HomeMy WebLinkAboutFebruary 05, 2015 - Council THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
COUNCIL MEETING MINUTES
February 5,2015
MUNICIPAL OFFICE
STRAFFORDVILLE, ONTARIO
7:00 P.M.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
February 5, 2015 in the Council Chambers. Present were Deputy Mayor Tom Southwick,
Councillors Randy Breyer, Wayne Casier and Ed Ketchabaw, Administrator Paul Shipway and
Clerk Lynda Millard. Mayor Paul Ens was absent.
Planning Coordinator/Deputy Clerk Margaret Underhill, Fire Chief/By-Law Enforcement
Officer Randy White and Chief Building Official/Drainage Superintendent Bill Knifton were in
attendance to present their respective reports.
1. CALL TO ORDER
Deputy Mayor Southwick called the meeting to order at 6:35 p.m.
2. DISCLOSURES OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
No disclosures of pecuniary interest were declared.
3. OTHER BUSINESS
(a) In Camera
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 6:35 p.m. to discuss:
• personal matters about an identifiable individual,including municipal or Iocal
board employees;
• the security of the property of the municipality or local board.
CARRIED
(b) 6:40 p.m. - In Camera Meeting regarding personal matters about an identifiable
individual, including municipal or local board employees and the security of the
property of the municipality or local board.
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(c) Out of Camera
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Committee of the Whole do now rise from the "In Camera" session and
the Council Meeting be reconvened at 7:10 p.m.
CARRIED
4. REVIEW OF ITEMS NOT LISTED ON THE AGENDA AND
ANNOUNCEMENTS
None.
5. DELEGATIONS
(a) 7:05 p.m. -Fabiana Estrela, St.Thomas-Elgin Local Immigration Partnership
Initiative re update on work completed and upcoming initiatives
Ms. Estrela provided a brief summary of Highlights of the Local Immigration
Partnership pertaining to Co-ordination of Services, Employment&Labour Market
Access, Settlement&Integration, Language, English as a Second Language and
Communication&Public Awareness. She also noted the importance of the community
partnerships being developed, facing challenges and taking advantage of opportunities
as they move forward.
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the presentation by Fabiana Estrela, St. Thomas-Elgin Local Immigration
Partnership Initiative be received for information.
CARRIED
(b) 7:20 p.m. -Grahame Notman,Periscope Playhouse re fee waiver request
Mr.Notman cited the growth of the theatre from 7 to 110 members over the last 4
years. He added that the group has purchased the former Scout Hall in Port Burwell
and require a building permit for which they are requesting Council to waive the fee.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
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THAT the presentation by Grahame Notman re Periscope Playhouse application
for waiver of fees be received for information;
AND THAT the matter be referred to Council for consideration with the Municipal
Assistance Applications, during the 2015 budget deliberations.
CARRIED
6. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Regular meeting of Council held January 22, 2015
Special meeting of Council held January 28, 2015
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT the minutes of the regular meeting of Council held January 22,2015 and the
special meeting held January 28,2015 be adopted.
CARRIED
7. MOTIONS AND NOTICE OF MOTION
8. RECREATION, CULTURE, TOURISM AND ECONOMIC DEVELOPMENT
1. CORRESPONDENCE
L1 RECEIVE FOR INFORMATION
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
9. PHYSICAL SERVICES -EMERGENCY SERVICES
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Ministry of the Environment and Climate Change re Bayham Distribution System
Inspection Report
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Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
"THAT correspondence item 9.1.1 be received for information.
CARRIED
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report PS-01115 by Ed Roloson, Water/Wastwater Operations Manager re Quarterly
Reports for The Bayham Water Distribution System,The Municipality of Bayham
Small Municipal Non-Residential Wells, The Richmond Community Water System,
Annual Reports for Port Burwell Wastewater Treatment Plan Compliance Summary
and Biosolids Application Analysis
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report PS-01/15 re Quarterly Reports for The Bayham Water Distribution
System,The Municipality of Bayham Small Municipal Non-Residential Wells,The
Richmond Community Water System,the 2014 Annual Reports for Port Burwell
Wastewater Treatment Plant Compliance Summary and Biosolids application
Analysis,be received for information.
CARRIED
(b) Report FR-01115 by Randy White, Fire Chief 1 By-law Officer re Annual Report for
fiscal 2014
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT Report FR-01115 re Annual Report for fiscal 2014 be received for
information.
CARRIED
10. DEVELOPMENT SERVICES - SUSTAINABILITY AND CONSERVATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
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(a) Notice of Intention to pass a by-law to stop up, close and convey part of a road
allowance
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT correspondence item 10.1.1 be received for information.
CARRIED
1.2 REQUIRING ACTION
2. REPORTS TO COUNCIL
(a) Report DS-03/15 by Bill Kniton, Chief Building Official, Drainage Superintendent re
4th Quarter Report
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report DS-03/15 re activities of the Building Services &Drainage
Department for the fourth quarter of 2014 be received for information.
