HomeMy WebLinkAboutAugust 18, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, August 18, 2016
7:00 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL
CLERK'S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None
4. ANNOUNCEMENTS
A. August 20, 2016 —Community Yard Sale at Strafffordville Community Centre parking lot
B. August 27, 2016—Watermelon Fest
C. Port Burwell Lakers are in the semi finals and ahead by 1 game
5. DELEGATIONS
None
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held July 21, 2016
B. Public Meeting held July 21, 2016 re 1926662 Ontario Inc.
C. Public Meeting held July 21, 2016 re 1162291 Ontario Ltd.
D. Special Meeting held July 26, 2016
E. Special Meeting held August 3, 2016
2016 Council Minutes August 18, 2016
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the minutes of the regular meeting held July 21, 2016, public meetings held July 21,
2016, special meeting held July 26, 2016 and special meeting held August 3, 2016 be
adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES — EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES —SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-34/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Planning Act
and Regulations Amendments Bill 73 — Smart Growth for Our Communities Act, 2015
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report DS-34/16 regarding the Planning Act and Regulations Amendments Bill 73
be received for information.
CARRIED
B. Report DS-35/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan
Agreement— Straffordville Evangelical Mennonite Church
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
2016 Council Minutes August 18, 2016
THAT Report DS-35/16 regarding the Straffordville Evangelical Mennonite Church site plan
agreement be received;
AND THAT By-law No. 2016-074 being a By-law to authorize the execution of a Site Plan
Agreement between Straffordville Evangelical Mennonite Church and the Municipality of
Bayham for development at the property known as 54748 Third Street be presented for
enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Town of Aylmer Notice of Public Meeting
B. Elgin County re Alvinston Pharmacy Approved for Elgincentives Grant
C. Deputy Minister of Tourism, Culture and Sport re Ontario Culture Strategy
D. Province of Ontario re Help Ontario Make Business Easier for the Food Processing Sector
E. Tillsonburg Multi-Service Centre August E Letter
F. Ministry of Natural Resources and Forestry re Annual Oral Rabies Vaccine
G. Long Point Region Conservation Authority Board of Directors minutes of meetings held
May 4, 2016 and June 1, 2016
H. Ontario Parks re Boardwalk Access
I. Corinth Pavilion Notice of Completion
J. Healthy Kids Community Challenge Water Does Wonders
K. Ride for Hope & Hunger Event Notice
L. Elgin County re Planning Activities Report
M. Minister of Municipal Affairs and Minister of Natural Resources and Forestry re Proposed
Changes to the Four Land Use Plans
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT correspondence items 11.1.1(a) — 11.1.1(m) be received for information.
CARRIED
2016 Council Minutes August 18, 2016
11.1.2 Requiring Action
A. Proposal No. 16-MAFRA004-Reg 440 Proposed Amendments
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
WHEREAS vegetable growing, production and processing is an integral component of the
community and economy of the Municipality of Bayham, local farmers and families.
AND WHEREAS on June 28, 2016, proposed amendments to Regulation 440 (Vegetables
for Processing - Marketing) under the Farm Products Marketing Act to remove the
provisions establishing negotiating agencies and to add provisions establishing an industry
advisory committee were posted to Ontario's Regulatory Registry, with comment period
closing August 12, 2016.
AND WHEREAS the Ontario Regulatory Registry comment and consultation period of June
28, 2016 -August 12, 2016 coincides with the harvest season, which consists of long
laborious days, leaving little to no time for affected parties to review and critically analyze
the proposed regulatory changes.
AND WHEREAS Geri Kamenz, Chair of the Ontario Farm Products Marketing
Commission, in correspondence dated July 26, 2016 to the honourable Rick Nicholls, MPP
Chatham-Kent Essex, provided background to the initiating triggers for the proposed
regulation amendments including:
The Commission has reviewed industry reports dating as far back as the eighties,
we have analysed market data since the 1960's from all available sources and have
met with many industry insiders (processors and growers) and industry watchers to
ensure the Commission had a comprehensive understanding before moving
forward.
ii. Industry advisory committees are a proven tool/vehicle to bring value chain
stakeholders together to identify and resolve problems facing a value chain.
Industry advisory committees are active in many areas of the agriculture sector.
Dairy and chicken to name a couple that have made significant contributions to the
growth we are seeing in the each of those sectors.
AND WHEREAS the Ontario Regulatory Registry posting does not contain any of the
aforementioned industry reports, analysis or trends and the composition or authority of the
proposed 'Industry Advisory Committee' utilized to shape the proposal.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM HEREBY RESOLVES
THAT the consultation and comment period for the proposed amendments to Regulation
440 (Vegetables for Processing - Marketing) under the Farm Products Marketing Act to
remove the provisions establishing negotiating agencies and to add provisions establishing
an industry advisory committee posted to Ontario's Regulatory Registry be extended an
additional eighty- five (85) days;
AND THAT the industry reports, analysis, trends and the composition and authority of the
proposed 'Industry Advisory Committee' outlined in the July 26, 2016 correspondence of
2016 Council Minutes August 18, 2016
Geri Kamenz, Chair of the Ontario Farm Products Marketing Commission be posted in its
entirety on the registry for review;
AND THAT a copy of this resolution be submitted to the Ontario Regulatory Registry, MPP
Haldimand-Norfolk, Toby Barrett, MPP Chatham-Kent Essex, Rick Nicholls, MPP Elgin-
Middlesex-London, Jeff Yurek and Geri Kamenz, Chair of the Ontario Farm Products
Marketing Commission.
