HomeMy WebLinkAboutOctober 03, 2016 - Council - Addendum THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BUDGET MEETING ADDENDUM
MUNICIPAL OFFICE
Monday, October 3, 2016
1. ADMINISTRATION
A. Report CAO-59/16 by Paul Shipway, CAO re Clean Water Wastewater Fund (CWWF)
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TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: October 3, 2016
REPORT: CAO-59/16
SUBJECT: CLEAN WATER WASTEWATER FUND (CWWF)
BACKGROUND
On September 14, 2016 the Federal and Provincial Government announced the details of the
2016 Clean Water Wastewater Fund (CWWF).
The Clean Water and Wastewater Fund (CWWF) is a federal program designed to accelerate
short-term community investments, while supporting the rehabilitation and modernization of
drinking water, wastewater and stormwater infrastructure, and the planning and design of future
facilities and upgrades to existing systems.
Through the CWWF, the federal government is providing $569.5 million dollars in federal
infrastructure funding to cost-share:
i. Rehabilitation projects;
ii. New construction projects;
iii. Optimization initiatives; and
iv. Planning and design work.
The Province of Ontario is cost-matching recipient contributions up to a maximum of 25% of
total eligible costs within the specified allocations.
Note: CWWF funding is not a competitive process. Eligible recipients may submit a
Project List for a total funding request equal to each recipient's Maximum Allocation
Amount as defined in the CWWF Letter of Allocation.
The Municipality of Bayham maximum eligible allocation under the CWWF is as follows:
Federal: $215,271
Provincial: $107,636
Municipal: $107,636
The Municipality of Bayham Capital Budget Draft incorporates Capital Item PW-13 $140,000
Phase 1 Detailed Design (including geotechnical and topographical work).
Should Council approve the 2017 funding of Capital Item PW-13 the Municipality would meet
the Municipal funding component of the CWWF. Upon consultation with the Municipal Storm
Sewer Consultant, Meritech Engineering, a recommendation to proceed with the remaining
allocation of $322,907 is attached hereto as Appendix 'A'.
DISCUSSION
Council will note on May 19, 2016 Staff Report CAO 37/16 re 2016 Grant Program Applications
was submitted to Council for consideration. Council passed the following resolution:
THAT Report CAO-37/16 re 2016 Grant Program Applications be received for
information;
AND THAT Staff be directed to prepare applications for 2016 Grant Programs as
follows:
i. Ontario Community Infrastructure Fund (OCIF) - Carson Line Corridor Project
ii. Building Canada Small Communities Fund (SCF) - Springer Hill Corridor Project
iii. Federal Clean Water and Wastewater Fund (FCWWF) - Richmond Distribution
System-Bayham Water Meter Upgrades
AND THAT should the Richmond Distribution System-Bayham Water Meter Upgrades
project not be determined to be of high enough usage or the funding model for the
Federal Clean Water and Wastewater Fund (FCWWF) is not as projected, staff be
directed to prepare applications for 2016 Grant Programs as follows:
i. Ontario Community Infrastructure Fund (OCIF) - Richmond Distribution System-
Bayham Water Meter Upgrades
ii. Building Canada Small Communities Fund (SCF) - Springer Hill Corridor Project
iii. Federal Clean Water and Wastewater Fund (FCWWF) -Wastewater Rehab
AND THAT Council reallocate $20,000 from the 2016 Turnaround Capital project to
have Spriet Associates commence the Environmental Assessment (EA) and Cultural
Heritage Evaluation Report (CHER) for removal of Bayham Drive Bridge.
Subsequent to said resolution the Federal and Provincial Government modified the terms and
requirements of the above noted Grant Programs.
The OCIF was modified to increase the `Formula Component' and make the `Application
Component' more transparent. A limit was establish on eligible projects and previous year
recipients of the `Application Component' are not eligible until taking a year off. For example a
community that received the `Application Component' in 2015 is not eligible to apply again to the
`Application Component' until 2017. Since the Municipality was not successful in 2015 the rules
would dictate the odds of approval for the 2016 `Application Component' have increased.
The Small Community Fund (SCF) was allocated by the Federal Government and did not go
through an application process. AMO advises the program funds have been fully utilized.
The rollout of the Clean Water Wastewater Fund (CWWF) suffered numerous delays, as is
evident by the fact that costs of eligible projects back to April 1, 2016 are awkwardly eligible.