CARRIED
(b) Report DS-04/15 re Outdoor Solid Fuel Combustion Appliances
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report DS-04/15 re Outdoor Solid Fuel Combustion Appliances be received.
CARRIED
(c) Report DS-09/15 by Margaret Underhill, Deputy Clerk/Flanning Coordinator re Road
Allowance-Market Square, Port Burwell
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report DS-09/15 re Road Allowance-Market Square, Port Burwell be
received for information;
AND THAT By-Law 2015-013 being a by-law to stop up and close part of the
unopened road allowance known as Market Square,in the Village of Port Burwell,
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in the Municipality of Bayham in the County of Elgin, designated as Parts 1,2 and 3
on Registered Plan 11R-9858 be presented to Council for enactment;
AND THAT By-law 2015-014 being a by-law to stop up and close for the purpose of
conveyance a part of the unopened road allowance known as Market Square, in the
Village of Port Burwell,in the Municipality of Bayham,in the County of Elgin,
designated as Part 4 on Registered Plan 11R-9858 be presented to Council for
enactment.
CARRIED
(d) Report DS-10115 by Margaret Underhill, Deputy Clerk./Planning Coordinator re
Consent Application E95/14 Best Line Farms Ltd.
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report DS-10115 re Consent Application E95/14 Best Line Farms Ltd.be
received;
AND THAT Council recommend to the Elgin County Land Division Committee
that Consent Application E95/14, submitted by Best Line Farms Ltd, be granted
subject to the following conditions:
1. Rezoning of both the severed and retained parcels
2. purchase of civic number sign from the municipality for the retained parcel
3. planning report fee payable to the municipality
4. copy of the final survey provided to the municipality
CARRIED
(e) Report DS-11115 by Margaret Underhill, Deputy Clerk/Planning Coordinator re
Consent Application E96/14 O'Connor
Deputy Clerk/Planning Coordinator Margaret Underhill presented Report DS-11115.
After further review and staff discussion, two additional conditions were recommended.
In the creation of a buildable parcel, some conditions should apply as if severing and
creating a lot. Item#8 and#9 were added to the recommendation.
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT Report DS-11/15 re Consent Application E96/14 O'Connor be received;
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AND THAT Council recommend to the Elgin County Land Division Committee
that Consent Application E96/14, submitted by Randy O'Connor, be granted
subject to the following conditions:
1. The severed parcel be merged with or conveyed to the adjacent westerly
parcel to form one parcel
2. Obtain variances to the R1 Zone through a Minor Variance application for
the retained lands and for the lands to which the severed parcel will be added
3. water quantity testing on retained parcel meeting the provincial standards
for residential use, as a matter of public health and safety
4. water quality testing report on retained parcel for nitrates and bacteria
content meeting the provincial standards for residential use, as a matter of public
health and safety
5. copy of the final survey be provided to the municipality
6. purchase civic number signage for the retained parcel
7. Planning Report Fee payable to the municipality
8. Sanitary Sewer Services Permit and Installation for the retained parcel
9. Approved County Road Access Permit for dwelling parcel.
CARRIED
(t) 8:00 p.m. -Court of Revision
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT in accordance with the provisions of the Drainage Act,the Council of the
Municipality of Bayham appoints Tom Southwick, Randy Breyer,Wayne Casier
and Ed Ketchabaw to sit as members of the Court of Revision;
AND THAT Tom Southwick act as Chairman;
AND THAT the Council Meeting be adjourned for the purpose of holding a Court
of Revision pursuant to the provisions of the Drainage Act.
CARRIED
(g) 8:11 p.m. -Following Court of Revision the Council meeting reconvened,
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11. FINANCE AND ADMINISTRATION
1. CORRESPONDENCE
1.1 RECEIVE FOR INFORMATION
(a) Cheque Register being Cheque#018076 to Cheque#018156 inclusive totaling
$222,914.37 and Payroll Disbursements for the period ending January 18, 2015
totaling$56,605.86
(b) Ministry of Municipal Affairs and Housing re 2014 Municipal Performance
Measurement Program
(c) City of Pembroke re OPP Billing Model resolution
(d) Village of Merrickville-Wolford re resolution to support Government's desire to limit
Industrial Wind Turbine projects
(e) Ontario Provincial Police re accountability and reporting transparency
(f) Canadian Union of Postal Workers re Request for Support to Save Canada Post
(g) Thames Valley District School Board re 2014 Director's Annual Report
(h) Ontario Good Roads Association re Heads Up Alert- A Superior Court decision over
Road Salt use sets a dangerous precedent for Ontario municipalities
(i) Southwest Economic Alliance re Message from the Board Chair
U) Museums Bayham minutes of meeting held January 14, 2015
(k) Long Point Region Conservation Authority Board of Directors minutes of meeting held
November 5, 2014
(1) Telecommunications Alliance re New Area Code for Southwestern Ontario
(m) Ms. Bobbie Vanstone re Signage at public beaches, lakes and picnic areas for
"Swimmers Itch"
(n) Information re Tillsonburg Turtlefest
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT correspondence items 11.1.1(a)to 11.1.1(n)be received for information.
