HomeMy WebLinkAboutAugust 18, 2016 - CouncilTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING AGENDA
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, August 18, 2016
7:00 p.m.
1. CALL TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
4. ANNOUNCEMENTS
5. DELEGATIONS
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held July 21, 2016
B. Public Meeting held July 21, 2016 re 1926662 Ontario Inc.
C. Public Meeting held July 21, 2016 re 1162291 Ontario Ltd.
D. Special Meeting held July 26, 2016
E. Special Meeting held August 3, 2016
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
9.2 Reports to Council
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
10.1.2 Requiring Action
2016 Council Agenda August 18, 2016
10.2 Reports to Council
A. Report DS-34/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Planning Act
and Regulations Amendments Bill 73 – Smart Growth for Our Communities Act, 2015
B. Report DS-35/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan
Agreement – Straffordville Evangelical Mennonite Church
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Town of Aylmer Notice of Public Meeting
B. Elgin County re Alvinston Pharmacy Approved for Elgincentives Grant
C. Deputy Minister of Tourism, Culture and Sport re Ontario Culture Strategy
D. Province of Ontario re Help Ontario Make Business Easier for the Food Processing Sector
E. Tillsonburg Multi-Service Centre August E Letter
F. Ministry of Natural Resources and Forestry re Annual Oral Rabies Vaccine
G. Long Point Region Conservation Authority Board of Directors minutes of meetings held
May 4, 2016 and June 1, 2016
H. Ontario Parks re Boardwalk Access
I. Corinth Pavilion Notice of Completion
J. Healthy Kids Community Challenge Water Does Wonders
K. Ride for Hope & Hunger Event Notice
L. Elgin County re Planning Activities Report
M. Minister of Municipal Affairs and Minister of Natural Resources and Forestry re Proposed
Changes to the Four Land Use Plans
11.1.2 Requiring Action
A. Proposal No. 16-MAFRA004-Reg 440 Proposed Amendments
B. Straffordville Community Committee re Watermelon Fest
C. Susan Start on behalf of Port Burwell Historical Society re Canada 150
D. Monika Michel re High-Speed Internet Access
E. Straffordville Giants request for fee waiver
2016 Council Agenda August 18, 2016
11.2 Reports to Council
A. Report CAO-53/16 by Paul Shipway, CAO re 2017 Garbage Bag Tags
B. Report CAO-54/16 by Paul Shipway, CAO re Museums Bayham Appointment
12. BY-LAWS
A. By-Law 2016-059 Being a By-law to establish and require the payment of fees for
information services, activities and use of Municipal property and to repeal By-law 2014-
125 and any and all amendments (This by-law follows the recommendation made in Report
CAO-48/16 by Paul Shipway, CAO during the regular meeting of Council of July 21, 2016)
B. By-Law 2016-072 Being a By-law to authorize the execution of an agreement between
The Corporation of the Municipality of Bayham and Teamsters Union and its Local 879
C. By-Law 2016-073 Being a By-law to amend By-law 2015-044 being a By-law to establish
and regulate a Fire Department for the Municipality of Bayham (This by-law follows
Agreement #0493-01 between The Corporation of the Municipality of Bayham and
Teamsters Local Union No. 879)
D. By-Law 2016-074 Being a By-law to authorize the execution of a Site Plan Agreement
between Straffordville Evangelical Mennonite Church and the Corporation of the
Municipality of Bayham (This by-law follows the recommendation made in Report DS-35/16
by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of
Council of August 18, 2016)
E. By-Law 2016-075 Being a By-law to further amend By-law 2016-014, being a By-law to
regulate traffic and parking on highways, private property and Municipal property within the
Municipality of Bayham (This by-law establishes official and authorized enforcement
signage pursuant to By-law 2016-014)
13. UNFINISHED BUSINESS
A. Discussion re Edison Museum
14. OTHER BUSINESS
14.1 In Camera
14.1 Out of Camera
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-076 Being a By-law to confirm all actions of Council
16 ADJOURNMENT
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, July 21, 2016
7:00 p.m.
6:30 p.m. – Committee of Adjustment - Murray
7:30 p.m. – Public Meeting – Planning/Zoning – 1162291 Ontario Ltd. (Vantyghem) –
1926662 Ontario Inc.
Council recessed for a break at 7:30pm and reconvened at 7:39 p.m.
Council recessed for a break at 9:50 p.m. and reconvened at 10:00 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL
CHIEF BUILDING OFFICIAL/
DRAINAGE SUPERINTENDENT BILL KNIFTON
FIRE CHIEF/BY-LAW ENFORCEMENT OFFICER RANDY WHITE
WATER/WASTEWATER OPERATIONS MANAGER ED ROLOSON
CLERK’S ASSISTANT BRENDA GIBBONS
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
A. Appendix C to Report CAO-49/16 by Paul Shipway, CAO re East Beach Design
Consultation Results – comments submitted after July 15, 2016 added to Item 11.2-G
B. By-Law 2016-068 Being a By-law to appoint an Overall Responsible Operator and
Operator’s In Charge for The Corporation of the Municipality of Bayham Water and
Wastewater Systems as set out in O.Reg. 128/04 added as Item 12-L
C. Bayham Beachfest request to relocate stage/beer garden be added to item 11.1.2-C
4. ANNOUNCEMENTS
None
2016 Council Minutes July 21, 2016
5. DELEGATIONS
A. 7:05 p.m. – Jennifer Beauchamp, Museum Curator re Museum Activities
Museum Curator Jennifer Beauchamp provided an update on the progress of Museum
projects to date, including the Marine Museum, Edison and Bayham History on Display and
Edison Fest as well as plans going forward.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT the presentation from Jennifer Beauchamp regarding Museum Activities be received
for information
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
A. Regular Meeting of Council held June 16, 2016
B. Special Meeting held July 7, 2016
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the minutes of the regular meeting held June 16, 2016 and special meeting held July
7, 2016 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
8.1 Correspondence
8.1.1 Receive for Information
8.1.2 Requiring Action
8.2 Reports to Council
9. PHYSICAL SERVICES – EMERGENCY SERVICES
9.1 Correspondence
9.1.1 Receive for Information
9.1.2 Requiring Action
2016 Council Minutes July 21, 2016
9.2 Reports to Council
A. Report FR-03/16 by Randy White, Fire Chief/By-Law Officer re iPads
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report FR-03/16 regarding iPads be received for information;
AND THAT Council authorize the expenditure of iPads and mounts as required.
CARRIED
10. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
10.1 Correspondence
10.1.1 Receive for Information
A. Notice of Public Meeting re Proposed Minor Variance (Murray)
B. Notice of Removal of Holding Symbol (M. Szorenyi)
C. Notice of Public Meeting re 1162291 Ontario Ltd. (Vantyghem) Zoning By-law amendment
D. Notice of Public Meeting re 1926662 Ontario Inc. Zoning By-law amendment
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT correspondence items 10.1.1-A – 10.1.1-B be received for information.
CARRIED
10.1.2 Requiring Action
10.2 Reports to Council
A. Report DS-30/16 by Bill Knifton, Chief Building Official, Drainage Superintendent re 2nd
Quarter Report
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report DS-30/16 regarding the activities of the Building Services and Drainage
Department for the second quarter of 2016 be received for information.
CARRIED
B. Report DS-29/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent
Application E44/16
The Deputy Clerk/Planning Coordinator added that the Land Division Committee granted
the severance on July 20, 2016 with the conditions as per Report DS-29/16.
2016 Council Minutes July 21, 2016
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report DS-29/16 regarding Consent application E44/16 be received for information;
AND THAT Council recommend to the Elgin County Land Division Committee that Consent
Application E44/16, submitted by Gregory Underhill Farms Limited, be granted subject to
the following conditions:
1. Rezoning of both the severed and retained parcels
2. Purchase of civic number sign from the municipality for the retained parcel
3. Verification be provided to confirm location of the well and septic field bed on the
severed parcel
4. Planning report fee payable to the municipality
5. Copy of the final survey (paper and digitally) provided to the municipality
CARRIED
C. Report DS-31/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Subdivision
Agreement and Rezoning to Remove Holding
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report DS-31/16 regarding the Subdivision Agreement and Rezoning To Remove
the Holding Provision Application submitted by Michele Szorenyi be received for
information;
AND THAT By-law 2016-065 being a By-law to authorize a subdivision agreement between
Michele Szorenyi and the Municipality of Bayham be presented for enactment;
AND THAT Zoning By-law Z651-2016 being a by-law to further amend Zoning By-law
Z456-2003 by changing the zoning on the lands owned by Michele Szorenyi described as
Parts 1- 4 on Registered Plan 11R10033 from Village Residential – Holding [R1(h)] to
Village Residential (R1) be presented for enactment.
CARRIED
D. Report DS-32/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning
Application – 1162291 Ontario Ltd.
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report DS-32/16 regarding the 1162291 Ontario Ltd. rezoning application be
received for information;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by 1162291 Ontario Ltd., described as Concession 8 North Part
Lot 8 and North Part Lot 9 from Agriculture (A1-A) to site-specific Special Agriculture (A2)
2016 Council Minutes July 21, 2016
on the retained lands and from Agriculture (A1-A) to Rural Residential (RR-30) on the
severed surplus farm dwelling portion;
AND THAT Zoning By-law Z649-2016 be presented to Council for enactment.
CARRIED
E. Report DS-33/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning
Application – 1926662 Ontario Inc.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report DS-33/16 regarding the 1926662 Ontario Inc. rezoning application be
received for information;
AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the
zoning on the lands owned by 1926662 Ontario Inc., described as Concession 11 Part Lot
19 from Rural Industrial Holding (M2(h)) to Rural Industrial Holding and Temporary
M2(h)/T5 Zone for a maximum of three (3) years to July 21, 2019;
AND THAT Zoning By-law Z650-2016 be presented to Council for enactment.
CARRIED
11. FINANCE AND ADMINISTRATION
11.1 Correspondence
11.1.1 Receive for Information
A. Healthy Communities Partnership minutes of meeting held March 30, 2016 and June 21,
2016
B. Elgin County re Project Screening Report – Proposed Edison Drive Bridge Replacement,
Vienna
C. Petition to the Government of Canada re 150th Anniversary of Confederation
D. Ministry of Citizenship, Immigration & International Trade, Ministry of Tourism, Culture &
Sport re Ontario 150 Celebration Youth Partnership & Capital Grant Program Information
Sessions
E. Ministry of Infrastructure correspondence to Jeff Yurek, MPP re Bayham’s infrastructure
needs and future funding program considerations
F. Ministry of Municipal Affairs, Ministry of Housing re Proposed amendments to the
Residential Tenancies Act, 2006
G. Township of Southwold correspondence to Medical Officer of Health re Rural Well Water
Sample Drop off Locations
2016 Council Minutes July 21, 2016
H. Municipal Property Assessment Corporation Re Changes to MPAC’s Notice Mailing
Schedule
I. Jeff Yurek, MPP, Elgin-Middlesex-London re Clean Water & Wastewater Fund
J. Perth County resolution re Climate Change Action Plan
K. City or Quinte West re Taxation – Impact on Campgrounds
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT correspondence items 11.1.1-A – 11.1.1-K be received for information.
CARRIED
11.1.2 Requiring Action
A. Matthew Chapman re unopened road allowance between 7 Oak Street and 11 Oak Street
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT correspondence from Matthew Chapman regarding unopened road allowance
between 7 Oak Street and 11 Oak Street be received for information;
AND THAT staff be directed to commence conveyance of the unopened road allowance to
interested abutting property owners in accordance with the Municipality of Bayham Sale
and Disposition of Land Policy.
CARRIED
B. Elgin County re Proposed Woodlands Clearing on Lot 13, Concession 4
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT correspondence from Elgin County regarding Proposed Woodlands Clearing on Lot
13, Concession 4 be received for information;
AND THAT the Council of The Corporation of the Municipality of Bayham has no objections
to the proposed woodlands clearing on Lot 13, Concession 4.
CARRIED
C. Bayham Beachfest Notification of Special Event and Application for Outdoor Special
Occasion Permit
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT further to the approval and conditions noted January 21, 2016 attached hereto
Council approves use of the east beach by Bayham Beachfest for event to be held daily
from 12:00 noon until 9:00 p.m. on July 29 – 31, 2016, including a beer garden on Saturday
July 30 from 11:00 a.m. – 9:00 p.m. and Sunday July 31 from 11:00 a.m. – 4:00 p.m.,
subject to meeting the requirements of the Municipal Alcohol Policy, based on an
attendance of 250 people, being 100% Smart Serve Trained personnel, including a
minimum of nine (9) Smart Serve trained personnel, plus two (2) extra floor monitors when
allowing participants under the age of majority (19) and other volunteer or paid security
personnel, as necessary to provide sufficient crowd control and public safety on site during
all dates and hours for which the beer garden is open and as listed on the Outdoor Special
Occasion Permit Application and also subject to:
All alcohol being served in disposable cups, not bottles or cans;
Providing a certificate of insurance, naming the Municipality of Bayham as an additional
insured, in the minimum amount of $2,000,000 liability, covering all events;
Obtaining the necessary approvals from Elgin-St. Thomas Public Health, the Ontario
Provincial Police and the Bayham Fire Chief, as per the Municipal Event Notice;
AND THAT all other terms and conditions of the municipal rental agreement remain in
effect;
AND THAT a copy of the LCBO liquor license be provided to the Municipality prior to event;
AND THAT clean up of the east beach area and any costs thereof, be the responsibility of
the organizers;
AND THAT Council support the proposed relocation of the stage and beer garden to
locations15/16 on the Beachfest layout.
