HomeMy WebLinkAboutOctober 20, 2016 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, October 20, 2016
7:00 p.m.
6:30 p.m. – Committee of Adjustment - Hardy
7:40 p.m. – Public Meeting – Planning/Zoning – Living Gospel Mennonite Church
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
A. 7:05 p.m. – Stephen Molnar, Chair of SCOR EDC and Jim Oliver, Norfolk County
Councillor re South Central Ontario Region Economic Development Corporation Partner
Request Letter
B. 7:15 p.m. – William Pol re Municipality of Bayham Official Plan Review Update
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Budget Meeting of Council held October 3, 2016
B. Regular Meeting held October 6, 2016
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
2016 Council Agenda October 20, 2016
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Minor Variance Hardy
B. Notice of Public Meeting re Zoning By-Law Amendment Living Gospel Mennonite Church
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-42/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan
Agreement – Stadey’s Auto Sales Ltd.
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Municipal Delegation Request Form re Rural Ontario Municipal Association (ROMA)
Conference
B. Ontario Good Roads Association re Nominations
C. Government of Canada re Accessible Canada
D. Ministry of Tourism, Culture and Sport re Ontario Support for the Framework for Recreation
in Canada 2015
E. Canadian Union of Postal Workers re Canada Post Review
F. Ministry of Natural Resources and Forestry re Aggregate Resources Act
G. Ministry of Municipal Affairs re Municipal Election Update
H. Ministry of the Environment and Climate Change re Applications for Great Lakes Project
Funding
I. County of Elgin re Elementary Pupil Accommodation Review (Proposed)
J. South Central Ontario Region Economic Development Corporation Newsletter
K. City of Belleville Resolution re Supporting Agricultural Experts in Their Fields
L. Township of Madawaska Valley Resolution re Violence
M. Municipality of Grey Highlands Resolution re Accommodation Review Process
N. Long Point Region Conservation Authority Board of Directors Minutes of Meetings held
August 3, 2016 and August 24, 2016
2016 Council Agenda October 20, 2016
O. Alternative Land Use Services Elgin County Partnership Advisory Committee Minutes of
Meetings held April 5, 2016 and May 3, 2016
P. Janet Booker re Condition of Culloden Road
Q. Notice of Project Initiation and Public Consultation re Proposed Bayham Drive Bridge
Closure
11.1.2 Requiring Action
A. Laurel Ratcliffe re Discharge of Firearms By-Law
B. John Corboy, Co-Chair Port Burwell School Council re Port Burwell Public School Parking
C. Association of Municipalities Ontario re AMO Seeks Council Resolution
11.2 Reports to Council
A. Report TR-21/16 by Lorne James, Treasurer re 2016 Q3 Variance Report
B. Report CAO-60/16 by Paul Shipway, CAO re Off-Road Vehicle Regulations
C. Report CAO-61/16 by Paul Shipway, CAO re 9344 Plank Rd., Straffordville – Municipal
Office
D. Report CAO-62/16 by Paul Shipway, CAO re Municipal Alcohol Policy
E. Report CAO-63/16 by Paul Shipway, CAO re Road Damage – Entrance By-Law
F. Report CAO-64/16 by Paul Shipway, CAO re Edison Museum Information
12. BY-LAWS
A. By-Law 2016-087 Being a By-law to Stop Up, Close and Convey Part of The Unopened
Road Allowance East of Snow St West of Oak St between Lot 7 and 8 Plan 54 (This by-
law follows the resolution of Council July 21, 2016 to dispose of said lands in accordance
with the Municipality of Bayham Sale and Disposition of Land Policy)
B. By-Law 2016-088 Being a By-law to authorize the execution of a Site Plan Agreement
(This by-law follows Report DS-42/16 by Margaret Underhill, Deputy Clerk/Planning
Coordinator during the regular meeting of Council of October 20, 2016)
C. By-Law 2016-089 Being a By-law to authorize the sale of lands owned by the
Municipality of Bayham
D. By-Law 2016-090 Being a By-law to authorize the execution of an agreement with Bell
Mobility Inc. (This by-law follows Report CAO-57/16 by Paul Shipway, CAO during the
regular meeting of Council of October 6, 2016)
2016 Council Agenda October 20, 2016
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
A. Confidential Report regarding a proposed or pending acquisition or disposition of land by the
municipality or local board; advice that is subject to solicitor-client privilege, including
communications necessary for that purpose (Edison Museum)
14.2 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-091 Being a By-law to confirm all actions of Council
16 ADJOURNMENT
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333
October 14, 2016
Dear Mayor Ens;
On behalf of the entire Board of South Central Ontario Region Economic Development Corporation (SCOR
EDC) please consider this our request for partner contribution for 2017 & 2018. We are requesting a two-year
commitment from each municipality, which will correspond with the end of the current Council term.
Since SCOR EDC’s incorporation we have accomplished a lot together. The vision of the five counties to
partner and commit to a shared vision to the year 2020 has made SCOR a strong region and one that is held
up as a model for other communities and regions to work together. SCOR EDC continues to focus on issues
that will help the region to maintain our competitive edge and attract a diverse mix of investment to the re-
gion. We are also partnering with other organizations that have common goals and aspirations in sectors the
Board has identified as priority.
An important priority for SCOR EDC has been and continues to be relationship building and the pay-offs of
that are now evident. We have received comments from several Ministers on the value of SCOR EDC in un-
derstanding the often unique and collective needs of our region which is comprised of mostly small urban and
rural communities.
To this end we have been focusing on
1. Infrastructure supporting economic development
2. Human Capital supporting economic development
3. Sector Development : focusing on agriculture and food
Some of our current priority activities, which could require consistent attention over the next two years
include:
completion of the Food Hub Project by December 2017, utilizing Ontario Trillium Foundation funding
obtaining approval and funding from the Province for and undertaking implementation of the “Climate
Smart Region” pilot project around water and food security
fostering a relationship with 168 Canada.com Corp. to attract investment to the region from China
Our partner request for 2017 and 2018 has been decreased to $25,000/year from $35,000. A stable base of
municipal partner funding and support will allow the corporation stability in operations and allow us to further
leverage funding to continue to give you the best return on investment.
There is still more to be done and we are happy to be working with strong municipal partners with a strong
vision for the region.
Thank you once again for your time and continued support. We are asking that support in principle by Coun-
cil for our continued operation over the next two years be provided prior to December 31 of this year.
Sincerely,
Stephen Molnar
Chair
SCOR EDC
South Central Ontario Region Economic Development Corporation (SCOR EDC)
4 Elm Street, Tillsonburg, ON N4G 0C4, P: 519-842-6333
Our partner request for 2017 and 2018 has been decreased to $25,000/year from $35,000. A stable base of
municipal partner funding and support will allow the corporation stability in operations and allow us to further
leverage funding to continue to give you the best return on investment.
Below is the operational budget for 2017 and 2018
BUDGET 2017
2017 Operating Budget -Decrease from partners
SCOR EDC BUDGET
Bank $30,000.00
REVENUE BUDGET 2017
Brant $25,000.00
Middlesex $25,000.00
Norfolk $25,000.00
Oxford $25,000.00
Elgin $3,000.00
GST rebate $12,000.00
TOTAL $145,000.00
PERSONNEL
Staff wages and benefits $101,500.00
TOTAL $101,500.00
ADMINSTRATION EXPENSES
Project Support $8,000.00
Corporate Costs (insurance, legal, audit, banking, agm)$16,000.00
Rent and facilities (phone, printing, IT support)$10,500.00
computer and websites $4,000.00
Auto Mileage $5,000.00
TOTAL GENERAL EXPENSE $43,500.00
TOTAL EXPENSES $145,000.00
TOTAL $0.00
4 Elm Street, Tillsonburg, ON N4G 0C4, Telephone: 519-842-6333,
BUDGET 2018
2018Operating Budget -Decrease from partners
SCOR EDC BUDGET
Bank $0.00
REVENUE BUDGET 2017
Brant $25,000.00
Middlesex $25,000.00
Norfolk $25,000.00
Oxford $25,000.00
Elgin $3,000.00
GST rebate $12,000.00
TOTAL $115,000.00
PERSONNEL
Staff wages and benefits $71,500.00
TOTAL $71,500.00
ADMINSTRATION EXPENSES
Project Support $8,000.00
Corporate Costs (insurance, legal, audit, banking, agm)$16,000.00
Rent and facilities (phone, printing, IT support)$10,500.00
computer and websites $4,000.00
Auto Mileage $5,000.00
TOTAL GENERAL EXPENSE $43,500.00
TOTAL EXPENSES $115,000.00
TOTAL $0.00
IBI Group is a group of firms providing professional services and is affiliated with IBI Group Architects
IBI GROUP
203 – 350 Oxford Street West
London ON N6H 1T3 Canada
tel 519 472 7328 fax 519 472 9354
ibigroup.com
Memorandum
To/Attention Paul Shipway CAO
Marg Underhill, Deputy Clerk
Date October 13, 2016
From William Pol, MCIP, RPP Project No 3404 – Official Plan
Review
cc Joe Heyninck, P. Eng.
Subject Municipality of Bayham Official Plan Review – Update to Council
Introduction
The purpose of this memo is to provide Council with background information to initiate the
statutory five (5) year review of the Municipality of Bayham Official Plan. Municipalities are
required to update their Official Plan every five years to ensure that the plan implements any
changes to the Provincial Policy Statement (PPS) or provincial plans. The review is also an
opportunity to ensure the Official Plan conforms to the County of Elgin Official Plan. Most
importantly, this review will ensure the policies and map schedules continue to address local
land use planning priorities and changing community needs.
This Official Plan for the Municipality of Bayham was adopted by Council July 5, 2001 and
approved by the Ministry of Municipal Affairs and Housing August 15, 2002. Since then the most
recent Official Plan review was approved by the Ministry January 10, 2012. Based on the need
for a review every 5 years Council is now required to undertake this review process. Two
significant legislative changes that have occurred since the last review are the Provincial Policy
Statement 2014 (PPS) and the County of Elgin Official Plan. The Municipal Off icial Plan is
required under the Planning Act to be consistent with and conform to these policies. Several
new land use matters have been incorporated into these document mandating amendments to
Bayham’s Official Plan.
The following report is divided into three parts. Part 1 identifies land use topics that have arisen
since the last Official Plan review. Part 2 sets out the tasks required to complete the review
identifying the public engagement and meetings. Part 3 sets out the timeline and estimated
costs to undertake the review.
IBI GROUP MEMORANDUM 2
Part 1: Land use planning changes since January 2012
The Provincial Policy Statement was updated in 2014 and includes several changes
which need to be considered for this amendment. The provincial ministry provides policy
direction on land use planning and key issues that affect our communities. Specifically it
identifies the need to create resilient communities, encourage active forms of
transportation, addressing greenhouse gas emissions, climate change, protection of
threatened and endangered species habitat and consider the interests of aboriginal
communities in conserving cultural heritage and archeological resources.
The County of Elgin Official Plan applies to all the lands in the Municipality. Most
importantly, the County plan establishes growth boundaries and sets population targets
for the lower tier municipalities. At this time the Municipality is not considering boundary
changes to settlement or hamlet areas and there are no anticipated changes. The
County Plan speaks to economic development opportunities related to tourism that may
be considered.
Bill 73 makes changes to both the Development Charges Act and the Planning Act
providing opportunities for public notice and public participation processes that are
tailored to the specific interests of the Municipality. Other planning process changes are
available to include in the Official Plan for consideration.
Residential secondary suites have been identified as a topic that the Province would like
to see addressed in planning regulations. The Municipality of Bayham Official Plan does
not currently include secondary suites and the Plan needs to be amended to incorporate
this land use.
The Conservation Authority has completed an extensive shoreline erosion study
impacting the Lake Erie Shoreline in Bayham. Official Plan policies and maps should be
revised to incorporate methods to protect the safety of residents and the public and
address changes in public access to this area.
Redevelopment of environmentally contaminated brownfield sites is an opportunity to
reuse lands that have existing municipal services but remain vacant. Policies to
encourage adaptive reuse should be added to the Plan.
Demographic shifts in population distribution , age and background may be considered to
include Official Plan policies in response to these changing patterns of development.
IBI GROUP MEMORANDUM 3
Part 2 - The Review and Update Process
Phase 1 – Technical Data Updates and Community Engagement
Task 1-1: Provide agency notice and confirm land use planning changes and collect data
from Provincial ministries, County of Elgin agencies, the Conservation Authority and local
agencies. Data updates may include but are not limited to Provincially significant
wetlands; habitat of threatened or endangered species; shoreline erosion; population
changes; municipal servicing updates; lotting pattern and building permits.
Task 1-2: Provide public notice and conduct a public open house to provide information
and invite comments on the Official Plan review process and content.
Task 1-3: Review the legislative changes to the Planning Act, Provincial Policy Statement
2014, the County of Elgin Official Plan and related legislation that require Official Plan
revisions to obtain consistency with upper level plans.
Task 1-4: Review the number and type of Official Plan amendment applications since the
previous Official Plan review.
Task 1-5: Review trends in land use planning in Southwestern Ontario and specifically in
Elgin County to confirm the policy directions.
Task 1-5: Prepare and present a report summarizing revised data, public and agency
comments and identifying specific Official Plan revisions for the next phase
Phase 2 – Draft Official Plan text and map revisions
Task 2-1: Prepare Draft Official Plan Schedule amendments
Task 2-2: Prepare Draft Official Plan text amendments
Task 2-3: Review the draft revisions with staff and council prior to circulation.
Task 2-4: Circulate the draft Official Plan revisions to Provincial ministries, County of Elgin
agencies, the Conservation Authority and local agencies.
Task 2-5: Provide public notice and publish the draft Official Plan text and map schedules
on-line and in paper copy at various public locations.
Task 2-6: Prepare and present a summary report of all comments received on the draft
Official Plan text and map revisions for direction on changes to the draft
IBI GROUP MEMORANDUM 4
Phase 3 – Finalization and adoption of the Official Plan and public open house
Task 2-1: Finalize revisions to the Official Plan text and map schedules ; draft the Official
Plan amendment
Task 2-2: Liaise with staff and council regarding the final draft Plan revisions
Task 2-4: Provide public notice and publish the Official Plan for adoption
Task 2-5: Circulate relevant revisions to the Provincial, County and local agencies
Task 2-6: Conduct a public open house and public meeting for the Official Plan
amendments.
Task 2-7: Attend and present at the Council meeting to adopt the Official Plan
amendments
Phase 4 – Official Plan amendment approvals
Task 4-1: Prepare the Official Plan text and schedule amendments for submission to the
County of Elgin for approval
Task 4.2: Liaise with the County of Elgin with regards to the proposed amendments
Task 4-3: Prepare a report to Council of any revisions proposed by the County of Elgin
Task 4-4: Attend and present at the County of Elgin meeting with respect to the approval
of the Official Plan amendments as required
Task 4-5: Review and respond to any appeals to Official Plan amendments and attend
Ontario Municipal Board hearings related to the amendments as required.
IBI GROUP MEMORANDUM 5
Part 3 – 1 Proposed Timeline
Phase Start and completion month
Phase 1 – Technical Data Updates and
Community Engagement
January – April 2017
Phase 2 – Draft Official Plan text and map
revisions
May – July 2017
Phase 3 – Finalization and adoption of the
Official Plan and public open house
August – October 2017
Phase 4 – Official Plan amendment approvals November - January 2018
Part 3-2 Estimated Cost for the Official Plan revisions
Phase 1 – Technical Data Updates and Community Engagement - $9,000
Phase 2 – Draft Official Plan text and map revisions - $11,000
Phase 3 – Finalization and adoption of the Official Plan and
public open house - $7,500
Phase 4 – Official Plan amendment approvals - $3,500
(possible Ontario Municipal Board hearings will be estimated separately)
Disbursements will not exceed - $2,500
Total estimate before taxes - $33,500
Respectfully submitted,
William Pol (original signed)
______________________________
IBI GROUP
William Pol, MCIP, RPP
Affiliate IBI Group
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BUDGET MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Monday, October 3, 2016
6:30 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL
TREASURER LORNE JAMES
WATER/WASTEWATER OPERATIONS MANAGER ED ROLOSON
FIRE CHIEF/BY-LAW ENFORCEMENT OFFICER RANDY WHITE
CLERK’S ASSISTANT BRENDA GIBBONS
1. CALLTO ORDER
Mayor Ens called the meeting to order at 6:30 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Report CAO-59/16 by Paul Shipway, CAO re Clean Water Wastewater Fund (CWWF)
added as Item 4-A
4. 2017 - 2026 DRAFT CAPITAL BUDGET
A. Report CAO-59/16 by Paul Shipway, CAO re Clean Water Wastewater Fund (CWWF)
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-59/16 re Clean Water Wastewater Fund (CWWF) be received for
information;
THAT staff be directed to make application to the Ontario Community Infrastructure Fund for the
Richmond Distribution System-Bayham Water Meter Upgrades;
THAT staff be directed to submit Port Burwell Storm Sewer Projects, in accordance with
Appendix ‘A’, to the Clean Water Wastewater Fund.
THAT staff be directed to make the modifications to the Capital Budget to reflect the above
grant program changes.
CARRIED
2016 Council Minutes October 3, 2016
B. Report TR-20/16 by Lorne James, Treasurer re 2017 – 2026 Capital Budget – Draft
i. 2017 – 2026 Capital Budget – Draft (included as a separate Item)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT staff be directed to remove Capital Item FA-2- Vienna Community Centre Parking Lot
from the 2017 Capital Budget and Council have further discussion during 2017 on the Capital
Item.
CARRIED
Moved by: Deputy Mayor Southwick
Seconded by: Councilor Ketchabaw
THAT Report TR-20/16 re 2017-2026 Capital Budget – Draft be received for information;
AND THAT Council approve in principal the 2017 – 2026 Capital Budget, as amended.
CARRIED
5. BY-LAW
A. By-Law 2016-078 Being a By-law to confirm all actions of Council
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT confirming By-law 2016-078 be read a first, second and third time and finally passed.
CARRIED
6. ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Council meeting be adjourned at 8:18 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, October 6, 2016
7:00 p.m.
Council recessed for a short break at 8:03 p.m. and reconvened at 8:10 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL
CLERK’S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting or order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
A. South Central Economic Development Corporation is presenting Local Food Recognition
Day October 14, 216 to recognize local food champions in the South Central Ontario
Region who promote local food through technical advancements, food literacy, business
advancements, food access, research, and more.
B. SCOR will be visiting municipalities to work on the development of a plan going forward for
the next two years and a delegation is scheduled for October 20, 2016.
C. The province is celebrating Ontario Agriculture Week in recognition of hard-working
farmers and their families who provide Ontarians with fresh, locally-grown, high-quality
food and beverages.
D. Fire Prevention Week is October 9 – 15 with the theme Don’t Wait – Check the Date –
replace smoke alarms every ten years.
2016 Council Minutes October 6, 2016
5. DELEGATIONS
A. 7:05 p.m. – Susan Chilcott on behalf of the Friends of Edison re Edison Museum of Vienna
Susan Chilcott read a prepared statement with information in regard to the Friends of
Edison group noting volunteer commitment, progress on obtaining charitable status and
accomplishments of the group since the end of August as well as questions from the group
for Council.
Following the presentation, questions were presented from Council to the group to which
group member Mat Schafer provided response.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT presentation by Susan Chilcott on behalf of the Friends of Edison re Edison Museum
of Vienna be received for information;
AND THAT staff be directed to bring back a report to the October 20, 2016 meeting
outlining Edison Museum financials including reserve / source, financials / budget, capital
costs, do not occupy order and zoning.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held September 15, 2016
B. Public Meeting held September 15, 2016
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the minutes of the regular meeting held September 15, 2016 and the public meeting
held September 15, 2016 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
2016 Council Minutes October 6, 2016
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Zoning By-law Amendment Living Gospel Mennonite Church
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT correspondence item 10.1.1-A be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-40/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Drainage
Agreement – Max Underhill’s Farm Supply, Town of Tillsonburg
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report DS-40/16 regarding the drainage agreement with Max Underhill’s Farm
Supply and the Town of Tillsonburg be received;
AND THAT By-law No. 2016-084 being a By-law to authorize the execution of a drainage
agreement between the Corporation of the Municipality of Bayham and Max Underhill’s
Farm Supply Limited and the Corporation of the Town of Tillsonburg be presented for
enactment.
CARRIED
B. Report DS-41/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Official Plan
Amendment No. 17 and Zoning By-Law Z653-2016
Moved by: Deputy Mayor Southwick
Seconded by: Councilor Ketchabaw
THAT Report DS-41/16 regarding the Official Plan and Zoning By-law Amendments for 31
Elizabeth Street, Port Burwell, be received for information;
AND THAT Council received three written and zero oral submissions on these planning
applications. These public comments:
• did not alter the decision of Council
AND THAT By-law 2016-085, being an adopting By-law for Official Plan Amendment No.
17 regarding lands designated as “Institutional” being changed to “Industrial” in the
Municipality of Bayham Official Plan be presented for enactment;
AND THAT adopted Official Plan Amendment No. 17 be forwarded to the County of Elgin
for approval;
2016 Council Minutes October 6, 2016
AND THAT subject to the County of Elgin approval of the Official Plan Amendment No. 17
that Zoning By-law Z456-2003, as amended, be further amended by changing the zoning
on the subject lands from the Institutional (I) Zone to the Site-Specific Urban Industrial (M4-
5) Zone;
AND THAT Zoning By-law Z653-2016 as amended be presented to Council for First and
Second reading.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Town of Aurora re Ontario Municipal Board Reform Update letter to Premier Wynne
B. Municipality of Dutton/Dunwich re Hydro Cost Resolution
C. Transport Canada re Grade Crossings Regulations pursuant to the Railway Safety Act
D. Thames Valley District School Board re Proposed Elementary Pupil Accommodation
Review 01
E. Ministry of Natural Resources and Forestry re Stage II Engagement Sessions Summary
Report
F. Notice re Straffordville Community Centre Rental Booking
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT correspondence items 11.1.1-A – 11.1.1-F be received for information.
CARRIED
11.1.2 Requiring Action
A. Serge Pieters re Parking in Port Burwell and Wheelhouse Committee Contribution
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence from Serge Pieters re Parking in Port Burwell and Wheelhouse
Committee Contribution be received for information;
AND THAT parking line painting be referred to 2017 Operating Budget deliberations for
Council considerations.
CARRIED
2016 Council Minutes October 6, 2016
B. Port Burwell Historical Society Members re Wheelhouse Project
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT correspondence from Port Burwell Society Members re Wheelhouse Project be
received for information.
