HomeMy WebLinkAboutFebruary 19, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday February 19, 2009
7:00 p.m.
7:30 p.m. - Public Meeting - Water & Sewer Rates
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a Minutes of the Budget meeting held February 3, 2009.
(b Minutes of the regular meeting of Council held February 5, 2009.
(c Minutes of the Budget meeting held February 10, 2009.
(d Added Item(s)
4.DELEGATIONS
(a 7:05 p.m. - Bill Walters and David Rock regarding International Plowing Match 2010
(b 7:15 p.m. - Doug Lester from the Otter Valley Chamber of Commerce regarding
"2009 Initiatives"
(c 7:25 p.m. - Wanda Hoshal regarding Estherville Cemetery
5.INFORMATION ITEMS
(a Copy of resolution passed January 5, 2009 by the Corporation of the Township of
Madawaska Valley regarding "Government of Ontario Bill 187".
File: C10
7-9
11-22
23-24
25
27
29
Page 1 of 172
Council
Agenda February
19, 2009
Page
5.INFORMATION ITEMS
(b Copy of resolution passed December 15, 2008 by The Corporation of the Township
of Madawaska Valley regarding "Homecare in rural Ontario".
File: C10
(c Copy of correspondence dated February 3, 2009 addressed to Association of
Municipalities of Ontario from City of Hamilton regarding "Bill 138, Protection of
Public Participation Act, 2008".
File C10
(d Copy of correspondence dated February 10, 2009 addressed to Honourable Jim
Watson, Minister of Municipal Affairs and Housing, from Town of Ajax regarding
municipal election campaign contributions".
File: C10
(e Correspondence dated February 2, 3, 9, 11 and 13, 2009 from Association of
Municipalities of Ontario regarding "Municipal Support of Earth Hour and Energy
Conservation Week Needed", "AMO Expresses Concern, Provides
Recommendations to Minister on Proposed AODA Information and Communications
Standard", "Municipal Action on Bottled Water", "WDO Consultation on Blue Box
Program Plan Review", "AMO Report to Members on January 2009 Board Meeting"
and "Communities Component Funding for $1 Billion in Municipal Infrastructure
Projects Announced".
File: A16
(f Long Point Region Conservation Authority minutes of meeting held January 14, 2009.
File: A16
(g Copy of Joint Elgin / Central Elgin 2008-2009 Annual Municipal Accessibility Plan.
File: A16
(h Email correspondence dated February 9, 2009 from Valerie Clark (OMAFRA)
regarding "Local Foods Farmer / Food Buyer Speed Networking Event".
File: A16
(i Email correspondence dated February 10, 2009 from Yfactor Inc. regarding "Yfactor
Proud to Help Elgin County Win Two Investment Attraction Marketing Awards".
File: M02
(j Correspondence dated February 2, 2009 from Office of the Lieutenant Govenor of
Ontario regarding "Order of Ontario - Call for Nominations".
File: A16
31
33-34
35-37
39-49
51-56
57-61
63-64
65-66
67
Page 2 of 172
Council
Agenda February
19, 2009
Page
5.INFORMATION ITEMS
(k Lake Erie Region Source Protection Committee minutes of meeting held Thursday,
November 6, 2008.
File: E00
(l Correspondence received from Ontario Municipal Board regarding "Appointment For
Hearing".
File: F22
(m Canadian Water Treatment newsletter dated November/December 2008 regarding "A
Framework for Safe Drinking Water".
File L11
(n Operation Clean Sweep correspondence and Pitch In Canada newletter regarding
"Pitch-In Canada Week".
File: RRR
(o Correspondence dated January 30, 2009 from Prince Edward County regarding
"wind farm development resolution".
File: C10
(p Correspondence dated February 4, 2009 from Canadian Red Cross regarding
"province wide lottery".
File: A01
(q Correspondence dated February 9, 2009 from County of Elgin regarding "Elgin's
Progressive By Nature brand wins at Economic Development Council of Ontario
Awards".
File: A16
(r Correspondence dated February 13, 2009 from Building Canada Fund regarding
"Rehabilitation of Bayham Water Distribution System, Project #23009".
File: F11
(s Interpretive Centre Workgroup minutes of meeting held January 21, 2009.
File: C06
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a Staff Report D2009-08 regarding Romart Severances E1/09 and E2/09.
File: D10.0809
69-76
77-80
81-82
83-90
91-92
93-96
97
99-100
101-102
103-114
Page 3 of 172
Council
Agenda February
19, 2009
Page
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(b Correspondence dated January 22, 2009 from Beth Turner of Thomson Rogers
regarding "Consultation Process for Wireless Telecommunication Facililties".
File: A12
7.ROADS, AGRICULTURE & DRAINAGE
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a Staff Report P2009-004 regarding Emergency Management Program Vienna Flood &
Extreme Weather Response Plans.
File: P16
(b Correspondence dated January 29, 2009 from Ministry of Community Safety and
Correctional Services regarding "emergency management activities".
File: A16
(c Correspondence dated February 13, 2009 from Straffordville Community Committee
regarding "Maintenance of Parkette".
File: C13
(d Staff Report PR2009-06 regarding Eden Community Centre - Repairs and
Designated Substances.
File: A20
9.FINANCE, ADMINISTRATION & PERSONNEL
(a Cheque Register being Cheque #5930 to Cheque #6016 inclusive totaling
$332,035.67 and Payroll Disbursements for the period ending Feb. 8, 2009 totaling
$50,763.84.
(b PUBLIC MEEETING - 7:30 p.m.
Staff Report F2009-06 regarding Water & Sewer Rates.
File: F05.09
10.ENVIRONMENT
115-121
123-145
147
149
151-152
153-165
167-170
Page 4 of 172
Council
Agenda February
19, 2009
Page
10.ENVIRONMENT
(a Correspondence dated February 6, 2009 from Stantec Consulting Ltd. regarding
"Elgin Area Primary Water Supply System (Elgin Water Treatment Plant) Shoreline
Protection Project".
File: E08
11.COMMITTEE OF THE WHOLE
(a In Camera.
(b Closed session minutes of the regular meeting of Council held January 15, 2009.
(c Confidential Staff Report regarding legal matter.
(d Confidential Report regarding personal matter.
(e Out of Camera.
12.BY-LAWS
(a By-law 2009-008 A By-law to amend By-law 2004-015
to set water and sewer rates
(b By-law 2009-014 A By-law to authorize the purchase of
property
(c By-law 2009-015 A By-law to authorize the purchase of
property
(d By-law 2009-016 A By-law to authorize the purchase of
property
(e By-law 2009-018 A By-law to authorize the renewal of
an agreement (Blondin)
(f By-law 2009-019 A By-law to adopt a Strategic Plan
(g By-law 2009-021 A By-law to confirm all actions of Council
171-172
Page 5 of 172
Council
Agenda February
19, 2009
Page
13.ADJOURNMENT
(a Adjournment.
Page 6 of 172
COUNCIL BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Tuesday February 3, 2009
6:00 p.m.
Council Chambers
The initial 2009 budget meeting of the Council of the Municipality of Bayham was held on Tuesday,
February 3,2009 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff
Evanitski, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrato¡ Kyle Kruger
and Clerk Lynda Millard. Department Heads were also present.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 6:00 p.m.
2. DECLARATION OF PECUIARY INTEREST AND THE GENERAL NATURE
THEREOF
None
3. 2OO9 DRAFTBUDGET
(a) Staff Report F2009-05 and attached 2009 draft budget.
File: F05.09
Fire Chief Paul Groeneveld, Planning Coordinator Margaret Underhill,
Chief Building Official Bill Knifton, Manager of Public Works Gerry LeMay
and Water / Wastewater Superintendent Ed Roloson were in attendance
to present their respective operating and capital budget details regarding
Fire Department and By-Law Enforcement, Planning and Development,
Building Seryices, Roads Department, Winter Control and Street Lights,
Water and Wastewater, including proposed billing rate changes,
respectively. The Administrator presented the Bayham and Vienna
Community Centres budgets.
Deputy Mayor Evanitski, Long Point Region Conservation Authority
Manager, presented this budget noting a 6% reduction for 2009, adding
however, that 2010 is expected to includ e a 10o/o increase.
Mayor Acre presented the Museums budget, noting an increase to
equipment maintenance was offset by a decrease in the grounds
maintenance requirements. Further clarification regarding the
introduction for a $2,500 allocation for marketing was requested.
The Treasurer explained that the same format, based on legislated
reporting requirements introduced for 2008, is again being used. This
includes the identification of tangible and intangible capital assets and a
cash requirements listing. She noted minor updates / corrections to the
Page 1 of3
Minutes of the Budget meeting held February 3, 2009.
Page 7 of 172
Council Budget Meeting
Minutes February 3,2009
original document.
Council requested that 2008 actuals be provided.
2009-029
Moved by W Casier
Seconded by M Taylor
"THAT Staff Report F2009-05 regarding Budget 2009 be received
for information,"
CARRIED UNANIMOUSLY
(b) Staff Report F2009-06 regarding Water & Sewer Rates.
File: F05.09
2009-030
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report F2009-06 regarding Water & Sewer Rates be
received;
AND THAT Staff be directed to make arrangements to hold a
Public Meeting on February 19, 2009 for consideration of Water &
Sewer Rates."
CARRIED UNANIMOUSLY
4. BY.LAW
(a) By-law 2009-009 A By-law to confirm all actions of Council
2009-031
Moved by W Casier
Seconded by M Taylor
"THAT confirming By-law 2009-009 be read a first, second and
third time and finally passed."
CARRIED UNANIMOUSLY
5. ADJOURNMENT
(a) Adjournment
2009-032
Moved by M Taylor
Seconded by W Casier
"THAT the Council meeting be adjourned at 9:00 p.m."
Page 2 of 3
Minutes of the Budget meeting held February 3, 2009.
Page 8 of 172
Council Budget Meeting
Minutes February 3,2009
CARRIED UNANIMOUSLY
MAYOR
Page 3 of 3
Minutes of the Budget meeting held February 3, 2009.
Page 9 of 172
Page 10 of 172
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
February 5,2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, February
5,2009 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard,
Chief Building Official / Drainage Superintendent Bill Knifton, Water Wastewater Superintendent
Ed Roloson and Treasurer Suzanna Dieleman Mantel were in attendance to persent their respective
reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECT'NIARY INTEREST & THE GENERAL NATURE
THEREOF'
None
3. APPROVÄ.L OF MINUTES AND ADDITION OF Ä.GENDÄ ITEMS
(a) Minutes of the regular meeting of council held January 15,2009.
2009-033
Moved by W Casier
Seconded bv E Ketchabaw
"TIIAT the minutes of the regular meeting held January 15, 2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Added ltem(s)
There were no items added.
4. DELEGÁ.TIONS
(a) 7:05 p.m. - Graham Decow, Project Coordinator and Mark Emery, Stewardship
Coordinator from Elgin Stewardship Council regarding "Elgin Landscape Strategy".
Mark Emery provided an interesting presentation on the Elgin Landscape Strategy
developed in consultation with Municipalities, landowners and other stakeholders. The
strategy provides a non-regulatroy, science-based tool that identifies and prioritizes
resource stewardship opportunities throughout Elgin County. The Strategy includes
maps of "restoration potential" that identify areas with potential to contribute to the
goals of county-wide stewardship. Landowners are encouraged to seek more
environmentally friendly ways to manage our land, water and air resources. As well as
youth education, workshops and site visits encourage landowners to share ideas and
learn from ongoing and completed habitat restoration projects.
Page I of 12
Minutes of the regular meeting of Council held February 5, 2...
Page 11 of 172
Council Minutes February 5,2009
7:15 p.m. - Doug Lester from the Otter Valley Chamber of Commerce regarding
"2009 Initiatives".
Mr. Lester noted that the Chamber of Commerce has evolved from the former Port
É-urwetl gusiness lmprovement Association to work with businesses and the
Municipailty to promote and pursue economic opportunities. He added that the
Bayham Harbour Committee has been active within the Chamber since August 2008,
researching and planning for flood aversion and harbour revitalization in 2009. He
emphasized the importance of the lake, river, harbour, beaches, fishing, boating and
business in all of Bayham. He commented that funds had been raised to add to local,
LPRCA and Small Craft Harbours for harbour maintenance. He suggested $10'000
project to open the channel this year would make an important improvement in flood
prevention and harbour access.
Council was requested to:
¡ establish a Harbour Fund to receive donations from businesses and residents for
ongoing harbour maintenance and improvements;
. approve the immediate allocation of a minimum of $5,000 to be used prior to
March 1Sth to remove ice and sand from the harbour mouth;
o instruct staff to begin the process of contacting SCH and other regulatory bodies
to obtain permits to undertake maintenance activities;
o contribute $20,000 per budget year for harbour maintenance
It was confirmed that the LPRCA has committed an $8,000 one-time 50%
reimbursement of costs to the Municipality for flood aversion.
(c) 7:25 p.m. - Wanda Hoshal regarding "Estherville Cemetery".
Mrs. Hoshal requested the status of permission by the property owner to utilize the
dowser as previously requested and what steps would be taken if not received.
It was noted that permission had not yet been received, nor steps determined to be
taken in the absence of such response.
It was suggested that the Cemeteries Branch may consider review of the information
gathered by Mrs. Hoshal, if she was willing to share it. She consented and there was
Council consensus that staff contact the Ministry.
Councillor Taylor requested, and Council agreed, to bring forward item 9(f) for
discussion at this time.
Council directed that staff provide a response to the correspondence from Mr. Csinos.
See item 9(Ð for resolution.
5. INFORMATION ITEMS
Correspondence dated January 23, 2009 from Association of Municipalities of
Ontario, Waste Diversion Ontario, Stewardship Ontario regarding "Blue Box
Material Commodity Markets".
File: 416
Conespondence dated January 25,2009 f¡om Kathleen Harris, National Bureau
(b)
(a)
(b)
Page2 of12
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Page 12 of 172
Council Minutes February 5,2009
chief regarding "Feds boost tourism fund".
File: 416
(c) Correspondence dated January 12,20,23,26 and27,2009 from Association of
Municipalities of Ontario regarding ""AMO's Pre-Budget Submission calls for
Increased Infrastructure Investment", "Minister Extends Consultation Period on the
Waste Diversion Act Review to April 1,2009u, "Reminder February 6,2009
Deadline to Respond to Govemment's Initial Proposed AODA lnformation,
Communications Standard", "Federal Government Announces New Infrastructure
Funding" and "Ontario Municipalities to Benefit from Federal Budget Measures for
Infrastructure, Housing and Employment lnsurance".
File: 416
(d) Long Point Region Conservation Authority Board of Directors minutes of meeting
held December 3. 2008.
File C06
(e) Straffordville Cemetery Board minutes of meeting held December 10, 2008.
File: C06
(Ð Museums Bayham minutes of meeting held November 18, 2008 and meeting held
January 14,2009.
File C06
(g) Copy of resolution passed January 23,2009 by Tay Valley Township regarding
"Recycled materials".
File: C10
(h) Copy of resolution passed January 8, 2009 by the Township of South Algonquin
regarding "Alternative energy and low grade wood waste".
File: C10
(Ð Correspondence dated Janrary 27,2009 from Tourism Industry Association of
Canada regarding "Tourism Industry Applauds $800 Million in Tourism and Travel
Investments Announced in Budget 2009".
File: 401
0) Notice of Adoption from County of Oxford regarding "Offrcial Plan Amendment".
File: D08
(k) Bayham Historical Society minutes of meeting held January 8, 2009.
File: C06
0) Correspondence dated January 8,2009 from Play Works regarding "youth play in
Ontario".
File: R06
(m) Correspondence dated January 20,2009 from Ontario Farm Animal Council
regarding "consumer food choices in Ontario".
File: A0l
(n) Correspondence received January 29,2009 from Ontario JRPM Steering
Page 3 of 12
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Page 13 of 172
Council Minutes February 5,2009
Committee regarding "Recreation and Parks Month".
File: R06
(o) Newsletter received January 16,2009 from Tillsonburg District Multi Service
Centre.
File: S08
2009-034
Moved by E Ketchabaw
Seconded bv \M Casier
"THAT information items 5(a) through 5(o) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TO(ruSM
No Items
7. ROADS. AGRICULTURE & DRAINAGE
(a) Staff Report L2009-01regarding Road Widening - Moore Bridge Project.
File: T04
2009-03s
Moved by E Ketchabaw
Seconded bv C Evanitski
I'THAT StaffReport L2009-01 regarding Road Widening - Moore Bridge
Project be received;
AND TIIAT By-Iaw No. 2009-007, being a byJaw to assume and establish
lands in the Municipality of Bayham as part of the open public highway
system, be presented to Council for enactment."
CARRIED
(b) Correspondence dated January 16,2009 from Robert Lozon,Chair of Canada
Day Celebrations, Port Burwell Historical Society requesting permission to hold
Canada Day parade in Port Burwell July 1, 2009.
File: T09
2009-036
Moved by W Casier
Seconded bv E Ketchabaw
"TIIAT correspondence dated January 1612009 from RobertLozon, Chair
of Canada Day Celebrations, Port Burwell Historical Society be received;
AND THAT municipal streets in Port Burwell be used for a Canada Day
Parade on July 1,2009 beginning at 11:00 a.m.;
Page 4 of 12
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Page 14 of 172
Council Minutes February 5,2009
AND TIIAT the Municipality hereby requests permission from the County
of Elgin to use Wellington Street from Elizabeth Street, west to Robinson
Street;
A¡ID TIIAT the Bayham Public Works Manager take the necessary
precautions for traffic control, safety and signage requirements.ff
CARRIED UNANIMOUSLY
8. PROPERTY. BTIILDING & PROTECTIVE SERVICES
(a) Staff Report P2009-009 regarding Building Department Year End Report 2008.
File: PlO
2009-037
Moved by E Ketchabaw
Seconded bv C Evanitski
"THAT Staff Report P2009-009 regarding Building Department activities
for 2008 be received for information."
CARRIED UNANMOUSLY
(b) Building pennit report for the month ending January 31,2009.
File: PlO
2009-038
Moved by C Evanitski
Seconded bv E Ketchabaw
I'TIIAT Building permit report for the month ending January 31,2009 be
received for information."
CARRIED UNANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSOI\NEL
(a) Cheque Register being Cheques #5805 to Cheque #5928 inclusive, except
Cheques #4836 and #5859 totaling 5465,355.97 and Payroll Disbursements for
the period ending Jan.25,2009 totaling 552,745.97.
2009-039
Moved by C Evanitski
Seconded bv W Casier
"TIIAT Cheque Register being Cheques #5805 to Cheque #5928 inclusive,
except Cheques #4836 and #5859 totaling $465,355.97 and Payroll
I)isbursements for the period ending Jan.25,2009 totaling552,745.97 be
Page 5 of 12
Minutes of the regular meeting of Council held February 5, 2...
Page 15 of 172
Council Minutes February 5,2009
approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2009-07 regarding Investments 2008.
File: F03.08
2009-040
Moved by E Ketchabaw
Seconded by C Evanitski
'f TIIAT Staff Report F2009-07 regarding Investments 2008 be received for
information."
CARRIED UNANIMOUSLY
(c) Staff Report F2009-08 regarding Annual Building Report.
File: F03
2009-041
Moved by W Casier
Seconded by C Evanitski
'TTHAT Staff Report F2009-08 regarding Annual Building Report be
received for information. "
CARRIED UNANIMOUSLY
(d) Staff Report F2009-09 regarding Stewardship Ontario.
File: Fl1
2009-042
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report f'2009-09 regarding Stewardship Ontario be received;
A¡ID TIIAT By-law 2009-012, being a byJaw to authorize the execution of
an agreement between the Municipality of Bayham and Stewardship
Ontario for the provision of funding for hazardous waste management, be
presented to Council for enactment.r'
CARRIED LINANIMOUSLY
(e) Staff Report F2009-04 regarding Municipal Eco Challenge Fund.
File: F11
2009-043
Moved by C Evanitski
Page 6 of 12
Minutes of the regular meeting of Council held February 5, 2...
Page 16 of 172
Council Minutes February 5,2009
Seconded by W Casier
"TIIAT Staff Report F2009-04 regarding Municipal Eco Challenge Fund be
received;
AND TIIAT the Energy Management Evaluation and Feasibility Study
dated I)ecember 12,2008 and prepared by Stantec Consulting Ltd. be
received;
AND TIIAT staff be directed to incorporate the relevant recommendations
in the drzft2009 budget for council consideration."
CARRIED TINANIMOUSLY
(Ð Staff Memorandum regarding Letter from Tony Csinos - Request for Clarification.
File: S09
2009-044
Movedby W Casier
Seconded by C Evanitski
"THAT Staff Memorandum regarding Letter from Tony Csinos - Request
for Clerification be received for information:
AND THAT Staffbe directed to provide a response as suggested in the
memo.tt
CARRIED TINANIMOUSLY
(g) Final draft of the Municipality of Bayham Strategic Plan 2008-2013.
File: D02
2009-04s
Moved by E Ketchabaw
Seconded by W Casier
I'THAT the f inal draft of the Municipality of Bayham Strategic Plan 2008-
2013 be adopted.r'
CARRIED I.INANIMOUSLY
(h) Staff Report C2009-01 regarding Heritage Designations - Property Implications.
File: R01
2009-046
Moved by E Ketchabaw
Seconded by C Evanitski
'TTHAT Staff Report C2009-01 regarding Heritage Designations - Property
PageT of12
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Page 17 of 172
Council Minutes February 5,2009
Implications be received for information."
CARRIED UNANIMOUSLY
(Ð Staff Report PR2009-03 regarding Harbour Facilities 2009.
File: L04
2009-047
Moved by W Casier
Seconded by C Evanitski
TTTIIAT Staff Report PR2009-03 regarding Harbour Facilities 2009 be
received;
ÄND THAT staff be authorized and directed to prepare a request for
proposals for the operation of the municipal Black I)ocks, boat launch, and
finger docks for 2009.f'
CARRIED UNANIMOUSLY
0) Staff Report PR2009-02 regarding Food Concession and Washrooms - Municipal
Beach.
File: L04
2009-048
Moved by E Ketchabaw
Seconded by C Evanitski
"TIIAT Staff Report PR2009-02 regarding Food Concession and
Washrooms - Municipal Beach be received;
AND THAT the Municipality exercize the option to extend the term of the
agreement with Theresa Blondin for the provision of a Concession Food
Booth at the east beach in Port Burwell as approved by By-Law No. 2008-
035 for the 2009 season;
AND THAT Staff be authorized to further discuss maintenance and
operations with Ms. Nancy Lozon for the months of September and October
2009.,,
CARRIED UNANIMOUSLY
(k) Staff Report PR2009-04 regarding Encroachment Agreement - 22PLtt Street.
File: L04
2009-049
Moved by C Evanitski
Seconded bv W Casier
Page 8 of 12
Minutes of the regular meeting of Council held February 5, 2...
Page 18 of 172
Council Minutes February 5,2009
"THAT Staff Report PR2009-04 regarding Encroachment Agreement - 22
Pitt Street be received:
AND TIIAT By-law No. 2009-010, being a by-law to authorize the execution
of an encrachment agreement with Jimmy Marcel Vezina and Michelle
May Lynn Vezina regarding property atZ?Pitt Street be presented to
Council for enactment.r'
CARRIED
(l) Correspondence received January 30,2009 from Lloyd & Fran Southwick
regarding "maps".
File: C13
2009-050
Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Correspondence received January 30,2009 from Lloyd & Fran
Southwick regarding maps be received for infomation."
CARRIED UNANIMOUSLY
(m) Staff Report C2009-003 regarding 2009 CommitteelBoard Appointments.
File: Cl2
2009-051
Moved by W Casier
Seconded by M Taylor
"TIIAT Staff Report C2009-003 regarding Committee / Board
Appointments be received;
Al[D TIIAT Bylaw 2009-006, being a by-law to appoint members to the
various boards and committees of Council, as discussed, be presented to
Council for enactment.fr
CARRIED UNANIMOUSLY
(n) Draft By-law 2009-011 regarding Promotional Agreement between The
Municipality of BaÈam and The CanadianMuseums Association
2009-052
Moved by C Evanitski
Seconded by M Taylor
"THAT ByJaw 2009-0ll being a Bylaw to authorize the execution of a
promotional agreement between The Municipality of Bayham and The
Canadian Museums Á.ssociation to create and conduct a consumer
Page 9 of 12
Minutes of the regular meeting of Council held February 5, 2...
Page 19 of 172
Council Minutes February 5,2009
promotion be presented to Council for enactment."
CARRIED UNANIMOUSLY
10. EI\WIRONMENT
(a) Quarterly Report for Bayham Water Distribution System and call ins for period
ending December,2008.
File: E08
2009-0s3
Moved by W Casier
Seconded by M Taylor
"THAT Quarterly Report for the Bayham Water Distribution System and
call ins for period ending December 31, 2008 be received for information.rr
CARRIED UNANIMOUSLY
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending December 31, 2008.
File: E08
2009-054
Moved by W Casier
Seconded by E Ketchabaw
"TIIAT Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending I)ecember 31, 2008 be received for
information.rf
CARRIED I-INANIMOUSLY
(c) Biosolids Application Analysis dated May 1/08 and Oct 14108, Quarterþ
Compliance Summary for the Port Burwell Wastewater Treatment Plant and call ins
for the period ending December 31, 2008
2009-05s
Moved by M Taylor
Seconded by W Casier
"TI{AT Biosolids Äpplication analysis dated May 1/08 and Oct. 14108,
Quarterly Compliance Summary for the Port Burwell Wastewater
Treatment Plant and call ins for the period ending December 31, 2008 be
received for information. rf
CARRIED UNANIMOUSLY
(d) Staff Report 82009-001 regarding Household Hazardous Waste/Large Item
Page 10 of12
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Page 20 of 172
Council Minutes February 5,2009
Disposal.
File: E09
2009-056
Moved by E Ketchabaw
Seconded bv W Casier
TTTHAT Staff Report 82009-001 be received;
AND TIIAT the 2009 Household Hazardous Waste and Large Item Drop-
off Day be arranged for Saturday May 23rd,,2009 and that Clean Harbors
Canada Inc. be retained to manage the Hazardous Waste Drop-off
collection and disposal."
CARRIED TINANIMOUSLY
11. COMMITTEE OF THE WHOLE
No Items
12. BY.LAWS
(a) By-law 2009-006 A By-law to appoint members to Boards and
Committees
(b) By-law 2009-007 A By-law to assume and establish lands as part of the
open public highway system (Sandytown Road)
(c) By-law 2009-010 A by-law to authorize the execution of an
encroachment agreement (Vezina)
(d) By-law 2009-011 A By-law to authorize the execution of a promotional
agteement (Canadian Museums Association)
(e) By-law 2009-012 A by-law to authorize the execution of a funding
agreement (Stewardship Ontario)
2009-057
Moved by M Taylor
Seconded by W Casier
"THAT By-Laws 2009-006, 2009-007,2009-010, 2009-0ll and 2009-012 be
read a first, second and third time and finally passed."
CARRIED TINANIMOUSLY
(Ð By-law 2009-013 A By-law to confirm all actions of Council
2009-0s8
Moved by W Casier
Seconded by M Taylor
Page l1 of 12
Minutes of the regular meeting of Council held February 5, 2...
Page 21 of 172
Council Minutes February 5,2009
TTTHAT confirming By-Law 2009-013 be read a first, second and third time
and finally passed.'r
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjounrment
2009-059
Moved by E Ketchabaw
Seconded by W Casier
frTHÄT the Council meeting be adjourned at 10:40 p.m."
CARRIED UNANIMOUSLY
DATE:
MAYOR
Page 12 ofl2
Minutes of the regular meeting of Council held February 5, 2...
Page 22 of 172
COUNCIL BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Tuesday February 10, 2009
7:00 p.m.
The second budget meeting of the Council of the Municipality of Bayham was held in the
Committee Room. Present were Mayor Lynn Acre, Councillors Wayne Casier, Mark Taylor
and Ed Ketchabaw, Administrator Kyle Kruger, Clerk Lynda Millard and Treasurer Suzanna
Mantel.
Deputy Mayor Cliff Evanitski was absent.
1. CALL TO ORDER
MayorAcre called the meeting or order at 7 p.m.
2. DECLARATION OF PECUIARY INTEREST AND THE GENERAL NATURE
THEREOF
None
3. 2OO9 DRAFT BUDGET
(a) 2009 Draft Budget - as previously circulated
"Council was advised that:
o the current draft operating budget provides forthe inclusion of a GIS and
mapping database, with cost-sharing services between Bayham, Aylmer and
Malahide. The local cost is estimated at $11,000 for a part year in 2009 and
$19,000 fo¡ 2010.
o there are no capital reserves establíshed for major building repairs, except for
the fire station in Port Burwell, the libraries and the Sewage Treatment Plant
o the capital levy goal for 2009 is proposed at $740,000
The Treasurer recommended minor changes to the "Other Revenues" sections on page
5 that would result in a 43% average municipal share increase. This would equal an
increase to the municipaltax portion of $45 per $150,000 assessment.
Police Services, Museums and Tourism and Marketing operating budgets were
discussed.
Proposed changes were:
¡ $2,500 reduction to Museums expenditures;
o $2,500 revenue increase to Tourism & Marketing (committment from Malahide);
¡ $1,000 expenditure increase to the Wind lnterpretive Centre to hire a summer
student;
¡ $ 500 expenditure reduction for Brochures.
Potential options for servicing changes include libraries, community centres,
museums, waste management, building maintenance, parks and recreation (grass
cutting), harbour and health.
Page 1 of 2
Minutes of the Budget meeting held February 10, 2009.
Page 23 of 172
Council Budget Meeting
Minutes February 10,2009
Another area for cost reductions noted was the sale of excess properties.
The Treasurer outlined the remainder of the capital budget. She also noted that there
are grant monies yet to be allocated by Council.
Staff were requested to provide options for expenditure reductions that would cut the
municipal tax levy increase to approximately 2%."
4. BY-LAW
(a) By-law 2009-017 A By-law to confìrm all actions of Council
2009-060
Moved by W Casier
Seconded by M Taylor
"THAT conf¡rm¡ng By-law 2009-017 be read a first, second and
third time and finally passed."
CARRIED UNANIMOUSLY
5. ADJOURNMENT
(a) Adjournment
2009-061
Moved by M Taylor
Seconded by W Casier
"THAT the Gouncil meeting be adjourned at 9:29 p.m."
CARRIED UNANIMOUSLY
MAYOR
Page 2 of 2
Minutes of the Budget meeting held February 10, 2009.
Page 24 of 172
ELGIN - ST. THOMAS 2O1OINTERÍ{ATIflìIAtPffi
Seþtember 2l-2.î,2010
February IO,2Q09
The International Plowing Match of 2010 has been awarded to Elgin count_y
set in place, committees are formed, volunteers are being
eing executed. Promotional materials have been printed
At this time the executive committee is soliciting assist¿nce from the
municipalities ofElgin_ Çou_ntfr It is our requestlhat you consider supporting rheInternationalPlowing Match with a financial amounfof $l/capita ouli zooq"un.J20t0.
We,ask that you make this consideration at this time while in municipal budgerdeliberations.
.4"-qy delegation will gladly attend a council meaing for firrther information ro
be delivered to your council members.
Sincerely,
IPM Chair
.Aa
FSC
ÌrcKl€d
450 sunset Dr., st.Thomas. oN N5R svl . 1-g66-976-2010 .www.ipm2010.com lFrr lr(l(ñr'.¡
arltr h'rt trsiikr*il
7:05 p.m. - Bill Walters and David Rock regarding Internatio...