CARRIED
D. Peter Friesen request for street light
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT request for street light from Peter Friesen be received for information;
AND THAT staff be directed to send correspondence advising that streetlights are for the
purpose of road illumination only and not for private property security;
AND THAT staff be directed to refer a road illumination study to budget deliberations for
Council consideration.
CARRIED
2016 Council Minutes July 21, 2016
E. Straffordville Giants request to use Straffordville Ball Park and Pavilion
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT request from Straffordville Giants to use the Straffordville Ball Park and the Pavilion
for the weekend of October 14 through October 16 be received for information;
AND THAT permission be granted to the Straffordville Giants for use of the Straffordville
Ball Park and Pavilion to host a Tournament on Friday October 14, 2016 from 6:30 p.m. –
11:00 p.m., Saturday October 15, 2016 from 8:00 a.m. – 11:00 p.m. and Sunday October
16, 2016 from 8:00 a.m. - 7:00 p.m. subject to:
completion of a Park Rental Contract
advance payment of Straffordville Park Pavillion fee, Ball Diamond fee and
refundable key deposit and
provision of certificate of liability insurance in the amount of $2,000,000.00 naming
the Municipality of Bayham as an additional insured;
AND THAT cleanup of the area be the responsibility of the users;
AND THAT no approval be granted until the aforementioned is provided.
CARRIED
11.2 Reports to Council
A. Report TR-19/16 by Lorne James, Treasurer re 2016 Q2 Variance Report
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Staff Report TR-19/16 re Q2 Variance Report be received for information.
CARRIED
B. Report CAO-44/16 by Paul Shipway, CAO re Small Craft Harbours (SCH) – Harbour Lands
Divestiture
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-44/16 re Small Craft Harbours – Harbour Lands Divestiture be received
for information.
CARIED
C. Report CAO-45/16 by Paul Shipway, CAO re Unopened Road Allowance – Harmony Acres
Line
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
2016 Council Minutes July 21, 2016
THAT Report CAO-45/16 re Unopened Road Allowance - Harmony Acres Line be received
for information;
AND THAT Council declare the unopened road allowance between Concession 8 and
Concession North Gore, West of Little Jerry Creek, known as Harmony Acres Line, as
shown on Appendix ‘A’, surplus to the needs of the Municipality.
AND THAT Staff be directed to convey portions of the unopened road allowance between
Concession 8 and Concession North Gore, West of Little Jerry Creek, known as Harmony
Acres Line, as shown on Appendix ‘A’, to abutting owners in accordance with the
Municipality of Bayham Sale & Disposition of Land Policy as outlined within Report CAO
45/16.
CARRIED
D. Report CAO-46/16 by Paul Shipway, CAO re Sandytown Road
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Report CAO-46/16 re Sandytown Road be received for information;
AND THAT staff be directed to continue to maintain Sandytown Road as a through road.
CARRIED
E. Report CAO-47/16 by Paul Shipway, CAO re Ontario 150 Fund
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-47/16 re Ontario 150 Fund be received for information.
AND THAT staff be directed to make application for Vienna Memorial Park electrical
improvements in the amount of $20,000.
CARRIED
F. Report CAO-48/16 by Paul Shipway, CAO re Rates & Fees By-Law
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report CAO-43/16 re Rates & Fees By-law be received for information;
AND THAT staff be directed to bring forward the Rates & Fees By-law for Council
consideration.
CARRIED
2016 Council Minutes July 21, 2016
G. Report CAO-49/16 by Paul Shipway, CAO re East Beach Design Consultation Results
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report CAO-49/16 re East Beach Design Consultation Results, as amended be
received for information;
AND THAT staff be directed to focus on parking and report to Council if surplus funding is
available to complete the same.
CARRIED
H. Report CAO-50/16 by Paul Shipway, CAO re Enabling Accessibility Fund
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report CAO-50/16 re Enabling Accessibility Fund be received for information;
AND THAT staff be directed to make application for an accessible viewing platform in the
total amount of $30,000.
CARRIED
I. Report CAO-51/16 by Paul Shipway, CAO re Museums Bayham – Edison Museum
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the Municipality transfer the Edison Museum properties back to the original owner
pursuant to donation documents;
AND THAT Edison Museum be placed as discussion topic under Unfinished Business at
the August 18, 2016 meeting of Council.
CARRIED
Moved by: Councillor Casier
Seconded by: Councilor Breyer
THAT Report CAO-51/16 re Museums Bayham – Edison Museum be received for
information;
AND THAT the Curator contract be altered to one day per week until the end of the
calendar year.
CARRIED
2016 Council Minutes July 21, 2016
12. BY-LAWS
A. By-Law Z649-2016 Being a By-law to further amend Zoning By-law Z456-2003
(11622914 Ontario Ltd.)
B. By-Law Z650-2016 Being a By-law to further amend Zoning By-law Z456-2003 (1926662
Ontario Inc.)
C. By-Law Z651-2016 Being a By-law to further amend Zoning By-law Z456-2003
(Szorenyi)
D. By-Law 2016-055 Being a By-law to adopt a Flag Protocol Policy
E. By-Law 2016-056 Being a By-law to adopt a Proclamation – Declaration – Donation
Policy
F. By-Law 2016-057 Being a By-law to adopt Schedules ‘A’ – ‘H’ for the Management,
Regulation & Control of Cemeteries
G. By-Law 2016-058 Being a By-law to repeal The Corporation of The Municipality of
Bayham By-law 2014-082
H. By-Law 2016-060 Being a By-law to assume and establish lands in the Municipality of
Bayham as part of the open public highway system (Peters Court)
I. By-Law 2016-064 Being a By-law to authorize the execution of a development
agreement (Murray)
J. By-Law 2016-065 Being a By-law to authorize the signing of a subdivision agreement
(Szorenyi)
K. By-Law 2016-066 Being a By-law to appoint BluMetric Environmental Inc. Risk
Management Official and Risk Management Inspector
L. By-Law 2016-068 Being a By-law to appoint an Overall Responsible Operator and
Operator’s In Charge for The Corporation of the Municipality of Bayham Water and
Wastewater Systems as set out in O.Reg. 128/04
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT By-laws Z649-2016, Z650-2016, Z651-2016, 2016-055, 2016-056, 2016-057, 2016-
058, 2016-060, 2016-064, 2016-065, 2016-066 and 2016-068 be read a first, second and
third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
14.1 Discussion
2016 Council Minutes July 21, 2016
A. East Beach Washrooms
Staff provided an overview of washroom issues and portable washroom costs.
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT staff be directed to place additional signage in the washroom area;
AND THAT the additional Jimmi Jons be retained for the duration of the summer season.
CARRIED
B. Straffordville Community Centre Basement Ceiling Finish Change Order
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT staff be directed to advise the Contactor to place basement utilities in the overhead
floor joists for a flush ceiling, with one bulkhead, in the basement in the amount of
$19,140.43 + HST.
CARRIED
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT staff be directed to schedule a Special Meeting of Council on Tuesday July 26, 2016
at 6:00 p.m. at the Municipal Office regarding potential completion of the upstairs and the
basement of the Straffordville Community Centre.
CARRIED
C. Bayham Beachfest request to relocate stage/beer garden
This item was discussed with Item 11.1.2-C.
14.2 Committee of the Whole
14.2.1 In Camera
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT the Council do now rise to enter into an “In Camera” Session of Committee of the
Whole at 10:37 p.m. to discuss:
Proposed or pending acquisitions or dispositions of land by the municipality or
local board
CARRIED
2016 Council Minutes July 21, 2016
A. Confidential item regarding proposed or pending acquisition or disposition of land by the
municipality or local board (Eden community Centre)
B. Confidential item regarding proposed or pending acquisition or disposition of land by the
municipality or local board (31 Elizabeth Street)
14.2.2 Out of Camera
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the Committee of the Whole do now rise from the “in Camera” session at 10:53
p.m. with no progress to report.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-067 Being a By-law to confirm all actions of Council
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT confirming By-law 2016-067 be read a first, second and third time and finally passed.
CARRIED
16. ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Deputy Mayor Southwick
THAT the Council meeting be adjourned at 10:54 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, July 21, 2016
7:30 p.m. – 1926662 Ontario Inc.
PRESENT: MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
STAFF PRESENT: CAO PAUL SHIPWAY
DEPUTY CLERK/
PLANNING COORDINATOR MARGARET UNDERHILL
CLERK’S ASSISTANT BRENDA GIBBONS
SIGNED IN ATTENDEES: Kathy Sayeau
David Oatman
1. CALLTO ORDER
Mayor Ens called the public meeting to order at 7:35 p.m. and asked for those in attendance for
this meeting to sign in at the podium.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by 1926662 Ontario Inc.
The purpose of the public meeting is to consider an application to change the zoning on
a parcel of land from a Rural Industrial (M2) Holding Zone to a combined Rural
Industrial (M2) Holding and Temporary (T) Zone
The effect of the by-law will be to permit the temporary outdoor storage of wind turbine
blades not to exceed three years and retain the existing Rural Industrial (M2) Holding
Zone for future industrial development
2016 Council Minutes July 21, 2016
5. PUBLIC PARTICIPATION
Kathy Sayeau expressed concerns in regard to clear cutting of the wooded area and storm
drainage.
The Planning Coordinator explained that the approved Site Plan shows the existing woodlot
would not be affected as the stormwater management pond area is south of the woodlot and
advised she confirmed with the Drainage Superintendent the area is not within the Swance
Drain.
David Oatman advised that part of the agreement with Siemens Canada to store the wind
blades is an agreement to not touch any trees. Site plan and soil reports confirm proper
drainage is established.
6. CORRESPONDENCE
Email correspondence was received from Kathy Sayeau.
7. OTHER BUSINESS
None
8. ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT the Public Meeting be adjourned at 7:39 p.m. and the Council Meeting be reconvened.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATUTORY PLANNING MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, July 21, 2016
7:30 p.m. – 1162291 Ontario Ltd. (Vantyghem)
PRESENT: MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS RANDY BREYER
WAYNE CASIER
ED KETCHABAW
STAFF PRESENT: CAO PAUL SHIPWAY
DEPUTY CLERK/
PLANNING COORDINATOR MARGARET UNDERHILL
CLERK’S ASSISTANT BRENDA GIBBONS
SIGNED IN ATTENDEES: None
1. CALLTO ORDER
Mayor Ens called the public meeting to order at 7:30 p.m. and asked for those in attendance for
this meeting to sign in at the podium.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. CHAIRMAN’S REMARKS ON THE PURPOSE OF THE MEETING
The Chairman stated the purpose and effect of the proposed amendment.
4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT
A. Application submitted by 1162291 Ontario Ltd.
The purpose of the public meeting is to consider an application to change the zoning on
a recently severed parcel of land from Agricultural (A1-A) to Site-Specific Rural Rural
Residential (RR##) and to change the zoning on the retained farmland from Agricultural
(A1-A) to Special Agricultural (A2)
The effect of the by-law will be to permit a surplus farm dwelling on a reduced lot
frontage, prohibit the keeping of livestock and prohibit new residential dwellings located
on the retained farmland abutting the site
2016 Council Minutes July 21, 2016
5. PUBLIC PARTICIPATION
None.
6. CORRESPONDENCE
No written comments were received.
7. OTHER BUSINESS
None.
8. ADJOURNMENT
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT the Public Meeting be adjourned at 7:35 p.m. and the Council Meeting be reconvened.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
SPECIAL MEETING DRAFT MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Tuesday, July 26, 2016
6:00 p.m.
PRESENT:
MAYOR PAUL ENS
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
STAFF PRESENT:
CAO PAUL SHIPWAY
TREASURER LORNE JAMES
DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL
1. CALLTO ORDER
Mayor Ens called the meeting to order at 6:00 PM.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. FINANCE AND ADMINISTRATION
3.1 Reports to Council
A. Report CAO-52/16 by Paul Shipway, CAO and Lorne James, Treasurer re Straffordville
Community Centre – Upstairs – Basement
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report CAO-52/16 re Straffordville Community Centre – Upstairs-Basement be
received for information;
AND THAT Council direct staff to proceed with issuing a change order to Reid & Deleye
pursuant to Report CAO 52/16 to finish the upstairs and downstairs of the Straffordville
Community Centre to incorporate a municipal office and council chambers;
AND THAT Council direct staff to utilize Working Capital Reserve, Library Reserve and
proceeds from sale within 2016 to fund the expenditure.
2016 Council Minutes July 26, 2016
AND THAT staff be directed to conduct surplus activities for the Municipal Office located at
9344 Plank Rd. pursuant to the Municipal Sale & Disposition of Land Policy.
CARRIED
4. BY-LAW
A. By-Law 2016-069 Being a By-law to confirm all actions of Council
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT confirming By-Law 2016-069 be read a first, second and third time and finally
passed.
CARRIED
5. ADJOURNMENT
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT the Council meeting be adjourned at 6:20 p.m.