CARRIED
C. Museums Bayham Advisory Board & Committee Resolution
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the Council of the Municipality of Bayham approves request from Museums Bayham
to re-advertise the posting of vacancy for a new board member on the Municipality of
Bayham website and follow consistent and proper procedure regarding the new application
process.
CARRIED
11.2 Reports to Council
A. Report CAO-57/16 by Paul Shipway, CAO re Bell Small Cell Agreement
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-57/16 re Bell Small Cell Agreement be received for information;
AND THAT Council direct staff to bring forward a by-law to authorize the execution of a
Master License Agreement with Bell for Small Cell Technology.
CARRIED
B. Report CAO-58/16 by Paul Shipway, CAO re St. Thomas Community Recycling Centre
Moved by: Deputy Mayor Southwick
Seconded by: Councilor Ketchabaw
THAT Report CAO-58/16 re St. Thomas Community Recycling Centre (CRC) be received
for information.
CARRIED
2016 Council Minutes October 6, 2016
12. BY-LAWS
A. By-Law 2016-083 Being a By-law to authorize the execution of a contribution agreement
between The Municipality of Bayham and Her Majesty the Queen in Right of Ontario as
represented by The Minister of Agriculture, Food and Rural Affairs regarding The Ontario
Community Infrastructure Fund – Formula-Based Component (This by-law authorizes
provision of funding under the Formula-Based Component of the Ontario Community
Infrastructure Fund)
B. By-Law 2016-084 Being a By-law to authorize the execution of a drainage agreement
between The Corporation of the Municipality of Bayham and Max Underhill Farm Supply
Limited and The Corporation of the Town of Tillsonburg (This by-law follows the
recommendation made in Report DS-40/16 by Margaret Underhill, Deputy Clerk/Planning
Coordinator during the regular meeting of Council of October 6, 2016)
C. By-Law 2016-085 Being a By-law to adopt Official Plan Amendment No. 17 regarding
lands designated as “Institutional” being changed to “Industrial” in the Municipality of
Bayham Official Plan (This by-law follows the recommendation made in Report DS-41/16
by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of
Council of October 6, 2016)
D. By-Law Z653-2016 Being a By-law to further amend By-Law Z456-2003 (First and
Second Reading only. This by-law follows the recommendation made in Report DS-41/16
by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of
Council of October 6, 2016)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT By-laws 2016-083, 2016-084, 2016-085 be read a first, second and third time and
finally passed;
AND THAT By-law Z653-2016 be read a first and second time only.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 In Camera
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT the Council do now rise to enter into an “In Camera” Session of Committee of the
Whole at 8:10 p.m. to discuss:
Proposed or pending acquisition or disposition of land by the municipality or local
board
Personal matters about an identifiable individual, including municipal or local
board employees
CARRIED
2016 Council Minutes October 6, 2016
A. Confidential item regarding a proposed or pending acquisition or disposition of land by the
municipality or local board (Eden Community Centre)
B. Confidential Item regarding personal matters about an identifiable individual, including
municipal or local board employees (Staffing)
14.1 Out of Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Committee of the Whole do now rise from the “In Camera” session 8:41 p.m.
with nothing to report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-086 Being a By-law to confirm all actions of Council
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT confirming By-law 2016-086 be read a first, second and third time and finally passed.
CARRIED
16 ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Council meeting be adjourned at 8:42 p.m.
CARRIED
MAYOR CLERK
Hello/ Bonjour,
Please be advised that the Municipal Delegation Request Form for the Rural Ontario Municipal
Association (ROMA) Conference is now available online. Information about delegations and a
link to the form are available here: http://www.mah.gov.on.ca/Page15019.aspx. The deadline to
submit requests is Monday November 14, 2016.
Veuillez noter que le formulaire de demande de délégation municipale pour le congrès de la
Rural Ontario Municipal Association (ROMA) est maintenant disponible en ligne. Des
renseignements sur les délégations et un lien vers le formulaire sont disponibles ici :
http://www.mah.gov.on.ca/Page15123.aspx. La date de soumission des demandes est le lundi
14 novembre 2016.
Thank you/ Merci,
Roji
Roji Seevachandran
Research Analyst
Municipal Programs and Education | Municipal Services Division
Ministry of Municipal Affairs
Ministry of Housing
P: 416-585-6850 | E: roji.seevachandran@ontario.ca
What does an Accessible Canada mean to you?
In-person consultation sessions are taking place across Canada to inform the development of
planned accessibility legislation.
Did you know that approximately 14 percent of Canadians aged 15 years or older reported
having a disability that limited them in their daily activities? And that there are approximately
411,000 working-aged Canadians with disabilities who are not working but whose disability does
not prevent them from doing so? Almost half of these potential workers are post-secondary
graduates.
We all benefit when everyone can participate equally in everyday life. But many Canadians with
disabilities and functional limitations face accessibility barriers in their communities and
workplaces. That is why the Government of Canada has launched a consultation process that
will inform planned accessibility legislation.
All Canadians are encouraged to take part in the consultation process, either by attending an in-
person session or by participating in the online consultation. A full list of in-person sessions can
be found at Canada.ca/Accessible-Canada. If you would like to pre-register for an in-person
session, or to notify us of accommodation needs, please notify the Office for Disability Issues:
Phone: 1-844-836-8126
TTY: 819-934-6649
Fax: 819-953-4797
Email address: accessible-canada@hrsdc.gc.ca
Mailing address: Consultation – Federal Accessibility Legislation
c/o Office for Disability Issues
Employment and Social Development Canada
105 Hotel-de-ville St., 1st floor, Bag 62
Gatineau QC K1A 0J
Canadians are also encouraged to follow @AccessibleGC on Twitter, Accessible Canada on
Facebook and to follow the #AccessibleCanada hashtag. The consultation process will run until
February 2017.
For the most up-to-date information on in-person venues and dates, and to participate online,
please visit Canada.ca/Accessible-Canada.
Ministry of Tourism, Ministère du Tourisme,
Culture and Sport de la Culture et du Sport
Minister Ministre
9th Floor, Hearst Block 9e étage, Édifice Hearst
900 Bay Street 900, rue Bay
Toronto, ON M7A 2E1 Toronto, ON M7A 2E1
Tel: (416) 326-9326 Tél.: (416) 326-9326
Fax: (416) 326-9338 Téléc.: (416) 326-9338
October 3, 2016
Dear valued partner in recreation,
It is a pleasure to share with you the enclosed report: Ontario Support for the Framework
for Recreation in Canada 2015.
Providing opportunities for all Ontarians to engage in community sport, recreation and
physical activity is critical to improving on our quality of life. Recreation influences the
well-being of people from all walks of life, of any age and any level of ability. Our
government is committed to ensuring that every Ontarian has access to physical activity
and recreation programming.
In February 2015 Provincial and Territorial Ministers responsible for Sport, Physical
Activity, and Recreation (SPAR) formally endorsed the Framework for Recreation in
Canada 2015 (the Framework) as a guiding document for the recreation sector in
Canada. The Framework was developed by Provincial and Territorial Governments –
including Ontario – and key representatives from the Canadian recreation sector led by
the Canadian Parks and Recreation Association. The goal of the Framework is to guide
and stimulate coordinated practices in recreation and to improve the well-being of
individuals, communities and the built and natural environment.
The Ministry of Tourism, Culture and Sport, as the lead ministry responsible for recreation
within the province, has worked to identify Ontario government initiatives that align with
the goals and priorities in the Framework. The Ontario Support for the Framework for
Recreation in Canada 2015 highlights those supporting initiatives.
Recreation has an impact on a variety of initiatives taking place across many Ontario
ministries. Whether it’s planning related to health promotion, promoting active
transportation as an alternative commuting option, introducing mandatory physical activity
within our education system, or efforts to preserve parks and natural areas, recreation
plays a key role in delivering on the government’s mandate. For ministries continuing to
renew and develop policies, strategies and initiatives to reflect the current trends and
issues affecting recreation in Ontario, the Framework will be a valuable resource.
…/2
-2-
Our commitment to increase opportunities for participation in recreation also means
working closely and effectively with key recreation partners like you. The work you do is
vital to helping Ontario citizens become more physically active and involved in recreation.
Thank you for doing your part to make our province’s recreation landscape the very best it
can be.
All my best,
Eleanor McMahon
Minister
Attachment
Ontario
Support for the Framework for Recreation in Canada 2015
ontario.ca
GOAL 1Active Living
page 3
GOAL 2Inclusion and Access
page 6
GOAL 3Connecting People and Nature
page 8
GOAL 4Supportive Environments
page 10
GOAL 5Recreation Capacity
page 13
MINISTRY OF TOURISM, CULTURE AND SPORT 1
Introduction
Ontario Support for the
Framework for Recreation in Canada 2015
The Government of Ontario recognizes the importance of recreation, and is committed to
supporting universal access to physical activity and recreation programming. In February
2015, the Minister of Tourism, Culture and Sport along with other Provincial and Territorial
Ministers responsible for Sport, Physical Activity, and Recreation (SPAR), formally endorsed
the Framework for Recreation in Canada 2015 (the Framework) as a guiding document
for the recreation sector in Canada. The Framework, jointly developed by Provincial and
Territorial Governments and key representatives from the Canadian recreation sector
(led by the Canadian Parks and Recreation Association), intends to guide and stimulate
coordinated practices in recreation that aim to improve the wellbeing of individuals,
communities and the built and natural environment.
Within the Government of Ontario, recreation impacts a variety of initiatives taking
place across many Ontario Ministries. Whether it’s planning related to health promotion,
promoting active transportation as an alternative commuting option, introducing
mandatory physical activity within our education system, or efforts to preserve parks and
natural areas, recreation plays a key role in delivering on the governments’ mandate.
The Framework will be a useful resource as Ministries continue to renew and develop
policies, strategies and initiatives to reflect the current trends and issues affecting
recreation in Ontario.
The Ministry of Tourism, Culture and Sport, as the lead Ministry responsible for recreation
within the province of Ontario, undertook a process to identify government initiatives that
support the Framework and promote the benefits of recreation. Within this report a select
number that align with the goals and priorities outlined within the Framework have been
highlighted.
MINISTRY OF TOURISM, CULTURE AND SPORT 3
GOAL 1 Active Living
Foster active living through physical recreation
Participation in physical recreation is essential to building healthy, active
individuals from infancy to older adulthood. The Framework outlines a
solid evidence base to support the positive relationships between regular
physical activity and healthy aging. Engaging in physical activity with
others has been proven to help build social networks and promote
overall health.”
Articulated below are Government of Ontario commitments that align with and support
Goal 1: Active Living.
Ontario’s Healthy Kids Strategy
The Ministry of Health and Long-Term Care has launched the Healthy Kids Strategy, which
takes a whole-child approach to healthy child/youth growth and development. The
Strategy is aimed at meeting the government’s objective to reduce childhood obesity.
The Strategy supports the child’s right to play, and encourages full participation in age
appropriate recreation experiences, cultural life and artistic and leisure activities.
The Healthy Kids Strategy focuses on:
• PILLAR 1: HEALTHY START | Helping parents learn what to do before pregnancy
and during the early years for their children;
• PILLAR 2: HEALTHY FOOD | Helping parents and their children make healthy food
choices; and,
• PILLAR 3: HEALTHY ACTIVE COMMUNITIES | Building healthy communities for
kids to grow up in and get active.
http://www.health.gov.on.ca/en/public/programs/healthykids/
ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 20154
Healthy Schools Strategy:
Promoting Well-Being Through Physical Activity
Achieving Excellence, the government’s renewed vision for
education, has elevated promoting well-being to one of four
interconnected goals for the education system. This goal
emphasizes a focus on the whole child – their cognitive, emotional,
social, and physical development. Through our healthy schools
strategy, the Ministry of Education has collaborated with partners
across a variety of sectors to address multiple health-related
topics, including physical activity.
To date, the Ministry of Education has:
• Updated the Foundations for a Healthy School resource that provides schools with
sample strategies and activities that can be used at the school level, in the classroom,
or with a group of students to address specific, curriculum-linked health-related
topics, including physical activity.
• Implemented a Daily Physical Activity in Elementary Schools (P/PM 138) policy that
requires all students in grades 1-8 to take part in 20 minutes of moderate to vigorous
Daily Physical Activity during instructional time each day.
• Awarded 70 one-time Physical Activity in Secondary Schools Grants of up to $20,000
for innovative projects that are intended to change the physical activity culture in
schools and increase physical activity.
• Supported the development of a Healthy Schools Certification Program (led by
Ophea) aimed at supporting and increasing the capacity of schools to address
health-related topics including physical activity; and, Supported the development of
the “Heroes of Play” program to recognize teachers, principals, parents, and students
who encourage physical activity at school.
The Ministry of Education also provides support for safe participation in physical activity,
through:
• Free-of-charge and barrier-free online physical activity safety guidelines for all
Ontarians (funded by Ministry of Education and administered by Ophea).
• School Board Policy on Concussion (P/PM158)– The policy outlines the ministry’s
expectations for school boards to develop and maintain a policy on concussion
awareness, prevention, identification, management and training, as well as, requiring
school boards to develop a return to learn and return to physical activity plan for
students with a diagnosed concussion.
MINISTRY OF TOURISM, CULTURE AND SPORT 5
Seniors Information and Active Living Fairs
The Ontario Seniors’ Secretariat provides funding to the Older Adult Centres’ Association
of Ontario to coordinate the delivery of over 60 Seniors Information and Active Living Fairs
across the province. The majority of these fairs are held in Elderly Persons Centres and help
promote healthy aging and active living among seniors in Ontario. Annual attendance at
these fairs has grown to approximately 15,000 seniors from across the province.
http://www.oacao.org/information_fairs.html
ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 20156
GOAL 2 Inclusion and Access
Increase Inclusion and Access to Recreation for
Populations that Face Constraints to Participation
Recreation has the ability to reach all citizens, and bring people together
in a non-threating, pleasurable atmosphere. Acknowledging and valuing
cultural, ethnic and racial diversity is vital to the prevention of prejudice
and discrimination. Recreation needs to take into account differences
such as variations in sex and gender, age and ability, sexual orientation,
education, persons with a disability, religious beliefs, socioeconomic
status and mental health concerns that affect wellbeing.”
Articulated below are Government of Ontario commitments that align with and support
Goal 2: Inclusion and Access.
The Special Needs Strategy
The Ministries of Children and Youth Services, Community and Social Services, Health and
Long-Term Care and Education are collaborating on the implementation of the Special
Needs Strategy, and are working towards a vision of an Ontario where children and youth
with special needs get the timely and effective services they need to participate fully
at home, at school and in the community. As a first step, Coordinated Service Planning
implemented under the Special Needs Strategy is intended to help connect families of
children and youth with multiple and/or complex special needs with a range of services
that meet their needs. Service Planning Coordinators will work with families, educators
and community service providers from multiple sectors to coordinate service planning
and monitor progress. Where applicable, this may include service planning to enable
participation in recreational activities and, as such facilitate the participation in recreation
activities of children and youth with multiple and/or complex special needs.
http://www.children.gov.on.ca/htdocs/English/topics/specialneeds/strategy/
index.aspx
MINISTRY OF TOURISM, CULTURE AND SPORT 7
The Accessibility for Ontarians with Disabilities Act, 2005
The Ministry of Economic Development, Employment and Infrastructure is responsible for
legislation called the Accessibility for Ontarians with Disabilities Act (AODA), 2005. Under this
act, mandatory accessibility standards, Ontario Regulation 191/11, have been developed
to identify, remove and prevent barriers in key areas of daily living. The Integrated
Accessibility Standards Part IV.1 Design of Public Spaces includes accessibility requirements
for the design of new or redeveloped recreational elements such as trails, beach access
routes, outdoor eating areas and play spaces so people of all abilities can participate and
enjoy recreational activities in their communities.
https://www.ontario.ca/page/accessibility-laws
Community Aboriginal Recreation Activator Program
The Ministry of Tourism, Culture and Sport has implemented the Community Aboriginal
Recreation Activator (CARA) Program which is targeted to remote and isolated First Nation
communities. The purpose is to enhance the capacity of First Nations to meet their sport
and recreation needs, utilizing local resources and partnerships with other community-
based organizations. Currently, CARA is running in 27 First Nation reserve communities.
CARA recognizes and enables the experience of Aboriginal peoples in recreation with a
holistic approach drawn from traditional values and culture.
Seniors Community Grant Program
The Ontario Seniors’ Secretariat’s Seniors Community Grant Program is helping more
seniors have a better quality of life by providing opportunities to be more physically and
socially active, volunteer, contribute to their communities and continue learning. This grant
makes $2 million available annually for projects across Ontario that will help more seniors
stay active, engaged, learning and contributing. Since 2014, when the program launched,
almost $730,000 has been granted to benefit approximately 30,000 seniors across 123
programs and activities related to fitness/physical activity and recreation.
Lists of successful applicants for 2014 and 2015 are available at the following links:
http://www.seniors.gov.on.ca/en/srsorgs/scgp_projects_2014.php
http://www.seniors.gov.on.ca/en/srsorgs/scgp_projects_2015.php
Elderly Persons Centres (EPCs)
Through the Ontario Seniors’ Secretariat, the government provides $11.5 million to
support 263 EPCs that offer seniors social, cultural and recreational programs and also
provide some health education and support services. The Ontario Seniors’ Secretariat is
currently undertaking a program review of EPCs to better understand these centres and to
consider ways to optimize their roles, including their connection to other government and
community programs.
ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 20158
GOAL 3 Connecting People and Nature
Help People Connect to Nature through Recreation
The recreation field plays a vital role in connecting people with nature
through parks, trails, open space, gardens, land/streetscapes and water
based resources under its management or influence in community
planning and design. By enabling public access to nature it helps
to foster improved cognitive, mental and physical health, enhance
creativity and positive social behaviour, and support healthy active living
and biodiversity.”
Articulated below are Government of Ontario commitments that align with and support
Goal 3: Connecting People and Nature.
Ontario Parks Learn to Camp Program
The Ministry of Natural Resources and Forestry’s Learn to Camp
Program at Ontario Parks was established in 2011 to help people
discover the joy of camping in a safe and fun environment. Ontario
Parks aims to help people acquire the skills and confidence they
need to connect with Ontario’s beautiful natural environments.
This program allows individuals to connect with nature and the
outdoors, as well as develop public awareness and education initiatives to increase
understanding of the importance of nature to one’s well-being.
http://www.ontarioparks.com/learntocamp
MINISTRY OF TOURISM, CULTURE AND SPORT 9
Grants in Support of Tourism Regions
The Ministry of Tourism, Culture and Sport provides annual funding in support of Ontario’s
Tourism Regions. In 2010, the Ministry supported the establishment of 13 Tourism Regions
to further advance the competitiveness of Ontario’s tourism sector. Each region is led by
a Regional Tourism Organization (RTO). Several RTOs are working with local partners on
outdoor recreation related projects including undertaking research and planning, assisting
in trail, waterway and cycling signage projects and developing and marketing outdoor
recreation experiences, routes, itineraries and packages.
http://www.mtc.gov.on.ca/en/regions/regions.shtml
Lake Simcoe Protection Plan
The Ministry of Environment and Climate Change funds various projects
that are involved in protecting the Lake Simcoe watershed. The Lake
Simcoe Protection Plan recognizes that protecting and restoring the
ecological health of the Lake Simcoe watershed is a shared responsibility
and a long-term undertaking. A key objective of the Plan is to improve
conditions for environmentally sustainable recreation activities and
promote those activities. The Lake Simcoe Protection Plan supports local
projects which promote environmentally sustainable recreation practices within the Lake
Simcoe watershed. Owners and operators of recreation facilities are encouraged to develop
and implement projects that promote best management practices to help recreationalists
protect the ecology and cultural heritage of the watershed. In this way the Plan helps
people connect to nature through recreation.
http://www.ontario.ca/environment-and-energy/lake-simcoe-protection-plan
Ontario Trails Strategy
The Ontario Trails Strategy is a long-term plan to guide the development, management,
promotion and use of trails in Ontario. The vision of the Ontario Trails Strategy is a world-
class system of diversified trails, planned and used in an environmentally responsible
manner that enhances the health and prosperity of all Ontarians. On June 1, 2016, the
government passed the Supporting Ontario’s Trails Act, 2016 following with Royal Assent
on June 9, 2016. Upon proclamation, the act will help the trails community more effectively
develop, operate and promote trails by addressing longstanding land access, liability,
trespassing and protection of property challenges.
http://www.mtc.gov.on.ca/en/sport/recreation/trail_strategy.shtml
ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 201510
GOAL 4 Supportive Environments
Ensure the Provisions of Supportive Physical and
Social Environments that Encourage Participation in Recreation
and Help to Build Strong, Caring Communities
Supportive physical and social environments help facilitate community
and family connectedness, which involves taking care of each other,
our communities and our natural environment. Creating supportive
environments for recreation can ensure access to safe and effective
spaces and places that are required to deliver a comprehensive mix
of high quality recreational experiences. Creating supportive physical
environments include the provision of essential facilities, the effective use
of existing spaces and addressing the decline of Canada’s recreation and
sport infrastructure.”
Articulated below are Government of Ontario commitments that align with and support
Goal 4: Supportive Environments.
Promoting Life Skills in Aboriginal Youth Program
Since 2010, Ontario has partnered with the international not-for-profit organization, Right
To Play in support of the Promoting Life Skills in Aboriginal Youth (PLAY) program. The PLAY
program provides Indigenous children and youth with the opportunity to participate in
consistent, weekly, year-round programming to improve their self-confidence and enhance
their capacity for leadership. Through youth-led events, inter-generational tournaments
and sport clinics, the PLAY program:
MINISTRY OF TOURISM, CULTURE AND SPORT 11
• Promotes the health of children and youth so they can learn how to be and stay
healthy;
• Helps Indigenous children and youth explore their identity and culture;
• Builds children and youth’s leadership capacity so they can succeed as leaders within
their communities; and
• Supports the reclamation of Indigenous culture by helping First Nations children and
youth (re)connect with their culture and traditions.
http://www.ontario.ca/page/promoting-life-skills-aboriginal-youth-play
Provincial Policy Statement
The Ministry of Municipal Affairs and Housing is the ministry-lead for the Provincial Policy
Statement (PPS, 2014). The PPS 2014 provides policy direction on matters of provincial
interest related to land use planning and development, including policies promoting
supportive physical and social environments that encourage participation in recreation,
community hub development, and active, healthy communities. The policies are founded
on core principles supporting more sustainable patterns of development and resource use
and apply to all communities in the province.
http://www.mah.gov.on.ca/Page215.aspx
The Greenbelt Plan and Oak Ridges Moraine Conservation Plan
In addition, the Ministry of Municipal Affairs and Housing’s
Greenbelt Plan and Oak Ridges Moraine Conservation Plan
provide policy direction on matters of provincial interest related
to land use planning, that promote supportive physical and
social environments including parkland, open space and trails
in the Greenbelt. Throughout the Greenbelt and the Oak Ridges
Moraine, there is existing public parkland and open space, as
well as major trails such as the Bruce Trail, Trans Canada Trail, the
Niagara Greenway and the Lake Ontario Waterfront Trail. This system of parks and trails
provides significant economic benefits and opportunities to a multitude of uses
and activities.
http://www.mah.gov.on.ca/Page189.aspx
http://www.mah.gov.on.ca/Page1707.aspx
ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 201512
Ontario Cycling Strategy
The Ministry of Transportation’s Ontario Cycling Strategy
(#CycleON) enables participation in physically active recreational
experiences throughout the life course by focusing specifically
on active transportation. As part of #CycleON Action Plan 1.0, the
Ministry of Transportation has established a $10 million Ontario
Municipal Cycling Infrastructure Program, to help municipalities
build new and improve existing cycling infrastructure and is also
working toward identifying a province-wide network of cycling
routes to promote recreational cycling and cycling tourism.