Page 25 of 172
Page 26 of 172
Kyle Kruger
From:
Sent:
To:
Cc:
Subject:
Doug Lester [dlester@eag letree. ca]
February 16, 2009 5:02 PM
Lynn Acre
Cliff Evanitski; Ed Ketchabaw; Mark Taylor; Wayne Casier; Steve Peters; Joe Preston; Kyle
Kruger
Callfor lmmediate Action on the Port Burwell Harbour
Mayor Acre and Councj-I,fìn Ë'al-rnr¡rrz 5 t-he Bayham Harbour Committee and COnCerned citlzenS made a preSentation to
Corrnrli I reoarclincr lhe Porf Brrrwelf Harbour. lrIe stressed that j-mmediate action was
-^-'.i -^^ -ñ/'r rhrt flooding wouJ-d occur, Since that tine, flooding has in fact occurredr Y\4Urr su arru Lrlc
in Port Burwel-l- and surrounding communitles as a resul-t of sand build-up in the Harbour.
At fhe Febrrrarv 5 mcc1-inc tho Cnmmittee aSked councif to:
1. Estabfish a Harbour Fund to receive donations from businesses and residents for the
ongoing maintenance and improvement of Bayham Harbour.
2 Ànnra¡ra r-ha ì-mmediate all_ocation of a minimum of $5r000, to match citizen fundralsing,rn ho rrqod nrinr to March 15, 2009 tO remove Sand from the area at the mouth Of the
channel.
3. lnstruct staff to begin the process of contacting Small Craft Harbours and other
rccrr'l :lnrr¡ hnclies Fo ohlain nermits lo nerform lhe ner-essâr\/ mâintenance.
4. Estabfish a budget Iine for Harbour Maintenance of $20,000 per year
- a smafl- investment in one of the municipalitv's most vafuabfe resources.
lrle wiÌl be returning to Council on February 19th to report on our fundraising progress
and to get an update on Council actions on these items.
fn short:
- Has Council established a Harbour Fund to receive donatlons from the public?
- Has Council committed to match cltlzen donatlons with municipal- funds and spend at
feast $5, 000 immediately?
- Has Council instructed Municipaf staff to obtain the necessary permits to remove sand
from the mouth of the channel?
- Has Council- establíshed Harbour Maintenance as an annuaf budqet l-ine with at l-east
$20,000 dedicated to ongoing maintenance?
In addition to the above, we intend to make a request asking, "Vúil-l- you instruct staff to
axnlnrc:rìdil-ìon-r €'.-^ì^- €-^- Smaf-I Craft Harbours and infrastructure inltiatives toYAPrVrs quurLrvr¡dr lurlufrr9 rrvrtr
address the channel, pier, public beach, and aesthetics of the harbour?"
Irfe fook forward to hearing the response from you and Council on Thursday, February 19th.
Sincerely,
ñnrr¡ T.acl.ar
President, OVCC
Together h/e can make a difference
Phone: 519-87 4-4411
7:15 p.m. - Doug Lester from the Otter Valley Chamber of Com...
Page 27 of 172
Page 28 of 172
5
/ì rl
THE CORPORATION OF THE TOWNSHIP OF MADAWASKA VALLEY
85 Bay St., PO Box 1000
Barry's Bay, ON KOJ 180
a hudder(ôm adawas kavall ev. on.ca
P: 61 3-756-2747 I F: 61 3-756-0553
#07-0105-09
Date: 05 Jan 2009
Moved by: Sylvie Yantha
Seconded by: Shelley Maika
BE IT RESOLVED
WHEREAS every property owner in the Province of Ontario has received an updated
Property Assessment Notice indicating their updated assessed value in the fall of 2008;
AND WHEREAS the Government of Ontario has introduced Bill 187 on March 22,2007
which has included changes including the change of the assessment cycle from an
annual update to a four-year cycle for the years 2009, 2010,2011 & 2012 based on
valuation dated on January 1,2008;
AND WHEREAS the residential property owners in the Township of Madawaska Valley
are seeing an average ol 11.22o/o increase in their assessment (the second highest in
Renfrew County including the separated Town of Pembroke) knowing that there has
been a dramatic drop in the local real estate market;
AND WHEREAS under the roles, responsibilities and relationships identified by MPAC, it
is up to the Province of Ontario to make any changes with regard to the legislation of
assessments and the municipalities are only allowed to tax based on the assessment
provided by the province;
NOW THEREFORE BE lT RESOLVED THATthe Township of Madawaska Valley
hereby requests that the Province of Ontario change the legislation of assessment to
add a freeze at the year 2008 rate for the next for years, a more realistic value for
property owners based on the current market and a more realistic value for a tax rate to
be based on and also, back to a one-year annual assessment better to react to a current
real estate market;
AND FURTHER TO THIS,legislation be drafted to allow for a 2nd class of tax to
recognize waterfront properties and the significant tax burden carried by those owners
who may be forced to sell their homes due to the unrealistic assessed value provided for
their homes;
AND FURTHER TO THIS, this resolution be directed to Premier McGuinty, Minister of
Revenue and to AMO for circulation to all municipalities in the Province of Ontario.
CARRIED.
Pat Pilgrim
Pat Pilgrim, CAO/Clerk
DISCIAIMER
This material is prouided under contract as a paid seruice by the orþinating organiza!¡on and does not necessarily reflect
the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, offrcers, d¡reclors or
agents.
Copy of resolution passed January 5, 2009 by the Corporation...
Page 29 of 172
Page 30 of 172
f
c{\
THE CORPORATION OF THE TOWNSHIP OF MADAWASKA VALLEY
85 Bay St., PO Box 1000
Barry's Bay, ON KOJ 180
ahudder@madawaskavallev.on.ca
P:613-756-2747 I F: 613-756-0553
#23-1215-08
Date: 15 Dec 2008
BE IT RESOLVED
WHEREAS Homecare is an essential service in rural Ontario in assisting in the well-
being of aging seniors and residents battling diseases in their primary or secondary
residences;
AND WHEREAS Homecare responds to the needs of the patients and assists parents,
spouses, children and siblings and the broader community by supporting quality of life
and ensuring quality care so that citizens can continue to participate in and contribute to
the economic and social life of their community;
AND WHEREAS Homecare is a viable alternative to Long-Term Care and Residential
Housing;
AND WHEREAS rural residents within the County of Renfrew are limited to few spaces
within the Long-Term Care Homes in the area;
NOW THEREFORE BE lT RESOLVED THATthe Council of the Corporation of the
Township of Madawaska Valley is seeking support from all municipalities in requesting
that the County of Renfrew lobby the Provincial Government on behalf of all rural
municipalities to ensure an increase in Homecare Access Programs including
increased funding, support and assistance;
FURTHER IHAf this resolution be forwarded to AMO for distribution to all municipalities
in Ontario to forward their resolution of support to the Premier of Ontario, the local MPP,
the Ministry of Community & Social Services and the Ministry of Health & Long-Term
Care.
.ARRIED'
Pat Pi lqrim
Pat Pilgrim, CAO/Clerk
DISCIAIMER
This material is provrded under contract as a paid serv¡ce by the originat¡ng organizatbn and does not necessar¡ly reÍlect
lhe v¡ew or pos¡tions of lhe Association of Municþalities of Ontan:o (AMO), its subsidiary companies, olfcers, directors or
agenls.
Moved by: Bonnie Mask
Seconded by: Shelley Maika
Copy of resolution passed December 15, 2008 by The Corporati...
Page 31 of 172
Page 32 of 172
City of Hamilton
City Centre, 77 James Street North
Hamilton, Ontario,
Canada L8R 2K3
www.hamilton.ca
City Clerk's Off¡ce, Corporate Services
Physical Address: 77 James Street North, Suite 220
Phone: 905.546-2424 ert 4408 Fax: 905.546-2095
Ema¡l: clerk@hamilton.ca
)
Cto
Hamilton
February 3, 2009
Association of Municipalities of Ontario
200 University Avenue, Suite 801
Toronto, ON M5H 3C6
Dear Sir/Madame:
Re: B¡ll 138, Protection of Public Participation Act, 2008
At its meeting of January 28,2009, Hamilton City Council passed the following Motion
regarding Bill 138, Protection of Public Pafticipation Act, 2008:
7.1 WHEREAS Andrea Honruath, Ontario's NDP Critic for Municipal Affairs, has
íntroduced a private members bill to counter Strategic Lawsuits Against Public
Participation (SLAPP) used by proponents to silence those who object to their
developments;
AND WHEREAS the well-heeled industrial interests suing citizens to silence
public objections; while bulldozing projects through municipal councils and the
Ontario Municipal Board (OMB), will be a thing of the past;
AND WHEREAS "Ontario could be the birthplace of North America's most
effective anti-SLAPP legislation," Horwath said. "When individuals and groups
can be sued for millions of dollars simply because they take a stand against
unwanted developments in their communities, something is terribly wrong. My
Bitl will take the sting out of SLAPP. I want the McGuinty government to
accelerate this initiative in order to end this scourge on our democracy once and
for alf .";
AND WHEREAS Horwath's Bill 138, Protection of Public Participation Act, 2008
would enable such lawsuits to be dismissed at an early stage. lt would indemnify
defendants for costs incurred and allow additional costs for damages to be
awarded to them by a court or tribunal. A significant mechanism in Horwath's Bill
would stop governments and tribunals from proceeding with the planníng process
where SLAPP tactics exist;
AND WHEREAS Horwath has strong support for her bill from Environmental
Defence, a group at the forefront of fighting SLAPP and the chill it has brought to
citizen's groups such as the lnnisfil District Association (lDA). The IDA has been
hit with a $3.2 million SLAPP at the OMB because of its courageous stand
Copy of correspondence dated February 3, 2009 addressed to A...
Page 33 of 172
February 10,2009
against a massive and unwanted
Simcoe at Big Bay Point;
Page 2 ol 2
resort development on the shores of Lake
AND WHEREAS The recent Uniform Law Conference, a yearly gathering of
provincial Attorneys General, identified SLAPPs as a growing and worrisome
trend across Canada and specifically identified the ongoing Big Bay Point OMB
cost application, as a case in point;
AND WHEREAS Dr. Rick Smith, Executive Director, and lawyer, David Donnelly,
himself the target of such a lawsuit, says a law protecting public padicipation is
very much needed. "Surely it's Job 1 of the Ontario legislature to ensure that
Ontarians can engage with our democracy - including provincial courts and
tribunals -- without fear of intimidation by bullying developers or crippling financial
liability," Smith said. "Unless the current system is changed, I am very
concerned that citizens will increasingly shy away from speaking their mind
publicly and our public life, urban planníng regimes and environmental protection
will be the poorer for it.";
THEREFORE BE IT RESOLVED,
That the Council of the City of Hamilton:
(a) Support the efforts of MPP Andrea Horwath with respect to the current Bill
138 - Protection of Public Participation Act, 2008.
(b) Circulate this resolution to all other Ontario municipalities encouraging
them to consider similar resolutions of support.
We would appreciate your assistance in distributing this Motion to all Ontario
municipalities encouraging them to consider similar resolutions of support.
Yours truly,
Kevin C. Christenson
City Clerk
RC:sr
File #C09-003
c.c. Councillor Margaret McCarthy, Ward 15
DISCIAIMER
Thís material is provided under contract as a paid seruice by the onþinating organizalion and does not necessarily reÍÌect lhe view or
positions of lhe Association of Municipalilies of Onfan:o (AMO), its subsidbry companies, offrcers, direclors or agents.
Copy of correspondence dated February 3, 2009 addressed to A...
Page 34 of 172
Lvnda Millard
From:
Sent:
Subject:
Blair Labelle [Blair.Labelle@Townofajax.com]
Wednesday, February 11,2009 10:17 AM
Ajax Council Resolution: Municipal Election CampaignContributions
Feb 09 Ltr re
Campaign Contrib...
Good day, attached is a fetter addressed to the Minister of Municipal Affairs
and Housing relative to a resol-ution of the Council of the Town of Ajax passed at their
February 9, 2009 meeting. The resolution requests that the Province provide the authority
for municipalities in Ontario to pass a by-J-aw that woufd prohibit a municipal election
campaign contribution from a corporation that carries on business in Ontario or a trade
union that hol-ds bargaining rights for empJ-oyees in Ontario.
Councif is seeking endorsement of the attached resol-ution and respectfully requests that
municipal-ities notify the Town of Ajax of their decision in that regard. Thank you for
your attention in this matter.
Regards,
Blair Label-l-e
Manager of Legislative Services ,/
office: 905-619-2529, ext. 342
fax: 905-683-1061
www. townofaì ax. com
Deputy Clerk Town of Ajax
The information in this e-maif and in any attachments is confidential and intended solely
for the attention and use of the named addressee(s).
This information may be privileged, confidential or otherwise protected from disclosure.
Tf r¡nrr ere not lhe intended recipient, or a person responsibfe for defivering it to the
intended recipient, you are not authorized to and must not disclose, coPY, distribute, or
retain Lhis message or any part of it. This e-mail was scanned for viruses and content.
Copy of correspondence dated February 10, 2009 addressed to ...
Page 35 of 172
O Townofvax
f ny the Løke
fI,UUT{ OF AIAX
65 Haruood Avenue South
Ajax ON LIS2H9
vr¡r¡lw.townof a ja x.co m
Honourable Jim Watson
Minister of MunicipalAffairs and Housíng
777. Bay Street, 17h Floor
Toronto, Ontarlo
M5G 2E5
February 10,2009
Dear Minister Watson
RE: AJAX COUNCIL RESOLUTION - AUTHORITY TO PROHIBIT GORPORATE AND
TRADE UNION CONTRIBUTIONS TO MUNICIPAL ELECTION CAMPAIGNS
At their meeting February 9, 2009, Ajax Town Council received a presentation from Professor
Robert MacDermid, who provided an overview of the research and conclusions outlined in his
recent paper "Funding City Politics". Professor MacDermid commended Ajax Council for theÍr
leadershlp ln municipal campaign finance reform and practices. Professor MacDermid's full
report is available at wwv,votetoronto.ca.
Upon considering this presentation, Council passed the following resolution:
Moved by: Regional Councillor Jordan
Seconded by: Counclllor Dies
WHEREAS the Municipal ElectÍons Act, 1996 enables individuals normally resident in
Ontario, corporations that carry on business in Ontario and unions that hold bargaining
rights for employees in Ontario to make contributions of up to $750 in totalto any
candidate for all municipal offices, with the exception of candidates for Mayor of Toronto
who are permitted to accept rnaximum lndividualcontributions of $2,500; and,
WHEREAS lhe Municípal Elections Act, 19961S. 70.1(1)l provides that the City of
Toronto alone "may by by-law prohibit a corporation that carries on business in Ontario
or a trade union that holds bargaining rights for employees in Ontario from making a
contribulion to or for any candidate for an office on city council."; and,
WHEREAS a recent study by Prof. Robert MacDermid, titled "Funding City Politics",
examined financial contributions to municipal election campaigns in the Greater ïoronto
Area and, in particula¡ raised issues wlth respect to the amount and potential influence
of contributions from land and property development corporations; and,
Onterío's First ISO 9001 Quality Community
Copy of correspondence dated February 10, 2009 addressed to ...
Page 36 of 172
WHEREAS no corporate or trade union contributions to municipal candidates and. parties have been permitted in Quebec since 1980; both Quebec and Manítoba have
banned corporate and union contributions to Provincial candidates and parties; and all
such contributions were prohibited from federalelectoral politics prior to the last
Canadian electlon;
BE lT RESOLVED THAT the Government of Ontario be requested to amend the
Municípal Elections Act, 1996 to provide all municipalities in the Province with the
authority to pass a by-law that would prohibit a corporation that carries on business in
Ontario or a trade union that holds bargaining rights for employees in Ontario from
making a contribution to or for any candidate for an offíce on the respective munibipal
council.
Please review Professor MacDermid's report and enact legislation that will provide the
requested authority to all municipalities in the Province,
Thank you for your kind altention to this matter.
Martin de Rond,
Director of Legislative & Information Services/Town Clerk
cc. Joe Dickson, MPP
All Ontario Municipalities
Prof. Robert MacDermid
AMO
Council
B. Skinner, CAO
Copy of correspondence dated February 10, 2009 addressed to ...
Page 37 of 172
Page 38 of 172
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/007
To the attention of the clerk and council FoR MoRE lNFoRMArloN coNrACr:
February 2,2OOg i.irSyiii¿ål'"iEnersv
services coordinator
Municipal Support of Earth Hour and Energy Conservation
Week Needed
lssue: Members are invited to support the World Wildlife Fund (WWF) Earth Hour and the
Ontario Power Authority (OPA) Energy Conservation Week
Background:
Earth Hour
The World Wildlife Fund (WWF) is preparing to host its third global Earth Hour event on Saturday, March
28,2009,8:30 - 9:30 pm. Last year 50 million people in 370 cities and towns in more than 35 countries
woddMde switched off their lights for Earth Hour. Canada was a global leader, with more than 150
communities participating involving 49o/o of the country's population. The objectives of this symbolic
event are to increase awareness about climate change and demonstrate how individuals can be part of
the solution by encouraging as many municipalities as possible to participate.
The WWF is requesting AMO member municipalities support by turning off lights in municipal buildings,
encouraging other sectors to participate, measuring energy drop during the event by working with the
local distribution company, and engaging residents in post-Earth Hour activities that encourage individual
action by highlighting programs and incentives. The WWF can provide support and resources for all of
these activities.
Energy Conservation Week
The Ontario Power Authority (OPA) is planning its second province-wide Energy Conservation Week
from May 17 - 23,2009. The purpose is to remind Ontarians about the need for collective action in
reaching the province's short and long-term energy conservation goals and to promote a "culture of
conservation" among residents, businesses and organizations that saves them money and benefits the
environment.
Action: AMO members should sign up online at htto://www.earthhour.orq/Canada to participate in the
March 28 Earth Hour and contact WWF at EarthHour@wwfcanada.orq for more information.
More information about Energy Conservation Week is available at:
http://www.enerqyconservationweek. cal
5
þ-tr
EIJ
{
Alø
This information is available in the Policv /ssues section of the AMO website at vvww.amo.on.ca.
1-1 Municipariî::i?ä'li:.ii ^llo
Correspondence dated February 2, 3, 9, 11 and 13, 2009 from ...
Page 39 of 172
Page 40 of 172
MEMBER COMMUNICATION
200 University Ave, Suite 80í
Toronto. ON M5H 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/008
Alç
To the attention of the Clerk and Council
February 3, 2009
FOR MORE INFORMATION CONTACT:
Petra Wolfbeiss, AMO Senior Policy Advisor
(416) 971-9856 ext 329
þ-
ÊÍ
EJJ
{
AMO Expresses Concern,
Provides Recommendations to Minister on
Proposed AODA lnformation and Communications Standard
lssue:
ln a letter to Madeleine Meilleur, Minister of Community and Social Services, AMO advises
the Minister to consider the full impact of the proposed of the proposed lnformation and
communication standard on municipal property taxes and local economies.
Background:
AMO has consistently expressed support for the principles espoused by the Accessibility for
Ontarians with Disabilities Act (AODA) recognizing that Ontario's municipal sector has led
the move toward improved accessibility in the province. However, AMO is concerned that
the timelines, the scope and the cost of implementing the proposed standard as drafted will
have detrimental impacts on municipal budgets and Ontario's economic competitiveness.
According to a KPMG report commissioned by the province, the anticipated cost of
implementing the proposed standard, as drafted, for a sample, small municipality would be
an increase of from 1%to 3o/o of its operating budget. Extrapolated province-wide, the
implication for municipalities across the province could be an increase in operating costs of
between $300,000,000 and $900,000,000 a year. Generating this additional revenue
through municipal property taxes alone would require an increase in property tax revenue of
2%-6%. AMO is urging the province to consider all standards in the context of practicality
and affordability.
AMO addressed and provided recommendations on the following areas of the draft
standard:
. Upgrade of busrness enterprise sysfems
AMO is recommending that Section 4.0 be removed from the l&C draft standard and
considered under the Employment Standard which is currently under development. We are
also recommending that given the significant cost impact assocrafed with business
enterprise sysfemg future recommendations for business enferpnse sysfem upgrades be
carried out on a go forward basrs with a compliance date of 2025, allowing new and
emerging technology to be adopted through normal replacement cycles.
Mun¡cipar¡1::î?äi?:,.'i ^Ho1-2
Correspondence dated February 2, 3, 9, 11 and 13, 2009 from ...
Page 41 of 172
. Accessible formats and methods
AMO is recommending that a further costing analysis be conducted that is reflective of
size and capacity of organizations to comply with the requirements under the proposed
standard. Further, that section 5 be revised to state that "upon request" should be
interpreted as having capacity under reasonable time-lines to provide alternative
formats on an as needed and individualized basrs.
. Training of atl municipal staff in requirements of the standard
AMO is recommending to the province that in the absence of a harmonized approach
to the implementation of all standards, the province should undertake to organize and
support standardized training for public sector organizations.
. Sfaggered compliance dafes across secÚors
AMO is recommending that the compliance dates be revised to reflect a reasonable and
fiscatty sustainabte implementation process, ln addition, the compliance dates for the
apptication of the lnformation and Communications standard should be streamlined across
atlt'sectors and that, a more realistic timetine for compliance be developed. This should
include consideration of a phased approach up until 2025.
o Accessible municipal and provincial elections
AMO recommends that if section 7 remains in the standard, the Provincial Government
shoutd create a program to fund accessibitity enhancements for municipal elections. AMO
strongty opposes the inclusion in the standards of requirement for individuals running for
municipat'election as they cannot be considered to be part an organization that is intended
to be covered by the Act.
Action:
AMO will continue to work with the government and municipalities to ensure the
implementation of the AODA is fiscally responsible and manageable and to ensure the
intent and objectives of the Acf are achieved by 2025.
This information is avaitabte in the Policy /ssues secfion of the AMO website at www.amo'on.ca'
þ-rr
HJJ
{
rrrun¡cipar¡âl:î?äii:r"j AHO2-2
Correspondence dated February 2, 3, 9, 11 and 13, 2009 from ...
Page 42 of 172
MEMBER COMMUNICATION FYI No: 09-002
200 University Ave, Suite 801
Toronto. ON MsH 3C6
Tel.: (416) 971-9856 | Farc (416) 971-6191
E-mail: amo@amo.on.ca
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To the attention of the Clerk and Gouncil
February 3, 2009
FOR MORE INFORMATION CONTAGT:
Craig Reid, AMO Senior Policy Advisor
(416) 971-9856 ext 334
lssue:
Municipal Action on Bottled Water
Municipalities across Canada and ¡n Ontario have recently taken action to
encourage use of municipal tap water at municipal events and facilities.
Municipal counc¡ls across Canada, including 13 Ontario municipalities have taken action in
recent months to limit the use of bottled water in municipalfacilities, where appropriate, and
to support the use of municipal tap water by residents and visitors. AMO understands that a
number of other Ontario municipalities are also considering such initiatives.
Ontario councils taking action in this area include the cities of Sault Ste. Marie, London,
Windsor, the Regional Municipality of Waterloo and the Town of Blue Mountains, amongst
others. Across Canada, other munícipalities such as St. John's, Newfoundland,
Charlottetown, PEl, Altona, Manitoba, Toronto and the Region of Metro Vancouver have also
taken action.
ln some cases these actions have been supported through publíc education to increase
awareness of the safety of municipal tap water, actions to increase the supply of municipal
tap water at events through mobile water trucks and increase of supply of municipal tap water
where necessary.
These measures comptement long-standing positions taken by AMO and other municipal
associations by increasing awareness of the affordability, health and safety of municipal tap
water and the need for continuing public investments in infrastructure to provide affordable
clean water to municipal residents. They also encourage stewardship of water as a valuable
resource and help to reduce the amount of plastics in municipalwaste streams.
Action:
Councils interested in investigating this issue are encouraged to contact those municipalities
that have taken action.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
run¡c¡par¡tl:îîãi".:',"i AllO
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MEMBER COMMUNICATION Fyr No:0e-003
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6151
E-mail: amo@amo.on.ca
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To the attention of the Clerk and Gouncit FoR MoRE lNFoRMArloN coNrAGr:
February e, 200e lilßiiîijåü::isrenior
PoricYAdvisor
WDO Consultation on Blue Box Program Plan Review
Issue:
Please attend the Waste Diversion Ontario (WDO) workshop/webcast on February 12,2009,
which will consult on the draft recommendations resulting from the public review of the Blue
Box Program Plan (BBPP). We need the municipal voice to support the AMO advocacy
effofts of taking the Blue Box system costs off the property tax base.
Background:
WDO is undertaking the review of the existing Blue Box Program Plan (BBPP) at the request
of the Minister of the Environment. The BBPP, implemented five years ago, establishes how
industry packaging and printed paper stewards provide annual support to the municipal
residential recycling program. The Minister directed WDO to conduct the review using the
principles of full Extended Producer Responsibility under which producers take full
responsibility for the management of their products including full costs.
Date: Thursday, February 12Time: 9 a.m. to approximately 3 p.m.
Location: ChampagneBallroom,
Novotel Toronto Centre Hotel
45 The Esplanade, Toronto
Registration
Please register to attend the workshop in person or online by webcast at the WDO website at
http://www.wdo.calnews/?id=176905. Additional information such as how to log into the
webcast will be sent to registrants closer to the date of the workshop. You can also retrieve
the draft WDO report and consultation documents at the following:
a
. Draft Preliminary Report for Consultation on the BBPP Review
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
1-1 rrrun¡c¡par¡îl:ïäii:'ii ^HO
Correspondence dated February 2, 3, 9, 11 and 13, 2009 from ...
Page 45 of 172
Page 46 of 172
200 University Ave, Suite 801
Toronto, ON MsH 3Co
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/010
Atþ
To the attention of the Clerk and Council
February 11,2009
FOR MORE INFORMATION GONTACT:
AMO Policy Team
(416) 971-9856
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AMO Report to Members on January 2009 Board Meeting
To keep members informed, AMO continues to provide updates on important issues
considered at regular AMO Board of Directors' meetings. Highlights of the January 2009
Board meeting follow:
. Blue Box Plan Review
The Board received information on the Waste Diversion Act Review and the Blue Box
Program Plan Review. The Board gave direction that all submissions are to be in keeping
to the previously approved AMO positions in respect to both of these matters.
Contact: Milena Avramovic, Senior Policy Advisor, email: milena@amo.on.ca; ext.342
. AMO/OMSSA Poverty Paper
The Board received: Government Makes a Difference: Working Together Towards Poverty
Reduction, co-written by AMO and the Ontario Municipal Social Service Association. The
paper discusses important considerations in poverty reductions strategies. These include
recommendations on developing local poverty reduction strategies; the impoftance of
addressing provincial policies and programs that operate at cross purposes of one another;
and the need for reliable, sustained funding of programs and initiatives.
Contact: Petra Wolfbeiss, Senior Policy Advisor, email: pwolfbeiss@amo.on.ca; ext.329
o AODA: lnformation and Gommunication Standards
The Board approved AMO's response to the proposed lnformation and Communications
standard under the Accessibility for Ontarians with Disabilities Acf. AMO's key concerns
focus on the scope of the standards, the resulting high costs of compliance and the timing,
particularly given the economic climate. AMO remains deeply concerned that the standards
are not affordable and would have a significant impact on property taxes and the
competitiveness of business in our communities. However, AMO is confident that the shared
commitment and objectives of creating barrier free communities can be achieved in a
fiscally responsible manner.
Contact: Petra Wolfbeiss, Senior Policy Advisor, email: pwolfbeiss@amo.on.ca; ext.329
1-2 ,,irun¡c¡par¡11:ïJäii:fi ^llo
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Page 47 of 172
. Energy lssues Update
The Board received information on possible changes to the legislative and regulatory
environment governing energy conservation, generation and planning. AMO will
continue to guide the development of this legislation to ensure new opportunities are
created for municipalities and their local distribution companies while enhancing
existing conservation and energy management practices.
Contact: Scott Vokey, Energy Services Coordinator, email: svokey@amo.on,ca;
ext.357
. Cap and Trade of Greenhouse Gases Credits
The Board received information on the Government of Ontario's membership in the Western
Climate lnitiative including its commitment to implement a Cap and Trade system. The
Ministry of Environment has issued a discussion paper on how its proposed cap and trade
system for Ontario may work. Under the scheme, there is potentÍal for emitters to purchase
credits from projects that offset carbon, including non-regulated sectors.
Contact: Craig Reid, Senior Policy Advisor, email: creid@amo.on.ca; ext. 334.
o Federal Budget Briefing
The Board received information regarding the municipal impacts of the Federal Budget
released January 27. AMO welcomed the substantial increase in infrastructure funding
throughout Ontario and looks forward to sitting down wíth its federal and provincial paftners
to ensure that investments are received quickly, AMO is awaiting further details and will
pass informatíon to its membership as it becomes available.
Contact: Matthew Wilson, Senior Policy Advisor, email: mwilson@amo.on.ca; ext. 323.
This information is available in the Policv /ssues section of the AMO website at wvtw.amo.on.ca.
Munic¡paril::î?ä'li:,ii ^llO
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A
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200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/011
To the attention of the Clerk and Council
February 13,2009
FOR MORE INFORMATION CONTAGT:
Craig Reid , AMO Senior Policy Advisor
(41 6) 971 -9856 ext 334
Communities Gomponent Funding for $l Billion in
Municipal lnfrastructure Projects Announced
lssue: The governments of Canada and Ontario today announced infrastructure projects to be
funded through the Building Canada Fund - Communities Component (BCF-CC).
Background:
The federal and provincial governments announced the results of lntake One of the
Communities Component of the Building Canada Fund, approving projects valued at over
$1 billion. The federal government and the provincial government will each contribute $335
million in project funding. MunicipalÍties will contribute the other 1ßto of project costs for a total
of just over $1 billion. These investments will improve transportation, protect the environment,
improve access to recreation, and enhance localfacilities and services in communities across
Ontario.
To improve the potential of using infrastructure investments for economic stimulus, AMO
requested that the federal and provincial governments significantly increase Intake One funding
from the $100 million each that was originally allocated. The announcement today more than
tripled the amount of funding available and 289 projects, or nearly 85% of project applications,
were approved to receive funding under lntake One.
These investments will create jobs and stimulate local economies, in the coming year. The
applications for funding were assessed by the BCF-CC Joint Secretariat to take advantage of
the 2009 and 2010 construction seasons. Municipalities receiving funding today will be formally
advised of their allocations.
The next intake under the BCF-CC will be launched through a public announcement and direct
communication with elígible applicants. At that time, municipalities should review their
infrastructure priorities against the priorities of that intake and select a project to submit
accordingly. As a result of the recent Federal Budget and a commitment from the province to
match new federal investment, more than $400 million in combined federal and provincial
funding may be available for future intakes.
For the list of funded projects and additional information about BCF-CC, please visit
www.bcfontario.ca or contact the Joint Secretariat at 1-866-306-7827.
ACTION: AMO members are urged to get projects underway as quickly as possible. AMO will
keep members informed of other information relating to infrastructure funding opportunities as it
becomes available.
Municipar¡â::îîäii:,ii ^lflo1-1
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5
LONG POINT REG¡ON CONSERVATION AUTHORITY
BOARD OF DIRECTORS MEETING - January 14,2009 Minutes
(as approved at the Board of Directors Meeting held February 4,2009)
Members in attendance: R. Sackrider, P. Ens, P. Black, S. Lamb, B. Sloat, L. Bartlett, P.
Lee, J. Hunt, L. Chanda and R. Geysens.
Staff in attendance: C. Evanitski, J. Robertson, D. Holmes, H. Surette, and D. Mclachlan.
Scrutineers in attendance: D. Reid and R. Lambert
Regrets: None
The LPRCA Chair called the meeting to order at 6:31 pm Wednesday, January 14th,2OOg
in the LPRCA Hay Creek office Boardroom.
ADDITIONAL AGENDA ITEMS
Correspondence - Ministry of Environment re: Terms of Reference
New Business - Update on BWAC meeting
New Business - Budget Process 2010 - will be covered in ltem G
DISCLOSURES OF INTEREST
None recorded.
ELECTION OF LPRCA CHAIRMAN AND VICE-CHAIRMAN
R. Sackrider called upon D. Reid to conduct the annual election for 2009. R. Sackrider
vacated and D. Reid took the Chair. D. Reid declared the positions for Chairman and Vice'
Chairman vacant and then called for nominations for the Chairman. P. Black nominated R.