CARRIED
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
SPECIAL MEETING MINUTES
MUNICIPAL OFFICE
9344 Plank Road, Straffordville, ON
Council Chambers
Wednesday, August 3, 2016
5:30 p.m.
PRESENT:
DEPUTY MAYOR TOM SOUTHWICK
COUNCILLORS WAYNE CASIER
RANDY BREYER
ED KETCHABAW
ABSENT:
MAYOR PAUL ENS
STAFF PRESENT:
CAO PAUL SHIPWAY
1. CALLTO ORDER
Deputy Mayor Southwick called the meeting to order at 5:30 PM.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
No disclosures of pecuniary interest were declared.
3. DEVELOPMENT SERVICES – SUSTAINABILITY AND CONSERVATION
4. BY-LAW
A. By-Law 2016-070 Being a By-law to authorize the execution of an Agreement of
Purchase & Sale – 31 Elizabeth St – Port Burwell
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT By-Law 2016-070 be read a first, second and third time and finally passed.
CARRIED
5. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
A. By-Law 2016-071 Being a by-law to confirm all actions of Council
Moved by: Councillor Breyer
Seconded by: Councillor Casier
2016 Council Minutes August 3, 2016
THAT Confirming By-Law 2016-071 be read a first, second and third time and finally
passed.
CARRIED
6. ADJOURNMENT
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Council meeting be adjourned at 5:35 p.m.
CARRIED
MAYOR CLERK
July 25, 2016
For immediate release
Alvinston Pharmacy Approved For Elgincentives Grant
BAYHAM, ON – Elgin County Economic Development is pleased to announce that the Alvinston Pharmacy located
at 41 Robinson St. in Port Burwell has recently been approved for an Elgincentives Community Improvement Plan
(CIP) grant.
Alvinston Pharmacy received $10, 000 in Building Improvement Grants. These funds will be used to restore and
renovate the interior of the building; changing walls and floors including subfloor, basement waterproofing and
structural improvements.
The Elgincentives CIP offers financial incentives to businesses that cover up to 50% of eligible costs to a maximum
of $15,000 per project. Businesses will qualify for Elgincentives provided that they meet certain criteria and are
located in one of the following areas: downtowns; agricultural areas; ports and lakeshore areas.
Grants are available for façade, signage, and property improvements; building improvements/restorations; building
conversions/expansions; energy efficiency retrofits; feasibility and design studies; and outdoor art projects.
Supplemental grants are available for multiple property owners or tenants looking to implement a coordinated
approach to improvement projects and to members of the Savour Elgin and Elgin Arts Trail programs.
For more information about the Elgincentives Community Improvement Plan or to download an application visit
www.elgincentives.ca, e-mail kburns@elgin.ca or call 519-631-1460 ext. 137.
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For further information contact:
Kate Burns Gallagher
Economice Development Coordinator
County of Elgin
Phone: (519) 631-1460 Ext. 137
kburns@elgin.ca
Subject: The Ontario Culture Strategy: Telling our stories, growing our economy
Dear Municipal Partner,
I am pleased to let you know that yesterday Minister McMahon launched the Ontario government’s first
Culture Strategy.
As you know, last fall the ministry held conversations with Ontarians across the province to help us
develop the Culture Strategy. We heard from thousands of individuals and many municipalities about
the value of arts and culture in people’s lives and communities. This input helped us develop a strategy
that truly reflects our province’s diversity and vibrancy.
The Culture Strategy sets out a vision, principles and four overarching goals to guide the government’s
support over the next five years. These goals are to promote cultural engagement and inclusion,
strengthen culture in communities, fuel the creative economy and promote the value of the arts
throughout government.
Each goal includes strategies and actions, which include:
• creating a new fund to support publishers to develop learning resources aimed at fostering the
use of diverse Canadian content in schools
• supporting conservation of heritage buildings by leveraging opportunities for energy efficiency
improvements through Ontario’s Climate Change Action Plan
• creating opportunities to enhance technical and business skills training for cultural workers
• developing a new fund to support cultural activities in Indigenous communities and supporting
youth cultural camps to build leadership skills and promote awareness of traditional knowledge.
I encourage you to read the strategy to learn more about these and other actions we will take to
strengthen culture in Ontario.
I look forward to the next phase of this initiative, in which we will develop a plan to guide the
implementation of the Culture Strategy. We learned a great deal through Culture Talks and will continue
that conversation to help us achieve the goals Ontarians helped us set so that the diversity of our stories
and communities are celebrated long into the future.
Sincerely,
Maureen Adamson
Deputy Minister of Tourism, Culture and Sport
Subject: Help Ontario Make Business Easier for the Food Processing Sector
News Release
Help Ontario Make Business Easier for the Food Processing Sector
August 2, 2016
Visit Ontario.ca/RedTapeChallenge to Share Your Feedback by September 30
Ontario is asking businesses and the public to help identify and improve regulations that are unclear,
outdated, redundant or unnecessarily costly for the food process ing sector.
Feedback can be provided online by visiting Ontario.ca/RedTapeChallenge, a crowd-sourced platform
that gives businesses and other interested Ontarians the chance to review current regulations and
suggest improvements. The deadline for submissions is September 30, 2016.
Comments received will help lessen compliance burdens, shorten response times and make it simpler
for businesses to interact with government, without jeopardizing essential health and safety standards.
Ontario has some of the most stringent food safety standards in North America, and the government is
committed to maintaining and strengthening these standards through robust, efficient regulations that
protect public health as well as enhance the competitiveness of the province's food processing sector.
The Red Tape Challenge is part of Ontario's five-year, $400 million Business Growth Initiative, which is
helping to grow the economy and create jobs by promoting an innovation-based economy, helping
small companies to scale up and modernizing regulations for businesses.
Reducing regulatory burden is part of the government's economic plan to build Ontario up and deliver
on its number-one priority to grow the economy and create jobs. The four-part plan includes helping
more people get and create the jobs of the future by expanding access to high-quality college and
university education. The plan is making the largest infrastructure investment in hospitals, schools,
roads, bridges and transit in Ontario's history and is investing in a low-carbon economy driven by
innovative, high-growth, export-oriented businesses. The plan is also helping working Ontarians
achieve a more secure retirement.
QUICK FACTS
The food processing, beverage and tobacco industry contributed 2 per cent ($12.1 billion) in
GDP to Ontario’s economy in 2015.
A consultation on the auto parts manufacturing sector was completed in June 2016 with
almost 200 high quality submissions. The final plan for this sector will be available this
November. Future rounds of consultations will focus on financial services, mining, chemical
manufacturing and forestry.
The Red Tape Challenge is part of the province’s Open Government commitment to create a
more transparent, accessible and collaborative government for the people of Ontario.
Ontario’s 2016 Burden Reduction Report highlighted significant progress, featuring 26
initiatives across government and identified that the government’s burden r eduction efforts
have saved businesses a total of $122 million since 2011, surpassing the province’s goal to
save businesses $100 million by 2017.
In recognition of the province’s efforts to reduce red tape, the Canadian Federation of
Independent Business (CFIB) awarded the province a B+ grade — the second highest grade
in Canada — as part of its annual Red Tape Awareness Week.
ADDITIONAL RESOURCES
Visit the Red Tape Challenge
QUOTES
"We want to ensure Ontario’s food processing industry continues to thrive and is primed to
grow. We can do that by reducing barriers to doing business here without compromising the
health and safety of the workers or the public. That’s why we are asking the public and food
processing business owners for input to help promote growth and strengthen Ontario’s
economy."
— Brad Duguid, Minister of Economic Development and Growth
"There are thousands of food processors in Ontario who are an integral part of our province’s
world renowned agri-food sector. We will listen to food and beverage processors and remove
barriers to their growth and success, while ensuring Ontario's world-class food safety
standards are upheld. We will continue to work to achieve the Premier’s Agri-Food Challenge
to create 120,000 new jobs and double the sector’s growth rate by 2020."
— Jeff Leal, Minister of Agriculture, Food and Rural Affairs
"The Red Tape Challenge is a great way to help food processing businesses improve
regulations that impact our operations. Modernizing Ontario’s regulations will strengthen our
competitive edge. It will help us to direct valuable resources to what matters most – making
the best products for our customers. Because at the end of the day, that’s what drives our
growth – and that’s what lets us hire more great people here in Brampton."
— Frank De Michino, Chief Operating Officer, Italpasta
"Food & Consumer Products of Canada (FCPC) and its member companies applaud the
government for the Red Tape Challenge initiative. As the second largest employer in
manufacturing in Ontario, food processing is an important contributor to the province’s
communities and its economic growth. Regulatory modernization is essential to catalyzing the
innovation and R&D needed to grow this important sector and help our companies compete in
global markets."
— Michelle Saunders, Vice President, Provincial & Territorial Affairs, Food & Consumer
Products of Canada
CONTACTS
Alex Mather
Minister Duguid’s Office
alex.mather@ontario.ca
Andreas Kyprianou
Communications Branch
416-325-2479
andreas.kyprianou@ontario.ca
Ministry of Economic Development and Growth
http://ontario.ca/economy
Mother Teresa once said, “I can do things you cannot, you can
do things I cannot, but together we can do great things.”
Proving the old do not corner the market on wisdom, Jesse
McCord Lewis, age 6, reportedly wrote this message during the
last week of his life: “Nuturing Healing Love.” For those who
have not heard of this remarkable young man, go here:
http://www.jesselewischooselove.org/.
This summer, MSC and Stonebridge have been blessed with
Karlee (a criminology student entering her 3rd year of
university) and Breanne (who will be completing her final year
of a Massage Therapy program). Breanne has assisted in the
delivery and promotion of the Stonebridge fitness programs
while Karlee has provided reception and administration support
(she was an especially big help with the Silent Auction in June)
in MSC’s mall office. Both feel they have learned a lot about the
realities of programming, fundraising and important back shop requirements (citing respect for
privacy as one example). They report staff have been “amazing, nice” and “handle their jobs so
well.” They will leave our workplace better for their presence. Having them around reminds us
of this unique time in world history – never before has there been such a blend of ages,
genders and types in the workforce. This exposure to diversity enriches us and the world we
live in. We have much to teach each other - thank you Karlee and Breanne! Best of luck!!
What’s Happening - keep checking the MSC website for details & updates
• Sept. 22: Celebrate Tillsonburg
http://www.multiservicecentre.com/images/uploads/flyer-Celebrate%20Tillsonburg16.pdf
• Nov. 17: Business After 5 (Chamber of Commerce). In The Livingston Centre.
• Ongoing: MSC Employment Services offer regular sessions.
Program/Agency News & Info:
Adult Literacy & Essential Skills (ALES) – Since 1987 - ext. 266
• Thank you tutors: for supporting students as they prepare wedding vows and thank you notes;
for help when studying for driver licences and entrance tests and for instilling the confidence to
enter GED prep classes and try for that better job.
Employment Services (ES) – Since 1985 - ext. 291
• Check this out: http://wsps.ca/WSPS/media/Site/Broadcasts/NN_2016_jul.html
• Thx to the many clients and their family/friends for referring others to MSC programs.
Home Support (HS) – Since 1978 - ext. 205
• Thx to the concerned neighbours and family members who inquire about how they can help a
loved one by connecting them with MOWs, transportation & other services. Keep it up!
MSC Administration/Operations
• Staying On PACE: Recently, the Leadership Team conducted a LEAN exercise as part of MSC’s
ongoing quest for improvement. One video demonstrated how upgrades were introduced in an
emergency food packing service after Hurricane Sandy. As one volunteer said: “in a good system,
the work takes care of itself.” We all know production lines can be tricky:
https://www.youtube.com/watch?v=8NPzLBSBzPI
Stonebridge (MSC’s not-for-profit fee-for-service sister corporation)
• Visit: www.stonebridgecs.com. Also see MSC’s What’s Happening page for more info.
Giving
• Thank you Tillsonburg Oxford Source for Sports - for helping clients who need low cost bike
repairs – charging only for parts, aware that many live on fixed incomes.
Volunteering – an innovative idea from the UK
• https://www.theguardian.com/social-care-network/2016/jul/27/volunteer-programme-childrens-
services-keeling-over?platform=hootsuite
Our Team likes this:
• https://www.youtube.com/watch?v=3JvkaUvB-ec
MSC has been accredited through Accreditation Canada since 2003
96 Tillson Ave., Tillsonburg ON N4G 3A1 (in The Livingston Centre)
“Someone You Know May Need Us” R: 2/8/16 mcv
MSC E-Letter August 2016
Serving the Community since 1978
519-842-9000
www.multiservicecentre.com
Join us on Facebook & Twitter
Click on the icons on MSC home page
Ministry of Natural Resources and Forestry Ministère des Richesses naturelles et des Forêts
Wildlife Research and Monitoring Section Phone: 705-755-2272
1600 West Bank Drive Fax: 705-755-1559
DNA Building, c/o Trent University Email: Beverly.stevenson@ontario.ca
Peterborough, ON K9J 0G2
August 3, 2016
Dear Colleague,
The Ministry of Natural Resources and Forestry is commencing its annual oral rabies
vaccine (ORV) summer and fall bait distribution.
