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HomeMy WebLinkAboutBy-law No. 2013-068THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2013-068 A BY-LAW TO ESTABLISH THE OTTER VALLEY TRAIL COMMITTEE WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a lower tier municipality may pass by-laws respecting recreation; AND WHEREAS the Council of the Corporation of the Municipality of Bayham desires to promote and enhance the former rail lands between Port Burwell and Tunnel Line in the municipality, and to establish a Committee in support of these goals. AND WHEREAS Council considers it expedient to establish a committee to support the development, improvement, and promotion of the Otter Valley Trail. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Council of The Corporation of the Municipality of Bayham hereby establishes a committee to be known as the Otter Valley Trail Committee whose terms of reference are set out in Schedule "A" attached hereto and forming part of this by-law. 2. THAT the said Committee shall be considered as a Committee of Council and all members of the committee shall be appointed by Council as set out in the Terms of Reference. 3. THAT the said Committee shall operate in accordance with the said Terms of Reference which are hereby adopted. 4. THAT this By-law establishing the Otter Valley Trail Committee as set out in said Schedule "A" attached shall come into full force and effect on July 18, 2013. READ A FIRST, SECOND AND THIRD TIME this 18th day of July 2013. MA. OR Schedule "A" to By-law 2013-068 OTTER VALLEY TRAIL COMMITTEE Terms of Reference ESTABLISHMENT Established by By-law No. 2013-068, enacted by Council on July 18, 2013 NAME OF COMMITTEE The Committee will be known as the "Otter Valley Trail Committee". MANDATE Page 2 The Committee will provide advice, assistance, and support to Bayham Council in regard to the development, improvement, and promotion of the Otter Valley Trail located within the former rail lands from Port Burwell to Tunnel Line. OBJECTIVES The Committee will develop and recommend to Council strategies and works for the maintenance, improvement and enhancement of the trail. The Committee will concentrate on initiatives and activities for the improvement of the trail to provide beautification and safe use compatible with neighbouring properties. The Committee may consult with other related groups and agencies including the Otter Valley Chamber of Commerce, Otter Valley Naturalists, and Port Burwell Provincial Park. The Committee shall be cognizant of the joint ownership of the lands with the Town of Tillsonburg. MEMBERSHIP / TERMS OF OFFICE Appointments will be made by the Council of the Municipality of Bayham. Membership will be comprised of one or more members of Council and a minimum of 5 and maximum of 7 individuals from the community. All members will serve for a term to coincide with the term of Council. A Secretary will be appointed by the Committee to prepare minutes and agendas. Council may appoint staff support as necessary. Appointment of ChairNice Chair At the first meeting in each calendar year, the Committee will select a Chair and a Vice Chair who will assume the role of the Chair in his/her absence. Schedule "A" to By-law 2013-068 Vacancies Page 3 All voting members will remain in office until their respective successors are appointed by Council. In the event of a vacancy during a term, the Committee will recruit replacement members and recommend appointments to be made by Council. PROCEEDINGS 1. Frequency of Meetings Meetings will be held a minimum of quarterly, on the third Monday of the month at 7:00 p.m. in the Bayham Municipal Office Committee Room or as otherwise directed or re- scheduled by the Chair. 2. Ouorurn A quorum will consist of not less than half plus one of the total number of appointed voting members. If there is no quorum within twenty minutes of the scheduled time for the meeting, the Chair will re -schedule the meeting date. Members are urged to call the Secretary and advise of any regrets. 3. Voting A majority vote of members present will be used to reach a decision on matters before the Committee. 4. Establishment of Subcommittees In order for the Committee to achieve its goals and mandate, the Committee may utilize Subcommittees. Members of these Subcommittees and workgroups shall be appointed by and serve at the pleasure of the Committee. Appropriate minutes of each subcommittee shall be maintained and circulated to the Committee. 5. Reporting To Council Minutes of committee meetings will be circulated to Council. Annually, the Committee shall: • Submit a proposed budget to Council for considerations for the following fiscal year • Present an action plan for the forthcoming year and report on current year activities All expenditures must be included in the approved current budget. The Committee is subject to the Municipal Procurement Policies.