Sackrider. R. Sackrider declined the nomination. L. Chanda nominated B. Sloat who
accepted the nomination. D. Reid called for 2nd nominations for the Chairman and received
none. He called for 3'd nominations and again received none. L. Bartlett moved
nominations for the Chairman to be closed. Allwere in favour. Motion carried
B. Sloat was pleased to accept the position and was declared Chairman of LPRCA for
2009.
D. Reid then called for nominations for Vice-Chair. B. Sloat nominated R. Sackrider who
accepted the nomination. D. Reid called for 2nd nominations for Vice-Chair and received
none. He called for 3'd nominations and again received none. P. Black moved nominations
for Vice-Chair to be closed, all in favour. Motion carried.
R. Sackrider accepted the position and was declared Vice-Chair of LPRCA for 2009.
D. Reid vacated the Chair and turned it over to the new 2009 Chair, B. Sloat. The
Chairman and GM, C. Evanitski thanked the scrutineers for participating in the election
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Ghanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
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Long Point Region Conservation Authority minutes of meeting ...
Page 51 of 172
process. D. Reid and R. Lambert were acknowledged with a gift certificate. The
scrutineers then left the meeting.
B. Sloat thanked all for the support and particularly R. Sackrider for his support and
contributions in the past two years.
R. Sackrider thanked the members for their support.
DEPUTATIONS
None.
MINUTES OF PREVIOUS MEETINGS
by utes of
ingSp all of
ted
BUSINESS ARISING FROM THE MINUTES
Members asked that the Field Superintendent prepare a report on the LPRCA
parkettes. D. Holmes reviewed the report then opened the floor for questions. Most of
the maintenance costs involve staff wages and equipment costs. Some of the costs are
due to garbage collection especially those that have parking lots. There are other
parkettes that are not on the report because no maintenance costs are involved.
REVIEW OF COMMITTEE MINUTES
MOTION A-2 moved by P. Lee, seconded by J. Hunt and carried that the minutes from
the LPRCA Source Protection Authority Meeting of December 3'd, 2008 and the Lee
Brown Marsh Management Committee of December 22no,2008 be received for
information.
CORRESPONDENCE
MOTION A-3 moved by P. Ens, seconded by R. Geysens and carried that
correspondence outlined in the Board of Directors' Agenda of January 14th, 2009 (with
additions) be received for information.
DEVE LOPM ENT APPLICATIONS
H. Surette noted that there were 8 applications. One application was added after the
packages were mailed. No questions
MOTION A - 4 moved by R. Sackrider, seconded by L. Chanda and carried that the
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Ghanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
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Long Point Region Conservation Authority minutes of meeting ...
Page 52 of 172
Board of Directors of the LPRCA approve the following Development Applications;
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106)
BA-11/08-1
BA-12108-1
NC-1/09
NC-2/09
NC-3/09
TtL-1/09
NC-4/09-1
TlL-2t09-1
C. that the designated officers of LPRCA be authorized to complete the approval
process for these Development Applications, as far as it relates to LPRCA's
mandate and related Regulations.
NEW BUSINESS
BACKUS WOODS ADVISORY COMMITTEE MEETING UPDATE
C. Evanitski reported that LPRCA is working with NCC to update inventory, last
completed in 1985. The agreement is currently under review. Members asked for data
from the Gypsy Moth Spray program. D. Holmes reported that Backus Woods was
used as a control and the report is not yet available.
CALENDAR REVIEW
J. Robertson handed out a 2009 schedule of events. A couple of major events to keep
in mind are the 40th anniversary of Deer Creek and the 20ü anniversary of the War of
1812, September 12th & 13th. C, Evanitski noted that the July meeting is scheduled for
Canada Day and the office is to be closed that day. The date for the July meeting is to
be decided. The Board prefers this new format for the calendar review and would like to
see it every month with additions and revisions.
GENERAL MANAGER'S REPORT
C. Evanitski reviewed his recent activities high-lighting the Festival of Trees. He
thanked B. Sloat and R. Sackrider for getting the bidding underway. Also, he thanked
staff for their work in making this successful event one that exceeded the organizing
comm ittee's expectations.
LONG POINT CAUSEWAY IMPROVEMENT PROJECT
H. Surette noted that the project has expanded from the original mandate which has
FULL AUTHORITY GOMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
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Long Point Region Conservation Authority minutes of meeting ...
Page 53 of 172
caused some controversy with some community members. LPRCA is to send a letter of
support based on the original intent of the initiative. A community meeting is scheduled
for tomorrow night. Drawings/plans are available on the website
longpoi ntcauseway.com.
LPRCA costs have not been calculated, but most meetings are in the evening so impact
is minimal.
MOTION A-5 moved by L. Bartlett, seconded by J. Hunt and carried that the LPRCA
Board of Directors supports appointing one staff to represent the LPRCA on the
Steering Committee to act as technical support for the project;
AND that staff write a letter to the Causeway lmprovement Committee Coordinator
confirming LPRCA's continued participation and endorsement of the Committee's
principle purpose as detailed in the Terms of Reference with respect to:
1. lmproving ecosystem health, water quality and water movement between Big
Creek Marsh and Long Point lnner Bay; and,
2. Reducing wildlife road mortality.
LPRCA COMMITTEE APPOINTMENTS
C. Evanitski presented recommendations regarding committee appointments. All
committee appointees agreed to stand.
MOTION A-6 moved by L. Bartlett, seconded by J. Hunt and carried that the LPRCA
Board of Directors approves the following appointments for 2009:
Peter Black, Larry Chanda and the LPRCA Chair to the Backus Advisory Board;
Peter Black and John Hunt to the Backus Woods Advisory Committee;
Larry Chanda as Land Acquisition Chairman;
Sam Lamb and the LPRCA Chair to the Lee Brown Marsh Committee;
AND Peter Black, Roger Geysens, Pat Lee, as well as, the LPRCA Chair and Vice-
Chairs to the Audit Committee.
LPRCA WATERSHED CONDITIONS UPDATE
H. Surette made an overhead presentation on the December conditions as well as a
comparison to the average conditions.
TIMBER TENDER - SIDNEY-BACK
D. Holmes reviewed the bids. Sidney-Back was last logged due to a wind event in a
different section of the property. That area was reforested with help from various youth
groups with native conifers and hardwoods. Members were thrilled with how well it has
grown.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
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Long Point Region Conservation Authority minutes of meeting ...
Page 54 of 172
MOTION A-7 moved by L. Chanda, seconded by P. Lee and carried that the LPRCA
Board of Directors accept the tender submitted by Brian Norman for marked standing
timber at Sidney Back Conservation Area for a total tendered price of $42 000.
2OO9 BUDGET FOLLOWUP
C. Evanitski reviewed the report, the formal comment from Bayham and the report from
the Norfolk County Treasurer. The 30-day appeal has expired and the invoices and pay
schedule are to be mailed shortly. The Board Members were thanked for their
participation in the budget process.
A motion was brought forth to give municipal partners a 30-day review period prior to
the final budget approval. While it is appreciated that some municipalities are planning
to pass their budgets earlier, some Members wondered how this was going to affect
proper yearend valuations for the LPRCA if the budget process was conducted in
October or November. Discussion ensued.
MOTION A-8 moved by R. Geysens, seconded by L. Chanda and carried that the
LPRCA Board of Directors direct staff to incorporate a 30-day notice period to its
municipal partners prior to final budget approval;
And that staff prepare the preliminary budgets for October/November annually.
Members agreed that they preferred the one-day budget presentation.
The Chairman adjourned the meeting at 7:40pm.
The next regular meeting is scheduled for February 7rh,2009.
Buck Sloat
Chairman
Dana Mclachlan
Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
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Long Point Region Conservation Authority minutes of meeting ...
Page 55 of 172
Long Point Region Conservation Authority minutes of meeting ...
Page 56 of 172
-)
¿ ¡¡ d É ¡ Ér"reE_Ecq v
January 23,2009
Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville, Ontario
NOJ 1YO
Attention: Clerk Ê\\b
Re: Joint Elgin/ Central Elgin 2008-2009 Annual Municipal Accessibility Plan
Please find enclosed the Joint Elgin/ Central Elgin 2008-2009 Annual Municipal
Accessibility Plan and minutes from the Joint Accessibility Advisory Committee meetings
held in 2008.
lf you wish to discuss any of the enclosed information, please do not hesitate to contact
me at the County office.
Yours truly,
Cole Aicken, A.Sc.T
Co-Secretary
County of Elgin/ Central Elgin
Joint Accessibility Advisory Committee
County of Elg¡n
Eng¡neering Services
450 Sunset Drive
St. Thomas, On NsR 5V1
Phone;519 631-1460
www elg¡n-county on.ca
Protressive by Nature
Copy of Joint Elgin / Central Elgin 2008-2009 Annual Municip...
Page 57 of 172
ElgrnCounty
Pro$ressÍve by Nature
JONT ELGIN/CENTRAL ELGN
2008 -2009
ANNIUAL MUNICIPAL
ACCESSIBILITY PLAN
Adopted by County Council - December 11, 2008
Adopted by Central Elgin Council - December 08, 2008
Copy of Joint Elgin / Central Elgin 2008-2009 Annual Municip...
Page 58 of 172
INDEX
JOINT ELGIN/CENTRAL ELGIN
MUNICIPAL ACCESSIBILITY PLAI\ (JAAC)
SECTION PA.GE NO.
Executive Summary
Mission Statement
Aim
Objectives
Municipal Highlights, Population and Or ganizational Structure
County of Elgin
Municipality of Central Elgin
Establishment of Accessibility Working Group
Co-Ordinators
Members of JAAC
County of Elgin/lvlunicipality of Central Elgin Commitment to Accessibility Planning
Achievements from October 2006- S eptember 2007
Barrier Identification Methodologies
Barriers Identified and Status of Elimination
Mandatory Accessibility Standards
Focus for2009
Review and Monitoring Process
Communication of the Plan
Recommendations
Signature Page
Appendix 4
^)'
- Mandatory Provincial Accessibility Standards
Appendix 668" - County of Elgin 2008 Summary of Bariers Addressed
Appendix "C)) - Municipality of Central Elgin 2008 Summary of Barriers Addressed
Appendix 66D" - Joint County of Elgin and Municipality of Central Elgin 2008 Initiatives
Appendix "E') - Photographs of Accessible Locations
1
1
2
2
2
2
3
aJ
aJ
4
4
6
7
12
13
13
13
t4
t4
15
18
20
20
2t
Copy of Joint Elgin / Central Elgin 2008-2009 Annual Municip...
Page 59 of 172
JOINT ELGIN/CENTRAL ELGIN
ANNUAL MUNICIPAL ACCESSIBILITY PLAN
2008-2009
EXECUTIVE SUMMARY
The purpose of the Ontarians with Disabilities Act, 2001 (ODA) is to improve opportunities for
persons with disabilities and to provide for their involvement in the identification, removal and
prevention of barriers to their full participation in life. To this end, the ODA mandates that each
municipality with a population of over 10,000 forms a committee to identify accessibility barriers
with membership composed of a majority of persons with disabilities and to prepare and publish
annual accessibility plans.
An Accessibility for Ontarians with Disabilities Act, 2005 (AODA) became effective June 13, 2005.
ln addition to requirements of lhe ODA, an Accessibility Standards Advisory Council advises the
Province on the process for the development of accessibility standards and the progress made by
Standards Development Committees in developing proposed accessibility standards. Legislation
includes that Ontario is to be barrier-free by the year 2025. Until repealed, the ODA remains in
effect as well.
This is the sixth annual plan prepared by the Elgin/Central Elgin Joint Accessibility Advisory
Committee (JAAC). The report describes: (1) the measures/achievements of the County of Elgin
and the Municipality of Central Elgin (ElginiCentral Elgin) over the past year, and (2) the
measures committed to be taken during the current year (2008-2009), to identify, remove and
prevent barriers to persons with disabilities who use the facilities and services of Elgin/Central
Elgin, including employees, volunteers, visitors, and other members of the community.
This year, Elgin/Central Elgin committed itself to the continual improvement of access to
municipally-owned or leased premises, facilities and services for employees, volunteers, and
visitors with disabilities; the participation of persons with disabilities in the development and
review of its annual accessibility plan; and the provision of quality services to all members with
disabilities within its jurisdictiona I comm u nity.
The accessibility working group, in its first annual plan, identified 70 barriers to persons with
disabilities. The most significant findings were that Elgin/Central Elgin facilities are not fully
wheelchair/mobility/vision/hearing accessible. Over the next several years, budgets need to
include funds to eliminate these barriers. For 2009, lhe JAAC recommends removing 4 barriers
in Central Elgin and 7 barriers in the County of Elgin, or as legislated by Provincial standards.
MISSION STATEMENT
The JAAC adopted the following as its Mission Statement:
"To identify, remove and prevent barriers to persons with disabilities who use the facilities and
services of the County of Elgin and the Municipality of Central Elgin, including employees,
volunteers, visitors, and all members of our Community."
Copy of Joint Elgin / Central Elgin 2008-2009 Annual Municip...
Page 60 of 172
AIM
This report describes: (1) the measures that Elgin/Central Elgin-havelakenin-tlTspäst-amf .
(2) the recommendations from the JAAC for measures to be undertaken by ElginlCentral Elgin
during the year 2008-2009, to identify, remove and prevent barriers to persons with disabilities
who use the facilities and seruices of Elgin/Central Elgin, including employees, volunteers,
visitors, and other members of the community.
OBJECTIVES
This Plan:
1. Recommends the process by which Elgin/Central Elgin can identify, remove and prevent
barriers to persons with dísabilities.
2. Reviews earlier efforts to remove and prevent barriers to persons with disabilities.
3. Lists the facilities, policies, programs, practices, and services that JAAC recommends
Elgin/Central Elgin to review in the coming year to identify barriers to persons with
disabilities.
4. Describes the measures Elgin/Central Elgin should undertake in the coming year to
identify, remove and prevent barriers to persons with disabilities.
5. Describes how Elgin/Central Elgin would make this accessibility plan available to the
public.
Copy of Joint Elgin / Central Elgin 2008-2009 Annual Municip...
Page 61 of 172
Page 62 of 172
Page I o12
Lynda Millard
From: Sandra Maertens
Sent: Tuesday, February 10,2009 11:03 AM
To: Lynda Millard
Subject: FW: Local Foods Farmer / Food Buyer Speed Networking Event
Frcm: Clar( Valerie (OMAFRA) [mailto:valerie,clark@ontario,ca]
Sent: Monday, February 09, 2009 3:24 PM
To: Clark, Valerie (OMAFRA)
Subject: Local Foods Farmer / Food Buyer Speed Networking Event
FYI - l'm forwarding a promotional brochure for the Local Foods Farmer / Food Buyer Speed Networking Event.
It takes place on March 31/09 at the Western Fair Entertainment Centre in London.
Please add this to your calendar of events and circulate to interested parties. Thanks, Valerie
+++++++++++++++++++++++++++++++++++++++++++
Local Foods Farmer / Food Buyer Speed Networking Event
Connecting Farmers and Food Buyers to tap into the Buy Local food market place
March 31,2009
Western Fair Entertainment Gentre - Garousel Room
London, Ontario
8:30 am - 12 noon
There have been many excellent conferences dealing with the broad issues around localfoods. However, what
are still needed are opportunities for farmers and food buyers to meet one-on-one to explore opportunities to do
business together.
A Local Foods Farmer / Food Buyer Speed Networking Event comes to Western Fair Entertainment Centre in
London on March 31, connecting farmers and food buyers to tap into the Buy Local food market place.
Who should attend? lf you are a farmer interested in finding out more about selling into local food marketing
opportunities, or a chef, food retailer, food processor, distributor, or food-service and institutional food provider
looking to offer more localfood, this is a must attend event.
Farmers and food buyers will have the opportunity to meet in a rotating one-on-one session to develop business
connections. Come and hear business owners share their opportunities and challenges to participate in the'Buy
Local'food movement.
Pre-registration is required. The registration fee is $20.00 per person. There is no charge to farmers who are
exhibitors.
For complete details and to register, visit the London Economic Development Corporation website at
www,ledc.com or contact the London Community Resource Centre at 519432-1801 ext. 300 or e-mail
mary@lcrc.on.ca
This event is sponsored by Farm Credit Canada, Savour Ontario, Libro Financial Group, Local Food Plus,
National Farmers Union Middlesex Local, Middlesex County Federation of Agriculture, Huron County Federation
of Agriculture, Perth County Federation of Agriculture, Lambton County Federation of Agriculture and the Oxford
County Federation of Agriculture.
2/r0/2009
Email correspondence dated February 9, 2009 from Valerie Cla...
Page 63 of 172
Supporting organizations include the Canadlan Society of Club Managers Southwest Ontario Branch, Elgin St
Thomas Public Health, Garlids of London, Canadian Culinary Federation - London Chapter, London eommunity
Email correspondence dated February 9, 2009 from Valerie Cla...
Page 64 of 172
Untitled Document Page I of2
5
Lynda Millard
roñ- -ffãcFr1neaFEctor=1nc. @ mailrcsp¡ôml
Sent: Tuesday, February 10,2009 11:47-AM-
Home i ¡ct';S Acda¡m i power Site Factory I ÇontåÊt us
economic develonrnent tech trends&f'actor'
SubJecFYfactoor Proud to Heffigln eounty \trin Two lnvestment Attraction MaikétlnS Awãids
Yfactor Proud to Help Elgin County Win Two Investment Attraction Marketing
Awards
TORONTO, February 10, 2009 -- In the field of investment attraction, Elgin County's energetic new marketing
campa¡gn has been judged outstanding by the Economic Developers of Ontario (EDCO).
The progressive southwestern Ontario municipality took home two awards at the ECDO Annual Conference for
products created with help from Yfactor Inc.
Elgin County's new brand, "Progressive By Nature" and its attraction package were winners under the categor¡es of
Brand¡ng and Publications at the Ontario Economic Development Awards held February 5 at the Eaton Centre
Marriot Hotel in Toronto. The competition enables local communities to see how they stack up against other
municipalities when it comes to promoting location, investment and tourism opportunities.
The Elgin County brand includes a str¡king logo that incorporates the colours of earth, sky and the waters of Lake
Erie, and adds a sense of power and vibrancy. Accompanying it are a new community profile, municipalities'
profiles, promotional items, a tradeshow booth and a redesigned website, all created by Yfactor in collaboration
with consulting firm Millier Dickinson Blais and with the Elgin County Econom¡c Development and Tourism Advisory
Committee.
Anya Codack, Founder and CEO of Yfactor, said: -'The new brand has resulted in a unified look, it has been
enthusiastically embraced across all levels of stakeholders and has increased pride among residents and staff. It
has already heightened the County's profile and provides cleardirection to the County's marketing activities."
EDCO's awards panel selected Elgin County for distinction among more than 150 submissions from municipal
economic developers, a source of pride for County officials.
"Our brand has been described as creative, powerful and viÞrant - all things that give us the competitive edge we
need to promote our strategic location and progressive approach in the key sectors of energy and environment,
agri-business and tourism," Warden Graham Warwick said at the awards ceremony.
The cornerstone publication is the investment attraction folder, which holds both the community profile and the
profiles of each of Elgin County's seven municipalities. The community profile contains 24 pages of large panoramic
photographs, maps, capacity and capabilities information, sector information, entrepreneurial profiles and business
resource information, All publications incorporate original photography - breathtaking shots that represent the
authentic, progressive Elgin County, statistics, business stories and information appealing to both economic
developers and business owners.
Elgin County's attractiveness and its bold marketing strategy are on display at www.progressiveby¡a-ture.com. For
a profile of the Elgin County investment attraction project and other success stories, visit
www.yfactor.com/Pu blic/Default. aspx?I= 566&n = Projects.
About Yfactor
Yfactor, a Toronto, Ontario-based firm specializing in websites with integrated content management systems for
non-profits, municipalities and business, takes a collaborative approach with its clients to deliver "solutions that
fit." Yfactor, founded in 1996, also provides complete professional seruices including consulting, branding, content,
technology, train¡ng and support. The company's flagship products include |CMS Acclaim for multi-site
2/t0/2009
Email correspondence dated February 10, 2009 from Yfactor In...
Page 65 of 172
Untitled Document Page2 of2
implementations, and Power Site Factory for smaller organizations. For more information, please visit Yfactor at
www.yfactor.com
Aboutlhe Economic Development Council of Ontario
oEcþnomic
Develooment Awards as well as orofessional develonment oooortunities.throuohouLthe-vear-_Membershio-ineludes--
, 't
rou no
'o:n":,n¡sh :
rïeive these
:mails,
deâs: repry to thf
lessase
wittr "r":":*]* ,] ,he s:bject
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Yfactor lnc.
202 -'133 Richmond St. W.
Toronto, Ontario MsH 2L3
CA
2/1012009
Email correspondence dated February 10, 2009 from Yfactor In...
Page 66 of 172
rút
TE It g,F
't<t'
'' l
OFFICE OF THE LIEUTENANT GOVERNOR OF ONTARIO
BUREAU DU LIEUTENANT GOUVÊRNEUR DE L'ONTARIO
Dear Friend,
Re: Order of Ontario - Gall for Nominations MUNICIPllI.ITY (jF BAYH¡1f'4
Do you know someone who deserves recognition for extraordinary achievements, whose
superlative contributions have had an impact on their local community, the province, our
country or beyond?
Established in 1986, the Order of Ontario honours those who embody excellence -
members of the Orcier reflect the talent of our province and represent citizenship in
action - individuals who see a need, and meet it; individuals who push the boundaries of
their professions and make them better; individuals who have proudly represented
Ontario on the world stage. Past recipients have come from all walks of life, and from
every corner of our province, and reflect the diversity of Ontario.
I invite you to consider the exceptional individual you know who has gone above and
beyond and nominate them for the Order of Ontario, our province's highest honour.
Why not take this opportunity to celebrate and honour excellence and achievement in
our province? To learn more about the Order of Ontario, visit: www.orderofontario.ca
The deadline for nominations is March 16, 2009.
lf you have any questions, please contact Colleen Moran in the Ontario Honours and
Awards Secretariat at Colleen.Moran@ontario.ca or (416) 327-2477. For service in
French, please contact Maria D'Addona at Maria.DAddona@ontario.ca or (416) 314-
7529. You can also send your question by mail to:
The Order of Ontario
Ontario Honours and Awards Secretariat
Ministry of Citizenship and lmmigration
400 University Avenue, 4th Floor
Toronto, ON M7A 2Rg
Attn: Colleen Moran
I hope you will consider nominating a remarkable Ontarian for the Order of Ontario.
Yours sincerely,
O,rø¿ry
David C. Onley, O.Ont.
TELEPHONE 416 325 7780 FAX/TELEC 416 325 7787 WWW.LT.GOV.ON.CA
OUEEN'S PARK TORONTO ONTARIO CANADA M7A 141
Correspondence dated February 2, 2009 from Office of the Lie...
Page 67 of 172
Page 68 of 172
DnINKIN6 WATER
ACT FOR CLEAN
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, November 6, 2008
The following are the minutes of the Lake Erie Region Source Protection Committee
meeting held on Thursday, November 6, 2008 at the Grand River Conservation Authority
Administration Office, 400 Clyde Road, Cambridge, Ontario.
Members Present:C. Ashbaugh, Chair; M. Ceschi-Smith, H. Cornwell,*P. General, M. Goldberg, R. Haggart, J. Harrison, A. Henry,
R. Krueger, B. LaForme, J. Laird, D. Murray, J. Oliver,
D. Parker, L. Perrin, G. Rae, T. Schmidt, R. Seibel,
B. Ungar, M. Wales, W. Wright-Cascaden
Members Regrets: K. Hunsberger, L Macdonald, C. Martin, D. Woolcott
Proxy Representatives: D. Goudreau (D. Woolcott), A. Henry (1. Macdonald)
Liaisons: A. Dale, Source Protection Authority Liaison; D. Molnar,
Provincial Liaison, Linda Dimock, Public Health Liaison
Region Management P. Emerson, GRCA; C. Evanitski, LPRCA; B. Hall, KCCA,Gommittee: T. Marks, KCCA, R. Sackrider, LPRCA, K. Smale, CCCA
Staff: S. Cooke, J. Etienne, S. Glauser, C. Linwood, L. Minshall,
D. Schultz, T. Seguin, G. Zwiers
Also Present:B. Fields, County of Norfolk; E. Hodgins, Region of
Waterloo; S. Kurli, Halton Region; J. Pickering; S. Smith,
University of Guelph; T. Spiers, City of Brantford; C. Tyler;
P. Wilson, Haldimand County
1. Gallto Order
C. Ashbaugh called the meeting to order at 1:00 p.m.
2. Roll Call and Certification of Quorum - l7 Members Gonstitute a Quorum
Ql3 of members)
The Recording Secretary called the roll and certified quorum.
3. Chairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
Lake Erie Region Source Protection Committee minutes of meet...
Page 69 of 172
4.
Minutes of Meeting
Lake Erie Region Source Protection Committee
November 6, 2008
r Q. Ashbaugh thanked individuals who assisted with chairing public
' The Ministry of the Environment hosted a Freedom of lnformation and
Protection of Privacy Act workshop for Source Protection staff and Chairs
on October 21,2008 in London.
' A focus group session was held on October 28, 2008 at the Six Nations
Eco Centre in Ohsweken.
Review of Agenda
Moved by: B. Ungar
Seconded by: M. Wales carried unanimously
THAT the agenda for the Lake Erie Region Source Protection Committee Meeting
of November 6, 2008 be approved.
Declarations of Pecuniary lnterest
M. Goldberg advised that, although not a pecuniary interest, he is taking a
precautionary approach to advising members that the Risk Communication portion
of the Ministry training being held in November and December will be presented by
his firm.
There were no declarations of pecuniary interest made in relation to the matters to
be dealt with.
Minutes of Previous Meeting -October 16, 2008
Moved by: W. Wright Cascaden
Seconded by: L. Perrin carried unanimously
THAT the minutes of the previous meeting of October 16, 2008 be approved as
circulated.
7. Hearing of Delegations
None
Presentations
None
Gorrespondence
a) Copied
i) Correspondence from Allen Fonester, Clerk-Treasurer Administrator,
The Corporation of the Township of South-West Oxford to Craig
5.
6.
8.
9.
Lake Erie Region Source Protection Committee minutes of meet...
Page 70 of 172
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
November 6, 2008 Page 3
Ashbaugh, Chair, Lake Erie Region Source Protection Committee Re:
tnutaltves
ii) Correspondence from Kevin Eccles, Warden, The Corporation of the
County of Grey to the Honourable John Gerretsen, Ontario Minister of
the Environment Re: Clean Water Act - Source Water Protection Plans
- Draft Terms of Reference
iii) Correspondence from Chief William K. Montour, Six Nations of the
Grand River to Simon Glauser, Grand River Conservation Authority Re:
Band Council Resolution to include the Six Nations Grand River Supply
System at Ohsweken (Grand River lntake)
J. Harrison asked what the next steps are for inclusion of the Ohsweken
intake. L. Minshall responded that the Lieutenant Governor will pass a
regulation acknowledging inclusion of the Six Nations intake in the
Source Protection Planning process. There have been other requests
for inclusion of First Nations systems in Southwestern Ontario, so it may
take some time to develop the regulation taking all requests into
account. J. Hanison asked if staff intend to proceed with the inclusion of
the intake before the regulation is written. L. Minshall responded that
the Ohsweken intake will require a Terms of Reference for its inclusion.
The technical studies for the Ohsweken intake will not be eligible for
funding untilthe regulation is passed.
b) Not Copied
None
Res. Â/o. 40-08 Moved by: M. Ceschi-Smith
Seconded hy: J. Harrison carried unanimously
THAT the correspondence be received as information.
* P. General joined the meeting at 1:15.
10. Reports
a) SPC-Il-08-01 Summary of Gommittee Discussions on the Topic of
Gompensation
D. Parker asked if development fees for approved stewardship projects are
eligible under the Stewardship Program. L. Minshall advised she would refer
this subject to T. Ryan for clarification. Eligible items and program design for
the Stewardship Program are evolving, and comments and feedback
regarding the program can be brought forward to the Ministry.
Lake Erie Region Source Protection Committee minutes of meet...
Page 71 of 172
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
November 6, 2008
I ¡. Oliver asked if the presentation summarizing the committee's discussions
H€il+:{€r+c¡Finfe rmat¡sq-L-l+FF¡B
forward Report SPC-1'1-08-01 to municipalities. S. Glauser suggested that
the resolution be expanded to direct staff to circulate Report SPC-11-08-01
to all Lake Erie Region municipalities.
Res. lVo. 41-08 Moved by: B. Ungar
Seconded by: D. Murray carried unanimously
THAT the Lake Erie Region Source Protection Committee adopt the
recommended committee position on the topic of compensation, as
described in Report SPC-1 1-08-01,
AND THAT staff distribute Report SPC-11-08-01 to all Lake Erie Region
municipalities.
b) SPC-ll-08-02 Assessment Report Regulations and Rules Update
(Verbal Update)
The regulations are still pending. The committee will have an opportunity to
review the regulations and rules at the ministry training on December 15,
2008.
c) SPC-11.08-03 Assessment Report Timelines
A. Henry asked if the proposed Assessment Report timelines assume that
the Director's Rules are received at the beginning of November and the
membership approves the Terms of Reference on November 6. L. Minshall
replied affirmatively, stating that the timeline assumes that the Directo/s
Rules are assimilated in November. A. Henry asked if the timeline proposes
a practical recommendation of the work to be completed. L. Minshall
responded that the initial draft Assessment Reports are expected to contain
only the minimum Ministry requirements.
J. Laird asked if it is anticipated that the ministry will accept the two different
Assessment Reports. L. Minshall replied that she has discussed this with the
ministry, and they are accepting this approach and anticipating this type of
adjustment in the more complex regions.
J. Laird proposed an amendment to the resolution that for every month the
rules and regulations are delayed, the recommended timeline be adjusted
accordingly.
J. Harrison expressed concern regarding making a public statement to the
ministry about the delayed rules and regulations.
Lake Erie Region Source Protection Committee minutes of meet...
Page 72 of 172
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
November 6, 2008 Page 5
J. Oliver concurred that an amendment be included in the resolution, stating
that-all dates wst¡ld be subjeet-to change depending when the rules and
' Þgrulatlons-rreleased-lle suggEsted lhat thl-is shply Tolifyingth€
ministry that, practically speaking, deadlines will need to be adjusted to align
with the rules.
D. Molnar advised that while she understands the committee's reasoning
and approach, she cautioned members that, if they approve the Terms of
Reference with the revised timelines, it is important that they understand that
just because they are approving these dates, it does not mean their timeline
will be approved. The minister's approval for extensions is a different
mechanism.
J. Laird stated that if the Minister approves the Terms of Reference he is
inherently approving the dates written in the Terms of Reference.
H. Cornwell differentiated between deadline and timeline. He stated that for
a timeline, when one shifts, all others obviously shift as well. L. Minshall
clarified that the date for ministry submission is a regulated date which is
called a due date in the regulation.
J. Harrison asked what the consequences are the committee doesn't meet
the time limit in the regulation. L. Minshall responded that they are deemed
out of compliance. lf the Minister feels that this committee is not making
progress, the ministry can take over the process. As long as the committee
is diligently working forward, there are no repercussions for being out of
compliance.
J. Harrison asked that the amendment be held as a separate vote.
Res. Â/o. 42-08 Moved by: M. Goldberg
Seconded by: J. Laird carríed unanimously
THAT the Lake Erie Region Source Protection Committee proceed with
an Assessment Report timeline that provides a practical reflection of the
work to be completed, and
THAT the recommended timeline be incorporated into the SPC Terms of
Reference, and
THAT the municipal and CA partners be requested to arrange study
contracts such that the final draft reports containing the minimum
Assessment Report requirements can, for the most part, be delivered by
the end of September 2009 and peer reviewed and assembled by the end
of December 2009, and
THAT the source protection authorities be requested to attach to the
submission of the Terms of Reference to the Minister an explanation for
the estimated schedule dates shown in the Terms of Reference and a
Lake Erie Region Source Protection Committee minutes of meet...