As well, the Cycling Strategy works towards the development and implementation of
targeted education campaigns that increase knowledge about how active transportation
contributes to enjoyment and quality of life and helps people acquire the skills and
attitudes they need to plan for making recreation a part of their lives. Through the Cycling
Training Fund, another initiative of the first #CycleON Action Plan, the ministry is allocating
$380,000 in financial assistance in 2015 and 2016 to help partners develop, enhance and
deliver cycling skills training programs. The programs funded are building skills to promote
safe and enjoyable cycling and encouraging healthier, more physically active lifestyles
through cycling.
http://www.mto.gov.on.ca/english/publications/ontario-cycling-strategy.shtml
Community Use of Schools Program
The Ministry of Educations` Community Use of Schools
program provides funding to all school boards so they can
make school space more affordable for use after school hours.
Both indoor and outdoor school space is available to not-for-
profit community groups at reduced rates, outside of regular
school hours. It supports a positive climate, by supporting
and promoting healthy, active lifestyles for community
youth. In addition, through its Priority Schools Initiative, Community Use of Schools helps
a set of schools provide not-for-profit groups free after-hours access to school space
in communities that need it most. Community Use of Schools supports healthy, active
lifestyles, and student achievement and well-being by enabling not-for-profit groups to
offer affordable activities to their communities.
http://www.edu.gov.on.ca/eng/general/elemsec/community/
MINISTRY OF TOURISM, CULTURE AND SPORT 13
GOAL 5 Recreation Capacity
Ensure the Continued Growth and Sustainability
of the Recreation Field
The recreation field needs to recruit and inspire new leaders who can
address emerging trends and have knowledge in a variety of areas, such
as cultural diversity, emerging technologies, urban planning, active
transportation and nature conservation. Recreation provides many
young people with opportunities for employment and for leadership
and career development. To be relevant and outcome-driven, leaders in
recreation need timely access to emerging technologies as well as current
evidence and information.”
Articulated below are Government of Ontario commitments that align with and support
Goal 5: Recreation Capacity.
Joint Training Sessions
The Ministry of Children and Youth Services’ (MCYS) Youth Justice Services Division provides
and supports recreational activities dedicated towards preventing youth from coming into
conflict with the law. For example, in May 2015, Probation Officers from MCYS, Remote
Community Intervention Workers, Community Mentors and staff from Right to Play took
part in joint training sessions to build capacity for two streams of recreational activities. The
first stream of training, provided in partnership with the Jay’s Care Foundation, taught staff
how to organize and manage a baseball league for youth in 11 First Nation communities
in Grand Council Treaty #3. The second stream of training, provided in partnership with
Painted Turtle Arts Camp, focused on how to organize summer camp programs that
include various sport activities and arts and crafts for youth. These training sessions
facilitated the enhancement of community-based leadership in recreation.
http://www.children.gov.on.ca/htdocs/English/topics/youthandthelaw/index.aspx
ONTARIO SUPPORT FOR THE FRAMEWORK FOR RECREATION IN CANADA 201514
Physical Activity Resource Centre
The Ministry of Health and Long-Term Care funds the Physical Activity Resource Centre
(PARC) to provide training, resources and supports to community agencies and public
health units to implement best practice programs and policies for physical activity.
Some of the key deliverables include knowledge exchange and professional learning,
consultation and referrals, networking and partnership development, planning,
evaluation and project management. PARC works to develop and implement high-quality
training and competency-based capacity development programs for organizations and
individuals working in recreation, particularly in under-resourced rural and remote areas.
They also contribute to creating supportive social environments in the settings where
people live, learn, work and play. In addition, the Physical Activity Resource Centre is
coordinating a group of health promotion resource centres to support the Healthy Kids
Community Challenge.
http://parc.ophea.net/
Ontario Sport and Recreation Communities Fund
The Ontario Sport and Recreation Communities Fund (OSRCF) was established
to achieve a vision of getting and keeping Ontarians active in community sport,
recreation and physical activity through the support of short-term projects
that deliver high-quality and meaningful experiences to individuals at every
phase of life. The OSRCF is targeted at populations whom lack equitable access
to participate and/or have been historically less physically active. The OSRCF
program includes a focus on strengthening the sport and recreation sector by building
capacity. The fund has provided support to organizations in areas such as coaching, youth
development and volunteer development, in order to ensure enhanced service and quality
programming is available throughout the province.
http://www.grants.gov.on.ca/GrantsPortal/en/OntarioGrants/
GrantOpportunities/PRDR006918
Game ON: The Ontario Government’s Sport Plan
Game ON: The Ontario Government’s Sport Plan was launched in November 2015 and is
rooted in three priorities for amateur sport – participation, development and excellence.
Under the development priority, the plan supports provincial sport organizations (PSOs) and
multi-sport organizations (MSOs) in their efforts to recruit and train coaches and volunteers.
These efforts will help inspire new leaders and will provide many young people with
opportunities for employment and for leadership and career development.
http://mtc.gov.on.ca/en/publications/Game-ON-The-Ontario-Governments-
Sport-Plan.pdf
MINISTRY OF TOURISM, CULTURE AND SPORT 15
Conclusion
Ontario Support for the
Framework for Recreation in Canada 2015
The Government of Ontario is committed to providing valued recreational programs and
services to all Ontarians. The ability of recreation to provide solutions to many modern day
challenges has provided the evidence behind many government investments, many of
which can be seen within this report. These challenges include the:
• rising rates of obesity and sedentary living;
• decreased opportunities to connect with nature;
• inequities within society that have limited access to recreational programming and
opportunities.
Moving forward, the Government of Ontario will continue efforts to implement the
Framework, utilizing the document as a resource to guide decision making and planning.
Working collaboratively with recreation stakeholders is an important focus for the Ministry
of Tourism, Culture and Sport, ensuring valued and relevant recreation opportunities
that are accessible across the province. While this report provides a snapshot of current
investments in recreation and alignment efforts with the newly endorsed Framework for
Recreation in Canada 2015, the benefits of recreation will continue to inform and impact
emerging initiatives across many areas of government in the future.
The finalized Framework for Recreation in Canada 2015 document can be found here:
http://lin.ca/national-recreation-framework
Ministry of Tourism, Culture and Sport
www.mtc.gov.on.ca
Framework for Recreation in Canada 2015
lin.ca/national-recreation-framework
Subject: Municipal Election Update - Ministry of Municipal Affairs
Good afternoon
This is to advise you that the Government of Ontario has now filed Ontario Regulation 310/16 under the Municipal
Elections Act, 1996, to authorize ranked ballot elections in Ontario for those municipalities that choose this option.
Effective September 16, 2016, this new regulation sets out provisions for:
• how to count votes;
• how to break a tie;
• rules for interpreting rankings and ballot “errors”;
• reporting requirements for official results; and
• how to conduct recounts.
To view the regulation on ranked ballot elections, please visit: https://www.ontario.ca/laws/regulation/160310
Changes to the Municipal Elections Act, 1996 provide authority for the Minister of Municipal Affairs to set a limit on
post-election spending on parties and expressions of appreciation, which have been reflected in the recent update to
the general regulation (Ontario Regulation 101/97), calculated to be 10% of the candidate’s general spending limit. To
view the general regulation, please visit: https://www.ontario.ca/laws/regulation/970101.
Updated voters’ and candidates’ guides have been also prepared for by-elections being held 2016-2018, and include
updated accompanying forms. To view the updated by-election guides, please visit
http://www.mah.gov.on.ca/Page219.aspx.
You can access copies of updated forms from the Government of Ontario’s Central Form Repository at
www.forms.ssb.gov.on.ca.
Maureen Beatty
Maureen Beatty, (A) Manager, Local Government/Municipal Advisor
Ontario Ministry of Municipal Affairs|Ministry of Housing
659 Exeter Road, 2nd Floor, London, ON N6E 1L3
519-873-4029 or 1-800-265-4736
Subject: Ontario Protecting Water Quality, Wetlands and Beaches
News Release
Ontario Protecting Water Quality, Wetlands and Beaches
October 4, 2016
Applications Now Open for Great Lakes Project Funding
Ontario is supporting the work of community groups across the province to protect the Great Lakes and the rivers and
streams that flow into them.
Applications for the Great Lakes Guardian Community Fund are now open to organizations working to protect, restore
and enhance the Great Lakes and surrounding water systems. Not-for-profit organizations, schools, First Nations and
Métis communities and other local groups are encouraged to apply by December 1, 2016.
Successful projects must have a direct environmental benefit to the Great Lakes. Past projects and activities supported
include:
• Planting native grasses and trees to protect the shores of the St. Clair River
• Creating rain gardens to reduce the effect of storm water along Toronto's beach
• Restoring wetland habitat along Lake Erie
• Controlling invasive species along the Ottawa River
• Cleaning up beaches or shorelines throughout Ontario
• Naturalizing stream banks and shorelines along the Speed and Eramosa Rivers.
Investing in Great Lakes protection, reducing nutrient run-off and fighting climate change is part of the government's
economic plan to build Ontario up and deliver on its number-one priority to grow the economy and create jobs. The
four-part plan includes helping more people get and create the jobs of the future by expanding access to high-quality
college and university education. The plan is making the largest infrastructure investment in hospitals, schools, roads,
bridges and transit in Ontario's history and is investing in a low-carbon economy driven by innovative, high-growth,
export-oriented businesses. The plan is also helping working Ontarians achieve a more secure retirement.
QUICK FACTS
• More than 60 high school students from across Ontario will present solutions to Great Lakes problems on Oct. 6
at the Great Lakes Public Forum, Enercare Centre in Toronto.
• Ontario is showcasing water innovations at the Great Lakes Public Forum Oct. 4 – 6.
• Ontario is awarding $1.5 million in total through the fund this year for eligible projects. Successful applicants will
receive up to $25,000 per project.
• This year’s Great Lakes Guardian Community Fund projects must be completed by February 2018.
• Since 2012, $6 million has been awarded to 305 community-based projects in Great Lakes watershed areas,
including the St. Lawrence River and the Ottawa River basins.
• Since 2012, more than 25,000 volunteers have helped plant over 100,000 trees, release more than 350,000 fish,
create or enhance 670 kilometres of trail and collect more than 1,600 bags of garbage from shorelines.
• Ontario’s Great Lakes Basin is home to 40 per cent of Canada’s economic activity and 95 per cent of Ontario’s
agricultural land.
ADDITIONAL RESOURCES
• Ontario’s Great Lakes Strategy Progress Report and Great Lakes Protection Act
• Water Quality in Ontario Report
• Guide to Eating Ontario Fish
• Invasive Species in Ontario
QUOTES
"People know what should be fixed or can be improved on the shorelines where they live. That’s why they make for
perfect Great Lakes Guardians and why we are proud to be partners in their efforts to protect and preserve this amazing
natural resource."
— Glen Murray, Minister of the Environment and Climate Change
CONTACTS
David Mullock
Minister’s Office
416-212-7307
Gary Wheeler
Communications Branch
416-314-6666
Ministry of the Environment and Climate Change
http://www.ontario.ca/environment
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES - August 3, 2016
(as approved at the Board of Directors meeting held August 24, 2016)
Members in attendance: Dave Beres, Doug Brunton, Robert Chambers, Michael
Columbus, Roger Geysens, Noel Haydt, David Hayes, Tom Southwick and John Scholten
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes and L. Minshall
Regrets: Leroy Bartlett and Craig Grice
The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, August 3, 2016 in
the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-99/16 moved: D. Beres seconded: N. Haydt
THAT the LPRCA Board of Directors add “Mary Weber re: Norfolk County By-Law
Decision” under “Delegation” as item 4 to the August 3rd, 2016 agenda, as well as, a
“Legal Matter” under In-Camera as item 11 (b).
CARRIED
The GM reviewed the rules and timelines regarding deputation requests. To be
reviewed further.
DISCLOSURES OF INTEREST
N. Haydt declared a conflict relating to the deputation and the Delegated Responsibility of
Municipal Plan Review, item 10 (h) and removed himself from the table during discussions.
DELEGATIONS
a) Mary Weber: Re: Norfolk County Zoning By-Law
Ms. Weber is a property owner on Hastings Drive in Long Point and has been lobbying
Norfolk County to re-zone Hastings Drive from hazard land to hazard land-LP to allow
development. She feels that LPRCA is the stumbling block and that there is no threat to
life and property that can’t be mitigated by technology. She also stated that Hastings Drive
residents are being unfairly treated compared to the rest of Long Point. Ms. Weber
appealed to the Board to not appeal the proposed zoning by-law amendment for Hastings
Drive.
Ms. Weber fielded questions including one regarding her statement re: “LPRCA wants that
tract of land” and she responded that it was not a verified statement, but the feeling of the
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 2 -
cottage owners.
MOTION A-100/16 moved: D. Beres seconded: R. Geysens
THAT the LPRCA Board of Directors receives that delegation by Mary Weber re:
Norfolk county Zoning By-Law as information.
CARRIED
MINUTES OF PREVIOUS MEETINGS
MOTION A-101/16 moved: D. Beres seconded: T. Southwick
THAT the minutes of the LPRCA Board of Directors Regular Meeting held June 1st,
2016 and the Mid-Month Development Application Approval of July 18th, 2016 be
adopted as circulated.
CARRIED
BUSINESS ARISING
None
REVIEW OF COMMITTEE MINUTES
No questions or comments.
MOTION A-102/16 moved: T. Southwick seconded: D. Beres
THAT the minutes from the Backus Museum Committee meeting of April 12th, 2016 and
the Audit and Finance Committee meeting of May 9th, 2016 be received as information.
CARRIED
CORRESPONDENCE
MOTION A-103/16 moved: T. Southwick seconded: D. Beres
THAT the correspondence outlined in the Board of Directors’ Agenda of August 3rd,
2016 be received as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 3 -
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
Planning staff approved 29 applications over the past month. Staff responded to
questions.
MOTION A-104/16 moved: T. Southwick seconded: D. Beres
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated August 3rd, 2016 as information.
CARRIED
b) New Applications
The Planning Department recommended the approval of four applications.
MOTION A-105/16 moved: D. Brunton seconded: J. Scholten
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of the report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-112/16
LPRCA-127/16
LPRCA-128/16
LPRCA-131/16
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
NEW BUSINESS
a) CALENDAR REVIEW
The Watershed Tour is scheduled for August 26th by invitation only. This year’s tour will
highlight the five revenue producing parks. The Leighton and Betty Brown Scholarship
Presentation has been changed for this year. The Scholarship will be presented next
Wednesday evening at the Lee Brown Marsh Manager’s residence and only the winner
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 4 -
and the winner’s family along with the Lee Brown Marsh Management Committee will
be in attendance.
There is no Board meeting scheduled for September.
MOTION A-106/16 moved: D. Brunton seconded: J. Scholten
THAT the LPRCA Board of Directors receives the Calendar of Events Report for August
and September as information.
CARRIED
b) GENERAL MANAGER’S REPORT
The GM highlighted his meeting with the Environmental Commissioner prior to the
Carolinian Canada Coalitions Annual General Meeting and his meeting with a
consultant who is developing erosion protection techniques. The techniques are
interesting but not yet available. The GM explained that the role of the Joint Advisory
Committee for Source Protection is to lobby the government to help secure funding for
municipal partners to advance Source Protection protocols.
MOTION A-107/16 moved: D. Hayes seconded: N. Haydt
THAT the LPRCA Board of Directors receives the General Manager’s Report for June
and July 2016 as information.
CARRIED
c) CONSERVATION AUTHORITIES ACT REVIEW UPDATE
The GM spoke to the document that is to be submitted to the Province by Conservation
Ontario. The document includes comments from the various conservation authorities,
municipalities and other stakeholder groups.
MOTION A-108/16 moved: R. Geysens seconded: D. Hayes
That the Board of Directors receives the Conservation Authorities Act Review Update
as information;
AND THAT LPRCA send its own letter of support of Conservation Ontario’s submission
to the Province.
CARRIED
d) CANADA 150 APPLICATIONS
LPRCA submitted six applications to the Canada 150 Community Infrastructure
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 5 -
Program to help improve infrastructure at Backus Heritage Conservation Area and
Waterford North Conservation Area. The applications were ranked internally based on
eligibility and need. Funding has not yet been announced for this round of funding.
MOTION A-109/16 moved: D. Hayes seconded: R. Geysens
THAT the Long Point Region Conservation Board receives the Canada 150 Community
Infrastructure Application Report as information.
CARRIED
e) 2nd Quarter Financial Update
There is currently a shortfall in the budget due to two tenants departing unexpectedly
part way through the year. The tenant at Backus has left and the Ministry of Finance
has left the administration office. A small space in the basement of the administration
building is still being rented and the office space upstairs is currently listed for rent.
The campground expenses are tracking well. Planning has reviewed 50% more
applications to date over last year and have taken more time to review due to the
complexity of the projects. Turnaround time for applications has been averaging 10
days to two weeks with approximately 30% of the applications being completed in less
than a week.
MOTION A-110/16 moved: D. Hayes seconded: Roger Geysens
THAT the LPRCA Board of Directors receives the 2nd Quarter Financial Report as at
June 30th, 2016 as information.
CARRIED
f) 2016 PARKS CAPITAL UPDATE
Staff reviewed the various capital projects budgeted for 2016. The Haldimand CA
hydro upgrade, the Backus Heritage CA water system upgrade in campground E and
the updated park entrance signage projects are complete. The Backus Heritage CA
water system upgrade in campground C is complete except for two isolation chambers
to be installed at the end of the camping season. The Norfolk water intake upgrade is
75% complete to be finished in August and the last two projects, hydro upgrades at
Backus and Waterford North, will be completed at the end of the camping season. The
Waterford North gatehouse project is not proceeding at this time and may be discussed
during the 2017 budget.
MOTION A-111/16 moved: D. Hayes seconded: R. Geysens
THAT the LPRCA Board of Directors receives the staff report on the 2016 update re:
Projects in Conservation Areas as information.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 6 -
CARRIED
g) A.D. LATORNELL CONFERENCE
R. Chambers and D. Beres would like to attend if there is availability but both suggested
that those who have not yet attended be considered first.
MOTION A-112/16 moved: R. Geysens seconded: D. Hayes
THAT the LPRCA Board of Directors approves the attendance of the General Manager,
Mike Columbus and two others for the 23rd Annual A.D. Latornell Conference.
CARRIED
h) INVESTMENT POLICY UPDATE
The updated draft investment policy was reviewed by the Audit and Finance Committee
in June 2016. The Committee recommended including Principal Protected Notes
(PPN) in the Investment Policy and investing $2 million into CIBC PPNs. Staff
reviewed the investment projection over the life of the PPN (7 years).
MOTION A-113/16 moved: D. Hayes seconded: R. Geysens
THAT the LPRCA Board of Directors approves the revised Investment Policy;
AND confirms investment of $1,000,000 from each of the two Backus Woods
endowment funds into Principal Protected Notes as per the recommendation from the
LPRCA Audit and Finance Committee meeting of June 13th, 2016.
CARRIED
i) DELEGATED RESPONSIBILITY FOR MUNICIPAL PLAN REVIEW
Staff reviewed the history of the Ontario Planning and Development Process. In 1995,
the province delegated the responsibility for comments on development proposals
related to natural hazards to the conservation authorities across the province. The
conservation authorities are mandated to comment on municipal planning documents
and applications from the province’s perspective with regard to Section 3.1 of the
Provincial Policy Statement (PPS). Comments are first to be provided to the
municipality regarding planning matters. If the municipality decision is not consistent
with the PPS, LPRCA is obliged to notify the Ministry of Municipal Affairs and Housing
(MMAH) of the inconsistency.
In regards to the decision made by Norfolk County Council regarding allowing trailers on
Hastings Drive in Long Point, LPRCA fulfilled its obligation to the province by sending a
letter to MMAH of the inconsistency with the PPS along with the comments provided to
Norfolk County in June 2016. LPRCA did not file an appeal to the Ontario Municipal
Board. If MMAH appeals Norfolk County Council’s decision, LPRCA staff will be
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 7 -
required to provide information or attend the hearing.
MOTION A-114/16 moved: D. Brunton seconded: J. Scholten
THAT the LPRCA Board of Directors receives the report regarding Delegated
Responsibility of Municipal Plan Review as Information.
CARRIED
j) EXPRESSION OF INTEREST – TILLSONBURG TOWN HALL
The Town of Tillsonburg recently advertised that they are researching new
administrative facilities. Staff submitted an Expression of Interest and will continue to
explore potential partnership opportunities.
MOTION A-115/16 moved: J. Scholten seconded: D. Brunton
THAT the LPRCA Board of Directors receives the General Manager’s report regarding
the Town of Tillsonburg’s Request for Expressions of Interest in a new town hall;
AND THAT the GM be authorized to explore any potential partnership opportunities for
the Board’s consideration.
CARRIED
D. Beres read an anonymous letter regarding the landscaping at the administration
office, specifically the prairie grass which the public assumes is weeds. The prairie
grass was planted in partnership with funding received from the RBC Blue Water
Program. Staff was directed to prepare communication materials explaining the project.
MOTION A-116/16 moved: J. Scholten seconded: N. Haydt
That the LPRCA Board of Directors does now enter into an “In Camera” session to
discuss:
personal matters about an identifiable individual, including Conservation
Authority employees;
a proposed or pending acquisition or disposition of land by the Conservation
Authority;
advice that is subject to solicitor-client privilege, including communications
necessary for that purpose
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 8 -
MOTION A-117/16 moved: R. Geysens seconded: R. Chambers
That the LPRCA Board of Directors does now adjourn from the “In Camera” session.
CARRIED
The Chair adjourned the meeting at 10:00pm.
