HomeMy WebLinkAboutMay 20, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, May 20, 2010
7:00 p.m.
7:30 p.m. - Public Meeting - Planning (Zoning)
Page
1.CALL TO ORDER
(a)Presentation of Provincial Firefighter Certification to Captain Chris McQuiggan.
(b)Presentation of cheque from Port Burwell firefighters regarding donation to purchase
Ice / Water Rescue Equipment.
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held May 6, 2010.
(b)Added Item(s)
4.DELEGATIONS
(a)7:15 p.m. - Paul Vyse, Deb Travis and Tammy Kirkpatrick representing Port
Burwell Optimist Club regarding Tub Daze arrangements.
(b)7:45 p.m. - Wanda Hoshal regarding Estherville Cemetery and results of lawsuit
regarding the Csinos property.
(c)7:55 p.m. - Harbourfront Committee regarding divestiture, dredging and
Harbourfront initiatives.
5.INFORMATION ITEMS
(a)Correspondence from The Arts and Cookery Bank regarding "Tourism Bootcamp
2010".
File: A01
(b)Correspondence dated May 10, 2010 from County of Elgin regarding "Proposed
Changes to the County Road Maintenance Agreement".
7-21
23-26
27-28
Page 1 of 171
Council Agenda May 20, 2010
Page
5.INFORMATION ITEMS
File: A16
(c)Correspondence dated May 7, 2010 from Municipality of Dutton/Dunwich
regarding "Weigh Scales".
File: A16
(d)Correspondence from Minister Responsible for Seniors regarding "Seniors' Month".
File: A16
(e)Bayham Historical Society minutes of meeting held April 8, 2010.
File: C06
(f)Museums Bayham minutes of meeting held April 14, 2010.
File: C10
(g)Bayham Harbourfront Committee minutes of meeting held April 20, 2010.
File: C06
(h)Lake Erie Region Source Protection Committee minutes of meeting held April 1,
2010.
File: E00
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
1.Correspondence and Reports
(a)Correspondence from County of Oxford regarding "Application for Official Plan
Amendment.
File: D08
2.PUBLIC MEETING
1.Public Meeting
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
29
31
33-34
35-37
39-40
41-51
53-74
Page 2 of 171
Council Agenda May 20, 2010
Page
3.Staff Presentation
(a)Staff Report D2010-13 regarding Moore Rezoning - Draft By-law Z579-
2010.
File: D14
4.Public Comments
5.Council Comments and Questions
6.Adjournment
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report DR2010-008 regarding Smith Drain Branch No. 7.
File: E09
(b)Staff Report PW2010-05 regarding Repairs to Carson Bridge Structure.
File: T04
(c)Staff Report PR2010-04 regarding Road Closure Application - Lots 10 and 11,
Concession 3.
File: T09
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Correspondence dated May 11, 2010 from Ontario Early Years Centre Elgin-
Middlesex-London regarding "Summer Park Program".
File: C13
(b)Staff Report P2010-005 regarding Building By-Law Amendment - Security
Deposits.
File: P10
75-93
95-97
99-100
101-104
105
107-108
Page 3 of 171
Council Agenda May 20, 2010
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #8443 to Cheque #8525 inclusive, totaling
$230,109.60 and Payroll Disbursements for the period ending May 2, 2010 totaling
$51,997.38.
(b)Staff Report F2010-04 regarding Council Remuneration & Expenses.
File: F03.03
(c)Staff Report C2010-06 regarding Potential Medical Centre Partnership.
File: S08
(d)Correspondence dated April 30, 2010 from JGM Consulting regarding "Closed
Meeting of April 1, 2010".
File: A09
10.ENVIRONMENT
(a)Correspondence from T & D Consulting regarding "Water Infrastructure"
File: C13
(b)Correspondence dated April 27, 2010 from Lake Huron & Elgin Area Primary
Water Supply Systems regarding "Bill 13 - Sustainable Water and Wastewater
Systems Improvement and Maintenance Act, 2010".
File: E08
(c)Correspondence received May 12, 2010 from Spriet Associates regarding
"Municipal Class EA Project Notice to Review Agencies Elgin County Road 24
(Dexter Line Relocation Project)".
File: T06
(d)Correspondence received from Federation of Canadian Municipalities regarding
"Proposed New Wastewater Regulations".
File: A01
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held May 6, 2010.
(c)Out of Camera.
12.BY-LAWS
109-120
121
123-133
135-138
139
141-143
145-151
153-158
Page 4 of 171
Council Agenda May 20, 2010
Page
12.BY-LAWS
(a)By-Law 2010-048 A By-Law to authorize the execution of an
agreement (Clarington Construction Inc.)
(b)By-Law 2010-049 A By-Law to authorize the execution of an agreement (A.G
Hayter Contracting Ltd.)
(c)By-Law 2010-050 A By-Law to stop up, close and convey part of unopened
Road Allowance (Lots 10 & 11, Concession 3)
(d)By-Law 2010-051 A By-Law to further amend By-Law 2010-001 (Appointing
Members to Boards and Committees)
(e)By-Law Z579-2010 A By-Law to further amend By-Law Z456-2003 (Moore)
(f)By-Law 2010-052 A By-Law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
159
161
163-164
165
167-169
171
Page 5 of 171
Page 6 of 171
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, May 6,2010
7:00 p.m.
6:30 p.m. Public Meeting - Drainage
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, May 6,
2010 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard.
Planning Coordinator / Deputy Clerk Margaret Underhill, Public Works ffianager Gerry LeMay and
Fire Chief / By-Law Enforcement Officer Gord Roesch were in attend¿nce to present their
respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERÁ,L NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held April 15, 2010.
2010-173
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"TIIAT the minutes of the regular meeting held,A.pril 15, 2010 be approved
as circulated.tt
CARRIED UNANIMOUSLY
(b) Minutes of the budget meeting held April 28,2010.
2010-t74
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT the minutes of the budget meeting held April 28,2010 be approved
Page 1 of15
Minutes of the regular meeting of Council held May 6, 2010.Page 7 of 171
Council Minutes May 6,2010
as circulated.f
CARRIED TINANIMOUSLY
(c) Added Item(s)
20t0-t75
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT in accordance with Section 21 of Procedural ByJaw 2002-93, Tub
I)aze correspondence and an in camera session regarding potential litigation
regarding fire service charges be added to the agenda as items 9(h) and 11
(d) respectively."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited regarding Port Burwell
Coastal processes study.
Bruce Pinchin, P. Eng., provided a presentation on his company's review of the
coastal processes, sedimentation patterns and dredging options for the Port Burwell
Harbour.
Mr. Pinchin summarized that the two primary causes of sedimentation
are the load coming down the Big Otter and the coastal processes
depositing sand in front of both the east and west piers.
M¡. Pinchin outlined the main conclusions of the report that there does
not appear to be feasible capital projects to significantly reduce dredging
needs, and that the best solution would be on-going dredging. He
advised that hydraulic dredging would be the most cost effective manner
to manage the creek sediment load and manage the sand bar at the
harbou¡ enhance. Without permission for open water disposal he
recommended propeller wash dredging an entrance channel. He
commented that the sale of dredged material would offset some of the
costs incuned. He advised that further investigation would be necessary
to determine estimates for dredging requirements.
Staff was requested to arrange a meeting with Small Craft Harbours to
discuss the report.
Page2 of 15
Minutes of the regular meeting of Council held May 6, 2010.Page 8 of 171
Council Minutes May 6,2010
(b) 7:45 p.m. Peter Corfield of Corfield and Associates regarding Master Fire Plan.
Peter Corfield acknowledged the strong volunteer base, viability, response and
dedication of the Bayham Fire Department and encouraged Council to recognize
their volunteers.
(c) 8:00 p.m. Wanda Hoshal regarding Estherville Cemetery.
Wanda Hoshal questioned when the County would be carrying out the bank
st¿bilization project on Glen Erie Line.
Mayor Acre advised that it would be between July and September and that she
would advise prior to start of the work.
M¡s. Hoshal advised she believes that the markers forPhoebe Holt (wife of Zebulon
Leach) and Mary Denton (wife of Benjamin Shipley) being stored at the Public
Works yard belong at the Old Eden cemetery.
She requested permission for the Estherville pil'grims to make repairs to the markers
and place them at the Old Eden cemetery.
Mrs. Hoshal also requested that the outcome of the pending lawsuit regarding the
Csinos property be made available at the next meeting.
(d) 8:10 p.m. Fran Southwick regarding Vienna property concems.
Fran Southwick raised concerns regarding mapping and Flood FringeÆloodway
zoning of family owned properfy in Vienna. She added that the Edison Homestead
plaque site has been identified as being part of the Southwick property.
She was advised that assessment maps are for quick reference, not for solving title
matters.
(e) 8:20 p.m. Mat Redsell regarding jobs in Port Burwell.
Matt Redsell spoke regarding lack of employment, support for the local economy
and creation of small business opportunities in Port Burwell.
5. INFORMATION ITEMS
(a) Joint Cemetery Board minutes of meeting held April 27,2010.
File: C06
(b) Otter Valley Chamber of Commerce minutes of meeting held April 6,2010.
Page 3 of 15
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Council Minutes May 6,2010
File: 401
(c) Heads Up Alert from Ontario Good Roads Association regarding "OGRA to
Manage $750,000 Fund for Municipalities".
File: 401
(d) Conespondence received Aprirl26,2010 from Trans Canada Trail regarding
"update on recent developments of the Trail".
File: D06
(e) Correspondence dated April 13, 2010 from County of Elgin regarding "County
Council approves $54 million budget".
File: Al6
(Ð Conespondence dated Api122,2010 from Municipal Property Assessment
Corporation regarding "2009 A¡nual Report and Financial Statements".
File: A'16
(g) Correspondence dated Apnl29,2010 from Municipal Property Assessment
Corporation regarding "Tentative Settlement with Ontario Public Service Employees
Union (OPSEU)".
(h) Correspondence dated Ãpril23,2010 and brochwe from Play Works regarding
"Youth Friendly Community Recognition Ceremony".
File: M02
2010-t76
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT information items 5(a) through 5(h) be received for information.'l
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
1. Correspondence and Reports
(a) Staff Report D2010-10 regarding Noels Site Plan Agreement / By-law 2010-
046.
File: Dl1.NOELS
Councillor Ketchabaw requested that this item be defened until after the public
meeting. Following the public meeting there was consensus that the site plan
agreement be amended to remove the buffering requirement.
2010-177
Page 4 of 15
Minutes of the regular meeting of Council held May 6, 2010.Page 10 of 171
Council Minutes May 6,2010
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
'THAT StaffReport D2010-10 regarding Noels Site Plan Agreement be
received;
AND THAT ByJaw No. 2010-046, being a By-law to authorize the
execution of a Site Plan Agreement with Clifford and Marlene Noels and
the Municipality of Bayham as amended to delete buffering
requirements be presented for enactment."
CARNED UNANIMOUSLY
(b) StaffReport D2010-11 regarding J & S Thiessen Consent Application E7lL0.
File: Dl0.l0 Thiessen
The Planning Co-ordinator advised that the setbacks have been confirmed as
being compliant with the zoning by-law requirements.
20t0-t78
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
66THAT StaffReport D2010-11 regarding consent Application ETll0be
received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance application 87i10, submitted by Jacob & Sara
Thiessen, be granted subject to condition:
1. a copy of the final survey provided to the municipality."
CARRIED UNANIMOUSLY
2. PUBLIC MEETING
2010-179
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act.rr
CARRIED UNANIMOUSLY
l. Public Meetine
(a) 7:30 p.m. Oakley Rezoning / Draft ZoningBy-law 2578-2010 - to change
Page 5 of 15
Minutes of the regular meeting of Council held May 6, 2010.Page 11 of 171
Council Minutes i|llay 6,2010
the zoning on a parcel of land from the Agricultural (41) Zone and Rural
lndushial (M2) Zone to the site-specific Rural Industrial (M2-9) Zone as a
condition of Elgin Land Division Committee associated with Consent
Application 839109.
2. Declaration of Pecuniarv Interest and the General Nature Thereof
None.
3. Staff Presentation
(a) Staff Report D2010-09 regarding Oakley Rezoning lDraftZoningBy-Law
zs78-2010.
File: D14.OAKL
Staff Report D2010-09 regarding Oakley Rezoning lDraftZonngBy-Law
2578-2010 was presented by the Planning Co-ordinator. She advised that
no written comments or concems had been received f¡om the public.
4. Public Comments
Sherri Oakley commented that as both properly owners are related they
would request the buffering requirement, being the planting of trees / installation of a
fence as a buffer , be waived. Ms. Oakley stated the th¡ee reasons for the
request would be to prevent damage to the existing weeping bed located next to the
property line; the height of her residence and back yard would still permit a sight line
over and above a 6 foot high privacy fence and without buffering, clear visibility for
both property owners would be maintained between the properties to
watch their children at play . As well, she added the buffering at the easterly border
of the outside storage area would not be feasible as that area is a loading area for
equipment.
5. Council Comments and Questions
Councillor Ketchabaw indicated he supported the request to remove the buffering
zone requirement from the rezoning by-law and the site plan agreement.
Councillors Casier and Taylor agreed.
6. Adiournment
2010-180
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
Page 6 of 15
Minutes of the regular meeting of Council held May 6, 2010.Page 12 of 171
Council Minutes
"THAT the Public Meeting be adjourned at7:43,"
CARRIED UNANIMOUSLY
7. Disposition of Item
May 6,2010
2010-181
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT StaffReport D2010-09 regarding Oakley Rezoning be received;
AND THAT the zoning of those lands located at 8525 Sandytown Road in
Concession 7 PrtLotl23, be changed from Agricultural (Al) and Rural
Industrial (M2) to Site'Specific Rural Industrial (M2-9) Zoneto satisfy condition
of Consent Äpplication F.39109;
AND THAT ZoningBylaw 2578-2010 as amended to delete Section 21.10.9.6 be
presented for enactment.f f
CARRIED I.INANIMOUSLY
7. ROADS. AGRICULTURE & DRAINAGE
(a) Staff Report PW2010-03 regarding Closure of Saxton Road south of Nova Scotia
Line.
File: T09
20r0-t82
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
*THAT StaffReport PW2010-03 regarding Closure of Saxton Road south of
Nova Scotia Line be received;
AND TIIAT staff be authorized to proceed with procedures to close Saxton
Road from the intersection of Nova Scotia Line 1.1 kilometers southerly."
CARRIED {.INANIMOUSLY
(b) Staff Report PW20l0-04 regarding Landscaping Services - 2010.
File: L04
2010-183
Moved by Councillor E Ketchabaw
Page 7 of 15
Minutes of the regular meeting of Council held May 6, 2010.Page 13 of 171
Council Minutes May 6,2010
Seconded by Councillor W Casier
"TIIAT StaffReport PW2010-04 regarding Landscaping Services - 2010 be
received;
AND THAT By-Law 2010-044, being a byJaw to authorize an agreement
with Wilson Lawn Care and Snow Removal be presented to Council for
enactment."
CARRIED UNANIMOUSLY
(c) Correspondence dated March 3I,2010 regarding "Edward R. Bradfield CRS'.
File: A0l
Mayor Acre offered to send a card of congratulations to Mr. Ed Bradfield on his
accomplishment.
2010-184
Moved by Councillor rW Casier
Seconded by Councillor E Ketchabaw
"THAT correspondence dated March 31, 2010 from Association of Ontario
Road Supervisors congratulating Edward R. Bradfield for his recent
Certified Road Supervisor certification be received."
CARRIED IJNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Pennit Report for month ending April 30, 2010.
File: P10
2010-18s
Moved by Councillor M Taylor
Seconded by Councillor Vy' Casier
"THAT Building Permit Report for month ending,A.pril30,2010 be received
for information.r'
CARRIED UNANIMOUSLY
(b) Staff Report P2010-04 regarding By-Law Yard Maintenance Contract Services
2010.
File: P01
Page 8 of 15
Minutes of the regular meeting of Council held May 6, 2010.Page 14 of 171
Council Minutes May 6,2010
20r0- 186
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"That staff report P2010-04regarding ByJaw Yard Maintenance Contract
Services for 2010 be received;
AND THAT Council authorizes the Mayor and Clerk to execute an
agreement with Ground Effects Landscape and Design as per ByJaw #2010-
045 for a period ending April30, 2013."
CARRIED UNANIMOUSLY
(c) Staff Report FD2010-001 regarding Municipality of Bayham's Master Fire Plan.
File: Pl6
2010-r87
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"TIIAT StaffReport FD2010-001 regarding Municipality of Bayham's
Master Fire Plan be received;
THAT Council agrees in principle for the Fire Chief to implement a training
program for recruit firefighters with area fire department partnerships
THÄT Council agree in principle for the Fire Chief to implement a training
program for officers in the Bayham tr'ire Department
THAT Council approve our current level of water rescue service and
equipment purchase with funds from the Port Burwell Firefighters
Association donation and operational budget monies
TIIÁ.T Council approve the new departmental orgtntzatronal chart and
structure as outlined in the draft Establishing and Regulating By-Law
AND THAT Council approve the reallocation of monies in the 2010 budget
to allow for the purchase of fire management software."
CARRIED TINANIMOUSLY
(d) Correspondence dated April l, 2010 from Wanda Gillis, on behalf of the Port
Burwell Lakers Baseball team regarding "Port Burwell Baseball Park Concerns".
Page 9 of 15
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Council Minutes May 6,2010
2010-188
Moved by Councillor M Taylor
Seconded by Councillor W Casier
'TTHAT correspondence dated April 1,2010 from Wanda Gillis, on behalf of
the Port Burwell Lakers Baseball team regarding Port Burwell Baseball
Park Concerns be received;
AND THAT permission be granted to the group to operate the concession
stand for prepackaged food only, and that the group be asked to provide
cleaning services for the washroom facilities for use associated with baseball
events.tt
CARRIED T]NANIMOUSLY
9. FINA}{CE. ADMINISTRATION & PERSOI\NEL
(a) Cheque Register being Cheque #8332 to Cheque #8442 inclusive, except Cheque
#8264 totaling 5420,125.97 and Payroll Disbursements for the period ending April
18, 2010 totaling $53,387.49.
2010-189
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"TIIAT Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling 5420,125.97 and Payroll Disbursements for
the period ending April 18, 2010 totaling $53,387.49 be approved.r'
CARRIED UNANIMOUSLY
(b) Correspondence dated April20, 2010 from County of Elgin regarding "New
Maintenance Agreement for County Roads".
File: A16
2010-t90
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIÁ.T correspondence dated April20, 2010 from County of Elgin
regarding new Maintenance Agreement for county roads be received;
AND THAT Council recommend Gerry Lemay to serve on the sub-
committee.rt
Page 10 of 15
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Council Minutes
CARRIED UNANIMOUSLY
May 6,2010
(c) Staff Memorandum C2010-03 regarding Committee Appointments.
File: Cl2
2010-19t
Moved by Councillor W Casier
Seconded by Councillor M Taylor
*THAT Staff Memorandum C2010-03 regarding Committee Appointments
be received;
AND THAT ByJaw 2010-042, being a byJaw to further amend ByJaw 2010-
001, by adding Cheryl James as a member of the Calton Cemetery Board,
Marlene Carter as a member of the Bayham West Board and removing
Harris Teall as a member of the Smuck Cemetery Board, be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(d) Correspondence dated April 2010 from Trillium Gift of Life Network regarding
"National Organ and Tissue Donation Awareness Week".
File: Cl3
2010-192
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THÄT correspondence dated April 2010 from Trillium Gift of Life Network
regarding National Organ and Tissue Donation Awareness Week be
received for information."
CARRIED UNANIMOUSLY
(e) Correspondence received April28, 2010 from Straffordville Stealth Midget Boys
Fastball Team requesting financial support for the 2010 season.
File: C13
20t0-t93
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"TIIAT request from Straffordville Stealth Midget Boys Fastball Team of
financial support for the 2010 season be received;
Page 11 of15
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Council Minutes May 6,2010
AND TIIAT Council supports sponsorship of $100.00.f'
CARRIED UNANIMOUSLY
(Ð StaffMemorandum regarding Cemetery Markers - Public Works Yard.
File: S09
Staff advised that there is no documentation to confirm that the markers being stored
at the Public Works yard are from the Old Eden cemetery. Following discussion,
Staffwas requested to confirm with the Cemeteries Branch whether it is appropriate
that these markers be placed at the Old Eden cemetery.
20t0-194
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT StaffMemorandum regarding Cemetery Markers - Public Works
Yard be received."
CARRIED LINANIMOUSLY
(g) StaffMemorandum regarding Plank Road Boundaries - Mary Taylor inqury.
File: T06
20r0-t9s
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Memorandum regarding Plank Road Boundaries - Mary
Taylor inquiry be received."
CARRIED UNANIMOUSLY
(h) Conespondence dated May 3, 2010 from Deb Travis and Paul Vyse regarding
"Tub Daze". File: R06
20r0-196
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
I'THAT Port Burwell Tub Daze correspondence dated May 3/10 be
received;
AND TH^A.T the Council of the Municipalitv supports this event as a
Page 12 of 15
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Council Minutes May 6,2010
Community Festival July 30th,31st and August lst, 2010.r'
CARRIED LINANIMOUSLY
20r0-197
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT in accordance with Section 12 of Procedural By-law 2002-93,
Council shall deal with business until 11 p.m. at its meeting of May 6, 2010.r'
CARRIED UNANIMOUSLY
10. EIIVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2010-198
Moved by Councillor E Ketchab
Seconded by Councillor W Casier
"THA,T the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 10:10 p.m. to discuss:
. litigation or potential litigation (claim - Vienna Bridge) and (fire service
charges), including matters before administrative tribunals, affecting the
municipality or local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held April 15,2010.
(c) Confidential Memorandum regarding litigation or potential litigation - Claim - Vienna
Bridge.
(d) Added Item Confidential discussion regarding potential litigation - Fire Service
Charges.
(e) Out of Camera.
2010-r99
Page 13 of 15
Minutes of the regular meeting of Council held May 6, 2010.Page 19 of 171
Council Minutes
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
Nfay 6,2010
"THAT the Committee of the Whole do now rise from the "In Camerail
session at10:21p.m."
CARRIED {-INANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-042 A By-Law to fr¡rther amend By-Law 2010-0001 (Appointing
Members to Boards and Committees)
(b) By-Law 2010-044 A By-Law to authorize the execution of an agreement
(Wilson Lawn Care & Snow Removal)
(c) By-Law 2010-045 A By-Law to authorize the execution of an agreement
(Froese - Ground Effects Landscape and Design)
(d) By-Law 2010-046 A By-Law to authorize the execution of a site plan agreement
(Noels)
(e) By-Law 2578-2010 A By-Law to fufher amend By-Law 2456-2003
(OakleyNoels)
2010-200
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
" THAT By-Laws 2010-0 42, 2010-044, 2010-0 45 2010-046 and 257 8-2010 be
read a first second and third time and finally passed."
CARRIED I-INANIMOUSLY
(Ð By-Law 2009-047 A By-Law to confirm all actions of Council
2010-20t
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"That confirming By-law 2010-047 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
Page 14 of15
Minutes of the regular meeting of Council held May 6, 2010.Page 20 of 171
Council Minutes
13. ADJOURNMENT
(a) Adjoumment
2010-202
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"TIIÄT the Council meeting be adjourned ú10:22 p.m."
CARRIED UNANIMOUSLY
MAYOR CLERK
May 6,2010
Page 15 of 15
Minutes of the regular meeting of Council held May 6, 2010.Page 21 of 171
Page 22 of 171
Are you
one of
them?
HOURS
NIGHTS
OPPORTU NITY
Rotchet
up your TOURISM
business ond bring
on the Tourisl!!!
' el.JuneS
Correspondence from The Arts and Cookery Bank regarding
"Tourism Bootcamp 2010". File: A01
Page 23 of 171
Þ
Ð
{u,
THE
==
A snapshot of
rural culture...
stirred.
The Oulrogeously Rurol 9-Hour Bool Comp
is worth your lime becouse...
Oulrogeously Rurol boot comp leods to Outrogeously Rurol
Experíences thot leod lo feet on lhe ground thol leod to
Outrogeously Rurollourism dollors for ollin our communities.
The Oulrogeously Rurql 9-Hour Bool Comp
is leol, rich ond rurol...
NINE hours of inlensive, outrogeous thinking thot will demond
you roll up your sleeves, dig in ond loke o fresh look of your
producls ond servÌces. Nol for the weok-minded ond no
wimps ollowed, you hove lo be reody to tockle lhe lough
stuff lhot mokes the good greot ond lhe super superb.
Five Reosons lo Atlend:
l. Enhonce ond slrengthen the "moments of truth" of your
product or service-from o customer picking up the
phone, or logging in lo the website, to wolking through
your door.
2. Moximize your morketing copobilities with ongoing
mentoring ond morketing consultotion lo help susloin ond
implement whol you leorn of Boot Comp.
3. Leorn how to build o unique customer "experience" thot
is Oulrogeously Rurol ond exclusìve to your own business-
odd volue to whol you olreody offer.
4. Altend one of lhe speciol, invilolion-only "Row Rurol"
June evenls hosted by The Arts & Cookery Bonk wilh press
ond non-press morket "influencers" who will tell our
Outrogeously Rurolslory in lheir newspopen mogozine,
website. blog, etc.
5. Meet olher Outrogeously Rurol Boot Comp "Compers"
in our community. Benefil from lheir Outrogeously Rurol
ideos ond lhe power of thinking logether ond helpÎng
eoch other.
Here's whol lo expecl...
Boot Comp Nlght One. Five woys to leveroge the "influencer model". Your "momenls of lruth" -loke o row ond reol look ol
your customer service delivery. Selting quolily slondords
Boot Comp Nlghl Two. LovenderLessons-sustoiningquolily. Creote your own "oulrogeously rurol" experience thot
odds volue for your customer. Build losling memories, ongoing customers
Bool Comp Nlght Three. Tell your sf ory...developing your 25 word "elevolor"
speech. Sellyour story...creoling on engoging presenlolion. Enhonce your story...building ongoing relotionships
Correspondence from The Arts and Cookery Bank regarding
"Tourism Bootcamp 2010". File: A01
Page 24 of 171
When is Comp?
Nine oulrogeous hours held over three nights:. Moy 25,2010 (ó:00 to 9:00 pm). June 1 , 2010 (ó:00 to 9:00 pm). June 8, 2010 (ó:00 to 9:00 pm)
How much? W¡ll il breok lhe bonk?
$149.00 per compony, business. or orgonizolíon.
BrÍng ollyour sloff members wilh you...lhe more the befter.
Who should come to lhe Oulrogeously Rurol Bool Comp?
Bool Comp "Compers" ore...
Owners ond operolors of form gotes, communily culturol/heritoge orgonizolions, bed & breokfosls, gifl
shops, recreotionol operotions (i.e. woter sports, golf), locol restouronls ... plus cqterers, ortisons. elc.
Who's leoding lhe Comp?
Where is lhe Oulrogeously Rurql Bool Comp?
As o Boot Comp "Comper". you gel o sneok peok into The Arts & Cookery Bonk venue. The Boot Comp
will be held in lhe restored heriloge building locoted o1242 Grohom Rood, West Lorne.
Reody to Sign Up?
Pleqse fill in lhe Informqllon below ond mollyour cheque lo lhe Bonk or coll
Tommy Oliveho lo reglsler.
Compony/Orgonizotion:
Comper:
Comper:
Comper:
Address:
Telephone:
Emoilr
The Arls & Cookery Bonk . 519-768-9986
242 Grohom Rood, West Lorne, ON NOL 2P0
info@theortsondcookerybonk.com
GTIEST IIOOT KICKIìIT sI|)D Bl)0T l(I0|ilìns
Correspondence from The Arts and Cookery Bank regarding
"Tourism Bootcamp 2010". File: A01
Page 25 of 171
THE=
Cì,c,c)
-1II
-
A snapshot of
rural culture...
stirred.
The Arts & Cookery Bonk
242 Grohom Rood
West Lorne, ON NOL 2P0
519-768-998ó
info@theodso ndcookerybo nk. com
Correspondence from The Arts and Cookery Bank regarding
"Tourism Bootcamp 2010". File: A01
Page 26 of 171
May, l1, 2010 9:134M County of Elein
ElgrnCounty
May 10,2010
All Elgin County Partner Municipalities
Via: fax
Re: Pro.posed Ghanqes to the Gountv Road Malntenance Agreernent
Elgin County Council has directed staff and the County's solicitor to revisit the
current road maintenance agreement and restructure the compensation .
component in order to pay municipalities for the fasks they complete.
Enclosed find a copy of an article appearing in the Times-Journal on May 7. This
letter is to provide clärification and additional information
The main issue in the article relates to funding for proposed weigh scales,
Pfease be assured that various funding options will be explored, including one
that envísions the County cornpensating municipalities.
Municipal road superuisors and County engineering staff have been meeting for
almost ayear to discuss changes to the existing agreement. The County of Elgin
has requested that a committee be formed to review the proposed new
agreement. The committee, composed of four representatives from four different
municipalities along wiih County staff and the County solicitor, will be in place
shortly and will make recommendations to Elgin County Gouncilabout system
procedu res and expectatìons.
The draft of the proposed new roads maintenance agreement will be fonuarded
to you for your review and response.
This office will be contacting you shortly to announce who will be seruing on the
review committee.
lf you have any questions or comments, please do not hesitate to contact me.
