HomeMy WebLinkAbout04/06/2016 - Bayham Joint Cemetery Board Municipality of Bayham
Joint Cemetery Board Meeting Minutes
Bayham Municipal Office, Council Chambers
9344 Plank Road, Straffordville
April 6, 2016 at 7:00 p.m.
Present were: Gerald Taylor, Joe Dickhout, Vera Dickhout, David Andrews, John Scott,
Marlene Carter, Jim Tait, Cheryl James, Roger James, John Reddecop, Edward Carter,
Dennis Ball, Ben Sawatzky, Lorne James, Treasurer, Brenda Gibbons, Clerk's Assistant.
Non Board member, Doug Veitch.
1. Call to Order & Appointment of Chairman
The meeting was called to order at 7:00 p.m. Roger James volunteered to act as
Chairman.
2. Disclosure of Pecuniary Interest
None.
3. Review of Items Not on the Agenda
None.
4. Announcements
None.
5. Delegations
None.
6. Minutes of meeting held November 24, 2015 for approval
Moved by: John Scott
Seconded by: Jim Tait
THAT the minutes of the regular meeting held November 24, 2015 be approved
as circulated.
Carried
7. Correspondence
7.1 For Information Only
a) Cemetery By-law 2015-116—Still with the Bereavement Authority of Ontario
awaiting approval.
The Treasurer advised By-Law 2012-065, as amended continues to be used until
approval from the Bereavement Authority of Ontario is received at which time By-
law 2015-116 will be in effect and copy of the by-law will be provided to members
and to funeral homes.
7.2 Action Required
a) Municipal Treasurers Report
a. 2015 Year End Financial Reports - provided
b. 2015 Care and Maintenance Report— provided
c. Other Matters- HST, Care and Maintenance
The Treasurer provided an overview of the 2015 Year End Financial and 2015
Care and Maintenance Reports. Any questions are to be taken directly to the
Treasurer. The Treasurer suggested boards should investigate any bank service
charges.
b) 2016 Maintenance
a. Please bring, or provide in advance a written listing of maintenance
works (tree trimming and removal, requested to be conducted in
2016. The Municipality will issue a single RFP for the works.
Members were requested to provide a written list of maintenance requirements
for 2016 by the end of April to enable the Municipality to coordinate with service
providers and combine all work in a single RFP.
8. Unfinished Business
None.
9. New Business
Doug Veitch inquired about tree cutting in the Bayham West Cemetery being done by
volunteers. He was advised Board approval would be required.
Eden Cemetery boundary with an adjacent land owner was discussed.
Calton Cemetery would like to propose and obtain Council approval for rebuilding the
driveway.
Grass cutting will begin the week before Mother's Day and will be cut bi-weekly,
ensuring it is cut before Father's Day and Decoration Days. Members were advised to
notify the Municipality if the grass is being cut too often or too little as well as if it needs
cutting in preparation for a funeral.
The Treasurer advised that some funeral homes are questioning the cost of subsequent
cremations in existing plots. Cost is as per the by-law. Members were advised to
advise the municipality of any questions or concerns from funeral homes.
10. Finances (budget)
11. Other Business
The Treasurer advised members to notify the municipality of any large purchase
requirements for assistance with HST refund.
12. Next Meeting & Adjournment
Moved by: Jim Tait
Seconded by: John Scott
THAT the meeting be adjourned at 7:30 p.m. to meet again on Wednesday,
October 5 2016 at 7:00 p.m.
Carried
Chairman / Secretar �,J J_i ,zJ _/)
Date Approved: Qin" 3,