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Home My WebLink AboutAugust 18, 2016 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING AGENDA MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, August 18, 2016 7:00 p.m. 1. CALL TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. REVIEW OF ITEMS NOT LISTED ON AGENDA 4. ANNOUNCEMENTS 5. DELEGATIONS 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held July 21, 2016 B. Public Meeting held July 21, 2016 re 1926662 Ontario Inc. C. Public Meeting held July 21, 2016 re 1162291 Ontario Ltd. D. Special Meeting held July 26, 2016 E. Special Meeting held August 3, 2016 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 9.2 Reports to Council 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information 10.1.2 Requiring Action 2016 Council Agenda August 18, 2016 10.2 Reports to Council A. Report DS-34/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Planning Act and Regulations Amendments Bill 73 — Smart Growth for Our Communities Act, 2015 B. Report DS-35/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Site Plan Agreement— Straffordville Evangelical Mennonite Church 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Town of Aylmer Notice of Public Meeting B. Elgin County re Alvinston Pharmacy Approved for Elgincentives Grant C. Deputy Minister of Tourism, Culture and Sport re Ontario Culture Strategy D. Province of Ontario re Help Ontario Make Business Easier for the Food Processing Sector E. Tillsonburg Multi-Service Centre August E Letter F. Ministry of Natural Resources and Forestry re Annual Oral Rabies Vaccine G. Long Point Region Conservation Authority Board of Directors minutes of meetings held May 4, 2016 and June 1, 2016 H. Ontario Parks re Boardwalk Access I. Corinth Pavilion Notice of Completion J. Healthy Kids Community Challenge Water Does Wonders K. Ride for Hope & Hunger Event Notice L. Elgin County re Planning Activities Report M. Minister of Municipal Affairs and Minister of Natural Resources and Forestry re Proposed Changes to the Four Land Use Plans 11.1.2 Requiring Action A. Proposal No. 16-MAFRA004-Reg 440 Proposed Amendments B. Straffordville Community Committee re Watermelon Fest C. Susan Start on behalf of Port Burwell Historical Society re Canada 150 D. Monika Michel re High-Speed Internet Access E. Straffordville Giants request for fee waiver 2016 Council Agenda August 18, 2016 11.2 Reports to Council A. Report CAO-53/16 by Paul Shipway, CAO re 2017 Garbage Bag Tags B. Report CAO-54/16 by Paul Shipway, CAO re Museums Bayham Appointment 12. BY-LAWS A. By-Law 2016-059 Being a By-law to establish and require the payment of fees for information services, activities and use of Municipal property and to repeal By-law 2014- 125 and any and all amendments (This by-law follows the recommendation made in Report CAO-48116 by Paul Shipway, CAO during the regular meeting of Council of July 21, 2016) B. By-Law 2016-072 Being a By-law to authorize the execution of an agreement between The Corporation of the Municipality of Bayham and Teamsters Union and its Local 879 C. By-Law 2016-073 Being a By-law to amend By-law 2015-044 being a By-law to establish and regulate a Fire Department for the Municipality of Bayham (This by-law follows Agreement#0493-01 between The Corporation of the Municipality of Bayham and Teamsters Local Union No. 879) D. By-Law 2016-074 Being a By-law to authorize the execution of a Site Plan Agreement between Straffordville Evangelical Mennonite Church and the Corporation of the Municipality of Bayham (This by-law follows the recommendation made in Report DS-35116 by Margaret Underhill, Deputy Clerk/Planning Coordinator during the regular meeting of Council of August 18, 2016) E. By-Law 2016-075 Being a By-law to further amend By-law 2016-014, being a By-law to regulate traffic and parking on highways, private property and Municipal property within the Municipality of Bayham (This by-law establishes official and authorized enforcement signage pursuant to By-law 2016-014) 13. UNFINISHED BUSINESS A. Discussion re Edison Museum 14. OTHER BUSINESS 14.1 In Camera 14.1 Out of Camera 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-076 Being a By-law to confirm all actions of Council 16 ADJOURNMENT THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, July 21, 2016 7:00 p.m. 6:30 p.m. — Committee of Adjustment - Murray 7:30 p.m. — Public Meeting — Planning/Zoning — 1162291 Ontario Ltd. (Vantyghem) — 1926662 Ontario Inc. Council recessed for a break at 7:30pm and reconvened at 7:39 p.m. Council recessed for a break at 9:50 p.m. and reconvened at 10:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL CHIEF BUILDING OFFICIAL/ DRAINAGE SUPERINTENDENT BILL KNIFTON FIRE CHIEF/BY-LAW ENFORCEMENT OFFICER RANDY WHITE WATER/WASTEWATER OPERATIONS MANAGER ED ROLOSON CLERK'S ASSISTANT BRENDA GIBBONS 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. REVIEW OF ITEMS NOT LISTED ON AGENDA A. Appendix C to Report CAO-49/16 by Paul Shipway, CAO re East Beach Design Consultation Results— comments submitted after July 15, 2016 added to Item 11.2-G B. By-Law 2016-068 Being a By-law to appoint an Overall Responsible Operator and Operator's In Charge for The Corporation of the Municipality of Bayham Water and Wastewater Systems as set out in O.Reg. 128/04 added as Item 12-L C. Bayham Beachfest request to relocate stage/beer garden be added to item 11.1.2-C 4. ANNOUNCEMENTS None 2016 Council Minutes July 21, 2016 5. DELEGATIONS A. 7:05 p.m. — Jennifer Beauchamp, Museum Curator re Museum Activities Museum Curator Jennifer Beauchamp provided an update on the progress of Museum projects to date, including the Marine Museum, Edison and Bayham History on Display and Edison Fest as well as plans going forward. Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the presentation from Jennifer Beauchamp regarding Museum Activities be received for information CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) A. Regular Meeting of Council held June 16, 2016 B. Special Meeting held July 7, 2016 Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the minutes of the regular meeting held June 16, 2016 and special meeting held July 7, 2016 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 8.1 Correspondence 8.1.1 Receive for Information 8.1.2 Requiring Action 8.2 Reports to Council 9. PHYSICAL SERVICES — EMERGENCY SERVICES 9.1 Correspondence 9.1.1 Receive for Information 9.1.2 Requiring Action 2016 Council Minutes July 21, 2016 9.2 Reports to Council A. Report FR-03/16 by Randy White, Fire Chief/By-Law Officer re iPads Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report FR-03/16 regarding iPads be received for information; AND THAT Council authorize the expenditure of iPads and mounts as required. CARRIED 10. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 10.1 Correspondence 10.1.1 Receive for Information A. Notice of Public Meeting re Proposed Minor Variance (Murray) B. Notice of Removal of Holding Symbol (M. Szorenyi) C. Notice of Public Meeting re 1162291 Ontario Ltd. (Vantyghem) Zoning By-law amendment D. Notice of Public Meeting re 1926662 Ontario Inc. Zoning By-law amendment Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT correspondence items 10.1.1-A— 10.1.1-B be received for information. CARRIED 10.1.2 Requiring Action 10.2 Reports to Council A. Report DS-30/16 by Bill Knifton, Chief Building Official, Drainage Superintendent re 2na Quarter Report Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-30/16 regarding the activities of the Building Services and Drainage Department for the second quarter of 2016 be received for information. CARRIED B. Report DS-29/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Consent Application E44/16 The Deputy Clerk/Planning Coordinator added that the Land Division Committee granted the severance on July 20, 2016 with the conditions as per Report DS-29/16. 2016 Council Minutes July 21, 2016 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-29/16 regarding Consent application E44/16 be received for information; AND THAT Council recommend to the Elgin County Land Division Committee that Consent Application E44/16, submitted by Gregory Underhill Farms Limited, be granted subject to the following conditions: 1. Rezoning of both the severed and retained parcels 2. Purchase of civic number sign from the municipality for the retained parcel 3. Verification be provided to confirm location of the well and septic field bed on the severed parcel 4. Planning report fee payable to the municipality 5. Copy of the final survey (paper and digitally) provided to the municipality CARRIED C. Report DS-31/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Subdivision Agreement and Rezoning to Remove Holding Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report DS-31/16 regarding the Subdivision Agreement and Rezoning To Remove the Holding Provision Application submitted by Michele Szorenyi be received for information; AND THAT By-law 2016-065 being a By-law to authorize a subdivision agreement between Michele Szorenyi and the Municipality of Bayham be presented for enactment; AND THAT Zoning By-law Z651-2016 being a by-law to further amend Zoning By-law Z456-2003 by changing the zoning on the lands owned by Michele Szorenyi described as Parts 1- 4 on Registered Plan 11 R10033 from Village Residential — Holding [R1(h)] to Village Residential (R1) be presented for enactment. CARRIED D. Report DS-32/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application — 1162291 Ontario Ltd. Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report DS-32/16 regarding the 1162291 Ontario Ltd. rezoning application be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by 1162291 Ontario Ltd., described as Concession 8 North Part Lot 8 and North Part Lot 9 from Agriculture (Al-A) to site-specific Special Agriculture (A2) 2016 Council Minutes July 21, 2016 on the retained lands and from Agriculture (Al-A) to Rural Residential (RR-30) on the severed surplus farm dwelling portion; AND THAT Zoning By-law Z649-2016 be presented to Council for enactment. CARRIED E. Report DS-33/16 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Rezoning Application — 1926662 Ontario Inc. Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Report DS-33/16 regarding the 1926662 Ontario Inc. rezoning application be received for information; AND THAT Zoning By-law Z456-2003, as amended, be further amended by changing the zoning on the lands owned by 1926662 Ontario Inc., described as Concession 11 Part Lot 19 from Rural Industrial Holding (M2(h)) to Rural Industrial Holding and Temporary M2(h)/T5 Zone for a maximum of three (3) years to July 21, 2019; AND THAT Zoning By-law Z650-2016 be presented to Council for enactment. CARRIED 11. FINANCE AND ADMINISTRATION 11.1 Correspondence 11.1.1 Receive for Information A. Healthy Communities Partnership minutes of meeting held March 30, 2016 and June 21, 2016 B. Elgin County re Project Screening Report— Proposed Edison Drive Bridge Replacement, Vienna C. Petition to the Government of Canada re 150th Anniversary of Confederation D. Ministry of Citizenship, Immigration & International Trade, Ministry of Tourism, Culture & Sport re Ontario 150 Celebration Youth Partnership & Capital Grant Program Information Sessions E. Ministry of Infrastructure correspondence to Jeff Yurek, MPP re Bayham's infrastructure needs and future funding program considerations F. Ministry of Municipal Affairs, Ministry of Housing re Proposed amendments to the Residential Tenancies Act, 2006 G. Township of Southwold correspondence to Medical Officer of Health re Rural Well Water Sample Drop off Locations 2016 Council Minutes July 21, 2016 H. Municipal Property Assessment Corporation Re Changes to MPAC's Notice Mailing Schedule I. Jeff Yurek, MPP, Elgin-Middlesex-London re Clean Water& Wastewater Fund J. Perth County resolution re Climate Change Action Plan K. City or Quinte West re Taxation — Impact on Campgrounds Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT correspondence items 11.1.1-A— 11.1.1-K be received for information. CARRIED 11.1.2 Requiring Action A. Matthew Chapman re unopened road allowance between 7 Oak Street and 11 Oak Street Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence from Matthew Chapman regarding unopened road allowance between 7 Oak Street and 11 Oak Street be received for information; AND THAT staff be directed to commence conveyance of the unopened road allowance to interested abutting property owners in accordance with the Municipality of Bayham Sale and Disposition of Land Policy. CARRIED B. Elgin County re Proposed Woodlands Clearing on Lot 13, Concession 4 Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT correspondence from Elgin County regarding Proposed Woodlands Clearing on Lot 13, Concession 4 be received for information; AND THAT the Council of The Corporation of the Municipality of Bayham has no objections to the proposed woodlands clearing on Lot 13, Concession 4. CARRIED C. Bayham Beachfest Notification of Special Event and Application for Outdoor Special Occasion Permit Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT further to the approval and conditions noted January 21, 2016 attached hereto Council approves use of the east beach by Bayham Beachfest for event to be held daily from 12:00 noon until 9:00 p.m. on July 29 — 31, 2016, including a beer garden on Saturday July 30 from 11:00 a.m. — 9:00 p.m. and Sunday July 31 from 11:00 a.m. —4:00 p.m., subject to meeting the requirements of the Municipal Alcohol Policy, based on an attendance of 250 people, being 100% Smart Serve Trained personnel, including a minimum of nine (9) Smart Serve trained personnel, plus two (2) extra floor monitors when allowing participants under the age of majority (19) and other volunteer or paid security personnel, as necessary to provide sufficient crowd control and public safety on site during all dates and hours for which the beer garden is open and as listed on the Outdoor Special Occasion Permit Application and also subject to: • All alcohol being served in disposable cups, not bottles or cans; • Providing a certificate of insurance, naming the Municipality of Bayham as an additional insured, in the minimum amount of$2,000,000 liability, covering all events; • Obtaining the necessary approvals from Elgin-St. Thomas Public Health, the Ontario Provincial Police and the Bayham Fire Chief, as per the Municipal Event Notice; AND THAT all other terms and conditions of the municipal rental agreement remain in effect; AND THAT a copy of the LCBO liquor license be provided to the Municipality prior to event; AND THAT clean up of the east beach area and any costs thereof, be the responsibility of the organizers; AND THAT Council support the proposed relocation of the stage and beer garden to locations15/16 on the Beachfest layout. CARRIED D. Peter Friesen request for street light Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT request for street light from Peter Friesen be received for information; AND THAT staff be directed to send correspondence advising that streetlights are for the purpose of road illumination only and not for private property security; AND THAT staff be directed to refer a road illumination study to budget deliberations for Council consideration. CARRIED 2016 Council Minutes July 21, 2016 E. Straffordville Giants request to use Straffordville Ball Park and Pavilion Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT request from Straffordville Giants to use the Straffordville Ball Park and the Pavilion for the weekend of October 14 through October 16 be received for information; AND THAT permission be granted to the Straffordville Giants for use of the Straffordville Ball Park and Pavilion to host a Tournament on Friday October 14, 2016 from 6:30 p.m. — 11:00 p.m., Saturday October 15, 2016 from 8:00 a.m. — 11:00 p.m. and Sunday October 16, 2016 from 8:00 a.m. - 7:00 p.m. subject to: • completion of a Park Rental Contract • advance payment of Straffordville Park Pavillion fee, Ball Diamond fee and refundable key deposit and • provision of certificate of liability insurance in the amount of$2,000,000.00 naming the Municipality of Bayham as an additional insured; AND THAT cleanup of the area be the responsibility of the users; AND THAT no approval be granted until the aforementioned is provided. CARRIED 11.2 Reports to Council A. Report TR-19/16 by Lorne James, Treasurer re 2016 Q2 Variance Report Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT Staff Report TR-19/16 re Q2 Variance Report be received for information. CARRIED B. Report CAO-44/16 by Paul Shipway, CAO re Small Craft Harbours (SCH) — Harbour Lands Divestiture Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-44/16 re Small Craft Harbours — Harbour Lands Divestiture be received for information. CARIED C. Report CAO-45/16 by Paul Shipway, CAO re Unopened Road Allowance — Harmony Acres Line Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer 2016 Council Minutes July 21, 2016 THAT Report CAO-45/16 re Unopened Road Allowance - Harmony Acres Line be received for information; AND THAT Council declare the unopened road allowance between Concession 8 and Concession North Gore, West of Little Jerry Creek, known as Harmony Acres Line, as shown on Appendix `A', surplus to the needs of the Municipality. AND THAT Staff be directed to convey portions of the unopened road allowance between Concession 8 and Concession North Gore, West of Little Jerry Creek, known as Harmony Acres Line, as shown on Appendix `A', to abutting owners in accordance with the Municipality of Bayham Sale & Disposition of Land Policy as outlined within Report CAO 45/16. CARRIED D. Report CAO-46/16 by Paul Shipway, CAO re Sandytown Road Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT Report CAO-46/16 re Sandytown Road be received for information; AND THAT staff be directed to continue to maintain Sandytown Road as a through road. CARRIED E. Report CAO-47/16 by Paul Shipway, CAO re Ontario 150 Fund Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-47/16 re Ontario 150 Fund be received for information. AND THAT staff be directed to make application for Vienna Memorial Park electrical improvements in the amount of$20,000. CARRIED F. Report CAO-48/16 by Paul Shipway, CAO re Rates & Fees By-Law Moved by: Councillor Casier Seconded by: Councillor Breyer THAT Report CAO-43/16 re Rates & Fees By-law be received for information; AND THAT staff be directed to bring forward the Rates & Fees By-law for Council consideration. CARRIED 2016 Council Minutes July 21, 2016 G. Report CAO-49/16 by Paul Shipway, CAO re East Beach Design Consultation Results Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report CAO-49/16 re East Beach Design Consultation Results, as amended be received for information; AND THAT staff be directed to focus on parking and report to Council if surplus funding is available to complete the same. CARRIED H. Report CAO-50/16 by Paul Shipway, CAO re Enabling Accessibility Fund Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-50/16 re Enabling Accessibility Fund be received for information; AND THAT staff be directed to make application for an accessible viewing platform in the total amount of$30,000. CARRIED I. Report CAO-51/16 by Paul Shipway, CAO re Museums Bayham — Edison Museum Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the Municipality transfer the Edison Museum properties back to the original owner pursuant to donation documents; AND THAT Edison Museum be placed as discussion topic under Unfinished Business at the August 18, 2016 meeting of Council. CARRIED Moved by: Councillor Casier Seconded by: Councilor Breyer THAT Report CAO-51/16 re Museums Bayham — Edison Museum be received for information; AND THAT the Curator contract be altered to one day per week until the end of the calendar year. CARRIED 2016 Council Minutes July 21, 2016 12. BY-LAWS A. By-Law Z649-2016 Being a By-law to further amend Zoning By-law Z456-2003 (11622914 Ontario Ltd.) B. By-Law Z650-2016 Being a By-law to further amend Zoning By-law Z456-2003 (1926662 Ontario Inc.) C. By-Law Z651-2016 Being a By-law to further amend Zoning By-law Z456-2003 (Szorenyi) D. By-Law 2016-055 Being a By-law to adopt a Flag Protocol Policy E. By-Law 2016-056 Being a By-law to adopt a Proclamation — Declaration — Donation Policy F. By-Law 2016-057 Being a By-law to adopt Schedules `A' — `H' for the Management, Regulation & Control of Cemeteries G. By-Law 2016-058 Being a By-law to repeal The Corporation of The Municipality of Bayham By-law 2014-082 H. By-Law 2016-060 Being a By-law to assume and establish lands in the Municipality of Bayham as part of the open public highway system (Peters Court) I. By-Law 2016-064 Being a By-law to authorize the execution of a development agreement (Murray) J. By-Law 2016-065 Being a By-law to authorize the signing of a subdivision agreement (Szorenyi) K. By-Law 2016-066 Being a By-law to appoint BluMetric Environmental Inc. Risk Management Official and Risk Management Inspector L. By-Law 2016-068 Being a By-law to appoint an Overall Responsible Operator and Operator's In Charge for The Corporation of the Municipality of Bayham Water and Wastewater Systems as set out in O.Reg. 128/04 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT By-laws Z649-2016, Z650-2016, Z651-2016, 2016-055, 2016-056, 2016-057, 2016- 058, 2016-060, 2016-064, 2016-065, 2016-066 and 2016-068 be read a first, second and third time and finally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS 14.1 Discussion 2016 Council Minutes July 21, 2016 A. East Beach Washrooms Staff provided an overview of washroom issues and portable washroom costs. Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT staff be directed to place additional signage in the washroom area; AND THAT the additional Jimmi Jons be retained for the duration of the summer season. CARRIED B. Straffordville Community Centre Basement Ceiling Finish Change Order Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT staff be directed to advise the Contactor to place basement utilities in the overhead floor joists for a flush ceiling, with one bulkhead, in the basement in the amount of $19,140.43 + HST. CARRIED Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT staff be directed to schedule a Special Meeting of Council on Tuesday July 26, 2016 at 6:00 p.m. at the Municipal Office regarding potential completion of the upstairs and the basement of the Straffordville Community Centre. CARRIED C. Bayham Beachfest request to relocate stage/beer garden This item was discussed with Item 11.1.2-C. 14.2 Committee of the Whole 14.2.1 In Camera Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 10:37 p.m. to discuss: • Proposed or pending acquisitions or dispositions of land by the municipality or local board CARRIED 2016 Council Minutes July 21, 2016 A. Confidential item regarding proposed or pending acquisition or disposition of land by the municipality or local board (Eden community Centre) B. Confidential item regarding proposed or pending acquisition or disposition of land by the municipality or local board (31 Elizabeth Street) 14.2.2 Out of Camera Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Committee of the Whole do now rise from the "in Camera" session at 10:53 p.m. with no progress to report. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-067 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT confirming By-law 2016-067 be read a first, second and third time and finally passed. CARRIED 16. ADJOURNMENT Moved by: Councillor Casier Seconded by: Deputy Mayor Southwick THAT the Council meeting be adjourned at 10:54 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, July 21, 2016 7:30 p.m. — 1926662 Ontario Inc. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/ PLANNING COORDINATOR MARGARET UNDERHILL CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: Kathy Sayeau David Oatman 1. CALLTO ORDER Mayor Ens called the public meeting to order at 7:35 p.m. and asked for those in attendance for this meeting to sign in at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Application submitted by 1926662 Ontario Inc. The purpose of the public meeting is to consider an application to change the zoning on a parcel of land from a Rural Industrial (M2) Holding Zone to a combined Rural Industrial (M2) Holding and Temporary (T) Zone The effect of the by-law will be to permit the temporary outdoor storage of wind turbine blades not to exceed three years and retain the existing Rural Industrial (M2) Holding Zone for future industrial development 2016 Council Minutes July 21, 2016 5. PUBLIC PARTICIPATION Kathy Sayeau expressed concerns in regard to clear cutting of the wooded area and storm drainage. The Planning Coordinator explained that the approved Site Plan shows the existing woodlot would not be affected as the stormwater management pond area is south of the woodlot and advised she confirmed with the Drainage Superintendent the area is not within the Swance Drain. David Oatman advised that part of the agreement with Siemens Canada to store the wind blades is an agreement to not touch any trees. Site plan and soil reports confirm proper drainage is established. 6. CORRESPONDENCE Email correspondence was received from Kathy Sayeau. 7. OTHER BUSINESS None 8. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT the Public Meeting be adjourned at 7:39 p.m. and the Council Meeting be reconvened. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STATUTORY PLANNING MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Thursday, July 21, 2016 7:30 p.m. — 1162291 Ontario Ltd. (Vantyghem) PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS RANDY BREYER WAYNE CASIER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY DEPUTY CLERK/ PLANNING COORDINATOR MARGARET UNDERHILL CLERK'S ASSISTANT BRENDA GIBBONS SIGNED IN ATTENDEES: None 1. CALLTO ORDER Mayor Ens called the public meeting to order at 7:30 p.m. and asked for those in attendance for this meeting to sign in at the podium. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. CHAIRMAN'S REMARKS ON THE PURPOSE OF THE MEETING The Chairman stated the purpose and effect of the proposed amendment. 4. PURPOSE AND EFFECT OF THE PROPOSED AMENDMENT A. Application submitted by 1162291 Ontario Ltd. The purpose of the public meeting is to consider an application to change the zoning on a recently severed parcel of land from Agricultural (Al-A) to Site-Specific Rural Rural Residential (RR##) and to change the zoning on the retained farmland from Agricultural (Al-A) to Special Agricultural (A2) The effect of the by-law will be to permit a surplus farm dwelling on a reduced lot frontage, prohibit the keeping of livestock and prohibit new residential dwellings located on the retained farmland abutting the site 2016 Council Minutes July 21, 2016 5. PUBLIC PARTICIPATION None. 6. CORRESPONDENCE No written comments were received. 7. OTHER BUSINESS None. 8. ADJOURNMENT Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT the Public Meeting be adjourned at 7:35 p.m. and the Council Meeting be reconvened. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING DRAFT MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Tuesday, July 26, 2016 6:00 p.m. PRESENT: MAYOR PAUL ENS DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW STAFF PRESENT: CAO PAUL SHIPWAY TREASURER LORNE JAMES DEPUTY CLERK/PLANNING COORDINATOR MARGARET UNDERHILL 1. CALLTO ORDER Mayor Ens called the meeting to order at 6:00 PM. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. FINANCE AND ADMINISTRATION 3.1 Reports to Council A. Report CAO-52/16 by Paul Shipway, CAO and Lorne James, Treasurer re Straffordville Community Centre — Upstairs — Basement Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report CAO-52/16 re Straffordville Community Centre — Upstairs-Basement be received for information; AND THAT Council direct staff to proceed with issuing a change order to Reid & Deleye pursuant to Report CAO 52/16 to finish the upstairs and downstairs of the Straffordville Community Centre to incorporate a municipal office and council chambers; AND THAT Council direct staff to utilize Working Capital Reserve, Library Reserve and proceeds from sale within 2016 to fund the expenditure. 2016 Council Minutes July 26, 2016 AND THAT staff be directed to conduct surplus activities for the Municipal Office located at 9344 Plank Rd. pursuant to the Municipal Sale & Disposition of Land Policy. CARRIED 4. BY-LAW A. By-Law 2016-069 Being a By-law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT confirming By-Law 2016-069 be read a first, second and third time and finally passed. CARRIED 5. ADJOURNMENT Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT the Council meeting be adjourned at 6:20 p.m. CARRIED MAYOR CLERK THE CORPORATION OF THE MUNICIPALITY OF BAYHAM SPECIAL MEETING MINUTES MUNICIPAL OFFICE 9344 Plank Road, Straffordville, ON Council Chambers Wednesday, August 3, 2016 5:30 p.m. PRESENT: DEPUTY MAYOR TOM SOUTHWICK COUNCILLORS WAYNE CASIER RANDY BREYER ED KETCHABAW ABSENT: MAYOR PAUL ENS STAFF PRESENT: CAO PAUL SHIPWAY 1. CALLTO ORDER Deputy Mayor Southwick called the meeting to order at 5:30 PM. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared. 3. DEVELOPMENT SERVICES — SUSTAINABILITY AND CONSERVATION 4. BY-LAW A. By-Law 2016-070 Being a By-law to authorize the execution of an Agreement of Purchase & Sale — 31 Elizabeth St— Port Burwell Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT By-Law 2016-070 be read a first, second and third time and finally passed. CARRIED 5. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL A. By-Law 2016-071 Being a by-law to confirm all actions of Council Moved by: Councillor Breyer Seconded by: Councillor Casier 2016 Council Minutes August 3, 2016 THAT Confirming By-Law 2016-071 be read a first, second and third time and finally passed. CARRIED 6. ADJOURNMENT Moved by: Councillor Casier Seconded by: Councillor Breyer THAT the Council meeting be adjourned at 5:35 p.m. CARRIED MAYOR CLERK �AYHA�? r REPORT DEVELOPMENT SERVICES —A"Jortunity Is�� TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: August 18, 2016 REPORT: DS-34/16 FILE NO. C-07/ SUBJECT: Planning Act and Regulations Amendments Bill 73 —Smart Growth for Our Communities Act, 2015 BACKGROUND: As a result of the Smart Growth for Our Communities Act, 2015 (Bill 73) approved December 3, 2015, actions and revisions are planned for our various planning policies and regulations at a future time through our Official Plan Review and subsequent Zoning By-law Review. DISCUSSION Attached to this report is a comprehensive memorandum provided by IBI Group outlining the Bill 73 changes and actions, if any, to be taken immediately or in future planning document review. ATTACHMENTS: 1. IBI Memorandum dated July 28, 2016 RECOMMENDATION 1. THAT Report DS-34/16 regarding the Planning Act and Regulations Amendments Bill 73 be received for information. Respectfully Submitted by: Reviewed by: Margaret/0 derhill u w Deputy Clerk/Planning Coordinator CAO r� IBI GROUP 203-350 Oxford Street West IB I London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 1 1 ibigroup.com Memorandum To/Attention Municipality of Bayham Date July 28, 2016 From William Pol, MCIP, RPP Project No 3404-128 cc file Subject Planning Act and Regulations Amendments Bill 73 Effective Date July 1, 2016— Effect on land use planning in the Municipality of Bayham 1.0 Introduction The purpose of this memo is to advise Council of applicable land use planning changes resulting from Smart Growth for Our Communities Act 2015 (Bill73) Bill 73. We have completed a review of the Planning Act and Planning Regulation amendments approved December 3, 2015, most of which came into effect on July 1, 2016. The Provincial Ministry of Municipal Affairs provided the following summary of the changes: The Smart Growth for Our Communities Act, 2015, which also makes changes to the Development Charges Act, 1997, provides for enhanced tools and processes for communities and residents to determine how their neighbourhoods grow, and to plan and pay for growth. The legislation aims to help municipalities recover more costs for growth- related infrastructure, give residents more say in how their communities grow, protect and promote greenspaces, enhance transparency and accountability, set clearer rules for land use planning, give municipalities more independence to make local decisions and make it easier to resolve disputes. The following headings consider the changes for the various planning policies and regulations on which council makes decisions. Each section will conclude with a comment on Council or staff immediate actions.. 2.0 Provincial Interest Matters The Planning Act, 2. Provincial Interest has been amended by adding "the promotion of built form that: is well designed; encourages a sense of place; and provides for public spaces that are of high quality,safe, accessible,attractive and vibrant." This change means that all land use planning documents and decisions of Council shall have regard to this interest. As Official Plan reviews, zoning by-law updates or major redevelopment projects are proposed, the built form should be considered as part of the planning process. No Council action is required. 1131 Group is a group of firms providing professional services and is affiliated with IBI Group Architects IBI GROUP MEMORANDUM 2 Municipality of Bayham—July 28,2016 3.0 Planning Advisory Committee Planning Advisory Committees continue to be an optional committee appointment for lower tier municipalities including the Municipality of Bayham, but are now mandatory for all upper tier and single tier municipalities such as Elgin County. The Advisory Committee must have at least one citizen member excluding councillors and municipal staff to provide non-binding recommendations to Council on land use planning matters. No Council action is required. 4.0 Citizen Engagement 4.1 Council,the Committee of Adjustment and the County Approval Authority shall explain the effect of the public written and oral input, if any, on their decision on any planning matter. This public input may assist in the drafting a notice of decision for Official Plan amendments, Zoning By-law amendments and minor variance decisions. Council and staff through the drafting of the Council resolutions or decisions, shall include the effect of the public input on the decision to approve or refuse an application. (Planning Section 2.1) 4.2 Where a planning application is appealed to the Ontario Municipal Board, all public input, written and oral submissions must be forwarded to the Board and considered by the Board. Staff shall forward the public oral and written comments to the Board as needed. 4.3 The Municipality has the option to create alternative public notice requirements for who receives notice; how it is given and timing for the public meeting through an Official Plan amendment. Bill 73 also requires that Official Plans contain public consultation processes for Official Plan Amendments, Zoning By-law amendments and consents. Notice policies are currently found in the Official Plan Section 8.5. These requirements will remain in place until the time of the Official Plan review. No Council action is required. 4.4 The public notice regulations for all planning amendments have been amended to permit notice by e-mail in addition to personal service, mail or fax. Both the direct notice and newspaper notices shall include the following. The application information must be available on the municipality's website or identify where more information can be obtained. Notice of a hearing given by publishing in a newspaper as described in subsection (4) shall include the following. 1. The date, time and location of the hearing. 2. An explanation of the purpose and effect of the proposed minor variance or permission. 3. A description of the subject land or a key map showing the subject land. 4. Where and when additional information regarding the application will be available to the public for inspection. 5. The following statement: For more information about this matter, contact (address, email address, website or other location or means by which information may be obtained from the committee). O. Reg. 175116, s. 1 (13). IBI GROUP MEMORANDUM 3 Municipality of Bayham—July 28,2016 Staff shall update the notice format to include where more information can be obtained and allow for the transmission of notices via e-mail. No Council action required. 5.0 Official Plan/Official Plan Amendments and Zoning By-law 5.1 Official Plan updates by the Municipality must conform to the County policies. The opinion of the County on conformity to the Elgin County Official Plan is not subject to OMB review. This change ensures greater certainty and consistency between Municipal and County Official Plans. No Council action is required. 5.2 If the Municipality enacts a new Official Plan by replacing the existing Plan, the update period is extended to a 10 year update cycle. If the Official Plan is reviewed and amended the review period stays at a 5 year review cycle. No action is required by Council. 5.3 Where Council has adopted a new Official Plan or a new comprehensive Zoning By-law, no privately initiated Official Plan or Zoning By-law amendments are allowed for two (2) years from the first day the Plan or amendments take effect. The purpose is to add certainty and stability to the policies and regulations. Council continues to be able to initiate municipal amendments and may by resolution authorize privately initiated amendments to proceed. No Council action is required. 5.4 New Official Plans or updates for the Municipality must include goals, objectives and policies related to the built environment consistent with the Planning Act Provincial interest and the Provincial Policy Statement 2014. No Council action is required. 5.5 Legislation is in force allowing the Municipality/applicant and the County of Elgin to request a 90 day time out period during the 180 processing period for an Official Plan amendment. Notice is sent to the approval authority on agreement by the parties, to extend the processing time to a maximum of 90 days. Either party can choose to terminate the"time-out'during this time. No Council action is required. 5.6 The Province has removed the right to appeal Official Plan amendments or policies which implement specifically approved Provincial matters. Two examples in the Municipality include source water protection boundaries that may be added to the Plan or boundaries of settlement areas established by the Elgin County Official Plan. No Council action is required. 5.7 The legislation removes Official Plan appeals against: policies allowing second units at the time of Official Plan update; an Official Plan in its entirety; and Council may enact policies creating a time limits for additional appeals on a Council "non-decision". No Council action is required. 5.8 Where an applicant appeals an Official Plan or zoning by-law amendment they must provide reasons for the appeal if they intend to argue the consistency with Provincial Policies. The issues cannot be raised at the hearing unless they are identified in the appeal. No Council action required. IBI GROUP MEMORANDUM 4 Municipality of Bayham—July 28,2016 6.0 Minor Variance Applications 6.1 The Municipality may adopt specific criteria for minor variance applications in the Official Plan beyond the requirements of the Planning Act. These criteria may be included in the next Official Plan update. No Council action required. 6.2 Where a site specific zoning by-law amendment has been passed or a minor variance has been approved for a specific site, the legislation removes the ability to apply for a minor variance to the zoning by-law amendment or a second minor variance on the same lands, for two (2) years from the date of passing\ approval of the amendment. This ensures greater certainty in the zoning process. Council may by resolution allow an application to proceed within this time period. No Council action required. 7.0 Parkland Dedication Monies collected by the Municipality in lieu of parkland dedication through subdivision or consent approval shall be held in a specific account. The Treasurer must prepare a detailed financial statement annually and the statement be made available to the public. Where the municipality requests dedication greater than the 5%for residential uses or 2% for commercial\industrial purposes, the municipality shall adopt a parks plan to support the larger dedication amounts. No Council action required. 8.0 Site Plan, Consents and Subdivision Approval There are no changes to the legislation for site plan approval. The consent and subdivision approval process are the responsibility of the County of Elgin and do not effect the planning process for the Municipality. William Pol. IBI GROUP William Pol, MCIP, RPP Affiliate IBI Group Consulting Planner to the Municipality of Bayham : REPORT o� o��y DEVELOPMENT SERVICES poi.tunity Is�L TO: Mayor & Members of Council FROM: Margaret Underhill, Deputy Clerk/Planning Coordinator DATE: June 16, 2016 REPORT: DS-35/16 FILE NO. C-07 / D10.SEMC / BL 2016-074 Roll # 3401-000-004-09805 SUBJECT: Site Plan Agreement—Straffordville Evangelical Mennonite Church BACKGROUND: A site plan control application was received on July 20, 2016 and deemed complete August 12, 2016 from the Straffordville Evangelical Mennonite Church for their property located at 55748 Third Street, Straffordville. The application proposes the construction of a 776 m2 (8352 sq.ft.) Church with lot upgrades for parking, drainage and connection to the municipal sanitary sewer system. The subject land is designated "Residential" in the Official Plan and zoned Institutional (1) in the Zoning By-law Z456-2003. DISCUSSION: Based on staff review of the site plan approval application and accompanying final drawing received on August 12, 2016, staff concur that it meets the intent of the Official Plan and the requirements of the Zoning By-law. At the time of writing this report, the Agreement does not indicate the amount of any capital charges and the required security deposit as staff is anticipating receiving a works estimate on which to calculate the security amount. The amount will be established by the time the report is presented at the August 181h meeting. Staff recommends approval of the site plan agreement subject to the addition of the determination of any capital charges and security deposit amount. ATTACHMENTS 1. Site Plan Application 2. Draft By-law 2016-074 - Site Plan Agreement attached. Staff Report DS-35/16 Straff EMC 2 RECOMMENDATION 1. THAT Report DS-35/16 regarding the Straffordville Evangelical Mennonite Church site plan agreement be received; 2. AND THAT By-law No. 2016-074 being a By-law to authorize the execution of a Site Plan Agreement between Straffordville Evangelical Mennonite Church and the Municipality of Bayham for development at the property known as 54748 Third Street be presented for enactment. Respectfully Submitted by: Reviewed by: Margar t Underhill u ip y Deputy Clerk/Planning Coordinator CAO JUi ? O %Ol544 —'—APPLICATI FEE RECEIVED:$ MUNICIPALITY OFBAYHAM SITE PLAN APPROVAL APPLICATION FORM The undersigned hereby request the Municipality of Bayham to consider a Site Plan Control application pursuant to Section 41 of the Planning Act on the lands hereinafter described. This application is accompanied by a fee of$500($250 fee+$250 deposit for properties with accumulative building area of 150 M2 or less)OR$2000($1000 fee&$1000 deposit for accumulative building area 151 M2 or greater)by cash or cheque made payable to the Municipality of Bayham. 1. BACKGROUND INFORMATION a) Applicant's Name 14.616 Applicant's Mailing Address pxona# pax: Email: W Registered Owner(if other than applicant) Owner's Address p»ono# pax: Email: ' C) Location m Subject Land moLLw3401' Lmwumhor(s) & Plan No.o,Concession _______ partwumuo,(o) Reference Plan 7 e11 Address(if any) The subject land io located onthe ALL side of unvwoon d and d) Existing use of Subject property o) Specific indication of proposed uses of land and buildings D Official Plan Designation o) zoning By-law Existing Zoning Requested Zoning l 2.SITE INFORMATION a)Zoning Provisions REQUIRED PROPOSED Lot Frontage Lot Depth Lot Area :,z`'R Lot Coverage Front Yard Rear Yard 4Z Interior Side Yards 5_5 Exterior Side Yard(corner lot) Landscaped Open Space(%) No.of Parking Spaces No.of Loading Spaces Width of Planting Strip Driveway Width Handicap Spaces Other(Specify) Off-Street Parking and Loading Facilities Total number of off-street parking spaces existing Number of off-street parking spaces proposed(include existing&proposed) 6 Number of off-street loading facilities existing 0 Number of off-street loading facilities proposed(include existing&proposed) b) Proposed Building Size: Ground Floor Area of Existing Buildings(s) D Ground Floor Area of Proposed Development 7` 3 !�� Total Ground Floor Area 7 y 3 i�Z (including existing&proposed) Number of Storeys proposed 17' Building Height Proposed .Z `K_ Total Gross Floor Area Proposed (including existing and proposed) -2q G 3. COMPLETE AS APPLICABLE: a) MULTIPLE FAIfIIILY RESIDENTIAL Landscaped Area sq m Conversion or Addition t Existing Residential Buildings Yes No Amenity and/or Children's P - Area Yes No UNIT BREAKDOWN Type Num er of Units Floor area of Unit Type Bachelor One-Bedroom Two-Bedroom Three-Bedroom 3. COMPLETE AS APPLICABLE:-(cont'd) a) MULTIPLE FAMILY RESIDENTIAL-(cont'd) Other Facilities provided(eg. play facilities,un erground parking,games rooms, swimming pool,etc.) 2 b) COMMERCIAL/INDUSTRIAL/INSTITUTIONAL/OPEN SPACE OR OTHER USES (as applicable) No.of New Buildings Proposed Conversion or Addition to Existing Building Yes No Describe Gross Floor Area(breakdown by type of use,eg.-office area,retail,storage, manufacturing area,etc.) Seating Capacity(for rest.or assembly hall,etc.) Describe Type of Business Proposed In future(5 yrs) No.of Staff Proposed-Initially Yes No Open Storage Required Describe type,location,and buffering(if any) Phasing if any C/�0tiLl Describe Type of Use Proposed �1/4 No.of Beds(if applicable) 7-----u— �V Gross Floor Area by Type of Use y �( (eg.office,common rooms,storage,etc.) G Landscaped Area Sq m y�d2 If residential use proposed as part of,or accessory to commercial/industrtj ia/op space/other use,please specify Type Number of Units Floor area of Unit Type �1j2 Bachelor One-Bedroom Two-Bedroom Three-Bedroom / Dated this day of J/�< 20 X Qnatuer of Owner/Agent ure of Owner/Agent Cx</l�� of the /n1;iv/Cio�f��%i/ of in the ��w i y of GO_8,GrEMN1-DEC--LA-2E THAT: All of the statements contained in this application are true and I-rr7ake-tWis-selemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under Oath and by virtue of the Canada Evidence Act. DECLA}�D b�jfore me at the �U/� Of fY��s11C//7�in the �G_ of / this /$Say of �/1^'/Cl 20/ Signature of owner/Agent Signature of Owner rg . A Comrr�lam:ssioner, tc. 3 /4!1 `.; Straff�rt9v�3k.�N �0#1Y9 cMFcfile+ehg�h'amtoirsttn+r� - August 2 2016 i To.v+'htlitt it may concem, :be prop d m,r chu C°I fa,:MV/to be constr6cted at 55749 i hlyd St, Ssa€'dvillQ O 3s a MUMII ancr COMM-Aity related I�?lity.. The classmorns W"cated ir,the uWer leiel are Far Swiday schwl'classes,study graups,or QVIer ct:rc=h related `unCtlo rs. 'They are not i�,.ended'for the use of weekly,regular day sc use. Regards, Pastoe Abe rq i I i i i 2 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-074 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A SITE PLAN AGREEMENT BETWEEN STRAFFORDVILLE EVANGELICAL MENNONITE CHURCH AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 41 of the Planning Act, R.S.O. 1990, c. 13, as amended, provides, in part, that, where in an Official Plan an area is shown or described as a proposed site plan control area, the Council of the local municipality in which the proposed area is situate may, by by-law, designate the whole or any part of such area as a site plan control area; AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law 2005-061 pursuant to Section 41 of the said Planning Act. AND WHEREAS Section 41 of the said Planning Act, as cited above, provides that no person shall undertake any development in an area designated as subject to site plan control pursuant to a by-law enacted under that section without first having received approval, as the Council may determine, of the following: 1. Plans showing the location of all buildings and structures to be erected and showing the location of all facilities and works to be provided in conjunction therewith and of all facilities and works required under clause (7) (a). AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan agreement with Straffordville Evangelical Mennonite Church NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute the Site Plan Agreement between The Corporation of the Municipality of Bayham and Straffordville Evangelical Mennonite Church affixed hereto and forming part of this By- law as Schedule "A". 2. THAT the executed agreement be registered at the owner's expense against the land to which it applies under the Land Titles Registry Elgin # 11. READ A FIRST AND SECOND TIME this 18' day of August 2016. READ A THIRD TIME AND FINALLY PASSED this 18t" day of August 2016. MAYOR CLERK 1 SCHEDULE `A' TO BY-LAW 2016-074 SITE PLAN CONTROL AGREEMENT STRAFFORDVILLE EVANGELICAL MENNONITE CHURCH AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Plan 205 Lots 14 to 16 North Third St Lots 18 to 20 South Fourth St Part Elgin St, Municipality of Bayham, County of Elgin z This Agreement made in duplicate this 18t" day of August 2016. BETWEEN: STRAFFORDVILLE EVANGELICAL MENNONITE CHURCH (hereinafter the "Owner") Of the First Part AND: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (hereinafter the "Municipality") Of the Second Part WHEREAS the Owner is the owner in fee simple of the land situate in the Municipality of Bayham in the County of Elgin and Province of Ontario, being Plan 205 Lots 14 to 16 North Third St Lots 18 to 20 South Fourth St Part Elgin St, therein, and more particularly identified and depicted in Attachment "A" attached hereto (and hereinafter referred to as the "Lands"); AND WHEREAS, in effect, the Official Plan of the Municipality of Bayham designates the entirety of the Municipality as a site plan control area; AND WHEREAS the Owner intends to develop the lands in accordance with a Site Plan attached and marked as Attachment "A" hereto (and hereinafter referred to as the "Plan"); AND WHEREAS the Municipality, as a condition of approval of proposed development of the Lands requires the Owner to enter into a Site Plan Control Agreement as contemplated by By- Law No. 2016-047, being the Site Plan Control By-Law enacted by the Council for the Municipality; NOW THEREFORE, in consideration of good and valuable consideration exchanged herein and, further thereto, the sum of two dollars ($2.00) of lawful money of Canada now paid by each party to the other, the receipt and sufficiency of which consideration is hereby acknowledged, the Owner and Municipality hereby covenant and agree as follows: 1. The Owner agrees that no building permit will be available for the development of the Lands until the Plan has been approved by the Municipality and further agrees that work 3 in relation to such development will not commence prior to the issuance of a building permit. 2. The Attachments hereto and as described below, attached and verified by the signatures of the Parties hereto, are incorporated in and form part of this Agreement: Attachment "A" — Lands/Site Plan/Grading Plan Attachment "B" —Certificate of Compliance. 3. The Parties agree and acknowledge that Attachment "A" (Lands/Site Plan/Grading Plan) hereto identifies the Lands which are subject to this Agreement and, furthermore, depicts and details the Plan for development of the Lands, including but not limited to; (a) The location and height of all buildings and structures to be erected; (b) The location of vehicular entrances and exits; (c) The location and provision of off-Street vehicular loading and parking facilities, including driveways for emergency vehicles; (d) Walkways and all other means of pedestrian access; (e) The location and provision of fences, trees and all ground cover or facilities for landscaping the Lands and protecting the adjoining lands and, furthermore, depicts the lighting, including flood lighting, of the Lands and any building or structure to be erected thereon; (f) The location and provision for the collection and storage of garbage and other waste materials. 4. The Owner agrees and covenants that the Lands will be developed, including but not limited to any building or structure that is to be erected thereon, in strict accordance with the Plan depicted on Attachment "A" hereto, subject only to such changes receiving prior approval from the Municipality. 5. The Parties agree and acknowledge that Attachment "A" (Lands/Site Plan/Grading) hereto depicts and details proposed site servicing facilities for development of the Lands, including but not limited to; (a) Lot grading information, indicating overland flow to and from adjacent properties, collection and disposal of surface water and storm water management (if deemed necessary by the Municipality); (b) Location of utilities within the road allowance and site connections to these utilities; (c) Building finished floor elevations; (d) Other information as required by the Municipality. 4 6. The Owner agrees and covenants that the site development and servicing upon the Lands will be in strict accordance with the Plans depicted on Attachment "A" hereto, subject only to such changes receiving prior approval from the Municipality. 7. The Owner further agrees that: (a) Final grades and elevations will be established to the satisfaction of the Municipality. The Owner will provide proof of final grades and elevations certified by a professional land surveyor or civil engineer prior to consideration of any request for final release of any security held by the Municipality relative to the proposed development of the Lands. (b) All necessary provisions for service connections on-site will be made to the satisfaction of the Municipality. (c) Construction work will be carried out expeditiously, in good and work-man-like manner, in accordance with good trade practices, and, at all times, so as to minimize nuisance. (d) All necessary precautions to avoid dust, noise and other nuisances and to provide for public safety will, so far as possible, be undertaken so as to achieve compliance with all federal, provincial, or other municipal regulations or standards. (e) All necessary care will be taken to see that mud and soil is not tracked or spilled onto any public street and, where such tracking occurs, the street shall be cleaned at the end of each working day. (f) Garbage disposal facilities will be of an enclosed type located and depicted on the Site Plan as attached as Attachment "A" hereto, at all times designed in a manner satisfactory to the Municipality. (g) Unless otherwise provided, all parking lots and walkways will be finished with hot-mix asphalt, concrete or paving stones to the satisfaction of the Municipality and have permanent bumper curbing along all parking areas that abut the limits of the Lands. (h) No topsoil shall be stockpiled on any other portion of the Lands except those lands identified for that purpose in Attachment "A" to this Agreement; provided that all topsoil shall be stockpiled and maintained in a manner which allows for the maintenance of weeds and other noxious plants; and the Municipality may at all times enter the Lands for purposes of inspection of such stockpiling of topsoil and, if necessary, for purposes of maintenance of weeds, the cost of which shall be borne by the Owner and collected either in like manner as municipal taxes or from any security held by the Municipality to ensure performance of all obligations by the Owner in respect of the development of the Lands. (i) Stockpiling of snow will not be allowed on the Lands where it will constitute a hazard as determined by the Municipality. 5 Q) The electrical servicing of the Lands shall be subject to the approval of Hydro One, or any successor utility thereto. (k) During the period of development of the Lands as contemplated by this Agreement, if the Owner fails to take any act required for public safety or convenience, as determined by the Municipality, and upon seven (7) days written notice, the Municipality, in addition to any other remedy at law, may enter upon the Lands and undertake any and all works to correct such failure and thereby reinstate such element of public safety or convenience, the cost of which municipal work shall be borne by the Owner and collected in like manner either as municipal taxes or from any security held by the Municipality to ensure performance of all obligations of the Owner hereunder. (1) The Municipality is at liberty to consider any breach of this Agreement as a violation of By-Law No. 2016-047, being the Site Plan Control By-Law for the Municipality of Bayham, and Section 41 of the Planning Act, R.S.O. 1990, c. P. 13, as amended, thereby constituting an offence pursuant to section 67 of the said Act and, further, entitling the Municipality to seek any manner of remedy or relief as based thereon, including but not limited to the issuance of a stop work order and/or injunction to restrain continuation of such breach. (m)Nothing in this Agreement constitutes a waiver of the duty of the Owner to comply with any other by-law of the Municipality or any other law, whether federal or provincial in nature. 8. The Owner shall be responsible for consulting with Hydro One, or any successor utility thereto, regarding any matters which relate to utility services provided by Hydro One. 9. The Owner shall be responsible for consulting with and obtaining any necessary approval from any and all regulatory body having an interest in or jurisdiction over the development of the Lands, including but not limited to the Long Point Region Conservation Authority and the Ministry of the Environment & Climate Change. 10. The Owner shall satisfy all requirements in relation to fire protection for the building or buildings or structure or structures to be erected upon the Lands to the satisfaction of the Fire Chief for the Municipality of Bayham. 11. The Owner agrees to pay for damages to public property, including but not limited to any municipal drain, ditch, street surface, or storm and sanitary sewer systems, which may occur during the development of the Lands as contemplated by this Agreement. In the event that the Owner shall fail to repair any such damage within thirty (30) days of occurrence, the Municipality may enter upon the Lands and effect such repair at the sole risk and expense of the Owner. 12. The Owner agrees that any and all lighting required for the development of the Lands in accordance with this Agreement shall be installed and maintained so as not to interfere with the use or enjoyment of adjacent properties or with the safe flow of traffic on abutting or adjacent streets, the determination of which interference shall be in the sole discretion and opinion of the Municipality. 6 13. The Owner shall landscape and maintain plants and groundcover upon the Lands and in strict accordance with the Plans and at all times to a standard acceptable to the Municipality. 14. If the Ontario Building Code requires that an Architect or Professional Engineer, or both, shall be responsible for the field review of any new building or structure or extension thereof as contemplated by this Agreement, then the Owner shall not occupy or use or permit occupation or use of, any such building or structure or extension thereof until after an Architect or Professional Engineer has delivered approval thereof to the Municipality by a letter addressed to the Municipality and signed by the said Architect or Professional Engineer and certifying that all construction and/or services on or in the Lands, including any such building or structure or extension thereof thereon as required for the development or redevelopment of the Lands have been installed and/or constructed in a manner satisfactory to the Architect or Professional Engineer. 