HomeMy WebLinkAboutFebruary 19, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
Thursday,February 19,2015
MUNICIPAL OFFICE
STRAFFORDVILLE, ONTARIO
7:00 P.M.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday
February 19, 2015 in the Council Chambers. Present were Mayor Paul Ens,Deputy Mayor Tom
Southwick, Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw,Administrator Paul
Shipway and Clerk Lynda Millard.
Planning Coordinator/Deputy Clerk Margaret Underhill,Public Works Manager Vance
Czerwinski, Water/Wastewater Operations Manager Ed Roloson and Treasurer Lorne James
were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
No disclosures of pecuniary interest were declared
3. REVIEW OF ITEMS NOT LISTED ON AGENDA
None
4. ANNOUNCEMENTS
None
5. DELEGATIONS
(a) 7:05 p.m. -Justin Dias,Elgin Workforce Development Committee re Community
Workforce Development Strategy
Justin Dias on behalf of the Elgin Workforce Development Committee presented
information on workforce development initiatives of the committee to identify issues and
solutions to local workforce challenges in Elgin County
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
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Council Minutes February 19, 2015
THAT the presentation from Justin Dias,Elgin Workforce Development
Committee regarding community workforce development strategy be received for
information;
AND THAT the Council of the Corporation of the Municipality of Sayham support
the community based actions of the Elgin Workforce Development Committee and
the workforce priorities established by the 2015 Elgin-St.Thomas Labour Force
Strategy which look to address the issues of
• Lack of skills among applicants
• Employer challenges
• Connecting
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Regular meeting of Council held February 5, 2015
Court of Revision held February 5, 2015
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT the minutes of the regular meeting of Council held February 5,2015 be
adopted.
CARRIED
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the minutes of the Court of Revision held February 5,2015 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION,CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) County of Elgin re 2015 Festival and Event Partnership Program
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence item 8.1.1(a)be received for information.
CARRIED
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1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
9. PHYSICAL SERVICES -EMERGENCY SERVICES
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Ministry of the Environment Safe Drinking Water Branch re Richmond Community
Drinking Water System Inspection Report
(b) Ministry of Transportation re Consultation on Ontario's Default Speed Limit
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Ketchabaw
THAT correspondence items 9.1.1 (a) & (b) be received for information;
AND THAT staff provide support to MTO to set a default speed limit of 40 km/h or
50 km/h inside municipal boundaries to be determined by each municipality.
CARRIED
1.2 REOUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report BL-01/15 by Randy White, Fire Chief/By-Law Officer re Animal Rescue
Facility
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
THAT Report BL-01/15 re Animal Rescue Facility be received for information;
AND THAT according to By-Law 2009-059, Section 4.6, the Council of the
Municipality of Bayham authorizes Teresa Pressey to operate an approved Animal
Rescue Facility at 54726 Calton Line,for up to three dogs at a time, for the year
ending December 31,2015;
AND THAT the Animal Rescue Facility is exempt from the requirements to pay a
licence fee for dogs in the facility for the purpose of rescue and adoption for the first
year from the date such dog is harboured by or in the possession of the Rescue
Facility.
CARRIED
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(b) Report PS-02/15 by Vance Czerwinski, Manager of Public Works re 2015 Tandem
Plow Truck Tender Results and Recommendation
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report PS-02-15, as amended re 2015 Tandem Plow Truck Tender Results
be received for information;
AND THAT Council not accept the bid for the purchase of a new International
Tandem Plow Truck from Carrier Truck Centre the bid price of$250,400.00 plus
H.S.T. as the lowest bid is over budget.
AND THAT staff be permitted to re-tender or issue a request for proposal,or sole
source to purchase a new tandem plow truck that is a model 2014 or newer.
CARRIED
(c) Report PS-06115 by Ed Roloson re Annual Compliance Reporting for the Bayham and
Richmond Water Systems
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Report PS-06115 re Annual Compliance Reporting for the Bayham and
Richmond Water Systems be received for information.
CARRIED
10. DEVELOPMENT SERVICES -SUSTAINABILITY AND CONSERVATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Planning Act Notice of the passing of Zoning By-Law Z631-2014
(b) Committee of Adjustment Certified Notice of Decision re Ward
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT correspondence items 10.1.1 (a) & (b) be received for information.
CARRIED
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1.2 REQUIRING ACTION
2. REPORTS.TO COUNCIL
(a) Report DS-12/15 by Margaret Underhill, Deputy Clerk/Planning Coordinator re Road
Allowance-between Concessions 9& 10, Lots 14, 15 & 16 (Best Line)
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Casier
THAT Report DS-12/15, as amended, re Road Allowance between Concessions 9 &
10,Lots 14, 15 & 16 be received for information;
AND THAT By-Law 2015-016 being a by-law to stop up and close for the purpose
of conveyance part of the unopened road allowance between Concession 9 and 10 in
Lots 14, 15 and 16 in the Municipality of Bayham,in the County of Elgin,
designated as Part 1 on Registered Plan 11R-9859 be presented for enactment;
AND THAT staff be directed to complete the necessary steps to convey said lands
to Gerrit and Antonia VanLeeuwen for the appraised market value of$4000.00 plus
any additional costs incurred by the municipality for the said conveyance.
