HomeMy WebLinkAboutNovember 18, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, November 18, 2010
7:00 p.m.
8:00 p.m. - Public Meeting - Planning (Zoning)
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held November 4, 2010.
(b)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Robert Foster, Auditor from Graham, Scott, Enns regarding "2009
Consolidated Financial Statements and Auditors' Report".
Item 9(j)
(b)7:30 p.m. - Wanda Hoshal regarding "proposed plaque for Estherville".
5.INFORMATION ITEMS
(a)Correspondence dated November 5, 2010 from United Counties of Stormont,
Dundas & Glengarry regarding "Farmland and Managed Forest Component of the
Ontario Municipal Partnership Fund".
File: C10
(b)Correspondence dated October 27, 2010 from Tillsonburg & District Multi-Service
Centre regarding "grant to support Adult Basic Literacy".
File: A01
(c)Correspondence dated November 1, 2010 from Ontario Farm Animal Council
(OFAC) regarding OFAC publication "The Real Dirt on Farming II".
File: A01
7-17
19-21
23
25-26
Page 1 of 183
Council Agenda November 18, 2010
Page
5.INFORMATION ITEMS
(d)Correspondence dated October 29, 2010 from Ontario Association of Fire Chiefs
regarding "OAFC - Hicks Morley Labour Relations Seminar and the Pre-Seminar
Media Relations Workshop".
File: A01
(e)Correspondence dated November 2, 2010 from Ministry of Municipal Affairs and
Housing regarding "new regulations for suite-metering under the Residential
Tenancies Act, 2006".
File: A16
(f)Correspondence dated November 4, 2010 from Municipal Property Assessment
Corporation regarding "Court of Appeal Decision - Toronto Bank Towers".
File: A16
(g)Long Point Region Conservation Authority Board of Directors minutes of meeting
held October 6, 2010.
File: A16
(h)Bayham Historical Society minutes of meeting held October 14, 2010.
File: C06
(i)Otter Valley Chamber of Commerce minutes of meeting held November 2, 2010.
File: C06
(j)Bayham Harbourfront Committee minutes of meeting held November 9, 2010.
File: C016
(k)Museums Bayham minutes of meeting held November 10, 2010.
File: C06
(l)Lake Erie Region Source Protection Committee minutes of meeting held October 7,
2010.
File: E00
(m)Correspondence dated November 15, 2010 from Elgin County OPP regarding
"Stunt Driving Charge".
File: P17
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
1.Correspondence and Reports
27-30
31
33
35-40
41-44
45-47
49-51
53-55
57-73
75
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Council Agenda November 18, 2010
Page
1.Correspondence and Reports
(a)Staff Report D2010-35 regarding "Baldwin/Gauthier Consent E53/10".
File: D10.10 Baldwin/Gauthier
(b)Staff Report D2010-36 regarding "Baldwin/Gauthier Consent E54-57/10".
File: D10.10 Baldwin/Gauthier
(c)Correspondence dated November 15, 2010 from IBI Group regarding "HMSC
Ojibwa Submarine Holding Symbol Removal Port Burwell, Ontario".
File: D06
2.PUBLIC MEETING
(a)ITEM TO BE DEFERRED UNTIL THE REGULAR COUNCIL
MEETING SCHEDULED FOR DECEMBER 16, 2010 AT 7:30 P.M.
(PREVIOUSLY DEFERRED FROM REGULAR COUNCIL
MEETINGS HELD OCTOBER 7 AND NOVEMBER 4, 2010)
1.Public Meeting
(a)8:00 p.m. - Graydon Rezoning - Zoning by-law amendment application
proposing the rezoning of property located at Part Lot 13, Concession 9,
56084 Talbot Line.
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2010-31 regarding "Graydon Rezoning".
File: D14.GRAY10
4.Public Comments
5.Council Comments and Questions
77-86
87-99
101-105
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Council Agenda November 18, 2010
Page
6.Adjournment
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #9434 to Cheque #9508 inclusive, except Cheques
#9459 totaling $128,330.30 and Payroll Disbursements for the period ending
October 31, 2010 totaling $50,403.08.
(b)Correspondence dated October 27, 2010 from County Councillor, Bob Habkirk,
regarding "Challenge".
File: A16
(c)AMO Watch File dated August 5, 2010 which includes request to support
resolution passed July 22, 2010 by the Township of Malahide.
File: C10
(d)Correspondence dated November 1, 2010 from Bayham Historical Society
regarding "donation of Railway section house shed to the Corinth Park".
File: C13
(e)Invoice from Wiebe Home Improvements for repair to the Bayham West Cemetery
fence submitted by the Bayham West Cemetery Board requesting reimbursement to
the board.
File: S09
(f)Correspondence dated October 28, 2010 from Gunn & Associates regarding "7787
Gregson Road".
File: Roll file 003-00800
(g)Staff Memorandum regarding "Licence Agreement - Request to Install Power Line
Across Municipal Properties".
File: L04
107-117
119
121-124
125-127
129
131-132
133-140
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Council Agenda November 18, 2010
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(h)Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
(i)Memorandum D2010-07 regarding "Amend Procedural By-law".
File: A09
(j)Consolidated Financial Statements for the year ending December 31, 2009 and
Auditors' Report.
File: F03
10.ENVIRONMENT
(a)Verbal update regarding "Richmond Water System".
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held September 16, 2010.
(c)Confidential Verbal report regarding labour relations or employee negotiations.
(employee banked vacation)
(d)Out of Camera.
12.BY-LAWS
(a)By-Law 2010-104 A By-Law to amend Council Procedural By-Law 2002-93
(b)By-Law 2010-105 A By-Law to authorize the execution of a Licence Agreement
(1498975 Ontario Inc.)
(c)By-Law 2010-106 A By-Law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
141-150
151-152
153-174
175
177-182
183
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Page 6 of 183
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM
9344 Plank Road, Straffordville
November 04,2010
7:00 PM
7220 PM & 7:30 PM - Public Meeting - Planning (Zoning)
8:00 PM - Public Meeting - Drainage
The regrlar meeting of the Council of the Municipality of Bayham was held on Thursday, November 4,
2010 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda
Millard.
Planning Coordinator / Deputy Clerk Margaret Underhill and Chief Building Ofhcial / Drainage
Superintendent Bill Knifton were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF'PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDÄ ITEMS
(a) Minutes of the regular meeting of Council held October 21,2010.
2010-434
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the minutes of the regular meeting held October 21r 2010 be approved as
circulated."
CARRIED LTNANIMOUSLY
(b) Added Item(s)
20t0-43s
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93,
the Vienna Citizens Group delegation be added to the agenda as items 4(a)."
CARRIED UNANIMOUSLY
Page 1 of11
Minutes of the regular meeting of Council held November 4,
2010.
Page 7 of 183
Council Minutes
4. DELEGATIONS
Vienna Citizens Group.
November 04,2010
Jan Collins, representing the Vienna Citizens Group, was in attendance. She advised that
there would be a gathering on November l4th at 10 a.m. to mark the placement of
signage in honour of Ruth Horton's efforts in establishing a skate park in Vienna. She
requested use of the municipal sign to promote Caroling in the Park on December 1lth at
7:00 p.m. She added that the group would like to use Council Chambers to seekpublic
input regarding efforts to save the old Vienna Town Hall in January. She noted that a
Sand Plains grant application to conduct an engineering study had been turned down.
20t0-436
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT Council grants permission for the Vienna Citizens Group to use the
municipal sign to advertise Caroling in the Parþ subject to Municipal needs
ÄND THAT Council approves use of Council Chambers in January on a date to be
determined subject to municipal needs."
CARRIED TJNANIMOUSLY
5. INFORMATION ITEMS
(a) Correspondence dated October 18, 2010 from Friends of the Greenbelt Foundation
regarding "2009 - 2010 Annual Report". (full report available at Municipal Office)
File: 401
(b) Correspondence dated October 18, 2010 from Association of Municipalities of Ontario
regarding "AMO Welcomes Court Decision on Bank Tower Assessment".
File: 401
(c) Correspondence dated October 26,2010 from Ontario Good Roads Association
regarding "Nominations for 20II - 2}l2Board of Directors".
File 401
(d) Correspondence dated October 14,2010 from The Ontario Aggregate Resources
Corporation regarding "The Ontario Aggregate Resources Corporation - 2009 Annual
Report" (full report available at Municipal Office).
File: D05
(e) Correspondence received October I9,20I0 from Elgin St. Thomas Public Health
regarding "Community Health Status Report".
File: E06
(Ð Correspondence dated October 2010 from Ministry of Citizenship and Irnmigration
regarding "Nominations for the June Callwood Outstanding Achievement Award for
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2010.
Page 8 of 183
Council Minutes
Voluntarism in Ontario ".
File: M02
November 04,2010
(g) Correspondence dated October 27,2010 from Elgin County OPP regarding "Don't
Wait Till Spring To Check YourVacation Home".
File: P17
2010-437
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT information items 5(a) through 5(g) be received for information."
CARRIED LINANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
1. CORRESPONDENCE AND REPORTS
2. PUBLIC MEETING
20t0-438
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act."
CARRIED TINANIMOUSLY
1. PUBLIC MEETING
(a) 7:20 p.m. - Weeda fts2ening - zoning by-law amendment application proposing to
change the zoning on a parcel of land from the Institutuinal (I) Zone to the Village
Residential (Rl) Zone to allow the conversion of an existing church to a single unit
residential dwelling.
2. DECLÄRATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None
3. STAF'F PRESENTATION
(a) StaffReport D2010-034 regarding Weeda (e2sning.
File: DI4.WEEDA
The Planning Co-ordinator presented her report. She advised that no written comments
or concenm had been submitted.
4. PUBLIC COMMENTS
There were no public comments.
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Minutes of the regular meeting of Council held November 4,
2010.
Page 9 of 183
Council Minutes November 04,2010
5. COUNCIL COMMENTS AI\D OUESTIONS
Councillor Ketchabaw questioned whether there was an existing driveway and whether a
grading plan was required.
He was advised that the Public Works Manager would consider the application for a road
access permit and determine whether a grading plan would be necessary.
6. ADJOURNMENT
2010-439
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THÄT the Public Meeting be adjourned at7:25 p.m."
CARRIED UNANIMOUSLY
7. DISPOSITION OF ITEM
20t0-440
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
66THAT StaffReport D2010-034 regarding the Weeda and Wiebe rezoning
application be received;
AND THAT the zoning of those lands located in Lot 7 Plan 54,11Elm Street, be
changed from Institutional (I) to Village Residential (R1) Z,oneto permit the
conversion of an existing church to a single unit residential dwelling;
AND THAT ZoningBy-law 2;585-2010 be presented for enactment."
CARRIED I-INANIMOUSLY
3. PUBLIC MEETING
(a) ITEM TO BE DEFERRED UNTIL THE REGULAR COUNCIL MEETING
SCHEDULED FOR NOVEMBER 18, 2010 AT 8:00 P.M. (PREVIOUSLY
DEFERRED FROM REGULAR COUNCIL MEETING HELD OCTOBER 7,
2010)
1. PUBLIC MEBTING
(a) 7:30 p.m. - Graydon Rezoning - Zlningby-law amendment application proposing the
rezoning of property located at Part Lot 13, Concession 9,56084 Talbot Line.
Staff Report D20 I 0-3 I regarding Graydon Rezoning.
File: D14
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Council Minutes November 04,2010
It was noted that the meeting regarding the Graydon property for rezoning purposes has
been further deferred until November 18th at 8:00 p.m. No persons in attendance
indicated an interest or signed the attendance sheet.
7. ROADS. AGRICULTURE & DRÄINAGE
1. CORRESPONDENCE AND REPORTS
(a) Correspondence dated October 26,2010 and Road Closure Request Form from
Straffordville (Lions) Santa Claus Parade Committee regarding "Annual Santa Claus
Parade".
File: T09
20r0-44r
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Council of the Municipality of Bayham approyes the request by the
Straffordville (Lions) Santa Claus Parade Committee to use streets within
Straffordville for the Santa Claus Parade to be held Saturday, December 11, 2010
at 10:30 a.m., subject to the provision of proof of liability insurance coverage;
THAT Old Chapel Street be temporarily closed during the parade;
THAT the County of Elgin be requested for permission to use Plank Road and
Heritage Line between 10:30 a.m. and 1:00 p.m. for the parade;
AND THAT the Bayham Public Works Manager be directed to provide the
necessary provisions for traffic control and safety."
CARRIED TINANIMOUSLY
(b) Correspondence dated October 22,2010 from Township of Malahide regarding
"Caroline Davis Drain Court of Revision".
File: E09
20r0-442
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"TIIAT Correspondence dated October 22,2010 from Township of Malahide
regarding Caroline Davis Drain Court of Revision be received;
AND THAT Bill Knifton be appointed to the joint Court of Revision scheduled for
Thursday, November 18,2010 at 8:00 p.m."
CARRIED TINANIMOUSLY
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2010.
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Council Minutes
2. PUBLIC MEETING
November 04,2010
20t0-443
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Drainage Act.r'
CARRIED UNANIMOUSLY
1. PUBLIC MEETING
(a) 8:00 p.m. - Bartley Municipal Drain - to consider Spriet Associates Engineer's Report
#209138 dated August 31, 2010. (Full report attached in Section 12 By-Low 2010-
100)
2. DECLARATION OF'PECUNIARY INTEREST AI\D THEGENEBAL
NATURE THEREOF
None.
3. STAF'F PRESENTATION
(a) StaffReport DR2010-010 regarding "Bartley Municipal Drain".
File: E09
Drainage Superintendent Bill Knifton presented his report.
The Engineer, John Spriet Jr. explained the layout of the drain and the relocation of a 250
mehe portion of the drain due to the development of the Peters' property. The full cost of
the relocation lies with Mr. Peters. A new updated maintenance schedule has been
prepared to allocate future repair costs.
4. PUBLIC COMMENTS
None.
5. COUNCIL COMMENTS AND OUESTIONS
Councillor Casier questioned whether the proximþ to the field bed is an issue.
The Engineer advised that sealed pipe is being used and there is no issue.
Councillor Ketchabaw questioned whether the open portion of the ditch will be affected.
The Engineer advised that as stonn water management provisions are being applied, there are
no concerls.
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2010.
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6. ADJOURNMENT
November 04,2010
20t0-444
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Public Meeting be adjourned at 8:09 p.m."
CARRIED UNANIMOUSLY
7. DISPOSITION OF ITEM
20r0-445
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT StaffReport DR2010-010 regarding Bartley Municipal Drain be received;
THAT in accordance with Sections 44 to 46 of the Drainage Act Council of the
Corporation of the Municipality of Bayham hereby adopts Spriet Associates report
#209138 dated August 31,2010, referred to as the "Bartley I)rain" report;
THÄT Provisional By-law #2010 - 100 be given first and second reading;
THAT the Clerk be directed to distribute copies of the Provisional By-law and
Notice of the time and place of the first sitting of the Court of Revision to the
affected parties pursuant to Section 46 (2) of the Drainage Act;
AND THAT a date of l)ecember 2,2010 at 8:00 p.m. be set for the first sitting of the
Court of Revision."
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Permit Report for month ending October 3I,2O10.
File: P10
20r0-446
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT Building Permit Report for month ending October 31,2010 be received for
information."
CARRIED TINANIMOUSLY
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Council Minutes November 04,2010
(b) Correspondence dated October 18 from Vienna Lioness Club regarding "Christmas
Craft Show and Sale".
File: C13
20r0-447
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the correspondence from Vienna Lioness Club requesting use of the
Municipal sign be received;
AND THAT Council grants permission to use the sign as requested, subject to
Municipal needs.rt
CARRIED UNANIMOUSLY
9. FINA,I\CE. ADMINISTRATION & PERSONNEL
(a) Cheque Registerbeing Cheque #9308 to Cheque #9433 inclusive totaling 5334,204.63
and Payroll Disbursements for the period ending October 17,2010 totaling 551,677.53.
20r0-448
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"THAT Cheque Register being Cheque #9308 to Cheque #9433 inclusive totaling
5334,204.63 and Payroll Disbursements for the period ending October 17,2010
totaling $51,677.53 be approved."
CARRIED UNANIMOUSLY
(b) StaffMemorandum regarding "Draft Letter to AGCO re: Penny Sales".
File: P09
20t0-449
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Staff Memorandum regarding Draft Letter to AGCO re: Penny Sales be
received for information;
Al\{D THAT Staff be directed to forward letter to AGCO Head Office;
AND THAT the letter be circulated to Ontario Municipalities and the local MPP
for support."
CARRIED UNANIMOUSLY
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Minutes of the regular meeting of Council held November 4,
2010.
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Council Minutes November 04,2070
(c) Correspondence received October 26,2010 from Rob Thompson regarding "Water
Infrastructure".
File: C13
20r0-450
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Correspondence from Rob Thompson regarding Water Infrastructure be
received;
AND THAT staff advise Mr. Thompson that the matter has not yet been fullly
addressed by Council at this time.rr
CARRIED LINANIMOUSLY
(d) Bayham Community Centres Committee draft minutes of meeting held October 28,
2010 and draft By-Law 2010-102. Items 5(d) and 5(e) request Council action.
File: C06
2010-451
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Bayham Community Centres Committee draft minutes of meeting held
October 28,2010 and draft By-Law 2010-102 be received;
THAT Council approves a discounted rental rate of 25Vo for the congregation of
the Church at Vienna for use of the Vienna Community Centre for services to be
held Sundays and Wednesdays beginning in November 2010, subject to current
bookings;
THAT the rental rate arrangements for the Church at Vienna be reviewed in six
months;
THAT Council approves the use of the Vienna Community Centre to C & C Dance
for bi-weekly dance fitness classes at the fee rate of $50 per night on a six month
trial basis;
AI\D THAT By-Law 2010-102, being a by-law to further amend By-Law 2005-102,
Imposing Rates and Fees, be presented to Council for enactment."
CARRIED UNANIMOUSLY
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Council Minutes
(e) Verbal update regarding "Ojibwa".
November 04,2010
The Administrator noted that Elgin Military Museum staff are continuing the background
work for implementation of the Ojibwa project. He noted there are requirements to be
met for the release of CAF funding and release of the sub by the Navy, including
demonstration that efforts will be taken for the safe and secure maintenance of the sub
after release. An Environmental Assessment of the site is currently underway. Timing of
the dredging is yet to be confirmed and other opportunities for funding are being
investigated. There is no discussion regarding lease arrangements between the
Municipalþ and the Military Museum at this time.
It was noted that the cost of site preparation studies are being paid by the Museum as the
lead agency. It was suggested that a public forum process be set up for the project.
10. ENVIRONMENT
(a) Verbal update regarding "Richmond Water System".
The Administrator advised that staff and Stantec are awaiting results of communications
among the board executive and are ready to move forward. He noted a meeting has been
scheduled for the following week.
11. COMMITTEE OF THE WHOLE
There were no closed section items.
12. BY-LA\ilS
(a) By-Law 2585-2010 A By-Law to further amend By-Law ZA56-2003 (Weeda)
(b) By-Law 2010-100 A Provisional By-Law to provide for drainage works (Bartley
Municipal Drarn)first and second reading only
(c) By-Law 2010-101 A By-Law to further amend By-Law 2010-001 (appoint members
to Boards and Committees)
(d) By-Law 20I0-I02 A By-Law to further amend By-Law 2005-102 (imposing rates
and fees)
20r0-452
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Provisional By-Law 2010-100 for the Bartley Municipal Drain be read a
first and second time."
CARRIED I.JNANIMOUSLY
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2010.
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Council Minutes November 04,2010
2010-453
Moved by Councillor W Casier
Seconded by Councillor M Taylor
'TTHAT By-Laws 2585-2010,2010-101 and 2010-102 be read a first, second and
third time and finally passed.'r
CARRIED UNANIMOUSLY
(e) By-Law 2010-103 A By-Law to confirm all actions of Council
2010-454
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"That confirming By-Law 2010-f03 be read a lirst, second and third time and
finally passed."
CARRIED I.INANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
20r0-455
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 8:11 p.m."
CARRIED IJNANIMOUSLY
MAYOR
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2010.
Page 17 of 183
Page 18 of 183
s (^)
United Counties of
Stormont, Dundas & Glengarry
26 Pitt Street, Cornwall, Ontario K6J 3P2
Cto
TeÌ 613-932-1515 Fax 613-936-2913 info@sdgcounties.ca wwwsdg.onca
November 5,201 E C
NOV
9344Plark Road
Straffordville NOJ 1Y0
Re: Farmland and Managed Forest Component of the
Ontario Municipal Partnership Fund (OMPF)
Dear CAO/Clerk,
Ontario farming activities have a major impact on our everyday lives with urban as well as rural
residents wanting to maintain low-cost foods and protect forests. There are over 221,000
farmland and managed forest properties in Ontario with a current value assessment of over $39.8
billion.
The Farmland Tax Program and the Managed Forest Tax Incentive Program were previously
funded by the provincial government but are now mainly funded through the property taxes of
the municipalities where these properties are located. This has resulted in the properties who are
supposed to be benefiting from the programs, as well as other properties around them, are
actually paying for their own assistance.
This download cost municipalities over $257 million in 2008 with the Ontario govemment
reimbursing only $50 million, resulting in a net loss to property taxpayers of $207 million in one
year alone. Approximately 335 of Ontario's 444 municipalities have farmland and managed
forest properties while only 72 municipalities receive partial reimbursement from the Ontario
government.
This financial impact on municipalities is increasing: from 2007 to 2010 this provincial funding
has fallen by 6% while the farmland and managed forest phased-in assessments have increased
by 3.5%. This lost tax revenue has increased property tax rates, with many municipalities as
much as20Yo higher than they would be with fair funding.
The Ontario government is in the process of uploading some social programs costs that will
benefit all municipalities; a step in the right direction. Unfortunately the 1998 farm tax rebate
Correspondence dated November 5, 2010 from United Counties
of Stormont, Dundas & Glengarry regarding "Farmland and
Page 19 of 183
dorvnload was aimed specifically at rural municipalities and resolving this problem has yet to
become a provincial priority.
Enclosed is a supply of flyers to be used to make the public, as well as your Provincial
representatives, aware of the significant financial impact this download has on municipalities
with farm or managed forest assessment. Additional flyers are available upon request and further
information is available on our County website. This information includes French & English
digital versions of the flyer þerfect for your website & email communications), a spreadsheet
listing the impact of this download on each municipality across Ontario, the support resolution,
and a press release that can be customized to reflect your municipality. Go to www.sdg.on.ca
Municipal Govemment Stormont, Dundas & Glengarry, and then click on Farm & Forest Rebate
on the left. Please feel free to use and distribute any of this information as you wish in order to
promote this important issue.
The following resolution has been circulated to all municipalities through the AMO broadcast
service. Your municipality is urged to pass this important resolution and insist that your local
MPP actively support full provincial reimbursement for the downloaded farm tax rebate and
managed forest tax incentive programs. We would appreciate being copied on your resolution
and if you have any questions, please do not hesitate to contact l-800-267-7158 ext 200.
Yours truly,
Jim McDonell, Chair
Farm Tax Rebate Working Group
Correspondence dated November 5, 2010 from United Counties
of Stormont, Dundas & Glengarry regarding "Farmland and
Page 20 of 183
United Counties of
Stormont, Dundas & Glengarry
26 Pitt Street, Cornwall, Ontario K6J 3P2
Tel 613-932-1515 Fax 613-936-2913 info@sdgcounties.ca wwwsdg,on.ca
Resolution
WHEREAS the 'Farmland Tax Program' and the 'Managed Forest Tax Incentive Program' are
designed by the Ontario Govemment to support lower food costs and protect forests for
recreational and environmental pu{poses;
AND WHEREAS the Farm Tax Rebate Program and the Managed Forest Tax Incentive Program
were previously funded in fullby the Ontario Government yet are now funded mainly by
municipalities through the municipal property tax base;
AND WHEREAS rural municipalities are being forced to absorb the loss of 75o/o of the property
tax revenue from their farmland and managed forest properties while all residents of Ontario
have a vested interest in maintaining lower-cost foods and protecting forests;
AND WHEREAS the farm tax rebate program provides lower-cost foods across the province, as
well as the economic benefit of provincial exporting and is truly an income-redistributive
program with province wide significance and should not be financed from local property taxes
which results in those who are supposed to be benefiting from the program, actually paying for
the program;
THERI'ORE BE IT RESOLVED that the Province of Ontario calculate the Farmland and
Managed Forest component of the Ontario Municipal Partnership Fund (OMPF) so that all
municipalities receive full provincial reimbursement of their lost property tax revenue on
farmland and managed forest properties, while land-owners maintain the streamlined process and
the25Yo ratio currently in place;
AND FURTHER that this resolution be forwarded to the Premier of Ontario, Minister of
Finance, Minister of Agriculture Food and Rural Affairs, Minister of Municipal Affairs &
Housing, local MPPs, all Ontario municipalities and any other individual or association as
deemed appropriate.
Correspondence dated November 5, 2010 from United Counties
of Stormont, Dundas & Glengarry regarding "Farmland and
Page 21 of 183
Page 22 of 183
5
Phone: (5r9) 842-9000
Fax: (519) 8424727
Email: msc@ocl.net
October 27,2010
The Corporation of the Municipality of Bayham
PO Box 160
Straffordville, ON
NOJ 1YO
Tillsonburg & District
Multi-Service Centre (MSC)
The Livingston Centre
96 Tillson Avenue, Tillsonburg, ON N4G 341
www.mu ltiservicecentre.com
,4 ot
To Our Valued Supporter:
On behalf of the Multi-Service Centre (MSC), we would like to thank you for your grant in the
amount of $500.00. Your grant will help to support Adult Basic Literacy (ABL).
Multi-Service Centre has been serving the community since 1978 and we have seen growing
client needs during that time and tried to adapt. The one thing that has not changed over
these years is our commitment to providing community-based services and our appreciation of
supporters and volunteers that make this happen.
Our primary focus is to provide needed client seruices. While we do receive regular funding in
some of our programming areas and actively fundraise, we need and appreciate grants and/or
gifts such as you have provided. These funds and/or gifts allow us to commit to programs that
require community support in order to meet budget requirements and allow us to plan for future
needs.
Should you have any questions or comments regarding your grant, please contact our
Business Manager Chris Riley by phone at519-842-9000 (Ext 355) or by email at
cri ley@m u ltiservicecentre. com
Thank you for your investment in our services and the community in which our clients reside.
Sincerely,
Jane Shepherd
MSC Receptionist / Secretary
MSC does not sell, rent or trade your information with any other organizations or individuals.
lf you wish to be removed from our contact list please call 519-842-9000, ext. 270.
Mission
A community organization commifted to suppoft¡ng personal independence through:
t Innovative and responsive resources o Paftnerships and collaboration o Striving for excellence
Vision
Embracing Personal Independence o Celebrating a Caring Community
Correspondence dated October 27, 2010 from Tillsonburg &
District Multi-Service Centre regarding "grant to support Adult
Page 23 of 183
Page 24 of 183
ONTARIO FARM ANIMAL COUNCIL
5
Ontario AgriCentre, Suite 106,
100 Stone Road West,
Guelph, Ontario, N1G 5L3
www.ofac.org
Tlte I/oice of tlnimal,4griuilture Têl: 5 19-837-1326 Fax 519 -837 -3209
Kyle Kruger
Administrator
Municipality of Bayham
PO Box 160,9344 Plank Road
Straffordville, ON N0J LYO
November L,2010
Dear Mr. Kruger,
RECEIVE
NOv 1 n 2010
lY¡ oa
MUNICIPALITY OF BAYHAM
Please find enclosed your compl¡mentary copies of the Ontario Farm Animal Council's (OFAC) two newest resources -
the 2011 Faces of Farming calendar and The Real Dirt on Farming ll, a second edition, award winning booklet that offers
its readers a glimpse into Canadian agriculture.
The calendar features the faces and stories of Ontario farmers from all sectors of agriculture - from vegetables to
turkeys, dairy and goat farmers, veal and corn farmers and more. They also come from all parts of the province. Some
are likely even from your area.
The Reol Dirt on Fdrming rs an easy to read booklet that provides answers to common questions about modern food and
agriculture and contains many references for those looking for further information.
For example, did you know that 98% of Canada's farms are still family owned and operated? One Canadian farmer could
only feed 10 people a century ago, but can now feed well over L20 today. Our productivity has jumped by 300 per cent
since the 1950s but at the same time, we're using fewer resources, less land and newer, better technologies to produce
more food.
We hope you'll proudly disploy the cdlendar ond keep this booklet in your office's library or waiting room ds a
resource for you, your staff ond your visitors to reod.
We're proud of the work that our farmers do and the food they grow and we hope you are too. We'd ask you to display
this calendar in your office. lf you or your stafT would like additional copies of the calendar, or would like to visit a farm
and meet some real farmers, please contact us. Additional copies of the booklet are available by contacting us at
(519) 337-1326 or info@ofac.org. lt's also available online at www.ofac.org - in English and en Francais.
On behalf of Ontario's farmers and agri-businesses, we thank you for the work you do in government and we wish you a
successful and prosperous 20L1..
Sincerely,
John Maaskant, Chicken farmer, Chairman, Ontario Farm AnimalCouncil
The Ontario Farm Animal Council is the voice of Ontario's 40,000 livestock and poultry farmers and agribusinesses. Visit
www.ofac.org for more information.
Correspondence dated November 1, 2010 from Ontario Farm
Animal Council (OFAC) regarding OFAC publication "The Real
Page 25 of 183
A LETTER FROM CANADIAN FARMERS I
2
2
4
5
6
6I
l0
12
l3
26
27
28
30
30
3r
3l
32
32
34
37
37
38
38
38
FARMING .THE BIG PICTURE
The [conomio of Furm Size. .
Regionol Roundup
Pop Ouiz
SAFE FOOD STARTS ONTHE FARM
Whd Pelicides ond Animul Jleolth Products Do ond Don't Do
lett hlk Antibiotirs. .
Whot You Need to |(now oboú ùe things thot (on(ern us
Moking Food Sofefl o Routine torm ftore
llt/hol obout 0rgonic?
RAISING FABM AllIMALS,
Animol (ore: Bosic Principles
A Ouick Tour of Form Animol Reol tstote
Animol Welfore or Animol Rights?
r5
l5
r8
25
26LET'S TALK CROPS,
Fruils ond Vegetobles
Relioble [obour. .
SO MUC]| MORETHAN FOOD
(orn, wheol, soybeons, cunolo ond pulses
Wheret Agriculture? Everywhere!
Plonls for [nergy . .
Biodiesel ond Ethonol
FARM EßSI Ttl E ACTItlE Eltlt/IßONM ENTALISTS,
Anímol Agrkulture ond our [nvironmenl
Whol obout Greenhouse Gos?
Horvesling ùe Sun
Forming the Wind .
THE ROLE OF SCIENCE IN PBOI)UCING ()UR FOOD
I1{ CLOSING ,40
WITH TIIANKS .. lnside Bock Cover
Correspondence dated November 1, 2010 from Ontario Farm
Animal Council (OFAC) regarding OFAC publication "The Real
Page 26 of 183
Ontario
Association
of
Fire Chiefs
2010-2011
President
CHIEF T. BECKETT
519-741-2926
Fax 519-741-2697
t¡ m. beckett(Akitchener.ca
1st V¡ce-President
CHIEF K FOSTER
705-526-4279 ext 2234
F ax: 7 05-527 -4543
kfoster@midland.ca
2nd Vice-President
CHIEF B. BURBIDGE
905-833-2800
Fax 905-833-6960
bburbidoe@kino.ca
3'd Vice-President
CHIEF T, BRYAN
705-295-6880
Fax 705-295-6786
tbrvan@osmtownshio.ca
Treasurer
DEPUW CHIEF M. PEGG
905-874-2723
Fax: 905-874-2727
Past-President
CHIEF R BOYES
905-338-4426
Fax 905-338-4403
rboves@oakville.ca
DIRECTORS
CHIEF W. BRINKMAN
807-467-2107
FAY\: 807 467-2155
wbr¡nkman(Akenora.ca
CHIEF M DIOTTE
905-686-6058
Fax: 905-683-81 I 9
mark. d iotte@townofaiax. com
DEPUTY CHIEF F LAMIE
4 I 6-338-9054
Fax 41 6-338-9060
flamie@toronto.ca
DEPUTY CHIEF G MILLS
613-580-2424 ext 29430
Fax 6'1 3-580-2864
Gordon.Mills@ottawa.câ
CHIEF S MINTZ
905-333-0772
Fax 905-333-8727
minÞs@burlinoton.ca
DEPUTY CHIEF N MURPHY
613-548-4001 8 5202
Fax: 61 3-384-5233
n murohv(Acitvofkinoston.ca
CHIEF G, PIGEON
6l 3-632-1 1 05
Fax 61 3-632-1700
5
October 29,2010
Dear Municipal official , ß ot
Re: OAFC - Hicks Morlev Labour Relations Seminar Jan 19-20, 2011
and the Pre-Seminar Media Relations Workshop Jan 18, 201 1
We would like to invite you to attend the highly regarded Ontario
Association of Fire Chiefs (OAFC) - Hicks Morley Labour Relations
Seminar which is being held January 19 & 20,2011 at the Delta Chelsea
Hotel, 33 Gerrard Street West, Toronto.
The OAFC recognizes that the cost and operation of your local fire department
is greatly impacted by provincial legislation and decisions made outside your
municipality. ln order to meet the municipal financial and management
challenges, Administrators, Human Resource Practitioners and Chief Fire
Officers need to participate together in this seminar to better understand
legislative changes, the recent trends in emergency services bargaining and the
current issues that are impacting fire departments.