Page 73 of 172
Minutes of Meeting
Lake Erie Region Source Protection Committee
November 6, 2008 Page 6
request for an extension of the Assessment Report submission time limit
to at least August 20,2010.
Res. No.43.08 Moved by: J. Laird carried
Seconded by: M. Goldberg I opposed, 21 in favour
THAT the Assessment Report Timelines be adjusted accordingly if the
Directo/s Rules are not released in November 2008.
d) SPC-11-08-04 Terms of Reference Update
L. Minshall advised members that, given the vagueness of the tasks listed in
the Terms of Reference, there is nothing that would need to be changed in
the task descriptions to re-scope the work to reflect available funding. The
Terms of Reference is not committing Conservation Authorities or
municipalities to spend money they don't have. The question of available
funding can be separated from these Terms of Reference. Any resolution to
the funding challenges, as they become apparent through the business
planning process, will not be answered within the next two to three months.
She emphasized that delaying the Terms of Reference in anticipation of
resolving financial questions will not expedite a resolution.
A. Henry requested clarification regarding Section 2.6 in the Terms of
Reference. The last sentence indicates that the province will pay for future
costs to August 2012. He asked if this implies that the province will make up
the difference for Lake Erie Region's shortfall. L. Minshall responded that the
province would most likely make up the difference if they were able to do it.
There is a process in place for the ministry to reallocate funds from regions
that do not require all of their allocated funding. This will solve some funding
shortfalls. For larger funding shortfalls, there is an advisory committee.
There is the possibility that if the ministry has to go to the Cabinet to get
extra money, it may not be available. A. Henry asked for confirmation that
this statement implies that the province will provide more money, ¿g
necessary, lo 2012. L. Minshall replied that if they are able to, yes.
R. Haggart requested confirmation that the subject of quality, depth, and
scope of work will again be addressed by this committee. L. Minshall
responded that the question of the scope of the technical work belongs to
this committee and if there are any concems with respect to the funding
available, detailed work plans will be provided to the committee.
R. Haggart expressed concem that if the Lake Erie Region is required to
provide less quality, depth and documentation; they are not fulfilling their
requirements. He suggested that this be discussed at the Chairs' meetings.
L. Minshall responded that there is enough money to meet minimum basic
requirements as laid out by the Ministry. The difficulty is that the technical
professionals need to put together a product that they feel will be publicly
defendable which may go beyond the Ministry's minimum requirements. The
Lake Erie Region Source Protection Committee minutes of meet...
Page 74 of 172
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
November 6, 2008 Page 7
Lake Erie Region is unique and this situation will need to be discussed with
the Ministry separately from the other regions.
J. Oliver asked if the Six Nations intake has been included in the costs, and
if there are other financial implications that may be forthcoming. L. Minshall
responded that the Ohsweken intake has been included, but is tentative
pending the regulation.
Res. No. 44-08 Moved by: A. Henry
Seconded by: B. Ungar 1 opposed,2l in favour
THAT the Lake Erie Region Source Protection Committee agrees with the
recommended responses to comments received during the Terms of
Reference Public Comment Period, as summarized in Report No. SPC-
11-08-04, and reflected in the proposed Catfish Creek, Grand River,
Kettle Creek and Long Point Region Source Protection Area Terms of
Reference;
AND that the draft Catfish Creek Source Protection Area Terms of
Reference, Grand River Source Protection Area Terms of Reference,
Kettle Creek Source Protection Area Terms of Reference, Long Point
Region Source Protection Area Terms of Reference be approved for the
second consultation period;
AND that the proposed Catfish Creek Source Protection Area Terms of
Reference be submitted to the Catfish Creek Source Protection Authority;
the proposed Grand River Source Protection Area Terms of Reference be
submitted to the Grand River Source Protection Authority; the proposed
Kettle Creek Source Protection Area Terms of Reference be submitted to
the Kettle Creek Source Protection Authority; and, the proposed Long
Point Region Source Protection Area Terms of Reference be submitted to
the Long Point Region Source Protection Authority, as required under
Section 9 of the Clean Water Act, 2006.
11. Business Arising from Previous Meetings
None
Other Business
a) Question and Answer Period
Closed Meeting
Not applicable.
Next Meeting - Thursday, Feb. 5, 2009, 1:00 pm,
Grand River Gonservation Authority, 400 Glyde Road, Gambridge, ON
12.
13.
14.
Lake Erie Region Source Protection Committee minutes of meet...
Page 75 of 172
Mlnutes of Meeting
Lake Erie Region $ourse Protection Commíttee
Novemberô,2008
Moved hy: R. Kruegcr
Seeonded by: J. Harrtson
Lake Erie Region Source Protection Committee minutes of meet...
Page 76 of 172
Ontario
Municipal
Board
655 Bay St Suite 1500
Toronto, ON MSG 1E5
Tel (416) 326-6800
Toll Free: 1-866-887-8820
Fax (416) 326-5370
www.omb.oov.on.ca
Commission des
affaires mun¡c¡pales
de I'Ontario
655 rue Bay Bureau 1500
Toronto, ON MsG 1E5
Tä (4r6) 326-6800
Sans Frais: 1-866-887-8820
Téléc (416) 326-5370
www.omb.oov.on.ca
/z
ç, .1 . ./,-)
lN THE MATTER OF subsection 34(19) of the Ptanning Acf, R.S.O. 1990, c. P.13, as amended;
lN THE MATTER OF subsection 53(19) of the Ptanning Acf R.S.O. 1990, c. P.l3, as amended;
Appellant:
Appellant:
Subject:
Municipality:
OMB Case No.:
OMB File No.:
Appellant:
Appellant:
Applicant:
Subject:
Property Address/Descr¡ption :
Municipality:
OMB Case No.:
OMB File No.:
Municipal No.
Roger & CherylJames
Kathleen Kennedy
By-law No. 2564-2008
Township of Bayham
P1081 148
P1081 148
Roger and CherylJames
Kathleen Kennedy
Romain & Simonne Borm
Consent
7202Richmond Rd
Township of Bayham
P1070854-C070205
P1070854-C070205
855107
APPOINTMENT FOR HEARING
The Ontario Municipal Board hereby appoints:
at: 11:00 AM
on: March 11,2009
at: Council Chambers, Municipal Building (Bayham) 9344 Plank Road N.'
Straffordville Bayham, ON NOJ lY0
for the commencement of the hearing of this appeal.
The Board has set aside 3 days for this hearing.
All parties and participants should attend at the staft of the hearing at the time and date
indicated, irrespective of the number of days scheduled. Hearing dates are firm - adjournments
will not be granted except in the most serious circumstances, and only'in accordance with the
Board's Rules on Adjournments.
lf you do not aüend and are not represented at this hearing, the Board may proceed in your
absence and you will not be entitled to any further notice of the proceedings.
In the event the decision is reserved, persons taking part in the hearing and wishing a copy of
the decision may request a copy from the presiding Board member or, in writing, from the Board'
Such decision will be mailed to you when available.
4-0_1
Correspondence received from Ontario Municipal Board regardi...
Page 77 of 172
Correspondence received from Ontario Municipal Board regardi...
Page 78 of 172
ONTARIO MUNICIPAL BOARD RULES ON ADJOURNMENTS
Comments on Adjournments of Proceedings (Rules 61 to 65 below):
The Board wilt not often grant adjournments (tater dates) for hearings or other proceedings. Pa¡ties and
the Board spend time and money in giving notice, preparing and travetling for hearing events, and this is
wasted if they are cancelled at the last minute. tf the request is presented at the last moment, the Board
may refuse the adjournment and proceed with the hearing. lf, on the other hand, settlement discussions
are reasonably nearing completior¡, the Board may agree to a delay. The main consideration is whether
an adjournment is necessary to permit a fair hearing, versus the cost of any delay for all parlies. Hiring a
lawyer or planner shortly before a hearing, for example, is not a reason for an adjournment.
Parties should prepare for a hearing shortty after the appeat is submitted. They should not wait until notice
of hearing is senf. Performance standards required for tribunals mean that the Board is setting hearing
dates earlier than in the past.
lf a matter is adjourned, the Board will pick a new date for it to proceed unless there is a good reason to
Ieave it undecided (e.9. it is dependent upon a decision of a court).
61. Hearino Dates Fixed Hearing events will take place on the date set unless the Board
agrees to an adjournment (later date).
62. Requests for Adiournment lf All Parties Consent lf all of the parties agree, they may
make a written request to postpone a hear¡ng event. The request must include the
reasons, a suggested new date and the signed consents of all parties. However, the Board
may require that the parties attend in person to argue for an adjournment, even if all of the
parties consent.
63. Requests for Adiournment Without Consent lf a party consulted objects to an
adjournment request, the party requesting the adjournment must bring a motion under
Rule 34 at least 10 days before the date set for the hearing event. lf the reason for an
adjournment arises less than 10 days before (see Rule &t), the party must give notice of
the request to the Board and to the other part¡es, and serve their motion materials as soon
as possible. lf the Board refuses to consider a request made late, any motion for
. adjournment must be made in person at the beginning of the hearing event.
64. Emerqencies Onlv The Board will grant last minute adjournments only for unavoidable
emergenciel such as illnesses so close to the hearing date that another representative or
witnesses cannot be obtained. The Board must be informed of these emergenc¡ês as soon
as possible.
65. Powers of the Board upon Adiournment Request
The Board may,
(a) grant the request;
(b) grant the request and fix a new date; or where appropriate, the Board will schedule
a prehearing conference about the status of the matter;
(c) grant a shorter adjournment than requested;
(d) deny the request, even if all parties have consented;
(e) direct that the hearing proceed as scheduled but with a different witness, or
evidence on another issue;
(f) grant an indefinite adjournment, if the request is made by the applicant or
proponent and ¡s accepted by the Board as reasonable, and the Board finds no
substantial prejudice to the other parties or to the Board's schedule. ln this case the
applicant or proponent must make a request that the hearing be rescheduled;
(g) convert the scheduled date to a mediation or prehearing conference; or
(h) make any other appropriate order.
March 13,2006
Correspondence received from Ontario Municipal Board regardi...
Page 79 of 172
Comment on Faxes (Rules 26 to 31 below):
The Rules below respecting faxes apply to all documents filed or served, including notices of
appeal, notices of motion, notices of hearing and documents exchanged following a procedural
order.
I Note, however, that the Board cannot ertend an appeal period in an Act, so that
require that
ceive a fax if it is', ênts and Rules 10 to 12 respecting time.)
26. Service bv Fax Where any document is required to be served (delivered) or filed,
including one commencing a proceeding or a motion, or providing notice, it may be served by
fax (unless an Act, or the Board, requires another method of seruice) and shall be sent to,
(a) the party's representative, if any;
(b) where the party is an individualand is not represented by a representative, to that parly
directly where that party has provided a fax number;
(c) where that party is a corporatíon and is not represented by a representative, to the
corporation directly to the attention of an individual with apparent authority to receive the
document; or
(d) where served on or filed with the Board, a local board or commission, or any department,
ministry or agency of the federal, provincial or municipal government, an individual with
apparent authority to receive the document.
27. lf Faxed After 4:30 p.m. Any document served by fax atter 4:30 p.m. is deemed to have
been served on the next business day.
28. Permission to Fax if More ThanlåBg5 lf a document is more than 12 pages
including the cover page, it must not be serued by fax between 8:00 a.m. and 4.30 p.m. unless
the person receiving the document has given permission in advance. lf more than 30 pages, it
cannot be served by fax at any time without advance permission.
29. Contents of Cover Paqe The fax cover page must include the Board's case and file
number, the type of matter and the municipality in which the matter arose, as well as full
identification of the sender and receiver.
30. Proof of Service bv Fax A confirmation printout received by the sender is proof of the
fulltransmission and receipt of the fax.
31. No Hard Copv Needed A hard copy of a faxed document must not be sent by another
means of transmission unless requested, and may then be sent by ordinary mail.
Correspondence received from Ontario Municipal Board regardi...
Page 80 of 172
Left: This foam on Saddle Lake Ìs generated under windy conditions and is caused by the high level of natural organic material. lt is a bit like whipping cream, 5but here we whip water. Right: A reverse osmosis membrane was used to split Saddle Lake water into a waste stream (left) and a pure water stream (right).
Currently, as in conventional treatment systems, the two buckets are mixed and colour is frequently bleached out using chlorine just like when chlorine is added
to tea. Bleaching water has remained the mainstay of water treatment for more than 1 00 years, but its application to poor quality water sources does not solve
all water quality problems and indeed generates some on ¡ts own.
t__r f
\¡Jo\et
lf engineers and water treatment process manufacturers
have guidelines for what qualities safe drinking water should
have, they can work towards finding effective solutions.
may now meet the Canadian Drinking
Water Quality Guidelines. Sirnilarly, the
use of monochloramine as a secondary
disinfectant has been widely adopted to
reduce the formationof THMs. However,
chloramines actually increase the
formation of nitrogenous by-products,
such as N-nitrosodimethylamine, which
is highly toxic and a suspected human
carcinogen. Howeveç these compounds
are not regulated. Political or technical?
A large concem with drinking water
safety is the need to have low or no
disease-causing microbes in the water.
In Canada this is mainlv measured
through the use of "indicator bacteria"-
specifically E. coli and total coliforms.
Parasites (including cryptosporidium
and giardia), while regulated elsewhere,
have not become mandatory in Canada.
Indeed, the North Battleford outbreak
of cryptosporidiosis was caused by
a water meeting the Canadian and
Saskatchewan Drinking Water Quality
Guidelines. Difficulties in measuring
the parasites have been used as an
excuse to not introduce them into the
guidelines, yet in other countries, such
as the United Kingdom, continuous
monitoring of these parasites has been
a requirement for years.
Are E. coli and total coliforms good
indicators of protozoan parasites? In one
A Framework for Safe Drink¡ng Water
Using science over politics in the search for safe water solutions.
By Dr Høns Peterson and Dr Colin Fricker
he question of what needs to
be done to move toward safe
drinking water is not as simple
as most people assume. It is a question
that can have both a political and a
technical answer. First, if we look at
the Canadian Drinking Water Quality
Guidelines, it is the result of negotiations
between provincial and federal agencies
and the guidelines are really a mix of
political and technical solutions.
When Health Canada studied the
effects of cancer-causing trfü alomethanes
(THMs) it was concluded that the
level should be decreased from 350
to 50 micrograms/litre (mg/L). But,
several provinces balked at this and
a compromise level of 100 mg/L was
set. The United States Environmental
Protection Agency (USEPA) set the
level at 80 mg/L. Several agencies are
now considering below 50 mg/L levels.
Political or technical?
A¡senic in drinking water has also
hit a downward spiral moving from
50 to 25 to 10 mg/L in Canada. Some
provinces remain at25 mglL, including
Saskatchewan as it needs more time to
get its treatment plants to meet the 10
mg/L guideline. The USEPA stated more
than a decade ago that the level should
really be below two mglL. Health
Canada wanted to set it to fíve mglL,
but again some provinces balked and the
level was set to 10 mg/L. The Safe Water
Drinking Foundation (SDWF), in a 2006
review of effects of arsenic, stated that
communities that supply its residents
with arsenic levels above Íive mglL
should have its residents tested for the ill
effects of arsenic. Political or technical?
The dilemma is that many water
sou¡ces have high levels ofnatural organic
material (NOM) giving rise to high levels
of TT{Ms when the water is drlorinated.
The removal of NOM often requires
specialized treatrnent techniques which
are not widely applied. The situation is
further complicated by the fact that the
most suitable treatment technique for
NOM removal varies according to the
chemistry of the source water. Arsenic
too requires targeted water treatrnent
processes, especially if the guideline level
drops to five mg/L or less.
Government agencies may, however,
not look at the production of truly safe
drinking water, buÇ instead, means of
circumventing particular guidelines.
For example, when chlorine reacts
with organic material a myriad of
chlorination by-products are generated
and the THMs are only one goup. But
they are the only group with a guideline
in Canada. Regulated elsewhere,
haloacetic acids (HAAs) have similar
carcinogenic potential as the THMs.
One way to reduce the THMs is to lower
the pH, which works well in Canada
because we don't look at the FIAAs. This
is a recipe to increase the HAAs and the
total carcinogenic potential may stay the
sarne or indeed increase, yet the water
14 CANADIAN WATER TREATMENT NOVEMBER/DECEMBER 2OO8 WATERTREATMENT.CA
Canadian Water Treatment newsletter dated November/December ...
Page 81 of 172
word, no. Measuring E. coli and coliforms
in drlorinated water can be misleading
as these organisms usually die at low
dúorine exposures while protozoa such
as cryptosporidium, giardi4 and some
bacterial and viral pathogens, are far
more difficult to kill using chlorine. In
fact, measuring E. coli and total coliforms
simply means that you have met a
regulatory requirement. Monitoring of
public water supplies for the presence of
indicator organisms does little to protect
publichealth.
Microbial safety of drinking water has
become tightly associated with liability.
In Mlwaukee a 1993 cryptosporidiasis
outbreak caused some 40Q000 people to
become i¡fected and around 100 people
died. The cost was estimated to be more
than US$25 billion according to the
U.S. National Research Council. Cities
are therefore not so concemed about
Canadian guidelines, but about potentially
devastating lawsuits should they supply
tmsafe drinking water. So, expect major
Canadian cities to do everything they can
to remove protozoan parasites and any
other disease.causing microbes.
SDWF found E. coli, total coliforms
and campylobacter in all raw water
sources, but it was only campylobacter
that showed up in treated drinking water
in some of the rural water treatment
plants. The dilemma for rural water
treatment plants is that they typically
have much poorer quality water sources
than cities yet need to tr€at their water
in minutes while cities take hours.
Also cities have typically many water
treatment processes. The Canadian
Medical lournøl recognized this in an
article titled, "Safe Water? Depends on
where you live!" Indeed, in the United
States, communities smaller than 10,000
people were resporìsible for 96 per cent
of the violations of U.S. Environmental
ProtectionAgenq/s Total Coliform Rule.
Ru¡al water treabnent plants need better
treahnent processes than cities to be able
to deal with the poorer quality water and
Iimited resources in rural communities.
There are many other examples of
how politics is interfering with tec-hnical
drinking water issues in Canada, such as
allowable pesticide residues, but isn t it
time thatwe instead started to thinkabout
the provision of safe drinking water?
To help move towards truly safe
drinking wate{, the SD1AIF is working
on a Framework for Safe Drinking
Water where problems and solutions
are highlighted by using science rather
than what is politically expedient. If
engineers and water treatment Process
manufacturers have guidelines for what
qualities safe drinking watet should
have, they can work towards finding
effective solutions. They would then
truly start living up to their number one
priority: protecting public health. N
Dn Hans Peterson is the
executioe ilirector of the Safe
D rinking Wøt er E ound øtion,
Dr. Colìn Fricker is a boaril
member of the SDW, He runs
a consulting company that
trouble sho ots ut ater qualìty
problems for large and small watet
treatment plønts ínEurope, North Ameñcø'
Aftícø, Australøsia ønd Latin Americø.
He høs a specífic interest in the role of water
in dis seminatíon of infectíous diseøse.
In
WATERTREATMENT.CA NOVEMBER/DECEMBER 2OO8 CANADIAN WATER TREATMENT 15
Canadian Water Treatment newsletter dated November/December ...
Page 82 of 172
MUNICIPALITY OF BAYHAMc/o National Office, PITCH-IN CANADA
Box 45011, Ocean Park P.O.
White Rock B.C. V4AgL1
Thank you for PITCHING-IN!
Al,í'wJù,n¿ow
Volunteer Ghair, PITCH-IN ONTARIO
PITCH-IN CANADAI
Voicemail : 1 -877 47 4-824
email: pitch-in@pitch-in.ca
www.pitch-in.ca
Get your commun¡ty involved in the 2009 Operation:. Clean Sweep Gampaign
PITCH-IN CANADA Week April 20 - 26,2009!!
Ptn.¿sn ruRN owR............. t
RÊRDørl{ød'andzÀamluyof Cottn¿il¡
campaiqn benefits vour communitv! * Tons of garbage removed * Parks ravines, neighbourhoods,
streets, business areas cleaned-up * lllegal dumpsites removed * Habitats restored - all done FOR
FREE by local volunteers. ln 2008, 13.969 proiects took place in Ontario municipalities representing a
$13 million donation in labour by our PITCH-IN volunteers. This happens every vear!
Local volunteer coordinators (teachers,
firefighters, BlA, Scout and Guiding leaders, or a member of your local government) organize groups for
multiple action and educational projects, utilising free materials and resources from PITCH-IN.
Contact Misha Cook, PITCH-IN's Program Manager
(misha@pitch-in.ca) to find out how you can support existing programs or encourage or spearhead a
new "Clean and Green" campaign in your community!
How do vou qet started? Reqister at www.pitch-in.ca, and provide as much information as possible
about your proposed projects and we will send FREE materials to get your campaign rolling.***
$60,000 of our
$160,000 orovince-wide budget needs to come from the beneficiaries of the hard work of the PITCH-IN
volunteers - Ontario's 500+ local governments combined - including you. The rest comes from our
sponsors. Are you already a Municipal Patron of PITCH-IN ONTARIO? THANK YOU!!!!!!!!!!
provide value? You receive: Ø campaign logos; Ø guaranteed free garbage bags for volunteers;
Ø a Communication and Action Plan to organize PITCH-IN Week and the 20-Minute Makeover program;
EI free promotional DVDs; Ø a comprehensive vear-round waste management program; EI free access
to our national recognition program ($7SO+ value); EI PITCH-IN Week Flag at cost ($75); EI link to your
community's website, Ø and more! Can you duplicate these services for less?
Keep the PITCH-IN program going - please become a Municipal PITCH-IN Patron!
@ilffi:i,ff FeGK I
^
THEoNraRrosUilCOR ) .",'Íå'^ii:i
E¡ERGY -/
OFFICIAL SPONSORS OF PITCHJN Week: OPERATION: Clean Sweep in Ontario
1***NOTE: Thanks to our Sponsors, participation in PITCH-tN CANADA Week is FREE:
Your Patron Support is much appreciated but not a pre-requisite.)
La Foil ÞartotTnlLLtuü
oE LroNtÃFto
Operation Clean Sweep correspondence and Pitch In Canada new...
Page 83 of 172
Rqdø
Why should your community become a Patron of PITCH-IN? (if not already!)
*You are helping us help the volunteers in vour communitv who use our free vear'round programs and
materials to:
o clean up and beautify your neighbourhoods
o educate your chitdreìn about the impoñance of individual responsibility for taking care of their environment
o undertake projects and campaigns to reduce, reuse, and recycle - cell phones, lunch scraps, old clothes
o pafticipate' ati year round in projects that save your Council money and invests in your community's future
*These EXCLUSIVE Benefits
,/ access to Patron Secure Section of the PITCH-IN website to download free materials including
o detailed Action + Communications Plan for PITCH-IN CANADA Week
o Communications and Action Plan for The 20-Minute Makeover
o The Civic Pride Program, a comprehensive, vear-round, litter control and waste management program
(manual, workshop materials, DVD, use of logo, etc...)
,/ right to use the PITCH-IN trademarks including the PITCH-IN, CIVIC PRIDE and The 2j-Minute Makeoverlogos
,/ purchase the official SEMAINE PITCH-IN WEEK flag for only $75 (a $125 saving ),/ free application (save $750) for The National Civic Pride Recognition Program
,/ listing on the PITCH-IN CANADA Website as a Patron and a link from our website to your community's website
'/ reduced registration fee for PITCH-lN CANADA workshops
,/ access to PITCH-IN CANADA staff as you design local litter control + beautification programs
*For Your Local Volunteers
* Guaranteed + Priority access to free PITCH-IN Week garbage/recycling bags for volunteers (must apply by March l5)
* Ensure that PITCH-IN Week can continue as a resource for your community groups
We need an invoice. Our Purchase Order Number is ................. (please attach PO)
SEND TO: PITGH-IN CANADA National Office, Box 45011, Ocean Park PO, WHITE ROCK, BC, V4A gLl
The cost is dependent on your community's oooulation e nabling even the smallest villages or hamlets to become a patron. '
Patron's Fee
$ 125
$ 175
$ 22s
$ 350
$ 425
$ 550
$ 675
$ zso
$ 1,250
$ 1,500
$ 2,000
Population of your Community
1- 500
501 - 1,000
1,001 - 2,500
2,501 - 5,000
5,001 - 10,000
10,001 - 25,000
25,001 - 50,000
50,001 - 100,000
100,001 - 250,000
250,001 - 500,000
500,000 +
PfTCH.]N CANADA!
wOf SURE WHO WE ARE? www.pitch-in.ca; email Misha (misha@pitch-in.ca); or call 1'877'474'8244
Operation Clean Sweep correspondence and Pitch In Canada new...
Page 84 of 172
www.pitch-in.ca
Samples of promotional advertising and/or
posters for OPERATION : Clean Sweep.
Download the
Click on
finished artwork templates
PITCH-IN CANADA week
from www.pitch-in.ca.
in the menu bar,
PITCHING.IN
Starts at home!
,*",":-:i"
are some of the things you can do:
GET INVOLVED!
Participale in our communilv's
*iPERATION
: C/ean Sweep caópaign.
SCHEDUTED EVENTS
This is what is happening in ourcommunity's
* j=*Oa'ON:C/ean Sweep campaign.
THANKYOU
To all lhe volunteërs who "PITCHED-IN"t'l:,i"I!"i,:ivicrride !
TAKE 20 MINUTES...
_fJo DoYouR Brr!
MWr
i.e.r,¡Firú\
r.:r'!ø6sE*É vtudlf,rfirqâa
@'MÞJ
OPERATION: Clean Sweep is a national voluntary program of PITCH-IN CANADA with financial support from
Suncor Energy lnc., The TD Friends of the Environment Foundalion, The Ontario Trillium Foundation, The Government of BC,
BC Hydro Power Sma( El-En Packaging Co. Lid., FedEx and hundreds of local governments lhroughout Canada
Refuse-Beduce-Reuse-Becycle + Reduce Waste!
TI{ANKYOU
To all the volunteers who"PITCHED-lM
10 shN"theírCiv'E.Pridel
tu.':Ég*'e /3'l
pitch-in.ca
Operation Clean Sweep correspondence and Pitch In Canada new...
Page 85 of 172
a
a
a
a
a
a
Support PITGH-IN Week
Launch a Year-Round Litter Gontrol / Waste Manaqement Proqram
Appoint a local PITCH-IN CANADA Week coordinator: ldentify clean-up and beautification projects.
Register your community no later than March 1Sth
Advertise the Campaign using sample ads from our web site
Support locat voluntary effoÉs - offer assistance with, and access to free, waste disposal.
Recognize PITCH-IN votunteers - use our municipal ads - download from www.pitch-in.ca
lssue a proclamation and affix PITGHIN decals to all your litter-receptacles: sample Proclamation on our
web site at www. p itch-in.ca
Send ,Thank you' tetters to PITGH-IN's OFFICIAL sponsoF: outline g¡ contribution. Sponsor information is on
our Registration Form. Send your letters to us please and we'll include them in our final report.
Fly the PITCH-IN Week Flag to promote the campaign - makes for a great media kick-off!
Set up a year-round litter control + beautification program. We can provide The Civic Pride Program, a detailed
year-rounã program that involves all of your community. Free resources we supply include: DVDs, Program Manual,
PowerPoint presentations and much more!
Receive recognition - become a Bronze, Silver or Gold Level Civic Pide Community. Check our website for details
about The National Civic Pride Recognition Program.
a
a
PITCH.IN
CANADA Week Flag
Show your community supPorts its
PITCH-IN CANADA volunteers and
wants to keep your community - and
Canada - Clean and Beautiful.
36" X72"
2 colors
$200.00
or
$75 for
Patrons
Order early to get the flag before PITCH-IN WEEK and 'kick-off your OPERATION: C/ean Sweep
-or
2}-Minute Makeover with an off¡cial "Flying the PITCH-IN Flag" ceremony!
Mailing Address......
Gheck off one of the following boxes:
tr We are current Patrons/Members of PITCH-IN
tr We want to become Patrons/Members and have enclosed our completed Application Form (available on
our web site - go to the Municipal Tab on the MENU BAR at pitch-in.ca)
Patron Fee Enclosed (see chart on our web site at pitch-in'ca)
Flag: we want to order
-
flag at a cost of $200'00 (non-Patrons)
we want to order
-
flag at a cost of $ 75'00 (Patrons)
We enclose
We need an invoice. Our Purchase Order Number is ...."'.'...... """" (please attach PO)
$end to PITGHIN CANAD4Ë
clo National offtce, Box 45011, Ocean Park PO, WHITE ROCK, BC, V4A 9L1
$
$.
Operation Clean Sweep correspondence and Pitch In Canada new...
Page 86 of 172
PITCH.I N CANADA
SPRING 2OO9 WWWPITCH.IN.CA PITCH-IN@PITCH-IN.CA 1-877-474,8244
OPERATION: CLEAN SWEEP 2008
The 2008 PITCH-IN Week campaign was our largest ever! Over 700,000+ volunteers from 621 cities across
Canada, ioined together to clean our nation, gathering approximatety 4.5 mitlion pounds of refuse!
NEW FOR PITCH-IN
WEEK 2OO9
PITCH-IN Canada's Most Unusual
Litterbug Find & PITCH-IN Canada's
Heaviest Litter Collection
ln 2009, we would like to show our appreciation to our volunteers by
rewarding their countless hours and hard work with two new campaign
contests: PITCH-IN CANADA's Most Unusual Litterbug Find & pITCH-lN
CANADA's Heaviest Litter Collection. All groups are eligible to enter
either or both campaign contests with a chance at winning a unique
eco-prize pack.
PITCH-IN CANADA has partnered with Future Friendly as the campaign
contest sponsor. Future Friendly will supply the winners with a Future
Friendly gift basket which will feature Future Friendly products that
promote sustainable consumer product choices. To enter either contest
look for a contest form included with your PITCH-IN Week materials,
mailed to you after March 15, 2009.
PITCHJN CANADA will judge the contests as follows:
PITCH-IN GANADA's Most Unusual Litterbug Find:
Volunteers will be asked to send in a photo of their most unusual find
during their clean-up campaign. After the entry deadline (May 10, 2009)
a panel comprising sponsor representatives and the PITCH-IN Board
of Directors will vote on the top three most unusual finds. Each winning
group will have their photos posted on our website and receive a Future
Friendly eco-prize pack.
PITCH-IN GANADA's Heaviest Litter Collection:
Participating groups will be asked to weigh their clean-up collection,
including each garbage bag and any uncontainerized items, before
proper disposal or recycling and then submit a contest form. The top
three largest grossing collections will be posted on our website and
receive a Future Friendly eco-prize pack.
As well, a random draw will take place on May 10,
2009 of five runner-up PITCH-IN Week groups that
submit entries but do not qualify in the top three in
either contest. The five runner ups will each receive
a token eco-gift pack, provided by Future Friendly,
to recognize their contributions.
For more information about our new partner, Future Friendly,
please visit wwwfuturefriendlybrands.ca.
Register for 2009 at www.,pitch-in.ca
1. Glick on the "Operation Clean Sweep' logo, then click on.l have never registered beforel.
2. Provide your email addfess and your own password.
Remember wha! you usedl
3. Pròvide your contact information andrdetails about your
o¡ganization and,its PITQH-I N WEEK project(s).
4. Use the same email address and password tci actess your
PITCH-IN Week registratioñ record anytime to add'orchange
your PITOH-lN Week'information.
Registered online last year?
1. Click on "l have already registered earlier this year or last yea/'.
2. Enter the email address and passnrord you used lo.create your
PITCH-IN Week registiation reeord last year.
3. Our database will recall your contact information.
4. Update your contact information and enter information about your
organization and its 2009 PITOH-IN Week project(s).
Did you coordinate several groups last year?
A PITCH-IN staff member can recall your groups into your registration
recprd for you. Phone 1-877'474-8244 for assistance.
Semaine PITCH-IN Week: April 20-26, 2009
Operation Clean Sweep correspondence and Pitch In Canada new...