15. The Municipality, through its servants, officers, and agents, including its Chief Building Official, Fire Chief, and Municipal Engineer, may, from time to time and any time, enter upon the Lands and/or any building or structure being erected thereon to inspect; (a) the progress of the development upon the Lands; (b) the state of maintenance as required by this Agreement; (c) compliance with any and all laws, whether Federal, Provincial, or Municipal, including any and all by-laws for the Municipality and more particularly including By-Law No. 2016-047 as Site Plan Control By-Law; and, (d) compliance with this Agreement. 16. In the event of any servant, officer, or agent of the Municipality determining, upon inspection of the Lands and any building or structure erected thereon, that the development is not proceeding in strict accordance with the Plan, and specifications filed, that servant, officer, or agent shall forthwith place a notice requiring all work upon the Lands to be stopped and, furthermore, forward, by registered mail, a copy of such notice to the Owner at his, her, or its last known address and the Owner shall forthwith correct the deficiency in relation to which that notice relates or, alternatively, appeal to the Council of the Municipality of Bayham as hereinafter provided. 17. In the event of any servant, officer, or agent of the Municipality, having inspected the Lands or any building or structure being erected thereon in accordance with this Agreement, be of the opinion that the state of maintenance of such Lands, building, or structure is unsatisfactory, such servant, officer, or agent shall forthwith forward a notice detailing the particulars of such opinion and the basis therefor, by registered mail, to the Owner at his, her, or its last known address and the Owner shall forthwith correct the deficiency giving rise to that opinion of unsatisfactory maintenance or, alternatively, appeal such opinion and the need for correction to the Council of the Municipality of Bayham as hereinafter provided. 18. In the event that the Owner should disagree with the opinion of the servant, officer, or agent of the Municipality as to the state of compliance and/or maintenance, such Owner 7 shall appear before the Council of the Municipality of Bayham, which Council, after hearing the details of the alleged deficiency and hearing the response of the Owner, shall express its opinion as to whether the maintenance of the lands, building, or structure is satisfactory and which decision shall constitute a final determination of the issue. 19. In the event that the Owner shall fail to obey a stop work order issued pursuant to section 16 above, the Owner acknowledges and recognizes the right of the Municipality to apply to a Court of competent jurisdiction in the Province of Ontario for appropriate relief, including but not limited to an injunction restraining continuation of work upon the Lands. 20. In the event that an Owner shall fail to correct a deficiency after notice is given pursuant to sections 16 or 17 above and which notice the Council of the Municipality of Bayham subsequently determines is correct in accordance with section 19 above, the Council of the Municipality of Bayham may by by-law direct, on default of the matter or thing being done by the Owner and after two (2) weeks written notice to the Owner as delivered by registered mail to the last known address of the Owner, that such matter or thing be done by or on behalf of the Municipality, at the expense of the Owner, which expense may be recoverable by action, as municipal taxes, or as drawn from and paid by any security deposit with the Municipality as security for full performance of all obligations by the Owner in respect of the development contemplated by this Agreement. 21. The Owner further acknowledges that any contravention of any provision of this Agreement will constitute a contravention of By-Law No. 2016-047 for the Municipality of Bayham, being the Site Plan Control By-Law, as enacted pursuant to section 41 of the Planning Act, R.S.O. 1990, c. P.13, as amended, and, among other methods of remedy or relief, is subject to prosecution and penalty as provided for in section 67 of such Act. 22. Unless otherwise authorized, in the event that the Owner wishes to revise the development as described in and depicted in Attachment "A" attached, he, she, or it shall make application to the Council of the Municipality of Bayham for reconsideration and approval and, furthermore, the Owner agrees that construction shall not proceed so as to implement any such revision until approval is given by such Council or, alternatively and on appeal, the Ontario Municipal Board pursuant to the procedure set forth in section 41 of the Planning Act, RSO 1990, c. P.13, as amended. 23. The Owner agrees to pay to the Municipality all administration costs incurred in connection with the preparation and/or implementation of this Agreement, including all legal, engineering, and inspection costs. 24. Upon execution of this Agreement and as contribution to capital charges, the Owner shall pay to the Municipality, in cash or by certified cheque, the amount of TBD Dollars and Cents ($ ). 25. Upon execution of this agreement and as contribution to Site Plan Review expenses, the Owner shall pay to the Municipality, in cash or certified cheque, the amount of Two Hundred Fifty Dollars ($250). 8 26. Before commencing any of the work contemplated herein, the Owner shall supply the Municipality with a Liability Insurance Policy, or acceptable proof thereof, providing coverage to a minimum amount of $ 2,000,000 per occurrence, and in a form satisfactory to the Municipality, thereby indemnifying the Municipality from any loss arising from claims for damages, injury, or otherwise, in connection with the work to be undertaken upon the Lands and for which approval contemplated by this Agreement is granted. The said policy of insurance shall be provided at the time of execution of this Agreement and shall remain in force until the development contemplated herein is complete and all required documentation in evidence thereof has been filed with the Municipality. 27. The Owner hereby identifies the intended completion date for the development contemplated by this Agreement as on or before August 18, 2017. The Parties agree that it is a responsibility of the Owner to arrange for completion of the development contemplated by this Agreement on or before such date and, furthermore, to apply for any extension of and from such date by no later than sixty (60) days prior to such intended completion date. 28.As security for the performance and completion of all works required by this Agreement, the Owner shall provide the Municipality with a Letter of Credit, in the amount of TBD ($ ) The said Letter of Credit will be based on the estimated cost of alterations to public property, roadways, curbs and gutters and drains, and any repairs for damages to public property, roadways, curbs and gutters and drains, plus all site-specific components as identified by the Site Plan and Site Servicing Plan, attached as Attachment "A", which are approved under this Agreement. The amount of the Letter of Credit shall be established by the Municipality. The irrevocable Letter of Credit will be issued by a Chartered Bank or other institution acceptable to the Municipality and provide specific reference to this Agreement and provide for the value thereof to be payable to the Municipality at any time or, in part, from time to time, upon written notice from the Municipality. The Letter of Credit shall be provided by the Owner to the Municipality at the time of execution of this Agreement and shall remain in force, until twelve (12) months after completion of the development contemplated by this Agreement, including but not limited to production of all documentation required for evidence of such due and proper completion of the Development. 29. This Agreement and the provisions thereof do not grant to the Owner, or any person acquiring any interest in the said Lands, any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of his, her, or its obligations under this Agreement or any negligence on the part of the Owner in relation to the Performance of any obligations required by this Agreement. 30. In the event that construction on the Lands has not commenced within the one (1) year from the date of registration of this Agreement against title to the Lands, the Municipality may, at its option and on one (1) month written notice to the Owner, declare this agreement to be terminated, subject to renegotiation at the option of the Municipality. In the event that the Agreement is terminated as set forth above, the Owner agrees that construction on the Lands as contemplated by this Agreement will not be commenced or 9 continued until such time as the terms of this Agreement, at the option of the Municipality, have been renegotiated. 31. Following completion of the development of the Lands in accordance with the Plans contemplated by this Agreement and attached as Attachment "A" hereto, the Owner shall prepare, sign, and deliver to the Municipality a Certificate of Compliance in the form and of the content set forth in Attachment "B" hereto, by which Certificate the Owner shall confirm that all elements of this Site Plan Agreement have been completed in accordance with the terms hereof and the provisions of By-Law No. 2016-047, being the Site Plan Control By-Law for the Municipality. 32. The Owner agrees that he, she, or it will not call into question, directly or indirectly and in any proceeding whatsoever in law or in equity or before any administrative tribunal or court, the right of the Municipality to enter into this Agreement or to enforce each and every term, covenant, and condition herein contained and, furthermore, acknowledges that this provision may be pled as an estoppel as against the Owner in any such case. 33. The Owner agrees on behalf of himself, herself, or itself, including their respective heirs, executors, ministries, and assigns, to save harmless and indemnify the Municipality from all losses, damages, costs, charges, and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly from any action taken by the Owner in accordance with this Agreement. 34. All facilities, works, and other matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense but at all times to the satisfaction of the Municipality in accordance with all standards applied by the Municipality and, in default thereof and without limiting any right or claim to remedy or relief as available to the Municipality, the provisions of section 446 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, shall apply. 35. This Agreement shall be registered, at the expense of the Owner, against title to the Lands and the Municipality shall be entitled, subject to the provisions of any statute of the Province of Ontario, including but not limited to the Registry Act and/or Land Titles Act, to enforce its provisions against the Owner as named herein, including any successor in title thereto. 36. This Agreement enures to the benefit of and is binding upon the Parties hereto and their respective heirs, executors, administrators, and assigns. 10 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement by their hands and seals or under cover of duly authorized officials at Bayham, Ontario this 18th day of August, 2016. Signed, Sealed, and Delivered ) In the presence of ) Isaac Froese, Board Chairman Abe Wall, Church Treasurer Straffordville Evangelical Mennonite Church I have authority to bind the Corporation THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens, Mayor Paul Shipway, Clerk I — a*rcurr Nmts, rsuro.�maslni un�lurxr cerama y'Qg@y`yQgs; n�.c air�a�ala�ielw�ou.�imm u wmoa a •� �'-'��g—��® /.4 zsv°'�%vJ ,m. wu. .,.,,, .. .c mei,m�.n r,...w. .�.'o`w now"i on.c.nn Knl�rt am�m�w lur°�.Pia° �c .a®owPul e�s.aP Pn aox e m a anam m ranm ...r., > �, _—I"I'°*� e. LOT_19 LAT JB .6' a_iy„ v me me wrv�m w aw s .o�a vx oos.,n ar n2 mmnm041a s,le.e.elem a a,wv a m '�o a+a. "� I LOTS SO ' .� aim aw Cr �w�.as m.ana+a•PP, "` a�, — J PT'Y OF FOURTH �T�PB�, —1+ — J w.a wuwnws.,min w,w.wo n+r�m.mreal,crnwmp�d M"��^P"a ns altiuix nortwmm�anmmw`,�6 n<oaoamm w war v a LOT 1T wuene aw,naw,wrt r.uoa ' .on P a�mluirmal,I�Fl.4�[R��i1LmMµa�E �:.M � I I I I I Y�� //./n��% .� '� a ar m¢wu wr r um ran w�m++,rm rlw. w v m¢n n.[unm rP.w �P �R n n• 'MiYrt M01[aM. I I w n'.�.e�"'Pmspye1p SIR �I ,'° I velar mmaw rQ mac APPORUVILLf: Vj \ k 1 — ( y @ sx' o�E Ego-OP _.r__. ,r-t — _ c" \ P NPalLY.wrro oPePri,ow�a,EcicS sn .., man. �RePPmr € e+ +R --- a Z\ �: __ n -I ,;J �°�' �..�®.. '.. ! �etNeNua�•*paa. ..e aaA, --- - - - _-T I ��® '`lj- �,_ �uinc SERrigNc •••eee .aeon j ' SPECIFlCAYIONS L-_ ----- J 81.000E FIRE CISTERN(BY OTHERS) DISABLED PARKING PERMIT Sion LOT' v ."o ..nu '• ..✓J•-, a m LOT J9 �,oi.,e.. .n....� _ ze J�' .; Ot_a•..� goer. ra+.m.. ..n w I\ I .,✓ p. eau.,y. � � _ n4%eo-sT.i PER - .P..e. R.! - -'--�„; BY MIT wo. d7'R/CHT -... a.: •� «m.. ONLY •i.rTMa"�rm'.<a0r�m,me..'Ow'®na"S.w°"".za.u"' 9etlr �7rv ' ,Doan •Y\ _ — — — — -� -- _—- R6c3 t0 5 an a mP«w s�.wn w wwsm visa • ��_++.ye � wiolo. IHe��wattNo oaala�kn a.B n�onmlO eaC a,on_ONnnas ek O weoi an smo1a1m symTHIRD T _ STREET a.a-•rn,Hanel«Ire SITE PLAN -- sPl s°Pcat I I ° a BARRIER—FREE „a,,, --------- _-- sPr PARKING SIGN ... J PROPOSED ,elm oo,an °6ePw1°' NEW CHURCH BUILDING ®� FOR EMC CHURCH w°aH N npeca faa[ ��—P na uasem Pp a¢ aa.a •a � am • � um wn mPa, rwm L a.OaU . mtz rP®even 6124 a PIPE BOLLARD .nn„ .mm.a m. w.. _a urx yr Pm m w® "'9 ID10 SP1 3 ueo 61Niq M C ENGINEERING 12 ATTACHMENT "B" CERTIFICATE OF COMPLIANCE PROPERTY IDENTIFICATION: Municipal Address: Owner: This document serves to certify that the Development project on the afore-noted Lands has been completed in accordance with the terms and conditions of the Site Plan Agreement between the undersigned, as Owner, and the Corporation of the Municipality of Bayham as dated , 20_, and as authorized by By-Law No. 2016 - for the said Municipality of Bayham. The undersigned makes this certification declaring it to be true and correct and as if made under oath. Dated at Ontario this day of 20_. Witness Signature Name of Owner/Agent (Print) Address of Owner (Mailing) Telephone Number ifC- A /\Ioih Ontario,Cmada EDQ �. Proud Heritage.Bright future. Progre451vo by Ni)turc NOTICE OF PUBLIC MEETING for the Town of Aylmer, the Township of Malahide, and the County of Elgin Proposed Annexation between the Township of Malahide and the Town of Aylmer. The Councils of the Township of Malahide and the Town of Aylmer propose to transfer by annexation that Part of Lot 83, Concession North of Talbot Road, located within the Township of Malahide, in the County of Elgin, designated as Part 1 on Plan 11 R-10052, known municipally as 516 John Street North, and commonly referred to as the Elgin Innovation Centre, to the Town of Aylmer. The Public Meeting will be held at Malahide Community Place, located at 12105 Whittaker Road, in Springfield, on Thursday, September 8, 2016 at 7:00 pm. Anyone wishing to make comment may do so in writing prior to August 15, 2016 or in person at the public meeting. A copy of the draft Restructuring Proposal is available on the Town and Township's websites and a copy of the draft Restructuring Proposal will be available for review at the meeting. Anyone requiring more information may contact the undersigned of the Town or Township. Michelle Casavecchia-Somers, CAO Jennifer Reynaert, Administrator 87 John Street South 46 Talbot Street West Aylmer, ON N5H 2C3 Aylmer, ON N5H 1J7 mcasavecchia@malahide.ca jreynaert@aylmer.ca 519-773-5344 519-773-3164 www.malahide.ca www.aylmer.ca KEY MAP Township of Malahide i I I SUBJECT LAW Elgin Innovation Centre F I 0'0 ElginC�= � � July 25, 2016 For immediate release Alvinston Pharmacy Approved For Elgincentives Grant BAYHAM, ON — Elgin County Economic Development is pleased to announce that the Alvinston Pharmacy located at 41 Robinson St. in Port Burwell has recently been approved for an Elgincentives Community Improvement Plan (CIP) grant. Alvinston Pharmacy received $10, 000 in Building Improvement Grants. These funds will be used to restore and renovate the interior of the building; changing walls and floors including subfloor, basement waterproofing and structural improvements. The Elgincentives CIP offers financial incentives to businesses that cover up to 50% of eligible costs to a maximum of$15,000 per project. Businesses will qualify for Elgincentives provided that they meet certain criteria and are located in one of the following areas: downtowns; agricultural areas; ports and lakeshore areas. Grants are available for fagade, signage, and property improvements; building improvements/restorations; building conversions/expansions; energy efficiency retrofits; feasibility and design studies; and outdoor art projects. Supplemental grants are available for multiple property owners or tenants looking to implement a coordinated approach to improvement projects and to members of the Savour Elgin and Elgin Arts Trail programs. For more information about the Elgincentives Community Improvement Plan or to download an application visit www.elgincentives.ca, e-mail kburns@elgin.ca or call 519-631-1460 ext. 137. -30- For further information contact: Kate Burns Gallagher Economice Development Coordinator County of Elgin Phone: (519) 631-1460 Ext. 137 kburns@elgin.ca Subject:The Ontario Culture Strategy:Telling our stories, growing our economy Dear Municipal Partner, I am pleased to let you know that yesterday Minister McMahon launched the Ontario government's first Culture Strategy. As you know, last fall the ministry held conversations with Ontarians across the province to help us develop the Culture Strategy. We heard from thousands of individuals and many municipalities about the value of arts and culture in people's lives and communities.This input helped us develop a strategy that truly reflects our province's diversity and vibrancy. The Culture Strategy sets out a vision, principles and four overarching goals to guide the government's support over the next five years.These goals are to promote cultural engagement and inclusion, strengthen culture in communities,fuel the creative economy and promote the value of the arts throughout government. Each goal includes strategies and actions, which include: • creating a new fund to support publishers to develop learning resources aimed at fostering the use of diverse Canadian content in schools • supporting conservation of heritage buildings by leveraging opportunities for energy efficiency improvements through Ontario's Climate Change Action Plan • creating opportunities to enhance technical and business skills training for cultural workers • developing a new fund to support cultural activities in Indigenous communities and supporting youth cultural camps to build leadership skills and promote awareness of traditional knowledge. I encourage you to read the strategy to learn more about these and other actions we will take to strengthen culture in Ontario. I look forward to the next phase of this initiative, in which we will develop a plan to guide the implementation of the Culture Strategy. We learned a great deal through Culture Talks and will continue that conversation to help us achieve the goals Ontarians helped us set so that the diversity of our stories and communities are celebrated long into the future. Sincerely, Maureen Adamson Deputy Minister of Tourism, Culture and Sport Subject: Help Ontario Make Business Easier for the Food Processing Sector Newsroom News Release Help Ontario Make Business Easier for the Food Processing Sector August 2,2016 Visit Ontario.ca/RedTapeChallenge to Share Your Feedback by September 30 Ontario is asking businesses and the public to help identify and improve regulations that are unclear, outdated, redundant or unnecessarily costly for the food processing sector. Feedback can be provided online by visiting Ontario.ca/RedTapeChallenge, a crowd-sourced platform that gives businesses and other interested Ontarians the chance to review current regulations and suggest improvements. The deadline for submissions is September 30, 2016. Comments received will help lessen compliance burdens, shorten response times and make it simpler for businesses to interact with government, without jeopardizing essential health and safety standards. Ontario has some of the most stringent food safety standards in North America, and the government is committed to maintaining and strengthening these standards through robust, efficient regulations that protect public health as well as enhance the competitiveness of the province's food processing sector. The Red Tape Challenge is part of Ontario's five-year, $400 million Business Growth Initiative, which is helping to grow the economy and create jobs by promoting an innovation-based economy, helping small companies to scale up and modernizing regulations for businesses. Reducing regulatory burden is part of the government's economic plan to build Ontario up and deliver on its number-one priority to grow the economy and create jobs. The four-part plan includes helping more people get and create the jobs of the future by expanding access to high-quality college and university education. The plan is making the largest infrastructure investment in hospitals, schools, roads, bridges and transit in Ontario's history and is investing in a low-carbon economy driven by innovative, high-growth, export-oriented businesses. The plan is also helping working Ontarians achieve a more secure retirement. QUICK FACTS • The food processing, beverage and tobacco industry contributed 2 per cent($12.1 billion) in GDP to Ontario's economy in 2015. • A consultation on the auto parts manufacturing sector was completed in June 2016 with almost 200 high quality submissions. The final plan for this sector will be available this November. Future rounds of consultations will focus on financial services, mining, chemical manufacturing and forestry. • The Red Tape Challenge is part of the province's Open Government commitment to create a more transparent, accessible and collaborative government for the people of Ontario. • Ontario's 2016 Burden Reduction Report highlighted significant progress, featuring 26 initiatives across government and identified that the government's burden reduction efforts have saved businesses a total of$122 million since 2011, surpassing the province's goal to save businesses$100 million by 2017. • In recognition of the province's efforts to reduce red tape, the Canadian Federation of Independent Business (CFIB)awarded the province a B+ grade—the second highest grade in Canada—as part of its annual Red Tape Awareness Week. ADDITIONAL RESOURCES • Visit the Red Tape Challenge QUOTES "We want to ensure Ontario's food processing industry continues to thrive and is primed to grow. We can do that by reducing barriers to doing business here without compromising the health and safety of the workers or the public. That's why we are asking the public and food processing business owners for input to help promote growth and strengthen Ontario's economy." —Brad Duguid, Minister of Economic Development and Growth "There are thousands of food processors in Ontario who are an integral part of our province's world renowned agri-food sector. We will listen to food and beverage processors and remove barriers to their growth and success, while ensuring Ontario's world-class food safety standards are upheld. We will continue to work to achieve the Premier's Agri-Food Challenge to create 120,000 new jobs and double the sector's growth rate by 2020." —Jeff Leal, Minister of Agriculture, Food and Rural Affairs "The Red Tape Challenge is a great way to help food processing businesses improve regulations that impact our operations. Modernizing Ontario's regulations will strengthen our competitive edge. It will help us to direct valuable resources to what matters most— making the best products for our customers. Because at the end of the day, that's what drives our growth —and that's what lets us hire more great people here in Brampton." —Frank De Michino, Chief Operating Officer, Italpasta "Food & Consumer Products of Canada (FCPC) and its member companies applaud the government for the Red Tape Challenge initiative. As the second largest employer in manufacturing in Ontario, food processing is an important contributor to the province's communities and its economic growth. Regulatory modernization is essential to catalyzing the innovation and R&D needed to grow this important sector and help our companies compete in global markets." —Michelle Saunders, Vice President, Provincial& Territorial Affairs, Food& Consumer Products of Canada CONTACTS Alex Mather Minister Duguid's Office alex.mather(a)ontario.ca Andreas Kyprianou Communications Branch 416-325-2479 andreas.kyprianou ontario.ca Ministry of Economic Development and Growth http://ontario.ca/economy ' Serving the Community since 1978 _ 519-842-9000 :Znr www.multiservicecentre.com • Join us on Facebook&Twitter Click on the icons on MSC home page Mother Teresa once said, "I can do things you cannot, you can do things I cannot, but together we can do great things." Proving the old do not corner the market on wisdom,Jesse McCord Lewis, age 6, reportedly wrote this message during the last week of his life: "Nuturing Healing Love." For those who have not heard of this remarkable young man, go here: htti)://www.iesselewischooselove.orci/. r r This summer, MSC and Stonebridge have been blessed with -' Karlee (a criminology student entering her 3rd year of - university) and Breanne (who will be completing her final year i t of a Massage Therapy program). Breanne has assisted in the delivery and promotion of the Stonebridge fitness programs while Karlee has provided reception and administration support (she was an especially big help with the Silent Auction in June) in MSC's mall office. Both feel they have learned a lot about the realities of programming, fundraising and important back shop requirements (citing respect for privacy as one example). They report staff have been"amazing, nice"and "handle their jobs so well."They will leave our workplace better for their presence. Having them around reminds us of this unique time in world history - never before has there been such a blend of ages, genders and types in the workforce. This exposure to diversity enriches us and the world we live in. We have much to teach each other-thank you Karlee and Breanne! Best of luck!! What's Happening - keep checking the MSC website for details & updates • Sept. 22: Celebrate Tillsonburg http://www.muItiservicecentre.com/images/uploads/flyer-Celebrate%20TiIIsonbural6.odf • Nov. 17: Business After 5 (Chamber of Commerce). In The Livingston Centre. • Ongoing: MSC Employment Services offer regular sessions. Program/Agency News & Info: Adult Literacy & Essential Skills (ALES) - Since 1987- ext. 266 • Thank you tutors: for supporting students as they prepare wedding vows and thank you notes; for help when studying for driver licences and entrance tests and for instilling the confidence to enter GED prep classes and try for that better job. Employment Services (ES) - Since 1985- ext. 291 • Check this out: http://wsps.ca/WSPS/media/Site/Broadcasts/NN 2016 jul.html • Thx to the many clients and their family/friends for referring others to MSC programs. Home Support (HS) - Since 1978- ext. 205 • Thx to the concerned neighbours and family members who inquire about how they can help a loved one by connecting them with MOWs, transportation &other services. Keep it up! MSC Administration/Operations • Staying On PACE: Recently, the Leadership Team conducted a LEAN exercise as part of MSC's ongoing quest for improvement. One video demonstrated how upgrades were introduced in an emergency food packing service after Hurricane Sandy. As one volunteer said: "in a good system, the work takes care of itself."We all know production lines can be tricky: https://www.youtube.com/watch?v=8NPzLBSBzPI Stonebridge (MSC's not-for-profit fee-for-service sister corporation) • Visit: www.stonebridgecs.com. Also see MSC's What's Happening page for more info. Giving • Thank you Tillsonburg Oxford Source for Sports - for helping clients who need low cost bike repairs - charging only for parts, aware that many live on fixed incomes. Volunteering -an innovative idea from the UK • https://www.thequardian.com/social-care-network/2016/jul/27/volunteer-programme-childrens- services-keeling-over?platform=hootsuite Our Team likes this: • https://www.youtube.com/watch?v--3jvkaUvB-ec MSC has been accredited through Accreditation Canada since 2003 /\ 96 Tillson Ave., Tillsonburg ON N4G 3A1 (in The Livingston Centre) "Someone You Know May Need Us- R: 2/8/16 mcv Ontario Ministry of Natural Resources and Forestry Ministere des Richesses naturelles et des Forets Wildlife Research and Monitoring Section Phone: 705-755-2272 1600 West Bank Drive Fax: 705-755-1559 DNA Building,c/o Trent University Email: Beverly.steven son @ontario.ca Peterborough,ON K9J OG2 August 3, 2016 Dear Colleague, The Ministry of Natural Resources and Forestry is commencing its annual oral rabies vaccine (ORV) summer and fall bait distribution. The province uses a number of control measures in the fight against the deadly rabies virus. Management activities for 2016 include: • Ground `urban' baiting in targeted urban areas within a 50 km radius of confirmed raccoon strain rabies cases — July to October • aerial baiting in a small area in eastern Ontario along the St. Lawrence River and ground 'urban' (within urban areas if required)— scheduled for mid-August • aerial baiting within a 50 km radius of confirmed raccoon strain rabies cases - scheduled for late-August • ground and aerial 'urban' and rural baiting in Niagara area — scheduled for October • aerial baiting within a 50 km radius of confirmed fox strain rabies cases - scheduled for early October • baiting at the point of infection — only to take place in the event of a raccoon or `Ontario fox strain' rabies incident Please see the attached information package for: 1) Maps of the proposed baiting areas 2) Rabies Vaccine Bait Information Sheet This ministry is committed to the research, control and eradication of rabies in Ontario, thereby protecting the health and safety of the public, their pets and the wildlife of this province. Ontario's programs are so successful that southern Ontario was free of raccoon strain rabies for more than a decade and fox strain rabies for over two years. Since December 2015, there have been two fox strain cases in Perth County and over 150 cases of raccoon strain rabies in Hamilton, Haldimand-Norfolk, Niagara, and Brant counties with most of those occurring in the municipality of Hamilton. The khaki-green coloured baits are made of vegetable based fats and wax with an attractant flavour (vanilla-sugar). A label with a toll-free 1-888-574-6656 telephone number for the MNRF rabies information line and "Do not eat" warning are on the exterior of the bait; a plastic package containing the liquid rabies vaccine is embedded in the centre. If found, the bait should not be touched, but left for raccoons, skunks and foxes to consume. (See attached bait identification handout for detailed description.) Exposure to the bait is not harmful to people or pets; however, in the unlikely event that people or pets come in contact with the vaccine contained in the bait, contacting a doctor or veterinarian as a precaution is recommended. The rabies control program is a joint effort that receives important input from a variety of partners across Ontario. Regional health units, municipalities, wildlife rehabilitators, licensed trappers, wildlife control agents and indigenous communities are all key to the continued success of Ontario's world-renowned rabies control program. If a person contracts rabies and does not receive treatment, the disease is fatal. For further information, visit the Rabies in Ontario website at http://www.ontario.ca/environment-and-energy/rabies or contact our rabies information line at 1-888-574-6656. Regards, Beverly Stevenson February 2014 There is currently one type of vaccine bait, the Ultra-lite containing ONRAB®, that is used in Ontario for both fox strain and raccoon strain rabies control. Exposure to the bait is not harmful to people or pets; however, in the unlikely event that people or pets come in contact with the vaccine contained in the bait, contacting a doctor or veterinarian as a precaution is recommended. Bait Ingredients The bait formula coats the blister pack containing the vaccine. This formula consists of vegetable based fats, wax, icing sugar, vegetable oil, artificial marshmallow flavour and dark-green food grade fat-soluble dye. Blister-pack (Vaccine Carrier) Ultra-lite This is a polyvinyl chloride (PVC) blister pack (40 mm x 22 mm x 10 mm) which weighs approximately 4.3 grams. The blister pack is a teal green polyester flocked container with a heat-sealed laminated polyester lidding. The body of the blister pack is embedded in the bait matrix but the green lidding is exposed and �- has a black warning label printed on it. Vaccine in Baits ONRAB®oral rabies vaccine Description: a recombinant live virus liquid vaccine Volume/bait: 1.8 ±0.1 ml in the blister pack Ultra-lite vaccine bait Other inclusions:vaccine stabilizers Colour: pale orange to pale pink Target species: skunk,fox, and raccoon -30- Contact: Natalie Gorman,Wildlife Research and Monitoring Section 705-755-1551 Disponible en frangais Ontario.ca/rabies tr Ontario Norin Greater Madawaska OMNRF Wildlife Rabies Control Operations Eastern Ontario 2016 (Summer/Fall) North Stormont ° %Counti undas Lanark Highlands Beckwith CO•,1f x. Lanark No South G,o . North Drummond/North Grjp Dundas Frontenac Elmsley Montague p6 UTayoValley f ��,J G burgh(/Cardinal A Augusta United Municipality Rideau Elizabethtown-Kitley of Central Frontenac Lakes Athens B ckville Leeds and Fron of South the Thousand Yo ge Lennox a d Frontenac Islands New York State Addington �1 ` Stone Mills QC Kingston ' O r , n -n` ac o 0 12.5 25 50 PA �`J Ontario I I I I I OH KM This map should not be relied on as a precise indicator of routes or locations,nor M; Helicopter/Handbaiting-July to October as a guide to navigation.The Ontario Ministry of Natural Resources and Forestry(OMNRF) shall not be liable in any way for the use of,or reliance upon,this map or any information Twin Otter Baiting-August on this map. Q Queen's Printer for Ontario 2016 fk or `� �,.rr"�`li ti-�lr�""— ✓.