The OAFC has collaborated with a team of legal experts from Hicks Morley to
create a comprehensive seminar that has items of interest to all fire
departments. Presentations will be provided by a team of Legal Experts, Human
Resource professionals, and Chief Fire Officers who will give you insight, up to
date knowledge and guidance into a wide range of current labour relations
issues that are impacting the fire service. An overview of the program is
attached.
Municipal officials who previously participated in this seminar have stated that
this is one of the best seminars of the year and that they always come away
with lots of valuable, useful information.
The Ontario Association of Fire Chiefs has also partnered with Karen Gordon
from Squeaky Wheel Communications to create a Media Relations Workshop
which is taking place at the Delta Chelsea, Downtown Toronto on Tuesday,
January 18,2011. This workshop will give each participant a detailed
understanding of news releases, interview talking points, insight into how the
media works and how to best engage them to get your message out.
Registration form and brief program overview is enclosed. Additional information
on the hotel and agenda will be available on the OAFC web site at
www.oafc.on.ca. We hope that you will be able to join your Fire Chief in
attending this valuable seminar.
Your partner in public safety,
Jt,ß"/*
Tim Beckett,
President
OAFC BOARD OFFICE 335 Bayly St. West Suite 206, Ajax, ON LIS 6M2
Tel: 905-426-9865 or 1-800-774-6651 Fax 905-426-3032 E-mail: administration@oafc.on.ca
Correspondence dated October 29, 2010 from Ontario
Association of Fire Chiefs regarding "OAFC - Hicks Morley
Page 27 of 183
Correspondence dated October 29, 2010 from Ontario
Association of Fire Chiefs regarding "OAFC - Hicks Morley
Page 28 of 183
HUMAN RESOURCES
LÀIII/ AND ADVOCACY
LABOUR RELATIONS SEMINAR
Delta Chelsea Hotel, 33 Gerrard Street West, Toronto, ON
Phone: 416-595-1975 or 1-800-243-5732
The Ontario Association of Fire Chiefs has once again collaborated with a team of legal experts from
Hicks Morley to create a comprehensive Labour Relations Seminar which is taking place at the Delta
Chelsea Hotel in Toronto on Wednesday, January 19th and Thursday, January 20th.
The Seminar focuses on current and emerging labour relations issues in the fire service and features
presentations by legal experts, Human Resource professionals, and Chief Fire Officers.
Some of the topics being covered this year include: bargaining trends; a legal update; Access,
Equity & Diversity: Recruiting the Future Fire Service; Everything You Need to Know About the Law
and How it Applies to Your Volunteers; The Technical & Tactical Elements of Collective Bargaining;
Labour Relations in the Montreal Fire Department, Social Network Liability; Extended Work Shifts:
Health & Safety Issues; and the popular Ask a Lawyer Session.
The Registration form is on the other side of this page and the complete agenda details will be
available on the OAFC web site at www.oafc.on.ca
The Ontario Association of Fire Chiefs
ona SQIrêdky Wheel Communications p,esent
MEDIA REI.ATIONS WORKSHOP
January 18ù, 2oat
Pre-Seminar Media Relations Workshop, with Karen Gordon
Delta Chelsea Hotel, 33 Gerrard Street West, Toronto, ON
Phone: 416-595-1975 or 1-800-243-5732
This special full-day workshop provides participants with a detailed understanding of who the media
are, how they work and how best to engage them to get your message out. Each participant will
take part in mock interview sessions, on a range of timely topics. In addition, all participants will be
provided with a take away binder that they can refer to when preparing news releases and media
talking points.
At last year's Labour Relations Seminar Karen Gordon had us enthralled and laughing. As the
principal of Squeaky Wheel Communications, Karen has established a track record of handling
complicated communications situations for a roster of high-profile clients, including those in the
emergency sen¡ices, Karen's experience and ability have established her as Canada's only
independent communications consultant specializing in labour and legal public relations.
This workshop requires an additional fee. Please markthe appropriate box on the registration form.
Workshop registration is limited so register now!
The Ontario Association of Fire Chiefs
in partnership wirn H iCkS M Ofley nresent...
I-ABOUR REI.ATIONS SEMINAR
January 19t1, & 20ü, 2oLr
I\IIÌDIA
Iì,IìLA]'t()NS
!\/otìIisHot,
Correspondence dated October 29, 2010 from Ontario
Association of Fire Chiefs regarding "OAFC - Hicks Morley
Page 29 of 183
MEDIA
R EI,ATIONS
WORKSHOP
LABOUR
RELATIONS
SEiVIINT\RHicks,
NI()rlev
The Ontario Association of Fire Chiefs
and Squeaky Wheel Communications present.
January18rH, zorl
Chelsea Hotel,33 Gerrard Street, Toronto, ON, M5G tZ9
';^:;:r;
Association of Fire chiefs
in partnershipw¡tn HiCkS MOfley present
I-ABOUR REI-ATIONS SEMINAR
January 19.h & 2oth, 2tl11
Chelsea Hotel, 33 Gerrard Street, Toronto, ON, MSG 129
REGISTRATION IN FORMATION :
Depd rtment/ M u n ici pa I ity Title/Position
Address
Telephone
SESSION ATTENDANCE:
Please specify which session(s) you plan on attend¡ng:
HST Exempt¡on Number (¡f appl¡cable)
Fax Email
PAYMENT:
ú cn"qu" fl vrsn
|||llrr
D MasterCard
l||t
Please MAIL this form with payment to:
THE ONTARIO ASSOCIATION OF FIRE CHIEFS
335 Bayly Street West, Suite 206
Ajax, Ontario L1S 6M2
or
FAX to: 905426-3032
Phone: 905426-9865
Email: administration@oafc.on. ca
Website: www.oafc.on.ca
Crcdit Catd Numbet
lll/lll
MM
Expiry Dale
Name on Card - PRINT
This seminar is restricted to members of municipal council,
senior mun¡c¡pal management officials and chief fire officers.
OAFC Member or l,lunicipality
Member Rate
Non-OAFC
Mêmhê? Þâtê
A UaA¡a Relations, Tuesday, January 18, 2011 $2s0.00 =$32.s0 = $282,s0 $300.00 + $39.00 = $339.oo
i øOou, Relations, wednesday, lanuary 19, 2011 $240.00 +$31.20 = i27t.2O $28s.00 + $37.05 = $322.0s
A nbow Relations, Thursday, January 20, 2011 $240.00 + $31.20 = $27L,2O $285.00 + $37.05 = $322.05
A t"bow Relations, Both Days - Speciat price!$360.00 + $46.80 = $406.80 $43s.00 + $56.ss = $491.ss
(Add totat of alt sessions t¡ere) TOTAL
S¡gnature
Correspondence dated October 29, 2010 from Ontario
Association of Fire Chiefs regarding "OAFC - Hicks Morley
Page 30 of 183
J
t¡niôry of Fri6tàf. de.
Hunlcipal Atfrlrr Alüahes mtrtlclpalæ
and Houslrig d. du Log(mont
Offics d th€ Mhister B¡eåu du minístre
777 Uy Street 17n Floor Tr7 , fte Bay, lf étage
Tormto ON MsG 2E5 Tqonto ON MsG 2E5
Tel. 4tG 585 7æ0 Tó¡. 4i6 585 7000
Far 416 585 M70 Télec. 416 58s 6470
rrY\r'lv.Ontâriil.ca¡[vlÂH rün.ofltado.cêlMAH
1ù390r
November 2,2010
Dear Head of Council:
Ihe Ontario government recently approvd the new reguhtions for suite-metering under the
Residential Tenancies Ad, 2006.
The new Eneey Consumer Proteclion Act, 2010 allows for installation of suite metets ¡n
residential rental units.
It is important to note ttat these rules w¡ll require landlords to obtain written consenl from their
current tenanls before they can bill them for their own electricity use.
The regulations for suite-metering províde protect¡ons for tenants, set out the responsibilities of
both landlords and tenants, and set clear arìd fair rules for how to implement suite meters in
rentalhousing.
Our government has cons¡,¡tted ertensívely in order to develop rules ttrat bahnce the interests of
landlords and tenants.
The regulations for suíte+nete¡íng come into etfect after the Energy Consumer Protection Act,
Zll0becomes law on January 1, 2011. ln the meântime, I am asking municipalities to help us
raise the a$/areness of tenants about their rþhts and responsibilities.
By visiting www.ontafio.calSuiteMeters, Ontarians can access Úte "Tenant's Guide to Sulte
Meters', which is availabþ in f 0languages besides English and French.
The Ministry of Municipal Affairs and Hq¡sing is encouraging municipal¡tles to post this
informalion on their websítes to help tenants across Ontario to become more familiar with the
reg ulation s f or suite-metering-
We appreciate your support and cooperataon ¡n this matter.
Sincerely.
Nlinister
Correspondence dated November 2, 2010 from Ministry of
Municipal Affairs and Housing regarding "new regulations for
Page 31 of 183
Page 32 of 183
MUNItrIPAL PROPERTY ASSESSMENT GERPORATION
November 4,2070
To:
From:
Subiect:
All Heads of Council
Ontario Municipalities
DanMathieson Al¿ fr>f,4c
Chair, MPAC Board of Directors
Court of Appeal Decision - Toronto Bank Towers
I am writing as a follow up to a memo sent to you on September 30,2009 from my predecessor,
Debbie Zimmerman, regarding the Toronto Bank Towers' Appeal.
On October 15,20l0,the Court of Appeal released its long-anticipated decision with respect to the Toronto
Bank Towers. The City of Toronto and the Municipal Property Assessment Corporation (MPAC) were the
successful respondents. Interveners in the case included: The Townships of Atikokan and Ear Falls;
Municipality of Red Lake; Towns of Goderich, Lincoln and South Bruce Peninsula; Counties of Brant and
Lambton; and Cities of Ottawa, Quinte West, Sarnia and Windsor.
In a unanimous decision, the Court of Appeal agreed with the Divisional Court on all aspects of the Divisional
Court's findings with respect to the law. The Court of Appeal also confirmed that the ofFrce towers are to be
assessed in accordance with the income approach using market rents and allowing for only a normal vacancy
rate, which has been MPAC's long-standing practice.
The Court of Appeal returned the matter to the same panel of the Assessment Review Board and instructed the
Board to determine the assessed values of the bank towers by following the guidance received from the
Divisional Court and the Court of Appeal.
An appeal from a decision of the Court of Appeal lies to the Supreme Court of Canada with leave. The
deadline for seeking leave to appeal is 60 days from the date of the decision. We will inform you if an appeal
is launched.
Background information about the decision has been posted on our website for your reference on the
Municipal News page of our website at g¡yy.mplp.ca. If you have any questions, please feel free to contact
Arthur Anderson, Director, Municipal Relations, 905 837-6993.
Yours truly,
Office of the Chair c,/o Municipal Property Assessment Corporation
13O5 Pickerlng Parkway, Pickering, ON L1V 3P2
f:519.271.0250 ex¡ 236 F: 9O5.831.OO4O
www.mpac.ca
Dan Mathieson
Chair, MPAC Board of Directors
MPAC Board of Directors
Carl Isenburg, President and Chief Adminishative Officer, MPAC
Executive Management Group, MPAC
Arthur Anderson
copy:
Form No LH4OOIA
Correspondence dated November 4, 2010 from Municipal
Property Assessment Corporation regarding "Court of Appeal
Page 33 of 183
Page 34 of 183
3
Atb
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS - MINUTES
October 6th, 2o1o
(as approved at the Board of Directors meeting held November 3, 2010)
Members in attendance: L. Bartlett, P. Black, L. Chanda, P. Ens, R. Geysens, S. Lamb, P.
Lee and R. Sackrider.
Staff in attendance: C. Evanitski, J, Robertson, D. Holmes, J. Maxwell, B Hodi, C.
Jacques, P. Gagnon, E. Lai and D. Mclachlan.
Regrets: J. Hunt and B. Sloat.
The LPRCA Vice-Chair called the meeting to order at 7:00 pm Wednesday, October 6th,
2010 in the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
None
DISCLOSURES OF INTEREST
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-148 moved by L. Bartlett, seconded by P. Black and carried that the
minutes of the LPRCA Bóard of Directors regular meeting held August 4th, 2010,
Special meeting held Augusl27th,2010 andlhe Conference Call September 1Otn,2010
be adopted as circulated.
BUSINESS ARISING
a) GAMIS Presentation
Jeff Smith, VP Product Development for CAMIS, presented an early look at the new
online CAMIS reservation system. The current campground reservation system is DOS
based and will no longer be supported. The new system will be Windows based and
will interface with the LPRCA website. The site will provide easier access for corporate
staff who will be able to access the site from anywhere and produce reports that can be
downloaded into Excel format. All new equipment will be provided and the system
offers full security and back-up. There is still a lot of work required by LPRCA and
CAMIS staff to have the product ready for the spring. J. Smith fielded questions from
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
Long Point Region Conservation Authority Board of Directors
minutes of meeting held October 6, 2010.
Page 35 of 183
the Board.
MOTION A-149 moved by L. Bartlett, seconded by P. Black and carried that the LPRCA
Board of Directors receives the CAMIS presentation as information.
REVIEW OF COMMITTEE MINUTES
L. Chanda reported that the 2010 Backus Fish Fry was very successful, 200 tickets
were sold and many positive comments were received.
MOTION A-150 moved by L, Bartlett, seconded by P. Black and carried that the
minutes from the Backus Advisory Board of June 23'o,2010 be received for information.
CORRESPONDENCE
MOTION A-151 moved by P. Ens, seconded by L. Chanda and carried that
correspondence outlinedln the Board of Directors'Agenda of October 6th, 2010 be
received for information.
DEVELOPMENT APPLICATIONS
a) NEW APPLICATIONS
An updated report was distributed. The Planning Department requested approval for a
total of eleven applications, two with conditions under Section 28 regulations.
Discussion ensued,
MOTION A-152 moved by P. Ens, seconded by L. Chanda and carried that the Board
of Directors of the LPRCA approves the following Development Applications:
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178/06),
BA-7110 NC-87/10 NC-89/10 NC-91/10 NC-93/10
NC-84/10 NC-88/10 NC-90/10 NC-92/10
B. Approve, WITH CONDITIONS, the following development application for work
under Section 28 Regulations, Development, lnterference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg,
178/06),
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held October 6, 2010.
Page 36 of 183
NC-86/10 HC-31/10
C. That the designated officers of LPRCA be authorized to complete the
approval process for these Development Applications, as far as it relates to
LPRCA's mandate and related regulations
NEW BUSINESS
a) CALENDAR REVIEW
J. Robertson reported that several classes normally scheduled for September and
October have been delayed for various reasons. The Tillsonburg Probus Club was to
tour Backus today but had to cancel due to inclement weather. No further discussion.
MOTION A-153 moved by R. Geysens, seconded by P. Ens and carried that the
LPRCA Board of Directors receives the October Calendar Review Report as
information.
b) GENERAL MANAGER'S REPORT
No questions or concerns.
MOTION A-154 moved by R. Geysens, seconded by S. Lamb and carried that the
LPRCA Board of Directors receives the General Manager's Report for September 2010
as information.
c) A.D. LATORNELL CONSERVATION SYMPOSIUM
No discussion.
MOTION A-155 moved by P. Ens, seconded by R. Geysens and carried that the
LPRCA Board of Directors approves the attendance of the Chair, General Manager and
Source Water Protection Technician for the 17th Annual A.D. Latornell Conference.
d) BTENNTAL TOUR UPDATE
The 2010 Biennial Tour was hosted by Mississippi Valley and Rideau conservation
authorities. R. Sackrider attended with the GM and despite the drizzly weather was
impressed with the tours to the Mississippi Mills museum, Metcalfe Park Generating
Station, a pickerel spawning area, a canoe trip down the Rideau Canal and a boat tour
behind the Parliament buildings.
MOTION A-156 moved by S. Lamb, seconded by P. Lee and carried that the LPRCA
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held October 6, 2010.
Page 37 of 183
Board of Directors receives the verbal Biennial Tour Update as presented at the
October 6'h, 2010 Board of Directors' meeting for information.
e) EFFICIENCY STUDY UPDATE
The final report from KPMG was presented to the Board. While all felt that it was a
worthwhile exercise, they were disappointed that the report gave no concrete opinion.
The GM noted that the last meeting between LPRCA and KCCA produced good
discussion and recommends striking a liaison committee to look forlimplement some
efficiencies between the two organizations. KCCA deferred any recommendations
based on the study at their last meeting as it took place soon after the report was
available.
MOTION A-157 moved by S. Lamb, seconded by R. Geysens and carried that the
LPRCA Board of Directors adopts the final LPRCA-KCCA Co-operative Efficiency Study
by KPMG;
AND that the two conservation authorities strike a Liaison Committee consisting of
existing Efficiency Committee members to explore implementation of selected
recommendations while respecting the autonomy of each organization.
Ð LPRCA PROPERY DEDTCATTON
Staff is requesting that the Janssen tract be named the Van Londersele tract after
former Chair Dan Van Londersele. D. Holmes explained that LPRCA properties have
both been named after the donor landowner when it has been stipulated in the
agreement or decided upon by the Board. This property has no stipulation regarding
the name.
MOTION A-158 moved by P. Lee, seconded by S. Lamb and carried that the LPRCA
Board of Directors approves the naming of the recently acquired Janssen property as
the "Van Londersele Tract."
g) LPRCA WEBSITE UPDATE
J. Robertson reported that a meeting with the graphic designer and web developer is
scheduled for next week. $10 000 has been budgeted from the Community Relations
department.
MOTION A-159 moved by S. Lamb, seconded by P. Lee and carried that the LPRCA
Board of Directors receives the verbal LPRCA Website Update by staff as presented at
the October 6th, 2010 Board of Directors' meeting for information.
h) oMERS UPDATE
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
- 4-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held October 6, 2010.
Page 38 of 183
As discussed at the budget meeting, the cost to both employee and employer will
increase by 1% per year for the next three years. J. Maxwell has included this increase
into the 2011 budget.
MOTION A-160 moved by L. Chanda, seconded by P. Ens and carried that the LPRCA
Board of Directors receives the staff report regarding the changes to the contribution
rates for OMERS effective January 1't, 201 1 , for information.
¡) MOTOR POOL |TEMS FOR AUCTION
D. Holmes will investigate if LPRCA qualifies for the Cash for Clunkers program.
MOTION A-161 moved by L. Chanda, seconded by P. Ens and carried that the LPRCA
Board of Directors authorizes staff to dispose of motor pool items identified in the staff
report dated September 28th,2010 as presented by the Field Superintendent.
¡) ROCKS M|LL UPDATE
P. Gagnon showed a PowerPoint presentation on the removal of the dam noting that
the bottom draw was opened in 2007 due to structural concerns. LPRCA applied for
WECI funding and did not get approval but P. Gagnon was able to acquire other
funding to proceed with the removal. A newly created sediment basin will probably
need to be cleaned out two to three times in the next year. Cold water species are
expected to increase in population. He was very happy with the work done, the length
of time required to complete and the current state of the waterway. Questions,
comments and discussion ensued.
MOTION A-162 moved by P. Black, seconded by L. Bartlett and carried that the
LPRCA Board of Directors receives the Rocks Mill Update as presented by staff for
information,
K) WATERSHED UPDATE
September produced 60% to 90% of normal rainfall - most occurring over the latter part
of tne month. September was the 1 1th consecutive month where higher than average
temperatures occurred. Relatively normal temperatures are being projected.
Streamflows have been below normal but are recovering and there are no concerns re:
low flows. Groundwater levels are lower due to below normal levels of precipitation
over the last 12 months. Lake Erie level is slightly below average by about 4 to 6
inches and is forecast to stay that way.
MOTION A-163 moved by P. Black, seconded by L. Bartlett and carried that the
LPRCA Board of Directors receives the verbal Watershed Conditions Update by staff as
presented at the October 6'h, 2010 Board of Directors meeting for information.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-5-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held October 6, 2010.
Page 39 of 183
MOTION A-164 moved by S. Lamb, seconded by P. Lee and carried that the LPRCA
Board of Directors does now enter into an "ln Camera" session to discuss:
! a proposed or pending acquisition or disposition of land by the Conservation
Authority,
MOTION A-166 moved by P. Lee, seconded by S. Lamb and carried that the LPRCA
Board of Directors does now adjourn from the "ln Camera" session.
MOTION A-167 moved by R. Geysens, seconded by L. Chanda and carried that the
LPRCA Board of Directors receives the confidential staff reports regarding three
property matters as presented by the General Manager at the October 6tn, 2010 Board
of Directors meeting for information.
The Vice-Chairman adjourned the meeting at 9:40pm.
Ron Sackrider
Vice-Chairman
Dana Mclachlan
Ad m i n istrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-6-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held October 6, 2010.
Page 40 of 183
I
BAYHAM HISTORICAL SOCIETY ]
MUNICIPALITY oF BAYHAM Q Ó ú"
P.O. BOX 160, STRAFFORD\rILLE, ON. NOJ 1y0
October 14,2010.
PRESENT: Robert & Jeanette Heil, Betty Lou V/allington, Sandy Sage, Cheryl Peters,
Mary E Newland, Arvilla Becklett, Bob Graham, Etoile Mc Cann, Barb Ouellette, Donna
Baldwin, Ray Maddox, Marion Maddox, Dorothy Godby, Alex Collins, John Gould,
Alan Montgomery of the Elgin Military Museum.
President Ray Maddox called the meeting to order at 7:30, welcoming members and
guests.
A motion to accept the minutes of September 9,2070 was made by Robert Heil, 2"d. By
Donna Baldwin. Motion carried.
MOTION: Pastor John Gould presented us with a large framed picture of Ministers one
of which is his father. The Gould Hall in Corinth is named after his father. He has offered
to donate his preaching robes as well.
A motion to accept the framed picture was made by Mary Newland, 2"u.By Sandy Sage.
Motion carried.
GUEST SPEAKER: Cheryl Peters introduced our speaker Alan Montgomery. Alan told
of how members who were actively involved in chasing down military artifacts were
looking for a weapon and one of the fellows they spoke to said how about a submarine.
There are three subs and the Ojibwa was 10 days away from being scrapped. So calls
were put out to Joe Preston among others and the sub was brought back to harbor and
deemed salvageable.
The Ojibwa is a movie star having the starring role in the movie K-l9. She was towed out
to open water and underwater bombs were set off and it is covered with debris from the
bombing and will have to be cleaned.
Now the Military Museum had to deal with the govemment and Ian asked Alan to write
up a business plan at which point Alan said "have you been drinking" they would need
1.2 million.
The next step was where the Ojibwa would go it would need a flat solid surface be well
used and Port Stanley seemed like a good choice.
They received pictures of Port Burwel in the winter as a site and Alan told his wife that it
could never work and that Port Stanley would be the best option. One day our Mayor
Lynn Acre stopped in and said come down to Port Bur well and I will take you out to
supper and have another look at Port Bur well in the summer. When they drove into Port
Bur well and at the top of the hill Alan said Oh my God! This is it, it is perfect. The
beach was crowded with people and even though Val had said she had not had time to
clean the public washrooms yet today he could not believe how clean they were. Within
48 hour Lynn presented a plan for the site and it was really good.
The grant money could only be used in Elgin County so Port Bur well was right for the
Ojibwa's future home.
Bayham Historical Society minutes of meeting held October 14,
2010.
Page 41 of 183
When the Military Museum called the Federal Commission about moving the boat (never
call it a ship) they said how will you get a 300 foot submarine to a Port Stanley, how can
you tow it down a highway. Alan said we will tow it in the water and the person they
were speaking to said "How will you use a tow truck under water.) This brought much
laughter from the audience.
Port Stanley said they could not use the east berm and so Bayham's Port Bur well won
thanks to the efforts of our Mayor Lynn Acre. The whole process came down to where
land could be leased Mayor Lynn said we have the perfect piece of land owned by the
municipality. The sub will come from Dartmouth to the St. Lawrence to Hamilton where
it will be put in dry dock where a cradle will be built for it.
Along with the grant money major fund raising has already been started, one such effort
is the selling of granite bricks to be set into a non- climbing wall they will cost $125. and
Alan's will read AF Montgomery Sargent A0525. The Military Museum has 9000
veterans names and there will be 10,000 bricks sold with tax receipts given.
When the Ojibwa was in use it would be set in place underwater the engines would be
shut down and for 90 days it would sit and listen. After 90 days the men would have to be
tolerant of each other as they would not be able to bathe.
The sub can be entered from the fore or aft section and a tour will take about 45 to 50
minutes and tourists will have to make an appointment for the tour, 50 people per hour
will tour through the Ojibwa. The hatches are very small and will be left as is in honor of
this great vessel. However a reception area will be set up that check each person and see
if they can get through the hatches and if so will be able to do the tour.
Close circuit monitors are set up so that any member of a group who cannot go down or
is handicapped can watch and hear their group go through the whole tour. All marine
artifacts are to be treated with respect and honor.
The Military Museum has been offered a spot on the Ojibwa site as it is also marine
related this way the municþality can take back its old Marine Museum property and sell
it bringing in profits for Bayham, a win -win situation. The Ojibwa Museum will be
totally green and part of it will be built into the hillside. They will ernploy local people to
do a lot of the work.
The Ojibwa Museum will partner with the USS Cod, USS Crocker and the USS Niagara
and if a tourist does the circle tour of all 4 they will receive a jacket. This will promote
tourism for everyone.
Port Burwell has four assess routs where as Port Stanley has only two, the Museum will
be open from April I until one week past Remembrance day.
The 1.9 Million dollar grant will end March 3l,20ll unless extend but fund raising is
well on the way with a great deal of support.
The Ojibwa will have to be cleaned twice once when being moved and again on site.
While at the International Ploughing Match a company there said they would be
interested in doing the site cleaning for free and Canada Cement Lafarg called and said
how much cement and where do you want, we will deliver it free as well.
Four torpedos may be coming with the sub but will not be armed they will weigh 200 lbs.
Each. Joe Preston said as long as they are not armed it is O.K they will not have to be put
in jail after all.
Bayham Historical Society minutes of meeting held October 14,
2010.
Page 42 of 183
Others who are helping are Peter Mansbridge (Honorary Chair) and Rob Barris the Earl
of Elgin.
The Ojibwa was in use from 1965 to 1997 and is served well for 30 years it is an Oberon
Class sub made in Britain. Some of the parts taken off will hopefullybe gotten back., it
has been decommissioned and has no fuel, no batteries or g¿rs and was 5 days away from
being cut apart for scrap.. it is 28 feet wide.
After a very interesting question & answer period Ray Maddox thanked Alan and
presented him with a copy of Bayham Memories and Milestones.
PRESIDENT'S REPORT & MUSEUMS BAYHAM REPORT: Ray reminded
everyone that elections of esecutives is coming up.
He also reported that the Lighthouse painting is done.
V/e will hold an executive meeting uf Doott rBaldwin's home on October 27ú. At7:00
P.M.
SECRETARY'S REPORT: Cheryl Peters reported that while working in the antiques
and history tent at the IPM a Sharon Sanders asked her if our Bayham Historical Society
had came across the names Parrock, Thomas or Mc Quiggan. Also Nora Bell
Thomasborn in 1880 in Lyndock. Mr. Parrock served on Vienna council, some where
there is a book with a green cover about the Thomas family and she wondered if we had
ever seen one. Robert & Jeannette will keep an eye out for these names while researching
at the Edison Museum.
TREASURERS REPORT: Robert Heil reported as follows.
Total income: $3019.75
Expences (church renta $ 75.00
Sept. 30. closaing balance 92944.75
Business Account $ 128.84
Share Account $ 70.00
Petty Cash $ 1.09
A motion to accept the treasurers rqlort was made by Sandy Sage, 2"d. By Harris Teall.
Motion carried.
Robert showed us the new design for our BHS Brochures, it will be taken under
consideration.
While working at the Edison Museum it was found that our computer is in bad shape and
Cheryl suggested that we get some quotes on a rebuilt or new computer. The printer is
fine but Rober said a reconditioned one would cost from $400. to $1000. A new one
would need mor RAM especially for printing pictures.
Robert will bring back quotes for new and used computers.
TEA REPORT:BaIb Ouellette reported that all tickets are sold out and anyone who
would like to donate items for the silent auction or bring cookies or squares let her know.
Bayham Historical Society minutes of meeting held October 14,
2010.
Page 43 of 183
PROGRAM DIRECTORi All members please bring stories of war veteran family
members and pictures if you have them.
REFRESHMENTS: Dorothy Godby and Sandra Sage will bring the lunch for theffi'g.
ADVERTISING DIRECTOR:Donna Baldwin reported the last meeting was in the
Aylmer paper but we are not sure of the Tillsonburg paper.
MYSTERY OBJECT: Ha:ris Teall brought a Babbit Scraper which no one guessed.
NEXT MEETING:November ll,20l0 at7:30 at the Municipal Office.
MOTION TO CLOSE TIIE MEETING: Made by Bob Graham and seconded by
Sandy Sage. Motion carried.
Bayham Historical Society minutes of meeting held October 14,
2010.
Page 44 of 183
(o t
Otter Valley Chamber of Commerce
Meeting of November 2,2010
Location: Schooner's Galley. Port Burwell
Minutes
Present
Doug Lester, Cheryl Lester, Liz Underhill, Kathy Gregson, Ron Bradfield, Bonnie
Bradfield, Brenda Martin, Mike Hawley, Ron Flick, Frank Voth, Peter Murray, Trish
Huber, John Boland, Rachel Boland, Arn Row, Pattie Steip.
Guests: Debbie Acorn, Bayham Fire Chief Gord Roesch
Regrets: Sean Hurley, Mayor Lynn Acre, Val Donnell, Jim Wilgar, Ian Almond, Tom
Benner, Jim Hevenor.
Welcome of members and guests.
Approval of Minutes
Adoption of October 5,2010
The spelling of Ron Bradfield needs to be corrected in the approval of minutes and
Daniel Murray's resignation was due to personal issues. It was moved by Liz Underhill
and seconded by Ron Bradfield, that the minutes from the October 5,2010 meeting be
accepted with corrections. Motion can'ied.
Treasurer's Report
Doug reported a bank balance of $3,633.02. He handed out the report detailing the
income and expenses from September 24 to November 2,2010 and discussed the
contents. It was moved by Frank Voth and seconded by Liz Underhill to accept the
Treasurer's report. Motion carried.
Bayham Fire Chief Gord Roesch
Gord gave a brief description of his employment background and the projects he is
working on. The firehall replacement is well into the planning stages. It will be located in
the green space in front of the soccer fields on Nova Scotia Line in Por-t Burwell. The
cost estimate is $800.000. Itwill be a design based upon functionality. The steel building
will have 3 bays, a training roorn, and possibly an office for police use. They want to
have the site plan complete before year end and then submitting for committee approval.
Tenders will be called once final approval is given by council.
Gord explained that all services provided by the fire department require planning.
approvals. training. equiprnent and funding before implementation. To reduce training
costs the sun'ounding municipalities have been l-rosting joint training activities and
implementing train the trainer programs. Any new firefighters will need to be certified by
the province.
Otter Valley Chamber of Commerce minutes of meeting held
November 2, 2010.
Page 45 of 183
Bayham purchased some ne\ry state of the art equipment that was unused during the G20
summit at close to half price.
Gord is a full time employee who spends aboutT1Vo of his time working with the fire
department and the rest with by-laws and their enforcement.
Report from Nominating Committee
A brief overview of the minutes fì'om the meeting October 13,2010.
Membership Update
It was proposed that the members accept Debbie Acorn's Accounting business into
membership. It was moved by Cheryl Lester and seconded by Ron Bradfìeld. Motion
carried.
Motion to change byJaws
Moved by Ian Almond, seconded by Cheryl Lester that section 5.1 of the present By-
Laws be amended to read: "A President, Vice-President, Secretary-Treasurer, and four
(4) Directors shall be elected by ballot from among the members each year at the Annual
General Meeting and, along with the immediate Past President shall fonn the Executive
Committee."
The purpose of the motion is to combine the roles of Secretary and Treasurer. The
Secretary is the record keeper and the Treasurer is responsible for all financial records.
This new job of Secretary-Treasurer willbecome a more administrative role.
Motion passed.
Nominating Committee for 2011
Doug Lester reminded the membership that he is not resigning, he is simply completing
his tem and the term limit is two years. Doug is looking forward to volunteering in other
areas of the chamber. Nominees for the roles of President. Vice-President and Secretary-
Treasurer are required. Contact Ian Almond, Doug or a member of the nominating
committee if interested.
Why Wait? Taxi and Delivery
Trish Huber announced they are now running a shuttle from Port Burwell to the
Tillsonburg area tw-ice per day 7 days a week. They are licensed to make alcohol
deliveries and deliveries to the USA. They want to branch out into tours of the tourist
attractions in the area and welcome suggestions on services they could provide.
Elgin Resource Business Center
Pattie described a new sen¡ice offered called ICE - Innovation Centre for Entrepreneurs.
Opening April I ,2011, ICE will provide small and growing businesses with a location.
professional administration services, and ongoing counseling and support. It you or
someone you know is ready to move from the basement or garage into a dynamic
workspace learn more by contacting Delia Reiche at 519-633-7597 x32.
Otter Valley Chamber of Commerce minutes of meeting held
November 2, 2010.
Page 46 of 183
Business Person Emeritus Comments - Ron Flick
"It is great to have new members joining. It would be nice to have more speakers because
the Fire Chief was very informative and we should all be proud of the level of service
they can provide. The shuttle service will benefit the area. We will benefit from a local
business incubator."
Other Items
Ron Bradfield said that Echo Energy a company that has gas well leases in the area has
gone bankrupt.
Doug asked for volunteers for the Port Burwell Christmas Parade. Contact Doug is you
are interested.
