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HomeMy WebLinkAboutFebruary 19, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM COUNCIL MEETING MINUTES Thursday,February 19,2015 MUNICIPAL OFFICE STRAFFORDVILLE, ONTARIO 7:00 P.M. The regular meeting of the Council of the Municipality of Bayham was held on Thursday February 19, 2015 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Tom Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw,Administrator Paul Shipway and Clerk Lynda Millard. Planning Coordinator/Deputy Clerk Margaret Underhill,Public Works Manager Vance Czerwinski, Water/Wastewater Operations Manager Ed Roloson and Treasurer Lorne James were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF No disclosures of pecuniary interest were declared 3. REVIEW OF ITEMS NOT LISTED ON AGENDA None 4. ANNOUNCEMENTS None 5. DELEGATIONS (a) 7:05 p.m. -Justin Dias,Elgin Workforce Development Committee re Community Workforce Development Strategy Justin Dias on behalf of the Elgin Workforce Development Committee presented information on workforce development initiatives of the committee to identify issues and solutions to local workforce challenges in Elgin County Moved by: Councillor Casier Seconded by: Councillor Ketchabaw Page 1 of 10 Council Minutes February 19, 2015 THAT the presentation from Justin Dias,Elgin Workforce Development Committee regarding community workforce development strategy be received for information; AND THAT the Council of the Corporation of the Municipality of Sayham support the community based actions of the Elgin Workforce Development Committee and the workforce priorities established by the 2015 Elgin-St.Thomas Labour Force Strategy which look to address the issues of • Lack of skills among applicants • Employer challenges • Connecting CARRIED 6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Regular meeting of Council held February 5, 2015 Court of Revision held February 5, 2015 Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT the minutes of the regular meeting of Council held February 5,2015 be adopted. CARRIED Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the minutes of the Court of Revision held February 5,2015 be adopted. CARRIED 7. MOTIONS AND NOTICE OF MOTION 8. RECREATION,CULTURE, TOURISM AND ECONOMIC DEVELOPMENT 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) County of Elgin re 2015 Festival and Event Partnership Program Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence item 8.1.1(a)be received for information. CARRIED Page 2 of 10 Council Minutes February 19, 2015 1.2 REQUIRING ACTION 2. REPORTS TO COUNCIL 9. PHYSICAL SERVICES -EMERGENCY SERVICES 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Ministry of the Environment Safe Drinking Water Branch re Richmond Community Drinking Water System Inspection Report (b) Ministry of Transportation re Consultation on Ontario's Default Speed Limit Moved by: Deputy Mayor Southwick Seconded by: Councillor Ketchabaw THAT correspondence items 9.1.1 (a) & (b) be received for information; AND THAT staff provide support to MTO to set a default speed limit of 40 km/h or 50 km/h inside municipal boundaries to be determined by each municipality. CARRIED 1.2 REOUIRING ACTION 2. REPORTS TO COUNCIL (a) Report BL-01/15 by Randy White, Fire Chief/By-Law Officer re Animal Rescue Facility Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer THAT Report BL-01/15 re Animal Rescue Facility be received for information; AND THAT according to By-Law 2009-059, Section 4.6, the Council of the Municipality of Bayham authorizes Teresa Pressey to operate an approved Animal Rescue Facility at 54726 Calton Line,for up to three dogs at a time, for the year ending December 31,2015; AND THAT the Animal Rescue Facility is exempt from the requirements to pay a licence fee for dogs in the facility for the purpose of rescue and adoption for the first year from the date such dog is harboured by or in the possession of the Rescue Facility. CARRIED Page 3 of 10 Council Minutes February 19, 2015 (b) Report PS-02/15 by Vance Czerwinski, Manager of Public Works re 2015 Tandem Plow Truck Tender Results and Recommendation Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report PS-02-15, as amended re 2015 