No, 5358 , P, 2/3
Att,
Sincerel¡¿,
?ll¿^Jfur,
Clayton Watters
Director of Engineering Services
County of ElÉln
450 Sunset Drlve
St, Thomas, Ontario
NSF 6V1 Canada
Phone: 519-631-1460
Fax:519633-7661
wwwelgln-county.on,oa
Progre.ss f re Þy Natrrf c
Correspondence dated May 10, 2010 from County of Elgin
regarding "Proposed Changes to the County Road Maintenance
Page 27 of 171
FRIDAY [,f.4Y7 2O1 O T ST THOIVIAS TTMESJOURNAT
localnern¡s
E Etclt'¡ c0uNnrROADs Dutton/Dunwich mnts no partof such a purchase
Counc¡l slams scales
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grade scales are too eqrea_
sir¡e and it would baue o
spend ull- to SZO,000 to Fur^ctuse and Ínstall one.
cÍpalityuses
Municþalíties are ooÃ_nacæd to Eainraiu Elgin
Countyroarls.
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MAYOR
Bonnie Vowel
2S9 Mary Street
Dutton, NoLlJo
DEPUTYMAYOR
Cameron McWilliam
2874o Celtic Line R- R. # 1
Dutton, NoL rJo
tulunicþ ø fíe of cD utt o n/Ø unwic fr
Box 3z io NoL rJoTelep 762-22z8
MayT;2070
County of Elgin
450 Sunset Drive
ST. THOMAS, ON
N5R 5V1
Attention: .Clayton'Watters
Director of Engineering Services
Dear Clayton:
Re: Weigh Scales
The Council of the Municipality of Dutton/Dunwich discussed the costs associated with
the purchase of weigh scales for recording the amount of salt billed to the County bf
Elgin.
Council feels that if each municipality has to pay nearly $70,000.00, this is far too
expensive for the benefits that would be generated. It is our opinion that a scale attached
to the loader, which would cost approximately $4,000.00, would be sufficient for this
pu{pose. We understand that this type of scale may be out as much as 5Yo, however, it
would take a lot of salt to pay the difference,
We feel that this more reasonable approach would be a far better use of our scarce
financial resources.
Ken Loveland
Clerk Administrator
cc: Mark MacDonald, Chief Administrative Office
All Lower Tier Elgin Municipalities
,4t u
COUNCII¿ORS
Iar¡ Fleck
z7z Miller Road Box S42Dutton, NoLilo
Johnyokom
92543 PioneerLine, R.R- * rfona Station, NoL tpo
Donald H.page
7949 CoyneRoad R. R. + rWallaceto*rr, NoL 2Mo
Yours truly,
Correspondence dated May 7, 2010 from Municipality of
Dutton/Dunwich regarding "Weigh Scales". File: A16
Page 29 of 171
Page 30 of 171
tþ
5
t)Mirrister Mlnlstre déléguée
Responsible for aux Alfalres dêsSeniors personnes ågées
5r'' Floor, Mowat Block 5'étage, èdifice Mowat
900 Bay Street 900, ruê Bay
Toronto ON M7A 1L2 Toronto (Onterio) M7A I l-2
Tel: (416) 325-1660 Tél: (416) 325-1660
Fax: (416) 325-1726 Téléc: (416) 325-1726
Dear Friend:
Ontario will be celebrating 26 years of Seniors' Month this June. This year, we are launching
the theme "Coming of Age" to capture the Province's progress in addressing the challenges and
opportunities of a booming seniors population.
As Minister Responsible for Seniors, f am looking fonvard to working with my government
colleagues and community partners to create a vision that will help us successfully meet the
needs of our seniors today and in the future.
Seniors' Month provides me with an excellent opportunity to develop public dialogue on a
number of key issues that will face seniors - and all of us - over the next several years. Ïhese
issues ínclude financial security, accommodatíon, health, safety and security, age-friendly
communities and employment and volunteer opportunities. This June, we will be focussing the
conversation on financial securlty, age-friendly communities and safety and security.
You can find more information about events we have planned for the month by visiting
www. ontarioseniors. caiseniorsm onth.
I encourage you to honour local seniors in June by attending and hosting events in your
communities. Please let us know how you are planning to celebrate Seniors' Month so we can
promote your event on our website calendar. You willfind an Event Notice Form on our
Seniors' Month 2010 website provided above.
Please also mark your calendars for June 15, which is World Elder Abuse Awareness Day.
Wearing something purple that day will help demonstrate that we all believe that elder abuse
cannot and should not be tolerated. For more information, visit the lnternational Network for the
Prevention of Elder Abuse's website at www.inpea.neVweaad.html,
Thank you for joining us as we celebrate Ontario's seniors.
Sìncerely,
h f{t't"
Gerry Phillips
Minister Responsible for Seniors
Correspondence from Minister Responsible for Seniors regarding
"Seniors' Month". File: A16
Page 31 of 171
Page 32 of 171
BAYHAM HISTORICAL SOCIETY
MT]NICIPALITY OT' BAYHAM
P.O. BOX 160, STRAFX'ORDVTLLE, ON. NOJ 1y0
,A.pril8,2010.
Co¿
PRESENT: , Sandy Sage, Cheryl Peters, Bob Graham, Ray & Ma¡ion Maddox, Robert & Jeanette
Heil, Corþ & Ba¡b Ouellette, Harris Teall, Lynn Acre, Brian & Gundy Goutouski and the Weeks
family. (please note some names are missing due to the loss of our sign-in sheet).
President Ray Maddox called the meeting to order at7:30 PM, welcoming members and quests.
A motion to accept the minutes of March 17, 2010 was made by Sandy Sage, 2^.By Lynn Acre.
Motion carried.
OUEST SPEAKER : Ha¡ris Teall introduced our guest speaker Brian Goutouski. Brian told us that he
and his wife Gwrdy lived in the Jenings house in Vienna from 1984 to 2000, when the original owners
came here they brought thei¡ slaves with them and these folks a¡e buried in Vienna. Gundy was the
last Reeve of Vienna serving up to the amalgamation.
They moved out west to Alberta and he served at Cold Lake fighter base then was posted to Edmonton
and then went on a tour of Afghanistan.
He showed us the picture of himself that is taken of all soldiers when they land in Kandahar when they
Ieave they cut out a diamond shape from the picture, Isaf patch (infra red patch), Canadian flag
discretely camouflaged,, name tag and as a Personal Selection OfFrcer he wore ã Canadian flag on hii
shoulder.
Each tour is 6 to 9 months, every person can make a difference. Wainwright a simulation area soldiers
learn how to handles different scenarios such as when people come up and talk to them they have to
learn how to deal with them. When he was deployed to an Arab country it is at sea level and very hot
but the grass and palm trees are irrigated and kept green.
Landing from Polaris air buses soldiers are issued ceramic plate armer and weapons, then they fly into
Kandaha¡ which is a huge base maybe the largest in the world. Brian showed us many pictures of the
base as well as New Canada House which has a totem pole there is wide screen T.V. With cable feed
and computers for soldiers to use. Saturday \il¿rs weapons cleaning day not Brian's favorite.
Soldiers live in tents or cement bunkers but being " an old guy he liked the Johnny's close by."
Tim Horton's was always very busy and it was common to see American soldiers carrying boxes of
Tim Horton's coffee.
He also showed us pictures of Nagala bomb proof vehicles, gun positions, current Legion magazines,
and woman completely covered.
Soldiers carry 30 lbs. of ¿unmo, a carbine weapon and knee pad on one knee. Even the soldiers have
lots of training they carry the "soldiers Guide" which gives them the meaning of common words and
tibes of Afghanistan, it is a pretty important book. They also have a Canadian Forces book that tells
them how to stay healtþ, what snakes and scorpions to watch for. Pit Vipers who a¡e about 3 feet long
and considered to inject hemotoxins and some neurtoxins but no one has died from it's bite yet.
In the Market merchants come in and are searched over and over again they speak many iattguages as
well as English. They sell rugs, lapis ula stones, bronze some made to look old marble carvings and
woman's dresses as well as burkas.
In 2001 the Tali ban started to destroy world heritage sites such as standing Buddhas, they blew them
up. There is one hospital for woman and four for men. Poppies are the staple crop.
Soldiers sleep on cots not on the ground because of camel spiders etc. When Canadian soldiers are
around the children feel safe as they are very good with kids. The Canadian Forces are leaving
Bayham Historical Society minutes of meeting held April 8, 2010.
File: C06
Page 33 of 171
Afghanistan in 2011.
Robert Heil thanked Brian for his most informative talk.
PRESIDENT'S REPORT : Ray let members know that Bill Baldwin who is suffering from
Altziemers Disease has been moved to aNursing Home.
MUSEUMS BAYHAM AND BIIILDING REPORT. NOI\E
SECRETARY'S REPORT: Cheryl Peters
Cheryl reported that we did not get chosen to receive the Service Canada grant for a student.
She asked if we would like to participate in the Corinth Craft and Car Show this year, the cost is
$1s.00.
A motion was made by Barb Ouellette to participate in the Corinth Craft and Ca¡ Show and pay the
$15.00 for a spot., seconded by Sandy Sage. Motion carried.
BARB OUELLETTE: Barb told us of the success of the Home & Rec Show, family of Lefty Weeks
brought in his baseball bat, mitt and many newspapers articles about this Vienna baseball players
history. We will set up a time to sort out the collection and do a oral history with the family.
TREASURERS REPORT: Robert Heil reponed as follows.
March 31,2010--- -------$ 3378.25
Lottery Account--- ------$ 128.84
Petty Cash ----------------$ 1.09
Share Account--- --------$ ó5.00
Motion to accept the treasurers report was made by Robert Heil, 2d. By Corþ Ouellette. Motion
canied.
PROGRAM DIRECTOR: ALL MEMBERS - Cheryl Peters has invited Ruth Shipp Maule who is
the granddaughter of Sam Shipp the owner of Shipp's Casino in Port Bt¡rwell to come and be our
speaker on May 12,2010.
ADVERTISING DIRECTOR: Donna Baldwin -Aylmerpaper caried our article.
SOCIAL DIRECTOR: Mary Newland reported that Donna Baldwin and Marion Maddox will take
care of the May refreshments.
Cheryl Peters will make up a chart for Sepember.
MYSTERY OBJECT Harris Teall brougbt a tool for bending conduit pipe. Robert Heil and Ray
Maddox were close, guessing that it is a pipe bender.
NEXT MEETING: The next meeting will be on May 12,2010 at 7:30 PM. at the Municipality of
Bayham Office.
CLOSE MEETING: A motion to close the meeting was made by Robert Heil, 2"d. By Sandy Sage.
Motion carried.
Date
President Secretary
Bayham Historical Society minutes of meeting held April 8, 2010.
File: C06
Page 34 of 171
s
MUSEUMS BAYHAM C-to
Minutes of April 14,2010 Meeting
Edison Museum, Vienna, Ontario
Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Cheryl Peters, Brian Masschaele, Ray Maddox, Ron Bradfield, Jean Woon, Mat Schafer
Regrets:
1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm
2. DECLARATION OF PECIINIARY INTEREST: None
AGENDÄ: It was moved by R.Bradfield and seconded by R.Maddox that the
agenda be approved as printed. Motion Carried.
MINUTES: It was moved by L.Acre and seconded by C.Peters that the minutes
of the Feb.lO. 2010 meeting be approved as written. Motion Carried.
CORRESPONDENCE:
a) Moore Museum - pamphlet was passed around.
b) Ontario Museum Association - annual report and information
regarding up-coming workshops.
REPORTS:
A) Marine Museum Report:
6.4.1) Emergency Exit Steel Door: Ed Mathews has installed a new
door, which only opens from the inside, is alarmed and is working
properly.
6.A.2) Carpeting: New carpeting has been laid.
6.4.3) Mahlon Burwell Display: 2010 is the bi-centennial of Mahlon
Burwell's first official survey of Bayham. Mike Baker will organize a
display for us. May include an actor to play part of Mahlon Burwell. Not
sure whether to do special event before or after IPM.
6.A.4) Eaves trough Repairs: B.Hickey advised that the eaves troughs
have been repaired.
6.4.5) Addition: Steelway Building Systems quoted $59,500.00 for a 35
foot x 40 foot pre-engineered steelway structure, including excavation of
site, foundation walls and 4" interior concrete floor, insulation in walls
and ceiling, drywall &,hangceilingbut not heating & electrical. Reid &
Deleye Contractors Ltd. Quoted $114,205.86 forthe same including
electrical and HVAC. It was moved by R.Bradfield and seconded by
Motion Carried.
6.4.6)'Work Parfy: Some large artefacts need to be rearranged to make
better use of the space. Spring-cleaning staff is scheduled for May 9 - 15.
Student employees will be starting May 16.
3.
4.
5.
6.
Museums Bayham minutes of meeting held April 14, 2010. File:
C10
Page 35 of 171
Museums Bayham
April14,2010
2
6.8. Edison Museum Report:
6.8.1) Outside Soffit Work It was moved by B.Masschaele and
seconded by J.Woon that we accept the quote from Vienna Construction
entr.v way. Motion Carried.
6.8.2) Restoration of Lap Desk: We were denied funding from the
Canadian conservation Institute for repairs to our lap desk. However Mary
Gladwin has advised Jean'Woon of what we can do ourselves to clean and
repair holes.
6.8.3) Repairs to Bathroom Floor: It was moved by Jean Woon and
seconded by C.Peters that we accept the quote from Vienna Construction
for $499.28 to fix the bathroom floor at the Edison Museum. Motion
Carried.
6.8.4) Painting & \üallpapering: It was moved by J.Woon and seconded
by C.Buchaan that we accept the quote from Chuck Davis for $1.436.40
Carried.
6.C. New Edison Building Committee: Chairman J.'Woon will schedule another
meeting soon.
7. MATTERS OUT OF THE MINUTES:
a) EON Meeting: B.Hickey and R.Maddox attended the January
meeting at Delhi Tobacco Museum. There was some discussion
of participation in the 2010 Elgin International Plowing Match.
A video of the V/ar of 1812 is being planned.
b) Tillsonburg Home & Rec Show: Chairman Hickey thanked
everyone who volunteered at our display. C.Peters announced
that the winner of the door prize was Mrs. Houseman. There
were 311 entries. Many useful contacts were made during the
show, one of which resulted in the donation of the Weeks' family
baseball memorabilia collection.
c) Cataloguing Handbook: B.Masschaele examined a student-
authored handbook and found within it a section pertaining to the
County's on-line databank cataloguing procedure. Now all future
student employees can use exactly the same procedure. It was
noted that someone needs to ensure that both sites are using the
same "Museums Bayham" forms. B.Masschaele will bring his
laptop computer to a future meeting to show members our
collection on-line through the databank.
Museums Bayham minutes of meeting held April 14, 2010. File:
C10
Page 36 of 171
Museums Bayham
April14,2010
3
MATTERS OUT OF THE MINUTES: continued
d) New Members: Kelly Armstrong was contacted but she is too
busy right now to join our committee. Mat Schafer will invite
Anna Schafer to attend the June meeting.
e) It was moved by B.Masschaele and seconded by M.Schafer that
the amendments to the byJaws be accepted as drafted. Motion
Carried. -deletion of both thefinancial liaison and the media
liaísonfrom the membership list. ,reducing the size of the
committeefrom 13 to I I members. (We currently have only 9),
deleting the requirement of curator as acting secretary,
increasing the term of fficefrom j years to 4 years to match
council's term of ffice, adding the committee duty of making
recommendatíons regarding maintenance & pr o grammíng.
8. NEW BUSINESS
a) Festival Network: Paul Corriveau has suggested that a Festival Network be
established for Elgin/St.Thomas so that money can be raised to hire a coordinator to
plan and market our resources as well as to share resources such as tables, chairs,
tents etc.
b) Interviews for Student Employees: Resumes are due May 3. C.Peters,
C.Buchaan and B.Hickey volunteered to heþ L.Millard interview candidates.
Students to begin work on May 16. It was noted that many former student employees
have expressed interest in returning.
9. NEXT MEETING: Wednesday May fÊ ZOf O at 7:00 pm Municipal office.
10. ADJOURNMENT: Moved by J.'Woon that the meeting be adjourned at 8:33 pm.
Motion Carried.
Chairman Secretary
Museums Bayham minutes of meeting held April 14, 2010. File:
C10
Page 37 of 171
Page 38 of 171
5
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1.
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3.
4.
J.
Bayham Harbourfront Committee
Minutes of Meeting
held at Municipal Office, 9344 Plank Road, Straffordville Ontario
April20,2010
Present: Doug Lester, Brenda Martin, Ron Bradfield, Ron Flick
Regrets: Ray Talbot, Craig Gregson, Mark Taylor, HeinzVogelsang
Also Present: Kyle Kruger, Ed Bradfield
Call to Order:
The meeting was called to order.
Declaration of Pecuniary Interest
None
Approval of Minutes
Those present reviewed the March 9,2010 minutes.
Business Arising from the Minutes
N/A
2010 Projects Discussion
Staff updated committee members on the proposed projects currently included in the draft
budget, including transfers for dredging, pier repairs, and small beach area projects. It was
clarified that monies from 2009 dredging were intended to carry over to 2010.
Committee members noted several items for consideration in 2010 maintenance, including:
- improvements/painting etc. of the light tower at the end of the east pier
- powff washing or similar treatment of the pier in mid-summer to remove "seagull impacts"
- capping and painting of yellow mooring posts
It was also noted that Mr. Barry Wade had discussed initiates at a recent Chamber of
Commerce meeting, including potential benches on the pier. There was discussion of the
potential to approach Mr. V/ade for design suggestions, and of seeking public donations for
"memorial" benches. It was suggested a common design would be recommended. Doug
Lester will approach Mr. Wade and staff will obtain some price information.
Questions were raised regarding the post and rope placement for the east beach discussed in the
past. Staff advised works are in progress.
Committee members also discussed the west boardwalk ownership and maintenance. It was
noted that several of the benches are in poor condition. Staff advised they would inspect and
discuss with the Provincial Park staff.
Committee members then discussed the need for brushing around the immediate harbour area
to improve aesthetics. There was discussion of ownership of lands, property standards
enforcement, potential parking area, and costs for surveys as required to fully determine
property boundaries.
6. Coastal Processes Study Update
Staff advised that the Study had just been received and would be presented to Council at its
next meeting.
Bayham Harbourfront Committee minutes of meeting held April
20, 2010. File: C06
Page 39 of 171
7. Pier Analysis Update
Staff advised that the Study remains with the engineers currently, and is expected shortly.
8. Other Business
a) Harbour Dredging
Questions were raised regarding dredging in Port Bruce reported in the papers and whether that
area was being treated differently.
It was noted that works would again be proposed for approximately July (or sooner), and that a
different process known as "grooming" be examined instead of prop washing. Committee
members were advised of contact made by some members with MPP Joe Preston regarding
timing requirements and federal investment. Staff advised they will begin contacts for further
dredging approvals as discussed.
b) DFO Foghorn
Committee members requested the DFO be contacted to look at painting its facility.
c) Graffrti
Committee members noted graffrti problems under the bridge and the need to remove as best
possible. It was also noted incidents should be reported to the OPP for awareness and
knowledge of local policing committee.
d) Accessibility Training Council Representative
Staff circulated and reviewed Customer Service Accessibility Training materials for new
members.
9. Selection of Chairperson
Moved by Ron Bradfield
Seconded by Doug Lester
That Brenda Martin be elected Chairperson for the Harbourfront Committee.
Carried
10. Adjournment
Moved by Ron Flick
Seconded by Brenda Martin
That the meeting be adjourned.
Canied
Note: Next meeting May Il,2010 at7:00 pm at the Municipal Offices.
Chairman Secretary Date
Bayham Harbourfront Committee minutes of meeting held April
20, 2010. File: C06
Page 40 of 171
DRINKIN6 WATERSıûAiÈ'þÈo,ï'ÉtrïöN
ACl FOR CLËAN WATER
5
M. Anderson, GRCA; D. Belanger, Guelph Waterworks; S. Cooke,
GRCA; J. Etienne, GRCA; B. Fields, Norfolk County; S. Glauser,
GRCA; D. Goudreau, County of Oxford; L. Heyming, GRCA;
E. Hodgins, Region of Waterloo; D. Matheson, GRCA; L. Minshall,
GRCA; T. Ryan, GRCA; D. Schulz, GRCA; T. Seguin, GRCA;
G. Sousa, GRCA; L. Stafford, City of St. Thomas; S. Strynatka,
GRCA; H. Waite, County of Oxford; A. Wong, GRCA; G. Zwiers,
GRCA
N. Chaloner; T. Lotimer, Lotowater; S. Robertson, Stantec
Consulting
Éso
LAKE ÉR]E
SOURCE
PROTECTION
RE6ION
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, April 1,2010
The following are the minutes of the Lake Erie Region Source Protection Committee meetíng
held on Thursday, April I , 2010 at the Grand River Conservation Authority Administration
Centre, 400 Clyde Road, Cambridge, ON.
Members Present:C. Ashbaugh, Chair; M. Ceschi-Smith, H. Cornwell, P. General,*M. Goldberg, J. Harrison, K. Hunsberger, R. Krueger, J. Laird,
L Macdonald, D. Murray, J. Oliver, D. Parker, G. Rae, T. Schmidt,
R. Seibel, B. Ungar, M. Wales, D. Woolcott, W. Wright-Cascaden
R. Haggart, A. Henry, B. LaForme, C. Martin, L. PerrinMembers Regrets:
Proxy Representatives: *A. Davidson (R. Haggart), D. Munay (L. Perrin)
Liaisons: T. Duong, Provincial Liaison; A. Dale, Source Protection Authority
Liaison; D. Young, Public Health Liaison
Region Management K. Smale, CCCA
Committee:
Staff:
Also Present:
1. Callto Order
C. Ashbaugh called the meeting to order at 1:05 p.m.
2. Roll Call and Certification of Quorum - 17 Members Constitute a Quorum
(2ß of members)
The Recording Secretary called the rolland certified quorum.
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 41 of 171
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
April 1, 2010 Page 2
3. Chairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
. The Ministry of the Environment has allocated an additional $244,000 for 2009/10 Early
Actions funding for Lake Erie Region.
o The Brantford/Brant Children's Water Festival is on Wednesday, May 12,2010 at the
Mohawk Park Pavilion in Brantford. Members have been provided with a V.l.P. lnvitation
and agenda to the festival.
o The Waterloo Wellington Children's Groundwater Festival is on Wednesday, June 2,
2010 at the Waterloo Region Museum, Doon Heritage Village. Members have been
provided with a V.l.P. lnvitation and agenda to the festival.
. A copy of the comments from the Source Protection Committee to the Ministry of the
Environment regarding the draft Source Protection Plan regulation has been distributed
to members for their information.
¡ Congratulations to Alan Dale and his wife Natalie who have become the proud parents of
a baby girl, Chloe Anne Dale.
. Sylvia Hofhuis, Mayor of Central Elgin, passed away on Saturday, March 27,2010.
Condolences are extended to family and friends.
. The fìrst draft of the Long Point Region Source Protection Area Assessment Report has
been distributed to members. The municipal system sections are still to be completed.
Haldimand, Oxford and components of Norfolk are expected to be available in May, and
the balance of the Norfolk section is expected to be available in June.
. Members were provided with copies of the letters sent from the Source Protection
Committee to lan Smith and Minister Gerretsen regarding excavation that breaches the
aquitard.
. Vulnerability meetings in the Long Point Region are taking place on April 15 and 22 in
Simcoe and Tillsonburg. lnformation on both meetings plus copies of the Water System
Fact sheets were distributed to members. The City of Hamilton will be holding a public
information meeting in Lynden on April 20. Staff will forward the details to members when
available. Vulnerability meetings for the Grand River watershed have been tentatively
scheduled for the week of April 26 for the Oxford systems, the week of May 6 for
Milverton (Perth East), and the week of May 6 for Fergus-Elora (Centre Wellington). The
City of Guelph will be organizing meetings in City of Guelph and will be holding a joint
meeting with Guelph-Eramosa Township, details are forthcoming. An e-mail summary of
the meetings dates will be distributed once they are confìrmed. Members will also be
copied on the media releases.
*4. Davidson joined the meeting at 1:10 pm.
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 42 of 171
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
April l,2010 Page 3
. The Region of Waterloo recently held public information sessions in Elmira, Kitchener,
Gambridge and New Dundee. The meetings were well attended and informative.
C. Ashbaugh expressed thanks to staff and members who attended the meetings.
. A consultation meeting on the Source Protection Plan regulation was held on Friday
March 12. The Ministry of the Environment hosted the meeting. C. Ashbaugh thanked
members J. Oliver, A. Henry and M. Wales for their attendance and noted that summary
presentations of round table discussion by Jim Oliver, Andrew Henry and Simon Glauser
were welldone.
o A partnership information exchange session with the Ministry of the Environment,
Ministry of Natural Resources, Conservation Ontario and the Grand River Conservation
Authority was held at the Grand River Conservation Authority on March 23. The Ministry
of the Environment noted that the Lake Erie Region is operating at a gold standard, and
took the opportunity to identify and discuss the contributing factors for this region's
success. C. Ashbaugh noted that the Grand River Conservation Authority is the lead
Conservation Authority for the Lake Erie Region. The GRCA is very cooperative with its
local partners and is held in high regard and has many marks of success. The hard work,
cooperation and expertise of the Region Management Committee, the partner
conservation authorities, municipal partners and the members of the Source Protection
Committee all contribute to the Lake Erie Region's success. The committee has been
non-political, non-sectoral and very functional. He noted that this committee is working
well because it has remained as a steering committee, and maintains a high level of
confidence in conservation authority and municipal staff.
4. Review of Agenda
A revised agenda was distributed with ltem 10)h) Report SPC-04-10-08, Norfolk County Port
Rowan and Port Dover Vulnerability, Threats and lssues (late starter) removed from the
agenda.
Moved by: M. Ceschi-Smith
Seconded by: B. Ungar carried unanimously
THAT the revised agenda for the Lake Erie Region Source Protection
Committee Meeting of April 1, 2010 be approved.
5. Declarations of Pecuniary lnterest
D. Murray declared pecuniary interest on item 10) 0 SPC-04-10-06 Southgate (Dundalk)
Threats Analysis and item 10) g) SPC-04-10-07 Cenre Wellington Threats Analysis because
Triton Engineering, his firm, was involved in the technical studies.
6. Minutes of Previous Meeting - March 4,2010
R. Krueger noted that l. Macdonald acted as his proxy representative at the March 4,2010
meeting.
Moved by: R. Krueger
Seconded by: D. Murray carried unanimously
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 43 of 171
7.
8.
Minutes of Meeting
Lake Erie Region Source Protection Committee
April l,2010 Page 4
THAT the amended mínutes of the previous meeting March 4, 2010 be
approved.
Hearing of Delegations
None
Presentations
None
Correspondence
B. Ungar observed that the conespondence to lan Smith regarding aggregate extraction
breaching the aquitard identified pathogens as the contaminant of concern, as opposed to
contaminants in a broader sense, as was originally discussed by the committee.
L. Minshall explained that the first draft of the letter did note contaminants in a broader
sense, however, the Ministry of the Environment provided comments on the first draft; their
comments suggested that the contaminant of concern should be specified. The assumption
in identifying pathogens is that there is an inherent presence of pathogens in surface water.
While other contaminants are dealt with through reducing the risk of threats or identifying an
issue, the pathogens inherent in surface water are not addressed by any other means. One
cannot assume that surface water inherently has other contaminants unless there is
knowledge regarding the source and the frequency. Because staff were advised to specify
the contaminants, they specifìed the pathogens. B. Ungar noted that a large potential for
contamination for an aggregate operation would be petroleum products. L. Minshall
identified that it is the activity itself that is the threat and explained that if an aggregate
operation has fuel storage, fuel storage is identified on the prescribed list of threats, and
there is a means of addressing that.
a) Copies for Members
None
b) Not Copied
None
Reports
a) SPG-04-10-01 Committee Meeting Dates - July to December,2010
S. Glauser provided background information regarding Report SPC-04-10-01 and
provided an overview regarding how the meeting dates align with the current proposed
timelines. He noted that it will be clear by May 6 whether the October 18 deadline for
Long Point Region Source Protection Area Assessment Report will be met. The Grand
River Source Protection Area Assessment Report is developing, and staff hope to provide
a partialversion to members on May 6.
10.
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 44 of 171
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
April 1,2010 Page 5
be amended toS. Glauser noted that the proposed meeting dates may need to
accommodate review periods and timing of the assessment reports.
Res. Älo. 23-10 Moved by: B. Ungar
Seconded by: M. Wales carried unanimously
THAT the Lake Eríe Region Source Protection Committee adopt the
following meeting schedule from July to December, 2010:
Meeting Date Time Location
July 8, 2010 1:00 p.m. GRCA Administration Centre, Cambridge
August 12,2010 1:00 p.m. To be determined
September 2,2010 1:00 p.m. To be determined
October 7,2010 1:00 p.m. GRCA Administration Centre, Cambridge
November 4, 2010 1:00 p.m. GRCA Administration Centre, Cambridge
December 2, 2010 1:00 p.m. GRCA Administration Centre, Cambridge
b) SPC-04-10-02 Gity of Guelph Vulnerability Analysis and Threats Assessment
Update
J. Hanison noted that there are six technical reports on the agenda, all to be presented
separately. He identified that members have already seen 10-15 of these presentations
at previous meetings, and have had an opportunity to read the current reports. He
suggested that the content is always the same because it is required by regulation. The
resolutions all have the same recommendation and do not have any action associated
with them further than making the information available to the public and incorporating
the components into the Assessment Report. He suggested that the presentations are
not necessary for each report, and he moved that Report SPC-04-10-02 up to and
including Report SPC-04-10-07 be made available to the public and the components be
incorporated into the relevant assessment report.
