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HomeMy WebLinkAbout06/15/2016 - Museums Bayham Minutes Museums Bayham Minutes June 15, 2016 Present-Chair-Bev Hickey,Vice Chair-Chuck Buchanan, Susan Start, Albert White, Ron Bradfield,Ally Shelly, Matt Schaffer Regrets: Ray Maddox, Kimberly Legg Also Present: Margret Underhill 1. Call to Order Chair Bev Hickey called the meeting to order at 7:05. Ally Shelly to be acting secretary in the absence of Kimberly Legg. 2. Disclosure of Pecuniary Interest None 3. Review of Items not on the Agenda None 4. Announcements Kimberly Legg regretfully resigns as secretary to the Museums Bayham Committee Board moves to appoint Ally Shelly new secretary for the Museum Committee Moved by Susan Start,Seconded by Chuck Buchanan. Motion carried. 5. Delegations (a)Jennifer Beauchamp, Curator Jennifer provided an update regarding her start as curator. Students have been oriented and provided with a summer task list. Plans have been made to organize the Marine Museum for better use of facility space. Jennifer has suggested creating an artifact deaccession list to remove items that do not suit collections mandate. Policies and Procedures should be updated and kept on hand to ensure items not meeting mandates be accepted by students.Jennifer plans to attend July 21 Council meeting to update council. Students are requested to assist with painting Scientific Buoy with proper supervision and equipment. The sign that is believed to belong to the Fire Department has been placed on the property, roadside to the Marine Museum. It is agreed that this is not the best placement for the sign and it is suggested that the owner be contacted and it be moved else were. (b)Edison Museum Building Committee Four members of the Edison Committee brought forward the Canada Cultural spaces Fund (CCSF) grant application with interest of applying, asking Museum Committee for any advice or ideas regarding project. Grant requires council to send in grant application. The Edison Committee needs to solidify plans regarding the location and building plans for permanent Edison Museum location,with hopes of proving eligibility for CCSF for council to apply. The Edison Committee will conduct another meeting and return at later date with further plans. 6. Minutes (a) Motion to adopted minutes of the May 11, 2016 meeting One small error in May 11th Minutes section B. Chairperson Report-4. Correction of "duplex" to Dulex, regarding the proper title of the paint company. It was moved by Ron Bradfield, Seconded Albert White to accept minutes. 7. Correspondence 7.1 (a)for information only (a) Minutes of the May 10th EdisonFest Meeting. Bev Hickey attended Edison Committee meeting and reports that the event was a success.The students seem quite pleased, and are doing well. (b)A bicycle group will be using Port Burwell beach as a rest stop throughout the day on August 5th, 2016. Bev Hickey has volunteered to open the Marine Museum at 9:00 am that day in case of interested parties wishing to attended the museum while on route. Suggests that the museum is promoted to the cyclists in hope of them returning at a later date; some may be interested in visiting the museum. 7.2 (b) action required (a) Letter of resignation from Kimberly Legg Kimberly Legg regretfully informs the board that she must resign. Resolution to appoint Ally Shelly as new secretary to replace Kimberly Legg has been made Moved by Susan Start, Seconded by Chuck Buchanan.All in favour Susan start to check policies regarding resignation and replacement of a member of the committee. 8. Unfinished Business a) Susan Start had attended council meeting with curator and council. Purchase of Bayham Maps have been approved at$33.80 from the Archives.Amount to be debited from Sundry Account. b) Canada Cultural Spaces Fund See Delegations c)Chairpersons Report No new items. d) Ontario Medal of Good Citizen application Request had been sent to Brenda Gibbons for information regarding council approval to elect Albert White for Medal of Good Citizenship. Application does not need Council approval and can be handle through Periscope Playhouse. e) Roof vents at the Marine Museum Paul Shipway is reviewing the application for repair of the roof vents/hoods at the Marine Museum. Assessment of building maintenance will be conducted and returned to board. f) Boat Show Application Application is complete,waiting to be forwarded. 9. New Business a) Fred Appleton has emailed regarding older photographs of Port Burwell and area. Margret Underhill will print the photos and send them to curator for review for potential acquisition. Fred Appleton has been directed to Elgin County Archives. b)To Do List created for the museum summer students via emails between Margret Underhill and Susan Start has been discussed with curator and put in to motion. 10. Finances (Budget) Copy of Budget attached. It has been suggested that another account line be added to the list of accounts to represent Artifact Care and Acquisitions. 11. Other Business a) Matt Schaffer brings the London Camping and RV show to the committee attention. It is discussed that this show be looked in into instead of the 2017 London Boat Show. Susan Start will email Bill Phillips regarding show cost. Providing price is equivalent or no more than a $100.00 difference, motion made to try the London Camping and RV show in 2017 instead of London Boat Show. Motion by Matt Schaffer, Seconded by Chuck Buchanan. All in favour. b) Chuck Buchannan reminds board that last spring meeting for E.O.N is being held at Backus Page The advertising has been placed in the July/August edition of Day tripper magazine.There will be a double add featuring both Bayham and E.O.N in this edition. 12.Adjournment It was moved by Albert White, seconded by Ron Bradfield that the meeting adjourn at 9:16 pm.