 2016
5. DELEGATIONS
A. 7:05 p.m. —Jim Oliver, Norfolk County Councillor re South Central Ontario Region
Economic Development Corporation Partner Request Letter
Jim Oliver from SCOR provided an update on accomplishments and priority activities. He
noted the anticipated partner contribution request for 2017/2018 has been decreased to
$25,000.00 per year with the Bayham contribution request being $3,000.00.
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT South Central Ontario Region Economic Development Corporation presentation be
received for information.
CARRIED
B. 7:15 p.m. —William Pol and Paul Riley re Municipality of Bayham Official Plan Review
Update
William Pol from IBI Group provided information on the statutory five year review of the
Municipality of Bayham Official Plan explaining the Official Plan update is required every
five years to ensure any changes to the Provincial Policy Statement or provincial plans are
implemented. Land use planning changes since 2012 were touched on as well as the
various phases of the review and update process.
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT Municipality of Bayham Official Plan Review Update as presented by William Pol be
received for information.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Budget Meeting of Council held October 3, 2016
B. Regular Meeting held October 6, 2016
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the minutes of the budget meeting held October 3, 2016 and the regular meeting
held October 6, 2016 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
2016 Council Minutes October 20, 2016
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Minor Variance Hardy
B. Notice of Public Meeting re Zoning By-Law Amendment Living Gospel Mennonite Church
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence items 10.1.1-A— 10.1.1-B be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-42/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan
Agreement—Stadey's Auto Sales Ltd.
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report DS-42/16 regarding the Stadey's Auto Sales Ltd. site plan agreement be
received;
AND THAT By-Law No. 2016-088 being a By-law to authorize the execution of a Site Plan
Agreement between Stadey's Auto Sales Ltd. and the Municipality of Bayham for
development at the property known as 9548 Plank Road be presented for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipal Delegation Request Form re Rural Ontario Municipal Association (ROMA)
Conference
B. Ontario Good Roads Association re Nominations
2016 Council Minutes October 20, 2016
C. Government of Canada re Accessible Canada
D. Ministry of Tourism, Culture and Sport re Ontario Support for the Framework for Recreation
in Canada 2015
E. Canadian Union of Postal Workers re Canada Post Review
F. Ministry of Natural Resources and Forestry re Aggregate Resources Act
G. Ministry of Municipal Affairs re Municipal Election Update
H. Ministry of the Environment and Climate Change re Applications for Great Lakes Project
Funding
I. County of Elgin re Elementary Pupil Accommodation Review(Proposed)
J. South Central Ontario Region Economic Development Corporation Newsletter
K. City of Belleville Resolution re Supporting Agricultural Experts in Their Fields
L. Township of Madawaska Valley Resolution re Violence
M. Municipality of Grey Highlands Resolution re Accommodation Review Process
N. Long Point Region Conservation Authority Board of Directors Minutes of Meetings held
August 3, 2016 and August 24, 2016
O. Alternative Land Use Services Elgin County Partnership Advisory Committee Minutes of
Meetings held April 5, 2016 and May 3, 2016
P. Janet Booker re Condition of Culloden Road
Q. Notice of Project Initiation and Public Consultation re Proposed Bayham Drive Bridge
Closure
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT information items 11.1.1-A— 11.1.1-Q be received for information.
CARRIED
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Council endorse the correspondence of Elgin County re Elementary Pupil
Accommodation review dated September 29, 2016.
CARRIED
2016 Council Minutes October 20, 2016
11.1.2 Requiring Action
A. Laurel Ratcliffe re Discharge of Firearms By-Law
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT correspondence from Laurel Ratcliffe re Discharge of Firearms By-Law be received
for information.
CARRIED
B. John Corboy, Co-Chair Port Burwell School Council re Port Burwell Public School Parking
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT correspondence from John Corboy re Port Burwell Public School Parking be
received for information;
AND THAT staff enquire if the school is willing to pay the paving costs, estimated at
$37,000, to complete the requested paving, by the municipality, to municipal standards.
CARRIED
C. Association of Municipalities Ontario re AMO Seeks Council Resolution
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
WHEREAS recent polling conducted on behalf of the Association of Municipalities of
Ontario indicates 76% of Ontarians are concerned or somewhat concerned property taxes
will not cover the cost of infrastructure while maintaining municipal services, and 90%
agree maintaining safe infrastructure is an important priority for their communities;
AND WHEREAS infrastructure and transit are identified by Ontarians as the biggest
problems facing their municipal government;
AND WHEREAS a ten-year projection (2016-2025) of municipal expenditures against
inflationary property tax and user fee increases, shows there to be an unfunded average
annual need of$3.6 billion to fix local infrastructure and provide for municipal operating
needs;
AND WHEREAS the $3.6 billion average annual need would equate to annual increases of
4.6% (including inflation) to province-wide property tax revenue for the next ten years;
AND WHEREAS this gap calculation also presumes all existing and multi-year planned
federal and provincial transfers to municipal governments are fulfilled;
AND WHEREAS if future federal and provincial transfers are unfulfilled beyond 2015
levels, it would require annual province-wide property tax revenue increases of up to 8.35%
for ten years;
AND WHEREAS Ontarians already pay the highest property taxes in the country;
2016 Council Minutes October 20, 2016
AND WHEREAS each municipal government in Ontario faces unique issues, the fiscal
health and needs are a challenge which unites all municipal governments, regardless of
size;
NOW THEREFORE BE IT RESOLVED that this Council supports the Association of
Municipalities of Ontario in its work to close the fiscal gap; so that all municipalities can
benefit from predictable and sustainable revenue, to finance the pressing infrastructure and
municipal service needs faced by all municipal governments.
