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HomeMy WebLinkAbout10/12/2016 - Museums Bayham Agenda for Musuems Bavham Meeting October 12, 2016 at 7:00 pm in the Municipal Office, Straffordville 1. Call to Order 2. Disclosure of Pecuniary Interest 3. Review of Items Not on the Agenda 4. Announcements 5. Delegation(s) (a) Jennifer Beauchamp 6. Minutes (a) Motion to adopt the minutes of the September 2016 meeting 7. Correspondence (a) Chair persons report re Doors Open Ontario on Sept 24th 2016 8. Report from Lynda Millard re Edison display attendance at the Bayhams Family Table 9. Further information re painting domated by Nancy Vince for the museum 10. New member for the Museum Bayham Committee over to council for new applications (a) Council Resolution 11. Letter sent to Susan Start re her resignation from the board 12. Staff Resource Margaret Underhill re Contact Information Update 13. Any other items for discussion 14. Date of the next museum meeting 15. Motion to adjourn Museums Bayham Minutes Bayham Municipal Office Committee Room September 14, 2016 at 7:00 pm Present: Chair- Bev Hickey, Vice Chair-Chuck Buchanan, Ron Bradfield, Ray Maddox,Albert White, Ally Shelly, Lynda Millard Also present: Margret Underhill Regrets: Matt Schaffer, Susan Start 1. Call to Order Chair Bev Hickey calls the meeting to order at 7:01, September 14th 2016 2. Disclosure of Pecuniary Interest None 3. Review of Items not on Agenda None 4.Announcements None 5. Delegations Jennifer Beauchamp to reschedule 6. Minutes (a) Motion to adopt minutes of August 10th, 2016 Museum Meeting. Moved by Chuck Buchanan, Seconded by Ray Maddox to accept minutes.All in Favour. 7. Correspondence a)Chairpersons Report-Chuck Buchanan covered Sunday September 4th, Bev Hickey covered Monday September 5th of the Labour Day long weekend at the Marine Museum as the students were no longer available. b)August Museum Report Update on visitor attendance and final month with the students at the Marine Museum and Lighthouse. c) Paul Shipway re. 150 funding Application for the renovations and repairs made for the Vienna Memorial Park has been submitted. Possible upgrades for hydro and concession booth. 8. Unfinished Business a) Welcome new board member Lynda Millard b) Chuck Buchanan replaced the vents in the Furnace room and Bathroom at the Marine Museum. c) Information re. Ontario 150 Programs No new information d) Donation of painting from Nancy Vince Painting has been accepted into the museum collection, still must be cataloged. Museum has a similar framed photograph. Ron Bradfield suggests that one of the images be hung in the lighthouse. Motion to photograph at light house, and the painting at museum made by Ray Maddox, Seconded by Ron Bradfield.All in Favour e) August Monthly Report Reviewed previously in Correspondence f) Lightbulbs at the Marine Museum have been replaced by Chuck Buchanan. All the flood lights on wooden display have been replaced with LED lights. g) RE Edison Museum committee report minutes Accepted as information h) Message from C.E.O Paul Shipway re.The 150th anniversary and money to the Vienna Community Park. Reviewed previously in Correspondence. 9. New Business a) Susan Start sends her regrets and resignation to the Museums Bayham Committee. Resignation letter has been sent to Chair Bev Hickey via email from Susan Start to resign as a member of the Museums Bayham Committee. Bev Hickey will send Susan a letter of regrets and thanks. With regrets Ray Maddox moves to accept resignation. Seconded by Chuck Buchanan. b) New Member Required After the acceptation of Susan Starts resignation, An Advisory Board Resolution has been made to request that Council re-advertise the posting of vacancy for a new board member on the municipality of Bayham website and follow consistent and proper procedure regarding the new application process. Motion moved by Ray Maddox,Seconded by Albert White. All in Favour. c)The Ontario Heritage Trust re Nominations for Young Heritage Leaders Program No Nominations d) Doors Open Ontario re Museum and Lighthouse staffing for the day Bev hickey will be present at the Marine Museum and Lighthouse, using a sign to manage one site at a time if need be. Albert White will assist when needed. e) Elgin Talbot Maps Left in the hands of curator Jennifer Beauchamp, until use is determined. 10.Finances(Budget) Budget Approval a) Budget allowance from Special Events should be considered for hosting any visitors from the OMA conference in the first week of October 2017. Allotment for refreshments/hosting will be discussed at a later date upon approval of conference activities. b) Resolution has been made to accept the 2017 budget with adjustment to include the $7500 in expenditures to the Edison Museum portion of operation budget details. Moved by Chuck Buchannan,Seconded by Ray Maddox. All in Favour. 11.Other Business None 12.Adjournment It was moved by Ron Bradfield,seconded by Albert White to adjourn at 8:39.All in favour. Next Meeting to be held October 12th, 2016. Date: P-rg. lY( Ally Shelly, Secretary ¶- 04 di 1/1 Bev Hickey, Chair Page 1 of 2 Subject: Next Museums Bayham agenda Date: 30/09/16 04:30 PM To: 'mchickey@amtelecom.net'<mchickey@amtelecom.net> From: Lynda Millard<LMillard@bayham.on.ca> Hi Bev Please add the following to the next agenda as an information item. This provides responses to questions raised recently at the Museum Bayham meetings. Regarding Edison display attendance&donations received at both museum sites please be advised that: The Display at Bayham's Family Table in Vienna recorded attendance from June 4 to September 30, 2016 of 522 visitors. It is believed these numbers should be somewhat higher as initial attendance sheets did not have a column to identify the numbers of people who came in groups and some people in groups&some not,did not sign. Donations at the Edison Display in Vienna as of September 30th amount to$327.10 Donations received through the Marine Museum as of September 30th amount to$304.25. No donations are recorded as received by the Municipality from the Lighthouse. Thanks Lynda Millard https://webmail.eastlink.ca/iwc_static/layout/shell.html?lang=en&2-7.01_091339 10/6/2016 4I �£ PPi ADVISORY BOARD & COMMITTEE RESOLUTION0 urtunity Ism°� Date: October 6, 2016 To: Museums Bayham From: Mayor& Members of Council The following resolution was passed by the Council of the Municipality of Bayham at the regular Council meeting October 6, 2016: THAT the Council of the Municipality of Bayham approves request from Museums Bayham to re-advertise the posting of vacancy for a new board member on the Municipality of Bayham website and follow consistent and proper procedure regarding the new application process.