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HomeMy WebLinkAboutOctober 20, 2016 - Council - Addendum THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING ADDENDUM MUNICIPAL OFFICE Thursday, October 20, 2016 1. ADMINISTRATION A. Township of Malahide re Proposed Terrace Lodge — Fundraising Committee 87 John Street South Aylmer ars N5H 2c3 the TOW N S H 1 P of /. Phone: 519-773-5344 `, u�o I. k �' � Fax 519-773-5334 �� 111�� www.malahide.ca A proud tradition, a brightfuture. 110 t( October 7, 2016 Jennifer Reynaert Chief Administrative Officer Town of Aylmer 46 Talbot Street West Aylmer, ON N5H 1J7 Paul Shipway Chief Administrative Officer Municipality of Bayham Box 160, 93 Plank Road Straffordville, ON NOJ 1Y0 RE: Proposed Terrace Lodge — Fundraising Committee We acknowledge receipt of your correspondence requesting additional information regarding the proposed Terrace Lodge Fundraising Committee. At its regular meeting held on October 6, 2016, the Council of The Corporation of the Township of Malahide passed the following Resolution: THAT the Terrace Lodge Rebuild Proposal for Capital Fundraising Campaign additional information, as submitted by Deputy Mayor M. Wolfe, be supported; AND THAT such additional information be forwarded to the Councils of the Town of Aylmer and the Municipality of Bayham in response to their previously posed questions, with a copy of such being forwarded also to the Council of the Municipality of Central Elgin for its information. We enclose herewith the additional information in response to questions of both the Aylmer and Bayham municipal councils. We look forward to hearing from you regarding your support for the creation of a Fundraising Team to assist with the rebuilding of Terrace Lodge, as well as contact information for your Council/municipal representative. If you require any additional information regarding this request, please do not hesitate to contact the undersigned. Sincerely, M. CASAVECCHIA, D.P.A., C.M.O., CMM III Chief Administrative Officer/Clerk Copy - County of Elgin — Mark McDonald Central Elgin — Don Leitch TERRACE LODGE REBUILD PROPOSAL FOR CAPITAL FUNDRAISING CAMPAIGN ADDITIONAL INFORMATION IN RESPONSE TO QUESTIONS OF AYLMER AND BAYHAM COUNCILS As submitted by Deputy Mayor M. Wolfe Background: On September 1, 2016, the Malahide Township Council passed the following resolution: "THAT the Malahide Township Council does hereby support the creation of a Fundraising Team for the purpose of establishing a capital fundraising campaign to assist with the rebuilding of Terrace Lodge; AND THAT such Fundraising Team be comprised of representatives of the Councils of the East Elgin municipalities; AND THAT Deputy Mayor Wolfe be appointed as the Township of Malahide's representative to the Fundraising Team; AND THAT an invitation be forwarded to the Town of Aylmer, the Municipality of Bayham, and the Municipality of Central Elgin seeking one Council member to participate on the Fundraising Team; AND THAT such Fundraising Team be charged with the responsibility to develop a terms of reference for a "Terrace Lodge Fundraising Committee", including but not limited to, recommending to the participating Municipal Councils the following: - the composition of the "Terrace Lodge Fundraising Committee'; - the desired fundraising goal for the capital campaign; - the process/program for soliciting donations during the campaign period; and - the establishment of any necessary administrative support." Correspondence was then forwarded to the Town of Aylmer, the Municipality of Bayham, and the Municipality of Central Elgin asking them to each appoint one Council member to participate on the Fundraising Team. The following responses have been received from each of the other municipalities: Aylmer — Malahide correspondence was received and filed until such time as further information is received. Bayham — decision deferred until goals and objective of fundraising is specified. Central Elgin — Councillor Fiona Roberts appointed to be Central Elgin's participant on the Fundraising Committee. Additional Information Deputy Mayor Wolfe recognized that, while the Province and the County of Elgin will be financing the "bricks and mortar" of the rebuilding of Terrace Lodge, there are many amenities that are desirable to have at the new Terrace Lodge that will not be able to be accommodated within the current construction budget. These extra amenities are things that typically "make a house into a home". They would result in Terrace Lodge feeling more like a "home" and a less like an "institution", and may include such things as: wall murals, furnishings, draperies, electronics, plants, gardens, accessories, etc. The proposal that was put forward by Deputy Mayor Mike Wolfe to the Malahide Township Council was to establish a small working group comprised of one member of Council from Aylmer, Bayham, Central Elgin, and Malahide. This working group would be referred to as the "Fundraising Team" and would be charged with the responsibility to determine the goals and objectives of the fundraising initiatives. Essentially, the purpose of this working group/fundraising team would be to work together to oversee the development of a formal fundraising committee that would be comprised of not only the political representatives, but also representatives of local service groups and other local business and community members. The working group/fundraising team would report back to the respective Municipal Councils regarding a terms of reference for a formal "Terrace Lodge Fundraising Committee". That report would also include, but not limited to, recommending to the following: - the composition of the "Terrace Lodge Fundraising Committee"; - the desired fundraising goal for the capital campaign; - the process/program for soliciting donations during the campaign period; and - the establishment of any necessary administrative support." At that time, each of the respective Municipal Councils would be able to provide additional comment and suggestions prior to finalizing the formal fundraising committee and prior to any fundraising activities taking place. As mentioned above, the goal of the propose fundraising campaign is not to raise funds for the actual rebuilding of Terrace Lodge, but rather to provide the necessary additional funds to allow for extra `residential' amenities to be able to be provided for the residents of the new Terrace Lodge.