CARRIED
D. Township of Malahide re Proposed Terrace Lodge — Fundraising Committee
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT the Council of the Municipality of Bayham endorse the request of the Town of Aylmer
and appoint Councillor Breyer as a fundraising representative.
CARRIED
11.2 Reports to Council
A. Report TR-21/16 by Lorne James, Treasurer re 2016 Q3 Variance Report
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Staff Report TR-21/16 re 2016 Q3 Variance Report be received for information.
CARRIED
B. Report CAO-60/16 by Paul Shipway, CAO re Off-Road Vehicle Regulations
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-60/16 re Off-Road Vehicle Regulations be received for information.
CARRIED
C. Report CAO-61/16 by Paul Shipway, CAO re 9344 Plank Rd., Straffordville — Municipal
Office
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report CAO-61/16 RE 9344 Plank Road Straffordville — Municipal Office be received
for information;
AND THAT the Council of the Corporation of the Municipality of Bayham declare 9344
Plank Road, being Part 1, Plan 11 R-10085 surplus to the needs of the Municipality for the
purpose of sale;
2016 Council Minutes October 20, 2016
AND THAT Council direct staff to list the property with the Municipal Realtor at the
conclusion of the comment period.
CARRIED
D. Report CAO-62/16 by Paul Shipway, CAO re Municipal Alcohol Policy
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-62/16 re Municipal Alcohol Policy— Comment, as amended, be
received for information;
AND THAT Regulation 6(1) be amended to add a subsection that reads "Private SOP
events shall not be required to comply with this provision. Drinks may be served in
stemware."
AND THAT staff be directed to bring forward a by-law for Council consideration to adopt
the updated Municipal Alcohol policy, as amended.
CARRIED
E. Report CAO-63/16 by Paul Shipway, CAO re Road Damage — Entrance By-Law
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Report CAO-63/16 re Road Damage — Entrance By-law be received for information;
AND THAT staff be directed to bring forward the Comprehensive Road Care, Use and
Entrance By-law for Council consideration;
AND THAT By-law No. 2009-046 and By-law 2009-088 be repealed in their entirety.
CARRIED
F. Report CAO-64/16 by Paul Shipway, CAO re Edison Museum Information
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-64/16 re Edison Museum Information be received for information;
AND THAT the Friends of Edison have until March 1, 2017 to establish a museum plan and
storage location.
CARRIED
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT 2017 Edison Museum expenses be funded from the Edison Museum reserve.
CARRIED
2016 Council Minutes October 20, 2016
12. BY-LAWS
A. By-Law 2016-087 Being a By-law to Stop Up, Close and Convey Part of The Unopened
Road Allowance East of Snow St West of Oak St between Lot 7 and 8 Plan 54 (This by-
law follows the resolution of Council July 21, 2016 to dispose of said lands in accordance
with the Municipality of Bayham Sale and Disposition of Land Policy)
B. By-Law 2016-088 Being a By-law to authorize the execution of a Site Plan Agreement
(This by-law follows Report DS-42/16 by Margaret Underhill, Deputy Clerk/Planning
Coordinator during the regular meeting of Council of October 20, 2016)
C. By-Law 2016-089 Being a By-law to authorize the sale of lands owned by the
Municipality of Bayham
D. By-Law 2016-090 Being a By-law to authorize the execution of an agreement with Bell
Mobility Inc. (This by-law follows Report CAO-57/16 by Paul Shipway, CAO during the
regular meeting of Council of October 6, 2016)
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT By-laws 2016-087, 2016-088, 2016-089 and 2016-090 be read a first, second and
third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT the Council do now rise to enter into an "In Camera" Session of the Committee of the
Whole at 8:52 p.m. to discuss:
• Proposed or pending acquisition or disposition of land by the municipality or local
board;
• Advise that is subject to solicitor-client privilege, including communications
necessary for that purpose (Edison Museum)
CARRIED
A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board; advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Edison Museum)
2016 Council Minutes October 20, 2016
14.2 Out of Camera
Moved by: Councillor Breyer
Seconded by Councillor Casier
THAT the Committee of the Whole do now rise from the "In Camera" session at 9:19 p.m.
with nothing to report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-091 Being a By-law to confirm all actions of Council
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT confirming By-law 2016-091 be read a first, second and third time and finally passed.
CARRIED
16 ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Council meeting be adjourned at 9:50 p.m.
CARRIED
MA OR