The province uses a number of control measures in the fight against the deadly rabies
virus. Management activities for 2016 include:
• Ground ‘urban’ baiting in targeted urban areas within a 50 km radius of confirmed
raccoon strain rabies cases – July to October
• aerial baiting in a small area in eastern Ontario along the St. Lawrence River and
ground ‘urban’ (within urban areas if required)– scheduled for mid-August
• aerial baiting within a 50 km radius of confirmed raccoon strain rabies cases -
scheduled for late-August
• ground and aerial ‘urban’ and rural baiting in Niagara area – scheduled for
October
• aerial baiting within a 50 km radius of confirmed fox strain rabies cases -
scheduled for early October
• baiting at the point of infection – only to take place in the event of a raccoon or
‘Ontario fox strain’ rabies incident
Please see the attached information package for:
1) Maps of the proposed baiting areas
2) Rabies Vaccine Bait Information Sheet
This ministry is committed to the research, control and eradication of rabies in Ontario,
thereby protecting the health and safety of the public, their pets and the wildlife of this
province. Ontario’s programs are so successful that southern Ontario was free of
raccoon strain rabies for more than a decade and fox strain rabies for over two years.
Since December 2015, there have been two fox strain cases in Perth County and over
150 cases of raccoon strain rabies in Hamilton, Haldimand-Norfolk, Niagara, and Brant
counties with most of those occurring in the municipality of Hamilton.
The khaki-green coloured baits are made of vegetable based fats and wax with an
attractant flavour (vanilla-sugar). A label with a toll-free 1-888-574-6656 telephone number
for the MNRF rabies information line and “Do not eat” warning are on the exterior of the
bait; a plastic package containing the liquid rabies vaccine is embedded in the centre. If
found, the bait should not be touched, but left for raccoons, skunks and foxes to consume.
(See attached bait identification handout for detailed description.) Exposure to the bait is
not harmful to people or pets; however, in the unlikely event that people or pets come in
contact with the vaccine contained in the bait, contacting a doctor or veterinarian as a
precaution is recommended.
The rabies control program is a joint effort that receives important input from a variety of
partners across Ontario. Regional health units, municipalities, wildlife rehabilitators,
licensed trappers, wildlife control agents and indigenous communities are all key to the
continued success of Ontario’s world-renowned rabies control program. If a person
contracts rabies and does not receive treatment, the disease is fatal.
For further information, visit the Rabies in Ontario website at
http://www.ontario.ca/environment-and-energy/rabies or contact our rabies information
line at 1-888-574-6656.
Regards,
Beverly Stevenson
Ontario.ca/rabies
February 2014
There is currently one type of vaccine bait, the Ultra-lite containing ONRAB®, that is used in Ontario for both fox strain
and raccoon strain rabies control. Exposure to the bait is not harmful to people or pets; however, in the unlikely event that
people or pets come in contact with the vaccine contained in the bait, contacting a doctor or veterinarian as a precaution
is recommended.
Bait Ingredients
The bait formula coats the blister pack containing the vaccine. This formula consists of vegetable based fats, wax, icing
sugar, vegetable oil, artificial marshmallow flavour and dark-green food grade fat-soluble dye.
Blister-pack (Vaccine Carrier)
Ultra-lite
This is a polyvinyl chloride (PVC) blister pack (40 mm
x 22 mm x 10 mm) which weighs approximately 4.3
grams. The blister pack is a teal green polyester flocked
container with a heat-sealed laminated polyester
lidding. The body of the blister pack is embedded in
the bait matrix but the green lidding is exposed and
has a black warning label printed on it.
Vaccine in Baits
ONRAB® oral rabies vaccine
Description: a recombinant live virus liquid vaccine
Volume/bait: 1.8 ±0.1 ml in the blister pack
Other inclusions: vaccine stabilizers
Colour: pale orange to pale pink
Target species: skunk, fox, and raccoon
-30-
Contact:
Natalie Gorman, Wildlife Research and Monitoring Section
705-755-1551
Disponible en français
Ultra-lite vaccine bait
Ministry of Natural Resources
Rabies vaccine-bait identification
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES - May 4th, 2016
(as approved at the Board of Directors meeting held June 1, 2016)
Members in attendance: Leroy Bartlett, Doug Brunton, Robert Chambers, Michael
Columbus, Roger Geysens, Noel Haydt, David Hayes, Tom Southwick and John Scholten
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, L. Minshall, P.
Gagnon, B Hodi and D. McLachlan
Regrets: Dave Beres and Craig Grice
The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, May 4th, 2016 in the
Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
MOTION A-66/16 moved: J. Scholten seconded: L. Bartlett
THAT the LPRCA Board of Directors add “an item dealing with litigation or potential
litigation” under the in-camera session as item 1 (a) to the May 4th, 2016 agenda.
CARRIED
DISCLOSURES OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-67/16 moved: L. Bartlett seconded: N. Haydt
THAT the minutes of the LPRCA Board of Directors Regular Meeting held April 6th,
2016 be adopted as circulated.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 2 -
T. Southwick informed the Board that the East Beach Restoration Project funded by the
Great Lakes Guardian Community Fund is not proceeding as per resolution by Bayham
Council.
BUSINESS ARISING
a) LPRCA Conservation Stewardship Award
Staff developed and presented an application process and terms of reference for the new
LPRCA Conservation Stewardship Award to be presented annually at the Annual General
Meeting. The initial start-up costs would be approximately $800 to $1000 and $200 to
$400 annually. There were no questions or comments
MOTION A-68/16 moved: L. Bartlett seconded: N. Haydt
THAT the LPRCA Board of Directors approves the nomination form and terms of
reference for the new Long Point Region Conservation Stewardship Award.
CARRIED
REVIEW OF COMMITTEE MINUTES
MOTION A-69/16 moved: N. Haydt seconded: L. Bartlett
THAT the minutes from the Backus Museum Committee meeting of February 8th, 2016
and the Lee Brown Marsh Management Committee meeting of December 18th, 2015 be
received as information.
CARRIED
It was noted that a volunteer member of the Backus Museum Committee has resigned
and the Committee has since discussed reducing membership.
CORRESPONDENCE
In reference to the letter re: Conservation Authorities Act Review from the Ministry of
Natural Resources and Forestry (MNRF), the GM has been invited to participate in a
Conservation Authorities Act Review Working Group this month.
MOTION A-70/16 moved: L. Bartlett seconded: J. Scholten
THAT the correspondence outlined in the Board of Directors’ Agenda of May 4th, 2016
be received as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 3 -
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
Planning staff approved 20 applications over the past month.
MOTION A-71/16 moved: R. Chambers seconded: N. Haydt
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated May 4th, 2016 as information.
CARRIED
b) New Applications
The Planning Department recommended the approval of three applications. L. Minshall
reviewed the applications detailing the reasons for recommendation.
MOTION A-72/16 moved: D. Hayes seconded: R. Geysens
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of the report:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-59/16
LPRCA-60/16
LPRCA-62/16
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
NEW BUSINESS
a) CALENDAR REVIEW
Staff will be participating in two children’s water festivals this month, the first is
Brantford/Brant at Mohawk Park May 17-19 and the second is Haldimand at Taquanyah
CA May 25-26. J. Robertson presented the park information/brochure distribution list
and requested suggestions for further distribution locations from the Board.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 4 -
MOTION A-73/16 moved: D. Brunton seconded: R. Geysens
THAT the LPRCA Board of Directors receives the May Calendar Review Report as
information.
CARRIED
b) GENERAL MANAGER’S REPORT
The GM reported that seasonal campers have begun to move into the parks and park
staff have been asked to become actively engaged in their respective campers
associations. The recent fundraising events held at both Backus and Camp Trillium
were deemed great successes.
MOTION A-74/16 moved: D. Hayes seconded: R. Geysens
THAT the LPRCA Board of Directors receives the General Manager’s Report for April
2016 as information.
CARRIED
c) VITTORIA EA PROCESS REPORT
As per the Dam Safety Review, a Class Environmental Assessment (EA) is required for
the Vittoria Dam. The Class EA will evaluate and identify options for the dam including:
1) do nothing, 2) rebuild, 3) repair, 4) modify or 5) decommission the structure. Staff
proposed to do much of the Class EA work in-house except where additional expertise
is required. LPRCA has recently been notified that the Water and Erosion Control
Infrastructure Program (WECI) has granted $50,000 to match funds approved in the
2016 budget for the Class EA study of Vittoria Dam. The project must be completed by
March 31, 2017.
MOTION A-75/16 moved: J. Scholten seconded: N. Haydt
That the LPRCA Board of Directors directs staff to proceed with the Vittoria Dam
Environmental Assessment project based on the in-house approach outlined in the staff
report.
CARRIED
d) REGULATIONS OFFICER APPOINTMENT
L. Bower recently completed the Basic Law Enforcement/Conservation Authority
Compliance Training organized by the MNRF and Conservation Ontario, and is now
eligible to be appointed as a Regulations Officer to enforce the regulations under
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 5 -
Section 28. L Bower will be replacing J. Miller who has left the organization; she will
work with B. Hodi who is also a current Regulations Officer.
MOTION A-76/16 moved: R. Geysens seconded: D. Hayes
THAT the LPRCA Board of Directors appoints Leigh-Anne Bower, Planning Technician,
as an LPRCA Regulations Officer to enforce any regulation made under Section 28 of
the Conservation Authorities Act.
CARRIED
e) PROVINCIAL OFFENCES OFFICER APPOINTMENT
P. Walther-Mabee recently completed the Basic Law Enforcement/Conservation
Authority Compliance Training Level 1 organized by the MNRF and Conservation
Ontario, and is now eligible to be appointed as a Provincial Offences Officer under
Section 29 of the Conservation Authorities Act. The addition of Ms. Walther-Mabee
brings the total of Provincial Offences Officers at LPRCA to four including D. Holmes.
MOTION A-77/16 moved: D. Brunton seconded: Roger Geysens
THAT the LPRCA Board of Directors designates Pamela Walther-Mabee as a
Provincial Offences Officer in accordance with the Provincial Offences Act for the
purpose of enforcing Section 29 of the Conservation Authorities Act, plus all the
applicable legislation.
CARRIED
f) FIRST QUARTER FINANCIAL REPORT
There were no adjustments required to the budget during the first quarter but since April
1st a couple of items require adjusting. 1) Septic charges to the parks will be higher
than anticipated based on the recent tendering process; and 2) the capital budget has
been adjusted to remove the shoreline mapping project for Norfolk County. Staff
reviewed the report and responded to questions. It was requested that the purchased
services at the parks be detailed further.
The Chair and GM met with Norfolk County staff to discuss options for the Waterford
North CA gatehouse. The discussions are ongoing.
MOTION A-78/16 moved: L. Bartlett seconded: J. Scholten
THAT the LPRCA Board of Directors receives the 1st Quarter, 2016 Budget
Performance Report as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 6 -
g) APPENDIX – PUBLIC FORESTRY INCOME STATEMENT
A report had been brought to the Board at the last meeting regarding the revenue and
expenses of the Public Forestry Department. There was concern regarding some of the
expenses within the department and staff was directed to research cost-savings
options. Staff noted that the costs for ecological studies have been trending down due
to increased staff knowledge/training.
MOTION A-79/16 moved: N. Haydt seconded: L. Bartlett
That the LPRCA Board of Directors does now enter into an “In Camera” session to
discuss:
litigation or potential litigation, including matters affecting the Conservation
Authority
CARRIED
MOTION A-80/16 moved: D. Hayes seconded: R. Geysens
That the LPRCA Board of Directors does now adjourn from the “In Camera” session.
CARRIED
MOTION A-81/16 moved: T. Southwick seconded: D. Brunton
THAT the LPRCA Board of Directors receives the GM’s verbal report regarding a
potential litigation matter as information.
CARRIED
The Chair adjourned the meeting at 9:05pm.
____________________________ ________________________________
Michael Columbus Dana McLachlan
Chair Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 1 -
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS MINUTES - June 1, 2016
(as approved at the Board of Directors meeting held August 3, 2016)
Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers,
Michael Columbus, Roger Geysens, Noel Haydt, Tom Southwick and John Scholten
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, L. Minshall, B Hodi
and D. McLachlan
Regrets: David Hayes and Craig Grice
The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, June 1, 2016 in the
Tillsonburg Administration Office Boardroom.
There was a brief discussion regarding Board Member attendance. Staff to follow-up.
ADDITIONAL AGENDA ITEMS
MOTION A-82/16 moved: R. Geysens seconded: J. Scholten
THAT the LPRCA Board of Directors add “Canada 150 Community Infrastructure
Application” and “L&B Brown Scholarship Fund” and “Niagara/Hamilton CA Levy
Apportionment” and “Parks Capital Update” as items 10 (g), 10 (h), 10 (i) and 10 (j)
respectively under New Business.
CARRIED
DISCLOSURES OF INTEREST
None
DEPUTATIONS
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-83/16 moved: R. Geysens seconded: J. Scholten
THAT the minutes of the LPRCA Board of Directors Regular Meeting held May 4h, 2016
be adopted as circulated.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 2 -
CARRIED
BUSINESS ARISING
a) LPRCA Forestry Revenues 2006-2015
Staff to review cost-saving options during the upcoming budget process.
MOTION A-84/16 moved: J. Scholten seconded: R. Geysens
THAT the LPRCA Board of Directors receives the LPRCA Forest Revenues 2006-2015
as information.
CARRIED
REVIEW OF COMMITTEE MINUTES
None
CORRESPONDENCE
None
DEVELOPMENT APPLICATIONS
a) Staff Approved applications
Planning staff approved 24 applications over the past month. Address correction
noted.