The CWWF allocates funds based on eligible infrastructure within the Municipal Asset Inventory.
The May 19, 2016 grant application preparation work is still valuable as it laid the foundation for
the OCIF and CWWF applications and improves the Municipal Asset Inventory, however staff
would now recommend as follows:
1) OCIF - Richmond Distribution System-Bayham Water Meter Upgrades
a. Program has the appropriate application allocation cap and program
modifications should improve the opportunity for a successful application.
2) CWWF — Port Burwell Storm Sewer System
a. The Municipality has now completed the EA and potentially the Detailed Design
work and the process can start to reconstruct the system and linear assets above
the same. No specific reserves exist solely for said project and the completion of
the same, in its entirety will require precise utilization of eligible grant programs.
RECOMMENDATION
1. THAT Report CAO-59/16 re Clean Water Wastewater Fund (CWWF) be received for
information;
2. THAT staff be directed to make application to the Ontario Community Infrastructure
Fund for the Richmond Distribution System-Bayham Water Meter Upgrades;
3. THAT staff be directed to submit Port Burwell Storm Sewer Projects, in accordance with
Appendix 'A', to the Clean Water Wastewater Fund.
4. THAT staff be directed to make the modifications to the Capital Budget to reflect the
above grant program changes.
Respectfully Submitted by:
Paul Shipway
CAO
ME
RJITE CH
September 26, 2016
Municipality of Bayham
9344 Plank Road
Straffordville, ON N0J 1Y0
Attention: Mr. Paul Shipway
CAO
Dear Mr. Shipway,
Re: Clean Water Funding
Port Burwell Storm Sewer Replacement
Municipality of Bayham
As you are aware, we have provided a proposal to complete the storm sewer design work for
the Village of Port Burwell, such that a portion of the work could be constructed in 2017/2018
and later phases constructed as budgets and funding allowed. That proposal described the
work plan for 2017 in greater detail. To summarize we propose to complete the pre-design
work of geotechnical investigation for all streets, and detailed design work for the Phase 1
streets (including topographic survey, construction drawings, approvals and tendering). With
contingencies, this design work is $140,000.00 and will be completed by fall 2017 such that
some of that physical construction work could commence in the late fall of 2017 subject to
approvals and be completed by March 2018. The majority of the work would be constructed
through 2018, being completed by December 2018.
2
The section of Robinson Street, south of Brock Street that includes the "turn around bulb"
improvements at the end of Robinson Street was identified in a separate exercise as a project
desired by the Municipality, part of the work involves stormwater works and therefore was
referenced in the Municipal Class EA. This concept involves the reversal of the storm sewer
south of Brock Street such that it flows to Brock Street instead of to the beach, the resulting
repaving of the road over this excavated area, regrading of the road for an overland flow route,
removal of concrete curb and installation of a bio-swale and bio-retention area, including
regrading along the edge of the beach and parking area and planting with native material to
encourage infiltration and water quality enhancement of the stormwater. I believe that
including it in the scope of work for Phase 1, would be advantageous, and could be applied for
through the Clean Water Funding because on the improved environmental outcomes, within the
rehabilitation of an existing asset description.
The table below shows a breakdown of costs attributed to the construction works. It accounts
for road removals and restoration for the work to remove and redirect the storm sewers to
Brock Street. The sewer installation however from the limit of this work, north to Brock Street
is accounted for in the Phase 1 works of the Port Burwell Storm Sewer design works.
