HomeMy WebLinkAboutSeptember 15, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, September 15, 2016
7:00 p.m.
7:30 p.m. — Public Meeting — Planning/Zoning — Official Plan and Zoning By-Law
Amendment 31 Elizabeth Street
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASTER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL
CHIEF BUILDING OFFICIAL/
DRAINAGE SUPERINTENDENT BILL KNIFTON
CLERK'S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None.
4. ANNOUNCEMENTS
None.
5. DELEGATIONS
A. 7:00 p.m. —Jessica Lang, Health Promoter, Elgin St. Thomas Public Health and Dan
McNeil, Councillor for Central Elgin and Chair of the Healthy Communities Partnership re
Get Active Elgin Strategy
Jessica Lang and Dan McNeil provided background information on the Healthy
Communities Partnership and the Get Active Elgin Strategy as well as an overview of goals
going forward including plans for application of Trillium Funding Collective Impact Grant.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT presentation by Jessica Lang and Dan McNeil regarding Get Active Elgin Strategy
be received for information.
CARRIED
2016 Council Minutes September 15, 2016
B. 7:10 p.m. -Amanda Froese, Project Manager, Meritech Engineering re Port Burwell Master
Drainage Study 2016 EA Report
Amanda Froese provided a presentation on the Port Burwell Storm Sewer Analysis and
recommendation for the preferred alternative for improvement.
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT presentation by Amanda Froese regarding Port Burwell Master Drainage Study 2016
EA Report be received for information.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held September 1, 2016
B. Public Meeting held September 1, 2016 re Gregory Underhill Farms Limited
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the minutes of the regular meeting held September 1, 2016 and the public meeting
held September 1, 2016 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
2016 Council Minutes September 15, 2016
10.1.1 Receive for Information
A. Notice of Public Meeting re Official Plan and Zoning By-law Amendment 31 Elizabeth
Street
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT correspondence item 10.1.1-A be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-36/16 by Bill Knifton re Petition for Drainage from Road Authority
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Council of the Municipality of Bayham acknowledges the filing with the Clerk
of the Petition for drainage works from the Municipality of Bayham's Road
Operations Supervisor, Ed Bradfield.
THAT Report DS-36/16 regarding the petition for drainage and for drainage improvement be
received;
AND THAT Council wishes to proceed with this matter and appoints Spriet
Associates, Engineers, to prepare a report on the proposed drainage area pursuant to
Section 5 and Section 8(1) of the Drainage Act, for Council's consideration.
CARRIED
B. Report DS-38/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning
Application — Gregory Underhill Farms Limited
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Report DS-38/16 regarding the Gregory Underhill Farms Limited rezoning application
be received for information;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by Gregory Underhill Farms Limited, described as Concession 3
Part Lot 18 from Agriculture (A1) to Special Agriculture (A2) on the retained lands and from
Agriculture (A1) to Rural Residential (RR-31) on the severed surplus farm dwelling portion;
AND THAT Zoning By-law Z652-2016 be presented to Council for enactment.
CARRIED
2016 Council Minutes September 15, 2016
C. Report DS-39/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan
Agreement— Max Underhill's Farm Supply SPA-05/16
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report DS-39/16 regarding the Max Underhill's Farm Supply site plan agreement be
received;
AND THAT By-law No. 2016-080 being a By-law to authorize the execution of a Site Plan
Agreement between Max Underhill's Farm Supply and the Municipality of Bayham for
development at the property known as 56532 Calton Line be presented, as amended with
the addition of the security deposit amount, for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Long Point Region Conservation Authority 2016 Mid Year Review
B. Multi-Service Centre September 2016 E-Letter
C. Elgin Economic Development August 2016 Newsletter
D. Ontario Good Roads Association re OGRA Conference
E. Ministry of Energy re Energy Consumer Protection Act
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT correspondence items 11.1.1-A— 11.1.1-E be received for information.
CARRIED
11.1.2 Requiring Action
A. Township of Malahide re Terrace Lodge— Fundraising Committee
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT correspondence from the Township of Malahide regarding Terrace Lodge
Fundraising committee be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham defer decision of
a Fundraising Team member until goals and objectives of fundraising is specified.
CARRIED
2016 Council Minutes September 15, 2016
B. Port Burwell Historical Society re Ship's Wheelhouse Project
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT correspondence from Port Burwell Historical Society regarding Ship's Wheelhouse
Project be received for information;
AND THAT the June 2, 2016 resolution, due to modified information, be further modified for
staff to conduct lot consolidation, Official Plan and Zoning By-law amendment;
AND THAT the Wheelhouse Committee pay the fee of$2,000 for the project
CARRIED
11.2 Reports to Council
A. Report CAO-55/16 by Paul Shipway, CAO re Municipal Alcohol Policy
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Report CAO-55/16 re Municipal Alcohol Policy be received for information;
AND THAT staff be directed to post the revised Municipality of Bayham Municipal Alcohol
Policy for review on the Municipal Website;
AND THAT at the conclusion of the fourteen (14) day review period staff be directed to
bring forward a by-law for Council consideration to adopt the same.
CARRIED
B. Report CAO-56/16 by Paul Shipway, CAO re 2017 Council Schedule
Moved by: Councillor Casier
Seconded by Deputy Mayor Southwick
THAT Report CAO-56/16 re 2017 Council Schedule be received for information
AND THAT Council approve the 2017 Meeting schedule attached to Report CAO-56/16
CARRIED
12. BY-LAWS
A. By-Law Z652-2016 Being a By-law to further amend By-law Z456-2003 (Gregory
Underhill Farms) (This by-law follows the recommendation made in Report DS-38/16 by
Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of
Council of September 15, 2016)
B. By-Law 2016-080 Being a By-law to authorize the execution of a site plan agreement
between Max Underhill's Farm Supply and The Corporation of the Municipality of Bayham
(This by-law follows the recommendation made in Report DS-39/16 by Margaret Underhill,
2016 Council Minutes September 15, 2016
Deputy ClerWPlanning Coordinator during the regular meeting of Council of September 15,
2016)
C. By-Law 2016-081 Being a By-law to appoint staff to perform duties under the Ontario
Building Code Act
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT By-laws Z652-2016, 2016-080 and 2016-081 be read a first, second and third time
and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
A. Discussion regarding parking at the Municipal lot (Marine Museum) in Port Burwell
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT staff be directed to modify the patron parking signage at the Marine Museum
abutting Robinson Street and replace with signage to prohibit overnight parking
CARRIED -
14.1 In Camera
14.1 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-082 Being a By-law to confirm all actions of Council
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT confirming By-law 2016-082 be read a first, second and third time and finally passed.
CARRIED
16 ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council meeting be adjourned at 8:25 p.m.
CARRIED
2016 Council Minutes September 15, 2016
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