* M. Goldberg joined the meeting at 1:35.
C. Ashbaugh noted that although he does not disagree that the recommendations are
repetitive, he noted that, in the past, members have asked a number of very good
questions for each presentation and report. He further noted that staff and consultants
have worked hard on the reports and presentations and people have made themselves
available to make those presentations.
M. Cecshi-Smith commented on the Guelph and Centre Wellington reports noting that
there are contaminants identified in the reports on what would seem to be abandoned
sites. She identifìed that Source Protection Planning may provide an optimum opportunity
to advocate for legislation that will influence remediation of Brownfields sites. She noted
that there is new legislation in British Columbia with funding for Brownfìelds work. She
further noted that Minister Gerretsen was Minister of Municipal Affairs and Housing prior
to his cunent portfolio, which would provide him with insight regarding the impacts of
Brownfields on municipalities. She noted that these are issues that will impact drinking
water and she wanted to point out that these are in the reports identified.
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 45 of 171
Minutes of Meeting
Lake Erie Region Source Protection Committee
April 1,2010 Page 6
Moved by: J. Harrison
Seconded by: T. Schmidt defeated (7 in favour, 10 opposed)
THAT the Lake Erie Region Source Protection Committee direct staff to
make the information in the Reporfs SPC-04-10-02 up to and including
SPC-04-10-07 be made available to the public, and incorporate the
components of the technical sfudres into their respective Assessmenf
Reports.
D. Belanger provided an overview of Report SPC-O¿-10-02. He noted that the potential
significant threat enumeration was amended to 1,670 activities on 1,041 locations,'with
33 properties identified with pathogen threats.
R. Seibel asked if the Technical Rules allow vulnerability to be assessed based on
projected future conditions. D. Belanger responded that it is known that the quarry
pumping will end within the timeframe of the future water supply assessment. As such,
the City of Guelph feels comfortable taking these projected future conditions into
account.
R. Seibel pointed out that the last paragraph on the last page of the report states that the
information should not be disclosed except in accordance with applicable law including
Freedom of lnformation legislation and asked how this statement reconciles with the
recommendation to make the report public. D. Belanger responded that there is specific
information for potential significant threats that cannot be public. L. Minshall elaborated
that this approach is province wide. The Technical Rules require only that the signifìcant
threats be enumerated, not listed. Further, there is not sufficient information to know for
certain properties cunently identified have activities that are significant threats, and it
would not be defensible to publicly identify them.
M. Ceschi-Smith wondered how the City of Guelph intends to address sites with
conditions, and asked if the sites are orphan sites. D. Belanger identified that addressing
the conditions will be the product of the Source Protection Plan and, as such, noted that
ultimately, that will be the challenge of the committee.
M. Ceschi-Smith asked if the City of Guelph does testing on municipal rights of way when
they suspect a site is contaminated. D. Belanger responded that when the source of
contamination is on the adjacent property, the responsibility to test the site lies with the
Ministry of the Environment. The City of Guelph would have the responsibility for testing
only when the city is the property owner of the site. M. Ceschi-Smith reiterated that she
feels this may be an opportunity to address Brownfields with the Ministry of the
Environment.
T. Schmidt cautioned that municipalities must be careful with what they fìnd. There is a
statute of limitations that allows the municipality only two years to take action after
becoming aware of a contaminated site.
D. Parker asked how much acreage of Brownfield sites are in Guelph. J. Laird responded
that there may be about 40 contaminated sites, but they are not all abandoned.
M. Goldberg suggested that his understanding is thatthere are 175 contaminated sites in
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 46 of 171
Minutes of Meeting
Lake Erie Region Source Protection Committee
April 1,2010
Res. No. 24-10 Moved by: M. Wales
Secondedby: G. Rae
Page 7
Guelph, such as old garbage sites that are now parks. J. Laird clarified that the larger
nu m ber refl ects' potential ly' contam inated sites.
carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make the information in the report entitled City of Guelph Source
Protection Project - Final Groundwater and Surface Water Vulnerability
Report (AquaResource lnc., 2010) and. Final Water Quality Threats
Assessment Report (AquaResource, 2010a) available to the public, and
incorporate the components into the Grand River Source Protection Area
Assessment Report.
c) SPC-04-10-03 Oxford Groundwater Vulnerability Assessment, Threats
Assessment and lssues Analysis
D. Goudreau provided an overview of the vulnerability and issues portion of report SPC-
04-10-03. H. Waite provided an overview of the threats portion of Report SPC-04-10-03.
M. Goldberg asked for clarification regarding the calculation of nutrient units. H. Waite
responded that in most cases the number of livestock is not available, so staff and
consultants use air photo analysis to calculate the livestock that could be held on that
site based on the bam and the area. B. Ungar advised that under the Nutrient
Management Act animal units are used, as opposed to nutrient units. He advised that
the animal units should be available through the Ontario Ministry of Agriculture, Food,
and RuralAffairs.
A. Dale referred to the tables for the threats assessment and asked how the distinction
is made between whether commercial or natural fertilizers are applied to agricultural
land. H. Waite responded that there is no way of knowing if a farmer is applying one or
both fertilizers. She noted that they review the calculation of managed lands and the
calculation of percent nutrient units and assess the threat. The Tier 2 threats
assessment will be more detailed and will include contact with the landowner to
determine whether the landowner is applying the commercial fertilizer.
After the meeting, H. Waite provided the following elaboration to her
response.'
The Agricultural Source Material pathogen threat has been assumed for
atl farm propefties that intersect the wellhead protection areas (since
there is no calculation or threshold required fo assþn the threat) even if
the chemical Agricultural Source Material threat is not applied to that
property. AIso, some residential propefties are assumed to be applying
commercial feftilizer.
J. Oliver noted that the headings in Tables 6 and 7 were different 'Threat
Circumstances' versus 'Circumstance lD' and asked what the difference is between the
two. H. Waite responded that the two headings are one in the same, and this is a
typographical error.
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 47 of 171
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
April l,2010 Page I
D. Parker noted that the pesticide storage compared to the number of farm operations
seems to vary somewhat. H. Waite responded that the pesticide storage enumeration
refers to storage for individual use. There is an assessment regarding whether there is
a farm structure or just the land in the wellhead protection area; it it is the structure,
there is an assumption of storage.
M. Goldberg suggested that it may be worthwhile to go to the Ontario Ministry of
Agriculture, Food and Rural Affairs to obtain more data, and use this data to check their
modeling for accuracy. He suggested checking their assumptions, and if the
assumptions are proven valid they could continue to use the model, and if not, they
could correct the model.
Res. lVo. 25-10 Moved by: B. Ungar
Seconded hy: J. Oliver carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate the components of the reports entitled Groundwater
Vulnerability Assessment for Wellhead Protection Areas (Oxford County,
2009); Bright, Drumbo and Plattsville Well System Threats Assessmenf
(Ortord County, 2010); Dereham Centre, Norwich, Otterville, Springford
and Tillsonburg Wellsysúems Threats Assessment (Oxford County, 2010);
and Source Water Protection Drinking Water Sysfems /ssues Evaluation
(Oxford County, 2009) into the Grand River Source Protection Area
Assessment Repoft and the Long Point Region Source Protection Area
Assessment Reporl, and make the information available to the public.
d) SPC-04-10-04 Norfolk County WHPA-E Vulnerability
S. Robertson provided an overview of Report SPC-04-10-04. There were no questions
or comments.
Res. À/o. 26-10 Moved by: R. Krueger
Seconded by: M. Goldberg carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate components of the report: 'Wellhead Protection Area "E'
Delineation and Vulnerability Scoring for GUDI Wells in Nortok Countf'
(Stantec, 2010) into the Long Point Region Source Protection Area
Assessment Repoñ, and make the results available to the public.
e) SPC-04-10-05 Township of Perth East (Milverton) Groundwater Vulnerability
G. Zwiers provided an overview of report SPC-04-10-05. He noted that staff from the
Thames-Sydenham Source Protection Region were the lead for the technical studies in
Milverton.
J. Oliver asked for more information regarding the peer review process. G. Zwiers
responded that the Thames-Sydenham Region has a four member peer review
committee, which includes representatives from other Conservation Authorities as well
as consultants.
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 48 of 171
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
April l,2010 Page 9
Res.lVo. 27-10 Moved by: J. Laird
Secondedby: G. Rae carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate components of the repoft: 'Vulnerability Assessment - Perth
County Municipal Drinking Water Sysfems' (Schlumberger, 2009)' into the
Grand River Source Protection Area Assessment Report, and make the
resu/fs available to the public.
f) SPC-04-10-06 Southgate (Dundalk) Threats Analysis
G. Zwiers provided an overview of SPC-04-10-06. There were no questions or
comments.
Res, JVo. 28-10 Moved by: B. Ungar
Seconded by: W, Wright-Cascaden carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make the information in the repod entitled Township of Southgate, Village
of Dundalk, Draft Source Protection Vulnerabil/fy, /ssues and Threats
Assessment (Golder, 2010) available to the public, and incorporate the
components into the Grand River Source Protection Area Assessmenf
Report.
g) SPG-04-10-07 Gentre Wellington Threats Analysis
G. Zwiers provided an overview of report SPC-04-10-07.
M. Goldberg noted that there is frequently a sulphur taste in the water in Fergus, but not
in Elora. D. Murray responded that it is a condition of the aquifer that dates back to the
1930's. The waterfrom Elora and Fergus come from the same aquifer but Fergus does
tend to have more of a sulphurous taste. lt may have something to do with the age of
the water in the aquifer and the depth of where the water is coming from. M. Goldberg
asked if there has been any discussion regarding getting the supply from Elora to
Fergus residents. D. Murray replied that they presently do combine the water from both
areas.
M. Cecshi-Smith asked about conditions affecting the water supply. L. Minshall noted
that the Ministry of the Environment documents will identify if these sites are
contamínated sites, and that information can be integrated into the amended
Assessment Report in 2011.
D. Murray commented that one of the concerns with identifying conditions is that
conditions can only be captured inside the wellhead protection area.
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 49 of 171
Minutes of Meeting
Lake Erie Region Source Protection Committee
April l,2010 Page 10
carried unanimously
Res.lVo. 29-10 Moved by: J. Laird
Seconded by: K, Hunsberger
THAT the Lake Erie Region Source Protection Committee direct staff to
make the information in the report entitled Township of Centre Wellington,
Draft Source Protection Vulnerabflify, /ssues and Threats Assessmenf
(Golder, 2010) available to the public, and incorporate the components into
the Grand River Source Protection Area Assessment Report.
11. Business Arising from Previous Meetings
None
12. Other Business
a) Question and Answer Period
M. Goldberg advised
Environmental Defense
that
have
the Canadian Environmental Law Association and
produced brochures for each of the Source Protection
Regions regarding the source protection process. M. Goldberg provided copies of the
Lake Erie pamphlet for distribution to members. L. Minshall noted that this pamphlet has
been produced without Lake Erie Region staff consultation.
J. Oliver asked if members could be provided with a copy of the agenda and format for
the public meetings in advance. D. Schultz responded that the format is very casual. The
first half hour is an open house for discussion and then there is a presentation. J. Oliver
asked which staff attend the public open house. C. Ashbaugh replied that a variety of
staff attend; this could include any combination of L. Minshall, S. Glauser, D. Schultz and
stewardship staff.
C. Ashbaugh noted that there is a new stewardship staff member in attendance and
asked T. Ryan to introduce Derek Matheson. T. Ryan introduced Derek Matheson,
Conservation Specialist who will be coordinating Early Actions. T. Ryan also introduced
Louise Heyming, Conservation Specialist at the Grand River Conservation Authority, who
has provided continuity for the Early Actions program when the position is in transition.
L. Minshall noted that staffing for the public information sessions is done systematically.
Typically there is a representative from the GRCA communications team and the partner
conservation authority communications team, one stewardship representative, and L.
Minshall or S. Glauser. The Long Point Region meetings the local Conservation Authority
will likely have a stewardship delivery person in attendance. C. Ashbaugh added that
municipal staff are also in attendance and noted that representatives from the committee
are also encouraged to attend.
D. Parker noted that he recently attended a meeting with the Ontario Federation of
Agriculture. Attendees reviewed the assessment reports submitted to date in the
province. He advised that the Kettle Creek and Catfish Creek Assessment Reports were
well received. He noted that there was a discussion pertaining to pathogens as a result of
goose droppings and noted that lan Smith will shortly acknowledge there are pathogens
in goose droppings.
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 50 of 171
Minutes of Meeting
Lake Erie Region Source Protection Committee
April 1,2010 Page 11
I Macdonald suggested that, particularly for the business and industry committee
members, it is important to ensure there is a listing of representatives available at the
public information sessions and that the public is aware that they can contact committee
members.
D. Parker suggested that for the summer off-site meetings, the committee consider a
meeting venue in the North.
13. Closed Meeting
Not applicable.
14. Next Meeting - Thursday, May 6,2010,1:00 pm
GRCA Administration Centre, 400 Glyde Road, Cambridge, ON
15. Adjourn
The Lake Erie Region Source Protection Committee meeting of April 1,2010 adjoumed at
2:55 p.m.
Moved by: D. Parker
Seconded by: G. Rae carried unanimously
THAT the April 1, 2010 Lake Erie Region Source Protection Committee
meeting be adiourned.
Recording SecretaryChair
Lake Erie Region Source Protection Committee minutes of
meeting held April 1, 2010. File: E00
Page 51 of 171
Page 52 of 171
Subject Application for Official Plan
-AmendmenÇ File Number OP 1L-172 (County of O<ford)
The purpose of the above noted application for Official Plan Amendment is to clarify the
County of Oxford Official Plan policies related to extension of and connection to centralized
water supply facilities within the County of Oxford.
We would appreciate receiving your comments and suggestions regarding the proposed
consent and zone change prior to June 4,2010, in order that we may respond to the
applications. Please email your comments to pla¡¡lng@county.oxford.on.ca. Attached is
a copy of the application. Additional information relating to the proposed official plan
amendment is available for inspec{ion at the Community and Strategic Planning Office.
lf you have any questions in this regard, please contact Melissa Sherran of our offìce at (519)
539-9800, Ext 3211 or by email at mshenan@county.oxford.on.ca
Yìda Líkins
Page2 of2
System Administrator
Commmíty & Strotegíc Planníng Offíce
21 Reeve Street, PO Box 1614
Woodstock ON N4S 7Y3
þf g) 539-9800, ext 3208
Fax: (519) 421-4712
This e¡mil communication È C0NFIDENTIAL Æ.ID LEGALLY PRIVILEGED. ¡f you arc mt tbe intended recipiøt, please notifi me at the tclepbone
number sbown abo"c oruy ,"ãà .-"it-"od d"la" thi, *m-,¡nication a¡d any copyimmediately' Thankyou
O ni* obor¡t orr Ewirpnment. Prínt mly if n¿cessorT'
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 53 of 171
Frrc No. ù f ll- 17à
DRre Recevro:
COUNTY OF OXFORD
APPLICATION FOR AN AMENDMENT
TO THE OFFICIAL PLAN
Srcroì¡QNe - 9qreRAL lNronilArgN,
l. Appllcant:
a) Name Couurv oç OxroRo Telephone: 51$_53$0015 x3209
Address 21 Rceve.Çtrecj GellPhoner
Woodstock ON Fax No. 5194214712
PostalCode: N4S 3G1 EmallAddress:nlannino @ oxfordcorrnfu -ca
b) Appficant's lnterest in Subject Land: Not Appllcable (text Arnendment)
Reglstered Owner
Agreement of Purchase and Sale (attach copy)
Mortgage
Other (specify)
2. Registered Ourner: (ff drer than apptbant)
Name Various Telephone:
CellPhone:Address
PostalCode:EmailAddress:
3. Sollcitor orAgent 0f a¡ìy)
Name Paul Miehiels
Address Countv of Oxford
lseme as above'l
Postal Code:EmailAddress:
Location of Sub¡ect Land:Not applicable (Iext Amendment)
Lot Numbe(s)
Telephone: 51S53$0015 x3209
CellPhone:
Fax No.
nmlch lels @nvfnrdnnt rnfu rn
Fax No.
Concession / Plan No.
Part Numbe(s)Reference Plan No.
Former MunicipalityMunicipality
StreeV9l 1 Civic Address
The subject land is located on the
and
FOR OFF¡CE USE Of{LY
DATE F'BESCRIBED INFORMANON COMPLETE
SÍeet.
side of the Street, lying between Street
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 54 of 171
CouNnr oF o(FoRo - ApplrcAloN FoR OFnctAt- Pl/cr.t AlrrNor,trur PAGE 2
SEcnoN Lrt/o - gEEclAL PLAN lNFoRMAnoi¡ (Complete sectlons only where applicable)
5. Purpose of requested Amendment:
suoolv and/or wastewaler facllitiaq bevond a desionated settlement bolndarv.
6. ls the appl¡catlon consistent wlth the Prov¡nclal Pollcy Statement, 20(8, as amended?
(see ltem No. I ¡n the application guide) Yes X No
-7. lsthlsarcquestforanAmendmenttoaSchedu(s)oftheOfflclalPlan: no 6osho) lfyes,con'ìdotsth€fottowins:
ii""äl t"r JDestcruenonorSnel UsesPenurnep
Ex¡€rtinq:
Pfopceed:
8.ls thls a þquest for an Amendment to the text of the Offlclal Plan: ves (yedrro) lf yes, complete the lbllowing:
Chaoter4. Sectlon 4,2.2. Growth Strateor,a) Chapter, Section and Subs€ction title
b) ls this section / subsectfon to be: Changed X Beplaced Deleted
c) lf changedreplaeed, proposed text of Amendment: Specif lc text amendments to be determined.
Secloru TxnEE - DEgCFümOru or Dwe¡-opr¡e¡rf (ff speclfic developrnent lÊ pþpo6ed, complete the followlng) Not Appllcablê
9. Present Use of Sublest Land:
10.DescrÍptlonofExlstlngBui|dlng(s)orSüucture(s)onSubiectLand:1oateotcÛsüuct¡on,pf6efiuSg)-
11. Proposed Use of Sublect [and: pescrlpüon of Applicants Propoeal)
12. Proposed Buildings of Structufqs associated wtth ttre Prcposed Land Use: (ínclude Infonnation rêgard¡ng alt€ratlln t'c or
clemolilion of eisling fuildlngs or structures)
I 3. For proposed Residential development, speclfy:
a) Gross or Net Density/Hectare
b) t'.Io. of Units T!çe of Units
14. For proposed Commerclal, Industrial, lnstitutional or Hecreatlonal development, spec¡fy:
a) Gross Floor Area (ry type of uses)
b) Proposed Uses
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 55 of 171
CouMÍy oF OxFoBo - AppLrcATroN FoR OFFtcTAL Pr.Jù{ AMË¡¡ÞMENr
Secr¡on FouR - Sre INFoRMAnoN AID SERvrcEs
15. Dimensions of Sublect Land: fn metic uníe)
a) Area b) Frontage
16. Acceqs to Subfect Land:
-
Provincial HighwaY
Countv Road
MunicipalRoad
NoTAPPUCAB|j
-
Unopened Road Allowance
-
Private Rþht-of-WaY
PAOE 3
c) Depth
-Other
(sPecifY)
17. Adjacent Land Usas: (lndlcat€ nature of adjacent land usos)
18. Seruices:
Munlcipal Stom Sewers
-
Municipal Drain
-
(Pteas€deckone)
"Notê: lf the requested amendment lnvolves dovelopment on a privately owned and operated individual or communal seplic
s¡rstem and more than 4500 lltres per day of effluent will be prodrced as a result of the completed proposal, the
applícant must submlt a servlclng optlons feport and a hydrogeolog¡cal repod.
SEcnoN Fve - Zor.¡¡rc By-Llw Nor Appucasle
19. MunidpalZonlng By-Law Number:
Existing Zoning of Subject
20. Has an application for Zone Ghange been ffled?
lf yes, describe he proposed zoning of lhe subject land
Yes No
Secno¡¡Sor-OrnmlnroRumon NorAppucABtr
21. lf the subject land, or any land wilhin 120 meters of it is tfre subject of an application bythe applicant for a minor
variance, a consênt or consent and minor variance, an amendment to the Offichl Plan, a zoning by-law amendment, a
Ministe/s zoning order, or approval of a plan of subdivision or slte plan, pleas€ provide the file numb€r, the name of
the approval auüority considering it, the land it affects, its purpose, its status, and its etfect on the requested
amêndmont.
22. lf lhe requested amendmenl proposes to atter all or any part of the boundary of a designated settlement area or
proposes to establish a new settlement area, please provide the current section containing policies of the Official Plan
dealing with he alteration or establishment of a designated setüement area.
23. lf lhe requested amendment proposes to remove the subject land from an area of employment, please provide the
relavant section of the Official Plan deallng with he temoval of land from an area of employment.
Dated this û-TLaav ol /V) ..rt 2oAZ.
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 56 of 171
CoUMTY oF OXFORD- APPLIoATIoN FoF OFFIoIAI PLAN AMENDMENT PAGE 4
f the appllctrìt l¡ not lñe owner of the land that þ ttre ¡r¡bþct of thb applbatlcr, the wrftten autñortsåtlon of the owner tfiat thc lPPllcant f s
authorized to malc lte appllcatlon must be lnch¡ded wllh thb brm or the authortsatlon e€t ot¡t bclorú must be complsted.
Auxonzmon oF OvwER(s) FoR AcE¡trro Mrucnre ApPUcArloN
l/We,
am/are the owner(s) of the land hat is the subject of tris applkntion for Official Plan amendment. l/ We authorize
, to make this application on my/ our behalf.
Date Signature of Ovmer(s)
Slgnature of Ome(s)
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 57 of 171
COUi'TY oF OXFORD -APPLIcATIoN FoR OFFclq¡. P[.AN A!¡ENDME¡ÍI PAGE 5
THIS SECTION TO BE COMPLETED IN THE PRESENCE OF ACOMMISSIONER FOR TAI(ING AFFIDAVTS
l/We ßr¿o, .lo. l, -f¿r-I'¡o¡of he
ofin the
DO SOLEMNLY DECI.ARE THAT:
All of the prascribed lnformation contained in this application ls true and hat the information contained ln the
documents that may accompany his application is trtæ.
Orner / Applicant
forTaking Afrldavlts
HNEF, a
of Oxford fot
tY of Odord'
Exflres August 9' f009'
DECI-ARED before me at the
crlyor )'ry 2ogq-.
fitfiedeclsio¡¡dthlsappltætionleappledbyathirdparty,, BWrd¿, lf -rZ{hC¡fì- .,
ag,æ to suppott the appttcation, prwtcte ess¡surnæ in thê p.eqrao* *ffffiff*TJåt ilcatton Morc the
Ontario llunlcìpal Bærd and yay all of tl¡e Cannty's iegal cøsts aæocíatú wlth lhe OMB heartng.
o/, :. 9 -Ú -' þÍgnatureoÍownerlapptiænt)¿r'
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 58 of 171
GROWTH
THROUGH
INFILLING OR PLAN
oF suBDtvtstoN
WATER QUALIW
AMENDMENT No.49
County of Oxford Official Plan
o the level of cost effective servícing available in relation to existing
and anticipated growth;
o potential growth limitations resulting from known water supply or
quality issues and/or area with soils not suitable for individual
sewage disposal systems and/or where there is a high risk of
groundwater contam ination ;
. the adequacy of soft services to support growth;
o potential impacts on and conflicts with agricultural land uses,
environmental resources and mineral and petroleum resources.
Proposals to expand the limits of a Village designation will only be
considered through a comprehensive review and will require an
Amendment to this Plan to redesignate the Village to the Serviced
Village category in accordance with the requirements set out in
Section 4.2.2.4.4 as well as fulfill relevant requirements for a servicing
strategy and secondary planning prior to the onset of new
developmenf, other than infilling.
Notwithstanding the above, minor adjustments to the Village
designation may be permitted through an Official Plan amendment to
provide for the proper configuration of developmenf and the road
system or to provide land necessary for community amenities such as
parks and recreational facilities or public services.
Growth in the Village designation will occur through infilling and by
small plans of subdivision which would constitute minor infìlling and
rounding out of existing developmenf within the limits of the Village
designation established on Schedule C-3. Developmenf proposals for
more than five lots, including the remnant parcel shall be by plan of
subdivision.
4.2.2.3.1 Village Servicing
Developmenf within the Village designation will be by private sewage
disposal systems and individual wells or expansion to an existing
centralized water supply facility Prior to creating new lots for
developmenf by plan of subdivision, it shall be demonstrated that:
. the uncommitted capacity of the existing centralized water supply
facility is sufficient to service the proposed developmenf and that
extension of such service is financially viable and complies with all
regulatory req uirements;
Growth Management Policies
4.2 Policies
Ghapter 4 Page 4.2-7
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 59 of 171
County of Oxford Official Plan
. The proposed developmenf and associated on-site private sewage
facilities satisfy the requirements of the County and the Board of
Health and the policies of Section 3.2, Environmental Resource
Policies, relating to water quality and Section 5.5.3, Hierarchy of
Servicing Options.
HFEN$oN€F The extension of eentôERVTCES ien-as
ffi l{-+e
water-sqpffi strud.ure{.e-er<is+ing+evel€pment"ffi y
be+ermitted-upon-reeeipt-of-a-written-request-Brevided{hat-all-ef{he
^lÆil€flcl¡++l€840
Ail'tÐß,,+te-4n tY-o++r+e-+¡mit
A#lF#,Ðr,rÊEftþÐ(t
'The extensien ef serviees is required fer existing develeprrenf enly
ing--uses-€Fe
prepesed with the exeeptien ef limited. inf,.lling in aeeerdanee with
Arta;¡ty¡¡¡3g,flo-4g @;
.The-existins a evel opnent-ts@ntit¡or-qt*a+ity
AÆttottEt++tgrll
.The existing develqBmenf is no lenger able te aeeess existing
Assessment-øeeessåas-inrjieateé+hal+h e extens,io+elmunicipa+
At.E*Ðtt't''+túz serc/i€es-islheprefer.redservieing¡alternative;
AilENÐM,;/TINO,lg
Growth Management Policies
4.2 Policies
Chapter 4 Page 4.2-B
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 60 of 171
County of Oxford Official Plan
Feeommendatien-€+-+he-G€{rn@dment---Suehreeernmendation ingthæFiteFia
listed-€b€ve-and-{ry4tl++ef
A¡ilr;r,tltttltr+to-llg in€ffi
_EXTENS|ON OEsenvices The extension of centralized water supply facilities and related
infrastructure to service developmenf beyond the limit of the Villaqe
Amendment*o.62 designation as established on Schedules B-1. E-1. N-1. S-1 and Z-1
shall be prohibited. Notwithstanding the above. the extension of
the settlement boundary to service existino developmenf in the
Añendñent No.19
Arnendment No.131
provided.that qll of the following criteria are satisfied:
AmendmentNo'¿re limit of the Village designation:
Amendmenl No' 4e County of oxford:
. The extension of services is required for existing developmenf only
and that no additions or rnfensrTrcafion of existinq uses are
AmendmentNo'4e settlements in accordance with thg. policíes of this Plan:
. _The existing developmenf is experiencinq a water quantity or
quality problem that has been verified by the Oxford County Board
of Health and the Board agrees that the extension of seryices Are.AmendmentNo'4e required to remediate the problem;
. The existinq developmenf is no lgnger aþle to access existing
communal water facilities and the Class E"nvironmental
Assessment process has indicated that the extension of municioal
AmendmentNo.62 services is the orgferred servicinq...Rlternative:
. The owners of the existinq developmenf have aoreed to oav
4nend.ment.Ne,lp connection fees based on the County's cost recovery oolicy.
Chapter 4 Growth Management Policies Page 4.2'9
4.2 Policies
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 61 of 171
APPROVAL
Amendment No.49
coN"NEçT"!g|¡ r.o
SERVtCES
AMENDIIIENT NO, 49
A,IIENDMEE]N9,49
AMENDMEffT NO.49
AMENDMEN| NO. 19
County of Oxford Official Plan
Each request for an extension of services shall be subject to Coqnty
report and recommendation of the County Public Works Departme-nt.
Planning Office and the affected Area Municipalities. Such
Section 5.5.3 of this Plan and in consideration of comments from the
circulated agencies.
The Public Works reoort shAll include:. maoping to the show the oeographic extent of the servicinq
proiect:e rationale for the extension:. information relating to the timino. cost and process of the
extension;. information oertaining to implications for servicing capacity:. cgnlments from circulated aqencies:. a recommendation to Council.