Val Donnell extended an invitation to the Otter Valley Playhouse's presentation of
Cabaret.
Adjournment
Moved by Rachel Boland that the meeting be adjourned. Meeting adjourned at 8:17pm.
Motion carried.
Next Meeting
Christmas Social, Tuesday, December 7,2010, 7:00 p.m. at Schooner's Galley in Port
Burwell.
Otter Valley Chamber of Commerce minutes of meeting held
November 2, 2010.
Page 47 of 183
Page 48 of 183
I
(oø
Bayham Harbourfront Committee
MINUTES
Held at Municipal Office, 9344PlankRoad, Straffordville, Ont.
November 9,2010
7:00 pm
Present: Brenda Martin, Ron Bradfield, Ron Flick, Ray Talbot, Barry Wade, Doug
Lester, Mark Taylor.
Regrets: Heinz Vogelsang, Craig Gregson.
Also Present: Lynn Acre, Ed Bradfreld.
Guests: Alan Montgomery (Elgin Military Museum), Dave (Mariners Solutions)
1. Call to Order:
The Chairman called the meeting to order at7:04 pm.
2. Disclosure of Pecuniary Interest
None
Approval of the Minutes
Dredging:
A meeting was held on Oct.16 to discuss dredging. In attendance were Ron
Bradfield, Ron Flick, Glen Underwood, Doug Lester and Brian Riggs. Mr.
Riggs advises us to put our energy into obtaining written permission for
annual dredging, removal and disposal of dredgate from DFO and MNR,
similar to the situation in Port Cobourg and Wheatley. This sub-committee
suggests that Riggs Engineering be hired to prepare an "action plan" for
obtaining permanent dredging approvalsipermissions with the funding to be
taken from the Harbourfront/pier reserves. B.Riggs advises that it is easier to
get permanent approval while DFO still has ownership.
A discussion regarding the purchase of a suction dredge followed.
Jim Atkinson from the Buffalo Yacht Club is willing to assist us with suction
dredging advice. Dave from Mariner solutions also has experience with
suction dredging and is willing to assist. A local used suction dredge is
available for $125,000 however a new dredge, valued between $300,000 and
$400,000 would last for 25-30 years. Barry Wade suggested that a meeting
with reps from all 4 Elgin County ports be set up to investigate the possibility
of purchasing a dredge to be shared among the 4 harbours. A meeting with
Dundee Energy is being planned to seek financial assistance with the purchase
& operation ofa dredge.
Ron Bradfield warned that we should not delay seeking divestiture of the
harbour, reminding us that there is a March 2012 deadline for divestiture
funding. We were cautioned not to expect the same amount of money for our
divestiture that Pt.Stanley received. It was moved by Ron Bradfield and
3.
4.
Bayham Harbourfront Committee minutes of meeting held
November 9, 2010.
Page 49 of 183
5.
6.
7.
1
divestiture discussions with DFO and that regular monthly reports be supplied
to this committee. Motion Canied.
Regarding regular maintenance grooming, B.Riggs recommends that the Slo
Moe do some prop washing during Dec. if possible, to create a channel for
spring flow to exit the harbour without further damage to the pier.
Grants Workgroup Update: Barry Wade, Glen Underwood and Earl Shea
met to discuss grant applications to fund pier development. B.Wade has
completed drawings for the cabana, which is to be built at the end of the pier.
These drawings have been sent to two different companies for quotes. Once
the quotes are in, efforts to obtain grants will proceed.
Pier Engineering Analysis & 2010 Pier Improvements: C.Demyere Assoc.
still have not submitted the report for the pier resurfacing. It was suggested
that a local airport might be able to suggest an appropriate surface cover, such
as epoxy-cement.
Other Business:
a) Project Ojibwa Update: Alan Montgomery reported that he and Ian are
communicating daily with CAF rep in Toronto. At the site, Connestoga
Rovers are working completing the EA and the PV/ Document
(Community Impact Study) and also communicating directly with
FedDev. Plans are underway to erect a billboard on the site along with an
outline drawn on the ground to show where the sub will sit. Since the
Navy now prefers that the sub be barged the entire way, BMT (British
Military Transport) is adjusting the business plan and the budget, to bring
the sub home, in phases, so that the CAF funding is fully utilized. BMT
and EMM are meeting with Hamilton harbour people on Monday to see if
abarge can be sent from there to pick up the sub. The Seaway Captain has
noted that the sea\¡vay will remain open untilDec.28, weather pending.
Within the next 20 days, volunteers are scurrying to Dartmouth to remove
equipment from the Olympus submarine before it goes to the scrap yard.
This equipment will be used on the Ojibwa to replace damaged equipment.
Three types of fundraising are now underway. Granite bricks are being
sold for $125, each engraved with the name of a veteran. Memberships
for "Subs Cred'are being sold for $50 each. Packages for Corporate
Sponsorships are being developed.
b) Delegation to Bayham Council: A delegation is planned for late Dec. to
update council on our pier development, dredging and Ojibwa. This
information is intended to assist them with budget deliberations.
Bayham Harbourfront Committee minutes of meeting held
November 9, 2010.
Page 50 of 183
-3-
8. Committee Membership Matters: After a full year of operation, it appears
thal2 of our appointed members have only attended one meeting each.
Therefore the chairman will contact them to see if they will agree to step aside
to allow for other interested people to be appointed.
9. Adjournment & Next Meeting Date: It was moved by Ron Bradfield and
November 30. 2010 at 7:00 pm at the Municipal office. Motion Carried.
Chairperson Secretary
Bayham Harbourfront Committee minutes of meeting held
November 9, 2010.
Page 51 of 183
Page 52 of 183
r_)
Coþ
MUSEUMS BAYHAM
Minutes of November 10, 2010 Meeting
Bayham Municipal Office, Straffordville, Ontario
Present: Chair-Bev Hicke¡ Secretary-Mayor Lynn Acre, Ray Maddox, Ron Bradfield,
Brian Masschaele, Jean'Woon, Cheryl Peters, Mat Schafer.
Regrets: Vice Chair- Chuck Buchanan, Anna Schafer.
CALL TO ORDER: Chairman called the meeting to order at 7:03 pm
DECLARATION OF PECUNIARY INTEREST: None
AGENDA: It was moved by J.Woon and seconded by M.Schafer that the agenda
be approved as presented. Motion Ca:ried.
MINUTES: It was moved by R.Bradfield and seconded by R.Maddox
Carried.
5. CORRESPONDENCE:
6. REPORTS:
A) Marine Museum Report:
6.A.1) Red, White & Blue "OPEN'flags: After viewing a 3 x 5 foot
"open" flag, it was moved by C.Peters and seconded by J.Woon that the
mounting staffs at $19 each. Motion Carried. A flag will be used at each of
the three sites; Marine Museum, Lighthouse and Edison Museum.
6.4.2) Donation of Great Lake Vessel Model by Sharon Moore:
Chairman B.Hickeypicked up the model from Mrs. Moore's Dorchester
home. It has been delivered to the Marine Museum. R.Bradfield will
donate a sturdy table for the model & case to sit on. The Moore family
have requested that a plaque be placed on the case to recognize their
donation. It was moved by J.\Moon and seconded b)¡ C.Peters that the
Moore family. and mount it on the model's case. Motion Carried.
It was moved by M.Schafer and seconded by R.Maddox that a letter of
thanks be sent to the Moore family. Motion Carried. The chairman
volunteered to send a letter.
6.4.3) Donation of Ship Photos by Railway Ifail of Fame: B.Hickey
will pick up the framed photos next week.
6.A.4) Doug Anguish Search for Ancestors: R.Maddox did some
research and has contacted Mr. Anguish to share some leads.
1.
2.
3.
4.
Museums Bayham minutes of meeting held November 10, 2010.
File: C06
Page 53 of 183
Museums Bayham
Nov.10,2010
2
6.A.Marine Museum Report (Continued):
6.4.5) Christmas lights for Lighthouse: It is getting more difficult to
replace broken bulbs from our existing strings of Christmas lights.
B.Hickey will ask Bayham PW staffKevin Bradfield what we need to
replace our existing lights with LED lights. It was moved byJ.'Woon and
LED Christmas lights for the ligùrthouse. Motion Carried.
6.4.6) Safety Concerns with Anchor by Lighthouse: R.Bradfield
reported that the weight of the iron is twisting the wooden top piece,
which could cause it to fall. He suggests that a hole could be drilled into
the cement base for the point of the anchor to fit into. R.Bradfield will
donate his boom truck to lift the anchor if Bayham PW staffwill drill the
hole.
6.4.7) Halloween Vandalism: vandals damaged the railing on the
lifeboat. Chairman will ask Nathan Dawley to do repairs. (Library sign &
gazebo were also vandalised.
6.8. Edison Museum Report:
6.8.1) Repairs to Brickwork: A professional opinion is needed to advise
on how to repair the cracks in the mortar. M.Schafer will ask KC Emerson
who he hired to do past brick point work. Quotes to do the repairs will be
sought with the work to be completed in the spring.
6.8.2) Cracked Front Step: Professional advice and quoting is needed to
repair the large crack on the front step.
6.B.3) Dehumidifier: J.Woon, C.Peters & B.Hickey will check the
dehumidifier during the next week, dumping the water as necessary. After
that, it will be unplugged for the winter months.
6.8.4) Gas Pipe: The gas companywill attend the site tomorrow to cut off
and seal this old pipe.
6.C. New Edison Building Committee: Chairman J.Woon reported that she has
submitted a letter of request for a donation from the William's family foundation.
Once the Dinner Dance is finished she will schedule a meeting for the New Building
Committee. An update on how much is sitting in our reserye fund is needed.
7. MATTERS OUT OF TIIE MINUTES:
a) IPM Update: Leeann Walsh, Bayham staff, has compiled a CD fulIof photos she
took at the IPM. If anyone has additional digital photos to conkibute, please send
them to her for inclusion on the CD. Copies are forthcoming to all Bayham
particþants. Leeann was very surprised and appreciative for the gift basket from
volunteers recognizing her contribution and leadership with the IPM.
Museums Bayham minutes of meeting held November 10, 2010.
File: C06
Page 54 of 183
Museums Bayham
November 10,2010
3
b) Update on HMCS Ojibwa: Engineers are working on the Load Bearing
Capacity study and a Community Impact Study. The sub is still in Dartmouth.
The Navyprefers to have Ojibwa barged the entire way. lnvestigations to assess
cost and availability of barges and docks in Dartmouth and Hamilton are
underway. Fundraising eflorts have already begun. Granite bricks can be
purchased for $125 each with the name of a veteran engraved on it. These bricks
will be formed into a decorative wall near the sub. "Ship's Crew" charter
memberships are being sold for $50 each and corporate sponsorships are being
pursued. Plans are underway to erect a sign- "Future Site of HMCS Ojibwa"- and
to outline the fooþrint of the sub with pavement paint or baseball lime at the site.
The chairman noted that the son of his submariner friend, Bob Arbour, is
currently working on the Ojibwa and was involved with the A Channel news tour.
c) EON Meeting: The chairman reported that 19 people attended the meeting in
Burgessville. Bayham will host the March 3,2011 EON Meeting. EON maps
have been delivered at each museum site and at the Municipal office.
8. NEW BUSINESS:
A) Elgín Historìcøl & Genealogícøl Socíety Chrìstmas Dìnner: Committee
members have been invited to attend a dinner on'Wed. Dec.8 at St.John's
Anglican Church on Flora Street in St.Thomas. Six members from Museums
Bayham will attend. Our regular committee meeting will be cancelled for Dec.
B) New Commìttee Member: It was moved by R.Maddox and seconded by
R.Bradfield that we accept Lynn Acre as a regular member of Museums
Ba]¡ham. rather than Council Rep. for 2011. Motion Carried.
C) Tíllsonburg Home & Rec Show 2011.' It was moved by L.Acre and seconded
by C.Peters that we participate in the Tillsonburg Home & Rec Show on
March 25-27. 201 1. Motion Carried.
D) Chairman's Míleage C/øim.' It was moved by M.Schafer and seconded by
9. NEXT MEETING: 'Wednesday January l2,20Il at 7:00 pm Municipal office.
10. ADJOURNMENT: Moved by R.Bradfield that the meeting be adjourned at 8:35
Dm.
Chairman Secretary
Museums Bayham minutes of meeting held November 10, 2010.
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Page 55 of 183
Page 56 of 183
5
Loo
LAKE ERIE
'oUR(EPROTECT:ON
RETION
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, October 7, 2010
The following are the minutes of the Lake Erie Region Source Protection Committee meeting
held on Thursday, October 7, 2010 at the Long Point Region Conservation Authority
Administration Centre, 4 Elm Street, Tillsonburg, ON.
Members Present:C. Ashbaugh, Chair; H. Comwell, M. Goldberg, *J. Hanison,
K. Hunsberger, *J. Laird, D. Munay, J. Oliver, D. Parker, R. Seibel,
B. Ungar, *D. Woolcott, *M.Wales, nV. WrighGOascaden
Members Regrets: M. Ceschi-Smith, P. General, R. Haggart, A. Henry, R. Krueger, B.
LaForme, l. Macdonald, C. Martin, L. Perrin, T. Schmidt, P. Wilson
Proxy Representatives: M. Ceschi-Smith (K. Hagan), *R. Haggart (A. Davidson); A. Henry
(D. Murray), R. Krueger (K. Hunsberger), L Macdonald (8. Ungar),
L. Penin (D. Munay), T. Schmidt (E. Hodgins)
Liaisons: K. Turner, Provincial Liaison; C. Evanitski, Long Point Region
Conservation Authority; D. Young, Public Health Liaison
Region Management A. Dale, GRCA;T. Marks, KCCA; K. Smale, CCCA;Gommittee: E. Vanhooren, KCCA
Staff:M. Bingham, City of Hamilton; S. Brocklebank, GRCA; S. Cooke,
GRCA; J. Etienne, GRCA; C. Jacques, LPRCA; M. Keller, GRCA;
L. Minshall, GRCA; J. Robertson, LPRCA; T. Ryan, GRCA; T.
Seguin, GRCA; L. Stafford, City of St. Thomas; E. Stahl, GRCA; H.
Waite, County of Oxford;4. Wong, GRCA; G. Zwiers, GRCA
1. Gall to Order
C. Ashbaugh called the meeting to order at 1:00 p.m.
2. Roll Call and Certification of Quorum - 17 Members Cons{itute a Quorum
Qß of members)
The Recording Secretary called the roll and certified quorum.
3. Ghairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
ACT FOR CLEAN WATER
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
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October 7,20'10 Page 2
. Five public consultation meetings were held on September 8, 9 and 13-15 for the Draft
Grand River Source Protection Area Assessment Report. C. Ashbaugh thanked
members and staff who attended and extended a special thanks to Dave Schultz who
presented at most vulnerability and all public consultation meetings.
. The Water Forum on September 17 at the Grand River Conservation Authority was well
attended; Ministers Wilkinson and Munay were in attendance and spoke at the forum.
. The Chairs' meeting was held September 20-21in Toronto.
. Regular teleconferences for Chairs and Project Managers have been coordinated and
hosted by Conservation Ontario.
. There is an upcoming training session for Source Protection Committees on November 2
in Brantford.
4. Review of Agenda
The agenda was reviewed, and it was noted that an update of Report SPC-10-10-06 Grand
River Source Protection Area Draft Assessment Report - Public Comments and late starter
Report SPC-10-10-07, Source Protection Committee Member Appointments were
distributed.
R. Seibel asked that before report 10. b) there be discussion regarding why stewardship
applications are being brought to the Source Protection Committee. C. Ashbaugh suggested
this discussion could be included with the first report and no amendment to the agenda was
necessary.
Moved by: J. Oliver
Seconded by: W. Wright-Cascaden carríed unanimously
THAT the agenda for the Lake Erie Region Source Protection Commíttee
Meeting of October 7, 2010 be approved as distributed.
5. Declarations of Pecuniary lnterest
There were no declarations of pecuniary interest made in relation to the matters to be dealt
with.
6. Minutes of Previous Meeting - September 2,2010
B. Ungar clarified that, during the aggregate discussion on page 6, J. Laird was not included
in the summarized listing of delegates, and should not be identified as such in the minutes.
H. Cornwell stated that under the correspondence section, he thought he was moving to
approve the subcommittee's composition, not to receive the correspondence as information.
T. Seguin clarified that at the time of the motion she requested clarification from the Chair,
and the Chair confirmed that the motion was to receive the conespondence as information.
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
Page 58 of 183
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October 7,2010 Page 3
J. Hanison identified that in the second paragraph on page 5 he felt the intent of his
statement was lost in the minutes due to staff interpretation. He noted that he intended his
comments to be more criticalthan the minutes indicate.
Moved by: B. Ungar
Seconded by: D. Murray carried unanimously
THAT the amended minutes of the previous meeting of September 2, 2010
be approved.
7. Hearing of Delegations
None
8. Presentations
a) Source Protection Planning Regulation - Martin Keller, GRCA
M. Keller advised that the Ministry of the Environment will be holding a Source Protection
Planning workshop for Source Protection Committee members. There will be six regional
one-day MOE training sessions across Ontario. The purpose of the training is to provide
an understanding of portions of the regulation that are related to source protection plan
development, when source protection plans can use various regulatory tools for
addressing drinking water threats, and explore the policy development process to
reinforce understanding of the regulatory tools and gain experience in writing policies.
There will be a session held in Brantford for the Lake Erie Region, Niagara Peninsula
Region and the Halton-Hamilton Region on November 2. Although the main audience is
Source Protection Committee members, municipal staff may attend if spaces are
available. Additional training sessions may be available at a later date. Please advise
T. Seguin if you plan to attend.
M. Keller provided an overview of the purpose of the source protection plan regulation,
the source protection plan development timelines, objectives and content, and the range
of policy tools for the source protection plans.
The assessment reports will be incorporated into the plans; in 2012 assessment reports
will no longer be stand-alone documents, but a component of the source protection plans.
J. Hanison stated that he had understood that we could not deal with transportation
corridors in the assessment report, but asked ¡f MOE is now telling us we have an option
in the policy to deal with transportation corridors. M. Keller responded affirmatively and
noted that policíes such as spills response can be included.
* M. Wales joined the meeting at 1:35 pm.
M. Wales asked for an example of what is meant by a condition. M. Keller responded that
conditions are a result of a past activity, and are usually a contaminated site, whether it
be groundwater, soil, sediment or surface water. There are criteria that must be met, and
then the specific contaminated site can be identified as a condition. Depending on the
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
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October 7,2010 Page 4
vulnerability score and whether there is evidence of offsite contamination the condition
may be considered a significant drinking water threat.
J. Oliver asked whether regulations under the Conservation Authority Act are considered
as a prescribed instrument or a land use planning tool. L. Minshall responded that the
regulations under the Conservation Authority Act are not prescribed instruments because
when used under the Conservation Authority Act, permits cannot legally be amended
because they are for one-time application, not ongoing use. J. Oliver noted that
conditions can be attached to a permit under the Conservation Authority Act for areas of
concern such as recharge areas. He noted his disappointment if the Conservation
Authority Regulations are not an item in the toolbox. He knows that it is a useful and
powerful tool in terms of protecting water, and would like to see it kept open for our
consideration. M. Keller noted that the Ministry of the Environment has made a legal
decision to not include the Conservation Authority Act as a prescribed instrument. J.
Oliver stated that it seems there is applicability for Section 28 Regulations under the
Conservation Authority Act. Even if it is not included as a prescribed instrument, it can
surely be used as a land use planning tool. M. Keller and K. Tumer will further
investigate.
R. Seibel identified that he has seen a lot of Conservation Authority regulations taken and
enshrined in official plans and zoning bylaws, and wondered if that is how these tools
could be used. M. Keller responded that this may be a solution.
W. Wright-Cascaden asked J. Oliver if there is a specific area to which he would like the
permits to be applied. J. Oliver responded that in the Long Point Region it is useful in
wetland areas. He noted that previously, some changes to wetland would be within
zoning bylaws and controls, although Norfolk County is currently amending its zoning, the
Conservation Authority regulation was often a more easily applied and less expensive
toolthan zoning. He noted that the Conservation Authority regulation can be a useful and
powerful regulation on its own.
M. Keller reviewed the categories for approaches and tools, noting mandatory and
optional plan policies.
J. Laird asked if it is envisaged that the project team will be a subset of the conservation
authority and municipal staff currently involved in the municipal water services and
planning directors working group. M. Keller responded affirmatively and noted that a
smaller group will facilitate more focused and effìcient use of the resources under such
tight timelines. The larger municipal water services and planning directors group will be
consulted and asked for their input throughout the process.
* Alex Davidson joined the meeting at 2:00 pm.
M. Keller noted that Wendy Wright-Cascaden will chair the project team, and reviewed
the proposed membership of the project team, noting that he is still waiting for
confirmation from some municipalities.
D. Munay noted that the proposed membership has no representation for the north end of
the watershed, and suggested that someone from the northern part of the watershed
should be considered for the project team. M. Keller pointed out that some municipalities,
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meeting held October 7, 2010.
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such as those at the north end of the watershed, are represented by Conservation
Authority staff, because those municipalities have asked the Conservation Authority to
take the lead on policy development. Once specific discussion papers have been
developed, there are resources for municipalities to hire a consultant to assess the
proposed approaches and how it would be applied. lt is important to be conscious of the
size of the group to ensure the process is efficient. D. Murray noted that although the
northern municipalities are represented by the Conservation Authority staff, the optics of
the representation remains a concern. L. Minshall advised that although she understands
the optics, when this process began, this region took the approach that municipalities had
the first right of refusal. She noted that the group on the project team chose to take the
lead in policy development. She further noted that she visited every municipal council in
June and described the process and what was discussed in the Terms of Reference, and
she advised them that discussion papers would be developed with a framework of
choices. She also identified that all municipalities in the Lake Erie Region are invited to
attend the municipal water services and planning directors' group meetings, which the
project team feeds into. The project team represents the group of municipalities who have
the lead and could be off developing the ideas by themselves. From an optics
perspective, it would be valuable to have someone there, but the municipalities have
already responded and said they want the GRCA to take the lead. D. Murray agreed that
the presentations were provided to the municipal councils, and also agreed that most of
the municipalities deferred the decisions to the GRCA. He also noted that the GRCA has
done a good job representing these municipalities, but he suggested that because the
resources are more limited for the smaller municipalities, it may be worthwhile to raise the
question again regarding their involvement in policy development.
E. Hodgins emphasized that when discussing the structure of the working group, there
was a recognition of time constraints. He suggested that a membership group of 10-1'2
would make it almost impossible to get the work done. The group who will be compiling
the discussion papers has experience; and some of the team members have already
done some degree of implementation. He stated that he is not sure what other experience
would be gained by having all ends of the watershed participating in the group. He further
emphasized that the discussion papers are not going to contain recommendations on
policy; they will simply present and assess the cost and effectiveness of various options.
The water services and planning directors' group will also be consulted to ensure that all
considerations are being taken into account.
M. Wales asked what position Elgin County is in. L. Minshall responded that the Kettle
Creek Conservation Authority has the lead for Elgin County.
W. WrightCascaden noted that in listening to the discussion, what she is hearing is that it
will be important to provide clear communication with municipalities who do not have the
lead for policy development regarding their role and the various ways they can
participate, and ensure they are comfortable with their role.
Moved by: J. Laírd
Seconded by: B. Ungar carríed unanimously
THAT the presentation regarding the Source Protection Planning
Regulation be received as information.
Res. Â/o. 66-10
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
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J. Laird asked that a copy of the presentation be distributed to members.
9. Correspondence
a) Copies for Members
i) Correspondence to Source Protection Committees from the Ministry of the
Environment Re: Existing MunicipalAuthorities and Land Use Planning.
Res. No. 67-10 Moved by: J. Harrison
Seconded by: D. Parker carried unanimously
THAT the correspondence be received as information.
b) Not Copied
None
10. Reports
a) SPG-10-10-01 January - June 2011 Meeting Schedule
M. Keller noted that although not part of this report, Report 10-10-07 suggests that the
December meeting be cancelled.
Res. No. 68-10 Moved by: M. Goldberg
Seconded by: M. Wales carried unanimously
THAT the Lake Erie Region Source Protection Committee adopt the
following meeting schedule from January to June, 2011:
Meeting Date Time Location
January 13,2011 1:00 p.m. GRCA Administration Centre, Cambridge
February 3,2011 1:00 p.m. GRCA Administration Centre, Cambridge
March 3,2011 1:00 p.m. GRCA Administration Centre, Cambridge
April7,2011 1:00p.m. GRCAAdministration Centre, Cambridge
May 5,2011 1:00 p.m. GRCA Administration Centre, Cambridge
June 2,2011 1:00 p.m. GRCA Administration Centre, Cambridge
b) SPC-10-10-02 City of Hamilton - Ontario Drinking Water Stewardship Program
Funding Application
ln response to R. Seibel's request, M. Keller provided an overview regarding the three
funding applications on the agenda, and noted that the Ontario Drinking Water
Stewardship Program is being released for 2010-2011. For this program, there are three
components, the Early Response program which will be delivered through the Grand
River Conservation Authority, as well as Special Projects, for which municipalities can
apply to the Ministry of the Environment directly for Early Response type projects in
excess of $100,000 and for municipal land securement projects within 100 m of a well or
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within an IPZ-1. For both Special Projects components of the Ontario Drinking Water
Stewardship Program, the committee's support and prioritization of the projects is
required for the application to be complete. Although the September 30, 2010 deadline
for these applications has passed, the municipalities for the following three reports
received agreement from the Ministry of the Environment that if the committee supports
these projects, a resolution could be sent to the Ministry after this meeting, which would
meet the requirement of the application.
M. Wales stated that he would like to see the cost of the projects, noting that the City of
Guelph was the only one with a dollar value. M. Keller replied that the dollar values for
land securement were not included in the report because it could influence the
negotiations between the municipality and the landowners.
D. Parker identified that there are three applications to review, four if Guelph's
applications are considered separately. D. Paker asked how binding the committee's
decision is. M. Keller responded that the committee's support is a requirement of the
application; the applicants will not be eligible if they don't receive the support of the
committee.
R. Seibel requested clarification regarding what the expectation is regarding prioritization
of the applications. He asked if there is a staff recommendation regarding the
prioritization. M. Keller clarified that prioritization is ín regard to the prioritization of any of
the projects that may be submitted to the Ministry of the Environment. The Ministry has
advised they have received applications asking for funding of over $17 million, with only
$4.5 million in funding available province wide. There is a large oversubscription to this
program. The MOE has had discussion and may come back and ask source protection
committees that have supported applications to prioritize and rank the applications but
that has not happened yet.
T. Ryan noted that in the report for Early Response in September, the committee
endorsed the principle that the Source Protection Committee endorses Special Project
funding, which included municipal land securement and addressing significant threats.
She further noted that tne $4.5 million of funding available is not just for special projects,
it is for early response as well, and the Lake Erie Region requested over $2 million of that
funding in their early response application. She added that the $2 million of funding
requested will only address 185 of the over eight thousand threats identified for the Lake
Erie Source Protection Region.
J. Oliver asked if the $2 million requested included these municipal requests. T. Ryan
advised that the municipal applications are over and above the $2 million for early
response. She noted that they are separate projects, and supporting the municipal
projects in no way jeopardizes the watershed wide early response delivery.
J. Harrison had understood that the principles approved at the last meeting were to be
principles used by staff to choose amongst the overall private program, but those
principles are not for special projects for municipalities. T. Ryan suggested that she
would argue that they are, because the committee is meant to have some recognition of
special projects; the Ministry of the Environment has asked that the special projects
come to the committee. J. Harrison identified that there is no information from staff
regarding whether those projects fit within the principle approved. L. Minshall noted that
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she understood that the priorities regarding what the committee would support for
funding was established at the last meeting, and these projects all fall within the
committee's priorities. The staff recommendation is that they all be put forward because
they fall within the committee's principles. M. Keller noted that his signature approving
the reports prepared by the municipalities was intended to demonstrate to the committee
that staff was supportive of the recommendation.
W. Wright-Cascaden clarified that what she understands is that these three projects meet
the committee's principles, and if the ministry requires more help later, the Source
Protection Committee can provide more clarification on priorities.
B. Ungar noted that if they are going to support the requests, he would like to know what
the cost is. M. Keller reiterated that the municipalities were concemed that it may affect
negotiations with the landowners should they be in a position to purchase the land.
B. Ungar indicated he would like the committee to consider going in camera or into
closed session to discuss the dollar figures and asked for clarification regarding whether
the committee would go in camera or into a closed committee session.
A. Davidson advised that he researched the process and authored the County of Brant
report. He advised that applicants had to demonstrate that the Assessment Report
identified the need, the risk and the vulnerability. Within the application there are points
assigned and certain criteria have to be met for the first round. As noted, there is an
excess of applications in relation to the funds available. Applicants can only proceed from
the fìrst to the second round of funding if they meet the criteria. From the numbers he has
heard, it will be necessary to meet the criteria in the first round, because there won't be
any excess funds. One of the scoring points is a demonstration of support from the
Source Protection Committee. The Source Protection Committee is not approving the
spending of funds; they are supporting the application in principle. The applications are
submitted to the Ministry of the Environment for scoring. B. Ungar responded that his
point is that he is willing to support the projects, but he wants to know how much the
application is for. R. Seibel wondered if the threats can be adequately managed at lesser
cost and noted that they have no numbers on which to base this consideration.
C. Ashbaugh suggested that the committee review all of the reports first and go in
camera if necessary after to reveal the dollar value of the land securements. He pointed
out that the Lake Erie Region Source Protection Committee has not had an in camera
session to date, but it is important to go in camera should the members wish to know the
dollar figures so that this information does not have a bearing on the municipal
negotiations. He emphasized that the intention is not for secrecy.
J. Oliver asked if these are the only three applications for special projects from
municipalities in the Lake Erie Region. M. Keller replied affìrmatively.
M. Keller provided an overview of Report SPC-10-10-02.
M. Wales asked if the barn/silo on the mapping is in production. M. Bingham from the
Gity of Hamilton replied that there are cunently no agricultural practices for the barn/silo
identified.
M. Goldberg asked if the house has a septic system. M. Bingham replied affirmatively.
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D. Parker asked how the sale of the land will affect the farmer's nutrient management
plan. He also asked why the line does not go right to the road. M. Bingham identified that
the timelines for the applications were quite short, and the dimensions were provided to
the GIS staff which resulted in the line on the map. When negotiating with the landowner,
it is their intent to negotiate land acquisition right to the road. Regarding the nutrient
management plan, he noted that there is no agricultural source material generated on the
property, although agricultural source material or non-agricultural source material is
applied on the land; the landowner leases the property.
R. Seibel requested confirmation that if this land is purchased it is based on an
agreement with landowner, not expropriation. M. Bingham replied affirmatively.
J. Harrison noted that during his time on municipal council he felt municipalities had a
responsibility to do the right thing with their own tax dollars. He asked why all provincial
landowners should pay taxes for the municipalities to pay for what they should be doing
out of their own resouræs.
H. Cornwell asked why the size of the property does not extend to also capture the barn
and septic. He noted that one municipality is asking to take down a house and take out
the septic, while this municipality is going to leave parts of the threats there. M. Bingham
noted that the drainage around the well is the municipality's most significant concern.
M. Goldberg asked if the septic is a concern. M. Bingham responded that staff assessed
what is most critical to the wellfield. The most significant threat to this wellfield is the
application of agricultural and non-agricultural source material in an area of poor
drainage. As such, the best approach would be land acquisition. The property around the
well requires proper grading. He noted that the best approach for the septic may be an
upgrade. M. Goldberg asked if the septic is not recognized as a threat. T. Ryan
responded that a septic system within 100 m will be a significant threat, however, there
will be hundreds of instances where landowners have septic systems in the 100m, and
that threat will be managed. She advised that the ownership of the land around the
municipal well in Lynden has been one of the most highly suggested feedback at public
meetings in Hamilton, and Hamilton is reacting to the public's input. C. Ashbaugh noted
that this community has been on boilwater advisories in the past.
J. Hanison asked if the City of Hamilton is so concerned, and there have been problems
with this well, why they haven't fixed it earlier? Why should the provincial taxpayers fix it
now, when the city has chosen not to fix it themselves?
E. Hodgins asked M. Bingham about the hydrogeology around the Lynden well.
M. Bingham replied that the sediments consist of thin layer of fine sandy material which
is underlain by a thick layer of silt that extends almost all the way to the bedrock at about
50 m depth. M. Bingham indicated that the well is completed beneath the silt layer in a
mixed sand and gravel aquifer that overlies the bedrock, although the well extends a
short distance into the bedrock. While the silt layer acts as an aquitard, and is fairly
protective of the municipal well, the City is concerned about the potential impact of an
area of surficial ponding located immediately adjacent to the well. E. Hodgins noted that
if the soil type is silts and clays, he wouldn't expect impacts from local fertilizer and
septics to directly propagate into the municipal aquifer and suggested that the drinking
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water advisory issued for Lynden may not be related to local threats and there may be
other mitigating measures.
M. Wales asked what the municipality was thinking when they put the well there in the
first place. He advised that from the perspective of the Federation of Agriculture, the
municipality should be able to purchase the land if the property owner is not going to be
compensated. Because the barn is in the 100 m zone, there is nothing ensuring that the
barn continues to be inactive. He asked what could be done to ensure that the barn is not
used in the future. M. Bingham advised that the barn is on a separate property than the
property proposed for acquisition; staff did not have time to speak with the owner of the
barn prior to submission of the application.