MOTION A-85/16 moved: J. Scholten seconded: R. Geysens
That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation
Applications report dated June 1st, 2016 as information.
CARRIED
b) New Applications
The Planning Department recommended the approval of five applications. Address
correction noted.
MOTION A-86/16 moved: L Bartlett seconded: N. Haydt
THAT the LPRCA Board of Directors approves the following Development Applications
contained within the background section of the report:
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 3 -
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
LPRCA-45/16
LPRCA-73/16
LPRCA-84/16
LPRCA-88/16
LPRCA-90/16
B. That the designated officers of LPRCA be authorized to complete the approval
process for this Development Application, as far as it relates to LPRCA’s
mandate and related Regulations.
CARRIED
NEW BUSINESS
a) CALENDAR REVIEW
The Women’s Spring Retreat organized by Norfolk County at Waterford North
Conservation Area has been cancelled and ALUS Elgin has two wildlife tours scheduled
in July. Staff reviewed a number of the upcoming activities/events noting that staff
participates, in some way, at a majority of these.
There is no Board meeting scheduled for July.
MOTION A-87/16 moved: L. Bartlett seconded: D. Beres
THAT the LPRCA Board of Directors receives the Calendar of Events Report for June
and July as information.
CARRIED
b) GENERAL MANAGER’S REPORT
There were no questions or comments.
MOTION A-88/16 moved: L. Bartlett seconded: N. Haydt
THAT the LPRCA Board of Directors receives the General Manager’s Report for May
2016 as information.
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 4 -
c) CONSERVATION AUTHORITIES ACT REVIEW UPDATE
Last month, the GM participated in a working group along with other stakeholders to
provide input into updating the Conservation Authorities Act and the role of
conservation authorities. The review was attended by Parliamentary Assistant Eleanor
McMahon and MNRF Minister Bill Mauro. A number of recommendations were derived
from the session and a number of engagement sessions are scheduled in the upcoming
weeks. LPRCA staff plan to attend the London session on June 9th.
MOTION A-89/16 moved: N. Haydt seconded: L. Bartlett
That the Board of Directors receives the Conservation Authorities Act Review Update
as information.
CARRIED
d) LIDAR/SWOOP REPORT
Staff reviewed the Light Detection and Ranging (LiDAR) and Southwestern Ontario
Orthophotography Project (SWOOP) products noting these products can provide
topographic data through the use of specialized software and post-processing. LiDAR
and SWOOP data is not floodplain mapping or hazard mapping outright, however, they
can form an important piece of information when developing such mapping. Floodplain
mapping would provide important information such as flood-proofing standards helping
designers to build better flood-proofed facilities and provide fire and EMS important
data to help with emergency planning during flooding events. There is currently no
LIDAR data available to LPRCA at this time.
MOTION A-90/16 moved: J. Scholten seconded: R. Geysens
THAT the LPRCA Board of Directors receives the SWOOP & LiDAR Products Report
as information.
CARRIED
e) HALDIMAND MOU
In 1998, LPRCA entered into an agreement with the Regional Municipality of
Haldimand-Norfolk and its three constituent conservation authorities to coordinate
responsibilities with respect to natural heritage and hazard land protection. The
agreement has since expired but the work has been continuing as per the original
agreement. Staff presented an updated draft agreement prepared for Haldimand
County to be signed by all parties in 2016. Staff will continue working on updated
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 5 -
agreements with all LPRCA member municipalities in order to satisfy Municipal Affairs
and Housing requirements.
MOTION A-91/16 moved: Roger Geysens seconded: J. Scholten
THAT the LPRCA Board of Directors directs the General Manager/Secretary-Treasurer
to complete an updated Memorandum of Understanding with Haldimand County for
Plan Review Services.
CARRIED
f) WATERSHED CONDITIONS UPDATE
Staff reviewed the precipitation levels and temperatures over the course of the winter
and spring months. Temperatures throughout the winter months were above average
until a cooler April. Lake Erie water levels continue to be above the long-term average
and are forecasted to remain that way throughout the summer. Flood messages issued
for watercourses and Lake Erie by LPRCA were reviewed. Environment Canada’s long-
range outlook was reviewed with temperatures predicted to be normal to above normal
and precipitation predicted to be average.
MOTION A-92/16 moved: D. Beres seconded: D. Brunton
THAT the LPRCA Board of Directors receives staff’s verbal report regarding the
Watershed Conditions Update as information.
CARRIED
g) CANADA 150 COMMUNITY INFRASTRUCTURE APPLICATION
Staff would like to apply to the Canada 150 Community Infrastructure Fund for
upgrades to be completed at the Backus Village and Education Centre. Priority may be
given to projects that will leave a meaningful and lasting legacy; require less than 50%
of the total project costs; start quickly; and be completed by Fall 2017 . The deadline for
submission is June 24th, 2016 and requires Board endorsement through resolution.
MOTION A-93/16 moved: D. Beres seconded: D. Brunton
THAT the Long Point Region Conservation Board directs staff to submit an application
to the Canada 150 Community Infrastructure Program for a contribution of $100,000
towards a total project of $200,000 for the renovation and repair of heritage and
conservation education infrastructure at Backus Heritage Conservation Area.
CARRIED
h) LEIGHTON & BETTY BROWN SCHOLARSHIP FUND
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 6 -
The Leighton & Betty Brown Scholarship Fund (L&BBSF) was discussed at the last Lee
Brown Marsh Management Committee meeting as only one scholarship of $1000 is to
be awarded again this year due to the low interest environment. D Brunton suggested
that the fund be invested in bank shares and provided a potential investment scenario.
The original L&BBSF agreement was signed by the previous GM and Mr. Rowley,
(designated by the hunters who donated the funds), specifying that the funds be
invested in secure, guaranteed investment products. Staff was directed to further
research investment options and contact Mr. Rowley to discuss the possibility of
updating the agreement.
i) NIAGARA/HAMILTON CA LEVY APPORTIONMENT
L. Bartlett reported that mediation talks between Niagara Peninsula Conservation
Authority and The City of Hamilton have failed to find a resolution regarding levy
apportionment. The dispute will now go to a provincial hearing and Haldimand County
is seeking party status.
i) PARKS CAPITAL UPDATE
Staff reported that the Haldimand Conservation Area hydro upgrade is complete. The
Norfolk Conservation Area water system upgrade is 2/3’s complete: the water main has
been inspected; and a 5000 gallon water tank and new filtration system has been
installed - a pressure test is still required. The Backus Heritage Conservation Area
(BHCA) water upgrade is 80% complete; the well head will be refurbished around July
1st. Staff is expecting the proposal from the contractor for the BHCA hydro upgrade
tomorrow and is anticipating for the project to begin next week. The only project yet to
start is the Waterford North Conservation Area hydro upgrade and staff will be
reviewing the requirements for the project within the next few weeks. All projects are
currently within the approved budget to date.
MOTION A-94/16 moved: T. Southwick seconded: R. Geysens
THAT the LPRCA Board of Directors receives staff’s 2016 Capital Projects for Parks
Update as Information.
CARRIED
MOTION A-95/16 moved: D. Brunton seconded: J. Scholten
That the LPRCA Board of Directors does now enter into an “In Camera” session to
discuss:
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus,
Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick
- 7 -
litigation or potential litigation, including matters affecting the Conservation
Authority
CARRIED
MOTION A-96/16 moved: D. Beres seconded: D. Brunton
That the LPRCA Board of Directors does now adjourn from the “In Camera” session.
CARRIED
MOTION A-97/16 moved: L. Bartlett seconded: T. Southwick
THAT the LPRCA Board of Directors receives the GM’s verbal Property Matter Report
re: potential litigation as information;
AND agrees that no further action is required at this time.
CARRIED
The Chair adjourned the meeting at 8:25pm.
_____________________________ ________________________________
Michael Columbus Dana McLachlan
Chair Administrative Assistant
DEADLINE: September 30, 2016
Water Bottle Filling Station Award Package (requires plumbing)
Up to $2000 towards the purchase of a Water Bottle Filling Station; installation is the responsibility of the
agency
50 refillable water bottles that can be used as incentives
Supporting education material
Signage for above the station
Water Cooler Award Package (requires a water line)
Up to $500 towards the purchase of a Water Cooler; installation is the responsibility of the agency
50 refillable water bottles that can be used as incentives or in fundraising
Supporting education material
Signage for above the cooler
Contact Information:
Organization Name: ___________________________________________
Location (s):__________________________________________________
City/town: ___________________________________________________
Name: ______________________________________________________
Email: ______________________________________________________
Phone: _____________________________________________________
Which award package are you interested in applying for? Check one or both.
Water Bottle Filling Station Award Package
Water Cooler Award Package
For municipalities or institutions, please review the following criteria:
Non-profit facility open to the public.
Agree to pay for the installation of the hydration station.
Become registered as a Blue W establishment. *
Able and willing to actively promote the importance of tap water and the reduction of sugar-sweetened
beverages year round (e.g. posters, newsletters, websites etc.).**
Consider policy options to increase access to water and decrease the availability or affordability of sugar
sweetened beverages. For example, reduce the price of bottled water and increase the cost of sugar sweetened
beverages in vending machines. Offer refillable water bottles for a minimal cost. Implement a policy to serve
tap water at meetings and community events. Explore removing sugar sweetened beverages from vending
machines.
Water Does Wonders Award Package Application
For schools please review the following criteria:
Agree to pay for the installation of the hydration station.
Able and willing to actively promote the importance of tap water and the reduction of sugar-sweetened
beverages year round (e.g. posters, newsletters, websites etc.)**
Encourage students to keep water bottles on their desk.
Consider policy or programmatic interventions to increase access to water and decrease the availability or
affordability of sugar sweetened beverages such as:
o Committing to uphold the School Food and Beverage Policy that excludes the sale of sugar
sweetened beverages, and extending that to all special events.
o Implement the Sip Smart! Ontario Classroom Education Program for Grades 4-7
http://brightbites.ca/badge/sipsmart
o Explore using refillable water bottles as fundraiser
o Committing to role model the consumption of water versus sugar sweetened beverages in
the classroom and wherever students meet.
For childcare facilities please review the following criteria:
Agree to pay for the installation of the hydration station.
Able and willing to actively promote the importance of tap water and the reduction of sugar-sweetened
beverages year round (e.g. posters, newsletters, websites etc.)**
Ensure cold water is available and promoted to children at all times
Consider policy or programmatic interventions to increase access to water and decrease the availability or
affordability of sugar sweetened beverages such as:
o Exclude sugar sweetened beverages on all menus including special event menus
o Commit to role modeling the consumption of water instead of sugar sweetened beverages
in active child care spaces.
Please note that funding is limited. In the event that there are more requests than funds, applications that include policy
or programmatic interventions will be more likely to receive funding. If your agency is going to implement policy or
programmatic interventions to increase water consumption and/or decrease the availability or affordability of sugar
sweetened beverages please describe those efforts.
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
__________________________________________________________________________________________________
*All sites that register with BlueW will be provided with a decal for your door or window. Go to http://www.bluew.org/
for more information on Blue W.
**Sites will be provided with signage to place above the water bottle filling station, as well as supporting marketing
material like posters, fact sheet etc.
For additional information on this initiative please contact: Erica Arnett, Manager of Strategic Initiatives at Elgin St
Thomas Public Health at earnett@elginhealth.on.ca
Subject: Announcing Proposed Changes to the Four Land Use Plans
On May 10, 2016, Ontario released proposed changes to the Growth Plan for the Greater Golden
Horseshoe, the Greenbelt Plan, the Oak Ridges Moraine Conservation Plan and the Niagara Escarpment
Plan.
Due to high interest in the review and in response to requests made by several municipalities and
stakeholder organizations, we are extending the deadline for comments on the four proposed revised
plans to be submitted.
The deadline to provide input on the four proposed revised plans has been extended to October 31,
2016.
We invite you to provide input on the proposed changes. They were informed by the feedback we
received from Indigenous communities, the public, municipalities, stakeholders and the Advisory Panel
appointed to provide recommendations on how to make the plans better.
Please visit the Co-ordinated Land Use Planning Review website at
www.ontario.ca/landuseplanningreview to find “Shaping Land Use in the Greater Golden Horseshoe,” a
guide to proposed changes to the land use plans, and the four proposed revised plans. Comments and
feedback can also be submitted through our website.
The province remains committed to making revisions to the land use plans.
We would like to sincerely thank all those who participated in the review so far. We look forward to
receiving further input on how to further improve the plans and continue to strengthen and support
communities across the Greater Golden Horseshoe and Greenbelt.
Sincerely,
Bill Mauro
Minister of Municipal Affairs
17th Floor, 777 Bay Street
Toronto, Ontario
M5G 2E5
Best,
Kathryn McGarry
Minister of Natural Resources and Forestry
Suite 6630, 6th Floor, 99 Wellesley Street West
Toronto, Ontario
M7A 1W3
WHEREAS vegetable growing, production and processing is an integral component of the
community and economy of the Municipality of Bayham, local farmers and families.
AND WHEREAS on June 28, 2016, proposed amendments to Regulation 440 (Vegetables for
Processing - Marketing) under the Farm Products Marketing Act to remove the provisions
establishing negotiating agencies and to add provisions establishing an industry advisory
committee were posted to Ontario's Regulatory Registry, with comment period closing August
12, 2016.