CARRIED
1.2 REQUIRING ACTION
(a) Autism Ontario re World Autism Day
Moved by: Councillor Casier
Seconded by: Councillor Ketchabaw
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Council Minutes February 05,2015
THAT correspondence re World Autism Awareness Day be received for
information;
AND THAT the Municipality of Bayham raise the Autism flag on April 2,2015,at
10:00 a.m.in recognition of World Autism Awareness Day.
CARRIED
(b) Marge Thiessen re shed at Richmond Park
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT correspondence re shed at the Richmond Park be received and referred to
staff.
CARRIED
2. REPORTS TO COUNCIL
(a) Report CL-01/15 by Lynda Millard, Clerk re Accessibility Policy-Election Voting
Locations
Moved by: Councilor Ketchabaw
Seconded by: Councillor Breyer
THAT report CL 01/15 re Accessibility Policy-Election Voting Locations be
received for information.
CARRIED
(b) Report CAO-03/15 by Paul Shipway, Administrator re LED Streetlights
Moved by: Councillor Breyer
Seconded by: Councillor Ketchabaw
THAT Report CAO-03/15 re LED Streetlights be received for information;
AND THAT Council authorize CRU Solutions to execute the LED Streetlight
Conversion Program in the Municipality of Bayham up to a total after rebate cost
of$210,347.75.
CARRIED
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(c) Report CAO-04/15 re Otter Valley Utility Corridor-Rail Trail
Moved by: Councillor Ketchabaw
Seconded by: Councillor Breyer
THAT Report CAO-04/15 re Otter Valley Utility Corridor—Rail Trail be received
for information;
AND THAT Staff be directed to coordinate a meeting of the Otter Valley Utility
Corridor Joint Board of Management with the Town of Tillsonburg;
AND THAT Staff prepare a draft 2016 work plan to present to Tillsonburg prior to
December 31,2015.
CARRIED
(d) Report CAO-06/15 re Proposed Wheelhouse
Moved by: Councillor Ketchabaw
Seconded by: Councilor Casier
THAT Council agrees to hear from Barry Wade of the Wheelhouse Committee.
CARIED
Moved by: Councillor Ketchabaw
Seconded by: Councillor Casier
THAT Report CAO-06/15 re Proposed Wheelhouse be received for information;
AND THAT Council agree in principle to the placement of the wheelhouse on the
museum property subject to:
• an approved and completed site plan
• an approved and completed minor variance
• statement of accounts showing that no funds are owing and that funds are in
place for final placement on municipal property.
CARRIED
12. BY-LAWS
(a) By-Law 2015-012 Being a By-Law to authorize the execution of an agreement
between The Corporation of The Municipality of Bayham and The Grand River
Conservation Authority
(b) By-Law 2015-013 Being a By-Law to stop up and close part of the unopened road
allowance known as Market Square
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(c) By-Law 2015-014 Being a By-Law to stop up and close for the purpose of
conveyance a part of the unopened road allowance known as Market Square
(d) By-Law Z631-2014 Being a By-Law to amend By-Law Z456-2003, as amended
regarding 24 Pitt Street, Port Burwell (third reading)
Moved by: Councillor Breyer
Seconded by: Councillor Casier
THAT By-Laws 2015-012, 2015-013 and 2015-014 be read a first, second and third
time and finally passed;
AND THAT By-Law Z631-2014 be read a third time and finally passed.
CARRIED
13. UNFINISHED BUSINESS
14. OTHER BUSINESS CONT'D
(a) Discussion re Committees and Committee appointments
(b) In Camera
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole at 8:59 p.m. to discuss:
• the security of the property of the municipality or local board;
P litigation or potential litigation, including matters before administrative
tribunals,affecting the municipality or local board.
CARRIED
(c) In Camera Meeting regarding the security of the property of the municipality or local
board and litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board.
(d) Out of Camera
Moved by: Councillor Casier
Seconded by: Councillor Breyer
THAT the Committee of the Whole do now rise from the "In Camera" session and
the Council Meeting be reconvened at 9:33 p.m.
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CARRIED
15. BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL
(a) By-Law 2015-015 Being a By-Law to confirm all actions of Council
Moved by: Councillor Breyer
Seconded by: Councillor Casier
"That confirming By-Law 2015-015 be read a first,second and third time and
finally passed."
CARRIED
16. ADJOURNMENT
(a) Adjournment
Moved by: Councillor Casier
Seconded by: Councillor Breyer
"THAT the Council meeting be adjourned at 9:40 p.m."
CARRIED
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