J. Oliver noted that if these are the only three applications in the queue for the Lake Erie
Region, if the committee has supported these projects in principle, and if they may be
imposing limitations on these properties in the future, the best solution is to rent or buy
the land; that way the municipality gains control. Although he noted that he respects
J. Harrison's comments regarding municipalities doing the right thing, he supports the
application. This Source Protection Committee has been seen as leaders, and this has
been a high profile problem well, and he noted that this application should be supported
based on what they have heard. Other than ensuring the securement goes right to the
driveway, which the municipality has advised they intend to do, he does not see how else
to improve the proposal. C. Ashbaugh noted that although the process and background
regarding municipal land procurement may be faulty, the bottom line is that there are
unlikely to be many of these funding opportunities.
D. Murray supported J. Oliver's proposal to support the application. He advised that
historically, pre-Walkerton, municipalities were criticized for taking too much land for their
wells. Since Walkerton, the approach has changed.
* D. Woolcott left at 3:04.
H. Cornwell noted that if the soil is clay overburden, the property under discussion is
likely not where the problem is coming from. He is also concerned that the proposal does
not include the barn, house and septic.
D. Murray asked whether the municipalig has investigated if this acquisition will have a
positive impact on the well. M. Bingham replied that through the source protection
process, although it has not been identified as an issue, the application of agricultural
and non-agricultural source material has been identified as a significant threat, and
buying the property would eliminate that threat.
* Wendy Wright-Cascaden left the meeting at 3:08.
Moved by:
Seconded by:
Voting was deferred pendíng
c I o sed session drscussions.
THAT the Lake Erie Region Source Protection Commiftee support the
funding application under the Ontario Drinking Water Stewardship
Program (ODWSP) from the City of Hamilton for the municipal land
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
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securement of land within the 100 m Wellhead Protection Areas adjacent
to the Lynden Municipal Supply Well and prioritize this project for funding.
c) SPC-10-10-03 Gity of Guelph - Ontario Drinking Water Stewardship Program
Funding Application
D. Parker asked that this report be broken into two parts: A) land securement and B)
fuel storage tank removal and upgrade.
M. Keller provided an overview of the land securement portion of report SPC-10-10-03.
R. Seibel noted that there are different ownership parcels around the well, and asked if
there is any chance someone will apply for a permit on those lots. J. Laird responded
that the City of Guelph intends to apply land use policies moving forward regarding what
can be done on the adjacent land. The proposed land securement is to eliminate a
current signifi cant threat.
J. Oliver asked if the house is currently occupied. J. Laird responded that she does not
know, but the property is presently privately owned. J. Oliver asked if the age of the
septic system is known. J. Laird responded that the issue is not so much the age of the
septic system, as its presence in the 100 m zone.
B. Ungar asked what would stop someone from purchasing the adjacent property and
immediately putting in a septic system. J. Laird responded that the adjacent property is
in Guelph-Eramosa, the request for permit would be circulated to the City of Guelph and
the city would be active in the application.
H. Cornwell noted the inadequate size of the project land and asked why a major portion
of the 100 m zone is not being included with the proposed purchase. J. Laird noted that
the intent is to purchase the property where the septic system is and eliminate that
threat. Municipal staff did investigate maintaining and connecting the house to services,
however, that was far more expensive than purchasing the property.
M. Keller provided an overview of the fuel storage tank removal and upgrade portion of
Report SPC-10-10-03.
J. Oliver asked if the work has already been done. J. Laird replied that it has not been
done.
D. Parker noted that although he ís not opposed to decommissioning a tank, he
suggested that doing so is the cost of doing business.
T. Ryan noted that fuel was identified as a priority by the committee, so if the commíttee
agrees that removing old fuel storage tanks are the cost of doing business, then she
would suggest it be removed from their priorities. She noted the Ministry of the
Environment has put a cap on the amounts so they can see the larger applications. A
farmer asking forfunding for manure storage for a value over $100,000, for example,
would have had to go through the Ministry as well. She noted that there are a number of
projects that would be eligible for early response that would fall under the cost of doing
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
Page 67 of 183
Minutes of Meeting
Lake Erie Region Source Protection Committee
October 7,2010 Page 12
business, and that the committee may wish to reconsider their previously approved
priorities if these types of activities are considered the cost of doing business.
B. Ungar asked how many years these tanks have not been in use, noting that all
farmers had to remove tanks and received no funding to do so. J. Laird identified that
these tanks are still in use. This is being submitted as a special project request because
it fits the principles this committee set. She noted that 60% of the Guelph water supply
flows through this site. She further identified that this project fits the Ministry criteria. The
City of Guelph is trying to lead by example by decommissioning their own fuel tanks,
and the underground fuel storage tanks are included in the committee's priorities.
M. Goldberg asked why the City of Guelph did not apply to purchase the quarry. J. Laird
suggested that the Ministry of the Environment and the GRCA were engaged in
discussion regarding an application for the quarry site, but for a variety of reasons the
fuel storage tanks were considered a better choice.
R. Seibel noted that he is glad to see the underground storage tank is scheduled to be
removed. He suggested that the tank would have received a maintenance upgrade
during its lifetime, and noted that he would rank this project last if prioritizing.
J. Laird stated that she needed to leave for an appointment; however, she provided the
value of the land purchase to M. Keller for the closed session should the question arise.
J. Laird further referred to the correction in the minutes where her name was removed
from attending the aggregate meeting with the Ministry of the Environment and stated
that, although the minutes have been corrected, should there be any further discussion
on the subject she would like to be included in the meeting, as it pertains to the City of
Guelph water supply. J. Laird assigned M. Goldberg as her proxy prior to leaving.
* Janet laird left the meeting at3:25.
Moved by:
Seconded by:
Voting was deferred pending
c I o sed session drccussíons.
THAT the Lake Erie Region Source Protection Committee support the
funding application under the Ontario Drinking Water Stewardship
Program (ODWSP) from the City of Guelph for the Guelph Waterworks
Fuel Tank Replacement Project and prioritize this project for funding.
THAT the Lake Erie Region Source Protection Commiftee support the
funding application under the ODWSP from the City of Guelph for the
municipal land securement of the private property adjacent to the Calico
Municipal Well and prioritize this project for funding.
d) SPC-10-10-04 Brant Gounty - Ontario Drinking Water Stewardship Program
Funding Application
M. Keller provided an overview of report SPC-10-10-04.
M. Wales asked if Parcel 3 of the Bethel Road well is taxpayer owned. A. Davidson
responded that Parcel 3 is owned by the Ministry of Transportation. M. Wales pointed
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
Page 68 of 183
Minutes of Meeting
Lake Erie Region Source Protection Committee
October 7,2010
Res. /Vo. 69-10 Moved by: M. Goldberg
Seconded by: M. Wales
Page 13
out that one arm of the government would be using public money to buy property from
another govemment organization.
M. Wales asked who owns the property on the opposite side of the road from the Telfer
well. A. Davidson identified that the County of Brant owns it and is putting it back to
natural forest. M. Wales asked what the natural drainage flow would be.
A. Davidson identified that the Grand River is just off the map, so typically surface water
flows left to right.
D. Parker asked if the clump of trees for the Telfer well is an old farmstead. A. Davidson
advised that the lands were purchased some time ago; he believes it was a fairly old
established farm.
M. Wales suggested the county do some research to ensure there are no abandoned
wells on the site if it is an old farmstead. A. Davidson advised that County staff are
confident there are no abandoned wells. Research was done on this site by
hydrogeologists from the Paris Public Utilities Commission, who were assessing
whether the river influences those wells.
M. Goldberg moved that the Source Protection Committee accept and recommend for
funding all applications without further discussion. He noted that we have only three
proposals for all of the Lake Erie Region. Two of the proposals were put forward by
people sitting at the table who are from well run municipalities, he is afraid we may be
micromanaging. J. Oliver agreed with the exception of the Ministry of Transportation
property. He noted there is an opportunity to use a prescribed instrument in that
situation.
E. Hodgins identified that there are two choices. He identified that he agrees with
M. Goldberg's motion to move forward with the approval; all have recognized that this
may or may not be the most appropriate solution, but there has not been enough time to
evaluate the different options. The guidance from the Ministry has always been to
purchase the land in the 100 m area. This is an ownership issue. From his municipality's
perspective, he would like to own the 100 m area for all of their wells, but they cannot
afford to. lt is not possible to know all of the details, because there has not been enough
time.
amended
THAT the Lake Erie Source Protection Committee recommends the
prioritization of the ODWSP applications for the County of Brant, City of
Guelph and City of Hamilton and endorses fhese proposals without furiher
dl'scussion.
M. Wales identified for prioritization that he feels the securement of the Ministry of
Transportation lands and the fuel tank replacement both rank low. He noted for the
public record that the Source Protection Committee has asked a lot of questions. He
stated that he supports M. Goldberg's motion, recognizing not all projects are going to
be funded.
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
Page 69 of 183
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
October 7,2010 Page 14
B. Ungar stated that his intent is not to micromanage, it is so the committee knows the
dollar figure that is associated with the projects. He would like to know what the potential
cost is.
J. Oliver moved that the motion on the floor be amended to remove Parcel 3 of the
Bethelwellfield from the County of Brant request for endorsement.
Res. lVo. 70-10 Moved by: J. Oliver
Seconded by: M. Wales 75 in favour,3 opposed
THAT Parcel 3 of the Bethel Road lands in the County of Brant Ontario Drinking
Water Stewardship application be removed from the requestfor endorsement.
H. Cornwell noted that he has trouble with the Lynden proposal, because it doesn't
seem to address the real threats on the property. M. Keller advised that the Ministry of
the Environment only put out the application one month ago, so there was not a lot of
time for the City of Hamilton to put their applications together.
J Harrison called a point of order, noting that there was a motion on floor which was
seconded, and an amendment that has been put forward and seconded, and called the
vote on the amendment.
Res. /Vo. 71-10 Moved by: M. Goldberg
Seconded by: M. Wales 77 in favour, T opposed
THAT without fuñher drscussion and without fuñher prioritization, the Lake
Erie Source Protection Committee recommend the prioritization of the
ODWSP applications for the County of Brant, City of Guelph and City of
Hamilton and endorse fhese proposals with the exception of Parcel 3 of the
Bethel Road lands in the County of Brant application.
E. Hodgins proposed that staff evaluate how these applications are coming forward to
the committee. M. Keller commented that the guidance received has not been very clear
regarding what support for prioritization means and identified that staff are also
struggling wÍth how the process is working. M. Goldberg pointed out that giving
municipalities a month to process applications and bring to the committee is unfair. He
asked that K. Turner take that feedback back to the Ministry of the Environment. The
committee was unable to reach consensus because of insuffìcient information from the
municipalities due to the time constraints.
D. Murray asked that once these applications are processed, that a report be brought
back to the committee regarding the outcome.
e) SPC-10-10-05 Long Point Region Source Protection Area Proposed Assessment
Report
M. Keller provided an overview of SPC 10-10-05.
* E. Hodgins left the meeting at 3:55.
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
Page 70 of 183
Minutes of Meeting
Lake Erie Region Source Protection Committee
October 7,2010 Page 15
There were no questions or comments regarding report SPC-10-10-05.
Res. Â/o. 72-10 Moved by: M. Wales
Seconded by: D. Parker 76 in favour, I opposed
THAT the Proposed Long Point Region Source Protection Area
Assessment Report be posted for the second consultation period starting
October I and ending on November 8, 2010;
AND THAT the Proposed Long Point Region Source Protection Area
Assessment Report be submifted to the Long Point Region Source
Protection Authority, as required under Secfion 16 of the Clean Water Act,
2006.
f) SPC-10-10-06 Grand River Source Protection Area Draft Assessment Report -
Public Comments
M. Keller provided an overview of Report SPC-10-10-06.
M. Goldberg asked for details regarding the letters from MTE suggesting that the
mapping was not accurate. M. Keller noted that although hydrogeology staff are not in
attendance to address the question, from what he understood, the mapping is in line
with the technical rules; the concern is a matter of local site conditions. This will be
investigated more closely and the comment will be addressed.
J. Oliver asked for elaboration regarding the Region of Waterloo letter objecting to E.coli
as an issue for Brantford, and asked why they are objecting. M. Keller responded that
Brantford has identified E.coli as an issue for their surface water plant because of spills
and bypasses upstream causing surges in E.coli. Once an issue is identified, there is an
obligation to delineate an issue contributing area, and that the issue contributing area
will likely extend up to into the Region of Waterloo. M. Keller further noted that there will
be discussion with Brantford to determine how this matter can be resolved at staff level
and to investigate solutions for the updated assessment report. lf this cannot be
resolved, the Region of Waterloo is recommending their objection be added as a
comment to the proposed assessment report stating that their comment has not been
resolved.
L. Minshall elaborated that E.coli and organic nitrogen are ubiquitous, and the issue
contributing area could be the entire Grand River watershed. She also noted that E.coli
is from the entire landscape. The Region of Waterloo is proposing that it is not
appropriate to set E.coli as an issue, and that the Clean Water Act may not be the
appropriate tool in this situation. The Clean Water Act may be too much for this situation
and the Grand River Water Management Plan may be a more appropriate tool to
address the E.coli issue. At this point in time, staff are having discussions with the City
of Brantford to discuss this matter, given the implications of declaring E.coli an issue
under the Clean Water Act, and whether it is what they really want to do. lf they do, then
the Region of Waterloo will submit their comment to the Ministry of the Environment
unless the Source Protection Committee intercedes. She identified, however, that staff
are still having discussions, and there is stilltime to resolve this.
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
Page 71 of 183
Minutes of Meeting
Lake Erie Region Source Protection Committee
October 7,2010 Page 16
R. Seibel pointed out the huge inconsistency between municipalities, and stated that
E.coli is inherent in surface water. M. Keller responded that, to be fair, the issue
identification process takes into consideration the vulnerability of the specific plant in
question.
M. Goldberg called the question.
M. Goldberg pointed out the two outstanding issues that have not been resolved
sufficiently or included in the Draft Grand River Source Protection Area Assessment
Report: the quarry concern and Tier 3 Water Budget studies.
Res. /Vo. 73-10 Moved by: J. Harrison
Seconded by: M. Wales carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make the recommended changes to the Grand River Source Protection
Area Assessmenf Report in response to comments received during the
consultation period on the Drafr Assessment Report.
g) SPC-10-10-07 Source Protection Gommittee Member Appointments
M. Keller provided an overview of report SPC-10-10-07. J. Oliver requested confìrmation
that the municipalities will be notified after October 25th. M. Keller replied affirmatively,
noting that GRCA will be initiating discussions with members where needed.
Res. /Vo. 74-10 Moved by: J. Harrison
Seconded by: M. Wales carried unanimously
THAT Report SPC-10-10-07 Source Protection Committee Member
Appointments be received for information.
11. Business Arising from Previous Meetings
J. Hanison asked if lan Smith has responded to the request for a meeting with a committee
delegation. M. Keller stated that lan Smith did respond, but his response was not favorable.
He would not agree to meet with a delegation, and his justification was that he does not want
to set the precedent of agreeing to meet regarding specific committee concerns across the
province. M. Goldberg stated that the local issue of quarrying as it affects source protection
is a sentinel issue, and he does not understand why he would refuse to meet on that issue.
K. Turner explained that lan Smith feels he has heard the committee's concerns through
their leüer and has responded to their concerns to the extent he is able in his response letter.
The source protection program is not going to change in the near future. There are policy
options for transport pathways, several activities related to quarrying that could be significant
threats which could be considered a local threat application, but he feels he has addressed
their concerns to the extent possible. Ministry staff are hoping to continue moving forward
with Conservation Authority staff, and will discuss activities associated with quarrying that
can be taken into consideration. M. Keller noted that, at a staff level, GRCA will look at what
they can currently do under the confines of the Clean Water Act. At the moment the Clean
Water Act cannot be changed and there are limits of what can be done. A report will be
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
Page 72 of 183
Minutes of Meeting
Lake Erie Region Source Protection Commlttee
October 7,2010 Page 17
brought forward in the near future, and there will be discussion with ministry staff regarding
what local threats can be included in the updated assessment report.
R. Seibel provided the context that the committee thought the inclusion of quarrying was an
oversight at the time of the motion for the letter to lan Smith. He suggested that since, this
has taken on a life of its own. This was initially just to make sure the Ministry of the
Environment had considered this point.
C. Ashbaugh reminded members that they could request the figures for the land securement
from staff if they wished. B. Ungar advised he would request that information. J. Hanison felt
one committee member should not be able to acquire this information if the committee as a
whole has decided to move forward without it. B. Ungar moved to go into closed session.
* J. Hanison left the meeting at 4:25.
With only 16 members and proxies remaining, the meeting lost quorum.
B. Ungar stated that he would like the cost of the land acquisition put on the agenda for the
next meeting.
'12. Other Business
a) Question and Answer Period
Not applicable - quorum lost.
13. Glosed Meeting
Not applicable - quorum lost.
14. Nexl Meeting - Thursday, November 4,2010,1:00 pm
GRCA Administration Centre, 400 Glyde Road, Gambridge, ON
15. Adjourn
The Lake Erie Region Source Protection Committee meeting of October 7, 2010 adjourned
due to loss of quorum at 4:25 p.m.
Chair Recording Secretary
Lake Erie Region Source Protection Committee minutes of
meeting held October 7, 2010.
Page 73 of 183
Page 74 of 183
FROM/DE: ELGIN COUNTY OPP
DATE: 15 NOV 10
STUNT DRIVING CHARGE
(ELGIN COUNTY) - On the 13th of November,2010 at approximately 2:55pm
Elgin OPP officers were patrolling in an unmarked police cruiser westbound on
Nova Scotia line in the Municipality of Bayham. At that time a red GMC pick-up
passed the patrolling officers at an extremely high rate of speed also heading
westbound on Nova Scotia line. Police paced the vehicle which was traveling at a
speed over S0km/hr over the posted 80km/hr speed limit. As a result of the
investigation police have charged George SHELLY, age 65, of Port Burwellwith;
1. Stunt driving contrary to section 172(1) of the Highway Traffic Act.
Shelly's vehicle has been impound.ed for 7 days and he is scheduled to appear in
St.Thomas Traffic Court on the 17'n of Dt cember, 2010.
-30-
Contact: Constable Troy Garlson
Elgin County OPP Media Relations/Gommunity Services
Phone: 519-631-2920 Ext. 5450
Pager: 1-888-808-7195
Correspondence dated November 15, 2010 from Elgin County
OPP regarding "Stunt Driving Charge".
Page 75 of 183
Page 76 of 183
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAF'F'REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT : Baldwin/Gauthier Consent E53/1 0
DATE: November 12,2010
FILE: Dl0.10 Baldwin/Gauthier
NUMBER: D2010-35
Purpose
To consider a consent application for creation of a new lot in the Hamlet of Eden.
Background
A consent application was received from the Elgin County Land Division Committee submitted
by Donna & V/illiam Baldwin, Donald Baldwin, Cheryl Gauthier and Warren Baldwin proposing
to sever a parcel 0.140 ha (0.34 acre) and retain approximately 9.0l-hectare (22.3 acre) parcel.
The subject lands are described as Concession 8 Part Lot24, south side Eden Line in the Hamlet
of Eden. The subject land is designated "Hamlets" and "Agriculture" in the Official Plan and
zoned Hamlet Residential (HR) and Agriculture (Al) in theZoningByJaw No.2456-2003.
Staff & Planner Comments
The proposed lot complies with the Hamlet Residentialzone regulations for lot size, frontage and
depth. The proposed lot is compatible with the surrounding residential land uses fronting on to
Eden Line. Connection to the municipal sanitary sewer is required and the lot is already serviced
with a sewer stub installed in 2001. As per the municþality's policy, water testing for quantity
and quality is required as a condition of consent. To ensure proper surface water drainage, a
grading plan is recommended. It's unlikely that the new lot will create a trafñc hazard, however,
a road access permit will be required to permit access to Eden Line.
The proposal is in keeping with the intent of the Ofñcial Plan policies for the creation of a lot in a
hamlet and complies with theZoningBy-law Hamlet Residential zone regulations. Staff and the
planner can support the consent with the recoÍlmended conditions.
Attachments
1. Consent Application E53/10
2. IBI Group Memorandum (not available at time of printing)
Strategic Plan Goal(s)
Goal# 6 Provide and encourage attraclive lifestyle choices.
RECOMMENDATION
"TIIAT Staff Report D2010-35 regarding the Baldwin/Gauthier consent be received;
Staff Report D2010-35 regarding "Baldwin/Gauthier Consent
E53/10".
Page 77 of 183
Staff Report D20 I 0-3 5 Baldwin/Gauthier page2
AND THAT Council reconmend to the Elgin County Land Division Committee that
consent application 853/10, submitted by Baldwin/Gauthier, be granted subject to the
following conditions:
1. submission of a grading plan for municipal approval
2. $500 cash-in-lieu parkland dedication fee payable to the municipality
3. purchase of a municipal address sign
4. Road Access permit
5. water quantity testing report meeting the Provincial standards
6. water quality testing report for nitrates and bacteria content meeting the
Provincial standards
7. copy of the final survey provided to the municipality
Reviewed b¡
Underhill
Coordinator/D eputy Clerk
Staff Report D2010-35 regarding "Baldwin/Gauthier Consent
E53/10".
Page 78 of 183
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Telephone Number
Name of owner's solicitor or authorízed agent
Address
Telephone Number
Please speciñ7 to whom all communications should be sent:
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Owners() Soticitor(,l1 Agent ( )
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APPLICATION FOR CONSENT ı8lLt
lease
correction of title
lM4lt3
3, (a) Type and purpose of.proposed transacüon; (check appropriate space)
Transfer: ,'
-creation
of a new lot Other: charge
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased orcharged:
(c) lf a lot addition, identÌfy the lands to which the parcel wilt be added:
4, (a) Location of land:_
t;;;';- -ßot
h r^ concession No.
Lot(s) No. 1nU. Registered ptan No, _
Nameofstreer'rOlN. Át¡tt€ ..streetNo.
(b) Are there any easements orrest¡icfve covenants affectlng the subject land?
Yes ( ) tlo (þ) lf Yes, descriþe the easement or covenant and its effect:
5. Description of land íntended to be severed: (Accurate Measurements in Metric)
Frontage
Existing Use
Number and use ofbuildings and strustures (both existing and proposed) on the land to beseveredl
Description of land intended to be retained: (Accurate Measurements in Metrlc)
Frontase :,3é.61 o _ .Deptn 4F/- ? xu" . ?-ot /4 . -Existing Use Ur nf lþrtà/ht ro/ pmoosed use lJ aza^! Ar,-ì.uJ y'o.J
Staff Report D2010-35 regarding "Baldwin/Gauthier Consent
E53/10".
Page 80 of 183
Nov, 3, 2010 l2:28Pùl l{o. 51 19 P, 3/45
-2-
ì7. Number of new lots proposed (not Ínctuding retained lots) I
8. Type of access for proposed and reta¡ned lot (check appropriate space)
TYPE,
Provincial Hìghway
Municipal road, maintained all year
Municipal road, seasonalfy maintalned
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(x)
()
()
()
()
RETAINED LOT
()
(y)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specifo)
9. What type of water supply is proposed: (check appropriate space)
'10. What type of sewage dísposal is proposed: (check appropriate space)
]YPE PRQP9SED LOT
x)
()
()
()
When will water supply and sewage disposal services be available?
.- . t ;¡h,. PrìV*L¿- + vv..ni.'rl""l ï¿rt¿¿r p** lol
What is the Exísting ofticial Plan designation(s), if any, of the subject land?
LJo^ tn {
1 3, What is the Zoning, if any, of the su$ect land?
of a Plan of Subdivision
Unt<nown ( )
lf Yes, and known, provide the application file number and the decision made on the application
lf this application is a re-submíssion of a previous consent application, describe how it has been
changed from the original application
r,ltn
16. (a) Has the owner previously severed any land from this holding?
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake or otherwater body
Other mêâns (speciû)
Publicly owned and operated sanitary sewage
system
Prìvately owned and operated individual septic
tank
Privately owned and operated communal septic
system
Privy
Other means (specify)
PROPOSËD LOT
()
(y)
()
()
RETAINED LOT
()
(xl
()
()
RETAINED LOT
(lq
()
()
()
11
12
15.
yes tNl No()
Staff Report D2010-35 regarding "Baldwin/Gauthier Consent
E53/10".
Page 81 of 183
. t'lov.3, 2010 12:28Plrl No,5ll9 P.4/45
-3
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name t ¡nLrro.r¡n
Relationship (if any) to owner t/o¡t€
Use of parcel
Date parcel created t 'r Lno. ¡ n
17. ls the owner, solicitor, oÍ agent applying for additional consents on this holding simultaneousty
with this application, or considering applying for additional consents in the future?
Yes (X)No ()
18, ls the subject land curently the subject of a proposed 'official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ()NoW
lf Yes, and known, specify the Minislry file number and status of the application
19. ls the subject land cunently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approvâl of a plan of subdivision?
Yes()No (Y)
lf Yes, and known, specifu the appropriate file number and slatus of the appfication
20. ls the applicatÍon consistent with policy statements issued under subsection 3(1) of the Planning
Act?Yes N No()
21. ls the subject lând w¡thin an area designated under any provincial plan or plans?
Yes () No(y)
lf yes, does the applicatlon conform to or conflict with the applicable provincial plan or plans
SKETCH:
The application shall be accompanied by a sketch showing he following:
- the boundaries and dÍmensions of the subjeci land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the d¡stance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed fom the parcel originally acquired by the cunent
owner of the subject land;
- the approxímate location of all nafural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the locat¡on, width and name of any roads within or abutting the sübjecl land, indicating
whether it Ís an unopened road allowance, a public travelled road, a private road or a right
ofway;
- if access to the subject land is by water only, the location of the parking and boat docking
facilitíes to be used;
- the location and nature of any easement affecting the subjeø land,
22
Staff Report D2010-35 regarding "Baldwin/Gauthier Consent
E53/10".
Page 82 of 183
, ltlov, 3, 2(J10 12:28l,M No,bll9 P. r/45
-4-
The Owner/App1ícanVAgent hereby authorizes Land Division Committee members and theCorporatÍon of the County of Elgin staff to enter onto the subject ptopJrty ror the purpose ofSite inspections with respect toihis application.
The Applicant/owner/Agent here re of the information contained in thisApplÍcation pursuant to section r 63, s.o. 19g9, being an Act to provide
for Freedom of lnformation and privacy in tr,tunicipálitìes and Loåal
Boards.
ã
of the /òòn
in the County "f Eb;^
solemnly declare that all the information contained ln lhis application is true, and l/\iVe make this
solemn declaration conscientiously believing it to be true, and knowing that it ls of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT, .
DECLARED before me at the
7*n
23.
24
in the
lhis
Sígnature
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the applicant Ís a corporation acting without agent
or solicitor, the application must be sígned by an officer of the corporation and the seal, if any, nust
be afüxed.
It is required that one copy of this application be filed, together with one copy of the sketch described,
wiih the responsible person, accompanied by a fee of -
$750.00 in cash or by cheque made payable to TREASURER, CoUNry OF ELGIN
An add¡tional fee of $250.00 will be charged for affixlng the consent stamp.
AFFIDAVIT OR SWORN DECI-ARATION
¿avor Q-&L¿r
20 /0
11t08
Staff Report D2010-35 regarding "Baldwin/Gauthier Consent
E53/10".
Page 83 of 183
l'lov, 3. 2010 12:28PM No, 51 l9 P, 6/45
APPENDIX'A''
The County of Elgin Land Division Committee requires that, in add¡tion to the "Application for Consent", the
following information be completed for all applicaìions:
1 . Are, the¡e any barns located within 300 metres of the subject of this application?Yes() NoÞ¡f
lf the answer is "YES' are these barns:i) Now used for livestock? Yes ( )ii) Capable of being used for livestock? Yes ( )
No()
No()
NOTE: lf you answered "YES" to #1. PLEASìE COMPLETE THE DATA SHEET BELOW
BY APPLIGANT
AG Rrcu Lru RAL coD E oF PRACilC E F9 BrVr g !å O. J'l E P.¿Ê'A- S.H EEï.Tq
CALCULATÉ TllE MtNtMUM pISTANCE SEPARAT¡ON REQUIREMENTS
ln order lo calculale the minimum distance separation, the following information is required for each livestock
facll¡ty w¡th¡n 300 metres of the proposed severance and located on a separâte I ot:
TELEPHONE
ÏOWNSHIP coNc.LOT
TILLABLE HECTARES (where livestock facility located)
Type of Livestock nurn Housing Capacity
Number per Year
Manure System Housing System
check type
DAIRY
0 Cows0 He¡fers
ô Calves
Tie
Stall
Free
Stall
Loose
BEEF
0 Cows0 Calves0 Feeders
0 400-750 tþ,
0 400-1100 lb.
ô 750-1 10n tb
Open [c
& Barn
Totaf
Confine-
ment
SWfNE0 Sows0 Boers
0 Weanlings
ô F'eeders
POULTRY0 Laying Hens
0 Breeder Flock
0 Pullets0 Chicken Broilers
0 Turkey Broilers
0 Turkey Hens
0 Turkey Toms
0 Roasters
MINK - Females
Caged Qn Floor
r¡UKù Eù
ènf:trT-f\cilrlqEWgù
ñAOCI I J
VEât-çìAË.ylrl'-
SEMI-SOLID
LIQUID
vPtril rilE
Open Pile Storage w¡th Buck Walls
open Earth sided PitCovered Tank
Above Gmund Uncoveteolár
Below Ground Uncoverecl Tank
Staff Report D2010-35 regarding "Baldwin/Gauthier Consent
E53/10".
Page 84 of 183
l\lov 3 2010 l2:29PM No, 51 l9 P. 1/45
AUTHORIZÀTION
(Please see note below)
To: Seoretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Descript¡on and LocaÌion of Subject Lands:
Datedat ne .Tot¡)n.., x f,.//s^, I'g ....
,nir 20/ 9
--
l/VVe, the undersigned, being the registered owner(s) of the above lands hereby authorize
(l ) make an appliøtion on my behalf to the County of Elgin þnd Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material requíred by tire Land Divisíon Committée relevant to the
application.
Please Print Names in Elock Letters Below Signatures
, Z:&n-
Signature of Witness Sionature of Owner"'TäiãZ¡"' ø*i t-tt frr^ B*Lùu'
^J
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s).
(Agents Gity/Town of Residence)
Ht¿K|t ¿otils¿í
Staff Report D2010-35 regarding "Baldwin/Gauthier Consent
E53/10".
Page 85 of 183
Ð@N
I
æ
FÉ.
o-
2()10-12:29P
LO-l 24 CONCESSTON I
GEOGRAPHIC TOWISHIP OF BAYI]AM
l!o, 51 19 P, B/45
SKETCH ILLUSTRANNG
PROPOSEÐ SEWRANCES
PART OF LOT 24
CONCESSION 8
GEOGRAPHIC TOVII\ISHIP OF ÐAYHAM
I,,IUNICIPALITY OF
BAYIAM
COUNTY OF ELGIN
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()
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0-
É.(9o
bJI
@
zo
tn
U)t¡Joz'oo
@
o
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TO BE SEVERED R'\\
AREA = 0.140 HA
TO BE RETAINED
AREA = 9.01 HA
G DENO]ESH DENOTESS DENO'IES
5g/10
GARAGE
HOUSE
SHOP
KIM HUSTËD SURVEYNG LTD.
30 HAR\EY S'ÍREEÎ, IL|.SONBURG, ol.llARlO
PHONÉ 519-642-J638
Staff Report D2010-35 regarding "Baldwin/Gauthier Consent
E53/10".
Page 86 of 183
CORPORATION OF THE MTTNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: November 12,2010
FROM: Planning CoordinatorlDeputy Clerk FILE: D10.10 Baldwin/Gauthier
SUBJECT:Baldwir/GauthierConsentE54-57110 NIIMBERzD20I0-36
Purpose
To consider four consent applications for creation of four lots along Plank Road in the Hamlet of
Eden.
Background
Four consent applications were received from the Elgin County Land Division Committee
submitted by Donna & William Baldwin, Donald Baldwin, Cheryl Gauthier and Warren Baldwin
proposing to sever a total of four parcels - two 0.136 ha (0.33 acre); two 1.183 ha (0.45 acre) and
ultimately retain approximately 7.93 ha (19.5 acre) parcel. The subject lands are described as
Concession 8 Part I-nt22, west side Plank Road in the Hamlet of Eden. The subject land is
designated "Hamlets" in the Official Plan and zonedHamlet Residential-Holding (HR-h) in the
Zoning ByJaw N o. 245 6 -2003 .
Staff & Planner Comments
The proposed lots comply with the Hamlet Residential zone regulations for lot size, frontage and
depth. The proposed lots are compatible with the surrounding residential land uses fronting on to
Plank Road. Connection to the municipal sanitary sewer is required and the lots are already
serviced with sewer stubs installed in 2001. As per the municipality's polic¡ water testing for
quantity and quality is required as a condition of consent. Confirmation from the County of
Elgin for approved access to Plank Road (County Road 19) is recommended to ensure safe and
prop erly constructed driveways.
Similar to applications considered for four lots on Sandytown Road in Straffordville, staffand the
planner recommend the provision of a conceptual plan of subdivision for the entire lands. The
planner and staffwould review the plan for details of lot size, location, lot and street
configuration and layout to ensure consistency with policies and the most efficient use of the
land. Once the municipality is satisfied with the plan, support may be given for consent of the
four lots as short-term development.
Another concern for staff is surface water management given the topography of the subject lands.
The lands are lower than the road and surface water drains westerly to adjacent lands. Staff
recoÍrmends the installation of a municipal drain through the Drainage Act, not only designed for
the proposed four lots but for future development of the entire subject lands.
