HomeMy WebLinkAbout10/05/2016 - Bayham Joint Cemetery Board Municipality of Bayham
Joint Cemetery Board Meeting Minutes
Bayham Municipal Office, Council Chambers
9344 Plank Road, Straffordville
October 5, 2016 at 7:00 p.m.
Present were: Gerald Taylor, Joe Dickhout, Daphne Dickhout, Vera Dickhout, David
Andrews, Marlene Carter, Ralph Carter, Cheryl James, Roger James, Ben Sawatzky, Perry
Grant, James Tupper, Joahne Oostrom, Bill Oostrom, Wayne Casier, Lynda Millard, Clerk
and Lorne James, Treasurer.
1. Call to Order&Appointment of Chairman
The meeting was called to order at 7:00 p.m. Perry volunteered to act as Chairman.
2. Disclosure of Pecuniary Interest
None.
3. Review of Items Not on the Agenda
None.
4. Announcements
None.
5. Delegations
None.
6. Minutes of meeting held November 24, 2015 for approval
Moved by: Roger James
Seconded by: Ben Sawatzky
THAT the minutes of the regular meeting held April 6, 2016 be approved as
circulated.
Carried
7. Correspondence
7.1 For Information Only
a) Cemetery By-law 2015-116 —Approved by the Bereavement Authority of
Ontario. Open to discussion from board members.
Cemetery By-law 2015-116 was discussed.
7.2 Action Required
a) 2016 /2017 Maintenance
Discussion was held regarding 2016 and 2017 maintenance. Board is not
satisfied with grass cutting maintenance at Bayham West (Richmond) and the
maintenance around Decoration Day.
b) 2016 Interest
2016 Interest cheques and spreadsheet summary provided to members.
8. Unfinished Business
Lynda Millard noted when updating records, there appears to be a large amount of
information missing.
9. New Business
10. Finances (budget)
11. Other Business
12. Next Meeting & Adjournment
Moved by: Cheryl James
Seconded by: Marlene Carter
THAT the meeting be adjourned at 7:30 p.m. to meet again on Tuesday, March 7
2017 at 7:00 p.m.
Carried l/
I
Chairman Secretary ' i
Date Approved:
Municipality of Bayham
Joint Cemetery Board Meeting Minutes
Bayham Municipal Office, Council Chambers
9344 Plank Road, Straffordville
October 5, 2016 at 7:00 p.m.
Present were: Gerald Taylor, Joe Dickhout, Daphne Dickhout, Vera Dickhout, David
Andrews, Marlene Carter, Ralph Carter, Cheryl James, Roger James, Ben Sawatzky, Perry
Grant, James Tupper, Joahne Oostrom, Bill Oostrom, Wayne Casier, Lynda Millard, Clerk
and Lorne James, Treasurer.
1. Call to Order &Appointment of Chairman
The meeting was called to order at 7:00 p.m. Perry volunteered to act as Chairman.
2. Disclosure of Pecuniary Interest
None.
3. Review of Items Not on the Agenda
None.
4. Announcements
None.
5. Delegations
None.
6. Minutes of meeting held November 24, 2015 for approval
Moved by: Roger James
Seconded by: Ben Sawatzky
THAT the minutes of the regular meeting held April 6, 2016 be approved as
circulated.
Carried
7. Correspondence
7.1 For Information Only
a) Cemetery By-law 2015-116—Approved by the Bereavement Authority of
Ontario. Open to discussion from board members.
Cemetery By-law 2015-116 was discussed.
7.2 Action Required
a) 2016 /2017 Maintenance
Discussion was held regarding 2016 and 2017 maintenance. Board is not
satisfied with grass cutting maintenance at Bayham West (Richmond) and the
maintenance around Decoration Day.
b) 2016 Interest
2016 Interest cheques and spreadsheet summary provided to members.
8. Unfinished Business
Lynda Millard noted when updating records, there appears to be a large amount of
information missing.
9. New Business
10. Finances (budget)
11. Other Business
12. Next Meeting & Adjournment
Moved by: Cheryl James
Seconded by: Marlene Carter
THAT the meeting be adjourned at 7:30 p.m. to meet again on Tuesday, March 7
2017 at 7:00 p.m.
Carried
Chairman jek".)(
Secreta
Date Approved: V' p"'j' 1 7 ) o t -