AND WHEREAS the Ontario Regulatory Registry comment and consultation period of June 28,
2016 - August 12, 2016 coincides with the harvest season, which consists of long laborious
days, leaving little to no time for affected parties to review and critically analyze the proposed
regulatory changes.
AND WHEREAS Geri Kamenz, Chair of the Ontario Farm Products Marketing Commission, in
correspondence dated July 26, 2016 to the honourable Rick Nicholls, MPP Chatham-Kent
Essex, provided background to the initiating triggers for the proposed regulation amendments
including:
i. The Commission has reviewed industry reports dating as far back as the eighties, we
have analysed market data since the 1960's from all available sources and have met with
many industry insiders (processors and growers) and industry watchers to ensure the
Commission had a comprehensive understanding before moving forward.
ii. Industry advisory committees are a proven tool/vehicle to bring value chain stakeholders
together to identify and resolve problems facing a value chain. Industry advisory committees
are active in many areas of the agriculture sector. Dairy and chicken to name a co uple that
have made significant contributions to the growth we are seeing in the each of those sectors.
AND WHEREAS the Ontario Regulatory Registry posting does not contain any of the
aforementioned industry reports, analysis or trends and the composition or authority of the
proposed 'Industry Advisory Committee' utilized to shape the proposal.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM HEREBY RESOLVES
THAT the consultation and comment period for the proposed amendments to Regulation 440
(Vegetables for Processing - Marketing) under the Farm Products Marketing Act to remove the
provisions establishing negotiating agencies and to add provisions establishing an industry
advisory committee posted to Ontario's Regulatory Registry be extended an additional eighty-
five (85) days;
AND THAT the industry reports, analysis, trends and the composition and authority of the
proposed 'Industry Advisory Committee' outlined in the July 26, 2016 correspondence of Geri
Kamenz, Chair of the Ontario Farm Products Marketing Commission be posted in its entirety on
the registry for review;
AND THAT a copy of this resolution be submitted to the Ontario Regulatory Registry, MPP
Haldimand-Norfolk, Toby Barrett, MPP Chatham-Kent Essex, Rick Nicholls, MPP Elgin-
Middlesex-London, Jeff Yurek and Geri Kamenz, Chair of the Ontario Farm Products Marketing
Commission.
Subject: July 1 2017 planning committee
Good morning, Paul.
I am writing on behalf of the Port Burwell Historical Society, which organizes July 1st
celebrations for the Bayham community, and its president, Ron Bradfield.
Canada 150 in 2017 is a very important point in the history of our country, and the historical
society is eager to provide as special an occasion for our community as possible. We have been
working toward that goal in the past few years by enhancing our traditional Canada Day
observations of parade, speeches, free bbq and children's programs with the additions of a
Harvard flypast (costs donated by local individuals), Elgin's town crier, emcee 'Mahlon
Burwell' and a piper. To date, we have confirmed the return of both David Phillips, Elgin Town
Crier, and local citizen and theatre leading-light Jeff Rogers as Mahlon Burwell.
The Municipality is always supportive of Canada Day with public works assistance and museum-
sponsored children's programs. For this particularly special occasion, we would greatly
appreciate it if Council could appoint one councilor and/or staff member to our planning
committee. It will not be an onerous commitment, just 3-4 meetings through the year, and
some liaison with the Municipality. We have confirmed that Port Burwell's Legion, longtime
and key participants in Canada Day, are also enthusiastic about taking an active role with us on
the planning committee.
We are looking forward to a great Canada Day in 2017, and very much appreciate Council's
consideration of this request.
Yours sincerely,
Susan Start
Dear members of council,
Since the Council is to represent the public and to consider the interests of the Municipality here is my
inquiry Given that the province has granted $180M to provide high-speed internet access to rural areas
in southeastern Ontario, I was wondering what the plan is for our township to provide that upgrade in
infrastructure. Due to our rural location the internet experience definitely has to be improved. We are
unable to purchase high speed internet. Our only provider here is Bell since Amtelecom or Eastlink have
no licence to service our area on HWY 3 near Eliot road. Did our Municipality apply for any of these
fundings?
Could you please add this issue as discussion to your agenda for tomorrow's meeting as we are very sure
a lot of Bayham residents would benefit from this.
Thank you
Best regards
Monika Michel
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: August 18, 2016
REPORT: CAO-53/16
SUBJECT: 2017 GARBAGE BAG TAGS
BACKGROUND
On October of 2011 the Corporation of the Municipality of Bayham contracted 2cg Inc. Waste
Management Consulting Services to develop a Municipality of Bayham, Municipality of Central Elgin
and Township of Malahide Waste Management Master Plan – Waste Recycling Strategy.
On March 1, 2012 the Council of the Corporation of the Municipality of Bayham passed By-law No.
2012-029 being a by-law for the provision of Waste Collection and Recycling in the Municipality of
Bayham.
On August 21, 2014 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Staff Report F2014-023 regarding 2015 Garbage Bag Tags be received;
THAT Schedule 'A' of By-Law 2012-029 be amended to indicate that 1.5 bags be provided
to each residential property and proportional to other properties and that additional bag tags
be sold at a cost of $2.00/tag, effective January 1, 2015;
AND THAT the Administrator be directed to arrange a Promotion and Education Program to
educate the public about the 2015 Bag Tag Program.
On September 3, 2015 the Council of the Corporation of the Municipality of Bayham passed the
following resolution:
THAT Report CAO-70/15 re 2016 Garbage Bag Tags be received for information;
AND THAT By-law 2012-029 be amended to provide 1 bag tag per week to residential
properties and the other classes be proportionally reduced, being Residential 52 tags,
Commercial 86 tags and Farm an additional 16 tags.
The Municipality has historically provided the following amount of ‘free’ bag tags:
2013 Bag Tag Distribution
Property Type No. of Free Tags
Residential 156
Commercial 208
Agricultural (with Farm No.) +45
2014 Bag Tag Distribution
Property Type No. of Free Tags
Residential 104
Commercial 156
Agricultural (with Farm No.) +45
2015 Bag Tag Distribution
Property Type No. of Free Tags
Residential 78
Commercial 130
Agricultural (with Farm No.) +23
2016 Bag Tag Distribution
Property Type No. of Free Tags
Residential 52
Commercial 86
Agricultural (with Farm No.) +16
Property owners of all property types are able to purchase additional bag tags from various
locations including the Municipal Office for $2.00/bag tag.
DISCUSSION
Staff have historically respectfully recommend that Council consider going to a 100% pay as you
throw system with no ‘free’ tags provided, as was outlined for consideration within the 2011 Waste
Management Master Plan. This would mean that for the most part the levy would cover the
collection costs of garbage and the bag tags would cover the tonnage processing costs. Staff still
believe this is the correct approach, however for 2017 would respectfully recommend a one year
reprieve in bag tag reduction to process the results and implement complimenting best practices
obtained from the 2016 Curbside Waste Audits.
The Municipality is currently undertaking a Curbside Waste Audit, funded largely by the Continuous
Improvement Fund (CIF), with Central Elgin and Malahide to assist in measuring the impact of
various waste diversion initiatives implemented to date. This has included reducing bag tags
provided, the amount of garbage that can be set out, harmonizing Blue Box programs and directing
Blue Box materials to the City of London Material Recovery Facility. As outlined in the 2011 Waste
Management Master Plan the municipalities are hopeful that the waste audits will identify
opportunities for further improvement of Blue Box diversion and ultimately lead to overall cost
savings (i.e. a high capture rate of Blue Box materials reduces per tonne costs.).
When considering waste disposal it is critical to also analyze recycling. Recycling is one of the few
opportunities where the citizen’s efforts can directly correlate into increased revenue for the
Municipality. Firstly, the Municipality receives a share of the revenue for marketed recyclable
materials. In short, the more the Municipality recycles the more revenue the Municipality generates
from the Material Recovery Facility. Secondly, Waste Diversion Ontario provides funding to all
Municipalities based off of a formula which is calculated by factoring in Net Cost of Recycling
Program (50% weight), Recovered Tonnage (35% weight) and WDO Datacall Best Practices (15%
weight).
Municipalities that enact systems including the following statistically have higher diversion rates:
i. User Pay-Pay As You Throw Programs
ii. Bag limits
iii. Garbage collection frequency less than recycling
iv. Collection frequency
v. Requirement for clear bags in the last year
Below is a table of relevant information pertaining to Recycling in the Municipality of Bayham.
Column 2 – Garbage collected in tonnes
Column 3 – Recycling material marketed in tonnes
Column 4 – Amount of waste recycled and diverted from the landfill by the Municipality
Column 5 – Average (%) of waste recycled and diverted from the landfill by the rural collection group
Column 6 - Average Provincial (%) of waste recycled and diverted from the landfill
Year Garbage
(Tonnes)
Recycling
(Tonnes)
Diversion
Rate
Group Average
Diversion Rate
Provincial
Average
2015 1,123.19 435
2014 1,164.04 411 38.7% 34.3% 48%
2013 1,405.00 394 30.23% 22.89% 47.2%
2012 1,132.00 413 35.42% 34.77% 47.19%
2011 1,663.00 428 28.37% 31.60% 46.52%
2010 1,351.00 369 27.46% 29.50% 43.89%
2009 1,328.00 384 32.31% 29.72% 43.97%
The table indicates the Municipality has ample opportunity to easily divert significant amounts of
waste from the landfill and increase revenues by increasing recycling within the Municipality.
RECOMMENDATION
1.THAT Report CAO-53/16 re 2017 Garbage Bag Tags be received for information;
2.AND THAT the 2017 garbage tag allocation remain unchanged from 2016, being Residential
52 tags, Commercial 86 tags and Farm an additional 16 tags, to await results of the
Municipal Curbside Audit prior to additional tag allocation reduction considerations in 2018.
Respectfully Submitted by:
Paul Shipway
CAO
REPORT
CAO
TO: Mayor & Members of Council
FROM: Paul Shipway, CAO
DATE: August 18, 2016
REPORT: CAO-54/16
SUBJECT: MUSEUMS BAYHAM APPOINTMENT
BACKGROUND
Pursuant to Section 5.4.2 of the Municipality of Bayham Advisory Board and Committee Policy:
Where the Municipality makes appointments to Advisory Boards or
Committees of its own creation the vacancies for citizen appointments shall
be publicly advertised on the Municipality of Bayham website.
Notice of a ‘Call for Applicants’ for Museums Bayham was posted June 21, 2016 and closed on
August 5, 2016.
These appointments enable local citizens from various backgrounds to participate in local
government and voluntarily give their time and expertise to help formulate the direction of
certain programs.
DISCUSSION
The Museums Bayham Board, as outlined in the Museums Bayham profile attached hereto as
Appendix ‘A’, is composed of the following membership:
Eleven (11) members, including six (6) community members, one (1) member
from the Port Burwell Historical Society, one (1) member from the Bayham
Historical Society, one (1) expert representative from a professional heritage
facility (active or retired), if possible. One (1) Member of Council – no voting
privileges. One (1) Staff person – no voting privileges.
The Board Currently has the following composition:
i.Charles Buchanan (PBHS)
ii.Ron Bradfield
iii.Bev Hickey
iv.Ray Maddox (BHS)
v.Mathew Schafer
vi.Susan Start
vii.Albert White
viii.Alley Shelly
The Applications, attached hereto as Appendix ‘B’ were submitted by:
i.Bob Graham ii.Lynda Millard iii.Serge Pieters
The Museums Bayham composition permits the appointment of one of the applicants by Council.
RECOMMENDATION
1.THAT Report CAO-54/16 re Museums Bayham Appointment be received for information;
2.AND THAT Council provide staff direction for one (1) Museums Bayham appointment
for the remainder of the 2014-2018 Term of Council.
Respectfully Submitted by:
Paul Shipway
CAO
Municipality of Bayham Advisory Board and Committee Profile
Municipality of Bayham Museums Bayham Board
Statutory - Discretionary Discretionary (By-law No. 2006-082, Collections & Records Management Policy,
By-law No. 2006-083, Education Policy, By-law No. 2007-018, Staff Training
Policy)
Acronym MB
Mandate Museums Bayham exists to educate the citizens of Bayham and the community
beyond about the history of the Bayham area, subject to budgetary requirements
and limits as approved by the Council of the Municipality of Bayham, following the
procedures and policies approved by Bayham Council. This includes Port Burwell
and its lighthouse in relation to the local and marine heritage of the Great Lakes,
and also Vienna's Canadian connection to the Thomas Alva Edison family
heritage, fostering an appreciation for the relationship of Bayham's past to its
present and future development. To this end, Museums Bayham collects,
records, preserves, researches, shares, promotes and presents exhibits and
interprets documents and artifacts related to the history of Bayham, in
accordance with the financial realities of the Corporation of the Municipality of
Bayham.
The premises known municipally as 20 Pitt Street and 17 Robinson Street and
known as the Port Burwell Marine Museum and Lighthouse, respectively, shall
continue to be maintained and identified as the Port Burwell Marine Museum and
Lighthouse. The Marine Museum and Lighthouse have been established to serve
the inhabitants of Port Burwell and the Bayham area, with a strong appeal to
tourists visiting the region. The museum collection will focus on marine
documentation and artifacts that illustrate the relationships between marine life on
the Great Lakes together with domestic and commercial life of the Village as a
port on Lake Erie.