Attachments
1. Consent ApplicatiorsE54-57 lI0
2. IBI Group Memorandum (not available at time of printing)
Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 87 of 183
Staff Report D20 1 0-3 5 Baldwin/Gauthier
Strategic Plan Goal(s)
Goal#2 Ensure reliable, well-maintained and secure infrastructure.
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
page2
*THAT Staff Report D2010-36 regarding the Baldwin/Gauthier four consents be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
consent applications E54i10 -F;57110, submitted by Baldwin/Gauthier, be granted subject
to the following conditions:
1. conceptual plan of subdivision for the entire subject lands including the
layout of the four lots proposed to be created by consent 854-57110
2. Municipal drain
3. $500 cash-in-lieu parkland dedication fee per lot payable to the municipality
4. purchase of a municipal address sign for each lot
5. confirmation from the County of Elgin of approved access to Plank Road (County
Road 19) for each proposed lot
6. water quantÍty testing report meeting the Provincial standards
7. water quality testing report for nitrates and bacteria content meeting the
Provincial standards
8. rezoning to remove the ú'holding" provision
9. copy of the final survey provided to the municipality
Respectfully submitted,
Planning Coordinator/Deputy Clerk
Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 88 of 183
Tools & Features Demonstration Site
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Notes
E54 - 57I10 Baldwin/Gauthrer
7600 Plank Road
Hamlet of Eden
. TO\¡JNSH¡P OF SOUTHWCL!{ .--''."'-- ---\.
..)*'-' Lake
Legend
Local
Arterial
Highways
Built Up Areas
Boundaries
Wood Lots
Water Line
Water_Body
Lake
Background
CITY OF LONDON
CITY OF ST THOI\/]AS
I\¡UNICIPALITY OF BAYHAI\¡
IllUNICIPALITY OF CENTRAL ELC
IVIUNICIPALITY OF DUTTON/DUN
IllUNICIPALITY OF I\¡IDDLESEX C
I\iIUNICIPALITY OF SOUTHWEST
IVIUNICIPALITY OF THAIiIES CEN
I\i]UNICIPALIÏY OF WEST ELGIN
NORFOLK COUN'TY
TOWN OF AYLIV]ER
TOWN OF TILLSONBURG
TOWNSHIP OF I\¡ALAHIDE
ÍOWNSHIP OF NORWCH
-TOWNSHIP OF SOUTH-WEST OX
TOWNSHIP OF SOUTHWOLD
TOWNSHIP OF STRAIHROY-CAF
Bayham Aerial 2006
I Red Band 1
I Green Band 2
I Blue Band 3
1.5.171
0.3 0 0 13 0.3 Kilometers-,
(Ð Latrtude Geographrcs Group Ltd
This map is a user generated stat¡c output from an lnternet mapping site and
is for reference only Data layers that appear on this map may or may not be
accurate, current, or othetuise reliable
THIS IV]AP IS NOT TO BE USED FOR NAVIGATION
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TelephoneNumber 5lq- FL/. -.1236
Name of owner's solicitor es*¡thedseC¿gpnt
APPLICATION FOR CONSENT
3b
lease
correc{ion of Ρtle
(c)
4. (a)Locadon of land:
l¡rnl"ip"lity fu Concession No.
Lo(s) No. äf --.. Reglstered Plan No. -
Name ofSbeet Steet No.
(b) Are ürele any easemer¡b or reshidive covenanÈ alÏecdng the subjest land?
Yes ( I No frl fYes, describeÚ¡eeasementorcovenantandltsetrecf
5. Dæcription of land ir¡tended to be severed: (Acalrate Measurements in Metric)
FñrnråEê J2.71 Depfr,
-/oþ--
pdrea o'/3L ila
6. Descriptïon of land intended to be retained: (Acdrâte Measrren'lents ln Mefìc)
Frontase )as o .-- Deflh ZG,-J (S.lof 1,"þ 7,fuJ//-
Exísting Use
r
I,iÊiìr. {ll0l 02':?010
ly-æLt
*,8 ' ı4 /t'o
1. Name ofapproval authodty
2. Name of Ovner
Arldress
Address
Telephone Number
Please spxffu to whom all communicaüons should be sent
Owners ( )Solrftor (X)Aænt ( )
3. (a) Type and pr:rpose of proposed Farsaction: (check approprlate sæce)
Tranlen creation of a new lot Othen
--charge
additÍon to a lot
easement
other pupose
(b) Name of person(s), if knorm, to whom larrd or interest ln land is b be tansËñ€d, leåsed of
chaged:
lf a lot addilioq ldentÍff üre lar¡<ls to wf¡ich he parcef wilf be added:
8rci.l.nl''a I .Exlsting Use U k'' l*.rral Proposed Use ,. . K¿<icle¡-lia I - -.
Number and use of buildingèt"n¿ "*.t,rot (bot¡ a<r'stlng and proPosed) on tñe land to be
severed:
¡,1; I
A€rV Á. S:ÍrÉ¡ß!Êír{ sü$Gc:
¿rùsms n'å
S, fimr.,t, e. ¡.'Yì :iv'.
Frd,(-: 5ir¡ 6 ¡1' Ufir
ry¡íElÉ*çt+ï.{r â¡
NumÞer and use of buildings and süuctures on fte land t'o be retained:
Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 90 of 183
tov J
7.
L
lv tv I ti I'JtNt
ïYPE
Provincial Highway
Municlpal road, maintained ail year
Munlcipal road, seasonally maintained
Other public road
Right Of Way
Water access
fl0,)tì9 t. l't/+,
-2-
Number of new lots proposed (not includíng retained lots) 4.
Type ofaccess for proposed and retained lot (check appropriate space)
PROPOSED LOT
()
(x)
()
()
()
()
RETA|NEp LpT
()
(x)
()
()
()
()
If proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (oheck appropriate space)
]YP.E-
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake orotherwaterbody
Other means (specify)
PROPOSED LOT
()
w)
()
()
w)
()
()
()
RETAINED LOT
()
(y')
()
()
RETAINED LOT
(t1
()
()
()
10.What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSEDLOT
Publicly owned and operated sanitary sewage
system
Privately owned and operated individual septic
tank
Privately owned and operated communal septic
system
Privy
Other means (specify)
1 1 . When will water supply and sewage disposal services be available?
12, What is the Existing Official Plan designation(s), if any, of the subject land?
Ha^b4
What is the Zoning, if any, of the subject land?13
14.Has the subject land ever been the subJect of an application for approval of a Plan of Subdívision
or a Consent under the Planning Act? Yes ( ) tlo (k) Unknown ( )
lf Yes, and known, provide the application file number and the decfsion made on the applioation
lf this application is a re-submission of a previous consent application, describe how lt has been
changed from the original application
^/tn.'16, (a) Has the owner previously severed any land from this holding?
15
Yes Çð No()
Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 91 of 183
J, LVIV tL,L)tÌt l|rJ,)ll7 r, t)/12
-3-
(b) lf the,answer.to (a) is Yes, please indicate previous severances on the required sketch andsupply the following information for each loi severed:
Use of parcel
17, ls the owner, solicitor, or agent applying for addìtional consents on this holding simultaneousty
with this application, or considering applyíng br additional consents in the future?
Yes (x No ()
1E.
19
th9 subject land currentfy the subject of a proposed officiat ptan or officiat plan amendment
that has been submitted to the Miníster for aþproval?
Yes ()No (X)
lf Yes, and known, specify the Ministry file number and status of the application
19' ls the subject land currently the subject of an application for a zoning by-taw amendment,
M¡n¡ste/s zoning order amendment, minor varianoe, or approval of ã plan of subdivision?
Yes ()No Çv
lf Yes, and known, specify the appropriate file number and status of the application
20. ls the applicatÍon consistent with polÍcy statements issued under subsection 3(1) of the Planning
Ast?
No()
within an area designated under any provincial plan or pfans?
Yes() NoXl
lf yes, does the application conform to or conflict wittr the applicable provincial plan or plans
SKETCH:
The application shall be accompanied by a sketch showing fie following;
- the boundaries and dimensions of the suþiect land, the part that is to be severed and the
part thât is to be retaÍned;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of al1 land previously severed from the parcel origir'¡ally acquired by the current
owner of the subject land;
- the approximate locatÌon of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septÍc tanks;
- the existing use(s) on adjacent lands;
- the locatjon, width and name of any roads wilhin or abutting the sübject land, indicating
whether it is an unopened road allowance, a public travelled road,.a private road or a right
ofway;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
21. ls the
Yes M
subject land
Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 92 of 183
23,
24.
J' LV lV lLt Lltrt ll0.)|) t, t+/+)
-4-
The owner/App_licanUAgent hereby author¡zes Land Division committee members and theCorporation of the County of Elgin staff to enter onlo the subject propàrty for me purpose ofSite inspections with respect to this apptication.
TheAp :is:3åiÍ3'#:i:ffi"j1ä1Ji::iì,"
forBoards. privacy in Municipalities and Local
Dated at the Taon oft',r" /î4... ¿"vo¡ eu.ffi zo
AFFIDAVIT OR SWORN DECLARATION
lÀffe
of
/ø
of the / o,-l n
'I t
in the County ot E lgL y
-
solemnly declare that allthe information contained in this applicatÍon is true, and IArVe make this
solemn declaration conscientiously bel¡eving it to be true, and knowing that it is of the same force and
effect ês if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECLARED before me at the
Á^n of
in the
this
SÌgnature
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owne/s
authorization must accompany the applicatíon- lf the applicant is a coçoration acting without agent
or solicitor, the application must be signed by an oficer of the corporatíon and the seal, if any, must
be affixed,
It is required that one copy of this application be fìled, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$750.00 ln cash or by cheque made payable to TREASURER, COUNW OF ELGIN
An additional fee of $250,00 witl be charged for affixíng the consent stamp,
ffig¡urHoRrzED AcENr
aavo¡ QrÁL¿-r
20 /o
11t08
Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 93 of 183
Itvr, J, ¿vtv tL,)utfit ilu. 2l ¡) l, l2/rt2
APPENDIX..A"
The county of Elgin Land Divísion Committee requires that, in.addition to the 'Application for Consenr, thefollowíng information be completed for all applicaiions:
1' Are.there any barns locgted within 300 mefes of the subject of this application?Yes() No(kl
lf the answer is "YESí áre these b¡ rns:i) Now used for livestock? yes ( ) No ( )ii) Ca¡bteof beinsusedtur ttu stock? yes ( i Uo .i i
NorE; If you answered "YES" to #1, PLEASE coMpLETE THE DATA SHEE BELow
coM
BY APPUCANT
TELEPHONE
TOWNSHIP LOT CONC.
TILLABLE HECTARES (where lÍvestock facility located)
ln order to calculate the rninimum dístance separation, the following information is reguíred for each livestock
facility within 300 metres of the proposed sevemnce and tocated on a separâte tot
NAME
REQUIREMENTS
Type of Livestock Maximum l'lousing Capacity
Number per Year
Manure System r Housing System
Liouid , Semi- , Dry | check typeI e^l¡'r I I
DAIRY
0 Cwvs0 Heifers0 Calves
Tie
Stal
Free
Stall
Loose
BEEF
0 Cows0 Calves
0 Feeders
0 400.750 tb,
0 400-1100 tb.
0 75e1100 lb.
Open 4ot
& Barn
Tota
Confìne-
menl
SWINE
0 Sows
0 Boars
0 Weanlings0 Feeders
POULTRY0 Laying Hens0 Breeder Flock
0 Pullets0 Chicken Broilers
0 Turkey Broilers
0 Turkey Hens0 Turkey Toms
0 Roasters
MINK - Females
Caged On Êloor
nvñùEJ
Jntrtrr-f\cilt5sEwë5
SEMI€OLID
LfQUID
Open Pile Storage with Buok Walls
Open Earth€ided PitCovered Tank
Above Ground UncoGre¿Tãnf
Below Ground Unoovered Tank
Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 94 of 183
J. ¿V¡V t¿,JVilÍ
AUTHORIZATION
(ptease see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Description and Location of Subject Lands:
No,rtl) r, tï/q)
lftVe, the undersigned, being the registered owne(s) of the above lands hereby authorize
Dated at the
this
(1) make an application on my behaff to ttre county of Elgin Land Division committee;
(2) appear on Ìny behalf at any hearing(s) of the applicatr--on; and
(3) provide any inlormation or material required by the Land DMsion Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
l, 2o/Oq1 aMTt
f,',É ârfulh
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E54-57/10".
Page 95 of 183
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2. NameofOwner
Address
Telephone Number
Name of owneds solicitor erer{herh€d-a€e#
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4. (a)Locetion of land:
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Lot(s) No. "Pf Reg'stered ptân NG -
Name of St¡eet SttetNo-
lease
Are here any easements or rcstìcttue covenanß afüding the subject land?
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5. Dæcriplion of land intended to be ser¿ered: (Accurate Measuremenb in Melris)
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Exiting Use proposed Use - Æaid¿¡.-4;al .
Number and use of buildings and sfuct¡resi (þotr exlsting and proposed) on üre land to be
severed:
DescrÌption of land lr¡tended to be retained: (Aca¡rate Measurements ln Metric)
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Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 96 of 183
e."B .. 5 6/10
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Name of owner'¡ solícitor or aulñodzed agent
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4- (a)Location of land:
Municipality
Lo(s) No.Reg'ste¡ed Plan No.
Name of Street Sbeet No.
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oepn /ò Nea O- tî¿ //A
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Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 97 of 183
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uunidpaliy. Eay|an ,. concessionNo.
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5. Description of land íntended to be severed: (Accurate Measurements ln Metrfc)
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Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
E54-57/10".
Page 98 of 183
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Staff Report D2010-36 regarding "Baldwin/Gauthier Consent
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Page 99 of 183
Page 100 of 183
L
À¿6lBl Group
203-350 Oxford Street West
London ON N6H 1T3 Canada
tel 519 4727328
fax 519 4729354
Memorandum
To/Attention
From
cc
Subject
Kyle Kruger, CAO
Municipality of Bayham
William Pol, MPA, MCIP, RPP
Date
Project No
November 15,2010
3404 - 490
wpIBI Group Toronto Steno
HMSC Ojibwa Submarine Holding Symbol Removal
Port Burwell, Ontario
1. lntroduction
A tourist development proposal has been proposed is to create an area for the display of a decommissioned
submarine the HMSC Ojibwa. The proposed site is owned by the Municipalþ of Bayham on
approximately 5 ha of vacant land abutting Otter Creek near the Lake Erie shoreline in the Village of Port
Burwell Ontario. The long term development proposes a 50' by 300' outdoor area for display for the
submarine, a support building of approximately 15,000 square feet for exhibits, adminishation, food
services, souvenirs and washrooms and at grade parking ofup to 150 vehicles, 15 recreation vehicles and
5 tour buses. The development project has been initiated by the Elgin County Military Museum.
The subject and additional lands were considered for a large scale residential development to replace
former commercial harbour activities in Port Burwell. Ofhcial Plan policies are in place to consider
potential impact of new development on the existing character of Port Burwell, the compatibility of the
project and impact on the existing municipal infrastructure (Section 4.5.4.6). At the same time, the
proposed submarine and support building should consider the positive impact of creating a significant
tourist attraction. The existing Zoning Bylaw regulations, Tourist Commercial (C3(h) Zone, permit the
proposal but include a Holding regulation to be removed by Council after studies are completed to
consider the future impact.
The Municipality of Bayham has asked IBI Group to submit quotes to undertake background studies that
are sufficient for the removal of a Holding zone symbol. The lands are located on the east side of Otter
Creek, south of the bridge crossing the Creek, west of the commercial uses/Robinson Street and north of
the extension of Pitt Street. These lands were formerly used for harbour purposes, primarily the
transportation of bulk goods including coal, from boats onto trains for destinations north of Bayham. The
subject and additional lands were considered for a large scale residential development to replace former
commercial harbour activities. The project will likely be developed in phases as follows:
IBI Group is a groLrp of ñnns providing professional services and is afEliated with IBI Group Architects
Correspondence dated November 15, 2010 from IBI Group
regarding "HMSC Ojibwa Submarine Holding Symbol Removal
Page 101 of 183
IBI Group Memorandum
Kyle Kruger, CAO, Municipality of Bayham - November 15, 2010
1. Move and install the submarine at Port Burwell;
2. Restore the submarine to make it suitable for public display;
3. Open the submarine to public viewing; develop the parking area and a small support building for
tickets and administration;
4. Develop the marine museum and support building;
5. Develop the lands around the display area and museum for other recreational features connecting
the museum site to the municipal beach.
2. Planning Study - London Office
The Planning Study is intended to consider the social, recreational and traffrc impacts for the proposed
development. The focus of the study will be the compatibility of the project with surrounding buildings,
activities and integration with the existing communþ. The social impacts will consider the creation of
local employment for the construction, maintenance and operation generated by the tourist proposal.
Furthermore, the study will evaluate other potential impacts on the commercial core area of Port Burwell
regarding investment and spending within the local community. The proposal may impact the use and
activity elsewhere in the harbour for commercial or recreational boating, especially if there is activity
along or in Otter Creek. The cultural and tourist potential for the existing Marine Museum, the
Lighthouse and related attractions should be considered. The Municipality may be expected to provide
support to the project through improvements to existing public services.
There will also be a recreational impact with the influx of tourists enjoying other amenities in Bayham,
specifically the beach, boating and the Provincial Park. The area along Otter Creek could be developed
into a board walk towards the beach to add to the scope of recreation activity. Playground equipment,
viewing areas and transient boating slips could be part of the discussion around the long term
development. The planning study will address the integration of the proposal with existing and future
recreation activities.
Planning Study Estimate: $4,000 - S5,000 in professional fees; 4 - 6 weeks to completion.
1.1 Traffic lmpact Study - Toronto Office
The increase in tourism is expected to increase traffrc volumes into Port Burwell. Projections on the
volume of trafhc and the impact on the existing trafhc should be undertaken. These impacts could
consider road network capacity, turning movements, parking areas, traffrc control measures and
Correspondence dated November 15, 2010 from IBI Group
regarding "HMSC Ojibwa Submarine Holding Symbol Removal
Page 102 of 183
IBI Group Memorandum
Kyle Knger, CAO, Mmicipality of Bayham - November 15, 2010
connections to the commercial area. The study should be based on the ultimate expected volume of tourist
trips. There is an decommissioned submarine on display in Chicoutimi Quebec, which may provide some
background information in terms of traffrc volume.
Traffrc Study Estimate : $3,000 - $4,000; 4 - 6 weeks to completion.
2. Municipal Servicing Feasibility Study - London Office
The Municipal Servicing Study is required to consider the sanitary, water and stormwater services
available to the site. The expected demands for sanitary services for the facility, capacity available at the
sewage treatment plant and design requirements to convey sewage to the treatrnent plant need to be
evaluated and costs estimated if there are ar.y upgrades required.
With respect to water service, consideration should be given to availability for domestic water as well as
fue protection water service. The demand, capacity, design and cost estimates should be determined.
The third element is storm water management. The increase in the paved surface area and building
coverage will increase the volume and intensity of storm water runoff. The Conservation Authority will be
contacted to determine any specific stormwater management requirements. Options for storm water
quality and quantþ control will also be summarized.
The last servicing elements include electrical capacity, natural gas, telephone and cable services and
should be considered to ensure the full potential use of the site for tourist commercial uses. IBI Group
through our municipal engineering services group in London, will contact these utilities to determine their
servicing feasibility.
We understand the site is being evaluated under a Phase I EA for soil contamination relative to the former
activity for the shipment of bulk goods. A Phase 2 EA may be needed to permit the tourist use of the
property. This assignment will be completed by other consultants and is not included in this quote.
Engineering Study Estimate: $4,000 - $5,000; 4 - 6 weeks to completion.
3. Flooding and Erosion Study
The location of this site in proximity to the Lake Erie shoreline and Otter Creek makes it susceptible to
shoreline erosion, flooding and sedimentation. The Long Point Conservation Authority in their September
1, 2010 memo to the Municipality and the Official Plan policies set out requirements to protect people and
Correspondence dated November 15, 2010 from IBI Group
regarding "HMSC Ojibwa Submarine Holding Symbol Removal
Page 103 of 183
IBI Group Memorandum
Kyle Knger, CAO, Muicipality of Bayham- November 15,2010
buildings from loss or injury associated with these hazards. At the same time the development of the site
may impact flooding and flood confiol on the Creek. In pre-consultation with the Conservation Authority
IBI Group will determine the location of the Regulatory 100 year flood plain and wave uprush limit. IBI
Group would not complete the Conservation Authority permits, but determine the feasibility to locate the
submarine and associated buildings on the site, in relation to these limits.
Flood and Erosion Study: $2,000 - $3,000; 4 - 6 weeks to completion.
4. Removal of the Holding Provision
Council may pass an amendment to the By-law to remove the Holding symbol where they are satished all
the required studies described above are completed. Notice can be published in the newspaper and sent to
the owner advising the removal of the holding symbol. There is no time period for the notice requirement,
prior to a Council decision. The notice shall include the effect of the by-law, the description of the
property and expected date ofthe decision by Council. After the byJaw is passed there are no appeal
provisions to the Ontario Municipal Board and therefore it comes into effect on the day it is passed by
Council. Applications for building permits can be made immediately thereafter.
Correspondence dated November 15, 2010 from IBI Group
regarding "HMSC Ojibwa Submarine Holding Symbol Removal
Page 104 of 183
IBI Group Memorandum
Kyle Knger, CAO, Municipality of Bayhm - November 15, 2010
5. Conclusions
IBI Group is pleased to submit the above quote to undertake the required background studies to remove
the Holding provisions of the Tourist Commercial ZoningBy-law in Port Burwell. Our offices have the
knowledge, resources and experience to complete the project to the satisfaction of Municipality. We
estimate the cost to complete the work of $13,000 - $17,000 excluding disbursements and HST. The
estimated time to complete the work will be 4 - 6 weeks and our office can commence immediately. We
look forward to working with staffand Council on this very exciting project for the Municipalþ of
Bayham.
//fr* ø
IBI GROLIP
V/illiam Pol, MPA, MCIP, RPP
Consulting Planner to the
Municipalþ of Bayham
J:\3404\490 HMCS Oj¡bway\PTM_rMSC_Ojibway2or0-l l-05 docx
Correspondence dated November 15, 2010 from IBI Group
regarding "HMSC Ojibwa Submarine Holding Symbol Removal
Page 105 of 183
Page 106 of 183
lnvoice
Payee Number
lnvoice
Date Type
Cheque
Number
2010.08.06 6.3 9050
292454
292455
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OOOO19 A.J. STONE COMPANY LTD
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0000097739 REPA|R-MSA 10t26t2010 I 12.16 009434
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001337 AROUND ABOUT BAYHAM
14't SMOKE A|_ARMS 10t25t2010 I 33.90 009435
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OO17O9 CARROLL PUBLISHING INC.
4961 BRTDAL AD 10t27t2010 I 90.40 009436
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OOOIOO CORPORATE EXPRESS
26196208 PENS, FILE FOLDERS, DTSCS 10t28t2010 I 174.65 009437
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108 2011 TOURISM MEMBERSHTP 10t21t2010 I 113.00 009438
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OOO272 DYNAMIC FLUID PRODUCTS INC
I{4350{ REDUCER, CRtMpS, HOSE ,t1t02t2010 I 105.37 009439
104206-0 cRtMps 10t28t2010 I 37.52 009439
Cheque Amount - 142.89
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MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 11 10412010
1110412010 2:26PM
REPATR HANDRATLS - EAST BEACT 10t22t2010 I 361.60 009440
NEW LOCK - PB BALL PARK BOOT 'lùl22l2ï't0 I 50.85 009,t40
WNDOW LOCKS - PB LTBRARY 10t22t2010 I 69.16 009440
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OOO316 EQUIPMENT CENTRE SIMCOE LTD
T055538 FLOORSAW 't0t29t2010 I 66.67 009442
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001718 FRANKENNS
2010-8482 PAY HOLDBACK FOR PAVING 1110412010 I 1,440.00 009,143
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lnvoice
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Date Tyæ
Cheque
Amount
Cheque
Number
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1110412010
1110412010 2:26PM
Cheque Amount- 121.98
OOO991 HORVATH AUTO PARTS
203317 BI-ACK GLOVES 0813012010 I 33.88 009¿145
203349 BOLT CUTTER, STD 2PLY 0813112010 I '130.68 009445
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octlsNovl5'10 MANAGER FEES, LIGHT BULBS 1110312010 I 801.21 009',148
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Page 108 of 183
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1110412010
UTILITIES. EDISON MUSEUM 1OI2OI2O1O I
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Page 109 of 183
20't0.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
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Cheque Register - 1110412010
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Payee Number
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Date Tyæ Amount Number
Cheque Amount- 446.07
OO1O54 STRAFFORDMLLE FIREMAN'S ASSOCIATION
F2010-{,41 FEE WA|\ÆR REFUND 1012912010 I 230.00 009463
ChequeAmount- 230.00
001482 SUN MEDIA CORPORATION
DW01526484 MUN. SCHOOL BOARD 1011512010 I 347.81 009464
DW05126393 F|RE PREVENTTON WEEK 1010812010 I 135.60 009464
DW05126485 INVITES NOMTNATTONS 10115120'10 I 183.74 009464
DW05127690 MUN. & SCHOOL BOARD ELECTTO 10t15t2010 I 630.s4 009464
Cheque Amount - 1,297.69
OOO874 TEAMTRUCKCENTRES
,¿03020101 CONNECTOR, MEDALLTON 10t2912010 I 3.04 009465
p¿03020197 MEDALLION 1012912010 I 8.88 009465
Cheque Amount - 11.92
OOO913 TOWNSHIP OF MALAHIDE
10-208 F|RSTA|D TNSTRUCTOR COURSE 10t19t2010 I 351.20 009466
10-215 EAST ELGTN MAPPTNG 1012512010 I 766.95 009466
10-216 EAST ELGTN MAPPTNG 1012512010 I 1,533.91 009466
Cheque Amount - 2,652.06
OOO9.I4 TOWNSHIP SOUTH-WEST OXFORD
8O.2O1O MOTOROLA RADIOS
OOO925 TRILLIUM RAILWAY COMPANY
PCK1787 SIGNALS
OOO947 VANDENBRINK FARM EQUIPMENT INC
P161226 olL
OOO953 VIENNAHOME CENTER LTD
10t20t2010 I 3,003.00 009467
1110112010 I 638.92 0094æ
0910812010 I 5.25 009469
1110412010 2:26PM
357131
357185
357535
357923
358037
LIGHT BULBS
DUCTTAPE
GLOVES
FLOOD LIGHT
LOCKWASHERS
Cheque Amount - 3,003.00
ChequeAmount- 638.92
Cheque Amount - 5.25
'lolo5l2010 I 3.38 009470
1010612010 I 24.81 009470
1011512010 I 18.06 009470
10t25t2010 I 13.53 009470
10t28t2010 I 3.39 009470
Cheque Amount- 63.17
Cheque Run Total - 47,431.73
Page 4
Cheque Register being Cheque #9434 to Cheque #9508 inclusive,
except Cheques #9459 totaling $128,330.30 and Payroll
Page 110 of 183
2010.08.06 6.3 9050 MUNICIPALIW OF BAYHAM 11lO4l2O1O 3:46PM
General Ledger
Posting Summary Trace: 013616 Report Date:1110412010
Accounts Payable Voided Gheque
Fiscal Year: 2010 Posting Pd.: ll
Posted By: SANDRA
Postins Date: 1110412010
01-0100-'1030 General bank
01-0100-1950 Accounts PayableTrade
CDIST inconectvendor
CDIST inconect vendor
Void Chq:9459
REID'S PRECAST CEME
Void Chq:9459
REID'S PRE-CAST CEME
Total Debits
Total Credits
Net Posting
39.27
-39.27
39.27
-39.27
0.00
Page
Cheque Register being Cheque #9434 to Cheque #9508 inclusive,
except Cheques #9459 totaling $128,330.30 and Payroll
Page 111 of 183
lnvoice
Payee Number
lnvoice
Date Tyæ
Cheque
Amount
Cheque
Number
20't0.08.06 6.3 9050
00177 8 1022403 oNTAR|O LTD
ELB1622 RISERS
001647 12554750NTARIO LTD
662297 KEYCUT
000009 8r''3002 oNTARto tNc
1253 HAULING SAND
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1111212010
1111212010 12:42PM
4.81
11104120',t0 I 4,172.47 009473
Cheque Amount - 4,172.47
OOOO19 A.J. STONE COMPANY LTD
0000097841 cyLtNDER BRACKETS, ASSY 10t29t2010 I 1,178.07 009474
0000097888 cREDtT FCPC ASSY 1110412010 C €13.60 009474
Cheque Amount - 364.47
OOOO27 ACCESS FASTENERS & SUPPLY LTD
0000'120537 WASHERS, HEXCAPS, NUTS 10129120',10 I 203.67 009475
Cheque Amount - 203.67
001391 AFFORDABLE PORTABLES
í9065 UN|T RENTAL - TNTERP CENTRE 1013112010 I 146.90 009476
Cheque Amount -146.90
OOOO33 AGLINE
1214720 SIDE LIGHT 't0t14t2010 I 66.48 009477
Cheque Amount - 66.48
OOOO¿T4 ALISARAGGREGATES INC
20034469 WNTER SAND
000049 AMcTozoNEl
fall zone meeting FALL ZONE MEETING
10t31t2010 I 4.988.45 009478
'11108120'to I 50.00 009479
ChequeAmount- 50.00
OOOO81 AYLMERTIRE
0000070383 |NSTALL REAR TRACTOR T|RE 10t29t2010 I 357.42 009480
Cheque Amount - 357.42
OOO14.I CAIN'S AUTO SALES & SERVICE
9017 LOF 1010612010 I 53.04 009481
9033 TNSTALL BACK RACK, LTGHT 1010812010 I 842.91 009481
910't REPLACE WATER PUMP 1012112010 I 738.40 009481
11t02t2010 I 3.944.41 009471
Cheque Amount - 3,944.41
10t0512010 I 4.81 009472
Cheque Amount -
Cheque Amount - 4,988.45
OOOIOO CORPORATE EXPRESS
Cheque Amount - 1,634.35
Page 1
Cheque Register being Cheque #9434 to Cheque #9508 inclusive,
except Cheques #9459 totaling $128,330.30 and Payroll
Page 112 of 183
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
26072406 FOLDERS, APPT BOOK 1011312010 I U.25 009482
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1111212010
Cheque Amount- U.25
OOO224 D.PETERS PAVING INC
10300 PAVING OF ROAD CUT HWY 19 1012512010 I 1,423.80 009483
Cheque Amount - 1,423.80
OOO255 DEREHAM FORGE
30964 ENGRAVES SIGNS 1110312010 I 34.69 009484
Cheque Amount - 34.69
OO1254 DONNA MORRELL
o42 REFUND SECURTTY DEPOSTT 1111012010 I 4,500.00 009485
Cheque Amount - 4,500.00
001690 DOWLER-I(ARN
142060
,t42061
361983
361984
361985
362008
362009
Cheque Amount - 5,,l61.95
OOO272 DYNAMIC FLUID PRODUCTS INC
r-0455't-0
t-045724
cRtMPS, COUPLERS, ADAPTERS 1110912010 I 359.84 009487
CRIMPS 1110912010 I 47.05 009487
ChequeAmount- 406.89
OOI7O8 EASTLINK
Nov5198665521 MONTHLYTELEPHONE 1'll01l2o10 I 1,309.12 009488
Nov5198744054 TELEPHONE - INTERP CENTRE 1110112010 I 69.91 009488
Cheque Amount - 1,379.03
OOO322 EVANS UTILITY
0000137502 PVc REST PACKS 1U2A2010 I 2,261.47 009489
0000137510 REDUCER, GR|P R|NGS, GASKET '1012212010 I 238.43 009489
0000137524 REPAIRCLAMPS 1012512010 I 489.86 009489
0000137525 RESTRAINER STEEL 't012512010 I 1,288.20 009489
0000137574 RESTRAINER STEEL 1012912010 I 858.80 009489
Cheque Amount - 5,136.76
OOO334 FASTENALCANADA
ONTIS39331 SUPPLIES 10t28t2010 t 182.29 009490
REG GAS
DYE DIESEL
DYE DIESEL
ROAD DIESEL
REG GAS
REG GAS
ROAD DIESEL
10t27t2010 I 654.10 009486
1012712010 I 399.65 009486
1010712010 I 573.80 009486
10t07t2010 I 1,574.08 009486
10t0712010 I 711.75 009486
10na2010 I 135.80 009486
10t12t2010 I 1,112.77 009486
1111212010 12:42PM
Cheque Amount - 182.29
Page 2
Cheque Register being Cheque #9434 to Cheque #9508 inclusive,
except Cheques #9459 totaling $128,330.30 and Payroll
Page 113 of 183
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2010.08.06 6.3 9050
324
OOO991 HORVATHAUTOPARTS
2O47O8 TAPE MEASURE
OOO427 HYDRO ONE NETWORKS INC
000367 GENERALCHEMICAL
90365652 ALUM SULFATE
001239 GREATLAKES NEWHOLLAND INC
509417 IGNITION SWTCH
001538 GROUND EFFECTS LANDSCAPE & DESIGN
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - '1111212010
1012512010 I
Cheque Amount -
o9t0312010 I
Cheque Amount -
CEMETERY CARE & MAINTENANC 1OI3OI2O1O I
Cheque Amount -
1111212010 12:42PM
009493
600.03 009491
009492
600.03
382.U
382.84
1,435.10
10t22t2010 I
1,435.10
39.27 009494
Nov0l 1 81 -23005
Nov12650-91004
Nov1897144027
Nov2524G9502'l
Nov2879940004
Nov3485!01007
Nov4385G12451
Nov5025G12458
Nov75250-12272
Nov8777G20012
Nov93850-91019
Nov93970-20342
000217 |BIGROUP
237466
OOO51O KLASSENAUTO PARTS
1-68342
1-68391
UTILITIES.INFO CENTRE
UTILITIES - PUMP#8
UTILITIES - METER CHAMBER
UT¡LIITES - RICHMOND RD PUMP
UTILITIES - PUMP#1
UTILITIES - BEACH WASHROOMS
UTILITIES - CENTENNIAL PARK
UTILITIES . MARINE MUSEUM
UTILITIES - BOAT I.AUNCH
UTILITIES - E.C.C.