Upon approval. mapoing showing the extent of the servicing. shall be
incorpor?ted in Aooendix 5, Locatign of Water.,Servicss to the C-ounty
of Oxford Official Plan.
established on Schedules B-1. E-1. N-1. S-1 and Z-1 shall be
the immediate vicinity. a orooertv may be oermitted to connect to such
rnfrasfrucfure upon the approval of a written request to the County of
Oxford Public Works Department. provided that all of the following
criteria are satisfied:
. The existing developmenf is within the immediate vicinity of
existing rnfrasfrucfure as shown on maoping provided in Appendix
5. Location of Water Services.
County of Oxford:
. The cqnn,ection to servicgs is req!¡i.r.ed for existing developr?enf
settlement area in accordance with the policies of this Plan:
Growth Management Policies
4.2 Policies
Chapter 4 Page 4.2-10
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 62 of 171
AMENDNEM NO. 19
AMENDMENI NO.62
AMETIDHENT No.19
A|SFNDMEMT N!p.19.
County of Oxford Official Plan
. fhg existinq- developmenf is experiencinq....a water quanilty or
qualitv problem th"AI has been verified Þy the B-o,Ard of.Health .and
the Board agrees-..."th.at the cqnnection to cenfrqlzed uvafel'stlpp/y
problem: or
. The existing developmenf is no lonqer able Íp accqss existing
communal water facilities and the assessment made by the
Director of Public Works has determined that the connection to a
centralized water supply facility and related infrastructure is the
preferred servicing alternative:
. The owners of the existing developmenf have agreed to pay
connection fees based on the County's cost recovery policy.
Each request for connection to services shall be subject to aporoval
bv the Director of the County Public Works Department. Approval
this Plan. The County Public Works Department in consultation with
the Board of Health will formulate a prooosal to connect to the
centralized water supply J.acility. The Area Municipalitvls) will be
to rgflect the ngyv connectign.
Growth Management Policies
4.2 Policies
Ghapter 4 Page 4.2-17
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 63 of 171
COUNTY
APPROVAL
ENVIRONMENTAL
/4SSESSME/Vr
WRITTEN
REQUEST
Añendment No.62
Añendment No.49
Añendñent No.131
Amendment No.49
Gounty of Oxford Official Plan
. the effect of the proposed development ü site alteration on
environmental resources as well as how such developmenf or sife
alteration may be affected by environmental constra¡nts will be
addressed in accordance with Section 3.2, Environmental
Resources Policies.
Such secondary plan shall be incorporated into this Plan by
Amendment.
Approval of the required servicing strategy and secondary plan by
County Council and confirmation by County Council of its willingness
to accept ownership of servicing infrastructure is required as part of
the Official Plan amendment process.
County Council, in consultation with the Area Municipality, may
authorize a waiver or reduction in the scope and content of the
servicing strategy and secondary planning requirements based on the
nature and scope of the proposed developmenf and the availability of
information from previous investigations.
Servicing strategies undertaken in accordance with the Class
Environmental Assessment requirements do not require Provincial
approval unless a Part ll Order is requested pursuant to the
Environmental Assessment Act.
4.2.2.4.2 Extension of Services Within the County Boundary
The extension of centralized waste water or water supply facilities and
infrastructure to service developmenf beyond the limit of the Serviced
Village designation as established on Schedules B-2, B-3, E-2, E-3,
N-2, S-2, Z-2 and Z-3 shall be prohibited. Notwithstanding the above,
the extension of centralized waste water er water supply facilities and
infrastructure to existing developmenf. where no services e may
be permitted upon receipt of a written request to the County-Puþ[Q
Works Dgpq.ftment, provided that all of the following criteria are
satisfied:
. The existing developmenf is within the immediate vicinity of the
limit of the Serviced Village designation;
o The existing developmenf is within the municipal boundaries of the
County of Oxford;
Growth Management Policies
4.2 Policies
Ghapter 4 Page 4.2-17
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 64 of 171
Amendment No. ¿19
Amendment No.49
Amendment No.62
Amendment No.49
APPROVAL
Amendment No. ¡19
County of Oxford Official Plan
o The extension of services is required for existing developmenf only
and that no additions or intensification of ex¡sting uses are
proposed with the exception of limited infilling wjthin deqignated
settlements in accordance with the policies of this Plan;
. The existing developmenf is experiencing a water quant¡ty or
quality problem that has been verified by the Oxford County Board
of Health and the Board agrees that the extension of municipql
water services þare required to remediate the problem;
. The existing developmenf is no longer able to access existing
communal water facilities and the Class Environmental
Assessment process has indicated that the extension of municipal
water services is the preferred servicing alternative;
. The owners of the existing developmenf have agreed to pay
connection fees based on the County's cost recovery policy.
Each request for an extension of services shall be subject to County
Council approval, consideration of which will be b?s.ed on a report and
recommendati.on. io+of the County
Public Works Department. in consultation. with the Poard 9f Health.
the Communitv and Strategic Planning Office and the affected Area
Municioalities. Such recommendation shall be made on the basis of
assessing the criteria listed above and with reference to the servicing
hierarchy contained in Section 5.5.3 of this Plan and in consideration
of comments from the circulated agencies.
The Public Works report shall include:. mapping to show the geographic extent of the servicing oroject:. rationale for the extension:. inform-ation relatinq to the liming. cost and proc,gss of the
e_xle,nsion;. information pertainino to implications for qçrvicing c?pacity:
e comments from circulated agencies:
' a recommendation to Council.
Upon approval. mapping showing the extent of the servicing shall be
incorporated in appendix 5. Location of Water Services. to the Countv
of Oxford Official Plan.
Growth Management Policies
4.2 Policies
Chapter 4 Page 4.2-18
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 65 of 171
WRITTEN
REOUEST
County of Oxford Official Plan
4.2.2.4.2 Connection to Services Within the County Boundarv
to service developmenf beyond the limit of the Serviced Village
designation as established on Schedules B-2. B-3. E-2. E-3. N-2. S-2.
Z-2 and Z-3 shall be prohibited. Notwithstandinq the above. where
rnfrasfrucfure exists in the immediate vicinitv. a prooerty may be
permitted to connect to such rnfrasfrucfure upon the approval of a
written request to the County Public Works Department. provided that
all of the following criteria are satisfied:
. The existing developmenf is within the immediate vicinity of
existing rnfrasfrucfure as shown on maoping provided in Aopendix
5. Location of Water Services.
County of Oxford:
. The connection to services is required for existinq developmenf
settlement area in accordance with the policies of this Plan:
. The existing developmenf is experiencing a water quantitv or
quality problem that has been verified by the Oxford County Board
water supply facilities and relaled infrastructure is required to
remediate the oroblem: or
. The existing develoomenf is no longer able to access existing
communal water facilities and the assessment made by. the
Director of Public Works has determined that the conneclion to a
oreferred qervici n g alternative:
. The owners. gf the existing developmenf have aoreed to pav
connection fges based on the County's cost recovery oolicy.
Amendment No.62
Añendment No.19
Amendment No, 131
Amêndment No.49
Amendment No.49,
Amendnent Ng. ¿f9
Amendment No.49
Amendment No.62
Amendment NaJÉ!
Growth Management Policies
4.2 Policies
Ghapter 4 Page 4.2-19
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 66 of 171
APPROVAL
Amendment No.49
Amendment No.62
Amendment No, 131
Amendment No.62
Amendment No.62
Amendment No.62
Amendment No.62
Gounty of Oxford Official Plan
by the Director of the County Public Works Deoartment. Aoproval
this Plan. The County Public Works Department in consultation with
the Board of Health will formulate a prooosal to connect to the
centratized water suppty facility. The Area Municipality(s\ will be
to reflect the new connection.
4.2.2.4.3 Extension of Services Outside the County Boundary
The extension of centralized waste water or water supply facilities and
infrastructure to service developmenf beyond the limit of the Serviced
Village designation as established on Schedules B-2, B'3, E-2, E 3,
N-2, S-2, Z-2 and Z-3 shall be prohibited. Notwithstanding the above,
the extension of centralized water supply or wastewater facilities and
infrastructure to existing developmenf from the Serviced Village of
Tavistock to the Hamlet of Sebastopol may be permitted upon receipt
of a written request from the Township of Perth East, provided that all
of the following criteria are satisfied:
. The existing developmenf is within the Hamlet of Sebastopol as
defined by the County of Perth Offìcial Plan as of August 1,2002;
o The extension of services is required for existing developmenf only
and that no addition to the Hamlet designation or intensification oÍ
existing uses wíthin the Hamlet designation are proposed with the
exception of limited infilling in accordance with the policies of the
County of Perth Official Plan;
. The existing developmenf is experiencing a water quantity or water
quality problem that has been verified by the local health unit and
the health unit agrees that the extension of services are required
to remediate the problem; or
o The existing developmenf is no longer able to access existing
communal water facilities and the Class Environmental
Assessment process has indicated that the extension of municipal
services is the preferred servicing alternative;
. The owners of the existing developmenf have agreed to pay
connection fees based on the County of Oxford's cost recovery
policy.
Growth Management Policies
4.2 Policies
Chapter 4 Page 4.2-20
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 67 of 171
Amendment No.49
EXCEPTIONS
Amendment No.49
Amendment No. 49
Amendment No. 49
Amendment No. 49
County of Oxford Official Plan
. where private wells are proposed, applicants may be required to
provide acceptable evidence that the site can provide a natural
water supply which meets the health parameters of the Ontario
Drinking Water Standards to the satisfaction of the County and the
Board of Health, without adversely affecting the quantity and
quality of water in active wells operating in the general vicinity.
Prior to development approval, it shalf be demonstrated by the
applicant that the site can support a supply of water of sufficient
quantity without adversely affecting nearby water wells.
Proposed uses that trigger the requirements of Section 34 of the
Ontario Water Resources Act are required to.obtain a Permit to
Take Water from the Province;
. the proposal complies with the policies of Section 3'2,
Environmental Resource Policies, of this Plan.
4.2.2.5.1 Extension of Services Within the County Boundary
The extension of centralized waste water or water supply facilities and
infrastructure to service developmenf beyond the limit of the Large
Urban Centre or Future Urban Growth designations as established on
Schedules W-1, l-1, T-1 and Schedule C-3, Settlement Strategy Plan,
shall be prohibited. The extension of municipal services beyond the
Large Urban Centre designation into the Future Urban Growth
designation will be guided by the policies of section 4.2.2.6.
Notwithstanding the above, the extension of ffi
and/or-water supply facilities and ínfrastructure to existing
developmenf where no services exist may be permitted upon receipt
of a written request to the County Publl , provided
that all of the following criteria are satisfied:
. The existing developmenf is within the immediate vicinity of the
limit of the Large Urban Centre or Future Urban Growth
designation;
. The existing developmenf is within the municipal boundaries of
the County of Oxford;
o The extension of services is required for existing development
only and that no additions or intensification of existing uses are
proposed with the exception of limited infilling within designated
settlements or the Future Urban Growth area in accordance with
the policies of this Plan;
Growth Management Policies
4.2 Policies
Chapter 4 Page 4.2-24
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 68 of 171
Amendment No. 49
Amendment No.62
Amendment No,49
APPROVAL
Amendment No, ¡19
Amendment No. 49
County of Oxford Official Plan
o The exist¡ng developmenf is experiencing a water quantity or
quality problem that has been verified by the Oxford County
Board of Health and the Board agrees that the extension of
municipal-Water services js .are required to remediate the
problem;
. The existing development is no longer able to access existing
communal water facilities and the Class Environmental
Assessment process has indicated that the extension of
centralized waste water.and water supply facilities is the preferred
servicing alternative;
. The owners of the existing developmenf have agreed to pay
connection fees based on the County's cost recovery policy.
Each request for an extension of services shall be subject to County
Council approval, consideration of which will be made based on a
reoort and upe+-a-written recommendation of the County Public
Works Department. in consultation with the Board of Health. the
Community and Strategic Planning Office and the affected Area
Municipalities. Such recommendation shall be made on the basis of
assessing the criteria listed above and with reference to the servicing
hierarchy contained in Section 5.5.3 of this Plan and in consideration
of comments from circulated agencies.
The Public Works repo.ft shall include:. mapoinq to show the.geoqraphic extent of the servicing proiect:
. rationale for the extension:. information relating to the timing, cost and process of the
extension:. information oertaining to implications for servicing capacity:
. comments from circulat"ed agenciqs:. a recommendation to Council.
Upon ap.pfoval, maoojng showinq. the extgnt of the serviqinq, shall be
of Oxford Official Plan.
4.2.2.5.2 Connection to Services Within the County Boundary
Future Urban Growth desiqnations as established on Schedules W-1.
l-1. T-1 and Schedule C-3. Settlement Strategy Plan. shall be
orohibited.
Growth Management Policies
4.2 Policies
Chapter 4 Page 4.2-25
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 69 of 171
Amendment No. 49
Anend¡nenillo-49
Amendment No. 49
Amendment No. 49
Amendment No. 49
Amendmênt No.62
AmendmenLNoJ9
APPROVAL
4.m.9¡dment.l{.e,.19
Gounty of Oxford Official Plan
developmenf may be permitted to connect to such rnfrasfrucfure upon
the approval of a written request to the County Public Works
. The existing developmenf is within the immediate vicinity of the
limit of existing rnfrasfrucfure as shown on mapping provided in
Aooendix 5, Location of Water Services.
. The existinq develoomenf is within the municipal boundaries of
the County of Oxford.:
. The connection to services is required for existing developmenf
settlement area or the Future Urban Growth area in accordance
with the policies of this Plan:
. The existing develoomenf is experiencing a water quantity or
quality oroblem that has been verified by the Oxford County
Board of Health and the Board agrees that the connection to
centralized water supply facilities and relaled infrastructure is
required to remediate the problem:
. The existing development is no longer able to access existing
communal wafer facíftles and the assessment by the Director of
Public Works has indicated that the connection to cenfralÞed
seryicing alternative:
. The owners of the existing developmenf have agreed to pay
connection fees based on the Countv's cost recovery policy.
by the Director of the County Public Works Deoartmqnt. Approval
this Plan, T,h.e .Çountv Publiç.Works Department in cqnsultatiqn, with
the Board of . Health willLermulate a proppsAl to cqnnect to.. Íhe
centralized water supply facility. The Area MunicipalitY(sl will be
to reflect the new connection.
Growth Management Policies
4.2 Policies
Ghapter 4 Page 4.2-26
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 70 of 171
PLAN FOR
SERV CES
County of Oxford Official Plan
5.5 Countv Servicinq Policv
5.5.1 Strateoic Approach
It is the strategic aim of County Council to:
Prepare water supply and waste water master plans to service
anticipated growth in a cost effective manner and to identify and
establish priorities for new services or expansions to existing services
to provide developmenf opportunities in each Area Municipality.
Adopt a hierarchy of preferred servicing options as a guide for
managing growth in settlemenfs based on environmental, technical
and financialfactors.
Develop a monitoring program for the calculation, reporting and
allocation of uncommitted reserve capacity for sewage and water
facilities in the County to ensure the efficient use of existing servicing
infrastructure.
5.5.2 Waste Water and Water Supplv Master Plans
County Council will complete and maintain wastewater treatment and
water supply master plans to provide for the servicing requirements
of settlements.
The waste water treatment master plan prepared by the County will
address the following:
. €Vâluation of existing waste water treatment infrastructure
capacity and condition;
. identification of management options available for wastewater
treatment and the disposal of biosolids;
. priority setting and financing of waste water treatment
infrastructure improvements required to meet environmental
objectives and accommodate population and employment
growth as projected by this Plan.
SERVICING
HIER.ARCHY
MONITORING OF
SERVICING
CAPACITY
SERVICING
MASTER PLAN
WASTE WATER
TREATMENT
Functional Support Elements
5.5 County Servicing Policy
Ghapter 5 Page 5.5-l
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 71 of 171
WATER SUPPLY
MASTER PLAN
UPDATES
County of Oxford Official Plan
The water supply master plan prepared by the County will address
the following:
. identification of means to conserve water and to reduce
requirements for additional water supply;
. êVâluation of the existing water supply infrastructure capacity
and condition;
. coñsideration of the quantity and quality of ground water
resources; and
. identification, costing, priority setting and financing of major
water supply infrastructure improvements required to
accommodate population and employment growth as
projected by this Plan.
County water supply and waste water treatment master plans
undertaken in accordance with the Class Environmental Assessment
requirements may result in the need to amend the policies of this
Plan. Such amendments will be undertaken in conjunction with the
Class Environmental Assessment process for the master plans.
ns
The County Growth Strategy as outlined in Section 4.2.2 and
depicted on Schedule C-3 was developed having regard to existing
servicing levels, the feasibility of expansions to existing systems and
the potential for cost effective servicing level upgrades given growth
pressures and physical or environmental constraints. The County
Growth Strategy is premised upon the following hierarchy of servicing
options.
New developmenf will be evaluated according to the following
hierarchy of servicing options:
. extensions of servicing from a centralized water supply and waste
water treatment facility consistent with Sections 4.2.2.4, 4.2.2.5,
4.2.2.6 and 4.2.2.7 as applicable;
o individual septic systems and private wells;
o extension of servicing from an existing centralized water supply
sysfem consistent with Section 4.2.2.3.
SERVICING
HIERARCHY
Functional Support Elements
5.5 Gounty Servicing Policy
Chapter 5 Page 5.5-2
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 72 of 171
SERV/C'A/G
HIERARCHY FOR
EXTEIVS/ON OF
SERYTCES TO
EXIST/NG
DEVELOPMENT
County of Oxford Official Plan
Requests for the extension of servicing beyond the designated limits
of Villages, Serviced Villages, Large Urban Centres and the Future
Urban Growth designation will be permitted, without the need for an
amendment to the Plan, for existing developmenf subject to the
policies set out in Sections 4.2.2.3,4.2.2.4 and 4.2.2.5, as applicable.
These policies only apply to extensions of centralized waste water
and water supply facilities. The extension of communal wasfe water
or water supply facilities beyond the designated limits of Villages or
Serviced Villages is prohibited. Maopinq showing the extent of water
servicinq is shown in Aopendix 5. Location gf Water Serviceg.
The County of Oxford will own and be responsible for the planning
and design of all centralized water supply and waste water treatment
sysfems. The County shall be responsible for the construction,
operation and maintenance of all centralized water supply and waste
water treatment systems and it may contract operation and
maintenance functions to the Area Municipality or to a public or
private operating authority. Development on centralized water supply
and waste water treatment facilities will be in accordance with the
following policies:
New developmenf shall be directed to areas that allow for extensions
to existing water, sanitary sewerage and storm water systems in an
economic and practical manner within the financial capabilities of the
County or Area Municipality. New development will generally be
approved and permitted in stages of orderly progression from the
termination of existing services. Growth-related capital works for non-
local services may be financed through development charges.
Sanitary and storm sewers will be sized or over-sized according to
the level oÍ development anticipated by the County and Area
Municipality relative to the service area.
Combined sanitary and storm sewers will not be permitted in any new
development area. The nature or concentrations of waste water from
non-residential sources shall be regulated by the County Sewer Use
By-Law.
The design of sanitary sewers should avoid the need for sewage
pumping stations wherever possible.
CENTR.ALIZED
FACILITIES
LOGICAL
EXTE /S/O^/S
FUTURE
DEVELOPMENT
CAPABILITY
RESIR'CI'OA/S
SYSIEM DES/GN
Functional Support Elements
5.5 County Servicing Policy
Chapter 5 Page 5.5-3
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 73 of 171
PRIVATE SERVIGES
FOR NON-
RESIDENTIAL
DEVELOPMENT
PRIVATE SERVICES
FOR RESIDENTIAL
DEVELOPMENT
County of Oxford Official Plan
Prior to the approval of any developmenf application for a non-
residential developmenf generating effluent in quantities greater than
10,000 litres per day, that proposes the use of individual septic
systems and/or wells, hydrogeological studies prepared in
accordance with Provincial and County criteria will be required.
These studies will demonstrate that site conditions are suitable for
the long{erm provision of such services.
Development of more than five (5) lots or residential units shall not be
permitted to be serviced by individual on-site sewage and water
services.
Developmenf of more than five (5) lots or residential units may be
permitted to be serviced by individual on-site sewage services and
centralized water supply facilities, only where such development
would constitute minor infilling or rounding out of existing
developmenf within an existing designated settlement The approval
of such developmenf would be subject to confìrmation of sufficient
reserve capacity and review and approval of hydrogeological studies
prepared in accordance with Provincial and County criteria,
demonstrating that site conditions are suitable for the long-term
operation of individual on-site sewage services.
5.5.4 Monitorinq of Seruicinq Capacitv
To ensure that development approvals are consistent with total
system capacities and to provide sufficient lead time for the planning,
design, approval, financing and construction of new facilities, new
developmenf on centralized water and/or wastewater facilitíes will
only be considered where there is adequate uncommitted reserve
capacity and acceptable plant performance for both the sewage
treatment and water supply systems. The County in consultation with
the Area Municipalities will maintain on-going monitoring of the
uncommitted reserye capacity of the centralized wastewater
treatment and water supply sysfems in the County in accordance with
County criteria.
Functional Support Elements
5.5 County Servicing Policy
Chapter 5 Page 5.5-4
Correspondence from County of Oxford regarding "Application
for Official Plan Amendment. File: D08
Page 74 of 171
6l-
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Members of Council DATE: l;Nf.ay 14,2010
FROM: Planning Coordinator/Deputy Clerk FILE: D14.MOOR
SUBJECT: Moore Rezoning - Draft By-law 2579-2010 NUMBER: D2010-13
Public Meeting May 20110 at 7:30pm
Purpose
To consider arezoring application for property in Eden.
Background
The municipality has received arezoring application from the Estate of George Stanley Moore for
consideration to rezone a2790 r* 1O.l acre) parcel located at the east end of Gray Street, located in
Concession 8 in Part I-ot23. The subject land is designated "Hamlets" in the Ofhcial Plan and zoned
Hamlet Residential (HR) in theZonngBy-law 2456-2003.
Purpose and Effect
The purpose of this amendment is to change the zoning on a parcel of land from the Hamlet Residential
(HR) Zone to the site-specific Hamlet Residential tHR-5(h)l ZoneintheZonrngBy-law.
The effect of this amendment will be to accommodate the development of a residential lot with 0.0
metres frontage on an open public road, whereby access to the subject lands will be provided by a legal
easernent over lands owned bythe Municipality of Bayham and the Town of Tillsonburg (Otter Valley
Utility Corridor). The holding (h) provision will be added to limit development of the subject lands
until such time as alegal easement is registered for vehicular access and a development agreement is
executed for the construction and installation of a driveway and municipal services.
Staff & Planner Comments
Staffand the planner support the rezoning. It is recoÍrmended that a Holding provision be placed on
the property. Prior to construction, the owner will be required to apply to remove the Holding
provision subject to the easement and development agreements being registered on title.
Given that an unregistered easement across the former railway line existed under the Railway Act, the
owner's request for a formal registered easernent for legal access can be supported. The owner is
currently in the process of obtaining the survey and when complete, a report will be presented to
Council.
At the time of writing this report, no written comments from the public have been received regarding
this application.
Affachments
1. RezoningApplication
2. IBI Memo dated January 20,2010
3. DraftZoning By-law 2579-2010
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 75 of 171
Staff Report D2010-13 Moore
Strategic Plan Goal(s)
Goal#2 Ensure reliable, well-maintained and secure infrastructure.
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
Page2
"TIIAT Staff Report D2010-13 regarding the Estate of George Stanley Moore rezoning be
received;
AI\D TIIAT the zoning of those lands located in Concession 8 Part Lot23, be changed from
Ilamlet Residential (IIR) to site-specific lfamlet Residential - Ilolding [HR-5 (h)l Zone;
AND TIIAT T.onrngBy-law 2579-2010 be presented for enactment."
nderhill, Planning Coordinator
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 76 of 171
MUNICIPALITY OF' BAYHAM
P.O. Box 160
Straffordville, Ontario
NOJ 1YO
Phone (519) 866-5521Fax (519) 866-3884
APPLICATION FORAMENDMENT TO THE ZONING BY.LAW OF
THE MUNICIPALITY OF BAYHAM
This application must be filed with the Planning Coordinator/ Deputy Clerk or designate of the
Municipality of Bayham along with a cheque for the required amount The applicant should retain one
copy for their records.
The information in this form must be completed in fult. This mandatory information must be provided
with a fee of $f¡!@ (ZoningBy-law Amendment or Temporary Use Zoning Bylaw) o, Ífru
(Temporary Use Zoning By-law Renewal) or ïfru(ZoningAmendment to Remove Holding Provision).
If the application is not completed in full, the application will be returned.
I/WE,Estate of Georse Stanlev Moore shall
assume responsibility for any additional costs exceeding the deposited amount related to the said
application and understand and agree that for payment of said additional costs shall be a condition of this
signed application. I also agree to accept all costs as rendered.
Property Owner
Property Owner
F"OR OF'FICE USE ONLY
ri" ¡n i- ; i r'i-i!,dt t'L: i l.i i:i '
'íÞ ?.:iì\
üÊ:üi52ûûl Éël
lrT lJ ff ! û | I;i t ïii' l,t i: l1,,ìYlí,4 íi,Ì
DATE RECEIVED:
Dæ-tt/o,?
AMOT]NT RECETVED:
Rr**oaAs ß
FILE NO:DATE ADOPTED BY CO{JNCIL:
:5
Prepared April 2007
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 77 of 171
Municipality of Bayham Zoning ByJaw Amendment Application
1. Registered Owner's Name: George Stanley Moore (Estate of)
Address: c/o Barbara Balthes. 55501 Arthur Street. Straffordville. ON NOJ lYo
Page2
Phone No. (Home): 519-866-5203 Business:
Fax:Email:
Lot and Concession (if applicable):
Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If so
provide the names and addresses of such persons.
2. Applicant / Authorized Agent: David Roe
Address: 599 Larch Street. Delhi. ON N4B 347
TelephoneNo.: 5I9-582-II74 Fax: 519-582-4616
Please specify to whom all communications should be sent:
RegisteredOwner ( ) Applicant/AuthorizedAgent (x )
3. Legal Description of the land for which the amendment is requested:
Concession: 8 Lot: 23
Reference Plan No:Part Lot:
Street and Municipal Address No.: Gray Street - Roll#34-01-000-006-24801-0000
What is the size of property which Ís subject to this Application?
0.69ac Frontage:4rl Depth:
When were the subject lands acquired by the current owner?
4. Existing Official Plan Designation: Hamlet - Eden
How does the application conform to the Official Plan?
Residential use permitted is permitted within this designation.
23tft
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 78 of 171
Municipality of Bayham Zoning By-law Amendment Application
5. Existing ZoningByJaw Classification: Hamlet Residential (HR) zone
What are the current uses of the subject lands?
Vacant - a house was removed from this property
Page 3
If known, provide the length of time these uses have continued on this property.
If there are any existing buildings or structures on the subject lands provide the following
information:
Type Front Lot Side Lot Line Rear Lot Line Height Dimensions
Line Setback Setbacks Setback
If known, provide the dates in which each of these buildings were constructed.
6. What is the Nature and Extent of the Rezoning?
Request relief from lot frontage requirement of the zoning bylaw and request for easement for a
drivewav across the former railway (tracks) to nrovide access to propertv.
There is existing access across the former railway property as shown on a Railway PIan from 1913
The right of way was not registered on title to our property therefore a registered easement is
preferred.
7. Why is the rezoning being requested?
To comply with the zoning provisions with respect to lot frontage
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 79 of 171
Municipalþ of Bayham ZoningBy-law Amendment Application Page 4
8. Does the proposed ZoningBylaw amendment implement a growth boundary No
adjustment of a settlement area?
If so, attach separately justifrcation or information for the request based on the cu¡rent Official Plan policies
or associated Official Plan amendment.
9. Does the proposed amendment remove land from an area of employment?No
If so, attach separately justification or information for the request based on the current Official Plan policies
or associated Official Plan amendment.
10. Description of proposed development for which this amendment is requested (i.e. permitted uses'
buildings or structures to be erected. (Be Specific)
To permit construction of new dwelline on Droperty in future
New dwellins must comnlv with all provisions of the zonins bv-law
For any proposed buildings or structures on the subject lands provide the following information:
Type Front Lot Side Lot Line Rear Lot Line Height Dimensions
Line Setback Setbacks Setback
11. Services existing or proposed for the subject lands: Please indicate with a y'
'Water Supply Existing Proposed
Municipal Piped Water Supply ( ) ( )
Private Drilled Well ( ) (/)
PrivateDugWell ( ) ( )
CommunalV/ell ( ) ( )
Lake or other Surface Water Body ( ) ( )
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 80 of 171
Municipalþ of Bayham Zoning By-law Amendment Application
Other ()()
Page 5
Sewage Disposal
Municipal Sanitary Sewers
Individual Septic System
Communal System
Privy
Other
()()
()()
Existing
()
()
()
Proposed
(VJ
()
()
Note: If the proposed development is on a private or communal system and generate more than 4500
litres of eflluent per da¡ the applicant must include a servicing options report and a hydrogeological
report.
Are these reports att¿ched?
If not, where can they be found?
Storm Drainage
Provisions: Existing drainage
Proposed Outlet:
12. How will the property be accessed?
Provincial Highway ( ) County Road ( ) Municipal Road - maintained all year ( )
MunicipalRoad-seasonallymaintained( ) Right-of-way( x) Water( )
If access is by water, do the parking and docking facilities exis! and what is the nearest public road?
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 81 of 171
Municipality of Bayham ZoningBy-law Amendment Application
13. IIas the subject land ever been the subject ofan application under the Planning Äct for:
Plan of Subdivision ( ) Consent ( )
Zoning By-law Amendment ( ) Ministers Zoning Order ( )
If yes to any of the above, indicate the file number and status of the application.