�•it Amaranth Wellington East Luther OMNRF Wildlife Rabies Control Operations '\ North Grand Valley 1 Ashfiold•Colbo •Wawanos11 Howlc East /.f�� Southern Ontario 2016 (Summer/Fall) North / Garafraxh Huron Morris-Tu rnber, M pleton Wellington Peel Centre Central i t g1en Bram ,,r •'y Toronto Huron C i�ro Guelp IE'r moss _ Wo Iwich elle y Mississauga G'elh Halton Lake Ontario West erth Pelt Waterloo Waterlo 4 'P slincli � Wiln of Kitchener Gambr'dge ' s atford Burlington N tp a Dumfries " Perth ��" L E ist L can ".oira-T6istoclt Blandfortl�Blenheim Hamilton BIddL11 h ;1. North Middlesex / / B ntford •:-+..�„�, Catharines ra ' `f� I / Oxfoi'&Wood toc'k ..••v` �� T W st a ara bounty tiA In �horold s Thamesof'Brant Nia ara Middlesex �� -, g Centre i -� Cetirre Welland Midcllesex S� so th-West Norwich Adelaide tt, London r Oxford Metcalfe NPort t Wainfleet Colborne Strathroy-CalAadoc q QC 'gmas Malahide f; Central Bayha Elgin �,I, ON I Lake Erie Ml NY OH PA 0 12.5 25 50 Ontario I I I I I Helicopter/Handbaiting-July to October KM This map should not be relied on as a precise indicator of routes or locations,nor ® Twin Otter Baiting-October as a guide to navigation.The Ontario Ministry of Natural Resources and Forestry(OMNRF) shall not be liable in any way for the use of,or reliance upon,this map or any information Twin Otter Baiting-August on this map. O Queen's Printer for Ontario 2016 IAN LONG POINT REGION CONSERVATION AUTHORITY VA BOARD OF DIRECTORS MINUTES - May 41h, 2016 (as approved at the Board of Directors meeting held June 1, 2016) Members in attendance: Leroy Bartlett, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, David Hayes, Tom Southwick and John Scholten Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, L. Minshall, P. Gagnon, B Hodi and D. McLachlan Regrets: Dave Beres and Craig Grice The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, May 4th, 2016 in the Tillsonburg Administration Office Boardroom. ADDITIONAL AGENDA ITEMS MOTION A-66/16 moved: J. Scholten seconded: L. Bartlett THAT the LPRCA Board of Directors add "an item dealing with litigation or potential litigation"under the in-camera session as item 1 (a) to the May 4t", 2016 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-67/16 moved: L. Bartlett seconded: N. Haydt THAT the minutes of the LPRCA Board of Directors Regular Meeting held April 6tn 2016 be adopted as circulated. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1 - T. Southwick informed the Board that the East Beach Restoration Project funded by the Great Lakes Guardian Community Fund is not proceeding as per resolution by Bayham Council. BUSINESS ARISING a) LPRCA Conservation Stewardship Award Staff developed and presented an application process and terms of reference for the new LPRCA Conservation Stewardship Award to be presented annually at the Annual General Meeting. The initial start-up costs would be approximately $800 to $1000 and $200 to $400 annually. There were no questions or comments MOTION A-68/16 moved: L. Bartlett seconded: N. Haydt THAT the LPRCA Board of Directors approves the nomination form and terms of reference for the new Long Point Region Conservation Stewardship Award. CARRIED REVIEW OF COMMITTEE MINUTES MOTION A-69/16 moved: N. Haydt seconded: L. Bartlett THAT the minutes from the Backus Museum Committee meeting of February 8t", 2016 and the Lee Brown Marsh Management Committee meeting of December 18t", 2015 be received as information. CARRIED It was noted that a volunteer member of the Backus Museum Committee has resigned and the Committee has since discussed reducing membership. CORRESPONDENCE In reference to the letter re: Conservation Authorities Act Review from the Ministry of Natural Resources and Forestry (MNRF), the GM has been invited to participate in a Conservation Authorities Act Review Working Group this month. MOTION A-70/16 moved: L. Bartlett seconded: J. Scholten THAT the correspondence outlined in the Board of Directors'Agenda of May 4t", 2016 be received as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2 - DEVELOPMENT APPLICATIONS a) Staff Approved applications Planning staff approved 20 applications over the past month. MOTION A-71/16 moved: R. Chambers seconded: N. Haydt That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated May 4t", 2016 as information. CARRIED b) New Applications The Planning Department recommended the approval of three applications. L. Minshall reviewed the applications detailing the reasons for recommendation. MOTION A-72/16 moved: D. Hayes seconded: R. Geysens THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106), LPRCA-59116 LPRCA-60116 LPRCA-62116 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW Staff will be participating in two children's water festivals this month, the first is Brantford/Brant at Mohawk Park May 17-19 and the second is Haldimand at Taquanyah CA May 25-26. J. Robertson presented the park information/brochure distribution list and requested suggestions for further distribution locations from the Board. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3 - MOTION A-73/16 moved: D. Brunton seconded: R. Geysens THAT the LPRCA Board of Directors receives the May Calendar Review Report as information. CARRIED b) GENERAL MANAGER'S REPORT The GM reported that seasonal campers have begun to move into the parks and park staff have been asked to become actively engaged in their respective campers associations. The recent fundraising events held at both Backus and Camp Trillium were deemed great successes. MOTION A-74/16 moved: D. Hayes seconded: R. Geysens THAT the LPRCA Board of Directors receives the General Manager's Report for April 2016 as information. CARRIED c) VITTORIA EA PROCESS REPORT As per the Dam Safety Review, a Class Environmental Assessment (EA) is required for the Vittoria Dam. The Class EA will evaluate and identify options for the dam including: 1) do nothing, 2) rebuild, 3) repair, 4) modify or 5) decommission the structure. Staff proposed to do much of the Class EA work in-house except where additional expertise is required. LPRCA has recently been notified that the Water and Erosion Control Infrastructure Program (WECI) has granted $50,000 to match funds approved in the 2016 budget for the Class EA study of Vittoria Dam. The project must be completed by March 31 , 2017. MOTION A-75/16 moved: J. Scholten seconded: N. Haydt That the LPRCA Board of Directors directs staff to proceed with the Vittoria Dam Environmental Assessment project based on the in-house approach outlined in the staff report. CARRIED d) REGULATIONS OFFICER APPOINTMENT L. Bower recently completed the Basic Law Enforcement/Conservation Authority Compliance Training organized by the MNRF and Conservation Ontario, and is now eligible to be appointed as a Regulations Officer to enforce the regulations under FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4 - Section 28. L Bower will be replacing J. Miller who has left the organization; she will work with B. Hodi who is also a current Regulations Officer. MOTION A-76/16 moved: R. Geysens seconded: D. Hayes THAT the LPRCA Board of Directors appoints Leigh-Anne Bower, Planning Technician, as an LPRCA Regulations Officer to enforce any regulation made under Section 28 of the Conservation Authorities Act. CARRIED e) PROVINCIAL OFFENCES OFFICER APPOINTMENT P. Walther-Mabee recently completed the Basic Law Enforcement/Conservation Authority Compliance Training Level 1 organized by the MNRF and Conservation Ontario, and is now eligible to be appointed as a Provincial Offences Officer under Section 29 of the Conservation Authorities Act. The addition of Ms. Walther-Mabee brings the total of Provincial Offences Officers at LPRCA to four including D. Holmes. MOTION A-77/16 moved: D. Brunton seconded: Roger Geysens THAT the LPRCA Board of Directors designates Pamela Walther-Mabee as a Provincial Offences Officer in accordance with the Provincial Offences Act for the purpose of enforcing Section 29 of the Conservation Authorities Act, plus all the applicable legislation. CARRIED f) FIRST QUARTER FINANCIAL REPORT There were no adjustments required to the budget during the first quarter but since April 1st a couple of items require adjusting. 1) Septic charges to the parks will be higher than anticipated based on the recent tendering process, and 2) the capital budget has been adjusted to remove the shoreline mapping project for Norfolk County. Staff reviewed the report and responded to questions. It was requested that the purchased services at the parks be detailed further. The Chair and GM met with Norfolk County staff to discuss options for the Waterford North CA gatehouse. The discussions are ongoing. MOTION A-78/16 moved: L. Bartlett seconded: J. Scholten THAT the LPRCA Board of Directors receives the 1s' Quarter, 2016 Budget Performance Report as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5 - g) APPENDIX — PUBLIC FORESTRY INCOME STATEMENT A report had been brought to the Board at the last meeting regarding the revenue and expenses of the Public Forestry Department. There was concern regarding some of the expenses within the department and staff was directed to research cost-savings options. Staff noted that the costs for ecological studies have been trending down due to increased staff knowledge/training. MOTION A-79/16 moved: N. Haydt seconded: L. Bartlett That the LPRCA Board of Directors does now enter into an 'In Camera"session to discuss.- 0 litigation or potential litigation, including matters affecting the Conservation Authority CARRIED MOTION A-80/16 moved: D. Hayes seconded: R. Geysens That the LPRCA Board of Directors does now adjourn from the 'In Camera"session. CARRIED MOTION A-81/16 moved: T. Southwick seconded: D. Brunton THAT the LPRCA Board of Directors receives the GM's verbal report regarding a potential litigation matter as information. CARRIED The Chair adjourned the meeting at 9:05pm. Michael Columbus Dana McLachlan Chair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 6 - LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS MINUTES - June 1, 2016 (as approved at the Board of Directors meeting held August 3, 2016) Members in attendance: Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Noel Haydt, Tom Southwick and John Scholten Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, L. Minshall, B Hodi and D. McLachlan Regrets: David Hayes and Craig Grice The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, June 1 , 2016 in the Tillsonburg Administration Office Boardroom. There was a brief discussion regarding Board Member attendance. Staff to follow-up. ADDITIONAL AGENDA ITEMS MOTION A-82/16 moved: R. Geysens seconded: J. Scholten THAT the LPRCA Board of Directors add "Canada 150 Community Infrastructure Application"and "L&B Brown Scholarship Fund"and "Niagara/Hamilton CA Levy Apportionment"and "Parks Capital Update"as items 10 (g), 10 (h), 10 (i) and 10 (j) respectively under New Business. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-83/16 moved: R. Geysens seconded: J. Scholten THAT the minutes of the LPRCA Board of Directors Regular Meeting held May 4", 2016 be adopted as circulated. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 1 - CARRIED BUSINESS ARISING a) LPRCA Forestry Revenues 2006-2015 Staff to review cost-saving options during the upcoming budget process. MOTION A-84/16 moved: J. Scholten seconded: R. Geysens THAT the LPRCA Board of Directors receives the LPRCA Forest Revenues 2006-2015 as information. CARRIED REVIEW OF COMMITTEE MINUTES None CORRESPONDENCE None DEVELOPMENT APPLICATIONS a) Staff Approved applications Planning staff approved 24 applications over the past month. Address correction noted. MOTION A-85/16 moved: J. Scholten seconded: R. Geysens That the LPRCA Board of Directors receives the Staff Approved Section 28 Regulation Applications report dated June 1st, 2016 as information. CARRIED b) New Applications The Planning Department recommended the approval of five applications. Address correction noted. MOTION A-86/16 moved: L Bartlett seconded: N. Haydt THAT the LPRCA Board of Directors approves the following Development Applications contained within the background section of the report: FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 2 - A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106), LPRCA-45116 LPRCA-73116 LPRCA-84116 LPRCA-88116 LPRCA-90116 B. That the designated officers of LPRCA be authorized to complete the approval process for this Development Application, as far as it relates to LPRCA's mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW The Women's Spring Retreat organized by Norfolk County at Waterford North Conservation Area has been cancelled and ALUS Elgin has two wildlife tours scheduled in July. Staff reviewed a number of the upcoming activities/events noting that staff participates, in some way, at a majority of these. There is no Board meeting scheduled for July. MOTION A-87/16 moved: L. Bartlett seconded: D. Beres THAT the LPRCA Board of Directors receives the Calendar of Events Report for June and July as information. CARRIED b) GENERAL MANAGER'S REPORT There were no questions or comments. MOTION A-88/16 moved: L. Bartlett seconded: N. Haydt THAT the LPRCA Board of Directors receives the General Manager's Report for May 2016 as information. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 3 - c) CONSERVATION AUTHORITIES ACT REVIEW UPDATE Last month, the GM participated in a working group along with other stakeholders to provide input into updating the Conservation Authorities Act and the role of conservation authorities. The review was attended by Parliamentary Assistant Eleanor McMahon and MNRF Minister Bill Mauro. A number of recommendations were derived from the session and a number of engagement sessions are scheduled in the upcoming weeks. LPRCA staff plan to attend the London session on June 91" MOTION A-89/16 moved: N. Haydt seconded: L. Bartlett That the Board of Directors receives the Conservation Authorities Act Review Update as information. CARRIED d) LIDAR/SWOOP REPORT Staff reviewed the Light Detection and Ranging (LiDAR) and Southwestern Ontario Orthophotography Project (SWOOP) products noting these products can provide topographic data through the use of specialized software and post-processing. LiDAR and SWOOP data is not floodplain mapping or hazard mapping outright, however, they can form an important piece of information when developing such mapping. Floodplain mapping would provide important information such as flood-proofing standards helping designers to build better flood-proofed facilities and provide fire and EMS important data to help with emergency planning during flooding events. There is currently no LIDAR data available to LPRCA at this time. MOTION A-90/16 moved: J. Scholten seconded: R. Geysens THAT the LPRCA Board of Directors receives the SWOOP & LiDAR Products Report as information. CARRIED e) HALDIMAND MOU In 1998, LPRCA entered into an agreement with the Regional Municipality of Haldimand-Norfolk and its three constituent conservation authorities to coordinate responsibilities with respect to natural heritage and hazard land protection. The agreement has since expired but the work has been continuing as per the original agreement. Staff presented an updated draft agreement prepared for Haldimand County to be signed by all parties in 2016. Staff will continue working on updated FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 4 - agreements with all LPRCA member municipalities in order to satisfy Municipal Affairs and Housing requirements. MOTION A-91/16 moved: Roger Geysens seconded: J. Scholten THAT the LPRCA Board of Directors directs the General Manager/Secretary-Treasurer to complete an updated Memorandum of Understanding with Haldimand County for Plan Review Services. CARRIED f) WATERSHED CONDITIONS UPDATE Staff reviewed the precipitation levels and temperatures over the course of the winter and spring months. Temperatures throughout the winter months were above average until a cooler April. Lake Erie water levels continue to be above the long-term average and are forecasted to remain that way throughout the summer. Flood messages issued for watercourses and Lake Erie by LPRCA were reviewed. Environment Canada's long- range outlook was reviewed with temperatures predicted to be normal to above normal and precipitation predicted to be average. MOTION A-92/16 moved: D. Beres seconded: D. Brunton THAT the LPRCA Board of Directors receives staffs verbal report regarding the Watershed Conditions Update as information. CARRIED g) CANADA 150 COMMUNITY INFRASTRUCTURE APPLICATION Staff would like to apply to the Canada 150 Community Infrastructure Fund for upgrades to be completed at the Backus Village and Education Centre. Priority may be given to projects that will leave a meaningful and lasting legacy; require less than 50% of the total project costs; start quickly, and be completed by Fall 2017 . The deadline for submission is June 24t", 2016 and requires Board endorsement through resolution. MOTION A-93/16 moved: D. Beres seconded: D. Brunton THAT the Long Point Region Conservation Board directs staff to submit an application to the Canada 150 Community Infrastructure Program for a contribution of $100,000 towards a total project of $200,000 for the renovation and repair of heritage and conservation education infrastructure at Backus Heritage Conservation Area. CARRIED h) LEIGHTON & BETTY BROWN SCHOLARSHIP FUND FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 5 - The Leighton & Betty Brown Scholarship Fund (L&BBSF) was discussed at the last Lee Brown Marsh Management Committee meeting as only one scholarship of $1000 is to be awarded again this year due to the low interest environment. D Brunton suggested that the fund be invested in bank shares and provided a potential investment scenario. The original L&BBSF agreement was signed by the previous GM and Mr. Rowley, (designated by the hunters who donated the funds), specifying that the funds be invested in secure, guaranteed investment products. Staff was directed to further research investment options and contact Mr. Rowley to discuss the possibility of updating the agreement. i) NIAGARA/HAMILTON CA LEVY APPORTIONMENT L. Bartlett reported that mediation talks between Niagara Peninsula Conservation Authority and The City of Hamilton have failed to find a resolution regarding levy apportionment. The dispute will now go to a provincial hearing and Haldimand County is seeking party status. i) PARKS CAPITAL UPDATE Staff reported that the Haldimand Conservation Area hydro upgrade is complete. The Norfolk Conservation Area water system upgrade is 2/3's complete: the water main has been inspected, and a 5000 gallon water tank and new filtration system has been installed - a pressure test is still required. The Backus Heritage Conservation Area (BHCA) water upgrade is 80% complete; the well head will be refurbished around July 1 st Staff is expecting the proposal from the contractor for the BHCA hydro upgrade tomorrow and is anticipating for the project to begin next week. The only project yet to start is the Waterford North Conservation Area hydro upgrade and staff will be reviewing the requirements for the project within the next few weeks. All projects are currently within the approved budget to date. MOTION A-94/16 moved: T. Southwick seconded: R. Geysens THAT the LPRCA Board of Directors receives staffs 2016 Capital Projects for Parks Update as Information. CARRIED MOTION A-95/16 moved: D. Brunton seconded: J. Scholten That the LPRCA Board of Directors does now enter into an "In Camera"session to discuss. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 6 - litigation or potential litigation, including matters affecting the Conservation Authority CARRIED MOTION A-96/16 moved: D. Beres seconded: D. Brunton That the LPRCA Board of Directors does now adjourn from the 'In Camera"session. CARRIED MOTION A-97/16 moved: L. Bartlett seconded: T. Southwick THAT the LPRCA Board of Directors receives the GM's verbal Property Matter Report re:potential litigation as information; AND agrees that no further action is required at this time. CARRIED The Chair adjourned the meeting at 8:25pm. Michael Columbus Dana McLachlan Chair Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Doug Brunton, Robert Chambers, Michael Columbus, Roger Geysens, Craig Grice, Noel Haydt, David Hayes, John Scholten, Tom Southwick - 7 - ONTARI O PARKS Port Burwell Provincial Park Cluster 9 Wilson Lane, PO Box 9 Port Burwell, ON NOJ 1T0 July 20, 2016 Municipality of Bayham 9344 Plank Road, Box 169 Straffordville, ON NOJ 1Y0 RE: Boardwalk access Dear Mr. Shipway: Thank you for your letter dated June 17, 2016 regarding the Municipality of Bayham Council's formal request for a permanent easement over provincial park lands; I am pleased to respond. Currently, pedestrian access to the boardwalk is allowed unimpeded, year round. Improvements have been made to the parking lot to accommodate a total of ten vehicles, which are permitted to park during the park's operating hours, throughout its operating season, from the second Friday in May to Thanksgiving. These parking spaces are available on a first-come, first-serve basis and this is to accommodate those who wish to use the boardwalk or the rock pier. Taking into account the public access currently provided, Ontario Parks will not be considering issuance of an easement at this time. Should you have any questions or concerns, please do not hesitate to contact me directly. Sincerely, Rhonda Card Park Superintendent Ministry of Natural Resources W�Ontario MUNICIPALITY OF BAY AM opportune ty is yours 7 # NOTICE T � ,. O I NTH PAVILION The Council of the Corporation of the Municipality of Bayham is pleased to announce the completion of the 2016 Corinth Park improvements including installation of the Change'Air Pavilion and improvements to the park entrance. The Municipality is appreciative of the donations of time and resources from Change'Air,Spriet Associates and the t community and residents of Corinth and the surrounding area. Council looks forward to the increased utilization of the Corinth Park with the addition of the Change'Air Pavilion. t i � J. 'Sa.. y., Xsyytw owl HEALTHY KIDS COMMUNITY CHALLENGE ST. 7 H0MAS-ELGIN Water Does Wonders Award Package Application DEADLINE: September 30, 2016 Water Bottle Filling Station Award Package (requires plumbing) ✓ Up to $2000 towards the purchase of a Water Bottle Filling Station; installation is the responsibility of the agency ✓ 50 refillable water bottles that can be used as incentives ✓ Supporting education material ✓ Signage for above the station Water Cooler Award Package (requires a water line) ✓ Up to $500 towards the purchase of a Water Cooler; installation is the responsibility of the agency ✓ 50 refillable water bottles that can be used as incentives or in fundraising ✓ Supporting education material ✓ Signage for above the cooler Contact Information: Organization Name: Location (s): City/town: Name: Email: Phone: Which award package are you interested in applying for? Check one or both. ❑ Water Bottle Filling Station Award Package ❑ Water Cooler Award Package For municipalities or institutions, please review the following criteria: Non-profit facility open to the public. Agree to pay for the installation of the hydration station. Become registered as a Blue W establishment. * Able and willing to actively promote the importance of tap water and the reduction of sugar-sweetened beverages year round (e.g. posters, newsletters, websites etc.).** Consider policy options to increase access to water and decrease the availability or affordability of sugar sweetened beverages. For example, reduce the price of bottled water and increase the cost of sugar sweetened beverages in vending machines. Offer refillable water bottles for a minimal cost. Implement a policy to serve tap water at meetings and community events. Explore removing sugar sweetened beverages from vending machines. For schools please review the following criteria: Agree to pay for the installation of the hydration station. Able and willing to actively promote the importance of tap water and the reduction of sugar-sweetened beverages year round (e.g. posters, newsletters,websites etc.)** Encourage students to keep water bottles on their desk. Consider policy or programmatic interventions to increase access to water and decrease the availability or affordability of sugar sweetened beverages such as: o Committing to uphold the School Food and Beverage Policy that excludes the sale of sugar sweetened beverages, and extending that to all special events. o Implement the Sip Smart! Ontario Classroom Education Program for Grades 4-7 http://brightbites.ca/badge/sipsmart o Explore using refillable water bottles as fundraiser o Committing to role model the consumption of water versus sugar sweetened beverages in the classroom and wherever students meet. For childcare facilities please review the following criteria: Agree to pay for the installation of the hydration station. Able and willing to actively promote the importance of tap water and the reduction of sugar-sweetened beverages year round (e.g. posters, newsletters, websites etc.)