_____________________________ ________________________________
Michael Columbus Judy Maxwell
Chair Manager, Corporate Services
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES - AUGUST 24th, 2016
(as approved at the Board of Directors meeting held October 5, 2016)
Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,
Michael Columbus, Roger Geysens, Noel Haydt and Tom Southwick
Staff in attendance: C. Evanitski, L. Minshall, and D. McLachlan
Hearing attendees – Mr. G. Inglis, Mr. Z. Vajda, Ms. N. Wilson, Mr. H. Weiler, Mr. T. Weiler
and Mr. R. Mawhiney
Regrets: Craig Grice, David Hayes and John Scholten
The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, August 24th, 2016 in
the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
None
DISCLOSURES OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-118/16 moved: D. Beres seconded: R. Geysens
THAT the minutes of the LPRCA Board of Directors regular meeting held August 3rd,
2016 be adopted as circulated.
CARRIED
BUSINESS ARISING
None
REVIEW OF COMMITTEE MINUTES
None
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
CORRESPONDENCE
None
DEVELOPMENT APPLICATIONS
a) Hearing re: Zoltan Vajda
MOTION A-119/16 moved: T. Southwick seconded: L. Bartlett
THAT the LPRCA Board of Directors does now sit as a Hearing Board.
CARRIED
The roll was called.
The Chair gave his opening remarks and reviewed the guidelines and process to be
followed for the hearing.
Staff introduced the applicant and presented the staff report. The area requested for
redevelopment is subject to frequent flooding and has been identified as not having
safe access/egress to support evacuation and emergency assistance in the event of a
flood.
Staff responded to questions from the Board.
The applicant presented his position on the basis that the redevelopment will be flood-
proofed to the extent that it is able and that there are other larger redevelopments in the
area that were granted permission in the past.
The Board asked questions of both the applicant and staff.
MOTION A-120/16 moved by: T. Southwick seconded: D. Beres
That the LPRCA Board of Directors does now enter into an “In Camera” session to
discuss:
• advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
CARRIED
MOTION A-121/16 moved by: T. Southwick seconded: L. Bartlett
That the LPRCA Board of Directors does now adjourn from the “In Camera” session.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
MOTION A-122/16 moved by: D. Brunton seconded: R. Geysens
That the LPRCA Board of Directors approves Application 72/16 (Zoltan Vajda) to
redevelop a vacation home and associated services provided that the applicant
provides to the Long Point Region Conservation Authority a restrictive covenant or
release in a form satisfactory to the Authority in accordance with the plans filed by the
applicant.
CARRIED
MOTION A-123/16 moved by: N. Haydt seconded: D. Brunton
That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.
CARRIED
b) Hearing re: Tim Weiler
MOTION A-124/16 moved: L. Bartlett seconded: T. Southwick
THAT the LPRCA Board of Directors does now sit as a Hearing Board.
CARRIED
The roll was noted.
The Chair gave his opening remarks and reviewed the guidelines and process to be
followed for the hearing.
Staff introduced the applicant and presented the staff report. The area requested for
redevelopment is subject to frequent flooding and has been identified as not having
safe access/egress to support evacuation and emergency assistance in the event of a
flood.
Staff responded to questions from the Board noting that permits were granted in this
area in the past on the assumption that safe access/egress was available.
The applicant presented his position on the basis that the redevelopment will be flood-
proofed.
There were no further questions.
MOTION A-125/16 moved by: L. Bartlett seconded: R. Geysens
That the LPRCA Board of Directors does now enter into an “In Camera” session to
discuss:
• advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
CARRIED
MOTION A-126/16 moved by: N. Haydt seconded: D. Beres
That the LPRCA Board of Directors does now adjourn from the “In Camera” session.
CARRIED
MOTION A-127/16 moved by: T. Southwick seconded: L. Bartlett
That the LPRCA Board of Directors approves Permit Application No. 135/16 (Tim &
Marie Weiler) to construct a new vacation home and associated services provided that
the applicant provides to the Long Point Region Conservation Authority a restrictive
covenant or release in a form satisfactory to the Authority in accordance with the plans
filed by the applicant.
CARRIED
MOTION A-128/16 moved by: R. Geysens seconded: L. Bartlett
That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.
CARRIED
c) Hearing re: Randy Mawhiney
MOTION A-129/16 moved: D. Beres seconded: L. Bartlett
THAT the LPRCA Board of Directors does now sit as a Hearing Board.
CARRIED
The roll was noted.
The Chair gave his opening remarks and reviewed the guidelines and process to be
followed for the hearing.
Staff introduced the applicant and presented the staff report. The area requested for a
new structure is zoned hazard land, is subject to frequent flooding and has been
identified as not having safe access/egress to support evacuation and emergency
assistance in the event of a flood.
Staff responded to questions from the Board noting that no permits have been granted
for new sheds in this area since the 2006 regulation came into effect
The applicant presented his position on the basis that it is a small building to be used
as a change house only.
The applicant responded to questions.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
MOTION A-130/16 moved by: T. Southwick seconded: D. Brunton
That the LPRCA Board of Directors does now enter into an “In Camera” session to
discuss:
• advice that is subject to solicitor-client privilege, including communications
necessary for that purpose.
CARRIED
MOTION A-131/16 moved by: R. Geysens seconded: D. Beres
That the LPRCA Board of Directors does now adjourn from the “In Camera” session.
CARRIED
MOTION A-132/16 moved by: T. Southwick seconded: D. Brunton
That the LPRCA Board of Directors approves Permit Application LPRCA-105/16 (Randy
Mawhiney) to construct a change house not to exceed 108 square feet.
CARRIED
MOTION A-133/16 moved by: R. Geysens seconded: D. Beres
That the LPRCA Board of Directors does now adjourn from sitting as a Hearing Board.
CARRIED
d) Staff Approved applications
Staff approved 13 applications since the last meeting August 3rd: LPRCA-85/16,
LPRCA-126/16, LPRCA-130/16, LPRCA-132/16, LPRCA-133/16, LPRCA-134/16,
LPRCA-136/16, LPRCA-137/16, LPRCA-138/16, LPRCA-141/16, LPRCA-143/16,
LPRCA-144/16 and LPRCA-145/16. No comments or questions.
MOTION A-134/16 moved: R. Geysens seconded: D. Brunton
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report as information.
CARRIED
e) New Applications
The Planning Department sought approval for two applications. No further questions or
comments.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
MOTION A-135/16 moved: D. Beres seconded: L. Bartlett
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of the report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-140/16
LPRCA-142/16
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
The Chair adjourned the meeting at 10:00pm.
_____________________________ ________________________________
Michael Columbus Dana McLachlan
Chair Administrative Assistant
Municipality of Bayham
PROPOSED BAYHAM DRIVE BRIDGE CLOSURE
Class Environmental Assessment
NOTICE OF PROJECT INITIATION
AND PUBLIC CONSULTATION
The existing Bayham Drive Bridge, which is located between Highway 3 and Carson Line in the
Municipality of Bayham and extends across Big Otter Creek, has been closed to traffic following an
engineering inspection. This narrow, single-lane steel truss bridge serves residential and agricultural
properties along Bayham Drive. It was constructed around 1940 and rehabilitated in 1992, with the
installation of a new steel grating deck. Prior to closure, the bridge had a 5 tonne per axle load restriction.
This reduced load limit, combined with the narrow bridge structure, restricted use of the bridge by larger
trucks and farm equipment. Given the narrow width and load rating limitations of the bridge, and the extent
of structural deterioration, further rehabilitation of the existing bridge is not considered viable. As part of
the bridge evaluation, a Cultural Heritage Evaluation Report has been prepared on the bridge and will be
provided for public review.
Given the minimal traffic utilizing the bridge, and the availability of alternative routes, replacement of the
bridge is not considered to be cost-effective. The proposed plan is to remove the existing bridge and place
permanent barriers across the bridge approaches, with warning signs. The steel bridge deck will be
salvaged for use on another municipal bridge. The existing timber abutments will remain in place and not
be disturbed by bridge removal.
The proposed project is being planned under Schedule B of the Municipal Class Environmental
Assessment (Class EA). The Municipality of Bayham is the project proponent.
PUBLIC INPUT AND COMMENT ARE INVITED, for incorporation into the planning and design of this
project, and will be received until MONDAY, NOVEMBER 7, 2016.
A PUBLIC MEETING to discuss the proposed project will be held on THURSDAY, OCTOBER 27, 2016,
at 7:00 p.m., at the BAYHAM MUNICIPAL OFFICE, located at 9344 Plank Road, Straffordville. All local
residents and any other persons with an interest in this project are invited to attend.
Project notices and reports will be posted on the Bayham web site at: www.bayham.on.ca
For more information on this project and the Class EA planning process, contact the Project Manager.
John M. Spriet, P. Eng., Project Manager
Spriet Associates London Limited
155 York Street, London, Ontario N6A 1A8
Phone:519-672-4100
Fax:519-433-9351
E-mail:john@spriet.ca
Subject to comments received, and the receipt of project approvals, the Municipality of Bayham intends
to proceed with the planning, design and construction of this project.
This NOTICE issued OCTOBER 5, 2016, by the Municipality of Bayham, project proponent.
Paul Shipway, CAO
MUNICIPALITY OF BAYHAM
9344 Plank Road, Box 160
Straffordville, ON N0J 1Y0
Phone:519-866-5521
Fax:519-866-3884
E-mail:consultations@bayham.on.ca
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0 KILOMETRES 4
PR O VINCIAL HIGH WAY
LANEWAY
SPRIE T AS SOCIATE S
216138EA02F01 - 2016.10.05
COUNTY OF ELGIN AND MUN. OF BAYHAM MAPPING
MAP FEATURES AND SCALE ARE APPROXIMATE
B AYH A M
D R IV E
B R ID G E
Laure l Ratcliffe
55860 G len Erie Line
Vienna ON NOJ I ZO
October 6 , 20 16
Dear Mr. Shipway:
I am providing information that I wou ld like to see included in the Firearms Discharge
Bylaw, for the Municipality ofBayham.
The following is what shou ld be put into the bylaw:
o No firearms discharge within 450 Meters of any place of worship , buildings or
trailers, public halls or school property, recreational areas including private
campgrounds and parks, as well as bordering property lines.
o No person sha ll discharge a longbow or crossbow, within 450 meters of a ny
place of worship, buildings or trailers, public halls or school property,
recreational areas including private campgrounds and parks, as well as
bordering property lines.
o No firearms discharge on Sundays.
You may also wish to include:
o No firearms discharge within 450 meters across any highway or walking trail , or
land that has been subdivided for homes I once a building permit has been
received by the Municipality of Bayham.
Sincerely ,
BY-LAW NO. 2002-344
e) a member of the Royal Canadian Mounted Police; or
f) any person appointed pursuant to paragraph 7(1)(d) of the Royal Canadian
Mounted Police Act, R.S. 1985, c. R-10, as amended, to enforce or carry out the
enforcement of the National Capital Commission Traffic and Property
Regulations, C.R.C., Chap. 1044, as amended.
2. INTERPRETATION
1) This by-law includes the Schedules annexed hereto, and the Schedules are hereby
declared to form part of this by-law.
2) It is declared that if any section, subsection or part or parts thereof be declared by any
Court of Law to be bad, illegal or ultra vires, such section, subsection or part or parts
shall be deemed to be severable, and all parts hereof are declared to be separate and
independent and enacted as such.
REGULATIONS
3. DISCHARGE OF FIREARMS
4.
1) No person shall discharge a firearm in any area that is shown as a shaded area on any
of the maps attached as Schedules "A" to "P" inclusive or on any navigable water
located within or adjacent to the shaded areas.
2) Despite subsection (1), a person may discharge a longbow or crossbow in the hatched
area within the shaded area on Schedule "E".
1) In the areas that are not shaded on any of the maps attached as Schedules "A" to "P"
inclusive or that are not navigable water as described in subsection 3(1), no person shall
discharge a firearm,
a) on, over or across any highway or portion thereof;
b) on, over or across any public land within the City of Ottawa including parks,
conservation areas, forestry lands formerly managed by the Ontario Ministry of
Natural Resources and described in By-law No. 2001-439 of the City of Ottawa,
school property, recreational areas, but not including,
i. an unopened road allowance; and
ii. the forestry lands formerly managed by the Ministry of Natural
Resources described in By-law No. 2001-439 and known as:
3
BY-LAW NO. 2002-344
a. Carp Hills Forest;
b. Corkery Woodlands;
c. Marlborough Forest; and
d. Pinery-Long Swamp Forest; 0 ( fto~rlJ ~i"ne..s
f2:\ · ·jthin 4. 50 meters of any place of worship, public hall or school property;-\-f:\r\\tctt-e.. J ~ --...... --C°'"'\'·r~
d) on land on a registered plan of subdivision once an application for a building ~~
permit has been received by the City of Ottawa; ~
e) within 450 meters of land on a registered plan of subdivision once an application
for a building permit has been received by the City of Ottawa; or
f) within 450 meters of either side of the Trans Canada Trail which is identified on
Schedule "F".
~ n Despite paragraphs (928nd (d) of subsection (1), no person shall discharge ~ongbow or U' crossbow within 200 lti'etres of: ~ ea__
a) any place of worship, public hall or school property; or
b) land on a registered plan of subdivision once an application for a building permit
has been received by the City of Ottawa.
5. EXEMPTIONS @ !'-lo 1""/J.~ ""...t..(o~~~ o~
Despite Sections 3 and 4, this by-law shall not restrict or regulate the discharge of
firearms by the following:
a) a peace officer in the performance of his or her duty;
b) a person appointed as a municipal law enforcement officer or as an agent for the City of
Ottawa or for a provincial or federal government agency for the purpose of destroying
sick, injured or vicious animals in the, performance of this stated duty;
c) a farmer or his or her agent, in order to scare or destroy animals that are found in the act
of killing or injuring livestock or poultry and wildlife destroying his or her property in
accordance with the Migratory Birds Convention Act, 1994, Chap.22 and the Fish and
Wildlife Conservation Act, 1997, S.O. 1997, Chap. 41, as amended,
d) members of a bona fide gun club, archery club, rifle range, or skeet club in a specific
area, zoned for the purpose and, where applicable, only with the prior approval of the
Firearms Office, Ontario Ministry of Public Safety and Security;
e) a facility operated by or for a municipal, provincial or federal police force;
4
BY-LAW NO. 2002-344
f) a person firing blank ammunition for or in connection with lawful use in a motion picture,
television, stage productions and historical displays or educational programs of a public
museum;
g) a person firing blank ammunition for animal training purposes or for the purpose of
starting or controlling a sporting event of a similar nature to foot racing, sailing or golf;
h) a person discharging a longbow for target practice provided that the practice is in
conjunction with and under the direct sponsorship of a school board;
i) a person or persons engaged in an archery sporting event provided that:
i. the event lasts no more than 4 consecutive days;
ii. the sponsor of the event provides the Director of By-law Services with
written confirmation that all applicable provincial and federal approvals
have been obtained, proof of insurance satisfactory to the City's
Insurance Administrator and an agreement to indemnify the City 14 days
in advance of the event; and
iii. the Chief of Police has no objections.
OFFENCES
6. OFFENCES
Any person who contravenes any of the provisions of this by-law is guilty of an offence.
7. FINES
Every person who is convicted of an offence under this by-law is liable to a fine as
provided for in the Provincial Offences Act, R.S.O. 1990, Chap. p. 33, as amended.
8. PROHIBITION ORDER
When a person has been convicted of an offence under this by-law:
a) the Ontario Court of Justice; or
b) any court of competent jurisdiction thereafter
may, in addition to any other penalty imposed on the person convicted, make an order
prohibiting the continuation or repetition of the offence by the person convicted.
5
John Corboy
Co-Chair
Port Burwell School Council
Port Burwell, ON
(705) 542-9184
outspokencorboy@gmail.com
Mr. Paul Ens
Mayor of Bayham
Municipality of Bayham
9344 Plank Road, Box 160
Straffordville, ON
N0J 1Y0
Dear Mayor Paul Ens,
I am writing today with a request to have a portion of the town’s property paved to create space for a
parking lot at Port Burwell Public School.
Presently, the staff who work at the school and parents who visit, have no designated area to park.
Many staff and parents have parked along the roadside and received parking tickets and complaints
from residents.
There seem to be no alternate solutions, such as parking in a lot nearby, or parking safely along the road
without obstructing traffic, snow plows or upsetting citizens within the community. We considered
paving the north side of the school yard, however, recently a new fence was erected and trees were
planted throughout that area, so it is no longer practical.
On behalf of the Port Burwell School Council, I am requesting that the Municipality of Bayham consider
the following requests:
The Municipality of Bayham approve and cover the costs of paving the east side of the
building which is town property, between Shakespeare St. and the fence, from Waterloo St. to
Wellington St.
If paving this area is approved, the Municipality of Bayham shall allow this paved area to be
used as a parking lot for Port Burwell Public School
It is our belief, that by doing so, we will not only alleviate the concerns of community members, but also
ensure the safety of the staff, students and parents who visit Port Burwell Public School.
If this request is not approved, would you please provide us with the reasons why, and perhaps offer us
alternate suggestions to resolve the issue of lack of parking space that currently exists at the school.
Thank you for your time in reviewing our request.
Sincerely,
Via email
John William Corboy
200 University Ave. Suite 801 www.amo.on.ca Tel416. 971.9856 Toll Free in Ontario
Toronto, ON, M5H 3C6 amo@amo.on.ca Fax 416. 971.6191 877.426.6527
October 6, 2016
Dear Clerks:
AMO Seeks Council Resolution
On behalf of the AMO Board, I would ask you to place the attached resolution on
council’s next agenda along with this letter.
AMO wants every council to be involved in the What’s Next Ontario? project. There is a
looming fiscal gap facing Ontario’s municipalities. What’s Next Ontario? is about
recognizing the gap and seeking sector support for closing it. The response has been
impressive, but there’s more to be done! We’ve boiled down the essence of the
challenge we face in the next ten years to a one-page resolution. We urge every council
in Ontario to adopt the resolution, and reply to AMO by December 1, 2016.
What does it say? We know Ontarians see infrastructure as the number one challenge
facing their community. We know that even if we raise property taxes and user fees by
inflation (1.8%), we will still be $3.6 billion short to fix the infrastructure gap, every year
for ten years. This is what we need to address. As elected officials, how do we deal with
this challenge? What is the best approach? Ontarians already pay the highest property
taxes in the country. How high is too high?
We could finance this gap by increasing property taxes. It would require property tax
revenue increases of 4.6% annually for 10 years, sector-wide. And, what happens if the
federal or provincial governments pull back on future commitments? We know that
could mean property tax revenue increases of up to 8.35% annually for 10 years, sector-
wide. How might these numbers translate locally as an annual rate increase?
The attached resolution is a starting point. Thank you for bringing this to your council’s
attention. My e-mail address is on the resolution and I look forward to receiving
council’s support.
If you have questions, please contact Matthew Wilson, Senior Advisor,
mwilson@amo.on.ca, 416-971-9856 Ext. 323.
Yours sincerely,
Lynn Dollin
AMO President
2
WHAT’S NEXT ONTARIO? RESOLUTION
WHEREAS recent polling, conducted on behalf of the Association of Municipalities
of Ontario indicates 76% of Ontarians are concerned or somewhat concerned
property taxes will not cover the cost of infrastructure while maintaining
municipal services, and 90% agree maintaining safe infrastructure is an important
priority for their communities;
AND WHEREAS infrastructure and transit are identified by Ontarians as the
biggest problems facing their municipal government;
AND WHEREAS a ten-year projection (2016-2025) of municipal expenditures
against inflationary property tax and user fee increases, shows there to be an
unfunded average annual need of $3.6 billion to fix local infrastructure and
provide for municipal operating needs;
AND WHEREAS the $3.6 billion average annual need would equate to annual
increases of 4.6% (including inflation) to province-wide property tax revenue for
the next ten years;
AND WHEREAS this gap calculation also presumes all existing and multi-year
planned federal and provincial transfers to municipal governments are fulfilled;
AND WHEREAS if future federal and provincial transfers are unfulfilled beyond
2015 levels, it would require annual province-wide property tax revenue increases
of up to 8.35% for ten years;
AND WHEREAS Ontarians already pay the highest property taxes in the country;
AND WHEREAS each municipal government in Ontario faces unique issues, the
fiscal health and needs are a challenge which unites all municipal governments,
regardless of size;
NOW THEREFORE BE IT RESOLVED that this Council supports the Association of
Municipalities of Ontario in its work to close the fiscal gap; so that all
municipalities can benefit from predictable and sustainable revenue, to finance
the pressing infrastructure and municipal service needs faced by all municipal
governments.
Please forward your resolution by December 1, 2016 to:
AMO President Lynn Dollin amopresident@amo.on.ca.
TO:
FROM:
DATE:
REPORT:
Mayor & Members of Council
Lorne James, Treasurer
October 20 , 2016
TR-21/16
SUBJECT: 2016 Q3 Variance Report
BACKGROUND
REPORT
TREASURY DEPARTMENT
FILE NO.
The 03 (third quarter) financial reports are provided for Council's fiduciary review. This report
provides a summary of current revenue and expenditure to September 30, 2016 and variances
to the Operating Budget.
DISCUSSION
Operating Budget expenses are at expected levels given the cyclical nature of some operations .
Capital expenses for the year are wrapping up in most departments .