Tandem Plow Truck Tender Results be received for information; AND THAT Council not accept the bid for the purchase of a new International Tandem Plow Truck from Carrier Truck Centre the bid price of$250,400.00 plus H.S.T. as the lowest bid is over budget. AND THAT staff be permitted to re-tender or issue a request for proposal,or sole source to purchase a new tandem plow truck that is a model 2014 or newer. CARRIED (c) Report PS-06115 by Ed Roloson re Annual Compliance Reporting for the Bayham and Richmond Water Systems Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report PS-06115 re Annual Compliance Reporting for the Bayham and Richmond Water Systems be received for information. CARRIED 10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Planning Act Notice of the passing of Zoning By-Law Z631-2014 (b) Committee of Adjustment Certified Notice of Decision re Ward Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT correspondence items 10.1.1 (a) & (b) be received for information. CARRIED Page 4of10 Council Minutes February 19, 2015 1.2 REQUIRING ACTION 2. REPORTS.TO COUNCIL (a) Report DS-12/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Road Allowance-between Concessions 9& 10, Lots 14, 15 & 16 (Best Line) Moved by: Deputy Mayor Southwick Seconded by: Councillor Casier THAT Report DS-12/15, as amended, re Road Allowance between Concessions 9 & 10,Lots 14, 15 & 16 be received for information; AND THAT By-Law 2015-016 being a by-law to stop up and close for the purpose of conveyance part of the unopened road allowance between Concession 9 and 10 in Lots 14, 15 and 16 in the Municipality of Bayham,in the County of Elgin, designated as Part 1 on Registered Plan 11R-9859 be presented for enactment; AND THAT staff be directed to complete the necessary steps to convey said lands to Gerrit and Antonia VanLeeuwen for the appraised market value of$4000.00 plus any additional costs incurred by the municipality for the said conveyance. CARRIED 11. FINANCE AND ADMINISTRATION 1. CORRESPONDENCE 1.1 RECEIVE FOR INFORMATION (a) Cheque Register being Cheque#018157 to Cheque#018218 inclusive and totaling $317,894.32 and Payroll Disbursements for the period ending February 1, 2015 totaling $57,023.54 (b) Ombudsman Ontario re Annual Report on Investigations of Closed Municipal Meetings and Sunshine Law Handbook (Annual Report and Sunshine Law Handbook available at the Municipal Office) (c) Township of Evanturel re OPP Billing Model resolution Municipality of Greenston re OPP Billing Model resolution (d) Dowler-Karn re Fuel Price Confirmation (e) Long Point Region Conservation Authority minutes of meeting held January 14, 2015 Moved by: Councillor Ketchabaw Seconded by: Councillor Casier THAT correspondence items 11.1.1(a) - 11.1.1(e) be received for information. CARRIED Page 5 of 10 Council Minutes February 19, 2015 1.2 REQUIRING ACTION (a) Museums Bayham resolution re request that Council support the request from the Edison Fest Committee for approval to submit a grant application for Edison Fest to the County of Elgin by the Edison Fest Committee Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the Council of the Corporation of the Municipality of Bayham supports the request from the Edison Fest Committee for approval to submit a grant application for Edison Fest to the County of Elgin by the Edison Fest Committee. CARRIED (b) Elgin Group Police Services Board re 2015 OPP Six Month Contract Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT the report from the Elgin Group Police Services Board re 2015 OPP Six Month Contract be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to authorize the execution of an agreement for the provision of Police Services with Elgin Group Municipalities for Council consideration; AND THAT staff be directed to investigate policing alternatives for cost savings and report back to Council. CARRIED 2. REPORTS TO COUNCIL (a) Report CAO-09115 by Paul Shipway, Administrator re Sale &Disposition of Land Policy Moved by: Councilor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-09115 re Sale and Disposition of Land Policy be received as amended for information; Page 6 of 10 Council Minutes February 19, 2015 AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to