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HomeMy WebLinkAboutSeptember 15, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, September 15, 2016 7:00 p.m. 7:30 p.m. — Public Meeting — Planning/Zoning — Official Plan and Zoning By-Law Amendment 31 Elizabeth Street PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASTER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL/ DRAINAGE SUPERINTENDENT BILL KNIFTON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None. 4. ANNOUNCEMENTS None. 5. DELEGATIONS A. 7:00 p.m. —Jessica Lang, Health Promoter, Elgin St. Thomas Public Health and Dan McNeil, Councillor for Central Elgin and Chair of the Healthy Communities Partnership re Get Active Elgin Strategy Jessica Lang and Dan McNeil provided background information on the Healthy Communities Partnership and the Get Active Elgin Strategy as well as an overview of goals going forward including plans for application of Trillium Funding Collective Impact Grant. Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT presentation by Jessica Lang and Dan McNeil regarding Get Active Elgin Strategy be received for information. CARRIED 2016 Council Minutes September 15, 2016 B. 7:10 p.m. -Amanda Froese, Project Manager, Meritech Engineering re Port Burwell Master Drainage Study 2016 EA Report Amanda Froese provided a presentation on the Port Burwell Storm Sewer Analysis and recommendation for the preferred alternative for improvement. Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT presentation by Amanda Froese regarding Port Burwell Master Drainage Study 2016 EA Report be received for information. CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held September 1, 2016 B. Public Meeting held September 1, 2016 re Gregory Underhill Farms Limited Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the minutes of the regular meeting held September 1, 2016 and the public meeting held September 1, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 2016 Council Minutes September 15, 2016 10.1.1 Receive for Information A. Notice of Public Meeting re Official Plan and Zoning By-law Amendment 31 Elizabeth Street Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence item 10.1.1-A be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-36/16 by Bill Knifton re Petition for Drainage from Road Authority Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the Petition for drainage works from the Municipality of Bayham's Road Operations Supervisor, Ed Bradfield. THAT Report DS-36/16 regarding the petition for drainage and for drainage improvement be received; AND THAT Council wishes to proceed with this matter and appoints Spriet Associates, Engineers, to prepare a report on the proposed drainage area pursuant to Section 5 and Section 8(1) of the Drainage Act, for Council's consideration. CARRIED B. Report DS-38/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application — Gregory Underhill Farms Limited Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report DS-38/16 regarding the Gregory Underhill Farms Limited rezoning application be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by Gregory Underhill Farms Limited, described as Concession 3 Part Lot 18 from Agriculture (A1) to Special Agriculture (A2) on the retained lands and from Agriculture (A1) to Rural Residential (RR-31) on the severed surplus farm dwelling portion; AND THAT Zoning By-law Z652-2016 be presented to Council for enactment. CARRIED 2016 Council Minutes September 15, 2016 C. Report DS-39/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan Agreement— Max Underhill's Farm Supply SPA-05/16 Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report DS-39/16 regarding the Max Underhill's Farm Supply site plan agreement be received; AND THAT By-law No. 2016-080 being a By-law to authorize the execution of a Site Plan Agreement between Max Underhill's Farm Supply and the Municipality of Bayham for development at the property known as 56532 Calton Line be presented, as amended with the addition of the security deposit amount, for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Long Point Region Conservation Authority 2016 Mid Year Review B. Multi-Service Centre September 2016 E-Letter C. Elgin Economic Development August 2016 Newsletter D. Ontario Good Roads Association re OGRA Conference E. Ministry of Energy re Energy Consumer Protection Act Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A— 11.1.1-E be received for information. CARRIED 11.1.2 Requiring Action A. Township of Malahide re Terrace Lodge— Fundraising Committee Moved by: Councillor Casier Seconded by: Councillor Breyer THAT correspondence from the Township of Malahide regarding Terrace Lodge Fundraising committee be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham defer decision of a Fundraising Team member until goals and objectives of fundraising is specified. CARRIED 2016 Council Minutes September 15, 2016 B. Port Burwell Historical Society re Ship's Wheelhouse Project Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT correspondence from Port Burwell Historical Society regarding Ship's Wheelhouse Project be received for information; AND THAT the June 2, 2016 resolution, due to modified information, be further modified for staff to conduct lot consolidation, Official Plan and Zoning By-law amendment; AND THAT the Wheelhouse Committee pay the fee of$2,000 for the project CARRIED 11.2 Reports to Council A. Report CAO-55/16 by Paul Shipway, CAO re Municipal Alcohol Policy Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-55/16 re Municipal Alcohol Policy be received for information; AND THAT staff be directed to post the revised Municipality of Bayham Municipal Alcohol Policy for review on the Municipal Website; AND THAT at the conclusion of the fourteen (14) day review period staff be directed to bring forward a by-law for Council consideration to adopt the same. CARRIED B. Report CAO-56/16 by Paul Shipway, CAO re 2017 Council Schedule Moved by: Councillor Casier Seconded by Deputy Mayor Southwick THAT Report CAO-56/16 re 2017 Council Schedule be received for information AND THAT Council approve the 2017 Meeting schedule attached to Report CAO-56/16 CARRIED 12. BY-LAWS A. By-Law Z652-2016 Being a By-law to further amend By-law Z456-2003 (Gregory Underhill Farms) (This by-law follows the recommendation made in Report DS-38/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of Council of September 15, 2016) B. By-Law 2016-080 Being a By-law to authorize the execution of a site plan agreement between Max Underhill's Farm Supply and The Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-39/16 by Margaret Underhill, 2016 Council Minutes September 15, 2016 Deputy ClerWPlanning Coordinator during the regular meeting of Council of September 15, 2016) C. By-Law 2016-081 Being a By-law to appoint staff to perform duties under the Ontario Building Code Act Moved by: Councillor Casier Seconded by: Councillor Breyer THAT By-laws Z652-2016, 2016-080 and 2016-081 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS A. Discussion regarding parking at the Municipal lot (Marine Museum) in Port Burwell Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT staff be directed to modify the patron parking signage at the Marine Museum abutting Robinson Street and replace with signage to prohibit overnight parking CARRIED - 14.1 In Camera 14.1 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-082 Being a By-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Casier THAT confirming By-law 2016-082 be read a first, second and third time and finally passed. CARRIED 16 ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council meeting be adjourned at 8:25 p.m. CARRIED 2016 Council Minutes September 15, 2016 (4,47;/. MAYOR `�� I • i 1 1 f