ATTACHMENTS:
1. Appendix A: 2016 03 Operating Revenue and Expense Variance Report.
2. Appendix B : 2016 03 Capital Expense Variance Report
RECOMMENDATION
1 . THAT Staff Report TR-21/16 be received for information ;
2016 2016 %
Actuals Budget Consumed
Revenues
05.10 General Taxation
3,884,176$ 3,878,151$ 100%
05.20 Other Revenues
811,432$ 1,138,400$ 71% - investment income post at Y/E
10.10 General Government
61,906$ 55,750$ 111%
10.20 Council
-$
20.10 Fire Services
36,543$ 13,000$ 281% - Donation
20.20 Police Services
48,142$ 70,000$ 69% - lower POA revenues
20.30 Conservation Authority
-$
20.40 Other Protective Services
124,361$ 52,000$ 239% -higher building permits
20.50 Bylaw Enforcement Services
21,802$ 28,000$ 78%
25.10 Roads
313,616$ 448,321$ 70% - timing of invoicing
25.20 Winter Control
871$ 12,000$ 7% -change in winter invoice agreement
25.40 Street Lights
-$
30.10 Water
427,130$ 590,746$ 72%
30.15 Richmond Water
35,527$ 53,779$ 66%
30.30 Waste Disposal
79,359$ 127,190$ 62% -timing of grants
30.20 Waste Water
584,276$ 871,119$ 67%
35.10 Health Services
-$
35.20 Cemeteries
4,062$ -$
40.10 General Assistance
-$
45.10 Parks & Recreation
1,530$ 2,600$ 59%
45.20 Straffordville Community Centre
20,918$ -$ - Donations
45.30 Vienna Community Centre
15,325$ 9,000$ 170%
Eden Community Centre -$
45.40 Libraries
50,662$ 66,500$ 76%
45.50 Museums
28,809$ 20,100$ 143%
50.10 Planning, Development & Tourism
37,678$ 27,000$ 140%
25.30 Business & Commerce
Tourism & Marketing 4,157$ 5,500$ 76%
50.20 Environmental Services
11,969$ 0%
Capital 94,526$ 2,501,300$ 4%
Expenditures
05.10 General Taxation
4,449$ -$ - to be adjusted
05.20 Other Revenues
-$
10.10 General Government
954,385$ 1,157,912$ 82%
10.20 Council
55,240$ 76,254$ 72%
20.10 Fire Services
355,108$ 490,964$ 72%
20.20 Police Services
607,626$ 937,181$ 65% timing of billing
20.30 Conservation Authority
75,513$ 75,513$ 100% - 2016 Paid in Full
20.40 Other Protective Services
84,945$ 90,606$ 94% - more applications
20.50 Bylaw Enforcement Services
29,037$ 36,818$ 79%
25.10 Roads
992,117$ 1,672,413$ 59% -inventory adjustment to be booked
25.20 Winter Control
44,281$ 138,100$ 32%
25.40 Street Lights
30,327$ 45,000$ 67%
30.10 Water
270,468$ 590,746$ 46% reserve transfer booked at y/e
30.15 Richmond Water
28,098$ 53,779$ 52%
30.20 Waste Water
323,232$ 871,119$ 37% reserve transfer booked at y/e
30.30 Waste Disposal
312,720$ 479,224$ 65%
35.10 Health Services
-$
35.20 Cemeteries
14,576$ 18,000$ 81%
40.10 General Assistance
6,377$ 10,000$ 64%
45.10 Parks & Recreation
54,297$ 61,601$ 88%
45.20 Straffordville Community Centre
27,094$ 37,036$ 73%
45.30 Vienna Community Centre
50,403$ 58,286$ 86%
45.35 Eden Community Centre
10,599$ 4,690$ 226% -utilities paid by MoB
45.40 Libraries
16,319$ 66,500$ 25%
45.50 Museums
44,392$ 53,023$ 84%
50.10 Planning, Development & Tourism
67,997$ 91,585$ 74%
25.30 Business & Commerce
-$
Tourism & Marketing 43,581$ 48,500$ 90%
50.20 Environmental Services
13,684$ 24,438$ 56%
Capital 2,790,441$ 0% - refer to capital sheet
Municipality of Bayham
Appendix A: 2016 Q3 Operating Revenue and Expense Variance Report
2016 2016 %
Actuals Budget Consumed
General Government
- Liability Transfer 30,000$ 30,000$ 100%
- Election Reserve Transfer 10,000$ 10,000$ 100%
Fire
- Standby Generator 14,241$ 20,000$ 71%
- Extrication Hydraulics 33,129$ 50,000$ 66%
Roads
- Maple Groove Line 157,799$ 100,000$ 158%
- Stafford Road 51,292$ 155,000$ 33%Norfolk invoice outstanding
- Libbey Street 20,000$ 0%
- Turnarounds 23,801$ 80,000$ 30%
- Schafer Road 19,709$ 25,507$ 77%
- Sidewalks 56,959$ 50,000$ 114%
- Storm Sewer EA 46,551$ 50,000$ 93%
- Guard Rails 1,935$ 10,000$ 19%
- B & C Inspection 10,000$ 0%
- Road Signs 3,000$ 0%
Water
- Richmond Distribution 1,800,000$ 0%‐ on hold till grants
Waster Water
- Upper Discharge Piping 25,000$ 0%
- Equipment Replacement 16,150$ 8,300$ 195%
- Storage Building 31,941$ 32,000$ 100%
- UV Upgrades 8,411$ 25,000$ 34%
- Process Automation 8,014$ 25,000$ 32%
- Manhole Rehabiliation 10,000$ 0%
- Pump Equipment 50,548$ 41,667$ 121%
Parks
- Public Space Recycling 29,917$ 30,000$ 100%
- Cornith Pavilion 23,829$ 20,000$ 119%
- Transfer to Trail Reserve 10,000$ 10,000$ 100%
Library
- PB Concrete Repairs 2,000$ 0%
Museum
- MM Envelope Repairs 4,050$ 5,000$ 81%
Planning
- Official Plan Review 16,000$ 0%
Facility
- Facility Transfer 150,000.00$ 150,000.00$ 100%
Municipality of Bayham
Appendix B: 2016 Q3 Capital Expense Variance Report
Municipal Drainage and Staff
Operating Time included ‐ to be
billed/transferred
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: October 20, 2016
REPORT: CAO-60/16
SUBJECT: OFF-ROAD VEHICLE REGULATIONS
BACKGROUND
On October 3, 2016 Deputy Mayor Southwick requested an information report concerning Off-
Road Vehicle Use on municipal highways.
Prior to 2015 a Municipality was permitted to pass a by-law to regulate Off-Road Vehicle use of
Municipal highways.
On August 1, 2002 the Council of the Municipality of Bayham passed By-law No. 2002-052,
being a By-law to prohibit/regulate the use of Off-Road Vehicles. By-law 2002-052, which
prohibits the use of Off-Road Vehicles on Municipal Highways is attached hereto as Appendix
‘A’.
On February 17, 2004 the Elgin County Council passed the following resolution:
THAT the County of Elgin Should not permit the use of County Roads by Off-Road
Vehicles as defined under the Highway Traffic Act Section 191.8, and also
THAT the municipalities of Elgin and the Police Services Board be so informed.
On February 26, 2004 the Elgin Group Police Services Board issued the correspondence
attached hereto as Appendix ‘B’.
Effective July 1, 2015, the Province amended the following regulations to permit more types of
off-road vehicles on highways, with the appropriate municipal by-law or jurisdictional approval:
•Off-Road Vehicle Act, 1990
•Highway Traffic Act, 1990 (Part X.3 - Off-road Vehicles)
•Highway Traffic Act Regulation 316/03 (Operation of Off-road Vehicles on Highways)
On June 18, 2015 the Council of the Corporation of the Municipality of Bayham received the
correspondence attached hereto as Appendix ‘C’ from the Ministry of Transportation re Off-
Road Vehicle Use in Ontario, for information.
On September 8, 2015 Elgin County Council passed a resolution reaffirming the February 17,
2004 decision of Elgin County Council with the following justification:
Staff concluded that County roads have not been designed nor being maintained for
ORVs and ATVs to operate on the same road platform. The County’s insurer
confirmed an increased liability and operational costs if such use was permitted by
by-law. Therefore, staff does not recommend permitting ORVs and ATVs to use
County roads.
Presently Off-Road Vehicles are prohibited on Bayham Municipal and Elgin County
Highways in the Municipality of Bayham.
DISCUSSION
Bayham Staff would not disagree with the comments of Elgin County Staff from September 8,
2015. The Municipality presently has reoccurring issues with Off-Road Vehicle use and
trespass which create operational and enforcement concerns.
Trespassing in Ontario is dealt with under the Trespass to Property Act. Under that Act, anyone
who enters property without permission or a right to enter, or refuses to leave property after
being asked, is guilty of an offence and may be subject to a fine of up to $2,000. If the trespass
causes damage to property, the trespasser can also be ordered to pay compensation up to
$1,000. The Province has also passed set fines in relation to the Trespass to Property Act and
as a result an officer can issue a ticket to anyone caught trespassing. The enforcement concern
is capturing trespassers.
That being said Chatham-Kent and Norfolk County have passed by-laws permitting Off-Road
Vehicle Use.
FREQUENTLY ASKED QUESTIONS
Q1: What types of ORVs and ATVs can operate on-road?
Effective July 1, 2015, more types of ORVs and ATVs are allowed on some provincial highways
and municipal roads, where permitted. These vehicles include:
•Single-rider ATVs
•Two-up ATVs
•Side-by-Side ORVs
•Utility Terrain Vehicles (UTVs)
The HTA regulates ORVs to the following speed limits on highways:
•20 km/h where the posted speed limit is 50 km/h or less,
•50 km/h where the posted speed limit is greater than 50 km/h
The HTA also permits municipalities to pass by-laws that prescribe a lower rate of speed than
those described above.
Q2: What are the requirements for riding ORVs on-road?
ORVs that meet the requirements under Section 1 of the Highway Traffic Act (HTA) Regulation
316/03 and Section 10 of the regulation may operate on permitted provincial highways and
municipal roads where a by-law permits their use.
•Check Section 1 of the regulation to find out if your ORV or ATV is eligible for on-road
use.
•Check Section 10 of the regulation for specific industry standards and equipment
requirements.
Please check your ORV's compliance label to ensure that the manufacturer certifies it meets
one of the following standards outlined below. An ORV that does not meet any of these
standards is restricted to off-road use only.
•If manufactured after December 31, 2001, the ORV must meet the equipment
configuration and performance requirements outlined in at least one of the following
applicable standards:
o ANSI/SVIA-1-2001, entitled American National Standard for Four Wheel All-
Terrain Vehicles — Equipment, Configuration, and Performance Requirements
o ANSI/SVIA 1-2007, entitled American National Standard for Four Wheel All-
Terrain Vehicles
o ANSI/SVIA 1-2010, entitled American National Standard for Four Wheel All-
Terrain Vehicles
o ANSI/ROHVA 1-2011, entitled American National Standard for Recreational Off-
Highway Vehicles
o COHV 1-2012, entitled Canadian Off-Highway Vehicle Distributors Council
Standard for Four Wheel All-Terrain Vehicles
o COHV 2-2012, entitled Canadian Off-Highway Vehicle Distributors Council
Standard for Recreational Off-Highway Vehicles
o ANSI/OPEI B71.9-2012, entitled American National Standard for Multipurpose
Off-Highway Utility Vehicles
o COHV 3-2013, entitled Canadian Off-Highway Vehicle Distributors Council
Standard for Multipurpose Off-Highway Utility Vehicles
o ANSI/ROHVA 1-2014, entitled American National Standard for Recreational Off-
Highway Vehicles
Q3: What is a two-up ATV?
A two-up ATV is designed for a driver and one passenger only; must have a seat designed to be
straddled by the passenger while sitting facing forward behind the driver; and, foot rests for the
passenger that are separate from the foot rests for the driver.
All ATVs must display an overloading warning label and a manufacture compliance label in plain
view.
Please check your ATV compliance label to ensure the manufacturer certifies it meets one of
the standards for this type of ATV.
Q4: What is a side-by-side ORV?
A side-by-side ORV is a type of ORV that must have:
•four or more wheels that contact the ground
•a steering wheel
•seats that are not designed to be straddled
•has an engine displacement equal to or less than 1,000 cubic centimetres
•a weight of 1,700 kilograms or less
•an overall width of 2.03 metres or less (excluding mirrors)
•a roll-over protective structure
•a handle or device that an occupant can grasp
•a seat belt for each seating position
•a rear view mirror
All ORVs must display a manufacture compliance label in plain view.
Please check your ORV's compliance label to ensure the manufacturer certifies it meets one of
the standards for this type of ORV.
Q5: What is a utility terrain vehicle (UTV)?
A UTV is a type of ORV that must have:
•four or more wheels that contact the ground
•a steering wheel
•seats that are not designed to be straddled
•a minimum cargo capacity of 159 kilograms
•a weight of 1,814 kilograms or less
•an overall width of 2.03 metres or less (excluding mirrors)
•an occupant protective structure
•a handle or device that an occupant can grasp
•a seat belt for each seating position
•a rear view mirror
All UTVs must display a manufacture compliance label in plain view.
Please check your UTV's compliance label to ensure the manufacturer certifies it meets one of
the standards for this type of UTV.
Q6: What types of roads can ORVs and ATVs use?
On selected provincial highways identified in Schedule B of HTA Reg. 316/03.
On municipal roads where a by-law permits their use. Municipalities may also create rules to
specify the months and/or hours that ATVs and ORVs can operate on their roads.
ORVs may not operate on provincial highways and roads identified in Schedule A of HTA Reg.
316/03.
If there is no municipal by-law then operation of an ORV, ATV and UTV is prohibited.
Q7: Where should ORVs be driven on-road?
Along the shoulder of the roadway in the same direction of traffic.
If the shoulder is obstructed or if there is no shoulder, ride as close to the right of the road as
possible.
If the ORV is too large to fully operate on the shoulder of a roadway with all tires on the
shoulder, the ORV may ride on the roadway as close to the right of the road as possible.
Q8: Do municipalities have to pass by-laws to allow ORVs on their roads?
Yes. Unlike the snowmobile framework, municipalities must opt-in to the ORV framework. This
means they may pass a by-law to allow these additional types of ORVs on their roads, but
municipalities are not required to pass a by-law.
Existing by-laws may need to be amended to allow these additional types of ORVs on municipal
roads.
If a by-law does not exist then ORV operation is not allowed.
If in doubt, check with the municipality first before riding on their roads.
Q9: What are the rules to drive an ORV on-road?
Only those with a minimum G2 or M2 licence may operate an ORV on highways and municipal
roads where permitted.
Operators must wear an approved motorcycle helmet that is securely fastened under the chin
with a chin strap.
Graduated Licensing System requirements apply to young and novice drivers when driving on-
road.
The driver must carry the registration permit or a true copy (i.e. photocopy of both front and
back of the permit).
Q10: Are there age restrictions for passengers riding on-road?
Yes. Children under the age of eight are not permitted to be a passenger on an ORV that is
operating on-road.
This requirement aligns with existing Highway Traffic Act seat belt rules.
Q11: What are the new operator and rider requirements?
Where applicable, the existing operating requirements for single-rider ATVs have been
transferred to these additional types of ORVs.
There are new rules that include:
•If the vehicle was manufactured with seat belts, everyone must buckle up.
•If the vehicle has passenger foot rests, the passenger must be able to reach these foot
rests.
•The number of occupants is limited to the number of available seating positions.
•No passengers under the age of 8 are allowed and additional passenger restrictions
apply if the driver is a young and novice driver with a minimum G2 or M2 licence.
•All riders – drivers and passengers – must wear an approved motorcycle helmet.
Q12: How will on-road operation be enforced?
There will be an education period in place from July to September 2015 to allow the public
and riding community to adjust to these changes.
This allows stakeholders, the broader public and riding community to familiarize themselves with
the changes prior to Part I tickets being issued for new offences specific to these additional
types of ORVs.
During this public education period, police officers may still issue tickets for traditional HTA
offences (e.g., speeding, disobeying traffic signals, etc.) and lay charges for new offences
through a summons.
RECOMMENDATION
1.THAT Report CAO-60/16 re Off-Road Vehicle Regulations be received for information.
Respectfully Submitted by:
Paul Shipway
CAO
66
REPORT
CAO
TO:
FROM:
DATE:
REPORT:
Mayor & Members of
Council Paul Shipway, CAO
October 20, 2016
CAO -61/16
SUBJECT: 9344 PLANK RD. STRAFFORDVILLE – MUNICIPAL OFFICE
BACKGROUND
On July 26, 2016 the Council of the Corporation of the Municipality of Bayham passed the following
resolution:
THAT Report CAO-52/16 re Straffordville Community Centre— Upstairs-Basement
be received for information;
AND THAT Council direct staff to proceed with issuing a change order to Reid &
Deleye pursuant to Report CAO 52/16 to finish the upstairs and downstairs of the
Straffordville Community Centre to incorporate a municipal office and council
chambers;
AND THAT Council direct staff to utilize Working Capital Reserve, Library Reserve
and proceeds from sale within 2016 to fund the expenditure.
AND THAT staff be directed to conduct surplus activities for the Municipal Office
located at 9344 Plank Rd. pursuant to the Municipal Sale & Disposition of Land
Policy.
DISCUSSION
T he current Municipal Office is located at 9344 Plank Rd. Straffordville, Ontario. The subject
property is classified and zoned ‘Institutional’ in the Official Plan and Zoning By-law respectively.
T he property is legally described as Part 1 Plan 11R-10085.
RECOMMENDATION
1.THAT Report CAO -61/16 re 9344 Plank Rd. Straffordville – Municipal Office be received for
information;
2.AND THAT the Council of the Corporation of the Municipality of Bayham declare 9344 Plank
Rd., being Part 1, Plan 11R-10085 surplus to the needs of the Municipality for the purpose
of sale;
3.AND THAT Council direct staff to list the property with the Municipal Realtor at the
conclusion of the comment period.
Respectfully Submitted by:
Paul Shipway
CAO
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3
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: October 20, 2016
REPORT: CAO-62/16
SUBJECT: MUNICIPAL ALCOHOL POLICY
BACKGROUND
In October 1998 Council passed a resolution that a Committee be struck to prepare a Municipal Alcohol
Policy for the Municipality of Bayham. The Municipality has generally annually reviewed the Municipal
Alcohol Policy through the Community Centre Committee or via staff. In 2016 to prepare for the
reopening of the Straffordville Community Centre the Municipal Alcohol Policy was thoroughly reviewed
by the Elgin St. Thomas Public Health Unit and Municipal Staff.
On September 15, 2016 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Report CAO-55/16 re Municipal Alcohol Policy be received for information;
AND THAT staff be directed to post the revised Municipality of Bayham Municipal Alcohol
Policy for review on the Municipal Website;
AND THAT at the conclusion of the fourteen (14) day review period staff be directed to bring
forward a by-law for Council consideration to adopt the same.
DISCUSSION
Notice was posted from September 16, 2016 - September 30, 2016. Comments were incorporated
as per the Municipal Alcohol Policy with changes indicated via highlights, attached hereto as
Appendix ‘A’.
The Straffordville Hall Foundation submitted the comments attached hereto as Appendix ‘B’
On the advice of legal this change was not incorporated into the Municipal Alcohol Policy:
The sponsor of a special occasion permit event being held in the Straffordville
Community Centre under the management of The Straffordville Hall Foundation is
required to provide in addition a certificate of insurance naming The Straffordville Hall
Foundation as an additional insured in the minimum amount of two million dollars
$2,000,000)
This was omitted, as firstly, the to-be executed Operating Agreement contains Municipal Indemnity
provisions for the Straffordville Hall Foundation. Secondly, incorporation of third party requirements
in corporate documents creates issues of entity separation under common law and the various
financial differences between a volunteer and an employee.
RECOMMENDATION
1.THAT Report CAO-62/16 re Municipal Alcohol Policy-Comment be received for information;
2.AND THAT staff be directed to bring forward a by-law for Council consideration to adopt the
updated Municipal Alcohol policy.
Respectfully Submitted by:
Paul Shipway
CAO
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
TABLE OF CONTENTS
1.MISSION STATEMENT, GOALS AND OBJECTIVES OF THE
ALCOHOL MANAGEMENT POLICY……………………………………………….....3
2.POLICY REGULATIONS
REGULATION #1: MUNICIPAL FACILITIES ELIGIBLE
FOR SPECIAL OCCASION PERMIT EVENTS………….…..4
REGULATION #2: MUNICIPAL PROPERTIES, FACILITIES AND EVENTS
NOT ELIGIBLE FOR SPECIAL OCCASION
PERMIT EVENTS………………………………………….……4
REGULATION #3: SIGNS……….…………..……………………………………….5
REGULATION #4: SAFE TRANSPORTATION…………………………………… 7
REGULATION #5: YOUTH ADMISSION TO ADULT EVENTS…………………. 8
REGULATION #6: ALCOHOL SERVICE…………………………………………...9
REGULATION #7: CONTROLS PRIOR TO EVENT………………….………….10
REGULATION #8: EVENT WORKERS/SERVER TRAINING
PROGRAM RECOGNIZED BY THE
LIQUOR LICENCE BOARD OF ONTARIO……….……….12
REGULATION #9: CONTROLS DURING EVENT………………………............13
REGULATION #10: INSURANCE ………………………………………………...…14
REGULATION #11:POLICY MONITORING AND REVISIONS………………….15
REGULATION #12:POLICY SUPPORT AND IMPLENTATION…………………15
3.CONSEQUENCES FOR FAILURE TO APPLY………………….……………........16
APPENDIX “A” CHECKLIST FOR RENTERS…………………..…….18
APPENDIX “B” APPLICATIONS TO COUNCIL
OUTDOOR SPECIAL OCCASION PERMITS………20
MISSION STATEMENT
To provide the Municipality of Bayham with a range of measures designed to prevent alcohol
related problems and manage the consumption of alcohol within their facilities and parks in
accordance with appropriate liquor laws, thereby decreasing municipal liability as well as
increasing the enjoyment of those using municipal facilities.
GOALS
The Municipality of Bayham wants residents and visitors to enjoy the various facilities and
parks available. Through the efforts of the people, the Municipality offers a variety of
recreational experiences for people of all ages. In order for the Municipality to ensure the
health and safety of its participants and the protection of municipal facilities, a policy for the
orderly use of alcohol during events and functions has been developed. The following
document outlines these regulations.
OBJECTIVES
1. To ensure proper operation and supervision of Special Occasion Permit events by
providing education in prevention and intervention techniques and in effective
management procedures. This will lower the risk of liability to event organizers,
participants, volunteers, the Municipality and its staff.
2. To reinforce responsible drinking practices for consumers through appropriate
operational procedures, controls, training and education.
3. To honour the decision of abstainers not to drink alcohol and to encourage their
participation by providing alternative, non-alcoholic beverages.
4. To provide a balanced use of alcohol through Special Occasion Permits so that
alcohol becomes a responsible part of a social function, rather than the reason for it.
5. To provide a balance of licensed and non-licensed programs to ensure that
consumers, abstainers, adults, youth and families will be adequately serviced and
protected.
Please note:
Throughout this document “Smart Serve” trained program will be used to identify the Server
Training programs recognized by the Liquor Control Board of Ontario and may include
Server Training Program (S.T.P.) or Server Intervention Program (S.I.P.)
3
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 1: MUNICIPAL FACILITIES ELIGIBLE FOR
SPECIAL OCCASION PERMIT EVENTS
A. Straffordville Community Centre
D. Vienna Community Centre
REGULATION # 2: MUNICIPAL PROPERTIES, FACILITIES AND
EVENTS NOT ELIGIBLE FOR SPECIAL
OCCASION PERMIT EVENTS
A. All Municipal properties not listed in Regulation # 1
B. Exceptions
Any person wishing to hold a Special Occasion Permit event in a location not listed
in this policy, must apply to the Council of the Municipality of Bayham for approval,
subject to meeting requirements as deemed appropriate.