adopt a Sale and Disposition of Land Policy for Council consideration; AND THAT By-Law 2002-059, as amended be repealed in its entirety. CARRIED (b) Report CAO-010/15 by Paul Shipway, Administrator re Household Hazardous Waste- Large Item Day Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT Report CAO-10115 re Hazardous Waste-Large Item Day be received for information; AND THAT staff be directed to hold the event and report back to Council with a proposed fee. CARRIED (c) Report CAO-11/15 by Paul Shipway, Administrator re Richmond Shed Moved by: Councilor Ketchabaw Seconded by: Councillor Casier THAT Report CAO-11/15 re Richmond Shed be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to provide notice of the Shed disposal and surplus the same. CARRED 12. BY-LAWS (a) By-Law 2015-016 Being a By-Law to stop up, close and convey part of the unopened road allowance between Concession 9 and 10 in Lots 14, 15 and 16 in the Municipality of Bayham in the county of Elgin, designated as Part 1 on Registered Plan 11R-9859 (Best Line) (b) By-Law 2015-017 Being a By-Law to authorize the execution of an Agency Agreement between the Municipality of Bayham and Local Authority Services(LAS) (Electricity) Page 7 of 10 Council Minutes February 19,2015 (c) By-Law 2015-018 Being a By-Law to authorize the execution of an agreement between the Municipality of Bayham and Local Authority Services(LAS) (Fuel) (d) By-Law 2015-019 Being a By-Law to authorize the execution of an agreement between the Municipality of Bayham and ERTH(Holdings) Inc. (e) By-Law 2015-020 Being a By-Law to authorize the execution of an agreement with Her Majesty The Queen In Right Of Ontario as represented by the Minister of Community Safety and Correctional Services for the provision of Police Services for the Elgin Group Municipalities (f) By-Law 2015-021 Being a By-Law to establish a policy with respect to the sale and other disposition of land Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick THAT By-Laws 2015-016,2015-017,2015-018,2015-019,2015-020 and 2015-021 be read a first, second and third time and fmally passed. CARRIED 13. UNFINISHED BUSINESS 14. OTHER BUSINESS (a) In Camera Moved by: Councillor Breyer Seconded by: Councillor Ketchabaw THAT Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:52 p.m. to discuss: • personal matters about an identifiable individual,including municipal or local board employees; • a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED (b) In Camera Meeting regarding personal matters about an identifiable individual, including municipal or local board employees and a proposed or pending acquisition or disposition of land by the municipality or local board Page 8 of 10 Council Minutes February 19, 2015 (c) Out of Camera Moved by: Councillor Ketchabaw Seconded by: Councillor Breyer THAT the Committee of the Whole do now rise from the "In Camera" session and the Council meeting be reconvened at 9:34 p.m. CARRIED (d) Resolutions regarding items discussed "In Camera"were passed during the open portion of the meeting. Moved by: Councillor Breyer Seconded by: Deputy Mayor Southwick THAT Report CAO-07/15 re Saxton Road Stop Up, Close and Convey be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to provide a letter to affix to By-Law No. 2012-098 directing legal to transfer ownership 99.9% to Ms.White and 0.1% to her son. CARRIED Moved by: Councillor Casier Seconded by: Councillor Ketchabaw THAT Report CAO-08115 re 55534 Vienna Line be received for information; AND THAT the Council of the Corporation of the Municipality of Bayham direct staff to bring forward a by-law to stop up and close and convey Marr Street to Mr. Racz; AND THAT all costs be borne by Mr. Racz. CARRIED 15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL (a) By-Law 2015-022 A By-Law to confirm all actions of Council Moved by: Councillor Ketchabaw Seconded by: Deputy Mayor Southwick Page 9 of 10 Council Minutes February 19,2015 "That confirming By-Law 2015-022 be read a first, second and third time and finally passed." CARRIED 16. ADJOURNMENT (a) Adjournment Moved by: Deputy Mayor Southwick Seconded by: Councillor Breyer "THAT the Council meeting be adjourned at 9:36 p.m." CARRIED MA R CL" ' Page 10 of 10