Page 6
14. How is the proposed amendment consistent with the Provincial Policy Statement 2005?
Yes
15. Äre the subject lands within area designated under any Provincial Plan(s)? If úhe answer is yes, does
the proposed amendment conform to the Provincial Plan(s)?
17. The Owner is required to attach the following information with the application and it wilt form part
of the application. Applications will not be accepted without the following.
(a) A sketch based on an Ontario Land Surveyor description of the subject lands showing
. the boundaries and dimension of the subject lands;
. the location, size and type of all existing and proposed buildings and structures, indicating
ttreir setbacks from all lot lines, the location of driveways, parking or loading spaces,
landscaping areas, planting strips, and other uses;
. the approximate location of all natural and artificial features (buildings, railways, roads,
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 82 of 171
Municipal ity of Bayh am Zoning By-law Am endment App lication PageT
watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, wells
and septic tanks) that are on the subject lands, adjacent to the subject lands, or in the
opinion of the applicant may affect the application;
. the current uses of the land that is adjacent to the subject land;
. the location, width, and name of any roads within or abutting the subject land, indicating
where it is an unopened road allowance, a public traveled road, a private road, or a right-of-
\¡/ay;
. the location of the parking and docking facilities to be used (if access will be by water
only);
. the location and nature of any easement affecting the subject land.
(b) Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation
Authority and Ministry of Transportation (if applicable).
(c) If a private se\ryage system is necessary, pre-consultation with the Chief Building Official is
required about the approval process
18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written
authorization must accompany the application. If the applicant is a corporation acting without an
agent or solicitor the application must be signed by an officer of the corporation and the seal if any
must be affixed.
19. Additional Information as required by Council
20. If this application is to accommodate the consent of a surplus farm dwelling, please provide the
following information:
Date surplus farm dwelling was erected:
Please provide the assessment roll number, location, and zoning of the farm parcel with which the subject
lands is being consolidated.
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 83 of 171
Municipality of Bayham ZoningBy-law Amendment Application
I / We, David Roe , of the
Narne
, in the county of Norfolk
Municipaliy Name
that I am the Agent acting for the Owner
Page 8
1'osrr/f orvnship/C i!'/V illage etc.
, do solemnly declare:of
(r)
Cìountv Narue
(ii)that to the best of my / our knowledge and belief, all of the information and statements given in
this application and in all exhibits transmitted are true.
that I /we hereby appoint to act as an Agent on my/our behalf in all
aspects of this application.
And I / We make this solemn declaration conscientiously believing it to be true, ¡nd knowing that it is of the
same force and effect as if made under oath, and by virtue of the "Canada Evídence Act".
DECLARED BEFORE ME at the:
Owner / Agent
(iir)
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 84 of 171
AUTHORIZATION
To: Municipality of Bayham
Description and Location of Subject Lands:
Concession I oart Lot 23 Bavham
lM/e, the undersigned, being the registered ownerþ) of the above lands hereby
authorize:
David Roe of Norfolk County to act as Agent on behalf of the Estate of George
Stanley Moore
(1) make an application on my behalf to the municipality
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material required by municipality relevant to the
application.
Please Print Names in Block Letters Below Signatures
Dated at the
this ¿6F dayof Ð&,
Signature of Witness
P.a.4 .
Signature of Owner
Signature of Owner
Signature of Owner
Signature of \Mtness
Signature of Witness
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 85 of 171
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 86 of 171
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Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 87 of 171
Memorandum
lBl Group
203-350 Oxford Street West
London ON N6H 1T3 Canada
tel 5194727328
fax 5'194729354
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date January20,2010
Project No 3/,04470
Steno dd
Estate of George Stanley Moore - Application for Rezoning - Part Lot
23, Concession 8, Hamlet of Eden (Gray St)
1.We have completed our review of the application to amend Zoning By-law No. 245È2003
of the Municipality of Bayham, submitted on behalf of the Estate of George Stanley Moor
in support of their proposal to rezone an existing landlocked 2790 m2 (0.69 acres) portion
of land south of Eden Line and east of Gray Street, in the Hamlet of Eden. The subject
lands are designated 'Hamlets' in the Offìcial'Plan, and zoned Hamlet Residential (HR) in
Zoning By-law No. 245G2003.
The subject lands are a triangular shaped parcel of land that is bordered on the west side
by the Otter Valley Utility Corridor (former railway), which separates the lands from the
nearby open municipal road (Gray Street). The corridor is jointly owned by the
Municipality of Bayham and the Town of Tillsonburg and is used for overhead power lines.
The subject lands are currently vacant, but previously housed a dwelling which was
accessed through a legal access under the Railway Act. Surrounding land uses consist
of residential lots within the hamlet to the east, west, and north, and open agricultural
fields to the south outside of the hamlet boundary. The subject lands include mature trees
and hedgerows on all sides.
The applicants are seeking rezoning to legalize the rightof-way that previously exísted
under the Railway Act, but was never placed on the title of the lands. The requested
rezoning is to permit a lot with zero (0.0) mehes lot frontage, where 20.0 metres is
required. Requirements for lot frontage in the HR Zone are intended to provide for
suitably sized and shaped residential lots to accommodate both vehicular access and
typical dwelling building footprints. ln addition, they should provide suitable distances for
emergency access and street visibility.
2.
lBl Group is a group of firms prov¡ding professional services and is aff¡liated with lBl Group Architects
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 88 of 171
5.
lBl Group Memorandum
Municipality of Bayham - January 20,2010
4. Section 4.18 of the Zoning ByJaw states that
"except as hereinafter prov¡ded in this ByJaw, no peìson shall erect a
building....and no person shall use any land....untess the lot or parcel
...abuts or fronts on a publíc sfreef or public road, and is maintaÍned
by such authoríty in such a manner so as to permít its use by
vehícular traffic."
As such, an amendment is required to permit a minimum lot frontage of 0.0 metres,
should these lands ever be used or developed. Our analysis of the situation is as follows:
o The subject lands have been in existence since the 1870's and have had
legal access under the Railway Act likely since this time, and as indicated by
the Plan provided from 1913. In addition, they have housed a dwelling in the
past. Provided there are no documented incidents with respect to the access
of these lands, we would ascertain that the lands could be used for similar
purposes in the future.
o The subject lands front onto a publicly owned parcel of land (utilíty corridor)
which separates it from the opened public right+f-way (Gray Street). ln
essence, it is blocked from public lands, by other public lands, which allows
for issues related to legal access to be dealt with through the public realm,
without the requirement of a private third party.
. Gray Street provides nearby private driveway access and includes a large
travelled area to accommodate adequate emergency, snow, and garbage
vehicle turnaround.
Based on our review of the Offìcial Plan and Zoning By-law we have no objection to the
proposed amendment subject to the following:
. That the Municipal road superintendent be satisfied with the adequacy of
Gray Street to accommodate a driveway in its proposed location;
. That the Municipality and the Town of Tillsonburg are satisfied with the legal
easement in terms of its location, width, and conflict with other legal uses of
the utility corridor.
o That the applicants obtain a legal easement to the subject lands through the
Elgin Land Division Committee prior to any rezoning.
6.
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 89 of 171
lBl Group Memorandum
Munic¡pal¡ty of Bayftam - January 20,2010
7. We would recommend an easement in favour of the subject lands that is located at a site
deemed adequate to access Gray Street without the need for any improvements, and at a
width of 20 metres to satisff the intent of the HR Zone. In no case, should the easement
be less than 6 metres, which is considered a minimum suitable width to accommodate
emergency vehicles onto the subject lands.
7¿t4
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J:\34ry1!470 f\roore\PTMmoore2o1 0{'l-20.dæU010{1 -22\DD
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 90 of 171
TIIE CORPORATION OF THE
MI]NICIPÂLMY OF BAYIIAM
BY-LAW NO.7-579-2010
MOORE
BEING A BY-LAW TO AMEND BY-LAW No.7A56-2003, AS AMENDEI)
WHEREAS the Council of the Corporation of the Municipalþ of Bayham deems it necessary to amend
Zonng By-law No. 7A5 6-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THA.T By-law No. 7A56-2003, as amended, is hereby further amended by amending Schedule "D",
Map No. 2, by deleting from the Hamlet Residential (Iß) Zone and adding to the site-specific Hamlet
Residential (HR-5 þl) Zone, those lands which a¡e outlined in heavy solid lines and marked HR-5 þl
on Schedule "¡r'to this By-law, which schedule is attached to and fonns part of this ByJaw.
2) THAT By-law No.7A56-2003, as amended, is hereby further amended by adding the following new
subsection to section 12.4 - Exceptions - Hamlet Residential (IIR) Zone:
*w.
12.4.5.L Defined Area
IIR.-S (h) as shown on Schedule *4", Map No. 34 to this bylaw;
12.4.5.2 Minimum Lot Frontage
0.0 metres
12.4.5.3 Holdine Provisions
The holding "h" provisionmaybe removed upon:
a. Legal access to the lands through a registered easeme,nt on the
abutting westerþ lands; and
b. A development agreement withtheMunicipalityfortheprovisionof
a suitable driveway location, and the provision of municipal
services."
3) TmS ByJaw comes into force:
a) Where no notice of objection has been fi.led with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 91 of 171
2'579-2010 Moore Page2
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Onta¡io
Municipal Board.
READ A FIRST TIME TIIIS 20{'DAy OF May 2010.
READ A SECOIYD TIME THIS 20ú' DAy OF May 2010.
READ A TrrrRD TIME AÌID F'rNALLY PASSED THIS 20û DAy OF May 2010.
MAYOR CLERI(
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 92 of 171
This is Schedule "A" to By- ow
No. 2579-2010, possed the 20ih
doy of lr,loy 2010.
MAYOR CLERK
MUNICIPALITY OF BAYHAM
SCHEDULE 'D'
150m 300m
Lrr
J
Scole 1 : 7,500 'oE#fi'-l@l
Staff Report D2010-13 regarding Moore Rezoning - Draft By-
law Z579-2010. File: D14
Page 93 of 171
Page 94 of 171
1
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Date: May 20' 2010
FROM: Drainage Superintendent File: 809 Smith Drain Branch 7
SUBJECT: Smith Drain Branch No.7 Report: DR2010-008
Purpose:
This report is to recommend the accçtance of the lowest complete tender bid for the provision
of drainage works for the Smith Drain Branch No.7.
Bacþround:
On April l, 2010, final reading was given to Provisional By-Law #2010-011 that provided for
the construction of the Smith Drain Branch No. 7 located in the Municipality of Bayham. The
estimated total cost of construction was $42,200.00. Council also authorized staff to proceed
with the construction tender process.
Tender Forms were prepared by the Engineers, Spriet Associates. The Tender Invite Notice
provided for a closing date of May 10,2010 at 12 noon. The following tenders were received by
closing:
l. VanBree Drainage & Bulldozing Ltd. (received Tender Form & certified cheque in the
amount of $3,970.00 on May 10, 2010 at 10:40 am.) tender in the amount of $39'616.50
(including GST), to commence work on or before June 20, 2010 and complete by
August 30, 2010;
2. A. G. Ilayter Contracting Ltd. (received Tender Form, & certified cheque in the amount of
$3,940.00 on May 10, 2010 at lI:34 am.) tender in the amount of $391354.00 (including
GST), to commence work on or before May l7 ,2010 and complete by June 30, 2010;
Staff Comments:
The engineer's estimated cost for the construction of the works as contained within the report is
$42,200.00. Section 59 (l) of the Drainage Act states that where the contract price exceeds
133% of the engineer's estimate of the contract price, Council of the initiating municipality is
required to call a meeting to deal with the necessary modifications. As the tendered amounts do
not exceed l33yo, the contract can be awarded.
Staff Report DR2010-008 regarding Smith Drain Branch No. 7.
File: E09
Page 95 of 171
Staff Report DR20 I 0-004
13 May 2010
Recommendation:
"TIIAT Staff Report DR2010-008 be received;
AND THAT Council accept the tender for provision of drainage works set out in the Form
of Tender for the Smith Drain Branch No. 7, as submitted by A.G. Ilayter Contracting Ltd,
in the amount of $391354.00 (including GST), with work to commence on or before Js.[,ay 17,
2010 and to be fully completed on or before June 30, 2010;
AND TIIAT By-law 2010-049 authorizing the execution of contract documents be
presented to Council for enactment."
Respectfully submitted Reviewed By
Staff Report DR2010-008 regarding Smith Drain Branch No. 7.
File: E09
Page 96 of 171
THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM
BY-LAW NO. 2010-049
BEING A BY-LAW TO AUTHORIZE THE MAYOR AND CLERK TO
E)(ECUTE AN AGREEMENT WITII A.G. IIAYTER CONTRACTING
LTD. FOR THE PROVISION OF DRAINAGE WORK^S FOR TITF', SMITH
DRAIN BRANCII NO. 7 IN TIIE MT]NICIPALITY OF BAYIIAM
PURSUANT TO PROVISIONS OF TIIE DRAINAGE ACT, CIIAPTER
D.17, R.S.O. 1990 AS AMENDED.
WIIEREAS the Council of the Municipality of Bayham dee,rns it expedient to authorize
the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality,
for the provision of drainage works of the Smith Drain Branch No. 7 based on and in
accordance with the terms and conditions of the tender accepted;
AND WIIEREAS the Corporation of the Municþality of Bayham (the "Municipality')
desires to enter into an agreement with A.G. Hayter Contracting Ltd. for construction of
the Smith Drain Branch No. 7 in accordance with the Contract as prepared by Spriet
Associates;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as
follows:
1. TIIAT the Municþality ørter into and execute an Agreement with A.G. Hayter
Contracting Ltd. for construction of the Smith Drain Branch No. 7 in accordance
with the Contract attached hereto as Schedule"N'and forming part of this By-
Law;
2. THAT the Mayor and the Clerk of the Municipality are hereby authorized and
directed onbehalf ofthe Municþalityto execute all documents as maybe
required to give effect to these presents.
3. TIIAT this by-law shall come into full force and effect upon final passing.
READ A FIRST SECOND AND TIIIRD TIME AND FINALLY PASSED THIS
2OTH DAY oF MÄY 2010.
Mayor
Clerk
Staff Report DR2010-008 regarding Smith Drain Branch No. 7.
File: E09
Page 97 of 171
Page 98 of 171
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: May20,2010
FROM: Gerry LeMay, Manager Public'Works FILE: -l..rq fo rso
SUBJECT: Repairs to Carson Bridge Structure NUMBER: PW 2010-05
Purpose
This report is to present recommendations from the Manager of Public Works regarding the tender
from Carlington Construction Inc. of Stoney Creek regarding the repairs required to Carson Bridge
within the Municipality of Bayham.
Background
Spriet Engineering Associates inspects the bridges within the Municipality every second year as
outlined by the Province of Ontario. Council has shown a desire to rçair the bridges, which have a
BSI (Bridge Specific Information) number to any bridge, which require work. The Carson Bridge
has a BSI of 90, which is an indication work in required to bring the bridge back to an acceptable
level. The work which will be carried out on the Carson Bridge is as follows: repairing delamination
of the concrete deck, install end treatments, extend the drains to not allow water to fall onto the
bridge structure, waterproof the deck and repair the expansion joints. We feel we repairs now will
divert alarge expense in the not to distant future to rehabilitate this bridge.
Staff Comments
The Manager of Public Works indicates a preference to ensure the Carson Road Bridge is repaired
allowing access along Carson Road in the future. During the construction, which should start June 14
through the end of July the road will be closed to allow for repairs to the bridge. Carlington
Construction Inc. have placed a bid of $ 78,750 plus taxes to complete the project. Repairs to this
bridge are under the lnfrastructure grants started in2009. Under Strategic Priorities Goal # 2 (Ensure
reliable, well maintained and secure infrastructure) subsection 3 we have meet this parameter of the
priorities with this By-Law ensure a standard system for the Municipal roadways.
Attachments
1. Summation of Bid Results
2. Draft By-Law No. 2010 -048 To authorize the execution of an agreement with Carlington
Construction of Stoney Creek Ontario to execute repairs to the Carson Road Bridge.
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT By-Law No. 2010-048 to authorize the execution of an agreement with Carlington
Construction Inc of Stoney Creek Ontario to execute repairs to the Carson Road Bridge be presented
to Council for enactment.
Respectfu lly submitted,
I
Gerry
Staff Report PW2010-05 regarding Repairs to Carson Bridge
Structure. File: T04
Page 99 of 171
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2010-048
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BETWEEN THE MUNICIPALITY OF' BAYTIAM AND CLARINGTON
CONSTRUCTION INC. X'OR CARSON ROAD BRIDGE REPAIRS
WHEREAS the Municipality of Bayham issued a Request for Tenders to undertake repairs to
the Carson Road Bridge.
AND WIIEREAS Clarington Construction Inc. submiued its tender dated May 10, 2010 to
undertake such works.
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems in
necessary and expedient to accept the tender as submitted by Clarington Construction Inc.
NO\il THEREFORE THE COI]NCIL OF THE CORPORATION OX'THE
MU¡IICPALITY OF BAYTIAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute an
Agreement between Clarington Construction Inc. and the Municipality of Bayham to
complete the Carson Road Bridge repairs in accordance with the tender dated May 10,
2010, at a cost of $78,750 exclusive of taxes.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2OTH
DAY OF MAY 2010.
MAYOR CLERK
Staff Report PW2010-05 regarding Repairs to Carson Bridge
Structure. File: T04
Page 100 of 171
-t
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Administrator
SUBJECT: Road Closure Application - Lots 10 and 11
DATE: }l4ay 17,2010
FILE:
Concession 3 NUMBER: PR20l0-04
Purpose
This report is to further consider closing and conveying a portion of the unopened road allowance
between Lots 10 and 11 in Concession 3.
Background
In November 2009, Council considered staff report PR2009-17, regarding application from an
abutting property owner to close and convey a portion of the unopened road allowance between
Lots 10 and 11 in Concession 3. After consideration, Council adopted the following resolution:
THAT staff be directed to initiate required procedures pursuant to the Municipal notice byJaw to
close a portion of the unopened road allowance between Lots l0 and I I in Concession 3 provided
the applicønts pay required expenses, and that upon closure ofthe road, the lands be conveyed to
the abutting property owners at appraised value.
Since that time, staff discussed an appraisal with the applicant, and suggested a very recent
appraisal of similar lands (an earlier road allowance closure) identifred a value of $3,500 per acre.
It was generally agreed this would form a suitable basis for this conveyance, and avoid some
additional expenses. A survey ofthe subject lands has also been acquired.
Staff have also proceeded with advertisement in the local newspaper (Aylmer Express) on May 5,
2010, and notice to abutting property owners and area utilities, in accordance with the municipal
Notice By-law. The Notice advises that Council will consider the closure at its May 20, 2010
meeting.
Staff Comments
In addition to the applicant, staff have also had some discussions with the second abutting property
owner regarding to this closure. Mr. Chaleyssin has indicated that he would wish to acquire that
portion of the road allowance that abuts his property, at the suggested cost of $3,500 per acre plus
50%o of the related survey work and involved legal fees. No other individuals have commented at
the time of drafting this report.
Since the subject unopened road allowance does lead to the Otter Creek, staff have made inquiries
with Public Works and Govemment Services Canada regarding any required consent from the
Government of Canada. This department has confirmed they have no objections to the closure.
Other agencies that have provided comment offer no objections as well.
At this meeting (May 20,2010), Council may accept any written comments and will hear from any
person that claims their lands will be prejudicially affected by the closure.
Staff Report PR2010-04 regarding Road Closure Application -
Lots 10 and 11, Concession 3. File: T09
Page 101 of 171
2
After affording the opportunity for persons to address the matter, Council may determine if it
wishes to proceed.
Attachments
l. Copy ofNotice of Road Closing
2. Draft By-law No. 2010-050, being a byJaw to stop up, close, and convey part of the road
allowance between Lots l0 and I I in Concession 5 and Concession3.
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Recommendation
THAT ByJaw No. 2010-050, being a bylaw to stop up, close and convey part of the road
allowance between Lots 10 and I I in Concession 3 be presented to Council for enactment.
Submitted by,
Staff Report PR2010-04 regarding Road Closure Application -
Lots 10 and 11, Concession 3. File: T09
Page 102 of 171
TIIE CORPORATION OF THE
MT]NICIPALITY OF BAYIIAM
BY-LAW 2010-050
BErNG A BY-LAW TO STOP IIP, CLOSE AI\D COiYVEY
PART OF' THE TJNOPENED ROAD ALLOWANCE
BET\ilEEN LOTS 10 AND 11 CONCESSION 3, BEING
PARTS l AND 2 PLAI\I 11R.9217.
WHEREAS Section 1l of the Municipal Act, 2001, S.O. 2001, c.25 as amended provides
that a lower tier mturicipality may pass by-laws respecting Highways, including parking and
traffrc on highways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municipalþ has the
capacity,rights, powers, and privileges of a natural person for the pulpose of exercising its
authority under this or any other Act;
AND \ilHEREAS Section 34 Q) of the said Mturicipal Act provides that a by-law
permanently closing a highway shall not be passed without consent of the Government of
Canada if the highway abuts on land, including land covered by water, owned bythe Crown in
right of Canada;
AND \ilHEREAS consent of the Government of Canada pursuant to Section 34 (2) of the
Municipal Act,200l, S.O. 2001, c.25 has been received by letter dated February 22,2010;
AND \ilIIEREAS notice of intent to pass this By-law has been published once in the Aylmer
Express, a newspaper of general circulation to the area;
A¡ID WHEREAS the Council of the Corporation of the Municipality of Bayham has heard in
person, or by counsel, solicitor or agent, all persons claiming that their land will be
prejudicially affected by this ByJaw and who applied to be heard;
AIYD WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
expedient to stop up, close and convey those parts of the road allowance between Lots 10 and
1 I in Concession 5, designated as Pa¡ts I and2 on Plan llP.-9217, and to convey such parts to
the adjoining land owners.
TIIEREFORE TIIE COUNCIL OF THE CORPORATION OF TTM MUNICIPALITY
OF BAYTIAM ENACTS AS FOLLOWS:
1. THAT upon and after the passing of this By-law those portions of the unopened road
allowance described as Part of the road allowance between Lots l0 and 1l Concession 3 in
the Municipalþ of Bayham, County of Elgin, (Geographic Township of Bayham),
designated as Parts I and2 on Plan llR-92I7, be and are hereþ closed and stopped up.
2. THAT part of the said unopened road allowance described as Part of the road allowance
between Lots 10 and l1 Concession 3, in the Municipality of Bayham, Coturty of Elgin,
(Geographic Township of Bayham), designated as Parts I on Plan IIP.'9217 shall be
conveyed to Underhill Farms Ltd for consideration in the amount of $9730 plus
reimbursement of legal, advertising, survey, and appraisal costs.
Staff Report PR2010-04 regarding Road Closure Application -
Lots 10 and 11, Concession 3. File: T09
Page 103 of 171
3.THAT part of the said unopened road allowance described as Part of the road allowance
between Lots l0 and 1l Concession 3, in the Municipality of Bayham, County of Elgin,
(Geographic Township of Bayham), designated as Pan 2 on Plan llP.-9217 shall be
conveyed to Jean Chaleyssin for consideration in the amount of $4445 plus reimbursement
of legal, advertising, survey, and appraisal costs.
TTIAT the Mayor and Cterk of The Corporation of the Municipality of Bayham be and they
are hereby authorized and directed to execute such deeds or other documents as may be
necessary to effect conveyances of those parts of the said road allowances described herein
and which have been stopped up and closed.
THAT this byJaw shall be registered in the Land Regisûy Office for the Regisûry Division
of Elgin, (No. 1l).
READ A X'IRST, SECOND AND THIRD TIME AND FINALLY PASSED this 20th day
of May,2010.
MAYOR CLERK
Staff Report PR2010-04 regarding Road Closure Application -
Lots 10 and 11, Concession 3. File: T09
Page 104 of 171
From:0EYf,To:15198663884 05/11/2010 l5:23 *048 P.002/002
Þontario
c t3
May 11,2010
Municipalityof Bayham
9344 Plank Road, PO Box 160
Staffordville, ON
NOT lYO
To Whom ltl"lay Concern:
The Ontaio Early Years Centre would like to obtain park pømits to use geelr space in
orderto b'ring our ûoe progtam "summerPark Program" inÍo the Sfraffordville
CommunityPark again this summer. The program would run on Fridaymomings
commencing July 9, 2010 until August 27,20L0 from 9:30-11:30 am (weather
permitting). Webring our o\ilrl zupplies and do not require any spec'ial equipme,nt
By bringing our progrm. 1s rhis public area agaiq we hope to increase exposure to the
commrmity so that families can benefit from the prograrns that we offer. We cuffentty
arerunning aprogram from StafforilvilloPublic School during the school months.
If you have any questions or conc€ms, please contact me at (519) 637-9496, exL 242.
Thank you in advance for yout assistance.
Program Superrrisor, Ontario Early Years Centre Elgin-Middlesex-London
Correspondence dated May 11, 2010 from Ontario Early Years
Centre Elgin-Middlesex-London regarding "Summer Park
Page 105 of 171
Page 106 of 171
3
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO:Mayor & Members of Council
FROM: Bill ltuifton, Chief Building Official
SUBJECT: Building Bylaw Amendment - Security
Deposits
DATE: }l4ay20,2010
FILE: P-10
NUMBER: P-2010-005
Purpose:
This report is written to advise Council of an existing ongoing situation regarding building
permits, inspections and occupancy of buildings, and to suggest a method to deter this situation.
Backsround:
What is of concem is that builders and specifically owner/builders who obtain building permits
for their building construction projects are failing to obtain final inspections. This situation is not
unique to Bayham, but is prevalent throughout the building industry.
An example is a person obtains a permit to construct a new home for personal use. The building
permit is obtained; the mandatory inspections are carried out up to and including occupancy. The
Ontario Building Code allows occupancy of partially finished buildings provided certain
elements are completed. The occupancy inspection is carried out with the usual list of items not
completed, and the building is occupied. Time progresses and the person then sells the house
without first obtaining a final inspection; the building is still incomplete and the permit is still
open. The person purchasing the house hires a lawyer to ascertain clear title and relies on Title
Insurance to cover any inconsistencies. The result is an incompleted building has changed
ownership and still has outstanding Building Code items to be completed. The municipality has
no chance prior to purchase to inform the purchasers of this situation since their lawyer only asks
the municþality for a tax certificate and does not request any further information that we would
share such as the zoning of the property, the fact that the building has not had a final inspection
and a list of the outstanding items from the occupancy inspection that have not been completed.
Staff Report P2010-005 regarding Building By-Law Amendment
- Security Deposits. File: P10
Page 107 of 171
StaffReport P-2010-005
Staff Comments:
What some other municipalities are doing and it appears to be quite successful in getting final
inspections, is that they are requiring a security deposit, or a builders deposit at permit
application that is fully refundable upon successful completion of the required final inspection.
This deposit is substantial enough so that the permit holder will want their deposit back.
The Town of St. Marys has a security deposit of SYo of the construction value up to a maximum
of $1000.00. This is applied to all types of buildings.
The Township of South-West Oxford has a Builders Deposit of $1500.00 which is applied to all
new homes and to all Engineered Buildings.
It is proposed to do something similar as described above by revising the Building By-Law to
add a clause requiring a security deposit large enough to make it advantageous to obtain final
inspections for the building projects in Bayham. It is suggested to make the deposit applicable to
all new dwellingunits, all Engineered Buildings, and to all buildings with a construction value of
$100,000.00 or greater. The suggested deposit would be $1500.00.
Recommendation:
1. That staff report # P 2010-005 regarding a proposed building by-law revision be
received.
2. AND TIIAT Council directs staff to amend the "Building By-Law" to make provisions
for a Security Deposit.
3. AND TIIAT a draft by-law of the "Building By-Law" be prepared for enactment by
Council.