The premises known municipally as 14 Snow Street, and known as the Edison
Museum of Vienna shall continue to be maintained and identified as the Edison
Museum of Vienna. The Edison Museum has been established to promote
recognition of the extent and impact of Thomas Alva Edison, the inventor, on the
local area, and worldwide, by his many inventions and family artifacts on display,
and promote and preserve the historical artifacts and records of the Bayham area
and its inhabitants.
Service and Operation Programming
The Board with assistance of Staff will be responsible for the preparation and
review of policies and procedures for service, operation, programming, and long-
term planning goals for the museums.
Artifacts
Ownership of any and all donated items lies with the Municipality of Bayham, who
will provide adequate insurance coverage including on-loan items, subject to
consideration of Council considering recommendations of the Board. Acquisition,
disposal, and records of documents, objects and artifacts will be governed by the
Museums' collection development and management policy as adopted by the
Council of the Municipality upon recommendation of the Board. Ownership by
the Municipality of Bayham may be assigned to its successors, administrators
and assigns absolutely. Displays and exhibits will be approved by the Board.
Finance and Budgeting
The Board in communication with the appropriate staff, will prepare, review and
submit annual operating budget requirements, including long-term capital
projects, to the municipal administration, for Council's consideration and approval
annually as required. The Board will monitor the budgets throughout the year.
Reserves/Reserve Funds may be established as approved by Council through
the budget process. Bequests and financial donations will be accounted for
through Municipal administration.
Purchasing
Purchasing is to be coordinated through staff in accordance with the Municipal
Procurement By-law. Any such purchases must be within the Budgets
established and approved by Council, and must be approved by the Board. A
Petty Cash Fund(s) may be permitted at the discretion of the Board. Such petty
cash fund will be administered by staff.
Human Resources
The Museums and staff shall be governed by Council through the Administrator in
accordance with municipal policies and procedures. The Board will provide
general direction of staff at the museums, assisted by municipal staff as
appropriate, within the guidelines of the annual budget and personnel policy, as
approved by Council.
Special Events and Exhibits
The Board, with assistance of museum staff and volunteers, may undertake
special events, displays, and exhibits at its discretion, within the guidelines of the
annual operating budget as approved by Council.
Fundraising and Donations
The Board, with assistance of museum staff and volunteers, will undertake and
promote fundraising and donation programs to the best of its ability. Such
programs may be for general operating assistance or special programs/capital
projects (approved by Council). All accounts shall be accounted for through
Municipal administration.
Facility Management
The Board will provide input/information to municipal administration for the
Capital and Operating needs of Museum facilities. Such needs shall be
considered in the preparation of budgets presented to Municipal Council.
Composition Eleven (11) members, including six (6) community members, one (1) member
from the Port Burwell Historical Society, one (1) member from the Bayham
Historical Society, one (1) expert representative from a professional heritage
facility (active or retired), if possible.
Council will endeavor to provide membership from the Bayham community that
will support the mandate and success of both museum facilities.
Council Representation One (1) Member of Council – no voting privileges
Staff Representation One (1) Staff person – no voting privileges
Base Municipality of
Bayham Health and Safety
Profile
Corporate Health and Safety Policy
Date Profile Approved July 16, 2015
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW 2016-059
BEING A BY-LAW OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM TO
ESTABLISH AND REQUIRE THE PAYMENT OF FEES FOR INFORMATION, SERVICES,
ACTIVITIES AND USE OF MUNICIPAL PROPERTY AND TO REPEAL
BY-LAW NUMBER 2014-125 AND ANY AND ALL AMENDMENTS
WHEREAS Section 391 of the Municipal Act, 2001,S.O. 2001, as amended, (the Act) provides for a
municipality to pass by-laws imposing fees or charges on any persons for services or activities provided
or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on
behalf of any other municipality or local board, and for the use of its property including property under its
control;
AND WHEREAS Section 69 of the Planning Act R.S.O. 1990, c. P. 13 as amended provides that a
municipality may establish a tariff of fees for the processing of applications made in respect of planning
matters;
AND WHEREAS Section 7 of the Building Code Act, 1992, S.O. 1992, as amended authorizes a
municipal Council to pass by-laws concerning the issuance of permits and related matters;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS A BY-LAW AS FOLLOWS:
Section 1 – General Provisions
MUNICIPAL FACILITIES – COMMUNITY CENTRE
1.1 All persons using a municipal facility must provide two (2) weeks prior to event a certificate of
insurance in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as
additional insured
1.2 Deposit for hall rental is due at time of booking/signing. Balance of rental fee is due a minimum
of two (2) weeks prior to date of function
1.3 Failure to cancel in writing two (2) weeks prior to the booking will result in full charges being
applied.
1.4 A Damage Deposit is charged for Main Hall or all day use Friday and Saturday which is
refundable less applicable damages, if any.
1.5 Damage Deposit based on 50% of rental fee is charged for partial hall use on any day of the
week which is refundable less applicable damages, if any.
1.6 “Community Partners” shall mean not-for-profit community organizations, or community
organizations with a formal structure and mandate that provide funds or services on a volunteer
basis for the good of the community.
1.6.1 Community Partners shall receive a $50 reduction on any Community Centre base rate each use.
1.6.2 Qualification as a ‘Community Partner’ shall be at the discretion of the Municipality.
1.6.3 At the time of passing of this By-law Community Partner shall include, but not be limited to:
i. Bayham Historical Society
ii. Eastern Star
iii. Otter Valley Naturalists
iv. Photographers of the Otter Valley
v. St. Lukes Anglican Church Guild
vi. Straffordville Community Committee
vii. SERVE Parent’s Association /
Straffordville Public School
viii. Vienna Lioness
ix. Vienna Lions Club
1.7 Community Centre renters are responsible for all fire alarm response costs
1.8 Facility use may be revoked as a result of damage, or improperly disposed of refuse. Clean up
fees shall be the responsibility of the user.
BALL DIAMONDS
1.9 Ball Diamonds formally used by an organized league are subject to $10.00 fee per use,
refundable $20.00 key deposit and provision of insurance certificate in minimum amount of
$2,000,000.00 naming The Municipality of Bayham as an additional insured
1.10 Ball Diamonds formally used by community group or ball team are subject to $10.00 fee per use
PARKING LOTS
1.11 Community Centre Parking Lot use is subject to provision of liability insurance certificate in
minimum amount of $2,000,000.00 naming The Municipality of Bayham as an additional insured
BY-LAW ENFORCEMENT
1.12 Activities performed pertaining to By-Law Enforcement Infractions are invoiced at full cost
recovery plus 25% Administration Fee
PLANNING SERVICES
1.13 Any legal or consulting fees over and above established rates will be added to all planning fees
and charged per lot, where applicable;
WATER/WASTEWATER SERVICES
1.14 Any water or sewer connection and frontage charges that exceed the minimum fee will have full
cost recovery for Capital Construction applied (This will include road restoration and all other
costs incurred to install services)
1.15 Water and Sewer connection and frontage charges will be indexed annually in January in
accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue No. 62-
007
1.16 Bulk Water cost is metered rate plus $250.00
Section 2 – Administration
2.1 Effective upon final passing of By-law 2016-059 the Schedule of Rates and Fees as set out in
Schedule “A” attached hereto and forming part of this by-law is hereby adopted and shall remain
in effect until amended or rescinded.
2.2 By-law 2014-125 and any and all amendments thereto enacted by the Municipality of Bayham,
setting out any such rates and fees shall be and are hereby repealed.
2.3 This by-law shall come into full force and effect upon final passing.
READ A FIRST AND SECOND AND THIRD TIME AND FINALLY PASSED this 18th day of August, 2016
________________________________ _____________________________
MAYOR CLERK
SCHEDULE OF RATES AND FEES
Fee
ADMINISTRATION
Per Page - GIS Maps & Plans (11x17)
Copy of Zoning By-law
Copy of Official Plan
Per Page - Black & White (11x17)
Per Page - Black & White (8.5x11 & 8.5x15)
Per Page - Coloured (8.5x11 & 8.5x14)
Per Page - Coloured (11x17)
Culture-Tourism
Councils & Historic Highlights - 5% HST
Vienna Historical Highlights (from 1853-2003) -
5% HST
Bayham Memories & Milestones - 5% HST
Photocopying
ITEM
$0.75
$25.00
$35.00
$3.00
$1.00
$2.00
$2.50
$1.00
$7.00
$11.00
$5.00
$7.50/15 mins plus
photocopying $0.20/page
Municipal Key Fobs
Discover Bayham Mugs
Freedom of Information
Freedom of Information Application (established
by Provincial Legislation)
Fax
Per Page - GIS Maps & Plans (8.5x11)
Lottery Licence
$10.00
$12.00
The Edisons of Vienna - 5% HST $5.00
That's The Way It Was - 5% HST $3.00
$2.00
$5.00
Freedom of Information Application (established
by Provincial Legislation)
Lottery Licence
Lottery Licence Bingo
3% of cash value of all prizes
($10.00 Minimum Fee)
N/A
SCHEDULE OF RATES AND FEES
First 15 pins free, each
additional $1.00 (max 25 pins
unless approved)
Commissioning of Affidavits and Certification of
Documents - Travel Letter
Miscellaneous Fees
ADMINISTRATION cont'd
ITEM FEE
Administrative Search Fee (Routine Disclosure)
Alcohol and Gaming Commission of Ontario
Municipal Information Form
Preparation and Registration of Agreements
Ontario Power Authority-Fee-in Tarriff Support
Resolution
Blue Box
Composter
$100.00
$250.00
$50/hr
Rehearsal Fee
Meeting Investigator Fee
Livestock Valuer
Trailer Park Licence
Civil Marriage Solemnization Services
Civil Marriage Ceremony in Municipality
County Map
Municipal Pins
Local Charitable/Not for Propfit Group
requests for giveaways or exchanges etc. or
personal use
$20.00
$25.00
$25.00
$500.00
$100.00
$10.00
$15.00
$3.00
$150.00
$75.00
SCHEDULE OF RATES AND FEES
PLANNING SERVICES
Zoning By-law Amendment Application $1,000 plus $1,000 deposit
Temporary Use Zoning By-law $1,000 plus $1,000 deposit
Temporary Use Zoning By-law Renewal $500 plus $1,000 deposit
ITEM FEE
Official Plan Amendment Application $1,000 plus $1,000 deposit
Site Plan Agreement - properties with
accumulative commercial/industrial/institutional
building area of 150 m2 or less $250.00 plus $250.00 deposit
Site Plan Agreement Amendment $250.00 plus $250.00 deposit
Development Agreement $1,000 plus $1,000 deposit
Zoning Amendment to Remove Holding $500.00 plus $1,000 deposit
Minor Variance Application $1,000 plus $1,000 deposit
Site Plan Application/Agreement $1,000 plus $1,000 deposit
Land Division Clearance Letter $100.00
Planning Signage - Install and Remove $100.00
Plan of Subdivision Application $1,000 plus $1,000 deposit
Defense of Ontario Municipal Board Appeals $5,000.00 deposit - full cost
to applicant
Planning Report $800.00
SCHEDULE OF RATES AND FEES
Over Dimensional Load Permit
Single Use $200.00
Annual $500.00
Road Access Permit
Municipal Consent Application Fee
Blade, Post, Installation
Replacement Blade Only
Replacement Post Only
FEE
$160.00
$50.00
$95.00
$65.00
$30.00
PUBLIC WORKS
Civic Addressing Application
ITEM
$50.00
TREASURY
NSF Payment Fee $30.00
Tax Sale Registration Process Full Cost Recovery + $100.00
Zoning Certificate $50.00
Building/Drainage Work Order $50.00
By-law/Fire Services Order $50.00
ITEM FEE
Tax Certificate
By-law Exemption Request
$50.00
SCHEDULE OF RATES AND FEES
$75.00
$200.00 flat
$10.00 per $1,000 const
value plus $100.00 flat
$100.00 flat plus $0.35 per sq
ft
$100.00 flat plus $0.25 per sq
ft
$100.00 flat plus $10.00 per
$1,000.00 const value
New or additions up to 600m2
New or additions over 600m2
Renovations of buildings and accessory buildings
Other structures such as silos, grain dryers etc
$100.00 flat plus $0.35 per sq
ft
$100.00 flat plus $0.25 per sq
ft
$100.00 flat plus $10.00 per
$1,000.00 const value
All types
Agricultural Buildings
Kilns, corn cribs, etc
Renovations to Farm Buildings
Farm buildings and additions up to 600m2
Farm buildings and additions over 600m2
Commercial, Industrial, Institutional
Decks, ramps, wood burning appliances
Accessory building up to 500 sq ft
Renovations of accessory buildings & residences
Swimming pools