C. Requirements
The applicant is responsible for obtaining/meeting any applicable Municipal,
Provincial, and/or Federal requirements, including police, fire, health and building
regulations. See Checklist for Applicants to Council for use of Facilities Appendix
“B”.
A. All Youth Focused Events (i.e. minor sports events and banquets, family day and
family focused events etc.)
Rationale:
Minor sports events and family events are intended for young people and families. If
adults don’t drink at these events, it sets an example for youth. As adults are
responsible for the transportation of young people, it also decreases the risk of
parents drinking and driving and sets another positive example.
4
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 3: SIGNS
A. Statement of Intoxication
This sign will be provided by the Municipality and will be a minimum of 8½ “ X 11”, to
be placed in the bar area.
"It is against the Liquor Licence Act of Ontario for licensed establishments to serve
customers to intoxication. For this reason, servers in our facilities are required to
obey the law and not serve anyone to intoxication. We are also pleased to offer non-
alcohol beverages."
B. Accountability
Signage will be supplied by the Municipality and shall be a minimum of 8½ ” x 11".
These signs will be posted at the bar and/or main entrance of all S.O.P. functions.
(a) Telephone Area (Main entrance) One sign will inform patrons where to
direct concerns regarding the manner in which the function has been
operated and should include the name, address and telephone number of
the facility, the name, address and phone numbers of the Municipal
Representative for the facility, Police Department and The Alcohol and
Gaming Commission of Ontario (AGCO) at 1-800-522-2876.
(b) Bar Area In addition, a changeable sign providing the name, address and
telephone number of the sponsor of the event is to be supplied and posted.
Rationale:
Having these signs visible to participants eliminates any confusion on who to contact
for information or to lodge complaints regarding an event.
C. No Smoking
This sign will be supplied by the Municipality and shall be a minimum of 8½” x 11”
to be placed in the bar, main entrance and main hall area.
“No smoking at any time is permitted on municipal properties, playgrounds, in
alcohol licensed areas or near food cooking/serving areas.”
5
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
C. No Last Call
There will be no "Last Call Will Not Be Announced" signage. Sponsor and Disc
Jockey are to be advised that this is not to be announced.
D. Ticket Sales and Unused Tickets
Signs stating "All Ticket Sales End at 12:30 a.m.” and “Unused Tickets Can Be
Redeemed” will be provided by the Municipality and will be placed in the bar area at
a minimum size of 8 1/2" x 11". Ticket sales for alcohol shall be limited to four tickets
at one time per person.
E. Bar Closing
A sign stating "Bar closes at 1:00 a.m., Tables cleared by 1:30 a.m.” will be provided
by the Municipality and will be placed in the bar area at a minimum size of 8 1/2" x
11".
F. Acceptable ID
A sign stating “Acceptable ID is required as per AGCO” and a sign stating "No Minors
Served” will be provided by the Municipality and will be placed in the bar area at a
minimum size of 8 1/2" x 11".
G. No Drinks Beyond This Point
A sign stating “No drinks beyond this point” will be placed appropriately at the
discretion of the Municipal Representative.
H. Sandy’s Law
A “Sandy’s Law” poster will be displayed in the bar area.
J. Safe Transportation
Signage promoting safe transportation and providing a telephone number(s) for taxi
service, encouraging designated drivers is to be placed near the main entrance by
the telephone. Advise the public that RIDE programs are in the community.
6
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 4: SAFE TRANSPORTATION
Only individuals, groups or organizations implementing a safe transportation strategy will be
permitted rental/use privileges of facilities for Special Occasion Permit functions.
The sponsor is to decide which option(s) of Safe Transportation will be provided during their
event.
Possible Strategies:
a) Designated Drivers Program - to be advertised at the event so that all patrons
are aware this program is available.
The designated driver should be provided with non-alcoholic beverages
during the function.
b) Impaired individuals will be driven home by a sober friend, and/or call a
relative, or taxi.
c) Inform patrons through advertising of the Taxi service available.
d) Promote O.P.P. RIDE Program
Rationale:
The risk of liability is high when an impaired driver leaves an event where alcohol is
served. Event organizers must assume responsibility for promoting safe
transportation for all patrons consuming alcohol.
7
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 5: YOUTH ADMISSION TO ADULT EVENTS
Each rental group will be responsible to select a strategy on allowing youth to their event.
In all cases the following guidelines must be adhered to:
1.I.D. with picture and date of birth must be checked before anyone is allowed into
the event/facility:
Acceptable forms of photo identification as per AGCO include:
•Ontario Driver’s Licence with a photo of the person to whom the licence is
issued
•A Canadian Passport
•Canadian Citizenship Card with a photo of the person to whom the card is
issued
•Canadian Armed Forces Identification Card
•A photo card issued by the Liquor Control Board of Ontario (LCBO), entitled
Bring Your ID (BYID)
•A Secure Indian Status Card issued by the Government of Canada
•A Permanent Resident Card issued by the Government of Canada
•A photo card issued under the Photo Card Act, 2008
2.Two (2) extra floor monitors will be required if persons under the age of majority are
allowed to enter the event.
3.Individuals under the age of majority will not be allowed to consume alcohol
beverages. Any one serving individuals under the age of majority will be required to
leave the event.
4.All participants over the age of majority will be identified by a stamp on the back of
the right hand, or by the placing of a wrist or arm band on the right hand or arm,
before entering the event.
5.All participants under the age of majority will be identified by a large black “X” on the
back of each hand with a black Magic Marker.
Rationale:
To ensure that persons under the age of majority do not consume alcohol.
8
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 6: ALCOHOL SERVICE
A. Low Alcohol Drinks
In order to be eligible for a facility rental involving a Special Occasion Permit, the
renter must provide low and non-alcohol beverages. The minimum amount of low
alcohol content beverages available is to be 30% of the designated total. There can
be no extra strength beer (over 5%) served. Free non-alcohol beverages will be at
the discretion of the permit holder.
Rationale:
Low alcohol content significantly contributes to less intoxication. Not having higher
alcohol content beer is a great prevention strategy.
B. Control of Alcohol Service
1) All drinks must be served in disposable cups only, not in bottles, cans or glass
and all bottles and/or cans retained in the bar area.
2) Sponsor(s) and disc jockey will be advised by that “Last Call” is not to be
announced."
3) Renters will not use marketing practises such as: availability of oversized
drinks, double shots, pitchers of beer, drinking contests, volume discounts or
tickets including a free bar, as these practises encourage increased alcohol
consumption.
4) Tickets for alcohol must be purchased from designated ticket sellers, with a
maximum of 4 tickets per purchase. Unused tickets can be redeemed.
5) Ticket sales must end at 12:30 a.m. and the bar close at 1:00 a.m. Tables
are to be cleared by 1:30 a.m. and the facility vacated by 2:00 a.m.
6) Adequate food must be provided throughout the event. Food refers to
sandwiches, cheeses, vegetable and dip, etc. Chips and snack foods are not
sufficient.
9
7) There will be no self-serve events, even "Wine and Cheese" functions require
a bartender.
Rationale:
By following the above practices we will reduce the risk that sponsors automatically
assume when running an event. These practices are designed to encourage alcohol
use in accordance with Canada’s Low Risk Alcohol Drinking Guidelines.
C. Advertising Events:
Renters must follow the Liquor Licence application regulations regarding
alcohol advertising which states that groups cannot advertise the brands or
the cost of the alcohol to be served unless application is made to the Liquor
Control Board of Ontario.
Rationale:
Alcohol advertising is designed to encourage and promote the consumption of
alcohol. Since it is illegal for people under the age of 19 to consume these products,
alcohol advertising is not permitted. It is also the desire of the Municipality to provide
a positive example to under-age patrons.
10
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 7: CONTROLS PRIOR TO EVENTS
RENTERS OF MUNICIPAL FACILITIES WILL BE REQUIRED TO UNDERSTAND THE
MUNICIPAL ALCOHOL POLICY PRIOR TO RENTING.
1. A copy of the Municipal Alcohol Policy will be available from the Municipal
Representative at the time of booking. If any questions or concerns arise from
this policy contact the Municipal Representative for clarification.
2. A "Checklist For Renters" form will be provided by the Municipality at the
time of booking. This form is to be completed by the Renter and returned to
the Municipal Representative at least two (2) weeks prior to the event.
Signatures from both the Renter and the Municipal Representative are
required on this form. Please see "Appendix A".
3. The signatory of the S.O.P. must attend the event, and be responsible for
decisions regarding the actual operation of the event. This person and all
event workers must not drink alcohol before or during the event.
Rationale:
The above is to ensure that there are no misunderstandings of the regulations
contained in the Policy.
11
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 8: EVENTWORKERS/SERVER TRAINING
THE FOLLOWING GUIDELINES ARE TO BE FOLLOWED REGARDING THE RATIO OF
SERVER TRAINED PERSONS TO UNTRAINED SERVER PERSONS.
Public Event
# of
Participants
Bartenders Floor
Supervisors /
Monitors
Door
Supervisors
Ticket Sellers
Under 50
people
1 Trained No monitor
required
1 Trained N/A
50 – 100
people
1 or 100%
Trained
No Monitor
required
2Trained
1 Trained
100 – 250
people
2 or 100%
Trained
1 Trained
2* Trained
2 Trained
2 or 100%
Trained
250 – 400
people
2 Trained 2 Trained
2* Trained
2 Trained
2 Trained
*2 extra floor monitors are required for events allowing participants under the age of
majority (19).
Note: Worker numbers for events may increase or decrease and adequate volunteer or
paid security personnel may be requested at the discretion of the Municipal
Representative.
Private Event
# of
Participants
Bartenders Floor
Supervisors /
Monitors
Door
Supervisors
Ticket Sellers
Under 50
people
1 Trained No Monitor
required
N/A N/A
50 – 100
people
2 Trained 1 trained N/A N/A
Over 100
people
2 or 100%
Trained
2 Trained N/A N/A
12
REGULATION # 9 CONTROLS DURING EVENT
ALL CONTROLS AND SERVICE MUST BE CONSISTENT WITH THE PROVISIONS OF
THE LIQUOR LICENCE ACT OF ONTARIO AND ITS REGULATIONS.
1. The entrances and exits to the event must be monitored by at least one responsible
person meeting the age of majority requirements for public functions with under 100
persons in attendance, two responsible persons meeting the age of majority
requirements for public functions with 100 or more persons in attendance.
These persons shall further observe for individuals that may be attempting to enter
the premises and that appear to be impaired.
2. Only identification bearing a photograph, and issued by the Province of Ontario, the
Government of Canada or photographic identification issued by another Province,
State or Country shall be accepted as bona-fide proof of age.
Acceptable forms of photo identification as per AGCO include:
• Ontario Driver’s Licence with a photo of the person to whom the licence
is issued
• A Canadian Passport
• Canadian Citizenship Card with a photo of the person to whom the card
is issued
• Canadian Armed Forces Identification Card
• A photo card issued by the Liquor Control Board of Ontario (LCBO),
entitled Bring Your ID (BYID)
• A Secure Indian Status Card issued by the Government of Canada
• A Permanent Resident Card issued by the Government of Canada
• A photo card issued under the Photo Card Act, 2008
Refer to “AGO Responsible Service – checking ID”
3. The holder of the Special Occasion Permit shall be the person renting the facility and
is responsible to ensure that the event is properly supervised and will provide enough
staff to fulfil this obligation, at his/her cost.
4. In the event of a masquerade party taking place in any premise owned by the
Municipality of Bayham, the permit holder is responsible to check all patrons I.D. to
ensure they are of legal drinking age. Any person under the age of majority will not
be allowed into a masquerade event.
13
5. Event staff must be clearly identifiable and identification must be clearly stated on the
“Checklist For Renters" form. (Example Stick-on I.D. labels or other distinguishing
I.D.).
6. The bar area within the premises shall be closed promptly at 1:00 a.m. and No
Service of alcoholic beverages will be allowed after this time.
7. All entertainment with the facility shall cease no later than 1:00 a.m.
8. All signs of the consumption and service of alcohol including empty glasses shall be
removed from sight within 30 minutes of the expiry of the Special Occasion Permit or
by 1:30 a.m., whichever time is earliest.
9. To assist staff and ensure that no incidents occur within the premises, and the facility
must be vacated by 2:00 a.m.
The only exception to the 1:00 a.m. closing time would be during a New Years Eve
event when the Special Occasion Permit indicates the expiry time of 2:00 a.m.
Relative deadlines would be extended by one (1) hour as appropriate.
Rationale:
To ensure the safety of all persons and to promote orderly conduct during events.
REGULATION # 10: INSURANCE
The sponsor(s) of a special occasion permit event being held in a municipally owned facility
is required to provide a certificate of insurance, naming the Municipality of Bayham as an
additional insured, in the minimum amount of two million dollars ($2,000,000), at least
fourteen (14) days prior to the event.
Rationale:
i) Special Occasion Permit holders, hall owners, club executives and volunteers
could all be named in a law suit, with Municipalities also being held jointly
liable, and end up paying the predominant share of an award to a plaintiff
should the sponsor be uninsured.
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
REGULATION # 11: POLICY MONITORING AND REVISIONS
14
The alcohol management policy for the Municipality of Bayham, as approved by Council,
will be reviewed annually by the Municipality of Bayham, which will discuss any potential
changes and recommend to Council for consideration and approval.
Rationale:
i) Monitoring and review of the Policy on a yearly basis will ensure that the policy
remains up to date and effective.
ii) Solicitation of public comments will allow the public to remain involved in the
process of review and update of the existing policy.
REGULATION # 12: POLICY SUPPORT AND IMPLEMENTATION
The Municipality shall provide a copy of the Municipal Alcohol Policy to all facility users for
events with alcohol to promote the policy and its requirements. The same will be posted on
the Municipal Website.
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
CONSEQUENCES FOR FAILURE TO COMPLY
Although the Police will be called if a situation deems it necessary to do
so, it is the responsibility of the Special Occasion Permit Holder to
ensure the proper management of an event.
Individuals and/or groups who fail to comply with the Municipal Alcohol Policy shall be
subject to the following consequences:
1. Special Occasion Permit holder / event workers / volunteers will report any infraction
of this policy to legal authorities whenever they believe such action is required.
Where a minor infraction occurs they will notify the sponsor of the event.
2. Should a situation arise where the Municipal Representative deems it necessary to
notify the sponsor of an infraction, and upon so doing the sponsor fails to comply, an
event may be immediately shut down.
3. Failure to comply with the above could prevent the Licence Holder or Organization
from further renting any Municipal facility and where appropriate, the Police will be
advised and charges could be laid.
4. Any infraction of the Municipal Alcohol Policy will be reported by the Municipal
Representative. Should the Municipal Representative choose to do so, an
appropriate letter may be sent describing the problem to the sponsor. The Municipal
Representative may refuse future rental privileges to the sponsor, giving notice of
same by sending an appropriate letter.
5. Where persons under the age of majority are found to have consumed or to be
consuming alcohol at Special Occasion Permit or non-Special Occasion Permit
events, the authorities may be called and/or the following procedure will be followed
by the Municipal Representative:
First Infraction: The individual(s) will be turned over to a parent or
guardian. If a parent or guardian is not available, the
police will be called. A registered letter will be sent by
the Municipal Representative to the parents/guardians.
Second Infraction: The individual(s) will be banned from attending any
function held in any municipal facility for a period of 3
months. A registered letter will be sent by the
Municipal Representative to the parents/guardians.
16
MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
Third Infraction: A registered letter will be sent by the Municipal
Representative notifying the individual(s) that they are
banned indefinitely from the facility. The individual(s)
may appeal to the Municipal Representative for written
reinstatement.
6. Where adults and/or youth engage in disruptive behaviour at social events,
authorities may be called and/or the following procedure will be followed by the
Municipal Representative:
First Infraction: A verbal warning will be given to the individual(s) by staff
in charge or head of the function. If individual(s) do not
adhere to this warning the Authorities will be called. A
registered letter will be sent to the individual(s).
Second Infraction: Individual(s) will be banned from attending all functions
held in any municipal facility for a minimum period of 3
months. A registered letter will be sent to the individual(s)
advising of same.
Third Infraction: A registered letter will be sent notifying the individual(s)
that they are banned indefinitely from the facility. The
individual(s) must appeal to the Municipal
Representative for written reinstatement.
NOTE: Enforcement procedures and penalties apply to groups or
organizations as well as individuals.
Once a sponsor has received verbal notice of any infraction of this
policy, the sponsor may be required to pay for the supply of police
servicing.
17
Appendix "A" MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
"CHECKLIST FOR RENTERS"
Date of Event(s):
1.Location of Event: ___________________________________
2.Number in Attendance: _______________
3.Will persons under 19 years of age be attending this event?
Yes No
Note: *2 extra floor monitors are required for events with attendance over 100 people and
allowing participants under the age of majority, and adequate volunteer or paid
security personnel may be required.
4.Name of person and/or group sponsoring this event:
_______________________________________________________
5.Type of Identification for event workers ____________
6.Has proof of a Special Occasion Permit been provided?
YES NO
7.Has proof of Insurance been provided? YES NO
8.The safe transportation strategy(s) that will be used at this function are:
a)__________________________________________________
__________________________________________________
b)__________________________________________________
__________________________________________________
c)__________________________________________________
__________________________________________________
(2)
18
"CHECKLIST FOR RENTERS"
9.The names and certification numbers of Smart Serve trained program event workers
are:
1) Name Certification # ____________
2) Name Certification # ____________
3) Name Certification # ____________
4) Name Certification # ____________
5) Name Certification # ____________
6) Name Certification # ___________
10.I have reviewed the Municipal Alcohol Policy with a municipal representative.
_____Yes No
11.I understand all the policy regulations.
Yes No
12.I and/or my group will observe and obey all policy regulations during the event.
Yes No
If No, explain: ____________________________________________
Signature of Special Occasion Permit holder ______________________
Address __________________________________________________________
Telephone Number ______________________________
Signature of Municipal Representative_____________________________
Date: _____________________
19
Appendix "B" MUNICIPALITY OF BAYHAM
MUNICIPAL ALCOHOL POLICY
OUTDOOR SPECIAL OCCASION PERMITS
APPLICATION TO MUNICIPALITY OF BAYHAM COUNCIL
Date of Event(s): _______________________________________________
Type of Event: __________________________________________________
1. Location of Event: _______________________________________
2. Number in Attendance: _______________________________
3. Will persons under 19 years of age be attending this event?
Yes No
4. Name of person and/or group sponsoring this event:
_____________________________________________________________
5. Will there be extra staffing above the guidelines set out by the Municipal Alcohol
Policy? ___________
Describe i.e. #, Adequate volunteer or paid security personnel, security company,
volunteers (trained or untrained):
_____________________________________________________________
_____________________________________________________________
_____________________________________________________________
6. Government Approvals that are necessary:
OPP Health Unit Fire Building Other
7. Transportation Strategies that will be used at this function are:
a)___________________________________________________________
___________________________________________________________
b)___________________________________________________________
__________________________________________________________
20
OUTDOOR SPECIAL OCCASION PERMITS
APPLICATION TO MUNICIPALITY OF BAYHAM COUNCIL
8.Drawing of service area showing entrances, service area, seating area, fencing etc.
Please attach.
9.Type of Fencing (i.e. Single or double fencing, snow fence etc.)
_____________________________________________________________
_____________________________________________________________
10. Disposable Glasses to be used?
_____________________________________________________________
11.Parking arrangements:
_____________________________________________________________
_____________________________________________________________
12.Type of identification for event workers:
_____________________________________________________________
_____________________________________________________________
13.100 Percent of event workers must be Smart Serve trained:
_____________________________________________________________
14.The Municipal Alcohol Policy has been reviewed with a municipal representative.
Yes No
Signature of Applicant ________________________________________
___________________________________________ ____________________
Address Telephone Number
___________________________________________
Date:________________________
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: October 20, 2016
REPORT: CAO-63/16
SUBJECT: ROAD DAMAGE – ENTRANCE BY-LAW
BACKGROUND
On April 2, 2009 the Council of the Corporation of the Municipality of Bayham passed By-law
No. 2009-046, being a By-law to regulate repairs and payments for repairs on Municipal
property, a copy of which is attached hereto as Appendix ‘A’
On July 16, 2009 the Council of the Corporation of the Municipality of Bayham passed By-law
No. 2009-088, being a By-law to adopt a road access and/or water/sewer services permit policy
and procedure, a copy of which is attached hereto as Appendix ‘B’.
DISCUSSION
Recent sidewalk and road damage concerns, along with the continuing administrative regulatory
review determined the existing by-laws were insufficient for enforcement purposes.
W ater/sewer service permit processes are incorporated within By-law No. 2014-099 – Water
Service By-law and By-law No. 2014-100 – Sewer Service By-law. The Comprehensive Road
Care, Use and Entrance By-law attached hereto as Appendix ‘C’ provides both cost recovery
and fine mechanisms for the Municipality to rectify and prevent road damage occurrences.
RECOMMENDATION
1.THAT Report CAO-63/16 re Road Damage – Entrance By-law be received for
information.
2.AND THAT staff be directed to bring forward the Comprehensive Road Care, Use and
Entrance By-law for Council consideration;
3.AND THAT By-law No. 2009-046 and By-law No. 2009-088 be repealed in their entirety;
Respectfully Submitted by:
Paul Shipway
CAO
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NUMBER 2016-XXX
BEING A BY-LAW TO REGULATE THE CONSTRUCTION,
ALTERATION OR CHANGE OF ANY PRIVATE OR PUBLIC
ENTRANCE, GATE OR OTHER STRUCTURE OR A FACILITY
THAT PERMITS ACCESS TO A HIGHWAY AND TO PROHIBIT
THE DEPOSIT OF REFUSE AND DEBRIS ON THE SAME
WHEREAS Council of the Corporation of the Municipality of Bayham deems it
expedient and appropriate to regulate Entrances adjacent to Highways and
prohibit Refuse and Debris from fouling a Highway;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS:
SHORT TITLE
This by-law shall be known and may be cited as the Comprehensive
Road Care, Use and Entrance By-law
Section 1 - Definitions
For the purpose of this by-law:
1.1 “Adjacent Property” shall mean the property abutting a Highway or the
Public Lands to which an Entrance is intended to provide access to and
from a Highway;
1.2 “Building Permit” shall mean a permit issued by the Municipality pursuant
to the provisions and regulations of the Building Code Act, 1992.
1.3 ‘Chief Building Official’ or ‘CBO’ shall mean the Chief Building Official of
the Corporation of the Municipality of Bayham.