** Ensure cold water is available and promoted to children at all times Consider policy or programmatic interventions to increase access to water and decrease the availability or affordability of sugar sweetened beverages such as: o Exclude sugar sweetened beverages on all menus including special event menus o Commit to role modeling the consumption of water instead of sugar sweetened beverages in active child care spaces. Please note that funding is limited. In the event that there are more requests than funds, applications that include policy or programmatic interventions will be more likely to receive funding. If your agency is going to implement policy or programmatic interventions to increase water consumption and/or decrease the availability or affordability of sugar sweetened beverages please describe those efforts. *All sites that register with BlueW will be provided with a decal for your door or window. Go to http://www.bluew.org/ for more information on Blue W. **Sites will be provided with signage to place above the water bottle filling station, as well as supporting marketing material like posters,fact sheet etc. For additional information on this initiative please contact: Erica Arnett, Manager of Strategic Initiatives at Elgin St Thomas Public Health at earnett@elginhealth.on.ca HM orw AUG 1 0 2016 it's for ft MUNICIPALITY BAYHAM Associated with Charity 829227883RR0001 Our mission is to provide funds for charities in need. In 2008,Hope and Hunger started a bike run to help fund charities.Our team consists of family men and women wanting to help out in the community. Our main goal is to get people involved, whether it's donating money,prizes and participating in our annual Ride for Hope and Hunger bike run. Up to date,our Ride for Hope&Hunger bike run has raised approximately$28,660.We are proud to say all of this money goes directly to the charities involved. Ride for Hope and Hunger does not have administration costs and relies on its dedicated team of community volunteers that make this all happen. We look to our community to help us support this worthy cause and we are appreciated to all of those who step up and get involved. For 2016,once again we are raising public awareness and funds for our chosen charities. Send'em Off Smiling is an organization-that provides backpacks, school supplies and clothing for children in need. St. Andrew's Senior Public School, along with Coronation Public School that has opened up an organization.under Nutrition for Learning ensures that every child in need gets a good start to the day with a nutritious breakfast, and you can help us make sure the children in the community receive one with your donations. This year, the event will take place on August 20, 2016. A donation of merchandise, gift certificates and/or cash would be greatly appreciated,the more priies that are available means we can raise more money for these three great children in need charities. We understand that you may receive requests of this nature all the time and we would like to thank you in advance for your help and consideration of this great event. We look forward to hearing from you,and in the meantime should you have any questions,please do not hesitate to contact us. Paul Henderson-519-841-0311;email: rideforhopeandhunger@outlook.com Jen Dawkins—226-868-0336;email:rideforhopeandhunger@outlook.com For general information and updates,visit us on Facebook(Ride for Hope and Hunger). Nutrivoll Ana n Yours Sincerely, Paul Henderson,Event Coordinator Located at#35 Robinson Street, Pt.Burwell,Out f Specializing in Yellow Perch &Pickerel (519)874-4363 See you soon, "The Schooner the Better" f; ECEIVE //V11gL37inCounty AUG 1 12016 MUNICIPALITY BAYHAM August 2, 2016 Dear Elgin Municipal Clerks: At the July 26, 2016 Elgin County Council Meeting, the Manager of Planning presented a report outlining the planning activities that staff have been involved with as part of the County's approval process over the past year. Since assuming "approval authority" from the province, Elgin has effectively reduced the time frames for approving subdivisions, condominiums, and official plan amendments. A copy of the report titled "Planning Activities Report" is attached for ease of reference. Yours truly, Katherine Thompson, Marketing and Communications Coordinator Enclosure cc Steve Evans, Manager of Planning County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N513 5V1 Phone:519-631-1460 www.elgincounty.ca f� __ryry l Elgin utir} REPORT TO COUNTY COUNCIL Pi o,+,icssiF:t�fL-c,rc FROM: Steve Evans, Manager of Planning DATE: July 19, 2016 SUBJECT: Planning Activities Report INTRODUCTION: This report will provide County Council with updated information about planning activities that staff has been involved in as part of the County's approval authority function over the past year. BACKGROUND: As the "approval authority" the County of Elgin has been involved in administering approvals for plans of subdivision/condominium and local official plan amendment. Over the past year the County has approved the following: 14 Local Municipal Official Plan Amendment approvals 2 Draft Plan Approvals for vacant land condominiums — West Elgin (Lighthouse) 8 units Central Elgin (Jacklin) 28 units 2 Draft Plan Approvals for plans of subdivision — Southwold (DHP) 67 lots Central Elgin (Jacklin) 44 lots 4 Final approvals for plans of subdivision/condominium — Bayham (Peters) 5 lots Central Elgin (Sunset Bluffs) 110 lots (Robin Ridge) 25 lots Dutton/Dunwich (Highland Estates) 75 lots In the next year staff will be involved in the following developments proposals: 1. West Elgin (Seaside) This proposal is proceeding by way of an integrated Municipal Class Environmental Assessment and Plan of Subdivision process under the Planning Act. This proposal is proceeding to Phase 3 of the Class EA process which will identify the preliminary design concepts for stormwater and wastewater servicing. A public meeting is scheduled for July 28, 2016. At which time the public can receive information and provide feedback. Approximately 300 dwelling units are proposed in this development in a variety of housing types. 2. Aylmer (Forest St. condos) This is a reactivation of a previous application submitted to the Province. A potential of 28 townhome units is proposed 3. Aylmer (Cottonwood subdivision) This is a reactivation of an application submitted to the Province There is a potential for about 150 units in a variety of housing types. 4. Central Elgin (Port Stanley) Phase 4 of Little Creek is proposed to create 20 new dwelling units. DISCUSSION: Since assuming "approval authority" from the Province, Elgin County has been able to effectively reduce the time frames for approving subdivisions, condominiums and official plan amendments. The result reduces costs to the proponent and provides an economic benefit to the community. Staff will continue to provide annual reports to County Council on the performance of Elgin's municipal plan review process RECOMMENDATION: THAT the report titled "Planning Activities Report" from the Manager of Planning dated July 19, 2016 bet be received and filed. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer Subject:Announcing Proposed Changes to the Four Land Use Plans On May 10, 2016, Ontario released proposed changes to the Growth Plan for the Greater Golden Horseshoe,the Greenbelt Plan,the Oak Ridges Moraine Conservation Plan and the Niagara Escarpment Plan. Due to high interest in the review and in response to requests made by several municipalities and stakeholder organizations, we are extending the deadline for comments on the four proposed revised plans to be submitted. The deadline to provide input on the four proposed revised plans has been extended to October 31, 2016. We invite you to provide input on the proposed changes.They were informed by the feedback we received from Indigenous communities,the public, municipalities, stakeholders and the Advisory Panel appointed to provide recommendations on how to make the plans better. Please visit the Co-ordinated Land Use Planning Review website at www.ontario.ca/landuseplanningreview to find "Shaping Land Use in the Greater Golden Horseshoe," a guide to proposed changes to the land use plans, and the four proposed revised plans. Comments and feedback can also be submitted through our website. The province remains committed to making revisions to the land use plans. We would like to sincerely thank all those who participated in the review so far. We look forward to receiving further input on how to further improve the plans and continue to strengthen and support communities across the Greater Golden Horseshoe and Greenbelt. Sincerely, Bill Mauro Minister of Municipal Affairs 17th Floor, 777 Bay Street Toronto, Ontario MSG 2E5 Best, Kathryn McGarry Minister of Natural Resources and Forestry Suite 6630, 6th Floor, 99 Wellesley Street West Toronto, Ontario M7A 1W3 WHEREAS vegetable growing, production and processing is an integral component of the community and economy of the Municipality of Bayham, local farmers and families. AND WHEREAS on June 28, 2016, proposed amendments to Regulation 440 (Vegetables for Processing - Marketing) under the Farm Products Marketing Act to remove the provisions establishing negotiating agencies and to add provisions establishing an industry advisory committee were posted to Ontario's Regulatory Registry, with comment period closing August 12, 2016. AND WHEREAS the Ontario Regulatory Registry comment and consultation period of June 28, 2016 - August 12, 2016 coincides with the harvest season, which consists of long laborious days, leaving little to no time for affected parties to review and critically analyze the proposed regulatory changes. AND WHEREAS Geri Kamenz, Chair of the Ontario Farm Products Marketing Commission, in correspondence dated July 26, 2016 to the honourable Rick Nicholls, MPP Chatham-Kent Essex, provided background to the initiating triggers for the proposed regulation amendments including: i. The Commission has reviewed industry reports dating as far back as the eighties, we have analysed market data since the 1960's from all available sources and have met with many industry insiders (processors and growers) and industry watchers to ensure the Commission had a comprehensive understanding before moving forward. ii. Industry advisory committees are a proven tool/vehicle to bring value chain stakeholders together to identify and resolve problems facing a value chain. Industry advisory committees are active in many areas of the agriculture sector. Dairy and chicken to name a couple that have made significant contributions to the growth we are seeing in the each of those sectors. AND WHEREAS the Ontario Regulatory Registry posting does not contain any of the aforementioned industry reports, analysis or trends and the composition or authority of the proposed 'Industry Advisory Committee' utilized to shape the proposal. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM HEREBY RESOLVES THAT the consultation and comment period for the proposed amendments to Regulation 440 (Vegetables for Processing - Marketing) under the Farm Products Marketing Act to remove the provisions establishing negotiating agencies and to add provisions establishing an industry advisory committee posted to Ontario's Regulatory Registry be extended an additional eighty- five (85) days; AND THAT the industry reports, analysis, trends and the composition and authority of the proposed 'Industry Advisory Committee' outlined in the July 26, 2016 correspondence of Geri Kamenz, Chair of the Ontario Farm Products Marketing Commission be posted in its entirety on the registry for review; AND THAT a copy of this resolution be submitted to the Ontario Regulatory Registry, MPP Haldimand-Norfolk, Toby Barrett, MPP Chatham-Kent Essex, Rick Nicholls, MPP Elgin- Middlesex-London, Jeff Yurek and Geri Kamenz, Chair of the Ontario Farm Products Marketing Commission. EVENT ROAD CLOSURE REQUEST FORM (This form must be submitted to Council at least 6 weeks prior to event) Name of Organization Making Request - Name of Special Event - r, f'F�rjA, -Ac41ICer M a./ iL 7`` Date of Special Event- t Z/&`*� Start-time of Event- Finish - /(I !. © 02."7 Route—(*Map provided-please highlight route) ,U, u-_ J e_, /1 Q r!//l /h` c'S C S ✓� ��% ��, ✓/ Specific Request (Road Closure, Traffic Control etc.) - U Ac—,fA- C_ C,mn&/, Maximum Number of people expected to attend - 31j-ZiV I Any Special Needs - Applicant Organization's Authorized Member Name & Signature 426 Municipal Representative Signature - Organizers are to notify the following a minimum of one month prior to proposed event: Ontario Provincial Police Tillsonburg Fire Dispatch 42696 John Wise Line, RR5 80 Concession Street East St. Thomas, ON N5P 3S9 Tillsonburg, ON N4G 4Z8 Phone: 519-631-2920 Phone: 519-842-2905 (non-emergency#) Fax: 519-631-2923 Fax: 519-842-2190 Cell: 519-878-6029 Elgin-St.Thomas EMS Central Ambulance Communications Centre Duty Manager 1510 Woodcock Street, Suite#20 Fax: 519-637-3484 London, ON N6H 5S1 Phone: 519-637-3098 Phone: 519-661-1784 Fax: 519-661-1799 ... 2 ...................... STRAFFORDVILLE MUNICIPALITY CP BAYHAIVI C E n A E. ��. AUG -9 Z016 MUNICIPALITY OF BANHAM ♦ m , i Subject:July 12017 planning committee Good morning, Paul. I am writing on behalf of the Port Burwell Historical Society, which organizes July 1st celebrations for the Bayham community, and its president, Ron Bradfield. Canada 150 in 2017 is a very important point in the history of our country, and the historical society is eager to provide as special an occasion for our community as possible. We have been working toward that goal in the past few years by enhancing our traditional Canada Day observations of parade, speeches, free bbq and children's programs with the additions of a Harvard flypast (costs donated by local individuals), Elgin's town crier, emcee 'Mahlon Burwell' and a piper. To date, we have confirmed the return of both David Phillips, Elgin Town Crier, and local citizen and theatre leading-light Jeff Rogers as Mahlon Burwell. The Municipality is always supportive of Canada Day with public works assistance and museum- sponsored children's programs. For this particularly special occasion, we would greatly appreciate it if Council could appoint one councilor and/or staff member to our planning committee. It will not be an onerous commitment,just 3-4 meetings through the year, and some liaison with the Municipality. We have confirmed that Port Burwell's Legion, longtime and key participants in Canada Day, are also enthusiastic about taking an active role with us on the planning committee. We are looking forward to a great Canada Day in 2017, and very much appreciate Council's consideration of this request. Yours sincerely, Susan Start Dear members of council, Since the Council is to represent the public and to consider the interests of the Municipality here is my inquiry Given that the province has granted $180M to provide high-speed internet access to rural areas in southeastern Ontario, I was wondering what the plan is for our township to provide that upgrade in infrastructure. Due to our rural location the internet experience definitely has to be improved. We are unable to purchase high speed internet. Our only provider here is Bell since Amtelecom or Eastlink have no licence to service our area on HWY 3 near Eliot road. Did our Municipality apply for any of these fundings? Could you please add this issue as discussion to your agenda for tomorrow's meeting as we are very sure a lot of Bayham residents would benefit from this. Thankyou Best regards Monika Michel R ECEIVED AUG 0 9 2016 /C)V-)n &Urlc-iMuNICIPALITYBAYH�(�Q ,C U jo Q sin n w6ts� ,�� Po v��ir�� ti,�- aj_�ac))W CS Or CL-- T� loc- li,/d I-D h6st . most 04 vouls co--e. C1t,l,hrc -A5E&-o i S a d-,C-eC, Ag �-Wt S�c_-�jrc��l�� GS n cfirc-c� v-) men -�tqtL41 ki-t-fD and reprz-S" i s 4 odmf.srr ; S �o lo WOLi v� cOs'� c,�� r/ 5o (is lC�e� c/oc.Jn Oar en6'Y -,des ,40 dre� f-terns 4() a/nd �5J 9 iff- �V/ REPORT CAO 0 ortunity Ism TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: August 18, 2016 REPORT: CAO-53/16 SUBJECT: 2017 GARBAGE BAG TAGS BACKGROUND On October of 2011 the Corporation of the Municipality of Bayham contracted 2cg Inc. Waste Management Consulting Services to develop a Municipality of Bayham, Municipality of Central Elgin and Township of Malahide Waste Management Master Plan —Waste Recycling Strategy. On March 1, 2012 the Council of the Corporation of the Municipality of Bayham passed By-law No. 2012-029 being a by-law for the provision of Waste Collection and Recycling in the Municipality of Bayham. On August 21, 2014 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Staff Report F2014-023 regarding 2015 Garbage Bag Tags be received; THAT Schedule 'A' of By-Law 2012-029 be amended to indicate that 1.5 bags be provided to each residential property and proportional to other properties and that additional bag tags be sold at a cost of$2.00/tag, effective January 1, 2015; AND THAT the Administrator be directed to arrange a Promotion and Education Program to educate the public about the 2015 Bag Tag Program. On September 3, 2015 the Council of the Corporation of the Municipality of Bayham passed the following resolution: THAT Report CAO-70/15 re 2016 Garbage Bag Tags be received for information; AND THAT By-law 2012-029 be amended to provide 1 bag tag per week to residential properties and the other classes be proportionally reduced, being Residential 52 tags, Commercial 86 tags and Farm an additional 16 tags. The Municipality has historically provided the following amount of 'free' bag tags: 2013 Bag Tag Distribution Property Type No. of Free Tags Residential 156 Commercial 208 Agricultural (with Farm No.) +45 2014 Bag Tag Distribution Property Type No. of Free Tags Residential 104 Commercial 156 Agricultural with Farm No. +45 2015 Bag Tag Distribution Property Type No. of Free Tags Residential 78 Commercial 130 Agricultural (with Farm No.) +23 2016 Bag Tag Distribution Property Type No. of Free Tags Residential 52 Commercial 86 Agricultural with Farm No. +16 Property owners of all property types are able to purchase additional bag tags from various locations including the Municipal Office for $2.00/bag tag. DISCUSSION Staff have historically respectfully recommend that Council consider going to a 100% pay as you throw system with no `free' tags provided, as was outlined for consideration within the 2011 Waste Management Master Plan. This would mean that for the most part the levy would cover the collection costs of garbage and the bag tags would cover the tonnage processing costs. Staff still believe this is the correct approach, however for 2017 would respectfully recommend a one year reprieve in bag tag reduction to process the results and implement complimenting best practices obtained from the 2016 Curbside Waste Audits. The Municipality is currently undertaking a Curbside Waste Audit, funded largely by the Continuous Improvement Fund (CIF), with Central Elgin and Malahide to assist in measuring the impact of various waste diversion initiatives implemented to date. This has included reducing bag tags provided, the amount of garbage that can be set out, harmonizing Blue Box programs and directing Blue Box materials to the City of London Material Recovery Facility. As outlined in the 2011 Waste Management Master Plan the municipalities are hopeful that the waste audits will identify opportunities for further improvement of Blue Box diversion and ultimately lead to overall cost savings (i.e. a high capture rate of Blue Box materials reduces per tonne costs.). When considering waste disposal it is critical to also analyze recycling. Recycling is one of the few opportunities where the citizen's efforts can directly correlate into increased revenue for the Municipality. Firstly, the Municipality receives a share of the revenue for marketed recyclable materials. In short, the more the Municipality recycles the more revenue the Municipality generates from the Material Recovery Facility. Secondly, Waste Diversion Ontario provides funding to all Municipalities based off of a formula which is calculated by factoring in Net Cost of Recycling Program (50% weight), Recovered Tonnage (35% weight) and WDO Datacall Best Practices (15% weight). Municipalities that enact systems including the following statistically have higher diversion rates: i. User Pay-Pay As You Throw Programs ii. Bag limits iii. Garbage collection frequency less than recycling iv. Collection frequency V. Requirement for clear bags in the last year Below is a table of relevant information pertaining to Recycling in the Municipality of Bayham. Column 2 — Garbage collected in tonnes Column 3 — Recycling material marketed in tonnes Column 4 —Amount of waste recycled and diverted from the landfill by the Municipality Column 5 —Average (%) of waste recycled and diverted from the landfill by the rural collection group Column 6 - Average Provincial (%) of waste recycled and diverted from the landfill Year Garbage Recycling Diversion Group Average Provincial (Tonnes) (Tonnes) Rate Diversion Rate Average 2015 1,123.19 435 2014 1,164.04 411 38.7% 34.3% 48% 2013 1,405.00 394 30.23% 22.89% 47.2% 2012 1,132.00 413 35.42% 34.77% 47.19% 2011 1,663.00 428 28.37% 31.60% 46.52% 2010 1,351.00 369 27.46% 29.50% 43.89% 2009 1,328.00 384 32.31% 29.72% 43.97% The table indicates the Municipality has ample opportunity to easily divert significant amounts of waste from the landfill and increase revenues by increasing recycling within the Municipality. RECOMMENDATION 1. THAT Report CAO-53/16 re 2017 Garbage Bag Tags be received for information; 2. AND THAT the 2017 garbage tag allocation remain unchanged from 2016, being Residential 52 tags, Commercial 86 tags and Farm an additional 16 tags, to await results of the Municipal Curbside Audit prior to additional tag allocation reduction considerations in 2018. Respectfully Submitted by: Paul Shipway CAO REPORT CAO 0 ortunity Ism TO: Mayor & Members of Council FROM: Paul Shipway, CAO DATE: August 18, 2016 REPORT: CAO-54/16 SUBJECT: MUSEUMS BAYHAM APPOINTMENT BACKGROUND Pursuant to Section 5.4.2 of the Municipality of Bayham Advisory Board and Committee Policy: Where the Municipality makes appointments to Advisory Boards or Committees of its own creation the vacancies for citizen appointments shall be publicly advertised on the Municipality of Bayham website. Notice of a `Call for Applicants' for Museums Bayham was posted June 21, 2016 and closed on August 5, 2016. These appointments enable local citizens from various backgrounds to participate in local government and voluntarily give their time and expertise to help formulate the direction of certain programs. DISCUSSION The Museums Bayham Board, as outlined in the Museums Bayham profile attached hereto as Appendix `A', is composed of the following membership: Eleven (11) members, including six (6) community members, one (1) member from the Port Burwell Historical Society, one (1) member from the Bayham Historical Society, one (1) expert representative from a professional heritage facility (active or retired), if possible. One (1) Member of Council — no voting privileges. One (1) Staff person — no voting privileges. The Board Currently has the following composition: i. Charles Buchanan (PBHS) V. Mathew Schafer ii. Ron Bradfield vi. Susan Start iii. Bev Hickey vii. Albert White iv. Ray Maddox (BHS) viii. Alley Shelly The Applications, attached hereto as Appendix `B' were submitted by: i. Bob Graham ii. Lynda Millard iii. Serge Pieters The Museums Bayham composition permits the appointment of one of the applicants by Council. RECOMMENDATION 1. THAT Report CAO-54/16 re Museums Bayham Appointment be received for information; 2. AND THAT Council provide staff direction for one (1) Museums Bayham appointment for the remainder of the 2014-2018 Term of Council. Respectfully Submitted by: Paul Shipway CAO Municipality of Bayham Advisory Board and Committee Profile Municipality of Bayham Museums Bayham Board Statutory- Discretionary Discretionary (By-law No. 2006-082, Collections & Records Management Policy, By-law No. 2006-083, Education Policy, By-law No. 2007-018, Staff Training Policy) Acronym MB Mandate Museums Bayham exists to educate the citizens of Bayham and the community beyond about the history of the Bayham area, subject to budgetary requirements and limits as approved by the Council of the Municipality of Bayham, following the procedures and policies approved by Bayham Council. This includes Port Burwell and its lighthouse in relation to the local and marine heritage of the Great Lakes, and also Vienna's Canadian connection to the Thomas Alva Edison family heritage, fostering an appreciation for the relationship of Bayham's past to its present and future development. To this end, Museums Bayham collects, records, preserves, researches, shares, promotes and presents exhibits and interprets documents and artifacts related to the history of Bayham, in accordance with the financial realities of the Corporation of the Municipality of Bayham. The premises known municipally as 20 Pitt Street and 17 Robinson Street and known as the Port Burwell Marine Museum and Lighthouse, respectively, shall continue to be maintained and identified as the Port Burwell Marine Museum and Lighthouse. The Marine Museum and Lighthouse have been established to serve the inhabitants of Port Burwell and the Bayham area, with a strong appeal to tourists visiting the region. The museum collection will focus on marine documentation and artifacts that illustrate the relationships between marine life on the Great Lakes together with domestic and commercial life of the Village as a port on Lake Erie. The premises known municipally as 14 Snow Street, and known as the Edison Museum of Vienna shall continue to be maintained and identified as the Edison Museum of Vienna. The Edison Museum has been established to promote recognition of the extent and impact of Thomas Alva Edison, the inventor, on the local area, and worldwide, by his many inventions and family artifacts on display, and promote and preserve the historical artifacts and records of the Bayham area and its inhabitants. Service and Operation Programming The Board with assistance of Staff will be responsible for the preparation and review of policies and procedures for service, operation, programming, and long- term planning goals for the museums. Artifacts Ownership of any and all donated items lies with the Municipality of Bayham, who will provide adequate insurance coverage including on-loan items, subject to consideration of Council considering recommendations of the Board. Acquisition, disposal, and records of documents, objects and artifacts will be governed by the Museums' collection development and management policy as adopted by the Council of the Municipality upon recommendation of the Board. Ownership by the Municipality of Bayham may be assigned to its successors, administrators and assigns absolutely. Displays and exhibits will be approved by the Board. Finance and Budgeting The Board in communication with the appropriate staff, will prepare, review and submit annual operating budget requirements, including long-term capital projects, to the municipal administration, for Council's consideration and approval annually as required. The Board will monitor the budgets throughout the year. Reserves/Reserve Funds may be established as approved by Council through the budget process. Bequests and financial donations will be accounted for through Municipal administration. Purchasing Purchasing is to be coordinated through staff in accordance with the Municipal Procurement By-law. Any such purchases must be within the Budgets established and approved by Council, and must be approved by the Board. A Petty Cash Fund(s) may be permitted at the discretion of the Board. Such petty cash fund will be administered by staff. Human Resources The Museums and staff shall be governed by Council through the Administrator in accordance with municipal policies and procedures. The Board will provide general direction of staff at the museums, assisted by municipal staff as appropriate, within the guidelines of the annual budget and personnel policy, as approved by Council. Special Events and Exhibits The Board, with assistance of museum staff and volunteers, may undertake special events, displays, and exhibits at its discretion, within the guidelines of the annual operating budget as approved by Council. Fundraisinq and Donations The Board, with assistance of museum staff and volunteers, will undertake and promote fundraising and donation programs to the best of its ability. Such programs may be for general operating assistance or special programs/capital projects (approved by Council). All accounts shall be accounted for through Municipal administration. Facility Management The Board will provide input/information to municipal administration for the Capital and Operating needs of Museum facilities. Such needs shall be considered in the preparation of budgets presented to Municipal Council. Composition Eleven (11) members, including six (6) community members, one (1) member from the Port Burwell Historical Society, one (1) member from the Bayham Historical Society, one (1) expert representative from a professional heritage facility (active or retired), if possible. Council will endeavor to provide membership from the Bayham community that will support the mandate and success of both museum facilities. Council Representation One 1 Member of Council — no voting privileges Staff Representation One 1 Staff person — no voting privileges Base Municipality of Corporate Health and Safety Policy Bayham Health and Safety Profile Date Profile Approved July 16, 2015 g,AY E C E I V E JUL 2 6 20'ih O�poi. ' �0g MUNICIPALITY BAYHAM tunity Is Corporation of the Municipality of Bayham Advisory Board & Committee Member Application Form I am interested in participating as a volunteer on the following boards and/or committee(s): 1n � Explain why you would like to serve on each board or committee identified above, including any skills or experience which would be of value to the committee or board: ,:5 L' e- o— f t Q c.h -a-J Do you have any experience volunteering? VIYES ONO if Yes, in what capacity: We want to ensure persons with disabilities are able to participate on municipal committees. If you have a disability, what accommodations, if any, would you need to carry out this position? Please provide any additional information which may be of assistance in the selection process. Applicants Signature: tle: S� xt�- Municipality of Bayham documents are available in alternate formats upon request. Please fill out the Accessibility Request for Alternate Formats Form at www.bavham.on.ca or contact the Accessibility Coordinator at 519-866- 5521 or at accessibilitV(a)bayham.on.ca. NOTE: Personal information on this form is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act c.M56 s.29(2) and will be used to appoint citizen members to municipal boards, or committees. Information on this form will be disclosed to the public for candidate selection purposes. Questions about this collection should be directed to the Municipal Clerk at the address indicated at the top of the application. Advisory Board & Committee Member Application Form — Museums Bayham Board I am applying to become a volunteer member on the Bayham Museum Board Why i would like to serve on the Board The Bayham area has been my home since an early age and I have worked mostly in Bayham and St. Thomas. I enjoy hearing about other people's family history, what they did and how they lived. Skills & Experience I've been an active volunteer involved in many community activities for over 30 or so years, including an annual tractor show and parade for Tub Daze in Port Burwell, the Sesquicentennial preparations and celebrations for the Township of Bayham in 2000 and the Village of Vienna in 2003, participated in the Sesquicentennial, Watermelon Fest, Canada Day and Santa Claus parades in Vienna and Port Burwell for many years and provided lots of free buggy rides. 