UTILITIES - LIGHTHOUSE
UTILITIES. EDISON MUSEUM
UTILITIES - PUMP#7
uTtLtTtEs - v.c.c.
Nov1897l - 52001 UTILITIES - BOOSTER PUMP
Cheque Amount -39.27
41.00 009495
121-78 009495
88.05 009495
41.91 009495
202.07 009495
264.50 009495
124.18 009495
617.70 009495
26.69 009495
76.47 009495
41.00 009495
43.69 009495
134.97 009495
131.51 009495
52.01 009495
224.20 009495
175.50 009495
70.46 009495
405.11 009495
11t02t2010
1110212010
1110212010
ttoa2010
1110212010
floa2010
fit042010
111Os12010
floa2010
11t0212010
1110512010
1110212010
1110U2010
1110512010
111OU2010
1110212010
'1110312010
1110212010
't'v0212010
Nov35795 - 43000 UTILITIES - PUMP#6
Nov50370-20077 UTILITIES-VIENNALIBRARY
Nov5645G12330
Nov6276G43000
Nov62770-20225 UTILITIES-VIENNAMEMPARK
Nov93850 - 12278 UTILITIES - PB FIREHALL
Cheque Amount -
1012212010 ICONSULTING FEES
FUSE HOLDER
WASHER FLUID
Cheque Amount -
1010512010
1010612010
7,295.13
5.19
3.38
2,882.80
7,295.13 009496
009497
009497
Page
Cheque Register being Cheque #9434 to Cheque #9508 inclusive,
except Cheques #9459 totaling $128,330.30 and Payroll
Page 114 of 183
20't0.08.06 6.3 9050 1111212010 12:42PM
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 11 11212010
1-68406
1-68470
1-68659
1-68789
1-68874
1-68957
1-69048
1-6909
1-69135
1-69674
1-70053
1-70054
1-70090
1-70094
1-70102
1-70154
OO147O LEANNWALSH
coffee
SPARK PLUG
LENS
BATTERIES
SWTCH
SEAT COVER
BRAKE CLEANER
FUEL FILTERS
SMOG HOSE
FfLTER
GLOVES, TOWELS
GROMMETS, WRES, PIGTAILS
GROMMETS
CREDIT - PIGTAIL FOR 5370
LED SERIES
ROCKER
WIRE PLUGS, LIGHTS
3.64 009497
2.47 009497
6.7',t 009497
15.90 009497
182.89 009497
20.00 009497
7.80 009497
4.10 009497
39.54 009497
92.U 009497
154.20 009497
8.70 009497
-26.43 009497
113.46 009497
12.97 009497
127.27 009497
1010612010
1010712010
1010812010
1011212010
1011312010
10t't4t2010
1011512010
1011512010
10t't6t2010
10t22t2010
10t2812010
10t28120',t0
't0t28t2010
1012812010
1012812010
10129120'to
I
I
I
I
I
I
I
I
I
I
I
I
c
I
I
I
Cheque Amount -
000627 MURRAYS HEATING & AIR
4908 REPAIR HEATER - WORKS GARAG 11IO3I2O1O I
Gheque Amount -
000679 OXFORD SAND & GRAVELLTD
Cheque Amount -
11t0712010 ICOFFEE
SAND SEAL
SAND SEAL
SAND SEAL
SAND SEAL
SAND SEAL
LAB FEES
LAB FEES
47.76
106.22
774.13
47.76 009498
009499
009501
009502
009503
009503
Page
tN001'13875
tN00'Í3919
tN00'113959
tN001 14009
tN00114044
1 01 03529
000806 SGSCANADAINC
10459472
10459473
11101t2010
f t0?l2010
11103120',t0
1110412010
11t0512010
I
I
I
I
I
106.22
1,060.08 009500
3,220.59 009500
4,478.05 009500
3,939.70 009500
2,569.46 009500
OOOTIO PORTBURWELLHOME HARDWARE
8627
OOO7I6 PRAXAIR DISTRIBUTION
CLEANER, DETERGENT, PAIL 1011512010 I
Cheque Amount -
CYLINDER RENTAL 1012912010 I
Cheque Amount -
Cheque Amount -15,267.88
28.17
28.17
27.55
10t2st2010
10t29t2010
27.55
28.25
16.95
Cheque Register being Cheque #9434 to Cheque #9508 inclusive,
except Cheques #9459 totaling $128,330.30 and Payroll
Page 115 of 183
lnvoice
Payee Number
lnvoic,e
Date Tyæ
Cheque Cheque
Amount Number
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1111212010
1111212010 12:42PM
10459474 LAB FEES
10459475 LAB FEES
10t2912010 I '16.95 009503
1012912010 I '16.95 009503
Cheque Amount- 79.10
OO1106 SIEMENS WATER TECHNOLOGIES
900086431 BloxlDE 1012712010 I 3,408'16 009504
Cheque Amount - 3,408.16
OOO814 SIFTO CANADACORP
72207031 BULK COARSE HÍGHWAY 11t03120'l0 I 5,321.60 009505
Cheque Amount - 5,321.60
001247 TILLSONBURG GLASS
292316 SERV|CE TO AUTOMATTC DOORS 1011812010 I 293.80 009506
ChequeAmount- 293.80
OOO93O TSC STORES L.P.
181014.198 PIN HITCH, HOOK, MOUNT 1011512010 I 162.52 009507
181023253 ADAPTOR, CHLORINE 1012112010 I 45.73 009507
Cheque Amount - 208.25
OOO957 VOTH SALES &SERVICE LTD
0000183993 SAFETY, SERVICE 10t27t2010 I 2,949.28 009508
oooolS4olo FILTERS, SAFEW 1012712010 t 1,440.78 009508
oooo184o1.l SERVICE, SAFETY 10127t2010 I 1,',171.29 009508
oooo184o33 wRE 1012912010 I 1'36 009508
0000184036 ANTENNA, PIGTAIL 1012912010 I 53.73 009508
oooo184o39 SAFETY, SERVICE 1012912010 I 2,503.96 009508
oooo184o4o AIR GOVENOR, REPAIR 1012912010 I 369.78 009508
oooo184o5l wRE 1013112010 I 6'78 009508
Cheque Amount - 8,496.96
Cheque Run Total - 80,937.84
Page 5
Cheque Register being Cheque #9434 to Cheque #9508 inclusive,
except Cheques #9459 totaling $128,330.30 and Payroll
Page 116 of 183
80RlI HUNICIPALITY OF BAYHAI.I
TOT PACKETS - 2
CURRENT
4,252.54
ADP CANADA
PAYROLL TECHNOLOGIES
DATLY UPDATE REPORT
COHPANY TOTALS
ADJUST-CR CURRENT TOTAL
a,252.54
994.57
2 ,57 8 .06
9A6 .64
12,81 I .85
37 ,458.0O
57,458.00
50 ,269.85
LL7 .90
15.33
50,403.08
ANALYSIS OF SERVICE CHARGES
ITEI'I UNTTS CHARGE
HoURLY i¡oRKPAYS 11 1E.15
COURIER FEÊ I 12.00
RUN: NOV 2 2010 N0: A
PAGE:1195
HST REG: I00057413 RT0004
COi'IPANY PAGE: 5
DEBIT DATE: NOV 3, 20I0
DATE 0F PAY: NOV 5, 2010
YTD TOTAL
I88,348.96 FEDL TAX
NR TAX
PROV TAX
38,545.74 EI C0NT
QPIP
93,677 .44 CAN PEN
QC PEN
QC HSF
23,264.93 0N EHT
I'IB HET
NL HAPSET
345,857.07 TOT STATS
37,447.AL CHEQUES
833,055.58 DEPoSITS
US DEPS
50. OO DED DEPS
E70,555.59 TOT NPAY
RRSP
RTI
L,2L4,390.46 TOT PAYROL
5,t05.15 SERV CHRG
88.95 GST
L72.43 l.{ST
L,2L7 ,756.99 GRAND TOT
UNITS CHARCE
I 47.93
ADJUST -DR YTD ADJUST
I TEl{
PAYROLL RUNS
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
I,tB HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS I TS
US DEPS
DED DEPS
TOT NPAY
RRS P
RTI
TOT PAYROL
SERV CHRG
GST
HST
GRAND TOT
994.57
2,578.06
986.64
12,8rt.85
37,458.00
57,458.00
50,269 .85
I t7.90
15.55
50 ,405. 08
ITEI{ UNITS CHARGE
SALARIED WORKPAYS 20 33.00
PAY ADVICE FOLD 31 6.82
TOTAL S./C SUBJECT TO HST IS
TOTAL PAYROLL DEBIT IS
117.90
50,403.08 DEBIT INFORIIATI0N: 003 05102 1011925
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Page 118 of 183
Nov, 1, 2010 3:17PlVl County of Elein ? N0,6312 P 2/2
lt¿
october i{ zor o
Dear Members of County Council
Today Wednesday October 28, here at County Council I am askíng all seven
Municipalities and the City of St Thomas to consider this Challenge.
Over the next severalyears this County Council has committed to putting asíde a
$1,000.000 reserve to assist the Local hospital when their business plan is
completed for some major Capital upgrades.
During that time lwould ask that each of the seven Gouncils at their respective
Council table consider putting aside a $1:00 per capita reserve for the same
purpose over the next ten years, This would be approximately $45,000 per yêar
and coufd be the basis for their Capital fund raísing objectives.
As a County we will face many problerns and sítuations that will arise in the next
years. The continuity of a viable upgraded Hospitalto serve both Elgin Gounly
and the Gity of St Thomas can only make things better for all residents in both
Municipality's who depend on us to represent them and make Elgin County and
the City of St Thomas such great places to live, work and raise a family.
I am asking the City of St Thomas to match this challenge with a corresponding
per Capita levy as well that matches the County Contribution annually for those
ten years.
This would be separate and apart from any current reserves now being put aside
by either the County or City for this purpose,
Some of us will not be here to see this through, but wilf be to raise it at our
Municipal Council tables for the new Councils that have been elected lo consider
in their next budgets. Your support to carry this forward would be appreciated.
Bob Habkirk
County Councillor
Correspondence dated October 27, 2010 from County
Councillor, Bob Habkirk, regarding "Challenge".
Page 119 of 183
Page 120 of 183
q
Cto
Subject: AMO Watch File - August 5, 2010
August 5, 2010
ln This lssue
- Final push for PowerPledge campaign.
- Make money using the sun, harness the strength of bulk purchasing.
- OMKN sponsors Fleet Challenge Ontario lnsight Breakfast at AMO Conference.
- Municipal election candidate information for federal employees.
- Council resolutions regarding the Harmonized Goods and Services Tax (HST).
- Career/Em ployment opportunities.
- Links to full text a¡Ticles below.
Províncíal Matters
PowerPledge campaion - Click on the link to find some important information about the final steps and
to see which municipalities are in the lead in the last week leading up to Challenge Day on August 11.
LAS - Local Authority Seruìces
Make money using the sun and harness the strength of bulk purchasing to lower your fuel and energy
costs - Attend LAS' Tuesday session at the ¡tMO_.lQonference to learn how.
OMKN - Ontario Municipal Knowledge Network
The Fleet Review Prooram Clinic is about breaking down barriers and presenting the facts on why
greening your fleet makes good business sense. Attend this interactive session to find out how to
improve municipal fleet operation and your environmental performance.
The Municipal Wire*
Municioal election candidate information - Federal employees subject to Part 7 of the Public Seruice
Employmenf Acf must obtain permission from the Public Service Commission of Canada before
seeking nomination or becoming a candidate in a federal, provincial or municipal election.
Townshio of Malahide - Resolution requests the Government of Ontario to provide municipalities with a
portion of the HST generated through the sale of gasoline and diesel fuel to address infrastructure
needs.
Municipality of Central Huron - Resolution requests the Federal and Provincial governments to
increase grants to fund the costs resulting from the HST impact on allfunding agreements in place.
Career/E m pl oy m e nt O p portu niti es
Area Suoervisor - Lake Simcoe and Area, Ministry of Natural Resources, Aurora - Please apply online,
by August 23,2010, by visiting www.ontario.calcareers and entering Job lD 28649 in the Job lD search
field.
- Please apply
online, by August 30, 2010, by visitíng www.ontario.calcareers and entering Job lD 29202 in the Job lD
search field.
- Please
AMO Watch File dated August 5, 2010 which includes request to
support resolution passed July 22, 2010 by the Township of
Page 121 of 183
apply online, by August 20,2010, by visiting www.ontario.caicareers and entering Job lD 29411 in the
Job lD search field.
online, by August 16,2010,by visiting www.ontario.calcareers and entering Job tD zsð13î"tth""1TJT"
search field.
- Please apply online,
by August 16, 2010, by visiting www.ontario.calcareers and entering Job lD 29020 in the Job lD search
field.
About AMO
AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO
supports strong and effective municipal government in Ontario and promotes the value of municipal
government as a vital and essential component of Ontario's and Canada's political system.
AMO Contacts
AMO Watch File Team
Conferences/Events
Policv and Fundino Programs
LAS Local Authoritv Services Limited
MEPCO Municipal Employer Pension Centre of Ontario
OMKN Ontario Municipal Knowledge Network
Media lnquiries T el: 416.729.5425
Municioal Wire, Career/Emoloyment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty
regarding the accuracy or completeness of third-party submissions. Distribution of these items does not
imply an endorsement of the views, information or services mentioned.
www.AMO.on.ca
AMO Watch File dated August 5, 2010 which includes request to
support resolution passed July 22, 2010 by the Township of
Page 122 of 183
m¡fiäË"äIú
A proud tradition, a brightJuture.
July 23,2010.
87 John Street, South,
Aylmer, Ontario
NsH 2C3
Phone: 519-773-5344Fax: 519-773-5334
www.malahide.ca
mcasavecch ia@malahide. ca
Minister Kathleen Wynne,
Ministry of Transportation,
77 Wellesley Street, West,
Ferguson Block, 3td Floor,
Toronto, Ontario.
M7A 128
RE: HST - Gasoline and Diesel Fuel
At its regular meeting held on July, 22, 2010, the Council of The Corporation of the
Township of Malahide enacted the following resolution:
WHEREAS the Government of Ontario has entered into an agreement with the
Government of Canada to implement the Harmonized Goods and Seruices Tax
(Hsr);
AND WHEREAS the HST will add 8% to many goods and sentices where
currently only the 5% GST is charged, including gasoline and diesel fuel,
resulting in increased tax revenues for the Government of Ontario;
AND WHERAS fáe majority of public infrastructure in Ontario is municipal
infrastructure, and includes roads and highways, bridges, and transit
sysfems,'
AND WHEREAS there exisfs an infrastructure deficit in Ontario estimated at
more than $100 billion;
AND WHEREAS Ontario municipalities struggle to pay for needed repairs and
maintenance to such infrastructure;
AMO Watch File dated August 5, 2010 which includes request to
support resolution passed July 22, 2010 by the Township of
Page 123 of 183
AND WHEREAS the Government of Canada, through its Federal Gas Tax Fund,
provides municipalities with a portion of federal gas tax revenue for
i nvestm e nts i n e nv i ro n m e nta I ly s u sta i n a b I e i nfra stru ctu re ;
AND WHEREAS the Federal Gas Tax Funding is up-front and predictable,
increasing the capacity of municipalities to address local infrastructure
investment priorities and plan for the long-term;
AND WHEREAS rnvesúrng in infrastructure ís a crucial component of a strong
economy and part of the Government of Ontario's strategy for jobs and growth
in Ontario;
NOW THEREFORE BE lT RESOLVED THAT Council of the Township of
Malahide reguesfs the Government of Ontario to provide municipalities with a
portion of HST generated through the sale of gasoline and diesel fuel in order
to enable municipalities to address current infrastructure deficits and continue
to i nvest i n e nv i ro n m e nta I ly s u sta i n a b I e i nfra stru ctu re ;
AND THAT this resolution be forwarded with a request for action to: The
Ontario Ministry of Transpoñation, Elgin County MPPs and MPs, the Premier's
Office, and the Association for Municipalities of Ontario (AMO);
AND THAT this resolution be circulated to all municipalities in Ontario
requesting their support.
We look forward to hearing from you with respect to this proposal.
Sincerely,
TOWNSHIP OF MALAHIDE
M. CASAVECCHIA, D.P.A., C.M.O., CMM III
Chief Ad ministrative Officer/Clerk
Copy to: Premier Dalton McGuinty
Steve Peters, MPP
Joe Preston, MP
Association of Municipalities of Ontario (for distribution)
DISCI.AIMER
This material is provided under contract as a paid service by the originating organization and does not
necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary
companies, officers, directors or agents.
AMO Watch File dated August 5, 2010 which includes request to
support resolution passed July 22, 2010 by the Township of
Page 124 of 183
?
c/3
November 1,2010.
BAYHAM HISTORICAL SOCIETY
C/O Municipality of Bayham
P.O. Box 160, Straffordville ON.
NOJ lYO
Municipality of Bayham,
P.O. Box 160, Straffordville, ON.
NOJ lYO
519-866- 5521
Dear Council Members:
As you may know our village of Corinth with the help of oru children and grand children are working
ha¡d to make our Pa¡k a great place for them to play in the warm season and skate in the winter. The
new park equipment has been a great asset to all of them and it is well used.
Our neighborhood children have held a barbeque this summer & with the money they made and with
the help of ow Municipality they are working towards building a pavilion in the park, we are all very
proud of their efforts.
In the winterwe see a dozen or so children skating on the pond almost every night after school and on
the weekends, it is great to hear their laughter and squeals ofjoy as the very young and older children
skate about. It is wonderful to have a safe environment within site of more than a few homes that the
kids can skate and enjoy the offerings of winter.
One of the things we noted that was missing is a spot out of the winter wind to change their skates. The
children have a picnic table they sit on leaving their boots on it in the elements and if snowing they
get damp and cold.
The Bayham Historical Society has a Railway section house shed that we would like to donate to the
park and the children of Corinth.
The little shed has a newly shingled roof and we would deliver it to the park, set it up put bench seats
inside and make it solid and stable. We would not put hooks on the walls as that could be a hazard to
small children and we think that perhaps leaving the door offwould discourage unwanted activities by
some teenagers. The Bayham Historical Society would cover the cost of the move, buying the lumber
and buitding the benches and any other costs it may incur, we would maintain it as needed.
We are asking permission of the Municipality of Bayham to go forward with this plan and set the
Railroad Section House Shed in the Corinth Park as a spot out of the elements for our children to
change into skates and have a dry place to leave boots.
We appreciate your consideration and would like a timely reply as the members of our Society are
eager to do the work before winter sets in.
Thank you four your consideration.
Cheryl J. Peters
Secretary of the Bayham Historical Society
Correspondence dated November 1, 2010 from Bayham
Historical Society regarding "donation of Railway section house
Page 125 of 183
Page 126 of 183
Subject: BHS Letter
Kyle- At our meeting on thursday night for the Bayham Historical Society Ray Maddox asked
members to have some changes put in the letter about the Railroad Section House Shed.
Here they are: The doors be opened and bolted in that position permanently to keep the Building
close to it's natural state.
: The Bayham Historical Society would not be responsible for its upkeep after it is
set in the park and benches put in place. We feel that the Municipal
Maintenance crews would be more equipped for this job.
Please add these changes to the letter, Thank you.
Cheryl J. Peters- Secretary of the Bayham Historical Society.
Correspondence dated November 1, 2010 from Bayham
Historical Society regarding "donation of Railway section house
Page 127 of 183
Page 128 of 183
I
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t. ¡,-i'¿ :-l , i¡i':ir,,,riil ll.-rl! i¡l::
ì :,: ir ì .r'.:r¿.::' j l:j ,:;t,: i5 i:i t .? ri.T7:ji
.:r1-:::r. r ;a :liì" 3-?ä{¡ :}j'f¡$i'¡i
So?
A[ daire and ret¡ned gmó MUST by @rpe¡úed by Ftb ¡il,
*B? ,
THANK YOU
Invoice from Wiebe Home Improvements for repair to the
Bayham West Cemetery fence submitted by the Bayham West
Page 129 of 183
Page 130 of 183
Guxx & AssocIATEs
o/b Douglas George Gunn Professional Corporation
Barristers, Solic¡tors & Notaries Public
Douglas G. Gunn, LL.B., Q.C.
Donald M. Ferguson, B. Comm. (Hons.), LL.B
Lisa N. Gunn, B.A. (Hons.), LL.B.
Amy C, Dale, 8.4., LL.B.
Sandra L. Monger, B.A. (Hons.), LL.B.
October 28,20LO
Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordvi I le, Ontario
NOJ 1YO
Attention: Denis Duguay, Treasurer
Email: sandramonger@gunn.on.ca
Assistant: Trisha Ha¡nes
Email: trishahaines@gunn.on.ca
Our File No. 74883
Via Regular Mail¿>¿J --oog <fò
RE:7787 Gregson Road, Straffordville
Roll No: 34-01-000-003-00800-0000
I am writing in response to your request for written submissions regarding the above-described
tax account and arrears situation and Mr Gunstone's request to have the account adjusted. I
would kindly ask that a copy of this letter be provided to Kyle Kruger and/or Council for their
consideration.
As previously advised, I am the lawyer for Mr. Gunstone, who is the registered owner of 7787
Gregson Road, in Bayham. I understand that Mr. Gunstone's property taxes are significantly in
arrears and that the Municipality may lnitiate the tax sale process if the taxes are not put into
good standing. According to a property tax history statement dated April L9, }OLO, the total
amount outstanding was approximately 53,171.56. I also understand that the annual taxes are
approximately S58O.O0 and that the majority of the arrears are associated with an invoice
dated July24,2OO7 lor S2,8OO.OO and associated interest charges. The invoice was issued with
respect to the attendance of fire personnel at 7787 Gregson Road on July 22, 2OO7 in regards to
a house fire. A copy of the invoice is attached for ease of reference.
Mr. Gunstone advises that it is the charges associated with the fire that have made it
impossible for him to bring his tax account into good standing. I am writing to request that
Council exercise their discretion to rescind the above-described invoice for the reasons which
are set out below.
Mr. Gunstone is on a very limited income and has a learning disability. His primary sources of
income are derived from the Ontario Disability Support Program and Ontario Works.
Telephone (519) 631-0700 Facsimile (519) 631-1468
www,gunn.on,ca
Correspondence dated October 28, 2010 from Gunn &
Associates regarding "7787 Gregson Road".
Page 131 of 183
Gunn & Assocíates
o/b Douglas George Gunn Professional Corporation
Barrísters, Solicltors & Notaries Public
page 2 Of 2
Prior to the fire on July 22,2007, the house located at7787 Gregson Road was significantly
damaged by an earlier fire. With the assistance of neighbours, a contractor named Michael
Hesh was hired in or around July 2007 to remove the remaining house. lnitially, it was hoped
that after removing the salvageable materials, a burn permit could be obtained from the Fire
Chief to conduct an open-air controlled burn to deal with the remaining debris pursuantto the
Fire Control By-law. Mr. Gunstone was advised that burn permits where not be¡ng issued due
to the dry weather conditions and consequently, Mr. Hesh was instructed to take down the
remaining house in a safe manner and Mr. Gunstone would then sort through the debris to
determine what could be salvaged.
On July 22,2007 Mr. Gunstone was asleep in his trailer located on the property when the fire at
7787 Gregson Road started. He was neither responsible for the start¡ng of the fire, nor was he
a person in control of it. According to neighbours, the fire was started by Mr. Hesh.
It is acknowledged that pursuantto the Fire Control By-law, being by-law no. 2006-047,aburn
permit was required for this particular fire and one was not obta¡ned. lt is also acknowledged
that under those circumstances, the Fire Chief may charge the person in control of the fire
and/or the property owner for the cost of the attendance of the fire suppression vehicles.
However, lalso note that this power is discretionary and thatthere may be instances in which
the Fire Chief may decide not to charge for these services. lt is respectfully submitted that this
is one of those cases where the property owner ought not to have been charged for the fire
suppression services.
ln this particular case, I understand that there was evidence that Mr. Hesh was the person in
control of the fire however, he was not charged. Only Mr. Gunstone was charged, as the
property owner.
The property has been owned by Mr. Gunstone since approximately 2006 and has been in his
family for three generations, having been first purchased by his grandparents. Given Mr.
Gunstone's limited financial means, there is no reasonable prospect that he will be able to pay
the charges and penalties imposed in relation to the fire on July 22,2007. Under the
circumstances, I would respectfully request that Council exercise its discretion to rescind the
invoice of July 24,2007.
Thank you for your consideration. I look forward to hearing from you.
Yours very truly,
Correspondence dated October 28, 2010 from Gunn &
Associates regarding "7787 Gregson Road".
Page 132 of 183
9
CORPORATION OF THE MUNICIPALITY OF BAYHAM L +
STAFF MEMORAI\DTIM
TO: Mayor & Members of Council DATE: November 15,2010
FROM: Kyle Kruger, Administrator FILE:
SUBJECT: Licence Agreement - Request to Install Power Line Across Municipal Properties
Council may recall report PR2010-10 regarding a request from Mr. Lucian Dujardin to permit the
installation of power lines across certain properties. After considering the report October 2lst, Council
passed By-law No. 2010-094 to authorize a licence agreement with the properly owner, Ludeb Inc.
Mr. Dujardin has provided a change on November 15th, indicating that the project and equipment to be
installed will be owned by 1498975 Ontario Inc. (see attached letter). As such, the licence agreement
should more appropriately be with 1498975 Ontario Inc. Attached therefore is a new draft By-law 2010-
105 authorizinga new licence agreement. The updated By-law also repeals By-law 2010-094.
Staff Memorandum regarding "Licence Agreement - Request to
Install Power Line Across Municipal Properties".
Page 133 of 183
November 12,2010
Municipality of Bayham
attention Kyle Kruger
Re: Permission to cross road allowance and power corridor (formerly railway corridor) with an
underground power line for the purposes of connecting a microfit solar project to the local
distribution company. (Hydro One)
1- I (1498975 Ontario Inc.) am constructing a l0 kw solar system on lot 2l concession 2 Bayham
and need to cross the closed road that is owned by Bayham to get over to lot20 where the system
will connect to the Hydro one distribution system. I am asking permission to burry a 4/O USE
I90 electrical wire across the road allowance.
2-I(1498975 Ontario Inc.) am constructing a l0 kw solar system on lot 16 Concession 2
Bayham south of the po\ryer corridor and need to cross the power corridor underground with a
4/O USE I90 electrical wire where the wire will continue on to the Hydro one Distribution
system.
Could you please draft the required agreements in the entity of 1498975 Ontario Inc.
Inc.
Staff Memorandum regarding "Licence Agreement - Request to
Install Power Line Across Municipal Properties".
Page 134 of 183
THE CORPORATION OF THE
MTTNICIPALITY OF BAYHAM
BY-LA\il NO.2010-105
A BY.LA}V TO AUTHORIZE THE EXECUTION OF A LICENCE
AGREEMENT BETWEEN THE MT]NICIPALITY OF BAYTIAM A¡ID
1498975 ONTARIO INC. FOR THE INSTALLATION OF ELECTRICAL
WORKS
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a licence agreement to permit the location of an uriderground electrical connection
for solar panels across lands desuibed as the unopened road allowance between lots 20 and 2l in
concession 2 of the Municipality of Bayham.
NOW THEREFORE THE COI]NCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYTIAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Licence
Agreement attached hereto as Schedule "A" and forming part of this byJaw between
1498975 Ontario Inc. and the Municipality of Bayham for the placement of underground
power lines.
2. THAT By-law No. 2010-094, passed October 21, 2010, be and the same is hereby
repealed.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AI\D THIRD TIME AND FINALLY PASSED THIS 18TH
DAY OF NOVEMBER 2OIO.
MAYOR CLERK
Staff Memorandum regarding "Licence Agreement - Request to
Install Power Line Across Municipal Properties".
Page 135 of 183
THIS LICENCE AGREEMENT is made this lSth day of November, 2010.
BETWEEN:
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
(Hereinafter referred to as the "Licensor")
OF THE FIRST PART
-and-
T498975 ONTARIO INC.
(Hereinafter referred to as the "Licensee")
OF THE SECOND PART
WHEREAS the Licensee is constructing a solar power project on the lands described as
Concession 2,PtLot 21, N/S Concession Road 1 in the Municipality of Bayham;
AND WHEREAS the Licensor is the o\ryner of the road allowance between Lots 20 and 2I,
Concession 2, known as Stafford Road, in the Municipality of Bayham (the "Lands");
IN CONSIDERATION of the premises and other good and valuable consideration the parties
agree as follows:
Grant of Licence
1. The Licensor grants to the Licensee the non-exclusive use of the Lands for the purposes
hereinafter set forth, for the period of twenty (20) years, commencing October 2I,2010:
a) The Licensee hereby accepts the Lands in their condition as of the date hereof and
shall not call upon the Licensor to do or pay for any work or supply any
equipment to make the Lands more suitable for the proposed use by the Licensee
hereunder.
b) The Licensee shall pay the Licensor Five Hundred ($500.00) Dollars, payable in
advance, as a licence fee upon the commencement of this Agreement.
c) The Lands may be used for the purpose of locating "Equipment" consisting of
underground power lines for the connection of solar panels and any incidental
apparatus approved by the Licensor.
Staff Memorandum regarding "Licence Agreement - Request to
Install Power Line Across Municipal Properties".
Page 136 of 183
-4-
Covenants bv Licensee
2. The Licensee covenants with the Licensor:
a) To pay the licence fee set out in clause 1.
b) To pay taxes (including local improvements) and all rates, licence fees and other
charges imposed on or with respect to the Lands as same become due.
c) To use the Lands only for the purposes of the Equipment and not to erect any
buildings or structures on the Lands.
d) To maintain the appearance of the Lands in a neat, clean and well-kept manner
appropriate to the condition of the land.
e) To install, maintain and repair the Equipment at its own expense.
Ð To ensure that no refuse, litter, garbage or loose or objectionable material
accumulates in or about the Lands.
g) To ensure that no trees are removed and no grade changes are caried out.
h) To provide and maintain comprehensive general liability insurance in the
minimum amount of Two Million ($2,000,000.00) Dollars with respect to its use
of the Lands during the full term of this Agreement and any extension thereof,
naming the Licensor as an additional insured, ffid to provide a certificate
evidencing sarne, prior to execution of this Agreement and as required by the
Licensor. Without limiting the generality of the foregoing, such public liability
insurance shall contain provisions for cross-liability, severability of interests, and
no cancellations or alterations without the consent of the Licensor.
i) Not to assign this Agreement without the prior written consent of the Licensor,
which consent may be unreasonably withheld.
j) To leave the Lands in substantially the same condition by removing the
Equipment from the Lands, at the expiry of this Agreement as they were at the
coÍìmencement of this Agreement.
k) To comply with all federal, provincial and municipal laws, rules, regulations and
by-laws and to hold the Licensor harmless from the consequences of its failure to
do so.
Staff Memorandum regarding "Licence Agreement - Request to
Install Power Line Across Municipal Properties".
Page 137 of 183
-5-
fnstallation. Repairs and Replacement
J.The Licensee may install, repair or replace the Equipment, provided that:
It applies to the Licensor for approval to install such equipment;
It provides drawings or specifications required by the Licensor for the purpose of
reviewing the suitabilþ of the Equipment;
It proceeds in accordance with the approval given under the supervision of the
Licensor;
d) It compensates the Licensor for any expense incurred by the Licensor in the course
of approval or supervision;
e) Damage occasioned by the installation or removal of the Equipment will be
repaired by the Licensee at its own expense forthwith.
Indemnity
4. The Licensee shall at all times indemniff and save harmless the Licensor from and
against any and all claims, demands, losses, costs, charges, expenses, actions and other
proceedings (including those in connection with workers' compensation or any similar or
successor arrangement) made, brought against, suffered by or imposed on the Licensor to
fuIfilI any part of its obligations under this Agreement or for any reason whatsoever or in
respect of any loss, damage or injury (including injury resulting in deatþ:
a) To any person or property (including, without restricting the generality of the
foregoing, employees, contractors, agents and property of the Licensor) directly or
indirectly arising out of, resulting from or sustained by reason of the occupation or
use of the Lands, or any operation in connection therewith or any fixtures or
chattels thereon, or
b) To any person while on adjoining lands of the Licensor in the course of that
person's entry onto or exit from the Lands.
Exclusion of Liabilitv
5. The Licensor shall not be liable, directly or indirectly, for any personal injuries that may
be suffered or sustained by any person who may be on the Lands or for any loss of or
damage or injury to properly belonging to the Licensee or any other person unless such
injury, loss or damage is due to the Licensor's negligence or default or the negligence or
default of those for whom the Licensor is in law responsible.
a)
b)
c)
Staff Memorandum regarding "Licence Agreement - Request to
Install Power Line Across Municipal Properties".
Page 138 of 183
-6-
Hold Harmless Oblieation
6. The Licensee shall fully indemnifr and save harmless the Licensor from and against all
construction liens and related costs and other claims in connection with all work
performed by or for the Licensee on the Lands, and shall promptly remove all registered
claims from title.