Page 87 of 172
2OOB CLEAN WORLD AWARD
RECIPIENTS ANNOUNCED
Two individuals who have made it their responsibility to clean their neighbourhood of
litter and recyclables on their daily walks for many years are among the 12 recipients
of PITCH-IN CANADA's CLEAN WORLD AWARDS for 2008.
John Schoenderbeek of Mitchell's Corner, Ontario was cited for his ongoing
activities including picking up garbage along 7 km of village roads, ditches, and
woods; recycling everything he can; and reusing some found ¡tems.
Helga Heine, of South Surrey, BC was featured in her community newspaper for her
dedication in cleaning up a local dike on her daily walks. A senior citizen, her
perseverance and effort in hauling out the amazing quantity of litter she collects
daily is especially noteworthy.
The awards, signed by Her Excellency The Right Honourable Michaëlle Jean, C.C.,
C.M.M., C.O.M., C.D., Governor General of Canada and patron of PITCH-IN
CANADA, are the highest recognition given by PITCH-IN CANADA, and honour
sustained action by individuals, governments, schools, businesses, business
organizations and non-governmental organizations to improve Canada's environment.
The 2008 recipients include one organization, the Prince Edward Roundtable on the
Economy and the Environment; two long-time sponsors of PITCH-IN CANADA Week, the TD Friends of the
Environment Foundation and Suncor Energy Foundation; and nine individuals including John SchoondetÖeek
lof Mitchell's Corner, Ontario and Helga Heine of Surrey, 8.C., and seven volunteer Directors of PITCH-IN
CANADA, Don Dick, Alberta; Donna Russett, Ontario; Martyn Green, Alice Johnson, John Pettifer, Dolores
Racine and Jack Roche of British Columbia.
"We are always pleased to be able to recognize the individuals, foundations, organ¡zations, and corporations
who work, often unheralded, to improve our environment,'said Valerie Thom, Executive Director, PITCH-IN
CANADA.'These twelve recipients are excellent examples of the sort of effort being put forth by Canadians
in many capacities to improve the environment for their fellow Canadians."
Noting that the 2008 recipients included the seven PITCH-IN CANADA Directors, Thom added'"The staff of
PITCH-IN CANADA felt that it was time that these long-serving volunteer Directors, working behind the scenes
to ensure that our organizat¡on can continue to carry out its own mandate of sustained action to improve the
environment, were recognized."
Helga Heine (ight) and friend with the results of their PITCH-IN
Week clean-up of a dyke in Surrey, B.C.
The Clean World Award was
established in'1992 by PITCH-IN
CANADA. The award was first
presented in 1994 to thirty-one
recipients across Canada. Since
then 37 others, including these
2008 recipients, have been
honoured with the Award.
The names of Clean World Award
recipients as well as information
about the nomination process can
be found on PITGH-IN CANADA's
website at www.oitch-in.ca.
DO WE STILL NEED TO PROVIDE PITCH.IN
BAGS DURING PITCH-IN WEEK?
PITCH-IN CANADA is occasionally asked about the use of plastic bags in our annual PITCH-IN WEEK campaign.
How do we follow the PITCH-IN principles of reduce, reuse, recycle, refuse and proper disposal?
. We allocate PITCH-IN Week bags to our volunteers very carefully to ensure that only full bags end up in the
landfill. For ¡nstance, we know that children do not have the strength, energy or patience to fill or carry a full
bag by themselves, so our allocation to schools is based on several students sharing a bag.
. We encourage our volunteers to reuse shopping bags if needed to supplement our supply of bags for their
PITCH-lN Week clean-up projects.
. We are very pleased to be able to provide a free reusable cloth tote bag to our PITCH-IN WEEK
coordinators. (Want to make your own reusable cloth bags? See the'SEWING THEIR CONCERN" article
in this Newsletter!)
Why are PITCH-IN bags not made of degradable materials?
. Large plastic garbage bags, such as those we provide for PITCH-IN WEEK recycling/clean-up projects,
are intended only to end up in a landfill. A properly maintained sanitary landfill is an anaerobic environment.
Biodegradable materials do not break down easily, if at all, in a sanitary landfill.
. Plastic bags are lighter than most degradable bags, incurring less fuel consumption during shipping to our
volunteers, and consequently, fewer greenhouse gas emissions, an important factor in climate change.
. The garbage typically collected in a clean-up campaign usually does not include organic waste, and thus
cannot be composted; using degradable bags intended for composting use would be a waste of resources.
. The production of some degradable bags relies on agricultural resources that could be dedicated
to food production.
Operation Clean Sweep correspondence and Pitch In Canada new...
Page 88 of 172
Great Pacific Ocean Garbage Patch
MARINE DEBRIS IN
ALBERTA?
On the Ducie Atoll, close to Pitcairn
lsland, 6000 kilometres from the
nearest continent, garbage litters its
once pristine shores. The 1000+
item haul included bread crates,
plastic bags, meat tins, and toy cars.
ln the Pacific Ocean, the Great Pacific
Ocean Garbage Patch is a huge floating
island of garbage caught in the North
Pacific gyre, consisting of millions of
tonnes of plastic debris that would take
hundreds of years to clean up, if that
were even possible.Stream clean-ups are popular PITCH-IN Week projects.
Ocean-going adventurers have reported finding garbage on their voyages in remote
seas around the planet. Scientists believe that similar floating islands of garbage
exist in the gyres found in the centres of almost every ocean in the world.
A US study estimates that 46,000 pieces of plastic litter every square mile of ocean,
and over 100,000 marine animals die annually from entanglement in, or ingestion of,
marine debris such as bags, netting, harnesses, and ropes.
One 2008 PITCH-IN WEEK beach cleanup on a small BC island collected enough
debris to filltwo large graveltrucks.
Where could all of this garbage have come from?
Some of it undoubtedly came from shipping and other marine-based activities *, but
the quantity and types of garbage point to mostly land-based sources. For those
living on thê edge of the continent, such as coastal British Columbia, it is easy to
imagine the land-based garbage and litter being blown orwashed into the ocean. But
how about our inland provinces? What responsibility do they have for the garbage
found in our oceans?
Almost every stream, then river, flows into an ocean. What is in the stream, then the
river, can end up in the ocean. When garbage is allowed to be blown, or washed, into
our ditches, drains, and waterways it can become part of these rapidly increasing
aquatic garbage piles floating in our oceans and washing up on our, and other, shores.
ln 2008, almost 2,000 PITCH-IN CANADA Week clean-ups took place along
waterways. Over two hundred thousand Canadians did their part to help prevent
local garbage from becoming part of the worldwide ocean garbage problem.
Street and roadside clean-ups can also help to prevent marine debris. Garbage and
litter lett on our streets is often washed into drains and storm sewers, emptying into
rivers and lakes which eventually flow into the ocean. Even in the middle of the
prairies, your PITCH-IN WEEK clean-up project is helping to keep our oceans clean!
. PITCH-IN CANADA's National Marine Debris Surveillance Program, conducted
from 1994 to 2001, surveyed and analyzed marine debris found on beaches on
the East and West coast. Shipping and aquatic activities such as fishing accounted
for a definite percentage of debris found but the majority was land-based garbage,
purposely or accidentally disposed of, directly or indirectly, into the ocean.
For more information on Marine Debris in the world's oceans, go to:
. PITCH-IN CANADA's Resource Centre, www.pitch-in.ca
. http://albloggedup.blogspot.com/20OBl12loceans-awash-in-plastic.html
"SEWING THEIR
CONCERN'' PRODUCES
REUSABLE BAGS
They came, they saw, they sewed -
and sewed, and sewed! Quadra lsland
8.G., residents turned out'Îo "sew'their
concern for their environment by making
over 60 reusabfe clolh bags at a unique
sewing bee held on the lsland last fall,
organized by I-CAN (lsland Climate
Action Network) and the Quadra
Siena Club.
Volunteers donated fabric, their sewing
machines, sewing supplies and expertise
to make the cloth bags, Each participant
received a special"l Oan Bag Bèe! decal
t0 sew onto their bag.
Want
bag?
PITG
links to access.two free patterns:
. http://sentimentalstitiches.neUf ree-stuff
/f ree.qu i lt-patterns/schlep:bag. http:i/wwriv.morsbags.com
Operation Clean Sweep correspondence and Pitch In Canada new...
Page 89 of 172
IS LITTER A GATEWAY TOAN
UNHEALTHY COMMUNITY?
PITCH-IN CANADA's CIVIC PRIDE program is designed to aid municipalities in developing
a year-round program to reduce litter and related negative behaviours'and encourage civic
pride and responsibility.
'We have long believed that reducing and preventing litter was a key component in
encouraging a greater sense of social responsibility and orderl'said Allard van Veen, founder
of PITCH-IN CANADA and the developer of the CIVIC PRIDE Program for Communities.
A new study out of the Netherlands supports the theory that cleaning up a community,
and keeping it clean, are much more than just Teel good" activities. A significant finding
of the study, published online by the journal Science, was that the presence of litter and
graffiti encourages others to litter and steal. Further, the study found that proactively and
quickly addressing the problem will aid in stopping it from getting worse.
"Early diagnosis and intervention are of vital importance when fighting the spread of
disorder," say the authors of the study, including Kees Kuizer of the University of Groningen.
'This well-designed study provides proof that supports our year-round CIVIC PRIDE
program, and the hard work done annually by our PITCH-IN WEEK volunteers in cleaning
up and beautifying their communities!" said van Veen.
The CIVIC PRIDE Program for Communities is available free to Municipal Patrons/
Members of PITCH-IN CANADA. For more information on becoming a Municipal Patron
go to www.pitch-in.ca. Patron communities interested in the CIVIC PRIDE Program can
contact misha @ pitch-in.ca.
FLY THE PITCH.IN WEEK FLAG
DURING YOUR 2OO9 CAMPAIGN!
PITCH-IN CANADA is pleased to unveil the
PITCH-IN Week campaign flag. Show your
neighbours, your community, and your youth
that your community is committed to keeping
your environment clean! Fly your PITCH-IN Week
flag during April20-26, 2009!
DECALS G
GARBAGE
schools, provincial parks,
even international airports to help the public
quickly and easily find the nearest litter barrel.
The adhesive weather-proof vinyl decals,
7.5 inches in diameter, have withstood
the test of time in many locations, both
outdoor and indoor, surviving sun, rain,
snoq and attempted removal. To order
the decals for your municipality, school,
facility, park, or playground go to the
'"|-he PITCH-IN Store" at www.pitch-in.ca.
"On Thursday, April 24th, the statf and students
of LaSalle Public School pitched in to cleanup
our school yard, nature areas, paths, ditches
and neighbourhood streets and woodlots. We
collected over 80 bags of garbage. This is our
5th year of participation in PITCH-IN-CANADA.
We look forward to many more."
Suzanne Laing
Lasalle, ON Canada
" Our Scouting group of 14 Beavers and
1 1 Cubs spend a total of 2 evenings each
spring picking up all the litter they can see
from the very small to the kind of big. The kids
really enjoy this as they know it is helping
clean their environment... our Cubs also will
plant seedlings at the new Elementary school
here; it will give them something to be proud of
and look back on for years to come. Two years
ago we did this down at our new Centennial
Park. lt was a great time for all. "
Cathy Smith
" The Guides cleaned up a section of road last
night. They were astounded at the amount of
garbage collected, but felt they had definitely
made a difference in their community by this
service project. Knowing they helped their
community give a better impression to visitors
and locals made them also feel good. "
Shirley Woolner
Thornbury, ON Canada
" We plant trees every year with Scout Trees,
last year the Comox Valley Scouting
Community planted 2600 trees in 23 minutes
with the help of Tsolum Rivers Restoration...
Keeping the world green is part of our
commitment as a leader. Thank you to the
many faces behind Pitch ln Canada in keeping
this program current with new challenges and
resources each year."
Annette Kozakowski
Courtenay, BC Canada
VOLUNTEER CORNER
- PITCH-IN Week 2008
. Suncor Energy lnc. .
. EL-EN Packaging Co. Ltd.
. The Ontario Trillium Foundation
. FedEx
It is sponsors who make a significant financial
contribution to PITCH-IN who help make a
difference! We thank them for support¡ng the
3 million+ volunteers across Canada who keep
our Canada Clean and Beautifull
BGhgdro !l!
powersmaft
E:trr:i,"i Feil-Ð<.
E t rvrv PAcr(AGTNG co. LID.
--
Pr.ÂsìcPRoDUcrs
THE ONfaRro
TRtLLT utr
Fou¡iIDAT¡oN
LA FoNDATtoN
TRtLLtuif
DE l.,ON'ÀRIo
Operation Clean Sweep correspondence and Pitch In Canada new...
Page 90 of 172
5
clò
332 Main Street,
Picton, Ontario KOK 2T0
Phone: (613) 476-2148
Fax :(61l.) 4.7.6-5727
Office of the Clerk
January 30,2009
The Council for the Corporation of the County of Prince Edward adopted the following
resolution Motion 2008-605 as Amended on December 15, 2008 and is seeking support from
the municipalities and native territories in Ontario:
"WHEREAS Prince Edward County is an island municipality located in Lake Ontario
just west of Kingston and has been identified for significant wind farm development
both onshore and offshore: and
WHEREAS currentþ six (6) wind turbine development companies have publicþ
signaled a desired presence with three (3) applications in place at the formal planning
application stage ( 1 of these at the Ontario Municþal Board); and.
WHEREAS the need for renewable energy sources is recognized at the federal,
provincial, municipal and local community levels; and
WIIEREAS wind generated po\üer is an established source of renewable energy being
created globally; and
WIIEREAS populated and publicly owned and occupied lands and waters are being
identified for industrial wind turbine development; and
WHEREAS discrepancy exists on the health effects potentially created by the presence
of industrial wind turbines: and
\üIIEREAS this discrepancy on the potential health effects is proving to be destructive
and divisive to the social and cultural fabric of rural communities; and
WHEREAS other Ontario municþalities, being the Township of Loyalist and the
Township of Dawn-Euphemia, have passed resolutions expressing concern with the
health effects association with wind turbines:
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
County of Prince Edward requests that the Federal and Provincial government agencies
responsible for public health, energy creation and energy management complete the
following:
Correspondence dated January 30, 2009 from Prince Edward Cou...
Page 91 of 172
1) Dedicate resources to the necessary scientific research to consider the
impact of
a. low frequency noise and,
b. electrical and electromagnetic disturbances
in areas of industrial wind turbines with the intent to confirm/deny public
health implications ; and
2) Create and provide authoritative regulations and guidelines for the
locating of wind turbines to municipalities and wind energy developers.
TIIAT the resolution of the Township of Loyalist dated September 25,2008 be
supported; and
TIIAT this resolution be forwarded with a request for action to:
The Ontario Ministries of Health, Environment and Energy,
Medical Officers of Health at Public Ilealth Units,
Environment Canada.
Ifealth Canada,
All MPPs and MPs,
The Premier's Office,
The Prime Minister's Office,
The Association for Municþalities of Ontario (AMO), and
The Federation of Canadian Municipalities (F'CM); and
TIIAT this resolution be circulated to all municipalities and native territories in Ontario
requesting their support."
DISCIAIMER
This material is provided under contract as a paid seruice by fhe orþinating organization and does not necessar¡ly reÍlect the
v¡ew or posit¡ons of the Assæiation of Municþalities of Ontaio (AMO), ils subsidbry companies, offrærs, directors or agents.
Correspondence dated January 30, 2009 from Prince Edward Cou...
Page 92 of 172
hoì
Canadian Red Cross
Croix-Rouge canadienne
cETEBRATTNc 100 yEARs t cÉLÉgnoNs Nos 1oo ANs | 1909-2009
February 4,2009
/ì t'- It. t- Í\rr l- |
ftl.-ii t 'i
Attn: Municipal Clerk (Lottery License Department)í\ltllNltìlt'/Ai.it y Ílir üAyliAryÌ
Dear Sir or Madam:
On January 14,2009 the Ontario Zone ofthe Canadian Red Cross Society received approval from the Alcohol
and Gaming Commission of Ontario to conduct a province-wide raffle lottery beginning in February 23 ,2009 ,and was issued Lottery License #1529. A copy is attached for your records. Also attached is a copy of the
application submitted to the AGCO. We have also received approval for this lottery from our offlice,s home
municipality, the City of Mississauga, where we will be operating the Red Cross Lottery.
Tickets for this Red Cross Lottery will be sold throughout the Province of Ontario by mail and telephone and l
will be promoted in local media, and on our Red Cross Lottery website, www.redcrosslottery.ca. It is possible,;
that Red Cross Lottery tickets will be sold to reóidents of your municipality so we are hereby notiffing you ol
our licensing approval
Proceeds from this Red Cross Lottery will be used to support Disaster Management activities in communities
across this province. Although this lottery is being op"iat"A on a provincial basis, it will help us to keep our
network of local offices vibrant and strong and will allow us to continue to serve the people in your communþ.
If you require additional information, please do not hesitate to contact Michelle V/allis at (905)890-1000 ext.
225.
Sincerely,
Diana Borowski
Director, Fund Development
encls.
Lottery Licence Application
Copy of Lottery Licence #1529
I-\ f
t .r l'!rttt
Canadian Red Cross'
Ontario Zone
5700 Cancross Court
Mississauga, Ontario, L5R 3Eg
www.redcross.ca
TelephoneÆéléphone: (905) 890-1000
' wwwcrorxrouge.ca
FaxlTéléc.: (905) 890-1008
NATIONAL REVENUE CHARITABLE NUMBER i192198I4RROOO1 NO D'ENREGISTREMENT DE L'ORGANISI\4E
Correspondence dated February 4, 2009 from Canadian Red Cros...
Page 93 of 172
@
116.3264700 r 2876 loll fræ ln Onl¡rio / rms faais oô Onlsño
We, the undersigned, as two principat officerJof r-ırd 1ãrgãñEãtiãñJ
The Canadian Red Crosb Soc¡ety - Ontario Zone
Group ldenliticalion Numb€r-(GtN)
Numéro d'ident¡f callon d'or9an¡sme (NtO)
C¡R¡CI1t7t0t0
Les soussignés, qui sont deux principaux dirigeants de
(organisme)
t'
Appllcation to Manage and
Conduct â Ratfle Lottery
Demande de permis pour adminlstrer
et condûire une tombola (t¡rage)
Alcohol and Gam¡ng Commiss¡on des alcools
Commission of Ontãrio et des jeux de l,Ontario
Gam¡ng Registral¡on and lnscrlpt¡on pour les jeuxLofleries et loleriesgosh@¡fúAE Ê,süb2OO 9O,d.StìQp¡rúE3(bs@2CrO
Trmto oN M2NOA4 forcnto oN M2NoA4
5700 Cancross Courl
Address
Misslssauga, Ontario LsM 5T6
Adresse
apply for a l¡cence to manage and conduct a Ratfle Lottery f¡om the
premises municipally known as
Peel Region/Mississauga
and situafecl in the Municípal¡ty of
Peel Region/Mississauga
1 . The Charitable or rèlig¡ous objects or purposes to which proceeos
are lo be donaled are described as
Canadian Red Cross Programs & Serv¡ces in the
font une demande de permis pour administrer et conduire une
tombola(tirage) dans les locaux connus dans la municipalité sous
le nom de
et situés dans la municioalité de
entre les dales indiquées, à l'intention des oeuvres religieuses ou de
bienfaisance spécifiées et de la manière décrite dans les présenles.
Les profits seront répartis aux oeuvres relig¡euses ou de
bienfaisance suivanles. I
...40..&..$1p..a/3..9..91.?..çt1.
Certif icate / Attestation
we (name)/Nous souss¡snés(nom)...Mgfinç..:l.gçKme.n.en9..Pj.a.ne.99f.9y.9.Kj..............
of (municipâlitv)/de (municipalité)...M.tLçj.ç.:.e.HS9.... .... or the county ofl du comt¿ 0e...?ggl.ß.e..g.lgn.:.....
jointly and severally, hereby certify thauattestons collectivement et ¡nd¡viduellEment que:
2. The tolal valuê of åll prizes to be awarded in the Ratfle Lotterv for
which this application is made w¡tt be $.1.SQQ,J.1.Q,.9..2-.........."".tt
value, or merchandise or art¡cles at equivalent market retail value,
Merchandise prizes are described as
Cash, Cars, Vacations, Electronics, Luqgage, Housewares
3. Closing date for the sate of the tickets wiil be .:lUn.ç...l1,..?Q9.9_......
and the draw for a winner or winners will be made at (address)
LLP.ON K2P2P
onloare¡..:1.Y.19.Æ-.2i;79.9.9....-...^t(r¡mer...8j9ff..._Î.ig.p_*.fn
lf a series of draws, beginnins date..AP..[.9/-0..9.å..JHn-e-.9/9-9-... ... ......
enoins oare..AP.f..9/.Q9.*Jgnç9/fl. r.¡um¡er or oraws.9r?9?
A winner or winners rv¡ll be determ¡ned by (descr¡bê)
Random draw from a drum
and the name(s) and address(es) of the winñer or w¡nners w¡ll Oe
published (describe)
www.redcross.ca and all purchasers will be mailed full list
5. Thetotalnumberof ticketstobepfintedwill be....11y..YY1.1.................
and all tickets will be numbered consecutively from...p..0-qq9l... .......
Signed/Signalure
Pr¡nt Name/Nom en
lettres moulées
Title/Titre
Bus. Telephone No.
N". de té|. d'aff.
Date/Dale
W¡tness (sign)
Témoin(signature)
La valeur totale de tous les prix qui seronl atlribués dans le cadre
de la tombole (lirage)'pour laquelle cette demande estfaite sera
de ..............,................. g en espèces, o.u une vafeur équivalente
au déteil.
Les prix de valeur au déta¡l cons¡steront en
La dafe finale pour la vente de b¡llets sera le ..............
et le tìrage du ou des gagnan(s) sera tait au (adresse)
et le nom et I'adresse du ou dqs gagnant(s) seront connus par
(préciser)
Le nombre lotal des b¡llets quiseront imprimés sera de........... .....
et tous les b¡lldts porteront des numéros consécutifs aflant de
Nous avons lu les dispos¡tions de I'annexe A- modalités ¡nhérenres
à la délivrance d'un permis de tombola (t¡rage), que nous les avons
en notre possess¡on et que nous acceptôns de nous y conlormer,
Nous avons lu la présente formule,
Tous lès faits indiqués et les renseignements fourn¡s dans les
présentes sonl véfidiques et exacts,
1 ) We have read, and have in our posess¡on, and agree to comply 1 )
with, the provisions of Schedule A.Terms and Conditions unoer
whìch the Lottery Licence ìs issued.
2) We have read over this application. Z)
3) All facts stated and information furn¡shed here¡n are true and 3)
correct.
4) We are the holders ol the otf¡ces with descript¡ve tiile as set out 4l
and appearing under our respeclive signatures below.
5) lf a l¡cence is granted, we undertake to comply with all the terms 5)
and conditions of such l¡cence.
aux t¡lres spéciliés
en observer les
Nous assumons les fonctions correspondanl
sous nos signatures respectives ci-dessous,
Si un perm¡s est délivré, nous engageons à
modalités,
Borowski
Director, Fund Development
(905)890-1203 x 210
Deputy GM/Dir. Community Health programs
6004 B (06/05)
l7 December 2008
Correspondence dated February 4, 2009 from Canadian Red Cros...
Page 94 of 172
Ahoho¡ tnd Crmiñ!çomñ¡trion ol O¡i¡rio
C€ilfiiatlon dtr tlcælañ oatl?Ut dt l,Ont¡ño
GIN/NIG:
Licensee / Titulaire de ficence:
Lottery Type / Type de toterie:
Raffle TypelTypes de tombola:
Value of Prize(s)lValeur des prix:
Total Number of prizes/Nombre total deprix:
Draw Type(s)/Type(s) de tirage:
Draw Start Date/Date de début du tirage:
Draw End DatelDate de fín du tirage;
Lottery Licence
Licence de loterie
cRc1700
CANADIAN RED CROSS SOCIETY ONTARIO ADMINISTRATIONOFFICES
57OO CANCROSS CRT
MISSISSAUGA ON LsR 3E9
Raffle
STUB DRAW
1480110.92
6252
EARI-Y BIRD STUB DRAW
EARLY BIRD STUB DRAW
FINAL STUB DRAW
April9, 2009
June 23, 2009
1529
January 14,2009
Raffle Details/Détails de la tombola:
The draw(s)'must be held on the date(s), ,'t:1:l-:l9lhe tocation(s) specìfiej on the apptication ror ricence, assubmitted to and approved by tne nejiiiràr, iegarotess of the outèóme of the raffle ticket sates. Faiture to hold a drawas specifíed is a breach of thó Termsãno c'ono'it¡on, ã; tr* i[ã.àå;'
se dérouler ure ernplacement ou les emplacementsde licence, app strateur, indépendamment du résultatla tombota ei à ;;qié;åi';;manquement auxlicence.
Lottery Lícence Number /Numéro de la licence de loterie:
orginal Licence rssue Date/Date de dérivrance de ta ricence de roterie:
Amended Licence lssue Date/Date de délivrance de ra ]icence modifiée:
Registrar of Alcohor and Gaming /Registrateur des arcoois et des jeux
Not Transferabte / lncessible
Tl{E FACE OF THIS DOC{,MENÍ HÄs Ä côt ôr rÞm ÞÁ^v^ã^ ^,^. .,^-
60 t4B (06t12)
seriarno./N' 0 0 g22L
Correspondence dated February 4, 2009 from Canadian Red Cros...
Page 95 of 172
IT IS THE CONDiTION OF THIS LOTTERY LICENSE
STRICTLYADHERED TO.
Lottery Licence
Licence de loter,ie
THAT THE LTcENSEE cANNor puRcHnSr rtcKETSoN THls
Special Terms and Conditions/llodalités spéciales
LICENSEES ARE RESPONSIBLE FOR COMPLIANCE WITH THE RAFFLE LICENSE TERMS AND CONDITIONS AND
ANY ADDITIONAL TERMS ATTACHED TO THE LICENSE. SAMPLES OF PR1NT ADVERTISING AND SCRIPTS FOR
RADIO/TV ARE SUBMITTED TO THE ALCOHOL AND GAMll.lc COMMISSION OF ONTARIO FOR REVIEW AS PART
OF THE LICENSING PROCESS. TI-IE AGCO DOES.NOT APPROVE ADVËRTISING. IT REMAINS THE
RESPONSIBILITY OF THE LICENSEE TO ENSURE THAT ADVERTISING CONTENT COMPLIES WITH THE TERMS
AND CONDITIONS AND ANY OTHER REQUIREMENTS, THE REGISTRAR OF ALCOHOLAND GAMING HAS THE
RIGHT TO REQUIRE A:LICENSEE TO RÊMOVE OR AMEND ADVERTISING AT ANY TIME.
THE PRIZE WINNERS NAMES MUST BE PUBLICIZED IN THE LOCAL NEWSPAPER AND ADVISÊD BY MAIL.
LICENSEE IS REQUIRED TO MAINTAIN A PROPER AUDIT TRAIL IN RESPECT OF THE SALE O.F TICKETS. A
DETAILED SUBMISSION OF THE SALE OF S}NGLE AND DISCOUNTED TICKETS IS REQUIRED TO BE
SUBMITTED WITH Tl:lE LOTTERY REPORT.
THE USE OF IÑTERNETMEBSITE IS NOT PERMITTED FOR ACCEPTANCE OF TICKET ORDERS. PUBLISHING
NAMES OF W]NNERS AND ADVERTISING OF TI{Ë LOTTERY IS PERMITTED, PROVIÐED THESE NAMES ARE
ALSO PUBLISHED AT THE SAME TIME lN THE NEWSPAPER/1S.
IE A LICENSEE WISHES TO SELL PROVINCIAI-LY LICENSED TICKETS FROM AN ESTABLISHED POINT OF SALEOR N MORE THAN ONE MUNICIPALITY, IT MUST SEND A LETTER OF NOTIF1CATION TO EACHMU CH IT PROPOSES TO SELI- TICKETS, INCTUDING COPY OF THE LICENSE AND THE
LIC N.
ANY CHANGES tN,THE TICKET NUMtsER WLL REQI.JIRE THE WRITTEN APPROVAL OF THE A|-COHOL AND
GAMING COMMISSION OF ONTARIO.
ONLY TICKETST,HAT HAVE BEEN PAID FOR AND/OR HAVE BEEN VERIFIED AS PAID FOR ARE ELIGIBLE TO BE
ENTERED F@R THE RESPECTIVE DRAW/S. THE LICENSEE IS TO ENSURE THAT THIS REQUIREMENT IS
toTTERYnEp'oRrti¡uS,TBESUBMlTTEDWTt{lN3o.'DAYSoFFlNAtDRAWDATE
The I st observe all terms and conditions of this licence as approved on its.apptf conduct of this lottery scheme is restricted,to the dates, hours and limits
specified ôn this licence.
Le ti içence ités de la pr:ésente licence tetles
qu'a sur sa avoir lieu qu'aux dates, aux heures et
sèlo ctions 'o,:'.
Lottery Licénce Number /Numéro de la licence de loterie: 1529
OrginalLicence lssue Date/Date de délivrance de ta licence de loterie: January 14,2009
Amended Licence lssue DatelDate de délivrance de la licence modifiée:
' Registrar of Alcohol and Gaming /Registrateur des alcools'et des jeux
Not Transferable / lncessible
lüE FAGE oF nlts DocUilEilT HAS A OOIOURED BACI(GROUND, NbT A wHm EACKGROUND / lts RECÍO DE CE DOCNJilEhrf POSSÐE UN FOND COITOFÊ ET NON PAg ELANC
60148 (06/12)
Serial no./N"û4922t
Correspondence dated February 4, 2009 from Canadian Red Cros...
Page 96 of 172
'>
ElgrnCounty
0910212009
FOR IMMEDIATE RELEASE
Elgin's Progressive By Nature brand wins at Economic Development Council of OntarioAwards Ê\ tb
c.T*{
If the intention of developing a brand is to tell the world who you are, increase community pride and create a consistent
message, then it really helps if it's award winning. Elgin County's new brand, "Progressive By Nature'hnd attraction package
were both winners under the categories of "Branding" and "Publications" at the EDCO event held February Sth at Toronto's
Eaton Centre Marriot Hotel. The Gala awards attracted over 150 submíssions, and the wins are a tangible recognition of Elgin
County's history of innovation and continued propensity to break new ground.
"Our brand has been described as creative, powerful and vibrant - all things that give us the competitive edge we need to
promote our strategic location and progressive approach in the key sectors of Energy and Environment, Agri-Business and
Tourism. The award not only shows that we're on the right tracÇ but rewards the efforts and investments made by our
forward thinking County Council," said Warden Graham Wanruick.
The brand, including a modern new logo, community profile brochure and municipal profile brochure were developed as a result
of a recent Economic Development Marketing Strategy, executed by firms Millier Dickenson Blais and Yfactor in collaboration
with the Elgin County Economic Development and Tourism Advisory Committee (CEEDTAC). As the County represents seven
municipalities and many stakeholders, CEEDTAC streamlined the communication process and became the unified voice of a
large area with a fragmented message. The Strategy was partially funded by the Community Investment Support Program
(qSP) and the Communities in Transition Program (CfP). All printed materials used in the attraction packages are Forest
Stewardship Council ceftified, representing the brand's commitment to the environment.
Alan Smith, Deputy Director, Community and Cultural Seruices and Warden Graham Warwick accepted the awards on behalf of
the Elgin County team. "The brand and attraction packages are just the beginning. We now have award winning tools and a
plan that will showcase our incredible attributes, friendly communities and quality of life to entrepreneurs and prospective
businesses. It's an honour to receive the award, but even more of an honour to represent a community whose leaders
recognized the benefits and opportunities afforded by investing in the creation of the strategy," said Smith.
EDCO consists of close to 600 private and public sector members from all sectors of the Ontario business community. The
awards ceremony honours the location and tourism promotion efforts of Ontario cities and Municipalities.