CARRIED
11. FINANCE AND ADMINISTRATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Cheque Register being Cheque#018157 to Cheque#018218 inclusive and totaling
$317,894.32 and Payroll Disbursements for the period ending February 1, 2015
totaling $57,023.54
(b) Ombudsman Ontario re Annual Report on Investigations of Closed Municipal
Meetings and Sunshine Law Handbook (Annual Report and Sunshine Law Handbook
available at the Municipal Office)
(c) Township of Evanturel re OPP Billing Model resolution
Municipality of Greenston re OPP Billing Model resolution
(d) Dowler-Karn re Fuel Price Confirmation
(e) Long Point Region Conservation Authority minutes of meeting held January 14, 2015
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence items 11.1.1(a) - 11.1.1(e) be received for information.
CARRIED
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Council Minutes February 19, 2015
1.2 REQUIRING ACTION
(a) Museums Bayham resolution re request that Council support the request from the
Edison Fest Committee for approval to submit a grant application for Edison Fest to
the County of Elgin by the Edison Fest Committee
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT the Council of the Corporation of the Municipality of Bayham supports the
request from the Edison Fest Committee for approval to submit a grant application
for Edison Fest to the County of Elgin by the Edison Fest Committee.
CARRIED
(b) Elgin Group Police Services Board re 2015 OPP Six Month Contract
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the report from the Elgin Group Police Services Board re 2015 OPP Six
Month Contract be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to bring forward a by-law to authorize the execution of an agreement for the
provision of Police Services with Elgin Group Municipalities for Council
consideration;
AND THAT staff be directed to investigate policing alternatives for cost savings and
report back to Council.
CARRIED
2. REPORTS TO COUNCIL
(a) Report CAO-09115 by Paul Shipway, Administrator re Sale &Disposition of Land
Policy
Moved by: Councilor Ketchabaw
Seconded by: Councillor Casier
THAT Report CAO-09115 re Sale and Disposition of Land Policy be received as
amended for information;
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Council Minutes February 19, 2015
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to bring forward a by-law to adopt a Sale and Disposition of Land Policy for
Council consideration;
AND THAT By-Law 2002-059, as amended be repealed in its entirety.
CARRIED
(b) Report CAO-010/15 by Paul Shipway, Administrator re Household Hazardous Waste-
Large Item Day
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT Report CAO-10115 re Hazardous Waste-Large Item Day be received for
information;
AND THAT staff be directed to hold the event and report back to Council with a
proposed fee.
CARRIED
(c) Report CAO-11/15 by Paul Shipway, Administrator re Richmond Shed
Moved by: Councilor Ketchabaw
Seconded by: Councillor Casier
THAT Report CAO-11/15 re Richmond Shed be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to provide notice of the Shed disposal and surplus the same.
CARRED
12. BY-LAWS
(a) By-Law 2015-016 Being a By-Law to stop up, close and convey part of the
unopened road allowance between Concession 9 and 10 in Lots 14, 15 and 16 in the
Municipality of Bayham in the county of Elgin, designated as Part 1 on Registered Plan
11R-9859 (Best Line)
(b) By-Law 2015-017 Being a By-Law to authorize the execution of an Agency
Agreement between the Municipality of Bayham and Local Authority Services(LAS)
(Electricity)
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(c) By-Law 2015-018 Being a By-Law to authorize the execution of an agreement
between the Municipality of Bayham and Local Authority Services(LAS) (Fuel)
(d) By-Law 2015-019 Being a By-Law to authorize the execution of an agreement
between the Municipality of Bayham and ERTH(Holdings) Inc.
(e) By-Law 2015-020 Being a By-Law to authorize the execution of an agreement with
Her Majesty The Queen In Right Of Ontario as represented by the Minister of
Community Safety and Correctional Services for the provision of Police Services for
the Elgin Group Municipalities
(f) By-Law 2015-021 Being a By-Law to establish a policy with respect to the sale and
other disposition of land
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
THAT By-Laws 2015-016,2015-017,2015-018,2015-019,2015-020 and 2015-021 be
read a first, second and third time and fmally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS
(a) In Camera
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT Council do now rise to enter into an "In Camera" Session of Committee of
the Whole at 8:52 p.m. to discuss:
• personal matters about an identifiable individual,including municipal or local
board employees;
• a proposed or pending acquisition or disposition of land by the municipality or
local board.
CARRIED
(b) In Camera Meeting regarding personal matters about an identifiable individual,
including municipal or local board employees and a proposed or pending acquisition or
disposition of land by the municipality or local board
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(c) Out of Camera
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT the Committee of the Whole do now rise from the "In Camera" session and
the Council meeting be reconvened at 9:34 p.m.
CARRIED
(d) Resolutions regarding items discussed "In Camera"were passed during the open
portion of the meeting.
Moved by: Councillor Breyer
Seconded by: Deputy Mayor Southwick
THAT Report CAO-07/15 re Saxton Road Stop Up, Close and Convey be received
for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to provide a letter to affix to By-Law No. 2012-098 directing legal to transfer
ownership 99.9% to Ms.White and 0.1% to her son.
CARRIED
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT Report CAO-08115 re 55534 Vienna Line be received for information;
AND THAT the Council of the Corporation of the Municipality of Bayham direct
staff to bring forward a by-law to stop up and close and convey Marr Street to Mr.
Racz;
AND THAT all costs be borne by Mr. Racz.
CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
(a) By-Law 2015-022 A By-Law to confirm all actions of Council
Moved by: Councillor Ketchabaw
Seconded by: Deputy Mayor Southwick
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Council Minutes February 19,2015
"That confirming By-Law 2015-022 be read a first, second and third time and
finally passed."
CARRIED
16. ADJOURNMENT
(a) Adjournment
Moved by: Deputy Mayor Southwick
Seconded by: Councillor Breyer
"THAT the Council meeting be adjourned at 9:36 p.m."
CARRIED
MA R CL" '
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