1.4 “Clean” shall mean free of Refuse and Debris, and at the discretion of the
Director of Public Works and Operations and/or CBO shall mean to sweep
and/or flush the Highway with a mechanical street cleaning vehicle;
1.5 “Council” shall mean the Council of the Corporation of the Municipality of
Bayham;
1.6 ‘County’ shall mean the Corporation of the County of Elgin.
1.7 “Curb Cut” shall mean any point at which the curb along a Highway is
interrupted or depressed to provide Entrance to an Adjacent Property;
1.8 "Curb Line" shall mean the line of the curb, or, where no curb is
constructed, the edge of the traveled portion of the Highway;
1.9 “Director of Public Works and Operations” shall mean the Director of
Public Works and Operations, or designate;
1.10 "Entrance" shall mean an area of ingress and egress intended to provide
vehicular access to an Adjacent Property from a Highway;
1.11 “Entrance Agreement” shall mean an agreement prepared by the
Municipality for execution by the Municipality and an Owner as a condition
for granting authorization to obtain an Entrance Permit to carry out Land
Disturbance activities;
1.12 “Entrance Permit” shall mean a permit issued by the Director of Public
Works and Operations and/or CBO for an area of ingress and egress
intended to provide vehicular access to an Adjacent Property from a
Highway;
1.13 “Expense” shall mean any and all sums of money actually spent or
required to be spent by the Municipality pursuant to any section of this by-
law, and shall include but not be limited to all charges, costs, a twenty-five
percent (25%) administrative fee, taxes, outlays, legal fees and losses;
1.14 “Highway” shall mean a Highway under the jurisdiction of the Municipality
and as defined by the Municipal Act, 2001 and the Highway Traffic Act,
1990;
1.15 “Land Disturbance” shall mean any man-made change or site alteration to
the land surface through excavation, importation, grading and construction
activities including removal of trees, vegetation, trenching, filling and
grading not in compliance with the issuance of a Building Permit from the
Municipality. Land Disturbance shall not include normal farming practices,
activities covered under a building permit or any man-made change or site
alteration to the land surface through excavation, importation, grading and
construction activities including removal of trees, vegetation, trenching,
filling and grading for the purpose of lawn dressing, landscaping or adding
to flower beds or vegetable gardens, provided that the ground elevation of
the lands is not increased by more than ninety (90) centimetres and shall
not exceed addition or removal of one hundred fifty (150) cubic metres of
land per year.
1.16 “Lot” shall mean a parcel or tract of land capable of being conveyed and
described in a deed or other legal document which:
i. is a whole Lot described in accordance with and is within a
registered plan of subdivision, other than a registered plan of
subdivision which has been deemed by the Municipality not to be a
registered plan of subdivision under a by-law passed pursuant to
the Planning Act;
ii. is a legally separated parcel of land in existence on the date of
passing of this by-law, and which so continues to the relevant time;
iii. has received a final and binding consent to a conveyance pursuant
to the Planning Act; or
iv. is the whole remnant remaining to a (owned) Person after a
conveyance has been made with a final and binding consent
pursuant to the Planning Act, but for the purpose of this clause no
parcel or tract of land ceases to be a Lot by reason only of the fact
that a part or parts of it has or have been conveyed to the
Township, the Region or any municipality; or, Her Majesty in the
Right of Ontario, Her Majesty in the Right of Canada; or for the
construction of a transmission line as defined in the Ontario Energy
Board Act, 1998;
1.17 “Lot Line” shall mean any boundary of a Lot or the vertical projection
thereof;
1.18 “Mud Mat” shall mean a grated device placed at an Entrance designed to
prevent Refuse and Debris from fouling a Highway;
1.19 “Municipality” shall mean the Corporation of the Municipality of Bayham;
1.20 "Mutual Entrance" shall mean an Entrance to a Highway that provides
shared access to serve separate existing Lots;
1.21 “Officer” shall mean a Municipal Law Enforcement Officer, a person
authorized by Council with the responsibility for enforcing and
administering this by-law as appointed by Municipality of Bayham By-law,
or a Police Officer;
1.22 “Ontario Provincial Standards Drawings” shall mean standard drawings
and construction and material specifications and contract tendering
documents for road works jointly owned and produced by the Ministry of
Transportation, Ontario (MTO) and the Municipal Engineers Association
(MEA);
1.23 “Owner” shall include but not be limited to the applicant for an Entrance
Permit and a Person who, alone or with others, owns a Lot as described in
the most current assessment roll or is a director or officer of a corporation,
as prescribed in a corporate profile or assessment roll;
1.24 “Person” shall include an individual, a sole proprietorship, a partnership,
an unincorporated association, a trust, a body corporate or a natural
person;
1.25 “Preventative Mat” shall mean a rubber or similar device which permits a
Vehicle equipped with cleats, flanges, or tracks on its wheels or rollers to
transport across or on a Highway without fouling or damaging the
Highway;
1.26 “Public Lands” shall mean lands owned by, leased, licensed to or under
the management of the Municipality, and shall include but not be limited to
any Highway;
1.27 "Refuse" or "Debris" shall include but is not limited to:
i. animal waste and excrement
ii. carcass, hides, bones or feathers of any animal or bird
iii. construction and landscaping materials
iv. celluloid cuttings,
v. material or thing soaked in oil or gasoline
vi. domestic waste
vii. grass cuttings, leaves and vegetation
viii. hay, straw and manure
ix. manufacturers/industrial waste
x. sawdust and shavings
xi. sewage and paper sludge
xii. snow and ice
xiii. swill, soil, dirt earth or organic material
xiv. tree branches or roots
xv. wrecked, dismantled, discarded, inoperative or abandoned
machinery, Vehicles, trailers, boats and their component parts,
and includes Vehicles that appear by reason of their appearance,
mechanical condition or lack of current permit plates to be
inoperable, and tires;
1.28 “Structure” shall mean anything constructed or erected, the use of which
requires location on the ground, or attached to something having location
on the ground and, without limiting the generality of the forgoing, shall
include buildings and motor vehicles;
1.29 “Vehicle” shall have the same meaning as defined in the Highway Traffic
Act, and includes a motor vehicle, trailer, bicycle and any vehicle drawn,
propelled or driven by any kind of power, including muscular power.
Section 2 – Refuse and Debris
2.1 No Person shall, knowingly or unknowingly, throw, push, plow, place, pile,
store, dump or deposit or permit to be thrown, pushed, plowed, placed,
piled, stored, dumped or deposited any Refuse or Debris on a Highway.
2.2 No Person shall, knowingly or unknowingly, throw, push, plow, place, pile,
store, dump or deposit or permit to be thrown, pushed, plowed, placed,
piled, stored, dumped or deposited any Refuse or Debris to obstruct or
interfere with any culvert or ditch adjacent to a Highway.
2.3 No Person shall, knowingly or unknowingly, foul, encumber or damage or
permit to be fouled, encumbered or damaged a Highway by animals,
Vehicles or other means.
2.4 No Person shall, knowingly or unknowingly, obstruct or permit to be
obstructed a drain, gutter or water course along or upon a Highway.
2.5 No Person shall, knowingly or unknowingly, set or carry or permit to be set
or carried fire on a Highway.
2.6 No Person shall, knowingly or unknowingly, erect or maintain or permit to
be erected or maintained any gate or door so that the same shall open or
swing outward over any part of a Highway.
2.7 Unless authorized by an over-dimensional permit issued by the
Municipality, no Person shall, knowingly or unknowingly, move or permit to
be moved any building or structure into, along, or across a Highway.
2.8 No Person shall, knowingly or unknowingly, move, or permit to be moved
a Vehicle equipped with cleats, flanges, or tracks on its wheels or rollers
on or along a Highway, except by means of a float, trailer, or other similar
device.
2.9 No Person shall, knowingly or unknowingly, move, or permit to be moved
a Vehicle equipped with cleats, flanges, or tracks on its wheels or rollers
on or along a Highway unless a Preventative Mat has first been laid on the
surface of the portion of the Highway to be crossed.
2.10 No Person shall, knowingly or unknowingly, pull down, destroy, deface or
in any way interfere with, or permit to be pulled down, destroyed, defaced
or in any way interfered with, any municipal infrastructure, including but
not limited to, any post, surveyor's mark, bench mark, traffic sign, Highway
name sign, sign board, regulatory sign, traffic signal, traffic cone, or any
other traffic control device that is affixed or placed on a Highway.
2.11 No Person carrying out or causing or permitting to be carried out any Land
Disturbance shall do so without keeping all Highways, under the
jurisdiction of the Municipality, Clean of Refuse, Debris and dust
emanating from the Land Disturbance.
2.12 No Person carrying out or causing or permitting to be carried out any Land
Disturbance shall do so without constructing a Mud Mat, or taking
alternate measures as approved by the Municipality to prevent Refuse and
Debris from fouling a Highway.
Section 3 – Entrance Permits
3.1 No Person shall construct, install, widen or alter or permit to be
constructed, installed, widened or altered any Curb Line, Curb Cut or
Entrance without first having applied for and obtained an Entrance Permit
from the Director of Public Works and Operations and/or CBO pursuant to
the provisions of this by-law.
3.2 No Person shall construct, install, widen or alter or permit to be
constructed, installed, widened or altered any Curb Line, Curb Cut or
Entrance except in accordance with the plans, specifications, documents,
the Ontario Provincial Standards Drawings, terms and conditions and any
other information used as the basis for the issuance of an Entrance Permit
from the Director of Public Works and Operations and/or CBO pursuant to
the provisions of this by-law.
3.3 An Entrance, if permitted by the granting of an Entrance Permit pursuant
to the provisions of this by-law, is permitted on a Highway only to provide
Entrance to an Adjacent Property and shall not be constructed, installed,
widened or altered or permitted to be constructed, installed, widened or
altered to perform any other function, including the parking of Vehicles.
3.4 Every Entrance Permit shall be Lot specific.
3.5 Every Owner of Adjacent Property shall obtain an Entrance Permit for:
i. construction of a new Entrance;
ii. changing the design of an existing Entrance;
iii. changing the location of an existing Entrance; or
iv. carrying out or causing or permitting to be carried out any Land
Disturbance and shall include, but not be limited to any Land
Disturbance conducted under a permit system authorized by the
Province of Ontario, County or any Conservation Authority.
3.6 The Entrance Permit may:
i. prohibit the construction, design, alteration and change in use of an
Entrance without a valid Entrance Permit;
ii. refuse to grant, suspend or revoke an Entrance Permit;
iii. impose conditions, including special conditions as a requirement of
obtaining, or continuing to hold an Entrance Permit; or
iv. impose special conditions on an Entrance Permit in a class that
have not been imposed on all of the Entrance Permits in that class
in order to obtain, or to continue to hold an Entrance Permit.
3.7 The Director of Public Works and Operations and CBO shall have
delegated authority to:
i. prohibit the construction, design, alteration and change in use of an
Entrance without a valid Entrance Permit;
ii. refuse to grant, suspend or revoke an Entrance Permit;
iii. impose conditions, including special conditions as a requirement of
obtaining, or continuing to hold an Entrance Permit; and
iv. impose special conditions on an Entrance Permit in a class that
have not been imposed on all of the Entrance Permits in that class
in order to obtain, or to continue to hold an Entrance Permit.
3.8 The Director of Public Works and Operations and CBO shall consider the
following criteria when reviewing applications for Entrance Permits:
i. public safety;
ii. protection of the public through the orderly control of traffic
movements onto and from Highways, including possible
requirements for left and/or right turn lanes;
iii. providing legal access onto Highways from Adjacent Property;
iv. required sight distance, safe grade, and alignment conditions for
all traffic using the proposed Entrance;
v. maintaining the orderly flow of the traffic traveling on the
Highway;
vi. no undue interference with the safe movement of through
traffic;
vii. protection of the public investment in the Highway and minimizing
Municipality expenditures on the maintenance of Highways and
Entrances; and
viii. reducing future maintenance problems and reconstruction costs of
Highways and Entrances.
3.9 Every Owner shall provide in full a complete application at the time the
application is submitted or the Director of Public Works and Operations
and/or CBO shall not accept the application.
3.10 A complete application shall include all of the information required on the
application form and the following:
i. payment of the prescribed Entrance Permit fees set out in Schedule
‘A’ of this by-law;
ii. any other document or information as may be required in any other
Section of this by-law; and
iii. any other affidavit, document or information as may be requested
by the Director of Public Works and Operations and/or CBO.
TERM OF ENTRANCE PERMIT
3.11 An Entrance Permit issued with respect to a Lot pursuant to the provisions
of this by-law shall be valid until any of the following activities occur on the
same Lot:
i. construction of a new Entrance;
ii. changing the design of the existing Entrance;
iii. changing the location of the existing Entrance;
iv. carrying out or permitting to be carried out any Land Disturbance
and shall include, but not be limited to any Land Disturbance
conducted under a permit system authorized by the Province of
Ontario, County or any Conservation Authority.
3.12 An Entrance Permit shall expire six (6) months following the date of issue
if the Entrance construction has not commenced. After the expiration of
the six (6) month term, a new Entrance Permit shall be obtained before
proceeding with work on the Entrance.
ENTRANCE PERMIT FEES
3.13 All Entrance Permit fees shall be as set out in Schedule ‘A’ to this by-law,
reflected in the Municipality Fees By-law, and non-refundable.
CONDITIONS FOR ENTRANCE PERMIT ISSUANCE
3.14 For every Entrance Permit that is issued, the Owner shall perform and
observe the following conditions:
i. pay the applicable fees;
ii. not carry on activities that are in contravention of this by-law or any
other Municipal By-law;
iii. when required, enter into an Entrance Agreement and pay the
applicable fee set out in Schedule ‘A’ of this by-law, for any
Entrance Permit that is issued as a result of Land Disturbance,
which shall be in force and effect until said Land Disturbance ends,
for which the Entrance Agreement conditions, having regard to the
objectives of Section 3.8 of this by-law, may include but not be
limited to:
a. Letter of Credit;
b. specified transportation traffic routes;
c. insurance; and
d. indemnification.
ENTRANCE PERMIT APPLICATION - SUBJECT TO APPROVAL
3.15 Every Entrance Permit application shall be subject to investigations by and
comments or recommendations from such municipal or provincial
departments or agencies as the Director of Public Works and Operations
and/or CBO deems necessary, or as directed by Council, including but not
limited to:
i. Ontario Provincial Police;
ii. Municipality of Bayham Fire Department; and
iii. Municipality of Bayham Public Works and Operations Department.
INCOMPLETE APPLICATION
3.16 An Entrance Permit application that does not comply with the provisions of
Section 3.10 shall be deemed incomplete and shall be returned by
registered mail to the Owner pursuant to 3.19 of this by-law.
3.17 Every Entrance Permit application that has not received required
comments from all municipal or provincial departments or agencies as the
Director of Public Works and Operations and/or CBO deems necessary
within sixty (60) days from the date of filing of the application, pursuant to
Section 3.15 of this by-law, due to the Owner’s inability to comply with the
requirements to obtain an Entrance Permit pursuant to this by-law, shall
be deemed incomplete.
NOTICE
3.18 Every Owner shall notify the Director of Public Works and Operations in
writing within ten (10) days of any change in his mailing address and shall
be sent to:
Director of Public Works and Operations
Municipality of Bayham
9344 Plank Rd
Straffordville, ON
L9P 1T1
3.19 Any notice or request made pursuant to this by-law may be given in writing
by registered mail and is effective:
i. on the date on which a copy is hand delivered to the Person to
whom it is addressed; or
ii. on the fifth (5th) day after a copy is sent by registered mail to the
Person’s last known address.
3.20 For the purpose of Section 3.19 of this by-law, the Owner’s last known
address shall be deemed to be that provided pursuant to Section 3.10 of
this by-law and may be changed pursuant to Section 3.18 of this by-law.
3.21 No Person served with a notice under any section of this by-law shall fail
to comply with such notice within the time provided by such notice.
CONTRAVENTION OF OTHER LAWS PROHIBITED
3.22 The issuance of an Entrance Permit under this by-law is not intended and
shall not be construed as permission or consent by the Municipality for the
Owner to contravene or to fail to observe or comply with any law of
Canada or Ontario or any other by-law of the Municipality or the County.
REVOCATION OF ENTRANCE PERMIT
3.23 The Director of Public Works and Operations and/or CBO may revoke or
suspend an Entrance Permit:
i. which is voluntarily surrendered by the Owner for revocation;
ii. at any time when the Owner fails to meet any provision of this by-
law; or
iii. that was obtained by any mistake, misstatement or
misrepresentation.
NOTICE OF ENTRANCE PERMIT REFUSAL, REVOCATION OR SUSPENSION
3.24 Where the Director of Public Works and Operations and/or CBO decides
to refuse to issue, to revoke or suspend an Entrance Permit, he shall give
notice of his decision for refusal, revocation or suspension to the Owner,
together with the reason for his decision, pursuant to Section 3.19 of this
by-law, as well as to such other Persons, departments, boards,
commissions, authorities or agencies as appear to have an interest in the
decision.
Section 4 - Entrance Permit - General Provisions
4.1 Every Entrance Permit that is issued shall be subject to Sections 2, 3 and
Section 4 of this by-law, all of which shall be performed or observed at all
times while the Entrance Permit is in force.
4.2 The Owner shall notify the Director of Public Works and Operations
and/or CBO at least forty-eight (48) hours prior to commencement of any
activities pursuant to Section 3.5 of this by-law, authorized by a valid
Entrance Permit.
4.3 The Owner shall ensure that the construction of the Entrance is in
accordance with the requirements of all applicable regulatory agencies
having jurisdiction.
4.4 No person shall construct, install, widen or modify an entrance without
approval of the Municipality.
4.5 The Owner shall be bound by the terms and conditions contained in
the Entrance Permit and, where applicable, the Entrance Agreement.
Section 5 – Multiple Entrances - Mutual Entrances
5.1 Every lot shall be limited to the following number of entrances, namely:
i. up to the first 15 metres of lot frontage, not more than one (1)
entrance;
ii. greater than 15 metres of lot frontage but not more than 30 metres
of lot frontage, not more than two (2) entrances with a combined
width not exceeding thirty percent (30%) of the lot frontage;
iii. for each additional 30 metres of lot frontage, not more than one (1)
additional entrance.
5.2 Mutual Entrances shall be discouraged due to potential ownership
problems and may only be considered at the sole and absolute
unfettered discretion of the Director of Public Works and Operations if
individual Entrances are not possible due to physical constraints.
Section 6 – Inspection and Maintenance
6.1 Upon approval and final inspection by the Director of Public Works and
Operations of a culvert installation, within the municipal road allowance, as
a component of an Entrance Permit issued pursuant to the provisions of
this by-law, the culvert shall become the property of the Municipality and
all subsequent maintenance and repairs of the culvert shall be the
responsibility of the Municipality, at the discretion of the Municipality.
6.2 Every Entrance located on a Highway, within the municipally owned public
right of way, shall be maintained in good condition by the Adjacent
Property Owner in accordance with Ontario Provincial Standards
Drawings at his own expense.
i. Condition and compliance is determined at the discretion of the
Director of Public Works and Operations.
6.3 The Municipality shall maintain only that portion of the Entrance from the
traveled portion of the Highway to the outer edge of the Curb Line.
6.4 The Director of Public Works and Operations may conduct a field
inspection of the Entrance at any time during the application for the
Entrance Permit or at any time the Entrance Permit is in force and effect.
6.5 The Director of Public Works and Operations may require that
modifications or alterations be performed if the installation of the Entrance
does not conform to the approved plans and specifications.
6.6 In the event of a contravention of any provision of this by-law, in addition
to any fine ordered by a court of competent jurisdiction, the Director of
Public Works and Operations may provide notice to the Owner requiring,
among other things,:
i. Refuse and Debris be removed from a Highway;
ii. a Highway to be Cleaned at the Owner’s expense if the fouling is
deemed by the Director of Public Works and Operations to be an
immediate danger to the health and safety of any Person;
iii. the immediate cessation of any Land Disturbance causing fouling of
a Highway; or
iv. the immediate cessation of any operation causing dust to blow onto
a Highway from the Land Disturbance site.
6.7 In the event that modifications, alterations, Cleaning, removal or cessation
are required, the Director of Public Works and Operations shall provide
written notice of the required modifications, alterations, Cleaning, removal
or cessation to the Owner pursuant to Section 3.19 of this by-law.
6.8 The Owner shall carry out the required modifications, alterations,
Cleaning, removal or cessation pursuant to Section 6.7 of this by-law
within the time period specified within the written notice and is responsible
for the expense of any modifications, alterations, Cleaning, removal or
cessation required.
6.9 Where the notice in Section 6.7 of this by-law is not complied with within
the time period specified within the written notice, the Director of Public
Works and Operations shall, on behalf of the Owner, modify, alter, Clean
or remove the contravention at the sole cost of the Owner with such
Expense to be recovered in full in the manner provided in Section 7 of this
by-law.
6.10 The Municipality shall maintain and replace from time to time as required,
in its discretion, all culverts installed meeting the requirements of this By-
law. The maintenance and/or repair of the driving surface is the
responsibility of the owner.
Section 7 - Recovery of Expenses
7.1 All expenses associated with an Entrance Permit are the responsibility of
the Owner. The expenses shall include, but are not limited to, applicable
Entrance Permit application fees, Entrance Agreement fees, construction
materials and labour, utilities, traffic control devices, layout, surveying,
engineering, legal costs and modification, alteration, Cleaning of
Entrances or removal of Refuse and Debris.
7.2 All expenses incurred by the Municipality as a result of contravention
of the General Provisions of this By-law are the responsibility of the
Owner and/or offending party. The expenses shall include, but are not
limited to, applicable Entrance Permit application fees, Entrance
Agreement fees, construction materials and labour, utilities, traffic control
devices, layout, surveying, engineering, legal costs and modification,
alteration, Cleaning of Entrances or removal of Refuse and Debris.
7.3 All Expenses incurred by the Municipality in connection with the
enforcement of this by-law shall be paid within thirty (30) days of their
billing date, and in the event of failure to pay the entire amount due within
said thirty (30) days, at the discretion of the Municipality, the outstanding
balance of the invoice may thereafter be added to the tax roll and
collected in a like manner as taxes as of the year in which the Expenses
were billed.
Section 8 – Existing Entrances, Exceptions and Grandfathering
8.1 This by-law shall apply to all Entrances which existed or were created
before this by-law was passed.
8.2 Existing Entrances to each Lot of record at the time of the passage of this
by-law shall be permitted.
8.3 This by-law shall not apply so as to prohibit the Municipality, the County,
and other provincial, federal and municipal agencies, their agents and
employees, and Persons and organizations authorized by them in writing
from depositing material upon, or excavating, any Highway within the
Municipality, in the course of their normal operations, providing that all
appropriate safety precautions are employed.