For more information contact:
Alan Smith'
Deputy Director, Community and Cultural Services
Economic Development and Tourism Services
County of Elgin
(s19) 631-1460 x 133 County of ElgÌn
450 Sunset Dr¡ve
St, Thomas, 0ntario
NSR 5V1 Canada
Phone: 519631-1460
Fax 51$63&7661
www,el gin{ounty.on.ca
Proglressíve by Nature
Correspondence dated February 9, 2009 from County of Elgin r...
Page 97 of 172
Page 98 of 172
02/181200s 15:24 FÅH 418 854 8654 INt]USTFV C,qHÂD,q ø 00 1 /002
a-
Canad'ä
BCFCCJointSaø¡tariat Website: wwwbdontario.ca
1 Stone Roqd West, 4NW Email: bcf.@onterio.ca
Gueþh ON N1G4Y2 Telephone; I 866306-7827
Faælmlh: 519 02e4$€
February 13,2009
Ms- Suzanna D¡eleman Mantel
Treasurer
Municipality of Bayham
(519) 866-3884
Re: Rehaþilitation of Bayham Water
Distribution System, Project #: 23009
Dear Ms. Dieleman Mantel:
We are pleased to confirm that based on your
application submitted under lntake One of the
Building Canada Fund - Communities
Component (BCF-CC), the govemments of
Canada and Ontario will each invest up to
$720,948 toward the eligible costs of the
project described above.
Over the coming weeks, stafffrom the BCF-
CC Joint Secretariat will develop a
Contribution Agreement with you to provide an
impleme ntation framework, contractin g deta i ls,
environmental assessment requirements, as
well as outline communications opportunítíes
for your funded project.
For more details, please contacl the BCF-CC
Joint Secretariat at
1 -866-306 -7 827 or BCF.CO@ontario.ca, or
visit www.bcfontario.ca.
Le 13 février 2009
Objet : Remise en état du réseau de
distribution d'eau de Bayham. Projet# 23009
Madame Dieleman Mantel,
Nous sommes heureux de confirmer que votre
demande présentée dans le cadre du premier
appel de demandes du Volet Collectivités du
Fonds Ghantiers Ganada (FCC-VC) recevra
respectivement des gouvernements du
Canada et de I'Ontario une somme pouvant
atteindre 720 948 $ applicable aux coOts
admissibles du projet mentionné ci-haut.
Au cours des semaines suivantes, le
personneldu Secrétariat conjoint du FCC-VC
préparera une entente de contribution, en
collaboration avec vous. afin de foumir un
cadre de mise en æuvre, de préciser les
détails contractuels et les exigences en
rnatière d'évalu ation envi ro n nementale ainsi
que d'eposer les grandes lignes des
possibilités de comrnunications portant sur
votre projet.
Pour de plus amples détails, veuillez
communiquer avec le Secrétariat conjoint du
FCC-VCF au 1-866-306-7827 ou
.B-C F, Ç C.@ o ntario. ca. Vo us po uvez également
visiter le site Web www.vccontario.ca.
SscÉtañat conjoint du FCGVC
1, chemin Stone Ouest, 4N,-O,
Guelph ON N1G ¡lYz
SiteWeb: www.fccontario.ca
Courriel: bÊf.cc@onterlo.câ
Télêphone: 1 ffi6 306-7827
Télócoptaun 519 É26-4336
Building Canada Fund - Communities Gomponent
Fonds Ghantiers Ganada - Volet Gollectivités
Correspondence dated February 13, 2009 from Building Canada ...
Page 99 of 172
02/ lE/200s 15 : 24 F.{}{ 418 854 6654 INDUSTRI/ t,qH'4D,q
-2-
@002/002
We look forward to working wîth you as you Nous nous réjouissons de travailler avec vous
implement this project. à la mise en ceuvre de ce projet.
Sincerely, Nous vous prions d'accepter I'expression de
nos sentiments distingués,
"f'ß*'X
Deborah Bissett Dino Radocchía
Fede¡al Co-Chair / Goprésidente fédérale Provincial Co-Chair / Coprésident provincial
Joint Secretariat / Secrétariat conjoint Joint Secretariat / Secrétariat conjoint
Building Ganada Fund - Gommunities Component
Fonds Chantiers Canada - Volet Collectivités
Correspondence dated February 13, 2009 from Building Canada ...
Page 100 of 172
-l
lnterpretive Gentre Workgroup
Minutes of Meeting
held at Municipal Office, 9344 Plank Road, Straffordville Ontario
January 21,2009
Present: Jackie Pulham, Mamie Sebok, Lynn Acre
Regrets: Ian Almond, Mike Phillimore
Also Present: Dennis Haggerty, Kyle Kruger
1. Gall to Order:
The meeting was called to order. Mayor Acre chaired the meeting.
2. Declaration of Pecuniary lnterest
None
3. Approval of Minutes
None
4. Membership
Mr. Dennis Haggerty of Erie Shores Wind Farm was in attendance and volunteered to assist
the worþroup as a member. All present supported his inclusion as a member and expressed
appreciation for his assistance.
5. Business ltems
"Doors Open" Event
It was noted that the Interpretive Centre is included in the Doors Open event scheduled for
September 26,2009,10 am to 5 pm.
Summary 2008 Operations and 2009 Proposed Budget
Members reviewed and discussed the 2008 operations at the Centre and impacts on 2009
operations with the expiry of the agreement with the area business association.
Members suggested the County be approached to place tourism brochures at the Centre, and
discussed options for staffing, such as combining with Museums.
Kyle Kruger outlined the budget as included in the draft to be presented to Council in its
deliberations. Mr. Haggerty advised that Macquarie Power has committed to $2,500
donation for 2009 operations, to be confirmed at this time. Suggestions made included that
the 2008 proposal for brochures be eliminated in favour of production of some fact sheets,
that the podium in place be removed and flower beds be investigated, that a large glassed
relief of the area be included (Mr. Haggerty volunteered to arrange/construct this item), and
that other displays be investigated for 2009. Handicapped access to the display boards was
also discussed. It was requested that pricing of rubberized tracking be obtained.
Members also discussed the sale of souvenirs at the site, and agreed that the business
association be approached to determine if they have any interest in continuing.
Lastly, members discussed approaching various volunteers to staff the building on weekends
and off-summer periods.
Interpretive Centre Workgroup minutes of meeting held Januar...
Page 101 of 172
After discussions, members suggested changes to the budget as follows:
- add $2,500 revenue (donation from Macquarie)
- add $500 for building materials for display cabinet
- eliminate brochures proposal (per 2008) and add fact sheet production (reduction of $500)
- include resources to provide staffrng (16 weeks, include application for YCW grant at
75%). Net addition of $1,000.
6. Next Meeting
The next meeting is proposed for the end of MarcUearly April. Date to be confirmed.
7. Adjournment
Moved by Marnie Sebok, Seconded by Jackie Pulham
That the meeting be adjourned.
Carried.
Chairman Secretary Date
Interpretive Centre Workgroup minutes of meeting held Januar...
Page 102 of 172
CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Romart Severances Ell09 &F.2109
DATE: February 73,2009
FILE: Dl0.0809 Romart
NUMBER: D2009-08
Purpose
To consider Consent Applications E1l09 andE2l09, Romart Inv Inc., revised from previously
considered applications E76l08 and E7 7 I 08.
Background
We have received two consent applications from Elgin County Land Division for Romart hv Inc.'s property
located in Concession 9, Part Lots 20 & 21, north side of Eden Line, west of Plank Road. The applicants are re-
applying with modifi cations.
Elgin County LDC approved the original applications with the recommendations from the Municipality. The
applicants have reconsidered the approvals and have re-applied with modifications: propose maintaining the two
access locations to the retained farm lands being a I2metre existing right of way at the easterly lot line and a 15
metre driveway that exists between the existing private residence (Pittao) and the westerly portion; the depth of
the parcels is increased by 7.62 metres (25 feet) and Parcel 2 will be extended by 20 metres (66 feet) to the west
to include the closed road allowance. The frontages are revised as a result of actual survey measurements.
The owners are now retaining 111.08 hectares (274.5 acres) (originally lIL66hectaresl275.9 acres) containing
two houses, two greenhouses, two bams, one garage, one bunlúrouse, group of bulk kilns, one metal barn, one
large implement shed and three old style tobacco kilns used for storage, proposed to remain in agricultural use.
The subject lands are designated "Agriculture" and the southern portion of Lot 21 as "Hamlets" in the Official
Plan and zoned Agriculture (A.1-A) with the southern portion zoned Hamlet Residential - Holding (HR-h) in the
ZontngBy-law.
Staff Comments
In November 2008 Council supported the consents with the conditions as recommended. Specifically, the
conditions included the recommendation that the proposed lot lines be realigned to include the existing "right of
way" on the easterly portion and the "existing driveway'' between the private residence and the westerly portion.
The opinion at the time was that there not be driveways passing through the residential area to the rear farrnlands
and that the driveways would be better located outside of the hamlet boundary to avoid potential land use
conflicts.
Pefaining to the new applications, the owners' letter dated January 5,2009 expresses the need to retain the
driveways with the agricultural land. The easterly driveway is an agreement for access with the neighbour to a
land-locked farm field. The central driveway is direct access to the existing farm buildings, which they consider
to be more desirable than constructing and using a driveway that would run along the rear of the residential area.
The letter also refers to the existing homeowner preferring the central driveway to remain as it provides a buffer
zone between his house and future houses.
To stay consistent with the original recommendation, which was based on the planner's comments, the
conditions to realign the parcels to include the right of way and the central driveway have been included.
2
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 103 of 172
Staff Report D2009-08 Romart (Stewart)Page2
However, considering the recent information received from the land owner, staff does recognize that there may
be a valid argument in maintaining the existing accesses and having them remain with the surrounding farm
parcel. Their current location may have the least amount of impact on the residential development. To include
the condition to realign the lot lines to include the accesses is at Council's discretion.
Staff and the planner do not have concerns with the change in the dimensions. The intent of the proposal
remains the same as the original whereby future lots can be created along Eden Line within the hamlet boundary
ofEden.
Attachments
1. Civic Planning Solutions Inc. letter dated January 2,2009
2. Romart lnvestments Inc. letter dated January 5,2009
3. Consent applications Ell09 andB2l09
4. Aerial map for illustration purposes only
RECOMMENDATION
*THAT Staff Report D2009-08 be received;
AND TIIAT Council recommends to the Elgin County Land Division Committee that severance
application Lll09, submifted by Romart Inv Inc., be approved subject to:
1. realignment of the parcel to include the existing right of way
2. $500 cash-in-lieu parkland dedication fee payable to the municipality
3. Lot Grading and storm water management plan
4. a municipal drain
5. final survey submitted to the municþality
AND THAT Council recommends to the Etgin County Land Division Committee that severance
application 82109, submitted by Romart Inv fnc., be approved subject to:
1. realignment of the parcel to include the existing driveway
2. $500 cash-in-lieu parkland dedication fee payable to the Municipality
3. Lot Grading and storm water management plan
4. a municipal drain
5. final survey submitted to the municipality
Màrgarét Underhill, Planning Coordinator/Deputy Clerk
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 104 of 172
CIT¡IC FLANNING SOLUTTONS INC.
Urbgn & Rural Land Use Plonning
599 Larch Strezt.
De[hi, Ontsrío N4B 347
January 2, ?009
Lanil Division Com¡nittee
l'ounty of Elgin
45û Sunset Drive
St.Thonras ûN N5RsVl
l\ttention: Susan Gall+way
Ecar Susan:
$UBJECT: Revi¡ed Severa¡rces - Romert luv. ïnc - John tnd P**l Ster+ll*rt - Eden
On November I9,2008, the Ëlgin LDC appmved *pplíeatiorts E-76i08 and Ë-?7/0å, with
modifieations rcquested by the Municipaliç,of Bayham. The applieants have rcconsidercd the;c
approvals ¿nd have now re^applied for th¿ severansÊs wi*h the t'ol[owing modifìcations: prloposc
tlto acc€ss lcçations to the retained landç via I2nr and l5rn openings, to permit flc€ess ù0 ¡lìÊ
rehined parcel. The depth of the severed parcetrs xill be increesed by 25 tbet and P¡rccl 2 will he
extended by ?0 mctres to the WEsf.
The lands a¡e located in Lot 3l Coneession I (Bayham), along Eden Line, on the west side of
Edcn.
The purpose of this rcport is tu provide suplrcß for the proposed severanc€s"
OVgRVIf, lry OF TTIE PROPTSAL
Tke purposc of The sevcranees is to sepûrûte two blucks of land whieh arc located wilhin the
I'tamlet designati+rr. The r*tahed lends rvitrl remain part of the larger thmr parcel. The severed
bJc¡cks w¡tl then be f*rther subdivided into residential lots. The retained lands will eontinue to he
¡rsed for agrieuhurel FUFpüsr.r.
OfficialPla¡r
The lmds are Êresent;y designated F{amlEt a*d r\grìcultural rvithin the OIficial Plaa for ûhe
&{unicipality of ßayham. Hden is a hn¡nlet recognized in tfte ûf{icial Pla¡r. Ân C}fficial Plan
amendmenf is not:rqrrired to appmve this proposal.
Zo¡ing BJlan'
The Lands are presenlly zer:ed llnmla R.csídenthl (HR) Zone ih) e¡td Agrícultural A l-A hy the
Zoning By-law tbr the Munieipality of Bny'ham.
Dovid F. Rae, Â,\.ı.I.P" R"P.p.- Principof
Phon¿ 819-582-1174 znaiÍ:dfrfez@bzllnøt.tû Frlx 519-582-4óló
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 105 of 172
3
'l'he prtrp0sed sevçÍ:tITËc$ rvilJ cc¡Rforrn rvith the pr*visions rrf the zor*ng by-lnrr,.
PLANNTNG CONS I I'f lìÂTTONS
$-itc_ÇlrgreslErxst-w
'I'he hamlet area çf lr¡fen extends in a srrip Fattsû *long [:ìden Line.
The soil is rveli dreitred and sr¡itablc lbr rssidentin! purposus. The trands to lhe north and ç,est arcused fc¡r agriculllral purpsees and the lands l* tl¡e srluti and east ¡ue used for rcsidentinlpurposâ$. There et"- nu tivest*r,li bsms lûaated in lkis a¡¡-n. 'l'he ill.ininrurn Ðistnnec Forynutra(MfJS) is nar applicable in rhis sitsarion.
!å¡g ter S ¡r p8& jed*.Þiyaec gigpasal
IulY* developmenf ôn the proposed lcts will ufilhæ on sire privaxe wells {rfld septic syste;rrs .Wl¡ilc thcre is * munici¡ral sew¿¡ tocated to the e
r
Stcìrryì'ff ats¡ Þreilggg
The proptlsed lots naturally dr*in {orartJs lhe soutlr, un<Jgf Eden l-ine to a ruvirre localed f*rthersoutll-ì It is expected tltaf n lot gredíng and etorm lvater É'ÌanügÕment plan wÍll be required as a
cclndit¡Qn Gfâpproval of the scve¡ances. A sen'ieing study pÇared uy Sprler a*d Ar"sqrciatcs hssaddressetl futu,r* slprn¡ lvoter concerns"
Sqad Âççess
]he praposed lots front anto Eden Line, a rvell-nl*intained open nnd traveled public roael- The
propcl.sed lots wiil requirr: ltew et$rånces. ,4eçess Frmits wili bc rex¡uired ss par{ *f lhe seyer¡nce
and buílding perrnit pro€ess.
PLÁ,NNTNË CçMiIIEIVTS
'I'he pmp*se<l severanee af the l-f¿rmled blacks confonn with rhe intest of the OfÏici¿t Flan and'traning Bj'lsrv a*d lr"iÏf separate thc Hamlet l¡¡nds fram rhe rêraíÍêd egriculåurnl l*n¿fs. Wererpectlir*ly rce¡uest that the L¿nd Division corn:niÊlee aptrrnlve the.çe sãverar¡ees,
Respectl'ully submþd.
itl R¡:c.l|.çClP, fì
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 106 of 172
Romart lnvestments lnc.
Route 1
Eden, Ontario NOJ 1H0
Municipality of Bayham
9344 Plank Road P.O. Box 160
Straffordvílle, Ontario NOJ 1Y0
ATTN: Margaret Underhill - Planning Coordinator
5 January 2009
Re: New Romart Severance Application for Lot21, Goncession 9
Dear Mrs. Underhill,
Thank you for meeting with us this moming. Our consultant, David Roe, will be submitting a new
severance application for this property. The new application will use the dimensions measured by
Kim Husted Surveyors. Also,parcel #2will extend to westem boundary of lot21 including the
closed road allowance.
The existing farm driveways are to be part of the retained agricultural land. The east driveway is
very important for our neighbours, the Augustine family. lt provides aoc€ss for them to reach their
farm field on our side of the gully. We have had a handshake agreement with Augustines for
many years and in retum fur access to their field we have a shared inigation pond. This
agreement and this driveway are very importrant to both parties. The cenfal driveway is very
important for access to existing farm buildings. lt is also the best driveway for entering all of the
fields as it is central to the original 159 acre parcel.lt has a deep gravel base and is sunounded by
two 30 year old cedar hedges for sound and wind control. The adjacent neighbour, Terry Pittao
prefers that the driveway remain in place as it provides a buffer zone between his existing house
and any future houses. We feel that this short existing drivaray is superior to consfucting a
new, long driveway which would run behind 4or 5 houses.
Due to the need for a new severance application, we are severely behind schedule. We hope for
your assistance in this severance as we are on a very tight timeline.
Best regards,
John Stewart
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 107 of 172
TION FOR CONSENT
JI\N 0 5 2009
¡l authoritv
OF ELGIN
Address RR#1 Fdcn ON NO.l 1H0
TelephoneNumber 519-550-5828
Name of owner's solicitor or authorized agent David Roe
Address 509 f arch Sfreel Dalhi ON N4B 347
Telephone Number 519-582-1174
Please speciff to whom all communications should be sent
Owners ( )Solicitor ( )Agent ( x ) SignstoOwner
3 (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: X creation of a new lot Other: charge
leaseaddition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
Unknown
correction of title
(c) lf a lot addition, identiff the lands to which the parcel will be added:
4 (a) Location of land:
Municipality Bavham Goncession No.
Lot(s) No. 20and21 Registered Plan No. _
Street No. 56616Name of Street Eden I ine
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( x ) No ( ) lf Yes, describe the easement or covenant and its effect:
Private rioht of wav alono easferlv nronertv line
5.Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 178.2m Depth 76.95m176.2m Area 1.3ha
Existing Use Aqricultural Proposed Use Residential
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
Vae.anl
þ Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage 504.35m Depth 1630m Area 112.48ha
ExistingUse Agricultural Proposed Use Aqricultural
Number and use of buildings and structures on the land to be retained: 2 dwelling, 2 greenhouses
2 barns- 1 oaraoe I bunkhouse oroun hulk kilns metal harn imnlement shed 3 old kilns
County ol ElÉln
Englnoerlng S€.vlces
450 Sunset orire
St Thomas, 0n NsR 5V1
Phone: 519 631-1460
w.elgin-æunty.on ca
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 108 of 172
-2-
7. Number of new lots proposed (not including retained lots) Two
L Type of access for proposed and retained lot: (check appropriate space)
ryPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(x )
()
()
()
()
RETAINED LOT
()
( x)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
L What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake or other water body
Other means (speciff)
PROPOSED LOT
()
(x)
()
()
RETAINED LOT
()
(x )
()
()
RETAINED LOT
()
( x)
()
()
10. \Mat type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewage
system ( )
Privately owned and operated individual septic
tank (x )
Privately owned and operated communal septic
system
Privy
Other means (specify)
When will water supply and sewage disposal services be available?
Prior to removal of holdinq provision
What is the Existing Official Plan designation(s), if any, of the subject land?
Aqricultural and Hamlet
13. \lVhat is the Zoning, if any, of the subject land?
Al and HRlhì
Has the subject land ever been the subject of an application for approval of a Plan of Subdivision
oraConsentunderthePlanningAct? Yes(x) No( ) Unknown( )
lf Yes, and known, provide the application file number and the decision made on the application
E 76108 and E77l08, Approved November 19. 2008
lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
Chanqe in lot dimensions
16. (a) Has the owner previously severed any land from this holding?
()
()
11.
12.
'14.
15.
Yes()No (x )
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 109 of 172
JÀir 0 5 200s
1.
2.
TION FOR CONSENT #2 *'
ELGIN COUNTY LAND DIVISION COMMITTEE
Rnmarf lnrr lnn /.lnhn end Patll StewartlName of Owner
Address RP#l trdcn ôN Nn.l IHO
TelephoneNumber 519-550-5828
Name of owner's sol¡citor or authorized agent David Roe
Address 599 I ârch Streef Delhi ON N4B 347
Telephone Number 519-582-1174
Please specify to whom all communications should be sent:
Owners ( )Solicitor ( )Agent ( x ) SignstoOwner
3. (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: X creation of a new lot
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
I lnknnwn
(c) lf a lot addition, identiff the lands to which the parcel will be added:
cnarge
lease
correct¡on of t¡tle
4. (a) Location of land:
Municipality Bavham Concession No.
Lot(s) No. 20 and21 Registered Plan No. _
Street No. 5661O
(b) Are there any easements or restr¡ct¡ve covenants affecting the subject land?
Yes ( x ) No ( ) lf Yes, describe the easement or covenant and its effect:
Private riohl of wav alono easterlv orooertv line
Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 180.35m Depth 76.94m176.2m Area 1.4ha
Existing Use Aqricultural Proposed Use Residential
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
Vananf
6. Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage 324m Depth 1630m Area 'l 11.08ha
ExistingUse Aqricultural Proposed Use Aqricultural
Number and use of buildings and structures on the land to be retained: 2 houses, 2 greenhouses
E¡¡lÉdng S.rvlcê.
ww*.crarÉouory Þn.@
Name of Street Fden I ine
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 110 of 172
-2-
7. Number of new lots proposed (not including retained lots) Two
L Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(x )
()
()
()
()
RETAINED LOT
()
( x)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specifo)
9. \Mat type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake or other water body
Other means (speciñ7)
PROPOSED LOT
()
(x)
()
()
RETAINED LOT
()
(x )
()
()
RETAINED LOT
()
( x)
()
()
10.What type of sewage disposal is proposed: (check appropríate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem ( )
Privately owned and operated individual septictank (x )
Privately owned and operated communal septic
system
Privy
Other means (specify)
11. \Men will water supply and sewage disposal services be available?
Prior to removal of holclino nrovision
()
()
12. What is the Existing Official Plan designation(s), if any, of the subject land?
Aoricultural and Hamlet
13
14.
\Mat is the Zoning, if any, of the subject land?
A1 and HRlh)
Has the subject land ever been the subject of an application for approval of a Plan of Subdivision
oraConsentunderthePlanningAct? Yes(x ) No( ) Unknown( )
lf Yes, and known, provide the application file number and the decision made on the application
E 76108 and E77l08, Approved November 19, 2008
lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
Chanqe in lot dimensions
16. (a) Has the owner previously severed any land from this holding?
15.
Yes()No (x )
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 111 of 172
MAP#1
Concession 9, Lots 21 and 22
Bayham
H - House
W-Welt
Sp - Septíc
B-Bam
lS - lmplement shed
G - Garage
K - Kiln (old styte)
BK- Bulk Kitns'
GH - Greenhouse
BH - Bunkhouse
.,\
Severedearcef \\\
Retained petæt //////
SEE IIAP g
.?, .rs ff
'oo3.oöl
ìÉ.5Ê ne
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 112 of 172
vtliP#2
Propored Severaucer
John ¡¡d P¡ul Stçrùt
Ede¡
Concesslo¡ e, lnb 21 and ?2
Bayham
H - Houee
W-Welt
Sp - Sept¡c
B-Bam
lS - lmplement shed
G-Garage
K- Kitn (otd etyÞ)
BK- Bulk Kilns
GH-Greenhouse
BH ' Bunkhouee
tþ ilir /fi'ft'
^
ñ
SeveædP",""l N
Rete¡n€dr*/l
(hürrc ror{ rilomuc)
(cxlröngRÈ ofwey)
R'fSr"ru*
¡
Vrullg!
006- to3
g.3t.Ao.
tlctJtÞf,åilR.Êt5 '
lìrr 2
Parcel I i 1.3àa
i .' I
tffi.,t"q
ltR-¿710fr1'..
lO.5
^¿
t
;
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 113 of 172
Ql_- t-ti,
fi /rro S:rr(fl-7/Òt+/
,a .n. ,. /lk¡C/os¿S c/tw'
,(
l1/or -rc )c¡t ¿ ¿-
Go*- Esrrru
Staff Report D2009-08 regarding Romart Severances E1/09 and ...
Page 114 of 172
Þ
Beth A. Turner
416-868-3214
b turn er @thoms o nr o g er s. com
January 22,2009
Ms. Lynn Acre, Mayor
Municipality of Bayham
P.O. Box 160
9344 Plank Road
Staffordvill, Ontario
NOJ lYO
Dear Ms. Acre:
EÜ
RE: Consultation Process for Wireless Telecommunication Facilities
Our f ile No.050739
'We are the solicitors for Bell Mobility, Rogers Wireless and TELUS Mobilþ in
connection with the approval of their wireless telecommunications facilities. We have been
advised by our clients that it is likely that one or m.ore of them will be looking to improve
the quality of their wireless service in this area within the next 12 months. As a result, we
are writing to you and Council to ensure that there has been disclosure of the Federal
Regulatory System governing our clients, and to suggest a process for consultation in order
to ensure that municipal concems a¡e addressed at the earliest stage of our clients' planning
process. As well, we will be asking Council to designate an official to meet with our
clients in order to facilitate consultation. Should Council decide not to adopt a protocol,
our clients will have no choice but to follow Industry Canada's default consultation
procedures which may not meet your communify's needs.
The JurisdÍctional Issue
As you may know, our clients operate an inter-provinciai wireless telecommunications
business. W'ireless facilities are exclusively regulated by the Federal govemmentt. As a
result of the Federal govemment's exclusive jurisdiction, our clients' facilities do not
require permitting of any kind. For example, our clie,lrts are required to follow the
National Building Code" not Ontario's Building Co<le. Similarly, zontngby-laws and site
1 A legal brief of authorities is available on request.
'The Opinion of the Ontario Building Branch, Ministry of Municipal Affairs and Housing which
concurs with this statement can be found at
BARRISTERS ANp S O L I C I T O R S
SUITE3100r S90BAYSTREETT T0R0NT0r 0NTARIO r CANADAT MSH1W2r FAX: 416868-3134 r TEL: 416868.3100
RECEiV
FtB - s 2009
MUN¡CIPAL¡IT OF BAYHAM
thomsonrogers.com
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plan approvals3 do not apply tó our clients' facilities. Notwithstanding the Federal
government's exclusive jurisdiction, our clients' are committed to consultation with
municipalities such as yours.
In recognition of the Federal government's exclusive jurisdiction and in an attempt to
promote balance, krdustry Canada requires that proponents of telecommunication facilities
consult with land use authorities as part of their licensing process. The requirement to
consult can be found in Industry Canada's document, Client Procedure Circular
CPC-2-0-03 ("CPC')4. According tó tne CPC the purpose of consultation is to ensure that
land use authorities are aware of significant antenna structures and/or installations
proposed within their bounda¡ies so antenna systøns are deployed in a manner that
considers local surroundingss. Consultation must respect the Federal Government's
exclusive jurisdiction and specifically does not give a municþality the right to veto the
proposalo. The CPC also contains exclusions to the requirement to consult with the land-
use authority and the publicT. These exclusions tousl be explicitly recognized in any
municipal protocol. 'We have enclosed a copy of the CPC for your review.
The Constraints on Site Selection
It is important to note that the selection of a site for a telecommunication antenna support
structure does not occur randomly. Among the factors considered by our clients are:
expected usage pattems of wireless service including proximity to users;
local terrain and building types which can be a sígnificant challenge;
interaction with existing radio base stations;' line of site rgquirements for high quality communications;
opportunities to use existing structures;
the availability of a willing landlord; and
' the industry's commitrnent to higþ service standards and customer satisfaction.
by-laws do not apply to Wireless
¡ision is available on request.
iinsmt-qst.nsf/en/sfO1 031 e. htm I
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Our description of our clients' site selection considerations is available as a slide
presentation should you wish to view it.8
Co-locating Towers
The CPC requires that existing infrasfucture be used where possible. This is often known
as co-location. 'We note, however, that Industry Canada gives land-use authorities the
opportunity to influence or opt out of this requirement through the use of a protocole. In
our experience, co-Iocation Ís not generally suitable when facilities are to be located
close to residential or other sensitive areas since co-located facilities a¡e generally much
more visually obtusive than facilities which are not subject to coJocation requirements
because coJocated structures must be larger to reflect the more intense use. As a result of
their obtrusiveness, co-located facilities are more often the subject of complaints.
As we read the CPC our clients are required to coJocate, if feasible, unless it is the
municipality's preference that a new structure be constructed. As a result, in order to
permit proposals which are less visibly intrusive, and less controversial, our suggested
process expresses a preference for less obtrusive designs over co-location where feasible in
and adjacent to residential a¡eas. We believe that such a policy will be very important to
your municipality in and near residential areas. The Federal govemment's recent
announcement that it will require co-location to accommodate new entrants into the
wireless market makes it imperative that the issue of co-location be addressed to ensure
that facilities are built based on your municþality's preferences.
Proposed Consultation Process
Industry Canada's CPC relies on municipalities developing their own protocol for the
establishment of a consultation process. While formal protocol development may be
feasible in some municþalities, their development may not be cost effective in a situation
such as yours given that tower development is not expected to occur regularly. As an
alternative to a formal protocol we suggest that consultation for new wireless
teleqrmmunications facilities be undertaken in the manner set out in the following
numbered paragraphs. We believe that the approach we have set out is fair, transparent,
ensures that concerns of municipalities are addressed at an early stage, and recognizes that
Industry Canada is the final approval authority. tr'or Councilts convenience we have
àttached implementing language for Council's adoption as Schedule 1. A "Municipal
I
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Consultation Application" form documenting compliance with the proposed protocol is
attached as Schedule 2. The elements of the proposed protocol are as follows:
1. Council will delegate the consultation function to a suitable official in order to
facilitate discussion and the timely exchange of information (the "Designated
Officiaf'). We suggest thatpersonbe the CBO or Commissioner of Planning.
2. Prior to finalizing their plans our clients will consult with the Designated Official in
order to identiff local concerns in the search area, opportunities to co-utilize
existing structures, and to identifu land owned by the municþality which may be a
suitable site for a lease.
3. The CPC requires that a consultation process developed by a municipality respect
the exclusions to consultation with the land-use authority and the public set out in
the CPC. l0 Proposals which meet Úrdushy Canada's exclusions are exempt from
this process. The exclusions to consultation are as follows:
I) maintenance of existing radio apparatus including the antenna system,
transmission line, mast, tower or other antenna-supporting structure;
D addition or modification of an antenna system (including improving the
structural integrity of its integral mast to facilitate sharing), the
transmission line, antenna-supporting sfucture or other radio apparatus
to existing infrastructure, a building, water tower, etc. provided the
addition or modification does not result in an overall height increase
above the existing structure of 25% of the original structure's height;
ilD maintenance of an antenna system's painting or lighting in order to
comply with Transport Canada's requirements;
ry) installation, fbr a limiteC duration (typically not more than 3 months), of
an antenna system that is used for a special event, or one that is used to' support local, provincial, territorial or national emergency operations
during the emergenoy, and is removed within 3 months after the
emergency or special event; and
to cPc-2-o-03 at page g.
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5
V) new antenna systems, including masts, towers or other antenna-
supporting structure, with a height of less than 15 metres above ground' level.
4. Our clients agree, that where reasonably possible, having regard to matters of
engineering and economics, that our client's proposed sites will be considered in
the following order:
D Sites co-located on existing structures in non-residential areas, where
feasible;
ID land outside of zoned residential areas where possible;m) land owned by the municipality;
ry sites co-located on existiúg structures in residential areas; andV) new structures on land owned by private land owners.