CARRIED
B. Straffordville Community Committee re Watermelon Fest
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Event Road Closure Request Form from the Straffordville Community Committee
regarding Watermelon Fest be received;
AND THAT an exemption to permit parking on the west side of Sandytown Road be
granted;
AND THAT Council grants permission to use municipal streets within Straffordville for
parade purposes, on Saturday, August 27, 2016 subject to the organizers:
• providing the municipality with proof of liability insurance to cover all events
including naming the Municipality of Bayham as an additional insured;
• obtaining the necessary approvals from the Ontario Provincial Police and the
Bayham Fire Chief (as per completion of the Municipal Road Close Notice and
parade route mapping);
AND THAT Old Chapel Street south from Heritage Line to Main Street and Main Street to
Plank Road be closed during the parade;
AND THAT Council requests permission from the County of Elgin to use Plank Road from
the Straffordville School north to Main Street and Plank Road from Third Street south to
Heritage Line and Heritage Line west to the Straffordville Community Park on August 27,
2016 between 10:00 a.m. and 11:00 a.m. during the parade in Straffordville;
AND THAT the Public Works Operations Supervisor be directed to make the necessary
arrangements for traffic control, signage and safety;
AND THAT the cleanup of the park area be the responsibility of the organizers.
CARRIED
C. Susan Start on behalf of Port Burwell Historical Society re Canada 150
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT correspondence from Susan Start on behalf of Port Burwell Historical Society
regarding Canada 150 in 2017 be received for information;
2016 Council Minutes August 18, 2016
AND THAT Councillor Ketchabaw be appointed as Council representative and Paul
Shipway be appointed as staff representative to the Planning Committee.
CARRIED
D. Monika Michel re High-Speed Internet Access
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence from Monika Michel regarding High-Speed Internet Access be
received for information;
AND THAT Ms. Michel be advised that the program referred to in the correspondence has
not commenced and does not function in the manner outlined within the correspondence.
CARRIED
E. Straffordville Giants request for fee waiver
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT correspondence from Straffordville Giants be received for information;
AND THAT the fees be waived for the pavilion
CARRIED
11.2 Reports to Council
A. Report CAO-53/16 by Paul Shipway, CAO re 2017 Garbage Bag Tags
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-53/16 re 2017 Garbage Bag Tags be received for information;
AND THAT the 2017 garbage tag allocation remain unchanged from 2016, being
Residential 52 tags, Commercial 86 tags and Farm an additional 16 tags, to await results of
the Municipal Curbside Audit prior to additional tag allocation reduction considerations in
2018.
CARRIED
B. Report CAO-54/16 by Paul Shipway, CAO re Museums Bayham Appointment
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-54/16 re Museums Bayham Appointment be received for information;
2016 Council Minutes August 18, 2016
AND THAT Council appoint Lynda Millard to Museums Bayham for the remainder of the
2014-2018 Term of Council.
CARRIED
12. BY-LAWS
A. By-Law 2016-059 Being a By-law to establish and require the payment of fees for
information services, activities and use of Municipal property and to repeal By-law 2014-
125 and any and all amendments (This by-law follows the recommendation made in Report
CAO-48/16 by Paul Shipway, CAO during the regular meeting of Council of July 21, 2016)
B. By-Law 2016-072 Being a By-law to authorize the execution of an agreement between
The Corporation of the Municipality of Bayham and Teamsters Union and its Local 879
C. By-Law 2016-073 Being a By-law to amend By-law 2015-044 being a By-law to establish
and regulate a Fire Department for the Municipality of Bayham (This by-law follows
Agreement#0493-01 between The Corporation of the Municipality of Bayham and
Teamsters Local Union No. 879)
D. By-Law 2016-074 Being a By-law to authorize the execution of a Site Plan Agreement
between Straffordville Evangelical Mennonite Church and the Corporation of the
Municipality of Bayham (This by-law follows the recommendation made in Report DS-35/16
by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of
Council of August 18, 2016)
E. By-Law 2016-075 Being a By-law to further amend By-law 2016-014, being a By-law to
regulate traffic and parking on highways, private property and Municipal property within the
Municipality of Bayham (This by-law establishes official and authorized enforcement
signage pursuant to By-law 2016-014)
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT By-laws 2016-059, 2016-072, 2016-073, 2016-074 and 2016-075 be read a first,
second and third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
A. Discussion re Edison Museum
Council provided staff direction to defer to the September 1, 2016 Council meeting.
14. OTHER BUSINESS
14.1 In Camera
14.1 Out of Camera
2016 Council Minutes August 18, 2016
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-076 Being a By-law to confirm all actions of Council
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT confirming By-law 2016-076 be read a first, second and third time and finally passed.
CARRIED
16 ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT the Council meeting be adjourned at 7:52.
CARRIED
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