8.4 Section 3.5 i) and Section 3.11 i) of this by-law shall not apply to:
i. Activities covered under a valid building permit;
ii. any minor alterations or repairs to a structure that do not include an
excavation or a wet process such as masonry, concrete or plaster;
iii. attached or detached garages and carports which does not include
an exaction or a wet process such as masonry, concrete or plaster;
iv. accessory structures and additions to a house where such
accessory building or addition does not include an exaction or a wet
process such as masonry, concrete or plaster;
v. accessory structures and additions less that thirty square metres in
building area;
vi. porches, sundecks and steps for houses;
vii. any advertising pole sign or fascia sign.
viii. Normal Farming Practices.
8.5 This by-law shall not apply to any development which is subject to a
Subdivision Agreement within the Municipality until such time as all curbs,
gutters and sidewalks required by the Subdivision Agreement are
constructed.
8.6 At the discretion of the Director of Public Works and Operations, Section 3
of this by-law shall not apply to any Land Disturbance that is:
i. subject to Site Alteration Agreement with the Municipality; or
ii. authorized under a valid, current Aggregate Extraction Licence
issued by, and in compliance with the Ministry of Natural
Resources.
Section 9 - Infractions and Penalties
9.1 Every Person who contravenes any of the provisions of this by-law is
guilty of an offence and upon conviction is liable to pay a fine or penalty
for each offence, exclusive of costs, as provided for in the Provincial
Offences Act.
Section 10 - Prohibition Order
10.1 When a Person has been convicted of an offence under this by-law, the
Superior Court of Justice, or any other court of competent jurisdiction,
may, in addition to any other penalty imposed on the Person convicted,
issue an order prohibiting the continuation or repetition of the offence or
the doing of any act or thing by the Person convicted directed toward the
continuation or repetition of the offence.
Section 11 - Administration
11.1 Unless otherwise indicated, the administration of this by-law is assigned
by Council to the Director of Public Works and Operations and the CBO
who may delegate the performance of his functions under this By-law from
time to time as occasion requires.
11.2 In this by-law, unless the contrary intention is indicated, words used in the
singular shall include the plural and words used in the male gender shall
include the female gender or vice versa, where applicable.
11.3 If there is a conflict between a provision in this by-law and a provision of
any other Municipal By-law, the provision that establishes the highest
standard to protect the health, safety and welfare of the general public
shall apply.
Section 12 - Enforcement
12.1 An Officer and/or CBO shall be responsible for the enforcement of this by-
law.
12.2 No Person shall hinder or obstruct or attempt to hinder or obstruct, any
Officer or the Director of Public Works and Operations while exercising
any power or performing any duty under this by-law.
Section 13 - Severability
13.1 In the event any section or provision of this by-law is held invalid, the
remainder of the by-law shall continue in force and effect.
13.2 This by-law shall come into full force and effect on the date of its passing
by Council.
13.3 By-law 2009-046 and 2009-088 shall be repealed in their entirety.
READ a FIRST, SECOND and THIRD TIME and finally passed this XXth day
of XXXXXXXXX, 2016.
Schedule ‘A’
COMPREHENSIVE ROAD CARE, USE AND ENTRANCE BY-LAW
BY-LAW 2016-XXX
ITEM FEE
Entrance Permit Fee $160.00
Entrance Agreement Fee $500.00
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: October 20, 2016
REPORT: CAO-64/16
SUBJECT: EDISON MUSEUM INFORMATION
OVERVIEW
At the regular meeting of Council on October 6, 2016 the Council of the Corporation of the
Municipality of Bayham passed the following resolution:
THAT presentation by Susan Chilcott on behalf of the Friends of Edison re
Edison Museum of Vienna be received for information;
AN D THAT staff be directed to bring back a report to the October 20, 2016
meeting outlining Edison Museum financials including reserve / source,
financials / budget, capital costs, do not occupy order and zoning.
Additionally, the Delegation of the Friends of Edison contained the following requests of Council:
1)Allowing us time to process and set up as a charitable stand-alone Committee.
2)Consider an operating budget for 2017 to maintain the Museum (at least equal to 2016)
while we seek charitable status.
3)Confirm the status of the current building. If the building has to be returned to the estate
notify us and arrange said return so as to give us sufficient time to locate adequate
storage. Can we still use it as storage? Will the owner's allow us to still run it?
4)Staff assistance to achieve charitable status & assist with issuance of receipts for
income tax purposes until charitable status is accomplished.
5)Continued annual support funding for EdisionFest and free use of municipal facilities &
properties including the Vienna Park & Community Centre’s for EdisonFest & fundraising
activities;
6)Provide a general report of the problems with the building. Any information is greatly
appreciated.
RESERVE BACKGROUND
The Edison Museum Reserve Fund was created by Village of Vienna By-law 1997-003 on April
10, 1997.
On April 10, 1997 the Council of the Village of Vienna passed the following resolutions:
1)THAT the Council of the Village of Vienna transfer $7,787.30 to the Edison
Museum Reserve Fund
2)THAT the Council of the Village of Vienna transfer the Edison Museum
Reserve, in the amount of$ 22,000.00 to the Edison Museum Reserve Fund
On October 19, 2000 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT the Council of the Municipality of Bayham supports the request submitted
by the Edison Museum Board regarding monies owed to the Museum by the
General Fund;
AND THAT Council hereby directs the Treasurer to transfer the $1,500 from the
General Fund to the Edison Museum of Vienna Reserve Fund Account;
AND FURTHER THAT the Edison Museum of Vienna Reserve Funds allocated
in the 2000 Budget to the construction of the porch project be retained in the
Reserve Fund Account for future Edison Museum use.
On August 16, 2001 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT the Purchase Agreement between the Municipality of Bayham and
Elizabeth Muhlbock be approved;
THAT Staff be directed to carry out requirements necessary to meet the terms of
the said Agreement;
THAT Council authorizes the financing of the purchase by transfer from the
Edison Museum of Vienna Reserve Fund and the proceeds from the sale of the
vacant museum lot;
AND THAT By-law 2001-72, being a by-law to authorize the execution of
documents in regard to the purchase of real property (in the amount of $32,000)
in the former Village of Vienna, Municipality of Bayham, be presented to Council
for enactment 1.
1 The Municipality of Bayham converted to a new financial software in 2005. At that time the Municipality opted to not
transfer over existing historical accounts, a common practice when updating a legacy financial systems. As such for
specific pre-2005 account transactions the Municipality must rely on Financial Statements, Minutes and By-laws.
Based on the fact that the supporting land transactions and surveys for the road allowance and the abutting property
were not completed and the amount of the Edison Museum Reserve at 1998 and opening audited figures of 2006,
staff are of the position that the above noted Edison Lot purchase was not financed from the Edison Museum
Reserve Fund and was funded from the Municipal Levy.
On August 7, 2003 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT the draft minutes of the Celebrate Vienna Committee meeting held July 23,
2003 be received for information;
AND THAT the Council of the Municipality of Bayham directs that all unexpended
funds from the Celebrate Vienna Committee budget be allotted to the building
fund for a new Edison Museum of Vienna facility;
AND THAT the ongoing proceeds from the sale of the Vienna Historical
Highlights and the Vienna T-shirts also be directed toward the building fund.
On October 16, 2003 the Council of the Corporation of the Municipality of Bayham passed By-
law No. 2003-096 to establish an Edison Museum Reserve Fund.
On October 28, 2003 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT the draft minutes of the Edison Museum of Vienna Board meeting held
October 28 be received;
AND THAT Council directs that unexpended 2003 budget funds be transferred to
the Edison Museum Reserve Fund at year end.
On July 7, 2005 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT the minutes of the Edison Museum of Vienna Board held April 18, May 16
and June 20, 2005 be received;
AND THAT Council defers the transfer of excess 2004 budgeted expenditure funds
of $902 to the Edison Museum Reserve Fund.
On July 21, 2005 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Council supports the transfer of excess 2004 budgeted expenditure funds of
$902 to the Edison Museum Reserve Fund.
On April 12, 2006 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT the draft minutes of the Edison Museum Board meeting held March 13th
be received;
AND THAT Council does not support the transfer of operating budget surplus, as
determined by the auditors, to the Edison Museum reserve fund, but supports the
"in kind" removal of wood from the proposed building lot.
On April 20, 2006 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Council supports the transfer of Edison Museum 2005 operating budget
surplus, in the amount of $1,250.00 to the Edison Museum reserve fund.
2006 to present account transactions are clearly defined within the General Ledger of the
Municipality. As the Edison Museum is a Municipal Facility the analysis of the Edison Museum
Reserve Fund does not take into account expenses historically within community assistance,
public works staff time or general government staff and supplies expenses, which were never
allocated against fundraising proceeds of the Edison Museum Reserve Fund.
The Treasurer provides a visual representation of the Edison Museum Reserve as follows:
HISTORICAL BUDGETS
The Municipality did not historically account for the Marine Museum and the Edison Museum in
separate expense accounts. As a result the historical accounts attached hereto as Appendix ‘A’
are derived from reviewing the historical accounts line by line and allocating expenses to each
facility. Attendance statistics are as follows:
Edison Museum Attendance
2015 219
(6215 Plank Rd. July &
August)
2014 511
2013 524
2012 511
2011 455
2010 436
Year Opening Balance Reserve Creation Budget Operating Budget Capital Fundraising Investment Income Purchases Closing Balance
1997 $29,787.30 29,787.30$
1998 29,787.30$ 29,787.30$
1999 29,787.30$ 29,787.30$
2000 29,787.30$ 1,500.00$ 31,287.30$
2001 31,287.30$ -$ 31,287.30$
2002 31,287.30$ 1,000.00$ 32,287.30$
2003 32,287.30$ 1,000.00$ 33,287.30$
2004 33,287.30$ 1,000.00$ 34,287.30$
2005 34,287.30$ 2,152.00$ 1,000.00$ 3,092.30$ 40,531.60$
2006 40,531.60$ 3,433.27$ 818.19$ (841.00)$ 43,942.06$
2007 43,942.06$ $1,000 2,679.00$ 891.21$ 48,512.27$
2008 48,512.27$ 2,763.00$ 2,000.00$ 2,355.32$ 1,052.38$ (15,583.00)$ 41,099.97$
2009 41,099.97$ 4,300.00$ 45,399.97$
2010 45,399.97$ 2,600.00$ 326.96$ 1,772.70$ 50,099.63$
2011 50,099.63$ -$ 3,872.08$ 1,753.49$ 55,725.20$
2012 55,725.20$ 1,500.00$ 2,000.00$ 1,376.59$ 1,788.78$ 62,390.57$
2013 62,390.57$ 1,500.00$ 2,000.00$ 5,507.88$ 1,902.91$ (3,239.04)$ 70,062.32$
2014 70,062.32$ 2,000.00$ 4,930.30$ 1,951.44$ 78,944.06$
2015 78,944.06$ 3,000.00$ 4,129.72$ 2,019.01$ (2,035.20)$ 86,057.59$
Totals 29,787.30$ 14,515.00$ 16,300.00$ 33,203.42$ 13,950.11$ (21,698.24)$
ORDER TO COMPLY
Following a Facility Audit inspection on November 19, 2014 and correspondence from the
Municipal Engineer the Chief Building Official of the Municipality of Bayham issued an ‘Order to
Comply’ to the Municipality of Bayham for the property located at 14 Snow St (Edison Museum).
The Order issued under the Building Code Act, 1992 is as follows:
1)Section 15.9(4) Remedy unsafe condition at 14 Snow St.
2)Section 15.9(6)(a) Do not occupy building.
Recent inspections of the building revealed the existing foundation of the
building is not structurally sound.
Due to the building foundation not being structurally sound, the building is
therefore in an unsafe condition. Occupancy of the building is hereby
prohibited.
The "Do Not Occupy Order" will be lifted from the building when a letter
from an Engineer is submitted to the Chief Building Official verifying the
foundation is structurally sound. In order for this to happen, remedial work
to the foundation will be necessary under the direction of a Professional
Engineer and the work is subject to obtaining the required Building Permit
for the structural repairs.
2014 costs for structural remediation was valued at $90,000. An additional $23,650 of capital
costs was also identified.
SURPLUS ACTIONS - BACKGROUND
At the Special Meeting of Council on May 11, 2015 the Council of the Corporation of the Municipality of
Bayham passed the following resolution:
THAT staff be directed to bring forward a resolution to declare the Edison Museum and
the abutting vacant property surplus to the needs of the Municipality for Council
consideration at the May 21, 2015 meeting of Council.
At the Regular Meeting of Council on May 21, 2015 the Council of the Corporation of the Municipality of
Bayham also passed the following resolution:
THAT Report CAO-27/15 re Municipal Property Surplus – Edison Museum be received
for information;
AN D THAT the Council of the Corporation of the Municipality of Bayham declare 14
Snow Street, being Plan 54 Lot 8-9, Vacant Lot, being Plan 54 Lot 7 and the unopened
road allowance between Lot 7 and 8 surplus to the needs of the Municipality for the
purpose of sale via a realtor;
AND THAT the Municipality provide until June 26, 2015 at 4:30 PM for written public
comment on the same.
AN D THAT staff be directed to circulate the RFP utilizing the Zoning By-law exception
and report back to Council.
On January 5, 2016 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Council direct staff to coordinate a meeting with the Museums Bayham
Committee and sub-committees regarding Edison Museum (held January 28,
2016).
On January 28, 2016 the Council of the Corporation of the Municipality of Bayham
passed the following resolution:
THAT the discussion topic of the Edison Museum be referred to Museums Bayham
for consideration specifically considering the provision of temporary and static
displays and the response be provided to Council in the form of an Advisory Board
Committee resolution.
On April 21, 2016 the Council of the Corporation of the Municipality of Bayham passed
the following resolutions:
1) Museums Bayham Advisory Board & Committee Resolution re Unstaffed Static Display
THAT the Council of the Municipality of Bayham supports the proposal from
Randy Breyer for an unstaffed static display in the Bayham Family Table
Restaurant for the 2016 season.
AN D THAT the Curator to be hired develop the static display to be placed at
the Bayham Family Table Restaurant.
2)Museums Bayham Advisory Board & Committee Resolution re future of the preservation
of the Edison Story
THAT the Council of the Municipality of Bayham supports that the current building lot
and the current funds that were raised by the building committee be kept in their
current state until a final decision is made regarding the Edison Museum.
On July 21, 2016 the Council of the Corporation of the Municipality of Bayham passed the
following resolutions:
1)THAT the Municipality transfer the Edison Museum properties back to the original
owner pursuant to donation documents;
AND THAT Edison Museum be placed as discussion topic under Unfinished
Business at the August 18, 2016 meeting of Council.
2)THAT Report CAO-51/16 re Museums Bayham – Edison Museum be received
for information;
AND THAT the Curator contract be altered to one day per week until the end of
the calendar year.
The above, July 21, 2016, resolutions of Council were passed following the presentation of
Report CAO 51/16 which contained the following information:
On June 16, 2015 staff were provided with documentation of a donation agreement
for the Edison Museum lands from a Museums Bayham member. Staff provided
said documents to legal for assessment as follows:
The basis for the transfer from Douglas Howard to the Village of Vienna
was a conditional gift.
The Edison Museum property has conditions that are ongoing, perpetual
conditions that were set out in reasonably specific ways. When a Court
investigates whether or not the conditions of a gift are being satisfied, it
looks to the wishes of the Donor to determine the overall spirit of the gift
as well as any specific rules that may have been reduced to writing. In
the case of the Edison Museum, the conditions of the gift of land were all
reduced to writing and essentially amount to the following:
a.The Village of Vienna will create an Edison Museum
b.The Village of Vienna will operate an Edison Museum
c.The Howards will donate parts 8 and 9 of plan 54 (the Property)
d.The gift is binding on successors, assigns, heirs, etc. of the Donor and
Donee
e.The language included for the length of the conditions is “for all time”
As a result, during 2015 and 2016, the Municipal solicitor engaged with the executor
of the estate of Mr. Howard, to determine if the Municipality could be released from
the conditions of the gift and/or modify the conditions or failing all else transfer the
land and structure back to the Howard estate.
After significant discussions by the municipal solicitor with the heir to the Howard
estate it was determined that the heir requested the property be transferred back to
the ownership of the Howard estate.
On August 18, 2016 Council provided staff direction to defer ‘Discussion re Edison Museum’ to
the September 1, 2016 Council meeting.
On September 1, 2016 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT discussion of Edison Museum be deferred until the October 6, 2016 meeting.
OFFICIAL PLAN & ZONING DESIGNATIONS
Official Plan: Institutional
Zoning BL: Institutional (I)
RECOMMENDATION
1.THAT Report CAO-64/16 re Edison Museum Information be received for information.
Respectfully Submitted by:
Paul Shipway
CAO
Municipality of Bayham
Museums - Edison
2011 2012 2013 2014 2015 2016 2016
Actuals Actuals Actuals Actuals Actuals Actuals Budget
Revenues
Grants & Subsidies 7,529.83 6,813.14 7,471.62 6,269.76 2,407.67 1,822.87 0
Admissions 899.11 901.00 810.75 691.64 0
Children's Programs 140.00 52.00 100.00 0
Sundry 177.40 130.00 93.25 -
Contribution from Reserves - - - -
8,746.34 7,896.14 8,382.37 7,054.65 2,407.67 1,822.87 -
Expenditures
Salaries & Wages 16,383.64 12,238.10 11,287.54 12,299.06 7,185.29 2,276.82 0
Statutory Benefits 1,427.84 1,054.68 972.81 1,066.73 623.52 174.71 0
Office Supplies 11.61 59.01 22.16 0
Children's Programs 64.11 18.89 0
Building Renovations
Utilities 2,746.77 2,812.67 2,641.17 2,373.89 2,244.12 4,599
Advertising 311.39 311.39 311.39 402.57 764.79 0
Marketing 0
Memberships 95.91 150.00 590.58 125.88 125.88 125.88 0
Building Maintenance 3,847.90 729.80 492.55 675.59 0
Equipment Maintenance 502.14 353.51 719.85 370.81 0
Grounds Maintenance 1,266.45 1,648.50 1,648.50 1,648.50 2,008.86 1,288
Insurance 1,566
Telephone 989.28 885.61 529.63 503.34 503.34 503
Conferences & Seminars 0
Travel 0
Sundry 0
Special Project (Curator)0
Rental - Edison 2,000.00 0
Special Events - - - -
27,647.04 20,262.16 19,216.18 18,790.78 16,131.39 2,577.41 7,955.84
18,900.70- 12,366.02- 10,833.81- 11,736.13- 13,723.72- 754.54- 7,955.84-
FUND RAISING
Revenue:
Fundraising 4,236.35 2,199.89 10,179.69 5,987.43 5,867.43 5600
Donations 2,059.89 903.43 822.40 2,922.90 5,939.55 1,500
6,296.24 3,103.32 11,002.09 8,910.33 11,806.98 7,100
Expenditures:
Fundraising expense 2,424.16 226.73 3,994.21 3,980.03 4,677.26 4600
Transfer to Reserves 3,872.08 2,876.59 7,007.88 4,930.30 7,129.72 2,500
6,296.24 3,103.32 11,002.09 8,910.33 11,806.98 7,100
APPENDIX 'A'
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW 2016-087
BEING A BY-LAW TO STOP UP, CLOSE AND CONVEY PART OF
THE UNOPENED ROAD ALLOWANCE EAST OF SNOW ST WEST
OF OAK ST BETWEEN LOT 7 AND 8 PLAN 54 IN THE
MUNICIPALITY OF BAYHAM, IN THE COUNTY OF ELGIN,
DESIGNATED AS PARTS 3 AND 4 ON REGISTERED PLAN 11R-
7609
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a
lower tier municipality may pass by-laws respecting Highways, including parking and traffic on
highways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the capacity,
rights, powers, and privileges of a natural person for the purpose of exercising its authority under
this or any other Act;
AND WHEREAS Registered Plan 11R-7609 Parts 3 and 4 were declared surplus to the
Municipality’s needs on May 21, 2015;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT upon and after the passing of this By-law that portion of the unopened road allowance
between East of Snow Street West of Oak St between Lot 7 and 8 Plan 54, Registered Plan
11R-7609 Parts 3 and 4 of the Municipality of Bayham, in the County of Elgin is hereby stopped
up and closed for the purpose of conveyance to Matthew Chapman, Roll No. 3401-004-001-
15400-0000;
2. THAT this by-law shall take effect upon the date of its registration in the Land Titles Division for
the County of Elgin (No. 11);
3. THAT the Clerk or designate is hereby authorized to amend the parcel designation noted in this
By-law, if necessary, upon registration of this By-law.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 20th day of October
2016.
________________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016-089
A BY-LAW TO AUTHORIZE THE SALE OF LANDS OWNED BY THE
MUNICIPALITY OF BAYHAM
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a
municipality has the capacity, rights, powers, and privileges of a natural person for the purpose of
exercising its authority under this or any other Act.
AND WHEREAS Section 268(1) of the said Municipal Act provides in part that every municipality
with authority to sell land shall pass a by-law establishing procedures governing the sale of land.
AND WHEREAS the Municipality of Bayham passed By-law No. 2015-021 to establish a
procedure governing the sale of municipal owned land.
AND WHEREAS the Council of the Municipality of Bayham is desirous of selling property owned
by the Municipality and has completed procedures pursuant to By-law No. 2015-021 for the sale
of the subject lands.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Council of the Municipality of Bayham authorizes the Mayor and Clerk to
execute all documents as may be necessary to provide for the sale of real property
described as Part 1, Plan 11R-9920 and Part 2 on the yet to be identified Plan,
Municipality of Bayham, County of Elgin, known as 56967 Eden Line, Eden ON to Peter
Guenther for consideration of One Hundred Fifty Thousand dollars ($150,000.00);
2. THAT the Council of the Municipality of Bayham authorizes the Mayor and Clerk to
execute all ancillary agreements pursuant to the agreement of purchase and sale;
3. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF
OCTOBER 2016.
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016 – 090
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
BELL MOBILITY INC.
WHEREAS there is a growing demand for high-speed, high-bandwidth wireless connectivity
which requires greater broadband capacity;
WHEREAS Bell Mobility desires to improve local cellular services by making efforts to secure its
equipment on locations throughout municipalities;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with Bell Mobility Inc. for the use of certain Municipality-owned
facilities by Bell Mobility Inc. to attach telecommunications equipment and provide wireless
telecommunications services
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Small Cell –
Master License Agreement attached hereto as Schedule “A” and forming part of this by-
law between The Corporation of the Municipality of Bayham and Bell Mobility Inc;
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 20th DAY OF
OCTOBER, 2016.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016–091
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD OCTOBER 20, 2016
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held October 20, 2016 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 20th day of October,
2016.
____________________________ _____________________________
MAYOR CLERK