Respectfully submitted,
Chief Buildin g OffÌcial
Staff Report P2010-005 regarding Building By-Law Amendment
- Security Deposits. File: P10
Page 108 of 171
2009j1.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 05/06/201 0
05/06/2010 2:23PM
000011 929681 oNTARTO LTD
reimburse credit 2OO9 VACANCY REBATE C4,12912010 I 1,487.27 008443
Cheque Amount - 1,487.27
OOOO42 ACU-TEC INSPECTION & SERVICE LTD
2010139 ANNUAL INSPECTION 04t1412010 I 1,048.69 008444
Cheque Amount - 1,048.69
000049 AMcTozoNEl
spring mtg SPRING ZONE MEETING O4t3Ot2O1O I 150.00 008445
Cheque Amount - 150.00
001337 AROUND ABOUT BAYHAM
ad - preparedness EMERGENCY PREPAREDNESS OS|OUAO1Ù I 3'|.50 008446
Cheque Amount -31.50
OOOO91 BARRYR.CARD
21201T33 LEGALSERVICES
21201+33 LEGALSERVICES
Cheque Amount - 229.95
001521 CIá|MSPRO lNC.
3382G098166 CSINOS CLAIM O3\OU2010 I 1,138.s0 008448
Cheque Amount - 1,138.50
OOOIOO CORPORATE EXPRESS
24386221 LEGAL SIZE FILES O2lÙ',ll2010 I 1 1 1.64 008449
24140113 LEXMARK CARTRIDGES O2lO8l20'lO I 135.64 008449
Cheque Amount - 247.28
000229 DANCE SEV\rER CLEANING INC
11338 FLUSH DRAIN - OAK ST 0410812010 I 330.75 008450
ChequeAmount- 330.75
001670 DAVE & CRYSTAL BERGEN
reimburse credit CREDIT ON WATER ACCOUNT 0413012010 I 75.00 008451
Cheque Amount - 75.00
OOO282 ED BRADFIELD
payroll
000284 ED ROLOSON
payroll
0st0612010 I 428.81 008r'.52
Cheque Amount - 428.81
PAYROLL 05/06/2010 I 2,677.85 008453
Cheque Amount - 2,677.85
001366 FAMILY FUNTIME PUBLISHING
W-2010.277 ONLINE DIRECTORY 0412712010 I '156.37 008454
o5to3t2010 I 153.30 008447
05t0312010 I 76.65 00u47
PAYROLL
Page 1
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 109 of 171
2009j1.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 05/06/201 0
ChequeAmount- 156.37
001288 FARMINGTON MECHANICAL INC.
007687 REPL-ACE DAMAGED VENTS 0413012010 I 1,219.32 008455
Cheque Amount - 1,219.32
OOO334 FASTENALCANADA
ONTIS34O42 SUPPLIES
ONTIS34O93 GLOVES
ONTIS34I2O SUPPLIES
ChequeAmount- 103.91
OOO357 G& K SERVICES CAA¡ADA INC
1518546982 SHOP TOV\IELS, FLOOR MATS 0/,n912010 I 178.94 008457
Cheque Amount - 178.94
001672 JGM CONSULTING
2010-016 CONSULTING SERMCES 0413012010 I 37s.00 008458
ChequeAmount- 375.00
000506 KIM HUSTED SUR\ÆYING LTD
Job 1G8921 LOTS 10AND l1 CON 3 0412212010 I 2,673.75 008459
Cheque Amount - 2,673.75
OOO51O KI.ASSENAUTO PARTS
FUSE HOLDER, CONNECTOR 0'4'|OU2010 I 12.77 008460
0410812010 I 7.52 008460
0ø.t0912010 I 7.83 008460
o4t09t2010 I 12.83 008460
0411212010 I 9.06 008460
0412012010 I 8.50 008460
0412912010 I 78.87 008460
Cheque Amount -137.38
PAYROLL 05t0612010 I 579.24 008461
Cheque Amount - 579.24
EAST PIER INSPECTION 0111412010 I 't,260.00 008462
1-52459
1-5248',1
1-52547
1-52594
1-52715
1-53558
1-t4351
OO147O LEANNWALSH
payroll
001673 MIKE GOLDING
I 108304
BLADE BOXES
SHIELDS
FILTER
TUBES, PLUGS
SPARK PLUGS
BOOSTER CABLES
04t20t2010 I 2.01 008456
0/,t21t2010 t 26¡4 008456
o4n2J201Ù I 75.46 008456
05/06/2010 2:23PM
Gheque Amount - 1,260.00
000623 MUNICIPALITY OF BAYHAM
April'1O petty APRIL'1O PETTY CASH 0413012010 I 120.11 008463
Cheque Amount - 120.11
001480 NEWRO SALES (2004)LTD
66725 REMOVE STATOR ON ABS pUMp 04t16t2010 I 1,008.53 008464
Page 2
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 110 of 171
04t23t2010 I 22.47 008466
Cheque Amount - 22.47
OOO783 ROYAL FENCE LIMITED
42074 CEDARS, POST DRTVER, TRUCKS 0412112010 I 1,573.09 008467
Cheque Amount - '1,573.09
000806 SGSCANADAINC
r04198r8
2009.11.27 6.3 9050
000647 NORFOLK DISPOSAL SERVICES
133106 GARBAGE DISPOSAL
OOO727 PUROIATOR COURIER LTD
408341052 COURTER SERVICE
LAB FEES
10419819 láB FEES
10419820 l-AB FEES
10419822 LAB FEES
10419823 l-AB FEES
'f 0420199 ráB FEES
10421023 LABFEES
Cheque Amount- 1,008.53
04t30t2010 I 37,705.30 008465
Cheque Amount - 37,705.30
04t27t2010 I 646.80 008468
0412712010 I 252.00 008468
c/'12712010 I 623.70 008468
04t27r2010 I 618.45 008468
04t2712010 I 172.20 008468
0412712010 I 63.00 008468
04t28t2010 I 172.20 008468
ChequeAmount- 84.00
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 05/06/2010
05/06/2010 2:23PM
Cheque Amount - 2,548.35
000870 TBSC
2783 MOTOROI.AREPAIR 0210112010 I 128.82 008469
Cheque Arnount - 128.82
001669 THE V\IEEKLY NEWS
3336 AD IN SPRING BRIDAL
OOO889 TILLONCA FI.AGS & FLAGPOLES LTD
Mt2U2010 I 84.00 008470
1104653 FT.AGS 0412912010 I 247.47 00u71
Cheque Amount - 247.47
00157'I TOWN OF TILLSONBURG
985 pRtMER MOTOR, SHOP SUPPLIES 04t22t2010 I 707.49 008r'.72
Cheque Amount - 707.49
OOO913 TOWNSHIP OF MAIÁHIDE
10-04 FEBRUARY 2010 WATER 0412712010 I 30,541.36 008473
Cheque Arnount- 30,541.36
OO158O TOWNSHIP OF SOUTHWOLD
0412812010 I 30.00 008474
30.00
lnvoice ,eheque " Cheque
75 MEETING
Cheque Amount -
Page q
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 111 of 171
2009j1.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 05/06/2010
Cheque Amount -
o4130120't0 I
05/06/2010 2:23PM
560.98 008475
s60.98
740.25 008476
OOO925 TRILLIUM RAILWAY COMPANY
PCK1647 SIGNALS
OO152O UTIL-EQUIP MANUFACTURING INC
6782 I.ADDER INSPECTIONS
OOO953 VIENNAHOMECENTERLTD
04t3012010 I
34991 I
350034
350182
350204
350461
350497
350553
350625
350670
350698
BRUSHES,, POSTS
WOOD SCREWS, DRILL
PAINT, BRUSHES, SOCKET SET
SONOTUBES
SONOTUBES
POSTS
DUCTTAPE
POSTS
CONCRETE
COUPLERS, CONCRETE MIX
TREE REMOVAL
REMOVAL OF TREES
TREE REMOVAL IN CORINTH
Cheque Amount -447.82
4,121.25 008478
971.25 008478
656.25 008478
Cheque Amount -740.25
58.52 008r'.77
18.06 008ø'77
62.13 008r'.77
11.26 008r'.77
18.90 008/.77
119.09 008r'.77
6.20 008r'.77
69.34 008r'.77
18.04 008r'.77
66.28 008r'.77
0410712010
0411212010
0/'|1512010
0/'t1sl20'lo
0412?/2010
04t22t2010
04123120'to
0ø.12612010
04t27t2010
0412812010
OOO99O ZAP'S TREE AND I-AWN SERVICE
00001453
00001454
00001471
o4l26l20',to
0/.t26t2010
0412612010
Cheque Amount -5,748.75
Cheque Run Total -çß,744.30
Page
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 112 of 171
2009.11.27 6.3 9050
000564 LYNDA MILI-ARD
Pa!'roll
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Registér - 05/06/2010
05/06¿20't0 I
Cheque Amount-
Cheque Run Total -
05/06/2010
PAYROLL
2,865.96
Page
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 113 of 171
2009.11.27 6.3 90s0 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - OSl13l2O10
000009 843002 oNTARro rNc
1099 DELIVER GRA\ÆL 04t30t2010 I 436.59 008480
ChequeAmount- 436.59
OOOO42 ACU-TEC INSPECTION & SERVICE LTD
2010140 INSPECT L|FT EQUIPMENT 0411412010 I 482.79 008481
Cheque Amount - 482.79
0000¿14 ALISARAGGREGATES INC
20034153 GRANUI-AR A 04130120'10 I 1,2'16.85 00u82
Cheque Amount - 1,216.85
@0052 AMTELECOM COMMUNICATIONS
May 5198665521 MONTHLY TELEPHONE OSlO1l2010 I '1,305.07 008483
May0060257907 INTERNET - OFFICE 05lO1l2O1O I 85.00 008483
May0060341982 INTERNET- EDISON MUSEUM O5lO1l2O1O I 48.25 0084t13
MayO060408229 INTERNET - MARINE MUSEUM 05./0112010 I 48.25 008483
May0060493387 INTERNET - GARAGE O5lO1l2O10 I 28.30 008483
Cheque Amount - 1,5'14.87
001337 AROUND ABOUT BAYHAM
edison fest ad EDISON FEST 05/05/2010 I 103.95 00u8/'
ChequeAmount- 103.95
OOOO75 AYLMEREXPRESS
0000153355 ZONING AD c/'12912010 I 88.20 008485
0000153439 DTSCOVER BAYHAM BROCHURES 0413012010 I 1,127.74 008485
Cheque A¡irount - 1,215.94
OOOO81 AYLMERTIRE
0000063536 INSTALL TIRES 04/0s/2010 I 2,425.M 008486
00000æ477 lNsrALL TRAcroR TIRE cø,12912010 I 267.98 008486
Cheque Amount - 2,693.42
001675 BLACKRAYN IMAGING
lettering VINYL LETTERING
OOO141 CAIN'S AUTO SALES & SERVICE
Cheque Amount -
o5t10t20'to I 126.00 008487
126.00
04t1312010 I 289.30 0084{18
0412312010 I 76.42 008488
o4t26t2010 I M.o2 008488
0511312010 2:31PM
7920
7983
7990
LOF, ROTATE TIRES
LOF, ROTATE TIRES
LOF
Cheque Amount - 409.74
OOO154 CANADIAN KOOL WATER
2-2570 WATER BOTTLES 0412012010 I 58.00 008489
Cheque Amount -58.00
Page 1
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 114 of 171
2009.1',t.27 6.3 9050 MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- Obhgt2ll}
O5l13l2O1A 2:31PM
OOO175 CEDARSIGNS
18163 SIGNS 05/06/2010 t 232.43 008490
Cheque Amount - 232.43
o4t27f2010 I 644.00 008491
Cheque Amount - e14.00
a31262.010 I 105.08 008/,92
ChequeAmount- 105.08
OOO212 COUNTYOF ELGIN
1N000021860 POLICE SERVICES FORAPRIL Aþ72O10 I 59,570.¡16 008493
Cheque Amount - 59,570.46
OOO229 DANCE SEWER CLEANING INC
11339 CALTON L|NE CATCH BASTNS O4t19t2010 I r,653.75 008494
00152'1 CtA|MSPRO tNC.
33820-102121 CSINOS CLArM
OOOIOO CORPORATE EXPRESS
24770234 TONER
OOO245 DAYTRIPPING
4758 1/4 PAGE AD
000001 DPoc
postage0l6 POSTAGE
000284 ED ROLOSON
omltted payoll PAYROLL
OOO299 ELGIN PURE WATER
0000156921 MONTHLYRENTAL
001565 EMCOCORPORATTON
540257740 PARTS
OOO343 FI.AGS UNLIMITED
151606 BRIDGE BANNERS
001239 GREAT LAKES NEW HOLI-AND INC
Cheque Amount - 1,653.75
05t0st2010 I 462.00 008495
ChequeAmount- 462.00
0511312010 I r,050.00 008496
Cheque Amount - 1,050.00
05t10t2010 I 154.92 008497
Cheque Amount - 154.92
o5lo3t20'to I 106.58 008498
Cheque Arnount - 'læ.58
0412812010 I 542.63 008499
ChequeAmount- 179.49
05t04t2010 I 561.84 008501
Cheque Amount - 542.63
OOO339 FIRESERVICE MANAGEMENT LTD
4204',t't sutT CLEAN|NG o5to4t20'to I 179.49 008500
Cheque Amount - 561.84
Page 2
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 115 of 171
2009.11.27 6.3 9050
11547
503217
BELT
COMPLETE SERVICE - MOVVER
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 05/13/2010
05113120'10 2:31PM
Mt23t2010
0412112010
178.78 008502
1,791.99 008502
Cheque Amount -
OO1538 GROUND EFFECTS I.ANDSCAPE & DESIGN
288 CEMETERY CARE & MAINTENANC OSIO'II2O1O I
Cheque Amount -
001656 HARMS EXCAVATING LTD
20't000258 DOZERWORK FOR DRAIN NO I 0/,I3O|2O1O I
Cheque Amount -
OOO99I HORVATHAUTO PARTS
199981 QUICK BOND KIT, PARTS o4127t2010 I
oo*27 HyDRo oNE NET*'RKS rNc
cheque Amount -
May2524ù95021 UTILITIES - RICHMOND RD PUMP 0510312010 I
MayO0240 - 14793 UTILITIES - GARAGE 0510712010 I
May01181 - 23005 UTILITIES - INFO CENTRE 05103f2010 I
May0657l - ¡14066 UTILITIES - METER CHAMBER OSlO5l201O I
May12650 - 91004 UTILITIES - PUMP#tl 05/03/2010 I
May18850 -'12458 UTILITIES - PB LIBRARY 0510312010 I
Mayl8971 -44027 UTILITIES - METER CHAMBER 05/03/2010 I
May18971 -52001 UTILITIES - BOOSTER PUMP OSlO3l2OlO I
May2525O - 12302 UTILITIES - PB OPP OFFICE 05lO3l2O1O I
May28799 - 40004 UTILITIES - PUMP#1 0510312010 I
May34853 - 01007 UTILITIES - BEACH WASHROOMS 05/06/2010 I
May35795 - 43000 UTILITIES - PUMP#6 05/06/2010 I
May43850 - 12451 UTILITIES - PB CENTEN PARK O5lOgl201O I
May50250 -'12458 UTILITIES - MARINE MUSEUM OSlO3l-2010 I
May50370 - 20077 UTILITIES - VIENNA LIBRARY 05/06/2010 I
May56450 - 12330 UTILITIES - BOAT LAUNCH O5lO3l2O10 I
May62760 - 43000 UTILITIES - E.C.C. OSlOSl2OlO I
May6277O -20225 UTILITIES - VIENNA MEM PARK 05/06/2010 I
May75250 - 12272 UTILITIES - LIGHTHOUSE 05lO3l2O'lO I
May87770 -20012 UTILITIES - EDISON MUSEUM 0510312010 I
May93850 - 12278 UTILITIES - PB FIREHALL 05lO3l2O1O I
May93850 - 9'1019 UTILITIES - PUMP#7 0510312010 I
May93970 - 20342 UTILITIES - V.C.C. 0510312010 I
Cheque Amount -
001678 INGENIOUS SOFTWARE
1,333.50
1,611.75
1,970.77
1.333.50 008503
008504
008505
008507
1,611.75
100.18
100.18
408.09 008506
629.07 008506
48.17 008506
42.66 008506
151.96 008506
114.47 008506
M.æ 008506
92.06 008506
37.74 008506
252.26 008506
100.55 008506
749.86 008s06
76.51 008s06
104.87 008506
21.73 008506
51.37 008506
94.69 008506
93.37 008506
53.62 008506
66.45 008506
168.08 008506
29.50 008506
785.58 008506
4,217.56
5,428.50
,¡,, lnvoice Cheque
, Date Type Amount
3420 LICENCE,REPORTS,TRAINING O5I11I2O1O
Page
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 116 of 171
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - OSl13l201O
0511312010 2:31PM
Cheque Amount. 5,428.50
OOO518 l(WK KOPY PRINTING
25336 COPYPAPER
OOO235 LIPPERT&WRIGHT FUELS LTD.
0511212010 I 597.69 '008508
Cheque Amount -597.69
105576
105577
105578
106272
106213
106274
7703574
7703575
109497 WEATHERFORECAST
109659 WEATHERFORECAST
0410812010 1 1,054.02 008509
f/+toàt2o1o t 874.s2 oo8åoe
c/ltobt2olo I 1,798.55 ooSsog
fJ/'116t2010 I 672.il 008509
0/.11612010 I 900.64 008509
fJ/.12012010 I '1,124.13 008509
a412712010 I 1,129.05 008509
0/.t27t2010 I 76r.09 008509
oa28t20't0 I 315.00 008511
o3l3'v2010 I 3ís.00 008511
ULS DIESEL
DIESEL DYED ULSD
REG GAS
REG GAS
DIESEL DYED
ULS DIESEL
ULS DIESEL DYED
REG GAS
Cheque Amount - 8,314.34
001668 MARION ROGERS
F20'to-o14 cRtMtNAL RECORDS CHECK Ml14l201Ù I 25.00 008510
ChequeAmount- 25.00
001484 PELMOREX MEDIA INC.
ChequeAmount- 630.00
OOO7O4 PETERSPLUMBING
870 S.C.C. REPAIRS TO TOTLET 0412312010 I 68.25 008512
Cheque Amount - 68.25
OOO71O PORT BURWELL HOME HARDWARE
7779 LTGHTS 0/,12212010 I 20.32 008513
7788 BATTERTES 0412612010 I 12.51 008513
7789 BATTERTES 0/.12612010 I 10.17 008513
ChequeAmount- 43.00
OOO7I6 PRAXAIR DISTRIBUTION
08963521 CYLTNDER RENTAL 0413012010 I 27.55 008514
Cheque Amount -27.55
OOO738 RANDALLUNTCH
mileage MILEAGE 05/06/2010 r 36.90 008515
ChequeAmount- 36.90
OOO747 REID'S PRE-CAST CEMENT PRODUCT
7147 COUPLERS. TEES. BOSS 2000 04126120'tO I '1,165.94 008516
Cheque Amount - 1,165.94
Page 4
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 117 of 171
2009.11.27 6.3 9050
sponsorship
001418 TELUS
0'15894762022
10-01
OOO93O TSC STORES L.P.
I 81 030695
18104't730
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0511312010
0413012010 I
Cheque Amount -
04t07t2010 I
Cheque Amount -
tisrtotzo'to r
0511312010 2:31PM
288.75 008517
001532 RELISH ELGIN
423 I/2 PAGE AD
OO1 106 SIEMENS WATER TECHNOLOGIES
t0/,2267 B|OX|DE
OOO85O STRAFFORDVILLE MINOR BALL
3,875.90
't00.00
288.75
3,875.90 008518
008519
00852r
oo8522
0'15894762022',
DOLI-AR POOL SAVINGS
INTEREST
01589476202A2005876 CELL PHONE - p GROENE\ÆLD
o158%:762022t6171156 CELL PHONE - c LEMAY
01589476202216171294 CELL PHONE - C JOHNSTON
o1589476202U6197856 CELL PHONE -A SWANCE
01589476202U6365709 CELL PHONE - PB FIRE DEPT
015894762022t6365787 CELL PHONE - ROADS DEPT 1
01589476202216366178 CELL PHONE. STRAF FIRE DEPT
01589476202U6366198 CELL PHONE - E BRADFIELD
0't589476202U6366368 CELL PHONE - E ROLOSON
01589476202iJ63694& CELL PHONE - K KRUGER
0'1589476202?/æ89955 CELL PHONE - B BUTLER
015894762022r'9021249 CELL PHONE - ROADS DEPT
SPONSOR FUNDING
JANUARY 2O1O WATER
CHLORINE
FENCE POSTS
COMPLETE SERVICE
BRAKE AIR VALVE
ADJUST BRAKES
Cheque Amount -r00.00
-169.91 008520
't2.86 008520
196.20 008520
41.75 008s20
38.93 008520
9l:91 008520
M.86 008520
45.54 008520
44.86 008s20
388.98 008520
215.01 008520
51.13 008520
s.o1 008520
44.86 008520
0412712010
0412il2010
0412712010
04t27t2010
0412712010
04t27t2010
0412712010
0412712010
04t27t2010
0ø.127t2010
0ø,12712010
0412712010
0ø.t2712010
0412712010
c
I
I
I
I
I
I
I
I
I
I
I
I
I
001674 TITAN TRAILERS INC
IN23O67 BOX FOR FIRE TRUCK
OOO913 TOVVNSHIP OF MALAHIDE
Cheque Amount -
0/.t14t2010 I
1,100.99
1,695.00
Cheque Amount -
03112120't0 r
1,695.00
16,207.88
Cheque Amount -16,207.88
22.59 008523
762.19 008523
0411512010
0412312010
OOO957 VOTH SALES & SERVICE LTD
0000182714
00001 8271 I
0000182757
Cheque Amount -7U.78
1.627.39 008524
6'16.52 008s24
1r0.34 008524
0412812010
0412812010
0413012010
Page
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 118 of 171
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0511312010
O5lßn010 2:3lPM
008524
008524
008524
008524
LICENCE PIATE LIGHT
FIXAIR LEAK
SAFETY INSPECTION
GREASE FITTINGS, GREASE
Cheque Amount -
001676 ZOLL MEDICAL CANADA INC.
.140868 BATTERIES, TRAINER2 UNITS O5IO5I2A1O I
Cheque Amount -
Cheque Run Total -
4,427.08
2,926.70
2,926.70
130,499.34
Page
Cheque Register being Cheque #8443 to Cheque #8525 inclusive,
totaling $230,109.60 and Payroll Disbursements for the period
Page 119 of 171
80Rl', IIUNICIPALITY 0F BAYHAH
TOT PACKETS - 2
CURRENT
9 ,240.49
ADP CANADAPAYROLL TECHNOLOGIES
DÂILY UPDATE REPORTCOI{PANY TOTALS
ADJUST-CR CURRENT TOTAL
9 ,240 -49
L,889.29
4 ,572 .88
982.59
I6,685.05
35,L96.32
35,L96.32
ANALYSIS OF
I TEI{
HOURLY WORKPAYS
COURIER FEE
It0,49
51,881.37
It0.49
5.52
5r , 997.38
SERVICE CHARGES
UNITS CHARGE
11 L7.49
I 12. 00
RUN: HAY 4 2010 N0: C
PAGE: I20
GST REG: 1000574I3 RT0004
COÌ{PANY PAGE: 3
DEBIT DATE: l{AY 5,2010
DATE 0F PAY: HAY 7, zOLo
ADJUST-DR YTD ADJUST
ITEI{
PAYROLL RUNS
YTD TOTAL
75,596.33 FEDL TAX
NR TAX
PROV TAX
L6,O4L.A7 EI CONT
QPIP58,955.20 CAN PEN
QC PEN
QC HSF
8,4L8.26 ON EHT
HB HET
NL HAPSET
I39,0II.66 TOT STATS
CHEQUES
30I,533.52 DEPOSITS
US DEPS
50. OO DED DEPS
301,585.52 T0T NPAY
RRSP
RTI
440,394.98 T0T PAYRoL
I,35I.33 SERV CHRG
67.57 cST
PST
44I ,8I5.88 GRAND TOT
UNITS CHARGE
L 46.00
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PENqC PEN
QC HSF
ON EHT
I{B HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS I TS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
L,AA9.?9
4 ,572.88
982 _ 59
I6,685.05
35,L96.32
35,L96.32
5l ,881 .37
I I0 .49
5.ã2
51 ,997,58
TTEH UNITS CHARGE
SALARIED I¡,ORKPAYS 18 28-62
PAY ADVICE FOLD 29 6.38
TOTAL S/C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS 5L,997.38 DEBIT INFoRHATI0N: 005 05102 r0ll925
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CORPORATION OF THE MTTNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Denis Duguay, Treasurer
SUBJECT: Council Remuneration & Expenses
DATE: May 4,2010
FILE: F03.03
NUMBER: F2010-04
Background Comments
Pursuant to section 284(l) of the Municþal Act, 2001, a Statement of Remuneration and
Expenses for all the Members of Council is to be submitted each year to Council for
information purposes. Remuneration was made to council under the authority of s.283 of
the Municipal Act. Itemized below a¡e the remunsration and expenses for each Member
of Council for the year 2009. Expenses include mileage paid to individual councilors.
Taxable Expenses Conference & Mileage
Reimbursements
Lynn Acre $10,870.47 S 5,234.06 $ 291.60
Cliff Evanitski $ 8,151.84 $ 3,924.96 g 7,407.23
Mark Taylor $ 6,340.68 g 3,052.92 g 1,274-40
Ed Ketchabaw $ 6,340.68 S 3,052.92 $ 864.93
Wayne Casier $ 6,340.68 $ 3,052.92 $ 990.93
Total $ 38,044.35 $18,317.78 $4'823.09
Recommendation:
THAT Stuff Report F2010-04 be receívedfor informatíon"
Staff Report F2010-04 regarding Council Remuneration &
Expenses. File: F03.03
Page 121 of 171
Page 122 of 171
11I
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Potential Medical Centre Partnership
DATE: May 10, 2010
FILE: SOI
NUMBER: C2010-06
Purpose
This report is to bring forward information from recent Aylmer-Central Elgin-Malahide Liaison
Committee meetings and recommend agreement in principle to a potential East Elgin Medical
Centre partnership.
Background
Municipality of Bayham staff and Council representatives have been attending meetings of the
Aylmer-Central Elgin-Malahide Liaison Committee for the last several months. The Committee
had first approached Bayham Council at its February 18, 2010 meeting, where the Mayors of
Aylmer, Malahide and Central Elgin along with Family Health Team board member Shirley Biro
suggested there was need for Bayham to be included at the table to further support EEFHT efforts
to recruit family physicians and address local health care needs in east Elgin.
At the subsequent meetings, in concert with general discussions of the need for and methods of
physician recruitment, there have been some detailed discussions of constructing new space to
address the needs of the EEFHT, including space to facilitate expansion to provide for physician
recruitment. At the direction of the Committee, atea Administrators have presented preliminary
budget estimates for a facility, along with options for cost sharing among east Elgin municipalities.
At it's ll{ay 4,2010 meeting, the Committee passed a resolution requesting support in principle to a
method of sharing costs of new or expanded facility, along with buy-in on existing property (letter
attached). It is requested that all four municipalities respond by May 25,2010.
Staff Comments
As mentioned, the Committee is interested in pursuing a joint venture to provide a new medical
building (or expansion of the current joint facility) to house the EEFHT at its current staffing level,
with opporlunity to expand for additional physicians. The tenant for the facility would be the
EEFHT, and as such, a certain amount of funding may be available for construction of the facility,
along with a long-term lease arrangement.
The attached report to the Liaison Committee outlines the preliminary budget estimates and funding
information. As outlined in the report, the proposal would include the construction of a 10,000 ft2
facility, of which the EEFHT would immediately occupy 7,000 ft'?. Through the province, funding
may be available for a portion of construction costs, and to the EEFHT for lease payments for a l0
to 15 year term. Such funding however would only apply to the portion immediately occupied by
the EEFHT (the 7,000 ff). The remaining space would become eligible for lease funding at such
time as the EEFHT expands its space (recruits additional physicians). For Bayham as a potential
new partner, there is also be the issue of "buy-in" for land acquisition in the case of new
development on lands previously purchased by the existing group. The lands were acquired at a
cost of $475,000.
Additionall¡ the issue of cost sharing options between potential partners was examined. Again, a
report was prepared for the Liaison Committee outlining several options including basing shares on
population (total or adjusted), assessment, physician caseload, equal division, or other negotiated
split. The Liaison Committee has recommended the option of an "Adjusted Population" basis that
would result in the following split:
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 123 of 171
. Aylmer. Bayham
. Malahide 38%
. Central Elgin 5%
The preliminary estimates as presented to the Liaison Committee show a worst cost scenario
(assuming 7,000 ft2 only is occupied, full debt financing, and full amortization costs) ranging from
an annual deficit of $68,400 (if financed over 15 years) to a small surplus of $6,600 (if financed
over 25 years). Using the cost sharing as recoÍrmended by the Committee, the impact for Bayham
would then range from an annual cost of $13,000 to a small surplus of $1,250. In addition, Bayham
would also have the land acquisition costs component. Assuming the footprint of the new building
is equal to the existing, the capital cost to Bayham would be $45,125.
The above estimates assume the full amount of Building construction costs (net) would be debt
financed, and the land acquisition as a one-time capital cost. It is possible that the Bayham share
could be partially financed through the sale of the existing medical centre property vs. debt
financing. As well, it should be highlighted again that the above estimates are based on occupation
of only 7,000 ft2 of the facility. As additional space is leased, the annual deficit is reduced, or a
small surplus may be realized. Conversely, should the EEFHT not retain its current number of
physicians, the lease amount may be reduced.
At this time, the group is seeking confirmation of Bayham's willingness to participate in this
potential venture, and if so to what share. Agreement to participate at this time would be in
principle only, as there remains a number of details and funding agreements that require
confirmation. For information, both Central Elgin and Malahide Councils have supported in
principle the cost-sharing model proposed by the Liaison Committee.
It has been expressed by area municipalities as well as the EEFHT that there is dire need to initiate
physician recruitment immediately, and available space within an established joint medical practice
such as the EEFHT is a key component for any such recruitment. As the key goal of establishing
such a building would be to facilitate physician recruitment to the east Elgin area, it may be
advantageous to pursue this model with the available funding.
Attachments
1. Letter May 5, 2010 from Aylmer-Central Elgin-Malahide Liaison Committee (including copies
of cost sharing model and preliminary budget estimates).
Options
1. Agree in principle to participate in a new or expanded medical facility with Aylmer, Malahide,
and Central Elgin, with cost sharing as proposed by the Liaison Committee.