$0.50 per sq ft plus $100.00
flat
$100.00 flat
$100.00 flat
$10.00 per $1,000.00 const
value plus $100.00 flat
ITEM
Single Family Dwellings
FEE
minimum fee $1,500.00
BUILDING DEPARTMENT
Garages, carports, etc. over 500 sq ft
SCHEDULE OF RATES AND FEES
Roof Mounted Solar Panels
$0.50 per sq ft
$100.00 flat plus $0.50 per sq
ft
$100.00 flat
$100.00 flat
$200.00 flat
$2000.00 flat
Additions to these moved-in structures at another
time
Permit transfer
Temporary special occasion tents
$100.00 flat
Municipal Property Damage Deposit
Additions to moved-in structures at the time of
move
Demolition Permits
Exceptions
Other inspections
Change of use
$100.00 flat
$100.00 flat
FEE
Temporary Mobile Homes
Existing buildings and houses moved to a new
$100.00 flat
$100.00 flat plus $0.50 per sq
Temporary Mobile Homes (used on site while
residence is under construction)
used for special circumstances approved by
Council up to 3 years duration
ITEM
Miscellaneous
Mobile Homes - as a second dwelling on a farm &
trailer park
Modular Homes
Temporary Mobile Homes (for supplementary
farm dwellings)
BUILDING DEPARTMENT cont'd
$100.00 flat plus $10.00 per
$1,000.00 const value
$100.00 flat plus $0.50 per sq
ft
revised due to zoning
amendment
$100.00 flat
$100.00 renew fee
SCHEDULE OF RATES AND FEES
FEE
exempt
$200.00
$200.00
$500.00
$500.00
$500.00
$500.00
$500.00
Class 5
Leaching Beds
Absorption Trench
Class 2
Class 3
Class 4
$300.00
$100.00
$80.00 plus $10.00 per fixture
$250.00
BUILDING DEPARTMENT cont'd
Filter Beds
Repairs
Lot Assessments
Plumbing Permits
Drainage Reassessment
ITEM
Septic System
Class 1
SCHEDULE OF RATES AND FEES
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
$46.41 $48.70 $50.96 $53.53 $56.06 $58.89 $62.01 $65.10 $68.47 $72.12
Septage Receiving Facility - Disposal Fee $13.50/cubic metre
Change of Occupancy - New Account Charge $25.00
Add to Tax Roll $50.00
Late Payment Charge 5%
ITEM FEE
Sewer Connection Permit $200.00
Sewe Connection Inspection $100.00
Port Burwell $21.60 $5,142.86
Straffordville $34.40 $5,059.79
Vienna $34.40 $5,059.79
Sewer Surcharge Rates
Monthly Charge
Sewer Connection & Frontage Charges
2014 Frontage/Ft Connection
Eden $34.40 $5,059.79
WASTEWATER
SCHEDULE OF RATES AND FEES
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
$11.96 $12.17 $12.42 $12.66 $12.92 $13.18 $13.44 $13.71 $13.98 $14.26
$2.99 $3.17 $3.36 $3.56 $3.78 $4.00 $4.24 $4.50 $4.77 $5.06
$79.80 $83.79 $87.98 $92.38 $97.00 $101.85 $106.94 $112.29 $117.90 $123.80
Water Meter Non-Residential Full Cost Recovery
Dual Check Valve Non-Residential Full Cost Recovery
Water Meter Test $300.00
Water Shut off/on $100.00
Change of Occupancy - New Account Charge $25.00
Add to Tax Roll $50.00
Late Payment Charge 5%
Water Meter- Residential (including dual
checkvalve and inspection)$425.00
Water Meter Register $310.00
Water Meter Register for Pit Application $350.00
Dual Check Valve $30.00
Water Meter Bottom Plate with Gasket $20.00
Richmond N/A $7,724.91
Vienna $7.37 $2,016.87
Water Connection Permit $200.00
Water Connection Inspection $100.00
Connection & Frontage Charges
2014 Frontage/ft Connection
Port Burwell $7.20 $1,991.75
Base Monthly Charge
Volume Charge per m3
Unmetered Water Rates (Richmond-Fire Lines)
Monthly Charge
WATER
Metered Water Rates (Port Burwell - Vienna)
SCHEDULE OF RATES AND FEES
FEE HST TOTAL
Mon - Thurs & Sun $275.00 $35.75 $310.75
$330.00 $42.90 $372.90
$320.00 $320.00
$130.00 $16.90 $146.90
$75.00 $9.75 $84.75
$75.00 $9.75 $84.75
FEE HST TOTAL
$275.00 $35.75 $310.75
$330.00 $42.90 $372.90
$320.00 $320.00
$140.00 $18.20 $158.20
$90.00 $11.70 $101.70
$200.00 $26.00 $226.00
$130.00 $16.90 $146.90
$75.00 $9.75 $84.75
FEE HST TOTAL
$40.00 $5.20 $45.20Pavillions
Funerals
Main Hall
Mon - Thurs & Sun
Fri & Sat
Basement with Kitchen
Basement without Kitchen
Upstairs & Bar Area Only
Upstairs & Bar Area Only Meetings - up to 3 hours
+ $30.00 for each additional hour
Entire Facility with Kitchen
VIENNA COMMUNITY CENTRE
Fri & Sat
Main Hall Meetings Up to 3 hrs + $30.00 each
additional hour
Trackless Lounge up to 3 hours + $30.00 for each additional hour
STRAFFORDVILLE COMMUNITY CENTRE
Damage Deposit
Damage Deposit
Funerals
SCHEDULE OF RATES AND FEES
ITEM FEE
FIRE SERVICES
Adults (13+)
Adults (13+)
Family
Family
Free
$3.00 per person one site
$5.00 per person for both Marine Museum & Lighthouse
MARINE MUSEUM AND LIGHTHOUSE ENTRANCE FEES
$8.00 per family one site
$12.00 per family for both Maine Museum & Lighthouse
ADDITIONAL COSTS - COMMUNITY CENTRES
Fee
Under 12 years
$50.00/hour
Item
Additional cleaning/other services
Cost Recovery - Foam $250 per pail used
Fire Report - Post Fire $75.00
MVC Response (Non Bayham Resident)Current MTO hourly rate for pumper, resue tanker
Other Response (Non Bayham Resident)Current MTO hourly rate for required apparatus
Burn Permit $25.00 per calendar year
Fire Inspection - Real Estate
Fire Response Fees (Indemnification Technology Municipal
Act. 2001 391 (1)Current MTO hourly rate for required apparatus
$150.00
Fire Safety Plan Review $100.00
Illegal or unauthorized fire (including arson or an
unauthorized burn permit)Full Cost Recovery
Hazardous Materials Clean-up (as per Environmental
Protection Act, RSO 1990)Full Cost Recovery
50% of rental fee
Key Fee (refundable after function)
Failing to vacate by 2:00 a.m.
Deposit (Non Refundable)
Cost Recovery
$20.00
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016 – 072
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE
CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
TEAMSTERS UNION AND ITS LOCAL 879
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering
into an agreement with Teamsters Union and its Local 879 to establish terms and conditions of
employment for the period April 1 2016 to March 31, 2018;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Collective
Agreement attached hereto as Schedule “A” and forming part of this by-law between the
Teamsters Union and its Local 879 and the Corporation of the Municipality of Bayham
for the period of April 1, 2016 to March 31, 2018.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF
AUGUST, 2016.
___________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016-073
BEING A BY-LAW TO AMEND BY-LAW 2015-044
A BY-LAW TO ESTABLISH AND REGULATE A FIRE DEPARTMENT FOR
THE MUNICIPALITY OF BAYHAM
WHEREAS the Council of the Municipality of Bayham on the 7th day of May, 2015 enacted By-Law
2015-044, being a by-law to establish and regulate a Fire Department for the Municipality of Bayham;
AND WHEREAS Council is desirous of amending By-law 2015-044;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT Schedule “D” to By-law 2015-044 to Establish and Regulate a Fire Department for the
Municipality of Bayham be and the same is hereby repealed and replaced with Schedule “D
2016” affixed hereto and forming part of this by-law;
2. THAT in all other respects, By-law 2015-044 is hereby confirmed and remains unchanged;
3. AND THAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th DAY OF APRIL
2016.
______________________________ _____________________________
MAYOR CLERK
SCHEDULE “D” - 2016
TO BY-LAW #2015-044
Fire Chief:
The Fire Chief shall receive an annual salary and benefit package as set out in the Municipal
Personnel Policy.
Deputy Fire Chief:
The Fire Chief shall receive an annual salary and benefit package as set out in the Municipal
Personnel Policy.
District Chief:
District Chiefs shall be paid for emergency calls as outlined in the Bayham Fire and Emergency
Services point system. They shall also be paid $25.00 per hour for scheduled work in addition to
emergency responses approved by the Fire Chief.
Chief Training Officer:
The Chief Training Officer shall be paid for emergency calls as outlined in the Bayham Fire and
Emergency Services point system. They shall also be paid $25.00 per hour for scheduled work
in addition to emergency responses approved by the Fire Chief.
Chief Fire Prevention Officer:
The Chief Fire Prevention Officer shall be paid for emergency calls as outlined in the Bayham
Fire and Emergency Services point system. They shall also be paid $25.00 per hour for
scheduled work in addition to emergency responses approved by the Fire Chief.
Captain:
Captains shall be paid for emergency calls as outlined in the Bayham Fire and Emergency
Services point system.
Firefighter:
Firefighters shall be paid for emergency calls as outlined in the Bayham Fire and Emergency
Services point system.
Auxiliary Firefighter:
Auxiliary Firefighters do not receive any remuneration with the exception of a $500.00
honorarium if they successfully complete the JTAG Recruit Training Program while an Auxiliary
Firefighter for the Bayham Fire and Emergency Services.
BAYHAM FIRE AND EMERGENCY SERVICES POINT SYSTEM
1. Times for the calls as it relates to additional points shall be the official times as recorded in
FirePro. The start time will be the dispatch time and the end time will be when all apparatus
are back in service. Additional points are awarded in their entirety at the start of each hour.
2. The value for a point will be $11.00.
3. Captains will receive points at the rate of 110% of the basic point value.
4. The District Chief’s, Chief Training Officer and Chief Fire Prevention Officer will receive
points at the rate of 115% of the basic point value.
5. Commencing in 2017, each year on June 1, the Point Value Allotment may move up by
percentage (%) using the formula established in #6.
6. The formula to be used is the annual Statistics Canada Consumer Price index (CPI) for 12
months ended October 31 each year as determined by the Treasurer of the Municipality of
Bayham, capped at a maximum annual increase of 2.5%.
7. If the formula in a given year, results in a negative percentage (%) the value will remain the
same as the previous year. In the following year the negative percentage (%) will be netted
against a positive percentage (%).
8. The point value, courses and seminars rates and Elgin County meeting rate shall be
indexed by the annual adjustment as outlined in #6.
9. The Municipality will provide a print out with pay stubs that provides a breakdown of calls
versus training.
TRAINING / SEMINAR PAY
1. Members of the Bayham Fire and Emergency Services, excluding the Fire Chief and
Deputy Fire Chief shall receive remuneration for attending training and seminars as
approved by the Fire Chief. This does not include regular scheduled bi-monthly
departmental training or make up training sessions for scheduled bi-monthly training.
2. The remuneration outlined below includes all meal allowances.
CATEGORY REMUNERATION
Courses / Seminars 4 hours or less / day $50.00 plus mileage @ municipal rates
Courses / Seminars 4 hours or more / day $100.00 plus mileage @ municipal rates
Elgin County Mutual Aid / Chiefs Meetings $25.00 per meeting plus mileage @
municipal rates
POINT VALUE ALLOTMENT:
CATEGORY INITIAL POINTS /
DURATION
ADDITIONAL POINTS /
DURATION
Emergency Response – All
Response Types
4 points / first 2 hours 2 points / each additional
hour
Meetings & Other Duties
Approved By Fire Chief
2 points total Nil
Scheduled Bi-Monthly
Training
3 points total Nil
Scheduled Monthly
Specialty Team Training
3 points total Nil
Refilling Air Cylinders 2 points / first hour plus
mileage @ $0.45 / km
2 points / each additional
hour
Fire Cause and
Determination / OFMEM
Investigations
2 points / first hour 2 points / each additional
hour
Apparatus Checks / Station
Duties
2 points total Nil
NOTE: ONLY THE MEMBERS WHO RESPOND TO A MUTUAL AID CALL ARE ELIGIBLE
FOR ADDITIONAL POINTS FOR THE DURATION OF THE CALL. IF MEMBERS ATTEND
THE STATION AND ARE NOT REQUIRED AT THE CALL, THEY WILL BE AWARED 4
POINTS.
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016-075
BEING A BY-LAW TO FURTHER AMEND BY-LAW 2016-014
A BY-LAW TO REGULATE TRAFFIC AND PARKING ON HIGHWAYS, PRIVATE PROPERTY AND
MUNICIPAL PROPERTY WITHIN THE MUNICIPALITY OF BAYHAM
WHEREAS the Council of the Municipality of Bayham on the 3rd day of March, 2016 enacted By-Law
2016-014, being a by-law to regulate traffic and parking on highways, private property and municipal
property within the Municipality of Bayham;
WHEREAS By-Law 2016-014 was amended on the 5th day of May 2016;
AND WHEREAS Council is desirous of further amending By-law 2016-014;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT Authorized and Approved Official Signage be attached hereto as Schedule “A” and form
part of By-law 2016-014
2. THAT in all other respects, By-law 2016-014 is hereby confirmed and remains unchanged;
3. AND THAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF
AUGUST 2016.
______________________________ _____________________________
MAYOR CLERK
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2016–076
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD AUGUST 18, 2016
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of
a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be
exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held August 18, 2016 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby
authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 18th day of August,
2016.
____________________________ _____________________________
MAYOR CLERK