01 and an ve committee I've been a member of the Bayham Historical Society since 2004 and have0more recentlylbeen evolved member and participant for the Vienna EdisonFest since in the Edison Dinner fundraiser. box derby My volunteer experience includes learning how to make and helping kids bulltter soap so we could r from scratch and racing them down Chapel Street and cleaning o ut thethe very popular balloon covered Edison Lightbulb race. ng I've spent time learning many new skills from older volunteers a a cut a log withth ualc ossc ut skills and in turn teaching kids how to use a hammer to pound a nail and to ut saw. 1 volunteered in minor baseball when my children were growinpcvienna. We alsoleaning up ball fields, cutting did grass and levelling the field so the kids could play a baseball game in fundraising to pay for the baseballs, bats & uniforms for the players. 1 assisted in tree and brush clean-up of the east end of the Port Burwell beach and helped do the same for the Estherville and Old Edison Cemeteries. I enjoy working with other energetic and willing volunteers and accomplishing good things for our communities. Many of the useful things I have learned are from local old-timers who always volunteered and enjoyed teaching the younger folks new skills. I get along well with people of all ages, know a lot of people in the area and especially like to help interested people learn new skills and hobbies. Yours truly: Bob Graham MUNICIPALITY OF BAYHA $�YH19� Posting Date �..__�.... ,..,�. VERIFIED --- Acct. E C Acot. - 'Por'tunity '19,10 Q.S.T MUNICIPALITY OF BAY14pIA Corporation of the Municipality of Bayham Advisory Board & Committee Member Application Form I am interested in participating as a volunteer on the following boards and/or committee(s): i i Explain why you would like to serve on each board or committee identified above, including any skills or experience which would be of value to the committee or board: Do you have any experience volunteering? AYES ONO if Yes, in what capacity: We want to ensure persons with disabilities are able to participate on municipal committees. If you have a disability, what accommodations, if any, would you need to carry out this position? Please provide any additional information which may be of assistance in the selection process. Applicants Signature: _Date: a Q Municipality of Bayham documents are available in alternate formats upon request. Please fill out the Accessibility Request for Alternate Formats Form at www.bayliam.on.ca or contact the Accessibility Coordinator at 519-866- 5521 or at access ibiIitypbayham.on.ca. NOTE: Personal information on this form is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act c.M56 s.29(2) and will be used to appoint citizen members to municipal boards, or committees. Information on this form will be disclosed to the public for candidate selection purposes. Questions about this collection should be directed to the Municipal Clerk at the address indicated at the top of the application. Advisory Board & Committee Member Application Form—Museums Bayham Board I am interested in participating as a volunteer Member on the Museums Bayham Board Why I would like to serve on the Museums Board I've lived and worked in the Bayham area most of my life and voluntarily support local church and community activities. For many years, I've shown a keen and dedicated interest by providing staff support for/to Bayham committees - cemeteries, community centres, museums, Sesquicentennial preparations and celebrations (Bayham's in 2000 and Vienna's in 2003), both as Secretary/organizer and volunteer hands-on participant. I've been a staff resource for the Edison and Marine Museums since 1988 and 1998, respectively, and a staff resource and volunteer for Edison events since Vienna's sesquicentennial. Skills & Experience I possess first-hand familiarity with the operation of both museums and have worked with various Council Members, the public, volunteers and summer students for over 25 years. I have been and continue to be, a participating volunteer. I appreciate and respect other dedicated local volunteer workers that aren't afraid to get their hands dirty, have a positive attitude and accomplish amazing tasks for the betterment of the whole community, at all levels. As a volunteer, I am currently active as Secretary for the EdisonFest Committee and participate in Edison Dinner planning, and in various capacities, as needed, for the organization and success of these fundraising events. For many years I have prepared the annual museums operating budgets for Council, including event and fundraising estimates. Volunteer Education 1 have participated in several volunteer museum, event planning, promotion and fundraising courses, workshops and seminars throughout the years through the EON group of museum professionals, Fanshawe College and the Ontario Museum Association. Compatibility I am familiar with many people living in Bayham/East Elgin and enjoy working with other volunteers of all ages,helping others learn about and to appreciate our rich local history and participating in healthy family oriented community activities. I appreciate this opportunity and look forward to further discussion if/as required.. Respectfully submitted by: Lynda 911iffard JUL 26 ' 016 p�� unity RV� MUNiCIPALlyy Of,UAYNAM Corporation of the Municinality of Bavharn Advisory Board & Committee Member Application Form I am interested in participating as a volunteer on the following boards and/or committee(s): Explain why you would like to serve on each board or committee identified above, including any skills or experience which would be of value to the committee or board: _ V 01 Y /C 0d �s�of e �h�? l�►��`''a hql ,y — m a k e, a V q Jv a bbC t�? y��,f�iO/1 s �ha �o r✓�v»i }Cc. / /1°19 e � n . Jcef .>( llJ ' S� h_ Ss 'r V) igcgYhCr D( �ilil �U� Anv _ rukj if Yes, in what capacity: Ye .5.(Vrfe,7 4)y Dh 6oat�d &L4 Wl 4dn 7v`we4,6. �t S�c�r � �s J� � f �5 v� cx n S�7` onrti► 9.� y %J So ho� S Qlv�, ' h�ii7�s�ll� !n u-§n- to ^#-1 .L. r.nncnns %-;+4. r1:s..L��1�}TsRr -�e nhle� }r� n rFini ��n nn mi ir�en r� l ns�..r.r.r.:}F�.�,e+ u ggui tt - EF�e�x�iL v -€�i-:-E Ems-. "ar' € - .-�.3�e€€ � - z£€s.- a -�i.r -5-: s � L�T..d3[€t EZ.Z�i.-ire_ If you have a disability, what accommodations, if any, would you need to car ry out this position? Please provide any additional information which may be of assistance in the selection prmocmess. 0th °�00, %/ier ALGA M4ny w0lAkocs on fhe: ��, �i h� Ye ��e� ✓`�.� �,a s-�c�( � ��rh� f' �h %s ��/cC��,, Applicants Signature: Date: a '9 / Municipality of Bayham documents are available in alternate formats upon request. Please fill out the Accessibility ?ir i; ,s tor r.iF€3f'ii i #l::Yi�:- :=irii#: -is'.r' '-w`- :sFe`iS 2R:-�Y::_#:. :k i '#.f,#..€`lam J=l#.f�:s iEii€�iiE:_rc.._SE.Si.. sc i'ai_�i .z-c- sc,- 5521 or at accessibiiity�bayham.on.ca� NOTE: Personal information on this form is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act c.M56 s.29(2)and will be used to appoint citizen members to municipal boards,or committees. Information on this form will be disclosed to the public for candidate selection purposes. Questions about this rOIL-n4inn�1+n��la be directed #n+hn p i mini—I f`in'1.�f{ n �AA—eo in1lin�+ned t4 4hn fnn^f fghn�nnlinT�fE�nri -' - directed - - .3 - - ,. - ' THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW 2016-059 BEING A BY-LAW OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM TO ESTABLISH AND REQUIRE THE PAYMENT OF FEES FOR INFORMATION, SERVICES, ACTIVITIES AND USE OF MUNICIPAL PROPERTY AND TO REPEAL BY-LAW NUMBER 2014-125 AND ANY AND ALL AMENDMENTS WHEREAS Section 391 of the Municipal Act, 2001,S.O. 2001, as amended, (the Act) provides for a municipality to pass by-laws imposing fees or charges on any persons for services or activities provided or done by or on behalf of it, for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board, and for the use of its property including property under its control; AND WHEREAS Section 69 of the Planning Act R.S.O. 1990, c. P. 13 as amended provides that a municipality may establish a tariff of fees for the processing of applications made in respect of planning matters; AND WHEREAS Section 7 of the Building Code Act, 1992, S.O. 1992, as amended authorizes a municipal Council to pass by-laws concerning the issuance of permits and related matters; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS A BY-LAW AS FOLLOWS: Section 1 — General Provisions MUNICIPAL FACILITIES—COMMUNITY CENTRE 1.1 All persons using a municipal facility must provide two (2) weeks prior to event a certificate of insurance in the minimum amount of $2,000,000.00 naming the Municipality of Bayham as additional insured 1.2 Deposit for hall rental is due at time of booking/signing. Balance of rental fee is due a minimum of two (2) weeks prior to date of function 1.3 Failure to cancel in writing two (2) weeks prior to the booking will result in full charges being applied. 1.4 A Damage Deposit is charged for Main Hall or all day use Friday and Saturday which is refundable less applicable damages, if any. 1.5 Damage Deposit based on 50% of rental fee is charged for partial hall use on any day of the week which is refundable less applicable damages, if any. 1.6 "Community Partners" shall mean not-for-profit community organizations, or community organizations with a formal structure and mandate that provide funds or services on a volunteer basis for the good of the community. 1.6.1 Community Partners shall receive a $50 reduction on any Community Centre base rate each use. 1.6.2 Qualification as a `Community Partner' shall be at the discretion of the Municipality. 1.6.3 At the time of passing of this By-law Community Partner shall include, but not be limited to: i. Bayham Historical Society vi. Straffordville Community Committee ii. Eastern Star vii. SERVE Parent's Association / iii. Otter Valley Naturalists Straffordville Public School iv. Photographers of the Otter Valley viii. Vienna Lioness V. St. Lukes Anglican Church Guild ix. Vienna Lions Club 1.7 Community Centre renters are responsible for all fire alarm response costs 1.8 Facility use may be revoked as a result of damage, or improperly disposed of refuse. Clean up fees shall be the responsibility of the user. BALL DIAMONDS 1.9 Ball Diamonds formally used by an organized league are subject to $10.00 fee per use, refundable $20.00 key deposit and provision of insurance certificate in minimum amount of $2,000,000.00 naming The Municipality of Bayham as an additional insured 1.10 Ball Diamonds formally used by community group or ball team are subject to $10.00 fee per use PARKING LOTS 1.11 Community Centre Parking Lot use is subject to provision of liability insurance certificate in minimum amount of$2,000,000.00 naming The Municipality of Bayham as an additional insured BY-LAW ENFORCEMENT 1.12 Activities performed pertaining to By-Law Enforcement Infractions are invoiced at full cost recovery plus 25% Administration Fee PLANNING SERVICES 1.13 Any legal or consulting fees over and above established rates will be added to all planning fees and charged per lot, where applicable; WATER/WASTEWATER SERVICES 1.14 Any water or sewer connection and frontage charges that exceed the minimum fee will have full cost recovery for Capital Construction applied (This will include road restoration and all other costs incurred to install services) 1.15 Water and Sewer connection and frontage charges will be indexed annually in January in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue No. 62- 007 1.16 Bulk Water cost is metered rate plus $250.00 Section 2 —Administration 2.1 Effective upon final passing of By-law 2016-059 the Schedule of Rates and Fees as set out in Schedule "A" attached hereto and forming part of this by-law is hereby adopted and shall remain in effect until amended or rescinded. 2.2 By-law 2014-125 and any and all amendments thereto enacted by the Municipality of Bayham, setting out any such rates and fees shall be and are hereby repealed. 2.3 This by-law shall come into full force and effect upon final passing. READ A FIRST AND SECOND AND THIRD TIME AND FINALLY PASSED this 18t" day of August, 2016 MAYOR CLERK SCHEDULE OF RATES AND FEES ADMINISTRATION ITEM Fee Photocopying Per Page - Black & White (8.5x11 & 8.5x15) $0.75 Per Page - Black & White (11x17) $1.00 Per Page - Coloured (8.5x11 & 8.5x14) $2.00 Per Page - Coloured (11x17) $2.50 Fax $1.00 Per Page - GIS Maps & Plans (8.5x11) $7.00 Per Page - GIS Maps & Plans (11x17) $11.00 Copy of Zoning By-law $25.00 Copy of Official Plan $35.00 Culture-Tourism Councils & Historic Highlights - 5% HST $3.00 Vienna Historical Highlights (from 1853-2003) - 5% HST $10.00 Bayham Memories & Milestones - 5% HST $12.00 The Edisons of Vienna - 5% HST $5.00 That's The Way It Was - 5% HST $3.00 Municipal Key Fobs $2.00 Discover Bayham Mugs $5.00 Lottery Licence 3% of cash value of all prizes Lottery Licence ($10.00 Minimum Fee) Lottery Licence Bingo N/A Freedom of Information Freedom of Information Application (established by Provincial Legislation) $5.00 Freedom of Information Application (established $7.50/15 mins plus by Provincial Legislation) photocopying $0.20/page SCHEDULE OF RATES AND FEES ADMINISTRATION cont'd ITEM FEE Miscellaneous Fees Administrative Search Fee (Routine Disclosure) $50/hr Alcohol and Gaming Commission of Ontario Municipal Information Form $25.00 Preparation and Registration of Agreements $500.00 Ontario Power Authority-Fee-in Tarriff Support Resolution $100.00 Blue Box $10.00 Composter $15.00 County Map $3.00 Municipal Pins Local Charitable/Not for Propfit Group First 15 pins free, each requests for giveaways or exchanges etc. or additional $1.00 (max 25 pins personal use unless approved) Commissioning of Affidavits and Certification of Documents - Travel Letter $20.00 Meeting Investigator Fee $25.00 Livestock Valuer $150.00 Trailer Park Licence $100.00 Civil Marriage Solemnization Services Civil Marriage Ceremony in Municipality $250.00 Rehearsal Fee $75.00 SCHEDULE OF RATES AND FEES PLANNING SERVICES ITEM FEE Official Plan Amendment Application $1,000 plus $1,000 deposit Zoning By-law Amendment Application $1,000 plus $1,000 deposit Temporary Use Zoning By-law $1,000 plus $1,000 deposit Temporary Use Zoning By-law Renewal $500 plus $1,000 deposit Zoning Amendment to Remove Holding $500.00 plus $1,000 deposit Minor Variance Application $1,000 plus $1,000 deposit Site Plan Application/Agreement $1,000 plus $1,000 deposit Site Plan Agreement - properties with accumulative commercial/industrial/institutional building area of 150 m2 or less 1$250.00 plus $250.00 deposit Site Plan Agreement Amendment $250.00 plus $250.00 deposit Development Agreement $1,000 plus $1,000 deposit Plan of Subdivision Application $1,000 plus $1,000 deposit Defense of Ontario Municipal Board Appeals $5,000.00 deposit - full cost to applicant Planning Report $800.00 Land Division Clearance Letter $100.00 Planning Signage - Install and Remove $100.00 SCHEDULE OF RATES AND FEES TREASURY ITEM FEE Tax Certificate $50.00 Zoning Certificate $50.00 Building/Drainage Work Order $50.00 By-law/Fire Services Order $50.00 By-law Exemption Request $50.00 NSF Payment Fee $30.00 Tax Sale Registration Process Full Cost Recovery + $100.00 PUBLIC WORKS ITEM FEE Road Access Permit $160.00 Municipal Consent Application Fee $50.00 Civic Addressing Application Blade, Post, Installation $95.00 Replacement Blade Only $65.00 Replacement Post Only $30.00 Over Dimensional Load Permit Single Use $200.00 Annual $500.00 SCHEDULE OF RATES AND FEES BUILDING DEPARTMENT ITEM FEE Single Family Dwellings minimum fee $1,500.00 $0.50 per sq ft plus $100.00 Garages, carports, etc. over 500 sq ft flat Decks, ramps, wood burning appliances $100.00 flat Accessory building up to 500 sq ft $100.00 flat $10.00 per $1,000.00 const Renovations of accessory buildings & residences value plus $100.00 flat Swimming pools All types $75.00 Agricultural Buildings Kilns, corn cribs, etc $200.00 flat Renovations to Farm Buildings $10.00 per $1,000 const value plus $100.00 flat $100.00 flat plus $0.35 per sq Farm buildings and additions up to 600m2 ft $100.00 flat plus $0.25 per sq Farm buildings and additions over 600m2 ft Commercial, Industrial, Institutional $100.00 flat plus $0.35 per sq New or additions up to 600m2 ft $100.00 flat plus $0.25 per sq New or additions over 600m2 ft Renovations of buildings and accessory buildings $100.00 flat plus $10.00 per $1,000.00 const value Other structures such as silos, grain dryers etc $100.00 flat plus $10.00 per $1,000.00 const value SCHEDULE OF RATES AND FEES BUILDING DEPARTMENT cont'd ITEM FEE Miscellaneous Mobile Homes - as a second dwelling on a farm & $100.00 flat plus $10.00 per trailer park $1,000.00 const value $100.00 flat plus $0.50 per sq Modular Homes ft Temporary Mobile Homes (for supplementary revised due to zoning farm dwellings) amendment Temporary Mobile Homes $100.00 flat used for special circumstances approved by Council up to 3 years duration $100.00 renew fee Temporary Mobile Homes (used on site while residence is under construction) $100.00 flat Existing buildings and houses moved to a new $100.00 flat plus $0.50 per sq Additions to moved-in structures at the time of $0.50 per sq ft move Additions to these moved-in structures at another $100.00 flat plus $0.50 per sq time ft Permit transfer $100.00 flat Temporary special occasion tents $100.00 flat Roof Mounted Solar Panels $200.00 flat Demolition Permits $100.00 flat Municipal Property Damage Deposit $2000.00 flat Exceptions Other inspections $100.00 flat Change of use $100.00 flat SCHEDULE OF RATES AND FEES BUILDING DEPARTMENT cont'd ITEM FEE Septic System Class 1 exempt Class 2 $200.00 Class 3 $200.00 Class 4 $500.00 Class 5 $500.00 Leaching Beds $500.00 Absorption Trench $500.00 Filter Beds $500.00 Repairs $300.00 Lot Assessments $100.00 Plumbing Permits $80.00 plus $10.00 per fixture Drainage Reassessment $250.00 SCHEDULE OF RATES AND FEES WASTEWATER Sewer Surcharge Rates 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Monthly Charge $46.41 $48.70 $50.96 $53.53 $56.06 $58.89 $62.01 $65.10 $68.47 $72.12 Sewer Connection & Frontage Charges 2014 Frontage/Ft Connection Eden $34.40 $5,059.79 Port Burwell $21.60 $5,142.86 Straffordville $34.40 $5,059.79 Vienna $34.40 $5,059.79 ITEM FEE Sewer Connection Permit $200.00 Sewe Connection Inspection $100.00 Change of Occupancy - New Account Charge $25.00 Add to Tax Roll $50.00 Late Payment Charge 5% Septage Receiving Facility - Disposal Fee $13.50/cubic metre SCHEDULE OF RATES AND FEES WATER Metered Water Rates (Port Burwell - Vienna) 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Base Monthly Charge $11.96 $12.17 $12.42 $12.66 $12.92 $13.18 $13.44 $13.71 $13.98 $14.26 Volume Charge per m3 $2.99 $3.17 $3.36 $3.56 $3.78 $4.00 $4.24 $4.50 $4.77 $5.06 Unmetered Water Rates (Richmond-Fire Lines) Monthly Charge 1 $79.801 $83.791 $87.981 $92.381 $97.001 $101.851 $106.94 $112.29 $117.90 $123.80 Connection & Frontage Charges 2014 Frontage/ft Connection Port Burwell $7.20 $1,991.75 Richmond N/A $7,724.91 Vienna $7.37 $2,016.87 Water Connection Permit $200.00 Water Connection Inspection $100.00 Water Meter- Residential (including dual checkvalve and inspection) $425.00 Water Meter Register $310.00 Water Meter Register for Pit Application $350.00 Dual Check Valve $30.00 Water Meter Bottom Plate with Gasket $20.00 Water Meter Non-Residential Full Cost Recovery Dual Check Valve Non-Residential Full Cost Recovery Water Meter Test $300.00 Water Shut off/on $100.00 Change of Occupancy - New Account Charge $25.00 Add to Tax Roll $50.00 Late Payment Charge 5% SCHEDULE OF RATES AND FEES STRAFFORDVILLE COMMUNITY CENTRE FEE HST TOTAL Main Hall Mon - Thurs & Sun $275.00 $35.75 $310.75 Fri & Sat $330.00 $42.90 $372.90 Damage Deposit $320.00 $320.00 Main Hall Meetings Up to 3 hrs + $30.00 each additional hour $130.001 $16.90 $146.90 Trackless Lounge up to 3 hours + $30.00 for each $75.00 $9.75 $84.75 Funerals $75.00 $9.75 $84.75 VIENNA COMMUNITY CENTRE FEE HST TOTAL Entire Facility with Kitchen Mon - Thurs & Sun $275.00 $35.75 $310.75 Fri & Sat $330.00 $42.90 $372.90 Damage Deposit $320.00 $320.00 Basement with Kitchen $140.00 $18.20 $158.20 Basement without Kitchen $90.00 $11.70 $101.70 Upstairs & Bar Area Only $200.00 $26.00 $226.00 Upstairs & Bar Area Only Meetings - up to 3 hours + $30.00 for each additional hour $130.00 $16.90 $146.90 Funerals $75.00 $9.75 $84.75 FEE HST TOTAL Pavillions $40.00 $5.20 $45.20 SCHEDULE OF RATES AND FEES ADDITIONAL COSTS - COMMUNITY CENTRES Item Fee Additional cleaning/other services Cost Recovery Key Fee (refundable after function) $20.00 Failing to vacate by 2:00 a.m. $50.00/hour Deposit (Non Refundable) 50% of rental fee MARINE MUSEUM AND LIGHTHOUSE ENTRANCE FEES Under 12 years Free Adults (13+) $3.00 per person one site Adults (13+) $5.00 per person for both Marine Museum & Lighthouse Family $8.00 per family one site Family $12.00 per family for both Maine Museum & Lighthouse FIRE SERVICES ITEM FEE MVC Response (Non Bayham Resident) Current MTO hourly rate for pumper, resue tanker Other Response (Non Bayham Resident) Current MTO hourly rate for required apparatus Burn Permit $25.00 per calendar year Cost Recovery - Foam $250 per pail used Fire Report - Post Fire $75.00 Fire Inspection - Real Estate $150.00 Fire Safety Plan Review $100.00 Illegal or unauthorized fire (including arson or an unauthorized burn permit) Full Cost Recovery Hazardous Materials Clean-up (as per Environmental Protection Act, RSO 1990) Full Cost Recovery Fire Response Fees (Indemnification Technology Municipal Act. 2001 391 (1) Current MTO hourly rate for required apparatus THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016 — 072 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM AND TEAMSTERS UNION AND ITS LOCAL 879 WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement with Teamsters Union and its Local 879 to establish terms and conditions of employment for the period April 1 2016 to March 31, 2018; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Collective Agreement attached hereto as Schedule "A" and forming part of this by-law between the Teamsters Union and its Local 879 and the Corporation of the Municipality of Bayham for the period of April 1, 2016 to March 31, 2018. 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18t" DAY OF AUGUST, 2016. MAYOR CLERK COLLECTIVE AGREEMENT BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (VOLUNTEER FIREFIGHTERS) (hereinafter called the "Corporation') - and- TEAMSTERS LOCAL UNION No. 879 Affiliated with the International Brotherhood of Teamsters (hereinafter called the "Union") Date: April 1, 2016 to March 31, 2018 ARTICLE 1 - PURPOSE 1.01 The general purpose of this Agreement is to establish and maintain collective bargaining relations between the Corporation and its employees, to provide for settlement of grievances and to maintain satisfactory working conditions, hours or work, wages and benefits for all employees subject to this Agreement. ARTICLE 2 - RECOGNITION 2.01 The Corporation recognizes the Union as the sole bargaining agent for all persons engaged as volunteer firefighters by the Corporation at Fire Station I. in Port Burwell (in the Municipality of Bayham) save and except District Chiefs, Chief Fire Prevention Officer, Chief Training Officer, those above the rank of the excluded positions and auxiliary Firefighters. ARTICLE 3 - DEFINITIONS 3.01 The word "employee(s)" shall mean a volunteer Firefighter employed within the bargaining unit, at Fire Station 1 in Port Burwell (in the Municipality of Bayham). 3.02 The phrase "probationary employee(s)" shall mean an employee(s) who has not completed the probationary period prescribed in this Agreement and who has not acquired seniority. Only such provisions of this Agreement as are specifically applicable to probationary employees shall be applicable to probationary employees. 3.03 The phrase "seniority employee(s)" shall mean an employee(s) who has completed the probationary period prescribed in this Agreement and who has been retained in the employ of the Corporation following completion of the probationary period and who has acquired seniority. 3.04 The phrase "working day(s)" when used in this Agreement shall exclude Saturday, Sundays and days on which the Corporation's Administration Offices are closed. 3.05 Whenever the singular or masculine are used in this Agreement, the same shall be construed as meaning the plural or the feminine where the context or the parties hereto so require. 3.06 "The word "Station", when used in this agreement refers to Fire Station 1 in Port Burwell (in the Municipality of Bayham). ARTICLE 4 —MANAGEMENT RIGHTS 4.01 The Union acknowledges that it is the exclusive function of the Corporation to operate and manage its affairs in all respects in accordance with its obligations including, without limitation, the right to decide the work to be performed and to maintain order, discipline and efficiency and to hire, promote, demote, transfer, suspend or otherwise discipline or discharge any employee, subject to the right of a seniority employee concerned to lodge a grio�ante in the manner and to the extent pro6ded herein. ARTICLE 5 - UNION SECURITY 5.01 As a condition of continued employment, all present employees covered by this Agreement shall become and remain members of the Union upon the signing of this Agreement and all new employees covered by this Agreement shall become and remain members of the Union after the completion of their probationary period. 5.02 All employees (including probationary employees) shall authorize the Corporation in writing to deduct Union dues and initiation fees when applicable, and all monies so deducted shall be remitted to the Head Office of the Local Union on or before the tenth (10"') day of the following month in which the employees are paid along with a list of the employees from whom such deductions were made. Such list shall also bear the employee's social insurance number. 5.03 Despite the fact that they are paying Union dues, only such provisions of this Agreement, as are specifically applicable to probationary employees shall be applicable to probationary employees. 5.04 The Corporation further agrees, that upon written notification from the Local Union, it will deduct arrears in Union dues caused for any reason, or re-initiation fee, and shall forward such monies so deducted at the same time as the Union dues are remitted, along with a list of the employees from whom such deductions were made. 5.05 The Union will supply the Corporation with Application for Union Membership - Dues Deduction Authorization forms which shall be signed by all new employees on the date of hire. The Corporation will forward the completed forms to the Union and will retain a copy of all such completed forms for its records. 5.06 No employee will be laidd off as the direct result of the Corporation contracting out work which is currently regularly performed exclusively by the employees. This sub-article does not apply to work performed in the context of any Mutual Aid Agreement or Automatic Aid Agreement. 5.07 In the event the Corporation merges or amalgamates with any other body, the Corporation undertakes to ensure its best effort in preserving the employment rights of its employees. ARTICLE 6 - STEWARDS 6.01 The Corporation acknowledges the right of the Union to appoint or elect one (1) Steward and one (1) alternative Steward for the Station. 6.02 A Steward shall receive "approved meetings by the Fire Chief" points, when grievances are processed with the Corporation on Corporation property or any other place which is mutually agreed upon by both the Union and the Corporation. 6.03 The Corporation will notify the Union by registered mail, telegram or fax at the time of the suspension or discharge of a Steward. 6.04 The Corporation will provide a bulletin board conspicuously placed for the exclusive use of the Union. 6.05 The Steward will attend if requested, any meeting with an employee to discuss culpable absenteeism. ARTICLE 7 - GRIEVANCE PROCEDURE 7.01 A grievance shall be defined as any difference or dispute between the Corporation and any seniority employee of the Corporation regarding the interpretation, application, or administration of this Agreement, including any question as to whether a matter is arbitrable or an allegation that this Agreement has been violated. No matter may be the subject matter of a grievance nor submitted to arbitration as hereinafter provided which does not involve the interpretation, application or administration of this Agreement or a question as to whether a matter is arbitrable or an allegation that this Agreement has been violated. Seniority employees shall process their grievances in the manner and within the time limits prescribed in this article and in Article 8 of this Agreement. 