2. Agree to participate but with an altemate cost sharing amount.
3. Decline participation at this time.
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal #4 - Be dedicated to service excellence
Goal #6 - Provide and encourage aftractive lifestyle choices
Recommendation
That the Municipality of Bayham agree in principle to participate in a medical centre partnership
with the Municipalities of Aylmer, Central Elgin, and Malahide, utilizing the cost sharing
arrangements for a new or expanded facility and land buy-in costs as recommended by the Aylmer-
Centr4l Elgin-Malahide Liaison Committee in its May 5,2010 correspondence.
38%
t9%
Ky
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 124 of 171
AYLMER - CENTRAL ELGIN _ MALAHIDE
LIAISON COMMITTEE
May 5,2010
Mayor and Council
Town of Aylmer
Municipality of Bayham
Municipality of Central Elgin
Township of Malahide
Ladies and Gentlemen:
We are writing on behalf of the Liaison Committee of Aylmer,
Central Elgin and Malahide. The Committee has been considering
the needs of the East Elgin Family Health Team for
accommodations and their request for assistance from the four
municipalities by constructing new space near or adjacent to the
existing East Elgin Medical Complex on Talbot Street in Aylmer.
At its meeting of May 4,2010, the Liaison Committee passed the
following resolution:
"That the Liaison Committee direct the Administrators to send
alelter to the four Councils requesting support in principle to a
sharing the costs of a new or expanded facility according to a
model using adjusted populations as set out in attachment A.;
AND further that the buy in costs for the land be recommended
based on the percent of floor area used by the new strucfure and
as set out in Attachment A;
AND further that the Councils be requested to respond to the
Liaison Committee by May 25,201,0."
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 125 of 171
Along with a copy of the cost sharing model recommended by the
Liaison Committee, please find attached a copy of the memo
setting out preliminary budget estimates for the construction of a
facility.
Thank you for your consideration of this request and areply would
be appreciated by May 25,2010. Please respond to:
The Liaison Committee
c/o Administrator
Town of Aylmer
46 Talbot Street West
Aylmer ON N5H 1J7
Sincerely,
M. H. Adams M. Casavecchia D. Leitch
Adminisffator Administrator Administrator
Town of Aylmer Township of Municipalþ of
Malahide Central Elgin
Enclosures (2)
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 126 of 171
Attachment A to Minutes of Mav 4. 20lO
Tri-Municipal Liaison Gommittee
DATE: May 4,2010
RE: PROPOSED COST SHARING OPTIONS FOR PROPOSED NEW
MEDICAL BUILDING FOR THE EEFHT
BACKGROUND:
At a joint meeting held on April 1 3,2010, the Council representatives of Aylmer,
Bayham, Central Elgin, and Malahide asked the Administrators of such municipalities to
review options for cost sharing the costs of a proposed new medical building to house
the East Elgin Family Health Team (EEFHT). The Council Members also asked that
consideration be given to how to share the land costs as well. The Administrators of
Aylmer, Bayham, Central Elgin, and Malahide met and proposed options based on
population, assessment, physician caseload, and negotiated split. At its meeting on
May 4, 2O1O,the Liaison Committee reviewed the options and recommended the option
set out below for the consideration of the four municipal Councils.
DATA:
The EEFHT Executive Director provided the following information per the request of the
CAO's.
According to the 2006 Community Profile wrítten by the St. Thomas Elgin Heath Unít,
the demographics of the catchment area are:
Aylmer = 7069
Bayham = 6727
Malahide = 8828
Central Elgin = 1300*
* This is an estimate as Central Elgin is not in the catchment area identified in the initial
proposal, the physicians have advise they all have patients from that area and it is
estimated to be 1 0o/o of that population or 1300.
Total Population is 23,924
Sharinq Based on Adiusted Population
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 127 of 171
Population Adiusted Percent Per
Population* Adiusted
PoPulation
Aylmer
Bayham
Malahide
Central Elgin
TOTAL
7069 7000
6727 3400
8828 7000
1300 1000
23924 18400
38o/o
19o/o
38%
5%
100%
*Assumptions for adjusting the population:
. Aylmer and Malahide would pay equal amounts and adjusted Malahide down on
the assumption that the northern most portion of the Township may be
predisposed to go to Dorchester or London
. Adjusted Bayham's population to represent one-half on the assumption that
approximately one-half of the population of the Municipality is served by
Tillsonburg
. Adjusted Central Elgin down slightly on the assumption that a portion of the
estimated 1300 on the eastern side of the Municipality would be served by St.
Thomas
Sharinq Oriqinal Land Gosts with Bavham
The original land costs for the entire lot were $475,000. It is suggested that the
$475,000 be split between the buildings (the existing one and the new one) based on
the square footage of the building footprint. This would generate a value for the land
associated wíth the new building. lt is then proposed that Bayham's buy-in cost would
be a percent of the new building land value based on the percentage allocated to
Bayham for the costs per above.
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 128 of 171
Tri-Municipal Liaison Gommittee
Memorandum
MEMO TO: Tri-Municipal Liaison Committee Members
FROM: Administrators of Aylmer, Bayham, Central Elgin, and Malahide
DATE: April 8,2010
RE: PRELIMINARY BUDGET ESTIMATES
PROPOSED NEW MEDICAL BUILDING FOR THE EEFHT
BACKGROUND:
At a joint meeting held on March 9, 2010, the Council representatives of Aylmer,
Bayham, Central Elgin, and Malahide asked the Administrators of such municipalities to
gather preliminary costs estimates to construct a new 10,000 sq ft medical building to
house the East Elgin Family Health Team (EEFHT). The Council Members also asked
the EEFHT Executive Director to seek confirmation from the Ministry of Health
regarding funding approvals for the EEFHT.
The EEFHT Executíve Director has obtained such funding approval confirmation as
outlined in the attached email from Fernando Tavares, of the Ministry of Health.
ln addition, Spriet Associates (as the consulting architecUengineer of the existing East
Elgin Medical Facility)was consulted to provide a preliminary construction estimate for a
new 10,000 sq ft medical building.
The Administrators of Aylmer, Bayham, Central Elgin, and Malahide have met and
reviewed the preliminary information provided by the EEFHT Executive Director and
Spriet Associates.
POTENTIAL FUNDING PROPOSAL TO PROVINCE:
lf the municipalities choose to pursue the construction of a new medical building for the
EEFHT, based on the funding approval information provided by the EEFHT Executive
Dírector, the Province would consider a proposal from the municipalities to construct a
new building. However, the Provincial contribution would only fund 7,000 sq ft as
currently approved for the EEFHT.
Any proposal to the Province should include the following: requested provincial
contribution to construction costs of a new buílding; requested base rent per sq ft;
requested additional rent per sq ft for utilities, taxes, maintenance, insurance, etc.; and
the desired term of lease.
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 129 of 171
PRELIMINARY CONSTRUCTION ESTIMATE:
Estimated Construction Cost
(10,000 sq ft x $170.00/sq ft)
Site Work (approximate)
Sub-total
Architectural/Engineering Fees (8%)
TOTAL
FINANCIAL SUMMARY:
Annual Rental Revenue:
Base Rent ($10.00/sq ft)
Additional Rent ($12.80/sq ft)
Total
Annual Operating Expenditu res:
Operating Costs
Management Fees
Total
Potential Annual Net Surplus
$1,700,000
300,000
2,000,000
160.000
$2,160,000
The following financial summary has been prepared to assist the Council
representatives in determining whether to proceed further with such a construction
project. This summary is based a number of assumptions which are detailed at the end
of the financial summary.
Gapital Construction Costs:
Estimated Construction Costs (including Arch. & Eng. Fees)
Less: Provincial Capital Contribution
(7,000 sq ft x $170.00/sq ft)
Balance Remaining (to be funded by municipal contributions)
Lease:
7.000 sq ft
$ 7o,ooo
$ 89.600
$159,600
$ 70,000
$ 12,000
$ 82,000
$ 77,600
10.000 sq ft
$100,000
$128.000
$228,000
$100,000
$ 12,000
$112,000
$116,000
The estimated lease revenues and expenditures are based on historical actual costs of
existing medical facility.
The estimated Net Surplus of $77,600.00 was determined based upon the lease of
7,000 sq ft. lf the entire 10,000 sq ft was leased at the same rental rate, the Net
Surplus would increase by $38,400 to a total of $116,000 annually.
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 130 of 171
Further, the annual Net Surplus only pertains to the annual operating revenues and
costs for the proposed new medical building. lt does not take into account, any
potential debt financing costs or amortization costs.
The potential Net Surplus once realized could be pro-rated and credited, on an annual
basis, to the member municipalities. This amount could then be available to be utilized
by the respective municipality to assist with their own debt financing and/or asset
management obligations if they chose.
POTENTIAL DEBT FINANGING:
Because each member municipality would be responsible to provide their share of the
initial construction cost and the ongoing capital replacement costs, it is difficult to make
generalizations. Not all of the municipalities may need to debt finance all of the
anticipated construction cost and may have different policies with regard to asset
amortization.
However, if it is necessary for all of the munícipalities to debt finance their share of the
capital costs of the new medical building, the following additional potential costs (pro-
rated based on municipal percentage)would apply:
Annual Principal/l nterest Cost:
($970,000 x 5o/o x 15 Years) $ 96,000
OR
($970,000 x 5o/o x 20 Years) $ 80'000
OR
($970,000 x 5o/o x 25 Years) $ 71'000
POTENTIAL AMORTIZATION GOSTS:
The following annual amortization costs (pro-rated based on municipal percentage)
would also be applicable:
Annual Amortization Cost:
(historical cost / estimated life of asset) $ 50'000
Each municipality may fund Asset Amortization costs of $50,000 differently. There is no
obligation at the present time to provide any funding to finance amortization costs and
municipalities may wish to continue with prior practice and not include the cost of
amortization in the determination of individual municipaltaxation requirements,
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 131 of 171
ASSUMPTIONS:
The following assumptions were made in the preparation of the above financial
calculations:
. Only a 'shell' building is required to be constructed and that the EEFHT will
secure other funding for leasehold improvements, furnishings and fixtures for
individual doctor suítes, etc.
Approvalfrom the Province of a capital contribution equal to actual construction
costs
Approval from the Province for the maximum base rent for entire lease period,
and maximum additional rent for operating costs for entire lease period
Approvalfrom the Province of a minimum 15 year lease term
Base rent and additional rent received from the Province will not likely be indexed
annually
The Province will contribute immediately for the maximum approved 7,000 sq ft
regardless of whether or not the space is immediately occupied
The new medical building is intended to provide space only for those medical
staff positions that have been allocated to locate in Aylmer. Not intended to
relocate existing doctors in other communities
The municipalities will need to debt finance all or a significant portion their share
of the capital costs to construct the additional 3,000 sq ft not currently approved
by the Province
The municipalities are able to secure debt financing for their portion of the capital
costs at 5% interest rate for a term of either 15,20, or 25 years. Debt financing
costs will range from $71,000 to $96,000 annually'
The municipalities will all amortize their capital investment similarly
The annual operating costs would be similar to those of the existing medical
facility
The Net Surplus depending on the area leased out will range from $47,600 to
$116,000 annually
Any Net Surplus once realized would be pro-rated and credited, on an annual
basis, to the member municipalities
GONCLUSIONS:
Based on the above information, the Administrators of Aylmer, Bayham, Central Elgin,
and Malahide have concluded that the operations of the proposed new 10,000 sq ft
medical building has the potential to generate an annual operating surplus, however,
that estimated Net Surplus does not take into consideration any debt financing and
amortization costs to the respective municipalities.
lf the member municipalities choose to ignore the amortization costs, there is the
potential for the proposed new medical building to generate an operating surplus
a
a
a
a
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 132 of 171
sufficient enough to pay the debt financing costs depending on sq ft leased and the term
for the debt financing. See Scenario 1 below.
However, if the member municipalities are required to incur debt financing and
amortization costs, and such costs are calculated into the annual operating costs, than it
appears that the annual costs may be more than the proposed revenues that would be
able to be generated based on either the rents for the initial approved 7,000 sq ft or the
ultimate 10,000 sq ft.
Scenario 1 - lnclude Debt Financinq Costs, lqnore Amortization Costs
7.000 sq ft 10.000 sq ft
Potential Annual Net Surplus $77,600 $116'000
Less: Debt Financing Costs $71,000-$96,000 $71,000-$96.000
Annual Net (Deficit)/surplus ($18,400)-$6,600 $20,000-$45,000
Scenario 2 - lnclude Debt FinancinO Costs and Amortization Costs
7.000 sq ft 10.000 sq ft
Potential Annual Net Surplus $77',600 $116,000
Less: Debt Financing Costs $71,000-$96.000 $71,000-$96.000
Sub-Total (Deficit)/Surplus ($18,400)-$6,600 $20,000-$45,000
Less: Amortization Costs $O-$SO.OOO $0-$50,000
Annual Net (Deficit)/surplus ($64,+OO¡-$6,600 ($3O,OOO¡-$45,000
Staff Report C2010-06 regarding Potential Medical Centre
Partnership. File: S08
Page 133 of 171
Page 134 of 171
.i
JGM Consulting
99 Edgevalley Road, Unit#42
London, Ontario N5Y 5Nl
Phone (519) 951-0330 - Cell: (519) 851-3204
E-mail:
April3otl', 2010
GST#: 851357780RT0001
File #2010-016
Kyle Kruger, C.M.O., CAO,
Municipality of Bayham
PO Box 160,9344 Plank Road
Straffordville, Ontario NOJ 1Y0
Dear Mr. Kruger:
Re: The Corporation of Municipality of Bayham
Closed Meetìns of Aoril T't. 2010
Please find enclosed my frndings with respect to the complaint received on April
20ú,2010. As an attachment to this letter, you will find an invoice reflecting time
and expenses incured in preparing this report.
I hope my observations and comments will be taken in a constructive rather than
critical manner as we work towards ensuring the integrity of local government.
I would like to thank the Municipal staff for their assistance and cooperation in the
review of this matter.
Regards,
Encl-.
Correspondence dated April 30, 2010 from JGM Consulting
regarding "Closed Meeting of April 1, 2010". File: A09
Page 135 of 171
REPORT ON COMPLAINT
Filed in accordance with
Section 239 of the Ontario Municipal Act 2001 (as amended)
The Corporation of the Municipalþ of Bayham
File: 2010-016 - JGll4,/mjm
April30th, 2009
Correspondence dated April 30, 2010 from JGM Consulting
regarding "Closed Meeting of April 1, 2010". File: A09
Page 136 of 171
2
REPORT ON COMPLAINT
Filed in accordance with
Sectíon 239 of the Ontarío Municipal Act 200I (as amended)
The Corporation of the Municipality of Bayham
Prepøredby: John G. Maddox, JGM Consulting
Effective January l't 2008, the Municipal Act was amended to provide reasonable access
to the Municipal ratepayers to file a complaint with respect to "Closed Meetings" and
"Public Notice" of those meetings.
Municipalities were provided with an opportunity to appoint a "Closed Meeting
Investigator" under Section 239 of the Municipal Act or in the absence of doing so the
Office of the Ontario Ombudsman would undertake such a review.
The legislative amendments were put in place in an effort to ensure greater accountability,
openness and transparency with respect to "local government" decision making.
As the Closed Meeting Investigator for the Municipalrty of Bayham, I was served with a
Notice of Complaint on April 20ú,2010. The complaint pertains to a meeting of Council
on April 1't, 2010, a portion of which was closed to the public at approximately 8:26 p.m.
The complainant also suggests that other matters were discussed in closed session after
the departure of Mr. Gibson.
I have requested and reviewed the agenda and minutes for the meeting in question
including the record of closed session discussions. I also had occasion to meet Municipal
staff on Thursday, April 29ú,2010 for further clarification.
My review of the relevant Municipal documents and related correspondence support the
need for Council to take advantage of Section 239, sub-section 2(f) - Solicitor/client
privilege and in fact conduct the discussion on this matter in "closed session". In my
opinion, the matter clearly falls within the parameters of that section and Council
exercised appropriate discretion. I am also satisfied that any additional discussion in the
closed session, subsequent to the departure of the prosecutor (Mr. Gibson) was also
relevant to this matter and have reviewed relevant correspondence that leads me to that
conclusion. This matter has clearly been "on going" for some time and the solicitor has
been and continues to provide advice and direction in this matter.
CONCLUSION:
I am of the opinion that the matter at hand did require the benefit of "closed" session
discussion and further that Council did site the appropnate Section 239, sub-section 2(f)
Correspondence dated April 30, 2010 from JGM Consulting
regarding "Closed Meeting of April 1, 2010". File: A09
Page 137 of 171
^J
of the Municipal Act. I therefore find no fault with the Municipal Council and their
reliance on the "closed session" provisions.
I must note that the Municipal Act gives very clear direction under Section 239, sub-
section 4 with respect to passing of a resolution to close a portion of the meeting to the
public. "Council must indicate the fact of holding the closed meeting and the general
nature of the matter to be considered." I am of the opinion that Council could/should
have provided greater clarity as to the "general nature" of the matter.
I would like to thank the Municipality and st¿ff for their cooperation and assist¿nce in the
disposition of this matter.
Respectfully submitted
JGM Consulting
Correspondence dated April 30, 2010 from JGM Consulting
regarding "Closed Meeting of April 1, 2010". File: A09
Page 138 of 171
,/ ¿)
T&DØnwfting
c r z/,€*//y't"
54117 Best Line (RR4),,{.ylmer, Ontatio, N5H 2R3 Ph: 519-866-3930 Fx: 519-866-3798 E-mail: rthompson@changeair.com
To: Kyle Kruger & Council
Subject: Water Infrastructure
I am the current owner of the apartment complex on32 & 36 Fulton St. in Vienna. After receiving the
information letter explaining the "Water Infrastructure Renewal" I was concerned with the bold text
stating, "Properties with multþle connections will receive multiple chatges". To clarify this statement,
I made a phone call to Kyle Kruger.
I explained to Kyle that I was the owner of 16 apartments on32&36 Fulton St. and was concerned with
the wording of the letter. His explanation was that if you have 16 apartments, you have 16 connections
and you will be billed at the approximate rate of $1,300.00 each. If this is the case, I will be billed
$20,800.00.
A bill of $20,800.00 in my opinion, is unreasonable and not affordable for a small business trying to
survive in Vienna. This property is NO different than any residential property, where there is only one
connection at the curb per building, NOT sixteen connections as explained by Kyle. If there were
sixteen different connections and increased labour and material from the contractor to complete sixteen
connections,I would then understand why I would be paying sixteen different fees .
I am requesting council to review this proposed policy and billing to ensure fairness for all. There are
two buildings involved, and therefore there should ONLY be billed 2 connection fees. Please contact
me when you have reviewed this letter and if you need any clarification.
Thanks,
Rob Thompson, C.E.T.
Correspondence from T & D Consulting regarding "Water
Infrastructure" File: C13
Page 139 of 171
Page 140 of 171
Primary Water SupplY SYstem
April 27,2010
Mr. David Caplan, MPP-Don Valley East
2062 Sheppard Avenue East
Toronto, Oniario M2J 583
Lake Huron & Elgin Water Supply Systems
Office 519.930.3505
Fax519.474.0451
pmcnally@london.ca
http ://watersupply. london.cal
t
La
/ô
z r>ì
TOn
Primary Water SuPPIY SYstem
c/o The CitY of London
Regional Water SuPPIY Division
235 North Centre Rd, Suite 200
London, Ontario
NsX 4E7
Re: B¡ll 13 - Sustainable Water and Wastewater Systems lmprovement and Maintenance
Act,2010
Dear Mr. Caplan;
The Lake Huron & Elgin Area Primary Water Supply Systems have several concerns with Bill 13
which has been introãuced to implement some of tf,e recommendations from the 2005 Report of
the Water Straiegy Expert panel (Water Tight Report). Bill 13 will have potentially significant
impacts with res[ect to the governance strùcture,'business plans, rate structures, costing and
opärations to boïh of the Lake Huron Primary Water Supply System and Elgin Area Primary
Water Supply System.
At their respective meetings on March 4,2010, each of the Lake Huron Primary Water Supply
System Boärd of Manageñrent and the Elgin Area Primary Water Supply System Board of
MLnagement directed s-taff to correspond with you, Premier Dalton McGuinty, and area
Members of provincial parliament, and provide comments on the Bill and outline the Boards'
concerns. This letter is also copied to alì benefiting municipalities of the Lake Huron and Elgin
Area water system, namely the municipalities of Bluewater, South Huron, Lambton Shores,
North Middleêex, Middlesex Centre, Lucan Biddulph, Strathroy Caradoc, Southwold' Central
Elgin, Malahide, and Bayham, as well as the Town of Aylmer and the cities of St. Thomas and
London"
Background
The Lake Huron primary Water Supply System (LHPWSS) has a water treatment facility on
Lake Huron and supplies treated or¡nt<¡n-g *ãt"r to eight municipalities across Middlesex County,
Huron County and' Lambton County, iñcluding moıt of the City of London. The population
served by thié system is approximateiy 350,000. fne Elgin Area Primary Water Supply System
(EApWS-S) has a water tieatment facility on Lake Erie and supplies treated drinking water to
òuu"n municipalities. The population served by this system is approximately 110,000'
Together, the Lake Huron & Elgìn Area Primary Water Supply Sy_stems encompass a service
arãa of approximately 5,000 rq-uur* kilometres of south-western Ontario between Lake Huron
and Lake Erie.
rsO 14001
Correspondence dated April 27, 2010 from Lake Huron & Elgin
Area Primary Water Supply Systems regarding "Bill 13 -
Page 141 of 171
Ontario Water Board
Part ll of Bill 13 establishes the creation of the Ontario Water Board. lt is the opinion of the
Lake Huron & Elgin Area Water Supply Systems that the establishment of the Ontario Water
Board may be an unnecessary additional layer of bureaucracy with limited benefit to the
provision óf municipally owned water and wastewater services in Ontario. Many of the
þroposed objectives anã duties outlined in Bill 13 are in part already undertaken or could be
und'ertaken within the existing regulatory environment in Ontario. The formation of the Oniario
Waier Board and the costs assocìated with its operation would be an additionalfinancial burden
on all municipal waier and wastewater systems.
Regulated Entities
Part lll of Bill 13 includes the amalgamations of water and wastewater systems. The Bill
establishes a minimum number of cuêtomers wherein if the regulated entity serr/es less than
10,OOO customers, then ihe regulated entity must consider the possibility of amalgamation of
those services with one cr more other regulated entities. The Act stipulates a minimum number
of customers and not the minimum popuiation serued, which may present significant issues for
moãfEããfäing municipalities of the water supply system as well as the Lake Huron & Elgin
Area Primary ùVater Supply Systems themselves. For example, strict interpreiation of the Act
may conclude that the Lake Fìuron Primary Water Supply System only has eight "customers"
being the benefiting municipalities. Similarly, a rural municipality with a serviced population of
1O,0OO people actually oniy has 4,000 "customers" (assuming 2.5 persons per household
service). There is a lack of clarity in this section of the Bill.
Municipal Service Gorporation
The 2007 revisions to the Municipat Act a'fÍord municipalities the ability to better implement
"local boards", as well as implement municipal service boards and joint municipal service boards
(which can be a body-corporate), as well as create a Municipal Service Corporation under the
Èlusrness Corporations Àct. The expticit requirement for the formation of the Municipal
Corporation for water and wastewater services under Bill 13 circumvents those authorities
recently afforded under Ihe Municipat Act and the ability for a municipality to assess and
implement an appropriate governance model based on cìrcumstances specific to the
municipality.
Further, although the regulated entity remains as the sole shareholder of the Corporation, the
majority of the Board of -Directors foi tfre Municipal Corporation must be members of the public
who are not members of a municipal council unless the Oniario Water Board specifies
otherwise. This would to a large extent remove elected officials from the Board and the
governance of the water and wastewater system, despite the fact that ultimately the liability
ex1ends to those benefiting municipalities in accordance with the Safe Drinking Water Act.
Miscellaneous
Section 38 of Bill 13 allows for a regulated entity to delegate any of its powers and duties to a
municipal corporation established uñder section 32. This may be in conflict with Section 51 of
the Saie Drinking Water Ácf where rnunicipalities cannot delegate their responsibility for a water
system to anyone else.
-2-
Correspondence dated April 27, 2010 from Lake Huron & Elgin
Area Primary Water Supply Systems regarding "Bill 13 -
Page 142 of 171
General
Despite the lack of clarity of the Bill in various
intent of the Bill is to explicitly address outstan
Minister of Public lnfrastructure Renewal in 20
which may improve the appearance of iransp
water and wastewater systems which merit fu
this Bill was introduced without consultation with municipalities and municipal water purveyors'
The government of Ontario expended significant effort to amend the Municipal Act in 2007 that
proviãed municipaliti". unp"rålleled abùities and authority to govern, including provisions for
iocal boards, municipal serv¡ce boards and municipal corporations, and yet the Bill circumvents
those authorities and dictates the creation of municipal corporations without consultation or
consideration of local circumstance.
Further, it is the opinion of the Lake Huron & Elgin Area Primary Water Supply Systems that a
blanket requirement of consideration of system amalgamations based on an arbitrary number-of
customers is without merit and thwartá a reasoned and systematic evaluation of specific
situations, on a case-by-case basis.
lf you have any questions, please feel free to contact our office at your earliest convenience'
Sincerely,
Systems
cc. Hon Dalton McGuinty - Premier
Hon Carol Mitchell- MPP (Huron-Bruce)
Hon John Wilkinson - MPP (Perth-Wellington)
Hon Deborah Mathews - MPP (London North Centre)
Hon Christopher Bentley - MPP (London West)
Hon Steve Peters - MPP (Elgin-Middlesex-London)
Maria Van Bommel - MPP (Lambton-Kent-Middlesex)
Khalil Ramal - MPP (London-Fanshawe)
Benefiting Municipalities - LHPWSS
Benefiting Municipalities - EAPWSS
J. Braam, Director - CitY of London
Andrew Henry, Division Manager, LHPWSS & EAPWSS
Paul Van Meerbergen - Chair, LHPWSS Board of Management
Bob Habkirk - Chair, EAPWSS Board of Management
o
Correspondence dated April 27, 2010 from Lake Huron & Elgin
Area Primary Water Supply Systems regarding "Bill 13 -
Page 143 of 171
Page 144 of 171
f)
Spriet Associates REVIEW AGENCY NOTIGE
155 York Street Phone: 519-672-4100
London, Ontario, Canada Fax:519-433-9351
N6A 148 E-Mail: mail@sPriet.on.ca
To: Kyle Kruger, Administrator
Municipality of Bayham
9344 Plank Road, Box 160
straffordvilleoN i: !: i r"ì
NOJ 1YO
Gopy: .lohn R Spriet, P.Eng., Project Engineer mail@spriet.on.ca
Spriet Associates
From: David Mihlik, Project Planner 519-473-7549 . mail@arvadesign.ca
Subject: Municipal Class EA Project Notice to Review Agencies
ELGIN COUNTY ROAD 24 (DEXTER LINE) RELOCATION PROJECT
County of Elgin
Gontents: . Review AgencY Notice. Project lnformation
(includes Phase 2 Meeting Notice and Location Map). Review Agency Response Form
lcþ
This Notice is provided to advise you that a Schedule C MunicipalClass EnvironmentalAssessment (Class
EA) is being undertaken for the proposed Elgin County Road 24 (Dexter Line) Relocation Project.
The County of Elgin is the proponent for the proposed road relocation. Spriet Associates are project
consultants.
Your comments on the proposed project are invited as part of the Class EA Phase 2 consultation.
For this phase of the project, a response from your office would be appreciated by FRIDAY, MAY 28, 2010. l
lf you require additional information, or cannot meet this response deadline, please contact Spriet
Associates as soon as possible. The attached Response Form may be used for your reply.
Thank you for your assistance.
Correspondence received May 12, 2010 from Spriet Associates
regarding "Municipal Class EA Project Notice to Review
Page 145 of 171
PROJECT INFORMATION APRIL 2O1O
Elgin Gounty Road 24 (Dexter Line) Relocation Project
Municipal Cláss Environmental Assessment (Phase 2) Countv of Elgin
1. CLASS EA PLANNING PROCESS
The Elgin County Road 24 (Dexter Line) Relocation Project is being planned under the Municipal
Class Environmental Assessment (Class EA), with the County of Elgin as Proponent' Spriet
Associates are project consultants. Aflow chart showing the Class EA planning process is provided
in Figure 1. The public consultation program for the projeci includes three public meetings:
. March 19, 2008 (Phase 1 - preliminary meeting). May 12,2010 (Phase 2 - public meeting). Fall2OlO (Phase 3 - meeting date to be arranged)
Since the 2008 preliminary public meeting, additional project studies have been undertaken, cost
estimates prepared, and inquiries made regarding the availability of Provincial and Federal
government funding.
2. PROBLEM STATEMENT
The public response from the March 2008 public consultation favoured shoreline protection as the
preferred alternative, with County Road 24 preferably to be retained in the existing location. The
estimated costs for the Lake Erie shoreline protection alternative range from $32,000,000 to
$51,000,000., depending on the type of shoreline protection utilized. The alternative of relocating
the County road and constructing a shoreline groyne was estimated at $ 9,000,000., with relocation
of the Port Burwell Secondary Watermain estimated to cost about another $1,000,000.
The combined costs of relocating County Road 24 and constructing shoreline protection exceeds
the financial capabilities of Elgin County for a capital works project. lt was determined that any type
of shoreline protection would only be feasible with Provincial and/or Federal financial support.