Default
7. If the Licensee defaults in performing any of its obligations under this Agreement, the
Licensor shall give written notice to the Licensee of such default giving the Licensee
Thi4y (30) days to remedy such default, failing which the Licensor may terminate this
Licence and the Licensee shall then forthwith remove its chattels and fixtures, if any,
'from the Lands and shall restore the Lands to the condition in which they were at the
coÍrmencement of this Agreement.
Notice
8. Any notice required to be given to the Licensor under the terms of this Agreement shall
be sufficiently given if delivered to the Licensor or mailed by prepaid registered mail
addressed to it at:
Municipality of Bayham
P.O. Box 160
9344PlankRoad
Straffordville, ON
NOJ lYO
Any notice required to be given to the Licensee under the terms of this Agreement shall
be sufficiently given if delivered to the Licensee or mailed by prepaid registered mail
addressed to the Licensee at:
1498975 Ontario Inc.
C/o Luc Dujardiin
R.R. #2
Vienna, ON
NOJ 1ZO
or at such other address as the Licensee may in writing designate. In either case, such
notice shall be deemed to have been received on the date of its delivery or in the case of
mailing hve (5) business days after it is delivered to the post offrce.
Staff Memorandum regarding "Licence Agreement - Request to
Install Power Line Across Municipal Properties".
Page 139 of 183
-7-
Successors
9. This Agreement shall enure to the benefit of, and be binding upon the parties and their
respective successors and (where permiued) assigns and may be registered on title at the
option of either parfy.
IN WITNESS WHEREOF the parties have affixed their respective corporate seals
attested by the hands of their respective ofhcers duly authorizedinthat behalf.
SIGNED, SEALED AND DELTVERED )
in the presence of )
) THE CORPORATION OF THE
) MT]NICIPALITY OF BAYHAM
)
) Per:
) Mayor
)
) Per:
) Clerk
1498975 ONTARIO INC.
) I have authority to bind the
Corporation
)
) Per:
Staff Memorandum regarding "Licence Agreement - Request to
Install Power Line Across Municipal Properties".
Page 140 of 183
I
THE CORPORATION OF'THE MUNICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Mernbers of Council DATE: November 2,2010
FROM: LyndaMillard, Clerk FILE: C07
SUBJECT: Accessibility Barriers NUMBER: C2010-12
PURPOSE
To report to Council on the identification, removal and prevention of barriers that affect electors
and candidates with disabilities in regard to the 2010 Municipal Election.
BACKGROUND
Section l2.l(l) e Q) of the Municipal Elections Act, 1996(MEA), states:
Electors and candidates with disabilities
l2.l (l\ A clerk who is responsible for conducting an election shall have regard to the needs
of electòré and candidates with'disabilities . 2009, c. 13, Sched.2l, s. 8 (8).
Report
(2) V/ithin 90 days after voting day in a regular election, the clerk shall submit a report
to council about the identification, removal and prevention of barriers that aflect electors and
candidates with disabilities. 2009, c. 33, Sched.2l, s. 8 (8).
STAFF COMMENTS
Voting location site visits were made by staff to the seven proposed voting locations for the 2010
municipal election. Accessibility assessments were conducted, deficiencies identified and
remedial actions put in place. Assessments for the various sites are attached to this report.
Measures for removal and prevention of barriers at the voting locations were as follows:
1. Corinth Community of Christ Church
o Small wedge was placed inside and outside access door.
o Door attendant was hired to assist electors and open and close door.
2. Eden & Area Community Centre
o Handicap parking signage was painted on asphalt at northwest corner of building.
o Handicap parking signage was placed on west wall of building.
o Allen key was used to hold latch on door in open position.
o Door attendant was hired to assist electors and open and close door.
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 141 of 183
Report C2010-12 -2 -
3. Richmond United Church
. Gravel was placed to slope ground surface up to cement landing.
o Portable handicap signage and caution tape to mark parking area was installed.
o Railing was installed on one side of ramp approximately 36" above the floor.
r Tape was used to hold latch on door in open position.
o Door attendant was hired to assist electors and open and close door.
. Municþal Public Works employees undertook actions to ensure site was easily accessible
in lieu of a fee for use.
4. Municipal Offrce
. Sidewalk pad was adjusted and surface leveled by Public Works department.
o SigRage was placed to direct electors to accessible door at north side of building.
5. Bayham Community Centre
o Both front and side doors were used.
. Signage was installed to direct special needs electors to accessible door on west side of
building.
o Anti-slip strips were placed on metal ramp.
o Tape was used to hold latch on door in open position.
o Coat rack was removed from access hallway.
o Door attendant was hired to assist electors and open and close doors.
6. Vienna Community Centre
o Handicap parking emblem signage was installed on pavement.
o Front entrance and east side doors were used.
o Signage was installed to direct special needs electors to ramp and accessible door.
o Tape was used to hold latch on door in open position.
o Door attendant was hired to assist electors and open and close doors.
7. Port Burwell Public School
o Temporary portable handicap parking signage was placed on chain link fence along
Strachan Street.
o Cement sidewalk was patched from street to entrance door to smooth surface suitable for
wheelchair access and to remove tripping hazards.
o Small wedges were placed along the inside and outside of the entry door.
Following implementation of remedial action, sites were revisited by staff and confirmed
complete.
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 142 of 183
Report C20I0-12
RECOMMENDATION
"TIIAT Staff Report C2010-12 be received for information."
Strategic Plan Goals:
Goal # I Practice responsible financial management
Goal # 3 Create a positive business atmosphere
Goal# 4 Be dedicated to service excellence
Goal # 6 Provide and encourage atl.ractive lifestyle choices
Respectfully submitted
a-J -
Reviewed by
Attachments: Voting location accessibility requirements (7 pages)
LyndaMillard, Clerk
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 143 of 183
4¡n ta)rc
Voting location accessibility requirements
Handiıap accessible doors will be targeted as the main entrance. Must be level, clear & accessible from
parking lot area to voting screen for electors of all abilities
Location: PBPS VCC BCC RUC EACC inth Mun Offrce
OUTSIDE
Parking area
Is surface level to building @l no
Is there an incline or steps that will affect access? yes @
Surface: gravel cement <ãspEþ sod other
Condition: @ poor navigable? @ no
Needs what work
Lìän;*;^;lïï7"". *@ <-o<-tt't'{etl4 (çêBt
Signage Parking designated handicap accessible
Directly accessible to building entrance @
yes @@ Required? yes
@ ò.'\^r4ll portable
@
no
@no
no
Barriers: curb yes @. Other?
NOtg: a.f^"na rwt pa. ,^üJ a'n- pa'erruJ
Sidewalk. steps or ramp \ Minimum 32" cleæ width required
Sidewalk clear to accessible door? @ no
Ramp clear to accessible door? ^6 r-4a\F yes no
o{ã>X¡ a'*l-.- à*-*"- rì-\\ñq TL- !* "
Stairs/steps that block access?
Are there handrails? yes
Note: N'u¿ *ltr o/s
Accessible Door
Automated push button
Front main door
Is accessible door heavy to open/shut
Is door threshold navigable outside
Is door threshold navigable inside.
Note: N-ù^ á.-,"!! u'4olAL vt^ÅL
INSIDE
\ Minimum 32" clear width required
@
yes
@
@
@
no
no
- Mirrirno- 32" clear wrdth required
Clear passage & banier free from door to DRO & voting screen @
Lighting: is it sufficient? @ no
Heating sufficient @ no
Is there a telephone on site? @ no
Owner to provide snodice removal/sanding
# 5t9-S¿"L- 3å5o
Staffing
1 unit: 1 large DRO table with ballot box/2 chairs + 2 small voting screen tables +
chairs for scrutineers or electors (4?) + chairltable to add to voters'list
+ I chair for outside door attendant
Ample space for tables I chafus, space between voting screens
Space for # units
Note:
no
@
File: Election20 1 O/Forms/Accessibility requirements
€Ð no
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 144 of 183
Af"1^n ee-l/a
Voting location accessibility requirements
Handiðap accessible doors will be targeted as the main entrance. Must be level, clear & accessible from
parking lot area to voting screen for electors of all abilities
Location: PBPS VCC BCC GUEI EACC Corinth Church Mun Office
OUTSIDE
Parking area
Is surface level to building @)
Is there an incline or steps that will affect access? @
cement n asphalt sod
':Yåffi"',--ål';.-'''-*
no
other
¿fê$r no
3' y'u/en
Lighting:@ ¿,ı'o-a¿ "t*d n d¿' @
Signage Parking designated handicap accessible
Directly accessible to building entrance
Barriers: curb yes
Other?
Ramp clear to accessible door?
noyes @
- 3 ,,gr:pyes
@
yes
@
No ramp
Stairs/siepsthatblockaccess? 1z-"//..X3"@ no
Are there handrails? yes @
NOte: r";-l*h4 SV-Z? " dJ>* 4- ---
^-er¿ô ôó4,"*a-! e -2.-"1*n
Accessible Door
Automated push button
Front main door
Is accessible door heavy to open/shut
Is door threshold navigable outside
Is door threshold navisable inside
Note: N-LùÁ ¿'¿.72.ñ
^
.P^¿/ 1ã."1,
INSIDE Ù4h-a-ircL v /|'\"-ø-rr
@
no
Is there a telephone on site? @ no
Owner to provide snodice removal/sanding
fixed portable6!-.t4
\Minimum 32" clear widthrequired
@
no
Required?
æx'a-
(reÐ o", sb¿r- l1'o
\ Minimum 32" clear width required
@
nO Ao* u*o/-¿t-
\ Minimum 32" clear width required
Clear passage & banier free from door to DRO & voting screen @
Lighting: is it sufficient? @ no
Heating suffrcient @ no
#çtq-8ò6-352s'
@
Staffing
1 unit: I large DRO table with ballot boxl2 chairs + 2 small voting screen tables +
chairs for scrutineers or electors (4?) + chair/table to add to voters'list
+ 1 chair for outside door attendant
Ample space for tables I chairs, space between voting screens @ no
Spacefor#units I 'O 3 4 5
Note:
File : Election2O I O/Forms/Accessibility requirements
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 145 of 183
â-r", ra) t o
Voting location accessibility requirements
Handicap accessible doors will be targeted as the main entrance. Must be level, clear & accessible from
parking lot area to voting screen for electors of all abilities
Location: PBPS VCC BCC RUC EACC Corinth Church .@
OUTSIDE
Parking area
Is surface level to building @ no
Is there an incline or steps that will affect access? yes @
Surface: gravel @ @b sod other
Condition: @ poor navigable? @ no
Needs what work
Lighting: s)s 4n'o-- &¡¿'ã-lrXlfr @ no
Signage Parking designated handicap accessible @ no fixed portable
Directly accessible to building entrance @ no
Bariers: curb yes @
Other?
Note:
Sidewalk. ste,ps or ramp \ Minimum 32" clear widlh required
Sidewalk clear to acclssible door? yes 6r lltl ' L2-.ftMv
Ramp clear to accessible door? yes no
.-Nı-fam-D)---:-
Stairs/steps thatblockaccess? yes @
Are therehandrails? yes @ Required? yes @
Note: @,r-t-¿ ;^'lu'"^.J. N'a.t"l^ 6 l¿ ,^"- n4^-.!
Accessible Door \ Minimum 32" clear widthrequired
Automated push button @ no
Frontmaindoor @ ¡VZs
Is accessible doorheavyto open/shut yes @
Is door threshold navigable outside @ no
Is door threshold navigable inside 4@> no
Note: Jr4;a-6dt;.-f ùn N) L4-t-
INSIDE \ Mioirno- 32" clearwidthrequired
Clear passage & barrier free from door to DRO & voting screen @ no
Lighting: is it sufficient? @ no
Heating sufficient gÐ no
Is there atelephone on site? @ no # stf - 8 à¿' 55¿t
Ownsr to provide snodice removaUsanding 4@ no
Stafüng
1 unit: 1 large DRO table with ballot box/2 chairs + 2 small voting screen tables +
chairs for scrutineers or electors (4?) + chair/table to add to voters'list
+ I chair for outside door attendant
Ample space for tables / chairs, space between voting screens @ no
Spacefor#units @ 2 3 4 5 6
Note:J?¡-3¿ 4/.1'¡/ rt /.c,t--{. tt two^t/.",--' tl/s
File: Election20 I 0lForms/Accessibility requirements
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 146 of 183
A{A a3//D
Voting location accessibility requirements
Handicap accessible doors wilt be targeted as the main entrance. Must be level, clear & accessible from
parking lot area to voting screen for electors of all abilities
Location: PBPS VCC BCC RUC @ Corinth Church Mun Office
OUTSIDE
Pa¡king a¡ea
Is surface level to building @ no
Is there an incline or steps that will affect access? yes @
surface: gravel @ @ sod other
Condition: @ gable?@ no
Needs what work_ A /a;n e,fl,*a-
Lighting: ovu^ ¿La-,:- no
Signage Parking designated handicap access yes @ fixed portable
Directlyaccessible to building e,lrtrance @ no
Ba¡riers: curb yes @
Other?
Note: pau;f' -T"T ^ß'"fløA
q F'la'e-t '* hUX v"-l! wls
Sidewalk ste,ps orramp \Minimum 32" clear width required
Sidewalk clea¡ to accessible door? @ no
Ramp clear to accessible door? n ln, yes no@Stairs/stepsthatblockaccess? yes @
Aretherehandrails? yes @ Required? yes @
Note:
Accessible Door \Minimum 32" cleat widthrequired
yes @
Alternate door
Is accessible doorheavyto open/shut @ no
Is door threshold navigable outside @ no
Is door threshold navigable inside - @ , ro
Note: uat-a'2Z-.^ kn ¿-%^- 6)^à!.J l/-721-d¡ I'tn.'-
INSIDE lMinimum 32" clear widthrequired
Clear passage & ba¡rier free from door to DRO & voting screen @ f l** no
Lighting: is it sufficierit? @ no
Heating sufücient @ no
Is there atelephone on site? yes @ #
Owner to provide snodice removaVsanding @ no
Staffing
1 unit = 1 large DRO table with ballot box/2 chairs + 2 small voting screen tables +
chairs for scrutineers or electors (4?) + chair/table to add to voters'list
+ 1 chair for outside door attendant
Ample space for tables I chairs, space between voting screens @ no
Spacefor#units I 2 3 4 5 G)
Nìte: -T^"L"J/ "Aa4 P"-A';i Æ'lr\a-A-.'
File: Election20 I O/Forrns/Accessibility requirements
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 147 of 183
Af- Ð-3//Ò
Voting location accessibility requirements
Handiðap accessible doors will be targeted as the main entrance. Must be level, clear &' accessible from
parking lot area to voting screen for electors of all abilities
Location: PBPS VCC 6ı RUC EACC Corinth Church Mun Office
OUTSIDE
Parking area
Is surface level to building @
Is there an incline or steps that will aflect access? yes
Surface:gravel @ @ sod
Condition: @ poor navigable?
Needs what work
fightingt *.. Ua u.-e'".- /--o- e dn'nl @
Signage Parking designated handicap accessible
Directly accessible to building entrance @Barriers: curb yes @
@
@
other
no
fixed
\ Minimum 32" clear width required
@no
@no
no
@no
no
portable P#N
Other?
Note: **¡!6 fu;á b a'¿4/^ 'l¿ /'tu)
Are there handrails? yes 4D Required? ye.s @' NOte: ,v-f^/.).-*Ê o!*,þ*¿ *A-* ,r"*1. Nrt/^ a-,J¿ ^!+ ^4"" o1r-t'v 4/u-þ.-'-
Sidewalk. steps or ramp
Sidewalk clear to accessible door?
Rarnp clear to accessible door?
No ramp
Stairs/steps that block access? yes @
Accessible Door \Minimum 32" clear width required
Automated push button yes @
Frontmaindoor @ ,//5
Is accessible doorheavy to open/shut yes @
Is door threshold navigable outside @ no
Is door threshold navieable inside
\T^+^. y¡-aiÅ^ -|a.':t- tt\t-^t ttlr.l-rrl't'v'
8¿^.1' /'** nnþa.vw-t- tt- 4 L'l d"r*'J ô-fu'--¿,--f
INSIDE h required
Clear passage &barrier free from door to DRO & voting screen yes @
Lighting: is it sufficient? @ no
Heating sufficient @ no
Is there a telephone on site? '@ no # 5/ q -g bb' 31? / R;/.h'^ t-bU '^?s¿r3
Owner to provide sno#ice removal/sanding @ no FaY f ho*o-
Staffrng
1 unit: 1 large DRO table with ballot boxl2 chairs + 2 small voting screen tables +
chairs for scrutineers or electors @?) + chairltable to add to voters'list
+ 1 chair for outside door attendant
Ample space for tables / chairs, space between voting screens @ no
5 (a* , t
l^,fui. Plo-Y1Xu,,* /-'^"' 't"t"
lLt,
File : Election20 1 0/Forms/Accessibility requirements
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 148 of 183
Of &3/to
Voting location accessibility requirements
Handicap accessible doors will be targeted as the main e,ntrance. Must be level, clear & accessible from
parking lot area to voting screen for electors of all abilities
Location: PBPS @ ncc RUC EACC Corinth Church Mun office
OUTSIDE
Parking area
Is surface level to building @no
Is there an incline or stqls that will affect access? yes @
Surface: gravel @! @ sod other
Condition: @ poor navigable? @ no
Needs what work
frgrrt-g'-Ã J4,p*,b^ı&"í" 'ã-.t @ no
Signage Parking designated handicap accessible @ no
Directly accessible to building entrance @ no
Barriers: curb yes @
Other?
lls¡el 9^^Zj/ 1."-"¿*^f P*'!,n --n"-'
Sidewalk. steps or ramp \ Mioi-.t- 32" clearwidth required
Sidewalk clear to accessible door? (1p no
Rarnp clear to accessible door? @ no
No ramp
Stairs/steps that block access? yes @
A¡e there handrails? @ no. Required? @ no
Note:
Accessible Door Minimum 32" clearwidthrequired @
Automated push button yes @Frontmaindoor @
Is accessibledoorheavyto open/shut yes @
Is door threshold navigable outside @- no
Is no
N o,. "^-*l+ b,t-
INSIDE \ Minimum 32" clear widthrequired
Clearpassage & barrier free from door to DRO & voting screen ¿@ no
Lighting:is it sufficient? @ no
Heating sufficient @ no
Isthereatelephoneonsite? @ no #Lø.. g1 /-/^qq P"1p\o-,.^ l1V-995/
Owner to provide snodice removal/sanding @ no
Staffing
1 unit : I large DRO table with ballot box/2 chairs + 2 small voting screen tables +
chairs for scrutineers or electors (4?) + chair/table to add to voters'list
+ 1 chair for outside door attendant
Amplespacefortables I chairs,spacebetweenvotingscreens,:@ no
Spacefor#units I 2 3 4 5 G)
Note: .N^.,^L A-*"-t ø'.7)onn,
'¿1-4?z ,Lr^t Z 6 oao--2,,. ^Jlt .¿.r,"-,
File: Election2 0 I OÆorms/Accessibility requirements
nxe¡W, portable
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 149 of 183
O+4 aq//o
Voting location accessibility requirements
Handicap accessible doors will be targeted as the main entrance. Must be level, clear & accessible from
parking lot a¡ea to voting screen for electors of all abilities
Location: @ vcc BCC RUc EACC corinth church Mun office
OUTSIDE
Parking area
Is surface level to building "yes @
Is there an incline or stqrs that will aflect access? yes @
Surface: gravel @ asphalt sod other
Condition: @ pool navigable? ^(yGÐ no
Needs what work J'¿t'**i'A AØ--^*0/ b;-A- * !.6
Lighting: a^àerl ¿rdf" @ no
Signage Parking designated handicap accessible yes @ fixed portable
Directly accessible to building enfrance @l no
Ba¡riers: curb yes @
3 â'/ ckq-
Sidewalk. ste,ps or ramp \ Minimum W width required
Sidewalk clear to accessible door? yes d ^;"-^- P"ï;.l"";X
@glea¡ to accessible door? @ no
cNqr@
Stairs/steps that block access? yes @
\ Minimum 1{Éot{3é") width required
@.no
Altemate door
Are therehandrails? yes @ Required? yes @
Note: I t " .l+f a /"s'n-.
"r,¿^ "44-(tq^r.tnl'rlt-úa F"h& SA,, ck q-
Accessible Door
Is accessible doorheavyto open/shut yes @
Is door threshold navigable outside yes @
Is door threshold navigable inside 4@ no
NOte: lL " Q /,l'-"-,) ^J-l¿a w<Jq-o/S
3 a" q-hc'-
INSIDE \ Minimum g{ee#(3+) width required
Clear passage & barrier free from door to DRO & voting screen @ no
Lighting: is it sufücient? @ no
Heating sufficient yes no
Isthereatelephoneonsite? @Å oFÇ;,-no + 5lq- g?v'/559
Owner to provide snodice removal/sanding @ no
Staffrng
1 unit : 1 large DRO table with ballot box/2 chairs + 2 small voting screen tables +
chairs for scrutineers or electors (4?) + chair/table to add to voters'list
+ 1 chair for outside door attendant
Ample space for tables / chairs, space between voting screens ,@ no
Spacefor#units I 2 3 4 5 G)
Note:
File: Election20 1 OlFormsiAccessibility requirements
Staff Report C2010-12 regarding "Accessibility Barriers".
File: C07
Page 150 of 183
I
A ria
MTTNICIPALITY O F BAYHAM
MEMORANDUM
DATE: NOVEMBER 8,2010
TO: Mayor and Council FROM: Lynda Millard, Clerk
RE: Amend Procedural By-law NUMBERz C2010-07
It has come to staff s attention that the majority of incoming Council members have a preference
that the inaugural meeting be held in the evening rather than a morning session of Council.
In order to accommodate this, it is proposed that the Council Procedural By-law be amended to
reflect the change.
Draft By-law 2010-104 incorporating this changes is attached for Council's consideration.
Recommendation:
* TIIAT Staff. Memorandum C20L0 -07 be received;
AND TIIAT By-law 2010-104, being a by-law to further amend By-law 2002-93, by deleting
the existing Section 5 and replacing with 'The Inaugural Meeting of Council shall take place
at 7.09 p.m. on the fìrst Thursday of December following the election.'
Attach: B/L2010-104
Memorandum D2010-07 regarding "Amend Procedural By-law".
File: A09
Page 151 of 183
TIIE CORPORATION OF THE
MUNICIPALITY OF BAYIIAM
BY-LAW NO. 2010-104
A BY-LA\il TO AMEND By-LA\ry NO. 2002-93, BErNG A BY-LAW TO ADOPT A
COUNCIL PROCEDURAL BY.LAW
WHEREAS Subsection23S (2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides
that every Council and local board shall pass a procedure byJaw for governing the calling, place
and proceedings of meetings;
AND WIIEREAS Subsection23S (2.1) of the said Act provides that the procedure by-law shall
provide for the public notice of meetings;
AI\D WHEREAS the Council for the Corporation of the Municipality of Bayham did by ByJaw
2007-120 amend Procedural By-law No. 2002-93;
AND \MHEREAS the Council of the Corporation of the Municipality of Bayham deems it
expedient to further amend Procedural By-law 2002-93;
NOW THEREFORE THE COTJNCIL OF THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM ENACTS AS FOLLO\MS:
1. TIIAT By-law No. 2002-93 being a Procedural By-law for the Council of the
Corporation of the Municþality of Bayham, be and the same is hereby further amended
by deleting Section 5 and inserting the following:
"5. The Inaugural Meeting of Council shall take place at 7:00_p,m, on the first
Thursday of December following the election."
2. THAT in all other respects ByJaw No. 2002-93, as amended, be and the same is hereby
confirmed;
3. THAT this By-law shall come into force and effect upon the date if its enactment.
READ A FIRST, ASECOND AND TIIIRD TIME Ai\D FINALLY PASSED THIS 18TH
DAY OF NOVEMBER 2OIO.
MAYOR CLERK
Memorandum D2010-07 regarding "Amend Procedural By-law".
File: A09
Page 152 of 183
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 153 of 183
THF' CORPORATTON OF TIIE MI]NICIPALITY OF BAYIIAM
Consolidated Financial Statements
Year Ended December 31,2009
Table of Contents
Auditors'Report
Consolidated Statement of Financial Position
Consolidated Statement of Operations and Accumulated Surplus
Consolidated Statement of Change inNet Financial Assets
Consolidated Statement of Cash Flows
Notes to the Consolidated Financial Statements
Consolidated Schedule of Segment Disclosure
Schedule of Segment Disclosure
Consolidated Schedule of Tangible Capital Assets
PAGE
I
2
3
4
5
6-15
t6-17
18
t9 -20
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 154 of 183
O CHANTERED ACCOUNTANTS
CRAHAM
SCOTT
ENNS LLP
William A. Craham'
Rob€rt B. Foster*
Michael f. MacKinnon
lohn M. Scott' Alan R. Enns+
lames G. Frederick' Michael S. Stovel*
Betly A. Gropp William l. Luyks
+Practicirrg through * Prulessimal Corporation
450 Sunset Drive, St Thonus, ON NsR 5V f
Phone: {5.19} (r33-O70O Fax: (519) 633-7009
St. Thomas, Ontario
May2l,20l0
AT]DITORSI REPORT
To the Members of Council,Inhabitants and Ratepayers of
The Corporation of the Municipality of Bayham
We have audited the consolidated balance sheet of The Corporation of the Municipality of Bayham as
at December 31,2009 and the consolidated statement of operations and changes in cash flow for the year
then ended. These financial statements are the responsibility of the Municipality's management. Our
responsibilþ is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perforrn an audit to obtain reasonable assurance whether the financial
statements are free of material misstatement. An audit includs5 e¡amining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes ¿ss6s5ing the
accounting principles used and significant estimates made by management, as well as evaluating the
overall financial statement presentation.
In our opinion, these consolidated financial statements present fairly, in all material respects, the financial
position of The Corporation of the Municipality of Bayham as at Decemb er 3I, 2009 and the results of its
operations and changes in cash flow for the year then ended in accordance with Canadian generally
accepted accounting principles.
25 John St. S.. Suite 2OB, Aylmer. ON N5H 2Cl
Phone: (5t9) 773-9'265 fax (519) 7¡'3-96&3
qttd¿att Sæø âortøz¿?
CHARTERED ACCOUNTANTS
Licensed Public Äccountants
1
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 155 of 183
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
Consolidated Statement of Financial Position
As At December 31. 2009
3,640,975
614,092
574.344
4,829.411
800,000
243,126
836,061
581.037
2.460224
2.369.187
54,017,780
24.292
54,042.072
s6.4tt-259
(restated
Note 2)
2008
$
4,355,785
645,533
382.770
5.384.088
109,745
461,700
770.992
1.342.437
4.041.651
52,545,718
29.3s8
52.575.076
s6.6t6.727
2009
$
ASSETS
FINANCIAL ASSETS
Cash and short terrn deposits
Taxes receivable (Note 3)
Accounts receivable
LIABILITIES
Temporary bank advances
Deferred revenue - obligatory reserve funds (note 9)
Accounts payable and accrued liabilities
Net long-term liabilities (note 4)
NET FINANCIAL ASSETS
NON.FINAI\CIAL ASSETS
Tangible capital assets (Note 6, pages 19,20)
Inventories and prepaid expenses
ACCUMULATED SURPLUS (NOTE 7)
See accompanying notes to the consolidated financial statements.
-2-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 156 of 183
THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM
Consolidated Statement of Operations and
Year Ended December 31
Accumulated Surplus
2009
REVENUES
Properly taxation
Taxation from other govemments
User charges
Govenrment grants
Contribution from developers
Investrnent income
Penalties and interest on taxes
Recoveries from benefiting landowners
Other
Total Revenues
EXPENSES
General government
Protection to persons and property
Transportation services
Environmental services
Health services
Social and family services
Recreation and cultural services
Planning and development
Total Expenses (Note 12)
ANNUAL ST'RPLUS
ACCUMULATED SURPLUS,
BEGINNING OF YEAR
ACCUMULATED SURPLUS, EflD OF YEAR (Note 6)
Unaudited Budget Actual
2009 2009
$$
2,672,477 2,643,720
51,779 51,779
1,369,71L 1,343,735
3,199,376 2,063,924
81,000 162,778
74,000 84,905
217,659 227,117
40.23t 61.047
7.706.233 6.639.005
627,066 699,412
r,233,066 1,223,489
r,264,273 2,413,094
1,262,687 1,701,097
26,046 152,019
7,800 6,256
307,802 373,915
253.035 275.191
4.98t.775 6-844,473
2.724.458 1205.468)
56.6t6.727 56.616.727
s8.r70.487 56.411.259
(restated
Note 2)
Actual
2008
$
2,583,978
50,255
r,264,406
2,923,433
70,074
l32,r0l
78,712
306,153
40.389
7.449.501
630,546
l,r5g,g74
r,943,241
1,51r,862
177,957
7,462
357,4r1
222.518
6.009.971
t.439-530
55.r77.197
s6.6t6.727
See accompanying notes to the consolidated financial statements.
-3-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 157 of 183
THE CORPORATION OF THE MTINICIPALITY OF BAYIIAM
Consolidated Statement of Changes in Net Financial Assets
Year Ended December 31.2009
ANNUAL STJRPLUS
Acquisition of tangible capital assets
Amortization of tangible capial assets
Change in inventories, prepaid expenses and deferred charges
TNCREASE (DECREASE) rN NET FTNATTCTAL ASSETS
NET FINANCIAL ASSETS, BEGINNING OF YEAR
NET FINA¡ICIAL ASSETS, END OF'YEAR
2009
$
(205,468)
(2,816,107)
1,344,045
s.066
(1,672,464)
4.041.651
J,3É9.18',1
(restated
Note 2)
2008
$
r,439,530
(1,103,191)
1,250,469
ø.466\
1,582,342
2.459-309
_4ß4rsst
See accompanying notes to the consolidated financial statements.
-4-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 158 of 183
THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
Consolidated Statement of Cash Flows
Year Ended December 31.2009
OPERATING ACTTVITIES
Arurual surplus
Add (deduct) items not involving cash:
Amortization of tangible capital assets
Change in non-cash assets and liabilities related to operations:
(Increase) decrease in taxes receivable
(Increase) decrease in accounts receivable
(Increase) decrease in inventories and prepaid expenses
Decrease in temporary bank advances
Increase (decrease) in accounts payable and accrued liabilities
Increase (decrease) in defe¡red revenue - obligatory reserve funds
Net change in cash from operating activities
INVESTING
Acquisition of tangible capital assets
Net change in cash from investing
FINANCING
Long-term debt repayment
Net change in cash from financing
NET CIIANGE IN CASII AI\D CASH EQUIVALENTS
OPEIYING CASH AND CASH EQUIVALENTS
cLosrNG cAsrr AND CASH EQUTVALENTS
SUPPLEMENTARY INFORMATION:
Cash paid for interest on debt
Cash received for interest on investments
2009
$
(205,468)
1.344.045
1,138,577
31,441
(191,574)
5,066
800,000
374,361
133.381
2,291.252
(2-816.1071
12.816.1071
(189.9ss)
r189.955)
(714,810)
4.355.78s
_3,Ø!,gE
(restated
Note 2)
2008
$
1,439,530
1.250.469
2,689,999
(94,305)
31,840
(4,466)
(23,558)
159.665)
2.s39.845
l1-103.191)
(1.103.191)
(182.48e)
(182.489\
1,254,165
3.10r.620
4.3ss.785
45.420 52.227
162.778 t32.t0r
See accompanying notes to the consolidated financial statements.
-5-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 159 of 183
THE CORPORATION OF THE MT.INICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31. 2009
The Municipality of Bayham is a municipality in the Province of Ontario. It conducts its operations
guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and
related legislation.
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The consolidated financial statements of the Corporation of the Municipality of Bayham are prepared
by management in accordance with Canadian generally accepted accounting principles for local
governments, as recommended by the Public Sector Accounting Board of the Canadian Institute of
Chartered Accountants. Significant aspects of the accounting policies adopted by the Municipality
are as follows:
Reporting Entity
The consolidated financial statements include the assets, liabilities, revenues and expenses of the
reporting entity. The reporting entity is comprised of all organizations, committees and local boards
accountable for the administration of their financial affairs and resources to the Municipality and
which are l00o/o owned or controlled by the Municipality.
Consolidated Entities
The following local boards are consolidated:
- Various Community Centre Boards
- Various Cemetery Boards
- Museum Board
Inter-departmental and inter-organizationaltransactions and balances between these organizations
are eliminated.
Proportionate Consolidation
The Elgin Area Primary Water Board and Port Burwell Water Board have been consolidated on a
proportionate basis. The Water Boards are proportionately consolidated based upon the water
flow used by our Municipality in proportion to the entire flows provided by the joint boards.
Accounting for School Board Transactions
Although the Municipality collects taxation on behalf of the School Boards, the taxation,
otherrevenues, expenses, assets and liabilities with respect to the operations of the school boards are
not reflected in these statements.
Trust Funds
Trust frmds and their related operations administered by the Municipality are not included in these
consolidated financial statements.
6
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 160 of 183
THE CORPORATION OF THE MTJNICIPALITY OF BAYIIAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2009
1. SUMMARY OF STGNTFICANT ACCOUNTTNG POLTCTES (CONTTNUED)
Basis of Accounting
The consolidated financial statements are prepared using the accrual basis of accounting. The accrual
basis ofaccounting records revenue as it is earned and measurable. Expenses are recognized as they
are incurred and measurable based upon receipt of goods or services atd/or the creation of a legal
obligation to pay.