Recognizing that the municipality has no jurisdiction to regulate this facility under
the Planning Act, otx clients will voluntarily provide drawings and information for
your review at a site plan level of detail together with a justification report in which
our clients will document their site selection process together with an explanation
for the height and built form of the new facility. Since this is not a Planning Act
application, there will be no need to circulate it. Rather, our clients will undertake
to provide the aforementioned information package to those agencies identified by
the Municipality for circulation.
It is our expectation that the municþalitywill have suggestions on how to make the
facility better. Often there are opportunities to identifr options for tower types and
colour, equipment shelter design, landscaping and the placement of the tower on
the leased site. These of course will be the subject of discussion with our clients. If
agreement is reached between the Designated Official and our clients then our
clients will voluntarily provide the municþality with alegally binding undertaking
to construct the facility in accordance with the information package subject to
agreed upon modification. This undertaking will document concurrence between
the parties without requiring the municipality to take any further action.
In order to reduce the potential visual impact of new towers proposed in or near
residential are¿ts, proponents will be permitted to construct towers that are not co-
locatable.
6.
7.
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8. In order to ensure that the affected public are also consulted, when facilities are
located close to residential zones (3 times the antenna height measured from the
base of the support structure to the edge of a residential zone), our clients agree to
provide the public, located within the 3 times radius, with a notification package
containing the information in Industry Canada's written notification requirementsll
and to provide the municipality with a surnmary of any comments received and
how they were addressed. In our experience, requiring our clients to comply with
this onerous process usually results in the development of new facilities away from
residential zones where technically feasible.
9. 'Where towers are proposed to be constructed in excess of 100 metres in height,
notice will be published in your local newspaper in accordance with Industry
Canada's requirements''.
10. If the proposed new facility is located within 3 times the antenna height, measured
from the base of the facility, from a neighbouring municipality, our clients will also
noti$ that municipality.
11.411 of the foregoing will respect Industry Canada's expectation that consultation
will be concluded within 120 days.
Requested Action Bv Council
fn order to properþ document the consultation process, we request that Council pass
a resolution receiving this letter and adopting the process set out in Schedule 1 and
the form set out in Schedule 2 in order to facilitate consultation with our clients
concerning these federally regulated structures.
Should the municipality already have a council approved protocol in place, we request a
copy for our records.
If your municipality is planning on øeating its own policy for the siting of wireless
telecommunication structures, rather than adopting this proposed process, we hope that you
will contact us to assist as our clients have many years of experience in the creation of
municipal protocols and are key stakeholclers in the provision of wireless services to your
11 cPc-2-o-03 at page 1s
'' CPC-2-0-03 at page 5.
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community. In our experiencg consultation with key stakeholders produces policy that
meets the objectives'of all concerned.
ÏVe would be happy to answer any questions that you or Council may have with respect to
the foregoing.
Yours very trul¡
Beth A. Turner
BAT/sw
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CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
STAFF'REPORT
TO: Mayor & Members of Council
FROM: P. Groeneveld, Fire ChieflCEMC
SUBJECT: Emergency Management Program
DATE: February 19,2009
FILE: P16
IIUMBER: P2009-004
Vienna Flood & Extreme Weather Response Plans
Purpose
Provide Council an update regarding the development and implementation of specific
emergency response plans, specifically a Vienna and Area Flood Response Plan and
Extreme Weather Response Plan.
Background
Village of Vienna and Area Flood Plan
In the spring of 2008 the Village of Vienna experienced minor flooding as a result of ice
jams in the Otter Creek.
Staff consulted with Long Point Region Conservation Authority and commenced ajoint
initiative for the development of an emergency response plan, specific to flooding in the
Village ofVienna.
Long Point Region Conservation Authority conducted a study, which included a computer
model for improved flood preparedness and emergency response for the Village of Vienna.
The study provides important information for the municipalþ to assist in preparation of an
emergency response flood plan for the Village of Vienna. Information within the study
includes the area, buildings, and municipal infrastructure affected by flooding at three
different water levels.
In addition, staff has reviewed options for mitigating the potential impact to municipal
infrastructure during flooding. This includes upgrading protection of sewer manholes with
additional fl ood protection devices.
The plan provides guidance for the recognition of flood conditions, notification, response,
training, resources and impacted areas at three different water levels during potential flood
conditions. Staff undertook to prepare a map of the Village of Vienna outlining the various
phases of flooding and affected properties and municipal infrastructure.
LPRCA and staff are coordinating the installation of water level gauges on both the north
and south bridges to assist in early detection of flooding resulting from ice jams at either
bridge. The installation of gauges will require surveying services to base line the water
Staff Report P2009-004 regarding Emergency Management Progra...
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level and flood water level phases and painting of gauges on the bridges. Painting of the
gauges will be delayed until the spring when temperatures are conducive to paint curing.
Staff in cooperation with LPRCA will develop and distribute an educational pamphlet
regarding the Vienna Flood Plan and details for notification of municipal staffif water
levels rise as a result of ice jams at the bridge locations.
Extreme V/eather Response Plan
In the spring 2008 the municipality received an extreme weather response protocol from
the Elgin - St. Thomas Health Unit. The protocol suggested municipalities develop intemal
protocols or plans to provide cooling and warming centers during periods where the
weather becomes extremely hot or cold for long periods of time.
Staffprepared an Extreme W'eather Response Plan to assist the municipality in responding
to an extreme weather condition.
Staff has also introduced an internal guideline outlining the necessary action staff will take
in the event a cooling or warming center is established during extreme hot or cold weather
conditions.
Emergency Management Program Committee
In November 2008 the EMPC reviewed and finalized the Villaee of Vienna Flood Plan and
Extreme Weather Response Plan.
Financial Impact
Water/IVastewater staff has identified potential mitigation strategies to reduce the potential
impact to the municipal sewer infrastructure during flood emergencies.
Staff suggest the municipality invest in enhanced manhole cover protection devices to
significantly reduce the potential for ground water and flood water from entering into the
sewer system should manholes be subject to excessive water conditions.
The projected costs for purchase of these devices is $6,750 (30 x5225.00). Staff has
identified this in the proposed2}lg Operating Budget.
The municipality will incur costs for surveying and painting of gauges on the bridges.
LPRCA is coordinating the surveying and painting of the gauges. Projected costs for
surveying will be approximately $800. Costs for painting of the gauges has not been
determined at this time.
Staff anticipates the municipalþ will incur minimal costs for public education and
awæeness to Vienna residents related to the flood plan and monitoring water levels. Costs
can be covered under the2009 proposed budget.
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Staff Comments
The partnership between LPRCA and the Municipality played a significant role in the
development of the Village of Vienna Flood Plan.
These plans will provide important information pertaining to these specific events and or if
an emergency is declared as a result of a flood or extreme weather emergency.
Recommendation
"THAT Staff Report P2009-004 regarding the Emergency Management Program
Vitlage of Vienna Flood and Extreme Weather Response Plans be received for
information.tt
Respectfully submitted,
Staff Report P2009-004 regarding Emergency Management Progra...
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Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
February I
2009
AIM:
The aim of this plan is to:
affecting residents, community or infrastructure within the Municipality of
Bayham.
supporting agencies during a flood emergency or potential emergency.
AUTHORITY AND CUSTODIAN:
This plan is published as an Annex to the Corporation of the Municipality of Bayham
Emergency Response Plan as established under ByJaw 2006-113, andthe Emergency
Management and Civil Protection Act, RSO 1990.
The Custodian of this plan shall be the Corporation of the Municipality of Bayham
Community Emergency Management Coordinator and Community Emergency
Management Program Committee, who are responsible for annual review, revisions and
testing of the plan.
FLOOD EMERGENCY DEFINITION:
A flood emergency is defined as an incident wherein the lives or property of the
Municipalþ of Bayham and residents of the municipality are threatened by the effects of
flooding caused by:
NOTIFICATION AND IMPLEMENTATION:
This plan may be implemented in whole or in part, as required, by the Municipality of
Bayham
with or without the declaration of an emergency by the Head of Council.
This plan may be activated through the notification of the Manager of Public Works,
W'ater/' Wastewater Superintendent, Administrator or CEMC.
Upon implementation, all participating agencies will respond in accordance with the
zuidelines described within this olan.
Bayham - Flood Response Control Plan
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AGENCY/INDTVIDUAL ROLES & RESPONSIBILITIES:
Public Works/Roads Department. Municipality of Bayham
protocols.
forecasted information.
and drain infrastructure.
road and drain infrastructure
protection of road and drain infrastructure
Water/Wastewater Department. Municipalitv of Bayham
protocols.
and wastewater infrastructure
wastewater infrastructure
protection of water and wastewater infrastructure
Fire Department
Ontario Provincial Police
Elgin St. Thomas EMS
Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
February 2
2009
Bayham - Flood Response Control Plan
Staff Report P2009-004 regarding Emergency Management Progra...
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Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
February 3
2009
AGENCY/INDIVIDUAL ROLES & RESPONSIBILITIES:
Ontario'Works
Elgin St. Thomas Health Unit
Emer gency Management Ontario
Long Point Region Conservation Authority
Human Resources Manager (As Desiqnated)
Emergency Information Officer
Local Utilities (Gas. Hydro)
AREAS F'ULNERABLE TO FLOODING
The following areas are vulnerable to flooding due to excessive rain, spring thaw, ice
jams or other weather conditions:
Bayham - Flood Response Control Plan
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Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
NOTIFICATION GUIDELINE:
1. Long Point Region Conservation Authority monitors water levels and flow rates
at predetermined locations along Big Otter Creek watershed.
When environment conditions impact water levels and/or flow rates to the point
the level and rate exceeds a predetermined threshold LPRCA issues a Flood
Advisory or Flood Warning and advises the Municipality accordingly.
2. The Manager of Public Works shall monitor water levels in rivers, flood prone
areas and roads vulnerable to flooding conditions when notified by LPRCA or
environmental conditions promote the potential for ice jams and severe weather.
He/she shall notiff the Administrator and./or CEMC where flood conditions
threaten property and/or residents of the municipality.
He/she shall notiff the V/aterlWastewater Superintendent where flood conditions
threaten the water andlor wastewater infrastructure or contamination mav occur in
the water and/or wastewater systems.
3. The V/aterllVastewater Superintendent shall monitor water levels in areas where
the water and wastewater systems are vulnerable to flood conditions.
He/she shall notifu the Administrator and/or CEMC where flood conditions
threaten the municipality's water andlor wastewater systems.
4. The Administrator and./or CEMC, upon receiving notification of flood conditions
threatening municipal infrastructure, property and./or residents, may assemble the
Municipality of Bayham Community Control Group in accordance with the
Municipality of Bayham ERP Notification Procedure.
5. The following guideline shall be used when determining the level of threat flood
conditions pose to municipal infrastructure, property and residents and
notification of other departments and agencies. See Appendix A for areas
impacted by Flood Stages.
February 4
2009
Bayham - Flood Response Control Plan
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RESPONSE GUIDELINE:
The following is a guideline to assist the municipality in response to flood conditions
posing a threat to municipal infrastructure, property and/or residents. See Impacted Areas
/ Infrastructure Section for areas impacted by Flood Phases.
Alert Stage
LPRCA issues a flood advisory to the municipalþ and its Flood Coordinator.
Upon receipt of an advisory the Administrator and/or CEMC shall confer with the
Manager of Public V/orks to determine appropriate monitoring activities for flood prone
areas.
Regular monitoring of water levels and potential ice jams shall be conducted at regular
intervals.
Staff should regularly liaise with LPRCA on water flows; water levels, peak water flow
periods and ice jam development and removal.
In the event of flood conditions being the result of an ice jam, assess the need to break up
the jam, or activate equipment and resources to break up the ice jam.
Assess environmental conditions and future proj ections/forecasts.
Post flood information on the municipal website.
Stage I
Further monitoring of water levels and flow rates.
Assess environmental conditions and future proj ections/forecasts.
Check resources and equipment for quality and repair.
Place necessary resources and equipment at vulnerable locations, as required.
In the event of flood conditions being the result of an ice jam, assess the need to break up
the jam, or activate equipment and resources to break up the ice jam.
Notification of flood conditions to residents potentially to be impacted.
Consider evacuation of residents; develop evacuation strategy, including transportation
routes.
Consider declaration of an emergency.
Develop and implement a plan of action to protect infrastructure.
Develop implement a communications plan for notification of public
Update flood information on the municipal website
Stage 2
Monitor water levels and flow rates.
Assess environmental conditions and future proj ections/forecasts.
Assign a site manager/incident commander (e.g Fire Chief or designate)
Place necessary resources and equipment at vulnerable locations to mitigate the potential
for contamination or damage to infrastructure.
Implement plan of action for protection of infrastructure.
Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
February 5
2009
Bayham - Flood Response Control Plan
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Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
RESPONSE GUIDELII\-E CONTINUED:
Stage 2 - Continued
Implement communications plan for notification of flood conditions to residents
potentially to be impacted.
Implement mitigation strategy for protection of infrastructure.
Evacuation of residents impacted in Phase One.
Consider evacuation of residents impacted by Phase Two levels.
Consider declaration of an emergency.
Stage 3
Monitor water levels and flow rates.
Assess environmental conditions and future proj ections/forecasts.
Monitor effectiveness of resources and equipment placed at vulnerable locations to
mitigate the potential for contamination or damage to infrastructure.
Consider expansion of area notified of flood conditions to residents potentially to be
impacted.
Consider expanding the evacuation zone for residents
Implement mitigation strategy for protection of infrastructure.
February 6
2009
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RESOURCES
Long Point Region Conservation Area
R.R. 3 Simcoe, ON N3Y 4K2
Fax. 5 19-428-1520
Duty Offrcer - Pager 519-70-2011
General Manager - Bus. 519-428-4623 ext.225
Supervisor Resource Planning - Bus. 519-428-4623 ext.23l
Municipality of Bayham Flood Control Plan Village of Vienna and surrounding area.
LPRCA Computer Model for Improved Flood Preparedness and Emergency Response for
the Village of Vienna
Heavy Equipment
Laemers Excavating
4812 East Road, Port Stanley
519-782-4424
Erie Draglines
54745 Ottergate Line, Eden Rl
519-866-5296
Sand/Sand Bags
Bags - Waste 'Water Treatment Plant, Chatham Street, Port Burwell
Sand - Bayham Roads Department, Jackson Line
Pumps
Vandenbussche lrrigation, Delhi, ON
Bayham Fire Department
Tillsonburg Rental - Tillsonburg
ECL Rentals - Tillsonburg
Battlefield Equipment Rental - Woodstock
Cadman Power Equipment
Bayham Roads Department
Bayham Water/TVastewater Department
Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
February 7
2009
Bayham - Flood Response Control Plan
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TRAINING AND SUPPLIES
Each participating agency is responsible for defining and providing the training required
by its own staff in performing its emergency roles at its own cost.
The Bayham ERP may be a resource document for locating necessary supplies and
equipment.
Procurement of additional supplies required during a flood emergency will be the
responsibility of the Clerk and/or Treasurer of the Municipality of Bayham at the
Municipality's expense.
Additional claims for costs and/or damages will be forwarded to the Clerlc/Treasurer of
the Municipality of Bayham for consideration and resolution.
RECOVERY
Recovery procedures will be implemented in accordance with the Municipality of
Bayham Recovery Plan.
The Chief Administrative Officer of the Municipality of Bayham Emergency Control
Group (in declared emergencies) will determine when the response phase has terminated
and if recovery measures are required.
Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
February 8
2009
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Impacted Area/ Infrastructure
Stage One
Evacuation Zone
To the north, south side of V/alnut Street, westerly to both sides of Water Street, easterly
to the west side ofNorth Street and south to intersection of Plank Road and W'ater Street.
Refer to flood map for accurate border information.
Infrastructure - Roads
Plank Road from Walnut Street south to North Street.
King Street from Water Street to North Street.
W'ater Street entire length.
Buildings located on the east side of Plank Road from the north bridge to the south bridge
may be impacted at this Phase, specifically the library.
Infrastructure - Sanitary Sewers
Manholes impacted includes MH2L,MI122, MH 80, MH81 and MH82.
Stage Two
Evacuation Zone
Area I - bounded to the north Plank Road at south bridge and Chapel Street. To the west
by the Otter Creek, to the east North street at Walnut and Plank Road at Tunnel Line (to
rail corridor), south by Otter Creek.
Area2 - bounded to the north by Plank Road north bridge, to the south by Plank Road
south bridge, to the east by the Otter Creek, to the west by Plank Road.
Area 3 - bounded to the north by the Otter Creek, to the south by Elm Street, to the east
by Plank road and to the west by Fulton Street.
Area 4 - bounded to the north by the Otter Creek, to the east by Fulton Street, to the west
by Queen Street and to the south by Edison Drive.
Refer to flood map for accurate border information.
Infrastructure - Roads
Plank Road at south bridge south to Tunnel Line.
Plank Road at north bridge south to Elm Street.
Edison Drive from Plank Road west to Fulton Street.
Street identified in Phase One
Infrastructure - Sanitary Sewers
Manholes MH20, MH2I,MH22,\vIÍ123,MH34, MH35, MH37,MH 80, MH81, MH82
Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
February 9
2009
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Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
Stage 3
Evacuation Zone
Area 1 - bounded to the north from Plank Road at the north bridge (geographical ridge),
to the south to Plank Road and Tunnel Line (to rail conidor), to the west all properties
accessed from the west side of Plank Road from Oak to Front Streets and Areas I and2
in Phase 2 and all Phase I areas.
Area2 - bounded by Plank Road to the east from Oak Street to the north bridge, to the
south by Oak Street, to the north by the Otter Creek (geographic ridge) and to the west by
Fulton Street.
Area 3 - bounded by Fulton Street to the east, to the north by Otter Creek (geographic
ridge), to the south by all properties accessed from the south side of Edison Drive and to
the west to the end of Edison Drive.
Refer to flood map for accurate border information.
Infrastructure - Roads
Plaxk Road from Tunnel Line to the north bridge.
Water Street entire length.
King Street entire length.
Walnut Street entire length.
Chapel Street at Plank Road.
Front Street entire length.
Easterly portions of Oak and Elm Streets.
North portion of Fulton, Ann and Queen Streets (at Edison Drive).
Edison Drive entire length.
North Street from Plank Road to'Walnut Street.
Infrastructure - Sanitary Sewers
Manholes - all of Phase 2 Ma¡holes and MHl, MH12, MH14, MH15, MH16, MHl7,
MH19, MH2O, \[TI24A, MH36, MH38, MH8O, MH81, MH82, MH84, MH85, MH86.
February 10
2009
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Municipality of Bayham
Flood Response Plan
Village of Vienna and Surrounding Area
100 Year Flood Level
Evacuation Zone
The evacuation zone in Phase 3 should be extended to at least the limits indicated on the
flood map as part of an evacuation plan.
Infrastructure - Roads
The roads and streets identified in Phase 3 \¡rill be further impacted and reference to the
flood map should be included in a road closer plan.
Infrastructure - Sanitary Sewers
If flood projections indicate levels will reach the 100 year level the following additional
manholes shall be included in the infrastructure - sanitary sewer protection plan -MHl3, MH24,MH6O, MH39.
February I I
2009
Bayham- Flood Response Control Plan
Staff Report P2009-004 regarding Emergency Management Progra...
Page 136 of 172
a,a
I
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Staff Report P2009-004 regarding Emergency Management Progra...
Page 137 of 172
NOTIGE TO VIENNA RESIDENTS
ln the spring of 2008 concerns were raised in the Village of Vienna regarding
potential flooding as a result of ice jams in the Big Otter Creek.
Municipality of Bayham staff consulted with Long Point Region Conservation
Authority (LPRCA) and commenced a joint initiative for the development of an
emergency response plan, specific to flooding in the Village of Vienna.
The initiative resulted in the clarification of communications between the
Municipality and LPRCA when there is potential for flooding to occur as a result
of excessive water flows in the Big Otter Creek.
Further, in the spring of 2009 the Municipality of Bayham and LPRCA will
undertake to installwater level gauges on both the North and Edison bridges, to
assist in early detection of potential flooding due to an ice jam, combined with
excessive water flows in the Big Otter Creek.
The water level gauges on the bridges will identify when water levels are high
enough to create flooding conditions in the Village of Vienna.
Residents are encouraged to monitor the Big Otter Creek for ice jams and
increasing water levels during spring time months, excessive rain conditions, and
ice break up and mild (thawing) weather conditions.
Residents are also encouraged to notify the Municipality should an ice jam occur
at either bridge or where water levels raise to the point water will overflow the
banks of the Big Otter Creek.
Residents are reminded safety should be your first concern when near the Big
Otter Creek and other waterways. Be careful near creek banks in winter, as they
will be icy and slippery.
The Municipality can be contacted by calling 519-866-5521. The Municipality
contracts an answering service for non-business hours, which can be accessed
by calling the number above.
Long hint Region Con¡cnnüon Authorlty
Staff Report P2009-004 regarding Emergency Management Progra...
Page 138 of 172
Extreme Weather Response Plan
Municipality of Bayham
Bayham - Extreme Weather Response Plan March I
2008
AIM:
The aim of this plan is to:
temperature conditions affecting residents, community or infrastructure within the
Municipality of Bayham.
supporting agencies during an extreme weather (heat and cold) emergency.
AUTHORITY AND CUSTODIAN:
This plan is published as an Annex to the Corporation of the Municipality of Bayham
Emergency Response Plan as established under By-law 2006-113, and the Emergency
Management and Civil Protection Act, RSO 1990.
The Custodian of this plan shall be the Corporation of the Municipality of Bayham
Community Emergency Management Coordinator and Community Emergency
Management Program Committee, who are responsible for annual review, revisions and
testins of the plan.
EXTREME TEMPERATURE DEFINITION :
An extreme temperature condition is defined as a situation wherein the lives or property
of the Municipality of Bayham and residents of the municipality are threatened by the
effects of an extreme temperature conditions resulting from:
NOTIFICATION AND IMPLEMENTATION:
This plan may be implemented in whole or in part, as required, by the Municipality of
Bayham
with or without the declaration of an emergency by the Head of Council.
This plan may be activated through the notification of the Head of
Council, CAO or CEMC.
Upon implementation, all participating departments and agencies will respond in
accordance with the euidelines described within this plan.
Staff Report P2009-004 regarding Emergency Management Progra...
Page 139 of 172
AGENCY/INDIVIDUAL ROLES & RESPONSIBILITIES:
Elgin St. Thomas Health Unit
emergency resulting from a severe and protracted heat event.
Network to provide specific services.
emergency.
health impacts due to hot or cold weather.
temperatures. Provide educational materials on health impacts due to temperature
variations.
temperature related issues and refer concerned citizens' calls, as appropriate.
Water/Wastewater D epartment. Municipality of B ayham
gather, if required.
required.
Fire Department
temperatures.
duties.
Ontario Provincial Police
temperature illness are found and encourage them to go to a safe, suitable place
when notified of a Heat or Cold Alert.
Alert situations.
Elgin St. Thomas EMS
in-home medical care to persons at risk of developing heat or cold related illness.
assist at risk Dersons in reducins the temperature related risks in their home.
Extreme Weather Response Plan
Municipality of Bayham
Bayham - Extreme V/eather Response Plan March 2
2008
Staff Report P2009-004 regarding Emergency Management Progra...
Page 140 of 172
Extreme Weather Response Plan
Municipality of Bayham
Emergency Management Ontario
Canadian Red Cross
assistance training for staff and volunteers of community agencies who serve
vulnerable clients.
Human Resources Manager (ês Designated)
Emergency Information Offi cer
sheets issued.
Municipality.
Bayham - Extreme W'eather Response Plan March 3
2008
Staff Report P2009-004 regarding Emergency Management Progra...
Page 141 of 172
Extreme Weather Response Plan
Municipality of Bayham
NOTIFICATION GUIDELINE:
Elgin St. Thomas Public Health
designate) monitors temperatures daily.
Response or Cold Weather Response; ensures Criteria for Initiating an Alert are
met.
Alert System of the decision to activate either the Hot Weather Response or
Cold Weather Response via agency advisory fan out list.
Advisory or a Cold V/eather Alert Advisory and provides relevant fact sheets by
fax or email to the regional media if an extended alert is anticipated.
recoÍrmend to the Medical Officer of Health that aHeat Alert or Cold Alert be
called if conditions vary from the specihc criteria.
Municipality of Bayham
Weather Alert has been issued.
notification of their extemal partnering services.
Municipality of Bayham Community Control Group (CCG) will assemble to
discuss the impacts of the issued Extreme Weather Alert.
the Municipality of Bayham Emergency Response Plan Notification Protocol.
Bayham - Extreme Weather Response Plan March 4
2008
Staff Report P2009-004 regarding Emergency Management Progra...
Page 142 of 172
Extreme Weather Response Plan
Municipality of Bayham
RESPONSE GUIDELINE:
When a severe or protracted heat or cold weather event is declared by the Warden of
Elgin County or Mayor of any municipality in Elgin County the lead will be the
Emergency Community Control Group at Elgin County. The Elgin County Community
Control Group will provide direction to municipalities involved in the emergency in
accordance with the mandate of the Elgin County CCG.
The following guideline shall be followed when extreme weather conditions pose a threat
to municipal infrastructure, property and/or residents.
County CCG.
receiving a request from the Elgin County CCG for assistance or deployment of
municipal resources.
method of providing emergency response resources to facilitate effective response
pertaining to the request of the Elgin County CCG.
In the event the Elgin County CCG requests assistance from the Municipality of Bayham
and the Bayham EOC is activated, the roles and responsibilities of municipal
departments/representatives will include the following in addition to roles and
responsibilities outlined in the Bayham ERP:
Emergencv Information Ofhcer
sheets issued.
Municipality.
Water/Wastewater D epartment
gather, if required.
temperatures.
employees working outside and performing duties
Bayham - Extreme'Weather Response Plan March 5
2008
Staff Report P2009-004 regarding Emergency Management Progra...
Page 143 of 172
Fire Department
temperatures.
duties.
Roads Department
temperatures.
outside and performing duties.
Deputy Clerk
messaging)
Administrative Support Staff
Clerk
or warming center(s)
RESOURCES
Water/Ice
Kool V/ater - 53104 Vienna Line, Port Burwell, ON - Ph. 519-765-4970
Roses Sand¡own Variety -9292 Plank Road, Straffordville, ON - 519-866-5800
Mudford Family Food Town - 54362 Heritage Line, Straffordville, ON - 519-866-5505
Cooling/Warming Facilities
Municipal Council Chambers, 9344Plank Road, Straffordville, ON
Bayham Community Centre, 54164 Heritage Line, Straffordville, ON
Vienna Community Centre, 26 Fulton Street, Vienna, ON
Straflordville Fire Station, 55264 Third Street, Straffordville, ON
Extreme Weather Response Plan
Municipality of Bayham
Bayham - Extreme V/eather Response Plan March 6
2008
Staff Report P2009-004 regarding Emergency Management Progra...
Page 144 of 172
TRAINING AND SUPPLIES
Each participating agency is responsible for defining and providing the training required
by its own staff in performing its emergency roles at its own cost.
All costs and/or damages resulting from a heat or cold weather emergencylalert will be
forwarded to the Treasurer of the Municipality of Bayham for consideration and
resolution.
RECOVERY
Recovery procedures will be implemented in accordance with the Municipality of
Bayham Recovery Plan.
Extreme Weather Response Plan
Municipality of Bayham
Bayham - Extreme Weather Response Plan March 7
2008
Staff Report P2009-004 regarding Emergency Management Progra...
Page 145 of 172
Page 146 of 172
Ministry of Community Safety
and Correctional Services
Emergency Management Ontario
77 Wellesley Street West
Box222
Toronto ON M7A 1N3
Ofhce of the ADM and Chief
Telephone/Téléphone
Facsimilei Télécopieur
E-mail
File Reference/Réference :
January 29,2009
Her Worship Lynn Acre, Mayor
Municipality of Bayham
P.O. Box L6O,9344 Plank Road
Straffordville, ON NOJ 1Y0
Ministère de la Sécurité communautaire
et des Services correctionnels
Gestion des situations d'ursence Ontario
77, rue Wellesley Ouest
c.P.222
Toronto ON M7A 1N3
Bureau du sous-ministre adioint et chef
(4t6) 3t4-3723
(416) 3t4-37s8
Information. EMO@ontario. ca
EMO09-00005
RECEIVED
FEB - n 2009
MUNICIPALITY OF BAYHAM
Dear Mayor Acre:
I am writing to congratulate your munic¡pality for completing all of the mandatory
emergency management activities required under the Emergency Management and
Civil Protection Act for 2008.
Experience has shown us that emergencies are on the rise in Ontario and across
Canada. As you know, the maintenance of sound community emergency
management programs helps to ensure that municipalities are prepared to respond
to emergencies and protect their residents should the worst occur. Meeting
Ontario's emergency management standards reflects a great deal of effoft as well
as the commitment of significant resources. Your Council and staff are to be
congratulated on this accomplishment.
Emergency Management Ontario looks forward to continuing to work in paftnership
with Ontario municipalities as we strive to realize our shared vision of disaster-
resil¡ent communities. EMO's Program Delivery Section under the leadership of
Deputy Chief Joy McLeod are available to assist your municipality at all times.
In closing, I extend my personal appreciation for your municipality's achievement.
Sincerely,
Dan Hefkey
Assistant Deputy Minister and Chief
c. CEMC
Field Officer
Correspondence dated January 29, 2009 from Ministry of Commu...
Page 147 of 172
Page 148 of 172
Correspondence dated February 13, 2009 from Straffordville C...
Page 149 of 172
Page 150 of 172
Ì
CORPORATION OF THE MTINICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
DATE: February 17,2009
FILE:
SUBJECT: Eden Community Centre - Repairs and NUMBER: PR2009-06
Desisnated Substances
Purpose
This report is to provide information in response to a request from the Eden and Area Community
Centre for building repairs/improvements.
Background
In late November last year, Council received requests from the Eden and Area Community Centre to
undertake repairs to the heating system/hot water tank, and to consider repairs to ceilings damaged
by leaks prior to roof repairs carried out in early 2008. Council referred the request to staff to assess
damages and obtain cost estimates.
Staff Comments
Staff were in contact with contractors to inspect and provide recommendations/pricing for repairs.
Pricing was received to replace old ceiling tiles (one 24 ft by 36 ft room). ln regard to the other
building repairs, it was determined that valve leaks had stopped, and it was reconìmended that
repairs would best be done in the spring. However, in checking on leaking valves and the water
heater, asbestos was found in a number of areas, as was some mold issues. As asbestos is a
designated substance, a full-designated substance survey by a qualif,red firm is required, as well as
asbestos removal or abatement prior to any repairs. Depending on the works done, additional annual
monitoring by a qualified firm may also be required.
A local contractor provided estimates to carry out asbestos removal and plumbing repairs. Estimated
costs are:
Replacement of ceiling tiles (1 room)- s 3,700
Removal of asbestos and reinsulation of plumbing - S36,200
Replacement of control valves, new water heater - $11,500 to $15,900
Staff have also obtained a quotation in the amount of $ 1,595 from a qualified environmental engineer
to undertake an initial Designated Substances Survey.
In addition, staff have not undertaken any further condition assessment for the building to determine
other capital needs. Fore example, renovations may now be required to ensure the facility is in
compliance with new/updated legislation (fire code etc.). It is suggested that prior to investing
significant monies, a further evaluation of such requirements be undertaken.
Options
1 . Undertake the Designated Substances Survey at a cost of $ 1,595
2. Undertake a full inspection of the facility for capital needs/compliance
3. Initiate discussions with the Eden and Area Community Centre regarding the continued use of the
building.
Staff Report PR2009-06 regarding Eden Community Centre - Rep...
Page 151 of 172
Staff Report PR2009-06 regarding Eden Community Centre - Rep...
