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HomeMy WebLinkAboutOctober 06, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, October 6, 2016 7:00 p.m. Council recessed for a short break at 8:03 p.m. and reconvened at 8:10 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting or order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST &THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS A. South Central Economic Development Corporation is presenting Local Food Recognition Day October 14, 216 to recognize local food champions in the South Central Ontario Region who promote local food through technical advancements, food literacy, business advancements, food access, research, and more. B. SCOR will be visiting municipalities to work on the development of a plan going forward for the next two years and a delegation is scheduled for October 20, 2016. C. The province is celebrating Ontario Agriculture Week in recognition of hard-working farmers and their families who provide Ontarians with fresh, locally-grown, high-quality food and beverages. D. Fire Prevention Week is October 9— 15 with the theme Don't Wait—Check the Date — replace smoke alarms every ten years. 2016 Council Minutes October 6, 2016 5. DELEGATIONS A. 7:05 p.m. — Susan Chilcott on behalf of the Friends of Edison re Edison Museum of Vienna Susan Chilcott read a prepared statement with information in regard to the Friends of Edison group noting volunteer commitment, progress on obtaining charitable status and accomplishments of the group since the end of August as well as questions from the group for Council. Following the presentation, questions were presented from Council to the group to which group member Mat Schafer provided response. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT presentation by Susan Chilcott on behalf of the Friends of Edison re Edison Museum of Vienna be received for information; AND THAT staff be directed to bring back a report to the October 20, 2016 meeting outlining Edison Museum financials including reserve /source, financials /budget, capital costs, do not occupy order and zoning. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held September 15, 2016 B. Public Meeting held September 15, 2016 Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the minutes of the regular meeting held September 15, 2016 and the public meeting held September 15, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 2016 Council Minutes October 6, 2016 10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Zoning By-law Amendment Living Gospel Mennonite Church Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-40/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Drainage Agreement— Max Underhill's Farm Supply, Town of Tillsonburg Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report DS-40/16 regarding the drainage agreement with Max Underhill's Farm Supply and the Town of Tillsonburg be received; AND THAT By-law No. 2016-084 being a By-law to authorize the execution of a drainage agreement between the Corporation of the Municipality of Bayham and Max Underhill's Farm Supply Limited and the Corporation of the Town of Tillsonburg be presented for enactment. CARRIED B. Report DS-41/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Official Plan Amendment No. 17 and Zoning By-Law Z653-2016 Moved by: Deputy Mayor Southwick Seconded by: Councilor Ketchabaw THAT Report DS-41/16 regarding the Official Plan and Zoning By-law Amendments for 31 Elizabeth Street, Port Burwell, be received for information; AND THAT Council received three written and zero oral submissions on these planning applications. These public comments: • did not alter the decision of Council AND THAT By-law 2016-085, being an adopting By-law for Official Plan Amendment No. 17 regarding lands designated as "Institutional" being changed to "Industrial" in the Municipality of Bayham Official Plan be presented for enactment; AND THAT adopted Official Plan Amendment No. 17 be forwarded to the County of Elgin for approval; 2016 Council Minutes October 6, 2016 AND THAT subject to the County of Elgin approval of the Official Plan Amendment No. 17 that Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the subject lands from the Institutional (I) Zone to the Site-Specific Urban Industrial (M4- 5) Zone; AND THAT Zoning By-law Z653-2016 as amended be presented to Council for First and Second reading. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Town of Aurora re Ontario Municipal Board Reform Update letter to Premier Wynne B. Municipality of Dutton/Dunwich re Hydro Cost Resolution C. Transport Canada re Grade Crossings Regulations pursuant to the Railway Safety Act D. Thames Valley District School Board re Proposed Elementary Pupil Accommodation Review 01 E. Ministry of Natural Resources and Forestry re Stage II Engagement Sessions Summary Report F. Notice re Straffordville Community Centre Rental Booking Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT correspondence items 11.1.1-A— 11.1.1-F be received for information. CARRIED 11.1.2 Requiring Action A. Serge Pieters re Parking in Port Burwell and Wheelhouse Committee Contribution Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence from Serge Pieters re Parking in Port Burwell and Wheelhouse Committee Contribution be received for information; AND THAT parking line painting be referred to 2017 Operating Budget deliberations for Council considerations. CARRIED 2016 Council Minutes October 6, 2016 B. Port Burwell Historical Society Members re Wheelhouse Project Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence from Port Burwell Society Members re Wheelhouse Project be received for information. CARRIED C. Museums Bayham Advisory Board & Committee Resolution Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Council of the Municipality of Bayham approves request from Museums Bayham to re-advertise the posting of vacancy for a new board member on the Municipality of Bayham website and follow consistent and proper procedure regarding the new application process. CARRIED 11.2 Reports to Council A. Report CAO-57/16 by Paul Shipway, CAO re Bell Small Cell Agreement Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-57/16 re Bell Small Cell Agreement be received for information; AND THAT Council direct staff to bring forward a by-law to authorize the execution of a Master License Agreement with Bell for Small Cell Technology. CARRIED B. Report CAO-58/16 by Paul Shipway, CAO re St. Thomas Community Recycling Centre Moved by: Deputy Mayor Southwick Seconded by: Councilor Ketchabaw THAT Report CAO-58/16 re St. Thomas Community Recycling Centre (CRC) be received for information. CARRIED 2016 Council Minutes October 6, 2016 12. BY-LAWS A. By-Law 2016-083 Being a By-law to authorize the execution of a contribution agreement between The Municipality of Bayham and Her Majesty the Queen in Right of Ontario as represented by The Minister of Agriculture, Food and Rural Affairs regarding The Ontario Community Infrastructure Fund — Formula-Based Component (This by-law authorizes provision of funding under the Formula-Based Component of the Ontario Community Infrastructure Fund) B. By-Law 2016-084 Being a By-law to authorize the execution of a drainage agreement between The Corporation of the Municipality of Bayham and Max Underhill Farm Supply Limited and The Corporation of the Town of Tillsonburg (This by-law follows the recommendation made in Report DS-40/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of Council of October 6, 2016) C. By-Law 2016-085 Being a By-law to adopt Official Plan Amendment No. 17 regarding lands designated as "Institutional" being changed to "Industrial" in the Municipality of Bayham Official Plan (This by-law follows the recommendation made in Report DS-41/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of Council of October 6, 2016) D. By-Law Z653-2016 Being a By-law to further amend By-Law Z456-2003 (First and Second Reading only. This by-law follows the recommendation made in Report DS-41/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of Council of October 6, 2016) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT By-laws 2016-083, 2016-084, 2016-085 be read a first, second and third time and finally passed; AND THAT By-law Z653-2016 be read a first and second time only. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 In Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:10 p.m. to discuss: • Proposed or pending acquisition or disposition of land by the municipality or local board • Personal matters about an identifiable individual, including municipal or local board employees CARRIED 2016 Council Minutes October 6, 2016 A. Confidential item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Eden Community Centre) B. Confidential Item regarding personal matters about an identifiable individual, including municipal or local board employees (Staffing) 14.1 Out of Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Committee of the Whole do now rise from the "In Camera" session 8:41 p.m. with nothing to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-086 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT confirming By-law 2016-086 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 8:42 p.m. CARRIED MAY R LEK