Deferred Revenue
Govemment transfers, contributions and other amounts are received from third parties pursuant to
legislation, regulation or agreement and may only be used in the conduct of certain programs, in the
completion of specific work. In addition, certain user charges and fees which have been collected but
for which the related services have yet to be performed. Revenue is recognized in the period when
the related expense are incurred, services preformed.
Use of Estimates
The preparation of consolidated financial statements in conformity with Canadian generally accepted
accounting principles requires management to make estimates and assumptions that affect the
reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date
of the financial statements, and the reported amounts of revenues and expenses during the period. In
addition, the Municipality's implementation of the Public Sector Accounting Handbook PS3150 has
required management to make estimates of historical cost and useful lives of tangible capital assets.
These estimates and assumptions are based on the Municipalities best information and judgment and
may differ significantly from actual results.
Government Transfers
Government transfers are recognized n the consolidated financial statements as revenues in the
financial period in which events giving rise to the transfer occur, providing the transfers are
authorized, any eligibili$ crrterra have been met including performance and retum requirements, and
reasonable estimates of the amounts can be determined. Any amount received but restricted is
recorded as defered revenue in accordance with Section 3100 of the Public Sector Accounting
Handbook and recognized as revenue in the period in which the resources are used for the purpose
specified.
In addition, the Municipality periodically receives senior government capital funding in the fonn of
infrasbr¡cture gtants and receives ongoing funding from both senior levels of govenrment as a result
of an allocation of the gas tax funds.
-7 -
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 161 of 183
THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2009
1. SUMMARY OF STGNTFTCA¡IT ACCOUNTTNG POLICTES (CONTTNUED)
Non-financial assets
Non-financial assets are not available to discharge existing liabilities and are held for use in the
provision of services. They have useful lives extending beyond the current year and are not intended
for sale in the ordinary course of operations. The change in non-financial assets during the year,
together with the excess of revenues over expenses, provides the Change in Net Financial Assets for
the year.
i) Tangible capital assets
Tangible capital assets are recorded at cost which includes all amounts that are directly attributable
to acquisition, construction, development or betterment of the asset. The cost, less residual value, of
the tangible capital assets are amortized on a straightJine basis over thei¡ estimated useful lives as
follows:
Building and components
Vehicles
Machinery and equipment
Land improvements
Plants and facilities
Roads
Bridges and other structures
Underground and other networks
20 to 75 years
5 to 25 years
5 to 27 years
18 to 25 years
20 to 75 yearc
20 to 60 years
15 to 80 years
17 to 100 years
No amortization is charged in the year of acquisition and a fulI year of amortization is charged in the
year of disposal. Assets under construction are not amortized until the asset is available for
productive use.
ii) Contributioor ef langible capital assets
Tangible capital assets received as contributions are recorded at their fair value at the date of receipt
and also are recorded as revenue.
iii) Works of art and cultural and historic assets
Works of art and cultural and historic assets are not recorded as assets in these financial statements.
iv) Interest capitalization
The Municipality does not capitalize interest costs associated with the acquisition or construction of
a tangible capital asset.
v) Leased tangible capital assets
Leases are classified as capital or operating leases. Leases which transfer substantially all of the
benefits and risks incidental to ownership of property are accounted for as capital leases. All other
leases are accounted for as operating leases and the related lease payments are charged to expenses
as incurred.
-8-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 162 of 183
THE CORPORATION OF THE MT.INICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2009
1.SUMMARY OF STGNTFTCÄNT ACCOUNTTNG POLTCTES (CONTTNUED)
vi) Inventories of supplies
Inventories of supplies held for consumption are recorded at the lower of cost and replacement cost.
CHANGE IN ACCOUNTING POLICIES
The Municipality has implemented Public Sector Accounting Board (PSAB) sections 1200 Financial
Statement Presentation and 3150 Tangible Capital Assets. Section 1200 establishes general reporting
principles and standards for the disclosure of infonnation in govemment financial statements.
Section 3150 requires govemments to record and amortize their tangible capital assets in their
financial statements. In prior years, tangible capital asset additions were expensed in the year of
acquisition or constn¡ction.
The financial information recorded includes the actual or estimated historical cost of the tangible
capital assets. When historical cost records were not available, other methods were used to estimate
the costs and accumulated amortization of the assets. The Municipalþ applied a consistent method
of estimating the replacement or reproduction cost of the tangible capital assets for which it did not
have historical cost records, except in ci¡cumstances where it could be demonstrated that a different
method would provide a more accurate estimate of the cost of a particular type of tangible capital
asset. After defrning replacement or reproduction cost, the non-residential building construction
price index (NIRBCP) and the consumer price index (CPI) were used as a resource for detennining
appropriate indices in order to deflate the replacement or reproduction cost to an estimated historical
cost at the year of acquisition.
This change has been applied retroactively and prior periods have been restated. This change in
accounting policy has changed amounts reported in the prior period as follows:
Accumulated surplus at January l, 2008
Operating fund balance
Capital fundbalance
Reserves balance
Reserve fund balance
Amounts to be recovered
Accumulated surplus, as previously reported
Net book value of tangible capital assets reported
Reserve and reserve funds from water boards not previously consolidated
Accumulated surplus, as restated
Annual surplus for 2008:
Net increase in fund balances, as previously reported l,516,14l
Amorttzation expense not previously expensed (1,250,469)
Tangible capital assets capitalizedbut previously expensed 1,103,191
Activity in reserve and reserve funds f¡om water boards not previously consolidated 70.667
52,728
550,760
1,957,987
604,550
(875.502\
2,290,523
52,602,773
283.901
55.r77.197
-
Annual surplus, as restated
9
1.439.s30
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 163 of 183
THE CORPORATION OF THE MTJNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2009
3. TAXES RECEIVABLE
Taxes receivable are reported net of allowance for doubtful accounts. Balances as at December 31
were as follows:
2008
$
2009
$
Taxes receivable
Penalties and interest
Allowance for doubtful accounts
NET LONG.TERM LIABILITIES
a) The balance of net long-term liabilities reported on the
Position is made up of the following:
Consolidated Statement of Financial
4.
2008
$
2009
$
Total long-term liabilities incurred by the municipality,
including those incurred on behalf of benefiting landowner s139u _698304
Principal repayments are summarized as follows:
2010 20ll 2012 2013 2014 Beyond Total
RecoverableFrom _L _L _$_ _$_ _$_ _$_ _$_
General tax revenue
Benefrting landowners 202.092 214.945 115-654 6.943 7.327 34-075 581.036
202.092 Z1_4s4s. JJsßs . _6543. _7327_ _34.07s. _13l*036
b) All long-term liabilities issued on or before December 3I, 1992 have received approval of the
Ontario Municipal Board. Long-term liabilities issued after January 31, 1993 have been approved
by by-law. The annual principal and interest payments required to service these liabilities are
within the annual debt repayment limit prescribed by the Ministry of Municipal Affairs and
Housing
c) Interest expense on long-term liabilities tn 2009 amounted to $45,420 (2008 - 552,227)
-10-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 164 of 183
THE CORPORATION OF THE MTINICIPALITY OF BAYTIAM
Notes to the Consolidated Financial Statements
Year Ended December 31. 2009
5. OPERATION OF SCHOOL BOARDS A¡ID THE CO{'NTY OF ELGIN
During 2009, requisitions were made by the school boards and the County of Elgin requiring the
municipality to collect property taxes and payments in lieu of property taxes on their behalf. The
amounts collected and remitted are summarized below:
School
Boards
$
Taxation and user charges
Share of pa1'rnents in lieu of taxes
Amounts requisitioned
6. TANGIBLE CAPITAL ASSETS
General
Land
Buildings
Vehicles
Machinery and equipment
Land improvements
fnfrastructure
Plants and facilities
Roads
Underground and other networks
Machinery and equipment
r,362,866 2,415,005
-
23.069
1.362.866 2.438.073
Net BookValue
2009 2008
$$
916,444 916,444
1,016,077 890,314
860,673 565,249
259,008 261,280
250,878 167,475
319681217 4,049,969
28,233,410 28,505,090
16,612,364 15,981,247
1.182.387 1.133.871
53,299,458 52,470,939
718.322 74.779
54.017-780 52.545.718
County
$
Assets under construction
For additional information, see the Consolidated Schedule of Tangible Capital Assets (Schedule 1).
During the year there were no write-downs of assets (2008 - $nil). In addition, roads and
underground networks contributed to the Municipality totalled $nil (2008 - $nil) and were
capitalized at their fair value at the time of receipt.
- lt -
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 165 of 183
THE CORPORATION OF THE MI]NICIPALITY OF BAYTIAM
Notes to the Consolidated Financial Statements
Year Ended December 31,2009
7. ACCUMULATED SURPLUS
The accumulated surplus balance is comprised of current fund, capital
discretionary reserve funds, unfunded liabilities to be recovered in
tangible capital assets.
Operating fund
Municipality
Cemetery boards
Benefiting landowners
Invested in tangible capital assets
Capital tund
Reserves
Reserve funds
AMOUNTS TO BE RECOVERED
Net long-term debt
ACCUMULATED SURPLUS
fund, balances in reserves and
the future and investrnent in
100,822 30,000
98,845 88,524(.167.e77) (96.801)
31,690 2I,723
54,017,780 52,545,718
(1,47t,980) 594,789
3,5031492 3,294,937
9ll.3t4 930,552
56,992,296 57,387,719
t581.03î (770.992\
56,411,259 56.616.727
RESERVES AND RESERVE FUI\DS CONSIST OF THE FOLLOWING:
Reserves set aside for specific purposes by Council:
- for working capital
- for capital purposes
- for waterworks purposes
- for rate stabilization
- forotherpurposes
Total reserves
Reserve funds set aside for specific purposes by Council:
- for water system
- for construction of sanitary sewers
- for recreation and cultural service purposes
- forotherpurposes
Total reserve funds
394,153
1,415,328
458,323
602,670
633,018
3.503.492
103,622
691,047
109,666
6.979
gtl.3l4
384,153
r,487,644
289,1.45
602,670
531.325
3.294,937
102,563
730,644
90,366
6.979
930.552
12-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 166 of 183
THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2009
8. TRUST FUNDS
Trust funds administered by the municipality amounting to $228,800 (2008 - $225,879) have
been included in the Consolidated Balance Sheet nor have their operations been included in
Consolidated Statement of Operations.
9. DEFERRED REVENUE . OBLIGATORY RESERVE FUNDS
A requirement of the public sector accounting principles of the Canadian Institute of Chartered
Accountants is that obligatory reserve funds be reported as deferred revenue. This requirement is in
place as provincial legislation restricts how these funds may be used and under certain circumstances
these funds may be refunded. The balances in the obligatory reserve funds of the Municipality are
summarized below:
not
the
2008
s
2009
$
Development Charges
Gasoline tax
Parkland
10. BUDGET FIGURES
The operating budget approved by the council of the The Corporation of the Municipality of Bayham
for 2009 is reflected on the consolidated statement of operations. The budgets established for capital
invesûnent in tangible capiøl assets are on a project-oriented basis, the costs of which may be
carried out over one or more years and, therefore, may not be comparable with current year's actual
expenditure amounts. As well, the Municipality does not budget activity within Reserve and Reserve
Funds, with the exception being those transactions, which affect either operations or capital
invesûnents. Budget figures have been reclassified for the purposes of these financial statements to
comply with PSAB reporting requirements.
11. CONTINGENT LIABILITIES
As at December 31, 2009 certain legal actions are pending against the municipality. An estimate of
any contingency cannot be made since the outcome of these matters is indeterminate at this time.
-13-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 167 of 183
THE CORPORATION OF THE MI]NICIPALITY OF BAYIIAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2009
12. PUBLIC SECTOR SALARY DISCLOSURE
Ln2009, no employees were paid a salary, as defined in the Public Sector Salary Disclosure Act,
1996, of $100,000 or more by The Corporation of the Municipality of Bayham.
13. SUPPLEMENTARY INFORMATION:
2008
$
2009
$
Current fund expenses by object:
Salaries, \¡/ages and employees benefits
Long-tenn debt interest expense
Materials
Contracted services
Rents and financial expenses
Amortization expense
Extemal transfers to others
1,757,199 1,708,461
45,420 52,227
2,437,013 1,711,084
1,219,329 1,250,549
5,194
1,344,045 1,250,469
36.273 37.181
_6,844,4ß _6_999971
14. SEGMENTED INFORMATION
The Municipality of Bayham is a diversified municipal government institution that provides a wide
range of services to its citizens, including fire, roads, sewer and water. For management reporting
purposes the Govemment's operations and activities are organized and reported by Fund. Funds
were created for the purpose of recording specific activities to attain certain objectives in accordance
with special regulations, restrictions or limitations.
Municipal services are provided by deparhents and their activities are reported in these funds.
Certain departments that have been separately disclosed in the segmented information, along with
the services they provided, are as follows.
Public Works
The Public Works department is responsible for the delivery of municipal public works services
related to the planning, development and maintenance of roadway systems, the maintenance of
parking and open space, and street lighting.
The Water and Waste Funds
The water and wastewater departrnent provides drinking water to citizens of the municipality, as well
as, collection and treatment of wastewater. This department is responsible for the operation and
maintenance of both systems in accordance with government regulations under the Safe Drinking
Water Act and other pieces of legislation.
14-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 168 of 183
THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2009
ls. SEGMENTED TNFORMATTON (CONTTNUED)
Other funds and Corporation
This segment includes the remaining departments and activities of the Corporation. Some of the
larger activities in this segment include general government, fire, police, public health services,
recreation and cultural services, planning and development and solid waste collection and disposal.
For each reported segment, revenues and expenses represent both amounts that are directþ
attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain
allocation methodologies are employed in the preparation of segnented financial information. The
General Revenue Fund reports on municipal services that are funded primarily by taxation such as
property and business tax revenues. Taxation and payments-in-lieu of taxes are apportioned to
General Revenue Fund services based on the Fund's net surplus. Certain govemment transfers,
transfer from other funds, and other revenues have been appofioned based on a percentage of
budgeted expenses.
The accounting policies used in these segments are consistent with those followed in the preparation
of the consolidated financial statements as disclosed in Note 1. For additional information see the
Consolidated Schedule of Segment Disclosure and Schedule of Segment Disclosure.
16. COMPARATTVE CONSOLDATED FINANCIAL STATEMENTS FIGTJRES
The comparative consolidated financial statements have been reclassified from statements previously
presented to reflect the restatement of items described in Note 2 as well as to conform to the
presentation of the 2009 consolidated financial statements.
-15-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 169 of 183
THE CORPORATION OF THE MT]NICIPALITY OF BAYTIAM
Consolidated Schedule of Segment Disclosure
Year Ended December 31.2009
Water and
Waste Funds
$
988,860
40,042
244.14s
1.273.047
248,407
44,1r0
565,731
rg,67g
38r,964
1.258.891
14.1s6
1,369,277
21,697
520,126_
1.91r.090
515,629
917,380
2r,243
843,806
2.298-058
t386-968)
Roads
$
Other Funds & Total
Corporation Consolidated
$$
1,326,222 2,69í499
333,188 1,343,735
r,503,756 2,063,924
291.702 535.847
3.4s4.868 6.639.00s
993,163 1,757,199
1,310 45,420
953,902 2,437,013
1,184,600 1,224,522
118,276 1,344,046
36.273 36.273
3.287.524 6.844.473
167.344 1205.468)
REVENUE
Taxation
Sales of service and regulatory fees
Government transfer
Other
EXPENSES
Salaries, wages and employee benefits
Long-tenn debt interest expense
Materials
Contracted services
Amortization
Transfer to others
ANNUAL SITRPLUS
-16-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 170 of 183
THE CORPORATION OF THE MT]NICIPALITY OF BAYTIAM
Consolidated Schedule of Segment Disclosure
Year Ended December 31.2008
REVENUE
Taxation
Sales of service and regulatory fees
Govemment transfer
Other
EXPENSES
Salaries, wages and employee benefits
Long-term debt interest expense
Materials
Contracted services
Amortization
Transfer to others
A.NNUAL SURPLUS
Water and
Waste Funds
$
950,905
3,900
385,443
r.340.248
253,379
50,600
353,965
16,270
375,122
1.049.336
290.9t2
Roads
$
923,760
17,392
I,435,606
3.190
2.379.948
475,683
610,339
99,295
757,924
t.943.241
_436303_
Other Funds &
Corporation
$
r,7L0,473
296,109
r,493,927
238.796
3.729.305
979,399
1,627
746,780
1,134,984
r17,423
37.rgt
3.017-394
7rt.9rl
Total
Consolidated
$
2,634,233
1,264,406
2,923,433
627.429
7.449,501
1,708,461
52,227
1,711,084
1,250,549
1,250,469
37.18r
6.009.971
1.439.530
-17 -
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 171 of 183
THE CORPORATION OF TIIE MUNICIPALITY OF BAYHAM
Schedule of Segment Disclosure
Year Ended December 31.2009
WATER AND WASTE WATER
Revenue
Sales ofservices and regulatory fees
Government transfers
Benefiting land owners
Other
Total Revenues
Expenses
Salaries, wages and employees benefrts
Long-term debt interest expense
Materials
Contracted senrices, rents and financial expenses
Amortization
Total Expenditures
Annual Surplus @elicit)
ROADS
Revenue
Taxation
Sales of services and regulatory fees
Government transfers
Other
Total Revenues
Expenses
Salaries, wages and employees benefits
Materials
Contracted services
Amortization
Total Expenditures
Annual @eficit) Surplus
UnauditedBudget Actual
2009 2009
$$
r,038,470 988,860
- 40,042
206,397 221,514
11.000 22.631
1..255.867 1.273,047
262,755 248,407
44,110 44,110
825,955 565,731
17,000 18,679
-
381.964
1,.t49.820 1,258.891
-196-0n- -UJs6
UnauditedBudget Actual
2009 2009
$$
1,369,277 1,369,277
- 21,687
498,368 520,126
1,867 -645 1.911.090
472,608 515,629
760,665 917,380
31,000 21,243
-
843,806
1.264.273 2.298.058
_6$3n __13E6.e68)
Actual
2008
$
950,905
3,900
268,795
116.648
t.340.248
253,379
50,600
353,965
16,270
375.t22
r.049.336
290.912
Actual
2008
$
923,760
17,392
r,435,606
3.190
2,379-948
475,683
610,339
99,295
757.924
1.943.241
436.707
-18-
Consolidated Financial Statements for the year ending December
31, 2009 and Auditors' Report.
Page 172 of 183
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Schedule of Tangible Capital Assets
Year Ended December 31,2009
ASSET TYPE
Infrastructure Rel¡ted
Land
Buildings/Building Improvements
Machinery and Equipment
Linear - Roadways
Linear - Sewer and Water Services
Infrastructure Related Total
General Caoital
Land
Land Improvements
Building/BuiIding Improvements
Machinery and Equipment
Vehicle
General Capital Total
Total Capital Assets Sub-Total
Work In Progress
Total Tangible Capital Assets
Opening
Historical
Cost
Bala¡ce
Jan l/2009
187,256
5,079,521
2,027,687
37,5 10,498
I 8.978.914
63.783.876
916,444
469,901
2,170,696
37f ,386
975.416
4.905.E43
68.6E9.719
74.779
68.764.49t
2009
Acouisitions
60,290
197,665
430,635
830.074
1.518.664
9ó,t15
173,659
22,825
361.301
653.900
2.172.s64
Á^7, a,41Æ
_2JIÍ,107
2009
Disposals
2009
Write-Offs
Ending
Historical
Cost
Balance
Dec 3 l/2009
187,2s6
5,139,81 I
2,221,3s6
37 ,941,133
19.E08.988
6s.29E.544
916,M4
566,016
2,344,3ss
396,211
1.276.M6
s.499.472
70.79E.016
718-322
71.516.338
Opening
Accumulated
Amortization
Balance
lan 112009
1,216,808
893,8 I 6
9,005,408
2.997.667
14.1 13.699
302,426
1,280,382
lt2,l06
410.167
2.105.081
16.21E.7E0
16.218.780
2009
Disoosals
2009
Amortization
-
60.271
60.271
64.267
64.267
-
t42,042
149,149
702,315
198.957
1.192.463
12,712
47,896
25,097
65.877
151.582
1.344.04s
134¿.04SÉ :
Ending EndingAccumulated Net
Amortization Book
2009 Balance Value
Write-Offs Dec 3l/2009 Dec 3ll2009
- tE1,2S6
1,358,850 3,7E0,961
1,038,969 I,IE2,3E7
9,707,723 28,233,410
3.t96.624 16.612.364
15.302.166 49.996.378
- 916,44431s,138 250,E7E
1,328,278 1,016,017t37,203 2s9,00E415.773 860.673
2.196.392 3.303.080
17.498.55E 53.299.4s8
-
7t8.322
Ji!2!,iiq --5Lq!2?!!q
-19 -
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THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Consolidated Schedule of Tangibte Capital Assets
Year-ended December 31. 2008
Opening
Historical
Cost
Balance
Jan l/2008
174,609
5,079,466
2,07s,s61
36,719,070
18.937.471
63.006.177
916,444
4s3,638
2,139,790
283,239
986.61 I
4,779.722
67.7E5.E99
49.429
67.835.328
2008
Acouisitions
16,263
30,906
107,203
Ending Opening
Historical Accumulated
Cost Amortization2008 2008 Balance Balance 2008 2008Disoosals Write-Offs Dec 3ll2008 Jan l/2008 Disnosals Amortization
Ending EndingAccumulated NetAmortization Book2008 Balance Value
Write-Offs Dec 3l/2008 Dec 3ll2008
916,444- 302,426 167,475- 1,280,382 890,314- I 12,106 261,2E0
ASSET TYPE
Infrastructu re Related
Land
Buildings/Building Improvements
Machinery and Equipment
Linear - Roadways
Linear - Seward and Water Services
Infrastructure Related Total
General Caoital
Land
Land Improvements
Buildings/Building Improvements
Machinery and Equipment
Vehicle
General Capital Total
Total Capital Assets Sub-Total
Work In Progress
Total Tangible Capital Assets
t2,647 187,256 _ 187256s5 5,079,521 1,074,555 - 142,253 _ t,2t6,808 3,E62,71371,s33 119,407 - 2,027,687 884,048 82,434 s2,202 - 893,816 1,133,E71771,428 37,510,498 8,322,236 - 683,172 _ 9,005,408 2E,505,0904l.Mf
- -
18.978.914 2.798.523
-
lgg.l44
-
2.997.667 ß:.gE1.247
E97.106 ll9,407
-
63.7E3.876 13.079.362 82.434 l.116.77l
-
14.113.699 49.670,177
17,Os6
- 916,444- 469,901 290,308- 2,170,696 t,222,572- 373,3E6 109,480
- tr,ttt
- 57,810
17,0s6 t9,68226.363 37.558
-
975.416 394.247 28.168 44.088 410.167 565.249
1E0.735 54.614
-
4.905.E43 2.016.607 45.224 133.69E
-
2.10s.0E1 2.E00.162
1.077.E41 174.021
-
6E.6E9.719 15.095.969 121.65E 1.250.469
-
16.21E.7E0 52.470.939
25'350
- -
74.779
- - - - -
14.779
1.103.191 174.021 J 6t.764.49E 1s.095.969 l27.6sE 1.250.469 - 16.21E.780 52.s4s.718::: :::::
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-104
A BY-LAW TO AMEND BY-LAW NO.2002-93, BEING A BY-LAW TO ADOPT A
COUNCIL PROCEDURAL BY.LAW
WHEREAS Subsection23S (2) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides
that every Council and local boa¡d shall pass a procedure by-law for governing the calling place
and proceedings of meetings;
AND WHEREAS Subsection23S (2.1) of the said Act provides that the procedure by-law shall
provide for the public notice of meetings;
AND \ilHEREAS the Council for the Corporation of the Municipality of Bayham did by ByJaw
2007-120 amend Procedural By-law No. 2002-93;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
expedient to further amend Procedural By-law 2002-93;
NO\il THEREFORE THE COUNCIL OF THE CORPORATION OF TIIE
MUNICIPALITY OF BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT By-law No. 2002-93 being a Procedural By-law for the Council of the
Corporation of the Municipality of Bayham, be and the same is hereby fuither amended
by deleting Section 5 and inserting the following:
"5. The Inaugural Meeting of Council shall take place at 7:ü)_p,m. on the first
Thursday of December following the election."
2. THAT in all other respects ByJaw No. 2002-93, as arnended, be and the same is hereby
confirmed;
3. THAT this ByJaw shall come into force and eflect upon the date if its enactment.
READ A FIRST, ASECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH
DAY OF NOVEMBER 2010.
MAYOR CLERK
By-Law 2010-104 A By-Law to amend Council Procedural
By-Law 2002-93
Page 175 of 183
Page 176 of 183
THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LA\il NO. 2010-105
A BY.LAW TO AUTHORIZE TIIE EXECUTION OF A LICENCE
AGREEMENT BETWEEN THE MT]NICIPALITY OF BAYHAM AI\D
1498975 ONTARIO INC. FOR THE INSTALLATION OF ELECTRICAL
WORKS
WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a licence agreement to permit the location of an uriderground electrical connection
for solar panels across lands described as the unopened road allowance between lots 20 and2l in
concession 2 of the Municipality of Bayham.
NOW THERET'ORE THE COT]NCIL OX'THE CORPORATION OF'THE
MI]NICIPALITY OX'BAYHAM ENACTS AS FOLLOWS:
L. THAT the Mayor and Clerk be and are hereby authorized to execute the Licence
Agreement attached hereto as Schedule "4" and forming part of this byJaw between
1498975 Ontario Lrc. and the Municipality of Bayham for the placement of underground
power lines.
2. THAT By-law No. 2010-094, passed October 21, 2010, be and the same is hereby
repealed.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18TH
DAY OF NOVEMBER 2OIO.
MAYOR CLERK
By-Law 2010-105 A By-Law to authorize the execution of a
Licence Agreement (1498975 Ontario Inc.)
Page 177 of 183
THIS LICENCE AGREEMENT is made this lSth day ofNovember, 2010.
BETWEEN:
THE CORPORATION OF TÉIE MUNICIPALITY OF BAYHAM
(Hereinafter referred to as the "Licensor")
OF THE FIRST PART
-and-
1498975 ONTARIO INC.
(Hereinafter referred to as the "Licensee")
OF THE SECOND PART
WHEREAS the Licensee is constructing a solar power project on the lands described as
Concession 2,PtLot2l, N/S Concession Road I in the Muricipality of Bayham;
AND WHEREAS the Licensor is the owner of the road allowance between Lots 20 and 2I,
Concession 2, known as Stafford Road, in the Municipality of Bayham (the "Lands");
IN CONSIDERATION of the premises and other good and valuable consideration the parties
agree as follows:
Grant of Licence
1. The Licensor grants to the Licensee the non-exclusive use of the Lands for the purposes
hereinafter set forth, for the period of twenty (20) years, commencing October 21,2010:
a) The Licensee hereby accepts the Lands in their condition as of the date hereof and
shall not call upon the Licensor to do or pay for any work or supply any
equipment to make the Lands more suitable for the proposed use by the Licensee
hereunder.
b) The Licensee shall pay the Licensor Five Hundred ($500.00) Dollars, payable in
advance, as a licence fee upon the commencement of this Agreement.
c) The Lands may be used for the purpose of locating "Equipment" consisting of
underground power lines for the connection of solar panels and any incidental
apparatus approved by the Licensor.
By-Law 2010-105 A By-Law to authorize the execution of a
Licence Agreement (1498975 Ontario Inc.)
Page 178 of 183
4-
Covenants bv Licensee
2. The Licensee covenants with the Licensor:
a) To pay the licence fee set out in clause 1.
b) To pay tores (including local improvements) and all rates, licence fees and other
charges imposed on or with respect to the Lands as same become due.
c) To use the Lands only for the purposes of the Equipment and not to erect any
buildings or structures on the Lands.
d) To maintain the appearance of the Lands in a neat, clean and well-kept manner
appropriate to the condition of the land.
e) To install, maintain and repair the Equipment at its own expense.
Ð To ensure that no refuse, litter, garbage or loose or objectionable material
accumulates in or about the Lands.
g) To ensure that no trees are removed and no grade changes are carried out.
h) To provide and maintain comprehensive general liability insurance in the
minimum amount of Two Million ($2,000,000.00) Dollars with respect to its use
of the Lands dwing the full term of this Agreement and any extension thereof,
naming the Licensor as an additional insured, and to provide a certificate
evidencing same, prior to execution of this Agreement and as required by the
Licensor. Without limiting the generality of the foregoing, such public liability
insurance shall contain provisions for cross-liability, severability of interests, and
no cancellations or alterations without the consent of the Licensor.
Ð Not to assign this Agreement without the prior written consent of the Licensor,
which consent may be unreasonably withheld.
j) To leave the Lands in substantially the same condition by removing the
Equipment from the Lands, at the expiry of this Agreement as they were at the
coÍrmencement of this Agreement.
k) To comply with all federal, provincial and municipal laws, rules, regulations and
by-laws and to hold the Licensor harmless from the consequences of its failure to
do so.
By-Law 2010-105 A By-Law to authorize the execution of a
Licence Agreement (1498975 Ontario Inc.)
Page 179 of 183
-5-
Installation, Repairs and Replacement
3. The Licensee may install, repair or replace the Equipment, provided that:
It applies to the Licensor for approval to install such equipment;
It provides drawings or specifications required by the Licensor for the purpose of
reviewing the suitability of the Equipment;
It proceeds in accordance with the approval given under the supervision of the
Licensor;
It compensates the Licensor for any expense inc ned by the Licensor in the course
of approval or supervision;
Damage occasioned by the installation or removal of the Equipment will be
repaired by the Licensee at its own expense forthwith.
Indemnity
4. The Licensee shall at all times indemnift and save harmless the Licensor from and
against any and all claims, demands, losses, costs, charges, expenses, actions and other
proceedings (including those in connection with workers' compensation or any similar or
successor arrangement) made, brought against, suffered by or imposed on the Licensor to
fulfill any part of its obligations under this Agreement or for any reason whatsoever or in
respect of any loss, damage or injury (including injury resulting in death):
a) To any person or property (including, without restricting the generality of the
foregoing, employees, contractors, agents and property of the Licensor) directly or
indirectly arising out of, resulting from or sustained by reason of the occupation or
use of the Lands, or any operation in connection therewith or any fixtures or
chattels thereon, or
b) To any person while on adjoining lands of the Licensor in the course of that
person's entry onto or exit from the Lands.
Exclusion of Liabilitv
5. The Licensor shall not be liable, directly or indirectly, for any personal injuries that may
be suffered or sustained by any person who may be on the Lands or for any loss of or
damage or injury to property belonging to the Licensee or any other person unless such
injury, loss or damage is due to the Licensor's negligence or default or the negligence or
default of those for whom the Licensor is in law responsible.
a)
b)
c)
d)
e)
By-Law 2010-105 A By-Law to authorize the execution of a
Licence Agreement (1498975 Ontario Inc.)
Page 180 of 183
-6-
Hold Harmless Oblieation
6. The Licensee shall fully indemnit and save harmless the Licensor from and against all
construction liens and related costs and other claims in connection with all work
performed by or for the Licensee on the Lands, and shall promptþ remove all registered
claims from title.
Default
7. If the Licensee defaults in performing any of its obligations under this Agreement, the
Licensor shall give written notice to the Licensee of such default giving the Licensee
ThiÉy (30) days to remedy such default, failing which the Licensor may terminate this
Licence and the Licensee shall then forthwith remove its chattels and fixtures, if any,.from the Lands and shall restore the Lands to the condition in which they were at the
commencement of this Agreement.
Notice
8. Any notice required to be given to the Licensor under the terms of this Agreement shall
be sufhciently given if delivered to the Licensor or mailed by prepaid registered mail
addressed to it at:
Municipality of Bayham
P.O. Box 160
9344Plank Road
Straffordville, ON
NOJ lYO
Any notice required to be given to the Licensee under the terms of this Agreement shall
be sufficiently given if delivered to the Licensee or mailed by prepaid registered mail
addressed to the Licensee at:
1498975 Ontario Inc.
C/o Luc Dujardiin
R.R. #2
Vienna, ON
NOJ lZO
or at such other address as the Licensee may in writing designate. In either case, such
notice shall be deemed to have been received on the date of its delivery or in the case of
mailing five (5) business days after it is delivered to the post office.
By-Law 2010-105 A By-Law to authorize the execution of a
Licence Agreement (1498975 Ontario Inc.)
Page 181 of 183
-7-
Successors
9. This Agreement shall enure to the benefit ol and be binding upon the parties and their
respective successors and (where permitted) assigns and may be registered on title at the
option of either party.
IN WITNESS V/HEREOF the parties have affrxed their respective corporate seals
attested by the hands of their respective offrcers duly authorizedtnthat behalf.
SIGNED, SEALED AND DELIVERED )
in the presence of )
) THE CORPORATION OF THE
) MT]MCIPALITY OF BAYIIAM
)
) Per:
) Mayor
)
) Per:
) Clerk
1498975 ONTARIO INC.
) I have authority to bind the
Corporation
)
) Per:
By-Law 2010-105 A By-Law to authorize the execution of a
Licence Agreement (1498975 Ontario Inc.)
Page 182 of 183
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-106
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETTNG HELD NOYEMBER 18, 2010
WIIEREAS under Section 5 (1) of the Municipal Act,200l S.O. 2001, Chapter 25,thepowers
of a municipal corporation are to be exercised by the Council of the municþality;
AND \ilIIEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised by by-law;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COTTNCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. TIIAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held November 18, 2010 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and afüxing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 18th day of
Novemberr2010.
MAYOR CLERK
By-Law 2010-106 A By-Law to confirm all actions of Council Page 183 of 183