However both Provincial and Federal representatives have advised that no financial assistance
is currently available.
A related issue for funding and project approvals is that the section of Lake Erie shoreline that is
subject to erosion and being considered for shoreline protection is privately owned.
At the same time, further engineering studies have been undertaken, with two key findings:
. Further shoreline erosion has occurred, especially in the area near the Municipality of
Central Elgin / Township of Malahide boundary. Shoreline erosion is near to the point
where the adjacent section of County Road24 will have to be closed. The situation is
being monitored on a regular basis.
. ln contrast, the rate of shoreline erosion immediately west of Port Bruce is at a
significantly slower rate than previously estimated, likely as a result of the nearby Port
Bruce pier structure. A new shoreline erosion projection indicates that County Road 24
can be relocated without the requirement for construction of a shoreline groyne.
SPRIET ASSOCIATES - 2010.04.14 - 2031821H402.wpd
Correspondence received May 12, 2010 from Spriet Associates
regarding "Municipal Class EA Project Notice to Review
Page 146 of 171
Given the limited financial resources available and additional technical information, County of Elgin
Council approved the following Problem Statement for the project in February 2010:
The section of County Road24 (Dexter Line) west of Port Bruce that is located near
the Lake Erie shoreline (primarily Lots 1,2 and 3, Concession 1, Township of
Malahide. And Lots 24,25,26,27, and 28, Concession 1, Municipality of Central
Elgin) is subject to the hazards of shoreline erosion. A long term, cost effective
solution is required that meet County of Elgin requirements and is consistent with
the provisions of the Provincial Statement, 2005. The preferred solution should also
be one that provides an access road to the Port Bruce community from the west,
which does not cross Catfish Creek (which is subject to potential flooding),
Preliminary studies indicate that the preferred solution will require the relocation of
a portion of County Road 24 and / or shoreline protection. Road relocation will need
to include provisions for local property access to the new road, relocation of the Port
Burwell Secondary Watermain (by others) and address the closure and disposition
of the existing road section. Where shoreline protection is proposed consideration
is required to minimize any possible adverse environmental impacts. A permanent
access route will be needed to construct and maintain all erosion protection
structures, possibly requiring property or easement acquisition.
The Municipal Class EA is limited to decisions for the County Road. While the
ongoing erosion problems along the Lake Erie shoreline are very significant, the
shoreline area is privately owned. The County of Elgin has no jurisdiction or
authorization to address shoreline erosion, other than as needed to protect the
County Road. ln addition, the County of Elgin is not responsible forthe relocation
of existing utility services, such as the municipal watermain and electrical seryices,
that are within the County road allowance but not owned by the County of Elgin.
However, the existing Port Burwell Secondary Watermain is critical infrastructure
that serves many communities across eastern Elgin County and therefore should
be considered while evaluating any solution.
3. PROJECT ALTERNATIVES
The following alternatives are being considered as part of the Class EA:
1A Relocate County Road 24 and construct one shoreline groyne for road protection.
1B Relocate County Road 24 anC construct a breakwallfor road protection.
2 Retain existing County Road 24 alignment and construct full shoreline protection.
3A Relocate County Road 24 to an existing municipal road'
38 Relocate a portion of County Road 24 to a new road alignment.
4 Close County Road 24 west of Port Bruce to County Road 36'
5 Do nothing.
The preferred alternative is currently Alternative 38 - Relocate a portion of County Road 24 to a
new road alignment.
The next step in the Class EA planning process is to evaluate the proposed new road corridor
(shown on the Location Map). Local property owners will be contacted in the nearfuture to obtain
permission for property access for study purposes. The results of this corridor study will be
presented at the Phase 3 public meeting, which is planned for fall 2010.
SPRIET ASSOCIATES - 2010.04.14 - 2031821H402.wpd
Correspondence received May 12, 2010 from Spriet Associates
regarding "Municipal Class EA Project Notice to Review
Page 147 of 171
FIGURE 1
EXHTBIT A.2 N{UNICIP'AL CLASS E.{ PLANNING A]\D DESIGN PROCESS
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PITASE 2 PHASE 3 PHÀSE 4 PI{ASE 5
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s P Rt ET ASSOC TATES - 201 0.O4.1 4 - 2031 821 HA02F O 1 ELGIN COUNTY ROAD 24 RELOCATION - CLASS EA
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Elgin County Road 24 (Dexter Line) Relocation Project
Gounty of Elgin
Glass Environmental Assessment
PUBLIC COMMENT INVITED . PHASE 2 MEETING NOTICE
A section of Elgin County Road 24 (Dexter Line) located in the Municipality of Central Elgin and the
Township of Malahide, between Martyn Line and County Road 73 in Port Bruce, will require relocation as
a result of shoreline erosion. A preliminary public meeting was held on March 19, 2008 to review the
problem and outline potentialalternative solutions. Since then, a more detailed analysis of the problem has
been completed, including preliminary cost estimates for project alternatives. Recent measurements
indicate that additional shoreline erosion has occurred near the Township of Malahide and Municipality of
Central Elgin boundary that is a concern for the near-term stability of County Road 24 and the Port Burwell
Secondary Watermain.
The County has also contacted both the Provincial and Federal governments to determine if funding is
available for shoreline protection. The estimated costs for the Lake Erie shoreline protection alternative
range from $32,000,000 to $51,000,000., depending on the type of shoreline protection utilized. The
alternative of relocating the County road and constructing a shoreline groyne is estimated at $ 9,000,000.
Watermain relocation is estimated to cost about another $1,000,000. These alternatives are only feasible
with substantial funding. However, the County has recently been informed that no funding is currently
available for the project. Based on funding constraints, the preferred alternative is to relocate a section of
County Road 24 west of Port Bruce without shoreline protection. This alternative is now considered
feasible following fu rthe r e n gineering ana lysis.
The proposed project is being planned as a Schedule C project under the Municipal Class Environmental
Assessment (Class EA) planning process. Public and regulatory agency input is being requested. A
PUBLIC MEETING will be held on WEDNESDAY, MAY 12,2010, from 7:00 to 9:00 pm., at DEXTER
HALL,44805 DEXTER LINE, Central Elgin. All local residents and any other persons with an interest in
this project are invited to attend the Public Meeting.
WRIITEN SUBMISSIONS are invited, and should be directed to John R. Spriet, P. Eng., at Spriet
Associates. Subm issions should be received by FRIDAY, MAY 28, 2010, to be considered in the current
phase of this project.
For more information on this project, or to inspect a copy of the Municipal Class Environmental
Assessment document, contact Spriet Associates.
John R. Spriet, P. Eng., Project Engineer
SPRIET ASSOCIATES LONDON LIMITED
155 York Street, London, Ontario N6A 148
PHONE: 519-672-4100
FAX: 519-433-935'l
E-MAIL: mail@spriet.on.ca
This NOTICE issued April 14, 2010, by the County of Elgin, proponent for the proposed project.
Clayton Watters, P. Eng., Director of Engineering Services
COUNTY OF ELGIN
450 Sunset Drive, St. Thomas, Ontario N5R 5V1
PHONE: 519-63'l-1460,ext.4
FAX: 519-631-4297
E-MAIL: cwatters@elgin-county.on.ca
Correspondence received May 12, 2010 from Spriet Associates
regarding "Municipal Class EA Project Notice to Review
Page 149 of 171
48524 L¡NEJOHN WISE
LOCATION MAP
Elgin Gounty Road 24
(Dexter Line) Relocation Project
Gounty of Elgin
G lass Environmental Assessment
SPRIET ASSOCIATES . 2010.04.14
CALTON LINE
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BASE MAP: COUNTY OF ELGIN, 2004
LAKE ERIE
Correspondence received May 12, 2010 from Spriet Associates
regarding "Municipal Class EA Project Notice to Review
Page 150 of 171
REVIEW AGENCY RESPONSE FORM
Class EA Project Notice to Review Agencies
Elgin County Road 24 (Dexter Line) Relocation Project
County of Elgin
CONTACT: Kyle Kruger, Administrator
AGENCY: MuniciPalitY of BaYham
SIJBJECT: This form may be used for your comments on the proposed project.
Please FAX, E-MAIL or MAIL comments by FRIDAY, MAY 28,2010'
SEND TO: John R. Spriet, P.Eng., Project Engineer
Spriet Associates London Limited
155 York Street, London, ON NOA 148
Phone: 519-672-4100Fax: 519-433-9351
E-Mail: mail@spriet.on.ca
RESPOIVSE; I This office
tr No comme ct
tr comments
I Additional i
CONTACT: Response from:
Phone / e-mail:
Date:
PROJECT COMMENTS:
Correspondence received May 12, 2010 from Spriet Associates
regarding "Municipal Class EA Project Notice to Review
Page 151 of 171
Page 152 of 171
Member
Advisory
Avis {tux
membres de la
Page2 of 5
Dear mayors, councillors, reeves and wardens,
I want to update you on Environment Canada's proposed new wastewater treatment
regulatíons. Given that these regulations could result in the largest property tax increases in
Canadian history, of as much as $1,000 annually for a decade or more in affected
communities, we have made this a top advocacy priority. Also, I urge you to take urgent local
action as well.
As you may know, in late March, the federal government proposed new regulations to govern
municipal wastewater facilities. The regulations are open for public comment for 60 days, until
May 19. More information can be found here http://www.gazette.gc.calrp-prlp11201012010-03-
2_OlhtñlrcSteng.html.
These regulations will require upgrades to wastewater systems in some 400 municipalities
across Canada, and will cost tens of billions of dollars. ln just four cities, local officials have
estimated the cost of meeting these new regulations to be more than $4 billion, which is $2
billion less than Environment Canada's estimate for the entire country.
While we strongly support efforts to improve wastewater treatment and protect Canada's
rivers, lakes and oceans as a sector, we need Ottawa and the provinces to step up and
commit to a fair and workable plan to pay for these new standards. Unfortunately, the
proposed regulations have been published without any nationalfunding strategy. This means
that the cost of meeting the new obligations would be, by default, imposed on municipalities
and our local taxpayers. I am sure you will agree that our communities and their hard-working
property taxpayers - already faced with a $123 billion municipal infrastructure deficit, which
does not even include the costs of meeting these new regulations - can't afford to pay the full
cost all on their own.
I should add that although these new regulations do not directly affect all of us, they should be
of concern to all of us. These regulations are a reflection of infrastructure challenges that all of
us face, where our councils are forced to balance the need to deliver safe drinking water with
the need to upgrade crumbling overpasses and insuffìcient waste water treatment and
congested roads, all while collecting just 8 cents of every tax dollar paid.
With these regulations, the federal government has acknowledged that there is a significant
infrastructure gap in this country, and has recognized that solutions will require years to
implement. Yet at the same time, these proposed regulations do not include a role for the
federal government in financing the solutions. We all need to ensure that all federal leaders
understand that improving local infrastructure through the hammer of regulation, without
addressing the financing challenges underlying the problem, will not eliminate the
infrastructure deficit at a fair and reasonable cost to taxpayers.
FCM is organizing a nationally coordinated municipal response to these regulations to
5lt4/2010
Correspondence received from Federation of Canadian
Municipalities regarding "Proposed New Wastewater
Page 153 of 171
Page 3 of5
conv¡nce federal, prov¡ncial and tenitorial governments to dealfairly and realistically with the
funding question, as well as with the more technical aspects of the proposed regulations,
including, cost estimates which are far too low, and unclear performance standards and
implementation sched ules.
I am asking you to take up this fight locally. Attached you will find a template letter you can
customize and send to your local MPs, MLAs as well as to federal Environment Minister
Prentice. I have also attached a draft resolution which I would urge your councilto adopt and
make public.
Together we can ensure that the country moves towards properly treated wastewater and
cleaner natural water bodies, without unfairly and unreasonably burdening property tax payers
with massive tax increases. I urge you to take action locally to raise awareness of this issue. I
look forward to seeing you in Toronto at the end of the month at FCM's Annual Conference.
This issue is sure to dominate discussions there. Come out and add your voice to the debate
and ensure our concems are heard in Ottawa.
Please do not hesitate to contact me with questions or concems at president@fcm.ca.
Sincerely,
Basil Stewart
President
Correspondence received from Federation of Canadian
Municipalities regarding "Proposed New Wastewater
Page 154 of 171
DRAFT TEMPLATE
Mr. Randall Meades
Director General
Public and Resources Sectors Directorate
Environment Canada
35 I Saint-Joseph Boulevard, l3th Floor
Gatineau, Quebec
KIA OH3
RE: CANADAGAZETTE, PART I, Vol. 144, No. 12- March 20,2070
WASTEWATER SYSTEMS EFFLUENT REGULATIONS
Dear Mr. Meades:
I am writing to comment on the recently introduced national regulations related to the
treatment of wastewater effluent. While we welcome and support the intent of the
regulations, we are deeply concemed bytheir impact onmunicipal finances and most
importantly on property taxpayers.
Because of the complexity of the regulations and the statutory time constraints, we will
focus our comments on two principal issues: frrnding and consultation.
From a municipal perspective, the main problem with the proposed regulations is that
they appear to have been developed largely as a theoretical exercise, characterized by
underestimated implementation costs and hpothetical funding strategies.
The reality is that these regulations, if implemented without due consideration to
appropriate funding mechanisms, will add billions to an already unmanageable national
infrastructure backlog.
INSERT COMMT]NITY SPECIFIC PARAGRAPH IF SPECIFIC FIGURES
AVAILABLE
A2007 Federation of Canadian Municipalities (FCM) study set the national municipal
infrastructure deficit at $123 billion. The study also probed deqler, revealing "sub-
deficits" in various classes of infraskucture, with water and wastewater systems needing
$31 billion, even before these new regulations.
The cost estimates provided in the Regulatory Impact Analysis Staternent (RIAS) suggest
that upgrading to meet the regulations would cost approximately $6 billion. This appears
to be a gross underestimation of real costs. Recent media reports suggest that, taken
together, just a handful of projects in communities across the country will surpass that
amount.
Yet, Minister Prentice's March 19 announcement of the regulations did not include any
new cost-sharing program or plan to assist municipalities and property taxpayers.
Correspondence received from Federation of Canadian
Municipalities regarding "Proposed New Wastewater
Page 155 of 171
On the contrary, the minister suggested that the federal govemment would be supporting
upgrades through its existing Green Infrastructure Fund and Building Canada Fund.
However, heavy draws have been made on both to pay for infrastructure projects as part
of the govemment's Economic Action Plan. Both funds are now virtually fully
committed. So where will the money come from to upgrade thousands of municipal
wastewater systems?
Unless a new funding mechanism is developed, the answer is: from the pockets of our
property taxpayers.
INSERT COMMUNITY SPECIFIC PARAGRAPH IF SPECIFIC FIGURES
AVAILABLE
ner household.
Our second comment relates to the consultation process.
Despite seven years of discussion by the Canadian Council of Ministers of the
Environment, and another three years of studyby Environment Canada, the proposed
regulations fail to address fundamental issues. They severely underestimate the true cost
of upgrading wastewater systems to meet the new standards, and contain no cost-shared
funding strategy. There are also important questions to answer about the technical
requirements of the regulations, how performance will be monitored, and how smaller
urban and rural communities, without the staff resources to implement the regulations,
will comply.
While we understand the normal Canada Gazette process, it is important to note that the
60-day comment period has not allowed for a complete discussion of these issues or the
development of any intergovemmental strategy to address thern.
In conclusion, we urge the Minister of the Environment to develop an appropriate cost-
sharing plan to support implernentation of these regulations in a manner that doesn't
unfairly shift the full burden to property taxpayers; and, as a first step, he commit to
consult and work in parbrership with municipalities to establish a thorough and objective
estimation of the frontline costs of meeting the regulations and to resolve outstanding
technical and implementation issues.
Respectfully submitted,
Correspondence received from Federation of Canadian
Municipalities regarding "Proposed New Wastewater
Page 156 of 171
EMERGENCY RESOLUTION
May 6, 2010
ENVlO.X.XX
PROTECT PROPERTY TÆ( PAYERS BY COST.SHARING PROPOSED NEW FEDERAL
WASTEWATER REGULATIONS
WHEREAS Environment Canada has recently proposed draft regulations that would set a
baseline standard for allwastewater systems in Canada; and,
WHEREAS municipalities support efforts to improve wastewater treatment and protect
Canada's rivers, lakes and oceans; and,
WHEREAS these regulatíons will require upgrades to one in four wastewater systems in
Canada, directly affecting over 400 municipalities; and,
WHEREAS cities and communities are already facing an estimated $123-billion municipal
infrastructure deficit that does not include the cost of meeting these new wastewater
regulations and $115 billion more is needed to expand and build new infrastructure to serve
growing populations and support economic development; and,
WHEREAS the cost of meeting these new regulations in just four cities is estimated by the
local authorities at more than $4 billion, which accounts for almost all of Environment
Canada's $5.9 billion estimate for the entire country, suggesting that the government's
estimates arelar too low; and,
WHEREAS Environment Canada has proposed these draft regulations without a cost-shared
funding strategy, which means that the cost of meeting these new obligations would be, by
default, imposed on municipaltaxpayers; and,
WHEREAS the cost of upgrading waste water systems without a cost-shared funding
strategy will result in the largest property tax increase in Canadian history, resulting in an
average increase of $1,000 for hundreds of thousands of households in affected
communities, and/or will require displacing projects that meet other local priority needs; and,
WHEREAS these regulations, although not directly affecting every community, reflect the
infrastructure challenges facing every municipal government in the country, where councils
are forced to balance the need to deliver safe drinking water with the need to upgrade
crumbling overpasses and insufficient waste water treatment and congested roads, all while
collecting just eight cents of every tax dollar paid; and,
WHEREAS there are serious concerns with Environment Canada's cost estimates and
technical aspects of the regulations that can not be resolved within the 60 day public
comment period; and
THEREFORE BE lT RESOLVED that FCM call on the federal government to work with
municipalities, provinces and territories to develop a cost-shared financing and
implementation plan for these new wastewater regulations, as part of a long-term national
plan to eliminate the municipal infrastructure deficit.
Correspondence received from Federation of Canadian
Municipalities regarding "Proposed New Wastewater
Page 157 of 171
BE lT FURTHER RESOLVED that FCM call on Environment Canada, as a first step in the
development of a cost-shared funding plan, to commit to work in partnership with
municipalities to establish a thorough and objective estimation of the front-line costs and
trade-offs of meeting the regulations and to resolve outstanding technical and
implementation issues.
fsponsorsJ
Correspondence received from Federation of Canadian
Municipalities regarding "Proposed New Wastewater
Page 158 of 171
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LA\M NO.2010-048
A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BETWEEN THE MUNICIPALITY OF BAYIIAM AND CLARINGTON
CONSTRUCTION INC. F'OR CARSON ROAD BRIDGE REPAIRS
IVHEREAS the Municipality of Bayham issued a Request for Tenders to undertake repairs to
the Carson Road Bridge.
AND WHEREAS Claringfon Construction Inc. submitted its tender dated May 10, 2010 to
undertake such works.
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems in
necessary and expedient to accept the tender as submitted by Clarington Construction lnc.
NO\il THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYTIAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute an
Agreement between Clarington Construction Inc. and the Municipality of Bayham to
complete the Carson Road Bridge repairs in accordance with the tender dated May 10,
2010, at a cost of $78,750 exclusive of taxes.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2OTH
DAY OF MAY 2010.
MAYOR CLERK
By-Law 2010-048 A By-Law to authorize the execution of an
agreement (Clarington Construction Inc.)
Page 159 of 171
Page 160 of 171
TIIE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-049
BEING A BY-LAW TO AUTHORIZE TIIE MAYOR AND CLERI( TO
EXECUTE A¡[ AGREEMENT \ilITH A.G. HAYTER CONTRACTING
LTD. F'OR THE PROVISION OF DRAINAGE WORKS FOR TIIE SMITH
DRAIN BRANCII NO. 7 IN TIIE MT]NICIPALITY OF BAYHAM
PURSUANT TO PROVISIONS OF TIIE DRAINAGE ACT, CIIAPTER
D.17, R.S.O. 1990 AS AMENDED.
WIIEREAS the Council of the Municipality of Bayham deems it expedient to authorize
the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality,
for the provision of drainage works of the Smith Drain Branch No. 7 based on and in
accordance with the terms and conditions of the tender accçted;
AND WIIEREAS the Corporation of the Municipalityof Bayham (the "Municþality'')
desires to enter into an agreement with A.G. Hayter Contracting Ltd. for construction of
the Smith Drain Branch No. 7 in accordance with the Contract as prepared by Spriet
Associates;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as
follows:
THAT the Municipality enter into and execute an Agreement with A.G. Hayter
Contracting Ltd. for construction of the Smith Drain Branch No. 7 in accordance
with the Contract attached hereto as Schedule"A" and formingpú of this By-
Law;
TIIAT the Mayor and the Clerk of the Municipality are hereby authorized and
directed on behalf of the Municþality to execute all documents as may be
required to give effect to these presents.
TIIAT this byJaw shall come into full force and effect upon final passing.
READ A FIRST SECOND AND THIRD TIME AND FINALLY PÄSSED TIIIS
2OTH DAY OF MAY 2OIO.
Mayor
1.
2.
3.
Clerk
By-Law 2010-049 A By-Law to authorize the execution of an
agreement (A.G Hayter Contracting Ltd.)
Page 161 of 171
Page 162 of 171
THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW 2010-050
BEING A BY-LAW TO STOP UP, CLOSE AltD COIIVEY
PART OF THE TJNOPENED ROAD ALLOWANCE
BET\ilEEN LOTS 10 AND 11 CONCESSION 3, BEING
PARTS 1 AND 2 PLAN 11R.9217.
WHEREAS Section I I of the Municipal Act, 2001, S.O. 2001, c.25 as amended provides
that a lower tier municipality may pass by-laws respecting Highways, including parking and
traffic on highways;
Ai\D WHEREAS Section 8 of the said Municipal Act provides tlnt amunicipality has the
capacity, rights, powers, and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS Section 34 Q) of the said Municipal Act provides that a by-law
permanently closing a highway shall not be passed without consent of the Government of
Canada if the highway abuts on land, including land covered bywater, owned by the Crown in
right of Canada;
Al[D \üHEREAS consent of the Government of Canadapursuant to Section 34 (2) of the
Municipal Act,200l, S.O. 2001, c.25 has been received by letter dated February 22,2010;
AND \ilHEREAS notice of intent to pass this By-law has been published once in the Aylmer
Express, a newspaper of general circulation to the area;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham has heard in
person, or by counsel, solicitor or agent, all persons claiming that their land will be
prejudicially affected by this By-law and who applied to be heard;
AND WHEREAS the Council of the Corporation of the Municipalþ of Bayham deems it
expedient to stop up, close and convey those parts of the road allowance between Lots 10 and
I I in Concession 5, designated as Parts I and2 on Plan IIP.-9217, and to convey such parts to
the adjoining land owners.
THEREFORE THE COTMICIL OF THE CORPORATION OF THE MTJNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. TFIAT upon and after the passing of this By-law those portions of the unopened road
allowance described as Part of the road allowance between Lots 10 and l1 Concession 3 in
the Municipality of Bayham, County of Elgin, (Geographic Township of Bayham),
designated as Parts I and2 on Plan llR-9217, be and are hereby closed and stopped up.
2. THAT part of the said unopened road allowance described as Part of the road allowance
between Lots 10 and 11 Concession 3, in the Municipality of Bayham, County of Elgin,
(Geographic Township of Bayham), designated as Parts I on Plan IIP.-9217 shall be
conveyed to Underhill Farms Ltd for consideration in the amount of $9730 plus
reimbursement of legal, advertising, survey, and appraisal costs.
By-Law 2010-050 A By-Law to stop up, close and convey part
of unopened Road Allowance (Lots 10 & 11, Concession 3)
Page 163 of 171
3. TFIAT part of the said unopened road allowance described as Part of the road allowance
between Lots 10 and l1 Concession 3, in the Municipalþ of Bayham, County of Elgin,
(Geographic Township of Bayham), designated as Part 2 on Plan llR-9217 shall be
conveyed to Jean Chaleyssin for consideration in the amount of $4445 plus reimbursement
oflegal, advertising, survey, and appraisal costs.
4. TFIAT the Mayor and Clerk of The Corporation of the Municipality of Bayham be and they
are hereby authorized and directed to execute such deeds or other documents as may be
necessary to effect conveyances of those parts of the said road allowances described herein
and which have been stopped up and closed.
5. THAT this byJaw shall be registered in the Land Registry Ofñce for the Registry Division
of Elgin, (No. 11).
READ A FIRST, SECOND AI\D THIRD TIME AllD FINALLY PASSED this 20th day
of May,2010.
MAYOR CLERK
By-Law 2010-050 A By-Law to stop up, close and convey part
of unopened Road Allowance (Lots 10 & 11, Concession 3)
Page 164 of 171
THE CORPORATION OF THE MUNICIPALITY OF'BAYHAM
BY-LAW NO. 2010-051
BEING A BY.LA\ry TO AMEND BY.LAW 2()1O-O()1
A BY.LA\ry APPOINTING MEMBERS TO
BOARDS A¡ID COMMITTEES OF THE MUNICIPALITY
\ilHEREAS the Council of the Municipality of Bayham did by By-law 2010-001 appoint persons to
Boards and Committees for the purposes of the Corporation;
\ilHEREAS the Council of the Corporation of the Municþality of Bayham did by By-law 2010-030,
2010-039 and 2010-042 amend suchby-law;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
further amend such by-law;
NO\il THEREF'ORE THE COI'NCIL OF'THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENÄCTS,4.S FOLLOWS:
1. TIIAT the name Andy Eveland be added as a mernber of the Cenotaph Committee;
2, TIIAT in all other respects, ByJaw 2010-001 as amended, is hereby confirmed and remains
unchanged;
3. TIIAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 2OTH DAY
oF MAY 2010.
MAYOR CLERK
By-Law 2010-051 A By-Law to further amend By-Law 2010-
001 (Appointing Members to Boards and Committees)
Page 165 of 171
Page 166 of 171
THE CORPORATION OF THE
MT'NICIPALITY OF BAYHAM
BY-LAW NO.7.579-2010
MOORE
BEING A BY-LAW TO AME¡ID BY-LAW No.7A56-2003, AS AMEI\IDEI)
WHEREAS the Council of the Corporation of the Municipality of Bayham deerns it necessary to amend
ZnfugBy-law No. 2456-2003, as amended;
THT'.REFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) TIIAT ByJaw No. 2456-2003, as amended, is hereby further amended by amending Schedule "D",
Map No. 2, by deleting from the Hamlet Residential (Ifi) Zone and adding to the site-specific Hamlet
Residential (IIR-S þl) Zone, those lands which are outlined in heavy solid lines and marked HR-5 [h]
on Schedule "A" to this By-law, which schedule is attached to and forms part of this By-law.
2) TIIAT Bylaw No. 2456-2003 , as amended, is hereby further amended by adding the following new
subsection to section 12.4 - Exceptions - Hamlet Residential (tIR) Zone:
,rw.
12.4.5.1 Defined Area
HR-5 (h) as shown on Schedule *4", Map No. 34 to this bylaw;
12.4.5.2 Minimum Lot Frontase
0.0 metres
12.4.5.3 Holdine Provisions
The holding "h" provision may be removed upon:
a. Legal access to the lands th¡ough a registered easement on the
abutting westerþ lands; and
b. A development agreement with the Municipality for the provision of
a suitable driveway location, and the provision of municipal
services."
3) THIS By-law comes into force:
a) Where no notice of objection has been frled with the Municipal Clerk within the time
prescribed by the Plarming Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
By-Law Z579-2010 A By-Law to further amend By-Law Z456-
2003 (Moore)
Page 167 of 171
2579-2010 Moore Page2
b) Wherenotice ofobjectionhasbeenfiledwiththeMunicipal Clerkwithinthetimeprescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
MunicþalBoard.
READ A FrRST TIME THIS 20d'DAY OF May 2010.
READ A SECOND TIME THIS 20ú DAY OF May 2010.
READ A THrRD TIME ANID FTNALLY PASSED THIS 20ú' DAY OF May 2010.
MAYOR CLERK
By-Law Z579-2010 A By-Law to further amend By-Law Z456-
2003 (Moore)
Page 168 of 171
This is Schedule "A" to By-low
No. 2579-2010, possed ihe 20th
doy of Moy 20'10
I/AYOR CLERK
MAP No. 2
EDEN t@1
By-Law Z579-2010 A By-Law to further amend By-Law Z456-
2003 (Moore)
Page 169 of 171
Page 170 of 171
THE CORPORATION OF THE
MUNICIPALITY OF BAYIIAM
BY-LAW NO. 2010-052
A BY-LA\M TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MT]NICIPALITY OF BAYHAM FOR THE
REGULAR MEETTNG rrELD MAY 20,2010
WIIEREAS under Section 5 (l) of the MunicipalAct,2001 S.O. 2001, Chapter 25,the powers
of a municþal corporation are to be exercisedby the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised by by-law;
AND \üIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by byJaw.
TIIEREFORE TIIE COT]NCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recoÍrmendation and each motion and resolution passed and other
action by the Council at the regular meeting held May 20,2010 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. TIIAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND TIIIRD TIME and finally passed this 20th day of Ma¡
2010.
MAYOR CLERK
By-Law 2010-052 A By-Law to confirm all actions of Council Page 171 of 171