7.02 Any time limit referred to in this article is mandatory and may only be extended by mutual agreement in writing between the Corporation and the Union. 7.03 A seniority employee who believes that he/she has a grievance shall submit his/her grievance, in writing. through the Steward. on a form supplied by the Union. to the Fire Chief or his/her designate within ten (10) working days of the time when the cause of the grievance occurred. Such grievance shall be signed by the employee, setting out the circumstances under which of the Articles the grievance is based on. The Fire Chief or his/her designate will deliver his/her decision in writing to the seniority employee within ten (10) working days after the date on which he/she received the written grievance. 7.04 If the decision of the Fire Chief or his/her designate is not satisfactory to the seniority employee, the seniority employee may appeal the decision of the Fire Chief or his/her designate by filing an appeal, in writing, with the Chief Administrative Officer of the Corporation or his/her designate within five (5) working days after the seniority employee has received the decision of the Fire Chief or his/her designate. The Chief Administrative Officer or his/her designate will convene a meeting with the seniority employee and his/her Steward and the Union representative within five (5) working days after he/she has received the seniority employee's appeal. The Fire Chief or his/her designate may be present at such meeting. The Chief Administrative Officer or his/her designate shall deliver his/her decision, in writing, to the seniority employee within five (5) working days after the meeting. A copy of the decision shall be given to the seniority employee's Steward and the Union. 7.05 If the written decision of the Chief Administrative Officer of the Corporation or his/her designate is not satisfactory to the seniority employee, provided the grievance has been processed in the manner hereinbefore prescribed, within the time limits prescribed, the grievance may be submitted by the Union to arbitration in accordance with Article 8 of this Agreement. 7.06 The Union or the Corporation may file a policy grievance involving the interpretation, application or administration of this Agreement, including any question as to whether a matter is arbitrable or an allegation that this Agreement has been violated. The Union shall not file any policy grievance with respect to any matter which could be the subject matter of a seniority employee's grievance, as hereinbefore provided. 7.07 A policy grievance filed by the Union must be filed, in writing, with the Chief Administrative Officer of the Corporation or his/her designate within ten (10) working days after the date on which the circumstances giving rise to the grievance occurred. A policy grievance filed by the Corporation must be filed in writing with the Union Business Representative within ten (10) working days after the date on which the circumstances giving rise to the grievance occurred. After the filing of a policy grievance by the Union or by the Corporation, as hereinbefore provided, the grievance shall be dealt with in accordance with sub-article 7.04 of this Agreement. If the grievance is not resolved at that meeting, the grievance may be taken to arbitration in accordance with the procedure set out in Article 8 of this Agreement, provided the grievance has been processed in the manner hereinbefore prescribed, within the time limits prescribed. ARTICLE 8 - ARBITRATION 8.01 A grievance which has been processed in the manner prescribed in Article 7 of this Agreement, within the time limits prescribed, may be submitted to arbitration in accordance with the provisions of this article provided written notice to arbitrate is given by the party seeking arbitration to the other party within ten (10) working days after the issuance of the decision of the Chief Administrative Officer of the Corporation or his/her designate as provided in sub-article 7.04 of this Agreement. 8.02 The notice required in the preceding sub-article shall contain the name. address, telephone number and facsimile number of the first party's appointee to an arbitration board. The recipient of the notice shall, within ten (10) working days after receipt of such notice. inform the other party of the name, address, telephone number and facsimile number of its appointee to the arbitration board. The two appointees so selected shall, within ten (10) working days of the appointment of the second of them, appoint a third person who shall be the chairperson. If the recipient of the notice fails to appoint an appointee, or if the two appointees fail to agree upon a chairperson within the time limited, the appointment shall be made by the Minister of Labour for Ontario, upon the request of either party. 8.03 The Board of Arbitration shall hear and determine the grievance and shall issue a decision and the decision shall be final and binding upon the Corporation and the Union and upon any employee or employees affected by it. The decision of a majority of the Board of Arbitration is the decision of the Board of Arbitration but, if there is no majority, the decision of the chairperson governs. 8.04 The Board of Arbitration shall not have the right to alter or change any of the provisions of this Agreement or to substitute any new provisions in lieu thereof or to give any decision inconsistent with the terms and provisions of this Agreement. Such Board, however shall have the power to vary or set aside any penalty or discipline imposed relating to the grievance then before the Board except where the Collective Agreement contains a specific penalty for the infraction which is the subject matter of the arbitration proceedings. 8.05 It is agreed that each party shall bear the cost of their nominee and shall equally bear the fees and expenses of the chairperson. 8.06 Any time limit referred to in this article is mandatory and may only be extended by mutual agreement, in writing. between the Corporation and the Union. Sinp_le Arbitrator 8.07 Notwithstanding the foregoing, the parties may agree to substitute a single Arbitrator to hear the matter in dispute instead of a Board of Arbitration. If so, the process shall be followed., as above.. with the role of the nominees in the appointment process being undertaken by the Union and the Corporation directly ARTICLE 9 - SENIORITY 9.01 A person employed by the Corporation within the bargaining unit described in Article 2 of this Agreement, will be assigned to the Station and will be on probation for the period of twelve (12) calendar months from his/her date of hire. Upon completion of the probationary period, the person will, if retained in the employ of the Corporation, acquire seniority and will be given a seniority date which shall be the date on which the employee was first hired. Seniority shall include all seniority employees of the station. 9.02 A probationary employee may be disciplined or discharged by the Corporation at any time during the probationary period for any reason and such reason shall conclusively be deemed to constitute just cause for discipline or discharge. 9.03 A seniority list containing the names of all seniority employees at the Station, classification and seniority date will be posted and revised annually, with a copy to the Union., 9.04 Upon becoming a seniority employee, the seniority employee will be assigned to the Station and will be further assigned to one of the following classifications: (a) Firefighter (b) Captain 9.05 Seniority will be lost and the employment of a seniority employee will be terminated if the seniority employee: (a) quits, resigns or retires; (b) is discharged and such discharge is not reversed through the grievance or arbitration procedure; (c) is laid off and not recalled for a period of twenty four(24) consecutive months; (d) fails to return to work following the expiry of a leave of absence. (e) fails to report for any emergency calls and fails to report for any training for a period of three (3) months without an approved leave. 9.06 Seniority shall be determined, only as expressly provided in this Agreement. ARTICLE 10 - LAYOFF AND RECALL 10.01 In the event of a layoff, the following procedure shall apply: (a) The classification within that Station will be identified. (b) All probationary employees employed within the station, in that classification, will be laid off first. (c) If, after all probationary employees employed within that classification have been laid off, further employees within that classification are to be laid off, seniority employees employed within that classification in the Station, shall be laid off in inverse order of seniority. 10.02 In the event it is necessary to recall employees, who have been laid off, the following procedure shall apply: (a) The classification within the Station will be identified. (b) Employees who are on layoff from that classification and who still have recall rights will be recalled to work in the Station and in that classification in order of seniority. ARTICLE I I - JOB POSTING 11.01 When a permanent vacancy occurs within the classifications of Captain, the Corporation will, if it decides to fill the permanent vacancy, post notice with a copy to the Union of the vacancy for a period of ten (10) working days in order to allow seniority employees to apply. 1 1.02 The Corporation will consider the following factors in determining which, if any of the applicants is to be awarded the posted position: (a) the requirements of the posted position and the qualifications, skill, experience and ability of the applicant(s) to immediately satisfactorily perform all of the requirements of the posted position; and (b) seniority. When factor (a) is relatively equal, as between two (2) or more applicants, factor (b) will govern. 11.01) If no applications are received from seniority employees or if none of the applicants is awarded the posted vacancy, the Corporation may Fill the vacancy in such manner as it determines. 11.04 The Corporation may fill the posted vacancy in such mamler as it determines until the vacancy is filled or until the Corporation proceeds in accordance with sub-article 11.03. 11.05 An employee who is awarded a posted position in accordance with the foregoing will be subject to a trial period of six (6) consecutive months. At any time during the trial period, the employee may be transferred back to his/her former position either at the Corporation's request or at the employee's request and any employees affected by that occurrence will likewise be returned to their former positions. 11.06 If, during the term of operation of this Agreement. a new classification is created within the bargaining unit described in Article 2 of this Agreement, the parties will meet for the purpose of negotiating a rate of pay for the new classification. If the parties are unable to reach agreement. the rate of pay for the new classification may be referred to arbitration in accordance with this Agreement. ARTICLE 12 - LEAVES OF ABSENCE 12.01 A leave of absence for a period in excess of thirty (30) consecutive calendar days may be granted by the Corporation to a seniority employee for legitimate personal reasons provided the seniority employee delivers a written request for the leave of absence at least twenty (20) working days prior to when the leave of absence is to commence. This notice period may be waived by the Corporation. A leave of absence, if granted, will be without pay and the decision whether to grant the leave of absence or not rests solely with the Corporation. The Corporation will forward to the Union a copy of the approved leaves of absence. 12.02 Any employee on an approved leave of absence will not be subject to the fifty percent (50%) and seventy percent (70%) requirements stated in Article 18.05 while on leave. ARTICLE 13 - MEDICAL EXAMINATIONS 13.01 When the Corporation requires an employee to produce a medical certificate, which is a "third party service", the Corporation will reimburse the employee for the amount charged by the medical practitioner for such certificate. ARTICLE 14 - STRIKES AND LOCKOUTS 14.01 There shall be no strike or lockout while this Collective Agreement is in operation. 14.02 The word "strike" and the word "lockout" shall be as defined in the Labour Relations Act, 1995. ARTICLE 15 - DISCIPLINARY ACTIONS 15.01 An employee's discipline record will be cleared after two (2) consecutive years provided the employee has not received any discipline for a period of two (2) consecutive years. The Union and the Corporation agree on the concept of progressive discipline, based on the severity and nature of the offence. Health and Safety infractions to stay on record for five (5) years. 15.02 All written discipline must be issued within ten (10) working days after the infraction became known to the Corporation and a copy shall be given to the employee's Steward. 15.03 Notwithstanding any provisions of the Labour Relations Act and/or any provision of this Agreement, the following shall be conclusively deemed to be just cause for suspension and/or discharge of an employee and an arbitrator must accept the suspension and/or discharge imposed as just and reasonable in all the circumstances and cannot substitute any lesser or different penalty: (a) theft or deliberate destruction of the Corporation's property; (b) consumption of intoxicants, alcohol or non-prescription drugs while on Corporation property or while engaged in the performance of the employee's duties; (c) reporting for work under the influence of intoxicants, alcohol or non- prescription drugs; (d) suspension or discharge of a probationary employee for any reason. ARTICLE 16 - DURATION 16.01 This Agreement shall become effective on the April 1, 2016 and shall remain in full force and effect until March 31, 2018 and from year to year thereafter unless either party to this Agreement within a period of ninety (90) days prior to the expiration date of this Agreement, gives written notice to the other party of its desire to amend the Collective Agreement. 16.02 Negotiations shall be entered into within fifteen (15) days of notification to do so. 16.03 This Agreement shall be binding upon the parties hereto, their successors, administrators, executors and assigns. 16.04 This Agreement will continue in full force and effect until a new Agreement is reached. ARTICLE 17 - INTEREST ARBITRATION 17.01 Despite any provisions in this Collective Agreement and/or in the Labour Relations Act and/or in any other Statute, this Article will survive the expiration of this Collective Agreement. 17.02 Notwitlistanding any provision in the Labour Relations Act by which the Corporation could lawfully lock out the members of the bargaining unit or by which the members of the bargaining unit could lawfully engage in a strike, the Corporation shall not lock out the members of the bargaining unit and the members of the bargaining unit shall not strike at any time prior to the settlement of a renewal Collective Agreement to replace this Collective Agreement. 17.03 If the Corporation and the Union are unable to Conclude a renewal Collective Agreement in their negotiations for same, either party may request the appointment of a Conciliation Officer pursuant to the Labour Relations Act. 17.04 Following the appointment of a Conciliation Officer as provided in the preceding paragraph, the parties shall meet with the Conciliation Officer so appointed and endeavour to effect a Collective Agreement. 17.05 If no Collective Agreement is concluded in the meeting with the Conciliation Officer or as a result of such meeting, the renewal Collective Agreement between the Corporation and the Union shall be settled by a Board of Arbitration as herein provided. 17.06 The Board of Arbitration shall be constituted in accordance with the following procedure: (a) Within twenty-one (21) calendar days after the last meeting with the Conciliation Officer, the Union shall advise the Corporation, in writing, of the name, address, telephone number and facsimile number of the Union's appointee to the Board of Arbitration. (b) Within ten (10) calendar days after receipt of the notice from the Union as provided in sub-paragraph (a) above, the Corporation shall advise the Union, in writing, of the name, address, telephone number and facsimile number of the Corporation's appointee to the Board of Arbitration. (c) Within fifteen (15) calendar days after the appointment of the Corporation's appointee as provided in sub-paragraph (b) above, the two appointees shall agree upon the appointment of a third person to the Board of Arbitration and this third person shall be the chairperson of the Board of Arbitration. If the two appointees are unable to agree upon a chairperson within the said period of fifteen (15) calendar days, the appointment of the chairperson shall be made by the Minister of Labour for Ontario upon the written request of either appointee to the Board of Arbitration. 17.07 The Board of Arbitration shall determine its own procedure but shall give the parties full opportunity to present their evidence and make their submissions. 17.08 Section 116 of the Labour Relations Act applies to the Board of Arbitration. 17.09 In making its Decision, the Board of Arbitration shall take into consideration all factors it considers relevant, including the following: (a) the F,mployer's ability to pay in light of its fiscal situation; (b) The extent to which services may have to be reduced, in light of the Board's decision, if current funding and taxation levels are not increased; (c) the economic situation in Ontario and in the part of Ontario where the Employer is located; (d) a comparison, as between the employees and other comparable employees in the public and private sectors, of the terms and conditions of employment and the nature of the work performed; (e) The Employer's ability to attract and retain qualified employees. 17.10 The Board of Arbitration shall be advised, in writing, of all matters upon which the parties have agreed and of all matters in dispute. 17.11 The Board of Arbitration shall determine all matters in dispute and shall issue a decision, in writing, with respect to all such matters. The Board of Arbitration shall include, as part of its decision. the matters upon which the parties have agreed and have so advised the Board of Arbitration as hereinbefore provided. 17.12 The decision of the Board of Arbitration (which shall include the matters upon which the parties have agreed and have so advised the Board of Arbitration as hereinbefore provided) shall constitute the Collective Agreement between the Corporation and the Union. 17.13 For convenience purposes, the decision of the Board of Arbitration will be drafted in a traditional Collective Agreement format and, once so drafted, the Corporation and the Union will sign the Collective Agreement. The Board of Arbitration shall have jurisdiction to finally determine any issue with respect to the precise wording of any provision in that document. 17.14 The decision of a majority of the Board of Arbitration is the decision of the Board of Arbitration but, if there is no majority, the decision of the chairperson shall govern. 17.15 Reference in this Article to the Labour Relations Act, means the Labour Relations Act, 1995 S.O. 1995, c.l Sch. A and any amendments thereto and any successor thereof. ARTICLE 18 - GENERAL 18.01 Vacancies for Positions Outside of the Bargaining Unit In the event of a vacancy in any position excluded from the bargaining unit which the Corporation decides to fill, written notice of the vacancy will be posted in the Station for ten (10) working days. It applications for such vacancy are received from members of the bargaining unit, the Corporation will consider such applications. 18.02 Health and Safety Guidelines The Corporation will adhere to the "Health and Safety Guidelines for Fire Service"' as issued from time to time by the Government of Ontario. 18.03 Employee Training The Corporation will continue the practice in place, as of the date of ratification. regarding employee training. The employer will offer outside training to Captains first. then by seniority to firefighters. Bi-weekly training will continue, as it has in the past. The employer will attempt to schedule make-up training sessions for those employees that have missed mandatory sessions. Specialty teams that are required for emergency services as approved by Council will continue on a monthly basis. At the time of ratification, this includes vehicle extrication, ice/water rescue, and rope rescue. The Chief Training Officer will provide a training package for the week prior to when the training is to take place. Where an employee is unable to attend calls and or training due to work commitments and makes the employer aware of these commitments, then consideration, shall be given when determining culpable absenteeism, subject to mandatory levels of training required. 18.04 WSIB Benefits The Corporation will do what is necessary and permissible under the Workplace Safety and Insurance Act, 1997 and amendments thereto in order to obtain the maximum benefit coverage for the employees under the Act. 18.05 Attendance Policy A 50% attendance requirement policy for emergency calls and a 70 % attendance requirement policy for training will apply. Attendance will be measured in a rolling 6 month period. The employer may take into consideration a request from an employee to be below the attendance requirements, on an individual basis provided the request is brought forward to the employer prior to any discipline being imposed. An employee that receives an attendance warning will be given the next six (6) months to meet the required minimum. 18.06 Use of Personal Vehicles The employer agrees to pay their normal mileage rate, to those employees that are required to use their personal vehicles, upon the direction of a senior officer. 18.07 Green Lights The Corporation will supply appropriate green lights as defined by the Highway Traffic Act for the personal vehicles of volunteer firefighters. The unit will remain the property of the Corporation and is to be returned upon termination of employment. This program will supply new members with one green light and wilt replace any one existing unit only upon failure. 18.08 Non-Smoking By-law The employer recognizes the dangers of second hand smoke. It is the employer's intention to ensure applicable Legislation is adhered to. 18.09 Policy For any item not specifically referred to in this agreement, the item shall be defined as in the general policies and procedures of the Corporation. Changes to the policies and procedures, meaning the E&R By-law, mutual aid and auto aid agreements of the Corporation shall be passed through the change of command as they become effective for information purposes. ARTICLE 19 - PAY PHILOSOPHY 19.01 Commencing in 2017, each year on June 1, the point value in Schedule "A" may move up by percentage (%) using the formula established in Section 19.02. 19.02 The formula to be used is the annual Statistics Canada Consumer Price Index (CPI) for 12 months ended October 31 each year as determined by the Treasurer of the Municipality of Bayham, caped at a maximum annual increase of 2.5%. 19.03 If the formula in a given year, results in a negative percentage (%) the value will remain the same as the previous year. In the following year the negative percentage (%) will be netted against a positive percentage (%). 19.04 The point value, courses and seminars rates and Elgin County meeting rate shall be indexed by the annual adjustment. As outlined in Section 19.02. 19.05 The Municipality will provide a print out with pay stubs that provides a break- down of the calls versus training. IN WITNESS WHEREOF the parties have executed this Collective Agreement this day of , 2016. THE CORPORATION OF THE TEAMSTERS LOCAL UNION 879 MUNICIPALITY OF BAYHAM Lynda Millard John McCann Clerk President Paul Ens Dan Mitchell Mayor Secretary Treasurers Douglas G. Pilkey Business Representative SCHEDULE "A" CATEGORY REMUNERATION Courses/ Seminars 4 hours or less /day $50.00 plus mileage @ current Corporate rates Courses/ Seminars 4 hours or more /day $100.00 plus mileage o current Corporate rates Elgin County Mutual Aid/ Chiefs $25.00 per meeting plus mileage r current Meetings Corporate rates POINT VALUE ALLOTMENT: CATEGORY INITIAL POINTS / ADDITIONAL POINTS / DURATION DURATION Emergency Response—All 4 points / first 2 hours 2 points /each additional Response Types hour Meetings Approved By Fire 2 points total Nil Chief Scheduled Bi-Monthly 3 points total Nil Training Scheduled Monthly 3 points total Nil j Specialty Team Training Refilling Air Cylinders 2 points / first hour plus 2 points /each additional mileage :'d). current hour Corporate rates Fire Cause and 2 points / first hour 2 points /each additional Determination / OFM hour Investigations Monthly Apparatus Checks 2 points total Nil / Station Duties NOTE: ONLY THE MEMBERS WHO RESPOND TO A MUTUAL AID CALL ARE ELIGIBLE FOR ADDITIONAL POINTS FOR THE DURATION OF THE CALL. IF MEMBERS ATTEND THE STATION AND ARE NOT REQUIRED AT THE CALL WILL BE AWARDED 4 POINTS. Points shall be valued at $11.00 each. Fifty dollars ($50.00) signing bonus to be paid upon signing to each current Teamsters "employee" as defined within the collective, as of the date of signing. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-073 BEING A BY-LAW TO AMEND BY-LAW 2015-044 A BY-LAW TO ESTABLISH AND REGULATE A FIRE DEPARTMENT FOR THE MUNICIPALITY OF BAYHAM WHEREAS the Council of the Municipality of Bayham on the 7' day of May, 2015 enacted By-Law 2015-044, being a by-law to establish and regulate a Fire Department for the Municipality of Bayham; AND WHEREAS Council is desirous of amending By-law 2015-044; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Schedule "D" to By-law 2015-044 to Establish and Regulate a Fire Department for the Municipality of Bayham be and the same is hereby repealed and replaced with Schedule "D 2016" affixed hereto and forming part of this by-law; 2. THAT in all other respects, By-law 2015-044 is hereby confirmed and remains unchanged; 3. AND THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7t" DAY OF APRIL 2016. MAYOR CLERK SCHEDULE "D" - 2016 TO BY-LAW#2015-044 Fire Chief: The Fire Chief shall receive an annual salary and benefit package as set out in the Municipal Personnel Policy. Deputy Fire Chief: The Fire Chief shall receive an annual salary and benefit package as set out in the Municipal Personnel Policy. District Chief: District Chiefs shall be paid for emergency calls as outlined in the Bayham Fire and Emergency Services point system. They shall also be paid $25.00 per hour for scheduled work in addition to emergency responses approved by the Fire Chief. Chief Training Officer: The Chief Training Officer shall be paid for emergency calls as outlined in the Bayham Fire and Emergency Services point system. They shall also be paid $25.00 per hour for scheduled work in addition to emergency responses approved by the Fire Chief. Chief Fire Prevention Officer: The Chief Fire Prevention Officer shall be paid for emergency calls as outlined in the Bayham Fire and Emergency Services point system. They shall also be paid $25.00 per hour for scheduled work in addition to emergency responses approved by the Fire Chief. Captain: Captains shall be paid for emergency calls as outlined in the Bayham Fire and Emergency Services point system. Firefighter: Firefighters shall be paid for emergency calls as outlined in the Bayham Fire and Emergency Services point system. Auxiliary Firefighter: Auxiliary Firefighters do not receive any remuneration with the exception of a $500.00 honorarium if they successfully complete the JTAG Recruit Training Program while an Auxiliary Firefighter for the Bayham Fire and Emergency Services. BAYHAM FIRE AND EMERGENCY SERVICES POINT SYSTEM 1. Times for the calls as it relates to additional points shall be the official times as recorded in FirePro. The start time will be the dispatch time and the end time will be when all apparatus are back in service. Additional points are awarded in their entirety at the start of each hour. 2. The value for a point will be $11.00. 3. Captains will receive points at the rate of 110% of the basic point value. 4. The District Chief's, Chief Training Officer and Chief Fire Prevention Officer will receive points at the rate of 115% of the basic point value. 5. Commencing in 2017, each year on June 1, the Point Value Allotment may move up by percentage (%) using the formula established in #6. 6. The formula to be used is the annual Statistics Canada Consumer Price index (CPI) for 12 months ended October 31 each year as determined by the Treasurer of the Municipality of Bayham, capped at a maximum annual increase of 2.5%. 7. If the formula in a given year, results in a negative percentage (%) the value will remain the same as the previous year. In the following year the negative percentage (%) will be netted against a positive percentage (%). 8. The point value, courses and seminars rates and Elgin County meeting rate shall be indexed by the annual adjustment as outlined in #6. 9. The Municipality will provide a print out with pay stubs that provides a breakdown of calls versus training. TRAINING /SEMINAR PAY 1. Members of the Bayham Fire and Emergency Services, excluding the Fire Chief and Deputy Fire Chief shall receive remuneration for attending training and seminars as approved by the Fire Chief. This does not include regular scheduled bi-monthly departmental training or make up training sessions for scheduled bi-monthly training. 