Page 152 of 172
2008.08.19 6.3 9050
OOOO81 AYLMERTIRE
OOOOO5O542 CHANGE TIRE
0000050602 TRUCKTIRES
0000050606 OPEN CENTER RIM
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0210512009
0210512009 1:49PM
o'U2712009 I 134.02 005930
01t29t2009 I 5,331.63 005930
o'U29t2009 I 1.073.50 005930
Cheque Amount - 6.539.15
OOOIOO CORPORATE EXPRESS
2'1872576 F|LE FOLDERS, WALL FTLES 0112812009 I 249.98 00593.1
Cheque Amount - 249.98
OOO295 ELGIN COUNTY MUTUAL AID ASSOC
2009-002 2009 MEMBERSHTP DUES O'U29t2oO9 I 1O0.OO 005932
ChequeAmount- 100.00
OOO322 EVANS UTILITY
0000132639 HYDRANT PLUGS 01t27t2009 I 11.02 005933
Cheque Amount - 11.02
OOIO16 FARM & CONSTRUCTION EQUIPMENT
9472 TNSTALLSPREADERS O1t29t2o19 I 10.848.00 005934
Cheque Amount - 10,848.00
001288 FARMINGTON MECHANICAL INC.
007369 BACKFLOW PREVENTER 01t2612009 I 1,934.10 005935
ChequeAmount- 1,934.10
OOO334 FASTENALCANADA
ONTIS23776 PARTS 0112012009 I 263.41 005936
Cheque Amount - 263.41
OOIO25 HILLVIEW SMALL ENGINES
1574 CHAINSAW GLO\ÆS 01t01t2009 I 122.04 005937
Cheque Amount - 122.04
OOO427 HYDRO ONE NETWORKS INC
Jan01181-23005 UTILITIES - INTERP CENTRE O1l30l20og I 42.54 005938
Jan12650-91004 UTILITIES - PUMP#8 0113012009 I 144.29 005938
Janl8850-12458 UTILITIES - PB LIBRARY 0113012009 I 153.54 005938
Jan1897144027 UTILITIES - METER CHAMBER 0113012009 I 39.04 005938
Jan1897l-52001 UTILITIES - BOOSTER PUMP 0113012009 I 120.86 005938
Jan28799-40004 UTILITIES - PUMP#2 0113012009 I 398.61 005938
Jan34B53-01007 UTILITIES - BEACH WSHRMS 0113012009 I 87.80 005938
Jan43850-12451 UTILITIES - PB CENTENN PARK 0113012009 I 95.68 005938
Jan50250-12458 UTILIIIES - MARINE MUSEUM 01/30/2009 I 140.51 005938
Jan56450-12330 UTILITIES - BOAT I-AUNCH 01/30/2009 I 52.57 00b938
Jan7525O-12272 UTILITIES - PB LIGHTHOUSE 01/30/2009 I 129.15 005938
Page 1
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 153 of 172
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0210512009
0210512009 1:49PM
Jan87770-20012
Jan93850:12278
Jan93850-91 01 9
Jan93970-20342
000217 tBtcRouP
203396
UTILITIES. EDISON MUSEUM
UTILITIES - PB FIREHALL
UTILITIES - PUMP#7
uTtLtTtEs - v.c.c.
01/30/2009
0113012009
01/30/2009
01130t2009
109.'t9 005938
200.22 005938
79.15 005938
887.80 005938
Cheque Amount -
FEASIBILITY STUDY 0112312009 I
Cheque Amount -
001362 ICOMPASS TECHNOLOGIES
90,t83
000¿146 JACKIE BOOTLE
JanlS-Mar/09
ANNUAL RENEWAL 01/03/2009 I
Cheque Amount -
MANAGER FEES 0u02t2009 I
Cheque Amount -
OOlOO3 JARDINE LLOYD THOMPSON CANADA
381 760 MUNICIPAL POLICY PREMIUM O1I27I2OO9 I
001426 KELCOM-LONDON
24300ÈKW BATTERY, BATTERYDOOR
000506 KIM HUSTED SURVEYING LTD
survey LIGHT LINE PROJECT
OOO51O KLASSENAUTO PARTS
ut22,2009 I
Cheque Amount -
0112612009 I
Cheque Arnount -
1,577.10
4,200.00
2,680.95
1,577.10 005939
005941
005943
005940
4,200.00
820.82
820.82
1't3,246.13 005942
Cheque Amount -1',t3,246.13
107.33
107.33
682.50 005944
1-20423
1-20724
1-20959
1 -21 006
1-21039
1-21046
1 -21 069
1-21071
1-21251
1-21343
1-21377
1-21736
1-21738
1-21803
SHOP ROLLS
GREASE GUNS, COUPLERS, GREI
PRIMER, RUST PROTECTOR
WIPERS
GRAY CENTRE
SEALS
FILTER WRENCH
CREDIT - FILTER WRENCH
BATTERY
CI.AMP, AGC BOX
DOME LIGHT
RAD A/F
CLEANER
ARMORALL
0110212009
0110812009
0111212009
0111312009
01t14t2009
01114/2009
01t14t2009
0111412009
0'U17t2009
0112012009
0112012009
01t26t2009
01t26t2009
o'112712009
682.50
29.25
75.66
29.88
115.32
62.24
5.54
18.03
-2.77
146.55
70.88
10.76
27.01
25.06
17.12
005945
005945
005945
005945
005945
005945
005945
00s945
005945
005945
005945
005945
005945
005945
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Page
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 154 of 172
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - A210512009
Cheque Amount -
02t03t2009 I
Cheque Amount -
0'tt26t2009 I
Cheque Amount -
Cheque Amount-
01t2u2009 I
Cheque Amount -
01t31t20o9 I
Cheque Amount -
0205/2009 1:49PM
OOO518 IOVIK KOPY PRINTING
23540 NE\,VSLETTERS
000569 M&LSUPPLY
00001 12869 RUBBER BOOTS
OOO574 MARGARET UNDERHILL
frames FRAMES-JEREMY
glasses EASY CLIPS - FRANCIS
OO1¿I81 MUNICIPAL EMPLOYER PENSION
O9/OO5O MUNICIPAL CONTRIBUTION
OOOEIT NORFOLK DISPOSAL SERVICES
106606 GARBAGE DISPOSAL
001476 POLI.ARD HIGHWAY PRODUCTS LTD
005949
005954
01t27/2049 I410/.3 ICE BITE
AOO727 PUROI.ATOR COURIER LTD
Gheque Amount -
000742 RBC LIFE INSURANCE COMPAT'¡Y
21842- Jan'09 JANUARY'Og REMIT
OOO752 RESQTECH SYSTEMS INC
00009682 ANNUALSCBASERVICE
Cheque Amount -
0113112009 r
160.6,1
005953
Cheque Amount -
01101t2009 I
000806 SGSCANADAINC
10331388
10331389
10331390
10331974
001418 TELUS
Cheque Amount -
Gheque Amount -1.296.75
Page
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 155 of 172
2008.08,19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0210512009
01t27t2009
01t27t2009
01127t2009
01t27t2009
01t27t2009
0112712009
01t27t2009
01t27t2009
0112712009
0112712009
o'v27t2009
0210512009 1:49PM
015894762007 cREDtT
O 1 58947 62007 12005876 CELL PHONE . P GROENEVELD
015894762007/6197656 CELL PHONE - A SWANCE
0I5894762007/6365709 CELL PHONE - PT BUR FIRE DEPT
01589476200716365787 CELL PHONE - ROADS DEPT
015894762007/6366178 CELL PHONE - STRAF FIRE DEPT
015894762007/6366198 CELL PHONE - G LEMAY
015894762007t6366368 CELL PHONE - E ROLOSON
015894762007t6369464 CELL PHONE - K KRUGER
01589476200716689955 CELL PHONE - B BUTLER
015894762007/9021249 CELL PHONE - ROADS DEPT
c
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49.55 005956
41,98 005S56
36.95 005956
38.'19 005956
36.95 00s956
46.50 005956
49.21 005956
41.75 005956
53.28 005956
37.63 005956
OOO9I3 TOWNSHIP OF MALAHIDE
0&354 CATFISH CREEK DRAIN
OOO925 TRILLIUM RAILWAY COMPANY
PCK1334 SIGNALS
001216 WATSON & ASSOCIATES
Cheque Amount-
01t01t2009 I
43't.75
27.00 005957
005958
005959
005960
Cheque Amount-
0u0'v2009 I
27.00
560.98
Cheque Amount -
14911 PSAB &ASSET MANAGEMENT O1IO1I2OO9 I
Cheque Amount-
OOO981 WILSON'S LAì¡/N CARE
Dec'08 DECEMBER SNOW REMOVAL OIl01/2009 I
Cheque Amount -
Cheque Run Toþl -
560.98
4,169.03
4,169.03
2,669.63
2,669.63
't91,026.41
Page
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 156 of 172
2008.08.19 6.3 9050
0000089405
OOI456 AAA GENERAL WELDING & REPAIR
OOOO44 ALISAR AGGREGATES INC
20033529 WNTER SAND
OOOO52 AMTELECOM COMMUNICATIONS
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211212009
0?J06t2009 I
Cheque Amount -
4il3112009 I
Cheque Amount -
0211212009 1:13PM
005961409.47
40s.47
1,189.61 005962
183.06 005962
BEARINGS, SPROCKETS, GEARBC O'II14I2OO9
SPR|NGS. TR|P BLOCKS 01t19t2009
Cheque Amount -
INTERNET- OFFICE
INTERNET - EDISON MUSEUM
INTERNET - MARINE MUSEUM
INTERNET. GARAGE
TELEPHONE. S.C.C.
MONTHLY TELEPHONE
0210112009
02t01t2009
02t01t2009
02to'U2009
0210112009
0aüt2009
12,442.58
81.85 005964
45.10 005964
45.10 005964
28.30 00594Í
82.91 005964
1,211.41 00596¿1
1,372.67
't2,442.58 00s963
005966
005967
005968
005969
OOI337 AROUND ABOUT BAYHAM
fire dept ad ADVERTISING
OOOO97 BAYHAM HISTORICAL SOCIETY
F2009.010 2OO9 MEMBERSHIP
OOO14.I CAIN'S AUTO SALES & SERVICE
5193 LOF
OOOI54 CANADIAN KOOL WATER
108839 WATERBOTTLES
000218 cuPELocAL3S
Jan'09 remlt UNION DUES
OOO235 DAVE LIPPERT FUELS LTD
23499 ULS DIESEL
23500 REGGAS
24966 ULS DIESEL
24967 D¡ESEL DYED ULSD
Cheque Amount -
0?J11t2009 I
't,494.67
30.00 005965
Cheque Amount -
0211012009 r
30.00
50.00
Cheque Amount -
01/08/2009 I
50.00
44.02
Cheque Amount -
0210112009 I
44.02
130.00
Cheque Amount -
01t31t2009 I
130.00
550.31
Cheque Amount -
OOOO19 A.J. STONE COMPANY LTD
Page
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 157 of 172
2008.08.19 6.3 9050
24968
26166
27128
27129
27130
28949
289s0
28951
38527
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29398
29402
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211212009
0211212009 1:13PM
REG GAS
ULS DIESEL
ULS DIESEL
DIESEL DYED ULSD
REG GAS
ULS DIESEL
DIESEL DYED ULSD
REG GAS
ANTIFREEZE
INK PADS
NAME CHANGE ON AWARD
528.22 005970
3,044.46 005970
797.51 005970
734.58 005970
452.08 005970
2,520.21 005970
630.34 005970
649.71 005970
39.83 005970
01t14t2009
0'U19t2009
01t22t2009
01t22t2009
ui2i/2009
01129120a9
0112912009
01t29t2009
0'U1612009
Cheque Amount -
01t29t200s
0?/0'/2009
16,309.94
28.14 005971
11.25 005971
Gheque Amount.
001486 DESI BROUGHTON
educ/training FIRSTAID, CPR, AED TRATNING 02t0912009 I
Cheque Amount -
001026 DR. C. L. LEATHERDALE
009 DEC08 COLT ABORATTON FEE 0A06t2009 I
39.39
430.00 005972
430.00
OOO299 ELGIN PURE WATER
OOOO15O928 MONTHLYRENTAL
001485 ERIE SHORES WND FARM
reimburse CREDIT ON WATER ACCT
OOO334 FASTENALCANADA
ONTIS24O14 EAR PROTECTION
ONTIS24O62 HOLE SAW
ONTIS242O6 PARTS
OOO357 G& K SERVICES CANADA INC
1518371612 SHOP TOWELS, FLOOR MATS O2IO5I2OO9 I
Cheque Amount -
02t01t2009 I
106.58
1,235.25
005973
005974
005977
005978
Cheque Amount -
0u05t2009 I
Cheque Amount -199.34
207.88
001245 GEORGIAN FIREGEAR SERVICE
5I-8627 BUNKER GEAR
OOO373 GERALDCROCKER
Cheque Amount -
ouo3l2009 I
207.88
350.70
Cheque Amount -350.70
Page
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 158 of 172
2008.08.19 6.3 9050
educ / tralning
OOO99I HORVATHAUTOPARTS
188041
1 881 53
188716
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211212009
0u0912009
Cheque Amount -
01/08/2009
01t13t2009
0210412009
0211212009 1:13PM
005979AED TRAINING
W.W.A.F.
GLOVES. FITTINGS
HEAD LAMPS, PVC TAPE
UTILITIES - GARAGE
85.00
24.86 005980
48.53 005980
133.73 005980
OOO427 HYDRO ONE NETWORKS INC
Feb00240-14793
Feb0657144066
Feb35795-43000
Feb5037ù20077
Feb62770-20225
Feb6885G12275
OOI488 JOHN KNELSON
reimburse
OOO498 KENSPROUL
3883
OOO5O4 KEVIN KITCHING
educ / training
UTILITIES - METER CHAMBER OAæI2OO9
UTILITIES - PUMP#6 02t04t2009
UTILITIES - VIENNA LIBRARY OAO4I2OO9
UTILITIES. MENNA MEM PARK OUO4I2OOg
UTILITIES - PB WORKS GARAGE OAæI2OO9
Cheque Amount -
0u05t2009
207.12
1,043.85 00598í
49.38 005981
654.28 005981
457.77 00598í
157.98 005981
104.'t2 005981
Gheque Amount -
0u10t2009 I
2,467.38
135.83 005982
005983
005984
005985
005986
005987
005988
005989
CREDIT ON WATERACCT
SNOVI/PLOWNG
ICE RESCUE TRAINING
OOO51O KLASSENAUTO PARTS
1-21370 SCREWDRIVER, CLEANER
OOO542 LIFESUPPORTSERVICES
09-003 FtRsT AtD / CPR
001006 MARTEVALLEE
18255
000658 oMERS
04100 Jan'09 JAN'09 REMIT
OOI483 PARTSMASTER CANADA
Cheque Amount-
0'U31t2009 I
135.83
4,464.60
Cheque Amount -
0?i09t2009 r
4,4et.60
528.60
Cheque Amount -
01120t2009 I
528.60
14.63
Cheque Amount -
01t31t2009 I
14.63
924.00
Cheque Amount -
SCREWS, VALVE SEALS & KNOBS O2IO4I2OO9 I
924.00
5.94
Cheque Amount -
0113112009 I
5.94
16,647.43
Cheque Amount -
0113012009 I
16,647.43
656.0750029633BIT SET. PARTS
Page
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 159 of 172
2008.08.19 6.3 9050 MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211212009
50029634 0113012009
Cheque Amount -
OO148/. PELMOREX MEDIA INC.
107715 WEATHER FORECAST SERVICES 01/30/2009 I
Cheque Amount -
01t2812009 I
02fi212009 1:13PM
005990
00599'l
005991
00599f
005991
005991
005991
005991
005991
005992
005993
005994
005995
005996
005996
005996
005996
005997
005997
005997
005997
974.58
94.50
OOO7IO PORTBURWELLHOME HARDWARE
6563 TOILET TISSUES
6564 DETERGENTS
6565 HOOKS, SCREWS
6568 CLEANER, MOPHEADS
6589 ICE SALT
6593 LIQUID HAND SOAP
6598 REPI.ACEMENT BATTERIES
6609 TOEBOX
Cheque Amount -
011101200s
01t10t2009
01t10t2009
01t13t200s
01t23t2009
01t24t2009
0112712009
0113012009
94.50
9.57
18.04
25.04
31.59
5.97
15.80
16.93
15.81
Cheque Amount -
OOO722 PROUSE ELECTRICAL LTD
28-03458 REPAIR WEST TUBE HEATER O1I3OI2OO9 I
OOO727 PUROI.ATOR COURIER LTD
Cheque Amount-
0113012009 I404241392COURIER SERVICE
138.7s
418.69
418.69
37.04
OOO733 R& RREFRIGERATION
2732 CONTROL FUSE - S.C.C.
OOO735 R.G. RYCKMAN TRUCKING LTD
37.04
205.26
Cheque Amount -
0113112009 r1448
OOO737 RAMONAPEIDL
341384
341385
341386
supplies deaning
OOO743 RBCROYALBANK
F45160500009541 19
Fbr4516050000954'l l9
Feb45l 60500009541 01
Feb451 60500009541 1 9
TANDEM TRUCK RENTAL
CLEANING JAN/09
CLEANING JAN/09 S.C.C.
V.C.C. - JAN'09 CLEANING
CLEANING SUPPLIES
205.26
3,320.10
I
I
I
I
3,320.10
965.00
585.00
507.00
60.13
MOE HWN RENEWAL
AMCTO MEMBERSHIP
VISA FEE
OGRACONFERENCE
2,117.13
50.00
336.00
12.00
2,493.75
Page
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 160 of 172
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211212009
0211212009 1:13PM
Feb4516050000954168 VISAFEE 0210112009 I 12.00 005997
Feb4516050000954176 WALKERTON CLEAN WATER 0110812009 I 756.00 005997
Febr45'160500009541'19 STAPLES - CHAIRS 0111012009 I 508.20 005997
Febr4516050000954176 ONI TRUCK DRIVING 0111412009 I 250.00 005997
Febu4516050000954176BUlLDlNG CODE AMENDMENT 0210212009 I 78.75 005997
Fru4516050000954119 AMCTO MEMBERSHIP 0111512009 I 336.00 005997
Cheque Amount - 4,832.70
001487 RICKWEISLER
educ / training FIRST AlD, CPR, AED TRAINING 0210912009 I 340.00 005998
ChequeAmount- 340.00
OO1106 SIEMENS WATER TECHNOLOGIES
1038729 B|OX|DE 0'U't2t2009 I 3.810.36 005999
Cheque Amount - 3,810.36
OOO814 SIFTO CANADA INC
72124181 BULK H|GHWAY COARSE 01/30/2009 I 10,107.75 006000
72125107 BULK COARSE HTGHWAY 0A04t2009 I 7,883.11 006000
Gheque Amount - 17,990.86
001489 SOFALVI DOORSYSTEMS
886 INSTALL BELT, PROGRAM REMOT O2IO5I2OO9 I 355.95 006001
ChequeAmount- 355.95
001482 SUN MEDIA CORPORATION
D000772 2009 SUBSCR|PT|ON 02111t2009 I 86.40 006002
Cheque Amount - 86.40
001477 TENCOONTARTO
27145 SPINNER DISK
27261 SPINNERS
01t12t2009 I 522.35 006003
01t12t2009 I 1.017.16 006003
Cheque Amount- 1,539.51
OOIOO2 TILLSONBURG FIRE & SAFETY EOUIPMENT
1',1002 wHMts LABELS, EXTTNGUTSHERS 01t29t2009 I 276.23 006004
Cheque Amount - 276.23
OOl2OO TODD MCMILLAN
educ / training ICE RESCUE TRAINING 0210912009 I 255.00 006005
Cheoue Amount - 255.00
OO1I65 TOWN OF TILLSONBURG
09-0021 FAC|L|TATOR COURSE 01t27t2009 I 1.890.00 006006
Cheque Amount - 1,890.00
OOO922 TREVORTAYLOR
educ/ training TREVOR TAYLOR 0210912009 I 192.50 006007
Page 5
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 161 of 172
OOO924 TRILLIUM MUNICIPAL SUPPLY
2886 TEMPERATURE SENSOR
2008.08.19 6.3 9050
001324 UNDERHILL BROS
87',t64
871 65
871 66
87167
00001 78901
000017892'l
00001 78958
00001 78991
00001 79002
00001 79003
00001 79004
00001 7901 7
0000'179036
00001 79053
0000179058
00001 79060
00001 79061
0000179066
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211212009
Cheque Amount -
0210512009 I
Cheoue Amount -
01t28t2009
0210112009
01/30/2009
01t2912009
Cheoue Amount -
01t27t2009 r
Cheque Amount -
02t12t2009 I
Cheque Amount -
01t't5t2009
0111512009
01t15t2009
0'U't6t2009
0'U't9t2009
0113012009
Cheoue Amount -
0211212009 l:13PM
006008
'192.50
3,316.02
SNOWPLOWING
SNOWPLOWNG
SNOWPLOWING
SNOWPLOWING
FITTINGS
BOLTS, NUTS, WASHERS
CI4MP
PLUGS
RECEPTICAL
AIR LINES
AIR LINES
HORN ASSEMBLY
LIGHTS
FUEL LEAK REPAIR
REPAIR BRAKE CHAMBER
BELTS
INJECTOR LINE REPAIR
REPAIR AIR LINE
3,316.02
378.00 006009
252.00 006009
315.00 006009
220.50 00600s
OOO932 UNDERHILL FARM SUPPLY LTD
201613 PINS
OOO945 VANBREE DRAINAGE & BULLDOZING
Job208079 HOLDBACK - LIGHT LINE
OOO953 VIENNA HOME CENTER LTD
333577 MA|L BOX
333583 PIPE WRAP, HEAT CABLE
333585 MAILBOXES
333612 BITS. GLOVES, WOOD SCREWS
333666 CHUCK KEY
333969 MAIL BOXES
OOO957 VOTH SALES & SERVICE LTD
I ,I 65.50
16.36 006010
16.36
28,545.64 006011
28,545.æ
19.20 0060'12
35.07 006012
115.20 006012
28.21 006012
3.38 006012
57.60 006012
01/05/2009
01/08/2009
0l/1 5/2009
01t2012009
01121t2009
01t21t2009
0112112009
01t23t2009
0112612009
0112712009
01t27t2009
01t27t2009
0'U27t2009
0112712009
258.66
10.37 006013
't5.45 006013
16.94 006013
15.88 006013
11.29 006013
4.48 006013
4.48 006013
172.88 006013
21.45 006013
116.02 006013
376.55 006013
278.38 006013
292.95 006013
188.05 006013
Page
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 162 of 172
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 163 of 172
ber nt#nt
office line
office fax
office line - debil
offìce line
office line
straf firehall
straf firehall
pb firehall
pb firehall
v.c.c.
sewage plant
sewage plant fax
sewage plant
sewage plant
406413 sewage internet
o.p.p
planVpump alarms
sewage plant
marine museum
edison museum
10.10.5360
10.10.5360
10.10.5360
10.10.5360
10.10.5360
25.10.53.60
20.10.5360
20.10.5360
20.10.5360
20.10.5360
35.10.5210
45.30.5360
30.20.5360
30.20.5360
30.20.5360
30.20.5360
30.20.5360
20.20.5360
30.20.5211
30.20.5211
45.50.5360
45.50.5360
519.866.3524 garage
519.866.3403
519.866.3884
519.866.5425
519.866.5521
519.866.5525
519.866.3708
519.866.3972
519.874.4722
519.874.4736
519.874.',1299
519.874.4761
519.874.4101
5',t9.874.4208
5',t9.874.4761
519.874.4531
519.874.4766
519.874.4778
519.874.4807
519.874.4999
36.52
32.67
32.67
299.67
33.62
435.15
36.37
36.37
41.82
32.67
37.37
32.67
1M.53
38.62
38.62
2.85
37.12
37.12
43.32
42.95
163.36
32.67
32.67
519.866.5267 med bldg
37.67
37.67
32.67
32.67
65.34
43.82
38.62
82.44
miscellaneous charges added as applicable
1036.15
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 164 of 172
sORW HUNTCIPALITY OF BAYHAH
TOT PACKETS -
CURRENT
FEDL TAX 8,618.13
NR TAX
PROV TAX
EI CONT L,729.52
QPIP
cAN PEN 4,346.16
QC PEN
QC HSF
0N EHT 937.55
MB HET
NL HAPSET
TOT STATS 15,631 .56
CHEQUES
DEPoSITS 34,672.33
US DEPS
DED DEPS 50. OO
T0T NPAY 34,722.33
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
ITEH
SALARIED ttoRKPAYS
PAY ADVICE FOLD
TAX FOR]'I RUN
50 ,355.69
295.62
r9.53
50 , 664 .84
UNITS
I9
30
I
TOTAL S./C SUBJECT TO GST
TOTAL PAYROLL DEBIT IS
ADJUST -DR
95.00
95, 00
CHARGE ITEI'I
28.88 HOURLY WORKPAYS
6.OO COURIER FEE
25.00 ANNUAL I'IAINTENANCE
ADP CANADAPAYROLL TECHNOLOGIESDAILY UPDATE REPORTCOHPANY TOTALS
ADJUST-CR CURRENT TOTAL
8, ó18. I3
L,729 ,52
4,346.L6
937 .55
r5,631.36
34,672.33
50.00
34,722.33
50,355.69
390.62
19.55
50,76s.84
ANALYSIS OF SERVICE CHARGES
YTD ADJUST
CHARGE ITEI,I
L6.72 PAYROLL RUNS
IO.OO BASIC TAX FORI.IS
95.00
ITEH
BASIC TAX FORMS
RUN: FEB l0 2009 N0: APAGE:2458GST REG: 100057413 RTO004
cOl.lPANY PAGE: 3
DEBIT DATE: FEB ll, 2OO9
DATÊ 0F PAY: FEB 15, 2009
YTD TOTAL
36,955.25 FEDL TAX
NR TAX
PROV TAX
7 ,233.53 EI CoNT
qPIP
18, I84.56 CAN PEN
QC PEN
QC HSF
3,912.8t 0N EHT
I{B HET
NL HAPSET
66,2A6.T5 TOT STATS
CHEQUES
L42,L93.69 DEPOSITS
US DEPS
2OO. OO DED DEPS
L42,393.69 TOT NPAY
RRS P
RTI
208,679.84 T0T PAYRoL
808.86 SERV Ct{Rc
40.45 cST
PST
209,529.15 GRAND TOT
UNITS CHARGE
I 46.00
7A 163.02
UNITS CHARGE
7A L63.02
UNITS
II
t
RUN DATE
JAN 30 2009
THE ABOVE ANALYSIS
I TETI
ANNUAL ].IAINTENANCE
390 .62
50'763.84 DEBIT INF0RI.IATI0N: 003 05I02 1011923
INCLUDES UNCOLLECTED FEES FOR THESE PREVIOUSLY PROVIDED SERVICES./ITE],IS
CHARGE RUN DATE
95.00 JAN 29 2009
UN ITS
Cheque Register being Cheque #5930 to Cheque #6016 inclusive...
Page 165 of 172
Page 166 of 172
II
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT: Water & Sewer Rates
DATE: January 26,2009
FILE: F05.09
NUMBER: F2009-06
I)iscussion
During 2006, a study of the financial sustainability of the municipality's water and
wastewater systems was completed by C.N. Watson Associates Ltd. The key goal of the
sustainability study was to determine the level of reserves to ensure that the entire
wastewater system could ultimately be repaired and/or replaced without incuning high
levels of debt or drastic rate increases in the future. This means that funds need to be set-
aside in reserves each year that will enable the municipality to meet the financial
obligations of replacing the systems prior to the work being completed.
\ilastewater
The wastewater system is in good financial condition. Staff do not have concerns
regarding the financial sustainability of the system.
In 2008, wastewater rates increased 9Yo. Staff recommend a rate increase of 4Yo for 2009.
We anticipate increases of 4-5% for each of the next four years and increases of l-2Yo
thereafter.
It is recommended by staff that a monthly rate of $39.04 be set for 2009 ($37.61 in 2008).
This will provide a reserve allocation of $165,000.
\ilater
While staff are keeping expenditures as low as possible and regularly consider altemate
options to maintain or reduce costs, only 26% of the water budget is within our direct
control. More than 600/o is directly related to total water consumption from the primary
and secondary systems. The remainder is the reserve requirements as set out in the
sustainability report.
Over the past year, it has become more apparent that the local water system is aging and a
greater frequency of breaks and leaks is occurring. Staff are working diligently to locate
and repair leaks as effectively as possible. To assist in this regard, council and staff
PUBLIC MEEETING - 7:30 p.m. Staff Report F2009-06 regarding...
Page 167 of 172
Staff Report -2 -
F2008-04
submitted a grant application to replace parts of the water system infrastructure. We have
not yet received any notice as to the success of this application.
Further, the secondary system rates are increasing faster than originally anticipated.
These rates are increasing between 10 and l2%o eachyear. 'Water loss issues are being
addressed and a number of leaks have been located and repaired during 2008. Overall
improvements will be detailed once final usage information has been received from the
primary system. Council and staff applied to OSV/AP to assist with these operating costs
and hope to receive information from the Ministry within the next few weeks. Nothing
has been incorporated into the current budget for a potential grant under OSWAP.
Ideally, rates should increase a minimum of 8o/o each year for the next three years.
However, considering the current economic conditions and in anticipation of council's
desire to keep increases as low as possible, staff suggest that a 5olo increase could be
imposed for 2009, resulting in a lower transfer to the water system reserve. Council does
need to be aware, however that rates will need to increase 9o/o in 2010 and I0.5% in 2011
to ensure that reserve requirements are met in future years.
Although staff recommend an 8olo increase, it is suggested that rate increases could be set
at 5%o for 2009. The base monthly rate could be set at $l I .47 and the consumption rate
be set at$2.36 for 2009 (cunently $10.92 and$2.25, respectively).
Recommendation:
TIIAT bylaw 2009-08 being a byJaw to amend byJøw 2004-015 being a byJaw to set
wøter and sewer rates be presented to councìlfor enactment.
Respectfu lly submitted,Reviewed by,
Suz Dieleman Mantel. Treasurer
PUBLIC MEEETING - 7:30 p.m. Staff Report F2009-06 regarding...
Page 168 of 172
CORPORATION OF THE
MTINICIPALITY OF BAYIIAM
BY-LA\ry2009-008
BEING A BY.LA\ilTO AMEND BY-LA'Iil 2OO4-015
BEING A, BY-LAW TO SET WATER A¡ID SEWER
RATES IN THE MI]NICIPALITY OF BAYIIAM
IyHEREAS the Municipal Act S.O. 2001, Chap. M.25 as amended provides that the Corurcil of
a local Municipalrty may by by-law provide for imposing upon owners or occupants of land who
use sewage works a sewage service rate, and;
WHEREAS the Municipal Act S.O. 2001, Chap. M. 25 as amended provides for imposing rates,
regulating, metering, mèaswing and collection frequencies and methods for water and sewer
rates;
A¡D WHEREAS the Council of the Municipality of Bayham deems it necessary to amend by-
law 2004-015;
TIIEREFORE TIIE COI]NCIL OX'TIIE CORPORATION O['TIIE MIJNICIPALITY OF
BAYHAM ENACTS AS X'OLLOWS:
TIIÄT Schedule A be repealed and replaced with the attached Schedule A.
THIS by-law to come into effect upon its passing and includes the January-February 2009 billing
period.
READ A FIRST AND SECOND TIME this 19'h day of February 2009.
MAYOR CLERK
READ A THIRD TIME AND FINALLY PASSED this 19th day of February 2009.
MAYOR CLERK
PUBLIC MEEETING - 7:30 p.m. Staff Report F2009-06 regarding...
Page 169 of 172
BY-LAWNO.2009-008
SCIIEDI]LE *Ä'
Municipality of Bayham Water and Sewer Rates
Base Monthly Minimum Billing Surcharge per m'
Fee of water
Water $11.47 $2.43
Sewer
Except Vacant
Commercial Units
s78.08 N/A
Vacant Commercial
Units
s19.52 $39.04 N/A
PUBLIC MEEETING - 7:30 p.m. Staff Report F2009-06 regarding...
Page 170 of 172
Correspondence dated February 6, 2009 from Stantec Consultin...
Page 171 of 172
Correspondence dated February 6, 2009 from Stantec Consultin...
Page 172 of 172