eEnognisnueeitinr •
40. Professional Engineers MEV2014 KAProjects\99242\00-Admin\QUOVunding app.docx Page 1
of Ontario Ontario Meritech Engineering 1315 Bishop St. North Suite 202 Cambridge ON N1R 6Z2 t 519.623.1140 f
519.623.7334
Mobilization/Prep
Item Description Quantity Units Unit Cost Cost
Signage 1 L.S. $500.00 $500.00
Site Fence 15 m $15.00 $225.00
Storm Sewer Pipe Removal 230 m $200.00 $46,000.00
Storm Structure Removal 8 each $500.00 $4,000.00
Connection Rehabilitation 1 LS $1,000.00 $1,000.00
Sawcutting Road 10 m $10.00 $100.00
Asphalt milling 50 m2 $10.00 $500.00
Asphalt removal 1725 m2 $15.00 $25,875.00
Concrete curb, curb and 460 m $15.00 $6,900.00
gutter removal
Subtotal: $85,100.00
Road Rehabilitation
Subgrade Prep 1702 m2 $1.00 $1,702.00
Road Sub-base 300mm Granular 1495.4 t $15.00 $22,431.00
'B'
Road Base 150mm Granular 1564.0 m2 $7.00 $10,948.00
'A'
Curb and Gutter 230.0 Concr. 460 m $45.00 $20,700.00
Base Pavement 55mm Asph 240.4 t $70.00 $16,828.00
Surface Pavement 45mm Asph 196.7 t $80.00 $15,736.00
Subtotal: $88,345.00
Bio-retention Construction
Fine grading of Bio- 1 LS $10,000.00 $10,000.00
retention area and beach
outlet (bio-swale)
Bio-retention Landscaping 1 LS $75,000.00 $75,000.00
Subtotal: $85,000.00
Contingency and Engineering
Contingency (15%) 1 LS $38,766.75 $38,766.75
Engineering (15%) 1 LS $38,766.75 $38,766.75
Subtotal: $77,533.50
Total of all sections incl.
Contingency and Engineering $335,987.50
K:\Projects\99242\00-Admin\QUO\funding app.docx September 22, 2016 Page 2
The Erie Beach project costs are not included in this estimate, but were considered by Council
previously, the value of this work was estimated by Spriet and Associates and remains the
same.
Yours very truly,
MERITECH EN XNEERING
Amanda JcFroe -, P. Eng. FEC
Senior Projetivianager
AF/
Enclosures (0)
CC
K:\Projects\99242\00-Admin\QUO\funding app.docx September 22, 2016 Page 3
Ministry of Infrastructure Ministere de('infrastructure ^�
8th Floor,Hearst Block 8e etage,edifice Hearst
Too Bay Street oo rue Bay lir" Ontario
Toronto,Ontario M7A 2E1 Toronto(Ontario)M7A 2E1
Tel: 1-800-268-7095 Tel. : 1-800-268-7095
September 14, 2016
Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville, ON
N0J 1Y0
Dear CAO:
The 2016 Federal Budget announced the establishment of a Clean Water and
Wastewater Fund (CWWF) that proposes to invest up to $569.6 million in the province
of Ontario for immediate improvements to water distribution and treatment
infrastructure, starting in 2016-17.
CWWF will provide municipalities with vital infrastructure funding to help accelerate
short term investments to support the rehabilitation and modernization of drinking
water, wastewater and stormwater infrastructure, and the planning and design of future
facilities and upgrades to existing systems.
The provision of CWWF funding is governed by a bilateral agreement between Canada
and Ontario, with the Ontario Ministry of Infrastructure being responsible for the
administration of CWWF. The federal government will contribute 50% of the eligible
project costs, up to the maximum federal allocation noted below. In addition, the
Province will contribute 25% of eligible project costs, up to the maximum provincial
allocation noted below.
Municipality allocations under the CWWF are based on the amount of water,
wastewater and stormwater assets owned by municipalities and their economic
conditions. Grants for First Nations are based on each community's population on
reserve. All recipients receive a minimum of $75,000.
Projects must be complete with all costs incurred prior to March 31, 2018. Where need
is demonstrated, up to 25% of costs can extend beyond March 31, 2018. Extensions
beyond March 31, 2018 require pre-approval by the Province and the Federal
Government.
I am pleased to note that, Municipality of Bayham will be eligible to receive a maximum
federal allocation of $215,271 and a maximum provincial allocation of $107,636.
- 2 -
In order to submit an application to receive CWWF funding and access the CWWF
Program Guide, please visit:
http://www.qrants.qov.on.ca/GrantsPortal/en/OntarioGrants/G rantOpportunities/PRDRO
15994.html.
Please note that eligible recipients must complete in full and submit electronically a
CWWF Project List Template to the email identified on the Grants Ontario web portal
by October 31, 2016.
For more information on how to complete each component, in addition to information
regarding general program requirements and eligibility criteria please refer to the
CWWF Program Guide.
If you have any questions regarding the Clean Water and Wastewater Fund (CWWF),
please contact Infrastructure Ontario, at 1-844-803-8856.
Sincerely,
Elizabeth Doherty
Director, Intergovernmental Policy Branch
Infrastructure Policy Division
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