2. The remuneration outlined below includes all meal allowances. CATEGORY REMUNERATION Courses / Seminars 4 hours or less/ day $50.00 plus mileage @ municipal rates Courses / Seminars 4 hours or more / day $100.00 plus mileage @ municipal rates Elgin County Mutual Aid / Chiefs Meetings $25.00 per meeting plus mileage @ municipal rates POINT VALUE ALLOTMENT: CATEGORY INITIAL POINTS / ADDITIONAL POINTS / DURATION DURATION Emergency Response—All 4 points /first 2 hours 2 points / each additional Response Types hour Meetings & Other Duties 2 points total Nil Approved By Fire Chief Scheduled Bi-Monthly 3 points total Nil Training Scheduled Monthly 3 points total Nil Specialty Team Training Refilling Air Cylinders 2 points /first hour plus 2 points /each additional mileage @ $0.45/ km hour Fire Cause and 2 points /first hour 2 points/ each additional Determination / OFMEM hour Investigations Apparatus Checks / Station 2 points total Nil Duties NOTE: ONLY THE MEMBERS WHO RESPOND TO A MUTUAL AID CALL ARE ELIGIBLE FOR ADDITIONAL POINTS FOR THE DURATION OF THE CALL. IF MEMBERS ATTEND THE STATION AND ARE NOT REQUIRED AT THE CALL, THEY WILL BE AWARED 4 POINTS. THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016- 074 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A SITE PLAN AGREEMENT BETWEEN STRAFFORDVILLE EVANGELICAL MENNONITE CHURCH AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM WHEREAS Section 41 of the Planning Act, R.S.O. 1990, c. 13, as amended, provides, in part, that, where in an Official Plan an area is shown or described as a proposed site plan control area, the Council of the local municipality in which the proposed area is situate may, by by-law, designate the whole or any part of such area as a site plan control area; AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law 2005-061 pursuant to Section 41 of the said Planning Act. AND WHEREAS Section 41 of the said Planning Act, as cited above, provides that no person shall undertake any development in an area designated as subject to site plan control pursuant to a by-law enacted under that section without first having received approval, as the Council may determine, of the following: 1. Plans showing the location of all buildings and structures to be erected and showing the location of all facilities and works to be provided in conjunction therewith and of all facilities and works required under clause (7) (a). AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to enter into a Site Plan agreement with Straffordville Evangelical Mennonite Church NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute the Site Plan Agreement between The Corporation of the Municipality of Bayham and Straffordville Evangelical Mennonite Church affixed hereto and forming part of this By- law as Schedule "A". 2. THAT the executed agreement be registered at the owner's expense against the land to which it applies under the Land Titles Registry Elgin # 11. READ A FIRST AND SECOND TIME this 18th day of August 2016. READ A THIRD TIME AND FINALLY PASSED this 18t" day of August 2016. MAYOR CLERK 1 SCHEDULE `A' TO BY-LAW 2016-074 SITE PLAN CONTROL AGREEMENT STRAFFORDVILLE EVANGELICAL MENNONITE CHURCH AND THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Plan 205 Lots 14 to 16 North Third St Lots 18 to 20 South Fourth St Part Elgin St, Municipality of Bayham, County of Elgin z This Agreement made in duplicate this 18t" day of August 2016. BETWEEN: STRAFFORDVILLE EVANGELICAL MENNONITE CHURCH (hereinafter the "Owner") Of the First Part AND: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM (hereinafter the "Municipality") Of the Second Part WHEREAS the Owner is the owner in fee simple of the land situate in the Municipality of Bayham in the County of Elgin and Province of Ontario, being Plan 205 Lots 14 to 16 North Third St Lots 18 to 20 South Fourth St Part Elgin St, therein, and more particularly identified and depicted in Attachment "A" attached hereto (and hereinafter referred to as the "Lands"); AND WHEREAS, in effect, the Official Plan of the Municipality of Bayham designates the entirety of the Municipality as a site plan control area; AND WHEREAS the Owner intends to develop the lands in accordance with a Site Plan attached and marked as Attachment "A" hereto (and hereinafter referred to as the "Plan"); AND WHEREAS the Municipality, as a condition of approval of proposed development of the Lands requires the Owner to enter into a Site Plan Control Agreement as contemplated by By- Law No. 2016-047, being the Site Plan Control By-Law enacted by the Council for the Municipality; NOW THEREFORE, in consideration of good and valuable consideration exchanged herein and, further thereto, the sum of two dollars ($2.00) of lawful money of Canada now paid by each party to the other, the receipt and sufficiency of which consideration is hereby acknowledged, the Owner and Municipality hereby covenant and agree as follows: 1. The Owner agrees that no building permit will be available for the development of the Lands until the Plan has been approved by the Municipality and further agrees that work 3 in relation to such development will not commence prior to the issuance of a building permit. 2. The Attachments hereto and as described below, attached and verified by the signatures of the Parties hereto, are incorporated in and form part of this Agreement: Attachment "A" — Lands/Site Plan/Grading Plan Attachment "B" —Certificate of Compliance. 3. The Parties agree and acknowledge that Attachment "A" (Lands/Site Plan/Grading Plan) hereto identifies the Lands which are subject to this Agreement and, furthermore, depicts and details the Plan for development of the Lands, including but not limited to; (a) The location and height of all buildings and structures to be erected; (b) The location of vehicular entrances and exits; (c) The location and provision of off-Street vehicular loading and parking facilities, including driveways for emergency vehicles; (d) Walkways and all other means of pedestrian access; (e) The location and provision of fences, trees and all ground cover or facilities for landscaping the Lands and protecting the adjoining lands and, furthermore, depicts the lighting, including flood lighting, of the Lands and any building or structure to be erected thereon; (f) The location and provision for the collection and storage of garbage and other waste materials. 4. The Owner agrees and covenants that the Lands will be developed, including but not limited to any building or structure that is to be erected thereon, in strict accordance with the Plan depicted on Attachment "A" hereto, subject only to such changes receiving prior approval from the Municipality. 5. The Parties agree and acknowledge that Attachment "A" (Lands/Site Plan/Grading) hereto depicts and details proposed site servicing facilities for development of the Lands, including but not limited to; (a) Lot grading information, indicating overland flow to and from adjacent properties, collection and disposal of surface water and storm water management (if deemed necessary by the Municipality); (b) Location of utilities within the road allowance and site connections to these utilities; (c) Building finished floor elevations; (d) Other information as required by the Municipality. 4 6. The Owner agrees and covenants that the site development and servicing upon the Lands will be in strict accordance with the Plans depicted on Attachment "A" hereto, subject only to such changes receiving prior approval from the Municipality. 7. The Owner further agrees that: (a) Final grades and elevations will be established to the satisfaction of the Municipality. The Owner will provide proof of final grades and elevations certified by a professional land surveyor or civil engineer prior to consideration of any request for final release of any security held by the Municipality relative to the proposed development of the Lands. (b) All necessary provisions for service connections on-site will be made to the satisfaction of the Municipality. (c) Construction work will be carried out expeditiously, in good and work-man-like manner, in accordance with good trade practices, and, at all times, so as to minimize nuisance. (d) All necessary precautions to avoid dust, noise and other nuisances and to provide for public safety will, so far as possible, be undertaken so as to achieve compliance with all federal, provincial, or other municipal regulations or standards. (e) All necessary care will be taken to see that mud and soil is not tracked or spilled onto any public street and, where such tracking occurs, the street shall be cleaned at the end of each working day. (f) Garbage disposal facilities will be of an enclosed type located and depicted on the Site Plan as attached as Attachment "A" hereto, at all times designed in a manner satisfactory to the Municipality. (g) Unless otherwise provided, all parking lots and walkways will be finished with hot-mix asphalt, concrete or paving stones to the satisfaction of the Municipality and have permanent bumper curbing along all parking areas that abut the limits of the Lands. (h) No topsoil shall be stockpiled on any other portion of the Lands except those lands identified for that purpose in Attachment "A" to this Agreement; provided that all topsoil shall be stockpiled and maintained in a manner which allows for the maintenance of weeds and other noxious plants; and the Municipality may at all times enter the Lands for purposes of inspection of such stockpiling of topsoil and, if necessary, for purposes of maintenance of weeds, the cost of which shall be borne by the Owner and collected either in like manner as municipal taxes or from any security held by the Municipality to ensure performance of all obligations by the Owner in respect of the development of the Lands. (i) Stockpiling of snow will not be allowed on the Lands where it will constitute a hazard as determined by the Municipality. 5 Q) The electrical servicing of the Lands shall be subject to the approval of Hydro One, or any successor utility thereto. (k) During the period of development of the Lands as contemplated by this Agreement, if the Owner fails to take any act required for public safety or convenience, as determined by the Municipality, and upon seven (7) days written notice, the Municipality, in addition to any other remedy at law, may enter upon the Lands and undertake any and all works to correct such failure and thereby reinstate such element of public safety or convenience, the cost of which municipal work shall be borne by the Owner and collected in like manner either as municipal taxes or from any security held by the Municipality to ensure performance of all obligations of the Owner hereunder. (1) The Municipality is at liberty to consider any breach of this Agreement as a violation of By-Law No. 2016-047, being the Site Plan Control By-Law for the Municipality of Bayham, and Section 41 of the Planning Act, R.S.O. 1990, c. P. 13, as amended, thereby constituting an offence pursuant to section 67 of the said Act and, further, entitling the Municipality to seek any manner of remedy or relief as based thereon, including but not limited to the issuance of a stop work order and/or injunction to restrain continuation of such breach. (m)Nothing in this Agreement constitutes a waiver of the duty of the Owner to comply with any other by-law of the Municipality or any other law, whether federal or provincial in nature. 8. The Owner shall be responsible for consulting with Hydro One, or any successor utility thereto, regarding any matters which relate to utility services provided by Hydro One. 9. The Owner shall be responsible for consulting with and obtaining any necessary approval from any and all regulatory body having an interest in or jurisdiction over the development of the Lands, including but not limited to the Long Point Region Conservation Authority and the Ministry of the Environment & Climate Change. 10. The Owner shall satisfy all requirements in relation to fire protection for the building or buildings or structure or structures to be erected upon the Lands to the satisfaction of the Fire Chief for the Municipality of Bayham. 11. The Owner agrees to pay for damages to public property, including but not limited to any municipal drain, ditch, street surface, or storm and sanitary sewer systems, which may occur during the development of the Lands as contemplated by this Agreement. In the event that the Owner shall fail to repair any such damage within thirty (30) days of occurrence, the Municipality may enter upon the Lands and effect such repair at the sole risk and expense of the Owner. 12. The Owner agrees that any and all lighting required for the development of the Lands in accordance with this Agreement shall be installed and maintained so as not to interfere with the use or enjoyment of adjacent properties or with the safe flow of traffic on abutting or adjacent streets, the determination of which interference shall be in the sole discretion and opinion of the Municipality. 6 13. The Owner shall landscape and maintain plants and groundcover upon the Lands and in strict accordance with the Plans and at all times to a standard acceptable to the Municipality. 14. If the Ontario Building Code requires that an Architect or Professional Engineer, or both, shall be responsible for the field review of any new building or structure or extension thereof as contemplated by this Agreement, then the Owner shall not occupy or use or permit occupation or use of, any such building or structure or extension thereof until after an Architect or Professional Engineer has delivered approval thereof to the Municipality by a letter addressed to the Municipality and signed by the said Architect or Professional Engineer and certifying that all construction and/or services on or in the Lands, including any such building or structure or extension thereof thereon as required for the development or redevelopment of the Lands have been installed and/or constructed in a manner satisfactory to the Architect or Professional Engineer. 15. The Municipality, through its servants, officers, and agents, including its Chief Building Official, Fire Chief, and Municipal Engineer, may, from time to time and any time, enter upon the Lands and/or any building or structure being erected thereon to inspect; (a) the progress of the development upon the Lands; (b) the state of maintenance as required by this Agreement; (c) compliance with any and all laws, whether Federal, Provincial, or Municipal, including any and all by-laws for the Municipality and more particularly including By-Law No. 2016-047 as Site Plan Control By-Law; and, (d) compliance with this Agreement. 16. In the event of any servant, officer, or agent of the Municipality determining, upon inspection of the Lands and any building or structure erected thereon, that the development is not proceeding in strict accordance with the Plan, and specifications filed, that servant, officer, or agent shall forthwith place a notice requiring all work upon the Lands to be stopped and, furthermore, forward, by registered mail, a copy of such notice to the Owner at his, her, or its last known address and the Owner shall forthwith correct the deficiency in relation to which that notice relates or, alternatively, appeal to the Council of the Municipality of Bayham as hereinafter provided. 17. In the event of any servant, officer, or agent of the Municipality, having inspected the Lands or any building or structure being erected thereon in accordance with this Agreement, be of the opinion that the state of maintenance of such Lands, building, or structure is unsatisfactory, such servant, officer, or agent shall forthwith forward a notice detailing the particulars of such opinion and the basis therefor, by registered mail, to the Owner at his, her, or its last known address and the Owner shall forthwith correct the deficiency giving rise to that opinion of unsatisfactory maintenance or, alternatively, appeal such opinion and the need for correction to the Council of the Municipality of Bayham as hereinafter provided. 18. In the event that the Owner should disagree with the opinion of the servant, officer, or agent of the Municipality as to the state of compliance and/or maintenance, such Owner 7 shall appear before the Council of the Municipality of Bayham, which Council, after hearing the details of the alleged deficiency and hearing the response of the Owner, shall express its opinion as to whether the maintenance of the lands, building, or structure is satisfactory and which decision shall constitute a final determination of the issue. 19. In the event that the Owner shall fail to obey a stop work order issued pursuant to section 16 above, the Owner acknowledges and recognizes the right of the Municipality to apply to a Court of competent jurisdiction in the Province of Ontario for appropriate relief, including but not limited to an injunction restraining continuation of work upon the Lands. 20. In the event that an Owner shall fail to correct a deficiency after notice is given pursuant to sections 16 or 17 above and which notice the Council of the Municipality of Bayham subsequently determines is correct in accordance with section 19 above, the Council of the Municipality of Bayham may by by-law direct, on default of the matter or thing being done by the Owner and after two (2) weeks written notice to the Owner as delivered by registered mail to the last known address of the Owner, that such matter or thing be done by or on behalf of the Municipality, at the expense of the Owner, which expense may be recoverable by action, as municipal taxes, or as drawn from and paid by any security deposit with the Municipality as security for full performance of all obligations by the Owner in respect of the development contemplated by this Agreement. 21. The Owner further acknowledges that any contravention of any provision of this Agreement will constitute a contravention of By-Law No. 2016-047 for the Municipality of Bayham, being the Site Plan Control By-Law, as enacted pursuant to section 41 of the Planning Act, R.S.O. 1990, c. P.13, as amended, and, among other methods of remedy or relief, is subject to prosecution and penalty as provided for in section 67 of such Act. 22. Unless otherwise authorized, in the event that the Owner wishes to revise the development as described in and depicted in Attachment "A" attached, he, she, or it shall make application to the Council of the Municipality of Bayham for reconsideration and approval and, furthermore, the Owner agrees that construction shall not proceed so as to implement any such revision until approval is given by such Council or, alternatively and on appeal, the Ontario Municipal Board pursuant to the procedure set forth in section 41 of the Planning Act, RSO 1990, c. P.13, as amended. 23. The Owner agrees to pay to the Municipality all administration costs incurred in connection with the preparation and/or implementation of this Agreement, including all legal, engineering, and inspection costs. 24. Upon execution of this Agreement and as contribution to capital charges, the Owner shall pay to the Municipality, in cash or by certified cheque, the amount of TBD Dollars and Cents ($ ). 25. Upon execution of this agreement and as contribution to Site Plan Review expenses, the Owner shall pay to the Municipality, in cash or certified cheque, the amount of Two Hundred Fifty Dollars ($250). 8 26. Before commencing any of the work contemplated herein, the Owner shall supply the Municipality with a Liability Insurance Policy, or acceptable proof thereof, providing coverage to a minimum amount of $ 2,000,000 per occurrence, and in a form satisfactory to the Municipality, thereby indemnifying the Municipality from any loss arising from claims for damages, injury, or otherwise, in connection with the work to be undertaken upon the Lands and for which approval contemplated by this Agreement is granted. The said policy of insurance shall be provided at the time of execution of this Agreement and shall remain in force until the development contemplated herein is complete and all required documentation in evidence thereof has been filed with the Municipality. 27.The Owner hereby identifies the intended completion date for the development contemplated by this Agreement as on or before August 18, 2017. The Parties agree that it is a responsibility of the Owner to arrange for completion of the development contemplated by this Agreement on or before such date and, furthermore, to apply for any extension of and from such date by no later than sixty (60) days prior to such intended completion date. 28.As security for the performance and completion of all works required by this Agreement, the Owner shall provide the Municipality with a Letter of Credit, in the amount of TBD 1 ($ ) The said Letter of Credit will be based on the estimated cost of alterations to public property, roadways, curbs and gutters and drains, and any repairs for damages to public property, roadways, curbs and gutters and drains, plus all site-specific components as identified by the Site Plan and Site Servicing Plan, attached as Attachment "A", which are approved under this Agreement. The amount of the Letter of Credit shall be established by the Municipality. The irrevocable Letter of Credit will be issued by a Chartered Bank or other institution acceptable to the Municipality and provide specific reference to this Agreement and provide for the value thereof to be payable to the Municipality at any time or, in part, from time to time, upon written notice from the Municipality. The Letter of Credit shall be provided by the Owner to the Municipality at the time of execution of this Agreement and shall remain in force, until twelve (12) months after completion of the development contemplated by this Agreement, including but not limited to production of all documentation required for evidence of such due and proper completion of the Development. 29. This Agreement and the provisions thereof do not grant to the Owner, or any person acquiring any interest in the said Lands, any rights against the Municipality with respect to the failure of the Owner to perform or fully perform any of his, her, or its obligations under this Agreement or any negligence on the part of the Owner in relation to the Performance of any obligations required by this Agreement. 30. In the event that construction on the Lands has not commenced within the one (1) year from the date of registration of this Agreement against title to the Lands, the Municipality may, at its option and on one (1) month written notice to the Owner, declare this agreement to be terminated, subject to renegotiation at the option of the Municipality. In the event that the Agreement is terminated as set forth above, the Owner agrees that construction on the Lands as contemplated by this Agreement will not be commenced or 9 continued until such time as the terms of this Agreement, at the option of the Municipality, have been renegotiated. 31. Following completion of the development of the Lands in accordance with the Plans contemplated by this Agreement and attached as Attachment "A" hereto, the Owner shall prepare, sign, and deliver to the Municipality a Certificate of Compliance in the form and of the content set forth in Attachment "B" hereto, by which Certificate the Owner shall confirm that all elements of this Site Plan Agreement have been completed in accordance with the terms hereof and the provisions of By-Law No. 2016-047, being the Site Plan Control By-Law for the Municipality. 32. The Owner agrees that he, she, or it will not call into question, directly or indirectly and in any proceeding whatsoever in law or in equity or before any administrative tribunal or court, the right of the Municipality to enter into this Agreement or to enforce each and every term, covenant, and condition herein contained and, furthermore, acknowledges that this provision may be pled as an estoppel as against the Owner in any such case. 33. The Owner agrees on behalf of himself, herself, or itself, including their respective heirs, executors, ministries, and assigns, to save harmless and indemnify the Municipality from all losses, damages, costs, charges, and expenses which may be claimed or recovered against the Municipality by any person or persons arising either directly or indirectly from any action taken by the Owner in accordance with this Agreement. 34.All facilities, works, and other matters required by this Agreement shall be provided and maintained by the Owner at its sole risk and expense but at all times to the satisfaction of the Municipality in accordance with all standards applied by the Municipality and, in default thereof and without limiting any right or claim to remedy or relief as available to the Municipality, the provisions of section 446 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, shall apply. 35. This Agreement shall be registered, at the expense of the Owner, against title to the Lands and the Municipality shall be entitled, subject to the provisions of any statute of the Province of Ontario, including but not limited to the Registry Act and/or Land Titles Act, to enforce its provisions against the Owner as named herein, including any successor in title thereto. 36. This Agreement enures to the benefit of and is binding upon the Parties hereto and their respective heirs, executors, administrators, and assigns. 10 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement by their hands and seals or under cover of duly authorized officials at Bayham, Ontario this 18th day of August, 2016. Signed, Sealed, and Delivered ) In the presence of ) Isaac Froese, Board Chairman Abe Wall, Church Treasurer Straffordville Evangelical Mennonite Church I have authority to bind the Corporation THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Paul Ens, Mayor Paul Shipway, Clerk t � — — a r�xrr xmts ncso.�masau un a,.weur �yp�5; rMx�n[ua[le aunia w rom m[mlma®u �.S M awaaenoa mrm i I R '° 'm'"" •`• �.,��•, m�ma+a Mm war.aL n oloma¢ ` I ST•pA'GT /p/cHT-O..'-/LAY m. a /R- /%+// -�v°- a� M� • mc"m:nn.w cw 'n�0x p10oa`wpm�r°�u`� urt o>]�Mn mml Tof wM6 No [I!aaamp w°N WY V"Ci �� wn maornYfl�ax rq m aaa a ro[axa[m ro Y1[w0, �. O� F_ n1:wzw _�• e rmv a,u. .o wm, ao. y .K ww /r�M R, 1pIDML£.aa MlWllmR Y�C aaFIDp9 }'.• ,. v d^a LOT 19 .a a••� J LOTS SO(/TH OF FOUipTH --� ayro a ___ os _ ara aaia n.m.°w ro ��" waa,.o m Imrmo,n a.,.n<m w cm uar'.m a: M Orlrollm uo aS[Ieaoa K ro[mm _ MI1[M rloact m N°IR Vaa1KMN a R ®• I � .�'T.PeeT I +� „�erwm ✓° ,`e,,.'a°'%a �m aa.m.P..c onu n�wo. "al°uR�iwi ne�inrn.eMiiwr h� .•� I I \ a { ® Pw .s� ...�. ....,®.,�...�....".M°,. 9"'�°""' `ro"."m'k' p M..Iml mear ar llemawoa yy LOT 17 mamm auw c awm w aan wrmc •.� I p '°� n J ,r„�,mw �x% ST2APIcl)RUVILLf Tli rp 4o a K :aAq ! g =......' 7-- . 4 L - - l Arg .1. SPECIFICATION rocs '4 z 81,000E FIRE CISTERN BY OTHERS o Jd � ,I\"� � LOT I a,'"^w'°'�� a� � II •a� I ..e it DISABLED PAR IG PERMIT Si ..m.vm maoemam x ��^.� .....,. Rv S µ � � '7` ... _ .,•a•. --- 1 g. ..e V,I\ _' — coNsrRuenou EN1N,WG(u�u�o u. uorts /, �"••• ,••"•`••• • , �..: ... .,... .m.�. _ � 11 a,xx ..MI m"°r nw[°wmo rxs win.w.Imr O OF [/ x ✓W®` ®BY IT I •— . .m. ' ONLY •M ;rx �1 N°Nel ca �w.,x sr faro wu a rwnm •.� a"'r+rr phi s. R6°3 l0 Md — -� — — — — — uw o.•°�--- CWwr Initt,ll1 11,11,RN R°Ift symeoi a xma anu symeol e.,u.- ewc Renacwa THIRD STREET — °9 MbBo ecr-&ack nu.xm.see.¢ SITE PLAN — salBARRIER—FREE "�"r,w,,. _ - PARKING SIGN PROPOSED NEW CHURCH BUILDING sa® A9.1 + FOR EMC CHURCH CAW w oru am u rww®w —►—► me r°,m°°rens ..Ora ,A®.w. �j,mrve srt n.w '•o•I O�"s®a"m a PIPE BOLLARD6�24 mrw"„� ""z�IDI. SPt 3 wC fi1Nlrq M C ENGINEERING a°rm,smuan.w 12 ATTACHMENT "B" CERTIFICATE OF COMPLIANCE PROPERTY IDENTIFICATION: Municipal Address: Owner: This document serves to certify that the Development project on the afore-noted Lands has been completed in accordance with the terms and conditions of the Site Plan Agreement between the undersigned, as Owner, and the Corporation of the Municipality of Bayham as dated , 20_, and as authorized by By-Law No. 2016 - for the said Municipality of Bayham. The undersigned makes this certification declaring it to be true and correct and as if made under oath. Dated at Ontario this day of 20_. Witness Signature Name of Owner/Agent (Print) Address of Owner (Mailing) Telephone Number THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-075 BEING A BY-LAW TO FURTHER AMEND BY-LAW 2016-014 A BY-LAW TO REGULATE TRAFFIC AND PARKING ON HIGHWAYS, PRIVATE PROPERTY AND MUNICIPAL PROPERTY WITHIN THE MUNICIPALITY OF BAYHAM WHEREAS the Council of the Municipality of Bayham on the 3 d day of March, 2016 enacted By-Law 2016-014, being a by-law to regulate traffic and parking on highways, private property and municipal property within the Municipality of Bayham; WHEREAS By-Law 2016-014 was amended on the 5th day of May 2016; AND WHEREAS Council is desirous of further amending By-law 2016-014; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT Authorized and Approved Official Signage be attached hereto as Schedule "A" and form part of By-law 2016-014 2. THAT in all other respects, By-law 2016-014 is hereby confirmed and remains unchanged; 3. AND THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY OF AUGUST 2016. MAYOR CLERK 1 RESTRICTED PARKING MUNICIP-- -A- L- F ACILin PATRON PARKING ONLY Unauthorized Vehicles will be ticketed and/or to wed at owner's expense 4 r 1'I�yla' 4f 1 _ ��fif 4N t ; �•� m � /4` 1AM AM 4Lw�� y ,yy t Aml rat' f4., Ez TV kwn�A IV '\.•• ;'� fit.. { ' y. �� S x�� '' R6+r�t'sC'3."3��"�.v at S'R �� r , � �� `w i a�' � e�" '�`�? t'•` �., -z al �F�i� e i 3.,•� ICI •A.•'�St..f'"j3 ,i^.e' � � �r• ' y. .' -y z� at �}ar '+ g.i►�� ;t, \1 y�ts�-ie x �+t�t fit* - ,- S• 7 ' S�'�; r y '4 v �'. +ES it �q t `�!� �\\ _ s�,�'�Y` i_'• i'_.� `+P�* �' fit. i.y 0 1{Nor.e�� , + �/ ii �•3�f�l� �V 4�,�„��4 ) �4t l ,?}"� � f�t�' ��►�.�rw� �?�' r 1.��. NoV'� .�"1. L�� -A�4jjy. II 6 • o,Yt�'� -s ►�g ;,t54 ' ` r '. i.� ,y ; T 7yi�1�1• 6J•wt�7/,��,�,� � `y. `�+j�� r A _ zA.+..l+t iv.:..a_ .. ,,r�S,t�' . . �.. � .. .sao`•.Leh i��um. .._ +/ltte..�.' _F .. ��+ 3Y Y-; v 4r v i • • r ', r }2f a � Al Ar Mwl Ft4 tWNAg r � z , IMP,WE RD �. * pp �k y $a 4 1< r e � i Al" ,A SCHOO Bus .Y i t� \ 1\ p j � t s c , v < s d ` �f � A tt 4 "VI SCHOOL BUS 77 Al A ZONE ' 1l DOGS MUS BE LEASHE ` ,: a 1°• - STOOP , THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2016-076 A BY-LAW TO CONFIRM ALL ACTIONS OF THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM FOR THE REGULAR MEETING HELD AUGUST 18, 2016 WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held August 18, 2016 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 18t"day of August, 2016. MAYOR CLERK